Oce Prismaoffice V3.0 User Manual

Download

Océ | User Guide

Océ

Océ PRISMAoffice V3.0

...and Training?

For this product we also offer seminars at our Training Center in Poing.

Information: Phone +49 8121 72-3940 Fax +49 8121 72-3950

Océ Printing Systems GmbH Postfach 1260 85581 Poing Germany

February 2003 Edition

A29247-X30-X-5-7670

Copyright  Océ Printing Systems GmbH 2003 All rights reserved, including rights of translation, reprinting, reproduction by copying or any other method. Offenders will be liable for damages. All rights, including rights created by patent grant or registration of a utility model or design, are reserverd. Delivery subject to availability; right of technical modification reserved. All hardware and software names used are trademarks of their respective owners.

Introduction

Components, Functionalities and Licenses

System Requirements

Installation

Print Manager Spool

Extended Line Printer Server

Windows Job Ticket Enhancement

Web Job Submission

Appendix

Glossary

More Chapters ->

A29247-X30-X-5-7670

Related Publications

Index

A29247-X30-X-5-7670

1 Introduction................................................................................................................ 1

2 Components, Functionalities and Licenses ........................................................... 3

2.1 PRISMAoffice Components ......................................................................................... 3

2.2 PRISMAoffice Functionalities ...................................................................................... 4

2.3 PRISMAoffice Licenses .............................................................................................. 5

3 System Requirements ............................................................................................... 7

3.1 Hardware .....................................................................................................................7

3.2 Software ...................................................................................................................... 8

4 Installation.................................................................................................................. 9

4.1 Prerequisites................................................................................................................9

4.2 Types of Installation................................................................................................... 11

4.3 Installing PRISMAoffice ............................................................................................. 15

4.4 Installing the Data Encryption Plug-in........................................................................ 20

4.5 Installing the BarCode Support Plug-in ..................................................................... 24

4.6 Add/Remove Components ........................................................................................ 31

Contents

4.2.1 Custom ............................................................................................................ 11

4.2.2 Remote Admin................................................................................................. 12

4.4.1 Data Encryption ............................................................................................... 20

4.4.2 Installing the Plug-in ........................................................................................ 20

4.4.3 Activating the Plug-in....................................................................................... 21

4.4.4 How does the Interface Work? ........................................................................ 23

4.5.1 Printing the BarCode ....................................................................................... 24

4.5.2 Supported BarCodes ....................................................................................... 24

4.5.3 Installing the Plug-in ........................................................................................ 27

4.5.4 Activating the Plug-in....................................................................................... 28

4.5.5 How does the Interface Work? ........................................................................ 30

4.6.1 Extended Line Printer Server .......................................................................... 33

A29247-X30-X-5-7670

Contents

5 Print Manager Spool................................................................................................ 35

5.1 Introduction ................................................................................................................ 35

5.2 Quick Start: Installing and Configuring Printers ......................................................... 40

5.2.1 Parallel Printers ............................................................................................... 40

5.2.2 SCSI Printers................................................................................................... 45

5.2.3 TCP/IP Printers................................................................................................ 50

5.2.4 Local NT Printers ............................................................................................. 56

5.2.5 Command Printers........................................................................................... 59

5.3 Advanced Configuration ............................................................................................ 63

5.3.1 Input Filter ....................................................................................................... 64

5.3.2 Filter Configuration File ................................................................................... 76

5.3.3 Parameters for the OSPPRINT.EXE ............................................................... 78

5.3.4 Print Job Generation with PJM Server ............................................................ 79

5.3.5 JEC Support for NPS File Systems ................................................................. 79

5.3.6 LIP Control File................................................................................................ 80

5.4 Spool Administration.................................................................................................. 84

5.4.1 Server Properties............................................................................................. 85

5.4.2 Security Settings ............................................................................................. 96

5.4.3 Forms .............................................................................................................. 98

5.4.4 Viewing Documents....................................................................................... 108

5.5 Print Manager Spool User Interface ........................................................................ 110

5.5.1 Customizing the Appearance of the User Interface ....................................... 111

5.5.2 Working with the In-Place Editable Dialog Boxes.......................................... 115

5.5.3 Toolbar and Menu Functions......................................................................... 116

5.5.4 Job Handling ................................................................................................. 119

5.5.5 Printer Handling............................................................................................. 131

6 Extended Line Printer Server ............................................................................... 135

6.1 Customizing Printcap File and lpd.ini....................................................................... 136

7 Windows Job Ticket Enhancement...................................................................... 139

7.1 Windows NT Print Extension ................................................................................... 139

7.2 Windows 95 Print Extension .................................................................................... 145

8 Web Job Submission ........................................................................................... 149

8.1 Web Service ............................................................................................................ 149

8.2 Configuration of Web Job Submission..................................................................... 156

8.2.1 Customizing HTML and Script Files .............................................................. 156

A29247-X30-X-5-7670

Contents

8.2.2 Setting up Microsoft Personal Web Manager ................................................ 159

8.2.3 Setting up Apache ......................................................................................... 165

8.3 Submitting Files ....................................................................................................... 166

8.4 Getting Information .................................................................................................. 171

9 Appendix ................................................................................................................ 175

10 Glossary ................................................................................................................. 179

11 Related Publications ............................................................................................. 183

Index .............................................................................................................................. 185

A29247-X30-X-5-7670

Contents

A29247-X30-X-5-7670

Introduction

1 Introduction

This manual describes the functionality, installation, administration and usage of the PRISMAoffice system for Windows NT 4.0 and Windows 2000.

PRISMAoffice is a powerful product family which offers scalable and efficient print solutions for the professional office printing environment. PRISMAoffice supports all kinds of PCL printers. It is designed to accommodate the demands of business with heavy print volumes and to make work for operating personell as easy as possible.

The PRISMAoffice systems environment

The operating system´s user interface makes the spool system easy to work with. Since Windows NT/2000 supports many network protocols, the PRISMAoffice system integrates into virtually every network environment and prints from every application.

A29247-X30-X-5-7670 1

Introduction

PRISMAoffice enables easy installation and administration of all kind of printers via SCSI, TCP/IP and more. You even can address printers that are connected to other servers in the network. So you can distribute print jobs between several print servers and access all PCL network printers which are supported by Windows NT/2000.

Covenient user interfaces of the different components make it easy to submit and control print jobs. Tracking the print jobs is provided via job tickets.

An accounting function gives control of quantity of printing and makes cost calculation easy and effective.

For the history of products and versions leading to PRISMAoffice see chapter 9, "Appendix" on page 175.

2 A29247-X30-X-5-7670

Components, Functionalities and Licenses PRISMAoffice Components

2 Components, Functionalities and Licenses

2.1 PRISMAoffice Components

The PRISMAoffice software component structure:

Software Components

PRISMAoffice V3.0 Basic Module

Professional Edition

Network Connection

Windows Job Ticket Enhancement

PCL BarCode Translation

Remote Administration

• The Basic Module contains the functionality of PRISMAoffice LE V2.02.

• The Professional Edition contains: SCSI connection, faster printers, security package (data encryption, secure viewing)

• Network Connection: lpd deamon, web job submission

• Windows Job Ticket Enhancement: portmonitor extensions for job tickets

• PCL BarCode Translation: Input filter for replacement of PCL ESC sequences through bitmaps

• Remote Administration: PRISMAoffice User Interface through network

A29247-X30-X-5-7670 3

PRISMAoffice Functionalities Components, Functionalities and Licenses

2.2 PRISMAoffice Functionalities

• The Extended Line Printer Server contains a RFC 1179 compatible lp daemon which accepts lpr generated print requests from the network. This gives you access to PRISMAoffice from computers of the non-Windows world.

• The Windows NT Print Extension is an NT-conform port monitor which adds a job ticket for advanced print job and output management to the print job.

• The Windows 95 Print Extension is similar to the Windows NT Print Extension but especially adapted to Windows 95.

• The PJM Interface allows to use the print manager spool from other tools via the PJM server which can be installed with PRISMAoffice. The PJM server allows to generate print jobs with a general PRISMA job generator and PRISMA job ticket.

The PJM Interface requires a Java Runtime Environment (Version 1.3.1_04). This JRE is installed automatically when you install the component ’Pjm Server’ from PRISMAoffice V3.0. Existing JRE versions will not be overwritten.

Note: When you uninstall the component ’Pjm Server’ from your computer the in-

stalled JRE Version 1.3.1_04 is also removed.

• The Web Job Submission enables users to submit print jobs, query spoolstatus information and general information via an usual web browser, i.e. without the installation of a special client software. On a server (i.e. the machine, where the spool system is installed) a web server (e.g. Microsoft Internet Information Server) has to be installed. On the clients only a common web browser need to be installed.

• The Remote Administration component enables users to handle and administer the spool system completely from a Windows NT/2000 client. The Remote Administration component has to be installed on the client.

4 A29247-X30-X-5-7670

Components, Functionalities and Licenses PRISMAoffice Licenses

2.3 PRISMAoffice Licenses

Software Components License Key (FLEXlm)

PRISMAoffice V3.0 Basic Module SPOOL_BASE 3.0

Professional Edition SPOOL_PROF 3.0

Network Connection SPOOL_NET_CONN 3.0

Windows Job Ticket Enhancement

PCL BarCode Translation SPOOL_BARCODE_PCL 3.0

Remote Administration SPOOL_REM_ADMIN 3.0

SPOOL_TIC_ENH 3.0

A29247-X30-X-5-7670 5

PRISMAoffice Licenses Components, Functionalities and Licenses

PRISMAoffice System Overview

6 A29247-X30-X-5-7670

System Requirements Hardware

3 System Requirements

It is recommended to use the OPS Printer Servers PRISMA-Base 1 or PRISMA-Base 2 with PRISMAoffice products.

Note: In various countries different hardware could be recommended.

3.1 Hardware

Minimum hardware requirements for PRISMAoffice:

• Pentium 1 GHz processor for very high volume printing

• 256 MB main memory for the base version. Additional 256 MB main memory for the Professional Edition or if the PJM server is used.

• 10 GB free hard disk capacity

• SVGA screen with a resolution of 800x600 or higher

• SCSI adapter for SCSI printer: Adaptec 2940 (single ended) or Adaptec 2944 (differen- tial). Printer cable D:20033-23 (20 meters)

Note: Ultra SCSI must be turned off when printing on a SCSI printer.

In various countries different hardware could be recommended.

• OPS printer: functional code with PCL mode V1.22 or higher has to be used

A29247-X30-X-5-7670 7

Software System Requirements

3.2 Software

• Windows NT 4.0 Workstation with Service Pack 6a

Languages: International or German

Windows NT 4.0 Server is recommended for all customers who want to use the full connectivity of PRISMAoffice.

• Windows 2000 Professional Service Pack 2

Languages: English or German

• Windows SNMP Agent

Note: The Windows SNMP agent has to be installed before the PRISMAoffice instal-

lation.

• If you want to use Web Job Submission you need a web server.

The web server "Microsoft Peer Web Server" is on the Windows NT 4.0 Workstation CD. You can also use Microsoft’s Personal Web Manager. But this is not on the Océ delivered CDs for Windows NT 4.0 Workstation or Windows NT 4.0 Server.

On Microsoft’s Website you will find information about the copyright and the use of the Internet Information Server (IIS) and Personal Web Server (PWS).

• If you use the SCSI Driver, you need:

Windows NT 4.0 or Windows 2000 SCSI Hostadapter Driver

Note: Printing with a SCSI connection to a printer is not possible with the original SCSI

driver from the EZ-SCSI CD from Adaptec, but only with the SCSI driver installed automatically from the Windows NT CD. If you use Windows NT as operating system, you need the SCSI mini driver from Windows NT Service Pack 6a.

8 A29247-X30-X-5-7670

Installation Prerequisites

4 Installation

In this chapter you will find a description of the installation of PRISMAoffice, the necessary preliminaries and the specialities.

4.1 Prerequisites

First of all, it is strongly recommended that you make a backup of your system, before you install or update PRISMAoffice.

For this and for all other actions, you have to do on your Windows NT/2000, please refer to the respective manuals from Microsoft or contact your system administration.

You will also need a Windows NT/2000-CD in some cases, so be sure that you have it present when you start the installation of PRISMAoffice.

Note: Before installing PRISMAoffice you have to install the Microsoft SNMP service. If

this service is not installed before, it is not possible to install PRISMAoffice. You get a corresponding message.

Next log in as a user with full administrator´s rights.

Close all other applications on your system.

Stop all active print jobs. During the installation a window will pop up reminding you to stop all print jobs, but it is more useful to deactivate all print jobs before the installation.

If you intend to install an update of PRISMAoffice, first uninstall the previous version of any PRISMAoffice components. For detailed information see chapter 4.6, "Add/Remove Components" on page 31.

Depending on which components you want to install or which printer you intend to use, some further details have to be considered.

If you are using the parallel port the computer BIOS needs to be set to ECP mode. Follow the instructions of your computer manual how to do this.

A29247-X30-X-5-7670 9

Prerequisites Installation

If you want to install the ’Extended Line Printer Server’ from PRISMAoffice, you need to deactivate the service ’TCP/IP Print Server’ from Windows NT/2000. As both the Microsoft ’TCP/IP Print Server’ and the ’Extended Line Printer Server’ use the same lpd protocol and port, they cannot be activated simultaneously. Instead, you need to activate the ’Simple TCP/IP Services’, which are necessary for using ’Extended Line Printer Server’. After this, you need to reinstall the Windows NT service pack. Refer to your Windows manual, to look up how to work with services.

Now reboot your computer again to be ready for installation.

10 A29247-X30-X-5-7670

Installation Types of Installation

4.2 Types of Installation

PRISMAoffice offers you two different types of installation:

•Custom

• Remote Admin

Choose ’Custom’ to install PRISMAoffice components on the print server. Select ’Remote Admin’ if you want to install the Remote Administration Module on a client PC which is not the print server.

4.2.1 Custom

With setup type ’Custom’ you can select, which components of PRISMAoffice shall be installed.

When you select ’Custom’, a new window opens.

The following modules are selected by default:

–Base

– PCL Bar Code Translation

– Windows Job Ticket Enhancement

– Windows NT Print Extension

You can see the little boxes left of the product name. You have to select every module separately, if you want to install it. Click a module you want to select and it is marked.

A29247-X30-X-5-7670 11

Types of Installation Installation

Note: There are certain correlations between the products.

If you select one item that has to be combined with certain others, these will be marked automatically and have grayed out boxes you cannot deselect.

4.2.2 Remote Admin

To use the remote administration feature included on the PRISMAoffice CD, you have to install the remote administration on a different Windows NT/2000 system. You can choose any PRISMAoffice system in the network by selecting the IP address of PRISMAoffice spooler. All of the spooler features work except file viewing. You must install a corresponding license on the PRISMAoffice systems you want to administer remotely.

The advantage of remote administration is that you can administer several PRISMAoffice systems from one computer, you can centrally administer PRISMAoffice systems at different locations and you can administer PRISMAoffice systems that may not have physical access to the PC where the PRISMAoffice is installed.

12 A29247-X30-X-5-7670

Installation Types of Installation

Installing the Remote Administration Feature

1. Install a corresponding license on the PRISMAoffice system (primary spooler) you want to administer remotely.

2. Install a user with same name and password which is not user administrator (but which may have administrator rights) on the PRISMAoffice system and on the remote administration system.

3. Make sure that on the remote administration system there are no PRISMAoffice components. If so remove them.

4. Install from the PRISMAoffice CD and choose ’Remote Admin’.

5. This will popup some windows. The last one, the license window, which you quit. (You don’t need a license on the client machine; you need a license on each PRISMAoffice system you want be administer remotely.)

6. After a reboot of the system log in as the user you have chosen for remote administration and start the ’Print Manager Spool’.

Using the Remote Administration

To use the remote administration feature of PRISMAoffice start the ’Print Manager Spool’.

1. Select ’Select Computer’ from the ’File’ menu.

2. The dialogbox ’New Computer’ appears. In this dialogbox enter the internet address of the PRISMAoffice system you want to administer remotely.

A29247-X30-X-5-7670 13

Types of Installation Installation

Note: A license for Web Job Submission Production Edition must be installed on that

system.

3. In the dialog box ’New Computer’ enter the internet address of the PRISMAoffice system you want to administer.

14 A29247-X30-X-5-7670

Installation Installing PRISMAoffice

4.3 Installing PRISMAoffice

The following description of the PRISMAoffice installation is made with setup type ’Custom’.

1. Insert the PRISMAoffice CD in your CD drive and insert the license disk in your floppy drive. If the auto run option of your CD drive is activated, the setup procedure will start automatically, if not, open Windows NT/2000 explorer and select the letter of your CD drive. Now double-click ’setup.exe’ and the installation routine will start automatically.

2. Select a setup language. The choice is between german and english. Click the ’OK’ button and then click ’Next’ in the following welcome screen to proceed with the installation.

A29247-X30-X-5-7670 15

Installing PRISMAoffice Installation

3. Then the installation routine proposes the path for the PRISMAoffice folder. You can accept the default settings or you can click ’Browse’ to select a different path. When you have entered the desired path, click ’Next’ to continue.

4. In the next window, you can select the setup type. Click on the desired option and then click ’Next’ to proceed.

16 A29247-X30-X-5-7670

Installation Installing PRISMAoffice

5. Now you are asked, which components of the PRISMAoffice package you want to install. Click the small check boxes in the dialog box to make your selection.

6. Now setup will ask you, where the PRISMAoffice program icon shall be installed. You can either select an existing folder, type a new one or accept the default folder:

A29247-X30-X-5-7670 17

Installing PRISMAoffice Installation

7. An information windows appears to tell you that no print job has to be active during installation. If you have followed the instructions in the chapter 4.1, "Prerequisites" on page 9 you can click away the window with the ’OK’ button. Otherwise you first have to stop all print jobs.

8. The installation now proposes the folder for the HTML and script files, necessary for the ’Web Job Submission’. If the default folder is not accepted for the HTML and script files it will be necessary for the paths for ’Web Job Submission’ to be changed.

Note: After the installation you may still move the files to another location. You need

to modify the configuration of your web server.

9. After that proceed with ’Next’ and the installation is nearly finished. In the next window you have to select the path for the license file. If you receive your license file on a floppy disk, you can accept the default settings. If you will receive the license file electronically, you can click the ’Browse’ button to select a different path.

Note: Make sure that the license file is named "License.dat".

The licenses which you will install are written into an event log so you can check later on which licenses are installed on your system.

18 A29247-X30-X-5-7670

Installation Installing PRISMAoffice

When you have entered the desired path, click ’Next’ to continue..

10. The installation is completed now. Accept the settings by clicking the ’Finish’ button and your computer will be rebooted.

After the reboot PRISMAoffice is ready for the installation and settings of your printer. You will find the PRISMAoffice entry in the Windows NT/2000 start list and the respective program group.

A29247-X30-X-5-7670 19

Installing the Data Encryption Plug-in Installation

4.4 Installing the Data Encryption Plug-in

4.4.1 Data Encryption

The encryption of print data with the data encryption plug-in allows to transfer data via LAN to PRISMAoffice in an encrypted state. When the print job is sent from the client to the print server the data will be encryted. In the spool of the print server the data will be converted back to the original print format.

Note: Data encryption is only guaranteed during the data transfer via LAN.

If you want to use the data encryption plug-in, you need a license for the Professional Edition component of PRISMAoffice. Without the license for the Professional Edition component the data encryption plug-in will not encrypt and pass through the data.

4.4.2 Installing the Plug-in

The data encryption plug-in is a ’*.dll’ file which is added to the registry (HKEY_LOCAL_MACHINE\SOFTWARE\OcePrintingSystems\Spooler\Plugins\IF_PRE) during the installation of PRISMAoffice automatically.

20 A29247-X30-X-5-7670

Installation Installing the Data Encryption Plug-in

The data encryption plug-in uses an interface which is installed in the registry during the installation of PRISMAoffice too. The path to the data encryption plug-in is specified in the registry (HKEY_LOCAL_MACHINE\SOFTWARE\OcePrintingSystems\Spooler) during the PRISMAoffice installation.

4.4.3 Activating the Plug-in

After the installation of the data encryption plug-in (de_encrypt.dll) this module has the name ’100’ in the registry.

To open the ’Registry Editor’ window select ’Run...’ from the ’Start’ menu. The ’Run’ dialog box is opened. Type ’regedit’ in the ’Open’ text field and click the ’OK’ button. The ’Registry Editor’ window is opened.

A29247-X30-X-5-7670 21

Installing the Data Encryption Plug-in Installation

The following picture shows the corresponding registry entries after the installation.

The plug-in ’InputFilter.dll’ has the name ’0’ and the plug-in ’de_encrypt.dll’ has the name ’100’. To activate the data encryption plug-in in the ’Registry Editor’ you have to change the name of the encryption plug-in to ’1’. To do this right-click to the name and select ’Rename’ from the displayed menu. Now you can change the name of the plug-in.

22 A29247-X30-X-5-7670

Installation Installing the Data Encryption Plug-in

Note: If you recieve encrypted data, you have to name the ’de_encrypt.dll’ with ’0’ to de-

code the recieved data. Rename the plug-in ’InputFilter.dll’ with ’1’ to use the input filter after decoding.

Reboot the computer to update your system. After the reboot you can use the data encryption plug-in.

4.4.4 How does the Interface Work?

When the print job is in the spool the registry is searched for entries in ’HKEY_LOCAL_MACHINE\SOFTWARE\OcePrintingSystems\Spooler\Plugins\IF_PRE’. These entries have to be named ’0, 1, 2, ...’. The values of ’0, 1, 2, ...’ are the plug-in names which are called in ascending order after the input filter. The functionality of the input filter in PRISMAoffice V2.02 is now contained in a separate plug-in called ’InputFilter.dll’. This plug-in is installed in ’HKEY_LOCAL_MACHINE\SOFTWARE\OcePrintingSystems\ Spooler\Plugins\IF_PRE’ and has the name ’0’.

A29247-X30-X-5-7670 23

Installing the BarCode Support Plug-in Installation

4.5 Installing the BarCode Support Plug-in

4.5.1 Printing the BarCode

The HP-PCL data stream allows the creation of specific BarCodes via escape sequences. This support can typically only be used with a limited range of desk top printers, mostly HP printers, that require costly hardware modules called DIMM's.

The BarCode option for PRISMAoffice V3.0 removes the requirement for any hardware upgrades by converting the PCL escape sequences to standard PCL bitmaps that can be printed on any PCL printer, including the Océ high speed printers. The conversion runs as an automatic background task, and the updated print files are placed in the standard Spool.

4.5.2 Supported BarCodes

The BarCode plug-in of PRISMAoffice supports the following BarCodes:

BarCode ID BarCode Name

23591 USPS ZEBRA

24600 UPC-A

24601 UPC-A +2

24602 UPC-A +5

24610 UPC-E

24611 UPC-E +2

24612 UPC-E +5

24620 EAN/JAN-8

24621 EAN/JAN-8 +2

24622 EAN/JAN-8 +5

24630 EAN/JAN-13

24631 EAN/JAN-13 +2

24632 EAN/JAN-13 +5

24640 25 interleaved

24 A29247-X30-X-5-7670

Installation Installing the BarCode Support Plug-in

BarCode ID BarCode Name

24641 25 interl + CHK

24642 German Postal 25 Leitcode 13

24643 German Postal 25 Identcode 11

24644 USPS 25, 11 digits Tray Label

24645 USPS 25, 8 digits Sack Label

24650 25 industrial

24651 25 indust + CHK

24660 25 matrix

24661 25 matrix + CHK

24670 39 (3of9)

24671 39 + CHK

24680 39 extended

24681 39 extended + CHK

24675 Danish PTT 39 barcode

24676 French Postal 39 A/R

24690 93

24691 93 extended

24700 128 autoswitch

24701 128 A

24702 128 B

24703 128 C

24704 128 C

24710 UCC-128

24720 EAN 128

24750 CODABAR

A29247-X30-X-5-7670 25

Installing the BarCode Support Plug-in Installation

BarCode ID BarCode Name

24751 CODABAR +CHKmod16

24760 MSI

24761 MSI +CHK10

24762 MSI +CHK10+CHK10

24763 MSI +CHK11+CHK10

24770 ZIP+4 POSTNET 5

24771 ZIP+4 POSTNET 9

24772 ZIP+4 POSTNET 11

24780 Singapore 4 State

24785 Australia 4 State 37-CUST

24786 Australia 4 State 52-FF-MET

24787 Australia 4 State 67-FF-MET

24788 Australia 4 State FCC-45 REPLY

26 A29247-X30-X-5-7670

Installation Installing the BarCode Support Plug-in

4.5.3 Installing the Plug-in

To install the BarCode Support plug-in you have to select the ’PCL Barcode Translation’ check box in the ’Select Components’ dialog box during the PRISMAoffice installation.

A29247-X30-X-5-7670 27

Installing the BarCode Support Plug-in Installation

This plug-in uses an interface which is installed in the registry during the installation of PRISMAoffice. The path to the BarCode Support plug-in is specified in the registry (HKEY_LOCAL_MACHINE\SOFTWARE\OcePrintingSystems\Spooler) during the PRISMAoffice installation.

4.5.4 Activating the Plug-in

After the installation of the BarCode Support plug-in (BcEscToBmpPlugin.dll) this plug-in has the name ’101’ in the registry.

28 A29247-X30-X-5-7670

Installation Installing the BarCode Support Plug-in

The following picture shows the corresponding registry entries after the installation.

A29247-X30-X-5-7670 29

Installing the BarCode Support Plug-in Installation

The plug-in ’InputFilter.dll’ has the name ’0’ and the plug-in ’BcEscToBmpPlugin.dll’ has the name ’101’. To activate the BarCode Support plug-in in the ’Registry Editor’ you have to change the name of the BarCode plug-in to ’1’. To do this right-click to the name and select ’Rename’ from the displayed menu. Now you can change the name of the plug-in.

Reboot the computer to update your system. After the reboot you can use the BarCode Support plug-in.

4.5.5 How does the Interface Work?

30 A29247-X30-X-5-7670

Installation Add/Remove Components

4.6 Add/Remove Components

If you want to add or remove components, PRISMAoffice offers a convenient function for doing so.

In Windows NT/2000 click ’Start/Settings/Control Panel’. The ’Control Panel’ window opens. Now double-click the ’Add/Remove Programs’ icon.

The ’Add/Remove Programs’ window appears.

In the left column of this window click the ’Change or Remove Programs’ icon. The currently installed programs are listed in the right column. Select the entry ‘PRISMAoffice‘ from this list and click the ’Change/Remove’ button.

A29247-X30-X-5-7670 31

Add/Remove Components Installation

The ’PRISMAoffice Setup’ windows appears.

The window offers three options:

–’Modify’

–’Repair’

– ’Remove’

’Modify’

With ’Modify’ you can easily add or remove any components of PRISMAoffice. Click on the option field and a new window opens.

32 A29247-X30-X-5-7670

Installation Add/Remove Components

Select the module you want to install or uninstall by clicking to the respective box left of the module name. Then click ’Next’ to proceed and the installation process will run as described before in the ’Installing PRISMAoffice’ chapter.

’Repair’

With ’Repair’ you can reinstall your previous configuration of PRISMAoffice, e.g. after a system breakdown corrupting files or any other damage in PRISMAoffice. To have ’Repair’ work properly, the installation medium has to be accessible in the same way (i.e. drive letter and path) as during the original installation. If this cannot be accomplished, you have to remove the whole installation via ’Remove’ and reinstall PRISMAoffice from scratch. Therefore you have to save all modified files (printcap file etc.) before you reinstall PRISMAoffice.

’Remove’

’Remove’ will uninstall PRISMAoffice from your system. Depending on the installed components, you may have to delete some files and entries manually. Please refer to the following chapters.

4.6.1 Extended Line Printer Server

If you want to uninstall the ’Extended Line Printer Server’, it is recommended to save the ’printcap’ file prior to de-installation in case you will need it for some other programs.

A29247-X30-X-5-7670 33

Add/Remove Components Installation

34 A29247-X30-X-5-7670

Print Manager Spool Introduction

5 Print Manager Spool

5.1 Introduction

The Print Manager Spool is the central tool to manage print jobs. It receives print jobs through various print job submission tools. (Ospprint, Windows Port Monitor, lpr, Web print).

When the print jobs are put into the print queue, a job ticket will be assigned to them if they do not already have one.

The input filter can be configured to extract the parameters for the job ticket from a header page of the print job.

The Print Manager Spool processes the printing of the jobs on the connected printers.

When the job is completely printed, an accounting entry is generated and the print job is deleted or is moved to the reprint queue.

The ’Print Manager Spool’ is the basic module of PRISMAoffice. It consists of several Windows NT/2000 system services:

• ’Print Manager Spool Server’ (the main print service)

• ’Print Manager Spool Interface’ (for receiving jobs)

• ’Print Manager Spool Cleaner’ (manages the Reprint Queue)

A29247-X30-X-5-7670 35

End of Job

Introduction Print Manager Spool

The user interface for this module is implemented as a separate Windows NT/2000 application program, ’OspAdmin.exe’.

The spool system supports local PCL printers (SCSI or Centronics) and communicates with the printers via Windows NT/2000 device drivers.

It can also address printers that are configured in the local Windows NT/2000 standard spool and printers connected to other servers in the network.

So you can distribute jobs between several print servers and access all PCL network printers which are supported by Windows NT/2000.

It is also possible to address a printer via TCP/IP.

Jobs are controlled and the printer status is queried by means of the Printer Job Language (PJL).

A job ticket defines the properties of each job. The ticket stores various parameters, such as the form name, the number of document copies requested, details about the sender and information for the header page. The ticket is either created by a special Océ Printing Systems printer driver on the basis of information entered by the Windows Print Extension for Windows NT or Windows 95 on basis of information entered by the user before printing, generated by the OSPPRINT.EXE print command with parameters, or via the Input filter.

System messages may be written to the Windows NT Event Log Service.

With the integrated Océ PCL Viewer you can view jobs or header- and trailer pages.

The Océ spool system also supports JEC (printing systems of Océ NPS). For more details please refer to chapter 5.3.5, "JEC Support for NPS File Systems" on page 79.

The functionality of the Océ spool system can be grouped in four main parts:

1. Job Control/Editing

• Display of a list of all jobs, together with their current status.

• Handle various data types, supported types are PCL, PCLXL, PostScript, Text, some SEC_*, Text with form feeds included, AFPDS and IPDS but only to forward them to a AFPDS/IPDS print server, and RAW for all unknown types.

• Form-controlled job processing. A job's form name determines, how it will be handled, i.e. the system decides on the basis of the name which resources need to be loaded, whether the paper has to be changed, or whether a data converter or filter has to be run.

• Job handling while printing is in progress: functions for halting, continuing, cancelling and immediately deleting jobs.

• Display of job progress during printing: you can see at a glance how many pages have been sent to the printer and how many have already been physically printed.

36 A29247-X30-X-5-7670

Print Manager Spool Introduction

• Functions for reprinting: jobs can be restarted at any particular page. Via PJL, the printer then outputs the job beginning at this page, skipping the pages preceding this point. If only part of the job is to be printed, the spooler stops transferring pages as soon as the last page in the requested range has been printed. If a job is cancelled, the spooler notes the last printed page in the job ticket – if you restart the job later, you have the option of selecting the page after this one as the new start point.

• Other job functions – you can change the form name, move jobs to a different target printer, and display the job ticket with the statistics of the last printout.

• Accounting: when a job is printed or cancelled, the spool is informed how many pages have been printed physically. This data, plus the information from the job ticket, can be stored in an accounting file.

• Data conversion: each form name can be assigned a converter or filter for processing data. The system then runs the converter or filter before the data is printed.

• Input filter: this filter can extract information from a header page for use these information in a job ticket in the spooler. This enables the spool functionality to be accessed by other system environments.

• Rearranging of job list: the sort order of jobs can be changed by simple point-and-click functions. There are also multiple sort options for listing jobs by selected criteria.

• Changing the order of jobs in the print queue: each job can be moved to any position in the list.

• Display filter: you can choose which jobs shall be displayed, e.g. just the jobs belonging to a specific department.

2. Printer Control/Status

• The spool system supports multiple printers, enabling simultaneous printing on the devices.

• Each printer can be (logically) activated and deactivated, i.e. a printer is either enabled or disabled for output.

• Each printer is assigned to a form. The assignment ”triggers” the output of the jobs which have this form name. If a form has the ‘automatic form mounting’ property, the spool changes to a different form automatically and then prints the jobs with the new form. If a form does not have this property, it has to be assigned to the printer explicitly.

• Pending printer error messages are displayed.

• When a job is printing, the number of the most recently printed page is displayed; this number is updated dynamically to inform you how many pages have been output on the printer.

A29247-X30-X-5-7670 37

Introduction Print Manager Spool

3. Form Properties

The properties of a form determine which actions the spool system is to execute when it processes a job. The spool system can be instructed to:

• Print a header page at the start of a job. This page contains data from the job ticket.

• Print a trailer page at the end of a job.

• Automatically load a form. This determines, whether the form has to be assigned explicitly to the printer in order for jobs with this form name to be printed, or whether the spool assigns the form name to the printer automatically.

• Turn job offsetting on or off. The system can also be instructed to take the job offsetting commands from the print file itself.

• Turn job monitoring on and off (PJL capable printers only). This is the function that displays the number of pages printed while the job is being output.

• Load resources: PCL resources can be inserted preceding and following the job.

• Delete a job: you can specify, whether the job is to be deleted immediately after printing, kept for a number of days and then deleted, or be deleted manually later.

• Run a data converter: a data filter can be run on the print data before output, e.g. to insert special control commands for printing. Data filters provide the capabilities for customizing specific applications.

38 A29247-X30-X-5-7670

Print Manager Spool Introduction

4. Input Filters

The input filter makes it possible for parameters such as the form name, user, etc. to be transferred from other environments (e.g. UNIX or SAP).

The input filter (IPF.EXE) is now included in the Print Manager Interface Service. The filter is started automatically by the Print Manager Interface Service when a job is received that has no job ticket. From the print file (e.g. the header page), it retrieves the text that is to serve as parameters. It can search for key words, read at fixed positions or suppress a header page. This functionality is available for ASCII, EBCDIC and formatted PCL print files.

Detecting of header pages will now be done during the transfer of the jobs from the standard NT Spool to the PCL Spool. After the Print Manager Interface Service has tracked the parameters of the header page, it will inform the spooler with the parameters (form and so on).

Functionality in detail:

After the job has been transferred completely, the Print Manager Interface Service checks the job ticket and starts the input filter if the ticket contains the form 'standard'.

The input filter reads the job file and looks for a known identification string. Then it reads the parameters being configured for this string and saves them in the job ticket. This procedure allows to read any parameters, if the files can be detected by different identifiers.

The input filter contains a complete PCL parser and can therefore read preformed PCL files. Only printable data in the files are interpreted. EBCDIC files can also be read.

For more information refer to chapter 5.3.1, "Input Filter" on page 64.

A29247-X30-X-5-7670 39

Quick Start: Installing and Configuring Printers Print Manager Spool

5.2 Quick Start: Installing and Configuring Printers

In this chapter you will see, how different types of printers are to be installed with the ’Print Manager Spool’.

5.2.1 Parallel Printers

The ’Print Manager Spool’ can only access a parallel printer if the corresponding parallel port is not linked with a printer in the internal Windows NT/2000 spool.

Note: No printers can be defined as LPT1.

Open the Océ ’Print Manager Spool’ via ’Start/Programs/PRISMAoffice/Print Manager Spool’. The user interface window opens.

The main window is divided into two panes. The upper one is the job view, which lists all the current jobs in the spool, together with their properties. The lower window part is the printer view, which lists all the printers you have configured, their current status plus various other properties.

In the lower part of the window, the printer view, click right to open the context menu (click anywhere in the white area).

40 A29247-X30-X-5-7670

Print Manager Spool Quick Start: Installing and Configuring Printers

In the context menu click on ’Add Printer’. Now a new printer appears on the left side of the printer view as Printer 0, the context menu closes.

Now mark this printer and click it with the right mouse button. A new context menu appears. Click on the item ’Properties’. A new dialog window opens.

In this window you have to set the properties of the new printer.

First open the ’Connection Type’ drop down list and select ’Parallel’.

A29247-X30-X-5-7670 41

Quick Start: Installing and Configuring Printers Print Manager Spool

Then open the ’Device-Link’ drop down and select ’\Device\Parallel0’. PRISMAoffice starts counting the printers by 0. So if you install e.g. the third printer in the system, it would be printer 2 for PRISMAoffice.

The settings in the list below can stay unchanged, they are already set on default.

Now confirm the settings by clicking ’OK’ and the window closes.

Mark the printer in the printer view again and click right to open the context menu. Now click on the item ’Activate’ to activate the printer.

42 A29247-X30-X-5-7670

Print Manager Spool Quick Start: Installing and Configuring Printers

A new window, ’Mount Form for Printer New Location 0’, opens.

In this window you can select the form you want to assign to the printer and the class. You can accept the proposed default settings and confirm the window by clicking ’OK’.

Now a new window shows up that can be ignored, as you have already selected the standard form. Click ’OK’ and the window closes.

A29247-X30-X-5-7670 43

Quick Start: Installing and Configuring Printers Print Manager Spool

In the printer view you can control now the settings you have just made.

You can see that ’Printer0’ is type ’Parallel’ with ’Active’ status, class ’*’ and form ’Standard’. So now the printer is installed correctly.

44 A29247-X30-X-5-7670

Print Manager Spool Quick Start: Installing and Configuring Printers

5.2.2 SCSI Printers

For security reasons each SCSI printer must be connected to a separate SCSI adapter. Normally the printer runs on an Adaptec AHA 2944 board in differential mode. The cable can be obtained from Océ.

Note: If you want to use the SCSI Driver, you need the Windows NT 4.0 or Windows 2000

SCSI Host adapter Driver. In various countries different hardware could be recommended.

Always turn on the SCSI printer before you start the system. In addition, the printer´s SCSI channel must be enabled and active.

Open the ’Océ Print Manager Spool’ via ’Start/Programs/PRISMAoffice/Print Manager Spool’. The user interface window opens.

In the lower part of the window, the printer view, click right to open the context menu.

A29247-X30-X-5-7670 45

Quick Start: Installing and Configuring Printers Print Manager Spool

In the context menu click on ’Add Printer’. Now a new printer appears on the left side of the printer pane as Printer 0.

Now mark this printer and click it with the right mouse button. A new context menu appears. Click on the item ’Properties’. A new dialog window opens.

In this window you have to set the properties of the new printer.

Now change to the desktop and select ’My computer/Control Panel/SCSI adapters and check the port assignment for your SCSI printer. Go back to the installation procedure.

Now open the ’Connection Type’ drop down list and select SCSI.

46 A29247-X30-X-5-7670

Print Manager Spool Quick Start: Installing and Configuring Printers

Then open the ’Device-Link’ drop down and select ’\Device\ScsiPort0’ or what your port assignment is. PRISMAoffice starts counting the SCSI ports by ’0’. The counting corresponds to the numbers of the host adapters.

Now click on the ’Address‘ button, to put in the printers SCSI address. A new window opens.

For ’Path-ID/Bus_No.’ put in 0. This is always the right value.

The ’Target-ID’ is the SCSI ID of the printer. This SCSI ID is configurable at the operator panel of the OPS printers.

Finally put in 0 for the ’LUN’ value. 0 is always the correct value here. Then click ’OK’ to confirm the settings, close this window and return to the properties window.

The settings in the list below can stay unchanged, they are already set on default.

Now confirm the settings by clicking ’OK’ and the window closes.

Mark the printer in the printer view again and click right to open the context menu. Now click on the item ’Activate’ to activate the printer.

A29247-X30-X-5-7670 47

Quick Start: Installing and Configuring Printers Print Manager Spool

A new window, ’Mount Form for Printer New Location 0’, opens.

In this window you can select the form you want to assign to the printer and the class. You can accept the proposed default settings and confirm the window by clicking ’OK’.

Now a new window shows up that can be ignored, as you have already selected the standard form. Click ’OK’ and the window closes.

48 A29247-X30-X-5-7670

Print Manager Spool Quick Start: Installing and Configuring Printers

In the printer view you can control now the settings you have just made.

You can see that ’Printer0’ is type ’SCSI’ with ’Active’ status, class ’*’ and form ’Standard’. So now the printer is installed correctly. If the printer goes to a ’Waiting’ state check the print job properties for the correct destination printer.

A29247-X30-X-5-7670 49

Quick Start: Installing and Configuring Printers Print Manager Spool

5.2.3 TCP/IP Printers

Open the ’Océ Print Manager Spool’ via ’Start/Programs/PRISMAoffice/Print Manager Spool’. The user interface window opens.

In the lower part of the window, the printer view, click right to open the context menu.

In the context menu click on ’Add Printer’. Now a new printer appears on the left side of the printer view as ’Printer0’. PRISMAoffice starts counting the printers by ’0’. So if you install e.g. the third printer in the system, it would be ’Printer2’ for PRISMAoffice.

50 A29247-X30-X-5-7670

Print Manager Spool Quick Start: Installing and Configuring Printers

Now mark this printer and click it with the right mouse button. A new context menu opens. Click on the item ’Properties’. A new dialog window opens.

In this window you have to set the properties of the new printer.

First open the ’Connection Type’ drop down list and select ’TCP/IP’.

A29247-X30-X-5-7670 51

Quick Start: Installing and Configuring Printers Print Manager Spool

In the ’TCP/IP Address’ field you put in the correct TCP/IP address of the printer. You find the port number, you have to put in the field ’TCP/IP Port’, in the documentation of your printer. The default TCP/IP port of OPS printers is ’5001’ and of HP printer usually ’9100’.

The settings in the list ’Parameter’ and ’Contents’ can stay unchanged, they are already set on default.

Note: ’Check printer status’ is a setting for PJL capable TCP/IP printers.

If this setting is activated, PRISMAoffice will check the status of the printer before a print job is sent to this printer. This setting prevents that jobs are sent to a printer which is offline or reports an error. This printer check might cause a short delay for starting printing the job. This setting has no effect for printers which are non TCP/IP or non PJL capable printers.

52 A29247-X30-X-5-7670

Print Manager Spool Quick Start: Installing and Configuring Printers

Enabling the SNMP support for printers requires that the printers are connected through TCP/IP, that all network components pass through SNMP packages and that the printer supports SNMP. In the ’Parameter’ list you can make settings for the SNMP support.

Click the ’Query printer via SNMP’ check box to enable the SNMP requests for printers. The check box is set to ’Yes’. The port number for SNMP must be ’161’ as the libraries of Windows NT 4.0 does not support other values. To configure the SNMP protocol enter the ’Community name for SNMP’ in the corresponding text box. This community name depends from the device. Please refer the documentation of your printer for the community name.

Now confirm the settings by clicking ’OK’ and the window closes.

Mark the printer in the printer view again and click right to open the context menu. Now click on the item ’Activate’ to activate the printer.

A29247-X30-X-5-7670 53

Quick Start: Installing and Configuring Printers Print Manager Spool

A new window, ’Mount Form for Printer New Location 0’, opens.

In this window you can select the form you want to assign to the printer and the class. You can accept the proposed default settings and confirm the window by clicking ’OK’.

Now a new window shows up that can be ignored, as you have already selected the standard form. Click ’OK’ and the window closes.

54 A29247-X30-X-5-7670

Print Manager Spool Quick Start: Installing and Configuring Printers

In the printer view you can control now the settings you have just made.

You can see that ’Printer0’ is type ’TCP/IP’ with ’Active’ status, class ’*’ and form ’Standard’. So now the printer is installed correctly.

A29247-X30-X-5-7670 55

Quick Start: Installing and Configuring Printers Print Manager Spool

5.2.4 Local NT Printers

Open the ’Océ Print Manager Spool’ via ’Start/Programs/PRISMAoffice/Print Manager Spool’. The user interface window opens.

In the lower part of the window, the printer view, click right to open the context menu.

56 A29247-X30-X-5-7670

Print Manager Spool Quick Start: Installing and Configuring Printers

Now mark this printer and click it with the right mouse button. A new context menu opens. Click on the item ’Properties’. A new dialog window opens. .

In this window you have to set the properties of the new printer.

First open the ’Connection Type’ drop down list and select ’LOCAL/SERVER’.

Then enter the name of the printer in the ‘Printer name’ field.

A29247-X30-X-5-7670 57

Quick Start: Installing and Configuring Printers Print Manager Spool

Examples:

Local printer: HP LaserJet 4Si

Printer on a print server: \\Server name\Printer name

\\ST049018\2050

Click the ’User’ button to specify the User and the Password the Print Manager Spool Server should use to send jobs to the Windows NT/2000 Spooler.

The settings in the list ’Parameter’ and ’Contents’ can stay unchanged, they are already set on default.

58 A29247-X30-X-5-7670

Print Manager Spool Quick Start: Installing and Configuring Printers

5.2.5 Command Printers

Open the ’Océ Print Manager Spool’ via ’Start/Programs/PRISMAoffice/Print Manager Spool’. The user interface window opens.

In the lower part of the window, the printer view, click right to open the context menu.

A29247-X30-X-5-7670 59

Quick Start: Installing and Configuring Printers Print Manager Spool

Now mark this printer and click it with the right mouse button. A new context menu opens. Click on the item ’Properties’. A new dialog window opens. .

In this window you have to set the properties of the new printer.

First open the ’Connection Type’ drop down list and select ’COMMAND’.

Enter the desired command in the corresponding text field.

60 A29247-X30-X-5-7670

Print Manager Spool Quick Start: Installing and Configuring Printers

If you select the connection type 'command', a printer type can be configured, that creates a job file and calls a command/program, for example to send print data via the LPR command or to PRISMAnet via the xpadd command.

Select the printer type ‚command‘. In the edit box, enter the command to call after the job data has been created. To give job parameters to the command, the Print Manager Spool uses parameters starting with a ‚%‘, for example ‚%Y‘ will be replaced by the path and file name of the created job file. The following parameters are available:

Parameter Contents

%0 Name

%1 Department

%2 Account no

%3 Phone no

%4 Header page line 1

%5 Header page line 2

%6 Post Processing

%7 Document name

%8 Computer name

%9 IP-Address

%A Mail-Address

%B Form name

%C Document Copies

%D Date/Time of Job creation

%E Printing Date/Time

%F Counted Pages

%G First to be printed Page no

%H Last to be printed Page no

%I Job status as number

%J Current document copy no

%K User name in the NT-Network

A29247-X30-X-5-7670 61

Quick Start: Installing and Configuring Printers Print Manager Spool

Parameter Contents

%L Printer name

%M Job Class

%N Current JobID

%O - %X Reserved

%Y File name of created job file

%Z Insert Dynamic Resource file

62 A29247-X30-X-5-7670

Print Manager Spool Advanced Configuration

5.3 Advanced Configuration

Overview on generating, spooling and printing a job:

End of Job

A29247-X30-X-5-7670 63

Advanced Configuration Print Manager Spool

5.3.1 Input Filter

The configuration of print files with parameters is performed by the program 'IPFCFG.EXE'.

After starting the program you can see a list of the actual configuration. If you have not configured a file yet, the list is empty:

Buttons:

Close: Terminates the program

New: A new 'type of file' is created

Modify: Configuring a 'type of file'

Delete: Deleting a 'type of file'

An Example:

Parameters from an SAP list should be assigned to a print job. SAP sends possibly a header page. An SAP list starts with some lines building up the word 'SAP' followed by different spool parameters.

For the creation of a new 'type of file', a job should be in the spool, which has the format, that is to be processed.

Click ’New’ to create a new 'type of file' ('type of file' is here used to identify the environment from which a job comes, i.e. from SAP, PReS ...).

64 A29247-X30-X-5-7670

Print Manager Spool Advanced Configuration

In the following dialog box enter a source name (i.e. SAP) and an identifier. The identifier is a text which is placed before the parameters and identifies the type of file uniquely.

In SAP lists you can take i.e. one line from the large SAP lines:

--- SSSSSSSSSS --- AAAA ------ AAAA – PPPP --------- -

For this example the input is sufficient. Click ’OK’ and the configuration will be saved.

A29247-X30-X-5-7670 65

Advanced Configuration Print Manager Spool

Other Parameters in the Dialog Box:

Source is EBCDIC: Check this box, if the text of the PCL file is EBCDIC

coded.

Read until current Page ends: The input filter only reads the file until the next form

feed is indicated.

EndString: You can insert a string which identifies the end of the

list of parameters.

Parameter List: Shows the parameters which you edit using the but-

tons ’New’, ’Modify’ and ’Delete’. Gives also information about the allocation to the job card destination field.

The SAP job has Job Id '43'. If a type of file and an identifier is set, the input filter can be started with an option to test the configuration. The filter then creates a text file which tells you how the filter reads the job file. It is also possible to read parameters from absolute positions.

Now start the input filter with the test option:

C:\Program Files\Oce Printing Systems\PRISMAoffice\IPF -t C:\Program Files\Oce Printing Systems\PRISMAoffice\Jobs\00000043.JOB

In the spool directory you will then find the file '00000043.JOB.txt' which tells you how the input filter detects and reads the data.

To set up the parameter again start the program 'IPFCFG.EXE', mark 'SAP' and click <Modify>.

New Parameter Entry

Click ’New’ to get the 'New Parameter Entry' dialog box. Here you can enter the parameters which should be read from the file and which should be transferred to the job ticket:

66 A29247-X30-X-5-7670

Print Manager Spool Advanced Configuration

Options:

Search for Keyword: Enter a string to be searched for. Data behind this keyword

are detected as parameters.

Read from Line-No.: Use this option if the parameter is at an absolute position in

the file. You can read the number of the line and column in the test file mentioned above.

Parameter Length: With absolute parameters enter here how many characters

should be read.

Read until End of Line: All characters until the end of line are read.

Store Parameter in Job-Card field:

Choose a field in the job card where the detected parameters should be saved.

In this example you want information on 'Documentname', 'Form' and 'Document-Copies'. Enter these three expressions as 'Search for Keyword' and 'Job-Card Field' parameters.

Use the –t option to test the configuration again. Now you have a direct control whether the parameters are assigned correctly.

Close all dialog boxes by clicking 'OK' and send the new print job to the spool.

Conditional Processing

If you want to change found parameters to different values activate the option 'Edit Conditional Processing Definition' by clicking the 'Edit Conditional Processing Definition' button.

Enter in the box under the 'Definition File:' text a valid filename for the configuration file. The filename should be different for different input filter configurations.

A29247-X30-X-5-7670 67

Advanced Configuration Print Manager Spool

In the list under the filename box you will see later all changes that will be made to job ticket fields.

Let's try a sample. Every time we get the name '60B2' in the field ‘User’ we want to set the following values:

User -> Paul Smith

Header page Line1 -> 60B2

Copies -> 2

Printer -> Printer3

We want to have always the form 'Invoice' for this input filter definition.

68 A29247-X30-X-5-7670

Print Manager Spool Advanced Configuration

So create a new entry in the list with the button 'New'. In the following box we have the following setting:

Search field: the field of the job ticket that will be searched for a value.

Search for: the value that will be searched for in the field.

Field to set: the field where we want to store new information.

Value to set: the value to set in the field.

The 'Search field' and 'Search for' parameters may be empty what gives you the ability to set a value as default (without a search for data).

The option 'Allow multiple changes when Search String found' is needed if you want to change more than one destination field on a value found.

For our example we will make the following entries:

Note: Because we will change more than one field on the same user name, we have to

change the user last, because changes will be made immediate, and if we first change '60B2' to 'Paul Smith' and look in the next entry for '60B2' again, the field will not be changed, because its contents is then 'Paul Smith'.

A29247-X30-X-5-7670 69

Advanced Configuration Print Manager Spool

Then click ’OK’ and again ’New’.

70 A29247-X30-X-5-7670

Print Manager Spool Advanced Configuration

A29247-X30-X-5-7670 71

Advanced Configuration Print Manager Spool

To change the form permanently to 'Invoice' for this configuration, we make the following entry:

Finally you will get:

72 A29247-X30-X-5-7670

Print Manager Spool Advanced Configuration

Changing the Destination Printer

The printer field in the PCL Spool always contains the Océ Spooler port where the job came from. If you want to change the printer, you have to set this port in the printer field and not the printer name. Use the following port names:

Printer0 --> OSP1:

Printer1 --> OSP2:

Printer2 --> OSP3:

...

Printer31 --> OSP32:

A29247-X30-X-5-7670 73

Advanced Configuration Print Manager Spool

To route the job to a printer whose name is defined in the data, you can use the following examples:

This will route jobs for printer L2 to the PCL Spool Printer2 and jobs for printer L3 to the PCL Spool Printer3. Of course, you must have setup a parameter to read the printer name from the print data in your input filter parameter list.

74 A29247-X30-X-5-7670

Print Manager Spool Advanced Configuration

Setting a Default Printer if none of the values above was found:

String search is case sensitive, for numeric values (Pages or Document Copies field), you can use the following characters:

= equal

! not equal

< lower than

> greater than

A29247-X30-X-5-7670 75

Advanced Configuration Print Manager Spool

The following entry will send all jobs where the count of pages is greater than 1000 pages to Printer2:

5.3.2 Filter Configuration File

The filter configuration file is a standard ASCII text file. Comment lines will start with a ‘*’ in the first column.

To modify a lowed by the value you want to change and the new value the command should be changed to.

76 A29247-X30-X-5-7670

PCL Sequence, you have to specify the PCL command without parameter, fol-

Print Manager Spool Advanced Configuration

Sample Filter Configuration File:

* PCL Spool system Filter File

* each line describes an PCL command to be replaced with another value

* value's MUST have same size (V2.02.00)

* Format : "<PCL Sequence>", "<oldvalue>" = "<newvalue>"

* the PCL Sequence MUST have 3 characters:

* 1. the Parameterized character

* 2. the Group character

* 3. the Termination character

* unused characters must be replace by a ' ' (space)

* Example: change <esc>*v0S to <esc>*v1S

"*vS" , "0" = "1"

"*vS" , "1" = "2"

* skip (remove) the next sequence

"*vS" , "6" = SKIP

* additional filter switches

* change 2 FF characters to only 1

-skip empty pages

* filtering JEC entries

* this sample will filter the flagsheet command in a jec header

JEC FLAGSHEET

* filter <esc>E, UEL command and all PJL

" E" , "" = SKIP

"% X" , "-12345" = SKIP

-SKIP PJL

A29247-X30-X-5-7670 77

Advanced Configuration Print Manager Spool

5.3.3 Parameters for the OSPPRINT.EXE

With OSPPRINT.EXE, you can print a PCL file from the MS-DOS box via the Office Print Manager. There are the following parameters:

-n <Name of the User>

-d <Department-Name>

-a <Account>

-p <Phone-No.>

-m <Mailing Address>

-v <PNV-Text>

-1 <Spoolheaderpage Line 1>

-2 <Spoolheaderpage Line 2>

-c <Number of Dataset Copies>

-f <Form-Name>

-C <Job-Class (0-9, A-Z)>

-P <Printername>

-j <Document Title>

-T <Ticket file>

Use this ticket as template You can use a *.JIF file (get one from the spool directory) as template. The program will use the parameters from this JIF file for the newly created job. Other command line parameters will override parameters from the JIF file.

-L <LIP file>

LIP Resource File from LIP2PCL This parameter is used by the LIP2PCL Converter, to tell the spool what resources and how the resources are to be loaded for this job. The LIP file may also include some other parameters like the user name and so on (see Specification of the LIP control file). The Resources (fonts and macros) must be copied first to the Resource directory of the Spool system.

78 A29247-X30-X-5-7670

Print Manager Spool Advanced Configuration

-t <table>

-y <type>

-J <job-id>

-D

Use this ticket as tamplate.

Specify the document type.

Use the predefined JobID.

Delete the <datafile> after printing.

Syntax for the usage of OSPPRINT.EXE:

ospprint [options] <printfile>

5.3.4 Print Job Generation with PJM Server

Note: Prerequisite for the print job generation with the PJM server it is required that the

PJM server is installed. The PJM server will be installed during the PRISMAoffice installation, if you select the corresponding check box during the installation process.

You can generate print jobs for PRISMAoffice by the command ’spjm’. After the installation of PRISMAoffice the program ’spjm.exe’ is located in the following directory:

’\Program Files\Oce Printing Systems\PRISMAoffice’

The command ’spjm’ has the following syntax:

spjm -f <file>

-f <file> Specify the file which should be printed.

5.3.5 JEC Support for NPS File Systems

If you have a configuration with the name ‘JEC‘, where you read some parameters from the JEC header, the input filter can read a second configuration after he has detected the End String.

With this function, you can add another configuration, e.g. if you print PostScript, you can use a filter definition to count the pages of the PostScript file (see next point). Use the following configuration for a JEC header:

Name: JEC Identifier: *JEC BEGIN End String:*JEC BODY

A29247-X30-X-5-7670 79

Advanced Configuration Print Manager Spool

5.3.6 LIP Control File

The LIP control file is a standard text file. It describes the resources (fonts and macros) that are needed for the print job. It can also describe some parameters for the job ticket (user, account).

Fonts can be loaded using a CAT (Character Assignment Table) to describe the position of characters.

A line starting with an asterisk (*) is a comment line and will be ignored.

A parameter line looks like the following:

KEYWORD = PARAMETER, KEYWORD = PARAMETER

Parameters for the Job Ticket:

FORM = <form name>

USER = <user name>

DEPT = <department of the user>

ACCOUNT = <account>

PHONE = <phone number>

MAIL = <mail address>

POSTP = <post processing>

LINE1 = <header page line 1>

LINE2 = <header page line 2>

CLASS = <job class (0-9, A-Z)>

DOCNAME = <document name>

COPIES = <document copies>

PAGES = <pages of the job>

80 A29247-X30-X-5-7670

Print Manager Spool Advanced Configuration

Parameters for LIP Resource Loading

FONT NAME = <filename of the font>, ID = <font-id>

The FONT NAME command will load the font file <filename> and will set the font id to <font-id>. If no previous CAT command was specified, the font loader will use a standard cat with no conversions. The font file <filename> must exist in the Océ PCL Spool system Resource directory.

MACRO NAME = <filename of the macro>, ID = <macro-id>

The MACRO NAME command will load the macro <filename> and will set the macro id to <macro-id>. The macro loader will override the existing id of the stored macro. The macro will be made permanent.

CAT = <2 Byte Hex numbers from 00 to FF>

The CAT command will set a character assignment table for the fonts that will be loaded after this CAT command, until a new CAT will be set. The parameters of the CAT command are 256 hex values, separated by a space, one value for each ASCII character setting the address of this character.

A29247-X30-X-5-7670 81

Advanced Configuration Print Manager Spool

Example LIP Control File:

* * LIP Resource File *

* Section 1: LIP Resources*

* the following 2 fonts will be unchanged (no cat used)

font name = SET09043.sfp,id = 9043

font name = SET10001.sfp,id = 10001

* we load now a cat, this example works like the

* standard cat, it changes nothing

*cat = 00 01 02 03 04 05 06 07 08 09 0A 0B 0C 0D 0E 0F

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

* the following 2 fonts will be loaded using the cat above

font name = SET10002.sfp, id = 10002

font name = SET11630.sfp, id = 11630

macro name = SET01560.mac, id = 1560

macro name = SET01561.mac, id = 1561

82 A29247-X30-X-5-7670

Print Manager Spool Advanced Configuration

* setting some job ticket information

* pages = 165

copies = 2user = smith

docname = :3:$TSOS.P.INFO

class = X

A29247-X30-X-5-7670 83

Spool Administration Print Manager Spool

5.4 Spool Administration

A PRISMAoffice system can be administered on the machine where the PRISMAoffice is installed or from any NT system in a network which is allowed to do this.

If you want to administer a PRISMAoffice system remotely, you have to install the ’Remote Admin’ component on the remote Windows NT/ 2000 PC.

As an administrator you can manage the print and reprint queues, configure the accounting of the spool, set up header, separator and trailer pages, configure and manage printers, create and configure forms and setup and configure input filters.

84 A29247-X30-X-5-7670

Print Manager Spool Spool Administration

5.4.1 Server Properties

After installing the program, you have to make a number of basic settings. Start the spool user interface by running OspAdmin.exe in the directory in which the software was installed, or select Print Manager Spool from the PRISMAoffice program group.

From the ‘File’ menu, select the option ‘Server Properties’ to open the general settings dialog box.

The settings for the Print Manager Spool Server has 5 categories, to select one of the following categories, use the drop down box to see only the parameters of the specific category:

Accounting settings to create account files of the printed jobs

Directories path settings

Separator Pages settings for the trailer pages

Reprint Queue settings for the reprint queue

Misc miscellaneous settings

A29247-X30-X-5-7670 85

Spool Administration Print Manager Spool

Accounting

Choose ‘Accounting’ from the ‘Category’ box. You can then activate or deactivate the accounting function by clicking with the left mouse button in the column ‘Contents’ at the row ‘Accounting active’ and by selecting ‘Yes’ or ‘No’.

Click into the column ‘Contents’ at the row ‘Accounting file’ and enter a name for the file where to store the accounting records. Accounting files may be created daily, monthly, per year or only one file for all information. You specify the type of the accounting file by entering format parameters in the file name. The format parameters will be replaced by specific date values, for example %d will be replaced by the day in numeric format. The following format parameters are possible:

Format Parameter Replaced with

%a Abbreviated weekday name

%A Full weekday name

%b Abbreviated month name

%B Full month name

%d Day of month as decimal number (01 – 31)

%j Day of year as decimal number (001 – 366)

%m Month as decimal number (01 – 12)

86 A29247-X30-X-5-7670

Print Manager Spool Spool Administration

Format Parameter Replaced with

%U Week of year as decimal number, with Sunday as first day of week (00 –

53)

%w Weekday as decimal number (0 – 6; Sunday is 0)

%W Week of year as decimal number, with Monday as first day of week

(00 – 53)

%y Year without century, as decimal number (00 – 99)

%Y Year with century, as decimal number

After a job is printed, the spool system queries the printer for the number of printed pages. When accounting is turned on, the system saves a data record for every job to the accounting file you specify in this dialog box. If the accounting file does not exist, it is created by the spool system. The record contains the job ID, data from the job ticket, the number of printed pages and the final job status (canceled or printed).

The accounting file is an ASCII text file. The first line contains the field names, followed by a line of data for each job. The fields are separated by '|' characters.

Directories

Use this category to specify the directories where the spool system can find the work files (resources, jobs and fonts). The settings should be set during the installation process to the correct path.

To change a file path, click into the column ‘Contents’ in the right row to enter the full paths in the fields or click to choose from a dialog box list.

A29247-X30-X-5-7670 87

Spool Administration Print Manager Spool

The following file paths are required:

Path Function

Program directory The basic directory containing the spool system. This is the direc-

tory you specified during installation.

Job directory The directory which stores incoming jobs. Two files are stored for

every job: <JOB ID>.JIF for the job ticket and <JOB ID>.JOB for the print data.

Reprint Queue directory The directory which stores printed or deleted jobs if the required op-

tion is set in the category Reprint Queue in the Server Properties dialog box.

Job archive directory The directory which stores jobs from the print and reprint queue.

Optimized fonts directory This directory stores the characters of optimized fonts. A large font

(m2.sfp) is supplied for the header page. Optimization can shorten the time needed to load the header page, since the spool then only loads the required characters into the printer. (see Settings/Header-Trailer Page).

Resource directory The directory for user resources such as macros and fonts. When

you configure form resources or header and trailer page resources, the dialog boxes access this directory to display the available resource files.

Directory for filters The directory for data filters. All created data filters must be copied

to this directory so that they are visible from the corresponding setting in the form properties.

Directory for accounting The directory where the Print Manager Spool will save the account-

ing files, if enabled.

88 A29247-X30-X-5-7670

Print Manager Spool Spool Administration

Reprint Queue

The Reprint Queue properties control the deletion of printed or manually deleted jobs. The third Print Manager Service (Print Manager Spool Cleaner) will use these settings to delete altered jobs from the Reprint Queue. The following parameters are possible:

Parameter Function

Move printed Jobs to the Reprint Queue

Move deleted Jobs to the Reprint Queue

Keep time of jobs in days The time in days, how long the jobs must be kept in the Reprint

Interval of job deletion in hours Defines the interval the Print Manager Spool Cleaner must

A29247-X30-X-5-7670 89

Controls if printed jobs should be moved to the Reprint Queue.

Controls if manually deleted jobs should be moved to the Reprint Queue.

Queue.

start the process of checking for altered jobs in hours. NOTE: The print server must run this time without reboot.

Spool Administration Print Manager Spool

Separator Pages

•A header or trailer page consists of several files from which the spool system gener- ates one formatted page:

•A form file: a PCL file containing the basic layout of the page and the fixed texts.

•A data file: the positions and dummy parameters for variable texts are in this file. The dummy parameters are each linked to a field in the job ticket. When the header and trailer pages are generated, the dummy parameters are replaced by values from the job ticket. A dummy parameter has the format %<ID>, where <ID> is an alphanumeric value.

• Resources: a list of the files required for printing. Normally, these are just fonts.

Sample files and fonts are supplied for the header page. The files for trailer pages have to be created separately. To enter the file names in the fields for the form and variable files, click into the Contents column in the corresponding row or click the button:

to select files from a dialog box.

90 A29247-X30-X-5-7670

Oce Prismaoffice V3.0 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

1 Introduction

2 Components, Functionalities and Licenses

2.1 PRISMAoffice Components

2.2 PRISMAoffice Functionalities

2.3 PRISMAoffice Licenses

3 System Requirements

3.1 Hardware

3.2 Software

4 Installation

4.1 Prerequisites

4.2 Types of Installation

4.2.1 Custom

4.2.2 Remote Admin

4.3 Installing PRISMAoffice

4.4 Installing the Data Encryption Plug-in

4.4.1 Data Encryption

4.4.2 Installing the Plug-in

4.4.3 Activating the Plug-in

4.4.4 How does the Interface Work?

4.5 Installing the BarCode Support Plug-in

4.5.1 Printing the BarCode

4.5.2 Supported BarCodes

4.5.3 Installing the Plug-in

4.5.4 Activating the Plug-in

4.5.5 How does the Interface Work?

4.6 Add/Remove Components

4.6.1 Extended Line Printer Server

5 Print Manager Spool

5.1 Introduction

5.2 Quick Start: Installing and Configuring Printers

5.2.1 Parallel Printers

5.2.2 SCSI Printers

5.2.3 TCP/IP Printers

5.2.4 Local NT Printers

5.2.5 Command Printers

5.3 Advanced Configuration

5.3.1 Input Filter

5.3.2 Filter Configuration File

5.3.3 Parameters for the OSPPRINT.EXE

5.3.4 Print Job Generation with PJM Server

5.3.5 JEC Support for NPS File Systems

5.3.6 LIP Control File

5.4 Spool Administration

5.4.1 Server Properties