Oki ES1624N UTILITIES GUIDE
Preface
ES1624n MFP User’s Guide
P/N 59377801, Revision 1.1
June, 2005
Every effort has been made to ensure that the information in this document is
complete, accurate, and up-to-date. Oki assumes no responsibility for the results of
errors beyond its control. Oki also cannot guarantee that changes in software and
equipment made by other manufacturers and referred to in this guide will not affect
the applicability of the information in it. Mention of software products manufactured
by other companies does not necessarily constitute endorsement by Oki.
While all reasonable efforts have been made to make this document as accurate and
helpful as possible, we make no warranty of any kind, expressed or implied, as to
the accuracy or completeness of the information contained herein.
The most up-to-date drivers and manuals are available from the Oki web site:
http://my.okidata.com
Copyright © 2005 Oki Data Americas, Inc.
Oki and Microline are registered trademarks of Oki Electric Industry Company, Ltd.
Energy Star is a trademark of the United States Environmental Protection Agency.
Microsoft, MS-DOS and Windows are registered trademarks of Microsoft
Corporation.
Other product names and brand names are registered trademarks or trademarks of
their proprietors.
As an Energy Star Program Participant, the manufacturer has
determined that this product meets the Energy Star guidelines for
energy efficiency.
This product complies with the requirements of the Council
Directives 89/336/EEC (EMC) and 73/23/EEC (LVD) as amended
where applicable on the approximation of the laws of the member
states relating to electromagnetic compatibility and low voltage.
ES1624n MFP User’s Guide
Preface • 2
N
OTES
, C
AUTIONS AND
NOTE
A note provides additional information to supplement the main
text.
W
ARNINGS
CAUTION!
A caution provides additional information which, if
ignored, may result in equipment malfunction or
damage.
WARNING!
A warning provides additional information which, if
ignored, may result in a risk of personal injury.
Only use genuine Oki Original consumables to ensure the best
quality and performance from your hardware. Non-Oki Original
products may damage your printer's performance and invalidate
your warranty. Specifications subject to change without notice.
All trademarks acknowledged.
ES1624n MFP User’s Guide
Notes, Cautions and Warnings • 3
C
ONTENTS
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Notes, Cautions and Warnings . . . . . . . . . . . . . . . . 3
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
MFP overview . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Front view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
The Control Panel. . . . . . . . . . . . . . . . . . . . . . . . 11
Copy Area. . . . . . . . . . . . . . . . . . . . . . . . . . . 11
LCD and Function Area . . . . . . . . . . . . . . . . . . 11
Start and other keys . . . . . . . . . . . . . . . . . . . 12
Changing the display language . . . . . . . . . . . . . . 13
Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Paper recommendations . . . . . . . . . . . . . . . . . . . 14
Cassette tray . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . 15
Face down stacker . . . . . . . . . . . . . . . . . . . . . . . 16
Face up stacker . . . . . . . . . . . . . . . . . . . . . . . . . 16
Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Cassette tray . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Multi purpose tray . . . . . . . . . . . . . . . . . . . . . . . 20
Configuring your machine.... . . . . . . . . . . . . . . . . 21
Minimum Configuration Requirements. . . . . . . . . . 21
Pre-Installation Information. . . . . . . . . . . . . . . . . 21
Internet Communication Features . . . . . . . . . . 23
....from the Web Page. . . . . . . . . . . . . . . . . . . . . 25
Configuration. . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Contents of each menu. . . . . . . . . . . . . . . . . . 26
Specifying the Administrative Settings . . . . . . . 29
Explanation of filing protocols . . . . . . . . . . . . . . . 31
Printer settings in Windows . . . . . . . . . . . . . . . . . 36
PCL or PostScript . . . . . . . . . . . . . . . . . . . . . . . . 36
Printing preferences in Windows applications . . . . . 36
PostScript emulation . . . . . . . . . . . . . . . . . . . 37
PCL emulation . . . . . . . . . . . . . . . . . . . . . . . . 38
Secure printing feature . . . . . . . . . . . . . . . . . . . . 39
Sending the document to print . . . . . . . . . . . . 39
Printing secure documents . . . . . . . . . . . . . . . 40
Proof and print feature . . . . . . . . . . . . . . . . . . . . 42
Sending the document to print . . . . . . . . . . . . 42
ES1624n MFP User’s Guide
Contents • 4
Printing the remaining copies . . . . . . . . . . . . . 43
Permanent print documents. . . . . . . . . . . . . . . . . 45
Sending the document to print . . . . . . . . . . . . 45
Printing stored documents . . . . . . . . . . . . . . . 46
Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Loading Document(s) for copying. . . . . . . . . . . . . 48
Using the ADF . . . . . . . . . . . . . . . . . . . . . . . . 48
Placing Document(s) in the ADF. . . . . . . . . . . . . . 49
Placing Document(s) on the Glass . . . . . . . . . . . . 50
Sending Document(s) via E-mail . . . . . . . . . . . . . 50
Basic Operation . . . . . . . . . . . . . . . . . . . . . . . 50
Advanced Operation. . . . . . . . . . . . . . . . . . . . 51
Sending Document(s) to a File Server. . . . . . . . . . 52
Basic Operation . . . . . . . . . . . . . . . . . . . . . . . 52
Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Basic Operation . . . . . . . . . . . . . . . . . . . . . . . 53
Advanced Operation. . . . . . . . . . . . . . . . . . . . 53
Scanning. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
System Requirements . . . . . . . . . . . . . . . . . . 57
Installation procedure . . . . . . . . . . . . . . . . . . 57
Scanner Operation . . . . . . . . . . . . . . . . . . . . . 58
A look at the User Interface. . . . . . . . . . . . . . . . . 59
Using the Basic Features. . . . . . . . . . . . . . . . . 60
Other Tools . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Replacing consumable items . . . . . . . . . . . . . . . . 68
Consumable order details . . . . . . . . . . . . . . . . . . 68
Toner cartridge replacement . . . . . . . . . . . . . . . . 70
Image drum replacement . . . . . . . . . . . . . . . . . . 76
Replacing the belt unit . . . . . . . . . . . . . . . . . . . . 81
Fuser replacement . . . . . . . . . . . . . . . . . . . . . . . 84
Cleaning the LED head . . . . . . . . . . . . . . . . . . . . 87
Installing upgrades . . . . . . . . . . . . . . . . . . . . . . . 88
Duplex unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Memory upgrade . . . . . . . . . . . . . . . . . . . . . . . . 89
Order codes . . . . . . . . . . . . . . . . . . . . . . . . . 89
Hard disk drive . . . . . . . . . . . . . . . . . . . . . . . . . 94
Adjusting Windows printer drivers . . . . . . . . . . . . 97
PCL driver. . . . . . . . . . . . . . . . . . . . . . . . . . . 97
PostScript driver . . . . . . . . . . . . . . . . . . . . . . 98
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Information Codes/messages. . . . . . . . . . . . . . . . 99
Information codes during scanning and copying 99
ES1624n MFP User’s Guide
Contents • 5
Messages during Scanning and Copying . . . . . .100
Information codes during Networking. . . . . . . .100
Information codes during E-mailing . . . . . . . . .101
Information codes during Filing . . . . . . . . . . . .103
Clearing paper jams . . . . . . . . . . . . . . . . . . . . . .106
In the ADF...... . . . . . . . . . . . . . . . . . . . . . . .106
In the printing Unit...... . . . . . . . . . . . . . . . . .107
Color Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Factors that affect the appearance of prints. . . . . .115
Tips for printing in color . . . . . . . . . . . . . . . . . . .117
Printing photographic images . . . . . . . . . . . . .117
Printing from Microsoft Office applications. . . . .117
Printing specific colors (e.g. a company logo) . .117
Adjusting the brightness or intensity of a print .117
Accessing the color matching options . . . . . . . . . .118
Setting the color matching options . . . . . . . . . . . .118
Using the Color Swatch feature . . . . . . . . . . . . . .119
Using the Color Correct Utility . . . . . . . . . . . . . . .121
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Error Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
ES1624n MFP User’s Guide
Contents • 6
I
NTRODUCTION
Congratulations on choosing this Oki Printing Solutions Multi
Function Product (MFP). It is designed with advanced features, to
give you clear, vibrant color prints and crisp black and white
pages at high speed on a range of office print media.
With this MFP, you can instantly scan paper-based documents
and deliver the electronic image to various destinations including
email addresses, printers, ftp servers or someone else's
computer on the network.
Your MFP includes these features:
> Up to 16 pages per minute in full color for fast printing of
high impact color presentations and other documents.
Up to 10 copies per minute (at 300 dpi) in full color for fast
copying.
> Up to 24 pages per minute in black and white for fast and
efficient printing of all general purpose documents not
requiring color.
Up to 16 copies per minute (at 300 dpi) in black and white
for fast and efficient copying of all general purpose
documents not requiring color.
> 1200 x 600dpi (dots per inch) print resolution for high
quality image production showing the finest detail.
> 600 x 600dpi (dots per inch) copy resolution.
> Single Pass Color Digital LED technology for high speed
processing of your printed pages.
> High speed USB 2.0 interface.
> “Scan to E-mail - Connected to an Ethernet network and a
SMTP server, this MFP allows you to transmit document(s)
over the internet via e-mail. With a touch of the e-mail
key and the selection of your recipients' e-mail addresses,
the document(s) is/are first scanned and converted into
an image file, and then transmitted to remote recipients
within minutes.
> Scan to FTP - Allows you to send scanned documents to a
server or a personal computer's file folder over an intranet
with FTP (File Transfer Protocol), HTTP (Hypertext
ES1624n MFP User’s Guide
Introduction • 7
Transfer Protocol), CIFS (Common Internet File System)
protocol. The scan to filing feature removes the need for
the mail server to handle large attachments.
> Digital Copying - An intuitive control panel, makes digital
copying fast and easy.
> Network/PC Printing - When connected to a Network, the
MFP is able to perform network or PC printing (available in
“Scan-to-Mode”).
> Multiple Pages Sending - With the Auto Document Feeder,
the MFP allows a stack of up to 50 pages to be
continuously scanned.
> Address Book/Profiles Managing - This provides a
convenient way to manage all the e-mail addresses and
profiles (filing destinations). Simply typing the machine's
IP address in the URL field of your browser will prompt the
MFP web page. This web page allows you to create up to
300 e-mail addresses and several filing destinations to
manage your document.
The following optional features are available:
> Additional memory, to allow printing of more complex
pages.
> Additional paper tray for loading a further 530 sheets to
minimize operator intervention, or different paper stocks
for letterhead stationery, alternative paper sizes or other
print media.
> Automatic two-sided (duplex) printing for economical use
of paper and compact printing of larger documents.
> 20 GB Hard Disk Drive (HDD)
ES1624n MFP User’s Guide
Introduction • 8
MFP
OVERVIEW
F
RONT VIEW
10
9
8
11
7
13
2
1. Output stacker, face
down.
Standard printed copy
delivery point. Holds up
to 250 sheets at 80g/m².
2. Multi purpose tray release
buttons (press).
3. Operator Panel with LCD
display. Status LEDs and
operator buttons.
4. Front Cover release (lift).
5. Paper tray.
Standard blank paper
tray. Holds up to 300
sheets of 20 lb. (80g/m²)
paper.
12
1
2
3
4
5
6
6. Multi purpose feeder (shown closed).
Used for feeding heavier paper stocks,
envelopes and other special media. Also
for manual feeding of single sheets when
required.
7. Automatic Document Feeder (ADF) Unit.
8. LCD Display.
9. ADF Paper Tray.
10. ADF Paper Support.
11. Document Cover.
12. Control Panel.
13. Lock/Unlock knob.
ES1624n MFP User’s Guide
Introduction • 9
R
EAR VIEW
This view shows the connection panel and the rear output
stacker.
22
21
14
13
18 17 16 15
23
20
24
15
14. ADF Cable.
15. ON/OFF Power switch.
16. DC power socket.
17. ADF Connector.
18. USB interface.
19
19. AC power socket.
20. Rear, face up, 100 sheet stacker.
21. Network Connector.
22. Interconnection Socket.
23. Flush interconnection cable.
24. AC adapter
WARNING!
Only use the AC adapter supplied with this MFP. The use
of any other AC adapter may cause electric shock or fire.
When the rear paper stacker is folded down, paper exits through
the rear of the printer and is stacked here face up. This is mainly
used for heavy print media. When used in conjunction with the
multi purpose feed tray, the paper path through the printer is
essentially straight. This avoids bending the paper around curves
ES1624n MFP User’s Guide
Introduction • 10
in the paper path and enables feeding of up to 53 lb. (203g/m²)
media.
THE C
ONTROL PANEL
2156
9
12 16144
3
C
OPY AREA
1. Zoom Used to increase or decrease scaling in 1%
2. Copy Quality Used to select copy quality.
3. Density Used to change the density level.
4. Copy Count Used to enter copy quantity or e-mail address.
LCD
AND FUNCTION AREA
5. Copy Count Indicates the number of copies selected.
6. Copy Mode Used to select copy mode.
7. Scan Mode Used to select the Scan mode (also the default
8. Additional
Settings
9. Up/Down/Left/
Right Keys
increments up to 400% and down to 25%.
A further choice of scaling can be made from
preset percentages.
working mode).
Used to execute additional settings of "Copy"
and "Scan" modes. (The settings are available
only for three minutes. After three minutes, the
settings will automatically return to the default
value).
Used to move the cursor in the LCD up/down/
left/right. The up/down keys are used to switch
function indication. The left key is used to return
to the upper level of the setting. The right key is
used to go to the lower level of the setting.
7
1011
8
201918
ES1624n MFP User’s Guide
Introduction • 11
2156
4
13
9
12
15
17
1614
3
10. OK/Select Used to select and confirm current setting
selections.
11. Cancel/Return Used to cancel selections and go back to the top
level of the setting. The key is also used to
cancel any previous input.
12. FTP Address Used to indicate the existing FTP address for the
"Scan to" function. This key is only available in
the "Scan to" mode.
13. Address book Used to indicate the existing E-mail address for
S
TART AND OTHER KEYS
14. Menu Select to access the menu to set up the MFP.
15. Reset Select to change the scanner to the user default
16. Power save Press once to go to “sleep” mode (continuous
17. Power LEDs
Power
Alarm
Sleep
18. Mono Select to send or copy document(s) in
19. Color Select to send or copy in color.
20. Stop Select to stop all operation (LCD indication shifts
the "Scan to" function. This key is only available
in the "Scan to" mode.
settings.
press is invalid).
Illuminates to indicate “power on and ready”.
Illuminates to indicate error condition.
Illuminates to indicate power save mode.
monochrome.
to stand-by screen for each function). Does not
effect settings.
7
1011
8
201918
ES1624n MFP User’s Guide
Introduction • 12
C
HANGING THE DISPLAY LANGUAGE
The language used by your MFP for display messages and for
report printing can be changed quickly and easily as follows:
READY
ATTENTION
BACK
MENU
ENTER
ON LINE
CANCEL
1. Press the + key repeatedly to access the System
Configuration Menu.
2. Press the ENTER key to enter the System Configuration
Menu.
3. Press the – key to move directly to the last item in this
menu: LANGUAGE.
4. Press ENTER to change this setting.
5. Use the +/– keys to move in either direction through the
list of available languages until the language you want is
displayed.
6. Press the ENTER key to select this language.
7. Press the ON LINE key to exit the menu system and
return the printer to standby.
The LCD display language can be changed to any of these
languages:
English Norwegian
German Danish
French Dutch
Italian Turkish
Spanish Portuguese
Swedish Polish
Russian Greek
ES1624n MFP User’s Guide
Introduction • 13
G
ETTING STARTED
P
APER RECOMMENDATIONS
Your MFP will handle a variety of print media, including a range
of paper weights and sizes, transparencies and envelopes. This
section provides general advice on choice of media, and explains
how to use each type.
The best performance will be obtained when using standard 2024 lb. (75~90g/m²) paper designed for use in copiers and laser
printers. Suitable types are:
> Hammermill Laser Printer Radiant White 24 lb.
> Xerox 4024 20 lb.
Use of heavily embossed or very rough textured paper is not
recommended.
Pre-printed stationery can be used, but the ink must not offset
when exposed to the high fuser temperatures used in the printing
process.
Envelopes should be free from twist, curl or other deformations.
They should also be of the rectangular flap type, with glue that
remains intact when subjected to hot roll pressure fusing used in
this type of printer. Window envelopes are not suitable.
Transparencies should be of the type designed for use in copiers
and laser printers. We strongly recommend Oki transparencies
(Order No. 52205701).
CAUTION!
Avoid transparencies designed for use by hand with marker
pens. These will melt in the fuser and cause damage.
Labels should also be of the type recommended for use in copiers
and laser printers, in which the base carrier page is entirely
covered by labels. Other types of label stock may damage the
printer due to the labels peeling off during the printing process.
A suitable type is:
> Avery White Laser Labels type 5161 (letter) or 7162,
7664, 7666 (A4)
ES1624n MFP User’s Guide
Getting Started • 14
C
ASSETTE TRAY
SIZE DIMENSIONS WEIGHT (G/M²)
A6 105 x 148mm
A5 148 x 210mm
B5 182 x 257mm
Executive 184.2 x 266.7mm
A4 210 x 297mm
Letter 215.9 x 279.4mm
Legal 13in. 216 x 330mm
Legal
13.5in.
Legal 14in. 216 x 356mm
216 x 343mm
Light 17-20 lb. 64-74g/m²
Medium 20-24 lb.75-90g/m²
Heavy 24032 lb.91-120g/m²
If you have identical paper stock loaded in the multi purpose tray,
you can have the printer automatically switch to the other tray
when the current tray runs out of paper. When printing from
Windows applications, this function is enabled in the driver
settings. When printing from other systems, this function is
enabled in the Print Menu.
M
ULTI PURPOSE TRAY
The multi purpose tray can handle the same media sizes as the
cassette trays but in weights of 20-54 lb.(75g/m² to 203g/m²).
For very heavy paper stock, use the face up (rear) paper stacker.
This ensures that the paper path through the printer is almost
straight.
The multi purpose tray can feed paper widths as small as 4 inches
(105mm) and lengths up to 47 inches (1200mm) (banner
printing).
For paper lengths exceeding 14 in. (356mm) (Legal 14in.) use
paper stock between 24 and 34 lb. (90g/m² and 128g/m²) and
the face up (rear) paper stacker.
Use the multi purpose tray for printing on envelopes and
transparencies. Up to 50 sheets of transparencies or 10
envelopes can be loaded at one time, subject to a maximum
stacking depth of 3/8 inch (10mm).
Paper or transparencies should be loaded print side up and top
edge into the printer.
ES1624n MFP User’s Guide
Getting Started • 15
F
ACE DOWN STACKER
The face down stacker on the top of the printer can hold up to
250 sheets of 20 lb. (80g/m²) standard paper and can handle
paper stocks up to 47 lb. (120g/m²). Pages printed in reading
order (page 1 first) will be sorted in reading order (last page on
top, facing down).
F
ACE UP STACKER
The face up stacker at the rear of the printer should be opened
and the tray extension pulled out when required for use. In this
condition paper will exit via this path, regardless of driver
settings.
The face up stacker can hold up to 100 sheets of 20 lb. (80g/m²)
standard paper, and can handle stocks up to 54 lb. (203g/m²).
Always use this stacker and the multi purpose feeder for paper
stocks heavier than 32 lb. (120g/m²).
ES1624n MFP User’s Guide
Getting Started • 16
L
OADING PAPER
C
ASSETTE TRAY
1. Remove the paper tray.
2. Fan the paper to be loaded at the edges (1) and in the
middle (2) to ensure that all sheets are properly
separated, then tap the edges of the stack on a flat
surface to make it flush again (3).
123
ES1624n MFP User’s Guide
Loading Paper • 17
3. Load the paper (for letterhead paper load face down with
top edge towards the front of the printer).
21
4. Adjust the rear stopper (1) and paper guides (2) to the
size of paper being used.
To prevent paper jams:
> Do not leave space between the paper and the guides
and rear stopper.
> Do not overfill the paper tray. Capacity depends on the
type of paper stock.
> Do not load damaged paper.
> Do not load paper of different sizes or types at the
same time.
> Do not pull the paper tray out during printing.
> Close the paper tray gently.
5. For face down printing, make sure the face up (rear)
stacker (3) is closed (the paper exits from the top of the
printer). Stacking capacity is approximately 250 sheets,
depending on paper weight.
6. For face up printing, make sure the face up (rear)
stacker (3) is open and the paper support (4) is extended.
Paper is stacked in reverse order and tray capacity is
approximately 100 sheets, depending on paper weight.
ES1624n MFP User’s Guide
Loading Paper • 18
7. Always use the face up (rear) stacker for heavy paper
(card stock etc.).
3
4
CAUTION!
Do not open or close the rear paper exit while printing as it
may result in a paper jam.
ES1624n MFP User’s Guide
Loading Paper • 19
M
1
2
3
ULTI PURPOSE TRAY
1. Open the multi purpose tray and press gently down on the
paper platform (1) to ensure it is latched down.
2. Load the paper and adjust the paper guides (2) to the size
of paper being used.
> When printing on headed paper load the paper into the
multi purpose tray with pre-printed side up and top
edge into the printer.
> Envelopes should be loaded face up with top edge to
the left and short edge into the printer.
> Do not exceed the paper capacity of about 50 sheets or
10 envelopes. Maximum stacking depth is 10mm.
3. Press the tray latch button (3) inwards to release the
paper platform, so that the paper is lifted and gripped in
place.
Set the correct paper size for the multi purpose tray in the Media
Menu.
NOTE:
Before closing the Multi Purpose Tray, Paper platform (1) must
be latched down.
ES1624n MFP User’s Guide
Loading Paper • 20
C
ONFIGURING YOUR MACHINE
M
INIMUM CONFIGURATION REQUIREMENTS
To make the best of this MFP, the following configuration is required:
To send e-mails:
> TCP/IP network.
> A SMTP and an optional POP3 server.
To file document(s) via intranet
> FTP, HTTP, or CIFS Protocol environment.
> Windows 98, Windows NT, Windows 2000, Windows Me,
Windows XP, HTTP or FTP server.
PRE-I
NSTALLATION INFORMATION
The MFP has to be set up properly on your network to perform scan
to e-mail and scan to FTP functions. In order for other network
devices to find the MFP on the network, the following network
parameters have to be set.
1. DHCP enable:
2. IP Address: . . .
3. Subnet mask: . . .
....
4. Gateway IP: . . .
5. DNS server: . . .
6. SMTP server: . . .
7. SMTP port: 25
8. POP3 server: . . .
9. POP3 Port: 110
ES1624n MFP User’s Guide
Configuring your machine.... • 21
Explanation:
1. DHCP Enable:
Choose Yes to obtain IP/subnet/gateway addresses
automatically from DHCP server. After changing setting from
Disable to Enable, switch scanner module power OFF then ON.
2. IP Address:
The Internet Protocol (IP) address assigned to your machine
by your network administrator.
3. Subnet Mask:
The net mask address assigned by your network
administrator.
4. Gateway IP:
The gateway IP address assigned by your network
administrator.
5. SMTP Server:
The IP address of your SMTP Mail Server assigned by your
network administrator.
6. SMTP Port:
The port number of your SMTP Mail Server.
7. DNS server:
The IP address of DNS Server assigned by your network
administrator.
8. POP3 Server:
The IP address of your POP3 server.
9. POP3 Port
The port number of your POP3 Server.
Enter the DNS name, or IP and port number of your POP3
server if your mail server requires POP3 authentication,
before sending e-mails from the machine.
ES1624n MFP User’s Guide
Configuring your machine.... • 22
NOTES:
1. DHCP server: With DHCP (Dynamic Host Configuration
Protocol), a host can automatically be given a unique IP
address each time it connects to a network-making IP address
management an easier task for network administrators. If the
DHCP server is available from your network, you do not need
to enter TCP/IP, subnet mask, gateway, and DNS information.
Instead, this information will be automatically given for the
MFP.
2. IP Address: An IP (Internet Protocol) address uniquely
identifies a host connection to an IP network. System
administrator or network designer assigns the IP address. The
IP address consists of two parts, one identifying the network
and the one identifying your node. The IP address is usually
written as four numbers separated by periods. Each number
can be zero to 255. For example, 10.1.30.186 could be an IP
address.
3. SMTP: (Simple Mail Transfer Protocol) is the main
communication protocol used to send and receive e-mail on
the Internet.
4. DNS: (Domain Name System). The DNS server identifies
hosts via names instead of IP addresses. If the DNS server is
available on your network, you can enter the domain name
instead of digits for your SMTP or POP3 servers, such as
Pegasus.com.tw instead of 120.3.2.23.
5. POP3: POP3 is the latest Post Office Protocol 3, this is a
service that stores and serves e-mails for various client
machines that are not connected to the Internet 24 hours a
day. E-mails are held in POP3 until you log on.
I
NTERNET COMMUNICATION FEATURES
Scan to E-mail
The MFP allows you to deliver your scanned document to email addresses on the network. The document is first scanned
and converted to a standard PDF, JPEG, TIFF, or MTIF (Multipage TIFF) file format and then transmitted to remote
recipients simultaneously as an e-mail attachment.
When you send an e-mail to someone using this MFP it uses
Simple Mail Transfer Protocol (SMTP) to transfer your
outgoing e-mails to your SMTP mail server, and then send
these e-mails to your recipients through the internet.
ES1624n MFP User’s Guide
Configuring your machine.... • 23
Scan to FTP
Via the intranet with FTP (File Transfer Protocol), HTTP
(Hypertext Transfer Protocol), or CIFS (Common Internet File
System). The MFP allows you to save scanned documents
directly to a designated server or a personal computer on the
network in a standard PDF, JPEG, TIFF, or MTIFF file format.
CIFS is the sharing system of Microsoft Windows. What is
unique about this filing function is that it allows all corporate
users to share one machine to send documents to each file
folder on a designated server or individual computer.
There are two methods of configuring your machine:
1. From the MFP's web page.
2. From the MFP’s Management Utilities (please refer to the
user's manual of the Network Setup Tool on the CD-ROM
supplied).
The following settings or destinations must be defined by the system
administrator before the MFP can be used to distribute any scanned
document(s) on the network.
> Network and E-mail parameters: Defines the parameters for
TCP/IP, SMTP, and POP3 protocols to send your scanned
document to e-mail addresses.
> Filing destinations: Defines the protocols and destinations to
send your scanned document to FTP servers, web, or any
personal computers on the network.
NOTE:
1. If the system administrator has chosen DHCP, then the IP
address of TCP/IP, gateway, subnet mask, and DNS server
will be automatically given.
2. When installing the MFP for the first time, it is recommended
that the Administrator retain the default system settings. The
settings can be customized at a later date, once you are
familiar with the operation and functionality.
ES1624n MFP User’s Guide
Configuring your machine.... • 24
....
FROM THE WEB PAGE
1. Type the IP address of the MFP in the URL field of your
browser and then press Enter. The MFP web page appears.
For example: http://192.32.35.10
2. Click each item on the menu and enter the relevant value.
NOTE:
The Administrative Settings are blocked by a password. It is
recommended that the system administrator creates a new one
since the machine is shipped without a specific password.
C
ONFIGURATION
Press Menu on the control panel, as above.
ES1624n MFP User’s Guide
Configuring your machine.... • 25
C
ONTENTS OF EACH MENU
Information
ITEM DESCRIPTION OR CHOICE
Model Displays the model name.
Serial number Displays serial number.
F/W version Displays firmware version.
Printer Menu
ITEM DESCRIPTION OR CHOICE
Tray 1 Paper Size Letter, Legal, A4, B5, A5.
Tray 2 Paper Size Letter, Legal, A4, B5, A5.
MP Paper Size Letter, Legal, A4, B5, A5.
Tray 1 M e d i a Wei g h t Light, Medium, Heavy.
Tray 2 Media Weight Light, Medium, Heavy.
MP Media Weight Medium, Heavy, Ultra Heavy.
Tray 1 Media Type Plain, Letterhead, Bond, Recycled, Rough
Tray 2 M e d i a Ty p e Plain, Letterhead, Bond, Recycled, Rough
MP Media Type Plain, Letterhead, Transparency, Label, Bond,
Recycled, CardStock, Rough.
Density Adjust ON/OFF. Select to perform Auto Density
Density Adjustment Select to perform Density Adjustment.
Adjust Registration Select to perform Auto Color Registration.
Adjustment.
Network Settings
ITEM DESCRIPTION OR CHOICE
IP Address The IP address of the MFP
Subnet Mask The IP address of your subnet mask.
Gateway IP The IP address of your gateway.
DNS Server The IP address of your DNS server.
DHCP Enable Select YES if you wish to enable DHCP.
ES1624n MFP User’s Guide
Configuring your machine.... • 26
Mail Server
ITEM DESCRIPTION OR CHOICE
SMTP Server The IP address of your SMTP server.
SMTP Port The port number of your SMPT server.
POP3 Server The IP address of your POP3 server.
POP3 Port The port number of your POP3 server.
Authentification
Method
Login Name User’s choice
Password User’s choice
Def. Subject Default text for the Subject field in e-mail messages
Def. From Default From for the From field in e-mail message
Scan Size Limit The limitation for the attachment to be sent from the
No, SMTP, POP3
from the MFP. Up to 64 characters are allowed. The
default subject is used only when users did not enter
anything in the Subject field in e-mail message from
the MFP.
from ES1624MFP. Up to 64 characters are allowed.
MFP.
Choice: 1MB, 3MB, 5MB, 10MB, 30MB, No limit.
Report Print
ITEM DESCRIPTION OR CHOICE
Menu Map Select to print Menu Map.
Demo Page Select to print a sample page.
Job Counting Select to print job counting.
Consumable
Remaining
Select to print information on the consumables
remaining.
ES1624n MFP User’s Guide
Configuring your machine.... • 27
Management
NOTES:
1. The Management selection is blocked by a password. Since
the machine is shipped without a specific password, it is
recommended that the administrator create a new password
to ensure security.
2. Security can be split into “Scan-to Restriction” and “PIN
Setting” (Copy restriction) independently. However, total
restriction to the scanner requires both to be used and the
first digit of each PIN to be identical.
Scan-to restriction: After this feature is enabled you will be
prompted for a 4 digit PIN. Although 4 digits must be entered,
only the first digit is actually validated.
PIN Setting (copy restriction): This feature requires a 4 to 6
digit PIN. Unlike the Scan-to restriction, all digits are valid.
ITEM DESCRIPTION OR CHOICE
Password Enter new password if the administrator wishes to
change the password. (Up to 8 alphabetical or
numerical digits are allowed to be entered in this
field. When entering alphabetical digits, note that
they are case-sensitive.)
Scan To
Restriction
Add "To" Address OnIf "Yes" is selected, when finishing sending an e-
Pin Setting Choice: On, Off
Power Save Time Select to enter power saving mode after the machine
Language Choose the language you prefer to show in the LCD-
Choice: Off, 0, 1, 2, 3, 4, 5, 6, 7, 8, 9
Note: The PIN ID input screen is indicated at the
time of "PIN Setting = Enable".
mail, there will be a dialogue box inquiring whether
the user wishes to add the new e-mail address to the
machine’s address book.
Choice: On, Off
Note: The PIN ID input screen is indicated at the
time of "PIN Setting=Enable".
Enter four to six characters for your pin ID. A PIN ID
under four characters will be denied.
has stopped using for a specific period.
Choice: Off, 5, 15, 30, 60, 240 minutes.
display.
Choice: Eng/Fra/Ita/Spa/Ger/Por/Dut/Dan/Swe/Nor/
Gre
ES1624n MFP User’s Guide
Configuring your machine.... • 28
S
PECIFYING THE ADMINISTRATIVE SETTINGS
NOTE:
The Administrative settings are blocked by a password. Since the
machine is shipped without a specific password, it is
recommended that the administrator create a new password to
ensure security.
ITEM DESCRIPTION OR CHOICE
Management Choice:
Password, Scan to Restriction, Add To Addr. On, Pin
Setting, Power Saving, Using Language, Scan-to Log
Report.
Scan-to Profiles Create profiles of the filing destinations in which the
scanned image can be placed.
Address Book Set up a list of e-mail addresses to which to send
Logout Exit the Administrative Settings.
your scanned image, using the web page or the
Network Setup Tool.
Note:
The address book can not be assigned on the Control
Panel.
ES1624n MFP User’s Guide
Configuring your machine.... • 29
Scan-to Profile Settings
NOTE:
The settings can only be done through the web page or the
Network Setup Tool. It can not be set up on the Control Panel.
ITEM DESCRIPTION OR CHOICE
Protocol Choose the protocol required to store your scanned
image.
Choice: *FTP, *HTTP, *CIFS
Target *URL Enter the directory for the scanned document.
Port If the port number for the protocol is different from
the default, enter the port number in this field.
Default settings: FTP:21, HTTP:80, CIFS:139
File name Enter file name for the scanned image.
Or you can type #Y#M#D#h#m#s#n to make file
name change with time. (Y, M, D, h, m, d and n
represent year, month, date, hour, minute, second,
and series number respectively.) For example,
test#m#s lets the file name show minutes and
seconds as the last part of file name like test1120,
test1260, etc.
* The directory is different due to the protocol. The route starts
from the root directory in FTP, HTTP, and CIFS. For example,
ftp://, http://, and file:\\.
ES1624n MFP User’s Guide
Configuring your machine.... • 30