Olivetti 18MF User Manual

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d-Copia 18MFd-Copia 18MF

Operation Guide

PUBLICATION ISSUED BY:

Olivetti S.p.A. Gruppo Telecom Italia

Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com

May 2005

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

ENERGY STAR is a U.S. registered mark.

The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment.

The mark affixed to the product certifies that the product satisfies the basic quality requirements.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well

as the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

All rights reserved. No part of this material may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocop ying, recording or by any infor mation storage and retrieval system, without permission in writing from the Publisher.

Making Full Use of This Machine’s Advanced Functions

1 Enlarging/reducing copies to

a desired size between 50 % and 200 % Zoom mode (Refer to page 4-4)

50 %

200 %

4 Saving on toner use

EcoPrint mode (Refer to the

Advanced Operation Guide.)

2 Copying at a previously

registered zoom ratio Standard Zoom mode (Refer to page 4- 4 )

5 Making one copy from either

two or four originals Combine modes (Refer to the Advanced Operation Guide.)

3 Making clear reproductions

of photographs Image quality selection (Refer to

page 4-1)

6 Collating automatically

Collate mode (Refer to page

4-6)

7 Interrupting the current job

using Print Override mode (Refer to page 4-7)

10 Loading an image from

TWAIN (Refer to page 4-13)

8 Sending scanned data by e-

mail (Refer to page 4-9)

11 Storing addr ess information

Address Book (Refer to the Advanced Operation Guide)

9 Making full-color scans

(Refer to page 4-13)

12 Managing the number of

scans and prints by Job Account (Refer to the Advanced Operation Guide)

AABC

OPERATION GUIDE i

13 Changing the operational

environment by each individual user User Login (Refer to the Advanced Operation Guide)

• Paper Feeder (Refer to the Advanced Operation Guide)

14 A full range of optional

equipment is available

• Expansion Memory (Refer to the Advanced Operation Guide)

• Document Processor (Refer to the Advanced Operation Guide)

• FAX System (Refer to the

Advanced Operation Guide)

ii OPERATION GUIDE

Content s

Legal and Safety

1 Machine Parts

Main Body . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Operation Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Message Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

2 Loading Paper

Loading Paper Into a Cassette. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Adjusting the Paper Stopper for Folio or Oficio II Size Page . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Loading Paper on the MP Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Using the Face-up Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

3 Preparations

Connecting the Cables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Connecting the Network Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Connecting the Parallel or USB Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Connecting the Power Cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Turning the Machine On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

Accessing Menu Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Network Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Registering the IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Registering the Subnet Mask . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4

Registering the Default Gateway . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Date and Time Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Setting the Time Zone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Summer Time Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Setting the Current Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Default Operation Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Character Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Keys Used for Entering Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8

Available Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

List of Character Assignments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Entering Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10

Selecting Message Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

Other Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11

4 Basic Operation

Basic Copying Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Canceling Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Zoom Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Standard Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-4

Variable Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Collate Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Print Override Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Low Power Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Auto Sleep . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Basic Scanning Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Scan to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

OPERATION GUIDE iii

Scan to Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

Recipient Selection from One-Touch Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Scan with TWAIN Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Selecting Color Scan Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

Basic Printing Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Installing the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Printing from Application Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

5 Maintenance

Cleaning the Machine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Toner Container Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Online Help Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Replacing Toner Container . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

Cleaning the Charger and the Registration Roller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-4

Reinstalling the Transport Pin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5

6 Troubleshooting

General Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1

Maintenance and Error Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Paper Jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Jam Location Indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Online Help Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

MP Tray and Inside Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7

Cassette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Face-up Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-9

Optional Document Processor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-10

7 Specifications

Main Body . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1

Copying Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Printing Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Scanning Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3

Document Processor (Option). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Paper Feeder (Option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

Environmental Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4

INDEX

iv OPERATION GUIDE

Notice

Legal and Safety

CAUTION: No liability is assumed for any damage caused by improper installation.

The information in this guide is subject to change without notification. Additional pages may be inserted in future editions. The user is asked to excuse any technica l inaccuracies or typographical errors in the present editio n.

No responsibility is assumed if accidents occur while the user is following the instructions in this manual. No responsibility is assumed for defects in the printer’s firmware (contents of its read-only memory).

This guide, any copyrightable subject matter sold or provided with or in connection with the sale of the machine, are protected by copyright. All rights are reserved the prior written consent of the owner of the copyright is prohibited. Any copies made of all or part of this manual, any copyrightable subject must contain the sam e copyright notice as the material from which the copying is done.

Regarding Tradenames

Diablo 630 is a product of Xerox Corporation. IBM Proprinter X2 4E is a product of International Business Machines Corporation. Epson LQ-850 is a product of Seiko Epson Corporation. Hewlett-Packard, PCL, and PJL are registered trademarks of Hewlett-Packard Company. Centronics is a trade name of Centronics Data Computer Corp. PostScript is a registered trademark of Adobe Systems Incorporated. Macintosh is a registered trademark of Apple computer, Inc. Microsoft, Windows, and Windows NT are registered trademarks of Microsoft Corporation. PowerPC is a trademark of International Business Machines Corporation. ENERGY STAR is a U.S. registered mark. All other brand and product names are registered trademarks or trademarks of their respective companies.

The product uses PeerlessPrintXL to provide the HP LaserJet compatible PCL6 language emulation. PeerlessPrintXL is a trademark of the Pee rless Systems Corporation, 2381 Rosecrans Ave. El Segundo, CA 90245, U.S.A.

Corporation.

GPL

This product contains UFST

™

and MicroType® from Agfa Monotype

This product contains GPL (www.fsf.org/copyleft/gpl.html) software as part of its firmware. For further information including availability of the source code, to address to the retailer from which the product it has been acquired.

OPERATION GUIDE v

Legal and Safety

Legal Restriction On Copying

It may be prohibited to copy copyrighted material without permission of the copyright owner.

It is prohibited under any circumstances to copy domestic or foreign currencies. Copying other items may be prohibited.

Agfa Japan License Agreement

1 “Software” shall mean the digitally encoded, machine readable, scalable

outline data as encoded in a special format as well as the UFST Software.

2 You agree to accept a non-exclusive license to use the Software to reproduce

and display weights, styles and versions of letters, numerals, characters and symbols (“Ty pefaces”) solely for your own customary business or personal purposes at the address stated on the registration card you return to Agfa Japan. Under the terms of this License Agreement, you have the right to use the Fonts on up to three printers. If you need to have access to the fonts on more than three printers, you need to acquire a multi-user license agreement which can be obtained from Agfa Japan. Agfa Japan retains all righ ts, title and interest to the Software and Typefaces and no rights are granted to you other than a License to use the Software on the terms expressly set forth in this Agreement.

3 To protect proprietary rights of Agfa Japan, you agree to maintain the Sof tware

and other proprietary information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the Software and Typefaces.

4 You agree not to duplicate or copy the Software or Typefaces, except that you

may make one backup copy. You agree that any such copy shall contain the same proprietary notices as those appearing on the origina l.

5 This License shall continue until the last use of the Software and Typefaces,

unless sooner terminated. This License may be terminated by Agfa Japan if you fail to comply with the terms of this License and such failure is not remedied within thirty (30) days after notice from Agfa Japan. When this License expires or is terminated, you shall either return to Agfa Japan or destroy all copies of the Software and Typefaces and documentation as requested.

6 You agree that you will not modify, alter, disassemble, decrypt, reverse

engineer or decompile the Software.

7 Agfa Japan warrants that for ninety (90) days after delivery, the Software will

perform in accordance with Agfa Japan-published specifications, and the diskette will be free from defects in material and workmanship. Agfa Japan does not warrant that the Software is free from all bugs, errors and omissions. The parties agree that all other warranties, expressed or implied, including warranties of fitness for a particular purpose and merchantability, are excluded.

vi OPERATION GUIDE

Legal and Safety

8 Your exclusive remedy and the sole liability of Agfa Japan in connection with

the Software and Typefaces is repair or replacement of defective parts, upon their return to Agfa Japan. In no event will Agfa Japan be liable for lost profits, lost data, or any other incidental or consequential damages, or any damages caused by abuse or misapplication of the Software and Typefaces.

9 New York, U.S.A. law governs this Agreement. 10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or

Typefaces without the prior written consent of Agfa Japan.

11 Use, duplication or disclosure by the Government is subje ct to restrictions as

set forth in the Rights in Technical Data and Computer Software cla use at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate. Further use, duplication or disclosure is subject to restrictions applicable to restricted rights software as set forth in FAR 52.227-19 (c)(2).

12 Y ou ackno wledge that you have re ad this Agreement, underst and it, and agree

to be bound by its terms and conditions. Neither party shall be bound by any statement or representation not containe d in this Agreement. No change in this Agreement is effective unless written and signed by properly authorized representatives of each party. By opening this diskette package, you agree to accept the terms and conditions of this Agreeme nt.

Energy Star Program

We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program.

The International Energy Star Program has as its basic goals the promotion of efficient energy use and the reduction of the env iro nm e ntal pollution that accompanies energy consumption by pr omoting the manufacture and sale of products that fulfill program standards.

International Energy Star Program standards require that multifunction devices come equipped with a Low Power Mode where printer and fax functio ns remain in a waiting state but energy consumption is still reduced after a certain amount of time elapses since the device was last used, as well as a Sleep Mode where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time. This product is equipped with the following features as a result of its compliance with International Energy Star Program standards.

Low Power Mode

The device automatically enters low power mode when 5 minutes have passed since the device was last used. The amount of time of no activity that must pass before Low Power Mode is activated may be lengthened. For further information refer to

Low Power Mode on page 4-8.

Auto Sleep

The device automatically enters Sleep Mode when 30 minutes have passed since the device was last used. The amount of time of no activity that must pass before Sleep Mode is activated may be lengthened. For further information refer to Auto

Sleep on page 4-8.

OPERATION GUIDE vii

Legal and Safety

Paper Recycling

The Energy Star Program encourages the use of environmentally friendly recycled paper. Your sales or service representative can provide information about recommended paper types.

Please read this Operation Guide before using the machine. Keep it close to the machine for easy reference.

The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

DANGER: Indicates that serious injury or even death will very possibly result from insufficient attention to or incorrect compliance with the related points.

WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient attention to or incorrect compliance with the related points.

Symbols

The following symbols indicate that the related section includes safety warnings. Specific points of attention are indicated inside the symbol.

.... [General warning]

.... [Warning of danger of electrical shock]

.... [Warning of high temperature]

The following symbols indicate that the related section includes information on prohibited actions. Specifics of the prohibited action are indicated inside the symbol.

.... [Warning of prohibited action]

.... [Disassembly prohibited]

viii OPERATION GUIDE

Legal and Safety

The following symbols indicate that the related section includes information on actions which must be performed. Specifics of the required action are indicated inside the symbol.

.... [Alert of required action]

.... [Remove the power plug from the outlet]

.... [Always connect the machine to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing. (fee required)

OPERATION GUIDE ix

Legal and Safety

IMPORTANT - PLEASE READ FIRST.

CAUTION LABELS

Caution labels have been attached to the machine at the following locations for safety purposes.

Be sufficiently careful to avoid fire or electric shock when removing a paper jam or when replacing toner.

NOTE: Do not remove these labels.

Label 1

High temperature inside. Do not touch parts in this area, because

there is a danger of getting burned. ...........

Label 2

High temperature inside. Do not touch parts in this area, because

there is a danger of getting burned. ...........

x OPERATION GUIDE

Installation Precautions

Environment

CAUTION:

Avoid placing the machine on or in locations which are unstable or not level. Such locations may cause the machine to fall down or fall over. This type of situation presents a danger of personal injury or damage to the machine.

Avoid locations with humidity or dust and dirt. If dust or dirt become attached to the power plug, clean the plug to avoid the danger of fire or electrical shock.

Avoid locations near radiators, heaters, or other heat sources, or locations near flammable items, to avoid the danger of fire.

Legal and Safety

To keep the machine cool and facilitate changing of parts and maintenance, allow access space as shown below. Leave adequate space, especially around the vents, to allow air to be properly ventilated out of the machine.

Rear:

Left:

11 30 cm

13/16"

Front:

39 100 cm

3/8"

30 cm

Right:

11 30 cm

13/16"

Other Precautions

Adverse environmental conditions may affect the safe operation and performance of the machine. Install in an air-conditioned room (recommended room tempera ture: around 73.4 °F (23 °C), humidity: around 60 %RH), and avoid the following locations when selecting a site for the machine.

• Avoid locations near a window or with exposure to direct sunlight.

• Avoid locations with vibrations.

• Avoid locations with drastic temperature fluctuations.

• Avoid locations with direct exposure to hot or cold air.

• Avoid poorly ventilated locations.

OPERATION GUIDE xi

Legal and Safety

During copying, some ozone is released, but the amount does not cause any ill effect to one's health. If, however, the machine is used over a long period of time in a poorly ventilated room or when making an extremely large number of copies, the smell may become unpleasant. To maintain the appropriate environment for copy work, it is suggested that the room be properly ventilated.

Power Supply/Grounding the Machine

WARNING:

Do not use a power supply with a voltage other than that specified. Avoid multiple connections in the same outlet. These types of situations present a danger of fire or electrical shock.

Plug the power cord securely into the outlet. If metallic objects come in contact with the prongs on the plug, it may cause a fire or electric shock.

Always connect the machine to an outlet with a ground connection to avoid the danger of fire or electrical shock in case of an ele ctric short. If an earth connection is not possible, contact your service representative.

Other Precautions

Connect the power plug to the closest outlet possible to the machine. The power supply cord is used as the main disconnect device. Ensure that the

socket/outlet is located/installed near the equipment and is easily accessible.

Handling of Plastic Bags

WARNING:

Keep the plastic bags that are used with the machine away from children. The plastic may cling to their nose and mouth causing suffocation.

xii OPERATION GUIDE

Precautions for Use

Cautions when Using the Machine

WARNING:

Do not place metallic objects or containers with water (flower vases, flower pots, cups, etc.) on or near the machine. This situation presents a danger of fire or electrical shock should they fall inside.

Do not remove any of the covers f rom the mach ine as there is a d anger of electrical shock from high voltage parts inside the machine.

Do not damage, break or attempt to repair the power cord. Do not place heavy objects on the cord, pull it, bend it unnecessarily or cause any other type of damage. These types of situations present a dange r of fire or ele ct rica l sho ck.

Legal and Safety

Never attempt to repair or disassemble the m achine or its parts as th ere is a danger of fire, electrical shock or damage to the laser . If the laser beam escapes, there is a danger of it causing blindness.

If the machine becomes excessively hot, smoke appears from the machine, there is an odd smell, or any other abnormal situation occurs, there is a danger of fire or electrical shock. Turn the power switch off (O) immediately, be absolutely certain to remove the power plug from the outlet and then contact your service representative.

If anything harmful (paper clips, water, other fluids, etc.) falls into the machine, turn the power switch off (O) immediately. Next, be absolutely certain to remove the power plug from the outlet to avoid the danger of fire or electrical shock. Then contact your service representative.

Do not remove or connect the power plug with wet hands, as there is a danger of electrical shock.

Always contact your service representative for maintenance or repair of internal parts.

OPERATION GUIDE xiii

Legal and Safety

CAUTION

Do not pull the power cord when removing it from the outlet. If the power cord is pulled, the wires may become broken and there is a danger of fire or electrical shock. (Always grasp the power plug when removing the power cord from the outlet.)

Always remove the power plug from the outle t when m oving the m achine. If the power cord is damaged, there is a danger of fire or electrical shock.

If the machine will not be used for a short period of time (overnight, etc.), turn the power switch off (O). If it will not be used for an extended period of time (vacations, etc.), remove the power plug from the outlet for safety purposes during the time the machine is not in use.

Always hold the designated parts when lifting or moving the machine.

For safety purposes, always remove the power plug from the outlet when performing cleaning operations.

If dust accumulates within the machine, there is a danger of fire or other trouble. It is therefore recommended that you consult with your service representative in regard to cleaning of internal parts. This is particularly effective if accomplished prior to seasons of high humidity. Consult with your service representative in regard to the cost of cleaning the internal parts of the machine.

Other Precautions

Do not place heavy objects on the machine or cause other damage to the machine. Do not open the upper front cover, turn off the power switch, or pull out the power

plug during copying. When lifting or moving the machine, contact your service representative. Do not touch electrical parts, such as connectors or printed circuit boards. They

could be damaged by static electricity. Do not attempt to perform any operations not explained in this handbook.

xiv OPERATION GUIDE

Legal and Safety

CAUTION

Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

Do not look directly at the light from the scanning lamp as it may cause you r eyes to feel tired or painful.

Cautions when Handling Consumables

CAUTION

Do not attempt to incinerate the Toner Container. Dangerous sparks may cause burns.

Keep the Toner Container out of the reach of children.

If toner happens to spill from the Toner Container, avoid inhalation and ingestion, as well as contact with your eyes and skin.

• If you do happen to inhale toner, move to a place with fresh air and

gargle thoroughly with a large amount of water. If coughing deve lops, contact a physician.

• If you do happen to ingest toner, rinse your mouth out with water and dr ink 1 or

2 cups of water to dilute the contents of your stomach. If necessary, contact a physician.

• If you do happen to get toner in your eyes, flush them thoroughly with water. If

there is any remaining tenderness, contact a physician.

• If toner does happen to get on your skin, wash with soap and water.

Do not attempt to force open or destroy the Toner Container.

Other Precautions

After use, always dispose of the Ton er Contai ner in accor dance with Federa l, Sta te and Local rules and regulations.

Store all consumables in a cool, dark location. If the machine will not be used for an extended period of time, remove the paper from

the cassette, return it to its original package and reseal it.

OPERATION GUIDE xv

Legal and Safety

Laser Safety (Europe)

Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the norm a l opera tio n of the product by user, no radiation can leak from the machine.

This machine is classified as Class 1 laser product under IEC 608 25.

CAUTION: Performance of procedures other than those specified in this manual

may result in hazardous radiation exposure.

This label is attached to the laser scanner unit inside the machine and is not in a user access area.

The labels shown below are attached on the rear side of the machine.

xvi OPERATION GUIDE

Legal and Safety

Safety Instructions Regarding the Disconnection of Power (Europe)

CAUTION: The power plug is the main isolation device! Other switches on the

equipment are only functional switches and are not suitable for isolating the equipment from the power source.

VORSICHT: Der Netzstecker ist die Hauptisoliervorrichtung! Die a nderen Schalter

auf dem Gerät sind nur Funktionsschalter und können nicht verwendet werd en , u m den Stromfluß im Gerät zu unterbrechen.

DECLARATION OF CONFORMITY

89/336/EEC, 73/23/EEC and 93/68/EEC

We declare under our sole responsibility that the product to which this declaration relates is in conformity with the following specifications.

Limits and methods of measurement for immunity characteristics of information technology equipment EN55024

Limits and methods of measurement for radio interference characteristics of information technology equipment

Limits for harmonic currents emissions for equipment input current 16A per phase

Limitation of voltage fluctuations and flicker in lowvoltage supply systems for equipment with rated current 16A

Safety of information technology equipment, including electrical equipment EN60950

Radiation Safety of laser products, equipment classification, requirements and user’s guide EN60825-1

EN55022 Class B

EN61000-3-2

EN61000-3-3

OPERATION GUIDE xvii

Introduction

Legal and Safety

This Basic Operation Guide has following chapters:

1 Machine Parts - identifies the names and functions of the machine and

operation panel.

2 Loading Paper - contains explanations on loading paper and attaching the

Face-up Tray.

3 Preparations - contains information on setting the machine up ready for use. 4 Basic Operation - explains how to make simple copies and prints and how to

scan originals.

5 Maintenance - describes the maintenance and toner replenishment

procedures.

6 Troubleshooting- explains how to handle problems such as error indications

or paper jams.

Appendix A - Specifications - contains machine specifications

Guides included

The following guides are included with this machine. Refer to the guide that corresponds to your particular objective.

Installation Guide

This Guide contains instructions for assembling and installing the machine.

Operation Guide (This guide)

This Operation Guide contains explanations on the initial installation and set-up of this machine, the procedure to connect it to a computer, and the basic procedures for using this machine as a copier, printer, and scanner as well for resolving problems if trouble occurs.

Advanced Operation Guide

The Advanced Operation Guide contains explanations on copier, printer, and scanner functions as well as default settings that can be adjusted on this machine. This guide is stored on the CD-ROM as a PDF document.

KX Driver User Guide

Describes how to install and set the printer driver. This guide is stored on the CDROM as a PDF document.

OPERATION GUIDE xviii

Legal and Safety

Network tool for Clients Operation Guide

Network tool for Clients is a network printing utility intended to monitor and configure the printing system. This guide describes how to install and operate Network tool for Clients. This guide is stored on the CD-ROM as a PDF document.

Network tool for Direct Printing Operation Guide

Network tool for Direct Printing is a utility that allows you to directly print PDF files without starting Adobe Acrobat by directly sending a PDF file through the Windows spooler. This guide describes how to install and operate Network tool for Direct Printing. This guide is stored on the CD-ROM as a PDF document.

Network FA X Driver Operation Guide

Describes how to use the Network FAX Driver to send documents created on a network computer directly from that computer to the other fax machine. This guide is stored on the CD-ROM as a PDF document.

Conventions

Convention Description Example

Italic Typeface Used to denote messages or

Bold Typeface Used for emphasis and to denote

Notes Used to provide additional or

Important Used to provide important

Caution Cautions are statements that

This manual uses the following conventions.

A Completed message displays and the names displayed on the operation panel, names of machine parts and for references to additional information and other publications.

buttons on the operation panel.

useful information about a function or feature. Can also contain references to other publications.

information.

suggest mechanical damage as a result of an action.

Copy Basic screen returns.

To cancel copying, press Stop/Clear.

NOTE: For information about storing the

pin, refer to step 10.

IMPORTANT: Ensure paper is not folded,

curled, or damaged.

CAUTION: Do not pull the cassette out

when holding the front of the machine.

Warning Used to alert users to the

possibility of personal injury.

xiv OPERATION GUIDE

WARNING: High voltage is present in

the charger section.

Main Body

1 Machine Parts

10 119

1 Original Cover 2 Platen 3 Original Size Indicator Plate 4 Operation Panel 5 Top Cover 6 Front Cover 7 Process Unit 8 Charger Cleaner 9 Lock Lever 10 Toner Container 11 Toner Container Release Lever

OPERATION GUIDE 1-1

Machine Parts

14 15

17 17

18 19

12 Output Tray 13 Stopper Extension Lock 14 Paper Stopper 15 Paper Width Guides 16 Cassette 17 Paper Width Guides (MP Tray) 18 MP (Multi-Purpose) T ray 19 MP Tray Extension

1-2 OPERATION GUIDE

Machine Parts

21 22

20 Document Processor Connector 21 Parallel Interface Connector 22 USB Interface Connector 23 Right Cover Anchor Pin 24 Network Interface Connector 25 Rear Cover (Face-up Tray) 26 Power Switch 27 Power Cord Receptacle

26 27

OPERATION GUIDE 1-3

Machine Parts

Operation Panel

5 10 13

15 16117981246

23 2420 22 272829 30 32

2621

1 Status/Job Cancel Key and Indicator 17 Send Key and Indicator 2 Copy Key and Indicator 18 Original Quality Key and Indicator 3 One-touch Keys (1 to 8) 19 Original Size Key and Indicator 4 Scan Color Select Key and Indicator 20 Exposure Key and Indicator 5 Program Key and Indicator 21 Paper Select Key and Indicator 6 Scan Resolution Key and Indicator 22 Message Display 7 Function Key and Indicator 23 Left Select Key 8 Print Indicator 24 Right Select Key 9 Send/Receive Indicator 25 W Key 10 Memory Indicator 26 Back Key 11 Error Indicator:

- Flashing red indicates an error has occurred.

- Continuous red indicates a mechanical problem. Turn the power switch off and then back on.

For further information refer to Maintenance and Error

Messages, on page 6-3.

27 S Key 28 T Key 29 Enter Key 30 X Key

31 Stop/Clear Key 12 System Menu/Counter Key and Indicator 32 Start Key and Indicator 13 Log Out Key and Indicator 14 Numeric Keys

15 Reset/Power Key 16 Main Power Indicator

1-4 OPERATION GUIDE

Message Display

Machine Parts

The following examples explain the messages and icons used on the message display.

1 2

3 4 5

Reference

number

Ready to co py.

A 4

100%

Set

A 4

6 7

Zoom

Copier Screen Send Screen

Meaning

Indicates the current status of the machine. Also displays the title of the current menu whenever the operation panel is being used.

Displays an icon that indicates the currently selected so urce of pap er feed. The meaning of each icon is as indicated below.

The standard paper cassette is currently selected. When this icon is displayed as , there is no paper is the cassette.

The paper cassette for the optional paper feeder is currently selected. When this icon is displayed as , there is no paper is the

cassette.

Ready to send.

Dest.

:h_pttr@owl-net.net

Left Off

Placemnt

Subject

: 3

8 9

The MP Tray is currently selected.

Displays the size of the original(s).

Displays the current setting when there is a corresponding menu that can be

selected using the left or right Select keys. Displays the title of the corresponding menu that can be selecte d us ing the

left or right Select keys. Displays the number of copies.

Displays the paper size to be copied.

Displays the number of destinations.

Displays the destination.

Displays Italic when top edge to rear has been selected as the original

placement setting, and Left when top edge to left ha s been selected. Displays On when the e-mail subject or message field contains an entry or

Off when there is no entry.

OPERATION GUIDE 1-5

Machine Parts

1-6 OPERATION GUIDE

2 Loading Paper

Paper can be loaded into the cassette or on the MP tray. For details on the media types that can be used, refer to the Advanced Operation Guide.

After taking new paper out of its packet, fan it to separate the sheets before loading it.

If you are using paper that has been folded or is curled, straighten it out before loading it. Failure to do so may result in a paper jam.

If you will not be using the machine for a prolonged period of time, remove all paper from the machine and seal in its original packaging to protect it against moisture.

Be sure to remove any staples or paper clips to avoid a reduction in print quality or damage to the machine.

Loading Paper Into a Cassette

For details of the paper size and type that can be loaded into a cassette, refer to th e Advanced Operator Guide.

Carefully pull the cassette all the way out of

the machine.

Adjust the paper length by pressing in on

the release buttons and sliding paper stopper to fit the size of the paper. The paper sizes are marked on the bottom of the cassette.

The default settings are for A4/US Letter paper. Refer to Adjusting the Paper Stopper

for Folio or Oficio II Size Page on page 2-3

OPERATION GUIDE 2-1

Loading Paper

Adjust the paper width by pressing in on the

release buttons and sliding the guides to fit the width of the paper.

Place the paper in the cassette, with side to

be printed downward, so that the leading edge is aligned against the paper stopper.

Be sure that none of the paper gets caught on the overhanging tabs, that there is no gap between the paper and the stopper or guides and that it does not exceed the level of the lines located on the width guides.

Push the cassette securely all the way back

into the machine until it stops.

Guide.

2-2 OPERATION GUIDE

Loading Paper

Adjusting the Paper Stopper for Folio or Oficio II Size Page

Slide the paper stopper towards the rear of

the cassette until the grooves that are cut into the paper stopper are aligned with the rear edge of the cassette.

Remove the stopper extension lock from the

paper stopper.

Insert the stopper extension lock into the

holes in the paper stopper.

Press down on the stopper extension lock

and slide the paper stopper towards the rear of the cassette to set the lock into place. The paper stopper is now in position for Folio and Oficio II size paper.

Loading Paper on the MP Tray

For details of the paper size and type that can be loaded into the MP tray, refer to the Advanced Operator Guide.

Only load the MP Tray when you are planning to use it. Do not leave paper in the MP tray for long periods of time.

When using Legal, Oficio II or Folio size paper, it is recommended that you use the cassette(s).

OPERATION GUIDE 2-3

Loading Paper

Open the MP tray towards you until it click

into place.

Pull out the MP tray extension and then flip

it open.

Adjust the paper width guides to fit the width

of the paper.

Slide the paper, with the side to be copied or

printed onto is facing upward, along the paper width guides, as far as it will go.

2-4 OPERATION GUIDE

Using the Face-up Tray

When copying and printing onto special paper, such as thick paper (90 to 163 g/m²), and transparencies, always use the face-up tray. The face-up tray has a storage capacity of approximately 30 sheets of standard paper (80 g/m²) but only 1 sheet of special paper should be stored there at one time.

Open the face-up tray (located at the rear of

the machine).

Loading Paper

Perform the standard copying or printing

procedure. Completed pages will be output onto the face-up tray.

OPERATION GUIDE 2-5

Loading Paper

2-6 OPERATION GUIDE

3 Preparations

Connecting the Cables

The machine can be connected to a network or directly to a computer.

Connecting the Network Cable

When connecting the machine to the network, use the appropriate network cable (10BASE-T or 100BASE-TX).

Turn the machine off, and remove the power

cord from the outlet.

Connect the network cable to the network

interface connector at the rear side of the machine.

Connect the other end of the network cable to your network device.

Make network settings on the operation pane l - refer to Networ k Settings on pa ge 3-

Connecting the Parallel or USB Cable

To connect the machine directly to your comp uter, use either a parallel cable or USB cable. For details refer to the Advanced Operation Guide.

Turn the machine off, remove the power

cord from the outlet and turn the computer off.

OPERATION GUIDE 3-1

Preparations

Connect the printer cable to the appropr iate

connector located at the rear side of the machine.

Connect the other end of the printer cable to the appropriate connector on your

computer.

Parallel Cable

USB Cable

Connecting the Power Cord

Connect the power cord to the rear of the machine. Connect the other end to a suitable power outlet.

Turning the Machine On

Turn the power switch on. The machine will begin to warm up after which the basic screen is displayed.

3-2 OPERATION GUIDE

Accessing Menu Items

When you configure the machine, you do so by accessing a menu item and making your setting from there. Each configuration instruction in this guide tells you to access the menu item and provides a route map to direct you to that item. An example of a route map and its significance is shown below.

System Menu/

Counter

This represents the control panel button to be pressed.

Preparations

S or T

System Setting

Enter

S or T

Network Setting

Enter

S or T

TCP/IP Setting

Enter

S or T

IP Address

Enter

Press the up or down button until System Setting is displayed.

Press the up or down button until Network Setting is displayed.

Press the up or down button until TCP/IP Setting is displayed.

Press the up or down button until IP Address is displayed.

OPERATION GUIDE 3-3

Preparations

Network Settings

Registering the IP Address

Check the IP address with your network administrator before performing this setting. This will only function if the DHCP setting is Off and the TCP/IP setting is On. Any changes made to the network settings will become valid after you turn the power to the machine off and then back on again.

To manually register the IP address.

System Menu/

Counter

S or T

System Setting

Enter

S or T

Network Setting

Enter

S or T

TCP/IP Setting

Enter

S or T

IP Address

Enter

System Menu/

Counter

S or T

1 Access IP Address.

If you are unsure how to use this route map refer to Accessing Menu Items on page 3-3.

2 Use the numeric keys to enter each segment of the IP address in turn,

pressing X or [*.] to move between segments.

3 Press Enter on completion.

If you make an error in entering a portion of the IP address, press the previous block of digits and re-enter the correct number.

W to return to

4 Register the Subnet Mask - refer to Registering the Subnet Mask on page 3-4.

Registering the Subnet Mask

1 Access Subnet Mask.

If you are unsure how to use this route map refer to Accessing Menu Items on page 3-3.

System Setting

Enter

S or T

Network Setting

Enter

S or T

TCP/IP Setting

Enter

S or T

Subnet Mask

Enter

3-4 OPERATION GUIDE

2 Use the numeric keys to enter each segment of the Subnet Mask in turn,

pressing

X or [*.] to move between segments.

3 Press Enter on completion.

If you make an error in entering a portion of the Subnet Mask, press to the previous block of digits and re-enter the correct number.

W to return

4 Register the Default Gateway - refer to Registering the Default Gateway on

page 3-5.

Registering the Default Gateway

Preparations

System Menu/

Counter

S or T

System Setting

Enter

S or T

Network Setting

Enter

S or T

TCP/IP Setting

Enter

S or T

Default Gateway

Enter

1 Access Default Gateway.

If you are unsure how to use this route map refer to Accessing Menu Items on page 3-3.

2 Use the numeric keys to enter each segment of the Default Gateway in turn,

pressing

3 Press Enter on completion.

If you make an error in entering a portion of the Default Gateway, press return to the previous block of digits and re-enter the correct number.

4 When you complete all of the network setting, press right Select. The message

display returns to the basic screen.

Date and Time Settings

X or [*.] to move between segments.

W to

System Menu/

Counter

S or T

Date/Timer Set

Enter

S or T

Time Zone

Enter

Setting the Time Zone

You can also make this setting using Embedded Web Server. For details on Embedded Web Server, refer to the Advanced Operation Guide.

1 Access Time Zone.

If you are unsure how to use this route map refer to Accessing Menu Items on page 3-3.

2 Press S or T to select the time zone that you are in. 3 Press Enter. The messag e dis pla y sho ws Completed an d re turn s t o the Date/

Timer Set. screen.

4 Press right Select. The message display returns to the basic screen.

OPERATION GUIDE 3-5

Preparations

System Menu/

Counter

S or T

Summer Time Setting

You can also make this setting using embedded Web Server. For details on embedded Web Server, refer to the Advanced Operation Guide.

1 Access Summer Time.

If you are unsure how to use this route map refer to Accessing Menu Items on page 3-3.

Date/Timer Set

Enter

S or T

Summer Time

Enter

System Menu/

Counter

S or T

Date/Timer Set

Enter

2 Press S or T to select either On or Off. 3 Press Enter. The messag e dis pla y sho ws Completed an d re turn s t o the Date/

Timer Set. screen.

4 Press right Select. The message display returns to the basic screen.

Setting the Current Date and Time

You can also make this setting using embedded Web Server. For details on Embedded Web Server, refer to the Advanced Operation Guide.

NOTE: Periodically check the time that is shown in the message display and adjust

as necessary to match the current time.

1 Access Year/Time.

If you are unsure how to use this route map refer to Accessing Menu Items on page 3-3.

2 To set the date, for each field press S or T as many times as necessary to

display the correct value then press X to move to the next field.

S or T

Year/Time

Enter

3 When the date is correct, press Enter. The time setting screen

(hour:minute:second) is displayed.

4 To set the time, for each field press S or T as many times as necessary to

display the correct value then press X to move to the next field.

5 Press Enter. The messag e dis pla y sho ws Completed an d re turn s t o the Date/

Timer Set. screen.

6 Press right Select. The message display returns to the basic screen.

3-6 OPERATION GUIDE

Default Operation Mode

Use the following procedure to set the operation mode selected when the machine is powered on. Modes available are Copy Operation, Send Operation or Status Operation. It is recommended you select the most commonly used mode as the default.

Preparations

System Menu/

Counter

S or T

Common Setting

Enter

S or T

Default Operat

Enter

1 From System Menu/Counter press S or T to select Common Setting and

press Enter. If you are unsure how to use this route map refer to Accessing Menu Items on

page 3-3.

2 Press S or T to select Default Operat and press Enter. 3 Press S or T to select the default operation mode from among Status, Copy

or Send.

4 Press Enter. The messag e dis pla y sho ws Completed an d re tu rn s to Common

Setting.

5 Press right Select. The message display returns to the basic screen.

OPERATION GUIDE 3-7

Preparations

Character Entry

To enter an e-mail address, etc., the char acters are entered using the Numeric Keys. To move the cursor, use the W, S, T, and X keys.

Keys Used for Entering Characters

Address Entry:

h_pttr@

Cancel

ABC Text

1 Cursor — Characters are entered by the cursor. To delete a character, move

the cursor to the corresponding character and then press Stop/Clear.

2 Character Limit Icon — Indicates when the maximum number of characters

allowable has been entered.

3 Numeric Keys — Use these to enter characters. Refer to Available

Characters on page 3-9 for a list of the characters that can be entered using

each key.

4 Reset/Power Key — Press this to cancel the character entry procedure. 5 Left Select key — Press this to select the left item when selectable items are

displayed on the bottom line of the message display.

6 Right Select key — Press this to switch between character entry modes. 7 W Key - Press this to move the cursor in the message display to the left. 8 Back Key — Press this to go up one level on the current menu. 9 S Key — Press this to move the display cursor up. 10 T Key — Press this to move the cursor down. 11 Enter Key — Press this to register the currently entered characters. 12 X Key — Press this to move the cursor in the message display to th e rig ht . 13 Stop/Clear Key — Press this to delete the character at the cursor. If the cursor

is not on a character, the character to the left of the cursor will be deleted.

3-8 OPERATION GUIDE

Preparations

Available Characters

The following characters types are available. Press right Select to switch between types of characters.

Type Available Characters

Alphabetic/ Symbol Text Æ ABC

Numeric Text Æ 123

Symbol Text Æ Symbols

Refer to List of Character Assignments below.

Special characters, etc., can be entered from the Symbol List.

!”#$%&’()

*+,-./:;<=

>?@[ \ ] ^_` {

|}~

List of Character Assignments

The following characters can be entered using the numeric keys.

Key Entry mode Available characters

Alphabetic/Symbol . @ - _ / : ~ 1 Numeric 1 Alphabetic/Symbol a b c A B C 2 Numeric 2 Alphabetic/Symbol d e f D E F 3 Numeric 3 Alphabetic/Symbol g h i G H I 4 Numeric 4 Alphabetic/Symbol j k l J K L 5 Numeric 5 Alphabetic/Symbol m n o M N O 6 Numeric 6 Alphabetic/Symbol p q r s P Q R S 7 Numeric 7 Alphabetic/Symbol t u v T U V 8 Numeric 8

OPERATION GUIDE 3-9

Preparations

Key Entry mode Available characters

Alphabetic/Symbol w x y z W X Y Z 9 Numeric 9 Alphabetic/Symbol . , - _ ’ ! ? (space) 0 Numeric 0 Alphabetic/Symbol Switch between upper-/lowercase Numeric * or . (decimal point) Alphabetic/Symbol/

Numeric

Entering Characters

This section explains the procedure to enter characters using the key pad. This is necessary for entering details such as an e-mail address and host name.

Each character is entered by pressing the associated key on the numeric keys as many times as necessary in order to display the required character - refer to List of Character Assignments on page 3-9. You can change between character types by pressing right Select - refer to Available Characters on page 3-9.

Once the required character is displayed, press a different key or press X to enter the next character. To repeatedly ente r the sam e cha ra cte r, pre ss X to move the cursor and then enter that character again.

Example

To enter h_pttr@owlnet.net: With the Address Entry screen displayed - refer to Basic Scanning Procedure on

page 4-9. Press Press c 4 times. _ is displayed.

f 2 times. h is displayed.

Press i. p is displayed.

Press j. t is displayed.

Press X. The cursor will move one space to the right.

Press j. t is displayed.

Press i 3 times. r is displayed.

Press c 2 times. @ is displayed.

Enter the rest of the characters in the same way, and press Enter.

Completed will appear and the message display returns to the basic screen.

3-10 OPERATION GUIDE

Selecting Message Language

You can select the language of the messages display by following the procedure in the Advanced Operation Guide. You can optionally download messages in other languages. Contact your dealer for information.

The following languages are available for selection: English, Français, Deutsch, Italiano, Nederlands, Español, Português, and the

downloaded languages.

Other Settings

Various default settings can be adjusted to your preference in this machine. For details on the adjustable default items and corresponding setting methods, refer to the Advanced Operation Guide.

Preparations

OPERATION GUIDE 3-11

Preparations

3-12 OPERATION GUIDE

4 Basic Operation

Basic Copying Procedure

To change the default settings for the machine, refer to the Advanced Operation Guide.

Turn the machine on. At the end of warm-up, the Start indicator will light.

Select from the copier’s various functions.

Press Paper Select to select the paper feed

location, and press Enter. The message display returns to the basic screen.

If you select the MP Tray, you need to select both the size and media type to be used.

Press Original Quality. The Original

Quality screen is displayed.

Press S or T to select the desired mode and press Enter. The message display

returns to the basic screen.

Mode Description

Text+Photo (text and photo mode)

Select for originals containing a mixture of both text and photographs.

Photo (photo mode) Select for originals containing mostly photographs. Text (text mode) Select for originals containing mostly text.

OPERATION GUIDE 4-1

Basic Operation

The copy exposure can be adjusted either

automatically or manually. This machine is initially set for manual

exposure adjustment. Normally there will be no need for you to adjust the copy exposure.

Enter the number of copies required. Up to

999 can be entered.

Open the original cover and place the

original face-down onto the platen against the left rear corner of the platen. Close the original cover.

Press Start. Copying begins immediately.

To cancel copying, press Stop/Clear. Refer to Canceling Copy on page 4-3.

Completed copies are delivered to the output tray.

4-2 OPERATION GUIDE

Canceling Copy

Press Stop/Clear. The Pausing Job List

screen will be displayed.

Press S or T to select the copying job to cancel.

Press left Select.

Cancel Job. Are you sure? is displayed. Press left Select.

Canceling is displayed and the copying is canceled.

Basic Operation

The Pausing Job List screen is displayed.

If you want to cancel another job, repeat steps 2 through 5. Press right Select. The Status Menu screen is displayed and processing of jobs is

resumed. To enable copying again, press Copy. The

message display returns to the basic screen.

OPERATION GUIDE 4-3

Basic Operation

Zoom Copies

It is possible to change the zoom ratio in order to make copies of an enlarged or reduced size. The following modes are available for selecting the desired zoom ratio.

Mode Description

Standard Zoom Copies can be made at one of the fixed zoom ratios.

The following ratios are registered in the machine: 200 %, 141 % (A5 Æ A4), 129 % (Statement Æ Letter), 115 % (B5 Æ A4), 100 % (default setting), 90 % (Folio Æ A4), 86 % (A4 Æ B5), 78 % (Lega l Æ Letter), 70 % (A4 Æ A5), 64 % (Letter Æ Statement), and 50 %.

Variable Zoom The zoom ratio can be set to any 1 % increment

between 50 % and 200 %, as desired and shown below.

50 %

Standard Zoom

Press Copy.

Press left Select.

Press S or T to select Standard Zoom.

Press Enter.

Press S or T to select the desired zoom ratio.

200 %

Press Enter. The message display shows Completed and returns to the basic

screen. The new zoom ratio is registered. To start copying, place the original on the platen and press Start.

4-4 OPERATION GUIDE

Basic Operation

V a riable Zoom

Perform the following procedure to make settings for the Variable Zoom mode. Press Copy.

Press left Select.

Press S or T to select Zoom Entry.

Press Enter.

Press S or T, as appropriate, to change the displayed zoom ratio to the desired

ratio. Press Enter. The message display shows Completed and returns to the basic

screen. The new zoom ratio is registered. To start copying, place the original on the platen and press Start.

OPERATION GUIDE 4-5

Basic Operation

Collate Mode

Multiple originals can be collated. To use the collate mode turn the continuous

scan function on. For details, refer to the Advanced Operation Guide.

Press Copy.

Originals Copies

Press Function.

Press S or T to select Collate.

Press Enter.

Press S or T to select On.

Press Enter. The message display shows Completed and returns to the Function

screen. Press right Select.

Enter the desired number of copies.

Place the original on the platen and press Start. Scanning of the first original will

start. Replace the first original with the next one and press Start. Scanning will start. Once all of the originals have been scanned, press right Se lect (End Scan). Copying

starts. Scanned pages are printed.

4-6 OPERATION GUIDE

Print Override Mode

The print override mode temporarily stops processing of the current job to enable copies of a more urgent job to be made.

After the print override processing is completed, the interrupted job will be resumed. Press Function.

Press S or T to select Print Override.

Press Enter.

Basic Operation

Press S or T to select On.

Press Enter.

Press right Select. The message display shows Completed and returns to the

Function screen. Enter the desired number of copies.

Place the original on the platen and press Start. Completed copies are delivered to

the output tray. When the interruption is completed, perform steps 1 through 4 to switch Print

Override mode Off.

OPERATION GUIDE 4-7

Basic Operation

Low Power Mode

Auto Sleep

The machine has a Low Power Timer that is used to conserve power when the machine is not in operation. You can adjust the length of time (between 1 minute and 240 minutes) the machine waits before entering low power mode. The factory default time is 5 minutes. For details, refer to the Advanced Operation Guide.

The machine wakes from low power mode whenever any one of the keys on the operator panel is pressed, an original is set from document pr ocessor, the cassettes or MP tray are opened or closed, or a print job is received.

The machine has an Auto Sleep Timer that is used to conserve power when the machine is not in operation. You can adjust the length of time (between 1 minute and 240 minutes from the last activity) the machine waits before auto sleep is activated. The factory default time is 30 minutes. For details, refer to the Ad vanced Opera tio n Guide.

To engage auto sleep manually, press and hold Reset/Power for at least three seconds. The auto sleep mode will engage immediately. The machine wakes from auto sleep mode automatically if a print job is received or whenever yo u press Reset/ Power.

4-8 OPERATION GUIDE

Basic Scanning Procedure

You can scan documents and send them to e-mail addresses or a folder. The fold er can be on a PC or FTP server. The recipients address can be entered from an internal address book, external address book (LDAP) or using a one-touch key. Refer to the Advanced Operation Guide for the registration method to an address book and one-touch keys.

The scanner can be operated from a PC connected locally through a USB connection using a TWAIN driver contained in attached CD-ROM.

The format of the scanned image is selectable. The initial format is PDF.

Scan to E-mail

The following procedure explains the method for attaching scan data to e-mail for transmission.

Scan to e-mail works within the following environments:

• It must have a network environment in which this machine can connect to a mail server. It is recommended that the machine be used in an environment in which it can connect to the mail server at any time over a LAN.

• The SMTP settings must be completed. Use Embedded Web Server, to register the IP address and the host name of the SMTP server. Refer to the Advanced Operation Guide.

• There may be a times where transmission is not possible due to the size of each e-mail item.

Basic Operation

Recipient Entry from the Operation Panel

An e-mail address is entered directly from the operation p anel, and the procedure to transmit is explained. Refer to Recipient Selection from Address Book on page 4-10 for the procedure for using the Address Book and to the Advan ced Operation Guide for information on registering an address in the address book.

Press Send.

Press W.

OPERATION GUIDE 4-9

Basic Operation

Press S or T to select E-mail and press Enter.

Enter the destination e-mail address. Refer to Character Entry on page 3-8 for

information on entering characters. Once you have completed entering the address, press Enter.

To enter a subject and/or message, press right Select.

If you do not need subject and message, go directly to step 10 without pressing right Select.

Enter the subject for the e-mail when the subject input screen is displayed (60 characters maximum).

Press Enter. Enter the desired message for the e-mail when the message input

screen is displayed (60 characters maximu m) . Press Enter. The Completed screen is displayed, and the message display returns

to the basic screen. Place the original on the platen and press Start.

The scanned image is sent to the destination e-mail addr ess as an attachment. The image (PDF) is named as doc plus the date and time at which it was transm itted. For example, a PDF attachment named doc042520051015 30.pdf is a file sent on 2005 April 25th at 10:15:30.

Recipient Selection from Address Book

Press Send.

Press X.

Press S or T to select Address Book or Ext Address Book.

Press Enter.

Press S or T to select a desired name.

4-10 OPERATION GUIDE

Basic Operation

Press Enter.

Press S or T to select E-mail.

Press Enter. Completed will appear and the message display returns to the basic

screen. Place the original on the platen and press Start.

The scanned image is sent to the destination e-mail addr ess as an attachment. The image (PDF) is named as doc plus the date and time at which it was transm itted. For example, a pdf attachment named doc04252005101530.pdf is a file sent on 2005 April 25th at 10:15:30.

Scan to Folder

The following procedure explains the method for scanning data to a folder on a PC or FTP server. The scanned data can only be sent to one folder at a time. Refer to Recipient Selection from Address Book on page 4-10 for the procedure for using the Address Book and to the Advanced Operation Guide for information on registering an address in the address book.

Entering a Recipient Address from the Operation Panel

Press Send.

Press W.

Press S or T to select Folder.

For transmission to a shared PC folder, press the S or T to select SMB.

For transmission to a shared FTP folder, press the S or T to select FTP. Press Enter.

Enter the host name or the IP address of the host and press Enter.

Enter the path name where the file is to be stored and press Enter.

OPERATION GUIDE 4-11

Basic Operation

Enter the login user name and press Enter.

If you also have a domain name, enter it after the user name. Enter the login password and press Enter.

Press Enter.

Place the original on the platen and press Start.

Recipient Selection from Address Book

Press Send.

Press X.

Press S or T to select a desired name.

Press Enter.

Press S or T to select the folder.

Press Enter. Login User Name input screen is displayed.

Enter the login user name and press Enter. If you also have a domain name, enter

it after the user name. Enter the login password and press Enter.

4-12 OPERATION GUIDE

Basic Operation

Place the original on the platen and press Start.

Recipient Selection from One-Touch Keys

Frequently used recipients can be registered into the one-touch keys. If two or more one-touch keys are chosen a simultaneous transmission can take place. Refer to the Advanced Operation Guide for the registration procedure for the one-touch keys.

Press Send.

Press the one-touch key on which the destination is registered.

Place the original on the platen and press Start.

Scan with TWAIN Driver

Be sure that you connect your PC with the machine using the USB cable and install the TWAIN Driver. The scan can be carried out from any TWAIN compatible

application program. Refer to Advanced Operation Guide for the installation

procedure and the usage of TWAIN Driver.

Selecting Color Scan Mode

The following color modes are available for scanning:

Mode Description

Full Color The original will be scanned in full color. The scanning

exposure will be set to Manual.

Grayscale The shading of the original will be reproduced. The scanning

exposure will be set to Manual.

Monochrome The original will be scanned in monochrome. The resulting file

size for the scan data will be smaller in comparison with the other color modes.

Refer to the Advanced Operation Guide.

OPERATION GUIDE 4-13

Basic Operation

Basic Printing Procedure

Be sure that the machine’s printer cable or network cable and the power cord are properly connected.

Installing the Printer Driver

To use the printer function, the printer driver must be installed. For information on how to install the printer driver software, refer to the KM Driver Operation Guide.

Printing from Application Software

Be sure that paper of the size specified for the document in the application is in the

machine. Select Print from the File menu. The Print dialog box is displayed.

Choose this machine from the printer names drop-down list.

Specify the number of copies to print in Number of copies and any other options

you want to use. For details, refer to the KX Driver Operation Guide. Click the OK button.

4-14 OPERATION GUIDE

5 Maintenance

Cleaning the Machine

CAUTION: For safety purposes, always remove the power cord from the outlet

when performing cleaning.

Always use a soft cloth dampened with alcohol or mild detergent to clean the machine.

Open the original cover and wipe the platen and the original cover, as shown in the illustration.

If the optional document processor is installed in your machine, open the document processor and wipe the gray portion, as shown in the illustration.

If copies appear soiled while using the optional document processor the slit glass is dirty.

Toner Container Replacement

If Replace Toner appears on the message display, replace the toner container and clean the charger and registration roller. Refer to Cleaning the Charger and the Registration Roller on page 5-4.

Online Help Messages

When Replace Toner is displayed, press left Select (Help) to display the procedure to replace the toner container.

Press S to display the next step or press T to display the previous step. Press Enter to exit the online help message display.

OPERATION GUIDE 5-1

Maintenance

Replacing Toner Container

Open the top cover.

Open the front cover.

Lift the process unit, together with the toner

container, out of the machine and place it on a clean, level surface.

Do not stand the process unit on end and never expose the drum to normal lighting for more than five minutes.

Pull the lock lever towards to the UNLOCK

position then pull the toner container release lever to the right.

Gently remove the old toner container. Put it

in the supplied plastic bag and dispose of it according to local rules and regulations.

CAUTION: Do not burn or open the toner container.

5-2 OPERATION GUIDE

Shake the new toner container horizontally

5 or 6 times to distributed the toner inside.

Remove the orange protective seal.

Align the knob on the left side of the

container with the groove in the process unit and insert it. Push on the PUSH HERE marks until the container clicks into place.

Maintenance

Push the lock lever back into its locked

position (away from you). Clean the charge and registration roller.

Refer to Cleaning the Charger and the

Registration Roller on page 5-4.

OPERATION GUIDE 5-3

Maintenance

Cleaning the Charger and the Registration Roller

Slide the charger cleaner knob backwards

and forwards 2 to 3 times, then return it to the CLEANER HOME POSITION.

If the charger cleaner is not properly restored a black band will appear on copies.

Use the cleaning cloth supplied to clean

paper dust and dirt accumulated on the metal registration roller (A) inside the machine.

Do not touch the black transfer roller (B).

(B)

(A)

After cleaning, align the pins (C) on both

sides of the process unit with the guides inside the machine, and carefully slide the process unit into the machine until in stops.

(C)

Close the front cover.

Close the top cover.

When the toner container is replaced, reset the toner gau ge. For details, refer to the

Advanced Operation Guide.

(C)

5-4 OPERATION GUIDE

Reinstalling the Transport Pin

Follow the instructions below to reinstall the transport pin before moving the machine

Maintenance

System Menu/

Counter

S or T

Service Setting

Enter

S or T

Transport Mode

Enter

1 Access Transport mode.

If you are unsure how to use this route map refer to Accessing Menu Items on page 3-3.

2 Press left Select on the operation panel. 3 Turn the power switch off. 4 Open the top and front cover. 5 Remove the transpor t pin.

6 Fasten the transport pin as shown. 7 Close the front and top cover.

OPERATION GUIDE 5-5

Maintenance

5-6 OPERATION GUIDE

6 Troubleshooting

General Guidelines

The table below provides basic solutions for problems you may encounter with the machine. We suggest you consult this table to troubleshoot the problems before calling for service.

Symptom Check Item Corrective Action Reference

Nothing lights on the operation panel when the power switch is turned on.

No copies delivered after Start is pressed.

Blank copies. Were the originals placed

Light copies. Is the copier in the Auto

Is the power plug connected to an AC outlet?

Is there some indication of the trouble on the operation panel?

correctly?

Exposure Adjustment mode? Is the copier in either the

Photo, Text+Photo, or Text mode?

Is the copier in the EcoPrint mode?

Connect the plug to an AC outlet.

Check the appropriate response to that indication and perform the corresponding procedure.

When placing originals on the platen, place them face-down.

When setting originals in the optional document processor, place them face-up.

Perform the Auto Exposure Adjustment procedure.

Adjust the exposure to the correct level.

Select an image quality mode other than the EcoPrint mode.

—

page 6-3

page 4-1

—

page 4-1

—

Is the Add Toner indicator lit? Replace the toner containe r. page 5-1 Is the copy paper damp? Replace the copy paper with

new paper.

Dark copies. Is the copier in the Auto

Exposure Adjustment mode? Is the copier in either the

Photo, Text +Photo, or Text mode?

Dirty copies. Is the platen or the optional

document processor dirty?

OPERATION GUIDE 6-1

Perform the Auto Exposure Adjustment procedure.

Adjust the exposure to the correct level.

Clean the platen and/or the optional document processor.

Clean the charger . page 5-4

page 2-1

—

page 4-1

page 5-1

Troubleshooting

Symptom Check Item Corrective Action Reference

Black or white bands on copies.

Skewed copies. Were the originals placed

Frequent paper jams. Is the paper loaded properly in

Is the charger cleaner in the CLEANER HOME POSITION?

If you are using the optional document processor, is the slit glass dirty?

correctly?

the cassette? Is the paper curled, folded or

wrinkled?

Remove the process unit and return the charger cleaner to its home position.

Clean the slit glass. It is also possible to use the

Scan Noise Reduction function to make black lines on the copies less apparent. For details, refer to the Advanced Operation Guide.

When placing originals on the platen, align them against the upper left corner.

When placing originals in the optional document processor, align the width guides securely before inserting the originals.

Load the paper properly. page 2-1

Replace the paper with new paper.

page 5-4

page 5-1

page 4-1

—

The Add Toner indicator doesn’t go out after replacing the toner container.

Is there any jammed paper or loose scraps of paper remaining inside the machine?

Does the registered paper size match the size you are actually using?

Did you shake the new toner container enough?

Carry out the appropriate procedure to remove the paper.

Be sure the registered paper size matches the size you are actually using.

Shake the toner container horizontally 5 or 6 times.

page 6-7

—

page 5-3

6-2 OPERATION GUIDE

Maintenance and Error Messages

When any of the following messages appears on the message d isp lay, per form th e procedure provided below.

Message Procedure Reference

Troubleshooting

Add paper to (paper source). Th e paper has run ou t. Add paper to the paper sour ce;

Casset. 1, Casset. 2 (with option paper feeder) or MP Tray.

The cassette is not properly closed. Be sure th e cassette is closed securely.

Close Document Processor. The document processor is still open even though an

original has been inserted. Close the document processor.

Close Document Processor Cover.

Close Top Cover. The top cover or the front cover is open.

Enter address. Enter was pressed without entering a recipient. Enter the

Enter destination. Start was pressed without entering a recipient. Enter the

Enter file name. Enter was pressed without entering a file name. Enter

Enter host name. Enter was pressed without entering a host name. Enter

The left cover to the document processor is open. Close the cover securely.

Close the covers securely.

address.

recipient.

the file name.

the host name.

page 2-1

—

Enter path. Enter was pressed without entering a PC folder path or

an FTP network path. Enter the PC folder path or FTP network path.

Entry error. Enter correctly.

Error occurred. Call service person.

C#### Error occurred.

Power switch turn off and on again.

C#### Exceeded max count. Job is

canceled.

Illegal account. Job is canceled.

Illegal user ID. Job is canceled.

An invalid character was entered. —

Turn the power switch off and then back on again. If this message still remains, make a note of the number that is displayed together with the letter C. Then, turn the power switch off, and contact your service representative or authorized service center.

When job accounting is enabled and the current job will exceed the account limit, press right Select to cancel the print job.

When job accounting is enabled and the selected account is invalid, press right Select to cancel the job.

When user login is enabled and the wrong user ID or password is entered, press right Select to cancel the job.

—

OPERATION GUIDE 6-3

Troubleshooting

Message Procedure Reference

Insert Cassette1. The paper feeder was selected, but cassette 1 is not

installed properly. Push the upper cassette securely into the machine.

Insufficient memory. Unable to start job.

KPDL error. Job is canceled.

####

Load paper in Cassette1. Size # Type #

Load paper in Cassette2. Size # Type #

Load paper in MP Tray.

Size # Type #

Memory overflow. Part of the job end is printed.

Memory shortage occurred during processing of other jobs.

Current print processing cannot continue. If you want to cancel printing, press right Select. If Auto

Error Clear is set to On, printing will be automatically resumed after a preset period of time.

There is no paper in the indicated cassette. Press right Select.

If you have loaded paper in the cassette, select Print (Continue) and press Enter.

To switch to another paper feed location, select Paper select and press Enter.

The available paper feed locations will be displayed. Select the desired paper feed location and press Enter.

The machine’s memory is full. Press left Select to cancel the copying procedure. Pressing right Select after a part of the job being processed is printed will end the job.

Insert fewer originals and try to copy again. To add expansion memory, contact your service

representative or authorized service center.

—

Advanced Operation

Guide

page 2-1

Advanced Operation

Guide

Paper Jam at Cassette1. Paper Jam at Cassette2. Paper Jam at MP Tray. Paper Jam at Document

Processor. Paper Jam in Printer.

Place original and press Start key.

Print overrun. This page isn't complete.

Remove original from Document Processor.

A paper jam has occurred. Press left Select to display the online help messages and remove the jammed paper.

The machine will attempt to make copies from any originals that remain uncopied.

Reposition the original on the platen or in the document feed tray and try to copy again.

The data transferred to the machine was too complex to print on a page.

To continue printing, press right Select. To cancel printing, press left Select.

This appears if there is a document in the document processor when the power is turned on. It also appears when the paper has jammed while being fed from the document processor because of the way it was placed.

Remove all the document pages inside the document processor, and set them again correctly.

page 6-7

—

page 6-10

6-4 OPERATION GUIDE

Troubleshooting

Message Procedure Reference

Replace Toner. Toner has run out so further copying or printing is

impossible. Replace the toner container using a new toner kit.

Scan memory overflow. Job is canceled.

Send error. ####

Press right Select to cancel the copying procedure. The total amount of data received by the machine

exceeds the machine’s internal memory. To verify the current amount of memory, print out a Status Page.

To cancel printing, press right Select. If Auto Error Clear is set to On, printing will be automatically resumed after a preset period of time.

Lower the image quality. An error has occurred during transmission. The possible

error codes and their descriptions are as follows. 1101: The server name of the SMTP server is not set

correctly or the host name is incorrect when sending scan data to an FTP server. Use Embedded Web Server and register the SMTP server name and the host name correctly.

1102: The login user name is incorrect or the domain name has not been entered. Enter login name, domain name and password correctly.

page 5-1

page 4-3,

Advanced Operation

Guide

Advanced Operation

Guide

page 4-11

1103: The network path name is incorrect or you do not

have access to the folder specified. Use Embedded Web Server and register the path name correctly.

1104: No recipient address. Enter e-mail address correctly.

1105: E-mail - The SMTP protocol setting is turned off. Use Embedded Web Server and turn on the SMTP protocol setting.

Scan to PC (SMB) - SMB setting is turned off. Use Embedded Web Server and turn on the SMB setting.

Scan to PC (FTP) - FTP setting is turned off. Use Embedded Web Server and turn on the FTP setting.

1106: The sender address setting under e-mail: SMTP is not registered. Use Embedded Web Server and register the sender address.

210#: The network cable is disconnected or the hub that it is connected to is not operating properly. Check the cable connection or the hub.

The server name or the host name of th e SMTP server is not set correctly. Use Embedded Web Server and register the SMTP server name and the host name co rr ect l y.

Advanced Operation

Guide

page 4-9

Advanced Operation

Guide

Advanced Operation

Guide

page 3-1

Advanced Operation

Guide

220#: The network cable has become disconnected

during transmission or the hub that it is connecte d to ha s stopped operating. Check the cable connection or the hub.

OPERATION GUIDE 6-5

page 3-1

Troubleshooting

Message Procedure Reference

Send error. ####

This key is not registered. An unregistered one-touch key was chosen. Select the

Toner low. Toner is running low. Replace the toner cont ainer using a

Waste toner near full. Remove the process unit from the machine. Gently

Waiting to scan. The memory to execute the job is insufficient. The job will

Wrong account ID. Wh en job accounting is enabled, the account ID was

3101: SMTP Authentication error. Consult with your

network administrator to verify that the Login Account Name and Login Password required for SMTP Authentication are correct.

The SMTP server or FTP server is not operating properly. Check with your network administrator.

correct one-touch key.

new toner kit as soon as possible.

shake the process unit horizontally a few times. Re inst all it into the machine. The machine will stop printing soon, contact your service representative or authorize d service center.

be automatically resumed, after the memory capacity to execute is available. If you want to cancel the job, press left Select.

already registered. Enter the correct account ID.

Advanced Operation

Guide

—

page 5-1

—

Advanced Operation

Guide

Wrong password. When user login is enabled, an incorrect job accounting

password was entered. Enter the correct password.

Wrong user ID. When the user management setup (User Login) is

enabled an incorrect user ID was entered. Enter the correct user ID.

Advanced Operation

Guide

Advanced Operation

Guide

6-6 OPERATION GUIDE

Paper Jam

Troubleshooting

If a paper jam occurs, a message will be displayed about the jam and copying or printing will stop.

Leave the power switch on and to remove the jammed paper refer to MP Tray an d

Inside Machine on page 6-7.

Jam Location Indicators

Indicator Meaning Reference

1 2

3 4 5

WARNING: High voltage is pres ent in the charger section. Take sufficient care

when working in this area, as there is a danger of electrical shock.

CAUTION: The fixing unit is extremely hot. Take care when working in this area.

Online Help Messages

When Paper Jam is displayed, press left Select (Help) to display the procedure to clear the jam.

Press S to display the next step or press T to display the previous step. Press Enter to exit the online help message display.

Original jam in the optional document processor.

Paper jam inside the machine page 6-7 Paper jam in the MP tray. page 6-7 Paper jam in the upper cassette. page 6-9 Paper jam in the optional paper feeder. page 6-9

page 6-10

MP Tray and Inside Machine

Remove any prints on the output tray before performing this procedure. Open the top cover.

OPERATION GUIDE 6-7

Troubleshooting

Open the front cover.

Take the process unit out of the machine.

If the leading edge of the jammed paper is

visible, pull it out towards you. If the paper is not visible, perform the

Cassette procedure. If the paper has been fed to the rear of the

machine but the leading edge is not visible, perform the Face-up Tray procedure.

Replace the process unit by aligning the

pins on both sides with the guides inside the machine, and slide it into the machine until it stops.

Close the front cover.

Close the top cover.

6-8 OPERATION GUIDE

Cassette

Pull out the cassette that is in use.

Remove the jammed paper.

If a paper jam occurs in the optional paper feeder, the procedure is the same as for the cassette.

Troubleshooting

Push the cassette back in securely. The

misfeed indications will disappear.

Face-up Tray

Open the rear cover.

Remove the jammed paper.

CAUTION: The fixing unit is extremely

hot. Take care when working in this area.

OPERATION GUIDE 6-9

Troubleshooting

Close the rear cover.

Open and then close the top cover. The jam

indications will disappear.

Optional Document Processor

Remove all of the originals from the

document feed tray.

Open the left cover of the document

processor.

Remove the jammed original.

If the original is caught in the rollers or difficult to remove, proceed to the next step.

6-10 OPERATION GUIDE

Open the document processor.

Remove the jammed original.

Close the document processor.

Troubleshooting

Place the originals.

OPERATION GUIDE 6-11

Troubleshooting

6-12 OPERATION GUIDE

Main Body

7 Specifications

NOTE: Specifications are subject to change without notice.

Item Specification

Printing system Electro-photographic Originals Sheets of paper, bo oks and 3-dimensional objects Copy sizes

Cassette A4, A5, ISO B5, JIS B5, Folio, 16K, 81/2 × 14 inches

(Legal), 8 1/2 × 11 inches (Letter), 7 1/4 × 10 1/2 inches (Executive), and 8 1/2 × 13 inches (Oficio II)

MP tray 3.15 to 8.50 inches × 5.83 to 14.02 inches

80 to 216 mm × 148 to 356 mm

Print margin loss 0.5 to 5.5 mm Paper Refer to Appendix in Advanced Operation Guide. Paper feed capacity

Paper cassettes: 250 sheets (80 g/m²)

MP tray: 50 sheets (80 g/m²)

25 sheets (120 g/m²) 10 sheets (160 g/m²) 1 sheet (Transparency)

Stacking capa city

Output tray: Approx. 150 sheets (80 g/m²)

Face-up tray: Approx. 30 sheets (80 g/m²)

1 sheet (special paper)

Warm-up time At room temperature of 73.4 °F/23 °C, humidity

60 %RH:

Recovery from low

power mode:

Recovery from sleep

mode:

10 sec. or less

15 sec. or less

OPERATION GUIDE 7-1

Specifications

Item Specification

Memory

Standard model 96 MB (64 MB fixed and 32 MB detachable)

Option memory Up to 256 MB to replace 32 MB Ambient conditions

Temperatur e 10 to 32.5 °C

Humidity 20 to 80 %RH

Altitude Maximum 2,000 m (6,500 feet)

Illumination 1,500 lux or less Power source 120 V AC, 60 Hz, 7.8 A

220to240V AC, 50/60Hz, 4.0A

Dimensions (W) × (D) × (H) 19 9/16 × 16 5/8 × 15 3/16 inches

496 × 421 × 385 mm

Weight (without toner container)

Noise emission Required space (W) × (D) 19 9/16 × 29 3/16 inches

Copying Functions

Copying speed

First copy Approx. 9.5 sec. (1:1, 8 1/2 × 11 inches (Letter)/A4) Resolution

Approx. 32 lbs. Approx. 14.5 kg

70 dB(A)

496 × 740 mm

Item Specification

Platen (1:1) 8 1/2 × 11 inches (Letter) /A4: 18 copies/min.

A5: 10 copies/min. 8 1/2 × 14 inches (Legal): 15 copies/min.

Document Processor

(1:1)

8 1/2 × 11 inches (Letter)/A4: 18 copies/min.

Scanning and Printing 600 × 600 dpi Continuous copying 1 to 999 sheets Zoom ratios 50, 64, 70, 78, 86, 90, 100, 115, 129, 141, and 200 %

Any 1 % increment between 50 and 200 %

7-2 OPERATION GUIDE

Printing Functions

Printing speed 8 1/2 × 11 inches (Letter)/A4: 18 copies/min.

First print 8 1/2 × 11 inches (Letter)/A4: Approx. 8 sec. Resolution 300, 600 dpi, and Fast 1200 Compatible operation system Microsoft Windows 95/98/Me

Host Interface Parallel: 1 port (IEEE1284)

Emulations Line printer, IBM propr inter, DIABLO 630, EPSON LQ-

Specifications

Item Specification

A5: 10 copies/min. 8 1/2 × 14 inches (Legal): 15 copies/min.

Microsoft Windows NT 4.x/2000/XP Apple Macintosh OS 9.x/OS X 10.x UNIX

USB: 1 port (Hi-speed USB) Ethernet: 1 port (10BASE-T/100BASE-TX)

850, PCL6, and KPDL

Scanning Functions

Scanning Speed Monochrome: 18 scan/min.

Resolution Color mode Full Color: 8 bit/dot (each color)

File format PDF, TIFF (Only monochrome mode), JPEG (Only full

Zoom ratios 100 % and Auto Host Interface Ethernet: 1 port (10BASE-T/100BASE-TX)

†. The maximum resolution using full color or gray scale modes is 300 dpi. T o scan in full

Item Specification

Full Color or Grayscale: 4.8 scan/min. 1:1 - 8 1/2 x 11 inches (Letter)/A4, 200 dpi

†

color or gray scale with 400 dpi or 600 dpi resolution, expansion of the internal memory is required. Refer to the Advanced Operator Guide.

200 x 100, 200 x 400, 200, 300, 400, and 600 dpi

Grayscale: 8 bit/dot Monochrome: 1 bit/dot

color and grayscale modes)

USB (TWAIN): 1 port (Hi-speed USB)

OPERATION GUIDE 7-3

Specifications

Document Processor (Option)

Item Specification

Original feed system Automatic feeding Originals Sheets of paper Original sizes Maximum: 8 1/2 × 14 inches (Legal) and Folio

Original paper weight 50 to 120 g/m²

Minimum: 5 1/2 × 8 1/2 inches (Statement) and A5R

Maximum number of originals

Dimensions (W) × (D) × (H) 17 15/16 × 13 1/16 × 3 11/16 inches

Weight Approx. 5 lbs.

Paper Feeder (Option)

Paper feed capacity 250 sheets (80 g/m²) Paper sizes A4, A5, ISO B5, JIS B5, Folio, 16K, 8 1/2 × 14 inches

Paper Refer to Appendix in Advanced Operation Guide. Dimensions (W) × (D) × (H) 14 7/8 × 14 3/4 × 3 1/8 inches

Weight Approx. 4.5 lbs.

50 (50 to 80 g/m²)

455 × 331 × 93 mm

Approx. 2.3 kg

Item Specification

(Legal), 8 1/2 × 11 inches (Letter), 7 1/4 × 10 1/2 inches (Executive), and 8 1/2 × 13 inches (Oficio II)

378 × 375 × 79 mm

Approx. 2.0 kg

Environmental Specifications

Item Specification

Duplex copying Not available Paper feed Recycled paper made from 100% recycled pulp may

be used with this product.

7-4 OPERATION GUIDE

INDEX

Application software 4-14

Canceling copy 4-3 Cassette Caution labels Character assignments Charger Charger cleaner knob Cleaner home position Cleaning Collate mode Color scan mode

Connecting the cables Copying

2-1

5-4

5-1

4-1

Legal and Safety-xi

5-4

4-6

4-13

3-1

3-9

Low power mode 4-8

Maintenance 5-1 Maintenance messages Message display MP tray

2-3

1-5

6-3

Names of machine parts 1-1 Network (TCP/IP) settings Network cable

3-1

3-4

One-Touch Key 4-13 Operation panel Other settings

1-4

3-11

Date and time 3-6 Default gateway Default operation mode

3-5

Entering characters 3-8 Error messages

6-3

Face-up tray 2-5

KX printer driver 4-14

Language selection 3-11 Loading paper

2-1

3-7

Paper jam 6-7

Document processor Face-up tray in a cassette

MP Tray and inside machine Paper stopper Paper width guide Photo mode Power cord Power switch Precautions for use Print Override mode Printer cable Printer driver Printing

4-14

6-9 6-9

2-1, 2-3

2-2

4-1

3-2

Legal and Safety-xiii

4-7

3-1

4-14

Registration roller 5-4 Release button

2-2

6-10

6-7

OPERATION GUIDE INDEX-1

Scan to E-mail 4-9 Scan to Folder Scanning Sleep mode Specifications

Copying Functions Document Processor (Option) Environmental Specifications Main Body Paper Feeder (Option) Printing Functions

Scanning Functions Standard zoom Stopper extension lock Subnet mask Summer time

4-11

4-9

4-8

7-1

7-2

7-1

7-3

4-4

2-3 3-4 3-6

7-4

Text mode 4-1 Text+Photo mode Time zone Toner container Transfer roller TWAIN

3-5

4-13

4-1

5-1

5-4

Variable zoom 4-4, 4-5

Zoom copy 4-4

INDEX-2 OPERATION GUIDE

DIRECTIVE 2002/96/CE ON THE TREATMENT, COLLECTION, RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS

INFORMATION

1. FOR COUNTRIES IN THE EUROPEAN UNION (EU)

The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately.

The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment. Offenders will be subjected to the penalties and measures laid down by the law.

DISPOSE OF OUR DEVICES CORRECTLY

a) Contact the Local Authorities, who will give you the practical information you need and the instructions for handling the

waste correctly, for example: location and times of the waste collection centres, etc.

b) When you purchase a new device of ours, give a used device similar to the one purchased to our dealer for disposal.

The crossed dustbin symbol on the device means that:

- when it to be disposed of, the device is to be taken to the equipped waste collection centres and is to be handled separately from urban waste;

- The producer guarantees the activation of the treatment, collection, recycling and disposal procedures in accordance with Directive 2002/96/CE (and subsequent amendments).

2. FOR OTHER COUNTRIES (NOT IN THE EU)

The treatment, collection, recycling and disposal of electric and electronic devices will be carried out in accordance with the laws in force in the country in question.

Olivetti 18MF User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Making Full Use of This Machine’s Advanced Functions

Legal and Safety

Main Body

1 Machine Parts

Operation Panel

Message Display

2 Loading Paper

Loading Paper Into a Cassette

Adjusting the Paper Stopper for Folio or Oficio II Size Page

Loading Paper on the MP Tray

Using the Face-up Tray

3 Preparations

Connecting the Cables

Connecting the Network Cable

Connecting the Parallel or USB Cable

Connecting the Power Cord

Turning the Machine On

Accessing Menu Items

Network Settings

Registering the IP Address

Registering the Subnet Mask

Registering the Default Gateway

Date and Time Settings

Setting the Time Zone

Summer Time Setting

Setting the Current Date and Time

Default Operation Mode

Character Entry

Keys Used for Entering Characters

Available Characters

List of Character Assignments

Entering Characters

Selecting Message Language

Other Settings

4 Basic Operation

Basic Copying Procedure

Canceling Copy

Zoom Copies

Standard Zoom

V a riable Zoom

Collate Mode

Print Override Mode

Low Power Mode

Auto Sleep

Basic Scanning Procedure

Scan to E-mail

Scan to Folder

Recipient Selection from One-Touch Keys

Scan with TWAIN Driver

Selecting Color Scan Mode

Basic Printing Procedure

Installing the Printer Driver

Printing from Application Software

5 Maintenance

Cleaning the Machine

Toner Container Replacement

Online Help Messages

Replacing Toner Container

Cleaning the Charger and the Registration Roller

Reinstalling the Transport Pin

6 Troubleshooting

General Guidelines

Maintenance and Error Messages

Paper Jam

Jam Location Indicators

Online Help Messages

MP Tray and Inside Machine

Cassette

Face-up Tray

Optional Document Processor

Main Body

7 Specifications

Copying Functions

Printing Functions

Scanning Functions

Document Processor (Option)