Oki ES1220n User Manual

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Page 1

User’s Guide:

Windows

59356001

Page 2

Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this Guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by the manufacturer.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

As an E

NERGY STAR

Program Participant, the manufacturer has determined that this product meets the E

NERGY STAR guidelines for energy efficiency.

This product complies with the requirements of the Council Directives 89/336/EEC (EMC) and 73/23/EEC (LVD) as amended where applicable on the approximation of the laws of the member states relating to electromagnetic compatibility and low voltage.

Oki is a registered trademark of Oki Electric Industry Company, Ltd. Executive Series is a trademark of Oki Data Americas, Inc.

ENERGY STAR is a registered trademark of the United States Environmental

Protection Agency.

Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard Company.

Microsoft, MS-DOS and Windows are registered trademarks of Microsoft Corporation.

Apple, Macintosh and Mac OS are registered trademarks of Apple Computors Inc.

Other product names and brand names are registered trademarks or trademarks of their proprietors.

Page 3

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

Printer Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Front View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

Changing the display language. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

Media Recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Media Weight Designations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11

Media Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14

Media: Tray 1 and Optional Tray 2 . . . . . . . . . . . . . . . . . . . . . . . . . .15

Media Sizes: Trays 1 & 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15

Auto Switching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Media: Multi-Purpose Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16

Media Sizes: Multi-Purpose Tray . . . . . . . . . . . . . . . . . . . . . . . . .17

Top Exit (Face Down Stacker) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Rear Exit (Face Up Stacker). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Optional Duplex Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Trays 1 and 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Multi-Purpose (MP) Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22

Postscript Emulation Driver . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Windows 98/Me. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26

Windows 2000 and XP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .45

Windows NT 4.0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

PCL Emulation Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Windows 98/Me / XP/ NT 4.0. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .97

Windows 2000 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .127

Color Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 156

General Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156

Factors That Affect the Appearance of Printed Documents . . . .156

Differences between the Range of Colors a Monitor or Printer Can

Reproduce. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .156

How Your Software Application Displays Color . . . . . . . . . . . .158

Choosing a Color Matching Method . . . . . . . . . . . . . . . . . . . . . . . .159

RGB or CMYK? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .159

Matching Photographic Images . . . . . . . . . . . . . . . . . . . . . . . . . .159

Matching Specific Colors (e.g., a Company logo): RGB only . .160

Printing Vivid Colors: RGB Only . . . . . . . . . . . . . . . . . . . . . . . .160

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Color matching: Postscript emulation driver . . . . . . . . . . . . . . . . . .161

Color Matching Options: Windows Me and 98. . . . . . . . . . . . . .163

Color Matching Options: Windows 2000, XP and NT 4.0 . . . . .164

Color Matching: PCL Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168

Color Matching Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168

The Print Color Swatch Utility . . . . . . . . . . . . . . . . . . . . . . . . . .171

Menu Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172

How To Make Changes in The Menus. . . . . . . . . . . . . . . . . . . . . . .172

Summary of Menu Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175

Printer Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .183

Setting Color Tuning from The Front Panel. . . . . . . . . . . . . . . . . . .214

Replacing Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Toner Cartridge Replacement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .219

Image Drum Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .226

Belt Unit Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .235

Fuser Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .240

Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .245

RAM Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .245

Second Paper Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .246

Duplex Unit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .247

Hard Disk Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .248

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .249

Jam 382. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .250

Jam 381. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .253

Jam 372 and 380. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .259

Jam 370, 373 and 383. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .261

Jam 371. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .263

Jam 391 and 392. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .266

Jam 390. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .268

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .270

LCD messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .270

Parallel Transmission Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .276

Problem Solving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .277

Problems Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .277

Computer Interface Problems . . . . . . . . . . . . . . . . . . . . . . . . . . .280

Print Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .283

Miscellaneous Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .286

Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .287

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Software Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .289

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .289

Color Swatch Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .290

General Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .290

Installing the Color Swatch Utility . . . . . . . . . . . . . . . . . . . . . . .290

Opening the Color Swatch utility . . . . . . . . . . . . . . . . . . . . . . . .290

Using the Color Swatch Utility . . . . . . . . . . . . . . . . . . . . . . . . . .291

Storage Device Manager Utility for Windows . . . . . . . . . . . . . . . . .293

General Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .293

Installing Storage Device Manager . . . . . . . . . . . . . . . . . . . . . . .295

Opening Storage Device Manager. . . . . . . . . . . . . . . . . . . . . . . .295

Using Storage Device Manager. . . . . . . . . . . . . . . . . . . . . . . . . .296

PrintSuperVision Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .320

General Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .320

Installing PrintSuperVision. . . . . . . . . . . . . . . . . . . . . . . . . . . . .320

Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .320

Additional Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .321

Network Printer Status Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . .321

Installing The Network Printer Status Utility . . . . . . . . . . . . . . .321

To Open The Network Printer Status Utility. . . . . . . . . . . . . . . .321

Oki LPR Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .323

How to Install . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .323

LPR Status box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .323

Additional Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .323

Print Job Accounting Utility (optional software) . . . . . . . . . . . . . . .324

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .324

Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .327

User Name Versus Account ID . . . . . . . . . . . . . . . . . . . . . . . . . .330

Using the Server Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .332

Using the Client Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .346

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .350

Known Problems/Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . .351

Uninstalling the Job Accounting Software . . . . . . . . . . . . . . . . .352

Checking the Printer Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . .353

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Introduction

Your new printer is designed with advanced features to give you clear, vibrant color printing and crisp black and white pages at high speed on a range of print media.

Features:

• Up to 12 pages per minute in full color.

• Up to 20 pages per minute in black and white.

• 600 dpi (dots per inch) print resolution.

• Single Pass Color Digital LED technology.

• Postscript emulation; PCL 5C and Epson FX emulations.

• 10 Base-T and 100 Base-TX network connection.

• Secure Print feature for printing confidential documents over the

network

• Proof and Print feature which allows you to proof out one copy of your document before printing multiple copies. If the proof is okay, you can print the balance of the copies immediately without having to reprocess the document.

Options:

• Duplex Unit for automatic two-sided printing: P/N 42158401—see page 247.

• Additional Memory—see page 245.

– 64 MB (P/N 70043001) – 128 MB (P/N 70043101) – 256 MB (P/N 70043201).

• Internal 10 GB Hard Disk Drive for storage of overlays, macros and downloadable fonts, etc.: P/N 70043501—see page 248.

• Second Paper Tray, capacity 530 sheets 20-lb. paper:P/N 42158501—see page 246.

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Printer Overview

Front View

Output Stacker, face down

Standard printed copy delivery point. Holds up to 250 sheets of 20-lb. US Bond (75 g/m²) paper.

Operator Panel

Menu driven operator controls and LCD display panel (can be changed to show different languages: see page 10).

PaperTray

Standard blank paper tray. Holds up to 300 sheets of 20-lb. US Bond (75 g/m²) paper.

Multi-Purpose Tray

Used for feeding heavier paper stocks, envelopes and other special media. Also for manual feeding of single sheets when required.

ES 1220n Introduction • 7

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Rear View

On/Off Switch

Socket for Power Cord

Parallel Interface

USB Interface

Network Interface

Optional Duplex Unit

Rear Stacker (face up), Capacity100 sheets 20-lb. US Bond (75

g/m²) paper

When the rear paper stacker is folded down, paper exits the printer through the rear of the printer and is stacked here face up. This is mainly used for heavy print media. When used in conjunction with the Multi-Purpose Tray, the paper path through the printer is essentially straight. This avoids bending the paper around curves in the paper path and makes paper feeding more reliable.

ES 1220n Introduction • 8

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Notes, Cautions, etc.

NOTE

A note appears like this. A note provides additional information to supplement the main text which helps you to use and understand the product.

CAUTION!

A caution appears like this. A caution provides additional information which, if ignored, may result in equipment malfunction or damage.

WARNING!

A warning appears like this. A warning provides additional information which, if ignored, may result in a risk of personal injury.

Important!

An important message appears like this. An important message provides supplemental information which can prevent potential problems.

ES 1220n Introduction • 9

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Changing the display language

READY

ATTENTION

BACK ENTER

1. Press MENU + repeatedly until you see

SYSTEM CONFIG MENU POWER SAVE DELAY TIME

2. Press ENTER.

3. Press MENU

+ repeatedly until you see

SYSTEM CONFIG MENU LANGUAGE

4. Press ENTER.

5. Press MENU

+ and/or MENU – repeatedly until you see the

language you wish to select.

6. Press ENTER to select this language.

OLN INE

CANCEL

7. Press ON LINE to exit the menu and return the printer to standby.

ES 1220n Introduction • 10

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Media Recommendations

Your printer can handle a variety of print media, including a range of paper weights and sizes, transparencies, labels and envelopes. This section provides general advice on choice and use of media.

CAUTION!

Print media must be able to withstand 446°F (230°C) for 0.2 second.

Media Weight Designations

Weight Designation

Weight Feed Tray Duplexer? Exit Tray

Light

Medium

Heavy

Ultra Heavy

a. Face Down Stacker b. Face Up Stacker c. 47 lb. (177 g/m²) maximum for Tray 2

16-19 lb. US Bond (60-71 g/m²)

20-27 lb. US Bond (75-101 g/m²)

28-32 lb. US Bond (105-120 g/m²)

33-54 lb. US Bond (124-203 g/m²)

Tray 1 Tray 2

Tray 1 Tray 2 MP Tray

Tray 2 MP Tray

Yes

Yes (restricted to 28 lb. maximum)

To p Rear

Rear Only

ES 1220n Media Recommendations • 11

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Media Types

Paper

The best performance is obtained when using paper designed for use in copiers and laser printers. Suitable types include:

• Hammermill g/m²)

• Xerox

• Oki

52206101 Bright White Proofing Paper, 32 lb. US Bond

(120 g/m

Recommendations

• Check http://my.okidata.com for the latest information on recommended papers for your printer.

• Paper should be stored flat, away from moisture, direct sunlight and heat sources.

• The use of heavily laid or textured paper will seriously affect the life of the image drum and give poor print quality. Print

quality can be improved by changing the media setting to ‘Ultra Heavy.’ However, this will reduce the output speed and prevent the use of the duplex option.

Laser Printer Radiant White, 24 lb. US Bond (90

4024, 20 lb.US Bond (75 g/m²)

)

• Avoid:

– Damp, damaged or curled paper. – Very smooth, shiny or glossy paper. – Heavily embossed letterhead paper, very rough paper or paper

that has a large grain difference between the two sides. – Paper with perforations, cut-outs or ragged edges. – Carbon paper, recycled paper, NCR paper, photosensitive

paper, pressure sensitive paper or thermal transfer paper.

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Envelopes

Yes No

• Use only recommended envelopes (Oki 52206301 and 52206302:

see “Selecting/Using OKI Print Media” in your Handy Reference Guide for more information).

• Envelopes should be stored flat and away from moisture, direct sunlight and heat sources.

• Don’t use envelopes with windows or metal clasps.

• Don’t use damp, damaged or curled envelopes.

CAUTION

Print media must be able to withstand 446°F (230°C) for 0.2 second.

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Transparencies

• Use only recommended transparencies (3M CG3720, Oki

52205701).

• Avoid office transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage.

Labels

• Avery 5161 White Laser Labels (letter size) work well with your printer. Check http://my.okidata.com for the latest information on media for your printer.

• Use only labels designed for use in color laser printers and photocopiers.

CAUTION!

• Labels should cover the entire carrier sheet.

• Carrier sheet or adhesive must not be exposed to any part of the printer

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Media: Tray 1 and Optional Tray 2

Media Sizes: Trays 1 & 2

Feed Exit

Paper size Tray 1 Tray 2

Letter (8½ x 11'')

Legal-14 (8½ x 14'')

Legal-13.5 (8½ x 13.5'')

Legal-13 (8½ x 13'')

Executive (7¼ x 10½'')

S, D

S, D S, D S, D

S, D S, D S, D S, D

S, DS, DS, D S, D

S, D S, D S, D S, D

S, DS, DS, D S, D

Topa

Rearb

A4 (210 x 297 mm) S, D S, D S, D S, D

A5 (145 x 210 mm) S, D S, D S, D S, D

A6 (105 x 148 mm) S Not Usable. Not Usable. S

B5 (182 x 257 mm) S, D S, D S, D S, D

Custom

S: min. 3.94 x 5.83'' [100 x 148 mm], max. 8.5 x 14'' [215.9 x

355.6 mm]

S: min. 3.94 x 8.27'' [100 x 210 mm], max. 8.5 x 14'' [215.9 x

355.6 mm]

Not Usable.

a. Use the Top Exit (Face Down Stacker) only for paper up to 47 lb. US Bond

(98 lb. Index, 177 g/m

b. Switch to the Rear Exit (Face Up Stacker) when you are printing paper

heavier than 47 lb. US Bond (98 lb. Index, 177 g/m

c. S = Simplex; D = Duplex (printing on both sides)

ES 1220n Media Recommendations • 15

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Auto Switching

If you have identical paper stock loaded in the Multi-Purpose Tray or the optional Second Paper Tray, you can have the printer automatically switch to the other tray when the current tray runs out of paper. This function is enabled in the Print Menu (see the “Menu Functions” section of this manual).

Media: Multi-Purpose Tray

Use the Multi-Purpose (MP) Tray for printing card stock, labels, envelopes and transparencies. Or load a stack of letterhead stationery to switch to as needed.

• A stack of media about 3/8'' (10 mm) high can be loaded into the MP Tray, equivalent to about 10 envelopes or 50 transparencies.

• Media should be loaded print side up, top edge facing into the printer.

• Generally, the rear exit (Face Up Stacker) is used with the MP Tray.

Important!

The duplex unit can be used for paper only, at weights up to 28 lb. US Bond (105 g/m duplex (two-sided printing) function for labels, envelopes, transparencies, or paper heavier than 28 lb. US Bond.

metric, 58 lb. Index). Do not use the

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Media Sizes: Multi-Purpose Tray

Feed Exit

Paper size MP Tray

Reara

Topb

Letter (8½ x 11'') Yes Yes Yes

Legal-14 (8½ x 14'') Yes Yes Yes

Legal-13.5 (8½ x 13.5'')

Yes Yes Yes

Legal-13 (8½ x 13'') Ye s Ye s Ye s

Executive (7¼ x 10½'')

Yes Yes Yes

A4 (210 x 297 mm) Yes Yes Yes

A5 (145 x 210 mm) Yes Yes Yes

B5 (182 x 257 mm) Yes Yes Yes

Envelopes (COM-10)

Yes Yes No

Custom: min.

3.94 to 5.83'' [100 x 148 mm]; max. 8½ x

Yes Yes No

14'' [216 x 356 mm], or banner

a. Use the Rear Exit (Face Up Stacker) for heavy paper, transparencies,

envelopes, and labels.

b. Use the Top Exit (Face Down Stacker) only for paper up to 47 lb. US

Bond (98 lb. Index, 177 g/m

c. Banner specifications:

– Length: up to 47¼'' (1.2 m) – Width Range = 8¼ to 8½'' (210 to 215.9 mm) – Weight Range = 28 to 34 lb. US Bond (105 to 128 g/m – Path = Rear Exit (Face Up Stacker) only – Feed one sheet at a time.

)

ES 1220n Media Recommendations • 17

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Top Exit (Face Down Stacker)

• Holds up to 250 sheets of 20-lb. US Bond (42 lb. Index, 75 g/m² metric) standard paper.

• Handles paper stocks up to 47 lb. US Bond (98 lb. Index, 176 g/m² metric).

• Pages are printed in reading order (page 1 first; last page on top, facing down).

Rear Exit (Face Up Stacker)

The face up stacker at the rear of the printer should be opened and the tray extension pulled out when required for use. In this condition paper will exit via this path, regardless of driver settings.

• The face up stacker can hold up to 100 sheets of 20-lb. US Bond (42 lb. Index, 75 g/m²) standard paper.

• Handles stocks up to 54 lb. US Bond (113 lb. Index, 113 lb. Index, 203 g/m² metric).

• Papers are printed face up: for multi-page documents, select reverse order printing in your application Print dialog box so that the stack is in correct order.

NOTE

Always use this stacker and the Multi-Purpose Tray for paper stocks heavier than 47 lb. US Bond (98 lb. Index, 176 g/m² metric).

Optional Duplex Unit

This option provides automatic two-sided printing on the same range of paper sizes as optional Tray 2 (i.e. all Tray 1 sizes except A6), using paper from 20 to 28-lb. US Bond (42 to 58 lb. Index, 75 to 105 g/m² metric).

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Loading Paper

Trays 1 and 2

NOTE

If you have the optional second paper tray installed:

• If you are printing from the 1st (upper) tray, you can pull out the 2nd (lower) tray and reload it while the printer is printing.

• If you are printing from the 2nd (lower) tray, do not pull out the 1st (upper) tray while printing. This will cause a paper jam.

1. Remove the paper tray from the printer.

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Fan the paper to be loaded at the edges (1) and in the middle (2), then tap the edges of the stack on a flat surface to make it flush again (

123

3. Load paper print side down, making sure the rear stopper (1) and paper guides (2) are snug against the paper.

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NOTE

Load letterhead paper face down, with the top edge aimed towards the front of the printer.

4. Gently close the paper tray.

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NOTE

To prevent paper jams:

• Do not leave space between the paper and the guides and rear stopper.

• Do not overfill the paper tray. Capacity depends on the type of paper stock.

• Do not load damaged paper.

• Do not load paper of different sizes or types at the same time.

• Do not pull the paper tray out during printing (except as described above for the 2nd tray).

Multi-Purpose (MP) Tray

NOTE

The MP Tray will take a stack of media about 3/8'' (10 mm) high, equivalent to about 10 envelopes or 50 transparencies.

Do not exceed the 3/8'' (10 mm) media stack height.

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1. Open the MP Tray.

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Page 24

2. Press down on the loading platform.

3. Load the print media and adjust the guides (1) to the size media

being used.

• Letterhead stationery:

– For single-sided printing, load with pre-printed side up and

the top edge into the printer.

– For two-sided (duplex) printing, load with pre-printed side

down and top edge away from the printer. (Optional duplex unit must be installed.)

• Envelopes: load print side up (flap down) with top edge to the left and short edge into the printer. Do not select duplex printing on envelopes.

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4. Press the blue tray latch (1) toward the paper stack to lift the paper platform into the feed position.

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Postscript Emulation Driver

The Windows Postscript emulation printer driver contains settings for many of the same items as are found in the operator panel menus. Where items in the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the

settings in the Windows printer driver will override those items in the operator panel menus.

Windows 98/Me

NOTE

The illustrations in this section show the Windows Me Operating System. The Windows 98 operating system may appear slightly different, but the principles are the same.

• N-Up Printing: multiple pages on one sheet (see page 27)

• Custom Page Sizes (see page 28)

• Selecting Print Resolution (see page 32)

• Duplex Printing (see page 34)

• Collating (see page 36)

• Secure Print: printing confidential documents (see page 37)

• Storing Print Fles to the Hard Disk Drive (see page 41)

NOTE

Most applications allow the printer properties to be accessed from within the document print dialog box.

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N-Up Printing (Printing Multiple Pages on One Sheet) Me and 98

You can print either 2 or 4 pages on one sheet of paper.

1. Open the file in your application and select File → Print.

2. In the Print dialog box, click the Postscript emulation printer, then

click Properties.

3. On the Paper tab, under Layout, select 2 up or 4 up printing.

4. Click OK to return to the Print dialog box.

5. Click OK to print the document.

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Printing Custom Page Sizes Me and 98

Custom page sizes can be printed from Tray 1, Tray 2 or the Multi-Purpose (MP) Tray, one-sided printing only, rear exit only.

Tray 1 and Tray 2 Custom Size Range

• minimum 3.94'' x 5.83'' [100 x 148 mm]

• maximum 8½'' x 14'' [215.9 x 355.6 mm].

MP Tray Custom Size Range

• minimum 3.94'' to 5.83'' [100 x 148 mm]

• maximum 8½'' x 14'' [216 x 356 mm]

• or banners from 8¼'' to 8½'' (210 to 215.9 mm) wide by up to 47¼''

(1.2 m) long. Banners must be fed one sheet at a time. Resolution must be set to Fast (see page 32).

NOTE

Three custom paper sizes can be defined in the Postscript emulation driver.

The printer media size must be manually set in the driver to the custom paper size before use:

1. Open the rear exit path.

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2. Load the custom size paper in the tray you will be using. For example, the MP Tray:

3. Open the file in your application and select File → Print.

4. In the Print dialog box, select the Postscript emulation printer,

then click Properties.

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5. On the Paper tab and select the tray you are using in the Paper

source drop-down list.

6. Under Paper Size (1), scroll across and click one of the three

Custom icons, then click Custom (2). Name and define your

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custom size in the dialog box which appears, then click OK twice to go back to the Print dialog box.

7. Click OK to print the document.

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Changing The Resolution for a Print Job Me and 98

NOTE

These instructions explain how to change the settings as you are printing a job. If you wish to change the settings to apply to all jobs (default settings):

•Click Start → Settings → Printers.

• Right click the Postscript emulation printer, then select

Properties.

• Follow steps 3, etc., below. Note that the Properties screen for setting defaults will have more tabs.

1. Open the file in your application and select File → Print.

2. In the Print dialog box, click the Postscript emulation printer, then

click Properties.

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3. On the Graphics tab, select the required printing resolution in the

Resolution drop-down list, then click OK:

• Fine = high resolution, slower speed: the default. Provides

optimum results when printing graphics.

• Normal = medium resolution, medium speed: choose this set-

ting for documents with lower resolution graphics, line art, or text only.

• Fast = low resolution, fast speed: choose this one for quick

proofing of drafts.

4. Click OK to print the document.

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Duplex Printing (Printing on Both Sides of The Paper) Me and 98

NOTE

The optional duplex unit must be installed in the printer and enabled before duplex printing can be carried out.

• Standard paper sizes only.

• Paper weight range 20 to 28 lb. US Bond (75 to 105 g/m

• Paper must be loaded print side up.

• Any tray (Tray 1, optional Tray 2, MP tray) can be used for duplex

printing.

NOTE

These instructions explain how to change the settings as you are printing a job. If you wish to change the settings to apply to all jobs:

•Click Start → Settings → Printers.

• Right click the Postscript emulation printer, then select Properties.

• Follow steps 3, etc., below. Note that the Properties screen for setting defaults will have more tabs.

1. Open the file in your application and select File → Print.

2. In the Print dialog box, click the Postscript emulation driver, then

click Properties.

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3. On the Paper tab, click More Options…. Select Flip on Long

Edge or Flip on Short Edge, then click OK twice.

4. Click OK to print the document.

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Collating Me and 98

Collating can be carried out with or without a hard disk drive installed. However, printers with a hard disk drive will provide greater performance.

1. Open the file in your application and select File → Print.

2. In the Print dialog box, click the Postscript emulation printer, then

click Properties.

3. On the Paper tab, enter the number of Copies you wish to print.

4. Click the Device Options tab. In the Printer features list box (1),

click Collate, then click Yes in the Change setting drop-down list (2).

5. Click OK to return to the Print dialog box, then click OK to print the document.

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Secure Print (Printing Confidential Documents) Me and 98

Secure printing or printing with passwords allows the printing of confidential documents on printers that are shared with other users. Once the document is printed, it is deleted from the Hard Disk Drive. If you wish to retain the document on the Hard Disk Drive after printing it, use the Store to Hard Disk feature (see page 41).

NOTE

• The internal hard disk must be installed in the printer and enabled to allow for spooling of the print job before final printing.

• If the hard disk memory is insufficient for the spooled data,

DISK FULL is displayed and only one copy is printed.

• If the software application being used has a collate print option, this must be turned OFF operate correctly.

• Secure printing may not be available in some software applications.

1. Open the file in your application and select File → Print.

for secure printing to

2. In the Print dialog box, click the Postscript printer, then click

Properties.

3. On the Paper tab, enter the number of copies you wish to print.

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4. Click the Device Options tab. In the Printer features list, click

Job Type (1), then select Secure print under Change setting

(2).

5. Enter your 4-digit password (0000 to 9999): In the Printer

features list, click PASSWORD1, then select the value of your

choice for that digit under Change setting. Repeat the process for each digit of the password, making note of the number you entered.

6. For collated printing, scroll down under Printer features and change the setting for Collate to Yes.

7. Click OK.

8. Click OK.

The document is processed to a print file and stored on the printer’s hard disk drive.

9. Go to the printer and print out the document using the front panel (see below).

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Printing a Confidential Document from The Front Panel

1. Press + to enter the menu mode.

PRINT JOBS MENU

2. Press ENTER.

ENTER PASSWORD ****

3. Use

4. Repeat step 3 for each of the remaining digits in the password.

5. To print all jobs stored under your password, press ENTER. To

Deleting the Confidential Document Before Printing It

1. Press + to enter the menu mode.

+/ – to set the number for the first digit of the password, then

press ENTER to engage the number and move to the next digit:

ENTER PASSWORD 5***

SELECT JOB ALL JOBS

print a specific job, press appears on the second line of the display, then press ENTER. The document prints and is deleted from the hard disk drive.

PRINT JOBS MENU

+/– until the job you wish to print

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2. Press ENTER.

ENTER PASSWORD ****

3. Use

4. Repeat step 3 for each of the remaining digits in the password.

5. Press CANCEL.

6. Press ENTER to delete the job, then press ON LINE.

+/ – to set the number for the first digit of the password, then

press ENTER to engage the number and move to the next digit:

ENTER PASSWORD 5***

SELECT JOB ALL JOBS

DELETE THE JOB Y=ENTER/N=CANCEL

NOTE

An alternative method of printing or deleting the document is to use the Storage Device Manager. Please refer to the On-line help for Storage Device Manager.

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Store to Hard Disk Me and 98

Store to hard disk (job spooling) allows print jobs to be prepared and stored on the hard disk for printing on demand. This is good for forms, generic memos, letterhead stationery, etc.

NOTE

• The internal hard disk must be installed in the printer and enabled.

• If the hard disk memory is insufficient for the spooled data, DISK FULL is displayed and only one copy printed.

• If the software application being used has a collate print option, this must be turned OFF operate correctly.

• Store to Hard Disk may not be available in some software applications.

1. Open the file in your application and select File → Print.

2. In the Print dialog box, click the Postscript emulation printer, then

click Properties.

for Store to Hard Disk to

3. On the Paper tab, enter the number of copies you wish to print.

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4. Click the Device Options tab. In the Printer features list (1), click Job Type, then select Store to HDD under Change

settings (2).

5. Enter your 4-digit password (0000 to 9999): In the Printer

features list, click PASSWORD1, then select the value of your

choice for that digit under Change setting. Repeat the process for each digit of the password, making note of the number you entered.

6. For collated printing, scroll down under Printer features and change the setting for Collate to Yes.

7. Click OK.

8. Click OK.

The document is processed to a print file and stored on the printer’s hard disk drive.

9. Go to the printer and print out the document using the front panel (see below).

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Printing a Stored Document from The Front Panel

BACK ENTER

OLN INE

CANCEL

1. Press + to enter the menu mode.

PRINT JOBS MENU

2. Press ENTER.

ENTER PASSWORD ****

3. Use

+/ – to set the number for the first digit of the password, then

press ENTER to engage the number and move to the next digit:

ENTER PASSWORD 5***

4. Repeat step 3 for each of the remaining digits in the password.

SELECT JOB ALL JOBS

5. To print all jobs stored under your password, press ENTER. To print a specific job, press

+/– until the job you wish to print

appears on the second line of the display, then press ENTER.

The document prints.

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Deleting The Stored Document

1. Press + to enter the menu mode.

PRINT JOBS MENU

2. Press ENTER.

ENTER PASSWORD ****

3. Use

4. Repeat step 3 for each of the remaining digits in the password.

5. Press CANCEL.

6. Press ENTER to delete the job, then press ON LINE.

+/ – to set the number for the first digit of the password, then

press ENTER to engage the number and move to the next digit:

ENTER PASSWORD 5***

SELECT JOB ALL JOBS

DELETE THE JOB Y=ENTER/N=CANCEL

NOTE

An alternative method of printing or deleting a stored document is to use the Storage Device Manager. Please refer to the On-line help for Storage Device Manager.

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Windows 2000 and XP

NOTE

The illustrations in this section show the Windows 2000 operating system. The Windows XP operating system dialog boxes appear slightly different, but the principles are the same.

• N-up Printing: multiple pages on one sheet (see page 46)

• Booklets (see page 47)

• Custom Page Sizes (see page 49)

• Selecting Print Resolution (see page 51)

• Duplex Printing (see page 53)

• Watermarks (see page 55)

• Collating (see page 56)

• Secure Print: printing confidential documents (see page 57)

• Storing Print Files to the Hard Disk Drive (see page 65)

NOTE

Most applications allow the printer properties to be accessed from within the document print dialog box.

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N-Up Printing (Printing Multiple Pages on One Sheet) 2000 and XP

1. Open the file in your application and select File → Print.

2. In the Print dialog box, select the Postscript emulation printer.

3. Windows XP only

4. On the Layout tab, under Pages Per Sheet, select the required

number of pages.

: click Preferences.

5. Windows XP only

6. Click Print.

ES 1220n Postscript Emulation Driver • 46

: click OK to return to the Print dialog box.

Page 47

Printing Booklets 2000 and XP

Booklets are restricted to two pages per sheet, i.e., you can print a 5½'' x 8½'' booklet on 8½'' x 11'' paper.

NOTE

• You must have the duplex unit installed and enabled in order to print booklets.

• Not available on some network connections: see the Help file.

• Some software applications may not support booklet printing.

• The right-to-left setting allows a booklet to be printed for right to left reading, as used in some languages.

1. Open the file in your application and select File → Print.

2. In the Print dialog box, select the Postscript emulation printer.

3. Windows XP only

ES 1220n Postscript Emulation Driver • 47

: click Preferences.

Page 48

4. On the Layout tab, under Pages Per Sheet, select Booklet.

5. Select Portrait or Landscape under Orientation.

6. Make sure Flip on Long Edge is selected under Print on Both

Sides(Duplex).

7. Select the desired Page Order.

8. Windows XP only

: click OK to return to the Print dialog box.

9. Click Print.

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Printing Custom Page Sizes 2000 and XP

Custom page sizes can only be printed from the Multi-Purpose Tray. The printer media size for the Multi-Purpose Tray must be manually set in the driver to the custom paper size before use (range 3½'' to 8½'' [89 to 216 mm] wide x 5'' to 14'' [127 to 356 mm] long). Resolution must be set to Fast (see page 51)

NOTE

One custom paper size can be defined in the Windows 2000 and XP Postscript emulation driver.

1. Make sure the rear exit path is open:

2. Load the custom paper in the tray of your choice.

3. Open the file in your application and select File → Print.

4. In the Print dialog box, select the Postscript emulation printer.

5. Windows XP only

: click Preferences.

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6. On the Layout tab., click Advanced.

7. In the Paper Size drop-down list, select Postscript Custom

Page Size.

8. Define your custom size in the dialog box which appears, then

click OK twice.

9. Click the Paper/Quality tab and select the feed tray you are using for the custom size paper from the Paper Source drop-down list.

10. Windows XP only

: click OK to return to the Print dialog box.

11. Click Print.

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Changing The Resolution for A Print Job 2000 and XP

NOTE

These instructions explain how to change the settings as you are printing a job. If you wish to change the settings to apply to all jobs (default settings):

•Click Start → Settings → Printers [for XP, Printers and

Faxes].

• Right click the appropriate printer name, then select

Properties.

•Click Printing Preferences.

• Follow steps 3, etc., below. Note that the Properties screen for setting defaults will have more tabs.

1. Open the file in your application and select File → Print.

2. In the Print dialog box, select the Postscript emulation printer.

3. Windows XP only

ES 1220n Postscript Emulation Driver • 51

: click Preferences.

Page 52

4. On the Job Options tab, select the required printing resolution, then click OK:

• Fine = high resolution, slower speed: the default. Provides

optimum results when printing graphics.

• Normal = medium resolution, medium speed: choose this set-

ting for documents with lower resolution graphics, line art, or text only.

• Fast = low resolution, fast speed: choose this one for quick

proofing of drafts.

5. Select Toner Saving if appropriate.

6. Windows XP only

: click OK to return to the Print dialog box.

7. Click Print.

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Duplex Printing (Printing on Both Sides of The Paper) 2000 and XP

NOTE

The optional duplex unit must be installed in the printer and enabled before duplex printing can be carried out.

• Standard paper sizes only.

• Paper weight range 20 to 28 lb. US Bond (75 to 105 g/m²).

• Paper must be loaded print side up.

• Any tray (Tray 1, optional Tray 2, MP tray) can be used for duplex

printing.

NOTE

These instructions explain how to change the settings as you are printing a job. If you wish to change the settings to apply to all jobs:

•Click Start → Settings → Printers [for XP, Printers and

Faxes].

• Right click the appropriate printer name, then select

Properties.

•Click Printing Preferences.

• Follow steps 3, etc., below. Note that the Properties screen for setting defaults will have more tabs.

1. Open the file in your application and select File → Print.

2. In the Print dialog box, select the Postscript emulation printer.

3. Windows XP only

: click Preferences.

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4. On the Layout tab, under Print on Both Sides (Duplex), select

Flip on Long Edge or Flip on Short Edge.

5. Windows XP only

6. Click Print.

ES 1220n Postscript Emulation Driver • 54

: click OK to return to the Print dialog box.

Page 55

Printing Watermarks 2000 and XP

1. Open the file in your application and select File → Print.

2. In the Print dialog box, select the Postscript emulation printer.

3. Windows XP only

4. On the Job Options tab, click Watermark.

5. In the dialog box which appears, click New to define a watermark

or select a predefined watermark from the list box, then click OK.

: click Preferences.

6. Windows XP only

7. Click Print.

ES 1220n Postscript Emulation Driver • 55

: click OK to return to the Print dialog box.

Page 56

Collating 2000 and XP

Collating can be carried out with or without the optional hard disk drive installed. However, printers with a hard disk drive will provide greater performance.

1. Open the file in your application and select File → Print.

2. In the Print dialog box, select the Postscript emulation printer.

3. Windows XP only

4. On the Job Options tab, enter the number of Copies you wish to

print, then select Collate.

5. Windows XP only

6. Click Print.

: click Preferences.

: click OK to return to the Print dialog box.

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Secure Printing (Printing Confidential Documents) 2000 and XP

Secure printing allows the printing of confidential documents on printers that are shared with other users. First the document is assigned a password and processed to a print file which is saved on the hard disk drive. Then it is printed on demand by entering the password through the printer’s front panel.

Once the document is printed, it is deleted from the hard drive. If you wish to retain the document on the hard disk drive after printing it, use the Store to Hard Disk feature (see page 65).

NOTE

• The internal hard disk must be installed in the printer and enabled to allow for spooling of the print job before final printing.

• If the hard disk memory is insufficient for the spooled data,

DISK FULL is displayed and only one copy printed.

• If the software application being used has a collate print option, this must be turned OFF operate correctly.

• Secure printing may not be available in some software applications.

for secure printing to

1. Open the file in your application and select File → Print.

2. In the Print dialog box, select the Postscript emulation printer.

3. Windows XP only

: click Preferences.

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4. On the Job Options tab, select Secure Print.

5. In the dialog box which appears, enter a Job Name and 4-digit

password (PIN) of your choice (0000 to 9999), then click OK. (If no dialog box appears, click PIN.)

6. Enter the number of copies to be printed, then select Collate if applicable.

7. Windows XP only

: click OK to return to the Print dialog box.

8. Click Print.

The document is processed to a print file and stored on the printer’s hard disk drive.

9. Go to the printer and print out the document using the front panel (see below).

Printing a Confidential Document from The Front Panel

1. Press + to enter the menu mode.

PRINT JOBS MENU

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Page 59

2. Press ENTER.

ENTER PASSWORD ****

3. Use

4. Repeat step 3 for each of the remaining digits in the password.

5. Press

Deleting the Confidential Document Before Printing It

1. Press + to enter the menu mode.

+/ – to set the number for the first digit of the password, then

press ENTER to engage the number and move to the next digit:

ENTER PASSWORD 5***

SELECT JOB ALL JOBS

+/– until the name of the job you wish to print appears on

the second line of the display, then press ENTER.

The document prints and is deleted from the hard disk drive.

PRINT JOBS MENU

2. Press ENTER.

ENTER PASSWORD ****

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3. Use +/ – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit:

ENTER PASSWORD 5***

4. Repeat step 3 for each of the remaining digits in the password.

SELECT JOB ALL JOBS

5. Press CANCEL.

DELETE THE JOB Y=ENTER/N=CANCEL

6. Press ENTER to delete the job, then press ON LINE.

NOTE

An alternative method of printing or deleting a confidential document is to use the Storage Device Manager. Please refer to the On-line help for Storage Device Manager.

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Proof and Print 2000 and XP

Proof and Print lets you print a proof of a document for review and approval before printing the document in quantity. First the document is assigned a password and processed to a print file. The file is saved on the hard disk drive and one copy prints. If the document is okay for printing, the remaining copies are printed on demand by entering the password through the printer’s front panel.

Once the document is printed, it is deleted from the hard drive. If you wish to retain the document on the hard disk drive after printing it, use the Store to Hard Disk feature (see page 65).

NOTE

• The internal hard disk must be installed in the printer and enabled to allow for spooling of the print job before final printing.

• If the hard disk memory is insufficient for the spooled data,

DISK FULL is displayed and only one copy printed.

• If the software application being used has a collate print option, this must be turned OFF operate correctly.

• Proof and Print may not be available in some software applications.

for secure printing to

1. Open the file in your application and select File → Print.

2. In the Print dialog box, select the Postscript emulation printer.

3. Windows XP only

: click Preferences.

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4. On the Job Options tab, select Proof and Print.

5. In the dialog box which appears, enter a Job Name and 4-digit

password (PIN) of your choice (0000 to 9999), then click OK. (If no dialog box appears, click PIN.)

6. Enter the number of copies to be printed, then select Collate if applicable.

7. Windows XP only

: click OK to return to the Print dialog box.

8. Click Print.

The document is processed to a print file and stored on the printer’s hard disk drive. One copy prints for proofing.

9. Once the proof is approved, print out the document using the front panel (see below).

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Printing The Proofed Document from The Front Panel

1. Press + to enter the menu mode.

PRINT JOBS MENU

2. Press ENTER.

ENTER PASSWORD ****

3. Use

4. Repeat step 3 for each of the remaining digits in the password.

5. Press

Deleting The Document Before Printing Multiple Copies

If the proof is not ready for printing, the job must be deleted from the printer:

1. Press

+/ – to set the number for the first digit of the password, then

press ENTER to engage the number and move to the next digit:

ENTER PASSWORD 5***

SELECT JOB ALL JOBS

+/– until the name of the job you wish to print appears on

the second line of the display, then press ENTER.

The document prints and is deleted from the hard disk drive.

+ to enter the menu mode.

PRINT JOBS MENU

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Page 64

2. Press ENTER.

ENTER PASSWORD ****

3. Use

4. Repeat step 3 for each of the remaining digits in the password.

5. Press CANCEL.

6. Press ENTER to delete the job, then press ON LINE.

+/ – to set the number for the first digit of the password, then

press ENTER to engage the number and move to the next digit:

ENTER PASSWORD 5***

SELECT JOB ALL JOBS

DELETE THE JOB Y=ENTER/N=CANCEL

NOTE

An alternative method of printing or deleting the remaining copies of the document is to use the Storage Device Manager. Please refer to the On-line help for Storage Device Manager.

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Store to Hard Disk 2000 and XP

Store to hard disk (job spooling) allows print jobs to be prepared and stored on the hard disk for printing on demand. This is good for forms, generic memos, letterhead stationery, etc.

NOTE

• The internal hard disk must be installed in the printer and enabled.

• If the hard disk memory is insufficient for the spooled data, DISK FULL is displayed and only one copy printed.

• If the software application being used has a collate print option, this must be turned OFF operate correctly.

• Store to Hard Disk may not be available in some software applications.

1. Open the file in your application and select File → Print.

2. In the Print dialog box, select the Postscript emulation printer.

for Store to Hard Disk to

3. Windows XP only

ES 1220n Postscript Emulation Driver • 65

: click Preferences.

Page 66

4. On the Job Options tab, select Store to HDD.

5. In the dialog box which appears, enter a Job Name and 4-digit

password (PIN) of your choice (0000 to 9999), then click OK. (If no dialog box appears, click PIN.)

6. Enter the number of copies to be printed, then select Collate if applicable.

7. Windows XP only

: click OK to return to the Print dialog box.

8. Click Print.

The document is processed to a print file and stored on the printer’s hard disk drive.

9. Print out the document using the front panel (see below).

Printing The Stored Document from The Front Panel

1. Press + to enter the menu mode.

PRINT JOBS MENU

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2. Press ENTER.

ENTER PASSWORD ****

3. Use

4. Repeat step 3 for each of the remaining digits in the password.

5. Press

Deleting the Stored Document

To delete a document stored on the Hard Disk Drive:

1. Press

+/ – to set the number for the first digit of the password, then

press ENTER to engage the number and move to the next digit:

ENTER PASSWORD 5***

SELECT JOB ALL JOBS

+/– until the name of the job you wish to print appears on

the second line of the display, then press ENTER.

The document prints.

+ to enter the menu mode.

PRINT JOBS MENU

2. Press ENTER.

ENTER PASSWORD ****

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3. Use +/ – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit:

ENTER PASSWORD 5***

4. Repeat step 3 for each of the remaining digits in the password.

SELECT JOB ALL JOBS

5. Press CANCEL.

DELETE THE JOB Y=ENTER/N=CANCEL

6. Press ENTER to delete the job, then press ON LINE.

NOTE

An alternative method of printing or deleting documents stored on the Hard Disk Drive is to use the Storage Device Manager. Please refer to the On-line help for Storage Device Manager.

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Printing Overlays 2000 and XP

What are Overlays?

An Overlay can be a combination of graphics, fonts, or text that is stored in the printer's flash memory or on the optional hard disk drive, and printed whenever required. The result is similar to the Watermark feature, but with the ability to be much more elaborate.

Overlays can be useful for tasks such as printing letterheads, forms, or invoices, and should reduce the need for pre-printed stationery.

An Example of Using Overlays:

Suppose that you have created and stored three files in the printer using the Storage Device Manager:

• the company logo

• the company address

• the company mission statement.

The Overlay feature allows these files to be incorporated into your document in various combinations, depending on your requirements.

To Create Overlays:

1. Create the document that you wish to use for Overlay printing (e.g. a letterhead) and generate a PRN file (print file) using the printer driver.

2. Use the Storage Device Manager utility to convert this PRN file (print file) to a storable file format, and download it to the printer.

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Once someone has set up all the necessary overlay files on the printer, other users only have to switch on the required settings in the printer driver to use the overlays.

NOTE

• The internal hard disk must be installed in the printer to allow for spooling of the print job before final printing.

• If the hard disk memory is insufficient for the spooled data,

DISK FULL is displayed and only one copy printed.

• If the software application being used has a collate print option, this must be turned OFF correctly.

• An overlay may consist of more than one component files.

Creating Documents To Use As Overlays

An overlay can be created in any software application that can handle logos, letterheads, forms, etc. and can print to a file.

1. With the file to be stored as an overlay open in your application program, choose File then Print.

for overlay to operate

2. Ensure that the Print To File option is switched on in your

application's Print dialog box.

3. Depending on the application, you may need to select your printer model, and then click Properties… This should open the printer driver settings.

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4. Select the Overlay tab.

5. Choose Create Form from the drop-down list, then make your

selections in the dialog box which appears and click OK.

6. Windows XP only

: click OK to return to the Print dialog box.

7. Click Print.

Instead of sending the print job to the printer, this prompts you to save the print job on your PC's hard disk. Give the file a meaningful name.

Downloading The Print File To Use as An Overlay

Use the Storage Device Manager utility to download the file for use as an overlay. Follow the instructions in the Utility Software section (see page 293), or use the Storage Device Manager Help.

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Windows NT 4.0

• N-up Printing: multiple pages on one sheet (see page 73)

• Custom Page Sizes (see page 74)

• Selecting Print Resolution (see page 76)

• Duplex Printing (see page 78)

• Watermarks (see page 80)

• Collating (see page 81)

• Secure Print: printing confidential documents (see page 82)

• Proof and Print (see page 86)

• Storing Print Files to the Hard Disk Drive (see page 90)

NOTE

Most applications allow the printer properties to be accessed from within the document print dialog box.

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N-Up Printing (Printing Multiple Pages on One Sheet) NT 4.0

1. Open the file in your application and select File → Print.

2. In the Print dialog box, select the Postscript emulation printer,

then click Properties.

3. On the Advanced tab, double click Document Options.

4. Click Page Layout (N-UP) Option. In the dialog box which

appears, select the desired number of pages to print per sheet.

5. Click OK to return to the Print dialog box.

6. Click Print.

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Printing Custom Page Sizes NT 4.0

NOTE

One custom paper size can be defined in the Windows NT

4.0 Postscript emulation driver.

1. Make sure the rear exit path is open:

2. Load the custom paper in the tray of your choice.

3. Open the file in your application and select File → Print.

4. In the Print dialog box, select the Postscript emulation printer,

then click Properties.

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5. On the Page Setup tab, select Postscript Custom Page Size at the bottom of the Paper Size drop-down list, then define the custom size in the dialog box which appears and click OK.

6. Select the tray you are using in the Paper Source drop-down box, then click OK.

7. Click OK to print the document

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Changing The Resolution for A Print Job NT 4.0

NOTE

These instructions explain how to change the settings as you are printing a job. If you wish to change the settings to apply to all jobs (default settings):

•Click Start → Settings → Printers [for XP, Printers and

Faxes].

• Right click the appropriate printer name, then select

Properties.

•Click Printing Preferences.

• Follow steps 3, etc., below. Note that the Properties screen for setting defaults will have more tabs.

1. Open the file in your application and select File → Print.

2. In the Print dialog box, select the Postscript emulation printer,

then click Properties.

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3. On the Job Options tab, select the required print resolution under Quality, then click OK:

• Fine = high resolution, slower speed: the default. Provides

optimum results when printing graphics.

• Normal = medium resolution, medium speed: choose this set-

ting for documents with lower resolution graphics, line art, or text only.

• Fast = low resolution, fast speed: choose this one for quick

proofing of drafts.

4. Select Toner Saving if appropriate.

5. Click OK.

6. Click OK to print the document.

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Page 78

Duplex Printing (Printing on Both Sides of The Paper) NT 4.0

NOTE

The optional duplex unit must be installed in the printer and enabled before duplex printing can be carried out.

• Standard paper sizes only.

• Paper weight range 20 to 28 lb. US Bond (75 to 105 g/m²).

• Paper must be loaded print side up.

• Any tray (Tray 1, optional Tray 2, MP tray) can be used for duplex

printing.

NOTE

These instructions explain how to change the settings as you are printing a job. If you wish to change the settings to apply to all jobs:

•Click Start → Settings → Printers [for XP, Printers and

Faxes].

• Right click the appropriate printer name, then select

Properties.

•Click Printing Preferences.

• Follow steps 3, etc., below. Note that the Properties screen for setting defaults will have more tabs.

1. Open the file in your application and select File → Print.

2. In the Print dialog box, select the Postscript emulation printer,

then click Properties.

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3. On the Page Setup tab, under Print on Both Sides(Duplex), select Long Side or Short Side.

4. Click OK to print the document.

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Printing Watermarks NT 4.0

1. Open the file in your application and select File → Print.

2. In the Print dialog box, select the Postscript emulation printer,

then click Properties.

3. On the Job Options tab, click Watermark.

4. In the dialog box which appears, click New to define a watermark

or select a predefined watermark from the list box, then click OK.

5. Click OK to return to the Print dialog box.

6. Click OK.

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Collating NT 4.0

Collating can be carried out with or without the optional hard disk drive installed. However, printers with a hard disk drive will provide greater performance.

1. Open the file in your application and select File → Print.

2. In the Print dialog box, select the Postscript emulation printer,

then click Properties.

3. On the Job Options tab, enter the number of Copies you wish to print, then select Collate.

4. Click OK to return to the Print dialog box.

5. Click OK.

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Secure Printing (Printing Confidential Documents) NT 4.0

Once the document is printed, it is deleted from the hard drive. If you wish to retain the document on the hard disk drive after printing it, use the Store to Hard Disk feature (see page 90).

NOTE

• The internal hard disk must be installed in the printer and enabled to allow for spooling of the print job before final printing.

• If the hard disk memory is insufficient for the spooled data,

DISK FULL is displayed and only one copy printed.

• If the software application being used has a collate print option, this must be turned OFF operate correctly.

• Secure printing may not be available in some software applications.

for secure printing to

1. Open the file in your application and select File → Print.

2. In the Print dialog box, select the Postscript emulation printer,

then click Properties.

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Page 83

3. On the Job Options tab, select Secure Print.

4. In the dialog box which appears, enter a Job Name and 4-digit

password (PIN) of your choice (0000 to 9999), then click OK. (If no dialog box appears, click PIN.)

5. Enter the number of copies to be printed, then select Collate if applicable.

6. Click OK to return to the Print dialog box.

7. Click Print.

The document is processed to a print file and stored on the printer’s hard disk drive.

8. Go to the printer and print out the document using the front panel (see below).

Printing a Confidential Document from The Front Panel

1. Press + to enter the menu mode.

PRINT JOBS MENU

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2. Press ENTER.

ENTER PASSWORD ****

3. Use

4. Repeat step 3 for each of the remaining digits in the password.

5. Press

Deleting the Confidential Document Before Printing It

1. Press + to enter the menu mode.

+/ – to set the number for the first digit of the password, then

press ENTER to engage the number and move to the next digit:

ENTER PASSWORD 5***

SELECT JOB ALL JOBS

+/– until the name of the job you wish to print appears on

the second line of the display, then press ENTER.

The document prints and is deleted from the hard disk drive.

PRINT JOBS MENU

2. Press ENTER.

ENTER PASSWORD ****

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3. Use +/ – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit:

ENTER PASSWORD 5***

4. Repeat step 3 for each of the remaining digits in the password.

SELECT JOB ALL JOBS

5. Press CANCEL.

DELETE THE JOB Y=ENTER/N=CANCEL

6. Press ENTER to delete the job, then press ON LINE.

NOTE

An alternative method of printing or deleting the document is to use the Storage Device Manager. Please refer to the Online help for Storage Device Manager.

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Page 86

Proof and Print NT 4.0

Once the document is printed, it is deleted from the hard drive. If you wish to retain the document on the hard disk drive after printing it, use the Store to Hard Disk feature (see page 90).

NOTE

• The internal hard disk must be installed in the printer and enabled to allow for spooling of the print job before final printing.

• If the hard disk memory is insufficient for the spooled data,

DISK FULL is displayed and only one copy printed.

• If the software application being used has a collate print option, this must be turned OFF operate correctly.

• Secure printing may not be available in some software applications.

for secure printing to

1. Open the file in your application and select File → Print.

2. In the Print dialog box, select the Postscript emulation printer,

then click Properties.

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Page 87

3. On the Job Options tab, select Proof and Print.

4. In the dialog box which appears, enter a Job Name and 4-digit

password (PIN) of your choice (0000 to 9999), then click OK. (If no dialog box appears, click PIN.)

5. Enter the number of copies to be printed, then select Collate if applicable.

6. Click OK to return to the Print dialog box.

7. Click Print.

The document is processed to a print file and stored on the printer’s hard disk drive. One copy prints for proofing.

8. Once the proof is approved, print the additional copies of the document using the front panel (see below).

Printing The Approved Document from The Front Panel

1. Press + to enter the menu mode.

PRINT JOBS MENU

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2. Press ENTER.

ENTER PASSWORD ****

3. Use

4. Repeat step 3 for each of the remaining digits in the password.

5. Press

Deleting the Document Before Printing Multiple Copies

If the proof is not ready for printing, the job must be deleted from the printer:

1. Press

+/ – to set the number for the first digit of the password, then

press ENTER to engage the number and move to the next digit:

ENTER PASSWORD 5***

SELECT JOB ALL JOBS

+/– until the name of the job you wish to print appears on

the second line of the display, then press ENTER.

The document prints and is deleted from the hard disk drive.

+ to enter the menu mode.

PRINT JOBS MENU

2. Press ENTER.

ENTER PASSWORD ****

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Page 89

3. Use +/ – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit:

ENTER PASSWORD 5***

4. Repeat step 3 for each of the remaining digits in the password.

SELECT JOB ALL JOBS

5. Press CANCEL.

DELETE THE JOB Y=ENTER/N=CANCEL

6. Press ENTER to delete the job, then press ON LINE.

NOTE

An alternative method of printing or deleting the remaining copies of the document is to use the Storage Device Manager. Please refer to the On-line help for Storage Device Manager.

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Store to Hard Disk NT 4.0

Store to hard disk (job spooling) allows print jobs to be prepared and stored on the hard disk for printing on demand. The job is password protected.

NOTE

• The internal hard disk must be installed in the printer and enabled.

• If the hard disk memory is insufficient for the spooled data, DISK FULL is displayed and only one copy printed.

• If the software application being used has a collate print option, this must be turned OFF for Store to Hard Disk to operate correctly.

• Store to Hard Disk may not be available in some software applications.

1. Open the file in your application and select File → Print.

2. In the Print dialog box, select the Postscript emulation printer,

then click Properties.

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3. On the Job Options tab, select Store to HDD.

4. In the dialog box which appears, enter a Job Name and 4-digit

password (PIN) of your choice (0000 to 9999), then click OK. (If no dialog box appears, click PIN.)

5. Enter the number of copies to be printed, then select Collate if applicable.

6. Click OK to return to the Print dialog box.

7. Click Print.

The document is processed to a print file and stored on the printer’s hard disk drive.

8. Go to the printer and print out the document using the front panel (see below).

Printing The Stored Document from The Front Panel

1. Press + to enter the menu mode.

PRINT JOBS MENU

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2. Press ENTER.

ENTER PASSWORD ****

3. Use

4. Repeat step 3 for each of the remaining digits in the password.

5. Press

Deleting a Stored Document

To delete a document stored on the Hard Disk Drive:

1. Press

+/ – to set the number for the first digit of the password, then

press ENTER to engage the number and move to the next digit:

ENTER PASSWORD 5***

SELECT JOB ALL JOBS

+/– until the name of the job you wish to print appears on

the second line of the display, then press ENTER.

The document prints.

+ to enter the menu mode.

PRINT JOBS MENU

2. Press ENTER.

ENTER PASSWORD ****

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3. Use +/ – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit:

ENTER PASSWORD 5***

4. Repeat step 3 for each of the remaining digits in the password.

SELECT JOB ALL JOBS

5. Press CANCEL.

DELETE THE JOB Y=ENTER/N=CANCEL

6. Press ENTER to delete the job, then press ON LINE.

NOTE

An alternative method of printing or deleting a stored document is to use the Storage Device Manager. Please refer to the On-line help for Storage Device Manager.

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Printing Overlays NT 4.0

What are Overlays?

Overlays can be useful for tasks such as printing letterheads, forms, or invoices, and should reduce the need for pre-printed stationery.

An Example of Using Overlays:

Suppose that you have created and stored three files in the printer using the Storage Device Manager:

• the company logo

• the company address

• the company mission statement.

The Overlay feature allows these files to be incorporated into your document in various combinations, depending on your requirements.

To Create Overlays:

1. Create the document that you wish to use for Overlay printing (e.g. a letterhead) and generate a PRN file (print file) using the printer driver.

2. Use the Storage Device Manager utility to convert this PRN file (print file) to a storable file format, and download it to the printer.

ES 1220n Postscript Emulation Driver • 94

Page 95

Once someone has set up all the necessary overlay files on the printer, other users only have to switch on the required settings in the printer driver to use the overlays.

NOTE

• The internal hard disk must be installed in the printer to allow for spooling of the print job before final printing.

• If the hard disk memory is insufficient for the spooled data,

DISK FULL is displayed and only one copy printed.

• If the software application being used has a collate print option, this must be turned OFF for overlay to operate correctly.

• An overlay may consist of more than one component files.

Creating Documents To Use As Overlays

An overlay can be created in any software application that can handle logos, letterheads, forms, etc. and can print to a file.

1. With the file to be stored as an overlay open in your application program, choose File then Print.

2. Ensure that the Print To File option is switched on in your application's Print dialog box.

3. Depending on the application, you may need to select your printer model, and then click Properties… This should open the printer driver settings.

4. Select the Overlay tab.

5. Choose Create Form from the drop-down list, then make your

selections in the dialog box which appears and click OK.

6. Click Print.

Instead of sending the print job to the printer, this prompts you to save the print job on your PC's hard disk. Give the file a meaningful name.

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Downloading The Print File To Use as An Overlay

Use the Storage Device Manager utility to download the file for use as an overlay. Follow the instructions in the Utility Software section (see page 293), or use the Storage Device Manager Help.

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PCL Emulation Driver

The Windows PCL emulation printer driver contains settings for many of the same items as are found in the operator panel menus. Where items in the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the

settings in the Windows printer driver will override those items in the operator panel menus.

Windows 98/Me/XP/NT 4.0

NOTE

The illustrations in this section show the Windows Me Operating System. The other Windows operating systems may appear slightly different, but the principles are the same.

• N-up Printing: multiple pages on one sheet (see page 98)

• Custom Page Sizes (see page 99)

• Selecting Print Resolution (see page 102)

• Duplex Printing (see page 104)

• Watermarks (see page 108)

• Collating (see page 110)

• Proof and Print (see page 111)

• Secure Print: printing confidential documents (see page 116)

• Storing Print Files to the Hard Disk Drive (see page 121)

• Printing Posters (see page 126)

NOTE

Most applications allow the printer properties to be accessed from within the document print dialog box.

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N-Up Printing (Printing Multiple Pages on One Sheet) 98 / Me / XP / NT 4.0

1. Open the file in your application and select File → Print.

2. In the Print dialog box, select the PCL printer, then:

a. Windows 98/ Me / NT4.0: click Properties.

b. Windows XP: click Preferences.

3. On the Setup tab, under Finishing Mode (1), select the required

number of pages per sheet in the drop-down list. To set additional parameters, click Options (2), then make your selections and click OK.

4. Click OK.

5. Windows 98/ Me / NT4.0: click OK.

Windows XP: click Print.

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Printing User Defined Sizes 98 / Me / XP / NT 4.0

User defined (custom) page sizes can only be printed from the Multi-Purpose Tray. The printer media size for the Multi-Purpose Tray must be manually set in the driver to the custom paper size before use.

MP Tray Custom Size Range

• minimum 3.94'' to 5.83'' [100 x 148 mm]

• maximum 8½'' x 14'' [216 x 356 mm]

• or banners from 8¼'' to 8½'' (210 to 215.9 mm) wide by up to 47¼''

(1.2 m) long. Banners must be fed one sheet at a time. Resolution must be set to Fast (see page 102).

NOTE

Up to 32 custom page sizes can be defined in the PCL driver.

1. Make sure the rear exit path is open:

2. Load the custom size paper in the tray of your choice.

3. Open the file in your application and select File → Print.

4. In the Print dialog box, select the PCL printer, then:

a. Windows 98/ Me / NT4.0: click Properties.

b. Windows XP: click Preferences.

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5. On the Setup tab, under Media, select User Defined Size in the

Size drop-down list. Define the custom size in the dialog box

which appears, then click OK.

NOTE

You may see a Warning dialog box indicating a conflict. If you do, click OK and the driver will automatically make the needed changes to correct for the conflict.

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Oki ES1220n User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Introduction

Printer Overview

Front View

Rear View

Changing the display language

Media Recommendations

Media Weight Designations

Media Types

Paper

Envelopes

Transparencies

Labels

Media: Tray 1 and Optional Tray 2

Media Sizes: Trays 1 & 2

Auto Switching

Media Sizes: Multi-Purpose Tray

Top Exit (Face Down Stacker)

Rear Exit (Face Up Stacker)

Optional Duplex Unit

Loading Paper

Trays 1 and 2

Postscript Emulation Driver

Windows NT 4.0

PCL Emulation Driver