OKI Internet Fax, Network Print Kit, Network Scanner Kit Owner Manual
Internet Fax
and
Network Print/Network
Scanner Kit
User’s Guide
Every effort has been made to ensure that the information in this
/
document is complete, accurate, and up-to-date. The manufacturer
assumes no responsibility for the results of errors beyond its control. The
manufacturer also cannot guarantee that changes in software and
equipment made by other manufacturers and referred to in this guide will
not affect the applicability of the information in it. Mention of software
products manufactured by other companies does not necessarily
constitute endorsement by the manufacturer.
Copyright © 2000. All rights reserved.
Energy Star is a trademark of the United States Environmental Protection
Agency
Other product names and brand names mentioned in this user’s guide are
registered trademarks or trademarks of their proprietors.
This product complies with the requirements of the
Council Directives 89/336/EEC (amended by 92/31
EEC) and 73/23/EEC (amended by 93/68/EEC) on the
approximation of the laws of the member states relating
to electromagnetic compatibility and low voltage.
Energy Star
As an Energy Star Partner, the manufacturer has
determined that this product meets the Energy Star
guidelines for energy efficiency.
ii Internet Fax and Network Print/Network Scanner
Table of contents
Table of contents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii
Introduction
Supported systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Supported protocols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Internet Fax
Internet fax settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Operation overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
User functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Web access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Admin manager. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Telnet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Internet fax transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Registering addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Sending a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Tiff images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Tiff viewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Internet fax reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Receiving Tiff file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Receiving text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Gateway services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Fax to e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
E-mail to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Network scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Service codes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
Transmission troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Reception troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
E-mail to fax troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Internet fax transmission flow. . . . . . . . . . . . . . . . . . . . . . . . . 14
Internet fax transmission flow - specifying recipients . . . . . .15
SMTP communications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25
POP3 communications: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
iii
Network Printing
Printing documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Procedure for supported operating systems . . . . . . . . . . . . . . . . . . . . 31
NetWare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Windows NT4.0/2000 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Windows 95/98. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Windows 3.1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Other operating systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Configuring from network utilities. . . . . . . . . . . . . . . . . . . . . . . . 33
Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Banner output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Option board error . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
LAN data error . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Network problem . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Appendix A - Operating Instructions
General conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Internet fax transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Internet fax reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Accessing different settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Appendix B - Mail Server Settings
DNS server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Mail server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
. . . . . . . . . . . . . . . . . . . 37
. . . . . . . . . . . . . . . . . . . . . 41
iv Internet Fax and Network Print/Network Scanner
Introduction
This user’s guide describes how to install and configure the Internet Fax
and network printer/scanner kit into a fax machine. After installing this
kit, the following functions are available for use:
• Print through a local area network (LAN).
• Send and receive Internet fax messages.
• Network scanner
• Gateway services
For installation into a fax machine of the printed circuit board required for
the Internet Fax and network printer/scanner kit, please refer to the quick
installation guide for the network print kit.
Supported systems
Supported LAN systems (topologies) are as follows.
• 10base-T Ethernet.
• 100base-TX Ethernet (Fast Ethernet)
Supported operating systems for the printer driver are as follows:
•Windows3.1
•Windows95/98
• WindowsNT4.0
• Windows2000
•NetWare3.x
•NetWare4.x
Note: Macintosh and UNIX operating systems are not supported.
Introduction 1
Supported protocols
Supported network print protocols are as follows:
•TCP/IP
• IPX/SPX
•NetBEUI
Supported Internet fax protocols are as follows:
•TCP/IP
•SMTP
•POP3
•DNS
Supported management protocols are as follows:
•SNMP
•MIB
2 Internet Fax and Network Print/Network Scanner
Internet Fax
Internet fax settings
General
Before using Internet Fax, consult with the network administrator about
correct network settings.
There are two types of setting values for Internet Fax, which are as follows:
• Data stored on the fax machine.
• Data recorded on the network card.
To print out a list of the setting values on the fax machine, using the control panel of the fax machine, select MENU, then select 9:REPORT
PRINT and then select 6:CONFIGURATION.
To print out the settings stored on the network interface card (NIC) or its
current status using the control panel of the fax machine, select MENU,
then select 9:REPORT PRINT and then select 9:NIC CONFIGURATION. Alternatively, select MENU, then select 9:REPORT PRINT and
then select 10:NIC INFORMATION.
Alternatively, if the black push button on the NIC is pressed for 3 seconds
and released, a report similar to that obtained from the NIC INFORMATION menu is printed out together with a NIC self-diagnostic report.
Note: If power is turned on on while pressing this button down, the
network card will initialise its settings.
Please refer to manual for the network card, supplied on the CD, in conjunction with this guide as it explains how to use the network card. Please
note, however, that the descriptions in the NIC manual are based on where
the network card is installed in a LED printer and that operations
described in the manual may not apply to this Internet Fax. The network
card manual does not explain the functions of Internet Fax. The network
card settings explained in the manual for network print do apply to the fax
machine.
Internet Fax 3
Settings
Internet Fax settings can be viewed by selecting MENU, then 11:SETUP
and then 7:LAN OPTIONS.
When 7:LAN OPTIONS is selected, the display shows user functions 80
to 93. User functions 80 to 82 are for network printing. Details of these
settings are given in Network Printing.
User functions from 83 onward are for Internet Fax and will not be displayed if the network card does not have an Internet Fax facility.
User function 93 (NETWORK SETTINGS) is for configuring the network card. These settings are explained in detail further on this user’s
guide and can be changed over a network using various tools.
Operation overview
12:00 FAX
MEMORY FREE 100%
MENU key and ! key
MENU
10 LOCATION PROGRAM
11 >SETUP
12 COUNTER
ENTER key and ! key
SETUP
5 INCOMING OPTIONS
6 REPORT OPTIONS
7 >LAN OPTIONS
ENTER key
4 Internet Fax and Network Print/Network Scanner
LAN OPTIONS
82 LAN PRINT T.O.
83 >POP INTERVAL
84 DELETE POP MSG.
!
LAN OPTIONS
91 DOMAIN NAME
92 MDN
93 >NETWORK SETTINGS
ENTER key
93 NETWORK SETTINGS
1 >IP ADDRESS
2 SUBNET MASK
3 DEFAULT GATEWAY
key
!
93 NETWORK SETTINGS
11 FAX EMAIL ADDR.
12 DSN
13 >NIC INITIALISE
key
User functions
83:POP INTERVAL - Intervals when the fax machine polls the server for
any incoming e-mail (POP reception). 0 to 60 minutes, adjustable by the
minute. If set to 0, no automatic polling is carried out.
84:DELETE POP MSG - Whether or not to delete received e-mail from
the mail server. The settings are:
OFF: Do not delete e-mail
TYPE1: Only delete e-mail messages after printing
TYPE2: Delete all e-mail
Internet Fax 5
Note 1: If a setting other than TYPE2 has been selected, e-mail remains
on the server. Make sure e-mail is deleted from the server manually, e.g., from another PC.
Note 2: This fax machine keeps a log of up to 50 communications,
which is used to prevent any e-mail messages that have already
been read from being received again. However, if there are
more than 50 messages on the server, you may start receiving
the same e-mail messages repeatedly. When e-mail messagees
have been deleted from the mail server using a PC, manually
activate POP reception on the fax machine while there is no
mail. This operation erases the log of the previous 50 communications. If automatic POP reception is carried out while
there is no mail, the log is also erased. Therefore, if regularl
deletions of mail is carried out on the server before the number
of records on the log reaches 50, this operation will not be necessary.
85:TIME BETWEEN GMT - Time difference from GMT. This value is
required in order to create e-mail headers. The time difference must be set.
86:TEXT PRINT - Whether or not to print the body text of email. If this
setting is ON, the text in an e-mail message is printed out. Please note that
only US-ASCII characters in the text can be printed as shown in the following table. Any characters that cannot be printed will be shown as
spaces. Depending on the e-mail client used, text may not be printed or
come out garbled.
00 10 20 30 40 50 60 70 80 90 A0 B0 C0 D0 E0 F0
0
1 !1AQaq
2 “2BRbr
3 #3CScs
4 $4DTdt
5 %5 EUe u
6 &6 F Vf v
7 ‘7GWgw
8 (8HXhx
9 )9IYiy
A *:JZjz
B +; K[k{
C ,<L\l|
D -=M]m}
E .>N^n~
F /?O_o
SP 0 @ P ` p
6 Internet Fax and Network Print/Network Scanner
87:HEADER PRINT - E-mail header print setting.
OFF: Do not print header
TYPE1: Print SUBJECT/FROM/TO
TYPE2: Print all header information
This setting is only valid when the TEXT Print setting is ON.
88:CODING MODE - Coding mode for TIFF file images sent by Internet
Fax. Select from MH/MR/MMR. Please note that other manufacturers'
Internet Fax products often support only MH. This machine supports MR
and MMR modes in addition to MH. The rate of compression is MH
(low); MR (medium); MMR (high).
89:EX.FINE MODE - Scan resolution of EX.FINE mode for Internet Fax:
300 dpi or 600 dpi.
90:IFAX SENDER ID - Whether or not to add the sender ID to images
scanned by Internet Fax. This setting will always apply when using Internet Fax, regardless of the setting for 23:SENDER ID ON/OFF. When
using Internet Fax as a scanner, turn this setting OFF to prevent the sender
ID data from appearing in scanned images.
91:DOMAIN NAME - This setting is required when forwarding e-mail
received by SMTP to PSTN/ISDN. Up to 5 domain names, each up to 64characters long, can be entered from which data may be received. When
an SMTP reception request is received, the e-mail is only received if the
sender's domain name matches one of the registered domain names. If
there is no match, the fax machine assumes that the e-mail cannot be
received by Internet Fax and will not start reception. For example, if only
network.com is registered, only e-mail from the domain network.com or
its sub-domain will be received.
Note: Latin letters, numbers and symbols are assigned to one-touch
keys. Also, symbols can be entered using either one-touch key
20 or numeric key 0. The symbols available are ! # & ' ( ) * + ,
- . / : ; = ?
the LCD as "-1". Both upper and lower case letters can be
used. To switch between cases, press one-touch key 31 (CAPS
key).
92:MDN (Message Disposition Notification) - Whether or not to add
MDN to transmissions. MDN is a request for confirmation on whether or
not the message has been read. If the recipient is an Internet Fax or a mail
client that supports MDN, it will return this confirmation. The format of
the notification varies depending on the type of the receiving Internet Fax
Internet Fax 7
·
@ ” _ % ~ . The "~" (tilde) symbol will appear on
or mail client. If the recipient is the same Internet Fax machine, notification in the following RFC compliant format will be transmitted.
Note 1: This setting determines whether or not an MDN request will be
sent with transmission. When this fax machine receives e-mail
accompanied with an MDN request, it will always return MDN
to the sender regardless of this setting.
Note 2: If a file other than the TIFF formats compatible with this Inter-
net Fax is received and the REPORT setting under 73:ERR.
REPORT (MCF.) is ON, error MDN will be returned to the
sender automatically regardless of the MDN setting.
Note 3: When this setting is ON, the recipient of a transmission returns
a MDN. To print a MDN, the TEXT PRINT setting must be ON.
Example of MDN format is as follows:
Subject: Automatic Disposition Notification
(processed) - hello!
The message you sent on Wed, 19 Jan 2000 15:28:28
+0900 regarding "hello!" has been processed by
abc@network.com.
Final-Recipient: rfc822; abc@network.com
Original-Message-ID:
<3885598C.E47DF614@fax.nework.com>
Disposition: automatic-action/MDN-sentAutomatically; processed
Note: Some mail clients and Internet Fax products that are currently
on the market are unable to receive this MDN format correctly.
93:NETWORK SETTINGS - By selecting this user function, the following network settings can be altered.
Note 1: After making changes to these settings, press the MENU key to
put the fax machine into stand-by mode. After a few seconds'
pause, the LCD will indicate that the network card is being initialised and the data on the network card will be updated when
this message disappears. Do not press the MENU key again
while the initialisation message is displayed as it may prevent
the settings from being updated correctly.
Note 2: Latin letters, numbers and symbols are assigned to one-touch
keys. Also, symbols can be entered using either one-touch key
8 Internet Fax and Network Print/Network Scanner
20 or numeric key 0. The symbols available are ! # & ' ( ) * + ,
- . / : ; = ?
the LCD as "-1". Both upper and lower case letters can be
used. To switch between cases, press one-touch key 31 (CAPS
key).
• 1:IP ADDRESS - Sets the IP address.
• 2:SUBNETMASK - Sets the subnet mask.
• 3:DEFAULT GATEWAY - Sets the default gateway address.
• 4:SMTP SERVER NAME - Either the IP address or the host name of
the SMTP mail server up to 64 characters may be entered here. The
host name (e.g. mail.network.com) can be used if DNS has been set;
otherwise, enter the IP address of the server. The address must
include the "." (period) dividers (e.g. 192.168.004.123).
• 5:POP SERVER NAME - Either the IP address or the host name of
the POP mail server up to 64 characters may be entered here. The
host name (e.g., mail.network.com) can be used if DNS has been set;
otherwise, enter the IP address of the server. The address must
include the "." (period) dividers (e.g., 202.250.111.123).
• 6:POP USER ID - Enter the user ID registered on the POP3 server,
which must be alphanumerical characters no more than 16 characters
long.
·
@ ” _ % ~ . The "~" (tilde) symbol will appear on
• 7:POP PASSWORD - The password registered on the POP3 server
may be entered, which must be alphanumerical characters no more
than 16 characters long. If a password has already been registered, it
will be shown as 16 Xs to ensure that it will remain protected.
Note: 6:POP USER ID and 7:POP PASSWORD settings in the fax
machine must match the POP3 user name already entered in
the server
• 8:DNS P. SRV ADDRESS (Domain Name Service Primary Server) Sets the IP address of the DNS primary server. This will not be
required if the server is connected directly using its IP address.
• 9:DNS S. SRV ADDRESS (Domain Name Service Secondary
Server) - Sets the IP address of the DNS secondary server. Enter this
setting only if a secondary server has been set up.
• 10:HOST NAME - Enter the host name defined on this machine.
Maximum length: 64 characters.
Internet Fax 9
• 11:FAX Email Address - Enter the email address defined on this
machine. Maximum length: 64 characters.
• 12:DSN (Delivery Status Notification) - If a mail server that has a
DSN function receives a message, it will send a delivery confirmation
to the sender of the message. If the mail server receiving the message
does not support DSN, it is advisable to change this setting to OFF as
the server may not be able to handle the message correctly and cause
a communication error. However, some servers can send mail to mail
servers which do not support DSN function and no delivery notification will be sent in this case.
Note 1: For this fax machine to receive a delivery notification, the
TEXT PRINT setting must be turned on.
Note 2: When a message is sent with this setting ON, the recipient of the
transmission returns a MDN. To print it, the TEXT PRINT setting must be ON.
• 13:NIC INITIALIZE - Initialises the network card back to its original
factory settings.
Note: No warning message will be given if this option is selected.
Please check carefully before carrying out this operation.
Web access
This fax machine is web capable and its network settings can be changed
through a web browser such as Internet Explorer or Netscape Navigator.
In addition to the Internet Fax settings explained above, the settings listed
below can also be changed. Also refer to the network card manual, which
contains detailed information about these settings, but note that the contents of the web page accessed will be slightly different from the page for
the network card that does not support Internet Fax. These differences are
also explained below.
• Printer Status - The main web access screen. Shows the message
given on the LCD display of this machine.
• Network Status - Shows the status of TCP/IP, NetWare and NetBEUI.
• TCP/IP - See the manual for the network card.
• NetWare - See the manual for the network card.
• NetBEUI - See the manual for the network card.
• EtherTalk - Not supported by this machine. Do not alter this setting.
10 Internet Fax and Network Print/Network Scanner
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