Oki ES3640 MFP User Manual

ES3640 MFP Roadmap
Introduction
The ES3640 MFP from Oki Printing Solutions prints, scans, and copies excellent color documents for a wide variety of applications, from general business to professional level graphic arts. This booklet gives you some guidelines for getting the best results for your particular situation. It also points you to portions of the documentation suite that provide details on specific topics covered here.
Setup and Installation
These documents tell you how to assemble the MFP, install software, and configure the network connection:
•The MFP Technician’s Installation Guide, printed, included with the printing unit
•The MFP Software Installation Guide, printed, included with the printing unit
•The EFI an Adobe Documentation CD
•The EFI Configuration Guide, for network configuration, an Adobe Documentation CD.
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User’s Software Installation Guide,
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Copying and Scanning
For instructions on how to perform copying and scanning functions, press the HELP button on the scanning unit’s control panel. You’ll see a list of topics. Touch the topic you want to learn about, then touch GOTO. The screen shows step-by-step directions.
Printing
There are two sources of information about the hardware aspects of the printing unit:
•The Handy Reference Guide, attached to the side of your printing unit
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•The MFP User’s Guide, an Adobe located on the Documentation CD.
Both of these explain how to use the printing unit’s control panel, select and load paper, order and install consumables, and solve simple problems. For quick information, use the Handy Reference. For more details, go to the MFP User’s Guide.
For paper jams and certain other problems, you can also press the HELP button on the printing unit’s control panel for quick information.
General Business Use
For most purposes, use the PostScript® (Fiery®) driver. It produces the best color quality and prints superior graphics. It also has special settings that optimize printing from PowerPoint
NOTE
For details on working with color in office applications, see chapter 3 of the EFI Color Reference Guide.
Setting up the Fiery Driver
The Fiery driver sends a print file to a queue. For business use, configure the driver to send to the Direct queue (see the EFI Configuration Guide). This prints the file and discards it.
Don’t use the Print queue or the Hold queue. These queues leave the file on the server, which takes up space and could present security problems if you’re printing sensitive files. They also require an administrator to control printing and deleting files. See chapter 3 of the EFI Configuration Guide for information on the queues.
For more information, check these sources:
•The Handy Reference Guide, attached to the side of your MFP
•The MFP User’s Guide, an Adobe located on the Documentation CD
•The EFI Printing Guide, an Adobe located on the Documentation CD.
Oki ® Oki Electric Industry Company, Inc. Adobe, PostScript ® Adobe Systems, Inc. EFI, Fiery, ® Electronics for Imaging, Inc. HP, PCL, PCL6 ® Hewlett-Packard Company. PowerPoint ® Microsoft Corporation.
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Using the Fiery PostScript Driver
The Fiery driver includes advanced features and utilities. Many of these are designed for use in professional graphics environments. Normally they’re only used by a system administrator who controls printing by all users on a network. You don’t need to use them when printing most business documents.
NOTE
To administer printers on a network, you can use Oki Job Accounting or PrintSuperVision. See the Utilities Guide for more information.
A Quick Tour of the Fiery PostScript Driver
Although the Fiery PostScript driver looks different from most drivers, it does basically the same things—and more. You can get to the driver in the normal way: From your application, click File Print Properties. Then click the Fiery Printing tab.
The Fiery driver window looks like this:
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For details on the Fiery driver interface, see the EFI Printing Guide, Chapter 1.
A Note on the PCL Drivers
PCL® and PCL6® printer drivers are included with your printer. These are provided mainly for HP compatibility and for use with legacy systems. For details on using them, see the MFP Printing Guide.
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Graphic Arts Use
Most graphic arts environments are on a network. The graphic artist as end user uses the Fiery driver to print either to the Hold queue or the Print queue. An Administrator uses Command Workstation (Windows) or Command Workstation LE (Mac) to administer the flow of files from the queue to the printer and to control printer settings as needed.
The Fiery controller built into your MFP gives you a wide range of capabilities for professional level graphic arts applications. These features are detailed in a series of electronic documents on the Documentation CD.
Here is a brief outline of the EFI Fiery documents, what they contain, and whom they are intended for. Keep in mind that the amount of control end users have over their print jobs depends on how the workflow is set up in a particular organization. Therefore you may need to refer to other documents as well.
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1. Print features. Click on the bar to expand selections for each category. Hold the cursor over a bar to see the features in each category.
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NOTE
“Destination,” “FreeForm,” and “Owner Information” are used in networked graphics environments
2. Click [Printer] to see the printer configuration. Click [Finishing] to see a representation of page formats (e.g., 2-up, landscape, mirror image).
3. Shortcuts. Click a feature name to go directly to the bar controlling that feature so you can change it. Click [Shortcut] to change the features listed in this area.
4. Job Templates. Use this area to name and save a collection of settings so you can use it again for simi lar documents.
For the Graphic Arts End User
EFI Printing Guide: This explains how to print using the Fiery driver in Windows the Mac OS, and UNIX. It describes the user interface and how to customize it for your individual preferences.
EFI Color Reference Guide: This provides a general overview of color management for printing, including a glossary of color terms. It also gives some guidelines for color printing with specific applications.
For the Graphic Arts Administrator
EFI User’s Software Installation Guide: Explains how to install and configure Fiery software.
EFI Configuration Guide: This explains Fiery setup on a network and how to configure the Fiery components. It also describes Fiery administrative features on a network.
EFI Job Management Guide: This explains how to use the tools provided for Fiery job management. It includes details on Command Work Station, the Administrator’s primary tool for controlling workflow.
EFI Color Guide: This gives details on ColorWise Pro Tool, a set of features and utilities that help the administrator manage color printing. It includes Profile Manager, Color Editor, and Spot-On (GA version only).
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New Features
Support for Fixed Full-duplex mode
You can now specify Full-Duplex or Half-Duplex as well as speed when you set Ethernet transmission speed in the Network Setup menu. (See the EFI Configuration Guide, Chapter 4: Network Setup Options, "Port Setup Options.")
The available settings under Ethernet Speed are now:
•Auto Detect (default)
• 100Mbps Full-Duplex
• 100Mbps Half-Duplex
• 10Mbps Full-Duplex
• 10Mbps Half-Duplex
Generally, we recommend the default, "Auto Detect," for most situations. If you experience network printing problems, such as slow printing, or network disconnections, check the settings on your network hub and set the Ethernet Speed to match the hub.
Keep in mind that a mismatch between the setting of your MFP and the network hub causes communication problems.
Additional Security Options in LDAP Mode
Several additional choices have been added to the LDAP Settings portion of the Administrator Setup menu. (See the MFP User's Guide, Appendix F: Administrator Setup.) The additions are:
• Under LDAP Settings/Authentication, the setting "LDAP + SSL" has been added. When you choose this setting, authentication by User ID and password encrypts the communication.
NOTES
The following LDAP servers are supported under the "LDAP + Simple" setting:
•Lotus Domino R6.5
• Microsoft Exchange 2000
• Microsoft Active Directory.
The LDAP server's SSL must be configured properly. This function uses server certificate only.
• Under LDAP Settings, "LDAP User Mode" has been added. The choices are:
- "Enable": All users must enter a User ID and
PIN in order to access the Scan to E-mail main screen.
- "Disable": Anyone can access the Scan to E­mail main screen without entering a User ID and PIN.
NOTE
The user's name and e-mail address must be registered in the LDAP server.
• Under LDAP Settings, "LDAP User Mode Logout" has been added. The choices are:
- "Convenience": After sending the e-mail,
the system returns to the Scan to E-mail main screen without logging out.
- "Security": After sending the e-mail, the
system automatically logs out.
Copy Restrictions in Job Accounting
When you set printing restrictions for a user in Job Accounting, the same restrictions apply to copying.
The following settings apply to both printing and copying:
• "Disable Printing": blocks printing and copying
• "Disable Color Printing": allows only black/ white printing and copying (the color icon is grayed out)
• "Printed Sheets": restricts the total number of printed and copied pages
• "Fees": restricts the total value of printed pages and copies
• "Printer Use Time": restricts the amount of time the user can use the MFP for printing and copying.
For details on setting up these restrictions for printing, see the Job Accounting Utility section of the MFP Utilities Guide, "Account IDs, Adding" and "Account IDs, Restricting Usage."
In order to access the Copy screen, the user must enter a valid User ID and PIN. For details on using the Copy screen, see the Copying section of the MFP User's Guide.
NOTES
The restrictions apply to both printing and copying combined; you cannot apply them to only one type of operation.
The restrictions are in effect when the "Access Control" item in the MFP's Administrator Setup menu is set to "Enable." (A valid User ID and PIN must be entered.) If it is set to "Disable," all functions are available without restriction, and no login is required.
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© 2006 Oki Data Americas, Inc.
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