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Oki ES3640E User Manual

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Copyright Information

Document Name

ES3640e MFP Utilities Guide P/N 59376601 Revision 1.0 June, 2005

Disclaimer

Copyright Information

Copyright © 2005. All rights reserved. Written and produced by the Oki Data Training and Publications Department
http://my.okidata.com.
As an E
NERGY STAR
®
Program Participant, the manufacturer has determined that this product meets the E
NERGY STAR guidelines for energy
efficiency.ENE_crt_b_p.jpg
This product complies with the requirements of the
Council Directives 89/336/EEC (EMC) and 73/23/EEC (LVD) as amended where applicable on the approximation of the laws of the member states relating to electromagnetic compatibility and low voltage.

Trademark Information

Oki and Microline are registered trademarks of Oki Electric Industry Company Ltd.
E
NERGY STAR is a registered trademark of the United States
Environmental Protection Agency. Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard Company. Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation. Apple, Macintosh and Mac OS are registered trademarks of Apple Computers Inc. Other product names and brand names are registered trademarks or trademarks of their proprietors.

Contents

Utilities...................................................................... 4
General Information ........................................................... 4
Descriptions of Utilities ....................................................... 5
Installing the Utilities........................................................ 10
Color Swatch Utility.......................................................... 13
LPR Utility ....................................................................... 17
Network Extensions.......................................................... 19
OKI Admin Manager Utility ................................................ 23
PDF Direct Print Utility ...................................................... 24
Print Job Accounting Utility................................................ 27
PrintSuperVision .............................................................124
Storage Device Manager ..................................................128
Web Installer..................................................................176
Fiery Color Files ..............................................................177
Fiery ColorWise Pro Tools.................................................178
Fiery Command Workstation.............................................179
Fiery Downloader............................................................180
Fiery Hot Folders.............................................................181
Fiery Mail Port ................................................................182
Fiery Printer Delete .........................................................183
Fiery Remote Scan ..........................................................184
ICC Profiles ....................................................................185
Index..................................................................... 186
ES3640e MFP Utilities Guide
Contents • 3

Utilities

General Information

Below is a list of all available utilities.
Following the list is a brief description of each utility.
The utilities you can use vary according to your computer platform.
There are two types of utilities:
• Non-Fiery Utilities: available via CD1.
• Fiery Utilities: available via CD2.

Non-Fiery Utilities

1. Color Swatch Utility: see page 13
2. LPR Utility: see page 17
3. Network Extensions: see page 19
4. OKI Admin Manager Utility: see page 23
5. PDF Direct Print Utility: see page 24
6. Print Job Accounting Utility: see page 27
7. PrintSuperVision: see page 124
8. Storage Device Manager: see page 128
9. Web Installer: see page 176

Fiery Utilities

1. Fiery Color Files: see page 177
2. Fiery ColorWise Pro Tools: see page 178
3. Fiery Command Workstation: see page 179
4. Fiery Downloader: see page 180
5. Fiery Hot Folders: see page 181
6. Fiery Mail Port: see page 182
7. Fiery Printer Delete: see page 183
8. Fiery Remote Scan: see page 184
9. ICC Profiles: see page 185
ES3640e MFP Utilities Guide
General Information • 4

Descriptions of Utilities

Non-Fiery Utilities

1. Color Swatch Utility This utility allows you to print color samples or swatches on your
color printer. The swatches are used with your software program to select and reproduce color accurately. The swatches represent selected samples of the your printer's color palette and can be used to find the desired colors for your printed documents.
See “Color Swatch Utility” on page 13.
2. LPR Utility The LPR Utility allows you to print directly to a printer on the
network without a print server. It creates a Printer Port, and installs a pop-up status box so you can monitor printer status.
The LPR Utility operates in Windows Me/98, Windows NT 4.0, Windows 2000, and Windows XP operating systems.
See “LPR Utility” on page 17.
3. Network Extensions This utility allows you to view (but not change) the status of the
following on the
• paper trays installed and the media assigned to them.
• total size and percentage used of disk/memory.
• percentage of toner remaining.
See “Network Extensions” on page 19.
Status tab:
ES3640e MFP Utilities Guide
Descriptions of Utilities • 5
4. OKI Admin Manager Utility This utility provides an easy way to configure your printer on a
network.
See the online Configurator’s Guide for details on how to use this utility. The Configurator’s Guide is online and may be found on the CDs shipped with your printer.
5. PDF Direct Print Utility This utility allows you to send a selected PDF file directly to the
printer.
This is faster and easier than printing through Adobe Acrobat.
PDF Direct Print also lets you set paper source, copies, 2-sided printing, print page range and other settings.
See “PDF Direct Print Utility” on page 24.
6. Print Job Accounting Utility The Print Job Accounting software, designed specifically for Oki Data printers in a network environment, provides job accounting
features that allow you to track printer usage, calculate printing costs, and specify access available to each client (user).
See “Print Job Accounting Utility” on page 27.
ES3640e MFP Utilities Guide
Descriptions of Utilities • 6
7. PrintSuperVision PrintSuperVision is a web-based application for managing
printing devices connected to a network. PrintSuperVision provides access to networked printer data for monitoring, reporting and managing networked printers. It provides a full range of management functions for Oki Data printers, and for other brands of printers as well.
See “PrintSuperVision” on page 124.
8. Storage Device Manager This utility allows you to manage the printer’s internal flash
memory and hard disk drive. It also lets you download files, overlays, etc. to the internal memory and hard disk drive.
See “Storage Device Manager” on page 128.
9. Web Installer This utility is a web-based application. It automates tasks for a
network administrator.
• Discovering printers connected to a TCP/IP network
• Displaying discovered printers on a web page
• Sending users e-mail notification of the URL that permits the downloading of printer driver installation programs for discovered printers.
Administrators can use this utility to manage printers and users organized in groups, such as departments or floors.
See “Web Installer” on page 176.
ES3640e MFP Utilities Guide
Descriptions of Utilities • 7

Fiery Utilities

1. Fiery Color Files These are additional files available via CD2. You copy them from
CD2 to your hard disk. Many of the files are PostScript files you can download and print using Fiery Downloader.
See “Fiery Color Files” on page 177 and the on-line EFI Software Installation Guide, Chapter 1, Installing color files from the User Software CD (CD2).
2. Fiery ColorWise Pro Tools This utility is the color management system built into the Fiery.
It is designed to provide both casual and expert users with the best color output for a variety of purposes.
See “Fiery ColorWise Pro Tools” on page 178 and the on-line EFI Color Guide.
3. Fiery Command Workstation This utility provides graphical means to monitor, preview, and
manage jobs on one or more Fiery servers. You can hide or rearrange the components in the interface to create custom layouts that meet your job management needs.
See “Fiery Command Workstation” on page 179 and the on-line EFI Job Management Guide, Chapter 2.
4. Fiery Downloader This utility allows you to send PostScript (PS), Encapsulated
PostScript (EPS), Tagged Image FIle Format (TIFF), and Portable Document Format (PDF) files directly to the Fiery without using the application in which they were created. It also allows you to manage printer fonts on the Fiery.
See “Fiery Downloader” on page 180 and the online EFI Printing Guide, Chapter 4.
5. Fiery Hot Folders This utility allows you to store and reuse frequently used print
options when printing PostScript and PDF files on the Fiery.
This utility is only available for GA models. It is not compatible with standard models.
See “Fiery Hot Folders” on page 181 and the online EFI Printing Guide, Chapter 6.
ES3640e MFP Utilities Guide
Descriptions of Utilities • 8
6. Fiery Mail Port This utility provides a method to print and control the MFP
remotely. Jobs are sent to the printer in the form of e-mail attachments.
See “Fiery Mail Port” on page 182 and the online EFI Software Installation Guide, Chapter 1, Installing the EFI Fiery Mail Port section.
7. Fiery Printer Delete This utility allows you to delete drivers.
See “Fiery Printer Delete” on page 183.
8. Fiery Remote Scan The Fiery Remote Scan Utility allows you to manage files
scanned at the MFP. You use the client software installed on your computer.
See “Fiery Remote Scan” on page 184.
9. ICC Profiles The ICC Profiles provided with your printer allow you to match
what you see on screen to what you see on your printed output. The profiles are customized for your Oki Data printer. You may use the profiles when you use the ColorWise Pro Tools. You may also use the profiles with applications that support ICC standards.
See “ICC Profiles” on page 185, the on-line EFI Software Installation Guide, Chapter 1, Installing the ICC profiles . . . sections, and the online EFI Color Guide, Chapter 1.
ES3640e MFP Utilities Guide
Descriptions of Utilities • 9

Installing the Utilities

Non-Fiery

Windows
Load the utilities from the Menu Installer located on CD1.
Mac OS 9.x
Important!
These Utilities are unavailable for Mac OS 10.x.
1. Insert CD1 (supplied with your printer) into the CD-ROM drive.
2. Double-click the CD icon that appears on the desktop.
3. Open the MAC folder.
4. Click PSDRV → English, then double click the Mac Installer icon.
MacInstallerIcon.jpg
5. Click Continue and accept the Software License Agreement.
ES3640e MFP Utilities Guide
Installing the Utilities • 10
6. Select Custom Install to access the Utility Installation.
InstallSelect_oem.jpg
7. Click the boxes beside the Utilities you wish to install, then click
Install.
The Utilities install into the folder you specify during the installation process.
Mac OS 10.1 & 10.2
With the exception of Print Job Accounting, the utilities on CD1 are unavailable for Mac OS X and will only run on Mac 9.x or Classic OS.
Once the Print Job Accounting utility has been set up by your Network Administrator, it is transparent to the operation of the printer driver on your OS X system. See “Print Job Accounting Utility” on page 27.
Mac OS 10.3
With the exception of Print Job Accounting, the utilities on CD1 are unavailable for Mac OS 10.3 and will only run on Mac 9.x or Classic OS.
Once the Print Job Accounting utility has been set up by your Network Administrator, it is transparent to the operation of the printer driver on your OS 10.3 system. See “Print Job Accounting Utility” on page 27.
ES3640e MFP Utilities Guide
Installing the Utilities • 11
Installing the Utilities

Fiery

Windows
Macintosh
The Fiery Utilities are installed from CD2.
For more information, refer to the online EFI Software Installation Guide.
ES3640e MFP Utilities Guide
Installing the Utilities • 12

Color Swatch Utility

General Information

The Color Swatch Utility allows you to
• print color samples (swatches) on your color printer.
• create custom color swatches
The swatches are used with your software program to select and reproduce color accurately.
The swatches represent selected samples of the printer's color palette. Use the swatches to find the desired colors for your printed documents.
NOTE
• The Swatch Utility does not guarantee that the
printer prints the same color as displayed on your monitor. Consider the displayed color as a reference.
• The printer may not be able to print the exact color
that you desire.
• Your software may not be able to match colors
using the swatch information. You may need to use other matching methods.
• The color swatch samples do not show all the
colors your printer can print.
• Other factors influence how you see color: the
color and finish of the paper, ambient light, even the color surrounding the one you are looking at.
ES3640e MFP Utilities Guide
Color Swatch Utility • 13

How to Install

Load this program from the Menu Installer located on CD1.

Additional Information

For additional information, see the Swatch Utility Read-me file located in the Windows Programs list.

Printing Color Swatches

NOTE
• The color swatch samples do not show all the
colors your printer can print.
• The Swatch Utility does not guarantee that the
printer prints the same color as displayed on your monitor. Consider the displayed color as a reference.
• The printer may not be able to print the exact color
that you desire.
1. Install the utility from CD1 using the Menu Installer (Windows).
2. Click
3. A swatch page displays, showing commonly used colors.
Start → Programs → Color Swatch → Color Swatch
Utility
.
ES3640e MFP Utilities Guide
Color Swatch Utility • 14
4. Select print to print sample pages.
color_swatch_samples.jpg
5. Use the color blocks to pick the specific colors that you want to appear in your printed document.
Each color block, or sample, is identified with information your software package needs to reproduce that color accurately.
The numbers under each block specify the amounts of the primary colors—red (R), green (G), and blue (B)—that mix to form each particular shade.
The amounts are given as a numerical value between 0 and 255.

Creating Custom Swatch Colors

NOTE
The Swatch Utility does not guarantee that the printer prints the same color as displayed on your monitor. Consider the displayed color as a reference.
The printer may not be able to print the exact color that you desire.
If you don't find your desired color, you can create or customize colors:
1. Select
Custom Swatch from the File menu.
ES3640e MFP Utilities Guide
Color Swatch Utility • 15
2. On the pop-up window, there are 3 slide bars that allow you to customize swatches:
• Hue bar changes the hue of the swatches, for example, red
to green or blue to yellow.
• Saturation bar changes vividness.
• Lightness bar changes darkness.
3. Adjust the bars until you see the desired color. Color variations are created to help you find the best match.
4. Click
5. Print the custom swatch page.
6. Repeat these steps until you find the desired printed color.
7. For additional information, see the Swatch Utility Read-me file
OK.
located in the Windows Programs list. The file includes:
• Applying Color Value in your Application
• Setting Monitor Color
ES3640e MFP Utilities Guide
Color Swatch Utility • 16

LPR Utility

General Information

The LPR Utility allows you to print directly to a printer on the network without a print server. It creates a Printer Port, and installs a pop-up status box so you can monitor printer status.
The LPR Utility operates in Windows Me/98, Windows NT 4.0, Windows 2000, and Windows XP operating systems.
Load this program from the Menu Installer located on CD1.
How to Install
The LPR Utility supports TCP/IP. Your network administrator must set up an IP address and TCP/IP properties for your printer.
1. To install the utility, insert CD1 into the CD-ROM drive. If CD does not AutoPlay, click
Browse to your CD-ROM driver. Double-click Install.exe. Click OK.
2. Click
Network Software
Utility
. Follow the on-screen instructions.

LPR Status Box

lpr_status.jpg
Start → Run → Browse.
→
Installation/Config → LPR
The LPR Utility Status Box displays the following information:
•Printers: Names of added printers (You can add up to 30 printers)
• Status: LPR Utility status (empty, connecting, sending, paused, checking status, not connected)
• Finish: Number of completed jobs.
•Queue: Number of jobs waiting to be printed.
ES3640e MFP Utilities Guide
LPR Utility • 17

Additional Information

For help using the LPR Utility, click on HELP in the program.
ES3640e MFP Utilities Guide
LPR Utility • 18

Network Extensions

Windows

• Available on TCP/IP network connection only.
The Network Printer Status utility is available if your administrator has installed it.
If the utility is installed, the printer driver Properties dialog box changes.
• a new Status tab is added.
• an Option button is added to the Device Option tab.
This utility allows you to view (but not change) the status of the following on the Status tab:
• paper trays installed and the media assigned to them.
• total size and percentage used of disk/memory.
• percentage of toner remaining.
Important!
If you select Automatic Status Update in the Status tab, the driver automatically pings the printer for the latest status information every time you open the Properties dialog box.
This causes a significant delay until the Properties dialog box opens.
To avoid this, use the Update Status button in the Status tab to manually update the information on demand.

General Information

This utility creates an additional tab (STATUS) in the driver that allows the client to monitor the selected printer’s status.
Load this program from the Menu Installer located on CD1.
ES3640e MFP Utilities Guide
Network Extensions • 19

Installation

1. Insert the Drivers, Color, and Network Utilities disk into the
CD-ROM drive. If CD does not AutoPlay, click Browse to your CD-ROM. Double-click
2. Click
Network Software → Administration
Tools
instructions.
→ Network Printer Status. Follow the on-screen
Start → Run → Browse.
Install.exe. Click OK.

Using

1. Click Start → Settings → Printers. Right-click the Oki Data
Printer icon. Click
2. Click on the
3. Click the UPDATE button to see device settings.
The following screen displays:
NetStatus2K.tif
Properties.
STATUS tab.
ES3640e MFP Utilities Guide
Network Extensions • 20
Click on an item to see this information:
Trays: Paper Type, weight
Duplex: Installed/not installed
Disk/Memory: RAM size and % used;
Flash Memory size and % used
Toner Remaining: % toner remaining in all cartridges
Important!
If you select Automatic Status Update in the Status tab, the driver automatically pings the printer for the latest status information every time you open the Properties dialog box.
This causes a significant delay until the Properties dialog box opens.
To avoid this, use the Update Status button in the Status tab to manually update the information on demand.
ES3640e MFP Utilities Guide
Network Extensions • 21

Checking the Printer Status

Click the WEB SETTING button. The following screen displays:
NetStatusK.tif
Click on the items listed on the left to see:
• Network Summary
• Login for Administrators
• Job Login
• Printer Menu
To see real-time printer status, click the
UPDATE STATUS button.
ES3640e MFP Utilities Guide
Network Extensions • 22

OKI Admin Manager Utility

General Information

This utility provides an easy way to configure your printer on a network.

How to Install

Load this program from the Menu Installer located on CD1.

Additional Information

See the online Configurator’s Guide for details on how to use this utility. The Configurator’s Guide is online and may be found on the CDs shipped with your printer.
ES3640e MFP Utilities Guide
OKI Admin Manager Utility • 23

PDF Direct Print Utility

General Information

PDF Direct Print allows you to send a selected PDF file directly to the printer.
This is faster and easier than using Adobe Acrobat separately before printing.
PDF Direct Print also lets you set paper source, copies, 2-sided printing, print page range and other settings.

How to Install

Load this program from the Menu Installer located on CD1.

Additional Information

For additional information, see the PDF Print Direct Help file in the PDF Direct Print Utility.

Requirements for Use

• Supports version PDF 1.3 (Acrobat 4.0) or below.
• A font environment on your system.
NOTE
Some PDF files may not be able to print correctly.

Using

NOTE
The PDF Direct Print Utility works with version 1.3 (Acrobat 4.0) or below PDF files.
1. Right-click on
the file you want to print in Windows Explorer
ES3640e MFP Utilities Guide PDF Direct Print Utility • 24
or
the file icon on the Desktop.
2. Click
3. Click Print.
PDFd_p1.jpg
PDF Direct Print
4. The Start screen appears.
It allows you to change the settings of the following features:
• Select Print
• Paper Source
• Copies
• 2-sided printing
• Binding
• Collate
• Fit to page
• Print page range
• Restore Default
• Save Settings
• Print
ES3640e MFP Utilities Guide PDF Direct Print Utility • 25
• Cancel
• Help
• About
5. If “ERROR:PDF to PS conversion failed” displays, the file contains an embedded font not installed on the system.
Using Acrobat, delete the text that is embedded, or unembed the embedded font.
In Acrobat, select
Remove the checkmark in the Embed box.
Tool → Touchup → Text attribute.
ES3640e MFP Utilities Guide PDF Direct Print Utility • 26

Print Job Accounting Utility

General Information

The Print Job Accounting software, designed specifically for printers in a network environment, provides job accounting features that allow you to track printer usage, calculate printing costs, and specify access available to each client (user).
Fig01_240p_v11.tif
NOTE
The screen shots in this User's Guide are generic. When you see XXX1, XXX2, etc., in a screen, they represent a specific model number which will vary depending on which models are being used in your system.
With Print Job Accounting, you can
• Control costs by limiting access to color printing for specific
clients.
• Plan equipment allocation by monitoring exactly how much
each client prints.
ES3640e MFP Utilities Guide
Print Job Accounting Utility • 27
• Set up billing for individual clients based on their recorded
usage.
NOTE
This software saves acquired log data on the printer’s Hard Disk Drive.
The Flash memory is relatively limited as to how much information can be stored on it.
The Hard Disk Drive has much greater memory capacity.

Additional Information

For more information, see the on-line help in the utility.
ES3640e MFP Utilities Guide
Print Job Accounting Utility • 28

Sample Network Diagram

JA_Overview.jpg
Server:
Windows XP, 2000, or NT 4.0 (SP6
Printer(s)
Client PCs:
Windows XP, 2000, Me, 98, 95, NT 4.0 (SP6
Client Macs:
Macintosh
OS 8.x or
ES3640e MFP Utilities Guide
Print Job Accounting Utility • 29

Requirements

General Information
The Print Job Accounting utility requires
1. Server computer Using an appropriate Windows operating system.
2. Client computers Using Windows and/or Macintosh operating systems.
3. Connection to the printer(s) to be managed; either a direct connection (USB or Parallel) to
the server, or a network TCP/IP connection.
NOTE
Print Job Accounting does not operate in NetBEUI or NetWare environments.
Operating System
Server (Windows Only)
The Print Job Accounting server software can be run under any of the following Windows operating systems, with the latest Service Pack installed.
• Windows XP
• Windows 2000
• Windows NT 4.0 (Service Pack 6 or later)
Client Computers (Windows or Macintosh)
The Print Job Accounting Client software can run under any of the following operating systems:
Windows
• XP
• 2000
• Me
• 98
ES3640e MFP Utilities Guide
Print Job Accounting Utility • 30
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