Olivetti 3501MF, 4501, 4501MF, 3501 User Manual

d-Copia 3501 / 3501MF d-Copia 4501 / 4501MF

Operation Manual

Be sure to become thoroughly familiar with this manual to gain the maximum benefit from the product. Before installing this product, be sure to read the installation requirements and cautions sections.

Be sure to keep all operation manuals handy for reference including this manual, the "Operation manual (for general information and copier operation)" and operation manuals for any optional equipment which has been installed.

PUBLICATION ISSUED BY:

Olivetti S.p.A.

Gruppo Telecom Italia

Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com

Copyright © 2006, Olivetti

All rights reserved

The mark affixed to the product certifies that the product satisfies the basic quality requirements.

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

ENERGY STAR is a U.S. registered mark.

The ENERGY STAR program is an energy reduction plan introduced by the United States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well as the characteristics of the product:

•incorrect electrical power supply;

•incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the User’s Manual supplied with the product;

•replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the Publisher.

In some areas, the "POWER" switch positions are marked "I" and " " on the copier instead of "ON" and "OFF".

The symbol " " denotes the copier is not completely de-energized but in a stand-by condition at this "POWER" switch position.

If your copier is so marked, please read "I" for "ON" and " " for "OFF".

Caution!

For a complete electrical disconnection, pull out the main plug.

The socket-outlet shall be installed near the equipment and shall be easily accessible.

Required in IEC-950 (EN 60 950) - Europe

• The equipment should be installed near an accessible socket outlet for easy disconnection.

Required in Appendix ZB of BS 7002 (En 60 950) — United Kingdom

MAINS PLUG WIRING INSTRUCTIONS

The mains lead of this equipment is already fitted with a mains plug which is either a non-rewireable

(moulded) or a rewireable type. Should the fuse need to be replaced, a BSI or ASTA approved fuse

to BS1362 marked

or

and of the same rating as the one removed from the plug must

be used.

Always refit the fuse cover after replacing the fuse on the moulded plug. Never use the plug without

the fuse cover fitted.

In the unlikely event of the socket outlet in your home not being compatible with the plug supplied

either cut-off the moulded plug (if this type is fitted) or remove by undoing the screws if a rewireable

plug is fitted and fit an appropriate type observing the wiring code below.

DANGER: The fuse should be removed from the cut-off plug and the plug destroyed immediately

and disposed of in a safe manner. Under no circumstances should the cut-off plug be inserted

elsewhere into a 13A socket outlet as a serious electric shock may occur.

To fit an appropriate plug to the mains lead, follow the instructions below:

IMPORTANT: The wires in this mains lead are coloured in accordance with the following code:

GREEN-AND-YELLOW: Earth

BLUE:

Neutral

BROWN:

Live

As the colours of the wires in this mains lead may not correspond with coloured markings

identifying the terminals in your plug, proceed as follows:

The wire which is coloured GREEN-AND YELLOW must be connected to the terminal in the plug

which is marked with the letter E, or by the safety earth symbol

Å@

, or coloured green or green-

and-yellow.

The wire which is coloured BLUE must be connected to the terminal which is marked with the letter

N or coloured black.

The wire which is coloured BROWN must be connected to the terminal which is marked with the

letter L or coloured red.

If you have any doubt, consult a qualified electrician.

WARNING: THIS APPARATUS MUST BE EARTHED.

Warning:

This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures.

Warranty

While every effort has been made to make this document as accurate and helpful as possible, Olivetti S.p.A. makes

no warranty of any kind with regard to its content. All information included herein is subject to change without notice. Olivetti is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual. © Copyright Olivetti S.p.A. 2006. All rights reserved. Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under copyright laws.

DIRECTIVE 2002/96/CE ON THE TREATMENT, COLLECTION, RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS

INFORMATION

1. FOR COUNTRIES IN THE EUROPEAN UNION (EU)

The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately.

The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment.

Offenders will be subjected to the penalties and measures laid down by the law.

TO DISPOSE OF OUR DEVICES CORRECTLY:

a)Contact the Local Authorities, who will give you the practical information you need and the instructions for handling the waste correctly, for example: location and times of the waste collection centres, etc.

b)When you purchase a new device of ours, give a used device similar to the one purchased to our dealer for disposal.

The crossed dustbin symbol on the device means that:

- when it to be disposed of, the device is to be taken to the equipped waste collection centres and is to be handled separately from urban waste;

- The producer guarantees the activation of the treatment, collection, recycling and disposal procedures in accordance with Directive 2002/96/CE (and subsequent amendments).

2. FOR OTHER COUNTRIES (NOT IN THE EU)

The treatment, collection, recycling and disposal of electric and electronic devices will be carried out in accordance with the laws in force in the country in question.

Part 1: General Information

NOTES

●Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your nearest Olivetti Service Department.

●This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest Olivetti Service Department.

●Aside from instances provided for by law, Olivetti is not responsible for failures occurring during use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications.

PRODUCT CONFIGURATIONS

The table below shows the product models covered by this manual.

(As of March 2006)

Model	Product configuration
Olivetti d-Copia 3501/d-Copia 3501MF	Laser printer
Olivetti d-Copia 4501/d-Copia 4501MF	Laser printer

OPERATION MANUALS

The following operation manuals are provided for the machine. Please read the appropriate manuals as needed for the features you wish to learn about.

● Operation manual (for general information and copier operation) (this manual):

The first half of this manual provides general information about the machine, including safety information, loading paper, removing misfeeds, and regular maintenance.

The second half of the manual explains how to use the copy and document filing functions. ● Key operator's guide:

This primarily explains key operator programs for machine management and copier related functions. Key operator programs for the fax, printer and network scanner functions are explained in the manuals for those functions.

Key operator programs are used by key operators to configure function settings to meet the needs of the customer.

● Operation manual (for facsimile)

This manual explains the procedures for using the machine as a facsimile. To use the fax function, the facsimile expansion kit must be installed.

● Software setup guide (for printer)

This explains how to connect the machine to your computer, install the printer driver for Windows, and configure the printer driver settings.

● Operation manual (for printer)*

This manual explains the procedures for using the machine as a printer. ● Operation manual (for network scanner)*

This manual explains the procedures for using the machine as a network scanner when connected to a computer. To use the network scanner function, the NS3 network scanner expansion kit must be installed.

*The operation manual (for printer) and the operation manual (for network scanner) are provided as PDF files in the CD-ROM.

This manual is not provided as printed manual.

0-1

INSTALLATION REQUIREMENTS

Improper installation may damage this product. Please note the following during initial installation and whenever the machine is moved.

1.The machine should be installed near an accessible power outlet for easy connection.

2.Be sure to connect the power cord only to a power outlet that meets the specified voltage and current requirements. Also make certain the outlet is properly grounded.

For the power supply requirements, see the name plate on the back of the main unit.

3.Do not install your machine in areas that are: damp, humid, or very dusty

exposed to direct sunlight poorly ventilated

subject to extreme temperature or humidity changes, e.g., near an air conditioner or heater.

4.Be sure to allow the required space around the machine for servicing and proper ventilation.

	30cm	(11-13/16")
80cm		60cm
(31-1/2")		(23-5/8")
	60cm	(23-5/8")

A small amount of ozone is produced within the machine during operation. The emission level is insufficient to cause any health hazard.

NOTE:

The present recommended long term exposure limit for ozone is 0.1 ppm (0.2 mg/m3) calculated as an 8 hr. timeweighted average concentration.

However, since the small amount that is emitted may have an objectionable odor, it is advisable to place the copier in a ventilated area.

0-2

CAUTIONS

1.Do not touch the photoconductive drum. Scratches or smudges on the drum will cause dirty prints.

2.The fusing unit is extremely hot. Exercise care in this area.

3.Do not look directly at the light source. Doing so may damage your

eyes.

Fusing unit

4.Five adjusters are provided on all optional stand/paper drawer units. These adjusters should be lowered until they contact the floor.

When moving the machine with the optional stand/paper drawer, be sure to raise the adjusters. Also, unlock the two casters at the front of the optional stand/paper drawer. After moving the machine, lower the four adjusters until they reach the floor and lock the two casters.

5.Do not make any modifications to this machine. Doing so may result in personal injury or damage to the machine.

6.Since this machine is heavy, it is recommended that it be moved by more than one person to prevent injury.

7.When connecting this machine to a computer, be sure to first turn both the computer and the machine off.

8.Do not make copies of anything which is prohibited from copying by law. The following items are normally prohibited from printing by national law. Other items may be prohibited by local law.

● Money ● Stamps ● Bonds ● Stocks

● Bank drafts ● Checks ● Passports ● Driver's licences

Adjuster

Lock Release

The part indicated in the illustration is only to be handled by a service technician.

Absolutely do not touch this part.

Some models include the document filling function, which stores document image on the machine's hard disk. Stored documents can be called up and printed or transmitted as needed. If a hard disk failure occurs, it will no longer be possible to call up the stored document data. To prevent the loss of important documents in the unlikely event of a hard disk failure, keep the originals of important documents or store the original data elsewhere.

With the exception of instances provided for by law, Olivetti S.p.A.: bears no responsibility for any damages or loss due to the loss of stored document data.

"BATTERY DISPOSAL"

THIS PRODUCT CONTAINS A LITHIUM PRIMARY MEMORY BACK-UP BATTERY THAT MUST BE DISPOSED OF PROPERLY. PLEASE CONTACT YOUR LOCAL OLIVETTI DEALER OR AUTHORISED SERVICE REPRESENTATIVE FOR ASSISTANCE IN DISPOSING OF THIS BATTERY.

This product utilizes tin-lead solder, and a fluorescent lamp containing a small amount of mercury. Disposal of these materials may be regulated due to environmental considerations.

For disposal or recycling information, please contact your local authorities or the Electronics Industries Alliance: www.eia.org

0-3

CAUTIONS

Laser Information

Wave length	785 nm	+10 nm
		-15 nm
Pulse times	North America:		35 cpm model: (4.1 µs ± 4.1 ns)/7 mm
			45 cpm model: (5.7 µs ± 5.7 ns)/7 mm
	Europe:		35 cpm model: (3.8 µs ± 3.8 ns)/7 mm
			45 cpm model: (4.4 µs ± 4.4 ns)/7 mm
Output power	0.2 mW - 0.4 mW

At the production line, the output power of the scanner unit is adjusted to 0.4 MILLIWATT PLUS 8 % and is maintained constant by the operation of the Automatic Power Control (APC).

Caution

Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

For North America:

SAFETY PRECAUTIONS

This Digital Equipment is rated Class 1 and complies with 21 CFR 1040.10 and 1040.11 of the CDRH standards. This means that the equipment does not produce hazardous laser radiation. For your safety, observe the precautions below.

Do not remove the cabinet, operation panel or any other covers.

The equipment's exterior covers contain several safety interlock switches. Do not bypass any safety interlock by inserting wedges or other items into switch slots.

For Europe:

CLASS 1 LASER PRODUCT

LASER KLASSE 1

LUOKAN 1 LASERLAITE

KLASS 1 LASERAPPARAT

	CAUTION	VAROITUS!
	INVISIBLE LASER RADIATION	LAITTEEN KÄYTTÄMINEN
	WHEN OPEN INTERLOCKS	MUULLA KUIN TÄSSÄ
	DEFEATED. AVOID EXPOSURE	KÄYTTÖOHJEESSA
	TO BEAM.	MAINITULLA TAVALLA SAATTAA
	VORSICHT	ALTISTAA KÄYTTÄJÄN
		TURVALLISUUSLUOKAN 1
	UNSICHTBARE
		YLITTÄVÄLLE
	LASERSTRAHLUNG WENN
		NÄKYMÄTTÖMÄLLE
	ABDECKUNG GEÖFFNET UND
		LASERSÄTEILYLLE.
	SICHERHEITSVERRIEGELUNG
	ÜBERBRÜCKT. NICHT DEM	VARNING
	STRAHL AUSSETZEN.
		OM APPARATEN ANVÄNDS PÅ
	ADVARSEL	ANNAT SÄTT ÄN I DENNA
	USYNLIG LASERSTRÅLNING	BRUKSANVISNING
	VED ÅBNING, NÅR	SPECIFICERATS, KAN
	SIKKERHEDSBRYDERE ER	ANVÄNDAREN UTSÄTTAS FÖR
	UDE AF FUNKTION. UNDGÅ	OSYNLIG LASERSTRÅLNING,
	UDSAETTELSE FOR	SOM ÖVERSKRIDER GRÄNSEN
	STRÅLNING.	FÖR LASERKLASS 1.

CLASS 1

LASER PRODUCT

LASER KLASSE 1

CAUTION AVOID EXPOSURE TO BEAM.

INVISIBLE LASER RADIATION WHEN OPEN AND INTERLOCKS DEFEATED.

VORSICHT

UNSICHTBARE LASERSTRAHLUNG WENN ABDECKUNG GEÖFFNET UND

ADVARSEL

SICHERHEITSVERRIEGELUNG ÜBERERÜCKT. NICHT DEM STRAHL AUSSETZEN.

UDE AF FUNKTION. UNDGÅ UDSAETTELSE FOR STRÅLNING.

ADVERSEL

USYNLIG LASERSTRÅLING VED ÅBNING, NÅR SIKKERHEDSAFBRYDERE ER

UNNGÅ EKSPONERING FOR STRÅLEN.

USYNLIG LASERSTRÅLING NÅR DEKSEL ÅPNES OG SIKKERHEDSLÅS BRYTES.

OSYNLIG LASERSTRÅLNING NÄR DENNA DEL ÄR ÖPPNAD OCH SPÄRRAR ÄR

Laserstrahl

VARNING URKOPPLADE. STRÅLEN ÄR FARLIG. BETRAKTA EJ STRÅLEN.

VARO!

AVATTAESSA JA SUOJALUKITUS OHITETTAESSA OLET ALTTIINA NÄKYMÄTÖNTÄ

LASERSÄTEILYLLE. ÄLÄ KATSO SÄTEESEEN.

0-4

CONTENTS

	Page
PRODUCT CONFIGURATIONS..................................	0-1
OPERATION MANUALS..............................................	0-1
INSTALLATION REQUIREMENTS..............................	0-2
CAUTIONS...................................................................	0-3
Laser Information .................................................	0-4
CONTENTS .................................................................	0-5

CHAPTER 1

BEFORE USING THE PRODUCT

INTRODUCTION..........................................................	1-2
MAIN FEATURES ........................................................	1-3
PART NAMES AND FUNCTIONS ...............................	1-9
Exterior.................................................................	1-9
Interior ..................................................................	1-10
Part names and functions of peripheral devices ..	1-11
Operation panel....................................................	1-13
Touch panel .........................................................	1-14
TURNING THE POWER ON AND OFF.......................	1-17
AUDITING MODE ........................................................	1-18
Using the machine when the auditing mode is
enabled ................................................................	1-18

CHAPTER 2

MANAGING THE MACHINE

LOADING PAPER........................................................	2-2
Loading paper in paper tray 1 ..............................	2-2
Changing the paper size in paper tray 1 ..............	2-2
Specifications of paper trays ................................	2-3
Setting the paper type and paper size .................	2-5
Setting the paper size when a special size is
loaded ..................................................................	2-6
Programming and editing paper types .................	2-7
Loading paper in the multi purpose drawer..........	2-8
Specifications (multi purpose drawer) ..................	2-10
Loading paper in the stand/3 x 500 sheet paper
drawer ..................................................................	2-10
Specifications (stand/3 x 500 sheet paper
drawer) .................................................................	2-10
Loading paper in the stand/MPD & 2000 sheet
paper drawer ........................................................	2-11
Specifications (stand/MPD & 2000 sheet paper
drawer) .................................................................	2-11
CUSTOM SETTINGS...................................................	2-13
General procedure for custom settings ................	2-13
About the settings ................................................	2-15
REPLACING THE TONER CARTRIDGE ....................	2-16
STORAGE OF SUPPLIES ...........................................	2-17
MISFEED REMOVAL...................................................	2-18
Misfeed removal guidance ...................................	2-18
Misfeed in the transport area, fusing area, and
exit area ...............................................................	2-19
Misfeed in the duplex module ..............................	2-20
Misfeed in the paper feed area ............................	2-21
REMOVING AN ORIGINAL MISFEED ........................	2-23
Removing a misfed original from the automatic
document feeder ..................................................	2-23
TROUBLESHOOTING .................................................	2-24

CHAPTER 3 PERIPHERAL DEVICES

DUPLEX MODULE.......................................................	3-2
Part names ...........................................................	3-2
Specifications .......................................................	3-2
Loading paper in the bypass tray .........................	3-3
Troubleshooting (concerning the duplex module) ..	3-4
MAIL-BIN STACKER ....................................................	3-5
Part names ...........................................................	3-5
Specifications .......................................................	3-5
Misfeed in the mail-bin stacker .............................	3-6
FINISHER.....................................................................	3-7
Part names ...........................................................	3-7
Specifications .......................................................	3-7
Finisher functions .................................................	3-8
Using the finisher functions ..................................	3-9
Staple cartridge replacement................................	3-10
Misfeed in the finisher...........................................	3-12
Troubleshooting finisher problems .......................	3-13
SADDLE STITCH FINISHER .......................................	3-14
Part names ...........................................................	3-14
Specifications .......................................................	3-14
Saddle stitch finisher functions .............................	3-15
Using the saddle stitch finisher.............................	3-18
Staple cartridge replacement and staple jam
removal.................................................................	3-19
Misfeed in the saddle stitch finisher......................	3-22
Troubleshooting (concerning the saddle stitch
finisher).................................................................	3-24

CHAPTER 4

MAKING COPIES

AUTOMATIC DOCUMENT FEEDER ...........................	4-2
Acceptable originals .............................................	4-2
PLACING ORIGINALS .................................................	4-3
CHECKING THE SIZE OF A PLACED ORIGINAL ......	4-5
Manually setting the scanning size.......................	4-5
STORING, DELETING, AND USING ORIGINAL
SIZES ...........................................................................	4-6
Storing or deleting an original size .......................	4-6
NORMAL COPYING.....................................................	4-7
Making copies with the automatic document
feeder ...................................................................	4-7
Automatic two-sided copying using the automatic
document feeder...................................................	4-10
Copying from the document glass ........................	4-11
Automatic two-sided copying from the document
glass .....................................................................	4-13
ADJUSTING THE EXPOSURE ....................................	4-14
REDUCTION/ENLARGEMENT/ZOOM ........................	4-15
Automatic selection (auto image) .........................	4-15
Manual selection (preset copy ratios/zoom) .........	4-16
XY ZOOM .............................................................	4-18
SPECIAL PAPERS.......................................................	4-20

0-5

CONTENTS

CHAPTER 5

CONVENIENT COPY FUNCTIONS

SPECIAL MODES ........................................................	5-2
General procedure for using special functions .....	5-2
Margin shift ...........................................................	5-3
Erase ....................................................................	5-4
Dual page copy.....................................................	5-5
Pamphlet copy......................................................	5-6
Job build ...............................................................	5-8
Tandem copy........................................................	5-9
Covers/inserts.......................................................	5-11
Transparency film with insert sheets ....................	5-22
Multi shot ..............................................................	5-23
Book copy.............................................................	5-25
Card shot .................................................................	5-26
Mirror image .........................................................	5-28
B/W reverse..........................................................	5-28
Print menu ............................................................	5-29
STORING, USING AND DELETING JOB
PROGRAMS ................................................................	5-41
Storing a job program ...........................................	5-41
Calling up a job program ......................................	5-42
Deleting a stored job program ..............................	5-42
INTERRUPTING A COPY RUN ...................................	5-43

CHAPTER 6

MACHINE MAINTENANCE (FOR COPYING)

USER MAINTENANCE ................................................	6-2
Cleaning the document glass and the automatic
document feeder...................................................	6-2
Cleaning the main charger of the
photoconductive drum ..........................................	6-2
TROUBLESHOOTING .................................................	6-3

CHAPTER 7

DOCUMENT FILING FUNCTION

OVERVIEW ..................................................................	7-2
Document filing function .......................................	7-2
TO USE THE DOCUMENT FILING FUNCTION ..........	7-4
A look at the operation panel................................	7-4
Saving files ...........................................................	7-4
Main screen of document filing.............................	7-5
Document filing icons ...........................................	7-5
SAVING A DOCUMENT IMAGE FILE..........................	7-6
Quick File..............................................................	7-6
Filing .....................................................................	7-7
Print jobs...............................................................	7-9
Scan Save ............................................................	7-10
CALLING UP AND USING A FILE ...............................	7-13
Searching for and calling up a saved file ..............	7-13
Calling up and using a saved file..........................	7-15
CUSTOM SETTINGS...................................................	7-21
Creating, editing, and deleting user names and
folders...................................................................	7-21
ENTERING CHARACTERS .........................................	7-26
TROUBLESHOOTING .................................................	7-28

CHAPTER 8

SPECIFICATIONS

SPECIFICATIONS.......................................................	8-2
LIST OF COMBINATION OF PERIPHERAL DEVICES ..	8-4
INDEX..........................................................................	8-5

0-6

CHAPTER 1

BEFORE USING THE

PRODUCT

This chapter contains basic information that should be read before using the product.

	Page
INTRODUCTION ....................................................................................	1-2
MAIN FEATURES...................................................................................	1-3
PART NAMES AND FUNCTIONS ..........................................................	1-9
Exterior............................................................................................	1-9
Interior.............................................................................................	1-10
Part names and functions of peripheral devices .............................	1-11
Operation panel...............................................................................	1-13
Touch panel ....................................................................................	1-14
TURNING THE POWER ON AND OFF..................................................	1-17
AUDITING MODE ...................................................................................	1-18
Using the machine when the auditing mode is enabled..................	1-18

1-1

INTRODUCTION

Thank you for purchasing a Olivetti digital multifunction copier.

Please read this manual before using the machine. In particular, be sure to read "INSTALLATION REQUIREMENTS" before using the machine.

Please keep this manual close at hand for reference whenever necessary.

This manual provides general information on using the machine, such as routine maintenance and how to load paper and remove misfeeds. It also explains how to use the copier and document filing functions.

Separate manuals have been provided for the fax function, printer function, and network scanner function.

Original and paper sizes

This machine allows use of standard sizes in both the AB and inch systems.

These are shown in the tables below.

Sizes in the AB system		Sizes in the inch system
A3		11" x 17" (LEDGER)
B4		8-1/2" x 14" (LEGAL)
A4		8-1/2" x 13" (FOOLSCAP)
B5		8-1/2" x 11" (LETTER)
A5		7-1/4" x 10-1/2" (EXECUTIVE)
		5-1/2" x 8-1/2" (INVOICE)

The meaning of "R" in original and paper size indications

Some original and paper sizes can be placed in either the portrait or landscape orientations. To differentiate between landscape and portrait, the landscape orientation size indication will contain an "R". These are indicated as A4R, B5R, 8-1/2" x 11"R, 5-1/2" x 8-1/2"R, etc. Sizes that can be placed only in the landscape orientation (A3, B4, 11" x 17", 8-1/2" x 14", 8-1/2" x 13") do not contain the "R" in their size indication.

Size indication		Landscape	Size indication		Portrait orientation
with "R"		orientation	without "R"

1-2

MAIN FEATURES

The digital multifunction copier is capable of performing a variety of functions. This page shows features related to

the copy function.

● Sort mode

See page 1-3

● Job programs

See page 1-6

● Group mode

See page 1-3

● Mirror Image

See page 1-6

● 2-sided Copy

See page 1-3

● B/W Reverse

See page 1-6

(When the duplex module is installed.)

● Date

See page 1-6

● Exposure Adjustments

See page 1-3

● Stamp

See page 1-6

● Reduction/Enlargement

See page 1-4

● Page numbering

See page 1-7

● XY Zoom

See page 1-4

● Text

See page 1-7

● Margin Shift

See page 1-4

● Interrupting a copy run

See page 1-7

● Erase

See page 1-4

● Offset mode

See page 1-7

● Dual Page Copy

See page 1-4

(When the Finisher or Saddle stitch finisher is installed.)

● Pamphlet Copy

See page 1-4

● Staple sort mode

See page 1-7

● Job Build

See page 1-5

(When the Finisher or Saddle stitch finisher is installed.)

● Tandem Copy

See page 1-5

● Saddle stitch

See page 1-7

(Olivetti d-Copia 3501 / d-Copia 4501 version

(When the Saddle stitch finisher is installed.)

or when the document filling function has been added.)

● Hole punching

See page 1-8

● Covers/inserts

See page 1-5

(When the Saddle stitch finisher and Punch

● Transparency Insert

See page 1-5

Module are installed.)

● Multi Shot

See page 1-5

● Document filing function

See page 1-8

● Book Copy

See page 1-5

(Olivetti d-Copia 3501/4501 version or when the

● Card Shot

See page 1-6

document filling function has been added.)

1

Sort mode

See page 4-9

2-sided Copy

See pages 4-10, 4-13

Copies can be collated.

Copy onto both sides of the paper using the document

glass or the automatic document feeder.

Original

Copy

Original

Copy

* When the duplex module is installed.

Group mode		See page 4-9	Exposure Adjustments		See page 4-14
Copies can be grouped by page.
			The desired image type for the original can be
			selected.

	Text	Text/Photo	Photo
Original	Copy
	Resolution ABCDE
		ABCDE
	Lighter		Darker
	Exposure

1-3

MAIN FEATURES

Reduction / Enlargement		See page 4-15

Copies can be enlarged or reduced to the desired size.

Original			Copy

Enlargement Reduction

Erase		See page 5-4

Shadows that appear around the edges of copies of books or thick originals can be erased.

Original Copy

Edge erase

Centre erase

Edge+Centre

erase

XY Zoom		See page 4-18

Separate ratio settings can be selected for the length and width of a copy.

	Original				Copy

Margin Shift								See page 5-3
Margins can be added to copies.
One-sided copying			Image shifted						Image shifted
Original			to the right						to the left

Margin	Margin
Two-sided copying
Original
Image shifted	Image shifted
to the right	to the left
Or
Margin	Margin

Dual Page Copy		See page 5-5

The left and right pages of a book can be successively copied onto separate sheets.

Book original	Copy

Pamphlet Copy		See page 5-6

One-sided or two-sided pamphlet style copies can be made.

	Originals (one-sided)	Finished copies are
		folded in two.
	1	Left binding
	2
	3
	4
	5	First page
	6
	7
	8
	Originals (two-sided)
	2
	4
	6
	8	Right binding
	1
	3
	5	First page
	7

1-4

MAIN FEATURES

Job Build		See page 5-8	Transparency Insert			See page 5-22
When you have a very large number of originals, the			Inserts can be automatically inserted between
pages can be scanned in sets.			transparencies.

Originals (1-sided)

Copy

	100 sheets	50 sheets	50 sheets	Originals (2-sided)
				Insert sheets

1

Tandem Copy		See page 5-9	Multi Shot			See page 5-23
Two machines can be used to run a large copy job			Multiple original pages can be copied onto a
in parallel.			single sheet of paper in a uniform layout.

Originals Originals

Copy

(1-sided) (2-sided)

100 sets of

50 sets of

50 sets of

copies

copies

copies

*Olivetti d-Copia 3501 / 4501 version or when the document filling function has been added.

Covers/inserts	See page 5-11	Book Copy	See page 5-25
Front covers, back covers, and inserts can be		Books and other bound originals can be copied
added. These can also be copied on.		pamphlet style.
Originals		Original	Copy
	Back cover		Left binding
		First page	First page
Front cover
	Insert sheets		Right binding
		First page	First page

1-5

MAIN FEATURES

Card Shot		See page 5-26

The front and back of a card can be copied onto one sheet of paper.

This function is convenient for making copies for certification purposes and helps save paper.

Original

Copy

CARD

CARD

Front of

CARD

card

Back of

card

Example:

Example:

Portrait

Landscape

A4 (8-1/2" x 11") size

A4 (8-1/2" x 11") size

Job programs		See page 5-41

Various steps of a copy operation can be stored as a program, and up to 10 programs can be stored. Saving frequently used sets of settings in a program saves you the trouble of selecting those settings each time you wish to use them.

JOB PROGRAMS

PRESS PROGRAM NUMBER.

RECALL

Mirror Image		See page 5-28

A mirror image copy can be made.

Original		Copy

B/W Reverse		See page 5-28

White and black can be inverted on a copy to produce a negative image.

Original		Copy

Date		See page 5-32

The date can be added to copies.

2004/OCT/1

Stamp		See page 5-33

Reverse text can be added to copies ("stamp").

CONFIDENTIAL

1-6

MAIN FEATURES

Page numbering		See page 5-34	Offset mode			See page 3-8

Page numbers can be added to copies.

Each set of output can be offset slightly from other sets for easy separation.

Offset mode	Non-Offset mode	1

*When the Finisher or Saddle stitch finisher is installed.

Text		See page 5-38	Staple sort mode			See page 3-8, 3-16
Entered text can be added to copies.			Sets of copies can be automatically stapled.
			Original			Copy

October, 2004 Meeting

*When the Finisher or Saddle stitch finisher is installed.

Interrupting a copy run		See page 5-43

A copy job in progress can be interrupted for a rush job.

		INTERRUPT
	ORIGINAL	A4	AUTO
			ORIGINA
			AUTO
			EXPOSUR
			AUTO

Saddle stitch		See page 3-14

When a saddle stitch finisher is installed, copies can be automatically folded in half and stapled at the fold. (Use with the pamphlet function (see page 5-6) or book copy function (see page 5-25).)

Saddle stitch binding

6

7

*When the Saddle stitch finisher is installed.

1-7

MAIN FEATURES

Hole punching		See page 3-17

Copies can be punched to add holes.

Original	Punch positions

Document filing function See CHAPTER 7

A document image can be stored on the hard disk. A stored file can easily be called up and printed or transmitted.

			Printed
Document		HDD
Image
			Transmitted
	Save to	Call up a
	machine's	saved file to
	hard disk	reuse

* Olivetti d-Copia 3501 / 4501 version or when the document filling function has been added.

*When the saddle stitch finisher and punch module are installed.

ENERGY STAR is a U.S. registered mark.

The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment.

Energy saving features

This product has the following two power reducing modes to help conserve natural resources and reduce environmental pollution.

Preheat mode

When the machine remains in the standby state for the amount of time set in the key operator programs, preheat mode automatically reduces the temperature of the fusing unit to save power while the machine is on standby. When a fax or print job is received, or keys are pressed on the operation panel, or an original is placed for a copy, fax, or network scanner job, preheat mode automatically turns off.

Auto power shut-off mode

The auto power shut-off mode is the second level of power reduction. In this mode power is shut off to the fusing unit and the touch panel. In this state more energy is saved than in the preheat mode but the time to recover to the ready condition will be longer. The preset time to enter this mode can be set by a key operator program.

When this product is used as a printer, and either of the above modes is active, the mode will be deactivated automatically by an incoming job and the machine will automatically warm up and start to print when it has reached the ready temperature.

When this product is configured for multi-function operation, and either of the above modes is active, the mode will be deactivated as above by an incoming print job. Either mode will also be deactivated by operation of DOCUMENT FILING, IMAGE SEND or COPY mode key.

1-8

PART NAMES AND FUNCTIONS

Exterior

(1)	(2)	(3)	(4)	(5)	(6)	(7)	(8)	(9)	(10)	(12)
									(11)	(13)

1

(1)Bypass tray*

(2)Exit tray*

(3)Automatic document feeder (See page 4-2.)

This automatically feeds and scans multiple sheet originals. Both sides of two-sided originals can be scanned at once.

(4)Duplex module*

Module for two-sided printing

(5)Upper paper output area (Centre tray)

Finished sheets are deposited here.

(6)Upper exit tray extension*

Provides support for large size paper.

(7)Operation panel

(8)Front cover

Open to add toner.

(9)Power switch

Press to turn power on and off.

(10)Paper tray 1

(11)Stand/3 x 500 sheet paper drawer*

(12)Stand/MPD & 2000 sheet paper drawer* (See page 2-11.)

(13)Multi purpose drawer* (See page 2-8.)

*(1), (2), (4), (6), (11), (12) and (13) are peripheral devices. For description of these devices, see page 1-11.

1-9

PART NAMES AND FUNCTIONS

Interior

(14)

(15)

(16)

(17)

(18) (19)

(14) Duplex module side cover

(17) Toner cartridge (drum/toner cartridge)

Open when a misfeed has occurred in the duplex module.

The toner cartridge must be replaced when indicated on the operation panel. (See page 2-15)

(15)Side cover latch

Push up to open the side cover when a misfeed has occurred in the main unit.

(16)Fusing unit

Lift up to open the side cover when a misfeed has occurred in the main unit.

CAUTION

The fusing unit is hot. Take care in removing misfed paper.

(18)Photoconductive drum

Images are formed on the photoconductive drum.

NOTE

Do not touch or damage the photoconductive drum.

(19)Cartridge lock lever

When replacing the drum, toner or developer cartridge, turn down this lever and pull it out.

1-10

PART NAMES AND FUNCTIONS

Part names and functions of peripheral devices

(1)	(2)

(10)

(9)

(8)

(3)

(7)

1

(6)

(1)Upper exit tray extension (AR-TE4)

Mount this unit to the upper paper exit tray. This extension is needed to support large size paper.

(2)Finisher (AR-FN6)

Output sheets can either be sorted in page order or grouped by page. Sorted sets or groups are offset stacked for easy separation when removed. Sorted sets can be delivered either stapled or unstapled.

(3) Mail-bin stacker (AR-MS1)

This unit is an output sorter that has seven receiving bins.

The bin to receive printed output can be selected in the printer driver. Each bin can be assigned to receive printed output by an individual person or by groups of people so that their prints are separated from other users making them easy to retrieve.

When this unit is installed, any copies or facsimile prints will be sent to the top tray and not into the mail bins.

(4) Stand/MPD & 2000 sheet paper drawer (AR-D28)

This paper feed unit contains an upper multipurpose drawer (see item (6)) and a lower drawer which can hold a maximum of 2000 sheets of 80 g/m2 (20 lbs.) paper.

(4)

(5)

(5) Multi purpose drawer (ARMU2)

Up to 500 sheets of 80 g/m2 (20 lbs.) paper can be loaded. Also special papers such as envelopes (standard sizes only) and postcards can be set.

(6) Stand/3 x 500 sheet paper drawer (AR-D27)

This paper feed unit contains an upper multipurpose drawer (see item (6)) and two lower drawers each of which can hold a maximum of 500 sheets of 80 g/m2 (20 lbs.) paper.

(7) Saddle stitch finisher (AR-FN7)

The saddle stitch finisher can automatically place two staples for centreline binding of paper and fold them along the centreline.

An optional punch module is available for installation into the finisher.

(8) Duplex module (AR-DU3)

An optional duplex module must be installed for automatic two-sided printing.

(9) Duplex module/bypass tray (AR-DU4)

This module is basically the same as (9) above with the addition of a manual bypass paper feed unit.

(10) Exit tray (AR-TE3)

Mounted to the paper output port of a duplex module.

1-11

PART NAMES AND FUNCTIONS

■Other optional equipment

●Printer server card (AR-NC7)

This is an NIC card (Network Interface Card) that is required to use the network printer and network scanner functions.

●Printer server card (AR-NC8)

This is an NIC card (Network Interface Card) that is required to use the network printer and document filling functions, and the network scanner function.

●Barcode font kit (AR-PF1)

This kit adds bar code fonts to the machine.

Data security kit ( AR-FR21U, AR-FR22U)

The AR-FR21U is for models that

have a hard disk drive, and the and AR-FR22U is for models without a hard disk drive.

This kit is used to erase electronic data from the hard disk and memory immediately after a document is printed or transmitted.

●PS3 expansion kit (AR-PK6)

This kit provides compatibility of PostScript level 3 to the printer.

●Facsimile expansion kit (AR-FX12)

This kit is required to add fax function.

Additional fax memory (8MB) (AR-MM9)

●Network scanner expansion kit (AR-EF3)

This kit is required to add the network scanning feature.

The network printer function is required to add on the network scanner function. On models that do not have the network printer function as a standard feature, the printer server card is required.

Some peripheral devices cannot be installed together while others may require the installation of one or more others to be functional. See page 8-4, "LIST OF COMBINATION OF PERIPHERAL DEVICES".

Peripheral devices are basically optional, but some are provided as standard equipment for some models.

1-12

PART NAMES AND FUNCTIONS

Operation panel

(1)		PRINT	(2)		(3)
		When the document filing function
		has not been added.

1

(4)

(5)

(6)

(7)

(8)

(9)

(10)

(11)

(1)Touch panel

The machine status, messages and touch keys are displayed on the panel. The document filing*1, copy, network scanner*2, and fax*3 functions are used by switching to the screen for the desired function. See the following page.

(2)Mode select keys and indicators

Use to change modes and the corresponding display on the touch panel.

[DOCUMENT FILING] key

Press to select the document filing mode*1. (See page 7-5.)

When the document filing function has not been added, this key is the [PRINT] key. This key is pressed to change to the print mode screen when the printer function has been added.

[IMAGE SEND] key/LINE indicator/DATA indicator

Press to change the display to network scanner mode*2 or fax mode*3. (See the "Operation manual (for network scanner)") and "Operation manual (for facsimile)".)

[COPY] key

Press to select the copy mode.

(3)PRINT mode indicators

READY indicator

Print data can be received when this indicator is lit.

DATA indicator

Lights up or blinks when print data is being received. Also lights up or blinks when printing is being performed.

*1 When the document filing function has been added.

*2 When the network scanner option is installed.

*3 When the fax option is installed.

(4)[JOB STATUS] key

Press to display the current job status. (See page 1-15.)

(5)[CUSTOM SETTINGS] key

This is used to store, edit, and delete user names and folder names for the document filing function*1, and to configure the key operator programs and printer configuration settings. (See page 7-21)

(6)Numeric keys

Use to enter numeric values for various settings.

(7)[] key ([ACC.#-C] key)

This key is used in copy mode, document filing mode*1, network scanner mode*2, and fax mode*3.

(8)[#/P] key

This is used as a program key when using the copy function, and to dial when using the fax function*3.

(9)[C] key (Clear key)

This key is used in copy mode, document filing mode*1, network scanner mode*2, and fax mode*3.

(10)[START] key

Use this key to start copying in copy mode, scan a document in network scanner mode*2, or scan a document for transmission in fax mode*3.

(11)[CA] key (Clear all key)

This key is used in copy mode, document filing mode*1, network scanner mode*2, and fax mode*3. Use the key to cancel settings and perform an operation from the initial machine state.

1-13

[Example 3]

READY TO SCAN FOR COPY.

SPECIAL MODES

2-SIDED COPY

OUTPUT

FILE

QUICK FILE

Beep tone

Suzuki

0666211221

003 / 00

COPY

SETS / PROG 003 / 00

[Example 1]

JOB QUEUE

PART NAMES AND FUNCTIONS

Touch panel

The touch panel screens shown in this manual are printed images, and may appear different from the actual screens.

Using the touch panel

Items on the touch panel are easily selectable by touching the key associ-

ated with the item with a

finger. Selection of an item will be accompanied with a beep tone* to confirm the item was selected.

Also, the key area for the item will be highlighted for visual confirmation.

*If a greyed out key is touched, double beeps will sound.

[Example 2]

Keys which are greyed 1/13 COMPLETE out on any screen are

not selectable.

Selecting a function

[Example 1]

If a key is highlighted in a

PER.			0 setting	screen at	the
		OK	time the screen appears,
	CANCEL	OK	the [OK] key can be
LEFT	RIGHT		pressed	to store	the
BINDING	BINDING

selection without further operation.

[Example 2]

DUAL PAGE

COPY

COPY

A function in the special functions screen is selected by touching the key so that it is highlighted. To cancel the selection, touch the highlighted key once again.

Copier feature

Dual page copy Job build Tandem copy Mirror image B/W Reverse

The confirmation beeps can be disabled by a key operator program. (See page 10 of the key operator's guide.)

A corresponding icon representing the feature will appear on the touch panel and on the main

screen of the mode

selected. If this icon is touched, the setting screen of the function (or a menu screen) will

appear, allowing the settings to be checked or adjusted and the function to be cancelled easily.

1-14

PART NAMES AND FUNCTIONS

■ Job status screen (common to print, copy, fax, network scan and Internet fax)

This screen is displayed when the [JOB STATUS] key on the operation panel is pressed.

This screen can be used to display the "JOB QUEUE" (showing stored jobs and the current job) or the "COMPLETE" job list (showing finished jobs). This screen can be used to check jobs, interrupt a job in progress to perform another job, and cancel a job.

"JOB QUEUE" screen

(1)

*1

(2) "COMPLETE"

job screen

JOB QUEUE

SETS / PROGRESS

STATUS

JOB QUEUE

JOB QUEUE

COPY

020

/ 001

COPYING

1/1

COMPLETE

COMPLETE

COPY

020

/ 000

PAPER EMPTY

DETAIL

DETAIL

020

/ 000

Suzuki

WAITING

PRIORITY

066211221

002

/ 000

WAITING

STOP/DELETE

CALL

INTERNET-FAX

INTERNET-FAX

PRINT JOB

E-MAIL/FTP

FAX JOB

1

(3)	(4)	(5)	(6)	(7)	(8) (9)(10)	(11)
(1) Job list			*1 "PAPER EMPTY" in the job status display

The displayed jobs in the job list are themselves operation keys. To cancel printing or to give a job the highest print priority, touch the relevant job key to select the job and execute the desired operation using the keys described in (8) and (9).

This shows the current job and the jobs waiting to be run. The icons to the left of the jobs in the queue show the job mode. The document filing reprint job icon is highlighted.

Note that the icon does not become highlighted during retransmission of a fax/image transmission job.

Print mode

Copy mode

E-MAIL/FTP mode

Scan to e-mail job

Scan to FTP job

Scan to Desktop job

Fax mode

Fax send job

Fax reception job

PC-Fax send job

Internet Fax mode

i-Fax send job

i-Fax reception job

PC-Internet Fax send job

When a job status display indicates "PAPER EMPTY", the specified paper size for the job is not loaded in any of the trays.

In this case, the job will be suspended until the required paper is loaded. Other stored jobs will be printed (if possible) until the required paper is loaded. (Other jobs will not be printed if the paper runs out during printing.) If you need to change the paper size because the specified paper size is not available, touch the current job key to select it and then touch the [DETAIL] key described in (10).

(2)Mode select key

This switches the job list display between "JOB QUEUE" and "COMPLETE".

"JOB QUEUE": Shows stored jobs and the job in progress.

"COMPLETE": Shows finished jobs.

Files saved using the "FILE"*2 and "QUICK FILE"*2 functions and finished broadcast transmission jobs appear as keys in the finished job screen. The "FILE"*2 or "QUICK FILE"*2 job keys in the finished job screen can be touched, followed by the [CALL] key*2, to call up a finished job and print or transmit it. A finished broadcast transmission job key can be touched followed by the [DETAIL] key to check the result of the transmission.

*2 Can only be used on the d-Copia 3501/4501 version, or when the document filling function has been added.

1-15

PART NAMES AND FUNCTIONS

(3)[PRINT JOB] key

This displays the print job list of print mode (copying, printing, fax reception, Internet fax reception, and self printing).

(4)[E-MAIL/FTP] key

This displays the transmission status and finished jobs of scan mode (Scan to e-mail, Scan to FTP, and Scan to Desktop) when the network scanner option is installed.

(5)[FAX JOB] key

This displays the transmission/reception status and finished jobs of fax mode (fax and PC-Fax) when the fax option is installed.

(6)Display switching keys

Use to switch the page of the displayed job list.

(7)[INTERNET-FAX] key

This displays the transmission/reception status and finished jobs of Internet fax mode and PC Internet fax mode when the network scanner option is installed.

(8)[STOP/DELETE] key

Use to cancel or delete the current job or delete the stored job. Note that printing of received faxes and received Internet faxes cannot be cancelled or deleted.

(9)[PRIORITY] key

Touch this key after selecting a stored job in this [JOB QUEUE] list to print the job ahead of the other jobs.

Note that a job in progress cannot be interrupted if it is an interrupt copy job or if it is a list print job.

(10)[DETAIL] key

This shows detailed information on the selected job. Files saved using the "FILE"*2 and "QUICK FILE"*2 functions and finished broadcast transmission jobs appear as keys in the finished job screen. A Quick File in the finished job screen or the [Filing] key*2 can be touched, followed by the [CALL] key*2, to call up a finished job and print or transmit it. A finished broadcast transmission job key can be touched followed by the [DETAIL] key to check the result of the transmission.

(11)[CALL] key*2

When this key is touched after selecting a job in the COMPLETE job status screen (a job stored using the FILE or QUICK FILE keys of the document filing function), the "JOB SETTINGS" menu screen appears to let you resend or reprint the finished job. (See "Document filing function" on page 7-2.)

*2 Can only be used on the Olivetti d-Copia 3501 / 4501 version or when the document filling function has been added.

1-16

TURNING THE POWER ON AND OFF

Use the power switch on the front of the machine to turn the power on or off.

"ON" position

"OFF" position

Power switch

CAUTION

Before turning off the main power switch, make sure that the communication and data indicators are not blinking on the operation panel. Turning off the main power switch or unplugging the power cord while the lights are blinking may damage the hard disk and cause the data being stored or received to be lost.

1

NOTES

Turn both switches off and unplug the power cord if you suspect a machine failure, if there is a bad thunderstorm nearby, or when you are moving the machine.

If the fax function has been added, always keep the fax power switch turned on. Faxes cannot be received if the fax power switch is turned off. (Faxes can be received when the main power switch is turned off.)

1-17

AUDITING MODE

Auditing mode can be enabled to keep track of the number of pages printed and transmitted (scanned) by each account (up to 500 accounts can be established). The page counts can be viewed and totaled as needed.

<This mode is enabled in the key operator programs separately for the copy, printer, fax, Internet fax, network scanner, document filing functions. (Page 7 of the key operator's guide)>

Using the machine when the auditing mode is enabled

The procedure for making copies when auditing mode has been enabled for the copy function is explained below.

NOTES

When auditing mode is enabled for document filing and fax/image transmission, a message will appear asking you to enter your account number each time you switch to the main screen of one of those functions in the touch panel. Enter your account number in the same way as for copy mode, and then begin the scanning procedure.

When the account counter is turned on for the printer function, you must enter your account number in the setting screen of the printer driver on your computer in order to print.

When the auditing mode is turned on, the right message appears on the touch panel.

ENTER YOUR ACCOUNT NUMBER.

When the above screen appears, enter your 5-digit account number and then begin the copying procedure.

1 Enter your account number (5 digits) with the numeric keys.

As you enter your account number, the hyphens (-) change to

asterisks ( ). If you

enter an incorrect digit,

press the [C] (Clear) key

and re-enter the correct digit.

When a correct account number is entered, the following message will appear.

ACCOUNT STATUS	:MADE	/REMAINING
COPIES	:00,123,000/00,012,456

OK

2 Follow the appropriate steps to perform the copy job.

When copying is begun, the following message will appear.

READY TO SCAN FOR COPY.

PRESS [ACC.#-C] WHEN FINISHED.

To perform an interrupt copy job (page 5-43), touch the [INTERRUPT] key and then enter your account number as explained in step 1. The following message will appear.

COPY INTERRUPT MODE.

READY TO SCAN FOR COPY.

If a limit has been set by a key operator program for	3 When the copy job is finished, press the
the number of copies that can be made by the
account, the remaining number that can be made is	[ ] key ([ACC.#-C] key)
displayed.
Check the number in the display and touch the
[OK] key.
NOTE
If "ACCOUNT NUMBER SECURITY" is enabled in
the key operator programs and an incorrect account
number is entered three times in a row, "PLEASE
SEE YOUR KEY OPERATOR FOR ASSISTANCE."
will appear. (Page 8 of the key operator's guide.)
Operation is not possible while this message
appears (about one minute).

1-18