Oki MB491, MB461, MB471, ES4161, ES4191 User Manual

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Page 1

User's Manual

Basic

This manual supports the following models:

MB461, MB471, MB491 ES4161 MFP, ES4191 MFP

This manual contains cautions on how to use this product safely. Before you use this product, please make sure that you read this manual.

Page 2

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this manual will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

All rights are reserved by Oki Data Corporation. You must not carry out unauthorized copying, transferring, translating, or related actions. You must obtain written permission from Oki Data Corporation before doing any of the above. © 2011 Oki Data Corporation

OKI is a registered trademark of Oki Electric Industry Company, Ltd.

Energy Star is a trademark of the United States Environmental Protection Agency.

Microsoft, Windows, Windows Server and Windows Vista are registered trademarks of Microsoft Corporation.

Apple, Macintosh, Rosetta, Mac and Mac OS are registered trademarks of Apple Inc.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 2004/108/EC (EMC) and 2006/95/EC (LVD) and 1999/5/ EC (R&TTE), as amended where applicable on the approximation of the laws of the member states relating to electromagnetic compatibility, low voltage and radio & telecommunications terminal equipment.

The following cables were used to evaluate this product to achieve EMC directive 2004/108/EC compliance and configurations other than this may affect that compliance.

CABLE TYPE LENGTH

(METRE)

Power 1.8

USB 5.0

LAN 15.0

Telephon e 3.0

CORE SHIELD







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Page 3

MERGENCY FIRST AID

Take care with toner powder:

If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting.

If inhaled, move the person to an open area for fresh air. Seek medical attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.

ANUFACTURER

Oki Data Corporation, 4-11-22 Shibaura, Minato-ku, Tokyo 108-8551, Japan

For all sales, support and general enquiries contact your local distributor.

MPORTER TO THE

OKI Europe Limited (trading as OKI Printing Solutions)

EU/A

UTHORISED REPRESENTATIVE

Blays House Wick Road Egham Surrey, TW20 0HJ United Kingdom

For all sales, support and general enquiries contact your local distributor.

NVIRONMENTAL INFORMATION

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Page 4

z For Your Safety

Read the User's Manual (this manual) for your safety before using the product.

Cautions related to safety

WARNING

CAUTION

Indicates additional information which, if ignored or failed to follow the guidelines, may result in personal fatal injury or death.

Indicates additional information which, if ignored, may result in personal injury.

General cautions

Do not touch the safety switch inside the machine. Doing so may cause electric shock when high voltage occurs. In addition, the gears can rotate, which may result in personal injury.

Pull the power plug out of the socket and contact with a customer's service centre when a liquid such as water enters in the internal parts of the machine. Failure to do so may cause fire.

Unplug the power cord and contact with a customer's service center if the machine is dropped or the cover is damaged. Failure to do so may cause electric shock and/or fire leading to personal injuries.

Do not insert materials in a vent hole. Doing so may cause electric shock and/or fire leading to personal injuries.

Do not throw toner cartridges and image drum cartridges into fire. Doing so may cause dust explosion leading to burns.

WARNING

Do not use an inflammable spray near the machine. Doing so may cause fire since there is an area heating up within the machine.

Pull the power plug out of the socket and remove foreign materials such as clips when they fall inside the machine. Failure to do so may cause electric shock and/or fire leading to personal injuries.

Unplug the power cord periodically to clean plug blades and root section between the blades. If the power plug remains inserted for a long time, the root section will get dusty, and the plug may be shorted out, which may cause fire.

Do not put a cup with liquids such as water on the machine. Doing so may cause electric shock and/or fire leading to personal injuries.

Do not use a power cord, a cable, or a ground wire other than those that are indicated in User's Manual. Doing so may cause fire.

Pull the power plug out of the socket and contact with a customer's service centre when the cover is unusually hot, smoking, giving off questionable odour, or making a strange noise. Failure to do so may cause fire.

Do not operate and/or disassemble the machine other than that directed in User's Manual. Doing so may cause electric shock and/or fire leading to personal injuries.

Do not clean spilled toner with a vacuum cleaner. If cleaning spilled toner with a vacuum cleaner, it may catch fire due to the sparks from electric contact. Toner spilled on the floor should be wiped off with wet cloth.

Do not touch the fuser and other parts when opening the cover of the machine. Doing so may cause burns.

The operation of using UPS (uninterruptible power source) or inverters is not guaranteed. Do not use uninterruptible power source or inverters. Doing so may cause fire.

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CAUTION

Do not come closer to the paper's exit area when the power is turned on while printing. Doing so may result in personal injury.

This product contains the software developed by Heimdal Project.

(Royal Institute of Technology, Stockholm, Sweden).

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

Do not touch a damaged liquid-crystal display. If liquid (liquid crystal) leaked from the liquidcrystal display gets into the eyes or mouth, flush with large amount of water. Follow the direction from a doctor if necessary.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. Neither the name of the Institute nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

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Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Manufacturer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Importer to the EU/Authorised representative . . . . . . . . . . . . . . . . . . . . . . .3

Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

For Your Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Manual Composition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

1 Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Overview of Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Contents of the Package . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Available Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Installation Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Names of Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Installing Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Unpacking Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Turning On and Off Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Installing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Installing a Second Tray Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Operator Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Default Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Entering Text Using the Operator Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Loading Paper and Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Supported Paper Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Paper Recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Storing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Paper Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Document Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Scannable Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Basic Settings for Faxing (for MB471, MB491, ES4191 MFP only) . . . . . . . . . 40

Setting for Country Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Connecting a Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Other cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

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Page 7

Table of Contents

Settings for each dialing type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Setup of Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Specifying Sender Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

PBX Connecting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Setting for Super G3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Specifying Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Connecting to a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Network Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

USB Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Configuring the Network Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Checking the Common Setup Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Setting Up Scan To E-mail and Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Setting Up Scan To Network PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Managing Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Printing Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Printing Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

2 Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Basic Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Starting a Copy Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Canceling a Copy Job in Progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Configuring Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Changing the Scan Size (Scan Size) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Changing the Paper Tray (Paper Feed). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Changing Image Orientation of Document (Direction) . . . . . . . . . . . . . . . . . . . . . . . . . 75

Making Enlarged or Reduced Copies (Zoom). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Enabling Continuous Scan Mode (Continuous Scan). . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Making Duplex Copies (Duplex Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Adjusting Copy Density (Density) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Changing Document Type (Document Type). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Adjusting the Background Removal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Changing Scan Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Resetting Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

3 Faxing (for MB471, MB491, ES4191 MFP only) . . . . . . . . . 80

Basic Procedure for Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Sending a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Specifying a Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Deleting Specified Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

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Page 8

Table of Contents

Configuring Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Changing Scan Size (Scan Size) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Changing Resolution (Resolution) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Adjusting Density (Density) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Printing the Sender Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Checking and Canceling Fax Transmission. . . . . . . . . . . . . . . . . . . . . . . . . 84

Canceling Fax Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Canceling a Reserved Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Checking Transmission and Reception History. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Machine Behavior in Fax Reception. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Reception Behavior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Printing Received Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Registering and Editing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Registering From History. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Deleting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Group Dial (Group Number) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Registering and Editing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Deleting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

One-Touch Key Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Registering the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Basic Procedure for Scan To Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Transmitting Data to Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Specifying the destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Deleting the specified destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Stopping the fax transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Basic Procedure for Internet Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Sending an Internet Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Specifying a Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Checking, Deleting, and Changing Destinations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Canceling Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Receiving Internet Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

4 Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Installing Scanner Drivers (TWAIN/WIA/ICA Driver) . . . . . . . . . . . . . . . . . . 97

Installation Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

For Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

For Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Using ActKey Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Starting the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

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Page 9

Table of Contents

Setup to use the WSD Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Installation procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101

Scanning Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Scan to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Scan to Network PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Scan to USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Scan to Local PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Scan to Remote PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

Canceling the Current Scan Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

Registering Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

Group List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

Registering the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Importing Addresses from a File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Registering Network Scan Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . 112

5 Using as a Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Printing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113

Canceling a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115

Printing From USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Starting a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Configuring Print Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117

Canceling a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

6 User Authentication and Access Control . . . . . . . . . . . . . 119

About User Authentication and Access Control . . . . . . . . . . . . . . . . . . . . . 119

Authentication by PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Registering a PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Enabling Access Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Operation When PIN Authentication Is Enabled . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Authentication by User Name and Password . . . . . . . . . . . . . . . . . . . . . . 123

Registering User Name and Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123

Enabling Access Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123

Operation When User Name and Password Authentication is Enabled. . . . . . . . . . . . . . .123

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Page 10

Table of Contents

7 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Checking Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Error Messages Displayed on the Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132

Checking the Machine's Status From the <STATUS> Key . . . . . . . . . . . . . . . . . . . . . . .143

Other Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Unable to Print from a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144

Unable to Install a Printer Driver Successfully . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .146

Restrictions on Each OS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .147

Copying Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .150

Faxing Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152

Scanning Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .153

Image Quality Issues. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .154

Feeding Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156

Machine Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .158

When the Power Goes Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .160

8 Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Replacing Consumable Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Replacing Toner Cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162

Replacing the Image Drum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .163

Cleaning Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Cleaning the Surface of the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165

Cleaning the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165

Cleaning Document Feeding Rollers in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165

Cleaning Paper Feed Rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .166

Cleaning LED Heads. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .167

Moving Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

9 Appendix. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Basic steps in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Oki contact details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

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Page 11

z Manual Composition

The following manual is attached to this product.

z Quick Start Guide

Quick Start guide describes the initial setup to use each function. The basic operation of each function is also described.

z User's Manual (Basic) ---- This document

In order to understand this machine, the basic operation is described. The initial setup description, handling method for issues and maintenance procedures are also described.

z User's Manual (Advanced)

Advanced guide describes the advanced operations of each function. The utility and network setting information is included.

z About This Manual

Terms in this document

The following terms are used in this manual:

Note

z Indicates important information on operations. Please ensure you read these.

Memo

z Indicates important information on operations. Please ensure you read these.

Reference

z Indicates where to look when you want to know more detailed or related information.

WARNING

z Indicates additional information which, if ignored or failed to follow the guidelines, may result in personal injury

or death.

CAUTION

z Indicates additional information which, if ignored, may result in personal injury.

Symbols in this document

The following symbols are used in this manual:

Symbols Description

[ ] z Indicates menu names on the display screen.

z Indicates menu, window, dialog names on the computer.

" " z Indicates messages and enter text on the display screen.

z Indicates file names on the computer. z Indicates reference titles.

< > key Indicates a hardware key on the operator panel or a key on

the keyboard of the computer.

> Indicates how to get to the menu you want on the menu of

the machine or the computer.

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Page 12

Legends used in this manual

In this document, it may have written as follows.

z PostScript3 Emulation→ PSE, POSTSCRIPT3 Emulation, POSTSCRIPT3 EMULATION

z Microsoft

z Microsoft® Windows Vista® 64-bit Edition operating system→ Windows Vista (64bit version)

z Microsoft

z Microsoft® Windows Server® 2008 64-bit Edition operating system→ Windows Server 2008(64bit version)

z Microsoft

z Microsoft® Windows Server® 2003 x64 Edition operating system→ Windows Server 2003 (x64 version)

z Microsoft

z Microsoft® Windows Vista® operating system→ Windows Vista

z Microsoft

z Microsoft® Windows Server® 2003 operating system→ Windows Server 2003

z Generic name for Windows 7, Windows Vista, Windows Server 2008, Windows XP, and Windows Server 2003→

Windows

z Web Services on Devices→ WSD

Windows® 7 64-bit Edition operating system→ Windows 7 (64bit version)

Windows Server® 2008 R2 64-bit Edition operating system→ Windows Server 2008

Windows® XP x64 Edition operating system→ Windows XP (x64 version)

Windows® 7 operating system→ Windows 7

Windows Server® 2008 operating system→ Windows Server 2008

Windows® XP operating system→ Windows XP

If there is no special description, 64bit version is included in Windows 7, Windows Vista, Windows Server 2008, Windows XP, and Windows Server 2003. (64bit version and Windows Server 2008 R2 is included in Windows Server 2008.)

If there is no special description, Windows 7 is used as Windows, Mac OS X 10.7 is used as Mac OS X, and MB491 is used as the machine for examples in this document.

Depending on your OS or model, the description on this document may be different.

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Page 13

1. Setup

In this chapter, the basic operations of this machine and the setup are described before using each function.

z Overview of Machine

This section describes the overview of the machine.

z AC cord

Contents of the Package

Check that you have everything shown below.

Reference

z For details on how to open the package, refer to

"Unpacking Your Machine" P. 17.

z Machine

z Telephone connector cover

The Telephone Connector Cover is installed to the Telephone Connector of the main unit.

z Telephone cable

Some countries are not supplied.

Note

z An Ethernet cable and USB cable are not supplied with

your machine. Procure them separately.

z Packaging and cushioning material is required at the time

of shipping the machine. Please keep it as you will need it should you wish to transport the machine at some point in the future.

Setup

z Image drum cartridge

z Starter toner cartridge

Note

z The starter toner cartridges are installed in the image

drum which is installed in the machine before shipment.

z Software DVD-ROM

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Page 14

Overview of Machine

Available Options

The following options are available for your machine:

z Second tray unit (tray 2)

Reference

z For details on how to install the options, refer to "Installing

Options" P. 22.

Installation Requirements

Installation Environment

Your machine must be installed in the following environment:

Temperature: 10°C~32°C

Humidity: 20%~80% RH(relative

humidity)

Maximum wet bulb temperature: 25°C

Note

z Be careful of condensation. It may cause a malfunction.

z If installing your machine where the humidity of the

surrounding air is less than 30% RH, use a humidifier or antistatic mat.

WARNING

z Do not install near high temperature or the fire. z Please do not install in a place from which a

chemical reaction is started (laboratory etc.).

z Do not install near the inflammable solution, such

as alcohol and thinner.

z Do not install in the place which the small child's

hand reaches.

z Do not install in an unstable place (the shaky

stand, leaning place, etc.).

z Do not install in a place many humidity, dusty and

the place where direct rays hit.

z Do not install in the environment of briny air and

corrosive gas.

z Do not install in a place with much vibration. z Do not install in a place where the ventilation hole

of the machine is closed.

-14-

CAUTION

z Do not place directly on a rug or carpet with long

strands.

z Do not install in a closed room with poor

ventilation and circulation.

z If you use the machine in a small room for a long

time, please make sure that you ventilate the room.

z Install away from strong magnetic fields and

sources of noise.

z Install away from monitors or TVs.

z When moving the machine, hold it on both sides,

and move it by slightly letting the back of it fall.

Page 15

Installation Space

Install your machine on a flat surface that is wide enough to locate the machine.

Allow for enough room around your machine according to the images below.

z Top vi e w

(193cm)

20cm

(83cm)

Overview of Machine

Names of Components

3 4 5

Setup

50cm

20cm

z Side view

(96cm)

z Side view (tray 2 installed)

50cm

100cm

No. Name

1 Auto document feeder (ADF) cover

2 Document tray

3 Scanner unit

4 Document glass cover

5Operator panel

6USB port

7Air vents

8Tray 1

9 Multipurpose (MP) tray

10 Top cover open button

11 Top cover

(110cm)

No. Name

12 Document glass

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Page 16

Overview of Machine

No. Name

13 Fuser unit

14 Starter toner cartridge

15 Image drum

16 LED head

17 Power Switch

z Internal part of the connector cover

No. Name

23 USB interface connection

24 SD memory card slot (for MB491/ES4191 MFP

only)

25 Network interface connection

No. Name

18 Faceup stacker

19 AC power socket

20 Air vents

21 LINE connection

22 TEL connection

LINE TEL

22 21

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Page 17

z Installing Your Machine

Installing Your Machine

This section explains how to unpack your machine and how to turn it on and off.

3 Remove the protection tapes (2) at the

Unpacking Your Machine

Note

z The image drum (the green tube) is very delicate. Handle

it carefully.

z Do not expose the image drum to direct sunlight or very

bright interior light (approximately more than 1500lux). Even under the normal interior light, do not leave it for more than 5 minutes.

z Packaging and cushioning material is required at the time

of shipping the machine. Please keep it as you will need it should you wish to transport the machine at some point in the future.

top and sides of your machine to take out cushioning materials (3).

1 Remove your machine from the box and

remove cushioning materials and the plastic bag from your machine.

The accessories are packed within the cushioning material (1).

Setup

2 Lift your machine and place it where it is

to be installed.

Note

z Do not open the scanner unit till the procedure no.9 is

completed.

4 Remove the protection tapes (4) to open

the MP tray.

5 Remove the protection tape (5) to pull

the paper up.

6 Close the MP tray.

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Page 18

Installing Your Machine

7 Open the document glass cover.

8 Remove the protection tapes (6).

Open the ADF and remove packing tapes.

12 Press the top cover open button (8) and

open the top cover.

13 Lift the image drum from printer.

9 Close the document glass cover.

Now, you can open or close the scanner.

10 Open the scanner unit.

11 Remove the protection tapes, and

remove desiccants and films.

Note

z Do not expose image drum to light for more than

5 minutes

z Do not touch shiny green surface at bottom of image

drum.

14 Remove the silica gel pack before

installation.

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Page 19

Installing Your Machine

15 Reinstall the image drum in the

printer:lower it into place in the printer locating the pegs (1) at each end into their slots in the sides of the printer cavity (2).

16 Turn the lever in the direction shown.

z The arrow on the lever should align with the arrow on

the image drum.

z When the toner cartridge is not fully fixed , a decline in

print quality may occur.

17 Close the top cover.

18 Close the scanner unit.

Reference

z Please refer to "Loading Paper" P. 32 for information on

how to load paper into the machine.

Turning On and Off Your Machine

Power Supply Conditions

The power supply must meet the following conditions:

Current: 110 - 127VAC

(Range 99 - 140 VAC) 220 - 240VAC (Range 198 - 264VAC)

Frequency: 50/60 Hz ± 2%

Note

z If the power supply is unstable, use a voltage regulator.

z The maximum power consumption of this machine is

950W. Ensure that the power supply is sufficient to operate this machine.

z We do not guarantee the operation where an uninterruptible

power system (UPS) or inverter is used. Do not use an uninterruptible power system (UPS) or inverter.

There is a risk of getting

WARNING

an electric shock and/or

causing fire.

z Be sure to cut off the power supply when attaching

or removing the power supply plug or the earth wire.

z Be sure to connect an earth wire to the grounding

terminal of exclusive use.

z Please do not connect with the ground of a water

pipe, a gas pipe, and a telephone wire, and a lightning rod by any means.

z Make sure to connect with the ground terminal

before connecting the power cord to the power supply plug.

z Be sure to perform extraction and insertion of a

power cord with a power supply plug.

z Insert the power supply plug to the inside of wall

socket certainly.

z Do not touch the power cord, or machine, if your

hands are wet.

z Install a power cord in the place which is not

stepped on, and do not place a thing on a power cord.

z Do not twist, bind, or knot the power cord. z Please do not use the damaged power cord. z Do not carry out foot wiring. z Do not connect this machine and other electric

products to the same wall socket. If it connects simultaneously with an air-conditioning machine, a copying machine, shredder, etc. especially, a machine may incorrect-operate by the electric noise. When you connect with the same wall socket unavoidably, please use a commercial noise filter or a commercial noise cut transformer.

z Use the attached power cord and insert it directory

with the ground terminal. Do not use the power cord for other product for the machine.

z Do not use an extended code. When you use it

unavoidably, use the thing more than rated 15A.

z Use of an extended code may not operate a

machine normally by AC voltage descent.

z During printing, do not shut off a power supply or

do not pull out a power supply plug.

z When you use it neither for consecutive holidays

nor a travel for a long time, pull out a power cord.

z Do not user attached power cord to the other

products.

Setup

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Page 20

Installing Your Machine

Turning On Your Machine

1 Plug the AC cable into the AC power

socket of your machine.

2 Plug the AC cable into the electric socket.

Check that no documents are on the document glass or ADF, and the ADF cover is closed.

4 Hold down the power switch for about a

second to turn on the power.

1 Hold down the power switch for about a

second.

Note

z Press the power switch for less than 5 seconds.

The message [Shutdown in progress.

Please wait. The machine turns off automatically.] appears in the operator

panel, and power switch indicator blinks every 1 second. Then the machine turns off automatically and power switch indicator goes out.

The copy standby screen is displayed after your machine became ready status.

Note

z Turn the power off, and when turning the power back on

again, push the power switch after waiting for a few seconds.

Turning Off Your Machine

Be sure to follow the procedure below every time you turn off the machine.

Note

Turn the power off, and when turning the power back on again, push the power switch after waiting for a few seconds.

 When the machine is not used for

long time

When the machine is not used for long time due to holidays or trips, pull the power cord from the socket.

Memo

z The machine does not have functional failures if removing

the power plug for long time (more than 4 weeks).

Power Save Mode and Sleep Mode

The two-phase power saving mode enables you to save the power consumption of the machine.

 Power Save Mode

When your machine is not used for a certain period of time, it automatically enters a power saving mode to reduce the power consumption.

You can enter the power saving mode manually by pressing the < operator panel.

POWER SAVE> key on the

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Page 21

Installing Your Machine

The <

POWER SAVE

Memo

z By factory default, the time interval to enter the power

saving mode is set to 30 minutes. You can change the time interval by pressing the <SETTING> key on the operator panel and selecting [Admin Setup] > [Management] > [Power Save] > [Power Save Time].

> key lights up while in the mode.

 Sleep Mode

Your machine goes from the power saving mode into the sleep mode after a set period of time. In the sleep mode, the status of your machine is almost the same as when it is turned off.

The <POWER SAVE> key blinks while in the sleep mode.

Note

z The machine does not enter the sleep mode if an error

occurs.

z If time-set transmission is scheduled, the machine will not

go into sleep mode.

z If the fax transmission is waiting for a redial, the machine

cannot enter sleep mode.

Memo

z By factory default, the time interval to enter the sleep

mode is set to 10 minutes. You can change the time interval by pressing the <SETTING> key on the operator panel and then selecting [Admin Setup] > [Management] > [Power Save] > [Sleep Time].

 Returning to the Standby Mode

To return the machine to the standby mode from the power saving or sleep modes, press the <POWER SAVE> key on the operator panel.

Disable

Enable

When your machine is not used for a certain period of time, it turns off the power automatically.

Auto Config

The machine will not turn off the power automatically under the conditions listed below.

- An Ethernet cable is plugged to network interface connection

- A telephone cable is plugged to LINE connection

Disable

The Auto Power Off function is disabled. The machine will not turn off the power automatically.

Note

z In the following cases, the Auto Power Off function is also

disabled.

- When an error occurs

- When time-set transmission is scheduled

- When the fax transmission is waiting for a redial

-When [Auto Power Off] is [Auto Config.] and

Ethernet cable is plugged

-When [Auto Power Off] is [Auto Config.] and

telephone cable is plugged

Memo

z By factory default, the time interval to turn off the power

is set to 4 hours. You can change the time interval by pressing the <SETTING> key on the operator panel and then selecting [Admin Setup] > [Management] > [Power Save] > [Auto Power Off Time].

z By factory default, [Auto Power Off] is set to [Auto

Config]. You can change the setting by pressing the

<SETTING> key on the operator panel and then selecting [Admin Setup] > [User Install] > [Power Save] > [Auto Power Off]

Setup

Memo

z When your machine receives a print job from a computer

or other devices, it automatically returns to the standby mode.

Auto Power Off

When your machine is not used for a certain period of time, it turns off the power automatically. Once the machine turns off the power, you need to turn on to use it.

The machine has three settings to select the machine's behavior on Auto Power Off.

Enable

Auto Config

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Page 22

Installing Options

z Installing Options

This section explains how to install options on your machine. The following options are available:

z Second tray unit

Note

z Be sure to hold down the power switch for about a second to turn off the power and unplug the AC cable and Ethernet or USB

cable before installing options. Installing options while your machine is turned on may damage your machine and options.

Reference

z For details on the location of each component of the machine, refer to "Names of Components" P. 15.

Installing a Second Tray Unit

Install an optional second tray unit (tray 2) when you want to increase the paper capacity of your machine. After installation, you need to configure the printer driver settings.

Model Number : N22204A

Reference

z For the specification of the second tray unit (Tray2), refer

to "Loading Paper" P. 32.

Installation

Hold down the power switch for about a

second to turn off the power, and then unplug the AC cable and the Ethernet or USB cable.

Reference

z "Turning Off Your Machine" P. 20

2 Lift your machine and align the three

pins of the second tray unit with the holes at the bottom of your machine.

3 Place your machine on the second tray

unit gently.

4 Attach the lock parts.

5 Plug the AC cable and Ethernet or USB

-22-

cable into your machine, and then push the power switch.

Page 23

Installing Options

Printer Driver Configuration

Note

z You must be logged in as an administrator to complete this

procedure.

z If the following conditions are met for Mac OS X, it is not

necessary to configure the printer driver, as the configured option information is automatically taken from the machine.

-USB connection

- When options have been configured on the machine prior to installing the driver, where there is a connection to a network using EtherTalk

z Windows PCL XPS printer driver is not available for

Windows Vista, Windows Server 2008, Windows Server 2003, and Windows XP.

Reference

z The printer driver needs to be installed on the computer

before doing this procedure. For details on how to install the printer driver, refer to "Connecting to a Computer" P. 46.

 For Windows PCL/PCL XPS Driver

1 Click [Start] > [Devices and Printers].

 For Windows PS Driver

1 Click [Start] > [Devices and Printers].

2 Right-click the [OKI MB491(PS)] icon

and then select [Printer properties]. (If you have installed multiple printer drivers, select [Printer properties] > [OKI MB491(PS)].)

3 Select the [Device Settings] tab.

4 For the network connection, select [Get

installed options automatically] under [Installable Options], and then click [Setup].

For the USB connection, select [Installed] for [Second tray] under [Installable Options].

Setup

2 Right-click the OKI MB491 icon and

select [Printer properties]. (If you have installed multiple printer drivers, select [Printer properties] >[OKI

MB491(PCL)] or [OKI MB491(PCL XPS)]).

3 Select the [Device Options] tab.

4 For the network connection, select [Get

Printer Settings].

For the USB connection, check [

Lower Cassette

5 Click [OK].

 For Mac OS X PCL/PS Driver

(Mac OS X 10.5 to 10.7)

1 Select [System Preferences] from the

Apple menu.

2 Click [Print & Scan] (For Mac OS X 10.5

and 10.6:[Print & Fax]).

3 Select the name of your machine and

then click [Options & Supplies].

4 Select the [Driver] tab.

5 Click [OK].

-23-

Page 24

Installing Options

5 If the optional tray is already mounted,

click [Second Tray], and then click [OK].

 For Mac OS X PCL/PS Driver

(Mac OS X 10.4.0 to 10.4.11)

Memo

z The following procedure uses Mac OS X 10.4.11 as an

example. Depending on an OS, the description may be different.

1 From [Go], select [Utilities] and then

double-click [Printer Setup Utility].

2 Select the name of your machine and

then click [Show Info].

3 Select [Installable Options].

4 If the optional tray is already mounted,

click [Second Tray], and then click [Apply Changes].

5 Close [Printer Info].

-24-

Page 25

z Operator Panel

Operator Panel

This section explains the names and functions of components on the operator panel and how to enter text.

6789 10

12 1413

1854317

No. Name Function

1 Display screen Displays operating instructions and the status of the machine.

2 Main function keys Switches functions. The selected key lights up in blue.

<COPY> key Switches to the copy start screen.

<SCAN> key Switches to the scanner menu screen.

<PRINT> key Switches to the print menu screen.

<FAX/HOOK> key (for MB471/MB491/ES4191 MFP)

3<START (MONO)> key Starts copying, scanning, faxing, or printing from USB memory in

4<START (COLOR)> key Starts scanning in color.

5<STOP> key Cancels the current job immediately.

6<STATUS> key Displays the status menu screen.

7<SETTING> key Displays the equipment setting menu screen.

8<REDIAL/?HELP> key

(for MB471/MB491/ES4191 MFP) <?HELP> key (for MB461/ES4161 MFP)

9<RESET/LOG OUT> key z In the top screen of each function, logs out.

10 Ten-key pad z Enters numbers.

11 <UP> key Shifts the highlighted selection up while an item is selected or

12 <DOWN> key Shifts the highlighted selection down while an item is selected or

13 <LEFT> key z Returns to the previous screen.

Switches to the fax/internet fax menu. On the Fax Menu, hooks the phone line.

black and white.

Flashes/turns on if there is a status item to be displayed.

Displays the help screen. When closing, press the <

?HELP

certain screens,dial the phone number which is dialed the last time.

z In the start screen of each function, returns to the top screen.

z In the setting screen, resets a setting value and returns to the

z Enters alphabetical characters and symbols.

characters are entered.

z Shifts the highlighted selection to the left while an item is

> key, <

*In the copy function, the top screen is the same as the start screen.

start screen.

selected or characters are entered.

Return

> key, or <

RESET/LOG OUT

REDIAL/

> key. On

Setup

-25-

Page 26

Operator Panel

No. Name Function

14 <RIGHT> key z Proceeds to the next screen.

z Shifts the highlighted selection to the right while an item is

selected or characters are entered.

15 <OK> key z Confirms the highlighted item.

z Selects an item to be checked.

16 <BACK> key Returns to the previous screen.

17 <CLEAR> key Executes the following actions according to the entered

z Minimizes a setting value. z Enters zero for a setting value. z Clears what is entered. z Cancels a selected item.

18 <POWER SAVE> key z Enters or exits the power saving mode.

z Exits the sleep mode.

Lights up in green while in the modes.

19 <DATA IN MEMORY> indicator

(for MB471, MB491, ES4191 MFP)

20 One-Touch key pad Accesses a registered e-mail address or fax number.

21 <JOB MACRO> key

(for MB471, MB491, ES4191 MFP)

22 Qwerty keyboard

(for MB471, MB491, ES4191 MFP)

Lights up when data is in memory. * Sleep mode does not light up even if data in memory.

8 keys x 2 groups which is 16 entries in total (Press the <SHIFT> key to switch the groups)

Switches to the job macro screen.

Enters text. It is under the one touch key pad.

Default Screen

Turn the power on, and when the machine is in the state in which it can be used, the Copy Start screen will be displayed as the default mode.

You can switch to other functions by using the main function keys.

Entering Text Using the Operator Panel

When you need to enter text while setting an item, the entry screen shown below appears.

You can enter upper and lower case letters, numbers and symbols with the screen keyboard.

Memo

z When you need to enter only numbers, the screen

keyboard may not appear. In this case, enter numbers using the ten-key pad.

Reference

z You can change the default screen by pressing the

<SETTING> key on the operator panel and then selecting [Admin Setup] > [Management] > [Default Mode]. For details, refer to the User's Manual Advanced.

-26-

Page 27

Operator Panel

Entering Text

1 Press , , , to select the character

you want, and then press .

The selected character is entered in the text field.

 Using the Ten-key Pad

You can also use the ten-key pad to enter alphanumeric characters and symbols in the entry screen.

You can enter the numbers labeled on each key, as well as the other characters by pressing the keys repeatedly.

1 Press a key on the ten-key pad until the

character you want appears in the text filed.

2 Repeat step 1 until all the characters

required are entered.

If you continuously press the same key, you can

press the button to move the cursor.

Setup

2 Repeat step 1 until all the characters

required are entered.

3 Press the and to select [Enter] and

press to complete the entry process.

3 Check that [Enter] is selected and press

to complete the entry process.

Memo

z You can enter the following characters by pressing the

keys on the ten-key pad.

Ten-key Characters

1 1

2 abc2ABC

3 def3DEF

4 ghi4GHI

5 jkl5JKL

6 mno6MNO

7 pqrs7PQRS

8 tuv8TUV

9 wxyz9WXYZ

0 (Space) 0

* @*

# ._-(Space)+!"$%&'(),/

:;<=>?[\]^#

-27-

Page 28

Operator Panel

 Using QWERTY Keyboard

(MB471, MB491, ES4191 MFP)

You can also use the QWERTY keyboard to enter alphanumeric characters and symbols in the entry screen.

The keyboard enables you to switch the entry mode to the standard mode, CAPS mode, or CTRL mode. The changed mode is reflected to the screen keyboard display.

z Standard mode

It enables you to enter small alphabetical letters.

The following screen keyboard is displayed.

z CAPS mode

Pressing the <CAPS> key enables you to enter capital alphabetical letters.

The following screen keyboard is displayed.

Deleting the Entered Text

You can delete text in the text field in the following ways.

 Pressing the <CLEAR> key

Press the <CLEAR> key to delete the last character entered.

Hold the <CLEAR> key to delete all the characters you have entered.

 Selecting [BS] on the Screen Key-

board

Press the and and to highlight [BS] and

then press to delete the last character entered.

z CTRL mode

Pressing the <CTRL> key enables you to enter symbols.

The following screen keyboard is displayed.

Note

z When the QWERTY keyboard cover is open, the numerical

keypad can only be used for entering numbers.

 Pressing the Backspace Key on the

Qwerty Keyboard (for MB471, MB491, ES4191 MFP)

Press the backspace key to delete the last character entered.

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Page 29

z Loading Paper and Documents

Loading Paper and Documents

This section explains the specifications for paper and document, and how to load them.

Paper

Supported Paper Types

For high-quality printing and to avoid printing problems, be sure to use the supported paper types. Please use digital photo print paper.

Please check the print quality and the movement of the paper sufficiently beforehand to make sure that there are no problems. Your machine supports the following types of paper.

Using paper other than the recommended print paper may result in unstable paper output depending on how the front/back of the paper is loaded. In this case, check beforehand by inserting the paper in the reverse orientation etc, and confirm that the paper is output correctly before use.

Paper Type Paper Size mm (inch) Paper Weight

Standard paper A4 210 x 297

A5 148 x 210

A6 105 x 148

B5 182 x 257

Letter 215.9 x 279.4

(8.5 x 11)

Legal (13 inch) 215.9 x 330.2

(8.5 x 13)

Legal (13.5 inch) 215.9 x 342.9

(8.5 x 13.5)

Legal (14 inch) 215.9 x 355.6

(8.5 x 14)

Executive 184.2 x 266.7

(7.25 x 10.5)

Statement 139.7 x 215.9

(5.5 x 8.5)

16K (184 x 260 mm)

16K (195 x 270 mm)

16K (197 x 273 mm)

Custom *1*2*3 Width:

184 x 260

195 x 270

197 x 273

64~216 Length: 148~1321

60 to 163 g/m For duplex print, 60 to 163 g/m

43lb)

Note

z If the paper size is set at A6, A5, or with a

paper width narrower than 148 mm (A5 width), the printing will be slower.

60 to 163 g/m2 (16 to 43lb)

(16 to 43lb)

(16 to

Setup

*1 Tray 1 can contain papers 100 to 216 mm (3.94 to 8.5 inches) wide and 148 to 355.6 mm (5.83 to

14 inches) long.

*2 Tray 2 can contain papers 148 to 216 mm (5.83 to 8.5 inches) wide and 210 to 355.6 mm (8.27 to

14 inches) long.

*3 The MP Tray (MB471/MB491/ES4191 MFP) or Manual Feeder (MB461/ES4161 MFP) can contain

papers 86 to 216 mm (3.4 to 8.5 inches) wide and 140 to 1320.8 mm (5.5 to 52 inches) long.

-29-

Page 30

Loading Paper and Documents

Paper Type Paper Size mm (inch) Paper Weight

Envelope Monarch 98.4 x 190.5

(3.875 x 7.5)

Com-9 98.4 x 225.4

(3.875 x 8.875)

Com-10 104.8 x 241.3

(4.125 x 9.5)

DL 110 x 220

(4.33 x 8.66)

C5 162 x 229

(6.4 x 9)

Index card Index card 76.2 x 127.0

(3 x 5)

Label A4 210 x 297 0.1~0.2 mm

Letter 215.9 x 279.4

(8.5 x 11)

Partly-printing paper

Color paper Subject to the standard paper

Subject to the standard paper

Envelopes should be 88 g/m paper, and flap parts of envelopes should be folded

64 to 163 g/m2 (18 to 43lb)

(24lb)

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Page 31

Loading Paper and Documents

Paper Recommendations

Your MFP will handle a variety of print media, including a range of paper weights and sizes.

This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when

using standard 75~90g/m

paper designed for

use in copiers and laser printers.

Use of heavily embossed or very rough textured paper is not recommended.

Pre-printed stationery can be used, but the ink must not offset when exposed to the high fuser temperatures used in the printing process.

 Envelopes

Envelopes should be free from twist, curl or other deformations.

They should also be of the rectangular flap type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of printer. Window envelopes are not suitable.

 Labels

Labels should also be of the type recommended for use in copiers and laser printers, in which the base carrier page is entirely covered by labels. Other types of label stock may damage the printer due to the labels peeling off during the printing process.

Storing Paper

Store paper in the following conditions to maintain quality:

z Inside a cabinet or other dry and dark place

z On a flat surface

z Temperature: 20°C

z Humidity: 50% RH (relative humidity)

Avoid placing:

z Directly on the floor

z In the direct sunlight

z Near the inside of an exterior wall

z On an uneven surface

z Where static electricity may be generated

z Where temperature rapidly changes

z Near a printer, air conditioner, heater, or duct

Note

z Do not unwrap the paper until you are ready to use the

paper.

z Do not leave paper unwrapped for a long period. Doing so

may result in paper handling and print quality issues.

Setup

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Page 32

Loading Paper and Documents

Loading Paper

Your machine has two built-in trays (tray 1 and the MP tray) (MB461 is Manual Feeder.) and an optional tray (tray 2).Refer to the list below to check the supported paper and capacities of each tray.

Note

z Duplex printing can not be performed on paper indicated by an "*".

Tray

Supported paper

Tray 1 z A4

z A5* z B5 z A6* z Letter z Legal 13 z Legal 13.5 z Legal 14 z Executive z Statement* z 16K (184 x 260 mm) z 16K (195 x 270 mm) z 16K (197 x 273 mm) z Custom

Tray 2 (optional)

z A4 z A5* z B5 z Letter z Legal 13 z Legal 13.5 z Legal 14 z Executive z 16K (184 x 260 mm) z 16K (195 x 270 mm) z 16K (197 x 273 mm) z Custom*

size

Paper capacity Paper weight

250 sheets (when paper weight is 80

)

g/m

530 sheets (when paper weight is 80

)

g/m

z Light

60 to 63 g/m2 (16 to 17 lb)

z Medium Light

64 to 74 g/m

(18 to 19 lb)

z Medium

75 to 87 g/m

(20 to 23 lb)

z Medium Heavy

88 to 104 g/m

(24 to 27 lb)

z Heavy

105 to 122 g/m

z Light

60 to 63 g/m2 (16 to 17 lb)

z Medium Light

64 to 74 g/m

(18 to 19 lb)

z Medium

75 to 87 g/m

(20 to 23 lb)

z Medium Heavy

88 to 104 g/m

(24 to 27 lb)

z Heavy

105 to 122 g/m

(28 to 32 lb)

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Page 33

Loading Paper and Documents

Tray

MP Tray (MB471/ MB491/ ES4191 MFP)

Manual Feeder (MB461/ ES4161 MFP)

Supported paper

size

z A4 z A5 z B5 z A6* z Letter z Legal 13 z Legal 13.5 z Legal 14 z Executive z Statement* z 16K (184 x 260 mm) z 16K (195 x 270 mm) z 16K (197 x 273 mm) z Custom z Com-9 Envelope* z Com-10 Envelope* z Monarch Envelope* z DL Envelope* z C5 Envelope* z C6 Envelope* z Envelope 4 (A4)*

Paper capacity Paper weight

z 100 sheets

(when paper weight is 80 g/m

z 10 envelopes

z 1 sheet z 1 envelope

)

 Loading Paper in Tray 1 and Tray 2

The following procedure explains how to load paper in tray 1 or tray 2 (optional).

z Light

60 to 63 g/m

z Medium Light

64 to 74 g/m

z Medium

75 to 87 g/m

z Medium Heavy

88 to 104 g/m

z Heavy

105 to 122 g/m

z Ultra Heavy

123 to 163 g/m

(16 to 17 lb)

(18 to 19 lb)

(20 to 23 lb)

(24 to 27 lb)

(28 to 32 lb)

(33 to 43 lb)

2 Slide the paper guide (1) to the width of

paper to be loaded.

Setup

Memo

z The following procedure uses tray 1 as an example but the

same is applied to tray 2.

1 Pull out the paper tray.

3 Slide the paper stopper (2) to the length

of paper to be loaded.

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Page 34

Loading Paper and Documents

4 Flex paper back and forth, and then fan

it. Straighten the edges of the paper stack on a level surface.

5 Load paper with the print side face down.

Note

z Do not load paper above the fill line (3).

 Loading Paper on the MP Tray

(MB471/MB491/ES4191 MFP)

The following procedure explains how to load paper on the MP tray.

1 Open the MP tray.

2 Pull out the paper support.

[ ▼ ▼ ▼ ]

6 Push the paper tray until it stops.

3 Pull out the sub support.

4 Adjust the manual feeding paper guide to

the width of paper to be loaded.

-34-

Page 35

Loading Paper and Documents

5 Insert the paper with the print side face

up until its edge touches the paper feed entrance.

Note

z Do not load paper above the fill line (1).

6 Press the Set button (2).

 Loading Paper on the Manual

Feeder (MB461)

The following procedure explains how to load paper on the Manual Feeder.

1 Open the Manual Feeder.

2 Adjust the manual feeding paper guide to

the width of paper to be loaded.

Setup

Note

z Do not load paper of different sizes, types or weights at

the same time.

z When adding paper, remove the paper on the MP tray and

straighten the edges of both stacks of paper, and then load them again.

z Do not put anything other than paper for printing.

Memo

z When loading envelopes on the MP tray, load them face up

with the orientation as stated below.

- You envelopes (Monarch, Com-9, Com-10, DL and C5) are loaded with the flap folded and the flap should come to the right side to the feeding direction.

3 Load a paper.

Note

z Only one sheet can be set in the Manual Feeder each time.

z The machine will not load a paper when it is in the sleep

mode or power save mode. If it is in either mode when you use the manual feeder, press the <POWER SAVE> key on the operator panel. Then it goes to the standby mode. After that, load a paper.

-35-

Page 36

Loading Paper and Documents

 Configuring the Tray Settings

After you load paper in tray 1, tray 2 (optional), or the MP tray, you need to register the loaded paper on your machine.

Press the <

SETTING

> key on the operator panel.

2 Press the to select [Paper Setup] and

then press .

Press the to select the paper tray in which you loaded paper and then press .

4 Press the to select [Paper Size] and

then press .

5 Press the to select the size of the

loaded paper and then press .

Reference

z If [Custom] is selected for [Paper Size], you need to

6 Press the to select [Media Type] and

then press .

7 Press the to select the type of media

loaded and then press .

8 Press the to select [Media Weight]

and then press .

 Registering Custom Sizes

To load custom size paper, you need to register the width and length of the paper before printing. The range of the sizes you can set differs according to the paper tray.

Tray Available size range

Tray1 Wi dth:

100 to 216 mm (3.94 to 8.5 inches) Length: 148 to 355.6 mm (5.83 to 14.0 inches)

Tray2 (Optional)

MP tray (MB471/ MB491/ ES4191 MFP) Manual Feeder (MB461/ ES4161 MFP)

Note

z For tray 1 and tray 2, you can configure the [Custom]

setting only when [Paper Size] is set to [Custom].

z The available size range for duplex printing is the same as

that for tray 2.

Width: 148 to 216 mm (5.83 to 8.5 inches) Length: 210 to 355.6 mm (8.27 to 14.0 inches)

Width: 86 to 216 mm (3.4 to 8.5 inches) Length: 140 to 1320.8 mm (5.5 to 52.0 inches)

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Paper Setup] and

press .

9 Press the to select the weight of the

loaded paper and then press .

10 Press the until the top screen is

displayed.

4 Press the to select [Custom] and then

5 Enter the desired value using the ten-key

6 Press the until the top screen is

-36-

Press the to select the paper tray in which you loaded paper and then press .

press .

pad and then press .

Press the or to move to the next box.

displayed.

Page 37

Loading Paper and Documents

Paper Output

Your machine outputs to the facedown or faceup stacker. Paper types that can be outputted to each stacker are as follows.

Output

Stacker

Facedown z Standard

Supported

paper type

z Recycled

paper

Paper output

capacity

z 150 sheets (when

paper weight is less than 80 g/m

)

When performing duplex printing, paper outputs to the facedown stacker.

Note

z Do not open or close the faceup stacker while printing as it

may result in a paper jam.

 Using the Facedown Stacker

Delivers paper with the print side face down.

Note

z Check that the faceup stacker on the rear side of the

machine is closed. If the faceup stacker is open, paper is always outputted to the faceup stacker.

1 Pull the faceup stacker on the rear side

of the machine and open it toward you.

Setup

2 Unfold the faceup stacker.

Documents

You can use the auto document feeder (ADF) or the document glass to load documents for copying, scanning or faxing.

Document Requirements

You cannot load the following documents on the ADF. Use the document glass instead:

z Torn or perforated paper

z Curled or rolled paper

z Wet paper

z Static paper

z Carbon-backed paper

z Fabrics, metallic sheets or Transparency films

z Paper with staples, paper clips, ribbons, or tape

z Pasted paper, paper with glue

z Glossy paper

z Specially coated paper

Keep the followings in mind to avoid damaging the document glass:

z Do not hold a document firmly on the glass when

copying a thick document.

z Place hard documents gently.

z Avoid loading documents with sharp projections.

 Using the Faceup Stacker

Delivers paper with the print side face up.

Note

z The faceup stacker is not available in duplex printing.

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Page 38

Loading Paper and Documents

Scannable Area

The text or images on the shaded area shown below are not scanned.

2 mm

Memo

z The arrow in the above drawing indicates the feeding

direction in the auto document feeder, or the scanning start side on the document glass.

2 mm

Loading Documents

 Loading Documents on the ADF

Load your documents face up on the ADF.

If your documents are portrait, load them with the top edge of the documents in first.

If your documents are landscape, load them with the left edge of the documents in first.

Scanner

type

ADF z A4

Document glass

Note

z For documents using adhesives, ink, or correction fluid, set

them after checking that these have completely dried.

z Duplex scanning can not be performed on paper indicated

by an "*".

Scannable

size

z A5 z B5 z A6* z Letter z Legal 13 z Legal 13.5 z Legal 14 z Executive

z A4 z A5 z B5 z A6 z Letter z Executive

Paper

capacity

50 sheets (80 g/m

-20 mm

60 to 105 g/m2

(16 to 28 lb)

)

Paper

weight

2 Adjust the document guides to the width

of your documents.

 Loading Documents on the Docu-

ment Glass

Lift and open the document glass cover.

2 Place a document face down on the

document glass.

If your document is portrait, align its top edge to the upper-left corner of the glass.

-38-

Page 39

If your document is landscape, align its right edge to the upper-left corner of the glass.

3 Close the document glass cover gently.

Reference

z [Document Direction] setting according to the direction

of your document to get the output you want. The factory default is [Portrait]. Refer to "Changing Image

Orientation of Document (Direction)" P. 75.

Note

z When you take a copy with the document glass, do not

apply an excessive load to the document glass.

Loading Paper and Documents

Setup

-39-

Page 40

Basic Settings for Faxing (for MB471, MB491, ES4191 MFP only)

This section explains basic settings for faxing. Be sure to configure the following settings before you transmit faxes.

b Repeat step a until all characters

Setting for Country Code

Note

z Please select the correct country code.

If [

Country Code

the fax transmission and reception can not be worked correctly. Though the line connection is correctly, when the fax transmission and reception is failed, ensure the [

1 Hold down the power switch for about a

second to turn on the power.

Press the <

] is set to wrong value, there is a possiblity that

SETTING

> key on the operator panel.

Country Code

] setting first.

5 Press the to select [Fax Setup] and

6 Press the to select [Fax Setting] and

7 Press the to select [Country Code]

required are entered.

c Press the and to select [Enter] and

press .

then press .

and then press .

3 Press the to select [Admin Setup]

and then press .

4 Enter the administrator password.

The default password is "aaaaaa".

a Press , , , to select the

character you want, and then press .

8 Press the or to select your country

name and then press .

If your country name is not displayed, select the following value.

- If your country is Czech Republic or

Slovakia, select [Czech/Slovakia].

- If your country is Canada, select [U.S.A].

- If the region of your country is Latin

America, select [Latin America].

- If the region of your country is Europe or

Middle East, select [International].

Settable Country Code:

U.S.A. International United Kingdom Ireland Norway Sweden Finland Denmark Germany Hungary Czech/Slovakia Poland Switzerland Austria Belgium Netherlands France Portugal Spain Italy Greece Australia New Zealand Singapore Hong Kong Latin America Mexico China Russia Taiwan Japan Korea Thailand Malaysia Jordan Argentina Brazil South Africa Belarus Moldova Turkey Ukraine

- The selected character is entered as “*” in the text filed.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

9 If the confirmation message is displayed

10 Hold down the power switch for about a

z If the Country Code is changed, the value of [PBX Line]

-40-

then press .

The machine will re-start automatically and the default screen will be displayed a few minutes later.

second to turn off the power.

Memo

and [MF (Tone)/DP (Pulse)] are changed to the default values for each Country Code.

Page 41

Basic Settings for Faxing (for MB471, MB491, ES4191 MFP only)

Connecting a Telephone Line

Depending on your environment, a method to connect a telephone line is different. Based on the following figures, connect the line for your environment.

Note

z Turn off the machine when you connect the telephone line

with the machine.

z You can not connect to the ISDN line directly. To connect to

it, use the terminal adopter (TA) and connect to the LINE connection of the machine.

z Don't connect with USB cable or LAN cable at this point.

Connecting to the Public Line (Connecting for Fax and Telephone)

1 Plug one end of the [Telephone cable]

into the [LINE connection] of your machine and the other end into a [Public Line (Analog)].

LINE connection

Setup

Memo

z Depending on your environment of the machine, Checking

the reception mode, refer to "Specifying Reception Mode"

P. 4 5 .

z Checking the dial type settings, refer to "Settings for each

dialing type" P. 43.

Connecting to the Public Line (Connecting for Fax Only)

1 Plug one end of the [Telephone cable]

into the [LINE connection] of your machine and the other end into a [Public Line (Analog)].

LINE connection

Public Line (Analog)

Telephone cable

Remove the [

Telephone connector cover].

Telephone connector cover

3 Plug the external telephone's cable into

TEL connection

the [

] of your machine.

TEL connection

Telephone cable

Note

z Connect telephone cable to [

fail. Never connect it to [

TEL connection

LINE connection

] without

The telephone that is connected to the machine is called external telephone.

Note

z The number of telephone that is able to be connected to

the machine is only one.

z Don't connect the telephone to the machine in parallel. If you

connect the telephone to the machine in parallel, the following problem will occur and the machine will not work correctly.

-41-

Page 42

Basic Settings for Faxing (for MB471, MB491, ES4191 MFP only)

- When you send fax or receive, the fax picture may be broken or communication error may occur by picking up the telephone.

- The fax transfer function is not able to work from the external telephone.

Public Line (Analog) Public Line (Analog) first floor second floor

Memo

z In the case of direct interconnection, the other construction is

needed. Please contact the telephone company that you use.

Other cases

Note

z Turn off the machine when you connect the telephone line

with the machine.

Connecting to IP Telephone

Plug the [Telephone cable] connected to the IP telephone into the [LINE connection] of your machine.

Remove the telephone connector cover. Plug the external telephone's cable into the [TEL

connection] of your machine.

TEL connection

LINE connection

Optical IP telephone Corresponding telephone

Optical Network Unit (ONU)

Telephone cable

*Insert into the telephone cable

LAN cable

Optical cable

ack.

Connecting to the ADSL Environment

Plug the [Telephone cable] connected to the ADSL modem into the [LINE connection] of your machine. Remove the telephone connector cover.

Plug the external telephone's cable into the [TEL connection] of your machine.

TEL connection

LINE connection

Public Line (Analog)

Telephone cable

Splitter

ADSL modem

Memo

z Checking the dial tone detection if it is unable to dial, refer

to "Admin Setup - User install" P.103 Advanced.

z If you can not send fax or receive fax very well, set [

] to off. Refer to "Setting for Super G3" P. 45 in detail.

Super

Connecting CS Tuner or Digital Television

Plug the [Telephone cable] connected to the

[Public Line (Analog)] into the [LINE

connection] of your machine.

Remove the telephone connector cover.

Plug the telephone cable connected to the CS tuner or digital television into the [TEL connection] of your machine.

TEL connection

CS tuner or digital

LINE connection

television

Memo

z Checking the dial tone detection if it is unable to dial, refer

to "Admin Setup - User install" P.103 Advanced.

z If you can not send fax or receive fax very well, set [

] to off. Refer to "Setting for Super G3" P. 45 in detail.

Super

-42-

Telephone cable

Public Line (Analog)

Page 43

Basic Settings for Faxing (for MB471, MB491, ES4191 MFP only)

Connecting PBX, Home Telephone or Business Phone

Plug the [Telephone cable] connected to the [Public Line (Analog)] into the [LINE connection] of your machine.

Remove the telephone connector cover.

Plug the telephone cable connected to a control device including PBX, etc. into the [TEL connection] of your machine.

TEL connection

LINE connection

Control device including PBX, etc.

Telephone cable

Public Line (Analog)

Connecting as an Internal Telephone

Plug the [Telephone cable] connected to a control device including PBX, etc. into the [LINE connection] of your machine.

Public Line (Analog)

LINE connection

Control device including PBX, etc.

Telephone cable

Memo

z Set [PBX Line] to [ON]. Refer to "PBX Connecting" P. 45

in detail.

Setup

- Home Telephone -

In general, many telephones are connected with one or two telephone lines, and the internal communication and door phone can be done. This is simple switching equipment for household.

- Business Phone -

In general, it can accommodate more than two telephone lines, these telephone lines can be shared with a lot of telephones, and the internal communication can be done. This is simple switching equipment.

Settings for each dialing type

The factory default [MF (Tone)/DP (Pulse)] is set to [Tone].

z For push-button phones, if you hear a "Beep, boop,

beep" sound, leave [MF (Tone)/DP (Pulse)] as [Tone].

z For push-button type phones, if you do not hear a

"Beep, boop, beep" sound, or if you are using a rotating-dial type phone, set [MF (Tone)/DP (Pulse)] to [Pulse].

 How to Configure Settings

Press the <SETTING> key on the operator panel.

2 Press the to select [Admin Setup],

and press .

3 Enter the administrator password.

The factory default password is "aaaaaa".

4 Select [Enter], and press .

5 Press the to select [User Install],

6 Press , select [MF (Tone)/DP

-43-

and press .

(Pulse)], and then press .

Page 44

Basic Settings for Faxing (for MB471, MB491, ES4191 MFP only)

7 Press , select Dial Type, and then press

Press the until the top screen is displayed.

Setup of Date/Time

Setup of Date/Time of your region.

When the setup menu screen is displayed, press to complete the setup.

Reference

You can set up date and time automatically using Webpage. For details, refer to the User's Manual Advanced.

Press the <

SETTING

> key on the operator panel.

2 Press the select [Easy Setup] and

then press .

3 Enter the administrator password.

The factory default password is "aaaaaa".

4 Select [Enter], and press .

5 Press the to select [Date/Time

Setting] and then press the

Specifying Sender Information

Specify the fax number and sender name for your machine.

Press the <

2 Press the to select [Easy Setup] and

press .

3 Enter the administrator password.

The factory default password is "aaaaaa".

4 Select [Enter], and press .

5 Press the to select [Fax Setting] and

then press the .

SETTING

> key on the operator panel.

6 Press the to select the appropriate

time zone and then press .

7 Press the to select [Manual] and then

press .

8 Press the or to select the current

date and then press .

To move to the next box, press the .

9 Press the or to select the current

time and then press .

To move to the next box, press the .

6 Press to select the [Fax Number]

entry box.

7 Enter the fax number of your machine

with the numerical keypad.

8 Select [Enter] and then press .

Press to select the [

Sender ID

] entry box.

10 Enter arbitrary sender information.

Up to 22 characters can be entered.

Memo

z When a receiver prints faxes, sender information

entered here is printed on the top of the faxes.

11 Select [Enter] and then press .

-44-

Page 45

Basic Settings for Faxing (for MB471, MB491, ES4191 MFP only)

When the setup menu screen is displayed, press to complete the setup.

PBX Connecting

When connecting to PBX (internal exchange), put [PBX Line] to [ON].

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

The default password is "aaaaaa".

4 Select [Enter] and then press .

5 Press the to select [Fax Setup] and

then press .

6 Press the to select [Fax Setting] and

then press .

Specifying Reception Mode

Depending on your environment of the machine, the optimal reception mode is different. Check with the following description.

z Fax Ready Mode

This mode is recommended when you use the machine as a fax machine.

z Tel/Fax Ready Mode

This mode is recommended when you connect an external phone to the machine.

z Ans/Fax Ready Mode

This mode is recommended when you connect an external answering machine to the machine.

z Tel Ready Mode

This mode is recommended when you mostly use an external phone connected to the machine.

z DRD

This mode is recommended when you use the distinctive ring detection (DRD) function provided by a telephone company.

Setup

7 Press the to select [PBX Line] and

then press .

8 Press the to select [ON] and then

press .

9 Press the until the top screen appears.

Setting for Super G3

1 Press the <SETTING> key.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

The default password is "aaaaaa".

4 Select [Enter] and then press .

5 Press the to select [User Install] and

then press .

6 Press the to select [Super G3] and

then press .

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Admin Setup]

and press .

3 Enter the administrator password.

The factory default password is "aaaaaa".

4 Select [Enter] and press .

5 Press the to select [User Install] and

press .

6 Press the to select [Reception Mode]

and press .

7 Press the to specify the reception

mode and press .

7 Press the to select [OFF] and then

press .

8 Press the until the top screen appears.

Settable Reception Mode:

Fax Ready Mode* Tel/Fax Ready Mode Ans/Fax Ready Mode Tel Ready Mode DRD

*indicates the factory default.

8 Press the until the fax start screen

appears.

-45-

Page 46

Connecting to a Computer

z Connecting to a Computer

This section explains how to connect your machine to a computer and install a printer and fax driver.

 Connecting method

You can select either of the following connection methods:

z "Network Connection" P. 47

z "USB Connection" P. 55

 Product Requirements

Your machine supports the following operating systems:

z Windows 7/Windows 7 (64bit Version)

z Windows Vista/Windows Vista (64bit Version)

z Windows Server 2008 R2

z Windows Server 2008/Windows Server 2008 (x64 Version)

z Windows XP/Windows XP (x64 Version)

z Windows Server 2003/Windows Server 2003 (x64 Version)

z Mac OS X 10.4.0 to 10.7

Note

z For Mac OS X 10.7 users, install Rosetta before printer driver installation.

 Types of Drivers

The types of the drivers that can be installed are as follows.

z For Windows

Type Description

PCL The PCL printer driver is suitable for printing of business documents.

PS The PS printer driver is suitable for printing of documents including PostScript fonts and EPS

data.

PCL XPS The PCL XPS printer driver is suitable for printing from an application for XPS.

* It does not support Windows Vista/Windows Server 2008/Windows XP/ Windows Server 2003.

FAX It is installed when directly sending faxes to destinations from the computer via the machine.

z For Mac OS X

Type Description

PS The PS printer driver is suitable for printing of documents including PostScript fonts and EPS

data. It can be also used for normal printing.

PCL The PCL printer driver is suitable for printing of business documents.

Note

z Depending on a version of a printer driver, Windows or Mac OS X, the description may be different.

-46-

Page 47

Network Connection

Do the following procedure to connect your machine to a computer via network.

Connecting an Ethernet Cable

Be sure to connect your machine to a network with an Ethernet cable before driver installation.

1 Prepare an Ethernet cable and a hub.

Prepare an Ethernet cable (category 5, twisted pair, straight) and a hub separately.

2 Hold down the power switch for about a

second to turn on the power and a computer.

Reference

z "Turning Off Your Machine" P. 20

3 Plug one end of the Ethernet cable into

the network interface connection on the back of the machine.

Connecting to a Computer

Install a Printer and Fax Driver (for Windows)

To complete the network connection with a Windows computer, first set IP addresses for the machine, and then install a printer and fax driver on the computer.

If there is no DHCP server or BOOTP server on the network, you need to manually configure the IP address on the computer or machine.

Your network administrator or internet service provider specifies an unique IP address for the computer and your machine, set the IP addresses manually.

Note

z You need to complete the network setting of the computer

before this procedure.

z To complete this procedure, you must be logged in as an

administrator.

z When setting an IP address manually, ask the network

administrator or your internet service provider which IP address to use. If the IP address is set wrong, the network may go down or Internet access may be disabled.

Memo

z If configuring a small network consisting of only your

machine and a computer, set IP addresses as shown below (according to RFC1918).

For the computer

IP address : 192.168.0.1~254 Subnet mask : 255.255.255.0 Default gateway : not used DNS server : not used

For the machine

IP address Set : Manual IP address: 192.168.0.1~254 (select a dif-

ferent value from the com-

puter) Subnet Mask : 255.255.255.0 Default Gateway : 0.0.0.0 Network Scale : Small

Setup

4 Plug the other end of the Ethernet cable

into the hub.

z To set [ Network Scale], press the <SETTING> key and

 First, Set the IP address of the machine.

1 Hold down the power switch for about a

2 Press the <SETTING> key on the

3 Press the to select [Easy Setup], and

-47-

then select [Admin Setup] > [Network Menu] > [Network Setup] > [Network Scale].

second to turn on the power.

operator panel.

press .

Page 48

Connecting to a Computer

4 Enter the administrator password.

The factory default password is "aaaaaa".

5 Select [Complete], and press .

6 Press the and [Network Setting],

and then press the .

7 If setting the IP address manually, check

that [Manual] is selected, and press .

If obtaining the IP address automatically, press

the and select [Auto], and press . Proceed to the step 12.

 Next, install the printer and fax driver into the

computer.

Note

z To complete this procedure, you must be logged in as an

administrator.

1 Ensure that your machine and the

computer are turned on and connected,

and then insert the

Software DVD-ROM"

into the computer.

2 Click [

Run Setup.exe

] after [

AutoPlay

]

is displayed.

If the [User Account Control] dialog box appears, click [Yes].

Select the language and then click [

4 Select the device of your machine, and

then click [Next].

8 Enter the IP address and press .

To move to the next box, press the .

9 Enter the subnet mask and press .

To move to the next box, press the .

10 Enter the default gateway address and

press .

To move to the next box, press the .

11 Enter the DNS server and WINS server if

needed.

If it is not necessary to connect the DNS server or

WINS server to the network, press until the pop-up message of showing the setting completion is displayed.

12 When the setup menu screen is

displayed, press to complete the setup.

5 Read the license agreement and then

click [I Agree].

Read the "Environmental advice for Users" and click [

-48-

Page 49

Select the checkbox of the printer driver, fax driver or both you want to install, and click the Install bunch button.

Memo

z By factory default, [PCL driver], [Scanner driver],

and [ActKey] are selected.

z All of drivers and software packages are installed by

the collective installation if their boxes are checked. If you wish to install drivers and software separately, click the Install button at the right to them and follow the on-screen instructions.

8 If the [Windows Security] dialog box

appears, click [Install this driver software anyway].

Connecting to a Computer

Setup

Memo

z If the machine is not displayed by clicking [Restart

search], select [Printer name/IP Address] and

enter the IP address assigned to your machine, and then click [Next].

11 If the [Windows Security] dialog box

appears, click [Install this driver software anyway].

12 Click the [Exit] button.

9 Click the [Network] button.

The device search starts.

If the machine is detected, it is automatically

installed. Proceed to the step 11.

- If the machine is not detected, the [Review your installation settings.] screen is displayed. Proceed to the step 10.

10 click [Restart search] to restart the

device search.

After the machine is displayed, select the machine and click [Next].

13 Remove the "Software DVD-ROM" from

the computer.

The installation is complete.

 Print a test page to check that the printer

driver is successfully installed on the computer.

1 Click [Start] > [Devices and Printers].

2 Right-click the OKI MB491 icon and

select [Printer properties] (> a desired printer driver if you have installed multiple drivers) from the pop-up menu.

3 On the [General] tab, click [Print Test

-49-

Page].

Page 50

Connecting to a Computer

Installing a Printer Driver (For Mac OS X)

To complete the network connection with a Mac operating system, install a printer driver on the computer and set your machine as a network printer.

Select the protocol for your network connection from the following:

z EtherTalk

z Bonjour

Note

z EtherTalk is not supported in Mac OS X 10.6 or later.

z Disable the anti-virus software before starting this

procedure.

z EtherTalk is not supported in Mac PCL.

 Using EtherTalk (For Mac OS X

10.5)

When connecting to the network with EtherTalk, it is necessary to enable EtherTalk in the machine. Then, install the driver in the computer.

 Next, install the driver in the computer.

1 Insert the "Software DVD-ROM" into the

computer.

2 Double-click the [OKI] icon on the

desktop.

3 Double-click [Driver] > [Printer] >

[Installer for MacOSX].

4 Enter the administrator's password, and

then click [OK].

Follow the instructions displayed on the screen to complete the installation.

5 From the Apple menu, select [System

Preferences].

6 Click [Print & Fax].

7 Click [+].

 First, enable EtherTalk in the machine.

1 Ensure that your machine and the

computer are turned on and connected.

Reference

z "Connecting an Ethernet Cable" P. 47

2 Press the <SETTING> key on the

operator panel.

3 Press the to select [Admin Setup],

and press .

4 Enter the administrator password.

The factory default password is "aaaaaa".

5 Select [Complete], and press .

6 Press the to select [Network Menu],

and press .

7 Press the to select [Network Setup],

and press .

8 Press the to select [EtherTalk], and

press .

8 Click [AppleTalk].

9 Press the to select [Enable], and

press .

10 Press the until the top screen is

displayed.

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Page 51

Connecting to a Computer

9 Select the name of your machine and

then check that [OKI MB491(PS)] is displayed in [Print Using].

10 Click [Add].

11 Check that your machine is displayed in

[Printers] and [OKI MB491(PS)] is displayed in [Kind].

 Using EtherTalk

(For Mac OS X 10.4.0 to 10.4.11)

When connecting to the network with EtherTalk, it is necessary to enable EtherTalk in the machine. Then, install the driver in the computer.

Memo

z The following procedure uses Mac OS X 10.4.11 as an

example. Depending on an OS, the description may be different.

 First, enable EtherTalk in the machine.

1 Ensure that your machine and the

computer are turned on and connected.

Reference

z "Connecting an Ethernet Cable" P. 47

2 Press the <SETTING> key on the

operator panel.

3 Press the to select [Admin Setup],

and press .

4 Enter the administrator password.

The factory default password is "aaaaaa".

5 Select [Complete], and press .

Setup

Note

z If [OKI MB491(PS)] is not correctly displayed in

[Kind], click [-] to remove your machine from [Print & Fax] and then redo the procedure from steps 7 to

10.

12 Close [Print & Fax].

13 Remove "Software DVD-ROM" from the

computer.

The installation is complete.

6 Press the to select [Network Menu],

and press .

7 Press the to select [Network Setup],

and press .

8 Press the to select [EtherTalk], and

press .

9 Press the to select [Enable], and

press .

10 Press the until the top screen is

displayed.

 Next, install the driver in the computer.

1 From the Apple menu, select [System

Preferences].

2 Select [Network].

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Page 52

Connecting to a Computer

3 Select [Network Port Configurations]

from [Show], and then check that [Built-in Ethernet] is selected.

4 Select [Built-in Ethernet] from [Show]

and select the [AppleTalk] tab, and then check that [Make AppleTalk Active] is selected.

11 Click [Add].

If the [You have no printers available] dialog box appears, click [Add].

12 Select the name of your machine whose

[Connection] is [AppleTalk], and then check that [OKI MB491(PS)] is displayed in [Print Using].

5 Close [Network].

6 Insert "Software DVD-ROM" in the

computer.

7 Double-click the [OKI] icon on the

desktop.

8 Double-click [Driver] folder > [PS] Or

[PCL] folder > [Installer for Mac OSX].

9 Enter the administrator's password, and

then click [OK].

Follow the instructions displayed on the screen to complete the installation.

10 From the [Go] menu, select [Utilities]

and then double-click [Printer Setup Utility].

Note

z If [Printer Setup Utility] is already running, close it

and open it again.

13 Click [Add].

14 Check that the name of your machine is

displayed in [Printer List], and then close the window.

15 From the [Go] menu, select

[Applications] and then double-click [TextEdit].

16 Select the [File] menu > [Page Setup].

17 Select the name of your machine from

[Format for].

18 Check that the [OKI MB491(PS)] is

displayed correctly under [Format for].

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Page 53

Connecting to a Computer

19 Click [OK].

20 Remove "Software DVD-ROM" from the

computer.

The installation is complete.

 Using Bonjour

(For Mac OS X 10.5 to 10.7)

Then, install the driver in the computer and set the machine as a network printer.

Install the driver in the computer.

1 Ensure that your machine and the

computer are turned on and connected.

Reference

z "Connecting an Ethernet Cable" P. 47

2 Insert "Software DVD-ROM" into the

computer.

3 Double-click the [OKI] icon on the

desktop.

4 Double-click [Driver] folder > [PS] or

[PCL] folder > [Installer for MacOSX].

9 Click [Default].

Setup

10 Select the name of your machine whose

[Kind] is [Bonjour], and then check that [OKI MB491(PS)] or [OKI

MB491(PCL)] is displayed in [Print Using].

The name of your machine is displayed with the format of "OKI-MB491- (the last six digits of the MAC address)".

5 Enter the administrator's password, and

then click [OK].

Follow the instructions displayed on the screen to complete the installation.

6 From the Apple menu, select [System

Preferences].

7 Click [Print & Scan] (For Mac OS X 10.5

and 10.6:[Print & Fax]).

8 Click [+].

11 Click [Add].

12 If the [Installable Options] window is

displayed, click [Continue].

If you have installed the optional second tray unit before the driver installation, configure each item and then click [Continue].

13 Check that your machine is displayed in

[Printers] and [OKI MB491(PS)] or [OKI MB491(PCL)] is displayed in [Kind].

-53-

Page 54

Connecting to a Computer

Note

z If [OKI MB491(PS)] or [OKI MB491(PCL)] is not

correctly displayed in [Kind], click [-] to remove your machine from [Print & Fax] and then Redo the procedure from step 8 to 12.

14 Close [Print & Scan] (For Mac OS X

10.5 and 10.6:[Print & Fax]).

15 Remove "Software DVD-ROM" from the

computer.

The installation is complete.

 Using Bonjour (for Mac OS X 10.4.0

to 10.4.11)

Install the driver in the computer and set the machine as a network printer.

Memo

z The following procedure uses Mac OS X 10.4.11 as an

example. Depending on an OS, the description may be different.

Install the driver in the computer.

1 Ensure that your machine and the

computer are turned on and connected.

8 Double-click [Driver] folder > [PS] or

[PCL] folder [Installer for Mac OSX].

9 Enter the administrator's password, and

then click [OK].

Follow the instructions displayed on the screen to complete the installation.

10 From the [Go] menu, select [Utilities]

and then double-click [Printer Setup Utility].

Note

z If [Printer Setup Utility] is already running, close it

and open it again.

11 Click [Add].

If the [You have no printers available] dialog box appears, click [Add].

Reference

z "Connecting an Ethernet Cable" P. 47

2 From the Apple menu, select [System

Preferences].

3 Select [Network].

4 Select [Network Port Configurations]

from [Show], and then check that [Built-in Ethernet] is selected.

12 Select the name of your machine whose

[Connection] is [Bonjour], and then check that [OKI MB491(PS)] or [OKI

MB491(PCL)] is displayed in [Print Using].

The name of your machine is displayed with the format of "OKI-MB491- (the last six digits of the MAC address)".

5 Close [Network].

6 Insert "Software DVD-ROM" into the

computer.

7 Double-click the [OKI] icon on the

desktop.

13 Click [Add].

14 If the [Installable Options] window is

displayed, click [Continue].

If you have installed the optional second tray unit before the driver installation, configure each item and then click [Continue].

-54-

Page 55

Connecting to a Computer

15 Check that the name of your machine is

displayed in [Printer List], and then close the window.

16 From the [Go] menu, select

[Applications] > [TextEdit].

17 Select the [File] menu > [Page setup].

18 Select the name of your machine from

[Format for].

19 Check that [OKI MB491(PS)] or [OKI

MB491(PCL)] is displayed correctly under [Format for].

2 Hold down the power switch for about a

second to turn on the power and the computer.

Reference

z "Turning Off Your Machine" P. 20

3 Plug one end of the USB cable into the

USB interface connector on the back of the machine.

4 Plug the other end of the USB cable into

the computer's USB interface connector.

Setup

20 Click [OK].

21 Remove "Software DVD-ROM" from the

computer.

The installation is complete.

USB Connection

Perform the following procedure to connect your machine to a computer via USB.

Connecting a USB Cable

Prepare a USB cable.

A USB cable is not supplied with your machine. Prepare an USB 2.0 cable separately.

Memo

z Use a USB 2.0 Hi-Speed cable for a USB 2.0 Hi-Speed

connection.

Note

z For Windows OSs, do not plug the other end of the

USB cable into the computer until prompted during driver installation.

Note

z Do not plug the USB cable into the network interface

connection. Doing so may damage your machine.

-55-

Page 56

Connecting to a Computer

Installing a Printer and Fax Driver (For Windows)

Note

z You must be logged in as an administrator to complete this

procedure.

1 Ensure that your machine is turned off

and the USB cable is unplugged from the computer.

2 Turn on the computer.

3 Insert "Software DVD-ROM" into the

computer.

4 Click [Run setup.exe] after [Auto

Play] is displayed.

If the [User Account Control] dialog box appears, click [Yes].

5 Select the language and then click

[Next].

6 Select the device of your machine, and

then click [Next].

9 Select the checkbox of the printer driver,

fax driver or both you want to install, and click the Install bunch button.

Memo

z By factory default, [PCL driver], [Scanner driver],

and [ActKey] are selected.

z All of drivers and software packages are installed by

the collective installation if their boxes are checked. If you wish to install drivers and software separately, click the Install button at the right to them and follow the on-screen instructions.

10 If the [Windows Security] dialog box

appears, click [Install this driver software anyway].

7 Read the license agreement and then

click [I Agree].

8 Read the "Environmental advice for

Users" and click [Next].

11 When the instruction prompting to

connect the machine to the computer and turn on the machine appears, plug the other end of the USB cable into the computer’s USB interface connector and turn on your machine.

-56-

Note

z Do not plug the USB cable into the network interface

connection. Doing so may cause a malfunction.

Page 57

Connecting to a Computer

12 Click the [Exit] button.

13 Remove "Software DVD-ROM" from the

computer.

The installation is complete.

 Print a test page to check that the printer

driver is successfully installed on the computer.

1 Click [Start] > [Devices and Printers].

2 Right-click the OKI MB491 icon and

select [Printer properties] (> a desired printer driver if you have installed multiple drivers) from the pop-up menu.

3 On the [General] tab, click [Print Test

Page].

8 Click [+].

Setup

Note

z If the machine is already shown in [Printers], select

your machine, and click on [-] to delete. After this, click [+].

9 Select the name of your machine whose

[Connection] is [USB], and then check that [OKI MB491(PS)] or [OKI

MB491(PCL)] is displayed in [Print Using].

Installing a Printer Driver (For Mac OS X)

Note

z Disable the anti-virus software before starting this

procedure.

 For Mac OS X 10.5 to 10.7

1 Ensure that your machine and the

computer are turned on and connected.

Reference

z "Connecting a USB Cable" P. 55

2 Insert "Software DVD-ROM" into the

computer.

3 Double-click the [OKI] icon on the

desktop.

4 Double-click [Driver] folder > [PS] or

[PCL] folder [Installer for MacOSX].

5 Enter the administrator's password, and

then click [OK].

Follow the instructions displayed on the screen to complete the installation.

6 From the Apple menu, select [System

Preferences].

7 Click [Print & Scan] (Mac OS X 10.5 and

10.6:[Print & Fax]).

10 Click [Add].

11 Check that the name of your machine is

displayed in [Printers] and [OKI MB491(PS)] or [OKI MB491(PCL)] is

displayed.

Note

z If [OKI MB491(PS)] or [OKI MB491(PCL)] is not

correctly displayed, click [-] to remove your machine from [Printers] and then redo the procedure from steps 8 to 10.

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Page 58

Connecting to a Computer

12 Close [Print & Scan](Mac OS X 10.5

and 10.6:[Print & Fax]).

13 Remove "Software DVD-ROM" from the

computer.

The installation is complete.

 For Mac OS X 10.4.0 to 10.4.11

Memo

z The procedure below uses Mac OS X 10.4.11 as an

example. Depending on your OS, the description may be different.

1 Ensure that your machine and the

computer are turned on and connected.

Reference

z "Connecting a USB Cable" P. 55

2 Insert "Software DVD-ROM".

3 Double-click the [OKI] icon on the

desktop.

4 Double-click [Driver] folder > [PS] or

[PCL] folder > [Installer for Mac OS X].

8 Select the name of your machine whose

[Connection] is [USB], and then check that [OKI MB491(PS)] or [OKI

MB491(PCL)] is displayed in [Print Using].

9 Click [Add].

10 Check that the name of your machine is

displayed in [Printer List], and then close the window.

5 Enter the administrator's password, and

then click [OK].

Follow the instructions displayed on the screen to complete the installation.

6 From the [Go] menu, select [Utilities],

and then double-click [Printer Setup Utility].

Note

z If [Printer Setup Utility] is already running, close it

and open it again.

7 Click [Add].

If the [You have no printers available] dialog box appears, click [Add].

11 Remove "Software DVD-ROM" from the

computer.

The installation is complete.

Note

z If the name of your machine whose [connection] is

[USB] is already displayed, select it and click [Delete], and then click [Add].

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Page 59

z Configuring the Network Settings

Configuring the Network Settings

This section describes the setup required for using Scan To E-mail, Scan To Network PC, Scan To Fax Server, Internet Fax functions. The above functions enable you to send scanned data to a computer via the network connection. To use them, you need to set up your machine and the computer to which you want to send scanned data.

First check the settings of the computer and fill in the information in the [ Information Form below. Then, configure your machine and the computer using the information in [

Reference

z Be sure to configure the network connection before doing the procedures below. For the network connection, refer to "Network

Connection" P. 47.

User Value

] column of the Setup

User Value

Setup Information Form

User Value

No. Item Outline Introduction Example

Common Setup Information

A-1 Administrator pass-

word for your machine

A-2 IP address of your

machine

A-3 DNS server address DNS server address 192.168.0.1

The password you use to change the machine's system settings

The IP address allocated to your machine 192.168.0.2

aaaaaa

Setup Information Required for Scan To E-mail, Scan To Fax Server and Internet Fax

B-1 E-mail address for

your machine

B-2 SMTP server address The address of the server used when

B-3 POP3 server address The address of the server used when

B-4 Authentication

method

B-5 SMTP user ID Sending mail server account name OKIMB491

The e-mail address used when sending emails from the machine

sending e-mails

receiving e-mails Sending mail server authentication SMTP

mb491@test. com

smtp.test.com

pop3.test.com

*You can look at the following

page and later and write memos here on the details you have checked or the settings you have configured.

(Up to 80 characters)

Setup

B-6 SMTP password Sending mail server password okimb491

B-7 POP user ID Receiving mail server account name user

B-8 POP password Receiving mail server password okimb491

B-9 Name of the e-mail

destination

B-10 E-mail address of the

e-mail destination

The name of the recipient to whom you are sending a scan-to-mail/ internet fax from the machine

The e-mail addres of the recipient to whom you are sending a scan-to-mail/ internet fax from the machine

User

user@test.com

Setup Information Required for Scan To Network PC

C-1 Name of the destina-

tion computer

C-2 User name to log into

the destination computer

C-3 Password to log into

the destination computer

C-4 Profile name to regis-

ter the settings

C-5 Shared folder name

on the destination computer

C-6 File name of the

scanned data

The name of the computer to which you are forwarding scanned data

User name to log in to the computer to which you are forwarding scanned data

Password to log in to the computer to which you are forwarding scanned data

Name when registering the machine settings

Folder name of the computer to which you are forwarding scanned data

Scanned data folder name ScanData

PC1

mb491

Sales

SalesDev

(Up to 32 characters)

(Up to 16 characters)

(Up to 64 characters)

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Page 60

Configuring the Network Settings

Checking the Common Setup Information

Check the common setup information for Scan To E-mail, Scan To Network PC, Scan To Fax Server and Internet Fax, and fill in the corresponding columns of the Setup Information Form.

 Administrator Password for Your

Machine

Enter the administrator password of your machine in A-1 of the Setup Information Form.

If you are not the administrator of the machine, ask the administrator the password.

Memo

z Passwords are case-sensitive.

z The administrator password is set to "aaaaaa" as the

factory default setting.

 Gateway address/DNS server

1 Press the <SETTING> key on the

operator panel.

2 Check that [Reports] is selected and

press .

3 Check that [Configuration] is selected

and press .

4 On the confirmation screen press or ,

select [Yes], and press .

Setting Up Scan To E-mail and Internet Fax

The Scan To E-mail, Scan To Fax Server and Internet Fax functions enable you to send scanned images as an attached file of an e-mail to the specified e-mail address on the network.To use these functions, set up the e-mail setting for your machine.

When using Auto Deliver or Transmission Data Save function (MB491/ES4191 MFP only), the following setup is required.

Checking the E-mail Settings of the Computer

Note

z If a network administrator specifies the values such as a

mail server account, password and e-mail address for your machine, enter them in the Setup Information Form.

Memo

z The procedure below uses Windows Live Mail on Windows

7. If you are using different mail software, refer to the manual for the e-mail software.

1 Click [Start] and select [Windows Live

Mail].

2 Select the [Tools] menu > [Accounts].

If the menu bar is not displayed, click the [Menus] icon and then select [Show menu bar].

5 Enter the address written on the gateway

address line at the bottom right of page 3 of the printed configuration into A-2 on the setting information sheet, and enter the address written on the DNS server (primary) line on the bottom right of the same page into A-3.

Note

z It is necessary that the gateway address be configured

beforehand. Also, if using an internet service provider, it is necessary that the DNS server be configured. If it has not been configured (0.0.0.0), follow the 50 page procedure to configure it.

3 Select the mail account and then click

[Properties].

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Page 61

Configuring the Network Settings

4 On the [General] tab, enter the contents

of [Name] and [E-mail address] in B-9 and B-10 of the Setup Information Form.

B-9

B-10

5 Click the [Servers] tab, and then note

each setting in the corresponding columns of the Setup Information Form.

B-3 B-2

B-7 B-8

Setting the E-mail Address for Your Machine

When sending data scanned from the machine by an e-mail, the e-mail address for the machine is necessary.According to the following procedure, set the e-mail address of the machine and enter an e-mail address to be used by your machine in B-1 of the Setup Information Form.

z If the e-mail address for your machine is specified

by the network administrator, enter the e-mail address in B-1.

z If you are using an internet service provider, obtain

an e

-mail address for your machine from the

provider and then enter the e

z If the e

specified nor obtained, determine the e address according to the value you entered in B-4 (authentication method):

- If B-4 is "SMTP", determine an e

- B-4 is "POP", enter the same e

Note

z If you want your machine to receive e-mail, you must

obtain an e-mail address for your machine from a network administrator or your internet service provider.

-mail address for your machine is neither

enter it in B-1.

10 in B-1.

-mail address in B-1.

-mail

-mail address and

-mail address as B-

Setup

- If there is a check in the [My server requires authentication] checkbox, enter "SMTP" into B-4 and follow procedure 6.

- If there is no check in the [My server requires

authentication] checkbox, enter [POP or not yet authenticated] in B-4. At this point the

confirmation of e-mail settings is complete.

Note

z If using an internet service provider, enter [POP].

6 Click [Settings].

7 Check the login information on the

[Outgoing Mail Server] dialog.

-If [Use same settings as my incoming mail server] is selected, enter the same values as B-7 and B-8 on B-5 and B-6.

-If [Log on using] is selected, note the content of [Accountname] and [Password] in B-5 and B6, respectively.

Configuring Your Machine for Scan To E-mail, Scan To Fax Server and Internet Fax

Set up your machine for Scan To E-mail and Internet Fax using the information in the Setup Information Form.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Easy Setup] and

press .

3 Enter the administrator password (A-1).

4 Select [Enter] and then press .

5 Press the to select [E-mail Setting]

and then press the .

6 Press the and then enter the

-61-

information in B-2.

Page 62

Configuring the Network Settings

7 Select [Enter] and then press .

8 Press the and then enter the

information in B-1.

9 Select [Enter] and then press .

10 Press the and then select a protocol

for receiving e-mail for the machine, and then press .

- If you want your machine to receive e-mail from the POP3 server, select [POP3]. Proceed to the step 11.

- If you want your machine to receive e-mail without using a mail server, select [SMTP]. Proceed to the step 13.

- If you do not want your machine to receive e-mail, select [Disable]. Proceed to the step 13.

11 Press the and then enter the

information in B-3.

12 Select [Enter] and then press .

13 Press the and then select an

authentication method based on the information in B-4. Then, press .

- If B-4 is "Do not authenticate", select [Do not authenticate]. Proceed to the step 24.

- If B-4 is "SMTP", select [SMTP Auth]. Proceed to the step 14.

- If B-4 is "POP", select [POP Before SMTP]. Proceed to the step 18.

14 Press the and then enter the

information in B-5.

15 Select [Enter] and then press .

16 Press the and then enter the

information in B-6.

17 Select [Enter] and then press .

Proceed to the step 24.

24 When the setup menu screen is

displayed, press .

The setup for Scan To E-mail, Scan To Fax Server and Internet Fax is complete.

Reference

z For details on how to use Scan To E-mail, refer to "Scan to

E-mail" P. 102.

z For details on how to use Scan To Fax Server, refer to

"Basic Procedure for Scan To Fax Server" P. 91.

z For details on how to use Internet Fax, refer to "Basic

Procedure for Internet Faxing" P. 93.

Setting Up Scan To Network PC

The Scan To Network PC function enables you to send and save scanned images to the "shared folder" of a computer on the network. To use this function, register your machine on the computer as a user and create a shared folder, and then create a profile on your machine to register the settings for the computer.

Note

z Before starting the setup, get permission from the network

administrator to create a shared folder on the computer by following the procedure below.

Memo

z The CIFS protocol is used in this procedure.

Checking the Name of the Computer

Check the name of the computer following the procedure below, and fill in C-1 of the Setup Information Form.

18 Press the and then enter the

information in B-3.

19 Select [Enter] and then press .

20 Press the and then enter the

information in B-7.

21 Select [Enter] and then press .

22 Press the and then enter the

information in B-8.

23 Select [Enter] and then press .

 For Windows 7, Windows Server

2008 R2, Windows Server 2008 and Vista

1 Click [Start] and select [Control

Panel].

2 Select [System and Security].

For Windows Server 2008 and Windows Vista, select [System and Maintenance].

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Page 63

Configuring the Network Settings

3 Select [See the name of this

computer] under [System].

4 Enter the name in [Computer name] in

C-1 of the Setup Information Form.

C-1

5 Close the window.

 For Windows Server 2003 and

Windows XP

click [start] > [Control Panel] >

[Performance and Maintenance] > [System].

For Windows Server 2003, click [Start] > [Operator panel] > [System].

2 Select the [Computer Name] tab and

then click [Change].

3 Enter the name in [Computer Name] in

C-1 of the Setup Information Form.

4 Click [Cancel] to close the window.

Memo

z If the computer name is over 16 characters, for Mac OS X

10.4.11 enter the first 15 characters in C-1. For Mac OS X

10.5-10.6, select the network service you are using from [System Environment Settings] > [Network], and enter the NetBios field name into C-1 within WINS in Detailed Settings.

4 Close [Sharing].

Determining the Names of the Items Required for Scan To Network PC

Determine the names of the following items and fill in C-2 to C-6 on the Setup Information Form.

z User name to log into the destination computer (C-2)

Note

z If the username is managed on the domain, enter

"Username@Domainname" in C-2. To check the domain name, click on [Change] within the [Computer Name] tab in the [System Properties] dialogue box.

z Password to log into the destination computer (C-3)

z Profile name to register the settings on your

machine (C-4)

z Shared folder name on the destination computer

(C-5)

z File name of the scanned data (C-6)

Configuring the Computer for Scan To Network PC

Setup

 For Mac OS X

1 From the Apple menu, select [System

Preferences].

2 Click [Sharing].

3 Enter the name in [Computer Name] in

C-1 of the Setup Information Form.

C-1

With the setup information form, create an account and shared folder for the machine in the computer.

Memo

z If the computer is in a domain, the procedure of adding a

user account may be different to the procedure below. Refer to the Microsoft Windows manual.

 For Windows 7, Windows Server

2008 R2, Windows 2008 and Windows Vista

Click [Start] > [Control Panel].

2 Select [Add or remove user

accounts].

3 Select [Create a new account].

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Page 64

Configuring the Network Settings

4 Enter the information in C-2 in the text

box.

5 Ensure that [Standard user] is

selected, and then click [Create Account].

6 Click the icon of the user account created

in step 5.

7 Select [Create a password].

8 Enter the information in C-3 in [New

password] and [Confirm new password], and then click [Create password].

12 Select the [Sharing] tab and then click

[Share].

13 Select the user account created in step 5

from the drop down box, and then click [Add].

14 Check that the user added in step 13 is

displayed and then click [Share].

9 Close the operator panel.

10 Create a new folder on the computer

with the name entered in C-5.

Memo

z It is recommended to create a folder in the local drive

(C drive or D drive), not on the desktop, [My Documents], or network drive.

11 Right-click the folder created in step 10

and select [Properties].

After the [Network discovery and file sharing] dialog box is displayed, click [No, make the

network that I am connected to a private network].

15 Click [Done].

16 Click [Advanced Sharing] on the

[Sharing] tab.

17 Click [Permissions].

For Windows Vista/Windows Server 2008, proceed to the step 20.

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Page 65

Configuring the Network Settings

18 Click [Add].

19 Enter the value in C-2 in the entry field

and then click [OK].

20 Select the user added in step 13 and

select the [Allow] check box for [Full Control], and then click [OK].

5 Select [Limited] and click [Create

Account].

Setup

6 Click the icon of the user account created

in step 5.

7 Select [Create a password].

8 Enter the value of C-3 in [Type a new

password] and [Type the new password again to confirm], and then click [Create Password].

21 click [OK].

22 Click [Close].

Proceed to "Creating a Profile for Scan To Network

PC" P. 70.

 For Windows XP

Click [start] > [Control Panel].

2 Double-click [User Accounts].

3 Select [Create a new account].

4 Enter the value of C-2 in the text box and

click [Next].

9 Close the operator panel.

10 Create a new folder on the computer

with the name entered in C-5.

Memo

z It is recommended to create a folder in the local drive

(C drive or D drive), not on the desktop, [My Documents], or network drive.

11 Right-click the folder created in step 10,

and then select [Sharing and Security].

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Configuring the Network Settings

12 Click [If you understand the security

risks but want to share files without running the wizard, click here.].

If the screen below appears, select [Share this folder] and click [Permissions]. Proceed to step

15.

15 Click [Add].

16 Enter the value in C-2 in the entry field

and click [OK].

17 Select the [Allow] check box for [Full

Control], and then click [OK].

13 Select [Just enable file sharing] in

Windows Firewall, and then click [OK].

14 Select the [Share this folder on the

network] and [Allow network users to change my files] check box, and

then click [OK].

Proceed to "Creating a Profile for Scan To Network

PC" P. 70

Proceed to "Creating a Profile for Scan To Network

PC" P. 70

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Page 67

Configuring the Network Settings

 For Windows Server 2003

Memo

z The items here may differ depending on the edition you

are using.

1 Click [Start] > [Administrative Tools] >

[Computer Management].

2 In the right window, double-click

[System Tools] > [Local Users and Groups], and then Right-click [Users] and select [New User].

3 Enter the value of C-2 in [User name]

and the value of C-3 in [Password] and [Confirm password].

10 Select [Share this folder] and then

click [Permissions].

Setup

11 Click [Add].

4 Select [User can not change

password] and [Password never expires], and then click [Create].

Memo

z If [User must change password at next logon] is

selected, clear it so that you can select [User can not change password] and [Password never expires].

5 Click [Close].

6 Double-click [User] and check that the

user created in step 4 is displayed.

7 Close the window.

12 Enter the value in C-2 in the entry field

and click [OK].

Proceed to the step 15.

13 Select the [Allow] check box for [Full

Control], and then click [OK].

8 Create a new folder on the computer

with the name entered in C-5.

Memo

z It is recommended to create a folder in the local drive

(C drive or D drive), not on the desktop, [My Documents], or network drive.

9 Right-click the folder created in step 8

and then select [Sharing].

14 Ensure that the icon of the shared folder

created in the step 8 changes into the icon with a hand, and then close the window.

"Creating a Profile for Scan To Network PC" P. 70

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Page 68

Configuring the Network Settings

 For Mac OS X 10.5 to 10.7

1 From the Apple menu, select [System

Preferences].

2 Click [Users & Groups] (for Mac OS X

10.5 and 10.6: [Accounts]).

3 Click [Click the lock to make

changes.] at the bottom left of the

screen and enter the administrator's password. Then, click [Unlock] (for Mac OS X 10.5 and 10.6: [OK]).

4 Click [+].

9 Check that an account is added to

[Other Users] (for Mac OS X 10.5 and

10.6: [Other Accounts]) with the name of C-2, and close [Users & Groups] (for Mac OS X 10.5 and 10.6: [Accounts]) .

10 Create a new folder on the computer

with the name entered in C-5.

11 From the Apple menu, select [System

Preferences].

5 Select [Standard] from [New

Account].

6 Enter the value of C-2 in [Name].

For Mac OS X 10.5, enter the value of C-2 in [Name].

7 Enter the value in C-3 in both

[Password] and [Verify].

8 Click [Create User] (for Mac OS X 10.5

and 10.6: [Create Account]).

Memo

z After the dialog box for auto login appears, disable the

auto login.

12 Click [Sharing].

13 Check the check box of [File Sharing].

14 Click [+] under [Shared Folder].

15 Select the folder created in the step 10

and click [Add].

16 Select the folder added in the step 15

and click [+] under [Users].

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Configuring the Network Settings

17 Select the account created in the step 8

and click [Select].

18 Click the triangle button at the right side

of the user added in the step 17 and select [Read & Write].

 For Mac OS X 10.4.0 to 10.4.11

Memo

z The following procedure uses Mac OS X 10.4.11 as an

example. Depending on an OS, the description may be different.

1 From the Apple menu, select [System

Preferences].

2 Click [Accounts].

3 Click [Click the lock to make

changes.] at the bottom left of the screen and enter the administrator's password. Then, click [OK].

4 Click [+].

Setup

19 Click [Options].

20 Check the checkbox of [Share files and

folders using SMB (Windows)].

For Mac OS X 10.5, check the checkbox of [Share files and folders using SMB].

21 Check the checkbox of the account

added in the step 16.

22 Enter the value of C-3 in [Password]

and click [OK].

5 Enter the value of C-2 in [Name].

6 Enter the value in C-3 in both

[Password] and [Verify].

7 Click [Create Account].

Memo

z After the dialog box for auto login appears, disable the

auto login.

23 Click [Done].

24 Close [Sharing].

Proceed to "Creating a Profile for Scan To Network

PC" P. 70

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Page 70

Configuring the Network Settings

8 Check that an account is added to

[Other Accounts] with the name of C-2, and close [Accounts].

9 Create a new folder on the computer

with the name entered in C-5.

10 From the Apple menu, select [System

Preferences].

11 Click [Sharing].

12 Check the checkbox of [Windows

Sharing].

17 Close [Sharing].

Proceed to "Creating a Profile for Scan To Network

PC".

Creating a Profile for Scan To Network PC

Register the information on the Information form on the computer as a profile. It is necessary to specify the profile to send data when you perform Scan To Network PC with the computer.

1 Press the the <SETTING> key on the

operator panel.

2 Press the to select [Profile] and then

press .

3 Press the to select the profile number

you want to register and then press .

13 Click [Enable Accounts...].

14 Check the checkbox of the account

created in the step 7.

4 Press the to select [Register] and

then press .

5 Press to select [Profile Name] and then

press the .

6 Enter the information in C-4.

7 Select [Enter] and then press .

8 Press the to select [Target URL] and

then press .

9 Enter the value of C-1 and C-5 as "\\C-

1\C-5".

Example: \\PC1\SalesDev

Note

z If there is no DNS server on the network, you cannot

specify the computer by using the computer name (C-1). In such a case, you can configure the settings by using the computer's IP address.

Example: \\192.168.0.3\SalesDev

15 Enter the value in C-3 in [Password]

and click [OK].

16 Click [Done].

10 Select [Enter] and then press .

11 Press the to select [User Name] and

-70-

Memo

z In order to enter the "\" sign while using a QWERTY

keyboard, press <CTRL> and then press <\>.

then press .

Page 71

Configuring the Network Settings

12 Enter the information in C-2.

Note

z If domain management is done, enter "C-2@domain

name".

z When carrying out domain management, if you cannot

connect even after entering "C-2@Domainname", delete "@Domainname". Access the machine's website again, and set the NetBIOS domain name in [Workgroup name] within [Admin Setup] > [Network Menu] > [NBT/ NetBEUI]. *For the domain name, please check with the network manager.

13 Select [Enter] and then press .

14 Press the to select [Password] and

then press .

15 Enter the value of C-3.

16 Select [Enter] and then press .

17 Press the to select [File Name] and

then press .

Modifying a Profile

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Profile] and then

press .

3 Press the to select the profile you

want to modify and then press .

4 Press the to select [Edit] and then

press .

5 Press the to select the item you want

to modify and then press .

6 Modify the item.

7 Select [Enter] and then press .

8 If you want to modify more than one

item, repeat steps 5 and 7.

Setup

18 Enter the information in C-6.

- By adding "#n" to the end of the file name, a serial number is automatically assigned to the end of the name of sent files.

- By adding "#d" to the end of the file name, a date is automatically assigned to the end of the name of sent files.

19 Select [Enter] and then press .

20 Configure other items if necessary.

21 Press to register the settings.

The setup for Scan To Network PC is complete.

Reference

z For details how to use Scan To Network PC, refer to "Scan

to Network PC" P. 104.

9 Press to register the settings.

Deleting a Profile

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Profile] and then

press .

3 Press the to select the profile you

want to delete and then press .

4 Press the to select [Delete] and then

press .

5 Press the or to select [Yes] on the

confirmation message and then press .

Managing Profiles

To perform the Scan To Network PC, Auto Deliver or Transmission Data Save function (for MB491/ ES4191 MFP Only), a profile for each destination must be created. You can register up to 50 profiles.

Reference

z Refer to "Creating a Profile for Scan To Network PC" P. 70

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Page 72

Printing Configuration

z Printing Configuration

This section explains how to print the Configuration on which you can check the detailed information of your machine, such as the settings and status of your machine.

Printing Procedure

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Reports] and

press .

3 Press the to select [Configuration]

and press .

4 On the confirmation message, press the

Reference

z You can also print reports and lists for each function. Refer

to the User's Manual Advanced.

or to select [Yes] and press .

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Page 73

2. Copying

This chapter explains the basic operation and settings for your machine's copy function.

z Basic Operation

This section explains how to start and cancel copy job.

Starting a Copy Job

1 Press the <COPY> key on the operator

panel to open the copy standby screen.

2 Place your document with text face up in

the ADF or face down on the document glass.

3 Configure the copy settings if necessary.

4 Enter the number of copies using the

ten-key pad.

- You can enter up 1 to 99 sets.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

Copying

Canceling a Copy Job in Progress

You can cancel copying until the message showing the copy completion is displayed.

1 Press the <STOP> key on the operator

panel.

Note

z When you take a copy with the document glass, do not

apply an excessive load to the document glass.

5 Press to start copying.

Reference

z For details on how to configure each copy setting, refer to

"Configuring Copy Settings" P. 74.

z For details on how to load your documents in the ADF or on

the document glass, refer to "Loading Documents" P. 38.

MONO

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Page 74

Configuring Copy Settings

z Configuring Copy Settings

You can change the copy settings to alter the output to suit your needs. Each setting can be configured from the [Change Settings] menu on the copy standby screen.

Perform the following procedures at step 3 of "Starting a Copy Job" P. 73 described above.

Reference

z The changes made in the [Change Settings] menu on the copy standby screen are temporary. You can change the default

settings by configuring [Admin Setup] from the <SETTING> key. For details, refer to the User's Manual Advanced.

Changing the Scan Size (Scan Size)

You can select the appropriate size of the document to be scanned.

1 Press the to enter the [Change

Settings] menu.

2 Check that [Scan Size] is selected and

then press .

3 Press the to select a scan size and

then press .

Settable Values:

A4* A5 A6 B5 Letter Legal 13 Legal 13.5 Legal 14 Executive

*indicates the factory default.

4 Press the until the start screen is displayed.

Note

z If you select the scan size of less than or equal of

177.8mm (7 inches) wide, and make copies from ADF,

Scan Resolution is changed to High Quality automatically.

Changing the Paper Tray (Paper Feed)

3 Press the to select a tray and then

press .

Settable Values:

Auto* Tray 1 Tray 2 MP Tray**

*indicates the factory default. **Not displayed in MB461.

4 Press the until the start screen is displayed.

Memo

z [Tray 2] is displayed only when the optional second tray

unit is installed.

z When set to [Auto], the MP tray is not selected in the

default setting. To use the MP tray, press the <SETTING> key and select [Paper Setup] > [Select Tray] > [Copy] > [MP tray], and then select [ON] or [ON (Prior)].

z When set to [Auto], the paper tray that holds paper other

than A4, B5, A5, A6, letter, legal 13/13.5/14, or executive is not selected. To use a different paper size, select the desired paper tray in the [Paper Feed Tray] setting.

 Copying Using the MP Tray

If you have selected [MP Tray], you can copy your documents onto the paper loaded on the MP tray.

1 Place your document with text face up in the

ADF or face down on the document glass.

2 Load the paper on the MP tray.

You can select the size of the document to be copied.

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Paper Feed] and

then press .

3 Press .

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MONO

Page 75

Configuring Copy Settings

4 When the pop-up message is displayed,

press the or to select [Start] and then press .

Reference

z For details on how to load the paper on the MP tray, refer

to "Loading Paper on the MP Tray (MB471/MB491/ES4191

MFP)" P. 34.

Changing Image Orientation of Document (Direction)

You can select [Portrait] or [Landscape] for the document's orientation. Specify an appropriate orientation to get the copy result you want.

Reference

z For details on how to load documents in each orientation,

refer to "Loading Documents" P. 38.

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Direction] and

then press .

3 Press the to select the orientation of a

document and then press .

Using [Auto]

By selecting [Auto], the zoom ratio is automatically determined according to the selected scan size and paper tray.

Note

z You can use [Auto] only when copying on A4, A5, A6, B5

letter, legal 13/13.5/14, and executive paper.

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Zoom] and then

press .

3 Press the to select [Auto] and then

press .

4 Press the until the start screen is

displayed.

Memo

z Setting the [Paper Tray] to [Automatic] will

automatically set [Enlarge/Reduce] to [100%]. When selecting another scaling factor, initially set [Paper Tray], and then set [Enlarge/Reduce].

Selecting a Preset Zoom Ratio

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Zoom] and then

press .

Copying

Settable Values:

Portrait* Landscape

*indicates the factory default.

4 Press the until the start screen is

displayed.

Making Enlarged or Reduced Copies (Zoom)

You can make enlarged or reduced copies by setting [Zoom]. You can set the zoom ratio in the following three ways:

z Using [Auto]

z Selecting a preset zoom ratio

z Setting the zoom ratio using the ten-key pad

3 Press the to select the desired value

and then press .

Values:

100%* A 4 - > A 5 ( 7 0 % ) Leg14->Let(78%) Leg13.5->Let(81%) Leg13->Let(84%) A4->B5(86%) A4->Let (94%) Let->A4( 97%) Fit to page(98%) B5->A4(115%) A5->A4(141%)

Memo

z By selecting [Fit to page(98%)], if the sizes of the

document and the paper are the same, the document is reduced to fit onto the paper.

*indicates the factory default.

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Page 76

Configuring Copy Settings

4 Press the until the start screen is

displayed.

Note

z When [Paper Feed] is set to [Auto], some values cannot

be selected. The selectable values differ according to the selected scan size.

z With some ratios, parts of the document's image may be

missing or margins may appear on the copied outputs.

Memo

z When [Paper Feed] is set to [Auto], the paper tray is

automatically selected according to the selected zoom ratio. If you want to use a specific paper tray, reconfigure the [Paper Feed] setting.

z A paper tray that holds paper other than A4, B5, A5, A6,

letter, legal 13/13.5/14, or executive is not selected even if [Paper Feed] is set to [Auto]. To select the desired paper tray, reconfigure the [Paper Feed] setting.

Setting the Zoom Ratio Using the ten-key pad

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Zoom] and then

press .

3 Press the to select [Zoom

(25~400%)] and then press .

4 Enter the zoom ratio from 25 to 400%

using the ten-key pad and then press .

- You can set the ratio in 1% increments.

- If you have entered an incorrect value, press the <CLEAR> key and then enter the correct value.

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Continue Scan]

and then press .

3 Press the to select [ON] and then

press .

4 Press the until the start screen is

displayed.

 Copying With Continuous Scan

Mode

With the continuous scan mode, you can copy your documents from the ADF or document glass, or both of them.

1 Place the first document with text face

up in the ADF or face down on the document glass.

2 Configure the copy settings if necessary.

Change other copy settings as required.

3 Enter the number of copies with the ten-

key pad.

4 Press to start scanning the first

document.

When the [ screen is displayed, place the next document in the ADF or on the document glass.

MONO

Please set next document

]

5 Press the until the start screen is

displayed.

Enabling Continuous Scan Mode (Continuous Scan)

If you want to copy multiple sets of documents as a single copy job, enable the continuous scan mode. It is useful when using [Sort], [N-in-1], or [Duplex Copy] functions.

Memo

z Continuous Scan Mode is also available for faxes, internet

faxes, as well as for scan functions. You can configure faxes from [Applied Settings], and internet faxes and scans from [Reading Settings].

Reference

z For details on the [DuplexCopy] functions, refer to

"Making Duplex Copies (Duplex Copy)".

z For details on the [Sort] and [N-in-1] functions, refer to

the User's Manual Advanced.

Note

When changing the place to load the next document, be sure to remove the document from the place you used first.

6 Press the to select [Start Scan] and

then press .

7 When all sets of the documents are

scanned, press the to select [Scan Complate] and then press .

Memo

z When making N-in-1 and/or duplex copies using the

document glass, the [Please set next document] screen is displayed after scanning the documents even if [Continue Scan] is set to [OFF].

z For fax, internet fax and scan functions, please follow

procedures 5-7 after the first page of the document has started to be read.

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Page 77

Configuring Copy Settings

Making Duplex Copies (Duplex Copy)

You can copy 1-sided (simplex) and 2-sided (duplex) documents on to one side (simplex) or both sides (duplex) of a sheet of paper. You can also select the binding position from either longedge or short-edge binding.

Specify the appropriate orientation of the document in [Direction] beforehand to get the copy result you want.

Note

z Use standard size plain paper for duplex copies. Using

non-standard paper may cause a paper jam in the duplex unit of your machine. Duplex printing cannot be done while paper is fed by Manual Feeder in MB461.

Reference

z For details on the available paper for your machine, refer

to "Loading Paper" P. 32.

z For details on how to configure the [Direction] setting,

refer to "Changing Image Orientation of Document

(Direction)" P. 75.

 Long-Edge Binding

Copies your document to be bound along the long edge of the paper.

3 Press the to select the desired value

and then press .

Settable Values for Printing Method:

OFF (Simplex)* Simplex document → Duplex LE Simplex document → Duplex SE

Duplex document → Duplex printing Duplex LE → Simplex printing Duplex SE → Simplex printing

*indicates the factory default.

4 Press the until the start screen is

displayed.

Note

z You can cop y "duplex to duplex" or "duplex to simplex"

copies only when scanning the documents from the ADF.

Memo

z When making duplex copies using the document glass, the

continuous scan mode is automatically enabled. Follow the on-screen instructions.

Adjusting Copy Density (Density)

You can adjust the copy density from 7 levels.

Copying

 Short-Edge Binding

Copies your document to be bound along the short edge of the paper.

Reference

z To set margins for binding, refer to the User's Manual

Advanced.

Enabling Duplex Copies

Press the to enter the [Change

Settings] menu.

2 Press the to select [Duplex Copy]

and then press .

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Image Settings]

and then press .

3 Check that [Density] is selected and

then press .

4 Press the or to select the desired

density and then press .

Settable Density Values:

+3 +2 +1 0* -1 -2 -3

*indicates the factory default.

Memo

z [0] is the standard value. To darken the document

image, select [+1], [+2] or [+3] (most dense). Conversely, to lighten the document image, select [-1], [-2] or [-3] (least dense).

5 Press the until the start screen is

displayed.

Changing Document Type (Document Type)

You can select the document type to make copies at the most suitable quality for your needs.

1 Press the to enter the [Change

-77-

Settings] menu.

Page 78

Configuring Copy Settings

2 Press the to select [Image Settings]

and then press .

3 Press the to select [Document Type]

and then press .

4 Press the to select a document type

and then press .

Settable Types:

Text Text&Photo* Photo Photo (Glossy)

Memo

z [Text]: Set when copying a text document.

z [Text&Photo]: Set when copying a document having

texts and photos. Images are reproduced with a balance between texts and photos.

z [Photo]: Set when copying photos and graphic

documents. This reproduces grayscale for images in which it is important.

z [Photo (Glossy)]: Set when copying photo

documents printed on a glossy sliver halide photography or glossy inkjet paper. Images are reproduced by focusing on the gray level in consideration of the glossy. If Photo or Photo (Glossy) is selected, Scan Resolution is fixed to Normal.

*indicates the factory default.

5 Press the until the start screen is

displayed.

Note

z When selecting [Text], the gray level may be reduced on

some document.

z When selecting [Photo], [Photo (Glossy)], fine texts or

lines may be blurred on some documents.

z When selecting [Photo(Glossy)], images may be bright.

Adjusting the Background Removal

You can turn off the background erasing for documents or adjust the background density from 6 levels.

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Image Settings]

and then press .

3 Check that [Background Removal] is

selected and then press .

4 Press the or to select the desired

value and then press .

Settable Values:

OFF 1 2 3* 4 5 6

*indicates the factory default.

Memo

z [3] is the standard value. To lighten the background

(base) for the document, select [4], [5] or [6]. Conversely, to darken, select [2], [1] or [OFF] (not removal).

5 Press the until the start screen is

displayed.

Note

z When lightening the setting of the background removal

fine lines, texts or light color may not be reproduced on some documents.

Changing Scan Resolution

You can change the scan resolution of a document.

1 Press the to enter the [Change

Settings] menu.

2 Press the to select [Image Settings]

and then press .

3 Check that [Resolution] is selected and

then press .

4 Press the or to select the desired

value and then press .

Settable Resolution:

High Speed* Normal High Quality

Memo

z [High Speed] provides quick copy. By selecting

[Normal] or [High Quality], the reproduction and gray level of fine lines or texts can be improved.

Note

z If you select the scan size of less than or equal of

177.8mm (7 inches) wide, and make copies from ADF, Scan Resolution is changed to High Quality automatically.

5 Press the until the start screen is

displayed.

*indicates the factory default.

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Page 79

Resetting Copy Settings

Auto Reset

All settings you configured for your copy job return to their default values if no operation is made for a set period of time. The auto reset time is set to 3 minutes as the factory default setting.

Reference

z You can change the auto reset time by configuring [Admin

Setup] from the <SETTING> key. For details, refer to the

User's Manual Advanced.

Using the <RESET/LOG OUT> key

By pressing the <RESET/LOG OUT> key, the settings you configured for your copy job return to their default values.

Configuring Copy Settings

Copying

After copying, press the <RESET/LOG OUT> key to reset the default settings for the next user.

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Page 80

3. Faxing (for MB471, MB491, ES4191

MFP only)

This chapter explains basic settings and operations for faxing, scanning to fax server and internet faxing and operations on managing the phone book.

z Basic Procedure for Faxing

This section explains basic operations for transmitting faxes. You need to configure the initial settings before using the fax function.

Memo

z You can load only A4, letter, or legal size documents in the ADF, and A4 or letter size documents on the document glass.

z You cannot load mixed size documents for faxing.

Reference

z For details on initial settings for the fax function, refer to "Basic Settings for Faxing (for MB471, MB491, ES4191 MFP only)" P. 40.

6 Configure the advanced functions if

Sending a Fax

necessary.

Memo

z The machine puts priority on the ADF when scanning

documents. Be sure not to place documents on the ADF when you use the document glass.

Press the <

FAX/HOOK

> key on the

operator panel.

2 Place your document with text face up in the

ADF or face down on the document glass.

3 Check that [Fax] is selected and press

to open the fax start screen.

4 Check that [Add Destination] is

selected on the start screen and then press .

Reference

z "Configuring Fax Settings" P. 83

7 Press to start transmission.

When you want to scan multiple documents as a single fax job using the document glass, enable the continuous scan mode.

z For details on the continuous scan mode, refer to

Note

z You cannot use the button.

z If <STATUS> is pressed and is pressed twice, the

information is displayed on the display screen.

Reference

z For details on how to load your documents in the ADF or on

the document glass, refer to "Loading Documents" P. 38.

z When you want to specify multiple destinations, refer to

the User's Manual Advanced.

Note

z When you take a copy with the document glass, do not

apply an excessive load to the document glass.

MONO

Reference

"Enabling Continuous Scan Mode (Continuous Scan)" P. 7 6 .

OLO

5 Specify a destination.

You can specify a destination from the ten-key pad, the speed dial list, the group list, the transmission histories, the reception histories, or the one-touch key pad.

Reference

z For details on each procedure, refer to "Specifying a

Destination" P. 81.

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Page 81

Specifying a Destination

You can specify a destination in the following six ways:

z Using the ten-key pad

z Using a speed dial

z Using a group

z Using the transmission histories

z Using the reception histories

z Using the one-touch key pad

Perform the following procedures at step 5 of

"Sending a Fax" P. 80 described above.

Direct Input

You can enter a destination fax number directly by using the ten-key pad. You can enter up to 40 digits.

1 Press the to select [Direct Input] and

then press .

2 Enter a destination fax number using the

ten-key pad on the operator panel.

3 Select [Enter] and then press .

Basic Procedure for Faxing

Enter "Pause" and "#" by pressing <#> on the ten-key pad. When you press <#>, you toggle between "P" and "#".

z Pause

Pauses a few seconds when dialing. You can use multiple pauses. "P" is inserted when entering.

z # (Hash symbol)

When the tone dial is set, "#" sends through a circuit. When inputting, enter "#".

Enter "Tone" and "*" by pressing <*> on the ten-key pad. When you press <*>, you toggle between "T" and "*".

z To n e

Switches to tone dialing if pulse dialing is set. "T" is inserted when entering.

z * (Asterisk)

When the tone dial is set, "*" sends through a circuit. When inputting, enter "*".

Reference

z For details on prefix numbers, refer to the User's Manual

Advanced.

Using Speed Dial List and Group List

Faxing (for MB471, MB491, ES4191 MFP only)

Memo

z You can use the ten-key pad to enter a destination also on

the screen that is displayed after pressing the <FAX/ HOOK> key. In this case, the fax start screen appears after entering a destination.

 Dialing Functions

You can use the following functions when entering a destination fax number. Select the function you want and then press on the fax number entry screen.

z -(Hyphen)

Inserts a hyphen to the entered fax number.

z PreFix

Inserts a prefix number registered in advance. "N" is inserted when entering.

z Flash

You can select a destination from numbers registered in the speed dial list or the group list. You must register them in advance.

Reference

z For details on how to register numbers to Speed Dial List

and Group List, refer to "Phone Book" P. 88.

1 Press the to select [Speed Dial List]

or [Group List] and then press .

2 Press the to select a destination or

group and then press .

The check box is selected. You can select multiple entries.

3 When you have selected all the

destinations, press the .

Orders your PBX(Private Branch Exchange) to connect you with PSTN(Public Switched Telephone Network). When inputting, enter "F".

4 Check that [Complete] is selected and

-81-

then press .

Page 82

Basic Procedure for Faxing

Using Transmission and Reception History

Deleting Specified Destinations

You can select a destination from the 50 most recent transmissions or receptions.

1 Press the to select [Tx History] or

[Rx History] and then press .

2 Press the to select an entry and then

press .

The check box is selected. You can select multiple entries.

3 When you have selected all the

destinations, press the .

4 Check that [Complete] is selected and

then press .

Using One-Touch Key Pad

1 Select the specified destination on the

fax start screen by pressing and then press .

2 Press the to select a destination you

want to delete and then press .

The check box is selected. You can select multiple entries.

3 When you have selected all the

destinations to be deleted, press .

4 Check that [Delete The Address] is

selected and then press .

- If all recipients have been deleted, you will be taken back automatically to the start screen.

- If not all recipients have been deleted, press to go back to the start screen.

The one-touch key pad can hold fax numbers registered in Speed Dial List.

The speed dials no.1 to 16 are automatically registered to the one-touch key pad.

1 Press the desired one-touch key on the

start screen.

Press the <SHIFT> key to select the speed dials no.9 to 16 assigned to the one-touch key pad.

Memo

z You can use the one-touch key pad also on the screen that

is displayed after pressing the <FAX/HOOK> key. In this case, the fax standby screen appears after pressing a onetouch key so that you can configure other advanced settings for fax functions.

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Page 83

Configuring Fax Settings

z Configuring Fax Settings

You can configure the fax settings to alter the output to suit your needs. Each setting can be configured from the [Fax Functions] menu on the fax start screen.

Perform the following procedures at step 6 of "Sending a Fax" P. 80 described above.

Changing Scan Size (Scan Size)

You can select the appropriate scan size for your document.

1 Press the to select [Fax Functions]

on the fax start screen and then press

2 Check that [Scan Size] is selected and

then press .

3 Press the to select a size and then

press .

Press the until the fax standby screen appears.

Settable Size Values:

A4* Letter Legal 13 Legal 13.5 Legal 14

*indicates the factory default.

Changing Resolution (Resolution)

Adjusting Density (Density)

You can adjust the scan density from 7 levels.

Press to select [ fax standby screen and then press .

2 Press the to select [Density] and

then press .

Press the then press .

Values:

+3 +2 +1 0* -1 -2 -3

Memo

z [0] is the standard value. To darken the document

image, select [+1], [+2] or [+3] (most dense). Conversely, to lighten the document image, select [- 1], [-2] or [-3] (least dense).

Press the until the fax standby screen appears.

or to select a density and

Fax Functions

*indicates the factory default.

] on the

Faxing (for MB471, MB491, ES4191 MFP only)

You can select an appropriate resolution to scan your fax document to get optimum image quality.

1 Press the to select [Fax Functions]

on the fax standby screen and then press .

2 Press the to select [Resolution] and

then press .

3 Press the to select a resolution and

then press .

Settable Resolution:

Normal* Fine Extra-Fine Photo

Memo

z [Extra-Fine] may be unavailable depending on the

recipient machine.

z In the [Fine], [Extra-Fine], or [Photo] mode,

scanning takes longer.

Press the until the fax standby screen appears.

*indicates the factory default.

Printing the Sender Name

You can set the machine to print a sender name on faxes you send. By default, the name you specified in [Sender ID] is printed.

Reference

z For details on [Sender ID], refer to "Specifying Sender

Information" P. 44.

1 Press the to select [Fax Functions]

on the fax standby screen and then press .

2 Press the to select [TTI] and then

press .

3 Press the to select [ON] and then

press .

Press the appears.

Reference

z For details on how to register a sender name and change

the sender name to be used, refer to the Use's Manual Advanced.

until the fax start screen

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Page 84

Checking and Canceling Fax Transmission

z Checking and Canceling Fax Transmission

This section explains how to check or cancel fax jobs.

Canceling Fax Transmission

You can cancel a job that is being transmitted as long as the message indicating the job has been completed has not appeared.

1 Press the <STOP> key on the operator

panel.

Canceling a Reserved Job

You can cancel reserved jobs.

1 Press the <FAX/HOOK> key on the

operator panel.

2 Check that [Fax] is selected and then

press to open the fax start screen.

3 Press the to select [Fax Job View/

Cancel] and then press .

4 Press the to select the job you want to

cancel and then press .

5 Check the job contents and then press

the .

Checking Transmission and Reception History

You can check transmission and reception history and results.

Memo

z If a fax is being transmitted, you can check the

transmission on the [Fax Job View/Cancel] screen.

1 Press the <FAX/HOOK> key on the

operator panel.

2 Check that [Fax] is selected and then

press to the fax start screen.

3 Press the to select [Fax History] and

then press .

4 Press the to select [Tx History] or

[Rx History] and then press .

5 Press the to select the history you

want to check and then press .

6 Press the to select [Delete Reserved

Tx] and then press .

7 Press the or select [Yes] and then

press .

Note

When you select a broadcast job, the job itself is cancelled.

Memo

z The job that is being transmitted is displayed at the top of

the list.

6 Check the history contents and then

press .

Note

z The received message history displayed on the panel is

only for messages received with F code polling.

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Page 85

Machine Behavior in Fax Reception

z Machine Behavior in Fax Reception

This section explains how your machine behaves when receiving and printing faxes.

Reception Behavior

The machine behavior differs depending on the specified reception mode.

Your machine is set by factory default to [Fax Ready Mode] so that it automatically receives faxes. If you have changed the fax reception mode, see the following descriptions for the machine behavior.

When the machine is receiving faxes, the <DATA IN MEMORY> indicator is lit. If <STATUS> is pressed and is pressed twice, the information is displayed on the display screen. Even if the reception is finished, the indicator remains lit while the data is stored in memory.

Memo

z If you often receive calls, it is recommended that you

activate [Tel Priority Mode]. For more detailed information on [Tel Priority Mode], please refer to User's Manual Advanced.

z If connecting to a telephone unit that is far away, you can

receive faxes by dialing the remote switchover number. Please dial the remote switchover number within three seconds. For more details on the remote switch over number, please refer to User's Manual Advanced.

When Connecting An Answering Machine (Ans/Fax Ready Mode)

When the machine is set to [Ans/Fax Ready Mode], you can use an answering machine and

receive faxes automatically. Be sure to connect an external answering machine in advance.

Memo

z Depending on the answering machine and the sender

machine, [Ans/Fax Ready Mode] may not operate correctly.

Reference

z For details on how to connect an answering machine, refer

to "Connecting a Telephone Line" P. 41.

Faxing (for MB471, MB491, ES4191 MFP only)

Memo

z If the memory overflows while the machine is receiving

data, the reception is cancelled. If this happens, ask the sender to resend the fax.

When Receiving Calls and Faxes (Tel/Fax Ready Mode)

When the machine is set to [Tel/Fax Ready Mode], you can receive calls and faxes. You

must connect an external telephone in advance to receive calls.

Reference

z For details on how to connect an external telephone, refer

to "Connecting a Telephone Line" P. 41.

 Receiving Faxes

The machine automatically starts fax reception.

 Receiving Calls

The telephone starts ringing when it receives calls.

Pick up the handset when the machine rings.

You can talk with someone on it.

If you want to receive a fax, press .

If you keep picking up the handset, you can talk to the sender after receiving faxes.

MONO

 Receiving Faxes

The answering machine rings, the reply message starts, and the machine automatically starts fax reception.

 Receiving Calls

The answering machine rings, the reply message starts, and then it starts recording a message.

When Often Using Telephone (Tel Ready Mode)

[

Tel Ready Mode

] is recommended if you often use

the external telephone connected to the machine.

 Receiving Calls

The telephone starts ringing when it receives calls.

 Receiving Faxes

The telephone starts ringing when it receives a signal.

Pick up the handset when the machine rings.

2 Press .

To restart a conversation after receiving a fax, just pick up the receiver. After the fax has been received, you can talk on the phone.

MONO

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Page 86

Machine Behavior in Fax Reception

When using two numbers with distinct rings(DRD)

This mode is programmed for the fax to answer only on a distinctive ring. You can have a signal phone line to have two numbers with distinct rings, one for regular phone calls and one for fax. If the phone line is in use, and there is an incoming fax, the sender will receive a busy signal.

There are several type of DRD ring pattern. The length of ring ON time and ring OFF time is different.

It depends on the Country Code.

Please set the Country Code and DRD Type for your suitable DRD ring pattern.

z Country Code : except New Zealand, Australia and Hong Kong (This pattern is to apply to USA's DRD.)

DRD Type The length of ring ON time and ring OFF time

Type1 2 sec ON - 4 sec OFF repeat

Type2 0.8 sec ON - 0.4 sec OFF - 0.8 sec ON - 4 sec OFF repeat

Type3 0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 0.2 sec OFF - 0.8 sec ON - 4 sec OFF repeat

Type4 0.3 sec ON - 0.2 sec OFF - 1 sec ON - 0.2 sec OFF - 0.3 sec ON - 4 sec OFF repeat

z Country Code : New Zealand (This pattern is to apply to New Zealand's DRD.)

DRD Type The length of ring ON time and ring OFF time

Type1 0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 2 sec OFF repeat

Type2 0.4 sec ON - 2.6 sec OFF repeat

Type3 0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 1.4 sec OFF repeat

Type4 0.4 sec ON - 0.8 sec OFF - 0.4 sec ON - 1.4 sec OFF repeat

z Country Code : Australia (This pattern is to apply to Australia's DRD.)

DRD Type The length of ring ON time and ring OFF time

Type1 0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 2 sec OFF repeat

Type2 0.2 sec ON - 0.4 sec OFF - 0.2 sec ON - 0.4 sec OFF - 0.2 sec ON - 1.6 sec OFF repeat

z Country Code : Hong Kong (This pattern is to apply to Hong Kong's DRD.)

DRD Type The length of ring ON time and ring OFF time

Type1 1.2 sec ON - 3 sec OFF repeat

Type2 0.4 sec ON - 0.2 sec OFF - 0.4 sec ON - 0.2 sec OFF - 0.8 sec ON - 0.4 sec OFF repeat

Type3 0.5 sec ON - 0.5 sec OFF - 1 sec ON - 0.5 sec OFF - 0.5 sec ON - 3 sec OFF repeat

 Setting method to change the DRD

pattern

1 Press the <SETTING> key.

7 Press the to select DRD Type and then

press .

8 Press the until the top screen appears.

2 Press the to select [Admin Setup]

and then press .

3 Enter the administrator password.

The default password is "aaaaaa".

4 Select [Enter] and then press .

5 Press the to select [User Install] and

then press .

6 Press the to select [DRD Type] and

then press .

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Page 87

Printing Received Faxes

The machine automatically prints out the received fax. You can specify the paper tray to use.

Note

z Do not pull out the paper trays when the machine is

printing.

Machine Behavior in Fax Reception

When Unable to Print Received Faxes

When the machine cannot print received faxes due to a lack of paper or paper jams, it stores the received fax data temporarily in memory. When the problem is resolved, it starts printing automatically.

Memo

z Use only standard or recycled paper.

z Available paper sizes are A4, letter, or legal.

Reference

z Images larger than the specified paper are reduced,

discarded, or printed onto multiple sheets of paper depending on the reception print settings. For details, refer to the User's Manual Advanced.

Selecting the Tray to Use

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Paper Setup] and

then press .

3 Press the to select [Select Tray] and

then press .

Reference

z For details on how to load paper, refer to "Loading Paper"

P. 3 2 .

z For details on how to clear paper jams, refer to "Paper

Jams" P. 126.

z To check the reception history, refer to "Checking

Transmission and Reception History" P. 84.

Faxing (for MB471, MB491, ES4191 MFP only)

4 Check that [Fax] is selected and then

press .

5 Press the to select a paper tray and

then press .

6 Press the to select a value and then

press .

- When you select [ON (Prior)] for a paper tray,

the tray is used in priority to other trays containing the same size paper.

- The MP tray is set to [OFF] by factory default.

Settable Values:

ON* OFF ON (Prior)

*indicates the factory default.

7 Press the until the top screen is

displayed.

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Page 88

Phone Book

z Phone Book

This section explains how to register fax numbers in the phone book, and how to edit or delete registered numbers. In the phone book, you can set frequently used numbers to speed dial and also create groups of numbers to which you can broadcast faxes.

8 Enter a phone number.

Speed Dial

You can register up to 100 favorite destinations to speed dial.

Registering and Editing

Reference

z For details on how to enter text, refer to "Entering Text

Using the Operator Panel" P. 26.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Phone Book] and

then press .

Enter a phone number up to 40 digits.

9 Select [Enter] and then press .

10 If necessary, specify a group number.

a) Press the to select [Group No] and

then press the .

b) Press the to select a group number

(1 to 20).

The check box is selected. You can select multiple entries.

c) When you have selected all the groups,

press the .

d) Check that [

is selected and then press .

11 Press .

Group Selection Completed]

3 Check that [Speed Dial] is selected and

then press .

4 Press the to select a speed dial

number and then press .

You cannot select a speed dial which is specified as a reserved fax job or for the auto deliver function.

5 Check that [Register] is selected and

then press .

When editing a registered speed dial number, select [Edit].

6 If necessary, specify an entry name.

a) Check that [Name] is selected and then

press the .

b) Enter a name.

Enter a name up to 24 characters.

c) Select [Enter] and then press .

Memo

z Numbers registered to groups from the [Speed Dial]

function are synchronized with the numbers that are registered to groups using the [Group No] function.

Registering From History

You can register phone numbers as speed dial numbers from fax transmission and reception histories.

1 Press the <FAX/HOOK> key on the

operator panel.

2 Check that [Fax] is selected and then

press to open the fax start screen.

3 Press the to select [Fax History] and

then press .

4 Press the to select [Tx History] or

[Rx History] and then press .

5 Press the to select an entry and then

press .

6 Check the entry contents and then press

the .

7 Press the to select [Fax Number] and

then press .

7 Check that [Register To Speed Dial] is

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selected and then press .

Page 89

Phone Book

8 Repeat steps 4 to 11 in "Registering and

Editing" P. 88.

The fax number is automatically entered. You do not have to enter it manually.

Deleting

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Phone Book] and

then press .

3 Check that [Speed Dial] is selected and

then press .

4 Press the to select an entry number

and then press .

5 Press the to select [Delete] and then

press .

6 Press the or to select [Yes] and

then press .

Note

z You cannot delete an entry which is specified as a reserved

fax job or for the auto deliver function.

4 Press the to select a group number

and then press .

5 Check that [Register] is selected and

then press .

When editing registered group numbers, select [Edit].

6 Check that [Name] is selected and then

press .

7 Enter a name.

Enter a name up to 16 characters.

8 Select [Enter] and then press .

9 Press the to select [Speed Dial] and

then press the .

10 Press the to select a speed dial

number (1 to 100) and then press .

The check box is selected. You can select multiple entries.

11 When you have selected all the numbers,

press the .

12 Check that [Complete] is selected and

then press .

Faxing (for MB471, MB491, ES4191 MFP only)

Group Dial (Group Number)

You can create up to 20 groups and register the entire group as a speed dial number.

Registering and Editing

Reference

z For details on how to enter text, refer to "Entering Text

Using the Operator Panel" P. 26.

1 Press the <SETTING> key on the

operator panel.

2 Press the to select [Phone Book] and

then press .

3 Press the to select [Group No] and

then press .

13 Press .

Memo

z Numbers registered to groups from the [Speed Dial]

function are synchronized with the numbers that are registered to groups using the [Group No.] function.

Deleting

Press the <SETTING> key on the

operator panel.

2 Press the to select [Phone Book] and

then press .

3 Press the to select [Group No] and

then press .

4 Press the to select a group number

and then press .

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Page 90

Phone Book

5 Press the to select [Delete] and then

press .

6 Press the or to select [Yes] and

then press .

Memo

z You cannot delete an entry which is specified as a reserved

fax job or for the auto deliver function.

One-Touch Key Pad

The speed dials no.1 to 16 are automatically registered to the one-touch key pad.

Register all telephone numbers

All contents of Phone Book can be registered by using Configuration Tool. For setting up of Configuration Tool, see User's Manual (Advanced), "7. Useful Software".

Registering the Machine

When using the Configuration Tool or introducing a new machine, register the machine in the

Configuration Tool.

 Importing Addresses from a File.

1 Select from which device to import, from

[Registered Device Table].

2 Select the [User Setting] tab.

3 Click on [Speed Dial Manager].

4 Enter the administrator password and

click [OK].

5 Click .

6 Select [Open] from [Select CSV File].

7 Select the file you want to import and

click on [Open].

8 Click on [Next].

9 Select the settings to import and click

[Import].

10 Click .

Memo

z CSV files exported by Outlook Express (Windows email and

Windows Live email) can also be restored.

1 Select [Start], [All Programs]>

[Okidata]>[Configuration Tool]> [Configuration Tool].

2 Select [Register Device] from the

[Tools] menu. Search results are displayed.

3 Select the machine and click on

[Register].

4 On the confirmation screen, click on

[Yes].

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Page 91

Basic Procedure for Scan To Fax Server

z Basic Procedure for Scan To Fax Server

This section explains basic operations for data transmission to the fax server.

The FaxServer function allows you to transmit fax data as a file attached to an e-mail. A document is scanned and converted to a TIFF file. The data is transmitted immediately after scanning without being saved in memory. You can specify only e-mail addresses for the destination.

The Scan To Fax Server function must be enabled by Admin Setup (see the Advanced manual). Once the Scan To Fax Server function is enabled, the analog fax is disabled to send and receive messages.

Memo

z You can load only A4, letter or legal size documents in the ADF, and only A4 or letter size documents on the document glass.

You cannot load mixed size documents for fax transmission.

z Depending on the recipient's machine, the document data sent by the FaxServer function may not be printed correctly.

z The detailed settings on the FaxServer function are the same as in the scan to e-mail function. For details, refer to the "User's

Manual Advanced".

Reference

z Before using the FaxServer function, you must set up the server. For the server setup, refer to "Setting Up Scan To E-mail and

Internet Fax" P. 60.

7 Press the Start button to start fax

Transmitting Data to Fax Server

1 Press the <FAX/HOOK> key on the

operator panel.

transmission.

When you scan multiple documents on the document glass, enable the Continuous Scan mode.

Faxing (for MB471, MB491, ES4191 MFP only)

2 The original can be set by an automatic

document feeder or the document glass.

3 Select [FAX], and then press .

4 Set the scan options as required.

Reference

z "User's Manual Advanced".

5 Check that [Add Destination] is

selected, and then press .

6 Specify the destination fax number.

You can specify the destination using either the Speed Dial List, Group List, Direct Input, or Tx History.

Reference

z "Enabling Continuous Scan Mode (Continuous Scan)"

P. 7 6 .

Specifying the destination

You can specify fax destination in any of the following four ways:

• Using the Speed Dial List

• Using the Group List

• Using the Direct Input

• Using the Tx History

Use any of the following operations in the procedure of

"Transmitting Data to Fax Server" P. 91.

Using the Speed Dial List or Group List

You can quickly select fax destinations from the Speed Dial List or Group List. You need to register recipients on the Speed Dial List or Group List in advance.

Reference

For fax number entry on the Speed Dial List or Group List, refer to the

"Phone Book" P. 88

1 Press the to select [Speed Dial List]

2 Press the to select the destination or

-91-

or [Group List], and then press .

group, and then press .

Page 92

Basic Procedure for Scan To Fax Server

The box is checked. You can select multiple entries.

3 When you have selected all the

destinations, press the .

4 Check that [Complete] is selected, and

then press .

Direct Input

This is the same as the fax function.

Using the Tx History

You can select a destination from the recently called 50 recipients listed on the transmission history.

1 Press the to select [Transmission

History], and then press .

2 Press the to select an entry, and then

press .

The box is checked. You can select multiple entries.

3 When you have selected all the

destinations, press the .

4 Check that [Complete] is selected, and

then press .

Using the one-touch keys

This is the same as the fax function. Enter the text in the similar way.

Deleting the specified destination

This is the same as the fax function. Enter the text in the similar way.

Stopping the fax transmission

This is the same as the internet fax function. Enter the text in the similar way.

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Page 93

Basic Procedure for Internet Faxing

z Basic Procedure for Internet Faxing

This section explains basic operations for transmitting internet faxes.

The internet fax function allows you to transmit fax data as a file attached to an e-mail. A document is scanned and converted to a TIFF file. The data is transmitted immediately after scanning without being saved in memory. You can specify only e-mail addresses for the destination.

Memo

z You can load only A4, letter, or legal size documents in the ADF, A4 or letter size documents on the document glass. You cannot

load mixed size documents for internet faxing.

z Depending on the recipient's machine, the document data sent by the internet fax function may not be printed correctly.

z The detailed settings on the internet fax function are the same as in the scan to e-mail function. For details, refer to the User's

Manual Advanced.

Reference

z Before using the internet fax function, you need to configure the server settings. For details, refer to "Setting Up Sca n To E-mail

and Internet Fax" P. 60.

6 Check that [To] is selected and then

Sending an Internet Fax

1 Press the <FAX/HOOK> key on the

operator panel.

press .

Press to select [Cc] or [Bcc] if necessary.

2 Place your document with text face up in

the ADF or face down on the document glass.

3 Press the to select [Internet Fax]

and then press .

4 Configure the internet fax settings if

necessary.

Reference

z For details on the internet fax settings, refer to the

User's Manual Advanced.

5 Check that [Add Destination] is

selected and then press .

7 Specify a destination.

- You can set the recipient by directly entering them or by using the address book, group list, sending history, LDAP search or one-touch key.

Reference

z Refer to "Specifying a Destination" P. 94.

8 Press to start transmission.

If you want to scan multiple documents with the document glass, enable the continuous scan mode.

z "Enabling Continuous Scan Mode (Continuous Scan)"

MONO

Reference

P. 7 6

Faxing (for MB471, MB491, ES4191 MFP only)

Memo

z Here you can add addressees by using one-touch keys. You

can add addresses with [To]. Thereafter, you can add multiple addresses using the one-touch keys.

Reference

z For details on how to load your documents in the ADF or on

the document glass, refer to "Loading Documents" P. 38.

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Page 94

Basic Procedure for Internet Faxing

Specifying a Destination

Using the Transmission History

You can specify a destination in the following five ways:

z Using the address book

z Using a group

z Using the transmission histories

z Direct input

z Using LDAP search

Perform one of the following procedures at step 7 of "Sending an Internet Fax" P. 93 described above.

Using the Address Book and Group List

You can select a destination from the address book or groups. You need to register them in advance.

Reference

For details on how to add e-mail addresses to the address book and groups, refer to "Registering Address Book" P. 110.

1 Press the to select [Address Book] or

[Group list] and then press .

2 Press the to select the destination or

group you want and then press .

The check box is selected. You can select multiple entries.

You can select a destination from transmission histories.

Note

z The sending history only shows those recipients which had

their addresses directly entered.

1 Press the to select [Tx History] and

then press .

2 Press the to select the entry you want

and then press .

The check box is selected. You can select multiple entries.

3 When you have selected all the

destinations, press the .

4 Check that [Complete] is selected and

then press .

5 Press the to return to the internet fax

start screen.

Direct Input

3 When you have selected all the

destinations, press the .

4 Check that [Complete] is selected and

then press .

5 Press the to return to the internet fax

start screen.

You can enter a destination directly.

Reference

z For details on how to enter text, refer to "Entering Text

Using the Operator Panel" P. 26.

1 Press the to select [Direct Input] and

then press .

2 Enter an e-mail address.

An e-mail address up to 80 characters.

3 Select [Enter] and then press .

4 Press the to return to the internet fax

start screen.

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Page 95

Basic Procedure for Internet Faxing

Using LDAP Search

You can search for a destination that is on the LDAP server.

You can select either [Simple Search] or [Advanced Search] for the method of searching.

[Simple Search] only searches for a single keyword as a username. Also, with Simple Search you can only search for character strings included in usernames. You cannot search for character strings in e-mail addresses.

When you select [Advanced Search], you can search for a user name or e-mail address. You can also select search conditions to retrieve only results that contain all the specified keywords.

Reference

z For details on the LDAP server settings, refer to the User's

Manual Advanced.

 For Simple Search

1 Press the to select [LDAP] and then

press .

2 Check that [Simple Search] is selected

and press .

3 Enter a keyword to search for a user

name in the LDAP server.

4 Select [Enter] and then press to start

searching.

3 Check that [Search Method] is selected

and press .

Select either [OR] or [

AND

] and press .

5 Press , select [User name], and then

press .

6 Enter the keyword to search for.

7 Select [Enter] and then press .

8 Press , select [E-mail Address], and

then press .

9 Enter the keyword to search for.

10 Select [Enter] and then press .

11 Press to start searching.

12 When the search results appear, press

the to select the destination you want and then press .

The check box is selected. You can select multiple addresses.

13 When you have selected all the

destinations, press the .

14 Check that [Complete] is selected and

then press .

15 Press the to return to the internet fax

start screen.

Checking, Deleting, and Changing Destinations

Faxing (for MB471, MB491, ES4191 MFP only)

5 When the search results appear, press

the to select the destination you want and then press .

The check box is selected. You can select multiple addresses.

6 When you have selected all the

destinations, press the .

7 Check that [Complete] is selected and

then press .

8 Press the to return to the internet fax

start screen.

 For Advanced Search

1 Press the to select [LDAP] and then

press .

2 Press the to select [Advanced

Search] and then press .

Checking a Destination

1 Press the on the start screen to select

the specified destination and then press .

2 Press the to select the destination

type you want to check and then press .

The destination type includes To, Cc, and Bcc.

3 When you have checked the destination,

press the .

-95-

Page 96

Basic Procedure for Internet Faxing

4 Check that [Close the list] is selected

and then press .

Deleting a Destination

1 Press the on the start screen to select

the specified destination and then press

2 Press the to select the destination

type in which the destination you want to delete is included and then press .

The destination type includes To, Cc, and Bcc.

3 Press the to select the destination you

want to change and then press .

The check box is selected. You can select multiple addresses.

4 When you have selected all the

destinations to be changed, press the .

5 Check that [Edit Destination Type] is

selected and then press .

6 Press the to select the destination

type you want from [To], [Cc], or [Bcc] and then press .

Canceling Transmission

While the "Scanning" screen is displayed, you can cancel the job.

1 Press the <STOP> key on the operator

panel to cancel transmission.

3 Press the to select the destination you

want to delete and then press .

The check box is selected. You can select multiple addresses.

4 When you have selected all the

destinations to be deleted, press the .

5 Press the select [Delete The

Address] and then press .

Changing the Destination Type

1 Press the on the start screen to select

the specified destination and then press

Receiving Internet Faxes

The machine automatically prints the internet faxes it receives. If the document is larger than A4 size, the machine automatically reduces it to the size of the paper in the specified paper tray.

Reference

z If you want to forward an internet fax, you can use the

auto delivery function. For details, refer to the User's Manual Advanced.

z In order to receive internet faxes, it is necessary to

configure e-mail receiving settings beforehand. For details, please refer to the User's Manual Advanced.

2 Press the to select the destination

type in which the destination you want to change is included and then press .

The destination type includes To, Cc, and Bcc.

-96-

Page 97

4. Scanning

This chapter explains the basic operation and settings for your machine's scanning functions.

Installing Scanner Drivers (TWAIN/WIA/ICA Driver)

This section explains the procedure to install the scanner driver. Before using scan function, install the scanner driver. You can install TWAIN driver and WIA (Windows only) driver at the same time. Install the TWAIN driver and ICA driver (dedicate to the Mac OS X) separately.

If you want to use the network scan function, follow the installation procedure below and register the information of your computer and then install the scanner driver.

Memo

z When using the network scan function in Windows, please install the ActKey utility.

Reference

z Before installing the scanner driver manual, do the network settings.For details on how to do network settings, refer to

"Network Connection" P. 47.

Note

z When using a scanner with a network connection in Windows, if the equipment IP address is changed, please change the

settings in Network Configuration. For Mac OS X, please change settings in network scanner setting tools. For details, refer to User's Manual Advanced.

6 Select the proper driver under

Installation Procedure

Memo

z When using the network scan function in Windows, please

install the Network Configuration. For Mac OS X, the network scanner setting tools will be installed automatically.

[Software], and then click the install icon.

If the scanner driver has been installed, the setup maintenance program of the scanner driver is displayed. Check the checkbox of [Add] and then click [Next] to proceed to the step 8.

For Windows

1 Ensure that your machine and the

computer are turned on and connected, and then insert the "Software DVD-ROM" into the computer.

Scanning

2 Click [Run setup.exe] after [Auto

Play] is displayed.

If the [User Account Control] dialog box appears, click [Yes].

3 Select the language and then click

[Next].

4 Select the device of your machine, and

then click [Next].

5 Read the license agreement and then

click [I Agree].

7 Click [Next].

-97-

Page 98

Installing Scanner Drivers (TWAIN/WIA/ICA Driver)

8 Check the checkbox of [Network

scanner] and click [Next].

9 Select [IP Address] or [Search MFP]

check box to enter the address of the machine and then click [Next].

If you want to set the [IP Address], follow procedure 10.

12 Enter the host name, IP address and port

number and then click [Configure].

13 Click [Next].

10 If [Search MFP] is selected, select the

machine and click [Next].

11 Set the scanner driver name and click

[Next].

14 Click [Next].

15 Click [Finish].

For Mac OS X

1 Make sure that the machine is connected

3 Double-click [Drivers] > [Scanner] >

-98-

to the PC and the power switch of the machine is turned ON. Then, load the "Software DVD-ROM" on the drive of the PC.

Double-click the [

[Installer for Mac OSX].

OKI

] icon on the desktop.

Page 99

Installing Scanner Drivers (TWAIN/WIA/ICA Driver)

4 Click [Continue].

5 Click [Continue].

6 Check the display and click [Continue] if

OK.

9 Click [Install].

To change the installation location of the driver, click [Change Install Location].

10 Enter the administrator's name and

password, and click [OK].

11 Click [Continue Installation].

Scanning

7 Read the license agreement and click

[Continue].

8 Click [Agree] if you agree.

12 Click [Restart].

-99-

Page 100

Installing Scanner Drivers (TWAIN/WIA/ICA Driver)

Using ActKey Software

Using the ActKey, you can start a scan job in specified settings with a click a button.

Memo

z ActKey does not support Mac OS X.

z Using WSD Scanning, Actkey does not work.

z When ActKey is installed, Network Configuration is also

installed simultaneously.

Reference

z For details on how to start a scan job, refer to the User's

Manual Advanced.

Installing the Software

1 Insert the "Software DVD-ROM" into your

computer.

A window opens.

2 Select [ActKey] from [Software].

3 Install the software as instructed.

4 Click [Finish].

Starting the Software

1 Click [Start] to select [All Programs] >

[Okidata] > [ActKey] > [ActKey].

-100-