Oki ES3640E User Manual

59367801_cvr.jpg

Copyright Information

Document Name

ES3640e MFP Utilities Guide
P/N 59376601
Revision 1.0
June, 2005

Disclaimer

Every effort has been made to ensure that the information in this
document is complete, accurate, and up-to-date. The manufacturer
assumes no responsibility for the results of errors beyond its control. The
manufacturer also cannot guarantee that changes in software and
equipment made by other manufacturers and referred to in this
document will not affect the applicability of the information in it. Mention
of software products manufactured by other companies does not
necessarily constitute endorsement by the manufacturer.
While all reasonable efforts have been made to make this document as
accurate and helpful as possible, we make no warranty of any kind,
expressed or implied, as to the accuracy or completeness of the
information contained herein.
The most up-to-date drivers and manuals are available from the website

Copyright Information

Copyright © 2005. All rights reserved.
Written and produced by the Oki Data Training and Publications
Department

http://my.okidata.com.

As an E

NERGY STAR

®

Program Participant, the
manufacturer has determined that this product meets
the E

NERGY STAR guidelines for energy

efficiency.ENE_crt_b_p.jpg

This product complies with the requirements of the

Council Directives 89/336/EEC (EMC) and 73/23/EEC (LVD) as amended
where applicable on the approximation of the laws of the member states
relating to electromagnetic compatibility and low voltage.

Trademark Information

Oki and Microline are registered trademarks of Oki Electric Industry
Company Ltd.

E

NERGY STAR is a registered trademark of the United States

Environmental Protection Agency.
Hewlett-Packard, HP, and LaserJet are registered trademarks of
Hewlett-Packard Company.
Microsoft, MS-DOS and Windows are registered trademarks of Microsoft
Corporation.
Apple, Macintosh and Mac OS are registered trademarks of Apple
Computers Inc.
Other product names and brand names are registered trademarks or
trademarks of their proprietors.

Contents

Utilities...................................................................... 4

General Information ........................................................... 4

Descriptions of Utilities ....................................................... 5

Installing the Utilities........................................................ 10

Color Swatch Utility.......................................................... 13

LPR Utility ....................................................................... 17

Network Extensions.......................................................... 19

OKI Admin Manager Utility ................................................ 23

PDF Direct Print Utility ...................................................... 24

Print Job Accounting Utility................................................ 27

PrintSuperVision .............................................................124

Storage Device Manager ..................................................128

Web Installer..................................................................176

Fiery Color Files ..............................................................177

Fiery ColorWise Pro Tools.................................................178

Fiery Command Workstation.............................................179

Fiery Downloader............................................................180

Fiery Hot Folders.............................................................181

Fiery Mail Port ................................................................182

Fiery Printer Delete .........................................................183

Fiery Remote Scan ..........................................................184

ICC Profiles ....................................................................185

Index..................................................................... 186

ES3640e MFP Utilities Guide

Contents • 3

Utilities

General Information

Below is a list of all available utilities.

Following the list is a brief description of each utility.

The utilities you can use vary according to your computer platform.

There are two types of utilities:

• Non-Fiery Utilities: available via CD1.

• Fiery Utilities: available via CD2.

Non-Fiery Utilities

1. Color Swatch Utility: see page 13

2. LPR Utility: see page 17

3. Network Extensions: see page 19

4. OKI Admin Manager Utility: see page 23

5. PDF Direct Print Utility: see page 24

6. Print Job Accounting Utility: see page 27

7. PrintSuperVision: see page 124

8. Storage Device Manager: see page 128

9. Web Installer: see page 176

Fiery Utilities

1. Fiery Color Files: see page 177

2. Fiery ColorWise Pro Tools: see page 178

3. Fiery Command Workstation: see page 179

4. Fiery Downloader: see page 180

5. Fiery Hot Folders: see page 181

6. Fiery Mail Port: see page 182

7. Fiery Printer Delete: see page 183

8. Fiery Remote Scan: see page 184

9. ICC Profiles: see page 185

ES3640e MFP Utilities Guide

General Information • 4

Descriptions of Utilities

Non-Fiery Utilities

1. Color Swatch Utility
This utility allows you to print color samples or swatches on your

color printer. The swatches are used with your software program
to select and reproduce color accurately. The swatches
represent selected samples of the your printer's color palette
and can be used to find the desired colors for your printed
documents.

See “Color Swatch Utility” on page 13.

2. LPR Utility
The LPR Utility allows you to print directly to a printer on the

network without a print server. It creates a Printer Port, and
installs a pop-up status box so you can monitor printer status.

The LPR Utility operates in Windows Me/98, Windows NT 4.0,
Windows 2000, and Windows XP operating systems.

See “LPR Utility” on page 17.

3. Network Extensions
This utility allows you to view (but not change) the status of the

following on the

• paper trays installed and the media assigned to them.

• total size and percentage used of disk/memory.

• percentage of toner remaining.

See “Network Extensions” on page 19.

Status tab:

ES3640e MFP Utilities Guide

Descriptions of Utilities • 5

4. OKI Admin Manager Utility
This utility provides an easy way to configure your printer on a

network.

See the online Configurator’s Guide for details on how to use this
utility. The Configurator’s Guide is online and may be found on
the CDs shipped with your printer.

5. PDF Direct Print Utility
This utility allows you to send a selected PDF file directly to the

printer.

This is faster and easier than printing through Adobe Acrobat.

PDF Direct Print also lets you set paper source, copies, 2-sided
printing, print page range and other settings.

See “PDF Direct Print Utility” on page 24.

6. Print Job Accounting Utility
The Print Job Accounting software, designed specifically for Oki
Data printers in a network environment, provides job accounting

features that allow you to track printer usage, calculate printing
costs, and specify access available to each client (user).

See “Print Job Accounting Utility” on page 27.

ES3640e MFP Utilities Guide

Descriptions of Utilities • 6

7. PrintSuperVision
PrintSuperVision is a web-based application for managing

printing devices connected to a network. PrintSuperVision
provides access to networked printer data for monitoring,
reporting and managing networked printers. It provides a full
range of management functions for Oki Data printers, and for
other brands of printers as well.

See “PrintSuperVision” on page 124.

8. Storage Device Manager
This utility allows you to manage the printer’s internal flash

memory and hard disk drive. It also lets you download files,
overlays, etc. to the internal memory and hard disk drive.

See “Storage Device Manager” on page 128.

9. Web Installer
This utility is a web-based application. It automates tasks for a

network administrator.

• Discovering printers connected to a TCP/IP network

• Displaying discovered printers on a web page

• Sending users e-mail notification of the URL that permits
the downloading of printer driver installation programs for
discovered printers.

Administrators can use this utility to manage printers and users
organized in groups, such as departments or floors.

See “Web Installer” on page 176.

ES3640e MFP Utilities Guide

Descriptions of Utilities • 7

Fiery Utilities

1. Fiery Color Files
These are additional files available via CD2. You copy them from

CD2 to your hard disk. Many of the files are PostScript files you
can download and print using Fiery Downloader.

See “Fiery Color Files” on page 177 and the on-line EFI Software
Installation Guide, Chapter 1, Installing color files from the User
Software CD (CD2).

2. Fiery ColorWise Pro Tools
This utility is the color management system built into the Fiery.

It is designed to provide both casual and expert users with the
best color output for a variety of purposes.

See “Fiery ColorWise Pro Tools” on page 178 and the on-line EFI
Color Guide.

3. Fiery Command Workstation
This utility provides graphical means to monitor, preview, and

manage jobs on one or more Fiery servers. You can hide or
rearrange the components in the interface to create custom
layouts that meet your job management needs.

See “Fiery Command Workstation” on page 179 and the on-line
EFI Job Management Guide, Chapter 2.

4. Fiery Downloader
This utility allows you to send PostScript (PS), Encapsulated

PostScript (EPS), Tagged Image FIle Format (TIFF), and
Portable Document Format (PDF) files directly to the Fiery
without using the application in which they were created. It also
allows you to manage printer fonts on the Fiery.

See “Fiery Downloader” on page 180 and the online EFI Printing
Guide, Chapter 4.

5. Fiery Hot Folders
This utility allows you to store and reuse frequently used print

options when printing PostScript and PDF files on the Fiery.

This utility is only available for GA models. It is not compatible
with standard models.

See “Fiery Hot Folders” on page 181 and the online EFI Printing
Guide, Chapter 6.

ES3640e MFP Utilities Guide

Descriptions of Utilities • 8

6. Fiery Mail Port
This utility provides a method to print and control the MFP

remotely. Jobs are sent to the printer in the form of e-mail
attachments.

See “Fiery Mail Port” on page 182 and the online EFI Software
Installation Guide, Chapter 1, Installing the EFI Fiery Mail Port
section.

7. Fiery Printer Delete
This utility allows you to delete drivers.

See “Fiery Printer Delete” on page 183.

8. Fiery Remote Scan
The Fiery Remote Scan Utility allows you to manage files

scanned at the MFP. You use the client software installed on
your computer.

See “Fiery Remote Scan” on page 184.

9. ICC Profiles
The ICC Profiles provided with your printer allow you to match

what you see on screen to what you see on your printed output.
The profiles are customized for your Oki Data printer. You may
use the profiles when you use the ColorWise Pro Tools. You may
also use the profiles with applications that support ICC
standards.

See “ICC Profiles” on page 185, the on-line EFI Software
Installation Guide, Chapter 1, Installing the ICC profiles . . .
sections, and the online EFI Color Guide, Chapter 1.

ES3640e MFP Utilities Guide

Descriptions of Utilities • 9

Installing the Utilities

Non-Fiery

Windows

Load the utilities from the Menu Installer located on CD1.

Mac OS 9.x

Important!

These Utilities are unavailable for Mac OS 10.x.

1. Insert CD1 (supplied with your printer) into the CD-ROM drive.

2. Double-click the CD icon that appears on the desktop.

3. Open the MAC folder.

4. Click PSDRV → English, then double click the Mac Installer
icon.

MacInstallerIcon.jpg

5. Click Continue and accept the Software License Agreement.

ES3640e MFP Utilities Guide

Installing the Utilities • 10

6. Select Custom Install to access the Utility Installation.

InstallSelect_oem.jpg

7. Click the boxes beside the Utilities you wish to install, then click

Install.

The Utilities install into the folder you specify during the
installation process.

Mac OS 10.1 & 10.2

With the exception of Print Job Accounting, the utilities on CD1 are
unavailable for Mac OS X and will only run on Mac 9.x or Classic OS.

Once the Print Job Accounting utility has been set up by your
Network Administrator, it is transparent to the operation of the
printer driver on your OS X system. See “Print Job Accounting
Utility” on page 27.

Mac OS 10.3

With the exception of Print Job Accounting, the utilities on CD1 are
unavailable for Mac OS 10.3 and will only run on Mac 9.x or Classic
OS.

Once the Print Job Accounting utility has been set up by your
Network Administrator, it is transparent to the operation of the
printer driver on your OS 10.3 system. See “Print Job Accounting
Utility” on page 27.

ES3640e MFP Utilities Guide

Installing the Utilities • 11

Installing the Utilities

Fiery

Windows

Macintosh

The Fiery Utilities are installed from CD2.

For more information, refer to the online EFI Software Installation
Guide.

ES3640e MFP Utilities Guide

Installing the Utilities • 12

Color Swatch Utility

General Information

The Color Swatch Utility allows you to

• print color samples (swatches) on your color printer.

• create custom color swatches

The swatches are used with your software program to select and
reproduce color accurately.

The swatches represent selected samples of the printer's color
palette. Use the swatches to find the desired colors for your printed
documents.

NOTE

• The Swatch Utility does not guarantee that the

printer prints the same color as displayed on your
monitor. Consider the displayed color as a
reference.

• The printer may not be able to print the exact color

that you desire.

• Your software may not be able to match colors

using the swatch information. You may need to use
other matching methods.

• The color swatch samples do not show all the

colors your printer can print.

• Other factors influence how you see color: the

color and finish of the paper, ambient light, even
the color surrounding the one you are looking at.

ES3640e MFP Utilities Guide

Color Swatch Utility • 13

How to Install

Load this program from the Menu Installer located on CD1.

Additional Information

For additional information, see the Swatch Utility Read-me file
located in the Windows Programs list.

Printing Color Swatches

NOTE

• The color swatch samples do not show all the

colors your printer can print.

• The Swatch Utility does not guarantee that the

printer prints the same color as displayed on your
monitor. Consider the displayed color as a
reference.

• The printer may not be able to print the exact color

that you desire.

1. Install the utility from CD1 using the Menu Installer (Windows).

2. Click

3. A swatch page displays, showing commonly used colors.

Start → Programs → Color Swatch → Color Swatch

Utility

.

ES3640e MFP Utilities Guide

Color Swatch Utility • 14

4. Select print to print sample pages.

color_swatch_samples.jpg

5. Use the color blocks to pick the specific colors that you want to
appear in your printed document.

Each color block, or sample, is identified with information your
software package needs to reproduce that color accurately.

The numbers under each block specify the amounts of the
primary colors—red (R), green (G), and blue (B)—that mix to
form each particular shade.

The amounts are given as a numerical value between 0 and 255.

Creating Custom Swatch Colors

NOTE

The Swatch Utility does not guarantee that the printer
prints the same color as displayed on your monitor.
Consider the displayed color as a reference.

The printer may not be able to print the exact color that
you desire.

If you don't find your desired color, you can create or customize
colors:

1. Select

Custom Swatch from the File menu.

ES3640e MFP Utilities Guide

Color Swatch Utility • 15

2. On the pop-up window, there are 3 slide bars that allow you to
customize swatches:

• Hue bar changes the hue of the swatches, for example, red

to green or blue to yellow.

• Saturation bar changes vividness.

• Lightness bar changes darkness.

3. Adjust the bars until you see the desired color.
Color variations are created to help you find the best match.

4. Click

5. Print the custom swatch page.

6. Repeat these steps until you find the desired printed color.

7. For additional information, see the Swatch Utility Read-me file

OK.

located in the Windows Programs list.
The file includes:

• Applying Color Value in your Application

• Setting Monitor Color

ES3640e MFP Utilities Guide

Color Swatch Utility • 16

LPR Utility

General Information

The LPR Utility allows you to print directly to a printer on the
network without a print server. It creates a Printer Port, and installs
a pop-up status box so you can monitor printer status.

The LPR Utility operates in Windows Me/98, Windows NT 4.0,
Windows 2000, and Windows XP operating systems.

Load this program from the Menu Installer located on CD1.

How to Install

The LPR Utility supports TCP/IP. Your network administrator must
set up an IP address and TCP/IP properties for your printer.

1. To install the utility, insert CD1 into the CD-ROM drive.
If CD does not AutoPlay, click

Browse to your CD-ROM driver. Double-click Install.exe. Click
OK.

2. Click

Network Software

Utility

. Follow the on-screen instructions.

LPR Status Box

lpr_status.jpg

Start → Run → Browse.

→

Installation/Config → LPR

The LPR Utility Status Box displays the following information:

•Printers: Names of added printers (You can add up to 30
printers)

• Status: LPR Utility status (empty, connecting, sending,
paused, checking status, not connected)

• Finish: Number of completed jobs.

•Queue: Number of jobs waiting to be printed.

ES3640e MFP Utilities Guide

LPR Utility • 17

Additional Information

For help using the LPR Utility, click on HELP in the program.

ES3640e MFP Utilities Guide

LPR Utility • 18

Network Extensions

Windows

• Available on TCP/IP network connection only.

The Network Printer Status utility is available if your administrator
has installed it.

If the utility is installed, the printer driver Properties dialog box
changes.

• a new Status tab is added.

• an Option button is added to the Device Option tab.

This utility allows you to view (but not change) the status of the
following on the Status tab:

• paper trays installed and the media assigned to them.

• total size and percentage used of disk/memory.

• percentage of toner remaining.

Important!

If you select Automatic Status Update in the Status tab, the
driver automatically pings the printer for the latest status
information every time you open the Properties dialog box.

This causes a significant delay until the Properties dialog box
opens.

To avoid this, use the Update Status button in the Status tab
to manually update the information on demand.

General Information

This utility creates an additional tab (STATUS) in the driver that
allows the client to monitor the selected printer’s status.

Load this program from the Menu Installer located on CD1.

ES3640e MFP Utilities Guide

Network Extensions • 19

Installation

1. Insert the Drivers, Color, and Network Utilities disk into the

CD-ROM drive.
If CD does not AutoPlay, click
Browse to your CD-ROM. Double-click

2. Click

Network Software → Administration

Tools

instructions.

→ Network Printer Status. Follow the on-screen

Start → Run → Browse.

Install.exe. Click OK.

Using

1. Click Start → Settings → Printers. Right-click the Oki Data

Printer icon. Click

2. Click on the

3. Click the UPDATE button to see device settings.

The following screen displays:

NetStatus2K.tif

Properties.

STATUS tab.

ES3640e MFP Utilities Guide

Network Extensions • 20

Click on an item to see this information:

Trays: Paper Type, weight

Duplex: Installed/not installed

Disk/Memory: RAM size and % used;

Flash Memory size and % used

Toner Remaining: % toner remaining in all cartridges

Important!

If you select Automatic Status Update in the Status tab, the
driver automatically pings the printer for the latest status
information every time you open the Properties dialog box.

This causes a significant delay until the Properties dialog box
opens.

To avoid this, use the Update Status button in the Status tab
to manually update the information on demand.

ES3640e MFP Utilities Guide

Network Extensions • 21

Checking the Printer Status

Click the WEB SETTING button. The following screen displays:

NetStatusK.tif

Click on the items listed on the left to see:

• Network Summary

• Login for Administrators

• Job Login

• Printer Menu

To see real-time printer status, click the

UPDATE STATUS button.

ES3640e MFP Utilities Guide

Network Extensions • 22

OKI Admin Manager Utility

General Information

This utility provides an easy way to configure your printer on a
network.

How to Install

Load this program from the Menu Installer located on CD1.

Additional Information

See the online Configurator’s Guide for details on how to use this
utility. The Configurator’s Guide is online and may be found on the
CDs shipped with your printer.

ES3640e MFP Utilities Guide

OKI Admin Manager Utility • 23

PDF Direct Print Utility

General Information

PDF Direct Print allows you to send a selected PDF file directly to
the printer.

This is faster and easier than using Adobe Acrobat separately
before printing.

PDF Direct Print also lets you set paper source, copies, 2-sided
printing, print page range and other settings.

How to Install

Load this program from the Menu Installer located on CD1.

Additional Information

For additional information, see the PDF Print Direct Help file in the
PDF Direct Print Utility.

Requirements for Use

• Supports version PDF 1.3 (Acrobat 4.0) or below.

• A font environment on your system.

NOTE

Some PDF files may not be able to print correctly.

Using

NOTE

The PDF Direct Print Utility works with version 1.3
(Acrobat 4.0) or below PDF files.

1. Right-click on

the file you want to print in Windows Explorer

ES3640e MFP Utilities Guide
PDF Direct Print Utility • 24

or

the file icon on the Desktop.

2. Click

3. Click Print.

PDFd_p1.jpg

PDF Direct Print

4. The Start screen appears.

It allows you to change the settings of the following features:

• Select Print

• Paper Source

• Copies

• 2-sided printing

• Binding

• Collate

• Fit to page

• Print page range

• Restore Default

• Save Settings

• Print

ES3640e MFP Utilities Guide
PDF Direct Print Utility • 25

• Cancel

• Help

• About

5. If “ERROR:PDF to PS conversion failed” displays, the file
contains an embedded font not installed on the system.

Using Acrobat, delete the text that is embedded, or unembed
the embedded font.

In Acrobat, select

Remove the checkmark in the Embed box.

Tool → Touchup → Text attribute.

ES3640e MFP Utilities Guide
PDF Direct Print Utility • 26

Print Job Accounting Utility

General Information

The Print Job Accounting software, designed specifically for printers
in a network environment, provides job accounting features that
allow you to track printer usage, calculate printing costs, and
specify access available to each client (user).

Fig01_240p_v11.tif

NOTE

The screen shots in this User's Guide are generic. When
you see XXX1, XXX2, etc., in a screen, they represent a
specific model number which will vary depending on
which models are being used in your system.

With Print Job Accounting, you can

• Control costs by limiting access to color printing for specific

clients.

• Plan equipment allocation by monitoring exactly how much

each client prints.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 27

• Set up billing for individual clients based on their recorded

usage.

NOTE

This software saves acquired log data on the printer’s
Hard Disk Drive.

The Flash memory is relatively limited as to how much
information can be stored on it.

The Hard Disk Drive has much greater memory capacity.

Additional Information

For more information, see the on-line help in the utility.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 28

Sample Network Diagram

JA_Overview.jpg

Server:

Windows
XP, 2000, or
NT 4.0 (SP6

Printer(s)

Client PCs:

Windows
XP, 2000,
Me, 98, 95,
NT 4.0 (SP6

Client Macs:

Macintosh

OS 8.x or

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 29

Requirements

General Information

The Print Job Accounting utility requires

1. Server computer
Using an appropriate Windows operating system.

2. Client computers
Using Windows and/or Macintosh operating systems.

3. Connection to the printer(s)
to be managed; either a direct connection (USB or Parallel) to

the server, or a network TCP/IP connection.

NOTE

Print Job Accounting does not operate in NetBEUI or
NetWare environments.

Operating System

Server (Windows Only)

The Print Job Accounting server software can be run under any of
the following Windows operating systems, with the latest Service
Pack installed.

• Windows XP

• Windows 2000

• Windows NT 4.0 (Service Pack 6 or later)

Client Computers (Windows or Macintosh)

The Print Job Accounting Client software can run under any of the
following operating systems:

Windows

• XP

• 2000

• Me

• 98

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 30

• 95

• NT4.0 (Service Pack 6 or later)

Macintosh

• OS 8.1, 8.5.x, 8.6.x (Adobe PS 8.6 or greater required)

• OS 9.0, 9.0.4, 9.1.x, 9.2.x (LaserWriter 8.7 required)

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 31

Installation

Cdhand.jpg

Server Software

1. Place the driver CD supplied with your printer in the CD-ROM

drive on the Server computer. Wait for the Menu Installer to
open.

If the CD does not AutoPlay, click Start
Browse to your CD-ROM drive. Double-click Install.exe.
Click OK.

2. Click

3. Select the language.

4. Click Network Software → Administration Tools → Job

5. If you want to create log reports using Excel, install the report

Next to accept the terms in the license agreement.

Accounting

tools. Click

→ Server and follow the on-screen instructions.

Report Tools. Follow the on-screen instructions.

→ Run → Browse.

Client Software

NOTE

The printer driver(s) must also be installed on the
Client computers.

Windows Client Computers

1. Place the driver CD supplied with your printer in the CD-ROM

drive and wait for the Menu Installer to open.

If the CD does not AutoPlay, click Start → Run → Browse.
Browse to your CD-ROM drive. Double-click Install.exe.
Click OK.

2. Click

3. Select the language.

4. Click

Next to accept the terms in the license agreement.

Network Software → Administration Tools → Job

Accounting

→ Client. Follow the on-screen instructions.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 32

5. When the installation finishes, the following window appears.
See “Client Software” on page 106 for more information.

JA_PrintJobAccountingClient.bmp

Macintosh Client Computers

Normally, the Job Accounting software is automatically installed
when you install the printer driver.

To activate the Job Accounting Client software:

1. Select

2. Make sure that your printer model is selected. Click

Select

3. Open the Print Time Filters menu.
Check Print Time Filters, JobType and JobAccounting.

4. Click

5. Click

Print Desktop... on the File menu.

General.

Plug-in Preferences.

Save Settings. Click OK.
Cancel.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 33

User Name Versus Account ID

User Name

The User Name is displayed whenever print logs are displayed.

The User Name’s sole purpose is to make it easy to see who has
been printing.

The User Name is assigned when creating an Account ID. See
page 73. It may be set up to represent an individual client or a
group of clients. The User Name is associated with the Account
ID number.

The User Name does have to be the same as the Windows Login
User Name.

Account ID

The Account ID is the number Print Job Accounting actually uses
to identify clients.

Account ID values of 1 through 1879048191 can be assigned.

Clients who do not have their own Account ID will be recognized
as Unregistered ID(0).

Normally, one Account ID is assigned to each individual client.

One Account ID can be assigned to multiple clients. All of the
print jobs will be combined as the same client when the System
totals up.

Account IDs must be set for each individual registered printer
connected to the Server.

The same Account ID can be used for more than one printer.
Different limits can be set for each printer.

You can use Account ID to limit clients’ access to printers.

Permit Only Some Clients to Print

Do not assign Account ID(s) to each and every client.

Assign Account ID(s) only to those clients who are permitted to
print.

All other clients will be recognized as Unregistered ID(0).

Change the settings (limits) so Unregistered ID clients are not
allowed to print.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 34

Permit Only Some Clients to Print in Color

Do not assign Account ID(s) to each and every client.

Assign Account ID(s) only to those clients who are permitted to
print in color

All other clients will be recognized as Unregistered ID(0).

Change the settings (limits) so Unregistered ID clients are not
allowed to print in color, but are allowed to print in black.

Set the Print Limits and Collect Print Logs by Department

Do not assign Account ID(s) to each and every client.

Assign an Account ID to each department. Specify the Group
Name in place of User Name.

Set Print Limits and Collect Print Logs for Each Client

Assign an Account ID to each individual client.

Do not assign the same Account ID to more than one client!

NOTE

All Account IDs must be set in the Server computer for
each Client computer allowed to print to a specific

printer.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 35

Server Software

Capabilities

Use the Print Job Accounting server software

• to register printers and clients

• to set print limits

• to set up automatic generation of print logs.

• to set up automatic email of log reports to the Administrator

Client Settings

• Enable/disable print or color print.

• Set upper limits for items such as printed pages.

• Set up an account, allowing printing only within the limits

set.

• Log selected items, including:

–Date
–User Name
–Printer Name
– Number of Printed Pages broken down by color versus

monochrome
–Paper Size
– Simplex or Duplex Printing
–Document Name

NOTE

The information on document names cannot be
acquired while printing from some Windows
applications or from a Macintosh.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 36

Server Software

Printer Settings

• Set fees by sheets, paper sizes, and so forth.

• Set (all) print enabled/disabled or color print enabled/

disabled.

• Set upper limits for items such as printed pages.

• Set up an account, allowing printing only within the limits

set.

• Set up Group(s) in which to include the printer

Reports (Print Logs) Settings

• Export print logs as comma-separated value (.csv) files,

which can be imported into many commercially available
spreadsheet programs.

• Automatically email print logs to the Administrator monthly
on a selected day.

• Customize items to be included in the log, setting them
either manually (see page 92) or using one of the multiple

Microsoft
page 97).

• Acquire a print log for print jobs sent from a client directly to
a printer, bypassing the print server.

• Accurately record printed pages through print logs even
when a client has cancelled his/her print jobs or paper jams
have occurred.

®

Excel spreadsheet macros provided (see

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 37

IP Address

Important!

The first time you open the Server software, the following
window appears.

Note the Server ID for future use.
You can also find it by clicking Help

main Job Accounting Window.

JA_ServerID.bmp

→ Server ID … from the

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 38

Server Software

Starting the Server Software

Click Start → Programs → Oki Data → Print Job

Accounting

The following window appears:

JA_OpeningScreen.bmp

→ Print Job Accounting.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 39

Server Software

Pull-Down Menus

There are five Server Software Pull-Down Menus

• File Menu

• Printer Menu

• Log Menu

• Option Menu

• Help Menu

JA_ServerMenus.bmp

File Menu

Exit Close the application.

Printer Menu

Add a Printer Register a new printer.
Manages multiple

Set up multiple registered printers as a group.

printers as a group …
Delete a Printer/Printer

a

Group

Delete a registered printer or group of printers.

Change a Printer Group Add or delete registered printers from a group.

Start/End Log

a

Start/end the process of acquiring information for
logs from the printer at the set interval time.

Acquire a Log

a

Setting the Time

Acquire a print log saved in the printer.

a

Set the present time in the printer.

b

c

Define Fees … Set up and select fees.
Properties … Set the printer properties.

a. Before running, select the subject printer from the “Printer Tree” on

the left side of the window.

b. Select Log Menu → Refresh Display to update the in-

formation on the log pane after having run this menu.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 40

c. Only do this if the printer has been turned on and off between the

acquisition of logs. If the printer has been turned on and off, the
correct time will not set in the printer until the next time printer logs
are acquired.

Log Menu

Display Logs

Display Total

a

a

Change the display from Total to Logs.

Change the display to

• Total per Printer

• Account ID or

•Month

a

Export Report Log

Export the required fields for the report macro in a

s

.csv file.

Export Logs

Export Total

a

a

Export the log as a .csv file.

Export totals as a .csv file, by

•Printer

• Account ID, or

•Month

Delete the log

a

Delete the selected log

Display Details Switches back and forth between displaying only the

default items in the log and displaying the entire

b

Display/Export Item
Settings

detailed list of items in the log.
Select the items to be shown or exported as part of

Log or Total display. See page 92 for more
information.

b

Refresh Display Refresh the display.

a. Before running, select the subject item from the “Log Tree” on the

left side of the window. If you select “Log,” all items will be subject
to displaying/exporting. If you select one printer, only that printer
will be subject to displaying.

b. Select Log Menu → Refresh Display to update the infor-

mation on the log pane after having run this menu.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 41

Option Menu

Setup … Set up:

•mail server

• email address for Sender

• email address for Administrator

• where you wish to store logs

• closing date for logs (select the day of the
month which determines when logs are
considered previous month logs as opposed to
current month logs).

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 42

Help Menu

Server ID … Display Server ID.

Help … Display the Help Topics window with tabs

Version Info … Display version information.

•Contents

•Index

•Find

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 43

Email Notifications

Setting Up

To set up monthly automatic email of selected print log data to the
administrator, open the Job Accounting software, then:

1. Click

JA_Email_Setup.bmp

Option → Setup.

The following window appears:

2. Set up the general information on the Mail Setup tab,.

This information includes

• the mail server

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 44

• when an email is to be sent

• the header and footer text to be included with the email.

3. On the

4. On the

automatically exported logs are stored.

5. On the
month on which logs are to be closed.
Log reports are automatically emailed to the administrator on
the following day.

6. Click

Mail Address tab, enter the name and email address for

• the sender

and

• the administrator (receives the emails).

Log Storing Folder tab, enter the path where the

Change the closing date tab, enter the day of the

OK.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 45

Printer Groups

Defining

If you wish to create groups of printers:

1. From the main Job Accounting window, click

Printer → Manages multiple printers as a group …

The following window appears:

JA_AddGroup1.bmp

2. Enter the Group Name of your choice. Click Next.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 46

The following window appears:

JA_AddGroup2.bmp

NOTE

At this point, no printers have been registered, so
none appear in the box. Printers can be added to
established Groups as they are being registered.

If you create a new group after registering printers,
a list of the registered printers will appear in the
box and can be highlighted for inclusion in the
group.

3. Click Finish.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 47

Printers

Registering

To use Print Job Accounting, you need to register printers to be
managed in the Server Software.

Before starting, check that the printers are turned on and properly
connected.

1. From the main Print Job Accounting window, click

Printer → Add a printer.

The following window appears:

JA_AddPrinter1.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 48

2. Select the appropriate box(es).

NOTE

Only printers supported by this System are found.
If the search is unsuccessful, verify that the

printers are turned on, online, and properly
connected.

• To have the software search out local and/or network

printers, select

Search printers and select Local Port and/or

TCP/IP Network.

• To specify the printer address (local or network) manually,

select

Specify the printer by address and fill in the

appropriate information.

3. Click

Next. Wait while the software searches for printers.

A window appears, showing a listing of all the printers found.

For example:

JA_AddPrinter2.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 49

4. From the list of printers searched, select the printer you want
to register. Click

Next.

The following window appears:

JA_AddPrinter3.bmp

5. Set up the printer:
See “Setting Up” on page 52.

6. Click

Finish.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 50

The following window appears:

JA_ID_Registration.bmp

7. Use this window to add User Account IDs for the printer.
For more information, see step 3, ff., under “Account IDs” on

page 73.

8. When done, click

End. Click OK.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 51

Printers

Setting Up

General Information

When you are setting up the printer, you determine the:

• Printer Name: see page 52

• Printer Group: see page 52

• Acquire Logs: see page 53

• Fees: see page 59

• Operation at Log Full: see page 53

• Inhibit the Initialization of HDD: see page 54

• Auto Export Logs: see page 55

• Use Restrictions: see page 56

Printer Name

Type in a printer name containing up to 32 characters.

Printer Group

If the printer is to be included in a group, select the group here.

NOTE

Groups must first be defined using Printer →
Manages multiple printers as a group … in the main
Job Accounting window. See page 46.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 52

Printers

Setting Up

Acquire Logs

You have two choices for when the logs are acquired.

• by an interval of up to 24 hours (once a day)

If this value exceeds 24 hours, it is set to 24 hours.

or

• by up to five preset times per day

Select Interval. Click Change Time … to set times.

Fees

See “Fees” on page 59.

Operation at Log Full

Here you can set what the printer does when the buffer for log
storing becomes full and cannot store any more logs:

JA_AddPrinter_LogFull.bmp

Cancel the job Cancels the jobs once the buffer is full.

Do not acquire the
log

Delete old logs

a. The default setting.

a

Prints without acquiring logs once the buffer is
full.

Deletes old logs and stores new logs.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 53

Printers

Setting Up

Inhibit the Initialization of HDD

JA_AddPrinter_Inhibit.bmp

This controls whether or not the Hard Disk Drive and the Printer
Flash Memory (if installed) can be initialized. If initialization is
inhibited, a client cannot delete the log using the printer's front
panel. Use this in order to prevent the logs stored in the printer
from being deleted.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 54

Printers

Setting Up

Auto Export Logs

Sets whether or not, and how, log data will automatically be
exported when it is acquired.

JA_AddPrinter_AutoExport.bmp

Do not automatically

a

export

Automatically export
logs

Automatically export
logs for report.

Logs are not automatically exported.

Automatically exports logs in the format you
select. See page 92.

Automatically exports logs in a format which
works with the Microsoft Excel macro reports.
See page 97.

Mail logs to
administrator

b

Automatically exports logs in the format you
select. See page 92.
Sends an email to the Administrator with a copy
of the log data attached.
Logs are sent at the end of the day following the
Closing date you specify.

Mail logs for report
to administrator

b

Automatically exports logs in a format which
works with the Microsoft Excel macro reports.
See page 97.
Sends an email to the Administrator with a copy
of the report attached.
Logs are sent at the end of the day following the
Closing date you specify.

a. The default setting.
b. To use this, you must first set up the email and closing date infor-

mation. See page 44.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 55

Printers

Setting Up

Use Restrictions

JA_AddPrinter_Restrict.bmp

You can set usage limits for unregistered clients (data sent
without ID) and for local print (print from operator panel such as
menu map or file list). When "Disable Printing" is set, clients
cannot change other settings.

• Disable Printing: All printing is cancelled.

Disable Color Printing: Color data printing is cancelled.

•

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 56

Printers

Changing Settings

1. From the main Print Job Accounting window, highlight the

printer you wish to change.

2. Click

JA_PrinterProperties.bmp

Printer → Properties.

The following window appears:

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 57

3. Make any desired changes in settings, on the various tabs:

•

Printer tab: change printer name, address, group

User tab: add new User IDs or change information for

•

existing User IDs.

•

Option tab: modify log acquisition intervals/times, fees,

Operation at Log Full, Inhibit initialization, Auto Export
Logs, and Use Restrictions.

4. Click

OK.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 58

Fees

General Information

Fees are set up when you set up the printers. See “Printers” on
page 48.

In the drop-down box, select a fee definition to be used.

Some fee settings are available with defaults.

To custom define settings for the printer, click

Click Add in the Defined Fees window.

Define fees …

Define Fees window

JA_DefineFees.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 59

Fees

Types of Fees

Cost per Page

Mono

“Pages tab” see page 61

“Toner Use Amount tab” see page 62

“Drum Use Amount tab” see page 64

Color

“Pages tab” see page 61

“Toner Use Amount tab” see page 62

“Drum Use Amount tab” see page 64

“Belt, Fuser Use Amount tab” see page 70

Cost per Sheet

“Pages tab” see page 61

“Size tab” see page 67

“Tray tab” see page 68

“Media Type tab” see page 69

Automatic Calculation

“Toner Use Amount tab” see page 62

“Drum Use Amount tab” see page 64

Cost per Minute

“Printer Use Time tab” see page 66

Stapler Use

“Finisher tab” see page 72

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 60

Fees

Pages tab

This is a tab in the Define Fees Window.

聺 Page

Select to set a fee to be charged for each page printed in color
and for each page printed in mono.

聺 Sheet

Select to set a fee to be charged for each printed sheet. In
this case, the same fee will be charged for two-sided printing
as for one-sided printing.

JA_FeesPages.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 61

Fees

Toner Use Amount tab

This is a tab in the Define Fees Window.

聺 Toner use amount

Select to set a standard fee per page for color and for mono
printing.

Automatic calculation

Use this to set up automatic calculation of fees for toner use
and save it under the name you enter.

Once the settings are saved, they can be used for other
printers.

To do so, selecting the saved settings name in the Fees
drop-down box in either the

“Add a printer for which logs will be acquired” window
(Printer → Add a Printer → [click a
printer] → Next)

or

the Option tab of the “Properties of printer from which
logs are acquired” window ([click a printer in the Printer
Tree] → Printer → Properties → Option).

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 62

Fees

Toner Use Amount tab

This is a tab in the Define Fees Window.

JA_FeesTonerUse.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 63

Fees

Drum Use Amount tab

This is a tab in the Define Fees Window.

聺 Drum use amount

Select to set a standard fee per page for color and for mono
printing.

Automatic calculation

Use this to set up automatic calculation of fees for drum use
and save it under the name you enter.

Once the settings are saved, they can be used for other
printers.

To do so, select the saved settings name in the Fees
drop-down box in either the

“Add a printer for which logs will be acquired” window
(Printer → Add a Printer → [click a
printer] → Next)

or

the Option tab of the “Properties of printer from which
logs are acquired” window ([click a printer in the Printer
Tree] → Printer → Properties → Option).

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 64

Fees

Drum Use Amount tab

This is a tab in the Define Fees Window.

JA_FeesDrumUse.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 65

Fees

Printer Use Time tab

This is a tab in the Define Fees Window.

聺 Printer Use Time

Select to set a fee for each minute of print time used.

JA_FeesPrinterUse.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 66

Fees

Size tab

This is a tab in the Define Fees Window.

聺 Size

Select to set a fee per sheet printed which varies depending
on the size of media used. Click Change to set fees for
individual media sizes.

JA_FeesSize.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 67

Fees

Tray tab

This is a tab in the Define Fees Window.

聺 Tray

Select to set a fee per sheet printed, which varies depending
on the tray used. Click Change to set fees for individual
trays.

JA_FeesTray.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 68

Fees

Media Type tab

This is a tab in the Define Fees Window.

聺 Media

Select to set a fee per sheet printed, which varies depending
on the media used. Click Change to set fees for the different
media, including transparencies, labels, letterhead, card
stock, etc.

JA_FeesMedia.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 69

Fees

Belt, Fuser Use Amount tab

This is a tab in the Define Fees Window.

聺 Belt, fuser use amount

Select to set a fee per page for belt and/or fuser usage.

Automatic calculation

Use this to set up automatic calculation of fees for belt and
fuser use and save it under the name you enter.

Once the settings are saved, they can be used for other
printers.

To do so, select the saved settings name in the Fees
drop-down box in either the

“Add a printer for which logs will be acquired” window
(Printer → Add a Printer → [click a

printer] → Next)

or

the Option tab of the “Properties of printer from which

logs are acquired” window ([click a printer in the Printer
Tree] → Printer → Properties → Option).

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 70

Fees

Belt, Fuser Use Amount tab

JA_FeesBeltFuser.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 71

Fees

Finisher tab

This is a tab in the Define Fees Window.

聺 Staple

Select to set a fee for each use of the stapler. Applies only

when the optional finisher is installed on applicable models.

JA_Fees

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 72

Account IDs

Adding

To add Account IDs for a Registered Printer:

From the main Print Job Accounting window:

1. Double click the printer for which you wish to set up Account
IDs.

The following window appears:

JA_PrinterProperties.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 73

2. On the User tab, click Register.

The following window appears:

JA_ID_Registration.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 74

3. Click Add.

The following window appears:

JA_AddID1.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 75

4. Enter the appropriate selections. Click Next.

The following window appears:

JA_AddID2.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 76

5. Establish the new Account ID:
a. Enter the following information for the new Account ID:

• Account ID number

• Name.

• Email address

If the user has limits set on their printing, enter their
email address.

An email is automatically sent when the user exceeds the
preset limit.

Another email is sent when the user can print again.

b. Click Add.

The new Name/ID appears in the box.

c. Click Next.

The following window appears:

JA_AddID3.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 77

Choices are:

• Notifies total result by e-mail

Select to send this User an email summarizing their
monthly usage of the printer.

• Notifies by e-mail when Limit Value is exceeded

Select to alert this User by email when their set Limit
Values have been exceeded, as well as when the limits
have been reset and printing can be resumed.

• Do not process Limit Value as a group

Restricts the set Limit Values to the particular user.
Applies only when the printer/user belongs to a group.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 78

d. Make your selections.
e. Click Next.

The following window appears:

JA_AddID4.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 79

Choices are:

• Disable Printing

All printing is cancelled. When this is selected, other
settings cannot be changed.

• Disable Color Printing

This Account ID cannot print color data. If they submit a
color print job, it is automatically cancelled.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 80

f. Select any print restrictions for the Account ID.
g. Click Next.

The following window appears:

JA_AddID5.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 81

h. Set limits per 24-hour period for the Account ID by any or all

of the following:

• Total pages

• Total dollars

• Total minutes

• Total staples used

These limits are checked either at the selected interval or at
the time setting for the log.

NOTE

Usage is checked only at the set interval time.
If the limits are exceeded between checks, printing

continues even though the limit has been exceeded.
At the next interval check, the User is blocked from

any further printing until the next 24-hour period
starts.

If you have so designated (see above), the User is
informed by email that they have exceeded their
limits for that 24-hour period.

i. Click Finish.

6. Repeat the previous step for each Account ID to be added.

7. Click

End. Click OK.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 82

Account IDs

email Notifications

Notifies total result by e-mail

Select to send this User an email summarizing their monthly
usage of the printer.

Notifies by e-mail when Limit Value is exceeded

Select to alert this User by email when their set Limit Values
have been exceeded, as well as when the limits have been
reset and printing can be resumed.

Do not process Limit Value as a group

Restricts the set Limit Values to the particular user. Applies
only when the printer/user belongs to a group.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 83

Account IDs

Restricting Usage

Disable Printing

All printing is cancelled. When this is selected, other settings
cannot be changed.

Disable Color Printing

This Account ID cannot print color data. If they submit a color
print job, it is automatically cancelled.

Set limits

Per 24-hour period for the Account ID by any or all of the
following:

• Total pages

• Total dollars

• Total minutes

• Total staples used

These limits are checked either at the selected interval or at
the time setting for the log.

NOTE

Usage is checked only at the set interval time.
If the limits are exceeded between checks, printing

continues even though the limit has been exceeded.
At the next interval check, the User is blocked from

any further printing until the next 24-hour period
starts.

If you have so designated (see above), the User is
informed by email that they have exceeded their
limits for that 24-hour period.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 84

Account IDs

Importing from a Registered Printer

Once you create an Account ID for a registered printer, you can
import it into records for other registered printers/groups in the
System.

Importing the Account ID brings in the same settings (such as
usage limits). Once the record is imported, you can change the
settings for the account on the newly assigned printer (see
below).

From the main Print Job Accounting window:

1. Double click the printer or group for which you wish to import
Account IDs.

2. On the User tab, click

The following window appears:

JA_AddID6.bmp

Register.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 85

3. Click Other Printer.

The following window appears:

JA_ImportUser.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 86

4. From the Import Source list, select a printer or group from
which you want to import Account ID(s). Click Add.

Any IDs not already registered for the printer appear in the User
box.

JA_AddID7.bmp

5. Click any Name/Account IDs that you do not wish to add. Click

Delete. Click OK.

The selected Account ID(s) are imported into the List of
registered IDs for the printer.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 87

Account IDs

Changing

From the main Print Job Accounting window:

1. Open the Printer Tree. Double click the printer for which you
wish to change Account IDs.

2. On the User tab, click

The following window appears:

JA_AddID6.bmp

Register.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 88

3. Click the Name for which you wish to change settings. Click

Change.

The following window appears:

JA_IDProperties1.bmp

4. Make any desired changes. Click OK.

5. Click

End. Click OK.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 89

Account IDs

Deleting

From the main Print Job Accounting window:

1. Open the printer tree. Double click the name of the printer/
group for which an Account ID is to be deleted.

2. On the User tab, click

The following window appears:

JA_AddID6.bmp

Register.

3. Click the Name for the Account ID to be deleted. Click Delete.

4. Click

5. Click

Yes to confirm the deletion.
End. Click OK.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 90

Reports

Print Logs

NOTE

The Server computer must be running continuously, or
at least be running at the scheduled time(s) each day,
for the software to acquire the print job information.

Log Acquisition Interval

Set Up or Change

The log acquisition interval is normally set up when you register a
printer. See “Registering” on page 48.

To change the log acquisition interval for a particular registered
printer or group:

1. From the main Job Accounting window, click
printer tree. Click the printer for which you wish to change the
acquisition interval.

2. Click

3. On the Options tab, make any desired changes under Acquire

Printer → Properties.

Logs. Click

OK.

Printer to open the

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 91

Reports

Print Logs

Set Up Items Reported in the Log

To set up the items to be displayed in, or exported from, a log:

1. From the main Job Accounting window, click the printer/group
for which you wish to set up the log display.

2. Click

3. Click one of the following selections

4. Make your selections:

5. Click

Log → Display/Export Item Settings.

• Log Display Items. See page 93.

• Total Display Items. See page 94.

• Log Export Items. See page 95.

• Total Export Items. See page 96.

and set the items to be displayed and the sequence in which
they will be displayed.

a. Items to be included have a check mark in their box.

To delete or add an item, click the box next to it to toggle the
check mark on and off.

b. To change the position of the item in the log, click the name.

Click Up or Down.

OK.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 92

Reports

Print Logs

Set Up Items Reported in the Log

Log Display Items

Standard acquisition Log.

The following window appears:

JA_LogDisplayItems.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 93

Reports

Print Logs

Set Up Items Reported in the Log

Total Display Items

Listing of totals for a registered printer.

The following window appears:

JA_TotalDisplayItems.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 94

Reports

Print Logs

Set Up Items Reported in the Log

Log Export Items

Items to be included in an exported log file.

The following window appears:

JA_LogExportItems.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 95

Reports

Print Logs

Set Up Items Reported in the Log

Total Export Items

Items included in an exported file. The exported file lists the
totals for a registered printer.

The following window appears:

JA_TotalExportItems.bmp

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 96

Reports

Excel (Reports Tool)

The Job Accounting software can be used with Microsoft Excel to
generate log reports using one of nine pre-programmed macros.

Installing

1. Place the driver CD supplied with your printer in the CD-ROM

drive on the Server computer. Wait for the Menu Installer to
open.

If the CD does not AutoPlay, click Start → Run → Browse.
Browse to your CD-ROM drive. Double-click Install.exe.
Click OK.

2. Click Next to accept the terms in the license agreement.

3. Select the language.

4. Click Network Software → Administration Tools → Job
Accounting

instructions.

→ Reports Tool. Follow the on-screen

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 97

Reports

Excel (Reports Tool)

Using

Generating a Log Report Using Excel

1. Make sure the Print Job Accounting server software is open and

that a log has been acquired.

2. From the Start menu, click Oki Data → Print

Control → Open Print Control Reports.

3. Click

JA_XL_Select_csv.bmp

Enable Macros.

Excel opens. The following window appears over it:

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 98

4. Browse to the log file you wish to open. Click Open.

The file opens in Raw Data mode.

5. Select the worksheet you wish to view from the Change
worksheet drop-down list (e.g., Printer Usage).

The window changes to display the selected worksheet.

JA_XL_PrinterUsage.bmp

6. To print the data, press Ctrl-P.

7. When done, click to close Excel

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 99

Reports

Excel (Reports Tool)

Available Excel Macros

Macro What is Included

Account Detail Detailed information of each job for

every Account ID, including:

•Account ID

•Job ID

•Date

•Document Name

•Paper Size

•Media Type

•Total Sheets

• Color Pages

• Mono Pages

•Total Costs
Note: To limit the columns
displayed, click Fields. To limit the

rows displayed, either limit the date
range or click Accounts.

Account Usage A chart of the data in the Account

Summary worksheet.

Account Summary Summary of information for each

account.

ES3640e MFP Utilities Guide

Print Job Accounting Utility • 100