Oki ES1624N UTILITIES GUIDE

Preface

ES1624n MFP User’s Guide

P/N 59377801, Revision 1.1

June, 2005

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki assumes no responsibility for the results of errors beyond its control. Oki also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by Oki.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from the Oki web site:

http://my.okidata.com

Oki and Microline are registered trademarks of Oki Electric Industry Company, Ltd.

Energy Star is a trademark of the United States Environmental Protection Agency.

Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

As an Energy Star Program Participant, the manufacturer has determined that this product meets the Energy Star guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 89/336/EEC (EMC) and 73/23/EEC (LVD) as amended where applicable on the approximation of the laws of the member states relating to electromagnetic compatibility and low voltage.

ES1624n MFP User’s Guide

Preface • 2

OTES

, C

AUTIONS AND

NOTE A note provides additional information to supplement the main text.

ARNINGS

CAUTION!

A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning provides additional information which, if ignored, may result in a risk of personal injury.

Only use genuine Oki Original consumables to ensure the best quality and performance from your hardware. Non-Oki Original products may damage your printer's performance and invalidate your warranty. Specifications subject to change without notice. All trademarks acknowledged.

ES1624n MFP User’s Guide

Notes, Cautions and Warnings • 3

ONTENTS

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Notes, Cautions and Warnings . . . . . . . . . . . . . . . . 3

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

MFP overview . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

The Control Panel. . . . . . . . . . . . . . . . . . . . . . . . 11

Copy Area. . . . . . . . . . . . . . . . . . . . . . . . . . . 11

LCD and Function Area . . . . . . . . . . . . . . . . . . 11

Start and other keys . . . . . . . . . . . . . . . . . . . 12

Changing the display language . . . . . . . . . . . . . . 13

Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Paper recommendations . . . . . . . . . . . . . . . . . . . 14

Cassette tray . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . 15

Face down stacker . . . . . . . . . . . . . . . . . . . . . . . 16

Face up stacker . . . . . . . . . . . . . . . . . . . . . . . . . 16

Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Cassette tray . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . 20

Configuring your machine.... . . . . . . . . . . . . . . . . 21

Minimum Configuration Requirements. . . . . . . . . . 21

Pre-Installation Information. . . . . . . . . . . . . . . . . 21

Internet Communication Features . . . . . . . . . . 23

....from the Web Page. . . . . . . . . . . . . . . . . . . . . 25

Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Contents of each menu. . . . . . . . . . . . . . . . . . 26

Specifying the Administrative Settings . . . . . . . 29

Explanation of filing protocols . . . . . . . . . . . . . . . 31

Printer settings in Windows . . . . . . . . . . . . . . . . . 36

PCL or PostScript . . . . . . . . . . . . . . . . . . . . . . . . 36

Printing preferences in Windows applications . . . . . 36

PostScript emulation . . . . . . . . . . . . . . . . . . . 37

PCL emulation . . . . . . . . . . . . . . . . . . . . . . . . 38

Secure printing feature . . . . . . . . . . . . . . . . . . . . 39

Sending the document to print . . . . . . . . . . . . 39

Printing secure documents . . . . . . . . . . . . . . . 40

Proof and print feature . . . . . . . . . . . . . . . . . . . . 42

Sending the document to print . . . . . . . . . . . . 42

ES1624n MFP User’s Guide

Contents • 4

Printing the remaining copies . . . . . . . . . . . . . 43

Permanent print documents. . . . . . . . . . . . . . . . . 45

Sending the document to print . . . . . . . . . . . . 45

Printing stored documents . . . . . . . . . . . . . . . 46

Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Loading Document(s) for copying. . . . . . . . . . . . . 48

Using the ADF . . . . . . . . . . . . . . . . . . . . . . . . 48

Placing Document(s) in the ADF. . . . . . . . . . . . . . 49

Placing Document(s) on the Glass . . . . . . . . . . . . 50

Sending Document(s) via E-mail . . . . . . . . . . . . . 50

Basic Operation . . . . . . . . . . . . . . . . . . . . . . . 50

Advanced Operation. . . . . . . . . . . . . . . . . . . . 51

Sending Document(s) to a File Server. . . . . . . . . . 52

Basic Operation . . . . . . . . . . . . . . . . . . . . . . . 52

Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Basic Operation . . . . . . . . . . . . . . . . . . . . . . . 53

Advanced Operation. . . . . . . . . . . . . . . . . . . . 53

Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

System Requirements . . . . . . . . . . . . . . . . . . 57

Installation procedure . . . . . . . . . . . . . . . . . . 57

Scanner Operation . . . . . . . . . . . . . . . . . . . . . 58

A look at the User Interface. . . . . . . . . . . . . . . . . 59

Using the Basic Features. . . . . . . . . . . . . . . . . 60

Other Tools . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Replacing consumable items . . . . . . . . . . . . . . . . 68

Consumable order details . . . . . . . . . . . . . . . . . . 68

Toner cartridge replacement . . . . . . . . . . . . . . . . 70

Image drum replacement . . . . . . . . . . . . . . . . . . 76

Replacing the belt unit . . . . . . . . . . . . . . . . . . . . 81

Fuser replacement . . . . . . . . . . . . . . . . . . . . . . . 84

Cleaning the LED head . . . . . . . . . . . . . . . . . . . . 87

Installing upgrades . . . . . . . . . . . . . . . . . . . . . . . 88

Duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Memory upgrade . . . . . . . . . . . . . . . . . . . . . . . . 89

Order codes . . . . . . . . . . . . . . . . . . . . . . . . . 89

Hard disk drive . . . . . . . . . . . . . . . . . . . . . . . . . 94

Adjusting Windows printer drivers . . . . . . . . . . . . 97

PCL driver. . . . . . . . . . . . . . . . . . . . . . . . . . . 97

PostScript driver . . . . . . . . . . . . . . . . . . . . . . 98

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Information Codes/messages. . . . . . . . . . . . . . . . 99

Information codes during scanning and copying 99

ES1624n MFP User’s Guide

Contents • 5

Messages during Scanning and Copying . . . . . .100

Information codes during Networking. . . . . . . .100

Information codes during E-mailing . . . . . . . . .101

Information codes during Filing . . . . . . . . . . . .103

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . .106

In the ADF...... . . . . . . . . . . . . . . . . . . . . . . .106

In the printing Unit...... . . . . . . . . . . . . . . . . .107

Color Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Factors that affect the appearance of prints. . . . . .115

Tips for printing in color . . . . . . . . . . . . . . . . . . .117

Printing photographic images . . . . . . . . . . . . .117

Printing from Microsoft Office applications. . . . .117

Printing specific colors (e.g. a company logo) . .117

Adjusting the brightness or intensity of a print .117

Accessing the color matching options . . . . . . . . . .118

Setting the color matching options . . . . . . . . . . . .118

Using the Color Swatch feature . . . . . . . . . . . . . .119

Using the Color Correct Utility . . . . . . . . . . . . . . .121

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Error Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

ES1624n MFP User’s Guide

Contents • 6

NTRODUCTION

Congratulations on choosing this Oki Printing Solutions Multi Function Product (MFP). It is designed with advanced features, to give you clear, vibrant color prints and crisp black and white pages at high speed on a range of office print media.

With this MFP, you can instantly scan paper-based documents and deliver the electronic image to various destinations including email addresses, printers, ftp servers or someone else's computer on the network.

Your MFP includes these features:

> Up to 16 pages per minute in full color for fast printing of

high impact color presentations and other documents.

Up to 10 copies per minute (at 300 dpi) in full color for fast copying.

> Up to 24 pages per minute in black and white for fast and

efficient printing of all general purpose documents not requiring color.

Up to 16 copies per minute (at 300 dpi) in black and white for fast and efficient copying of all general purpose documents not requiring color.

> 1200 x 600dpi (dots per inch) print resolution for high

quality image production showing the finest detail.

> 600 x 600dpi (dots per inch) copy resolution.

> Single Pass Color Digital LED technology for high speed

processing of your printed pages.

> High speed USB 2.0 interface.

> “Scan to E-mail - Connected to an Ethernet network and a

SMTP server, this MFP allows you to transmit document(s) over the internet via e-mail. With a touch of the e-mail key and the selection of your recipients' e-mail addresses, the document(s) is/are first scanned and converted into an image file, and then transmitted to remote recipients within minutes.

> Scan to FTP - Allows you to send scanned documents to a

server or a personal computer's file folder over an intranet with FTP (File Transfer Protocol), HTTP (Hypertext

ES1624n MFP User’s Guide

Introduction • 7

Transfer Protocol), CIFS (Common Internet File System) protocol. The scan to filing feature removes the need for the mail server to handle large attachments.

> Digital Copying - An intuitive control panel, makes digital

copying fast and easy.

> Network/PC Printing - When connected to a Network, the

MFP is able to perform network or PC printing (available in “Scan-to-Mode”).

> Multiple Pages Sending - With the Auto Document Feeder,

the MFP allows a stack of up to 50 pages to be continuously scanned.

> Address Book/Profiles Managing - This provides a

convenient way to manage all the e-mail addresses and profiles (filing destinations). Simply typing the machine's IP address in the URL field of your browser will prompt the MFP web page. This web page allows you to create up to 300 e-mail addresses and several filing destinations to manage your document.

The following optional features are available:

> Additional memory, to allow printing of more complex

pages.

> Additional paper tray for loading a further 530 sheets to

minimize operator intervention, or different paper stocks for letterhead stationery, alternative paper sizes or other print media.

> Automatic two-sided (duplex) printing for economical use

of paper and compact printing of larger documents.

> 20 GB Hard Disk Drive (HDD)

ES1624n MFP User’s Guide

Introduction • 8

MFP

OVERVIEW

RONT VIEW

1. Output stacker, face down. Standard printed copy delivery point. Holds up to 250 sheets at 80g/m².

2. Multi purpose tray release buttons (press).

3. Operator Panel with LCD display. Status LEDs and operator buttons.

4. Front Cover release (lift).

5. Paper tray.

Standard blank paper tray. Holds up to 300 sheets of 20 lb. (80g/m²) paper.

6. Multi purpose feeder (shown closed). Used for feeding heavier paper stocks, envelopes and other special media. Also for manual feeding of single sheets when required.

7. Automatic Document Feeder (ADF) Unit.

8. LCD Display.

9. ADF Paper Tray.

10. ADF Paper Support.

11. Document Cover.

12. Control Panel.

13. Lock/Unlock knob.

ES1624n MFP User’s Guide

Introduction • 9

EAR VIEW

This view shows the connection panel and the rear output stacker.

18 17 16 15

14. ADF Cable.

15. ON/OFF Power switch.

16. DC power socket.

17. ADF Connector.

18. USB interface.

19. AC power socket.

20. Rear, face up, 100 sheet stacker.

21. Network Connector.

22. Interconnection Socket.

23. Flush interconnection cable.

24. AC adapter

WARNING!

Only use the AC adapter supplied with this MFP. The use of any other AC adapter may cause electric shock or fire.

When the rear paper stacker is folded down, paper exits through the rear of the printer and is stacked here face up. This is mainly used for heavy print media. When used in conjunction with the multi purpose feed tray, the paper path through the printer is essentially straight. This avoids bending the paper around curves

ES1624n MFP User’s Guide

Introduction • 10

in the paper path and enables feeding of up to 53 lb. (203g/m²) media.

THE C

ONTROL PANEL

2156

12 16144

OPY AREA

1. Zoom Used to increase or decrease scaling in 1%

2. Copy Quality Used to select copy quality.

3. Density Used to change the density level.

4. Copy Count Used to enter copy quantity or e-mail address.

LCD

AND FUNCTION AREA

5. Copy Count Indicates the number of copies selected.

6. Copy Mode Used to select copy mode.

7. Scan Mode Used to select the Scan mode (also the default

8. Additional Settings

9. Up/Down/Left/ Right Keys

increments up to 400% and down to 25%.

A further choice of scaling can be made from preset percentages.

working mode). Used to execute additional settings of "Copy"

and "Scan" modes. (The settings are available only for three minutes. After three minutes, the settings will automatically return to the default value).

Used to move the cursor in the LCD up/down/ left/right. The up/down keys are used to switch function indication. The left key is used to return to the upper level of the setting. The right key is used to go to the lower level of the setting.

1011

201918

ES1624n MFP User’s Guide

Introduction • 11

2156

1614

10. OK/Select Used to select and confirm current setting selections.

11. Cancel/Return Used to cancel selections and go back to the top level of the setting. The key is also used to cancel any previous input.

12. FTP Address Used to indicate the existing FTP address for the "Scan to" function. This key is only available in the "Scan to" mode.

13. Address book Used to indicate the existing E-mail address for

TART AND OTHER KEYS

14. Menu Select to access the menu to set up the MFP.

15. Reset Select to change the scanner to the user default

16. Power save Press once to go to “sleep” mode (continuous

17. Power LEDs

Power

Alarm

Sleep

18. Mono Select to send or copy document(s) in

19. Color Select to send or copy in color.

20. Stop Select to stop all operation (LCD indication shifts

the "Scan to" function. This key is only available in the "Scan to" mode.

settings.

press is invalid).

Illuminates to indicate “power on and ready”.

Illuminates to indicate error condition.

Illuminates to indicate power save mode.

monochrome.

to stand-by screen for each function). Does not effect settings.

1011

201918

ES1624n MFP User’s Guide

Introduction • 12

HANGING THE DISPLAY LANGUAGE

The language used by your MFP for display messages and for report printing can be changed quickly and easily as follows:

READY

ATTENTION

BACK

ENTER

ON LINE

CANCEL

1. Press the + key repeatedly to access the System Configuration Menu.

2. Press the ENTER key to enter the System Configuration Menu.

3. Press the – key to move directly to the last item in this menu: LANGUAGE.

4. Press ENTER to change this setting.

5. Use the +/– keys to move in either direction through the list of available languages until the language you want is displayed.

6. Press the ENTER key to select this language.

7. Press the ON LINE key to exit the menu system and return the printer to standby.

The LCD display language can be changed to any of these languages:

English Norwegian

German Danish

French Dutch

Italian Turkish

Spanish Portuguese

Swedish Polish

Russian Greek

ES1624n MFP User’s Guide

Introduction • 13

ETTING STARTED

APER RECOMMENDATIONS

Your MFP will handle a variety of print media, including a range of paper weights and sizes, transparencies and envelopes. This section provides general advice on choice of media, and explains how to use each type.

The best performance will be obtained when using standard 2024 lb. (75~90g/m²) paper designed for use in copiers and laser printers. Suitable types are:

> Hammermill Laser Printer Radiant White 24 lb.

> Xerox 4024 20 lb.

Use of heavily embossed or very rough textured paper is not recommended.

Pre-printed stationery can be used, but the ink must not offset when exposed to the high fuser temperatures used in the printing process.

Envelopes should be free from twist, curl or other deformations. They should also be of the rectangular flap type, with glue that remains intact when subjected to hot roll pressure fusing used in this type of printer. Window envelopes are not suitable.

Transparencies should be of the type designed for use in copiers and laser printers. We strongly recommend Oki transparencies

(Order No. 52205701).

CAUTION!

Avoid transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage.

Labels should also be of the type recommended for use in copiers and laser printers, in which the base carrier page is entirely covered by labels. Other types of label stock may damage the printer due to the labels peeling off during the printing process. A suitable type is:

> Avery White Laser Labels type 5161 (letter) or 7162,

7664, 7666 (A4)

ES1624n MFP User’s Guide

Getting Started • 14

ASSETTE TRAY

SIZE DIMENSIONS WEIGHT (G/M²)

A6 105 x 148mm A5 148 x 210mm B5 182 x 257mm Executive 184.2 x 266.7mm A4 210 x 297mm Letter 215.9 x 279.4mm Legal 13in. 216 x 330mm Legal

13.5in. Legal 14in. 216 x 356mm

216 x 343mm

Light 17-20 lb. 64-74g/m²

Medium 20-24 lb.75-90g/m²

Heavy 24032 lb.91-120g/m²

If you have identical paper stock loaded in the multi purpose tray, you can have the printer automatically switch to the other tray when the current tray runs out of paper. When printing from Windows applications, this function is enabled in the driver settings. When printing from other systems, this function is enabled in the Print Menu.

ULTI PURPOSE TRAY

The multi purpose tray can handle the same media sizes as the cassette trays but in weights of 20-54 lb.(75g/m² to 203g/m²). For very heavy paper stock, use the face up (rear) paper stacker. This ensures that the paper path through the printer is almost straight.

The multi purpose tray can feed paper widths as small as 4 inches (105mm) and lengths up to 47 inches (1200mm) (banner printing).

For paper lengths exceeding 14 in. (356mm) (Legal 14in.) use paper stock between 24 and 34 lb. (90g/m² and 128g/m²) and the face up (rear) paper stacker.

Use the multi purpose tray for printing on envelopes and transparencies. Up to 50 sheets of transparencies or 10 envelopes can be loaded at one time, subject to a maximum stacking depth of 3/8 inch (10mm).

Paper or transparencies should be loaded print side up and top edge into the printer.

ES1624n MFP User’s Guide

Getting Started • 15

ACE DOWN STACKER

The face down stacker on the top of the printer can hold up to 250 sheets of 20 lb. (80g/m²) standard paper and can handle paper stocks up to 47 lb. (120g/m²). Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down).

ACE UP STACKER

The face up stacker at the rear of the printer should be opened and the tray extension pulled out when required for use. In this condition paper will exit via this path, regardless of driver settings.

The face up stacker can hold up to 100 sheets of 20 lb. (80g/m²) standard paper, and can handle stocks up to 54 lb. (203g/m²).

Always use this stacker and the multi purpose feeder for paper stocks heavier than 32 lb. (120g/m²).

ES1624n MFP User’s Guide

Getting Started • 16

OADING PAPER

ASSETTE TRAY

1. Remove the paper tray.

2. Fan the paper to be loaded at the edges (1) and in the

middle (2) to ensure that all sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).

123

ES1624n MFP User’s Guide

Loading Paper • 17

3. Load the paper (for letterhead paper load face down with top edge towards the front of the printer).

4. Adjust the rear stopper (1) and paper guides (2) to the size of paper being used.

To prevent paper jams:

> Do not leave space between the paper and the guides

and rear stopper.

> Do not overfill the paper tray. Capacity depends on the

type of paper stock.

> Do not load damaged paper.

> Do not load paper of different sizes or types at the

same time.

> Do not pull the paper tray out during printing.

> Close the paper tray gently.

5. For face down printing, make sure the face up (rear)

stacker (3) is closed (the paper exits from the top of the printer). Stacking capacity is approximately 250 sheets, depending on paper weight.

6. For face up printing, make sure the face up (rear) stacker (3) is open and the paper support (4) is extended. Paper is stacked in reverse order and tray capacity is approximately 100 sheets, depending on paper weight.

ES1624n MFP User’s Guide

Loading Paper • 18

7. Always use the face up (rear) stacker for heavy paper (card stock etc.).

CAUTION!

Do not open or close the rear paper exit while printing as it may result in a paper jam.

ES1624n MFP User’s Guide

Loading Paper • 19

ULTI PURPOSE TRAY

1. Open the multi purpose tray and press gently down on the

paper platform (1) to ensure it is latched down.

2. Load the paper and adjust the paper guides (2) to the size of paper being used.

> When printing on headed paper load the paper into the

multi purpose tray with pre-printed side up and top edge into the printer.

> Envelopes should be loaded face up with top edge to

the left and short edge into the printer.

> Do not exceed the paper capacity of about 50 sheets or

10 envelopes. Maximum stacking depth is 10mm.

3. Press the tray latch button (3) inwards to release the paper platform, so that the paper is lifted and gripped in place.

Set the correct paper size for the multi purpose tray in the Media Menu.

NOTE: Before closing the Multi Purpose Tray, Paper platform (1) must be latched down.

ES1624n MFP User’s Guide

Loading Paper • 20

ONFIGURING YOUR MACHINE

INIMUM CONFIGURATION REQUIREMENTS

To make the best of this MFP, the following configuration is required:

To send e-mails:

> TCP/IP network.

> A SMTP and an optional POP3 server.

To file document(s) via intranet

> FTP, HTTP, or CIFS Protocol environment.

> Windows 98, Windows NT, Windows 2000, Windows Me,

Windows XP, HTTP or FTP server.

PRE-I

NSTALLATION INFORMATION

The MFP has to be set up properly on your network to perform scan to e-mail and scan to FTP functions. In order for other network devices to find the MFP on the network, the following network parameters have to be set.

1. DHCP enable:

2. IP Address: . . .

3. Subnet mask: . . .

....

4. Gateway IP: . . .

5. DNS server: . . .

6. SMTP server: . . .

7. SMTP port: 25

8. POP3 server: . . .

9. POP3 Port: 110

ES1624n MFP User’s Guide

Configuring your machine.... • 21

Explanation:

1. DHCP Enable:

Choose Yes to obtain IP/subnet/gateway addresses automatically from DHCP server. After changing setting from Disable to Enable, switch scanner module power OFF then ON.

2. IP Address:

The Internet Protocol (IP) address assigned to your machine by your network administrator.

3. Subnet Mask:

The net mask address assigned by your network administrator.

4. Gateway IP:

The gateway IP address assigned by your network administrator.

5. SMTP Server:

The IP address of your SMTP Mail Server assigned by your network administrator.

6. SMTP Port:

The port number of your SMTP Mail Server.

7. DNS server:

The IP address of DNS Server assigned by your network administrator.

8. POP3 Server:

The IP address of your POP3 server.

9. POP3 Port

The port number of your POP3 Server.

Enter the DNS name, or IP and port number of your POP3 server if your mail server requires POP3 authentication, before sending e-mails from the machine.

ES1624n MFP User’s Guide

Configuring your machine.... • 22

NOTES:

1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host can automatically be given a unique IP address each time it connects to a network-making IP address management an easier task for network administrators. If the DHCP server is available from your network, you do not need to enter TCP/IP, subnet mask, gateway, and DNS information. Instead, this information will be automatically given for the MFP.

2. IP Address: An IP (Internet Protocol) address uniquely identifies a host connection to an IP network. System administrator or network designer assigns the IP address. The IP address consists of two parts, one identifying the network and the one identifying your node. The IP address is usually written as four numbers separated by periods. Each number can be zero to 255. For example, 10.1.30.186 could be an IP address.

3. SMTP: (Simple Mail Transfer Protocol) is the main communication protocol used to send and receive e-mail on the Internet.

4. DNS: (Domain Name System). The DNS server identifies hosts via names instead of IP addresses. If the DNS server is available on your network, you can enter the domain name instead of digits for your SMTP or POP3 servers, such as Pegasus.com.tw instead of 120.3.2.23.

5. POP3: POP3 is the latest Post Office Protocol 3, this is a service that stores and serves e-mails for various client machines that are not connected to the Internet 24 hours a day. E-mails are held in POP3 until you log on.

NTERNET COMMUNICATION FEATURES

Scan to E-mail

The MFP allows you to deliver your scanned document to email addresses on the network. The document is first scanned and converted to a standard PDF, JPEG, TIFF, or MTIF (Multipage TIFF) file format and then transmitted to remote recipients simultaneously as an e-mail attachment.

When you send an e-mail to someone using this MFP it uses Simple Mail Transfer Protocol (SMTP) to transfer your outgoing e-mails to your SMTP mail server, and then send these e-mails to your recipients through the internet.

ES1624n MFP User’s Guide

Configuring your machine.... • 23

Scan to FTP

Via the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), or CIFS (Common Internet File System). The MFP allows you to save scanned documents directly to a designated server or a personal computer on the network in a standard PDF, JPEG, TIFF, or MTIFF file format.

CIFS is the sharing system of Microsoft Windows. What is unique about this filing function is that it allows all corporate users to share one machine to send documents to each file folder on a designated server or individual computer.

There are two methods of configuring your machine:

1. From the MFP's web page.

2. From the MFP’s Management Utilities (please refer to the

user's manual of the Network Setup Tool on the CD-ROM supplied).

The following settings or destinations must be defined by the system administrator before the MFP can be used to distribute any scanned document(s) on the network.

> Network and E-mail parameters: Defines the parameters for

TCP/IP, SMTP, and POP3 protocols to send your scanned document to e-mail addresses.

> Filing destinations: Defines the protocols and destinations to

send your scanned document to FTP servers, web, or any personal computers on the network.

NOTE:

1. If the system administrator has chosen DHCP, then the IP address of TCP/IP, gateway, subnet mask, and DNS server will be automatically given.

2. When installing the MFP for the first time, it is recommended that the Administrator retain the default system settings. The settings can be customized at a later date, once you are familiar with the operation and functionality.

ES1624n MFP User’s Guide

Configuring your machine.... • 24

....

FROM THE WEB PAGE

1. Type the IP address of the MFP in the URL field of your

browser and then press Enter. The MFP web page appears. For example: http://192.32.35.10

2. Click each item on the menu and enter the relevant value.

NOTE: The Administrative Settings are blocked by a password. It is recommended that the system administrator creates a new one since the machine is shipped without a specific password.

ONFIGURATION

Press Menu on the control panel, as above.

ES1624n MFP User’s Guide

Configuring your machine.... • 25

ONTENTS OF EACH MENU

Information

ITEM DESCRIPTION OR CHOICE

Model Displays the model name. Serial number Displays serial number. F/W version Displays firmware version.

Printer Menu

ITEM DESCRIPTION OR CHOICE

Tray 1 Paper Size Letter, Legal, A4, B5, A5. Tray 2 Paper Size Letter, Legal, A4, B5, A5. MP Paper Size Letter, Legal, A4, B5, A5. Tray 1 M e d i a Wei g h t Light, Medium, Heavy. Tray 2 Media Weight Light, Medium, Heavy. MP Media Weight Medium, Heavy, Ultra Heavy. Tray 1 Media Type Plain, Letterhead, Bond, Recycled, Rough Tray 2 M e d i a Ty p e Plain, Letterhead, Bond, Recycled, Rough MP Media Type Plain, Letterhead, Transparency, Label, Bond,

Recycled, CardStock, Rough.

Density Adjust ON/OFF. Select to perform Auto Density

Density Adjustment Select to perform Density Adjustment. Adjust Registration Select to perform Auto Color Registration.

Adjustment.

Network Settings

ITEM DESCRIPTION OR CHOICE

IP Address The IP address of the MFP Subnet Mask The IP address of your subnet mask. Gateway IP The IP address of your gateway. DNS Server The IP address of your DNS server. DHCP Enable Select YES if you wish to enable DHCP.

ES1624n MFP User’s Guide

Configuring your machine.... • 26

Mail Server

ITEM DESCRIPTION OR CHOICE

SMTP Server The IP address of your SMTP server. SMTP Port The port number of your SMPT server. POP3 Server The IP address of your POP3 server. POP3 Port The port number of your POP3 server. Authentification

Method Login Name User’s choice Password User’s choice Def. Subject Default text for the Subject field in e-mail messages

Def. From Default From for the From field in e-mail message

Scan Size Limit The limitation for the attachment to be sent from the

No, SMTP, POP3

from the MFP. Up to 64 characters are allowed. The default subject is used only when users did not enter anything in the Subject field in e-mail message from the MFP.

from ES1624MFP. Up to 64 characters are allowed.

MFP.

Choice: 1MB, 3MB, 5MB, 10MB, 30MB, No limit.

Report Print

ITEM DESCRIPTION OR CHOICE

Menu Map Select to print Menu Map. Demo Page Select to print a sample page. Job Counting Select to print job counting. Consumable

Remaining

Select to print information on the consumables remaining.

ES1624n MFP User’s Guide

Configuring your machine.... • 27

Management

NOTES:

1. The Management selection is blocked by a password. Since the machine is shipped without a specific password, it is recommended that the administrator create a new password to ensure security.

2. Security can be split into “Scan-to Restriction” and “PIN Setting” (Copy restriction) independently. However, total restriction to the scanner requires both to be used and the first digit of each PIN to be identical.

Scan-to restriction: After this feature is enabled you will be prompted for a 4 digit PIN. Although 4 digits must be entered, only the first digit is actually validated.

PIN Setting (copy restriction): This feature requires a 4 to 6 digit PIN. Unlike the Scan-to restriction, all digits are valid.

ITEM DESCRIPTION OR CHOICE

Password Enter new password if the administrator wishes to

change the password. (Up to 8 alphabetical or numerical digits are allowed to be entered in this field. When entering alphabetical digits, note that they are case-sensitive.)

Scan To Restriction

Add "To" Address OnIf "Yes" is selected, when finishing sending an e-

Pin Setting Choice: On, Off

Power Save Time Select to enter power saving mode after the machine

Language Choose the language you prefer to show in the LCD-

Choice: Off, 0, 1, 2, 3, 4, 5, 6, 7, 8, 9

Note: The PIN ID input screen is indicated at the time of "PIN Setting = Enable".

mail, there will be a dialogue box inquiring whether the user wishes to add the new e-mail address to the machine’s address book.

Choice: On, Off

Note: The PIN ID input screen is indicated at the time of "PIN Setting=Enable".

Enter four to six characters for your pin ID. A PIN ID under four characters will be denied.

has stopped using for a specific period.

Choice: Off, 5, 15, 30, 60, 240 minutes.

display.

Choice: Eng/Fra/Ita/Spa/Ger/Por/Dut/Dan/Swe/Nor/ Gre

ES1624n MFP User’s Guide

Configuring your machine.... • 28

PECIFYING THE ADMINISTRATIVE SETTINGS

NOTE: The Administrative settings are blocked by a password. Since the machine is shipped without a specific password, it is recommended that the administrator create a new password to ensure security.

ITEM DESCRIPTION OR CHOICE

Management Choice:

Password, Scan to Restriction, Add To Addr. On, Pin Setting, Power Saving, Using Language, Scan-to Log Report.

Scan-to Profiles Create profiles of the filing destinations in which the

scanned image can be placed.

Address Book Set up a list of e-mail addresses to which to send

Logout Exit the Administrative Settings.

your scanned image, using the web page or the Network Setup Tool.

Note:

The address book can not be assigned on the Control Panel.

ES1624n MFP User’s Guide

Configuring your machine.... • 29

Scan-to Profile Settings

NOTE: The settings can only be done through the web page or the Network Setup Tool. It can not be set up on the Control Panel.

ITEM DESCRIPTION OR CHOICE

Protocol Choose the protocol required to store your scanned

image.

Choice: *FTP, *HTTP, *CIFS Target *URL Enter the directory for the scanned document. Port If the port number for the protocol is different from

the default, enter the port number in this field.

Default settings: FTP:21, HTTP:80, CIFS:139 File name Enter file name for the scanned image.

Or you can type #Y#M#D#h#m#s#n to make file

name change with time. (Y, M, D, h, m, d and n

represent year, month, date, hour, minute, second,

and series number respectively.) For example,

test#m#s lets the file name show minutes and

seconds as the last part of file name like test1120,

test1260, etc.

* The directory is different due to the protocol. The route starts

from the root directory in FTP, HTTP, and CIFS. For example, ftp://, http://, and file:\\.

ES1624n MFP User’s Guide

Configuring your machine.... • 30

XPLANATION OF FILING PROTOCOLS

FTP

FTP stands for "File Transfer Protocol." It is a common method of transferring files via the Internet from one computer to another. FTP uses RFC 959[FTP] as it’s protocol. Therefore, ensure you have a legal FTP account with the privilege of writing under the directory to save the files and password before using FTP to save documents. To add a sub-directory from the MFP, you need to have the privilege of adding a new directory.

HTTP

HTTP uses RFC 2616[HTTP 1.1] as it’s protocol, and the default Port is usually 80. If you are not using the HTTP port to save files, you must change the MFP HTTP Port to the port for the Web Server.

Generally speaking, a Hyper Text Transfer Protocol (HTTP) Web Server will use an anonymous account for authentication, so that the user can link directly to the web page without entering the user name and password first. Therefore, if the HTTP Server does use an anonymous account for authentication when you use this MFP to save files, there is no need for setting any text in the field of Login name and Password for the MFP.

On the other hand, if the HTTP server does not allow an anonymous account for authentication of connection to the web page, the user will be prompted to enter a user name and password first when connecting to the web site. In this mode, the file saving feature is available only when entering the user name and password permitted by the server in the Login name and Password field for the MFP.

Therefore, make sure of the mode that your Web Server allows before using HTTP for file saving. If anonymous access mode is not allowed, you must have a legal HTTP account and password.

Since this MFP will check whether the directory for file saving really exists before proceeding to file saving and writing after scanning to the specified directory, you have to set the directory for files saving as "browse" and allow for writing in the Web Server; otherwise the MFP will not be able to write the file into the directory.

If you wish to use the MFP to save files, in addition to making some settings in Web Server, you will have to confirm that the account has

ES1624n MFP User’s Guide

Configuring your machine.... • 31

writing privilege for connecting to the Web Server. If not, the MFP will not be able to "write" the scanned file in the file system.

Setting IIS anonymous access:

1. Start Internet service manager in "Control Panel".

2. Select Default Web site and right click C:\Inetpub\wwwroot\X

cabinet.

3. Select Properties.

ES1624n MFP User’s Guide

Configuring your machine.... • 32

4. In the X cabinet dialogue box, select the Directory security tab, and click Edit for "Anonymous Access and Authentication Control". Make sure " Anonymous Access" is selected in the "Authentication Methods" dialogue box.

5. Click Edit to open "Account for anonymous access".

NOTE: Make sure that the account stored in your computer system, in the "username" file, has sufficient privilege to access the file system.

ES1624n MFP User’s Guide

Configuring your machine.... • 33

Setting IIS privileged access:

1. As in “Setting IIS anonymous access”, start "Internet service

manager" and select Default Web site. Right click C:\Inetpub\wwwroot\X cabinet, and select Properties.

2. Select the Directory tab on the Properties page. Ensure the privileges for "Read", "Write" and "Directory Browsing" are selected.

NOTE: If the file management system on your server is NTFS, in order to allow IIS to use an anonymous account to access the files in the directory of C:\Inetpub\wwwroot\X cabinet\Files, you have to make sure the anonymous account has the correct privileges. You should make the following settings:

1. Select C:\Inetpub\wwwroot\X cabinet\Files directory in

Windows Explorer, and right click to select Properties.

2. Select the Security tab in the File dialogue box, and then

Everyone.

3. Select the privileges for Read and Execute, Folder Properties

List, Read and Write.

After that every user has the privilege to manage all files in the directory for saving files.

NOTE:

1. For security of the scanned files, "Everyone" should not be

allowed to have full privileges of the file directory. Therefore, when setting the access privilege for your file system, it is recommended that you set the privilege of the directory for saving files to IIS anonymous account, or users and groups that can use that directory only.

2. Please note that HTTP cannot add a server sub-directory from

this MFP.

ES1624n MFP User’s Guide

Configuring your machine.... • 34

When using Apache as HTTP server, according to their documentation, it must have SCRIPT to run the HTTP PUT method. Although the document is attached with a Perl example, you will need to modify it before applying it, since this MFP uses Transferencoding of Chunked. In addition, the Apache will have to be set to accept this MFP. For more information refer to the relevant Apache documentation.

CIFS

CIFS (Windows Network Share) is a file saving protocol generally used for "resource sharing" of a network in Microsoft Windows systems. Set up the "shared directory" as per the network settings for sharing in MS Windows. Generally, under the Windows 9x/Me Share level mode, use the "Full Control" password for the directory as the password for the MFP folder and leave the login name field blank. Under the User level mode of Windows NT/2000, use the account and password with the privilege of "write" as the login name and Password for the MFP folder.

NOTE: Windows NT can use local account as a file saving account only. If adding a Windows NT domain, the domain account is not suitable as files saving account.

For reference, below is the Win98 CIFS server sharing set up screen.

1. Click sharing.

2. Select “Full”.

3. Enter your Password here.

ES1624n MFP User’s Guide

Configuring your machine.... • 35

RINTER SETTINGS IN

Your printer’s operator panel menus provide access to many options. The Windows printer driver also contains settings for many of these items. Where items in the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the settings in the Windows printer driver will override those items in the operator panel menus.

The illustrations in this chapter show Windows XP. Windows 2000 versions may appear slightly different, but the principles are the same. Differences in Windows 98 and Me are covered in a separate chapter.

INDOWS

PCL OR P

Two printer drivers are supplied with your printer: one for PCL emulation, and the other for PostScript 3 emulation. If you print mainly from general “Office” applications choose the PCL driver. For faster printing of PDF documents, choose PostScript. If you print mainly from professional DTP and graphics applications, choose PostScript.

RINTING PREFERENCES IN WINDOWS APPLICATIONS

When you choose to print your document from a Windows application program a print dialogue box appears. This dialogue usually specifies the name of the printer on which you will print your document. Next to the printer name is a Properties button.

When you click Properties a new window opens which contains a short list of the printer settings available in the driver, which you can choose for this document.

The window which opens when you click Properties depends on which printer driver has been installed. The PostScript driver offers different choices to the PCL driver.

OSTSCRIPT

ES1624n MFP User’s Guide

Printer settings in Windows • 36

OSTSCRIPT EMULATION

1. Page orientation sets

portrait (tall) or landscape (wide) page orientation. The “rotated” rotates the paper through 90 degrees

anti-clockwise.

2. When printing double sided pages (duplex unit

required). You can flip the paper either on its long edge or short edge.

3. Pages can be printed in forward or reverse order. If using the face down (top) paper stacker, forward order is usually appropriate to ensure that pages are stacked in numerical order. If using the face up (rear) paper stacker, reverse order would normally stack your pages in numerical order.

4. You can specify how many pages to print on a sheet. Pages will be scaled to fit the number you choose. If you choose booklet printing (requires duplex unit) two pages will automatically be set, and pages will be printed with the correct pages opposite one another so that folding the stacked printout produces a booklet.

5. Advanced options are also available, such as how to download TrueType fonts, and whether advanced options such as booklet printing are available.

The printer driver contains extensive on-line help for these items to help you make the most appropriate choices.

ES1624n MFP User’s Guide

Printer settings in Windows • 37

PCL

EMULATION

When you click the Properties button from your application’s Print dialogue, the driver window opens to allow you to specify your printing preferences for this document.

Paper size should be the same

as the page size of your document (unless you wish to scale the printout to fit another

1 2 3

size), and should also be the same as the size of paper you

will feed into the printer.

You can choose the source of

the paper to feed, which may be Tray 1 (the standard paper

tray), Tray 2 (if you have the optional 2nd paper tray installed) or the multi purpose feeder. You can also click on the appropriate part of the screen graphic to select your preferred tray.

3. The setting for paper weight should match the type of paper on which you intend to print.

4. A variety of document finishing options can be selected, such as normal one page per sheet, or N-up (where N can be any number up to 16) for printing scaled down pages at more than one page per sheet. Booklet printing prints two pages per sheet on each side of the paper so that when folded they make up a booklet. Booklet printing requires the duplex unit to be installed in your printer.

Poster printing will print large pages as tiles spread over multiple sheets.

5. For two-sided printing, you can choose to flip the page by the long edge or the short edge. Of course, this requires that a duplex unit be installed in your printer.

6. If you have changed some printing preferences before and saved them as a set, you can recall them to avoid having to set them individually each time you need them.

7. A single on-screen button restores the default settings.

ES1624n MFP User’s Guide

Printer settings in Windows • 38

ECURE PRINTING FEATURE

With this feature you can send confidential documents to print and have them stored in the printer until you are ready to print them. Documents sent in this way are protected by a PIN (personal identification number), which must be entered before they will print. This is useful when you need to print confidential documents on a printer which is shared with, or accessible to, other people.

NOTE: This feature requires the optional internal hard disk.

ENDING THE DOCUMENT TO PRINT

1. From your application’s Print dialogue, select your printing

choices in the normal way, and then click the Properties button.

2. In the driver window, on the Job Options tab and select Secure Print (1).

3. In the small pop-up window which appears, enter a name for

this print job (16 characters maximum) and a 4-digit PIN using any combination of digits from 0 to 7 (do not use 8 or

9), and click OK.

4. Click OK again to close the driver window, and again to close your application’s Print dialogue.

The document will be sent to the printer’s hard disk but will not print until you request it.

ES1624n MFP User’s Guide

Printer settings in Windows • 39

RINTING SECURE DOCUMENTS

Secure documents stored on the printer’s hard disk may be printed in either of two ways:

> From the printing unit’s operator panel;

or…

> From your PC desktop, using the Storage Device Manager

utility supplied on CD1 (Drivers and Utilities) with the printer.

Printing from the operator panel

READY

ATTENTION

BACK

ENTER

ON LINE

CANCEL

1. Press the + button to access the Print Jobs menu.

2. Press ENTER to select this menu.

3. Use the +/– buttons to display the first digit of your PIN, and

then press ENTER to enter this digit. Repeat this procedure for each of the four digits.

4. Use the +/– buttons to display each of your stored secure documents in turn, or to select all documents. When the required selection is displayed, press ENTER to print the document(s).

5. If you have only selected a single document to print, the display will prompt you for the number of collated copies you wish to print (default is 1 copy). Use the +/– buttons to choose the number of copies you want and press ENTER to begin printing.

After a short pause the selected document will print. When printing is complete the document will automatically be deleted from the printer’s hard disk.

ES1624n MFP User’s Guide

Printer settings in Windows • 40

Printing from your PC desktop

If you have installed the Storage Device Manager software from the supplied CD, you can also print secure documents directly from your PC desktop. You might do this, perhaps, when the office is empty and your confidential documents can safely be printed remotely.

1. From the Windows Start menu, run Storage Device Manager.

2. If necessary, use the SDM Printer Discovery window to find

all available printers on your network or connected to your computer.

3. Select the icon for the printer holding your secure documents.

4. From the Printers menu, choose HDD Print Jobs.

5. In the HDD Print Jobs window, choose the View User Jobs

option button and enter your PIN in the text box provided. After a short pause, a list of your print jobs will appear.

6. In the list of print jobs, select the job you wish to print and click Print Job(s). If necessary, adjust the number of copies you want when the prompt appears.

After a short pause the selected document will print. When printing is complete the document will automatically be deleted from the printer’s hard disk.

ES1624n MFP User’s Guide

Printer settings in Windows • 41

ROOF AND PRINT FEATURE

This feature allows you to send multiple copies of a document to print but only print the first copy so that you can check the output quality before printing the rest.

NOTE: This feature requires the optional internal hard disk in the printer.

ENDING THE DOCUMENT TO PRINT

1. From your application’s Print dialogue, select the number of copies you need, and then click the Properties button.

2. In the driver window, on the Job Options tab and select Proof and Print (2).

3. In the small pop-up window which appears, enter a name for this print job (16 characters maximum) and a 4-digit PIN using any combination of digits from 0 to 7 (do not use 8 or

9), and click OK.

4. Click OK again to close the driver window, and again to close your application’s Print dialogue.

The document will be sent to the printer’s hard disk but only the first copy will print.

ES1624n MFP User’s Guide

Printer settings in Windows • 42

RINTING THE REMAINING COPIES

Documents stored on the printing unit’s hard disk may be printed in either of two ways:

> From the printing unit’s operator panel;

or…

> From your PC desktop, using the Storage Device Manager

utility supplied on CD1 (Drivers and Utilities) with the printer.

Printing from the operator panel

READY

ATTENTION

BACK

ENTER

ON LINE

CANCEL

1. Press the + button to access the Print Jobs menu.

2. Press ENTER to select this menu.

3. Use the +/– buttons to display the first digit of your PIN, and

then press ENTER to enter this digit. Repeat this procedure for each of the four digits.

4. Use the +/– buttons to display each of your stored documents in turn. When the required selection is displayed, press ENTER to print the document(s).

5. Use the +/– buttons to choose the number of copies you want and press ENTER to begin printing.

After a short pause while the selected document is processed it will begin printing. When printing is complete the document will automatically be deleted from the printer’s hard disk.

ES1624n MFP User’s Guide

Printer settings in Windows • 43

Printing from your PC desktop

If you have installed the Storage Device Manager software from the supplied CD, you can also print the remaining copies directly from your PC desktop.

1. From the Windows Start menu, run Storage Device Manager.

2. If necessary, use the SDM Printer Discovery window to find

all available printers on your network or connected to your computer.

3. Select the icon for the printer holding your secure documents.

4. From the Printers menu, choose HDD Print Jobs.

5. In the HDD Print Jobs window, choose the View User Jobs

option button and enter your PIN in the text box provided. After a short pause, a list of your print jobs will appear.

6. In the list of print jobs, select the job you wish to print and click Print Job(s). If necessary, adjust the number of copies you want when the prompt appears.

After a short pause while the selected document is processed it will begin printing. When printing is complete the document will automatically be deleted from the printer’s hard disk.

ES1624n MFP User’s Guide

Printer settings in Windows • 44

ERMANENT PRINT DOCUMENTS

With this feature you can create standard documents that you often need to print and store them on your printer’s internal hard disk. You can then print them at any time without having to send them again from your computer.

NOTE This feature requires the optional internal hard disk.

ENDING THE DOCUMENT TO PRINT

1. From your application’s Print dialogue, select your printing

choices in the normal way, and then click the Properties button.

2. In the driver window, on the Job Options tab and select Store to HDD (1).

3. In the small pop-up window which appears, enter a name for this print job (16 characters maximum) and a 4-digit PIN using any combination of digits from 0 to 7 (do not use 8 or

9), and click OK.

4. Click OK again to close the driver window, and again to close your application’s Print dialogue.

The document will be sent to the printing unit’s hard disk but will not print.

ES1624n MFP User’s Guide

Printer settings in Windows • 45

RINTING STORED DOCUMENTS

Documents stored on the printer’s hard disk may be printed in either of two ways:

> From the printer’s operator panel;

or…

> From your PC desktop, using the Storage Device Manager

utility supplied on CD1 (Drivers and Utilities) with the printer.

Printing from the operator panel

READY

ATTENTION

BACK

ENTER

ON LINE

CANCEL

1. Press the + button to access the Print Jobs menu.

2. Press ENTER to select this menu.

3. Use the +/– buttons to display the first digit of your PIN, and

then press ENTER to enter this digit. Repeat this procedure for each of the four digits.

4. Use the +/– buttons to display each of your stored secure documents in turn, or to select all documents. When the required selection is displayed, press ENTER to print the document(s).

After a short pause the selected document will print.

ES1624n MFP User’s Guide

Printer settings in Windows • 46

Printing from your PC desktop

If you have installed the Storage Device Manager software from the supplied CD, you can also print permanently stored documents directly from your PC desktop.

1. From the Windows Start menu, run Storage Device Manager.

2. If necessary, use the SDM Printer Discovery window to find

all available printers on your network or connected to your computer.

3. Select the icon for the printer holding your secure documents.

4. From the Printers menu, choose HDD Print Jobs.

5. In the HDD Print Jobs window, choose the View User Jobs

option button and enter your PIN in the text box provided. After a short pause, a list of your print jobs will appear.

6. In the list of print jobs, select the job you wish to print and click Print Job(s). If necessary, adjust the number of copies you want when the prompt appears.

After a short pause the selected document will print.

ES1624n MFP User’s Guide

Printer settings in Windows • 47

PERATION

With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to use. After the machine has been configured, operating is quite straight forward.

1. Place your paper either in the ADF or on the glass.

2. Press Copy Mode, or Scan Mode on the control panel.

3. If you select Scan Mode, enter your e-mail address via the

numeric keypad or select an address from the address book by pressing Address Book in the “To” field or choose a profile by pressing FTP Address In the "To" field.

4. Press Mono or Color to start scanning and send the scanned document to your printer, e-mail address, or file server.

The following sections describe the advanced steps on how to make a copy of your scanned document and how to distribute your document on the internet.

OADING DOCUMENT(S) FOR COPYING

This MFP can scan/copy/send document(s) either in the ADF (Automatic Document Feeder) or on the glass. If you need to send multiple pages, load your papers in the ADF. The ADF can hold up to 50 pages at one time.

If you need to scan/copy/send pages from books, newspaper clippings, or paper with wrinkles or curls, place them on the glass.

SING THE

Before using the ADF, please make sure that your paper meets the following specifications:

ADF

> Document(s) can range in size from 4.5 x 5.5 inches (114.3 x

139.7mm) to 8.5 x 14 inches (215.9 x 355.6mm).

> Document(s) can range in weight from 16 to 28 lbs (0.002"

to 0.006").

> Document(s) should be square or rectangular and in good

condition (not fragile or worn).

> Document(s) should be free of curl, wrinkle, tears, wet ink,

or punch holes.

ES1624n MFP User’s Guide

Operation • 48

> Document(s) should be free of staples, paper clips, paper

sticky notes.

> Keep the glass clean and without any documents left on it.

NOTE: To transmit irregular types of document(s), place the document(s) on the glass or make a copy first and then transmit the copy instead.

LACING DOCUMENT(S) IN THE

ADF

1. Make sure document(s) are free of staples, paper clips and

not torn.

2. If you have multiple pages, fan the pages to avoid paper jams. The ADF holds up to 50 pages at one time.

3. Place the document with the text face UP in the ADF and make sure that the top of each page is fed in first.

4. Adjust the Paper Guides (1) to center the document in the ADF.

ES1624n MFP User’s Guide

Operation • 49

LACING DOCUMENT(S) ON THE GLASS

1. Open the document cover.

2. Place your document with the text face DOWN on the glass

and align it to the upper-left corner.

3. Close the document cover.

ENDING DOCUMENT(S) VIA

ASIC OPERATION

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass (as described above).

2. Press Scan to mode on the control panel. The E-mail screen

will appear. (Press the down key to display next item.)

3. In the "To" field, enter the destination e-mail address from the Address Book by pressing Address Book on the control panel. Use the up and down arrows on the control panel to select multiple e-mail addresses and press the OK/SELECT button. Or you may simply type the initial letter of the e-mail address for a fast operation. Press RETURN to return to the E-mail main screen.

E-

MAIL

4. Enter or select CC and BCC address as well, if necessary.

Enter the subject of your E-mail. If not entered, “Default Subj.” will be displayed.

5. Press the MONO button to send your document(s) in black and white, or the COLOR button to send your document(s) in color.

ES1624n MFP User’s Guide

Operation • 50

DVANCED OPERATION

If you are not satisfied with the scanned image, you can use the advanced features to enhance it.

To use the advanced features, press Scan to Mode on the control panel and then Additional Settings to prompt the Additional settings screen. Refer to the following table to modify the scanner settings.

MENU ITEM DESCRIPTION

Attachment The file name of the scanned document. Up to 64

From Enter your “From” address. If an e-mail can not be sent,

Reply To Address Enter a "Reply To Address" address if you wish to specify

Color output format Choose the output format for the document to be scanned

B&W output format Choose the output format for the document to be scanned

Resolution Choose the scanning resolution for the scanned document

Manual Feed Multi-batch document scanning can be enabled. Enable

characters can be entered in this field.

notification is returned to this address. This is also the "From" address in your e-mail when you

receive an e-mail from the MFP. Up to 64 characters can be entered in this field.

a reply address which is different from the "From" address. Up to 64 characters can be entered in the field.

in colors from PDF, TIFF, JPEG, and MTIFF.

in B&W from PDF, TIFF, and MTIFF.

from a selection of 75, 100, 150, 200, 300, 400, 600 dpi. A higher resolution reproduces the image with greater detail, but requires more disk space.

Manual Feed when loading more than 50 pages on the ADF or more than one page on the flatbed.

NOTES:

> If you make a mistake during the process, press STOP on the

control panel to cancel the operation.

> If you stop typing in the From, Subject, To, CC, or BCC fields for

three minutes, the LCD-display automatically clears what you have typed.

> This machine allows you to send scanned document(s) to

multiple e-mail addresses. Simply add a comma between each address.

> Up to 64 characters can be entered in the "Attachment", "To",

"From", "CC", "BCC", and the "Def. Subject" field.

> If you wish to scan a multi-page document and convert it to a

single image file, choose your output file format to be MTIFF or PDF.

> If the administrator has set the SMTP or POP3 authentication,

after sending your scanned document to e-mail addresses, and if

ES1624n MFP User’s Guide

Operation • 51

no more transmission is required, press the Logout key on the keyboard to log out of the system. This is to prevent misuse of the user's e-mail account for sending e-mails. If there is no other operation within 3 minutes, the system will log out automatically.

ENDING DOCUMENT(S) TO A FILE SERVER

Before sending your document to a file server, profiles should be set up first to speed up the process. A profile contains a list of filing parameters such as your filing protocol, directory, file name and other scanning parameters. Add a new profile by either entering the machine's web page or installing and starting the Network Setup Tool on the CD-ROM supplied.

ASIC OPERATION

1. Place your document(s) with text face UP in the ADF or face DOWN on the glass.

2. Press Scan mode and FTP Address buttons on the Control

Panel. The LCD-display prompts the Filing screen. For example,

Profile 1

Profile 2

3. Choose the required profile (filing destination) and press OK/Select.

4. Press Mono to send your document(s) in black and white, or Color to send your document(s) in color.

NOTE: You can create up to 20 filing profiles from the machine's web site or from the Network Setup Tool.

ES1624n MFP User’s Guide

Operation • 52

OPYING

ASIC OPERATION

1. Place your document(s) with text face UP in the ADF or face

DOWN on the glass.

2. Press MONO to copy your document(s) in black and white, or COLOR to copy your document(s) in color.

NOTE: If you make a mistake during the transmission process, press STOP to cancel the operation.

DVANCED OPERATION

Set up the Printer Options and Media Type (refer to “The Printer Unit” in the “Configuration” chapter, and the instructions following).

Accessing Additional Settings

Below is the menu for the "Additional Settings" when all printer options are installed (if there are any changes in the option condition, the settings will return to the these factory default settings).

FUNCTION DEFAULT SETTINGS

Collate With standard

memory (128Mb)

Color: 5 pages Mono: 20 pages

Duplex Short edge

N-up 1

Edge erase 0

Margin shift (R) 0

Margin shift (B) 0

Paper supply A4

Input tray MP

With additional memory (320Mb)

Color: 14 pages Mono: 50 pages

ES1624n MFP User’s Guide

Operation • 53

Collation:

> ON - The collate function is always enabled

> OFF - The collate function is always disabled.

NOTE: When "Collate" is set, the items "N-Up" and "Duplex" are not displayed.

Duplex:

> Off

> Short Edge

> Long Edge

NOTE: Long edge and Short edge are only available when “Scaling = 100%” and ”Quality = Speed”.

N-Up (Paper Save)

> 1 in 1

> 4 in 1

NOTE: Wh en "N- Up" i s set t o othe r than "1 in 1 " , the "Coll ate" i tem i s not displayed.

Edge Erase

> 0/6/13/19/25 (mm)

Margin Shift

> Right 0/6/13/19/25 (mm)

> Bottom 0/6/13/19/25 (mm)

Input Tray

> Auto

> Tray 1

> Tray 2

> MP

ES1624n MFP User’s Guide

Operation • 54

Paper Supply

> Legal

> Letter

> A4

> B5

> A5

Changing Scaling

The machine is preset to 100% scaling. If you wish to reduce or enlarge your original, you can apply this feature to enlarge up to 400% or reduce down to 25%.

To reduce or enlarge the original document:

1. Press Copy mode (1) on the Control panel to prompt the Copy screen.

2. Press the Select (4)

button to choose a preset value from 200%, 127%, 100%, 98% (Fit to page),

78%, 50%, and 25%.

3. Choose Variable and then press the UP (2) or DOWN (3) arrow to enlarge or reduce your document in 1%

increments.

NOTE: After you have completed copying the machine will automatically return to the preset scale.

ES1624n MFP User’s Guide

Operation • 55

Improving Copy Quality.

The machine is preset to “Speed”. If required, you can change to “Fine” to improve the copy quality.

To change copy quality:

1. Press the Copy mode button on the control panel to prompt the Copy screen.

2. Click the Copy Quality button and select “Fine”.

NOTE: After you have completed your copying, the machine will automatically return to the preset document quality.

Adjusting Density

The machine is preset to the “Normal” level of density. If your original document comes with a lighter or darker contrast, you can improve the quality by using the Adjusting Density feature.

To change density:

1. Press the Copy mode button on the panel to prompt the Copy screen.

2. Press the Density button to choose the density required.

NOTE: After you have completed copying, the machine will automatically return to the preset value.

Increasing Copy Count

The machine is preset to a copy count of 1. If you wish to increase the number of copies, select the number of copies with the numeric keypad.

To increase the copy count:

1. Press the Copy mode button on the control panel to prompt the Copy screen.

2. Enter number of copies required with the numeric keypad. The LCD display will confirm the copy count selected.

ES1624n MFP User’s Guide

Operation • 56

CANNING

YSTEM REQUIREMENTS

> IBM compatible PC (Pentium or later)

> Windows 98, Windows Me, Windows 2000, Windows XP

> A USB (universal serial bus) port

> At least 100M bytes of free hard disk space

> At least 128M bytes of system memory

> VGA monitor

> CD-ROM drive

NSTALLATION PROCEDURE

1. Start Microsoft Windows.

2. Insert the CD-ROM supplied into your CD ROM drive.

3. The CD-ROM will auto launch on most systems. However, if

your system does not support auto launching CD-ROMs, press the Start button, choose RUN, type d:\install.exe (d: the CD-ROM drive in use), and then click OK.

4. Follow the on-screen instructions to complete the driver installation.

CAUTION!

To ensure the scan function works properly, install the scanner driver FIRST, before connecting the USB cable to the computer.

ES1624n MFP User’s Guide

Operation • 57

CANNER OPERATION

1. Start your scanning application.

2. Select the File menu and choose Select Source.

If the Select Source command is not available on the File menu, see your application's user's guide to determine how the TWAIN link is used. A dialogue box with a list of scanning sources appears.

3. Select ES1624nMFP.

You need to select the source only once, unless you want to choose another scanner.

4. Place the document face DOWN on the document glass or face UP in the ADF.

5. Select the File menu and choose Acquire.

A dialogue box containing scanning features appears.

2 3

6. Select the scanning method you want to use from the Scan Method (1) drop-down menu.

7. Select the mode you want to use for your scans from the Image Type (2) drop-down menu.

8. Select a scanning resolution from the Resolution (3) drop-

down menu.

9. Select the setting for the scanning features (e.g. Sharpen, Descreen, etc.) that you want to use (see “enhancing your image” later in this Chapter).

ES1624n MFP User’s Guide

Operation • 58

10. Click on the Preview or Scan button to preview or scan you documents.

LOOK AT THE USER INTERFACE

7 8 9

1. Scan Method Choice: ADF/Multi-page, Flatbed.

2. Image type Choice: Black & White, 8-Bit Grey, 24-Bit Color, Half tone.

3. Resolution Choice: 50, 72, 100, 144, 150, 200, 300, 600, 1200, 2400, 4800 (dpi).

4. Brightness Adjust the brightness level from -100 to +100.

5. Contrast Adjust the contrast level from -100 to +100.

6. Further tools Descreen, Sharpen, Color Adjustment, Auto Level, Advanced Settings.

7. Invert Reverse the color of the scanned image.

8. Mirror Function Flip the image.

9. Preview Auto Area Resize the scanned area.

10. Paper Size Select the paper size from Card 4" x 2.5", Photo 5" x

3.5", Photo 3.5" x 5", Photo 4" x 6", Photo 6" x 4", A5, B5, A4, Letter, Legal, or scanner maximum.

11. Unit of

Choice: cm, Inch, and Pixel.

Measurement

2 3 4

5 6

ES1624n MFP User’s Guide

Operation • 59

SING THE BASIC FEATURES

Scan Method

Choice:

> Flatbed: Select this setting if you need to scan photo, or

newspaper clippings.

> ADF/Multipage: Select this setting if you need to scan multi-

page document from the automatic document feeder (ADF).

Image Type

1. Choose B&W if your original contains only B&W text, pencil or ink sketch.

2. Halftones are the reproduction of an image that gives the illusion of grey. An example of a halftone image would be the pictures you see in newspapers.

3. 8-Bit Grey images contain actual shades of grey.

4. Choose 24-Bit Color (input) if you wish to scan a color image.

Resolution

The correct resolution will reproduce a clear image with good details. The resolution is measured in dots per inch (dpi).

ES1624n MFP User’s Guide

Operation • 60

NOTE A letter size color image scanned at 300 dpi at True Color mode consumes approximately 25 MB of disk space. A higher resolution (usually means over 600 dpi) is only recommended when you need to scan a small area in True Color mode.

Adjusting the Brightness and Contrast

1. Brightness

Adjusts the lightness or darkness of an image. The higher the value, the brighter the image.

2. Contrast

Adjusts the range between the darkest and the lightest shades in the image. The higher the contrast, the larger the greyscale.

Enlarging Previewed Image (zoom)

Enlarge your previewed image to the maximum of the preview window.

NOTE: This function only enlarges your preview image. This does not enlarge the actual image.

Inverting and Selecting Your Image

1. Invert

The invert command reverses the brightness and the color in the image. For color images, each pixel will be changed into its complementary color when inverted.

2. Mirror Function

Horizontally reverses the image.

3. Auto Select Image

Automatically set the whole image as your scan area. (Or you may resize the area by diagonal "drag and drop".)

ES1624n MFP User’s Guide

Operation • 61

Enhancing the Image

1. Descreen

Eliminates the moire* patterns commonly found in printed matter. (1) Before; (2) After.

* Moire pattern: An

undesirable pattern in a color printing resulting from incorrect screen angle of overprinting halftone.

2. Sharpen

Sharpen the scanned image. (1) Before; (2) After.

3. Color Adjustment

Adjusts the color quality of the image so that it comes close to the original. This function uses default parameters to adjust the image. (1) Before; (2) After.

4. Auto Level

Automatically adjusts the highlight and shadow areas of the scanned image to optimizeoptimizeoptimize the following.

ES1624n MFP User’s Guide

Operation • 62

Using the advanced Features

2 3

4 5 6

1. Click the Switch button (1) to select the Advanced Settings bar (2 to 7). Advanced settings include Highlight/Shadow, Hue/Saturation/Lightness, Curve, Color Balance, Color Dropout.

2. Highlight/Shadow Levels

1 2

Highlight refers to the lightest point in a scanned image while shadow refers to the darkest point. Using Highlight and Shadow tools together allows you to extend the range of color and reveal more details in a gray or color image.

Shadow (1): The darkest point of an image. Gamma (2): The middle tones of the image. Highlight (3): The lightest point of an image. Pointer (4): Move to change the value.

ES1624n MFP User’s Guide

Operation • 63

When the value of gamma changes, the image changes as shown below.

1. Gamma value: 1.0; 2. Gamma Value: 1.4;

3. Gamma Value: 2.0

When the value of highlight and shadow change, the image changes as shown below.

1. Highlight: 255/Shadow: 0(Normal);

2. Highlight: 210/Shadow:10; 3. Highlight: 200/Shadow:0;

4. Highlight: 255/Shadow: 50

ES1624n MFP User’s Guide

Operation • 64

3. Adjusting the Curve

Adjusts the midtones of the image without dramatically altering their lightest and darkest areas.

When the curve is moved up or down, the image will become darker or lighter.

4. Color Hue/Saturation/Lightness

Improve an image by changing the level of hue/saturation/lightness.

(a) Hue

Adjust the hue by moving the triangle to the right or left. (Note the level of color intensity will change simultaneously when the hue adjustment is made).

(b) Saturation

Move the triangle to the right to increase the saturation level or to the left to decrease the level. The level of saturation determines whether the color is pale or rich.

ES1624n MFP User’s Guide

Operation • 65

Increase the lightness by moving the triangle to the right or to the left to decrease the lightness.

5. Using Color Balance

The Color Balance control allows you to set optimal image color quality.

You can either move the relevant pointer toward a color (in the above example 63% green has been selected) or, if known, enter the figure in the box at the top.

The first box refers to the Cyan/Red percentage content, the second to Magenta/Green and the third to Yellow/Blue.

6. Color Drop-out

Click the button and the dialogue box below will be displayed. This allows you to remove one of the R (Red), G (Green), or B (Blue) color channels. This function is particularly useful when converting to text using OCR software.

NOTE: This function supports only black/white and grey images.

ES1624n MFP User’s Guide

Operation • 66

7. Using Custom Settings

Click on the Custom Settings button to access a dialogue box where you can save your scan and configuration settings. There are two tabs: Scan Settings and Configuration Settings.

THER TOOLS

1. Measuring Unit: Indicates the measuring system in use. By clicking the button, you can change the measuring unit.

Choice: Inch, cm, Pixel.

2. Choice: Card 4" x 2.5", Photo 5" x 3.5", Photo 3.5" x 5", Photo 4" x 6", Photo 6" x 4", B5, A5, A4, Letter and Scanner Maximum.

3. Image Size: Display image size for the scanned area.

4. Lock Image: Fix the output width and height.

ES1624n MFP User’s Guide

Operation • 67

EPLACING CONSUMABLE ITEMS

This section explains how to replace consumable items when due. As a guide, the life expectancy of these items is:

> Toner — 5,000 letter size pages at 5% coverage, which

means that 5% of the addressable print area is printed with this color. Toner life is directly affected by coverage, e.g. at 10% coverage there is sufficient toner for 2,500 pages, conversely at 2.5% there is sufficient toner for 10,000 pages in the cartridge.

> Image drum — 15,000 pages (calculated on typical office

usage where 20% of printing is 1 page only, 30% is 3 page documents and 50% is print runs of 15 pages or more).

> Transfer belt — Approximately 50,000 letter size pages.

> Fuser — Approximately 45,000 letter size pages.

The machine is shipped with sufficient toner for 5,000 letter size pages in each print cartridge of which 2,500 letter size pages worth of toner is used to charge each image drum.

ONSUMABLE ORDER DETAILS

ITEM LIFE ORDER

NO.

Toner, black 5,000 letter pages @ 5% 52115904 Ton e r, c y a n 5,000 letter pages @ 5% 52115903 Toner, magenta 5,000 letter pages @ 5% 52115902 Ton e r, y e l lo w 5,000 letter pages @ 5% 52115901 Image drum, black 17,000 letter pages* 56119204 Image drum, cyan 17,000 letter pages* 56119203 Image drum, magenta 17,000 letter pages* 56119202 Image drum, yellow 17,000 letter pages* 56119201 Fuser Kit (120V) 45,000 letter pages 57101701 Fuser Kit (230V) 45,000 letter pages 57101702 Transfer belt 50,000 letter pages @ 3/job 57101801 ADF Pad 100, 000 letter pages 43103001

* Average life: 20% pages at continuous print, 50% pages at 3

pages per job and 30% pages at 1 page per job.

ES1624n MFP User’s Guide

Replacing consumable items • 68

Only use genuine Oki Original consumables to ensure the best quality and performance from your hardware. Non Oki Original products may damage your printer's performance and invalidate your warranty. Specifications subject to change without notice. All trademarks acknowledged.

ES1624n MFP User’s Guide

Replacing consumable items • 69

ONER CARTRIDGE REPLACEMENT

CAUTION!

To avoid toner wastage and possible toner sensor errors, do not change the toner cartridge(s) until “TONER EMPTY” is displayed.

The toner used in this machine is a very fine dry powder. It is contained in four cartridges: one each for cyan, magenta, yellow and black.

Have a sheet of paper handy so that you have somewhere to place the used cartridge while you install the new one.

Dispose of the old cartridge responsibly, inside the pack that the new one came in. Follow any regulations, recommendations, etc., which may be in force concerning waste recycling.

If you do spill any toner powder, lightly brush it off. If this is not enough, use a cool, damp cloth to remove any residue. Do not use

hot water, and never use solvents of any kind. They will make stains permanent.

WARNING!

If you inhale any toner or get it in your eyes, drink a little water or bathe your eyes liberally in cold water. Seek medical attention immediately.

Switch off the machine and allow the fuser to cool for about 10 minutes before opening the cover.

ES1624n MFP User’s Guide

Replacing consumable items • 70

1. Press the cover release and open the machine’s top cover fully.

WARNING!

If the machine has been powered on, the fuser may be hot. This area is clearly labelled. Do not touch.

2. Note the positions of the four cartridges.

1. Cyan cartridge 2. Magenta cartridge

3. Yellow cartridge 4. Black cartridge

ES1624n MFP User’s Guide

Replacing consumable items • 71

3. Pull the colored toner release lever on the cartridge to be replaced towards the front of the machine, in the direction of the arrow..

ES1624n MFP User’s Guide

Replacing consumable items • 72

4. Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge from the machine.

5. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface.

CAUTION!

The green image drum surface at the base of the cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. If the drum unit needs to be out of the machine for longer than this, please wrap the cartridge inside a black plastic bag to keep it away from light. Never expose the drum to direct sunlight or very bright room lighting.

6. Remove the new cartridge from its box but leave its wrapping

material in place for the moment.

ES1624n MFP User’s Guide

Replacing consumable items • 73

7. Gently shake the new cartridge from end to end several times to loosen and distribute the toner evenly inside the cartridge.

8. Remove the wrapping material and peel off the adhesive tape from the underside of the cartridge.

9. Holding the cartridge by its top center with the colored lever to the right, lower it into the machine over the image drum unit from which the old cartridge was removed.

ES1624n MFP User’s Guide

Replacing consumable items • 74

10. Insert the left end of the cartridge into the top of the image drum unit first, pushing it against the spring on the drum unit, then lower the right end of the cartridge onto the image drum unit.

11. Pressing gently down on the cartridge to ensure that it is firmly seated, push the colored lever (1) towards the rear of the machine. This will lock the cartridge into place and release toner into the image drum unit.

12. Finally, close the top cover and press down firmly at both sides so that the cover latches closed.

ES1624n MFP User’s Guide

Replacing consumable items • 75

MAGE DRUM REPLACEMENT

Switch off the machine and allow the fuser to cool for about 10 minutes before opening the cover.

The machine contains four image drums: cyan, magenta, yellow and black.

1. Press the cover release and open the machine’s top cover fully.

WARNING!

If the machine has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch.

ES1624n MFP User’s Guide

Replacing consumable items • 76

2. Note the positions of the four cartridges.

1. Cyan cartridge 2. Magenta cartridge

3. Yellow cartridge 4. Black cartridge

3. Holding it by its top center, lift the image drum, complete with its toner cartridge, up and out of the machine.

ES1624n MFP User’s Guide

Replacing consumable items • 77

4. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface.

CAUTION!

5. With the colored toner release lever (1) to the right, pull the

lever towards you. This will release the bond between the toner cartridge and the image drum cartridge.

6. Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge from the image drum cartridge. Place the cartridge on a piece of paper to avoid marking your furniture.

212

ES1624n MFP User’s Guide

Replacing consumable items • 78

7. Take the new image drum cartridge out of its packaging and place it on the piece of paper where the old cartridge was placed. Keep it the same way round as the old unit. Pack the old cartridge inside the packaging material for disposal.

8. Place the toner cartridge onto the new image drum cartridge as shown. Push the left end in first, and then lower the right end in. (It is not necessary to fit a new toner cartridge at this time unless the remaining toner level is very low.)

212

9. Push the colored release lever (1) away from you to lock the toner cartridge onto the new image drum unit and release toner into it.

ES1624n MFP User’s Guide

Replacing consumable items • 79

10. Holding the complete assembly by its top center, lower it into place in the machine, locating the pegs at each end into their slots in the sides of the printer cavity.

11. Finally, close the top cover and press down firmly at both sides so that the cover latches closed.

NOTE: If you need to return or transport this product for any reason, please make sure you remove the image drum unit beforehand and place in the bag provided. This is to avoid toner spillage.

ES1624n MFP User’s Guide

Replacing consumable items • 80

EPLACING THE BELT UNIT

The belt unit is located under the four image drums. This unit requires replacement approximately every 50,000 pages.

Switch off the machine and allow the fuser to cool for about 10 minutes before opening the cover.

1. Press the cover release and open the machine’s top cover fully.

WARNING!

If the machine has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch.

ES1624n MFP User’s Guide

Replacing consumable items • 81

2. Note the positions of the four cartridges. It is essential that they go back in the same order

1. Cyan cartridge 2. Magenta cartridge

3. Yellow cartridge 4. Black cartridge

3. Lift each of the image drum units, starting from the rear, out of the machine and place them in a safe place away from direct sources of heat and light.

CAUTION!

The green image drum surface at the base of each cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. If the drum unit needs to be out of the machine for longer than this, please wrap the cartridge inside a black plastic bag to keep it away from light. Never expose the drum to direct sunlight or very bright room lighting.

ES1624n MFP User’s Guide

Replacing consumable items • 82

4. Locate the two fasteners (5) at each side of the belt and the lifting bar (6) at the front end.

5. Turn the two fasteners 90° to the left. This will release the belt from the printer chassis.

6. Pull the lifting bar (6) upwards so that belt tilts up towards the front, and withdraw the belt unit from the machine.

7. Lower the new belt unit into place, with the lifting bar at the front and the drive gear towards the rear of the machine. Locate the drive gear into the gear inside the machine by the rear left corner of the unit, and lower the belt unit flat inside the machine.

8. Turn the two fasteners (5) 90° to the right until they lock. This will secure the belt unit in place.

9. Replace the four image drums, complete with their toner cartridges, into the machine in the same sequence as they came out: cyan (nearest the rear), magenta, yellow and black (nearest the front).

10. Finally, close the top cover and press down firmly at both sides so that the cover latches closed.

ES1624n MFP User’s Guide

Replacing consumable items • 83

USER REPLACEMENT

The fuser is located inside the machine just behind the four image drum units.

WARNING!

If the machine has recently been powered on, some fuser components will be very hot. Handle the fuser with extreme care, holding it only by its handle, which will only be mildly warm to the touch. A warning label clearly indicates the area. If in doubt, switch the machine off and wait at least 10 minutes for the fuser to cool before opening the machine cover.

Switch off the machine and allow the fuser to cool for about 10 minutes before opening the cover.

1. Press the cover release and open the machine’s top cover fully.

ES1624n MFP User’s Guide

Replacing consumable items • 84

2. Identify the fuser handle (1) on the top of the fuser unit.

3. Pull the two fuser retaining levers (2) towards the front of the machine so that they are fully upright.

4. Holding the fuser by its handle (1), lift the fuser straight up and out of the machine. If the fuser is still warm, place it on a flat surface which will not be damaged by heat.

5. Remove the new fuser from its packaging and remove the transit material.

6. Holding the new fuser by its handle, make sure that it is the correct way round. The retaining levers (2) should be fully upright, and the two locating lugs (3) should be towards you.

ES1624n MFP User’s Guide

Replacing consumable items • 85

7. Lower the fuser into the machine, locating the two lugs (3) into their slots in the metal partition which separates the fuser area from the image drums.

8. Push the two retaining levers (2) towards the rear of the machine to lock the fuser in place.

9. Finally, close the top cover and press down firmly at both sides so that the cover latches closed.

ES1624n MFP User’s Guide

Replacing consumable items • 86

LEANING THE

Clean the LED head when printing does not come out clearly, has white lines or when text is blurred.

1. Switch off the printer and open the top cover.

2. Gently wipe the LED head surface with LED lens cleaner or

soft tissue.

LED

HEAD

CAUTION!

Do not use methyl alcohol or other solvents on the LED head as damage to the lens surface will occur.

3. Close the top cover.

ES1624n MFP User’s Guide

Replacing consumable items • 87

NSTALLING UPGRADES

This section explains how to install optional equipment into your printer. This includes:

> duplex (two-sided printing) unit;

> additional RAM memory;

> 20 GB hard disk drive.

UPLEX UNIT

The duplex unit adds the function of two-sided printing, using less paper and making large documents easier to handle. It also enables booklet printing, which uses even less paper and makes large documents even easier to handle.

The duplex unit slides straight into the rear of the printer and requires no tools to install.

1. Unpack the new unit and remove any transit material from it.

2. Switch the printer off. It is not necessary to disconnect the

AC power cable.

3. Ensure that the unit is the right way up, as shown, and push it into the slot behind the rear panel. The panel will swing inwards as you push the unit into it. Push the unit all the way in until it stops and latches home.

4. Switch the printer on and wait for it to warm up (about 1 minute).

ES1624n MFP User’s Guide

Installing upgrades • 88

5. Print a menu map as follows:

(a) Press the + button to access the Information Menu.

(b) Press ENTER once for the menu map.

(d) When the menu map is printed, press ON LINE to exit

the menu system.

6. Examine the first page of the menu map.

Near the top of the page, between the two horizontal lines, you will see the current printer configuration. This list should indicate that the duplex unit is now installed.

All that remains is to adjust the Windows printer driver to make full use of the new features.

EMORY UPGRADE

This section explains how to install additional RAM memory into your MFP as a memory upgrade.

RDER CODES

Use the following order codes for additional memory:

> 256MB RAM – 70043201

> 64MB RAM - 70043001

> 128MB RAM - 70043201

> The model comes equipped with 128MB of main memory

(64Mb plus 64Mb). This can be upgraded with an additional memory board containing 256MB, giving a maximum total memory capacity of 320MB.

Installation takes a few minutes, and requires a medium size crosshead (Philips type) screwdriver.

1. Switch the machine off and disconnect the AC power cable.

ES1624n MFP User’s Guide

Installing upgrades • 89

2. Press the cover release and open the machine’s top cover fully.

WARNING!

If the machine has been powered on recently, the fuser will be hot. This area is clearly labelled. Do not touch.

3. Lift the front cover latch and pull open the front cover.

ES1624n MFP User’s Guide

Installing upgrades • 90

4. Remove the screw securing the right-hand side cover.

5. Lift the edge of the side cover slightly at the two points

shown, and pull the cover away from the printer at the top. Lift the cover slightly to detach it from the machine. Place it safely to one side.

6. Carefully remove the new memory board from its wrapping. Try to handle the board only by its short edges, avoiding contact with any metal parts as far as possible. In particular, avoid touching the edge connector.

7. Notice that the memory board has a small cutout in the edge connector, which is closer to one end than the other.

ES1624n MFP User’s Guide

Installing upgrades • 91

8. Identify the RAM expansion slot (1) in the machine.

9. The RAM expansion slot already contains a memory board. It will have to be removed before you can install the new one. To remove it proceed as follows:

(a) Identify the locking clips (2) at each end of the RAM

expansion slot (1).

(b) Push the clips outward and back into the machine. The

board will pop out slightly.

of the slot.

(d) Place the removed memory board in the antistatic bag

which originally contained the new memory board.

10. Hold the new memory board by its short edges, so that the edge connector faces in towards the RAM expansion slot, and the small cutout is closer to the bottom of the machine.

11. Gently push the board into the RAM expansion slot until it latches in and will not go any further.

12. Locate the three retaining clips at the bottom of the side cover into their rectangular holes near the bottom of the machine.

13. Close the top of the side cover up to the printer and refit the securing screw removed in step 4.

ES1624n MFP User’s Guide

Installing upgrades • 92

14. Close the front cover and close the top cover, pressing down firmly at each side to latch it closed.

15. Reconnect the AC power cable and switch the machine on.

16. When the machine is ready, print a menu map as follows:

(a) Press the + button to access the Information Menu.

(b) Press ENTER once for the menu map.

(d) When the menu map is printed, press The ON LINE

button to exit the menu system.

17. Examine the first page of the menu map.

Near the top of the page, between the two horizontal lines, you will see the current printer configuration. This list contains the figure for total memory size.

This should indicate the total memory now installed, which should be the size of memory board you have installed plus 64MB.

ES1624n MFP User’s Guide

Installing upgrades • 93

ARD DISK DRIVE

The optional 20GB internal hard disk drive (HDD) enables collating of printed pages and can be used to store overlays and macros, fonts, and secure or proof documents waiting to be printed.

Installation takes a few minutes, and requires a medium size crosshead (philips type) screwdriver.

1. Switch the printer off and disconnect the AC power cable.

2. Press the cover release and open the printer’s top cover fully.

WARNING!

If the printer has been powered on recently, the fuser will be hot. This area is clearly labelled. Do not touch.

3. Lift the front cover latch and pull open the front cover.

4. Remove the screw securing the right-hand side cover.

5. Lift the edge of the side cover slightly at the two points

shown, and pull the cover away from the printer at the top.

ES1624n MFP User’s Guide

Installing upgrades • 94

Lift the cover slightly to detach it from the printer. Place it safely to one side.

6. Identify the six locating holes indicated in the illustration, which will be used to locate the disk unit onto the side of the printer.

7. With the component side of the disk unit facing the printer, and the connector cable towards the rear, lift the disk unit handle away from the disk body.

8. Plug the end of the connecting cable (1) into the disk unit connector (2) in the printer.

9. Locate the six legs of the disk unit into the mounting holes on the printer.

10. Push the handle flat against the disk unit, which will lever the unit slightly towards the rear of the printer, locking it into place.

11. Locate the three retaining clips at the bottom of the side cover into their rectangular holes near the bottom of the printer.

12. Close the top of the side cover up to the printer and refit the securing screw removed in step 4.

13. Close the front cover and close the top cover, pressing down firmly at each side to latch it closed.

14. Reconnect the AC power cable and switch the printer on.

ES1624n MFP User’s Guide

Installing upgrades • 95

15. When the printer is ready, print a menu map as follows:

(a) Press the + button to access the Information Menu.

(b) Press ENTER once for the menu map.

(d) When the menu map is printed, press ON LINE to exit

the menu system.

16. Examine the first page of the menu map.

Near the top of the page, between the two horizontal lines, you will see the current printer configuration. This should now indicate that the hard disk unit is installed.

All that remains is to configure the Windows printer driver so that it knows the hard disk unit has been fitted, and the additional features can be made available immediately.

ES1624n MFP User’s Guide

Installing upgrades • 96

DJUSTING WINDOWS PRINTER DRIVERS

Once your new upgrade has been installed, you may need to update the Windows printer driver so that the additional features are available to your Windows applications.

Remember that if your printer is shared between users on different computers, the driver must be adjusted on each user’s machine.

The illustrations shown here are for Windows XP. Other Windows versions may appear slightly different, but the principles are the same.

PCL

DRIVER

If you have installed a memory upgrade it is not necessary to change the PCL printer driver, and you can ignore this section.

If you have installed a duplex unit or hard disk, proceed as follows:

1. Open the Printers window (called “Printers and Faxes” in Windows XP) via the Start Menu or from the Windows Control Panel.

2. Right-click the printer icon for this printer, and choose Properties from the pop-up menu.

3. On the Device Options tab, check the box for the upgrade you have just installed.

4. Click OK to close the properties window, and then close the Printers window.

ES1624n MFP User’s Guide

Installing upgrades • 97

OSTSCRIPT DRIVER

This driver must be adjusted for any upgrade just installed.

1. Open the Printers window (called “Printers and Faxes” in Windows XP) via the Start Menu or from the Windows Control Panel.

2. Right-click the printer icon for this printer, and choose Properties from the pop-up menu.

3. On the Device Settings tab, locate the list of installable options. Change those settings to indicate the new features you have just installed.

4. Click OK to close the properties window, and then close the Printers window.

ES1624n MFP User’s Guide

Installing upgrades • 98

ROUBLESHOOTING

NFORMATION CODES/MESSAGES

NFORMATION CODES DURING SCANNING AND COPYING

CODE MEANING ACTION

10001 SDRAM error Restart the machine. (Turn it off and

10006 Home sensor error Restart the machine. (Turn it off and

10007 Lamp error Restart the machine. (Turn it off and

10009 Paper jam (ADF) Open the ADF cover, remove the

10010 Cover Open Close the ADF cover.

10099 Lock error Turn off the machine.

20002 Connect printer

error

20003 Printer error Check the printer.

on again).