Oki ES3640E User Manual 2

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Copyright

ES3640e MFP EFI Printing Guide

P/N 59376701, Revision 1.0

June, 2005

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki assumes no responsibility for the results of errors beyond its control. Oki also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by Oki.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from the Oki web site:

http://my.okidata.com

This publication is protected by copyright, and all rights are reserved. No part of it may be reproduced or transmitted in any form or by any means for any purpose without express prior written consent from Electronics for Imaging, Inc. Information in this document is subject to change without notice and does not represent a commitment on the part of Electronics for Imaging, Inc. or Oki Data Americas, Inc..

This publication is provided in conjunction with an Oki Data Americas, Inc. product (the “Product”) which contains EFI software (the “Software”). The Software is furnished under license and may only be used or copied in accordance with the terms of the Software license set forth below.

This product may be covered by one or more of the following U.S. Patents:þ 4,716,978, 4,828,056, 4,917,488, 4,941,038, 5,109,241, 5,170,182, 5,212,546, 5,260,878, 5,276,490, 5,278,599, 5,335,040, 5,343,311, 5,398,107, 5,424,754, 5,442,429, 5,459,560, 5,467,446, 5,506,946, 5,517,334, 5,537,516, 5,543,940, 5,553,200, 5,563,689, 5,565,960, 5,583,623, 5,596,416, 5,615,314, 5,619,624, 5,625,712, 5,640,228, 5,666,436, 5,745,657, 5,760,913, 5,799,232, 5,818,645, 5,835,788, 5,859,711, 5,867,179, 5,940,186, 5,959,867, 5,970,174, 5,982,937, 5,995,724, 6,002,795, 6,025,922, 6,035,103, 6,041,200, 6,065,041, 6,112,665, 6,116,707, 6,122,407, 6,134,018, 6,141,120, 6,166,821, 6,173,286, 6,185,335, 6,201,614, 6,215,562, 6,219,155, 6,219,659, 6,222,641, 6,224,048, 6,225,974, 6,226,419, 6,238,105, 6,239,895, 6,256,108, 6,269,190, 6,271,937, 6,278,901, 6,279,009, 6,289,122, 6,292,270, 6,299,063, 6,310,697, 6,321,133, 6,327,047, 6,327,050, 6,327,052, 6,330,071, 6,330,363, 6,331,899, 6,340,975, 6,341,017, 6,341,018, 6,341,307, 6,347,256, 6,348,978, 6,356,359, 6,366,918, 6,369,895, 6,381,036, 6,400,443, 6,429,949, 6,449,393, 6,476,927, 6,490,696, 6,501,565, 6,519,053, 6,539,323, 6,543,871, 6,546,364, 6,549,294, 6,549,300, 6,550,991, 6,552,815, 6,559,958, 6,572,293, 6,590,676, 6,606,165, 6,633,396, 6,636,326, 6,643,317, 6,647,149, 6,657,741, 6,662,199, 6,678,068, RE33,973, RE36,947, D341,131, D406,117, D416,550, D417,864, D419,185, D426,206, D439,851, D444,793.

Trademarks

Auto-Count, ColorCal, ColorWise, Command WorkStation, EDOX, EFI, Fiery, the Fiery logo, MicroPress, Printcafe, PrinterSite, Prograph, Proteus, and Spot-On are registered trademarks of Electronics for Imaging, Inc., in the U.S. Patent and Trademark Office and/or certain other foreign jurisdictions. Bestcolor is a registered trademark of Best GmbH in the U.S. Patent and Trademark Office.

AutoCal, Digital StoreFront, DocStream, Fiery Link, FreeForm, Hagen, Intelligent Device Management, Logic, OneFlow, PrintFlow, PrintMe, PrintSmith Site, PrintSmith, PSI Flexo, PSI, SendMe, Splash, VisualCal, the EFI logo, Essential to Print are trademarks of Electronics for Imaging, Inc. Best, the Best logo, Colorproof, PhotoXposure, Remoteproof, and Screenproof are trademarks of Best GmbH. Oki and Oki Data Americas, Inc. are trademarks of Oki Data Corp. Ltd.

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All other terms and product names may be trademarks or registered trademarks of their respective owners, and are hereby acknowledged.

Legal Notices

APPLE COMPUTER, INC. (“APPLE”) MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE APPLE SOFTWARE. APPLE DOES NOT WARRANT, GUARANTEE, OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE APPLE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS, OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE APPLE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

IN NO EVENT WILL APPLE, ITS DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE APPLE SOFTWARE EVEN IF APPLE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. Apple’s liability to you for actual damages from any cause whatsoever, and regardless of the form of the action (whether in contract, tort [including negligence], product liability or otherwise), will be limited to $50.

PANTONE® Colors displayed in the software application or in the user documentation may not match PANTONE-identified standards.þ Consult current PANTONE Color Publications for accurate color. PANTONE® and other Pantone, Inc. trademarks are the property of Pantone, Inc. © Pantone, Inc., 2001.

Pantone, Inc. is the copyright owner of color data and/or software which are licensed to Electronics for Imaging, Inc.,þto distribute for use only in combination with the products, or software of Electronics for Imaging, Inc. PANTONE Color Data and/or Software shall not be copied onto another disk or into memory except as part of the delivery of the Electronics for Imaging, Inc., products or software.

This product includes software developed by the Apache Software Foundation (http://www.apache.org/).

FCC Information

WARNING: FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user’s authority to operate this equipment.

Class B Declaration of Conformity

This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation.

If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/TV technician for help.

In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with nonapproved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user’s authority to operate this equipment.

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Industry Canada Class B Notice

This Class B digital apparatus complies with Canadian ICES-003.

Avis de Conformation Classe B de l’Industrie Canada

Cet appareil numérique de la Classe B est conforme à la norme NMB-003 du Canada.

RFI Compliance Notice

This equipment has been tested concerning compliance with the relevant RFI protection requirements both individually and on system level (to simulate normal operation conditions). However, it is possible that these RFI Requirements are not met under certain unfavorable conditions in other installations. It is the user who is responsible for compliance of his particular installation.

Dieses Gerät wurde sowohl einzeln als auch in einer Anlage, die einen normalen Anwendungsfall nachbildet, auf die Einhaltung der Funkentstörbestimmungen geprüft. Es ist jedoch möglich, dass die Funkentstörbestimmungen unter ungünstigen Umständen bei anderen Gerätekombinationen nicht eingehalten werden. Für die Einhaltung der Funkentstörbestimmungen einer gesamten Anlage, in der dieses Gerät betrieben wird, ist der Betreiber verantwortlich.

Compliance with applicable regulations depends on the use of shielded cables. It is the user who is responsible for procuring the appropriate cables.

Die Einhaltung zutreffender Bestimmungen hängt davon ab, dass geschirmte Ausführungen benützt werden. Für die Beschaffung richtiger Ausführungen ist der Betreiber verantwortlich.

Software License Agreement

YOU SHOULD CAREFULLY READ THE FOLLOWING TERMS AND CONDITIONS BEFORE USING THIS SOFTWARE. IF YOU DO NOT AGREE TO THE TERMS AND CONDITIONS OF THIS AGREEMENT, DO NOT USE THE SOFTWARE. INSTALLING OR USING THE SOFTWARE INDICATES THAT YOU AGREE TO AND ACCEPT THE TERMS OF THIS AGREEMENT. IF YOU DO NOT AGREE TO ACCEPT THE TERMS OF THIS AGREEMENT YOU MAY RETURN THE UNUSED SOFTWARE FOR A FULL REFUND TO THE PLACE OF PURCHASE.

License

EFI grants you a non-exclusive license to use the Software and accompanying documentation (“Documentation”) included with the Product. The Software is licensed, not sold. You may use the Software solely for your own customary business or personal purposes. You may not rent, lease, sublicense or lend the Software or use the Software in any time sharing, service bureau, or similar arrangement.

You may not make or have made, or permit to be made, any copies of the Software or portions thereof, except one (1) copy for backup or archive purposes in support of your use of the Software as permitted hereunder. You may not copy the Documentation. You may not attempt to localize, translate, disassemble, decompile, decrypt, reverse engineer, discover the source code of, modify, create derivative works of, or in any way change any part of the Software.

The terms, conditions, and restrictions in the License Agreement apply to all bug fixes, patches, releases, release notes, updates, and upgrades related to the Software.

Proprietary Rights

You acknowledge and agree that all rights, title and interest, including all intellectual property rights, in and relating to the Software, Documentation and all modifications and derivative works thereof are solely owned by and shall remain with EFI and its suppliers. Except for the express limited license granted above to use the Software, no right or license of any kind is granted. You receive no rights or license under any patents, copyrights, trade secrets, or trademarks (whether registered or unregistered). You agree not to adopt, register, or attempt to register any EFI trademark or trade name (“EFI Mark”) or any confusingly similar mark, URL, internet domain name, or symbol as your own name or the name of your affiliates or products, and not to take any other action which impairs or reduces the trademark rights of EFI or its suppliers.

Confidentiality

The Software is confidential, proprietary information of EFI and you may not distribute or disclose the Software. You may, however, permanently transfer all of your rights under this Agreement to another person or legal entity provided that: (1) such a transfer is authorized under all applicable export laws and regulations, including the U.S. Export Administration Regulations, (2) you transfer to the person or entity all of the Software and Documentation (including all copies, updates, upgrades, prior versions, component parts, the media and printed materials, and this Agreement); (3) you retain no copies of the Software and

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Documentation, including copies stored on a computer; and (4) the recipient agrees to the terms and conditions of this Agreement.

Remedies and Termination

Unauthorized use, copying, or disclosure of the Software, or any breach of this Agreement will result in automatic termination of this license and will make available to EFI other legal remedies. In the event of termination, you must destroy all copies of the Software, Documentation, and all component parts thereof. All provisions of this Agreement relating to disclaimers of warranties, limitation of liability, remedies, damages, governing law, jurisdiction, venue, and EFI’s proprietary rights shall survive termination.

Limited Warranty and Disclaimer

EFI warrants to the original purchaser (“Customer”) for thirty (30) days from the date of original purchase from EFI or its authorized retailer that the Software will perform in substantial conformance to the Documentation when the Product is used as authorized by EFI’s specifications. EFI warrants the media containing the Software against failure during the above warranty period. EFI makes no warranty or representation that the Software will meet your specific requirements, that the operation of the Software will be uninterrupted, secure, fault-tolerant, or error free, or that all defects in the Software will be corrected. EFI makes no warranty, implied or otherwise, regarding the performance or reliability of any third party products (software or hardware. THE INSTALLATION OF ANY THIRD PARTY PRODUCTS OTHER THAN AS AUTHORIZED BY EFI WILL VOID THIS WARRANTY. IN ADDITION, USE, MODIFICATION, AND/OR REPAIR OF THE PRODUCT OTHER THAN AS AUTHORIZED BY EFI WILL VOID THIS WARRANTY.

EXCEPT FOR THE ABOVE EXPRESS LIMITED WARRANTY AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, EFI MAKES AND YOU RECEIVE NO WARRANTIES OR CONDITIONS ON THE SOFTWARE, EXPRESS, IMPLIED, STATUTORY, OR IN ANY OTHER PROVISION OF THIS AGREEMENT OR COMMUNICATION WITH YOU, AND EFI SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR NONINFRINGEMENT OF THIRD PARTY RIGHTS.

Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, EFI AND ITS SUPPLIERS SHALL NOT BE LIABLE FOR ANY DAMAGES, INCLUDING LOSS OF DATA, LOST PROFITS, COST OF COVER OR OTHER SPECIAL, INCIDENTAL, CONSEQUENTIAL OR INDIRECT DAMAGES ARISING FROM THE SALE, INSTALLATION, MAINTENANCE, USE, PERFORMANCE OR FAILURE OF THE SOFTWARE, HOWEVER CA USED AND ON ANY TH EORY OF LIABILI TY. T HIS LIMITATIO N WILL APPLY EVEN IF EFI HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. YOU ACKNOWLEDGE THAT THE PRICE OF THE PRODUCT REFLECTS THIS ALLOCATION OF RISK. BECAUSE SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO YOU.

You are hereby notified that Adobe Systems Incorporated, a Delaware corporation located at 345 Park Avenue, San Jose, CA 95110-2704 (“Adobe”) is a third-party beneficiary to this agreement to the extent that this agreement contains provisions which relate to your use of any software, font programs, typefaces, and/or trademarks licensed or supplied by Adobe. Such provisions are made expressly for the benefit of Adobe and are enforceable by Adobe in addition to EFI. ADOBE WILL HAVE NO LIABILITY WHATSOEVER TO YOU FOR ANY ADOBE SOFTWARE OR TECHNOLOGY LICENSED HEREUNDER.

Export Controls

EFI’s Products are subject to U.S. export laws and regulations, including the U.S. Export Administration Regulations, as well as foreign export laws and regulations. You agree that you will not use, distribute, transfer, export, or re-export any portion of the Product or the Software in any form in violation of any applicable laws or regulations of the United States or the country in which you obtained them.

U.S. Government Restricted Rights:

Use, duplication, or disclosure of the Software by the United States Government is subject to restrictions as set forth in FAR

12.212 or DFARS 227.7202-3 -227.7202-4 and, to the extent required under U.S. federal law, the minimum restricted rights as set out in FAR 52.227-14, Restricted Rights Notice (June 1987) Alternate III(g)(3)(June 1987) or FAR 52.227-19 (June 1987). To the extent any technical data is provided pursuant to the Agreement, such data is protected per FAR 12.211 and DFARS

227.7102-2 and to the extent explicitly required by the U.S. Government, is subject to limited rights as set out in DFARS

252.227.7015 (November 1995) and DFARS 252.227-7037 (September 1999). In the event that any of the above referenced agency regulations are modified or superceded, the subsequent or equivalent regulation shall apply. The name of the Contractor is Electronics for Imaging.

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General

The rights and obligations of the parties related to this Agreement will be governed in all respects by the laws of the State of California exclusively, as such laws apply to contracts between California residents performed entirely within California. The United Nations Convention on Contracts for the International Sale of Goods and any other similar convention does not apply to this Agreement. For all disputes related to this Agreement, you consent to the personal and exclusive jurisdiction and venue of the state courts in San Mateo County, California and the federal court for the Northern District of California. This Agreement is the entire agreement held between us and supersedes any other communications or advertising with respect to the Software. If any provision of this Agreement is held invalid, such provision shall be deemed modified to the extent necessary to be enforceable and the other provisions in this Agreement shall continue in full force and effect.

If you have any questions, please see EFI’s web site at www.efi.com.

Electronics for Imaging

303 Velocity Way

Foster City, CA 94404

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About the Documentation 11

Introduction 12

About this manual 12

Chapter 1: Printing from Windows Computers

Printing from applications 1-14

Setting options and printing from Windows computers 1-14

Using job templates 1-23

Shortcuts 1-26

Using Shortcuts 1-27 Customizing Print Option Shortcuts 1-28

Defining and printing custom page sizes 1-30 Working with custom page sizes in Windows 98/Me 1-30 Working with custom page sizes in Windows NT 4.0 1-33 Working with custom page sizes in Windows 2000/XP/Server 2003 1-36

Viewing the printer status 1-40

Saving files to print at a remote location 1-41

Chapter 2: Printing from Mac OS Computers

Printing from applications with Mac OS 9.2 or later or Mac OS X Classic 2-43

Setting print options and printing 2-43

Defining custom page sizes 2-48 Setting print options and printing 2-51

Chapter 3: Printing from UNIX Workstations

Printing to the ES3640e MFP 3-56

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Chapter 4: Downloading Files and Fonts

Using Fiery Downloader or Fiery WebDownloader 4-58

Downloading files and printer fonts 4-61 Managing printer fonts 4-66

Chapter 5: Printing Variable Data Documents

About variable data printing 5-70

Printing variable data documents with FreeForm 5-71

How FreeForm works 5-71 Creating the master document 5-72

Creating the variable document 5-73 Combining the FreeForm master with the variable document 5-74 Using FreeForm 5-76

Previewing master documents in the Windows printer driver 5-81

Chapter 6: Scanning

Fiery Scan components 6-83

Using Fiery Remote Scan from remote workstations 6-84

Retrieving scans using Fiery Remote Scan 6-84 Sending the scan job to a specific destination 6-86 Retrieving scans using Fiery WebScan 6-90

Chapter 7: Using EFI Hot Folders

File format restrictions 7-93

Using the Hot Folder Control Panel 7-94 Creating and deleting Hot Folders 7-95 Enabling and disabling Hot Folders 7-99 Setting Hot Folder preferences 7-100

Assigning properties to Hot Folders 7-101 Customizing Hot Folder settings 7-102 Specifying Hot Folder print options 7-103

Viewing Hot Folder Job Logs 7-104

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Chapter 8: Tracking and Monitoring Jobs

Accessing Fiery WebTools 8-106

Checking ES3640e MFP status with Fiery WebStatus 8-107

Accessing information with WebLink 8-108

Job Monitor 8-109

Chapter 9: Using Fiery E-mail Service

How Fiery E-mail Service works 9-111

Printing using an E-mail Client 9-112

Job Control 9-113 Printing using the E-mail Port Monitor 9-114

Appendix A:Print Options

About printer drivers and printer description files A-116

Where to set print options A-117

Print option override hierarchy A-118 Default settings A-118

More about print options A-131 Booklet A-131 2-Sided Printing A-131 Mixed Media A-132 Optimize PowerPoint A-137 Scale A-137

Appendix B:Font List

PostScript printer fonts B-138

Adobe Type 1 fonts B-138 TrueType fonts B-144

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Appendix C:Troubleshooting

Maintaining optimal system performance C-145

Troubleshooting C-145

General printing problems C-146 Problems with Fiery Downloader C-149 Problems with Fiery WebTools C-151

Index 152

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11 About the Documentation

About the Documentation

This manual is part of a set of Fiery Network Controller for ES3640e MFP, herein referred to as the “Fiery,” documentation that includes the following manuals for users and system administrators. Most are available as Acrobat PDF (Portable Document Format) files on the User Documentation CD.

•The User Software Installation Guide describes how to install software from the User Software CD to enable users to print to the Fiery Network Controller for ES3640e MFP with the EFI PostScript driver, and also describes setting up printing connections to the Fiery.

•The Configuration Guide explains basic configuration and administration of the Fiery for the supported platforms and network environments. It also includes guidelines for setting up UNIX, Windows NT 4.0/2000/Server 2003, and Novell NetWare servers to provide printing services to users.

•The Printing Guide describes the printing features of the Fiery for users who send jobs from their computers using the EFI PostScript driver.

•The Color Guide provides information on managing the color output of the Fiery. It explains how to calibrate your Fiery and take advantage of the ColorWise well as features in ColorWise Pro Tools

color management system, as

™

•The Fiery Color Reference addresses concepts and issues associated with managing color output of the Fiery and outlines key workflow scenarios. In addition, it offers information on printing color documents from popular Microsoft Windows and Apple Mac OS applications.

•The Job Management Guide explains the functions of the job management utilities, including Command WorkStation

™

Command WorkStation LE

, and DocBuilder Pro™, and how you

™

can use them to monitor and control jobs on the Fiery. This manual is intended for an operator or administrator, or a user with the necessary access privileges, who monitors and manages job flow, performs color calibration, and troubleshoots problems that may arise.

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12 About this manual

Introduction

The Fiery Network Controller for ES3640e MFP is used to print final documents or proof jobs that will be printed later on an offset press. You can send a print job to the Fiery as you would to any other printer—select it in the Print dialog box and then print from any application on your computer.

Note:The term “Fiery” is used in this manual to refer to the Fiery

Network Controller for ES3640e MFP. The name “Aero” is used in illustrations to represent the Fiery. The term “Windows” is used to refer to Windows 98, Windows Me, Windows NT 4.0, Windows 2000, Windows XP, and Windows Server 2003, wherever appropriate. The term “Setup” is used to refer to configuring the Fiery for proper performance in your network environment, including settings that affect all jobs. The term “job management tools” is used to refer to Command WorkStation, Command WorkStation LE, and Fiery Spooler

™

Although it may not be the case at all sites, it is assumed that an operator controls and manages jobs sent by users from remote workstations. For information on the features of the job management tools, see the Job Management Guide.

About this manual

This manual is intended for remote users who send jobs via the network to the Fiery. It covers the following topics:

• Printing from a Windows computer

• Printing from a Mac OS computer

• Printing from a UNIX workstation

• Downloading files and fonts using Fiery Downloader Fiery WebDownloader

™

and

• Printing variable data documents

• Using EFI Fiery Remote Scan software

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13 About this manual

•Using the EFI Converter

• Using Hot Folders

• Monitoring jobs and accessing information using EFI Fiery WebTools

™

and EFI Job Monitor

™

• Printing using the Fiery E-mail Service

• Specifying and overriding job settings, generating a list of fonts installed on the Fiery, and troubleshooting information

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1-14 Printing from applications

Chapter 1: Printing from Windows Computers

This chapter describes printing to the Fiery from Windows computers. You can print from a networked Windows computer or a computer using Windows (WINS) printing. You can also print to a file so that it can be printed at a remote location (see “Saving

files to print at a remote location” on page 1-41). In addition to

these methods, you can download files to the Fiery using Fiery Downloader (see Chapter 4), and print documents using Hot Folders and Fiery E-mail Services (see Chapter 7 and Chapter 9, respectively).

Note:For information on setting up the Windows environment for

printing with Windows servers connected to the Fiery, see the

Configuration Guide Chapter 2. For information about connecting

to the Fiery over the network, installing printer drivers, and installing Fiery Chapter 1.

utilities, see the User Software Installation Guide

Printing from applications

Once the Fiery printer driver is installed and set to the proper port, as described in the User Software Installation Guide, you can print directly from most Windows applications. Set the print options for the job and choose the Print command from within your application.

To achieve the best printing results from specific applications, see the Color Guide and the Fiery Color Reference.

Setting options and printing from Windows computers

To print from Windows computers, install the corresponding PostScript printer driver. The drivers are included supplied on CD1. Once the printer driver and a corresponding printer description file are installed, you can specify print settings for a particular job and print it to the ES3640e MFP. You can also set

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1-15 Printing from applications

default print settings using the driver.

To print from Windows applications by connecting your computer to a print server via the network, a Novell NetWare, Windows NT/ 2000/Server 2003, or UNIX server is required. For more information, see the Configuration Guide Chapter 2.

To print from Windows applications without connecting to a print server, you can use Server Message Block (SMB) printing, often referred to as “Windows Printing”. For more information, see Chapter 1 of the User Software Installation Guide.

The following procedures explain how to use the driver to specify print options. For information about specific print options, see

Appendix A.

Note:The following procedures use Windows 2000 illustrations.

To set print options for a specific Windows print job using the PostScript printer driver

1. Choose Print in your application.

2. Select the ES3640e MFP as your printer and click Properties.

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Job Templates, see

page 1-23

Print option bars, see below

1-16 Printing from Windows Computers

3. Click the Fiery Printing tab.

Shortcuts, see

page 1-27

Click to display all print

Click to hide all print

The Fiery Printing tab serves as the control center for all frequently used printing functions.

Note:Supported tabs and print options may vary between

Windows 98/Me, Windows NT 4.0, and Windows 2000/XP/Server

2003. For a complete list of print options, see Appendix A.

4. Click the ColorWise print option bar.

options

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1-17 Printing from applications

5. In the Expert Color Settings dialog box, click Update to display

In the Print Mode area, specify the color mode for the job. To use advanced color management features, such as Rendering Style, click Expert Settings and proceed to step 5; otherwise, skip to

step 7.

the current Fiery settings.

Click Update

If the Update button does not appear, make sure Two-Way Communication is set up, as described in Chapter 1 of the

User Software Installation Guide.

6. Specify the color settings for the print job and click OK.

7. Click the Owner Information print option bar.

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1-18 Printing from Windows Computers

Enter an account name in the Group Name field. The Group Name appears in the job management tools Job Log. The account name is defined by your administrator for managing purposes. Consult the administrator for the account name.

Enter a password in the Group Password field. The Group Password appears in the job management tools Job Log, but it is encrypted. The password is defined by your administrator for managing purposes. Consult the administrator for the password.

When the account name and password you entered match those defined by the administrator, your job is printed. Otherwise, an error is generated, and your job is placed in the Printed queue.

The administrator or operator can edit the Group Name and Group Password from the Command WorkStation/Command WorkStation LE Job Properties dialog box and Fiery Spooler Override Print Options dialog box. The Group Name appears in the job’s Notes 2 field in the job management tools Job Log.

Note:Group Name and Group Password options are not available

when printing to the Direct connection.

The information you enter in the Notes 1 field can be viewed by the operator at the job management tools and also appears in the Job Log. It cannot be edited or erased by the operator.

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1-19 Printing from applications

8. Click the remaining print option bars to specify the appropriate

For more information on the job management tools, see the

Job Management Guide.

In the Instructions area, enter instructions to the operator about the job and click OK. These instructions can be displayed in Command WorkStation/Command WorkStation LE, but do not appear in the Job Log. These instructions can be edited by the operator.

settings for the print job and click OK.

To quickly find a print option you are looking for, move the cursor slowly over the print option bars. A menu appears for each print option bar, which displays print options available under the print option bar.

These print options are specific to the ES3640e MFP. They override settings specified in Fiery Printer Setup, but can be overridden from the job management tools.

For information about these options and overrides, see

Appendix A.

For information on configuring installable options, see Chapter 1 of the User Software Installation Guide.

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1-20 Printing from Windows Computers

9. From your application, click OK twice to send your print job.

For more information about job management tools, see the

Job Management Guide.

If you choose Printer’s default, the job prints according to the settings specified in Setup. For more information, see Appendix A.

Note:If paper loaded in the selected tray is a different size,

orientation, or media type than that of the job you are sending, the ES3640e MFP displays an error message and the job will not print. You should then load the correct paper in the selected tray or cancel the job.

Note:If you specify incompatible print settings, the Conflict dialog

box provides instructions to resolve the conflict.

Make sure the ES3640e MFP is selected as your current printer.

Note:Some options listed in the printer driver could also be set

from an application (for example, collation or Reverse Order). In these cases, use the driver option to perform the function, rather than setting it from the application. The application might not set up the file properly for printing on the Fiery, resulting in unexpected printing errors and longer processing time.

Note:If the Fiery Mail Port is installed and the Status messages

from Fiery option is selected in the E-Mail Port Configuration dialog box, you can receive an e-mail notification if a printing error occurs to your job. For more information on installing and configuring the Fiery Mail Port, see the

User Software Installation Guide.

To set default print options for Windows print jobs using the Postscript printer driver

1. Windows 98/Me/NT 4.0/2000: Click Start, choose Settings, and then choose Printers. Windows XP: Click Start and click Printers and Faxes. Windows Server 2003: Choose Settings and then Printers and Faxes.

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1-21 Printing from applications

2. Right-click the ES3640e MFP icon and choose Properties (Windows 98/Me), Document defaults (Windows NT 4.0), or Printing Preferences (Windows 2000/XP/Server 2003).

The Fiery Printing tab appears. If it does not, click the Fiery Printing tab.

3. Specify the default settings for your print job, as described on

page 1-15.

4. Click OK to close the dialog box.

Accessing print options without opening print option bars

In the previous procedures, you accessed the Fiery print options by opening the print option bars. You can also access and change the print option settings by right-clicking the print option bars. When you right-click a print option bar, a list of print options within the print option bar appears, and you can change settings in the list for your print job.

To access print options without opening print option bars

1. Open the Fiery Printing tab.

2. Right-click a print option bar.

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Right-click the Paper Source print option bar

A list of print options within the print option bar appears.

3. Click or move and hold the cursor over the option to which you want to make a change.

Available settings appear.

4. Click a setting of your choice.

Note:

you must click and open the print option bars to access them.

For the text-field options such as Group Name and Notes 1,

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Using job templates

You can save print option settings to your hard disk so you can easily load specifically configured settings for a particular job as a template. You can also share templates over a network, using the Import and Export features.

To create a job template

1. Make sure that Default Job Template appears in the Job Templates menu, and then configure options from the print option bars.

As soon as you change any settings, the Job Templates menu displays Untitled instead of Default Job Template.

Save Current Job Template

Job Templates

2. Click the Save Current Job Template button.

3. Enter a Job Template name and click OK.

The name appears in the Job Templates menu.

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To load Job Templates

1. From the Fiery Printing tab, click the Job Templates menu.

2. Choose the settings you want to use for your template.

The options are automatically configured.

To delete Job Templates

1. From the Fiery Printing tab, click the Job Templates button.

2. Choose the templates you want to delete and click Delete.

3. Click Yes to confirm the deletion and click OK.

To modify Job Templates

1. From the Fiery Printing tab, click the Job Templates menu.

2. Choose the template you want to modify and click OK.

The options are automatically configured with the currently saved settings.

3. Configure your new settings from the print option bars and click the Save Current Job Template button.

4. Click OK to save the modified template.

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1-25 Using job templates

To export saved templates

1. From the Fiery Printing tab, click the Job Templates button.

2. Choose the Job Templates you want to export and click Export.

3. Browse to the location in which to save the file, enter a file name, and then click Save.

Note:

name does not have to match the Job Template name.

4. Click OK.

To import saved templates

1. From the Fiery Printing tab, click the Job Templates button.

The file name must include the .sav extension. The file

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1-26 Printing from Windows Computers

2. Click Import.

3. Browse to the location of the saved template file you want to

4. Select the file and click Open.

import.

5. Click OK in the Import Job Templates dialog box.

Note:

Templates menu under the Job Template, not the file name. In the preceding examples, the file present.sav (file name) was imported, but it appears in the Job Templates menu as Presentation (Template Name).

Shortcuts

The Properties or Printing Preferences dialog box has two Shortcuts areas: Print Option Shortcuts area and Page Shortcuts

When you import job templates, they appear in the Job

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1-27 Shortcuts

area. This section discusses how to change print options using these Shortcuts areas and how to customize the Print Option Shortcuts area.

Print Option Shortcuts

Page Shortcuts

Using Shortcuts

The Print Option Shortcuts area of the driver interface displays the current settings for some of the most commonly used print options. You can access and change these settings quickly and easily using the Shortcuts. You can also access some page layout and finishing options by right-clicking the image of the page in the Page Shortcuts area.

To set print options using Print Option Shortcuts

1. From the Fiery Printing tab, position your cursor over the print option you want to set.

The cursor changes into a hand.

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2. Click the selected print option and specify the appropriate settings.

The print option bar in which the selected print option is located opens, and the print option is highlighted. Alternatively, you can right-click the print option and click your selection from the menu that appears.

3. Click Apply to make the new settings the default or OK to close the Properties dialog box.

To set print options using the Page Shortcuts

1. From the Fiery Printing tab, click the Finishing tab, position your cursor over the page image, and then right-click.

2. Specify the appropriate settings for the print options.

3. Click Apply to make the new settings the default or OK to close the Properties dialog box.

Customizing Print Option Shortcuts

You can customize the Print Option Shortcuts area so that you have easy access to most frequently used print options.

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1-29 Shortcuts

To customize the Print Option Shortcuts area

1. Click Shortcuts in the Print Option Shortcuts area.

The Modify Shortcuts dialog box appears.

2. Select an option to remove from the Current Shortcuts list and click Remove. Or double-click an option to remove in the Current Shortcuts list.

The maximum number of the print options that can be displayed is six. By default, six print options appear in the Print Option Shortcuts area.

3. Select an option you want to add from the Available Shortcuts list and click Add. Or double-click an option you want to add in the Current Shortcuts list.

The new option item appears at the bottom of the Current Shortcuts list.

4. To change the order of the Current Shortcuts, select an option in the Current Shortcuts list and click Move Up or Move Down.

5. Click OK to close the Modify Shortcuts dialog box.

Now, the Print Option Shortcuts area is customized.

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Defining and printing custom page sizes

With custom page sizes, you can define the dimensions of a printed page. After you define a custom page size, you can use it from within an application without redefining it each time you print. When you create custom page sizes, specify Width dimensions to correspond with the shorter side of your job and specify Height dimensions to correspond with the longer side of your print job. Set custom page sizes this way, regardless of the orientation settings in the application.

Portrait Landscape

Height

Width

Note:Custom page sizes are not supported with Imposition jobs.

Note:Custom page sizes for Windows NT and Windows 2000/XP/

Server 2003 cannot be set using the Fiery Printing tab. For more information, see “Working with custom page sizes in

Windows NT 4.0” on page 1-33 and “Working with custom page sizes in Windows 2000/XP/Server 2003” on page 1-36.

Working with custom page sizes in Windows 98/

To define or edit a custom page size, or print your job on a custom page size in the Windows 98/Me PostScript printer driver, use the following procedures.

Width

Height

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1-31 Defining and printing custom page sizes

To define a custom page size with the Windows 98/Me printer driver

1. Click Start, choose Settings, and then choose Printers.

2. Right-click the ES3640e MFP icon and choose Properties.

3. Click the Fiery Printing tab and click the Paper Source print option bar.

4. Click Custom.

Click Custom

The Enter Custom Paper Size dialog box appears.

5. Specify options to define the custom page size.

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Paper name

custom paper name appears in the Document Size menu.

Width—Enter the width of the print job.

Length—Enter the length of the print job.

Units—Select a unit of measurement for the print job.

Transverse—Select this option to swap Width and Length

dimensions to correspond to the paper feed direction of the print job.

6. Click OK.

7. To define the unprintable area of the custom page, click Unprintable Area, enter the desired information, and then click OK.

8. Click OK again.

To edit a custom page size with the Windows 98/ Me printer driver

1. Click Start, choose Settings, and then choose Printers.

2. Right-click the ES3640e MFP icon and choose Properties.

—Enter a name for your custom page size. The new

3. Click the Fiery Printing tab and then click the Paper Source print option bar.

4. Choose the name of the custom page you want to edit from the Page Size menu.

5. Click Custom.

The Enter Custom Paper Size dialog box appears.

6. Edit the settings, as described on page 1-31, and click OK.

To print a custom page size with the Windows 98/ Me printer driver

1. Choose Print from your application.

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1-33 Defining and printing custom page sizes

2. Select the ES3640e MFP icon as the printer and click Properties.

3. Click the Fiery Printing tab, and then click the Paper Source print

4. Select a tray from the Paper Source menu.

5. Select the custom page size from the Page Size menu.

6. Click the Layout print option bar and select a setting from

7. Click OK and then click OK again to print the job.

option bar.

The custom page size must be defined and assigned to a tray at the ES3640e MFP Printer Control Panel. For more information, see the ES3640e MFP User’s Guide.

Orientation according to the way the custom size paper is loaded.

Working with custom page sizes in Windows NT 4.0

With custom page sizes, you can define the dimensions of a printed page. After you define a custom page size, you can use it from within an application without redefining it each time you print.

To define a custom page size with the Windows NT 4.0 printer driver

1. Click Start, choose Settings, and then choose Printers.

2. Right-click the ES3640e MFP icon and choose Document defaults.

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1-34 Printing from Windows Computers

3. Click the Page Setup tab.

4. Choose PostScript Custom Page Size from the Paper Size menu.

The PostScript Custom Page Size Definition dialog box appears.

5. Specify options to define the custom page size.

Custom Page Size Dimensions

print job.

Unit—Select a unit of measurement for the print job.

Paper Feed Direction—Choose the paper feed direction of the print

job.

Paper Type—Only the Cut Sheet option is available.

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—Enter the width and height of the

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1-35 Defining and printing custom page sizes

Offsets Relative to Paper Feed Direction

(margins) of the print job relative to the paper feed direction.

6. Click OK.

7. Click OK to close the Document defaults dialog box.

To Edit a custom page size with the Windows NT

4.0 printer driver

1. Click Start, choose Settings, and then choose Printers.

2. Right-click the ES3640e MFP icon and choose Document defaults.

3. Click the Advanced tab.

—Enter the offsets

4. If PostScript Custom Page Size is already selected as Paper Size, click the Edit Custom Page Size button. Otherwise, select PostScript Custom Page Size from Paper Size, and then click the Edit Custom Page Size button.

The PostScript Custom Page Size Definition dialog box appears.

5. Edit the settings, as described on page 1-34, and click OK.

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To print a custom page size with the Windows NT

4.0 printer driver

1. Choose Print from your application.

2. Select the ES3640e MFP as the printer and click Properties.

3. Click the Fiery Printing tab, and click the Paper Source print option bar.

4. Select a tray from the Paper Source menu.

The custom page size must be defined and assigned to a tray at the ES3640e MFP Printer Control Panel. For more information, see the ES3640e MFP User’s Guide.

5. Select PostScript Custom Page Size from the Page Size option.

6. Click the Layout print option bar and select a setting from Orientation according to the way the custom size paper is loaded.

7. Click OK and then click OK again to print the job.

Working with custom page sizes in Windows 2000/XP/Server 2003

With custom page sizes, you can define the dimensions of a printed page. After you define a custom page size, you can use it from an application without redefining it each time you print.

Note:Windows 2000/XP/Server 2003 have a similar interface

when setting options and printing. The following procedures use Windows 2000 illustrations with Windows XP/Server 2003 differences noted.

To define a custom page size with the Windows 2000/XP/Server 2003 printer driver

1. Click Start.

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1-37 Defining and printing custom page sizes

2. Windows 2000: Choose Settings and then Printers.

3. Right-click the ES3640e MFP icon and choose Printing

4. Click the Paper/Quality tab.

5. Click Advanced.

Windows XP: Click Printers and Faxes. Windows Server 2003: Choose Settings and then Printers and Faxes.

Preferences.

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1-38 Printing from Windows Computers

6. Choose PostScript Custom Page Size from the Paper Size menu.

7. Specify options to define the custom page size.

The PostScript Custom Page Size Definition dialog box appears.

Custom Page Size Dimensions

print job.

Unit—Select a unit of measurement for the print job.

Paper Feed Direction—Choose the paper feed direction of the print

job.

Paper Type—Only the Cut Sheet option is available.

—Enter the width and height of the

Offsets Relative to Paper Feed Direction—Enter the offsets

(margins) of the print job relative to the paper feed direction.

8. Click OK to close the PostScript Custom Page Size Definition dialog box.

9. Click OK to close the Advanced Options dialog box.

10. Click OK to close the Printing Preferences dialog box.

You can now specify the custom page size from an application.

Note:Access the Paper/Quality tab only for defining or editing

custom page sizes. Set up the rest of the print options in the Fiery Printing tab.

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1-39 Defining and printing custom page sizes

TO EDIT A CUSTOM PAGE SIZE WITH THE W

INDOWS 2000/XP/SERVER 2003

PRINTER DRIVER

1. Click Start.

2. Windows 2000: Choose Settings and then Printers. Windows XP: Click Printers and Faxes. Windows Server 2003: Choose Settings and then Printers and Faxes.

3. Right-click the ES3640e MFP icon and choose Printing Preferences.

4. Click the Paper/Quality tab.

5. Click Advanced.

6. Choose PostScript Custom Page Size from the Paper Size menu.

The PostScript Custom Page Size Definition dialog box appears. If it does not appear, click Edit Custom Page Size.

7. Edit the settings, as described on page 1-38, and click OK.

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1-40 Printing from Windows Computers

TO PRINT A CUSTOM PAGE SIZE WITH THE W

INDOWS 2000/XP/SERVER 2003

RINTER DRIVER

1. Choose Print from your application.

2. Select the ES3640e MFP as the printer and click Properties.

3. Click the Paper/Quality tab.

4. Click Advanced.

5. Select PostScript Custom Page Size from the Page Size option.

6. Verify the custom page size settings and click OK.

7. Click OK to close the Advanced Options dialog box.

8. Click the Fiery Printing tab and the Paper Source print option bar.

9. Select a tray from the Paper Source menu.

The custom page size must be defined and assigned to a tray at the ES3640e MFP control panel. For more information, see the ES3640e MFP User’s Guide.

10. Click the Layout print option bar and select a setting from Orientation according to the way the custom size paper is loaded.

11. Click OK and then click OK again to print the job.

Viewing the printer status

The status of the printer consumables can be viewed from the PostScript driver’s Printer Status tab.

To view the status of the Fiery consumables

1. Windows 98/Me/NT 4.0/2000: Click Start, choose Settings, and then choose Printers. Windows XP: Click Start and choose Printers and Faxes.

2. Right-click the ES3640e MFP icon and choose Properties.

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1-41 Saving files to print at a remote location

3. Click the Printer Status tab and click Update.

Paper

Tray

—Displays the drawer name.

Level—Displays the amount of paper remaining in the specified

drawer.

Size—Displays the size of paper in the specified drawer. Dimensions—Displays the dimensions of the paper in the specified

drawer in inches or millimeters.

Media Type—Displays the type of media loaded in the specified

drawer.

Toner

—Displays the color of toners.

Color Level—Displays the status of toners.

Engine Status

This area displays the status of the ES3640e MFP at the time.

Saving files to print at a remote location

If you are preparing files to take to a service bureau or other location, print the final files to the File port (as opposed to one of the local ports). You can also print to the File port to create a file

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1-42 Printing from Windows Computers

to download using Fiery Downloader. For instructions on printing to the File port, see your Windows documentation.

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2-43 Printing from applications with Mac OS 9.2 or later or Mac OS X

Chapter 2: Printing from Mac OS Computers

You can print to the Fiery just as you would print to any other printer from any application. If you are using Mac OS 9.2 or later or Mac OS X Classic, select the ES3640e MFP as the current printer in the Chooser, and then print the file from within the application. If you are using Mac OS X, you can choose the printer and print the file from within the application. In addition to this method, you can download files to the ES3640e MFP using Fiery Downloader (see Chapter 4), and print documents using Fiery E-mail Services (see Chapter 9).

Printing from applications with Mac OS 9.2 or later or Mac OS X Classic

Before you can print to the ES3640e MFP from applications, you must select the ES3640e MFP in the Chooser. Then, using the Adobe PostScript printer driver and the correct printer description file, you can control many ES3640e MFP printing features by specifying job settings from print dialog boxes.

To achieve the best printing results from specific applications, see the Color Guide and the Fiery Color Reference.

Setting print options and printing

In Mac OS applications, print options are set from both the Page Setup dialog box and the Print dialog box. For details on specific print options, see Appendix A.

Some default print options are set by the administrator during Setup. Contact the administrator or the operator for information on the current server default settings.

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TO SET PRINT OPTIONS AND PRINT WITH THE A

DOBEPS PRINTER DRIVER

1. Open a file and choose Page Setup from the application’s File menu.

2. In the dialog box that appears, choose Page Attributes.

3. Select the ES3640e MFP as your printer.

Note:

4. Select the Page settings for your print job.

5. Click OK.

6. Choose Print from the application’s File menu.

Page Setup dialog boxes vary across applications.

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2-45 Printing from applications with Mac OS 9.2 or later or Mac OS X

7. Select the ES3640e MFP as your printer and specify settings for the print options displayed.

Note:

From the Paper Source menu, choose the paper tray for the job. For example, you can specify that the job be printed on paper using Tray 1.

The Paper Source selection is valid for the current job only.

Note:If paper loaded in the selected tray is a different size,

orientation, or media type than that of the job you are sending, the Fiery displays an error message and the job fails to print. Load the correct paper into the selected tray or cancel the job.

8. Choose Fiery Job Notes.

Print dialog boxes vary across applications.

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Choose Fiery Job Notes

2-46 Printing from Mac OS Computers

When the account name and password you entered match those defined by the administrator, your job is printed. Otherwise, an error is generated, and your job is placed in the Printed queue.

Note:Group Name and Group Password options are not available

when printing to the Direct connection.

The information you enter in the Notes 1 field can be viewed by the operator at the job management tools and also appears in the Job Log. It cannot be edited or erased by the operator.

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Choose Printer Specific Options

For more information on the job management tools, see the

Job Management Guide.

In the Instructions area, enter instructions to the operator about the job. These instructions can be displayed in Command WorkStation, but do not appear in the Job Log. These instructions can be edited by the operator.

9. Choose print options for your print job from the following pop-up menu items: Destination, Paper Source, Layout, ColorWise, Image Quality, Finishing, FreeForm, and Printer Specific Options.

These print options are specific to the ES3640e MFP. You may have to scroll to see all the options. They override settings in Printer Setup, but can be changed from the job management tools.

If you choose Printer’s default, the job prints according to the settings specified in Setup.

For more information about these options and overrides, see

Appendix A.

Some print options, including Soft Collate, Soft Reverse Order, and Manual Duplex, that are selectable from an application or Adobe PS printing features are similar to the print options available from the Printer Specific Options menu. In these cases, specify the print option from the Printer Specific Options menu.

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10. To make the new settings the default settings, click Save

11. Click Print.

The application or Adobe PS printer driver may not set up the file properly for printing on the ES3640e MFP, resulting in unexpected printing errors and longer processing time.

Note:If paper loaded in the selected tray is a different size,

orientation, or media type than that of the job you are sending, the ES3640e MFP displays an error message and the job fails to print. Load the correct paper into the selected tray or cancel the job.

Note:If you specify incompatible print settings, a dialog box might

appear. Follow the on-screen instructions to resolve the conflict.

Settings.

Defining custom page sizes

With custom page sizes, you can define page dimensions and margins. After you define a custom page size, you can use it from within an application, without redefining it each time you print.

To define a custom page size

1. Choose Page Setup from the application’s File menu.

2. For Paper, choose Custom.

3. Choose Custom Page Default.

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2-49 Defining custom page sizes

4. Enter the page dimensions and margins.

Choose Custom Page Default

Limits for selected dimension displayed here

To edit a saved custom page size

Custom page

names displayed

here

Enter a custom

page name

5. To view the minimum and maximum sizes, click the PPD Limits menu.

If you enter invalid sizes, an error message appears. Click Cancel and enter sizes specified within the PPD Limits.

6. To save this custom page size, enter a name and click Add.

Saved custom page sizes appear in the menu of page sizes in the upper-right corner of the dialog box. To remove a saved custom page size, choose it from the menu and click Remove.

Click OK.

1. Choose Page Setup from the application’s File menu.

2. Choose Custom Page default.

3. Select the Custom Page Size name.

4. Edit the page dimensions and margins.

5. Click Add.

6. Replace the existing Custom Page name and click OK.

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To print a custom page size

1. Choose Page Setup from the application’s File menu.

2. Choose Custom or the Custom Page Size name from the Paper menu.

3. Click OK.

4. Choose Print from your application’s File menu.

Specify your printing options.

5. Click Print.

You can also define a new custom page size in the Custom Page Size dialog box when you print to the ES3640e MFP. If you specify dimensions that match a particular regular page size, the ES3640e MFP processes the job as a regular page size job.

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2-51 Defining custom page sizes

Printing from applications with Mac OS X

With the ES3640e MFP printer description files installed, you are able to print directly from most Mac OS X applications. For more information about installing PPD files see Chapter 2 of the

User Software Installation Guide.

To achieve the best printing results from specific applications, see the Color Guide and the Fiery Color Reference.

Setting print options and printing

In Mac OS X applications, print options are set from both the Page Setup dialog box and the Print dialog box. For details on specific print options, see Appendix A.

Some default print options are set by the administrator during Setup. Contact the administrator or the operator for information on the current server default settings.

To set print options and print with the PostScript printer driver

1. Open a file and choose Page Setup from the application’s File menu.

2. In the dialog box that appears, choose Page Attributes for Settings and the Fiery for Format for as your printer.

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3. Select the Page settings for your print job.

4. Click OK.

5. Choose Print from the application’s File menu.

Choose print categories

6. Select the ES3640e MFP as your printer and choose an option category from the menu that appears.

You can change the print option settings for each category.

7. Choose Fiery Job Notes.

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Choose Fiery Job Notes

2-53 Defining custom page sizes

When the account name and password you entered match those defined by the administrator, your job is printed. Otherwise, an error is generated, and your job is placed in the Printed queue.

Note:Group Name and Group Password options are not available

when printing to the Direct connection.

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8. Choose Printer Features and specify the appropriate settings for

The information you enter in the Notes field can be viewed by the operator at the job management tools and also appears in the Job Log. It cannot be edited or erased by the operator.

For more information on the job management tools, see the

Job Management Guide.

In the Instructions area, enter instructions to the operator about the job. These instructions can be displayed in Command WorkStation/Command WorkStation LE, but do not appear in the Job Log. These instructions can be edited by the operator.

If you decide not to send the information in any of the fields to the ES3640e MFP, click to clear the check box to the left of the option. You do not have to delete the information in the field. When the check box is cleared, the information you enter is saved but not sent to the ES3640e MFP.

your job.

Choose print categories

Choose a specific

Feature Set

Chapter 3: Printing from UNIX Workstations

You can print to the ES3640e MFP directly from UNIX workstations. Jobs printed to the ES3640e MFP are sent to the Print or Hold queue and can be manipulated from Command WorkStation/Command WorkStation LE or from Windows and Mac OS computers on the network using Fiery Spooler.

Note:If you print to the Hold queue, an operator must intervene

from the job management tools for the job to print; jobs sent to the Hold queue are spooled to disk and held.

For more information on using the job management tools, see the

Job Management Guide.

The queue name and ES3640e MFP printer name are determined by your system administrator. Contact your system administrator for the names of your queues.

For information about setting up printing from TCP/IP, see your UNIX system documentation.

Printing to the ES3640e MFP

You can use UNIX commands to print PostScript and text files to the ES3640e MFP. In general, use basic print commands (lpr, lpq, lprm) to send print jobs to the ES3640e MFP. For information about UNIX commands, see the UNIX manual pages or other documentation.

To print from UNIX

• On a system running Solaris 8, use the lp command to send a job to the ES3640e MFP, as follows:

lp -d <printername> -n <copies> <filename>

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3-57 Printing to the ES3640e MFP

For example, if the Print queue of your ES3640e MFP is named

print_Server, your file is named Sample, and you want to print two

copies, type:

lp -d print_Server -n 2 Sample

To display a list of jobs in the queue

• On a system running Solaris 8, use the lpstat command to see printer jobs in the queue, as follows:

lpstat -o <printername>

For example, if the Print queue of your ES3640e MFP is named

print_Server, type:

lpstat -o print_Server

Your workstation displays the contents of the queue.

To remove jobs from the queue

Note:Unless you log in as the root user, you can remove only your

own jobs.

Note:On a system running Solaris 8, use the cancel command to

remove jobs from the queue.

cancel <printername> <job ID>

For example, to remove job number your ES3640e MFP named

cancel print_Server 123

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123 from the Print queue of

print_Server, type:

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4-58 Using Fiery Downloader or Fiery WebDownloader

Chapter 4: Downloading Files and Fonts

Fiery Downloader and Fiery WebDownloader allow you to send PostScript (PS), Encapsulated PostScript (EPS), Tagged Image File Format (TIFF), and Portable Document Format (PDF) files directly to the ES3640e MFP without using the application in which they were created. Fiery Downloader also allows you to manage printer fonts on the ES3640e MFP.

You can use Fiery Downloader or Fiery WebDownloader from a remote workstation. Fiery Downloader and Fiery WebDownloader require a network connection. For information on installing and configuring Fiery Downloader and Fiery Web Downloader on supported networking protocols, see the User Software

Installation Guide.

Note:The Windows and Mac OS version of Fiery Downloader and

Fiery Web Downloader are fundamentally the same; differences are noted in this section. Where both windows and Mac dialog boxes are illustrated, the Windows version comes first, followed by the Mac OS version.

You can also download files and fonts by using the Import feature in Command WorkStation. For more information, see the Job

Management Guide Chapter 2.

Using Fiery Downloader or Fiery WebDownloader

You can use Fiery Downloader or Fiery WebDownloader to do the following:

• Check the status of the ES3640e MFP.

Note:This function is not available using Fiery WebDownloader,

but it is available through the EFI Fiery WebStatus.

• Print PostScript, EPS, TIFF, and PDF files to the ES3640e MFP.

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4-59 Using Fiery Downloader or Fiery WebDownloader

• Manage the printer fonts stored on the ES3640e MFP hard disk

(this feature requires that the Direct connection be published on the ES3640e MFP).

Note:Fiery Downloader and Fiery WebDownloader are designed

specifically for the ES3640e MFP; you cannot use them with any other printer.

To view information with Fiery Downloader

1. Double-click the Fiery Downloader icon or choose Fiery Downloader from the Start > Programs menu.

2. Select the ES3640e MFP in the Chooser window and click OK (Windows) or Connect (Mac OS).

3. The Fiery Downloader Status window appears, displaying the Fiery Downloader toolbar, menus, and status bar.

Displays server status and user and document name of the job currently printing

Displays server status and user and document name of the job currently processing

Dynamically displays the progress of the job

Displays the amount of available disk space

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4-60 Downloading Files and Fonts

Displays server status and user and document name of the job currently printing

Displays server status and user and document name of the job currently processing

Dynamically displays the progress of the job

Displays the amount of available disk space

Buttons for some menu functions appear in the toolbar at the top of the window.

Open Click to connect to a different

ES3640e MFP.

Download Click to download a file or font to the

ES3640e MFP.

Status If you are viewing the Font List, click to

display the status window for the current ES3640e MFP.

Font List If you are viewing the status window, click

to display a list of printer fonts on the ES3640e MFP hard disk.

About Fiery Downloader (Windows only)

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Click to view version information about Fiery Downloader.

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4-61 Using Fiery Downloader or Fiery WebDownloader

5. To select a different Fiery, choose Open from the File menu or

6. Select the ES3640e MFP in the dialog box that appears and click

7. To close the status window, choose Close from the File menu. To

To view font information in the window, click the Font List button or choose Font List from the File menu.

click the Open button.

OK (Windows) or Connect (Mac OS).

quit Fiery Downloader, choose Exit (Windows) or Quit (Mac OS) from the File menu.

Downloading files and printer fonts

You can download a variety of file types, as well as fonts, to the ES3640e MFP. You can specify a limited number of print option settings for the files you download.

To download a file or font with Fiery Downloader

1. Use your application to generate a file.

You can save a PostScript or PDF file by selecting the appropriate option in the application’s Print dialog box. With some applications, you can also save EPS and TIFF files.

If you experience problems printing EPS files with Fiery Downloader, you can print the file directly from the application in which you created it.

2. Start Fiery Downloader.

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4-62 Downloading Files and Fonts

3. Choose Download from the File menu or click the Download

4. Choose the file type to display from the Files of type (Windows) or

button.

Show (Mac OS) menu.

All Known Formats lists all files in formats supported by Fiery Downloader.

You can download files and fonts in the same batch. If the fonts are used by files in the same batch, the fonts download first.

5. Choose the Connection Type (Windows) or Queue (Mac OS) to which you will download the files.

The options available to you in this menu depend on the setup at your site. The potential selections are Print Queue (Windows) or Print (Mac OS), Hold Queue (Windows) or Hold (Mac OS), and Direct Connection (Windows) or Direct (Mac OS). If your administrator has not enabled one or more of these connections, you cannot select it.

You cannot print PDF or TIFF files with the Direct connection. If you choose the Direct connection, the job is spooled to the Print queue and then printed. If the Print queue is not enabled, the job is spooled to the Hold queue and must be released for printing by the operator.

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4-63 Using Fiery Downloader or Fiery WebDownloader

Note:

(make sure the Direct connection is published on the Fiery). If you do not have access to the Direct connection, you must embed any special fonts used by the file in the file when you generate it.

6. Select the file name and click Add File(s) (Windows) or Add (Mac OS).

The File name field (Windows) displays the name of the selected file before you click Add.

You can navigate to different drives and directories to select files to download. Click Add All (Mac OS) to add all files in a folder.

To select multiple sequential files (Windows), select the first file and then Shift-click the last file. Control-click to select multiple non-sequential files.

If you change your mind about a file, select the file name in the Files to Download list and click Remove File(s) (Windows) or Remove (Mac OS).

Click Remove All (Mac OS) to remove all files from the Files to Download list.

7. To change the attributes of a file to be downloaded, select it and click Options.

To download fonts, you must use the Direct connection

PostScript Options dialog box (Windows)

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PDF Options dialog box (Windows)

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4-64 Downloading Files and Fonts

PostScript Options dialog box (Mac OS)

8. Specify the following information in the dialog box and click OK.

The options you set apply only to the selected file. You can set different options, or leave the default settings, for each file.

Copies—Enter the number of copies.

Brightness (PostScript and EPS files only)—Change the Brightness

setting if a file appears to be too dark or too light. Choose 85% for a substantially lighter image, 115% for a substantially darker image, or one of the options in between.

Some applications, including Adobe Photoshop, provide transfer functions that allow you to specify density settings for an image. If the file you are printing includes transfer functions, the Fiery Downloader Brightness option has no effect. For more information on using transfer functions, see the documentation for your application.

‘showpage’ after EPS files (Windows) or ‘showpage’ (Mac OS)

(PostScript and EPS files only)—In most cases, you do not need to use this option. Select the ‘showpage’ option only if an EPS file fails to print without it. This option adds a ‘showpage’ PostScript language command at the end of the print job. Some applications omit this necessary PostScript language command when they generate EPS files. Select this option when printing EPS files generated by these applications. If you select this option unnecessarily, extra blank pages might print.

If you experience problems printing EPS files with Fiery Downloader, you can print the file directly from the application in which you created it.

PDF Options dialog box (Mac OS)

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4-65 Using Fiery Downloader or Fiery WebDownloader

Page range

print.

9. Click Download File(s) (Windows) or Download (Mac OS).

10. To cancel downloading, press Escape (Windows) or Command-. (Mac OS).

To create a font backup

1. Start Fiery Downloader.

2. Choose Back up fonts from the File menu.

3. Browse to the location in which to save the fonts.

(PDF files only)—Specify the page range you want to

You can create a new directory by clicking Create (Windows) or New Folder (Mac).

4. Click OK.

The font backup file is saved.

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4-66 Downloading Files and Fonts

To restore fonts

1. Start Fiery Downloader.

2. Choose Restore fonts from the File menu.

3. Open the font backup file from the saved location, and click OK (Windows) or Select this folder (Mac).

This will replace all the user fonts on the ES3640e MFP.

To Download files or fonts using Fiery WebDownloader

1. Create a PostScript, EPS, TIFF, or PDF file.

2. Specify the appropriate print options, and include (embed) any necessary fonts that are not resident on the ES3640e MFP. For a list of fonts resident on the ES3640e MFP, see Appendix B.

3. Start Fiery WebTools and click Fiery WebDownloader. For more information on accessing Fiery WebTools, see page 8-106.

4. Select the print connection and the file you want to download.

Managing printer fonts

The ES3640e MFP includes 136 PostScript fonts; for a complete list, see Appendix B. In addition, two Adobe Multiple Master fonts are included and used for font substitution in PDF files.

Before downloading a file that uses fonts not resident on the ES3640e MFP, you must download the fonts (unless the fonts are embedded in the file). To see what fonts are resident on the ES3640e MFP, choose Font List from the File menu or click the Font List button (see page 4-69).

You can download fonts only via the Direct connection. If you do not have access to the Direct connection, you must embed any special fonts used by the file when you generate it.

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4-67 Using Fiery Downloader or Fiery WebDownloader

The screen fonts that correspond to the printer fonts installed on the ES3640e MFP are not automatically installed on your Windows system.

Note:Fiery Downloader cannot download TrueType fonts. If you

use TrueType fonts in Windows, convert them to Adobe Type 1 before printing. To convert to Adobe Type 1 fonts for Windows 98/ Me, click the Fonts tab in the Adobe PS printer driver and set up the Font Substitution Table. For Windows NT 4.0/2000/XP/ Server2003, click the Postscript tab of the Fiery Document defaults dialog box and select TrueTyp e Fo nt Setting > Download as Softfont.

Note:You cannot use Fiery Downloader to download TrueType

fonts.

Note:You can change font settings in the printer driver to suit

your printing needs. For more information, see the printer driver help menu.

Printer fonts and Mac OS screen fonts

Like all PostScript fonts, the fonts included with the ES3640e MFP come in two forms: printer fonts and screen fonts. Install the screen fonts included with the ES3640e MFP user software on your Mac OS computer. If you are using these fonts in documents you print on a LaserWriter, they are probably already installed. If not, you must install them. For more information, see the User

Software Installation Guide.

Occasionally, you may want to use Adobe Type 1 (Windows) or PostScript (Mac OS) fonts that are not included with the ES3640e MFP. If so, you must install both the screen fonts and the printer fonts on your computer. To do this, follow the instructions from the font manufacturer.

Downloading printer fonts to the ES3640e MFP

In general, each time you print from within a Mac OS application,

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4-68 Downloading Files and Fonts

the application automatically downloads any fonts used in your document that are not already installed on the ES3640e MFP, as long as the printer fonts are installed in your System Folder. These fonts remain in the ES3640e MFP only until your document has printed. If you print the same document again, your application must download the fonts again.

If you regularly use one or more fonts from Windows or Mac OS applications that are not already installed in the ES3640e MFP, you can save time by downloading them to the ES3640e MFP hard disk with Fiery Downloader. Fonts you download to the ES3640e MFP hard disk remain installed until you remove them using Fiery Downloader, no matter how many times the ES3640e MFP is turned off and on. Consider downloading fonts you use on a regular basis to the hard disk.

Before you download PostScript, TIFF, or EPS files with Fiery Downloader, make sure all fonts included in your file are installed on the ES3640e MFP or embedded in your file; otherwise, the text in these fonts will not print correctly or may not print at all. For PDF files, font substitution occurs automatically for fonts not installed on the ES3640e MFP. Two multiple master fonts (a serif font and a sans serif font) stored on the ES3640e MFP are used exclusively for substitution with PDF files.

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4-69 Using Fiery Downloader or Fiery WebDownloader

To view font information, update, print, and delete fonts

• Choose Font List from the File menu, or click the Font List button.

Note:

the Font List or perform any of the tasks described in this procedure. For information on how to publish the Direct connection, see Chapter 3 of the Configuration Guide or consult your administrator.

The Font List window includes Update, Print, and Delete buttons. The printer fonts included with the Fiery (resident fonts) are locked. Locked fonts appear with a Lock icon next to the name and cannot be deleted.

Click to print the Font List to the Print queue

Click to update the information in the Font List window

Lock icon

If the Direct connection is not published, you cannot view

Select a font and click

here to delete it

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5-70 About variable data printing

Chapter 5: Printing Variable Data Documents

This chapter describes the variable data printing features supported by the ES3640e MFP, including:

• Background information about variable data printing

• Printing variable data documents using FreeForm

™

About variable data printing

Variable data printing is typically used for direct-mail advertising or other targeted mailings. It involves combining a set of master elements that are common across copies of a document with a set of variable elements that change from copy to copy. An example is a brochure that greets customers by name and may include other personal information about the customer obtained from a marketing database. Background elements, illustrations, and text blocks that do not change across copies of the brochure comprise the master elements. The customer’s name and other customer-specific information comprise the variable elements.

The ES3640e MFP supports the following method of variable data printing:

• The FreeForm feature allows you to use print options to define

and store master-element documents—called FreeForm masters—on the ES3640e MFP. You can send a variable-element job to the ES3640e MFP with instructions to combine the job with a particular FreeForm master.

You cannot use the following print options and settings when printing variable data:

• Combine Separations to On

• Optimize PowerPoint to On

For more information, see Appendix A.

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5-71 Printing variable data documents with FreeForm

Printing variable data documents with FreeForm

In FreeForm variable data printing, you can use print options to define master documents and assign them to variable data jobs sent to the ES3640e MFP.

How FreeForm works

The basic premise of FreeForm variable data printing is that the master-element data for the job can be sent to the ES3640e MFP and rasterized separately from the variable-element data. The master-element data is stored on the ES3640e MFP in rasterized form as a FreeForm master, and can be used as often as needed with multiple sets of variable-element data. Because the FreeForm master job is preRIPped and stored on the ES3640e MFP, the only RIP time required for variable data print jobs is the time needed to RIP the variable-element data. You can use FreeForm masters for any fixed-element data you might combine with different data from day to day. For example, a letterhead template can be stored as a FreeForm master and used repeatedly as the background for different letter content (the variable-element data).

FreeForm allows you to create the master and variable documents using any application. You can create the two documents using different applications or computer platforms. To create the master document, you can use a page layout or graphics application. To create the variable document, you can use a word processing application that has a mail merge feature, a page layout application that supports scripting, or a database application.

FreeForm functions are controlled with two print options: Create Master and Use Master. You can set these options in the printer driver when you send a job, or instruct the operator to set them with job overrides from the job management tools. You can also use Command WorkStation/Command WorkStation LE to monitor and manage all the FreeForm masters stored on the Fiery. For more information, see Chapter 3 of the Job Management Guide.

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Space for variable elements

Unchanging master elements

5-72 Printing Variable Data Documents

Creating the master document

Before you can use FreeForm, you must create a master document and a variable document. This includes creating the layout for the combined document, as well as the elements themselves. In a page layout or graphics program, you arrange the master elements (text and graphics that do not change) on one or more pages, leaving space for the variable elements.

Master document

When you have finalized the design of the master document, print it to the ES3640e MFP and specify that a FreeForm master be created from the job (see page 5-78).

Although the ES3640e MFP can store up to 100 FreeForm masters, the printer driver interface and Fiery Spooler allow you to select numbers 1 through 15 only. To create a FreeForm master

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5-73 Printing variable data documents with FreeForm

with a number greater than 15, the operator must set the Create Master and Use Master options and RIP the job from Command WorkStation/Command WorkStation LE.

Creating the variable document

You can create the variable document with a word processing application that provides a mail merge function, a database application, or a page layout application that supports scripting. In all cases, information is taken from a list or database and merged into an existing document that is set up to accept the information. Each application has different controls for this function; for detailed instructions, see the application documentation. Before the variable elements can be added to the master document, they must be formatted to conform to the layout of the master document. To do this, you create a document with the correct formatting, and then add the variable information in the appropriate places.

For efficient variable data printing, create a variable document that has significantly more pages than its corresponding FreeForm master.

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Variable element

5-74 Printing Variable Data Documents

Variable document

When you have created a variable document, print it to the ES3640e MFP and specify that it be combined with the corresponding FreeForm master (see page 5-78).

Combining the FreeForm master with the variable document

When you print a variable document to the ES3640e MFP, you specify the FreeForm master created from your master document with the Use Master print option. The ES3640e MFP combines the raster data of the variable document with the already RIPped FreeForm master, creating a new raster data file. The merged raster file can be soft-proofed (before it is printed) in the thumbnail windows of the job management tools.

For more information about soft-proofing and the thumbnail windows of the job management tools, see Chapter 4 of the Job

Management Guide.

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5-75 Printing variable data documents with FreeForm

Combined document

A master document can include more than one page. When you print a variable document and specify a FreeForm master that contains multiple pages, the variable pages are combined with the master pages in a cyclical fashion. The following example illustrates how a variable document combines with a two-page master document.

Pages 1 and 2 of the variable document are combined with Pages 1 and 2, respectively, of the master document. The cycle of master pages then starts over, and Pages 3 and 4 of the variable document are combined respectively with Pages 1 and 2, again, of the master document. This pattern continues for each subsequent set of pages in the variable document.

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Multiple-page master document

Variable document

Combined document

Using FreeForm

This section provides some suggestions to help you print variable data jobs correctly.

• Consult your administrator or operator on how FreeForm master

numbers are assigned at your site.

If FreeForm printing is used by a large number of users at your site, FreeForm master numbers, or ranges of numbers, can be assigned to specific users or groups. Users can select only numbers 1 through 15 as print option settings. The operator can override FreeForm master numbers and reassign them to numbers greater than 15 from Command WorkStation/

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5-77 Printing variable data documents with FreeForm

Command WorkStation LE. You may want the operator to assign all FreeForm master numbers to avoid potential conflicts in the use of FreeForm master numbers.

• Use the Job Notes and Instructions fields to communicate

instructions about your job to the operator.

If you want to create or use a FreeForm master number greater than 15, these fields can be used to tell the operator to override the appropriate job setting (Create Master or Use Master) and RIP the job from Command WorkStation/Command WorkStation LE.

• Give your jobs unique and descriptive names.

Both you and the operator must be able to easily identify your jobs if there are many jobs in the queues, the FreeForm master numbers are reassigned, or you want to refer to another job in the Job Notes or Instructions fields.

• For restrictions on print option settings when using FreeForm,

see Appendix A.

The following settings for the master document and variable document must match:

Color Mode (Mac OS) or Print Mode (Windows)

Combine Separations

2 Sided Printing

Orientation

Page Size

Punch Option

Stapler Mode

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5-78 Printing Variable Data Documents

Note:

document and variable-elements document do not match, the job prints using the 2 Sided Printing setting for the variable-elements document.

To print variable data documents

1. Create a master document.

The following example shows one page of a master document for a tri-fold brochure that was created with a page layout application.

If the 2 Sided Printing settings for the master-elements

2. Print the master document to the Fiery with the Create Master print option set to one of the FreeForm Master numbers (1 through 15).

Or, set the Create Master option to None and instruct the operator to use overrides to create a FreeForm master from this job.

3. Create the variable document.

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5-79 Printing variable data documents with FreeForm

You can create the variable document using a different file, a different application, or a different computer platform than was used to create the master document, but some print options must be the same (for details, see page 5-77).

The following example shows one page of the variable document for the tri-fold brochure. The data in this document can be as simple as a name and address, or as complex as multiple, full-color graphics and photographic elements.

4. Print the variable document to the ES3640e MFP with the Use Master print option set to the appropriate FreeForm master number.

The FreeForm master number may be one you set when you sent the master document, or one that was assigned by the operator.

FreeForm master numbers can be overridden from the job management tools. Check with the operator to make sure that the FreeForm master number you specify is the correct one for the FreeForm master you want to use.

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5-80 Printing Variable Data Documents

If you want to check the job before it prints, instruct the operator to RIP and Hold the job so you can preview it from the job management tools.

The following example shows the FreeForm master and variable document combined. The variable data is overlaid on the master document.

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5-81 Printing variable data documents with FreeForm

Previewing master documents in the Windows printer driver

Once a master document is created, you can preview it from the Windows printer driver. This feature makes it convenient to select a master document you need when you perform FreeForm printing.

To preview master documents in the Windows printer driver

1. Choose Print in your application.

2. Select the ES3640e MFP as your printer and click Properties.

3. Click the Fiery Printing tab.

4. Click and open the FreeForm print option bar.

FreeForm print option bar

5. Click Update to retrieve the list of FreeForm master names from the ES3640e MFP.

The FreeForm master numbers and names appear in the Create Master and Use Master options.

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Note:

retrieve the list of FreeForm master names. For how to enable this feature, see Chapter 1 of the User Software Installation Guide.

6. Select the master document you want to preview from the Use Master option and click Preview Master.

The FreeForm Master - Preview window appears.

The Two-Way Communication feature must be enabled to

7. Click Close.

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6-83 Fiery Scan components

Chapter 6: Scanning

With Fiery Scan, you can scan documents or images from the ES3640e MFP glass or through the ES3640e MFP’s automatic document feeder (ADF) and send the scanned images to various locations. With Fiery Remote Scan, you can display the scan in a host application, such as Photoshop, or send the scan to a specific destination. You can also use WebScan

The following requirements and constraints apply:

• Fiery Scan and Fiery Remote Scan cannot be used over the

parallel port; they require a network connection. For information on supported networking protocols, see the User Software

Installation Guide.

• Fiery Remote Scan, a component of Fiery Scan, must be

installed on remote workstations as described in the User

Software Installation Guide.

• Photoshop RGB Setup should use EFIRGB.ICC settings. For

information on loading this file, see the User Software

Installation Guide.

™

to retrieve a scan.

Fiery Scan components

Fiery Scan consists of the following software components and features:

• Fiery Scan server module—allows you to access the Scan

Module from the ES3640e MFP control panel for initiating scans and sending scan images to specific destinations.

• Fiery Remote Scan—allows you to send scanned images through

the network from remote workstations. This application also allows you to retrieve scan jobs in a Fiery mailbox and send them through the network from remote workstations.

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6-84 Scanning

• Fiery Remote Scan TWAIN plug-in—allows you to retrieve

scanned images directly into a TWAIN-compatible host application.

• Fiery WebScan—allows you to retrieve scan jobs from a Fiery

mailbox retrieval through Fiery WebTools.

Using Fiery Remote Scan from remote workstations

With the Fiery Remote Scan module, you can retrieve scan files from remote workstations. You can open a scanned job directly into TWAIN-supported host applications or send the scanned job to a particular destination.

Retrieving scans using Fiery Remote Scan

When you use Fiery Remote Scan, you can upload a scanned job into a TWAIN-supported host application; send it to the Hold queue, remote workstation disk drives, or FTP server; or send it via e-mail.

Note:Fiery Remote Scan for Windows and Mac OS versions are

similar. The following procedures use Windows illustrations. Adobe Photoshop is used as a TWAIN-supported host application.

To retrieve scanned jobs into Photoshop with the Fiery Remote Scan application or the Fiery TWAIN plug-in module

1. Start the Fiery Remote Scan application, or in Adobe Photoshop, choose Import from the File menu and click Fiery Remote Scan 5.

2. Verify that the ES3640e MFP is selected as a scanning device.

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6-85 Using Fiery Remote Scan from remote workstations

3. If the ES3640e MFP is not selected, click Choose Device to select the ES3640e MFP as your scanning device.

For information on how to configure communication with and select the ES3640e MFP, see Chapter 1 of the User Software

Installation Guide.

4. In the Mailbox field, enter the number of the Mailbox in which your scan file is located.

All scan files for that mailbox are listed.

Note:If no scan files appear, click Refresh.

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6-86 Scanning

5. Select the job by clicking it.

6. Select Send (Fiery Remote Scan Application) or Acquire (Fiery

To open all pages of a scan, select All; to open a specific page, select Page and enter the number in the Page field.

Remote Scan TWAIN Plug-in module).

If you choose Acquire, the scan file will automatically open in the host application, where you can view and edit the scanned file. If you choose Send, you will send the scan file to a specific destination. For more information, see “Sending the scan job to a

specific destination” on page 6-86.

To delete a scanned job from the Fiery, select the job and click Delete.

Sending the scan job to a specific destination

When you send a scan, you can select the Fiery Hold Queue, Save to Disk, Email, and/or FTP. Fiery Remote Scan allows you to send your scan job to more than one destination at a time. For example, you can select Fiery Hold Queue and Scan to Disk to send your scan job to the Fiery Hold queue and a hard disk to which you have access on the network.

To send a scan job to the Fiery Hold queue

When you send a scan file to the Hold queue, the Fiery automatically stores the file on its hard disk. This allows you to manipulate the file using Command WorkStation/Command WorkStation LE. For information about using Command WorkStation/Command WorkStation LE, see the

Job Management Guide.

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1. After selecting the scan file to send, click Send at the bottom of the Fiery Remote Scan window.

The Send dialog box appears.

2. Select Fiery Hold Queue to send the job to the Hold queue.

3. Click Send.

Now you can find your scan file in the Hold Queue from the job management tools.

To send a scan job to a disk drive

When you select Scan to Disk, you can send a scan file to any hard disk you can access from your workstation. This allows you to place the scan file on another workstation, for example, to edit with Adobe Photoshop.

1. After selecting the scan file to send, click Send at the bottom of the Fiery Remote Scan window.

The Send dialog box appears.

2. Select Save to Disk.

3. Select a file format from File Format and click Save As.

4. Select the drive location, enter a file name, and click Save.

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5. Click Send.

To send a scan job via E-mail

When you send a scan file via e-mail, you can send the scan file as either an attachment or a URL. If you send an attachment that exceeds the maximum scan file size specified, the scan file is automatically sent as a URL.

1. After selecting the scan file to send, click Send at the bottom of the Fiery Remote Scan window.

The Send dialog box appears.

2. Select Email and click Edit Email.

The Email message window appears.

3. Enter an e-mail address in the To: field, or browse the list of e-mail addresses in the Address Book by clicking To:, Cc:, or Bcc:.

You can also enter a Subject line and body text.

4. Click OK.

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5. Indicate whether you want to send the file as an attachment or a URL, and choose a File Format.

Note:

Note:If you open a TIFF 6.0 format file, use an application that

supports this format. Scan jobs with multiple pages are not supported on some applications using TIFF 6.0. For more information, see your application’s documentation.

6. Click Send.

To send a scan job to a FTP server

By selecting FTP, you can make your scan file available to those who have access to an FTP server. You need the FTP server information to access this feature.

1. After selecting the scan file to send, click Send at the bottom of the Fiery Remote Scan window.

The Send dialog box appears.

2. Select FTP and click Edit FTP.

The FTP Destination dialog box appears.

Scanned TIFF files are in TIFF 6.0 format.

3. Enter the appropriate settings and click OK.

If a proxy server is enabled, select Proxy Enable and enter the information for the proxy server.

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4. Choose a File Format.

Note:

Note:If you open a TIFF 6.0 format file, use an application that

supports this format. Scan jobs with multiple pages are not supported on some applications using TIFF 6.0. For more information, see your application’s documentation.

5. Click Send.

Retrieving scans using Fiery WebScan

Using Fiery WebScan, you can retrieve scan jobs in the Fiery Mailboxes to your remote workstation.

To Retrieve scan jobs using Fiery WebScan

1. Click WebScan in the Fiery WebTools menu on the home page.

The WebScan window appears.

Scanned TIFF files are in TIFF 6.0 format.

2. In the Mailbox field, enter the number of the Mailbox in which your scan file is located.

3. Click Refresh.

All scan files in the Mailbox are displayed.

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WebScan lists the following information about each scanned job: File name, Date, Pages, File Size, Page Size, Resolution X, and Resolution Y.

4. Select the file you want to open.

5. Choose PDF, TIFF, or JPEG from the File Format menu.

Note:

Note:If you open a TIFF 6.0 format file, use an application that

supports this format. Scan jobs with multiple pages are not supported on some applications using TIFF 6.0. For more information, see your application’s documentation.

6. If you want to open all pages of the scan click All. If you want to open a specific page, specify the Page number.

You can specify the pages you want to retrieve from your job if you choose JPEG from the File Format menu.

7. Click Save As.

Note:

to indicate whether you want to open the file from its current location or save the file to disk.

Scanned TIFF files are in TIFF 6.0 format.

Depending on the browser you are using, you may be asked

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To delete a scanned image from the Fiery Mailbox, select the scan job that you want to delete from the WebScan window and click Delete.

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Chapter 7: Using EFI Hot Folders

This chapter describes how to use the EFI Hot Folders application to store and reuse frequently used print options when printing PostScript and PDF files on the ES3640e MFP.

Overview of Hot Folders

A Hot Folder is a special folder to which you can assign a group of print options. To print a document, drag and drop the document file onto the Hot Folder. The Hot Folder application routes the job to a corresponding print queue using the print options associated with that Hot Folder.

Note:After printing original data, you may notice additional

numbers at the end of the original file name.

You can create as many Hot Folders as you want on your computer. You can also share Hot Folders with other users on the network by creating shortcuts to the folders from remote computers.

To begin working with Hot Folders, create one or more Hot Folders, assigning print options and a print queue to each (see “Creating and deleting Hot Folders” on page 7-95). You can then print jobs by dragging and dropping the document files onto the corresponding Hot Folders. You can also print a job by printing the document file from the source application, with the appropriate Hot Folder specified as the print destination. The Hot Folder Control Panel allows you to manage your Hot Folders and monitor the status of jobs sent to the folders (see “Using the

Hot Folder Control Panel” on page 7-94).

File format restrictions

The Hot Folder application supports the printing of PostScript and PDF jobs. However, if you specify print options that differ from and override the printer default options, or specify imposition options,

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the ES3640e MFP may offer only restricted file format support. These restrictions vary, depending on the ES3640e MFP associated with the Hot Folder.

File format Print option override Imposition

PostScript Fully supported Fully supported (with

PS-to-PDF conversion)

PDF Partially supported Fully supported

The ES3640e MFP offers full support for PostScript and PDF jobs if you assign only printer default options to a Hot Folder.

For information on setting print options, see Appendix A.

Using the Hot Folder Control Panel

The Hot Folder application continuously monitors the Hot Folders on your computer for new jobs. This activity occurs in the background; you do not have to start the Hot Folder application for the monitoring to occur.

To display the Hot Folder Control Panel, start the Hot Folder application. The Hot Folder Control Panel allows you to create and manage all your folders. You can also use the Control Panel to monitor the status of jobs sent to your folders.

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The Hot Folder Control Panel displays the name of each Hot Folder currently defined on your computer, the name of the server associated with each Hot Folder, and the directory path to the Hot Folder.

To start the Hot Folder application and display the Control Panel

• Click Start, choose Programs, and then choose Hot Folder, or, if you have created a shortcut to the application, double-click the shortcut on your computer desktop.

You can also display the Hot Folder Control Panel by right-clicking the Hot Folder icon in the Status area of the Windows taskbar and choosing Open Control Panel from the menu that appears, or by opening the Windows system Control Panel and double-clicking the icon for EFI Hot Folders.

Creating and deleting Hot Folders

Each Hot Folder you create resides on your hard disk and contains all the files and subfolders corresponding to information about your jobs. You can print jobs by dragging and dropping them onto

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this folder.

To delete a Hot Folder from your computer, you must disable and remove it from the Hot Folder Control Panel.

To add and configure the connection and print queue for a new Hot Folder

1. Click Add in the Hot Folder Control Panel.

2. The Add folder dialog box appears.

3. Select an existing folder or navigate to the location where you want to create a new folder and enter the folder name.

4. Click OK.

The Folder properties dialog box for the Hot Folder appears.

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Note:

• The System Folder of your computer

• The Desktop Folder of your computer

• Folders located on a root directory (for example, C:\)

• Folders located on network drives, such as a common file server

5. In the Server field, click Select.

The Select Server dialog box appears.

6. To configure the connection to the ES3640e MFP server in a local subnet, click the AutoSearch tab.

7. Only servers that support Hot Folders appear in the Available Servers area.

8. To add a server from the local subnet, select it and click OK.

Do not use the following folder types as Hot Folders:

(unless the Hot Folder application is installed and running locally on the file server).

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To manually configure the connection to the ES3640e MFP, click the Manual tab, enter the IP address or DNS name of the ES3640e MFP, and click OK.

9. In the Logical Printer field, choose the print queue for the Hot Folder.

10. In the Properties dialog box, specify properties and settings for the new Hot Folder.

For more details on job and imposition settings, see “Customizing

Hot Folder settings” on page 7-102.

11. Click OK.

The new Hot Folder is ready for use. The folder name appears in the list in the Hot Folder Control Panel.

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To delete a Hot Folder from your computer

1. In the Hot Folder Control Panel, select the folder you want to remove.

Make a note of the folder’s directory path.

2. If the folder is not already disabled, click Disable.

You must disable a folder before you can remove it.

3. Click Remove.

The folder is removed from the Control Panel.

4. Click OK to close the Hot Folder Control Panel.

5. Locate the Hot Folder on your computer, and make sure the folder does not contain any archived jobs you want to retain.

For information about using the subfolders to store archived jobs, see “Customizing Hot Folder settings” on page 7-102.

6. Delete the folder by dragging it to the Recycle Bin or choosing Delete from the File menu.

Enabling and disabling Hot Folders

By default, the Hot Folder application continuously monitors all your folders for new jobs. You can choose to disable a folder to prevent it from being monitored. Any jobs you send to a disabled folder remain unrecognized by the Hot Folder application until you enable the folder again.

To toggle the activity state of a folder

• In the Hot Folder Control Panel, select the folder you want and click Enable or Disable. or

• Right-click the Hot folder you want on the desktop. Choose EFI HotFolders > Disable HotFolder or EFI HotFolders > Enable HotFolder from the menu that appears. or

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• Right-click the Hot Folder you want and choose Properties from the menu that appears. Click the EFI Hot Folder tab and select Enable Hot Folder or Disable Hot Folder.

Enabled folders are marked with a green state in the Control Panel; disabled folders are marked with a red state.

Setting Hot Folder preferences

You can specify several preference settings for the Hot Folder application, including the unit of measurement used for imposition settings, and the default folder location for temporary files and imposition templates.

To set preferences for the Hot Folder application on your computer

1. Click Preferences in the Hot Folders Control Panel.

The Preferences dialog box appears.

2. To specify the default unit of measurement, choose an option from the Units menu.

The default unit of measurement is used for several imposition settings.

3. To specify a folder location for temporary files created by the Hot Folders application while processing jobs, click Browse, select the folder you want, and then click OK.

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