Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki assumes
no responsibility for the results of errors beyond its control. Oki also cannot guarantee that changes in software and equipment
made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of
software products manufactured by other companies does not necessarily constitute endorsement by Oki.
While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty
of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.
The most up-to-date drivers and manuals are available from the Oki web site:
This publication is protected by copyright, and all rights are reserved. No part of it may be reproduced or transmitted in any form
or by any means for any purpose without express prior written consent from Electronics for Imaging, Inc. Information in this
document is subject to change without notice and does not represent a commitment on the part of Electronics for Imaging, Inc.
or Oki Data Americas, Inc..
This publication is provided in conjunction with an Oki Data Americas, Inc. product (the “Product”) which contains EFI software
(the “Software”). The Software is furnished under license and may only be used or copied in accordance with the terms of the
Software license set forth below.
Auto-Count, ColorCal, ColorWise, Command WorkStation, EDOX, EFI, Fiery, the Fiery logo, MicroPress, Printcafe, PrinterSite,
Prograph, Proteus, and Spot-On are registered trademarks of Electronics for Imaging, Inc., in the U.S. Patent and Trademark
Office and/or certain other foreign jurisdictions. Bestcolor is a registered trademark of Best GmbH in the U.S. Patent and
Trademark Office.
AutoCal, Digital StoreFront, DocStream, Fiery Link, FreeForm, Hagen, Intelligent Device Management, Logic, OneFlow, PrintFlow,
PrintMe, PrintSmith Site, PrintSmith, PSI Flexo, PSI, SendMe, Splash, VisualCal, the EFI logo, Essential to Print are trademarks
of Electronics for Imaging, Inc. Best, the Best logo, Colorproof, PhotoXposure, Remoteproof, and Screenproof are trademarks of
Best GmbH. Oki and Oki Data Americas, Inc. are trademarks of Oki Data Corp. Ltd.
ES3640e MFP EFI Printing Guide - 2
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3Copyright
All other terms and product names may be trademarks or registered trademarks of their respective owners, and are hereby
acknowledged.
Legal Notices
APPLE COMPUTER, INC. (“APPLE”) MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT
LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,
REGARDING THE APPLE SOFTWARE. APPLE DOES NOT WARRANT, GUARANTEE, OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE APPLE SOFTWARE IN TERMS OF ITS CORRECTNESS,
ACCURACY, RELIABILITY, CURRENTNESS, OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND
PERFORMANCE OF THE APPLE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT
PERMITTED BY SOME STATES. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.
IN NO EVENT WILL APPLE, ITS DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS BE LIABLE TO YOU FOR ANY CONSEQUENTIAL,
INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION,
LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE APPLE SOFTWARE
EVEN IF APPLE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES DO NOT ALLOW THE
EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT
APPLY TO YOU. Apple’s liability to you for actual damages from any cause whatsoever, and regardless of the form of the action
(whether in contract, tort [including negligence], product liability or otherwise), will be limited to $50.
Pantone, Inc. is the copyright owner of color data and/or software which are licensed to Electronics for Imaging, Inc.,þto distribute
for use only in combination with the products, or software of Electronics for Imaging, Inc. PANTONE Color Data and/or Software
shall not be copied onto another disk or into memory except as part of the delivery of the Electronics for Imaging, Inc., products
or software.
This product includes software developed by the Apache Software Foundation (http://www.apache.org/).
FCC Information
WARNING: FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by
the manufacturer could void the user’s authority to operate this equipment.
Class B Declaration of Conformity
This equipment has been tested and found to comply with the limits for a class B digital device, pursuant to Part 15 of the FCC
rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This
equipment generates, uses and can radiate radio frequency energy and if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not
occur in a particular installation.
If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
Consult the dealer or an experienced radio/TV technician for help.
In order to maintain compliance with FCC regulations, shielded cables must be used with this equipment. Operation with nonapproved equipment or unshielded cables is likely to result in interference to radio and TV reception. The user is cautioned that
changes and modifications made to the equipment without the approval of manufacturer could void the user’s authority to operate
this equipment.
ES3640e MFP EFI Printing Guide - 3
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4Copyright
Industry Canada Class B Notice
This Class B digital apparatus complies with Canadian ICES-003.
Avis de Conformation Classe B de l’Industrie Canada
Cet appareil numérique de la Classe B est conforme à la norme NMB-003 du Canada.
RFI Compliance Notice
This equipment has been tested concerning compliance with the relevant RFI protection requirements both individually and on
system level (to simulate normal operation conditions). However, it is possible that these RFI Requirements are not met under
certain unfavorable conditions in other installations. It is the user who is responsible for compliance of his particular installation.
Dieses Gerät wurde sowohl einzeln als auch in einer Anlage, die einen normalen Anwendungsfall nachbildet, auf die Einhaltung
der Funkentstörbestimmungen geprüft. Es ist jedoch möglich, dass die Funkentstörbestimmungen unter ungünstigen Umständen
bei anderen Gerätekombinationen nicht eingehalten werden. Für die Einhaltung der Funkentstörbestimmungen einer gesamten
Anlage, in der dieses Gerät betrieben wird, ist der Betreiber verantwortlich.
Compliance with applicable regulations depends on the use of shielded cables. It is the user who is responsible for procuring the
appropriate cables.
Die Einhaltung zutreffender Bestimmungen hängt davon ab, dass geschirmte Ausführungen benützt werden. Für die Beschaffung
richtiger Ausführungen ist der Betreiber verantwortlich.
Software License Agreement
YOU SHOULD CAREFULLY READ THE FOLLOWING TERMS AND CONDITIONS BEFORE USING THIS SOFTWARE. IF YOU DO NOT
AGREE TO THE TERMS AND CONDITIONS OF THIS AGREEMENT, DO NOT USE THE SOFTWARE. INSTALLING OR USING THE
SOFTWARE INDICATES THAT YOU AGREE TO AND ACCEPT THE TERMS OF THIS AGREEMENT. IF YOU DO NOT AGREE TO ACCEPT
THE TERMS OF THIS AGREEMENT YOU MAY RETURN THE UNUSED SOFTWARE FOR A FULL REFUND TO THE PLACE OF PURCHASE.
License
EFI grants you a non-exclusive license to use the Software and accompanying documentation (“Documentation”) included with
the Product. The Software is licensed, not sold. You may use the Software solely for your own customary business or personal
purposes. You may not rent, lease, sublicense or lend the Software or use the Software in any time sharing, service bureau, or
similar arrangement.
You may not make or have made, or permit to be made, any copies of the Software or portions thereof, except one (1) copy for
backup or archive purposes in support of your use of the Software as permitted hereunder. You may not copy the Documentation.
You may not attempt to localize, translate, disassemble, decompile, decrypt, reverse engineer, discover the source code of,
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The terms, conditions, and restrictions in the License Agreement apply to all bug fixes, patches, releases, release notes, updates,
and upgrades related to the Software.
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You acknowledge and agree that all rights, title and interest, including all intellectual property rights, in and relating to the
Software, Documentation and all modifications and derivative works thereof are solely owned by and shall remain with EFI and
its suppliers. Except for the express limited license granted above to use the Software, no right or license of any kind is granted.
You receive no rights or license under any patents, copyrights, trade secrets, or trademarks (whether registered or unregistered).
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mark, URL, internet domain name, or symbol as your own name or the name of your affiliates or products, and not to take any
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The Software is confidential, proprietary information of EFI and you may not distribute or disclose the Software. You may,
however, permanently transfer all of your rights under this Agreement to another person or legal entity provided that: (1) such
a transfer is authorized under all applicable export laws and regulations, including the U.S. Export Administration Regulations,
(2) you transfer to the person or entity all of the Software and Documentation (including all copies, updates, upgrades, prior
versions, component parts, the media and printed materials, and this Agreement); (3) you retain no copies of the Software and
ES3640e MFP EFI Printing Guide - 4
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5Copyright
Documentation, including copies stored on a computer; and (4) the recipient agrees to the terms and conditions of this
Agreement.
Remedies and Termination
Unauthorized use, copying, or disclosure of the Software, or any breach of this Agreement will result in automatic termination of
this license and will make available to EFI other legal remedies. In the event of termination, you must destroy all copies of the
Software, Documentation, and all component parts thereof. All provisions of this Agreement relating to disclaimers of warranties,
limitation of liability, remedies, damages, governing law, jurisdiction, venue, and EFI’s proprietary rights shall survive
termination.
Limited Warranty and Disclaimer
EFI warrants to the original purchaser (“Customer”) for thirty (30) days from the date of original purchase from EFI or its
authorized retailer that the Software will perform in substantial conformance to the Documentation when the Product is used as
authorized by EFI’s specifications. EFI warrants the media containing the Software against failure during the above warranty
period. EFI makes no warranty or representation that the Software will meet your specific requirements, that the operation of
the Software will be uninterrupted, secure, fault-tolerant, or error free, or that all defects in the Software will be corrected. EFI
makes no warranty, implied or otherwise, regarding the performance or reliability of any third party products (software or
hardware. THE INSTALLATION OF ANY THIRD PARTY PRODUCTS OTHER THAN AS AUTHORIZED BY EFI WILL VOID THIS
WARRANTY. IN ADDITION, USE, MODIFICATION, AND/OR REPAIR OF THE PRODUCT OTHER THAN AS AUTHORIZED BY EFI WILL
VOID THIS WARRANTY.
EXCEPT FOR THE ABOVE EXPRESS LIMITED WARRANTY AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, EFI
MAKES AND YOU RECEIVE NO WARRANTIES OR CONDITIONS ON THE SOFTWARE, EXPRESS, IMPLIED, STATUTORY, OR IN ANY
OTHER PROVISION OF THIS AGREEMENT OR COMMUNICATION WITH YOU, AND EFI SPECIFICALLY DISCLAIMS ANY IMPLIED
WARRANTY OR CONDITION OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR NONINFRINGEMENT OF THIRD
PARTY RIGHTS.
Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY LAW, EFI AND ITS SUPPLIERS SHALL NOT BE LIABLE FOR ANY DAMAGES, INCLUDING
LOSS OF DATA, LOST PROFITS, COST OF COVER OR OTHER SPECIAL, INCIDENTAL, CONSEQUENTIAL OR INDIRECT DAMAGES
ARISING FROM THE SALE, INSTALLATION, MAINTENANCE, USE, PERFORMANCE OR FAILURE OF THE SOFTWARE, HOWEVER
CA USED AND ON ANY TH EORY OF LIABILI TY. T HIS LIMITATIO N WILL APPLY EVEN IF EFI HAS BEEN ADVISED OF THE POSSIBILITY
OF SUCH DAMAGE. YOU ACKNOWLEDGE THAT THE PRICE OF THE PRODUCT REFLECTS THIS ALLOCATION OF RISK. BECAUSE
SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL
DAMAGES, THE ABOVE LIMITATION MAY NOT APPLY TO YOU.
You are hereby notified that Adobe Systems Incorporated, a Delaware corporation located at 345 Park Avenue, San Jose, CA
95110-2704 (“Adobe”) is a third-party beneficiary to this agreement to the extent that this agreement contains provisions which
relate to your use of any software, font programs, typefaces, and/or trademarks licensed or supplied by Adobe. Such provisions
are made expressly for the benefit of Adobe and are enforceable by Adobe in addition to EFI. ADOBE WILL HAVE NO LIABILITY
WHATSOEVER TO YOU FOR ANY ADOBE SOFTWARE OR TECHNOLOGY LICENSED HEREUNDER.
Export Controls
EFI’s Products are subject to U.S. export laws and regulations, including the U.S. Export Administration Regulations, as well as
foreign export laws and regulations. You agree that you will not use, distribute, transfer, export, or re-export any portion of the
Product or the Software in any form in violation of any applicable laws or regulations of the United States or the country in which
you obtained them.
U.S. Government Restricted Rights:
Use, duplication, or disclosure of the Software by the United States Government is subject to restrictions as set forth in FAR
12.212 or DFARS 227.7202-3 -227.7202-4 and, to the extent required under U.S. federal law, the minimum restricted rights as
set out in FAR 52.227-14, Restricted Rights Notice (June 1987) Alternate III(g)(3)(June 1987) or FAR 52.227-19 (June 1987).
To the extent any technical data is provided pursuant to the Agreement, such data is protected per FAR 12.211 and DFARS
227.7102-2 and to the extent explicitly required by the U.S. Government, is subject to limited rights as set out in DFARS
252.227.7015 (November 1995) and DFARS 252.227-7037 (September 1999). In the event that any of the above referenced
agency regulations are modified or superceded, the subsequent or equivalent regulation shall apply. The name of the Contractor
is Electronics for Imaging.
ES3640e MFP EFI Printing Guide - 5
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6Copyright
General
The rights and obligations of the parties related to this Agreement will be governed in all respects by the laws of the State of
California exclusively, as such laws apply to contracts between California residents performed entirely within California. The
United Nations Convention on Contracts for the International Sale of Goods and any other similar convention does not apply to
this Agreement. For all disputes related to this Agreement, you consent to the personal and exclusive jurisdiction and venue of
the state courts in San Mateo County, California and the federal court for the Northern District of California. This Agreement is
the entire agreement held between us and supersedes any other communications or advertising with respect to the Software. If
any provision of this Agreement is held invalid, such provision shall be deemed modified to the extent necessary to be enforceable
and the other provisions in this Agreement shall continue in full force and effect.
If you have any questions, please see EFI’s web site at www.efi.com.
Electronics for Imaging
303 Velocity Way
Foster City, CA 94404
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Contents
About the Documentation11
Introduction12
About this manual12
Chapter 1: Printing from Windows Computers
Printing from applications1-14
Setting options and printing from Windows computers1-14
Using job templates1-23
Shortcuts1-26
Using Shortcuts1-27
Customizing Print Option Shortcuts1-28
Defining and printing custom page sizes1-30
Working with custom page sizes in Windows 98/Me1-30
Working with custom page sizes in Windows NT 4.01-33
Working with custom page sizes in Windows 2000/XP/Server 2003 1-36
Viewing the printer status1-40
Saving files to print at a remote location1-41
Chapter 2: Printing from Mac OS Computers
Printing from applications with Mac OS 9.2 or later or Mac OS X
Classic2-43
Setting print options and printing2-43
Defining custom page sizes2-48
Setting print options and printing2-51
Chapter 3: Printing from UNIX Workstations
Printing to the ES3640e MFP3-56
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8Contents
Chapter 4: Downloading Files and Fonts
Using Fiery Downloader or Fiery WebDownloader4-58
Downloading files and printer fonts4-61
Managing printer fonts4-66
Chapter 5: Printing Variable Data Documents
About variable data printing5-70
Printing variable data documents with FreeForm5-71
How FreeForm works5-71
Creating the master document 5-72
Creating the variable document5-73
Combining the FreeForm master with the variable document5-74
Using FreeForm5-76
Previewing master documents in the Windows printer driver 5-81
Chapter 6: Scanning
Fiery Scan components6-83
Using Fiery Remote Scan from remote workstations6-84
Retrieving scans using Fiery Remote Scan6-84
Sending the scan job to a specific destination6-86
Retrieving scans using Fiery WebScan6-90
Chapter 7: Using EFI Hot Folders
File format restrictions7-93
Using the Hot Folder Control Panel7-94
Creating and deleting Hot Folders7-95
Enabling and disabling Hot Folders7-99
Setting Hot Folder preferences7-100
Assigning properties to Hot Folders7-101
Customizing Hot Folder settings7-102
Specifying Hot Folder print options7-103
Viewing Hot Folder Job Logs7-104
ES3640e MFP EFI Printing Guide - 8
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9Contents
Chapter 8: Tracking and Monitoring Jobs
Accessing Fiery WebTools8-106
Checking ES3640e MFP status with Fiery WebStatus8-107
Accessing information with WebLink8-108
Job Monitor8-109
Chapter 9: Using Fiery E-mail Service
How Fiery E-mail Service works9-111
Printing using an E-mail Client9-112
Job Control9-113
Printing using the E-mail Port Monitor9-114
Appendix A:Print Options
About printer drivers and printer description filesA-116
More about print optionsA-131
BookletA-131
2-Sided PrintingA-131
Mixed MediaA-132
Optimize PowerPointA-137
ScaleA-137
Appendix B:Font List
PostScript printer fontsB-138
Adobe Type 1 fontsB-138
TrueType fontsB-144
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10 Contents
Appendix C:Troubleshooting
Maintaining optimal system performanceC-145
TroubleshootingC-145
General printing problemsC-146
Problems with Fiery DownloaderC-149
Problems with Fiery WebToolsC-151
Index152
ES3640e MFP EFI Printing Guide - 10
Page 11
11 About the Documentation
About the
Documentation
This manual is part of a set of Fiery Network Controller for
ES3640e MFP, herein referred to as the “Fiery,” documentation
that includes the following manuals for users and system
administrators. Most are available as Acrobat PDF (Portable
Document Format) files on the User Documentation CD.
•The User Software Installation Guide describes how to install
software from the User Software CD to enable users to print to
the Fiery Network Controller for ES3640e MFP with the EFI
PostScript driver, and also describes setting up printing
connections to the Fiery.
•The Configuration Guide explains basic configuration and
administration of the Fiery for the supported platforms and
network environments. It also includes guidelines for setting up
UNIX, Windows NT 4.0/2000/Server 2003, and Novell NetWare
servers to provide printing services to users.
•The Printing Guide describes the printing features of the Fiery
for users who send jobs from their computers using the EFI
PostScript driver.
•The Color Guide provides information on managing the color
output of the Fiery. It explains how to calibrate your Fiery and
take advantage of the ColorWise
well as features in ColorWise Pro Tools
®
color management system, as
™
.
•The Fiery Color Reference addresses concepts and issues
associated with managing color output of the Fiery and outlines
key workflow scenarios. In addition, it offers information on
printing color documents from popular Microsoft Windows and
Apple Mac OS applications.
•The Job Management Guide explains the functions of the job
management utilities, including Command WorkStation
™
Command WorkStation LE
, and DocBuilder Pro™, and how you
™
,
can use them to monitor and control jobs on the Fiery.
This manual is intended for an operator or administrator, or a
user with the necessary access privileges, who monitors and
manages job flow, performs color calibration, and troubleshoots
problems that may arise.
ES3640e MFP EFI Printing Guide - 11
Page 12
12 About this manual
Introduction
The Fiery Network Controller for ES3640e MFP is used to print
final documents or proof jobs that will be printed later on an offset
press. You can send a print job to the Fiery as you would to any
other printer—select it in the Print dialog box and then print from
any application on your computer.
Note:The term “Fiery” is used in this manual to refer to the Fiery
Network Controller for ES3640e MFP. The name “Aero” is used in
illustrations to represent the Fiery. The term “Windows” is used to
refer to Windows 98, Windows Me, Windows NT 4.0, Windows
2000, Windows XP, and Windows Server 2003, wherever
appropriate. The term “Setup” is used to refer to configuring the
Fiery for proper performance in your network environment,
including settings that affect all jobs. The term “job management
tools” is used to refer to Command WorkStation, Command
WorkStation LE, and Fiery Spooler
™
.
Although it may not be the case at all sites, it is assumed that an
operator controls and manages jobs sent by users from remote
workstations. For information on the features of the job
management tools, see the Job Management Guide.
About this manual
This manual is intended for remote users who send jobs via the
network to the Fiery. It covers the following topics:
• Printing from a Windows computer
• Printing from a Mac OS computer
• Printing from a UNIX workstation
• Downloading files and fonts using Fiery Downloader
Fiery WebDownloader
™
™
and
• Printing variable data documents
• Using EFI Fiery Remote Scan software
ES3640e MFP EFI Printing Guide - 12
Page 13
13 About this manual
•Using the EFI Converter
• Using Hot Folders
• Monitoring jobs and accessing information using EFI
Fiery WebTools
™
and EFI Job Monitor
™
• Printing using the Fiery E-mail Service
• Specifying and overriding job settings, generating a list of fonts
installed on the Fiery, and troubleshooting information
ES3640e MFP EFI Printing Guide - 13
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1-14 Printing from applications
1
Chapter 1:
Printing from
Windows
Computers
This chapter describes printing to the Fiery from Windows
computers. You can print from a networked Windows computer or
a computer using Windows (WINS) printing. You can also print to
a file so that it can be printed at a remote location (see “Saving
files to print at a remote location” on page 1-41). In addition to
these methods, you can download files to the Fiery using Fiery
Downloader (see Chapter 4), and print documents using Hot
Folders and Fiery E-mail Services (see Chapter 7 and Chapter 9,
respectively).
Note:For information on setting up the Windows environment for
printing with Windows servers connected to the Fiery, see the
Configuration Guide Chapter 2. For information about connecting
to the Fiery over the network, installing printer drivers, and
installing Fiery
Chapter 1.
®
utilities, see the User Software Installation Guide
Printing from applications
Once the Fiery printer driver is installed and set to the proper
port, as described in the User Software Installation Guide, you
can print directly from most Windows applications. Set the print
options for the job and choose the Print command from within
your application.
To achieve the best printing results from specific applications, see
the Color Guideand the Fiery Color Reference.
Setting options and printing from Windows
computers
To print from Windows computers, install the corresponding
PostScript printer driver. The drivers are included supplied on
CD1. Once the printer driver and a corresponding printer
description file are installed, you can specify print settings for a
particular job and print it to the ES3640e MFP. You can also set
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1-15 Printing from applications
1
default print settings using the driver.
To print from Windows applications by connecting your computer
to a print server via the network, a Novell NetWare, Windows NT/
2000/Server 2003, or UNIX server is required. For more
information, see the Configuration Guide Chapter 2.
To print from Windows applications without connecting to a print
server, you can use Server Message Block (SMB) printing, often
referred to as “Windows Printing”. For more information, see
Chapter 1 of the User Software Installation Guide.
The following procedures explain how to use the driver to specify
print options. For information about specific print options, see
Appendix A.
Note:The following procedures use Windows 2000 illustrations.
To set print options for a specific Windows print
job using the PostScript printer driver
1. Choose Print in your application.
2. Select the ES3640e MFP as your printer and click Properties.
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Page 16
1
Job Templates, see
page 1-23
Print option bars, see
below
1-16 Printing from Windows Computers
3. Click the Fiery Printing tab.
Shortcuts, see
page 1-27
Click to display all print
Click to hide all print
The Fiery Printing tab serves as the control center for all
frequently used printing functions.
Note:Supported tabs and print options may vary between
Windows 98/Me, Windows NT 4.0, and Windows 2000/XP/Server
2003. For a complete list of print options, see Appendix A.
4. Click the ColorWise print option bar.
options
options
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1-17 Printing from applications
1
5. In the Expert Color Settings dialog box, click Update to display
In the Print Mode area, specify the color mode for the job. To use
advanced color management features, such as Rendering Style,
click Expert Settings and proceed to step 5; otherwise, skip to
step 7.
the current Fiery settings.
Click Update
If the Update button does not appear, make sure Two-Way
Communication is set up, as described in Chapter 1 of the
User Software Installation Guide.
6. Specify the color settings for the print job and click OK.
7. Click the Owner Information print option bar.
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1-18 Printing from Windows Computers
1
Enter an account name in the Group Name field. The Group Name
appears in the job management tools Job Log. The account name
is defined by your administrator for managing purposes. Consult
the administrator for the account name.
Enter a password in the Group Password field. The Group
Password appears in the job management tools Job Log, but it is
encrypted. The password is defined by your administrator for
managing purposes. Consult the administrator for the password.
When the account name and password you entered match those
defined by the administrator, your job is printed. Otherwise, an
error is generated, and your job is placed in the Printed queue.
The administrator or operator can edit the Group Name and Group
Password from the Command WorkStation/Command WorkStation
LE Job Properties dialog box and Fiery Spooler Override Print
Options dialog box. The Group Name appears in the job’s Notes 2
field in the job management tools Job Log.
Note:Group Name and Group Password options are not available
when printing to the Direct connection.
The information you enter in the Notes 1 field can be viewed by
the operator at the job management tools and also appears in the
Job Log. It cannot be edited or erased by the operator.
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1-19 Printing from applications
1
8. Click the remaining print option bars to specify the appropriate
For more information on the job management tools, see the
Job Management Guide.
In the Instructions area, enter instructions to the operator about
the job and click OK. These instructions can be displayed in
Command WorkStation/Command WorkStation LE, but do not
appear in the Job Log. These instructions can be edited by the
operator.
settings for the print job and click OK.
To quickly find a print option you are looking for, move the cursor
slowly over the print option bars. A menu appears for each print
option bar, which displays print options available under the print
option bar.
These print options are specific to the ES3640e MFP. They
override settings specified in Fiery Printer Setup, but can be
overridden from the job management tools.
For information about these options and overrides, see
Appendix A.
For information on configuring installable options, see Chapter 1
of the User Software Installation Guide.
ES3640e MFP EFI Printing Guide - 19
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1-20 Printing from Windows Computers
1
9. From your application, click OK twice to send your print job.
For more information about job management tools, see the
Job Management Guide.
If you choose Printer’s default, the job prints according to the
settings specified in Setup. For more information, see Appendix A.
Note:If paper loaded in the selected tray is a different size,
orientation, or media type than that of the job you are sending,
the ES3640e MFP displays an error message and the job will not
print. You should then load the correct paper in the selected tray
or cancel the job.
Note:If you specify incompatible print settings, the Conflict dialog
box provides instructions to resolve the conflict.
Make sure the ES3640e MFP is selected as your current printer.
Note:Some options listed in the printer driver could also be set
from an application (for example, collation or Reverse Order). In
these cases, use the driver option to perform the function, rather
than setting it from the application. The application might not set
up the file properly for printing on the Fiery, resulting in
unexpected printing errors and longer processing time.
Note:If the Fiery Mail Port is installed and the Status messages
from Fiery option is selected in the E-Mail Port Configuration
dialog box, you can receive an e-mail notification if a printing
error occurs to your job. For more information on installing and
configuring the Fiery Mail Port, see the
User Software Installation Guide.
To set default print options for Windows print
jobs using the Postscript printer driver
1. Windows 98/Me/NT 4.0/2000: Click Start, choose Settings, and
then choose Printers.
Windows XP: Click Start and click Printers and Faxes.
Windows Server 2003: Choose Settings and then Printers and
Faxes.
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1-21 Printing from applications
1
2. Right-click the ES3640e MFP icon and choose Properties
(Windows 98/Me), Document defaults (Windows NT 4.0), or
Printing Preferences (Windows 2000/XP/Server 2003).
The Fiery Printing tab appears. If it does not, click the Fiery
Printing tab.
3. Specify the default settings for your print job, as described on
page 1-15.
4. Click OK to close the dialog box.
Accessing print options without opening print option bars
In the previous procedures, you accessed the Fiery print options
by opening the print option bars. You can also access and change
the print option settings by right-clicking the print option bars.
When you right-click a print option bar, a list of print options
within the print option bar appears, and you can change settings
in the list for your print job.
To access print options without opening print
option bars
1. Open the Fiery Printing tab.
2. Right-click a print option bar.
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1-22 Printing from Windows Computers
1
Right-click the Paper
Source print option bar
A list of print options within the print option bar appears.
3. Click or move and hold the cursor over the option to which you
want to make a change.
Available settings appear.
4. Click a setting of your choice.
Note:
you must click and open the print option bars to access them.
For the text-field options such as Group Name and Notes 1,
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1-23 Using job templates
1
Using job templates
You can save print option settings to your hard disk so you can
easily load specifically configured settings for a particular job as a
template. You can also share templates over a network, using the
Import and Export features.
To create a job template
1. Make sure that Default Job Template appears in the Job
Templates menu, and then configure options from the print option
bars.
As soon as you change any settings, the Job Templates menu
displays Untitled instead of Default Job Template.
Save Current Job
Template
Job Templates
2. Click the Save Current Job Template button.
3. Enter a Job Template name and click OK.
The name appears in the Job Templates menu.
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1-24 Printing from Windows Computers
1
To load Job Templates
1. From the Fiery Printing tab, click the Job Templates menu.
2. Choose the settings you want to use for your template.
The options are automatically configured.
To delete Job Templates
1. From the Fiery Printing tab, click the Job Templates button.
2. Choose the templates you want to delete and click Delete.
3. Click Yes to confirm the deletion and click OK.
To modify Job Templates
1. From the Fiery Printing tab, click the Job Templates menu.
2. Choose the template you want to modify and click OK.
The options are automatically configured with the currently saved
settings.
3. Configure your new settings from the print option bars and click
the Save Current Job Template button.
4. Click OK to save the modified template.
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1-25 Using job templates
1
To export saved templates
1. From the Fiery Printing tab, click the Job Templates button.
2. Choose the Job Templates you want to export and click Export.
3. Browse to the location in which to save the file, enter a file name,
and then click Save.
Note:
name does not have to match the Job Template name.
4. Click OK.
To import saved templates
1. From the Fiery Printing tab, click the Job Templates button.
The file name must include the .sav extension. The file
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1-26 Printing from Windows Computers
1
2. Click Import.
3. Browse to the location of the saved template file you want to
4. Select the file and click Open.
import.
5. Click OK in the Import Job Templates dialog box.
Note:
Templates menu under the Job Template, not the file name. In the
preceding examples, the file present.sav (file name) was
imported, but it appears in the Job Templates menu as
Presentation (Template Name).
Shortcuts
The Properties or Printing Preferences dialog box has two
Shortcuts areas: Print Option Shortcuts area and Page Shortcuts
When you import job templates, they appear in the Job
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1-27 Shortcuts
1
area. This section discusses how to change print options using
these Shortcuts areas and how to customize the Print Option
Shortcuts area.
Print Option
Shortcuts
Page Shortcuts
Using Shortcuts
The Print Option Shortcuts area of the driver interface displays the
current settings for some of the most commonly used print
options. You can access and change these settings quickly and
easily using the Shortcuts. You can also access some page layout
and finishing options by right-clicking the image of the page in the
Page Shortcuts area.
To set print options using Print Option Shortcuts
1. From the Fiery Printing tab, position your cursor over the print
option you want
to set.
The cursor changes into a hand.
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1-28 Printing from Windows Computers
1
2. Click the selected print option and specify the appropriate
settings.
The print option bar in which the selected print option is located
opens, and the print option is highlighted. Alternatively, you can
right-click the print option and click your selection from the menu
that appears.
3. Click Apply to make the new settings the default or OK to close
the Properties dialog box.
To set print options using the Page Shortcuts
1. From the Fiery Printing tab, click the Finishing tab, position your
cursor over the page image, and then right-click.
2. Specify the appropriate settings for the print options.
3. Click Apply to make the new settings the default or OK to close
the Properties dialog box.
Customizing Print Option Shortcuts
You can customize the Print Option Shortcuts area so that you
have easy access to most frequently used print options.
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1-29 Shortcuts
1
To customize the Print Option Shortcuts area
1. Click Shortcuts in the Print Option Shortcuts area.
The Modify Shortcuts dialog box appears.
-
2. Select an option to remove from the Current Shortcuts list and
click Remove.
Or double-click an option to remove in the Current Shortcuts list.
The maximum number of the print options that can be displayed
is six. By default, six print options appear in the Print Option
Shortcuts area.
3. Select an option you want to add from the Available Shortcuts list
and click Add.
Or double-click an option you want to add in the Current
Shortcuts list.
The new option item appears at the bottom of the Current
Shortcuts list.
4. To change the order of the Current Shortcuts, select an option in
the Current Shortcuts list and click Move Up or Move Down.
5. Click OK to close the Modify Shortcuts dialog box.
Now, the Print Option Shortcuts area is customized.
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1
Defining and printing custom page sizes
With custom page sizes, you can define the dimensions of a
printed page. After you define a custom page size, you can use it
from within an application without redefining it each time you
print. When you create custom page sizes, specify Width
dimensions to correspond with the shorter side of your job and
specify Height dimensions to correspond with the longer side of
your print job. Set custom page sizes this way, regardless of the
orientation settings in the application.
PortraitLandscape
Height
Width
Note:Custom page sizes are not supported with Imposition jobs.
Note:Custom page sizes for Windows NT and Windows 2000/XP/
Server 2003 cannot be set using the Fiery Printing tab. For more
information, see “Working with custom page sizes in
Windows NT 4.0” on page 1-33 and “Working with custom page
sizes in Windows 2000/XP/Server 2003” on page 1-36.
Working with custom page sizes in Windows 98/
Me
To define or edit a custom page size, or print your job on a custom
page size in the Windows 98/Me PostScript printer driver, use the
following procedures.
Width
Height
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1-31 Defining and printing custom page sizes
1
To define a custom page size with the Windows
98/Me
printer driver
1. Click Start, choose Settings, and then choose Printers.
2. Right-click the ES3640e MFP icon and choose Properties.
3. Click the Fiery Printing tab and click the Paper Source print option
bar.
4. Click Custom.
Click Custom
The Enter Custom Paper Size dialog box appears.
5. Specify options to define the custom page size.
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1
Paper name
custom paper name appears in the Document Size menu.
Width—Enter the width of the print job.
Length—Enter the length of the print job.
Units—Select a unit of measurement for the print job.
Transverse—Select this option to swap Width and Length
dimensions to correspond to the paper feed direction of the print
job.
6. Click OK.
7. To define the unprintable area of the custom page, click
Unprintable Area, enter the desired information, and then click
OK.
8. Click OK again.
To edit a custom page size with the Windows 98/
Me printer driver
1. Click Start, choose Settings, and then choose Printers.
2. Right-click the ES3640e MFP icon and choose Properties.
—Enter a name for your custom page size. The new
3. Click the Fiery Printing tab and then click the Paper Source print
option bar.
4. Choose the name of the custom page you want to edit from the
Page Size menu.
5. Click Custom.
The Enter Custom Paper Size dialog box appears.
6. Edit the settings, as described on page 1-31, and click OK.
To print a custom page size with the Windows 98/
Me printer driver
1. Choose Print from your application.
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1-33 Defining and printing custom page sizes
1
2. Select the ES3640e MFP icon as the printer and click Properties.
3. Click the Fiery Printing tab, and then click the Paper Source print
4. Select a tray from the Paper Source menu.
5. Select the custom page size from the Page Size menu.
6. Click the Layout print option bar and select a setting from
7. Click OK and then click OK again to print the job.
option bar.
The custom page size must be defined and assigned to a tray at
the ES3640e MFP Printer Control Panel. For more information, see
the ES3640e MFP User’s Guide.
Orientation according to the way the custom size paper is loaded.
Working with custom page sizes in
Windows NT 4.0
With custom page sizes, you can define the dimensions of a
printed page. After you define a custom page size, you can use it
from within an application without redefining it each time you
print.
To define a custom page size with the Windows
NT 4.0
printer driver
1. Click Start, choose Settings, and then choose Printers.
2. Right-click the ES3640e MFP icon and choose Document defaults.
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1-34 Printing from Windows Computers
1
3. Click the Page Setup tab.
4. Choose PostScript Custom Page Size from the Paper Size menu.
The PostScript Custom Page Size Definition dialog box appears.
5. Specify options to define the custom page size.
Custom Page Size Dimensions
print job.
Unit—Select a unit of measurement for the print job.
Paper Feed Direction—Choose the paper feed direction of the print
job.
Paper Type—Only the Cut Sheet option is available.
ES3640e MFP EFI Printing Guide - 34
—Enter the width and height of the
Page 35
1-35 Defining and printing custom page sizes
1
Offsets Relative to Paper Feed Direction
(margins) of the
print job relative to the paper feed direction.
6. Click OK.
7. Click OK to close the Document defaults dialog box.
To Edit a custom page size with the Windows NT
4.0 printer driver
1. Click Start, choose Settings, and then choose Printers.
2. Right-click the ES3640e MFP icon and choose Document defaults.
3. Click the Advanced tab.
—Enter the offsets
4. If PostScript Custom Page Size is already selected as Paper Size,
click the Edit Custom Page Size button. Otherwise, select
PostScript Custom Page Size from Paper Size, and then click the
Edit Custom Page Size button.
The PostScript Custom Page Size Definition dialog box appears.
5. Edit the settings, as described on page 1-34, and click OK.
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1-36 Printing from Windows Computers
1
To print a custom page size with the Windows NT
4.0
printer driver
1. Choose Print from your application.
2. Select the ES3640e MFP as the printer and click Properties.
3. Click the Fiery Printing tab, and click the Paper Source print
option bar.
4. Select a tray from the Paper Source menu.
The custom page size must be defined and assigned to a tray at
the ES3640e MFP Printer Control Panel. For more information, see
the ES3640e MFP User’s Guide.
5. Select PostScript Custom Page Size from the Page Size option.
6. Click the Layout print option bar and select a setting from
Orientation according to the way the custom size paper is loaded.
7. Click OK and then click OK again to print the job.
Working with custom page sizes in Windows
2000/XP/Server 2003
With custom page sizes, you can define the dimensions of a
printed page. After you define a custom page size, you can use it
from an application without redefining it each time you print.
Note:Windows 2000/XP/Server 2003 have a similar interface
when setting options and printing. The following procedures use
Windows 2000 illustrations with Windows XP/Server 2003
differences noted.
To define a custom page size with the Windows
2000/XP/Server 2003 printer driver
1. Click Start.
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1-37 Defining and printing custom page sizes
1
2. Windows 2000: Choose Settings and then Printers.
3. Right-click the ES3640e MFP icon and choose Printing
4. Click the Paper/Quality tab.
5. Click Advanced.
Windows XP: Click Printers and Faxes.
Windows Server 2003: Choose Settings and then Printers and
Faxes.
Preferences.
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1-38 Printing from Windows Computers
1
6. Choose PostScript Custom Page Size from the Paper Size menu.
7. Specify options to define the custom page size.
The PostScript Custom Page Size Definition dialog box appears.
Custom Page Size Dimensions
print job.
Unit—Select a unit of measurement for the print job.
Paper Feed Direction—Choose the paper feed direction of the print
job.
Paper Type—Only the Cut Sheet option is available.
—Enter the width and height of the
Offsets Relative to Paper Feed Direction—Enter the offsets
(margins) of the print job relative to the paper feed direction.
8. Click OK to close the PostScript Custom Page Size Definition
dialog box.
9. Click OK to close the Advanced Options dialog box.
10. Click OK to close the Printing Preferences dialog box.
You can now specify the custom page size from an application.
Note:Access the Paper/Quality tab only for defining or editing
custom page sizes. Set up the rest of the print options in the Fiery
Printing tab.
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1-39 Defining and printing custom page sizes
1
TO EDITACUSTOMPAGESIZEWITHTHE
W
INDOWS 2000/XP/SERVER 2003
PRINTERDRIVER
1. Click Start.
2. Windows 2000: Choose Settings and then Printers.
Windows XP: Click Printers and Faxes.
Windows Server 2003: Choose Settings and then Printers and
Faxes.
3. Right-click the ES3640e MFP icon and choose Printing
Preferences.
4. Click the Paper/Quality tab.
5. Click Advanced.
6. Choose PostScript Custom Page Size from the Paper Size menu.
The PostScript Custom Page Size Definition dialog box appears. If
it does not appear, click Edit Custom Page Size.
7. Edit the settings, as described on page 1-38, and click OK.
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1-40 Printing from Windows Computers
1
TO PRINTACUSTOMPAGESIZEWITHTHE
W
INDOWS 2000/XP/SERVER 2003
P
RINTERDRIVER
1. Choose Print from your application.
2. Select the ES3640e MFP as the printer and click Properties.
3. Click the Paper/Quality tab.
4. Click Advanced.
5. Select PostScript Custom Page Size from the Page Size option.
6. Verify the custom page size settings and click OK.
7. Click OK to close the Advanced Options dialog box.
8. Click the Fiery Printing tab and the Paper Source print option bar.
9. Select a tray from the Paper Source menu.
The custom page size must be defined and assigned to a tray at
the ES3640e MFP control panel. For more information, see the
ES3640e MFP User’s Guide.
10. Click the Layout print option bar and select a setting from
Orientation according to the way the custom size paper is loaded.
11. Click OK and then click OK again to print the job.
Viewing the printer status
The status of the printer consumables can be viewed from the
PostScript driver’s Printer Status tab.
To view the status of the Fiery consumables
1. Windows 98/Me/NT 4.0/2000: Click Start, choose Settings, and
then choose Printers.
Windows XP: Click Start and choose Printers and Faxes.
2. Right-click the ES3640e MFP icon and choose Properties.
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1-41 Saving files to print at a remote location
1
3. Click the Printer Status tab and click Update.
Paper
Tray
—Displays the drawer name.
Level—Displays the amount of paper remaining in the specified
drawer.
Size—Displays the size of paper in the specified drawer.
Dimensions—Displays the dimensions of the paper in the specified
drawer in inches or millimeters.
Media Type—Displays the type of media loaded in the specified
drawer.
Toner
—Displays the color of toners.
Color
Level—Displays the status of toners.
Engine Status
This area displays the status of the ES3640e MFP at the time.
Saving files to print at a remote location
If you are preparing files to take to a service bureau or other
location, print the final files to the File port (as opposed to one of
the local ports). You can also print to the File port to create a file
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1-42 Printing from Windows Computers
1
to download using Fiery Downloader. For instructions on printing
to the File port, see your Windows documentation.
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2-43 Printing from applications with Mac OS 9.2 or later or Mac OS X
2
Chapter 2:
Printing
from Mac OS
Computers
You can print to the Fiery just as you would print to any other
printer from any application. If you are using Mac OS 9.2 or later
or Mac OS X Classic, select the ES3640e MFP as the current
printer in the Chooser, and then print the file from within the
application. If you are using Mac OS X, you can choose the printer
and print the file from within the application. In addition to this
method, you can download files to the ES3640e MFP using Fiery
Downloader (see Chapter 4), and print documents using Fiery
E-mail Services (see Chapter 9).
Printing from applications with Mac OS 9.2 or
later or Mac OS X Classic
Before you can print to the ES3640e MFP from applications, you
must select the ES3640e MFP in the Chooser. Then, using the
Adobe PostScript printer driver and the correct printer description
file, you can control many ES3640e MFP printing features by
specifying job settings from print dialog boxes.
To achieve the best printing results from specific applications, see
the Color Guideand the Fiery Color Reference.
Setting print options and printing
In Mac OS applications, print options are set from both the Page
Setup dialog box and the Print dialog box. For details on specific
print options, see Appendix A.
Some default print options are set by the administrator during
Setup. Contact the administrator or the operator for information
on the current server default settings.
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2
TO SETPRINTOPTIONSANDPRINTWITHTHE
A
DOBEPS PRINTERDRIVER
1. Open a file and choose Page Setup from the application’s File
menu.
2. In the dialog box that appears, choose Page Attributes.
3. Select the ES3640e MFP as your printer.
Note:
4. Select the Page settings for your print job.
5. Click OK.
6. Choose Print from the application’s File menu.
Page Setup dialog boxes vary across applications.
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2-45 Printing from applications with Mac OS 9.2 or later or Mac OS X
2
7. Select the ES3640e MFP as your printer and specify settings for
the print options displayed.
Note:
From the Paper Source menu, choose the paper tray for the job.
For example, you can specify that the job be printed on paper
using Tray 1.
The Paper Source selection is valid for the current job only.
Note:If paper loaded in the selected tray is a different size,
orientation, or media type than that of the job you are sending,
the Fiery displays an error message and the job fails to print. Load
the correct paper into the selected tray or cancel the job.
8. Choose Fiery Job Notes.
Print dialog boxes vary across applications.
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2
Choose Fiery Job
Notes
2-46 Printing from Mac OS Computers
Enter an account name in the Group Name field. The Group Name
appears in the job management tools Job Log. The account name
is defined by your administrator for managing purposes. Consult
the administrator for the account name.
Enter a password in the Group Password field. The Group
Password appears in the job management tools Job Log, but it is
encrypted. The password is defined by your administrator for
managing purposes. Consult the administrator for the password.
When the account name and password you entered match those
defined by the administrator, your job is printed. Otherwise, an
error is generated, and your job is placed in the Printed queue.
The administrator or operator can edit the Group Name and Group
Password from the Command WorkStation/Command WorkStation
LE Job Properties dialog box and Fiery Spooler Override Print
Options dialog box. The Group Name appears in the job’s Notes 2
field in the job management tools Job Log.
Note:Group Name and Group Password options are not available
when printing to the Direct connection.
The information you enter in the Notes 1 field can be viewed by
the operator at the job management tools and also appears in the
Job Log. It cannot be edited or erased by the operator.
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2
Choose Printer Specific
Options
For more information on the job management tools, see the
Job Management Guide.
In the Instructions area, enter instructions to the operator about
the job. These instructions can be displayed in Command
WorkStation, but do not appear in the Job Log. These instructions
can be edited by the operator.
9. Choose print options for your print job from the following pop-up
menu items: Destination, Paper Source, Layout, ColorWise, Image
Quality, Finishing, FreeForm, and Printer Specific Options.
These print options are specific to the ES3640e MFP. You may
have to scroll to see all the options. They override settings in
Printer Setup, but can be changed from the job management
tools.
If you choose Printer’s default, the job prints according to the
settings specified in Setup.
For more information about these options and overrides, see
Appendix A.
Some print options, including Soft Collate, Soft Reverse Order,
and Manual Duplex, that are selectable from an application or
Adobe PS printing features are similar to the print options
available from the Printer Specific Options menu. In these cases,
specify the print option from the Printer Specific Options menu.
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2
10. To make the new settings the default settings, click Save
11. Click Print.
The application or Adobe PS printer driver may not set up the file
properly for printing on the ES3640e MFP, resulting in unexpected
printing errors and longer processing time.
Note:If paper loaded in the selected tray is a different size,
orientation, or media type than that of the job you are sending,
the ES3640e MFP displays an error message and the job fails to
print. Load the correct paper into the selected tray or cancel the
job.
Note:If you specify incompatible print settings, a dialog box might
appear. Follow the on-screen instructions to resolve the conflict.
Settings.
Defining custom page sizes
With custom page sizes, you can define page dimensions and
margins. After you define a custom page size, you can use it from
within an application, without redefining it each time you print.
To define a custom page size
1. Choose Page Setup from the application’s File menu.
2. For Paper, choose Custom.
3. Choose Custom Page Default.
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2-49 Defining custom page sizes
2
4. Enter the page dimensions and margins.
Choose Custom Page
Default
Limits for selected
dimension displayed
here
To edit a saved custom page size
Custom page
names displayed
here
Enter a custom
page name
5. To view the minimum and maximum sizes, click the PPD Limits
menu.
If you enter invalid sizes, an error message appears. Click Cancel
and enter sizes specified within the PPD Limits.
6. To save this custom page size, enter a name and click Add.
Saved custom page sizes appear in the menu of page sizes in the
upper-right corner of the dialog box. To remove a saved custom
page size, choose it from the menu and click Remove.
Click OK.
1. Choose Page Setup from the application’s File menu.
2. Choose Custom Page default.
3. Select the Custom Page Size name.
4. Edit the page dimensions and margins.
5. Click Add.
6. Replace the existing Custom Page name and click OK.
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2
To print a custom page size
1. Choose Page Setup from the application’s File menu.
2. Choose Custom or the Custom Page Size name from the Paper
menu.
3. Click OK.
4. Choose Print from your application’s File menu.
Specify your printing options.
5. Click Print.
You can also define a new custom page size in the Custom Page
Size dialog box when you print to the ES3640e MFP. If you specify
dimensions that match a particular regular page size, the
ES3640e MFP processes the job as a regular page size job.
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2-51 Defining custom page sizes
2
Printing from applications with Mac OS X
With the ES3640e MFP printer description files installed, you are
able to print directly from most Mac OS X applications. For more
information about installing PPD files see Chapter 2 of the
User Software Installation Guide.
To achieve the best printing results from specific applications, see
the Color Guide and the Fiery Color Reference.
Setting print options and printing
In Mac OS X applications, print options are set from both the Page
Setup dialog box and the Print dialog box. For details on specific
print options, see Appendix A.
Some default print options are set by the administrator during
Setup. Contact the administrator or the operator for information
on the current server default settings.
To set print options and print with the PostScript
printer driver
1. Open a file and choose Page Setup from the application’s File
menu.
2. In the dialog box that appears, choose Page Attributes for
Settings and the Fiery for Format for as your printer.
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2
3. Select the Page settings for your print job.
4. Click OK.
5. Choose Print from the application’s File menu.
Choose print categories
6. Select the ES3640e MFP as your printer and choose an option
category from the menu that appears.
You can change the print option settings for each category.
7. Choose Fiery Job Notes.
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2
Choose Fiery Job
Notes
2-53 Defining custom page sizes
Enter an account name in the Group Name field. The Group Name
appears in the job management tools Job Log. The account name
is defined by your administrator for managing purposes. Consult
the administrator for the account name.
Enter a password in the Group Password field. The Group
Password appears in the job management tools Job Log, but it is
encrypted. The password is defined by your administrator for
managing purposes. Consult the administrator for the password.
When the account name and password you entered match those
defined by the administrator, your job is printed. Otherwise, an
error is generated, and your job is placed in the Printed queue.
The administrator or operator can edit the Group Name and Group
Password from the Command WorkStation/Command WorkStation
LE Job Properties dialog box and Fiery Spooler Override Print
Options dialog box. The Group Name appears in the job’s Notes 2
field in the job management tools Job Log.
Note:Group Name and Group Password options are not available
when printing to the Direct connection.
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2
8. Choose Printer Features and specify the appropriate settings for
The information you enter in the Notes field can be viewed by the
operator at the job management tools and also appears in the Job
Log. It cannot be edited or erased by the operator.
For more information on the job management tools, see the
Job Management Guide.
In the Instructions area, enter instructions to the operator about
the job. These instructions can be displayed in Command
WorkStation/Command WorkStation LE, but do not appear in the
Job Log. These instructions can be edited by the operator.
If you decide not to send the information in any of the fields to the
ES3640e MFP, click to clear the check box to the left of the option.
You do not have to delete the information in the field. When the
check box is cleared, the information you enter is saved but not
sent to the ES3640e MFP.
your job.
Choose print categories
Choose a specific
Feature Set
category
These print options are specific to the ES3640e MFP; you have to
choose specific Feature Set categories to see all the options. They
override settings in Printer Setup, but can be changed from the
job management tools.
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2-55 Defining custom page sizes
2
If you choose Printer’s default, the job prints according to the
settings specified in Setup.
For more information about these options and overrides, see
Appendix A.
Some print options, including Soft Collate, Soft Reverse Order,
and Manual Duplex that are selectable from an application or the
PostScript printer driver, are similar to the print options available
from the Printer Features menu. In these cases, specify the print
option from the Printer Features menu. The application or the
PostScript printer driver may not set up the file properly for
printing on the ES3640e MFP, resulting in unexpected printing
errors and longer processing time.
Note:If you select an invalid setting or combination of settings
when printing a document, no error message appears. For
example, you may be able to select duplex printing on
transparency media. Invalid settings and combinations are
ignored by the ES3640e MFP.
9. Click Print.
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3-56 Printing to the ES3640e MFP
3
Chapter 3:
Printing
from UNIX
Workstations
You can print to the ES3640e MFP directly from UNIX
workstations. Jobs printed to the ES3640e MFP are sent to the
Print or Hold queue and can be manipulated from Command
WorkStation/Command WorkStation LE or from Windows and Mac
OS computers on the network using Fiery Spooler.
Note:If you print to the Hold queue, an operator must intervene
from the job management tools for the job to print; jobs sent to
the Hold queue are spooled to disk and held.
For more information on using the job management tools, see the
Job Management Guide.
The queue name and ES3640e MFP printer name are determined
by your system administrator. Contact your system administrator
for the names of your queues.
For information about setting up printing from TCP/IP, see your
UNIX system documentation.
Printing to the ES3640e MFP
You can use UNIX commands to print PostScript and text files to
the ES3640e MFP. In general, use basic print commands (lpr, lpq,
lprm) to send print jobs to the ES3640e MFP. For information
about UNIX commands, see the UNIX manual pages or other
documentation.
To print from UNIX
•On a system running Solaris 8, use the lp command to send a job
to the ES3640e MFP, as follows:
lp -d <printername> -n <copies> <filename>
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3-57 Printing to the ES3640e MFP
3
For example, if the Print queue of your ES3640e MFP is named
print_Server, your file is named Sample, and you want to print two
copies, type:
lp -d print_Server -n 2 Sample
To display a list of jobs in the queue
•On a system running Solaris 8, use the lpstat command to see
printer jobs in the queue, as follows:
lpstat -o <printername>
For example, if the Print queue of your ES3640e MFP is named
print_Server, type:
lpstat -o print_Server
Your workstation displays the contents of the queue.
To remove jobs from the queue
Note:Unless you log in as the root user, you can remove only your
own jobs.
Note:On a system running Solaris 8, use the cancel command to
remove jobs from the queue.
cancel <printername> <job ID>
For example, to remove job number
your ES3640e MFP named
cancel print_Server 123
ES3640e MFP EFI Printing Guide - 57
123 from the Print queue of
print_Server, type:
Page 58
4-58 Using Fiery Downloader or Fiery WebDownloader
4
Chapter 4:
Downloading
Files and
Fonts
Fiery Downloader and Fiery WebDownloader allow you to send
PostScript (PS), Encapsulated PostScript (EPS), Tagged Image File
Format (TIFF), and Portable Document Format (PDF) files directly
to the ES3640e MFP without using the application in which they
were created. Fiery Downloader also allows you to manage printer
fonts on the ES3640e MFP.
You can use Fiery Downloader or Fiery WebDownloader from a
remote workstation. Fiery Downloader and Fiery WebDownloader
require a network connection. For information on installing and
configuring Fiery Downloader and Fiery Web Downloader on
supported networking protocols, see the User Software
Installation Guide.
Note:The Windows and Mac OS version of Fiery Downloader and
Fiery Web Downloader are fundamentally the same; differences
are noted in this section. Where both windows and Mac dialog
boxes are illustrated, the Windows version comes first, followed
by the Mac OS version.
You can also download files and fonts by using the Import feature
in Command WorkStation. For more information, see the Job
Management Guide Chapter 2.
Using Fiery Downloader or
Fiery WebDownloader
You can use Fiery Downloader or Fiery WebDownloader to do the
following:
• Check the status of the ES3640e MFP.
Note:This function is not available using Fiery WebDownloader,
but it is available through the EFI Fiery WebStatus.
• Print PostScript, EPS, TIFF, and PDF files to the ES3640e MFP.
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4-59 Using Fiery Downloader or Fiery WebDownloader
4
• Manage the printer fonts stored on the ES3640e MFP hard disk
(this feature requires that the Direct connection be published on
the ES3640e MFP).
Note:Fiery Downloader and Fiery WebDownloader are designed
specifically for the ES3640e MFP; you cannot use them with any
other printer.
To view information with Fiery Downloader
1. Double-click the Fiery Downloader icon or choose Fiery
Downloader from the Start > Programs menu.
2. Select the ES3640e MFP in the Chooser window and click OK
(Windows) or Connect (Mac OS).
3. The Fiery Downloader Status window appears, displaying the
Fiery Downloader toolbar, menus, and status bar.
4.
Displays server status and user and
document name of the job currently
printing
Displays server status and user and
document name of the job currently
processing
Dynamically displays the
progress of the job
Displays the amount of
available disk space
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4-60 Downloading Files and Fonts
4
Displays server status
and user and document
name of the job currently
printing
Displays server status
and user and document
name of the job currently
processing
Dynamically displays the
progress of the job
Displays the amount of
available disk space
Buttons for some menu functions appear in the toolbar at the top
of the window.
OpenClick to connect to a different
ES3640e MFP.
DownloadClick to download a file or font to the
ES3640e MFP.
StatusIf you are viewing the Font List, click to
display
the status window for the current
ES3640e MFP.
Font ListIf you are viewing the status window, click
to display a list of printer fonts on the
ES3640e MFP
hard disk.
About Fiery
Downloader
(Windows
only)
ES3640e MFP EFI Printing Guide - 60
Click to view version information about
Fiery Downloader.
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4-61 Using Fiery Downloader or Fiery WebDownloader
4
5. To select a different Fiery, choose Open from the File menu or
6. Select the ES3640e MFP in the dialog box that appears and click
7. To close the status window, choose Close from the File menu. To
To view font information in the window, click the Font List button
or choose Font List from the File menu.
click the Open button.
OK (Windows) or Connect (Mac OS).
quit Fiery Downloader, choose Exit (Windows) or Quit (Mac OS)
from the File menu.
Downloading files and printer fonts
You can download a variety of file types, as well as fonts, to the
ES3640e MFP. You can specify a limited number of print option
settings for the files you download.
To download a file or font with Fiery Downloader
1. Use your application to generate a file.
You can save a PostScript or PDF file by selecting the appropriate
option in the application’s Print dialog box. With some
applications, you can also save EPS and TIFF files.
If you experience problems printing EPS files with Fiery
Downloader, you can print the file directly from the application in
which you created it.
2. Start Fiery Downloader.
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4-62 Downloading Files and Fonts
4
3. Choose Download from the File menu or click the Download
4. Choose the file type to display from the Files of type (Windows) or
button.
Show (Mac OS) menu.
All Known Formats lists all files in formats supported by Fiery
Downloader.
You can download files and fonts in the same batch. If the fonts
are used by files in the same batch, the fonts download first.
5. Choose the Connection Type (Windows) or Queue (Mac OS) to
which you will download the files.
The options available to you in this menu depend on the setup at
your site. The potential selections are Print Queue (Windows) or
Print (Mac OS), Hold Queue (Windows) or Hold (Mac OS), and
Direct Connection (Windows) or Direct (Mac OS). If your
administrator has not enabled one or more of these connections,
you cannot select it.
You cannot print PDF or TIFF files with the Direct connection. If
you choose the Direct connection, the job is spooled to the Print
queue and then printed. If the Print queue is not enabled, the job
is spooled to the Hold queue and must be released for printing by
the operator.
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4
Note:
(make sure the Direct connection is published on the Fiery). If you
do not have access to the Direct connection, you must embed any
special fonts used by the file in the file when you generate it.
6. Select the file name and click Add File(s) (Windows) or Add
(Mac OS).
The File name field (Windows) displays the name of the selected
file before you
click Add.
You can navigate to different drives and directories to select files
to download. Click Add All (Mac OS) to add all files in a folder.
To select multiple sequential files (Windows), select the first file
and then Shift-click the last file. Control-click to select multiple
non-sequential files.
If you change your mind about a file, select the file name in the
Files to Download list and click Remove File(s) (Windows) or
Remove (Mac OS).
Click Remove All (Mac OS) to remove all files from the Files to
Download list.
7. To change the attributes of a file to be downloaded, select it and
click Options.
To download fonts, you must use the Direct connection
PostScript Options dialog box
(Windows)
ES3640e MFP EFI Printing Guide - 63
PDF Options dialog box
(Windows)
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4-64 Downloading Files and Fonts
4
PostScript Options dialog box
(Mac OS)
8. Specify the following information in the dialog box and click OK.
The options you set apply only to the selected file. You can set
different options, or leave the default settings, for each file.
Copies—Enter the number of copies.
Brightness (PostScript and EPS files only)—Change the Brightness
setting if a file appears to be too dark or too light. Choose 85% for
a substantially lighter image, 115% for a substantially darker
image, or one of the options in between.
Some applications, including Adobe Photoshop, provide transfer
functions that allow you to specify density settings for an image.
If the file you are printing includes transfer functions, the Fiery
Downloader Brightness option has no effect. For more information
on using transfer functions, see the documentation for your
application.
‘showpage’ after EPS files (Windows) or ‘showpage’ (Mac OS)
(PostScript and EPS files only)—In most cases, you do not need to
use this option. Select the ‘showpage’ option only if an EPS file
fails to print without it. This option adds a ‘showpage’ PostScript
language command at the end of the print job. Some applications
omit this necessary PostScript language command when they
generate EPS files. Select this option when printing EPS files
generated by these applications. If you select this option
unnecessarily, extra blank pages might print.
If you experience problems printing EPS files with Fiery
Downloader, you can print the file directly from the application in
which you created it.
PDF Options dialog box
(Mac OS)
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4-65 Using Fiery Downloader or Fiery WebDownloader
4
Page range
print.
9. Click Download File(s) (Windows) or Download (Mac OS).
10. To cancel downloading, press Escape (Windows) or Command-.
(Mac OS).
To create a font backup
1. Start Fiery Downloader.
2. Choose Back up fonts from the File menu.
3. Browse to the location in which to save the fonts.
(PDF files only)—Specify the page range you want to
You can create a new directory by clicking Create (Windows) or
New Folder (Mac).
4. Click OK.
The font backup file is saved.
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4
To restore fonts
1. Start Fiery Downloader.
2. Choose Restore fonts from the File menu.
3. Open the font backup file from the saved location, and click OK
(Windows) or Select this folder (Mac).
This will replace all the user fonts on the ES3640e MFP.
To Download files or fonts using
Fiery WebDownloader
1. Create a PostScript, EPS, TIFF, or PDF file.
2. Specify the appropriate print options, and include (embed) any
necessary fonts that are not resident on the ES3640e MFP. For a
list of fonts resident on the ES3640e MFP, see Appendix B.
3. Start Fiery WebTools and click Fiery WebDownloader. For more
information on accessing Fiery WebTools, see page 8-106.
4. Select the print connection and the file you want to download.
Managing printer fonts
The ES3640e MFP includes 136 PostScript fonts; for a complete
list, see Appendix B. In addition, two Adobe Multiple Master fonts
are included and used for font substitution in PDF files.
Before downloading a file that uses fonts not resident on the
ES3640e MFP, you must download the fonts (unless the fonts are
embedded in the file). To see what fonts are resident on the
ES3640e MFP, choose Font List from the File menu or click the
Font List button (see page 4-69).
You can download fonts only via the Direct connection. If you do
not have access to the Direct connection, you must embed any
special fonts used by the file when you generate it.
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4
The screen fonts that correspond to the printer fonts installed on
the ES3640e MFP are not automatically installed on your Windows
system.
Note:Fiery Downloader cannot download TrueType fonts. If you
use TrueType fonts in Windows, convert them to Adobe Type 1
before printing. To convert to Adobe Type 1 fonts for Windows 98/
Me, click the Fonts tab in the Adobe PS printer driver and set up
the Font Substitution Table. For Windows NT 4.0/2000/XP/
Server2003, click the Postscript tab of the Fiery Document
defaults dialog box and select TrueTyp e Fo nt Setting > Download as
Softfont.
Note:You cannot use Fiery Downloader to download TrueType
fonts.
Note:You can change font settings in the printer driver to suit
your printing needs. For more information, see the printer driver
help menu.
Printer fonts and Mac OS screen fonts
Like all PostScript fonts, the fonts included with the ES3640e MFP
come in two forms: printer fonts and screen fonts. Install the
screen fonts included with the ES3640e MFP user software on
your Mac OS computer. If you are using these fonts in documents
you print on a LaserWriter, they are probably already installed. If
not, you must install them. For more information, see the User
Software Installation Guide.
Occasionally, you may want to use Adobe Type 1 (Windows) or
PostScript (Mac OS) fonts that are not included with the
ES3640e MFP. If so, you must install both the screen fonts and
the printer fonts on your computer. To do this, follow the
instructions from the font manufacturer.
Downloading printer fonts to the ES3640e MFP
In general, each time you print from within a Mac OS application,
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4-68 Downloading Files and Fonts
4
the application automatically downloads any fonts used in your
document that are not already installed on the ES3640e MFP, as
long as the printer fonts are installed in your System Folder. These
fonts remain in the ES3640e MFP only until your document has
printed. If you print the same document again, your application
must download the fonts again.
If you regularly use one or more fonts from Windows or Mac OS
applications that are not already installed in the ES3640e MFP,
you can save time by downloading them to the ES3640e MFP hard
disk with Fiery Downloader. Fonts you download to the
ES3640e MFP hard disk remain installed until you remove them
using Fiery Downloader, no matter how many times the
ES3640e MFP is turned off and on. Consider downloading fonts
you use on a regular basis to the hard disk.
Before you download PostScript, TIFF, or EPS files with Fiery
Downloader, make sure all fonts included in your file are installed
on the ES3640e MFP or embedded in your file; otherwise, the text
in these fonts will not print correctly or may not print at all.
For PDF files, font substitution occurs automatically for fonts not
installed on the ES3640e MFP. Two multiple master fonts (a serif
font and a sans serif font) stored on the ES3640e MFP are used
exclusively for substitution with PDF files.
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4-69 Using Fiery Downloader or Fiery WebDownloader
4
To view font information, update,
print, and delete fonts
•Choose Font List from the File menu, or click the Font List button.
Note:
the Font List or perform any of the tasks described in this
procedure. For information on how to publish the Direct
connection, see Chapter 3 of the Configuration Guide or consult
your administrator.
The Font List window includes Update, Print, and Delete buttons.
The printer fonts included with the Fiery (resident fonts) are
locked. Locked fonts appear with a Lock icon next to the name
and cannot be deleted.
Click to print the Font List to the Print queue
Click to update the information in
the Font List window
Lock icon
If the Direct connection is not published, you cannot view
Select a font and click
here to delete it
ES3640e MFP EFI Printing Guide - 69
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5-70 About variable data printing
5
Chapter 5:
Printing
Variable Data
Documents
This chapter describes the variable data printing features
supported by the ES3640e MFP, including:
• Background information about variable data printing
• Printing variable data documents using FreeForm
™
About variable data printing
Variable data printing is typically used for direct-mail advertising
or other targeted mailings. It involves combining a set of master
elements that are common across copies of a document with a set
of variable elements that change from copy to copy. An example is
a brochure that greets customers by name and may include other
personal information about the customer obtained from a
marketing database. Background elements, illustrations, and text
blocks that do not change across copies of the brochure comprise
the master elements. The customer’s name and other
customer-specific information comprise the variable elements.
The ES3640e MFP supports the following method of variable data
printing:
• The FreeForm feature allows you to use print options to define
and store master-element documents—called FreeForm masters—on the ES3640e MFP. You can send a variable-element
job to the ES3640e MFP with instructions to combine the job
with a particular FreeForm master.
You cannot use the following print options and settings when
printing variable data:
• Combine Separations to On
• Optimize PowerPoint to On
For more information, see Appendix A.
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5-71 Printing variable data documents with FreeForm
5
Printing variable data documents with
FreeForm
In FreeForm variable data printing, you can use print options to
define master documents and assign them to variable data jobs
sent to the ES3640e MFP.
How FreeForm works
The basic premise of FreeForm variable data printing is that the
master-element data for the job can be sent to the ES3640e MFP
and rasterized separately from the variable-element data. The
master-element data is stored on the ES3640e MFP in rasterized
form as a FreeForm master, and can be used as often as needed
with multiple sets of variable-element data. Because the FreeForm
master job is preRIPped and stored on the ES3640e MFP, the only
RIP time required for variable data print jobs is the time needed to
RIP the variable-element data. You can use FreeForm masters for
any fixed-element data you might combine with different data
from day to day. For example, a letterhead template can be stored
as a FreeForm master and used repeatedly as the background for
different letter content (the variable-element data).
FreeForm allows you to create the master and variable documents
using any application. You can create the two documents using
different applications or computer platforms. To create the master
document, you can use a page layout or graphics application. To
create the variable document, you can use a word processing
application that has a mail merge feature, a page layout
application that supports scripting, or a database application.
FreeForm functions are controlled with two print options: Create
Master and Use Master. You can set these options in the printer
driver when you send a job, or instruct the operator to set them
with job overrides from the job management tools. You can also
use Command WorkStation/Command WorkStation LE to monitor
and manage all the FreeForm masters stored on the Fiery. For
more information, see Chapter 3 of the Job Management Guide.
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5
Space for variable
elements
Unchanging master
elements
5-72 Printing Variable Data Documents
Creating the master document
Before you can use FreeForm, you must create a master
document and a variable document. This includes creating the
layout for the combined document, as well as the elements
themselves. In a page layout or graphics program, you arrange
the master elements (text and graphics that do not change) on
one or more pages, leaving space for the variable elements.
Master document
When you have finalized the design of the master document, print
it to the ES3640e MFP and specify that a FreeForm master be
created from the job (see page 5-78).
Although the ES3640e MFP can store up to 100 FreeForm
masters, the printer driver interface and Fiery Spooler allow you
to select numbers 1 through 15 only. To create a FreeForm master
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5-73 Printing variable data documents with FreeForm
5
with a number greater than 15, the operator must set the Create
Master and Use Master options and RIP the job from Command
WorkStation/Command WorkStation LE.
Creating the variable document
You can create the variable document with a word processing
application that provides a mail merge function, a database
application, or a page layout application that supports scripting. In
all cases, information is taken from a list or database and merged
into an existing document that is set up to accept the information.
Each application has different controls for this function; for
detailed instructions, see the application documentation. Before
the variable elements can be added to the master document, they
must be formatted to conform to the layout of the master
document. To do this, you create a document with the correct
formatting, and then add the variable information in the
appropriate places.
For efficient variable data printing, create a variable document
that has significantly more pages than its corresponding FreeForm
master.
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5
Variable element
5-74 Printing Variable Data Documents
Variable document
When you have created a variable document, print it to the
ES3640e MFP and specify that it be combined with the
corresponding FreeForm master (see page 5-78).
Combining the FreeForm master with the
variable document
When you print a variable document to the ES3640e MFP, you
specify the FreeForm master created from your master document
with the Use Master print option. The ES3640e MFP combines the
raster data of the variable document with the already RIPped
FreeForm master, creating a new raster data file. The merged
raster file can be soft-proofed (before it is printed) in the
thumbnail windows of the job management tools.
For more information about soft-proofing and the thumbnail
windows of the job management tools, see Chapter 4 of the Job
Management Guide.
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5-75 Printing variable data documents with FreeForm
5
Combined document
A master document can include more than one page. When you
print a variable document and specify a FreeForm master that
contains multiple pages, the variable pages are combined with the
master pages in a cyclical fashion. The following example
illustrates how a variable document combines with a two-page
master document.
Pages 1 and 2 of the variable document are combined with Pages
1 and 2, respectively, of the master document. The cycle of
master pages then starts over, and Pages 3 and 4 of the variable
document are combined respectively with Pages 1 and 2, again, of
the master document. This pattern continues for each subsequent
set of pages in the variable document.
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5
Multiple-page master document
Variable document
Combined document
Using FreeForm
This section provides some suggestions to help you print variable
data jobs correctly.
• Consult your administrator or operator on how FreeForm master
numbers are assigned at your site.
If FreeForm printing is used by a large number of users at your
site, FreeForm master numbers, or ranges of numbers, can be
assigned to specific users or groups. Users can select only
numbers 1 through 15 as print option settings. The operator can
override FreeForm master numbers and reassign them to
numbers greater than 15 from Command WorkStation/
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5-77 Printing variable data documents with FreeForm
5
Command WorkStation LE. You may want the operator to assign
all FreeForm master numbers to avoid potential conflicts in the
use of FreeForm master numbers.
• Use the Job Notes and Instructions fields to communicate
instructions about your job to the operator.
If you want to create or use a FreeForm master number greater
than 15, these fields can be used to tell the operator to override
the appropriate job setting (Create Master or Use Master) and
RIP the job from Command WorkStation/Command WorkStation
LE.
• Give your jobs unique and descriptive names.
Both you and the operator must be able to easily identify your
jobs if there are many jobs in the queues, the FreeForm master
numbers are reassigned, or you want to refer to another job in
the Job Notes or Instructions fields.
• For restrictions on print option settings when using FreeForm,
see Appendix A.
The following settings for the master document and variable
document must match:
Color Mode (Mac OS) or Print Mode (Windows)
Combine Separations
2 Sided Printing
Orientation
Page Size
Punch Option
Stapler Mode
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5-78 Printing Variable Data Documents
5
Note:
document and variable-elements document do not match, the job
prints using the 2 Sided Printing setting for the variable-elements
document.
To print variable data documents
1. Create a master document.
The following example shows one page of a master document for
a tri-fold brochure that was created with a page layout
application.
If the 2 Sided Printing settings for the master-elements
2. Print the master document to the Fiery with the Create Master
print option set to one of the FreeForm Master numbers (1
through 15).
Or, set the Create Master option to None and instruct the operator
to use overrides to create a FreeForm master from this job.
3. Create the variable document.
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5-79 Printing variable data documents with FreeForm
5
You can create the variable document using a different file, a
different application, or a different computer platform than was
used to create the master document, but some print options must
be the same (for details, see page 5-77).
The following example shows one page of the variable document
for the tri-fold brochure. The data in this document can be as
simple as a name and address, or as complex as multiple,
full-color graphics and photographic elements.
4. Print the variable document to the ES3640e MFP with the Use
Master print option set to the appropriate FreeForm master
number.
The FreeForm master number may be one you set when you sent
the master document, or one that was assigned by the operator.
FreeForm master numbers can be overridden from the job
management tools. Check with the operator to make sure that the
FreeForm master number you specify is the correct one for the
FreeForm master you want to use.
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5
If you want to check the job before it prints, instruct the operator
to RIP and Hold the job so you can preview it from the job
management tools.
The following example shows the FreeForm master and variable
document combined. The variable data is overlaid on the master
document.
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5
Previewing master documents in the Windows
printer driver
Once a master document is created, you can preview it from the
Windows printer driver. This feature makes it convenient to select
a master document you need when you perform FreeForm
printing.
To preview master documents in the Windows
printer driver
1. Choose Print in your application.
2. Select the ES3640e MFP as your printer and click Properties.
3. Click the Fiery Printing tab.
4. Click and open the FreeForm print option bar.
FreeForm print
option bar
5. Click Update to retrieve the list of FreeForm master names from
the ES3640e MFP.
The FreeForm master numbers and names appear in the Create
Master and Use Master options.
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Note:
retrieve the list of FreeForm master names. For how to enable this
feature, see Chapter 1 of the User Software Installation Guide.
6. Select the master document you want to preview from the Use
Master option and click Preview Master.
The FreeForm Master - Preview window appears.
The Two-Way Communication feature must be enabled to
7. Click Close.
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6
Chapter 6:
Scanning
With Fiery Scan, you can scan documents or images from the
ES3640e MFP glass or through the ES3640e MFP’s automatic
document feeder (ADF) and send the scanned images to various
locations. With Fiery Remote Scan, you can display the scan in a
host application, such as Photoshop, or send the scan to a specific
destination. You can also use WebScan
The following requirements and constraints apply:
• Fiery Scan and Fiery Remote Scan cannot be used over the
parallel port; they require a network connection. For information
on supported networking protocols, see the User Software
Installation Guide.
• Fiery Remote Scan, a component of Fiery Scan, must be
installed on remote workstations as described in the User
Software Installation Guide.
• Photoshop RGB Setup should use EFIRGB.ICC settings. For
information on loading this file, see the User Software
Installation Guide.
™
to retrieve a scan.
Fiery Scan components
Fiery Scan consists of the following software components and
features:
• Fiery Scan server module—allows you to access the Scan
Module from the ES3640e MFP control panel for initiating scans
and sending scan images to specific destinations.
• Fiery Remote Scan—allows you to send scanned images through
the network from remote workstations. This application also
allows you to retrieve scan jobs in a Fiery mailbox and send
them through the network from remote workstations.
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6
• Fiery Remote Scan TWAIN plug-in—allows you to retrieve
scanned images directly into a TWAIN-compatible host
application.
• Fiery WebScan—allows you to retrieve scan jobs from a Fiery
mailbox retrieval through Fiery WebTools.
Using Fiery Remote Scan from remote
workstations
With the Fiery Remote Scan module, you can retrieve scan files
from remote workstations. You can open a scanned job directly
into TWAIN-supported host applications or send the scanned job
to a particular destination.
Retrieving scans using Fiery Remote Scan
When you use Fiery Remote Scan, you can upload a scanned job
into a TWAIN-supported host application; send it to the Hold
queue, remote workstation disk drives, or FTP server; or send it
via e-mail.
Note:Fiery Remote Scan for Windows and Mac OS versions are
similar. The following procedures use Windows illustrations. Adobe
Photoshop is used as a TWAIN-supported host application.
To retrieve scanned jobs into Photoshop with the
Fiery Remote Scan application or the Fiery TWAIN
plug-in module
1. Start the Fiery Remote Scan application, or in Adobe Photoshop,
choose Import from the File menu and click Fiery Remote Scan 5.
2. Verify that the ES3640e MFP is selected as a scanning device.
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6
3. If the ES3640e MFP is not selected, click Choose Device to select
the ES3640e MFP as your scanning device.
For information on how to configure communication with and
select the ES3640e MFP, see Chapter 1 of the User Software
Installation Guide.
4. In the Mailbox field, enter the number of the Mailbox in which
your scan file is located.
All scan files for that mailbox are listed.
Note:If no scan files appear, click Refresh.
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6
5. Select the job by clicking it.
6. Select Send (Fiery Remote Scan Application) or Acquire (Fiery
To open all pages of a scan, select All; to open a specific page,
select Page and enter the number in the Page field.
Remote Scan TWAIN Plug-in module).
If you choose Acquire, the scan file will automatically open in the
host application, where you can view and edit the scanned file. If
you choose Send, you will send the scan file to a specific
destination. For more information, see “Sending the scan job to a
specific destination” on page 6-86.
To delete a scanned job from the Fiery, select the job and click
Delete.
Sending the scan job to a specific destination
When you send a scan, you can select the Fiery Hold Queue, Save
to Disk, Email, and/or FTP. Fiery Remote Scan allows you to send
your scan job to more than one destination at a time. For
example, you can select Fiery Hold Queue and Scan to Disk to
send your scan job to the Fiery Hold queue and a hard disk to
which you have access on the network.
To send a scan job to the Fiery Hold queue
When you send a scan file to the Hold queue, the Fiery
automatically stores the file on its hard disk. This allows you to
manipulate the file using Command WorkStation/Command
WorkStation LE. For information about using Command
WorkStation/Command WorkStation LE, see the
Job Management Guide.
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6
1. After selecting the scan file to send, click Send at the bottom of
the Fiery Remote Scan window.
The Send dialog box appears.
2. Select Fiery Hold Queue to send the job to the Hold queue.
3. Click Send.
Now you can find your scan file in the Hold Queue from the job
management tools.
To send a scan job to a disk drive
When you select Scan to Disk, you can send a scan file to any
hard disk you can access from your workstation. This allows you
to place the scan file on another workstation, for example, to edit
with Adobe Photoshop.
1. After selecting the scan file to send, click Send at the bottom of
the Fiery Remote Scan window.
The Send dialog box appears.
2. Select Save to Disk.
3. Select a file format from File Format and click Save As.
4. Select the drive location, enter a file name, and click Save.
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6
5. Click Send.
To send a scan job via E-mail
When you send a scan file via e-mail, you can send the scan file
as either an attachment or a URL. If you send an attachment that
exceeds the maximum scan file size specified, the scan file is
automatically sent as a URL.
1. After selecting the scan file to send, click Send at the bottom of
the Fiery Remote Scan window.
The Send dialog box appears.
2. Select Email and click Edit Email.
The Email message window appears.
3. Enter an e-mail address in the To: field, or browse the list of
e-mail addresses in the Address Book by clicking To:, Cc:, or Bcc:.
You can also enter a Subject line and body text.
4. Click OK.
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6
5. Indicate whether you want to send the file as an attachment or a
URL, and choose a File Format.
Note:
Note:If you open a TIFF 6.0 format file, use an application that
supports this format. Scan jobs with multiple pages are not
supported on some applications using TIFF 6.0. For more
information, see your application’s documentation.
6. Click Send.
To send a scan job to a FTP server
By selecting FTP, you can make your scan file available to those
who have access to an FTP server. You need the FTP server
information to access this feature.
1. After selecting the scan file to send, click Send at the bottom of
the Fiery Remote Scan window.
The Send dialog box appears.
2. Select FTP and click Edit FTP.
The FTP Destination dialog box appears.
Scanned TIFF files are in TIFF 6.0 format.
3. Enter the appropriate settings and click OK.
If a proxy server is enabled, select Proxy Enable and enter the
information for the proxy server.
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6
4. Choose a File Format.
Note:
Note:If you open a TIFF 6.0 format file, use an application that
supports this format. Scan jobs with multiple pages are not
supported on some applications using TIFF 6.0. For more
information, see your application’s documentation.
5. Click Send.
Retrieving scans using Fiery WebScan
Using Fiery WebScan, you can retrieve scan jobs in the Fiery
Mailboxes to your remote workstation.
To Retrieve scan jobs using Fiery WebScan
1. Click WebScan in the Fiery WebTools menu on the home page.
The WebScan window appears.
Scanned TIFF files are in TIFF 6.0 format.
2. In the Mailbox field, enter the number of the Mailbox in which
your scan file is located.
3. Click Refresh.
All scan files in the Mailbox are displayed.
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6
WebScan lists the following information about each scanned job:
File name, Date, Pages, File Size, Page Size, Resolution X, and
Resolution Y.
4. Select the file you want to open.
5. Choose PDF, TIFF, or JPEG from the File Format menu.
Note:
Note:If you open a TIFF 6.0 format file, use an application that
supports this format. Scan jobs with multiple pages are not
supported on some applications using TIFF 6.0. For more
information, see your application’s documentation.
6. If you want to open all pages of the scan click All. If you want to
open a specific page, specify the Page number.
You can specify the pages you want to retrieve from your job if
you choose JPEG from the File Format menu.
7. Click Save As.
Note:
to indicate whether you want to open the file from its current
location or save the file to disk.
Scanned TIFF files are in TIFF 6.0 format.
Depending on the browser you are using, you may be asked
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6
To delete a scanned image from the Fiery Mailbox, select the scan
job that you want to delete from the WebScan window and click
Delete.
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7
Chapter 7:
Using EFI
Hot Folders
This chapter describes how to use the EFI Hot Folders application
to store and reuse frequently used print options when printing
PostScript and PDF files on the ES3640e MFP.
Overview of Hot Folders
A Hot Folder is a special folder to which you can assign a group of
print options. To print a document, drag and drop the document
file onto the Hot Folder. The Hot Folder application routes the job
to a corresponding print queue using the print options associated
with that Hot Folder.
Note:After printing original data, you may notice additional
numbers at the end of the original file name.
You can create as many Hot Folders as you want on your
computer. You can also share Hot Folders with other users on the
network by creating shortcuts to the folders from remote
computers.
To begin working with Hot Folders, create one or more
Hot Folders, assigning print options and a print queue to each
(see “Creating and deleting Hot Folders” on page 7-95). You can
then print jobs by dragging and dropping the document files onto
the corresponding Hot Folders. You can also print a job by printing
the document file from the source application, with the
appropriate Hot Folder specified as the print destination. The
Hot Folder Control Panel allows you to manage your Hot Folders
and monitor the status of jobs sent to the folders (see “Using the
Hot Folder Control Panel” on page 7-94).
File format restrictions
The Hot Folder application supports the printing of PostScript and
PDF jobs. However, if you specify print options that differ from and
override the printer default options, or specify imposition options,
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7
the ES3640e MFP may offer only restricted file format support.
These restrictions vary, depending on the ES3640e MFP
associated with the Hot Folder.
File formatPrint option overrideImposition
PostScriptFully supportedFully supported (with
PS-to-PDF
conversion)
PDFPartially supportedFully supported
The ES3640e MFP offers full support for PostScript and PDF jobs if
you assign only printer default options to a Hot Folder.
For information on setting print options, see Appendix A.
Using the Hot Folder Control Panel
The Hot Folder application continuously monitors the Hot Folders
on your computer for new jobs. This activity occurs in the
background; you do not have to start the Hot Folder application
for the monitoring to occur.
To display the Hot Folder Control Panel, start the Hot Folder
application. The Hot Folder Control Panel allows you to create and
manage all your folders. You can also use the Control Panel to
monitor the status of jobs sent to your folders.
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7
The Hot Folder Control Panel displays the name of each Hot Folder
currently defined on your computer, the name of the server
associated with each Hot Folder, and the directory path to the
Hot Folder.
To start the Hot Folder application and display
the Control Panel
•Click Start, choose Programs, and then choose Hot Folder, or, if
you have created a shortcut to the application, double-click the
shortcut on your computer desktop.
You can also display the Hot Folder Control Panel by right-clicking
the Hot Folder icon in the Status area of the Windows taskbar and
choosing Open Control Panel from the menu that appears, or by
opening the Windows system Control Panel and
double-clicking the icon for EFI Hot Folders.
Creating and deleting Hot Folders
Each Hot Folder you create resides on your hard disk and contains
all the files and subfolders corresponding to information about
your jobs. You can print jobs by dragging and dropping them onto
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7
this folder.
To delete a Hot Folder from your computer, you must disable and
remove it from the Hot Folder Control Panel.
To add and configure the connection and print
queue for a new Hot Folder
1. Click Add in the Hot Folder Control Panel.
2. The Add folder dialog box appears.
3. Select an existing folder or navigate to the location where you
want to create a new folder and enter the folder name.
4. Click OK.
The Folder properties dialog box for the Hot Folder appears.
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7
Note:
• The System Folder of your computer
• The Desktop Folder of your computer
• Folders located on a root directory (for example, C:\)
• Folders located on network drives, such as a common file server
5. In the Server field, click Select.
The Select Server dialog box appears.
6. To configure the connection to the ES3640e MFP server in a local
subnet, click the AutoSearch tab.
7. Only servers that support Hot Folders appear in the Available
Servers area.
8. To add a server from the local subnet, select it and click OK.
Do not use the following folder types as Hot Folders:
(unless the Hot Folder application is installed and running locally
on the file server).
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7
To manually configure the connection to the ES3640e MFP, click
the Manual tab, enter the IP address or DNS name of the
ES3640e MFP, and click OK.
9. In the Logical Printer field, choose the print queue for the
Hot Folder.
10. In the Properties dialog box, specify properties and settings for
the new Hot Folder.
For more details on job and imposition settings, see “Customizing
Hot Folder settings” on page 7-102.
11. Click OK.
The new Hot Folder is ready for use. The folder name appears in
the list in the Hot Folder Control Panel.
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7
To delete a Hot Folder from your computer
1. In the Hot Folder Control Panel, select the folder you want to
remove.
Make a note of the folder’s directory path.
2. If the folder is not already disabled, click Disable.
You must disable a folder before you can remove it.
3. Click Remove.
The folder is removed from the Control Panel.
4. Click OK to close the Hot Folder Control Panel.
5. Locate the Hot Folder on your computer, and make sure the folder
does not contain any archived jobs you want to retain.
For information about using the subfolders to store archived jobs,
see “Customizing Hot Folder settings” on page 7-102.
6. Delete the folder by dragging it to the Recycle Bin or choosing
Delete from the File menu.
Enabling and disabling Hot Folders
By default, the Hot Folder application continuously monitors all
your folders for new jobs. You can choose to disable a folder to
prevent it from being monitored. Any jobs you send to a disabled
folder remain unrecognized by the Hot Folder application until you
enable the folder again.
To toggle the activity state of a folder
•In the Hot Folder Control Panel, select the folder you want and
click Enable or Disable.
or
•Right-click the Hot folder you want on the desktop. Choose EFI
HotFolders > Disable HotFolder or EFI HotFolders > Enable
HotFolder from the menu that appears.
or
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7
•Right-click the Hot Folder you want and choose Properties from
the menu that appears. Click the EFI Hot Folder tab and select
Enable Hot Folder or Disable Hot Folder.
Enabled folders are marked with a green state in the Control
Panel; disabled folders are marked with a red state.
Setting Hot Folder preferences
You can specify several preference settings for the Hot Folder
application, including the unit of measurement used for imposition
settings, and the default folder location for temporary files and
imposition templates.
To set preferences for the Hot Folder application
on your computer
1. Click Preferences in the Hot Folders Control Panel.
The Preferences dialog box appears.
2. To specify the default unit of measurement, choose an option
from the Units menu.
The default unit of measurement is used for several imposition
settings.
3. To specify a folder location for temporary files created by the Hot
Folders application while processing jobs, click Browse, select the
folder you want, and then click OK.
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