Oki MB491, MB461, MB471, ES4161, ES4191 User Manual

...

User's Manual

Basic

This manual supports the following models:

MB461, MB471, MB491 ES4161 MFP, ES4191 MFP

This manual contains cautions on how to use this product safely. Before you use this product, please make sure that you read this manual.

REFACE

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this manual will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

All rights are reserved by Oki Data Corporation. You must not carry out unauthorized copying, transferring, translating, or related actions. You must obtain written permission from Oki Data Corporation before doing any of the above. © 2011 Oki Data Corporation

OKI is a registered trademark of Oki Electric Industry Company, Ltd.

Energy Star is a trademark of the United States Environmental Protection Agency.

Microsoft, Windows, Windows Server and Windows Vista are registered trademarks of Microsoft Corporation.

Apple, Macintosh, Rosetta, Mac and Mac OS are registered trademarks of Apple Inc.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 2004/108/EC (EMC) and 2006/95/EC (LVD) and 1999/5/ EC (R&TTE), as amended where applicable on the approximation of the laws of the member states relating to electromagnetic compatibility, low voltage and radio & telecommunications terminal equipment.

The following cables were used to evaluate this product to achieve EMC directive 2004/108/EC compliance and configurations other than this may affect that compliance.

CABLE TYPE LENGTH

(METRE)

Power 1.8

USB 5.0

LAN 15.0

Telephon e 3.0

CORE SHIELD







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MERGENCY FIRST AID

Take care with toner powder:

If swallowed, give small amounts of cold water and seek medical attention. DO NOT attempt to induce vomiting.

If inhaled, move the person to an open area for fresh air. Seek medical attention.

If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention.

Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.

ANUFACTURER

Oki Data Corporation, 4-11-22 Shibaura, Minato-ku, Tokyo 108-8551, Japan

For all sales, support and general enquiries contact your local distributor.

MPORTER TO THE

OKI Europe Limited (trading as OKI Printing Solutions)

EU/A

UTHORISED REPRESENTATIVE

Blays House Wick Road Egham Surrey, TW20 0HJ United Kingdom

For all sales, support and general enquiries contact your local distributor.

NVIRONMENTAL INFORMATION

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z For Your Safety

Read the User's Manual (this manual) for your safety before using the product.

Cautions related to safety

WARNING

CAUTION

Indicates additional information which, if ignored or failed to follow the guidelines, may result in personal fatal injury or death.

Indicates additional information which, if ignored, may result in personal injury.

General cautions

Do not touch the safety switch inside the machine. Doing so may cause electric shock when high voltage occurs. In addition, the gears can rotate, which may result in personal injury.

Pull the power plug out of the socket and contact with a customer's service centre when a liquid such as water enters in the internal parts of the machine. Failure to do so may cause fire.

Unplug the power cord and contact with a customer's service center if the machine is dropped or the cover is damaged. Failure to do so may cause electric shock and/or fire leading to personal injuries.

Do not insert materials in a vent hole. Doing so may cause electric shock and/or fire leading to personal injuries.

Do not throw toner cartridges and image drum cartridges into fire. Doing so may cause dust explosion leading to burns.

WARNING

Do not use an inflammable spray near the machine. Doing so may cause fire since there is an area heating up within the machine.

Pull the power plug out of the socket and remove foreign materials such as clips when they fall inside the machine. Failure to do so may cause electric shock and/or fire leading to personal injuries.

Unplug the power cord periodically to clean plug blades and root section between the blades. If the power plug remains inserted for a long time, the root section will get dusty, and the plug may be shorted out, which may cause fire.

Do not put a cup with liquids such as water on the machine. Doing so may cause electric shock and/or fire leading to personal injuries.

Do not use a power cord, a cable, or a ground wire other than those that are indicated in User's Manual. Doing so may cause fire.

Pull the power plug out of the socket and contact with a customer's service centre when the cover is unusually hot, smoking, giving off questionable odour, or making a strange noise. Failure to do so may cause fire.

Do not operate and/or disassemble the machine other than that directed in User's Manual. Doing so may cause electric shock and/or fire leading to personal injuries.

Do not clean spilled toner with a vacuum cleaner. If cleaning spilled toner with a vacuum cleaner, it may catch fire due to the sparks from electric contact. Toner spilled on the floor should be wiped off with wet cloth.

Do not touch the fuser and other parts when opening the cover of the machine. Doing so may cause burns.

The operation of using UPS (uninterruptible power source) or inverters is not guaranteed. Do not use uninterruptible power source or inverters. Doing so may cause fire.

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CAUTION

Do not come closer to the paper's exit area when the power is turned on while printing. Doing so may result in personal injury.

This product contains the software developed by Heimdal Project.

(Royal Institute of Technology, Stockholm, Sweden).

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

Do not touch a damaged liquid-crystal display. If liquid (liquid crystal) leaked from the liquidcrystal display gets into the eyes or mouth, flush with large amount of water. Follow the direction from a doctor if necessary.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. Neither the name of the Institute nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

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Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Manufacturer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

Importer to the EU/Authorised representative . . . . . . . . . . . . . . . . . . . . . . .3

Environmental information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

For Your Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Manual Composition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

About This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

1 Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Overview of Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Contents of the Package . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Available Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Installation Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Names of Components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Installing Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Unpacking Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Turning On and Off Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Installing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Installing a Second Tray Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Operator Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Default Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Entering Text Using the Operator Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Loading Paper and Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Supported Paper Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Paper Recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Storing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Paper Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Document Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Scannable Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Loading Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Basic Settings for Faxing (for MB471, MB491, ES4191 MFP only) . . . . . . . . . 40

Setting for Country Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Connecting a Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Other cases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

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Table of Contents

Settings for each dialing type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Setup of Date/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Specifying Sender Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

PBX Connecting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Setting for Super G3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Specifying Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Connecting to a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Network Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

USB Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Configuring the Network Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Checking the Common Setup Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Setting Up Scan To E-mail and Internet Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Setting Up Scan To Network PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Managing Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Printing Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Printing Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

2 Copying. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Basic Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Starting a Copy Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Canceling a Copy Job in Progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Configuring Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Changing the Scan Size (Scan Size) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Changing the Paper Tray (Paper Feed). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Changing Image Orientation of Document (Direction) . . . . . . . . . . . . . . . . . . . . . . . . . 75

Making Enlarged or Reduced Copies (Zoom). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Enabling Continuous Scan Mode (Continuous Scan). . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Making Duplex Copies (Duplex Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Adjusting Copy Density (Density) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Changing Document Type (Document Type). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Adjusting the Background Removal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Changing Scan Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Resetting Copy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

3 Faxing (for MB471, MB491, ES4191 MFP only) . . . . . . . . . 80

Basic Procedure for Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Sending a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Specifying a Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Deleting Specified Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

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Table of Contents

Configuring Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Changing Scan Size (Scan Size) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Changing Resolution (Resolution) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Adjusting Density (Density) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Printing the Sender Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Checking and Canceling Fax Transmission. . . . . . . . . . . . . . . . . . . . . . . . . 84

Canceling Fax Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Canceling a Reserved Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Checking Transmission and Reception History. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Machine Behavior in Fax Reception. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Reception Behavior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Printing Received Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Phone Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Registering and Editing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Registering From History. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Deleting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Group Dial (Group Number) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Registering and Editing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Deleting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

One-Touch Key Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Registering the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Basic Procedure for Scan To Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Transmitting Data to Fax Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Specifying the destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Deleting the specified destination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Stopping the fax transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Basic Procedure for Internet Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Sending an Internet Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Specifying a Destination. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Checking, Deleting, and Changing Destinations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Canceling Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Receiving Internet Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

4 Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Installing Scanner Drivers (TWAIN/WIA/ICA Driver) . . . . . . . . . . . . . . . . . . 97

Installation Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

For Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

For Mac OS X . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Using ActKey Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .100

Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Starting the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

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Table of Contents

Setup to use the WSD Scan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Installation procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101

Scanning Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Scan to E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

Scan to Network PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Scan to USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Scan to Local PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105

Scan to Remote PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106

Canceling the Current Scan Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

Registering Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

Group List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

Registering the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Importing Addresses from a File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Registering Network Scan Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . 112

5 Using as a Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Printing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113

Canceling a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115

Printing From USB Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Starting a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116

Configuring Print Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117

Canceling a Print Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118

6 User Authentication and Access Control . . . . . . . . . . . . . 119

About User Authentication and Access Control . . . . . . . . . . . . . . . . . . . . . 119

Authentication by PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Registering a PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Enabling Access Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Operation When PIN Authentication Is Enabled . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .120

Authentication by User Name and Password . . . . . . . . . . . . . . . . . . . . . . 123

Registering User Name and Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123

Enabling Access Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123

Operation When User Name and Password Authentication is Enabled. . . . . . . . . . . . . . .123

-9-

Table of Contents

7 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Checking Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126

Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Error Messages Displayed on the Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .132

Checking the Machine's Status From the <STATUS> Key . . . . . . . . . . . . . . . . . . . . . . .143

Other Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Unable to Print from a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144

Unable to Install a Printer Driver Successfully . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .146

Restrictions on Each OS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .147

Copying Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .150

Faxing Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152

Scanning Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .153

Image Quality Issues. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .154

Feeding Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156

Machine Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .158

When the Power Goes Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .160

8 Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Replacing Consumable Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Replacing Toner Cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .162

Replacing the Image Drum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .163

Cleaning Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165

Cleaning the Surface of the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165

Cleaning the Document Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165

Cleaning Document Feeding Rollers in the ADF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .165

Cleaning Paper Feed Rollers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .166

Cleaning LED Heads. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .167

Moving Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

9 Appendix. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170

Basic steps in Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177

Oki contact details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

-10-

z Manual Composition

The following manual is attached to this product.

z Quick Start Guide

Quick Start guide describes the initial setup to use each function. The basic operation of each function is also described.

z User's Manual (Basic) ---- This document

In order to understand this machine, the basic operation is described. The initial setup description, handling method for issues and maintenance procedures are also described.

z User's Manual (Advanced)

Advanced guide describes the advanced operations of each function. The utility and network setting information is included.

z About This Manual

Terms in this document

The following terms are used in this manual:

Note

z Indicates important information on operations. Please ensure you read these.

Memo

z Indicates important information on operations. Please ensure you read these.

Reference

z Indicates where to look when you want to know more detailed or related information.

WARNING

z Indicates additional information which, if ignored or failed to follow the guidelines, may result in personal injury

or death.

CAUTION

z Indicates additional information which, if ignored, may result in personal injury.

Symbols in this document

The following symbols are used in this manual:

Symbols Description

[ ] z Indicates menu names on the display screen.

z Indicates menu, window, dialog names on the computer.

" " z Indicates messages and enter text on the display screen.

z Indicates file names on the computer. z Indicates reference titles.

< > key Indicates a hardware key on the operator panel or a key on

the keyboard of the computer.

> Indicates how to get to the menu you want on the menu of

the machine or the computer.

-11-

Legends used in this manual

In this document, it may have written as follows.

z PostScript3 Emulation→ PSE, POSTSCRIPT3 Emulation, POSTSCRIPT3 EMULATION

z Microsoft

z Microsoft® Windows Vista® 64-bit Edition operating system→ Windows Vista (64bit version)

z Microsoft

z Microsoft® Windows Server® 2008 64-bit Edition operating system→ Windows Server 2008(64bit version)

z Microsoft

z Microsoft® Windows Server® 2003 x64 Edition operating system→ Windows Server 2003 (x64 version)

z Microsoft

z Microsoft® Windows Vista® operating system→ Windows Vista

z Microsoft

z Microsoft® Windows Server® 2003 operating system→ Windows Server 2003

z Generic name for Windows 7, Windows Vista, Windows Server 2008, Windows XP, and Windows Server 2003→

Windows

z Web Services on Devices→ WSD

Windows® 7 64-bit Edition operating system→ Windows 7 (64bit version)

Windows Server® 2008 R2 64-bit Edition operating system→ Windows Server 2008

Windows® XP x64 Edition operating system→ Windows XP (x64 version)

Windows® 7 operating system→ Windows 7

Windows Server® 2008 operating system→ Windows Server 2008

Windows® XP operating system→ Windows XP

If there is no special description, 64bit version is included in Windows 7, Windows Vista, Windows Server 2008, Windows XP, and Windows Server 2003. (64bit version and Windows Server 2008 R2 is included in Windows Server 2008.)

If there is no special description, Windows 7 is used as Windows, Mac OS X 10.7 is used as Mac OS X, and MB491 is used as the machine for examples in this document.

Depending on your OS or model, the description on this document may be different.

-12-

1. Setup

In this chapter, the basic operations of this machine and the setup are described before using each function.

z Overview of Machine

This section describes the overview of the machine.

z AC cord

Contents of the Package

Check that you have everything shown below.

Reference

z For details on how to open the package, refer to

"Unpacking Your Machine" P. 17.

z Machine

z Telephone connector cover

The Telephone Connector Cover is installed to the Telephone Connector of the main unit.

z Telephone cable

Some countries are not supplied.

Note

z An Ethernet cable and USB cable are not supplied with

your machine. Procure them separately.

z Packaging and cushioning material is required at the time

of shipping the machine. Please keep it as you will need it should you wish to transport the machine at some point in the future.

Setup

z Image drum cartridge

z Starter toner cartridge

Note

z The starter toner cartridges are installed in the image

drum which is installed in the machine before shipment.

z Software DVD-ROM

-13-

Overview of Machine

Available Options

The following options are available for your machine:

z Second tray unit (tray 2)

Reference

z For details on how to install the options, refer to "Installing

Options" P. 22.

Installation Requirements

Installation Environment

Your machine must be installed in the following environment:

Temperature: 10°C~32°C

Humidity: 20%~80% RH(relative

humidity)

Maximum wet bulb temperature: 25°C

Note

z Be careful of condensation. It may cause a malfunction.

z If installing your machine where the humidity of the

surrounding air is less than 30% RH, use a humidifier or antistatic mat.

WARNING

z Do not install near high temperature or the fire. z Please do not install in a place from which a

chemical reaction is started (laboratory etc.).

z Do not install near the inflammable solution, such

as alcohol and thinner.

z Do not install in the place which the small child's

hand reaches.

z Do not install in an unstable place (the shaky

stand, leaning place, etc.).

z Do not install in a place many humidity, dusty and

the place where direct rays hit.

z Do not install in the environment of briny air and

corrosive gas.

z Do not install in a place with much vibration. z Do not install in a place where the ventilation hole

of the machine is closed.

-14-

CAUTION

z Do not place directly on a rug or carpet with long

strands.

z Do not install in a closed room with poor

ventilation and circulation.

z If you use the machine in a small room for a long

time, please make sure that you ventilate the room.

z Install away from strong magnetic fields and

sources of noise.

z Install away from monitors or TVs.

z When moving the machine, hold it on both sides,

and move it by slightly letting the back of it fall.

Installation Space

Install your machine on a flat surface that is wide enough to locate the machine.

Allow for enough room around your machine according to the images below.

z Top vi e w

(193cm)

20cm

(83cm)

Overview of Machine

Names of Components

3 4 5

Setup

50cm

20cm

z Side view

(96cm)

z Side view (tray 2 installed)

50cm

100cm

No. Name

1 Auto document feeder (ADF) cover

2 Document tray

3 Scanner unit

4 Document glass cover

5Operator panel

6USB port

7Air vents

8Tray 1

9 Multipurpose (MP) tray

10 Top cover open button

11 Top cover

(110cm)

No. Name

12 Document glass

-15-

Overview of Machine

No. Name

13 Fuser unit

14 Starter toner cartridge

15 Image drum

16 LED head

17 Power Switch

z Internal part of the connector cover

No. Name

23 USB interface connection

24 SD memory card slot (for MB491/ES4191 MFP

only)

25 Network interface connection

No. Name

18 Faceup stacker

19 AC power socket

20 Air vents

21 LINE connection

22 TEL connection

LINE TEL

22 21

-16-

z Installing Your Machine

Installing Your Machine

This section explains how to unpack your machine and how to turn it on and off.

3 Remove the protection tapes (2) at the

Unpacking Your Machine

Note

z The image drum (the green tube) is very delicate. Handle

it carefully.

z Do not expose the image drum to direct sunlight or very

bright interior light (approximately more than 1500lux). Even under the normal interior light, do not leave it for more than 5 minutes.

z Packaging and cushioning material is required at the time

of shipping the machine. Please keep it as you will need it should you wish to transport the machine at some point in the future.

top and sides of your machine to take out cushioning materials (3).

1 Remove your machine from the box and

remove cushioning materials and the plastic bag from your machine.

The accessories are packed within the cushioning material (1).

Setup

2 Lift your machine and place it where it is

to be installed.

Note

z Do not open the scanner unit till the procedure no.9 is

completed.

4 Remove the protection tapes (4) to open

the MP tray.

5 Remove the protection tape (5) to pull

the paper up.

6 Close the MP tray.

-17-

Installing Your Machine

7 Open the document glass cover.

8 Remove the protection tapes (6).

Open the ADF and remove packing tapes.

12 Press the top cover open button (8) and

open the top cover.

13 Lift the image drum from printer.

9 Close the document glass cover.

Now, you can open or close the scanner.

10 Open the scanner unit.

11 Remove the protection tapes, and

remove desiccants and films.

Note

z Do not expose image drum to light for more than

5 minutes

z Do not touch shiny green surface at bottom of image

drum.

14 Remove the silica gel pack before

installation.

-18-

Installing Your Machine

15 Reinstall the image drum in the

printer:lower it into place in the printer locating the pegs (1) at each end into their slots in the sides of the printer cavity (2).

16 Turn the lever in the direction shown.

z The arrow on the lever should align with the arrow on

the image drum.

z When the toner cartridge is not fully fixed , a decline in

print quality may occur.

17 Close the top cover.

18 Close the scanner unit.

Reference

z Please refer to "Loading Paper" P. 32 for information on

how to load paper into the machine.

Turning On and Off Your Machine

Power Supply Conditions

The power supply must meet the following conditions:

Current: 110 - 127VAC

(Range 99 - 140 VAC) 220 - 240VAC (Range 198 - 264VAC)

Frequency: 50/60 Hz ± 2%

Note

z If the power supply is unstable, use a voltage regulator.

z The maximum power consumption of this machine is

950W. Ensure that the power supply is sufficient to operate this machine.

z We do not guarantee the operation where an uninterruptible

power system (UPS) or inverter is used. Do not use an uninterruptible power system (UPS) or inverter.

There is a risk of getting

WARNING

an electric shock and/or

causing fire.

z Be sure to cut off the power supply when attaching

or removing the power supply plug or the earth wire.

z Be sure to connect an earth wire to the grounding

terminal of exclusive use.

z Please do not connect with the ground of a water

pipe, a gas pipe, and a telephone wire, and a lightning rod by any means.

z Make sure to connect with the ground terminal

before connecting the power cord to the power supply plug.

z Be sure to perform extraction and insertion of a

power cord with a power supply plug.

z Insert the power supply plug to the inside of wall

socket certainly.

z Do not touch the power cord, or machine, if your

hands are wet.

z Install a power cord in the place which is not

stepped on, and do not place a thing on a power cord.

z Do not twist, bind, or knot the power cord. z Please do not use the damaged power cord. z Do not carry out foot wiring. z Do not connect this machine and other electric

products to the same wall socket. If it connects simultaneously with an air-conditioning machine, a copying machine, shredder, etc. especially, a machine may incorrect-operate by the electric noise. When you connect with the same wall socket unavoidably, please use a commercial noise filter or a commercial noise cut transformer.

z Use the attached power cord and insert it directory

with the ground terminal. Do not use the power cord for other product for the machine.

z Do not use an extended code. When you use it

unavoidably, use the thing more than rated 15A.

z Use of an extended code may not operate a

machine normally by AC voltage descent.

z During printing, do not shut off a power supply or

do not pull out a power supply plug.

z When you use it neither for consecutive holidays

nor a travel for a long time, pull out a power cord.

z Do not user attached power cord to the other

products.

Setup

-19-

Installing Your Machine

Turning On Your Machine

1 Plug the AC cable into the AC power

socket of your machine.

2 Plug the AC cable into the electric socket.

Check that no documents are on the document glass or ADF, and the ADF cover is closed.

4 Hold down the power switch for about a

second to turn on the power.

1 Hold down the power switch for about a

second.

Note

z Press the power switch for less than 5 seconds.

The message [Shutdown in progress.

Please wait. The machine turns off automatically.] appears in the operator

panel, and power switch indicator blinks every 1 second. Then the machine turns off automatically and power switch indicator goes out.

The copy standby screen is displayed after your machine became ready status.

Note

z Turn the power off, and when turning the power back on

again, push the power switch after waiting for a few seconds.

Turning Off Your Machine

Be sure to follow the procedure below every time you turn off the machine.

Note

Turn the power off, and when turning the power back on again, push the power switch after waiting for a few seconds.

 When the machine is not used for

long time

When the machine is not used for long time due to holidays or trips, pull the power cord from the socket.

Memo

z The machine does not have functional failures if removing

the power plug for long time (more than 4 weeks).

Power Save Mode and Sleep Mode

The two-phase power saving mode enables you to save the power consumption of the machine.

 Power Save Mode

When your machine is not used for a certain period of time, it automatically enters a power saving mode to reduce the power consumption.

You can enter the power saving mode manually by pressing the < operator panel.

POWER SAVE> key on the

-20-

Installing Your Machine

The <

POWER SAVE

Memo

z By factory default, the time interval to enter the power

saving mode is set to 30 minutes. You can change the time interval by pressing the <SETTING> key on the operator panel and selecting [Admin Setup] > [Management] > [Power Save] > [Power Save Time].

> key lights up while in the mode.

 Sleep Mode

Your machine goes from the power saving mode into the sleep mode after a set period of time. In the sleep mode, the status of your machine is almost the same as when it is turned off.

The <POWER SAVE> key blinks while in the sleep mode.

Note

z The machine does not enter the sleep mode if an error

occurs.

z If time-set transmission is scheduled, the machine will not

go into sleep mode.

z If the fax transmission is waiting for a redial, the machine

cannot enter sleep mode.

Memo

z By factory default, the time interval to enter the sleep

mode is set to 10 minutes. You can change the time interval by pressing the <SETTING> key on the operator panel and then selecting [Admin Setup] > [Management] > [Power Save] > [Sleep Time].

 Returning to the Standby Mode

To return the machine to the standby mode from the power saving or sleep modes, press the <POWER SAVE> key on the operator panel.

Disable

Enable

When your machine is not used for a certain period of time, it turns off the power automatically.

Auto Config

The machine will not turn off the power automatically under the conditions listed below.

- An Ethernet cable is plugged to network interface connection

- A telephone cable is plugged to LINE connection

Disable

The Auto Power Off function is disabled. The machine will not turn off the power automatically.

Note

z In the following cases, the Auto Power Off function is also

disabled.

- When an error occurs

- When time-set transmission is scheduled

- When the fax transmission is waiting for a redial

-When [Auto Power Off] is [Auto Config.] and

Ethernet cable is plugged

-When [Auto Power Off] is [Auto Config.] and

telephone cable is plugged

Memo

z By factory default, the time interval to turn off the power

is set to 4 hours. You can change the time interval by pressing the <SETTING> key on the operator panel and then selecting [Admin Setup] > [Management] > [Power Save] > [Auto Power Off Time].

z By factory default, [Auto Power Off] is set to [Auto

Config]. You can change the setting by pressing the

<SETTING> key on the operator panel and then selecting [Admin Setup] > [User Install] > [Power Save] > [Auto Power Off]

Setup

Memo

z When your machine receives a print job from a computer

or other devices, it automatically returns to the standby mode.

Auto Power Off

When your machine is not used for a certain period of time, it turns off the power automatically. Once the machine turns off the power, you need to turn on to use it.

The machine has three settings to select the machine's behavior on Auto Power Off.

Enable

Auto Config

-21-

Installing Options

z Installing Options

This section explains how to install options on your machine. The following options are available:

z Second tray unit

Note

z Be sure to hold down the power switch for about a second to turn off the power and unplug the AC cable and Ethernet or USB

cable before installing options. Installing options while your machine is turned on may damage your machine and options.

Reference

z For details on the location of each component of the machine, refer to "Names of Components" P. 15.

Installing a Second Tray Unit

Install an optional second tray unit (tray 2) when you want to increase the paper capacity of your machine. After installation, you need to configure the printer driver settings.

Model Number : N22204A

Reference

z For the specification of the second tray unit (Tray2), refer

to "Loading Paper" P. 32.

Installation

Hold down the power switch for about a

second to turn off the power, and then unplug the AC cable and the Ethernet or USB cable.

Reference

z "Turning Off Your Machine" P. 20

2 Lift your machine and align the three

pins of the second tray unit with the holes at the bottom of your machine.

3 Place your machine on the second tray

unit gently.

4 Attach the lock parts.

5 Plug the AC cable and Ethernet or USB

-22-

cable into your machine, and then push the power switch.

Installing Options

Printer Driver Configuration

Note

z You must be logged in as an administrator to complete this

procedure.

z If the following conditions are met for Mac OS X, it is not

necessary to configure the printer driver, as the configured option information is automatically taken from the machine.

-USB connection

- When options have been configured on the machine prior to installing the driver, where there is a connection to a network using EtherTalk

z Windows PCL XPS printer driver is not available for

Windows Vista, Windows Server 2008, Windows Server 2003, and Windows XP.

Reference

z The printer driver needs to be installed on the computer

before doing this procedure. For details on how to install the printer driver, refer to "Connecting to a Computer" P. 46.

 For Windows PCL/PCL XPS Driver

1 Click [Start] > [Devices and Printers].

 For Windows PS Driver

1 Click [Start] > [Devices and Printers].

2 Right-click the [OKI MB491(PS)] icon

and then select [Printer properties]. (If you have installed multiple printer drivers, select [Printer properties] > [OKI MB491(PS)].)

3 Select the [Device Settings] tab.

4 For the network connection, select [Get

installed options automatically] under [Installable Options], and then click [Setup].

For the USB connection, select [Installed] for [Second tray] under [Installable Options].

Setup

2 Right-click the OKI MB491 icon and

select [Printer properties]. (If you have installed multiple printer drivers, select [Printer properties] >[OKI

MB491(PCL)] or [OKI MB491(PCL XPS)]).

3 Select the [Device Options] tab.

4 For the network connection, select [Get

Printer Settings].

For the USB connection, check [

Lower Cassette

5 Click [OK].

 For Mac OS X PCL/PS Driver

(Mac OS X 10.5 to 10.7)

1 Select [System Preferences] from the

Apple menu.

2 Click [Print & Scan] (For Mac OS X 10.5

and 10.6:[Print & Fax]).

3 Select the name of your machine and

then click [Options & Supplies].

4 Select the [Driver] tab.

5 Click [OK].

-23-

Installing Options

5 If the optional tray is already mounted,

click [Second Tray], and then click [OK].

 For Mac OS X PCL/PS Driver

(Mac OS X 10.4.0 to 10.4.11)

Memo

z The following procedure uses Mac OS X 10.4.11 as an

example. Depending on an OS, the description may be different.

1 From [Go], select [Utilities] and then

double-click [Printer Setup Utility].

2 Select the name of your machine and

then click [Show Info].

3 Select [Installable Options].

4 If the optional tray is already mounted,

click [Second Tray], and then click [Apply Changes].

5 Close [Printer Info].

-24-

z Operator Panel

Operator Panel

This section explains the names and functions of components on the operator panel and how to enter text.

6789 10

12 1413

1854317

No. Name Function

1 Display screen Displays operating instructions and the status of the machine.

2 Main function keys Switches functions. The selected key lights up in blue.

<COPY> key Switches to the copy start screen.

<SCAN> key Switches to the scanner menu screen.

<PRINT> key Switches to the print menu screen.

<FAX/HOOK> key (for MB471/MB491/ES4191 MFP)

3<START (MONO)> key Starts copying, scanning, faxing, or printing from USB memory in

4<START (COLOR)> key Starts scanning in color.

5<STOP> key Cancels the current job immediately.

6<STATUS> key Displays the status menu screen.

7<SETTING> key Displays the equipment setting menu screen.

8<REDIAL/?HELP> key

(for MB471/MB491/ES4191 MFP) <?HELP> key (for MB461/ES4161 MFP)

9<RESET/LOG OUT> key z In the top screen of each function, logs out.

10 Ten-key pad z Enters numbers.

11 <UP> key Shifts the highlighted selection up while an item is selected or

12 <DOWN> key Shifts the highlighted selection down while an item is selected or

13 <LEFT> key z Returns to the previous screen.

Switches to the fax/internet fax menu. On the Fax Menu, hooks the phone line.

black and white.

Flashes/turns on if there is a status item to be displayed.

Displays the help screen. When closing, press the <

?HELP

certain screens,dial the phone number which is dialed the last time.

z In the start screen of each function, returns to the top screen.

z In the setting screen, resets a setting value and returns to the

z Enters alphabetical characters and symbols.

characters are entered.

z Shifts the highlighted selection to the left while an item is

> key, <

*In the copy function, the top screen is the same as the start screen.

start screen.

selected or characters are entered.

Return

> key, or <

RESET/LOG OUT

REDIAL/

> key. On

Setup

-25-

Operator Panel

No. Name Function

14 <RIGHT> key z Proceeds to the next screen.

z Shifts the highlighted selection to the right while an item is

selected or characters are entered.

15 <OK> key z Confirms the highlighted item.

z Selects an item to be checked.

16 <BACK> key Returns to the previous screen.

17 <CLEAR> key Executes the following actions according to the entered

z Minimizes a setting value. z Enters zero for a setting value. z Clears what is entered. z Cancels a selected item.

18 <POWER SAVE> key z Enters or exits the power saving mode.

z Exits the sleep mode.

Lights up in green while in the modes.

19 <DATA IN MEMORY> indicator

(for MB471, MB491, ES4191 MFP)

20 One-Touch key pad Accesses a registered e-mail address or fax number.

21 <JOB MACRO> key

(for MB471, MB491, ES4191 MFP)

22 Qwerty keyboard

(for MB471, MB491, ES4191 MFP)

Lights up when data is in memory. * Sleep mode does not light up even if data in memory.

8 keys x 2 groups which is 16 entries in total (Press the <SHIFT> key to switch the groups)

Switches to the job macro screen.

Enters text. It is under the one touch key pad.

Default Screen

Turn the power on, and when the machine is in the state in which it can be used, the Copy Start screen will be displayed as the default mode.

You can switch to other functions by using the main function keys.

Entering Text Using the Operator Panel

When you need to enter text while setting an item, the entry screen shown below appears.

You can enter upper and lower case letters, numbers and symbols with the screen keyboard.

Memo

z When you need to enter only numbers, the screen

keyboard may not appear. In this case, enter numbers using the ten-key pad.

Reference

z You can change the default screen by pressing the

<SETTING> key on the operator panel and then selecting [Admin Setup] > [Management] > [Default Mode]. For details, refer to the User's Manual Advanced.

-26-

Operator Panel

Entering Text

1 Press , , , to select the character

you want, and then press .

The selected character is entered in the text field.

 Using the Ten-key Pad

You can also use the ten-key pad to enter alphanumeric characters and symbols in the entry screen.

You can enter the numbers labeled on each key, as well as the other characters by pressing the keys repeatedly.

1 Press a key on the ten-key pad until the

character you want appears in the text filed.

2 Repeat step 1 until all the characters

required are entered.

If you continuously press the same key, you can

press the button to move the cursor.

Setup

2 Repeat step 1 until all the characters

required are entered.

3 Press the and to select [Enter] and

press to complete the entry process.

3 Check that [Enter] is selected and press

to complete the entry process.

Memo

z You can enter the following characters by pressing the

keys on the ten-key pad.

Ten-key Characters

1 1

2 abc2ABC

3 def3DEF

4 ghi4GHI

5 jkl5JKL

6 mno6MNO

7 pqrs7PQRS

8 tuv8TUV

9 wxyz9WXYZ

0 (Space) 0

* @*

# ._-(Space)+!"$%&'(),/

:;<=>?[\]^#

-27-

Operator Panel

 Using QWERTY Keyboard

(MB471, MB491, ES4191 MFP)

You can also use the QWERTY keyboard to enter alphanumeric characters and symbols in the entry screen.

The keyboard enables you to switch the entry mode to the standard mode, CAPS mode, or CTRL mode. The changed mode is reflected to the screen keyboard display.

z Standard mode

It enables you to enter small alphabetical letters.

The following screen keyboard is displayed.

z CAPS mode

Pressing the <CAPS> key enables you to enter capital alphabetical letters.

The following screen keyboard is displayed.

Deleting the Entered Text

You can delete text in the text field in the following ways.

 Pressing the <CLEAR> key

Press the <CLEAR> key to delete the last character entered.

Hold the <CLEAR> key to delete all the characters you have entered.

 Selecting [BS] on the Screen Key-

board

Press the and and to highlight [BS] and

then press to delete the last character entered.

z CTRL mode

Pressing the <CTRL> key enables you to enter symbols.

The following screen keyboard is displayed.

Note

z When the QWERTY keyboard cover is open, the numerical

keypad can only be used for entering numbers.

 Pressing the Backspace Key on the

Qwerty Keyboard (for MB471, MB491, ES4191 MFP)

Press the backspace key to delete the last character entered.

-28-

z Loading Paper and Documents

Loading Paper and Documents

This section explains the specifications for paper and document, and how to load them.

Paper

Supported Paper Types

For high-quality printing and to avoid printing problems, be sure to use the supported paper types. Please use digital photo print paper.

Please check the print quality and the movement of the paper sufficiently beforehand to make sure that there are no problems. Your machine supports the following types of paper.

Using paper other than the recommended print paper may result in unstable paper output depending on how the front/back of the paper is loaded. In this case, check beforehand by inserting the paper in the reverse orientation etc, and confirm that the paper is output correctly before use.

Paper Type Paper Size mm (inch) Paper Weight

Standard paper A4 210 x 297

A5 148 x 210

A6 105 x 148

B5 182 x 257

Letter 215.9 x 279.4

(8.5 x 11)

Legal (13 inch) 215.9 x 330.2

(8.5 x 13)

Legal (13.5 inch) 215.9 x 342.9

(8.5 x 13.5)

Legal (14 inch) 215.9 x 355.6

(8.5 x 14)

Executive 184.2 x 266.7

(7.25 x 10.5)

Statement 139.7 x 215.9

(5.5 x 8.5)

16K (184 x 260 mm)

16K (195 x 270 mm)

16K (197 x 273 mm)

Custom *1*2*3 Width:

184 x 260

195 x 270

197 x 273

64~216 Length: 148~1321

60 to 163 g/m For duplex print, 60 to 163 g/m

43lb)

Note

z If the paper size is set at A6, A5, or with a

paper width narrower than 148 mm (A5 width), the printing will be slower.

60 to 163 g/m2 (16 to 43lb)

(16 to 43lb)

(16 to

Setup

*1 Tray 1 can contain papers 100 to 216 mm (3.94 to 8.5 inches) wide and 148 to 355.6 mm (5.83 to

14 inches) long.

*2 Tray 2 can contain papers 148 to 216 mm (5.83 to 8.5 inches) wide and 210 to 355.6 mm (8.27 to

14 inches) long.

*3 The MP Tray (MB471/MB491/ES4191 MFP) or Manual Feeder (MB461/ES4161 MFP) can contain

papers 86 to 216 mm (3.4 to 8.5 inches) wide and 140 to 1320.8 mm (5.5 to 52 inches) long.

-29-

Loading Paper and Documents

Paper Type Paper Size mm (inch) Paper Weight

Envelope Monarch 98.4 x 190.5

(3.875 x 7.5)

Com-9 98.4 x 225.4

(3.875 x 8.875)

Com-10 104.8 x 241.3

(4.125 x 9.5)

DL 110 x 220

(4.33 x 8.66)

C5 162 x 229

(6.4 x 9)

Index card Index card 76.2 x 127.0

(3 x 5)

Label A4 210 x 297 0.1~0.2 mm

Letter 215.9 x 279.4

(8.5 x 11)

Partly-printing paper

Color paper Subject to the standard paper

Subject to the standard paper

Envelopes should be 88 g/m paper, and flap parts of envelopes should be folded

64 to 163 g/m2 (18 to 43lb)

(24lb)

-30-

+ 151 hidden pages

Oki MB491, MB461, MB471, ES4161, ES4191 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

z For Your Safety

Table of Contents

z Manual Composition

z About This Manual

1. Setup

z Overview of Machine

Contents of the Package

Available Options

Installation Requirements

Names of Components

Installing Your Machine

Unpacking Your Machine

Turning On and Off Your Machine

Installing Options

Installing a Second Tray Unit

Operator Panel

Default Screen

Entering Text Using the Operator Panel

Loading Paper and Documents

Paper

Supported Paper Types