Oce TDS400-CS User Manual

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Océ TDS400-CS

User manual

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© 2005, Océ-Technologies B.V. Venlo, The Netherlands All rights reserved. No part of this wor k may be reproduced, copied, adapted, or transmitted in any form or by any means without written permission from Océ.

Océ-Technologies B.V. makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose. Further, Océ-T echnologies B.V. reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes.

Edition 2005-06

Océ-Technologies B.V.

Océ, Océ TDS400-CS, Océ TCS4 scanner, Océ TDS400 printer, Océ Doc Exec

, Océ Image Logic®, Océ Scan logic®, Océ Power

Logic

, Océ Print Exec® and Océ Remote Logic® are registered trademarks of Océ-Technologies B.V. Adobe

and Postscript® 3 are registered trademarks of Adobe® Systems Incorporated. Macintosh

is a registered trademark of Apple® Computer, Inc.

Microsoft

, Windows® , Windows NT®, Windows 95/98®,

Windo ws 2000

, Windo ws XP® and Internet Explorer® are either

registered trademarks or trademarks of Microsoft

Corporation in the United States and/or other countries. AutoCAD

is a registered trademark of AutoDesk, Inc.

Novell

is a registered trademark of Novell, Inc.

Netscape Navigator

is a registered trademark of Netscape Corp.

Pentium

is a registered trademark of Intel Corporation.

Energy STAR

is a registered trademark of the U.S.

Environmental Protection Agency (EPA).

Products in this publication are referred to by their general trade names. In most, if not all cases, these designations are claimed as trademarks or registered trademarks of their respectiv e companies.

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Notes for the reader

Introduction

This manual helps you to use the Océ TDS400-CS. The manual contains a description of the Océ TDS400-CS and guidelines to use and operate the Océ TDS400-CS. There are also tips to increase your knowledge of the Océ TDS400-CS and to help you manage the workflow even better.

Definition

Attention Getters

Parts of this manual require your special attention. These parts provide important, additional information or are about the prevention of damage to your properties.

Note, Attention and Caution

The words Note, Attention and Caution indicate these important parts.

■ The word Note comes before additional information about the correct

operation of the Océ TDS400-CS or a tip.

■ A part marked with Attention contains information to prevent damage to

items, for example the Océ TDS400-CS, an original or a file.

■ A part marked with Caution contains information to prevent personal

injury. Caution is found only in manuals that describe physical products.

Safety information

The safety information for this product is included in a separate manual with the title Safety manual. This manual is part of the documentation set that you received with your product.

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4 User manual

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Contents 5

Contents

Notes for the reader 3

Chapter 1

Introduction

The product concept and complete workflow 12 How to use this manual 14 Available documentation 15 The Océ TDS400-CS users 18

Chapter 2

Get to know the Océ TCS4 scanner

The Océ TCS4 scanner 22 The scanner operator panel 24

Chapter 3

Get to know the Océ Power Logic® controller applications

The Océ Power Logic® controller 28 Océ Settings Editor 31

Introduction to the Océ Power Logic® controller: Océ Settings Editor 31 Overview 32

Overview of the Océ Settings Editor 32 Start the Océ Power Logic® controller applications 39

Use the Océ Settings Editor 40

Define the settings in the Océ Settings Editor 40 Save, load,and print the settings 41

Océ System Control Panel 43

Introduction to the Océ Power Logic® controller: Océ System Control Panel 43 Overview of the Océ System Control Panel 44 Icons 48

Océ Queue Manager 49

Introduction to the Océ Power Logic® controller: Océ Queue Manager 49 Overview of the Océ Queue Manager 51 Icons 54

Océ Scan Manager 55

Introduction to the Océ Power Logic® controller: Océ Scan Manager 55 Overview of the Océ Scan Manager 56

Océ Remote Logic® 60

Introduction to Océ Remote Log ic® 60 Install and start Océ Remote Logic 61

Install Océ Remote Logic® on your system 61 Start the applications with Océ Remote Logic® 64

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Connect to the controller 67

Use Océ Remote Logic 69

Automatic logon 69 Change the password 70 Log on to the controller applications 71

Océ License Logic 73

About Océ License Logic 73 The possibilities of Océ License Logic 74 The basic workflow of license activation 75 The structure of license files and licenses 76

Chapter 4

Get to know the Océ TDS400 printer

The Océ TDS400 printer 80 The printer operator panel 82 The menu structure of the printer 84

Chapter 5

Get to know the finishing options

Introduction 90 The folder components 93

Chapter 6

Get to know the software applications

Job submission software 96

Job submission methods 96

Accounting software: Océ Account Center 97

Introduction 97

An overview of Océ Account Center 97

Océ Account Logic 99

Introduction to Océ Account logic 99 Summary of Océ Account Logic 100 Océ Power Logic® controller setup 101

Océ Account Console 103

Introduction to Océ Account Console 103 Summary of Océ Account Console 104

Document management software 105

Océ Repro Desk 105 Océ Engineering Exec® 106

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Contents 7

Chapter 7

Prepare the Océ TDS400-CS for use

Turn the Océ TDS400-CS on and off 108

Turn the Océ TCS4 scanner on and off 108 Turn on and shut down the Océ Power Logic® controller 110 Turn the Océ TDS400 printer on and off 111 Print the menu card of the Océ TDS400 printer 112 Print the configuration report of the Océ TDS400 printer 113 Print the demo print of the Océ TDS400 printer 114

Define the display languages 115

Define the display languages of the scanner and the controller 115 Define the display language of the printer 116

Define the network settings 117

Define the network settings with the Océ Settings Editor 117 Define the network settings at the printer operator panel 118

About the network settings 118 Access the system settings in the system menu 119 Define the DHCP server 120 Define the IP address 121 Define the subnet mask 122 Define the default gateway 123

Define the time-outs 124

About the time-out settings 124 Behaviour of the unused Océ TCS4 scanner and time-out settings 125 Define the sleep mode time-out of the Océ TCS4 scanner 126 Define the panel time-out of the scanner operator panel 127 Define the set time-out of a copy job 128 Define the manual feed time-out at the printer operator panel 129

Chapter 8

Set up your workflow with the Océ Power Logic® controller applications

Introduction 132 Set up your workflow with the Océ Settings Editor 133

Define the job templates 133 Define the automatic original feed setting 135 Define the original release mode 136 Create the stamps and their default settings 137 Define the media series 138

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Chapter 9

Control your workflow with the Océ Power Logic® controller applications

Control your print and copy workflow with the Océ Queue Manager 140

User operations in the Océ Queue Manager 140

Control your scan workflow with the Océ Scan Manager 143

Create destinations 143 Manage destinations 146 Define a file name 148 Manage the scanned files 149 Introduction to Océ View Station LT 152 Overview of Océ View Station LT 153

Control your licenses with Océ License Logic 158

Log on to Océ License Logic 158 View the current active licenses 160 Get the host id of the Océ system 162 Save the current active licenses 163 Perform a license activation job 164

Chapter 10

Print jobs

Use the printer drivers to send jobs to the Océ TDS400 printer 168 Use Océ Print Exec® Workgroup LT to send print jobs to the Océ TDS400 printer 169 Print on a cut sheet 170 Cancel a print job 172

Chapter 11

Copy jobs

Introduction to copy jobs 174 Use the scanner operator panel 177 Do a basic copy job 181 Do an extended copy job 182 Stop a copy job 185 Extended copy jobs 186

Available settings for copy jobs 186 Improve the copy quality according to the original 188 Make multiple sets of copies 192 Make a copy with a stamp 195 Scale to another media size 197 Make a copy on a cut sheet 199 Make a copy and add a strip 201 Make a copy and remove a strip 203 Make a copy of a specific area of an original 205 Make a copy and delete a specific area of an original 207

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Chapter 12

Scan-to-file jobs

Introduction to scan-to-file jobs 210 Use the scanner operator panel 213 Do a basic scan-to-file job 217 Do an extended scan-to-file job 218 Stop a scan-to-file job 221 Settings for extended scan-to-file jobs 222

Available settings for scan-to-file jobs 222 'File type' 224 'Resolution' 225 'Original type' and background compensation 226 'Original width' 227 'Remove strip' 228

Chapter 13

Finish copy and print jobs

Overview of the finishing settings 230 Define the folded output delivery 233 Define the folding method 234

Define the folding legend 234 Define the drawing method 235

Define the binding method 236

Define the binding method 236 Define the binding edge value 237

Define the folded package size 238

Define the folded package length 238 Define the folded package width 239

The reinforcement unit 240 The belt unit 241 Off-line folding 242

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Chapter 14

Maintain the Océ TDS400-CS

Clear the set memory 244 Maintain the Océ TCS4 scanner 246

Clear an original jam 246 Scanner error-messages and solutions 247 Calibrate the scanner 248 Clean the scan area 250

Maintain the Océ TDS400 printer 252

Media 252

Load the media 252 Define the media type and media size 258 Cut the media 260 Define the media series of the Océ TDS400 printer 261

Toner 262

Refill the toner 262

Handle media jams at the Océ TDS400 printer 264

Printer error-messages and solutions 264 Printer system-messages and solutions 267 Clear media jam in the media feed section of the printer 270 Clear media jam in the fuser section 271

Maintain the finishing options 273

The reinforcement unit 273

Insert a new tape roll 273 Empty the waste box 281 Clean the reinforcement knives 283

Handle errors at the reinforcement unit 285

No reinforcement strips on the output 285 Clear tape jam in the reinforcement unit 287

Handle media jams at the folder 289

Clear media jams in the folder 289

Appendix A

System specifications 297

Specifications Océ TCS4 scanner 298 Original types for the Océ TCS4 scanner 300 Specifications Océ Power Logic® controller 302 Specifications Océ TDS400 printer 304 Supported media types and sizes for the Océ TDS400 printer 305

Available media types 305 Available media sizes 307

Standard scale factor 309 Specifications Océ Scan Logic® 311 Specifications drivers and job submission software 313

Appendix B

Miscellaneous 315

Reader's comment sheet 316 Addresses of local Océ organisations 318

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Océ TDS400-CS

User manual

Chapter 1 Introduction

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The product concept and complete workflow

Definition

A complete Océ solution includes several different hardware and software products to manage your complete document workflow . The complete document workflow includes several different jobs and documents. The following illustration gives an overview of a complete Océ solution and the document workflow.

Illustration

[1] Overview of a comple te Océ solution. The system set-up and control.

[1] Overview of a complete Océ solution. The system set-up and control.

Different documents

The complete workflow includes the following different documents.

Nr. Document

1 Original 2 Copy 3Print 4 File

Scanner Controller

Printer

Finishing

Options

Job

Submission

Document

Management

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Introduction 13

Different products

The complete Océ solution is a combination of the following elements.

■ Scanner

■ Controller

■ Printer

■ Finishing options

■ Job submission software

■ Document management software.

Different jobs

The arrows in the illustration show the different possible jobs (see f i gure 1 on page 12). The complete document workflow of the Océ solution includes the following different jobs.

■ Print job.

A print job starts with a file (4) and ends with a print (3).

■ Copy job.

A copy job starts with an original (1) and ends with a copy (2).

■ Scan-to-file job.

A scan-to-file job starts with an original (1) and ends with a file (4).

■ Set-up and control the complete workflow.

Do which job where

Use the following products to do the following jobs.

■ Print jobs on the job submission software

■ Copy jobs on the scanner operator panel

■ Scan-to-file jobs on the scanner operator panel

■ Set up and control the complete workflow on the controller.

Note: A setting in the job submission software or driver always overrules a

system setting.

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How to use this manual

Introduction

You can access a topic quickly through the following methods.

■ Refer to the alphabetical index at the end of the manual.

■ Refer to the table of contents at the beginning of this manual.

Before you turn to the complete table of contents, you can also use the following table to find a topic quickly.

The sections of this manual

The following table gives an overview of how the chapters are arranged logically.

Chapters Section Topics

1 - 6 Get to know the system

■ The product concept and

complete workflow.

■ Scanner

■ Controller

■ Printer

■ Finishing options.

■ Software applications.

7 - 9 Set up and control the

system

■ Set up the system.

■ Set up the workflow.

■ Control the workflow.

10 - 13 Use the system

■ Copy job

■ Print job

■ Scan job

■ Finishing options

14 Maintain the system

■ Replace media

■ Add toner

■ Maintain the scanner, printer

and finishing options.

■ Find solutions.

Appendix A & B

Specifications

■ System specifications

■ Supported media types and

sizes.

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Introduction 15

Available documentation

Introduction

This manual is part of a complete documentation set. The following table shows a complete overview of the available documentation.

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Available documentation

[1] Available documentation

Product Documentation Medium

Océ TDS400-CS Océ TDS400-CS User

manual.

CD-ROM, as a PDF file in multiple languages.

Océ TDS400-CS Quick Reference Card.

Paper poster, A3 in colour.

Océ TDS400-CS Maintenance Card.

Paper poster, A3 in colour.

Océ TCS4 scanner Safety Manual.

Manual, multilingual.

Océ TDS400 printer Safety Manual.

Manual, multilingual.

Océ Power Logic

controller

Océ TDS-TCS connectivity manual.

CD-ROM, as a PDF file in English only.

Océ Power Logic

applications on-line help

Embedded in the applications, as an on-line help file in multiple languages.

Océ Windows

Printer

Driver

Océ Windows® Printer Driver User Manual

CD-ROM, as a PDF file in multiple languages on Océ Driver Pack CD-ROM.

Océ Windows

Printer

Driver on-line help

Embedded in the driver application as on-line help file in multiple languages.

Océ PostScript

3 driver Océ PostScript® 3 driver

Getting Started

CD-ROM, as a PDF file in multiple languages on Océ Driver Pack CD-ROM.

Océ PostScript

3 driver

Getting Started

Embedded in the driver application as on-line help file in multiple languages.

Océ HDI Driver Océ HDI Driver User

Manual

CD-ROM, as a PDF file in multiple languages on Océ Driver Pack CD-ROM.

Océ HDI driver on-line help

Embedded in the driver application as on-line help file in multiple languages.

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Introduction 17

[1] Available documentation

Note: Visit Océ on the internet at www.oce.com for the latest information.

Océ Windows

Raster

Driver

Océ Windows® Raster Driver User Manual

CD-ROM, as a PDF file in multiple languages on Océ Driver Pack CD-ROM.

Océ Windows

Raster

Driver on-line help

Embedded in the driver application as on-line help file in multiple languages.

Océ Account Center Océ Account Center User

Manual

CD-ROM, as a PDF file in multiple languages.

Océ Account Logic on-line help.

Embedded in the application, as an on-line help file in multiple languages.

Océ Account Console on-line help.

Embedded in the application, as an on-line help file in multiple languages.

Océ License Logic Océ License Logic on-line

help

Embedded in the application, as an on-line help file in multiple languages.

Océ Print Exec

Workgroup

Océ Print Exec® Workgroup User Manual

CD-ROM, as a PDF file in multiple languages.

Océ Print Exec

Workgroup on-line help

Embedded in the driver application as on-line help file in multiple languages.

Product Documentation Medium

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The Océ TDS400-CS users

Introduction

The Océ TDS400-CS has the following types of users.

■ Common user

■ Repro operator

■ Key operator

■ System administrator.

Common user

The common user is a person who uses the system for print, copy and scan-to-file jobs. The common user has no permission to change the system settings. Therefore, the common user is referred to as an anonymous user. In order to be consistent with the Océ Power Logic

controller software, in this

manual the common user is referred to as an anonymous user.

Repro operator

The repro operator is responsible for the daily use of the Océ TDS400-CS in a central repro department. The repro operator has no permission to change the settings in the Océ Settings Editor. The repro operator has full permission in the Océ Queue Manager.

Key operator

The key operator is responsible for the user maintenance and the system settings of the Océ TDS400-CS. The key operator has the permission to define the key operator settings in the Océ Settings Editor.

The key operator has full permission in the Océ Queue Manager.

Key operator settings Mode Settings to change

Key operator

■ System settings

■ Printer settings

■ Scanner settings

■ Job settings for print jobs

■ Job settings for copy jobs

■ Job settings for scan-to-file jobs

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Introduction 19

System administrator

The system administrator is responsible for the installation and the configuration of the Océ TDS400-CS in the network environment.

The system administrator has the permission to define the system administrator settings in the Océ Settings Editor.

System administrator settings Mode Settings to change

System administrator

■ System settings

■ Connectivity settings

■ Printer PDL settings

■ Printer pen settings

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Océ TDS400-CS

User manual

Chapter 2 Get to know the Océ TCS4 scanner

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The Océ TCS4 scanner

Introduction

The Océ TCS4 scanner is a wide-format scanner with an optical resolution of 600 dpi.

Illustration

[2] The Océ TCS4 scanner

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Get to know the Océ TCS4 scanner 23

The main components of the Océ TCS4 scanner

Number Component Function

1 Top cover Get access to the glass plate. 2 Original feed table Feed the original. 3 Operator panel Define the job settings. 4 On / off switch Turn the Océ TCS4 scanner on and

off.

5 Integrated receiving tray Receive the originals.

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The scanner operator panel

Introduction

Use the scanner operator panel to do a copy or scan-to-file job.

Illustration

[3] The operator panel of the Océ TCS4 scanner

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Get to know the Océ TCS4 scanner 25

The keys and their functions

[2] The keys and their functions

Number Component Function

1 Green and red light Indicate the status of the scanner.

■ A green light indicates that the scanner is ready.

■ A blinking green light indicates that the scanner is

busy.

■ A red light indicates that an error occurred.

■ A blinking red light indicates that the scanner is busy

and an error occurred. 2 Screen Show the system information in text and icons. 3, 12 Upper softkeys The upper-left softkey can have one of the following

functions.

■ Select the job, 'Copy' or 'Scan-to-file'.

■ Return to the home screen with the 'Home' function.

■ Cancel a set with 'Cancel set' in case of a set copy.

The upper-right softkey can have one of the following functions.

■ Cancel a setting with the 'Cancel' function.

■ Create and close a set with the 'Create set' and 'Close

set' function. 4 Scroll-wheel key

■ Open a template or a setting

■ Close a setting

■ Define a toggle setting.

5 Scroll wheel

■ Scroll to a setting or template

■ Define the value of a setting.

6, 10 Lower softkeys The lower-left softkey can have one of the following

functions.

■ Select another language.

■ Reset the settings of the templates with the 'Defaults'

function.

The lower-right softkey can have one of the following functions.

■ Close a setting with the 'Close' function.

■ Open the system settings with the 'System' function.

7 Start key Start a copy or scan-to-file job. 8 Stop key

■ Stop a copy or scan-to-file job

■ Release an original.

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[2] The keys and their funct i ons

Note: The function of a softkey depends on where you are in the definition the

job settings step.

9 Numeric keys Enter a numeric value. 11 Left softkeys

■ Open a template.

■ Define a setting that contains two values.

This setting is called a toggle setting.

■ Open a setting that contains various values

■ Open a setting that contains various settings.

This setting is called a grouped setting.

Number Component Function

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Océ TDS400-CS

User manual

Chapter 3 Get to know the Océ Power Logic® controller applications

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The Océ Power Logic® controller

Introduction

The Océ Power Logic® controller is based on a PC platform running Windows

XP embedded.

The Océ Power Logic

controller is required for the following.

■ Process the print jobs

■ Define the default system settings

■ Manage the job queue

■ Manage the set memory

■ Receive jobs over the network.

The location of the Océ Power Logic® controller

You can place the Océ Power Logic® controller in one of the following locations.

■ Inside the controller cabinet of the Océ TDS400 printer.

■ When you have a monitor, a keyboard and a mouse connected to the Océ

Power Logic

controller, the controller is always placed inside a separate

controller cabinet.

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Get to know the Océ Power Logic® controller applications 29

The applications that run on the Océ Power Logic® controller

[3] Océ applications that can run on the Océ Power Logic® controller

Application Function

Océ System Control Panel

■ Display the status of the printer

■ Display the media available on the system

■ Display the status of the scanner

■ Display the volume of set memory in use

■ Print the configuration settings

■ Print a demo print.

Océ Settings Editor With the Océ Settings Editor you can view or edit the default

settings of the system. The repro operator and the anonymous users can only view the default settings. To edit the default settings you need a password. There are two types of settings.

■ Key operator settings (KO settings).

To edit the key operator settings you need a key-operator password.

■ System administrator settings (SA settings).

To edit the system administrator settings you need a system administrator password.

Océ Queue Manager

■ Control and view the job queue

■ Inspect the progress of a job by set and page.

■ Cancel jobs

■ Delete jobs

■ Pause and restart jobs

■ Move jobs to the top of the queue

■ Reprint multiple sets from the history queue.

■ Print jobs from the inbox queue

■ V ie w the properties of jobs in the print queue, inbox queue and

history queue.

Océ Scan Manager

■ Create and manage the destinations for scan to file

■ Define the file names

■ Manage the files

■ View the scanned files.

Océ Account Logic

■ Create an exact record of the print, copy and scan-to-file

volume for accounting purposes.

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[3] Océ applications that can run on the Océ Power Logic® controller

Note: To perform some of these actions you need a password.

Océ License Logic

■ Manage the licenses for the Océ software applications

Océ Remote Logic

Use Océ Remote Logic

to access the Océ System Control Panel, the Océ Settings Editor, and the Océ Queue Manager from a remote workstation.

Application Function

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Get to know the Océ Power Logic® controller applications 31

Océ Settings Editor

Introduction to the Océ Power Logic® controller: Océ Settings Editor

Definition

This chapter gives information about the Océ Settings Editor . The on-line help of the Océ Settings Editor application contains exact information about specific settings.

You can access the Océ Settings Editor locally on the controller if you have a keyboard, mouse and monitor with your Océ Power Logic

controller. You

must use Océ Remote Logic

to connect to the Océ Settings Editor when you

do not have a keyboard, mouse and monitor with your Océ Power Logic

controller.

Description of the Océ Settings Editor

Use the Océ Settings Editor to define the default settings for the system according to your requirements.

The Océ Settings Editor contains the following types of settings.

■ Key Operator settings (KO settings).

■ System Administrator settings (SA settings).

■ A password protects the KO settings and the SA settings. Without a

password, you can only view the settings.

The key operator is allowed to change the following groups of settings (see ‘Define the settings in the Océ Settings Editor’ on page 40).

■ Job settings for the print jobs

■ Printer settings

■ System settings.

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The system administrator is allowed to change the following groups of settings (see ‘Define the settings in the Océ Settings Editor’ on page 40).

■ Poker settings

■ Printer language (PDL) settings

■ Pen settings

■ Automatic Language Selection (ALS) settings

■ Controller identification settings

■ Set memory reservation settings

■ Connectivity settings.

In the 'Anonymous' mode, the operator is not logged on. The anonymous user is allowed only to view the settings.

Overview

Overview of the Océ Settings Editor

Introduction

The Océ Settings Editor has the following fields.

■ The menu bar

■ The top toolbar

■ The left toolbar

■ The settings area

■ The status bar.

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Get to know the Océ Power Logic® controller applications 33

Illustration

[4] The structure of the Océ Set t in gs Edit or

[4] The structure of th e Oc é Settings Editor

[5] The menu bar

[6] The top toolbar

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[7] The left toolbar

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Get to know the Océ Power Logic® controller applications 35

[8] The settings area

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36 User manual

The menu bar

[4] The menu bar items

The top toolbar

[5] The buttons of the top to olbar

[5] The buttons of the top toolbar

Menu Function

'File'

■ Log on to a user mode

■ Log off from the previous user mode

■ Open a file that contains saved settings

■ Save the current settings to a file

■ Connect to a different controller ( for remote users only).

■ Close the application.

'Edit'

■ Define the host name

■ Define the default system you want to connect to at the

start-up

■ Use 'Automatic logon', to start the Océ Settings Editor

application automatically in the defined user mode.

'View'

■ Toggle between the display languages

■ Toggle between the display of the KO settings and the SA

settings.

'Help'

■ Access the contents of the on-line help

■ Get more information about the copyright and the version

of the application.

Button Function

'Open' Open a file that contains saved settings. 'Save as...' Save all the KO settings or the SA settings in a file. 'Apply' Apply the changes you made to the settings.

Note: The button is enabled after you change a setting. The

button is disabled after you apply the settings, or after an undo action.

'Undo' Restore the settings to the state before the settings were

changed. The 'Undo' button does not restore the factory default.

Note: The button is enabled after you change a setting. The

button is disabled after you apply a changed setting.

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Get to know the Océ Power Logic® controller applications 37

The left toolbar

[6] The buttons of the left toolbar

Click a button to access the special group of settings of this button. A shadow highlight indicates which button is activated.

The on-line help in the Océ Settings Editor includes complete information about the different settings.

The settings area

[7] The parts of the s ettings area

[7] The parts of the se ttin g s are a

Button Function

'Jobs' Gives access to the settings for the jobs.

Note: The 'Jobs' button is only available in the key oper ator

view.

'Printer' Gives access to the settings for the printer. 'System' Gives access to the settings for the system. 'Scanner' Gives access to the settings for the scanner.

Part Function

Tree structure Display the settings.

Open a folder to show all the settings in that folder. The display does not include the unavailable settings for the system components.

Update area Define the settings selected in the tree structure.

The update area can contain additional information (definition and values) about the selected setting. Only authorised users can change the settings. If the user is not authorised to change a setting, the update area is greyed out.

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The status bar

The status bar at the bottom of the Océ Settings Editor displays the following (from left to right).

■ The system status ('connected' or 'disconnected').

■ The system name ('local host' if you are working on the controller).

■ The user mode (key operator, system administrator or anonymous).

■ The view mode (KO Settings or SA Settings).

[8] The icons for the co nnection status

[8] The icons for the connection stat us

Icon Description

The Océ Settings Editor is connected to a system. The Océ Settings Editor is not connected to a system.

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Get to know the Océ Power Logic® controller applications 39

Start the Océ Power Logic® controller applications

Introduction

You can start the Océ Power Logic® controller applications locally on the controller or from a remote workstation. This section describes how to start the applications locally on the Océ Power Logic® controller . The section 'Start the applications with Océ Remote Logic®' describes how to start the applications from a remote workstation (see ‘Start the applications with Océ Remote Logic®’ on page 64).

Start the applications locally on the Océ Power Logic® Controller

Select the 'Launcher' application.

2. Select the required application.

The application starts with your default system.

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40 User manual

Use the Océ Settings Editor

Define the settings in the Océ Settings Editor

Introduction

The Océ Settings Editor allows you to define the following settings.

■ Key operator settings (KO settings)

■ System administrator settings (SA settings).

You need a password to change the KO settings and SA settings (see ‘Log on to the controller applications’ on page 71).

Note: Only one key operator, system administrator or repr o oper ator at a time

is authorised to change the settings. An err or message appear s when a second user tries to log on to the key operator mode or system administrator mode. Multiple users are authorised to view the settings.

How to define the key operator settings

Log on to the key operator mode.

2. Use the buttons on the left toolbar to display the required group of settings.

3. Select the required settings in the tree structure.

4. Define the settings in the update area.

5. Click the 'Apply' button to confirm the new settings.

6. Log off from the key operator mode to prevent unauthorised use of the

application.

How to define the system administrator settings

Log on to the system administrator mode.

2. Use the buttons on the left toolbar to display the required group of settings.

3. Select the required settings in the tree structure.

4. Define the settings in the update area.

5. Click the 'Apply' button to confirm the new settings.

6. Log off from the system administrator mode to pre vent unauthorised use of the

application.

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Get to know the Océ Power Logic® controller applications 41

Save, load,and print the settings

Introduction

It is possible that you need different settings for different customers, departments or other conditions. For this reason, you can save the settings to a file and then load the settings from a file.

The Océ TDS400-CS has the following special files for your use.

1. Backup.kos/Backup.sas

These files contain the previous values for the key operator settings and the system administrator settings before the last 'Apply'.

2. Current.kos/Current.sas

These files contain the values for the key operator settings and the system administrator settings after the last 'Apply'.

If you need a complete overview of all settings defined in the Océ Settings Editor, you can print a list of all current settings.

How to save the settings to a file

From the 'File' menu, select 'Save as'. You can also click the 'Save as' button on the toolbar. If the client is a local client, the screen displays a dialogue box. The user can enter a file name. The file is saved in the specified directory on the system. If the client is a remote client, the screen displays a dialogue box. The user can enter a directory name and a file name.

Note: Repro operators and anonymous users are not authorised to save the

settings to a file.

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How to load the settings from a file

From the 'File' menu, select 'Open'. You can also click the 'Open' button on the toolbar. The screen displays a dialogue box from where you can browse to the required file.

2. Click the 'Apply' button.

The settings are transferred to the system. When you are logged on as a key operator, the system only loads the KO settings. When you are logged on as a system administrator, the system only loads the SA settings. Repro operators and anonymous users are not authorised to load the settings from a file.

How to print a list of the current settings

From the 'System' menu in the Océ System Control Panel, select 'Print settings'. A list of the current settings on the Océ Power Logic

controller is printed.

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Get to know the Océ Power Logic® controller applications 43

Océ System Control Panel

Introduction to the Océ Power Logic® controller: Océ System Control Panel

Definition

The Océ System Control Panel application provides you with the following information about the status of the system.

■ Status of the printer

■ Descriptions of the different types and sizes of available media on the

system

■ Status of the scanner

■ Status of the controller

■ The amount of set memory in use.

You can access the Océ System Control Panel locally on the controller if you have a ke yboard, mouse and monitor with your Océ Power Logic

controller. If you do not have a keyboard, mouse and monitor with your Océ Power Logic

controller you must use Océ Remote Logic® to connect to the Océ

System Control Panel.

See 'Océ Power Logic

controller: Océ Settings Editor' for information about how to start the application locally on the controller.(see ‘Start the Océ Power Logic® controller applications’ on page 39). See 'Océ Power Logic

controller: Océ Remote Logic®' for information about how to start the application from a remote workstation. (see ‘Start the applications with Océ Remote Logic®’ on page 64).

User operations in the Océ System Control Panel

The Océ System Control Panel allows you to

■ Print your system configuration (see ‘Save, load,and print the settings’ on

page 41)

■ Clear the system memory (see ‘Clear the set memory’ on page 244)

■ Shut down the system (see ‘Turn on and shut down the Océ Power Logic®

controller’ on page 110)

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Overview of the Océ System Control Panel

Introduction

The Océ System Control Panel contains the following items.

1. The menu bar

2. The toolbar, with buttons to access the view area

3. The status of the printer

4. An overview of the loaded media types

5. The status of the scanner

6. The status of the Océ Power Logic

controller

7. The amount of set memory in use

8. The status bar

Illustration

[9] The structure of the Océ System C ontrol Panel

[9] The structure of the Océ System Control Panel

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Get to know the Océ Power Logic® controller applications 45

The menu bar

[9] The items of the menu bar

Menu Items

'File'

■ Click 'Log on' to select the user mode. Then enter the

password.

■ Click 'Log off' to leave the user mode.

■ Click 'Connect to' and select a different controller (only for

remote users).

■ Click 'Close' to leave the Océ System Control panel.

'Edit' Click 'Options' to define the following.

■ The 'Host name'.

■ The 'Default system'.

■ The 'Automatic logon'. Use 'Automatic logon' to start up

automatically in the defined user mode.

■ Select the two screen languages.

'View'

■ Select one of the display languages for the application.

■ Display the items for the status control. Click an item to

view the status. The items correspond with the buttons of the toolbar.

'System'

■ Click 'Print settings' to print a report of the configuration

settings.

■ Click 'Demo print' to make a demo print.

■ Click 'Clear system' to remove all the jobs from the system.

■ Click 'Shut down' to shut down the system.

'Help'

■ Click 'Contents' to access the topics of the on-line help.

■ Click 'About' for general information about the Océ System

Control Panel.

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The toolbar

Click the buttons on the toolbar of the Océ System Control Panel to check the status of the items in the view area. If operator action is required, the appropriate button will flash.

[10] The buttons of the toolbar

Item Function

'Printer' View the status of the printer. If the printer operator panel

displays an error, the 'Printer' status windo w of the Océ System Control Panel will display the same error.

'Media' View the status of the media (available, empty or disabled).

The 'Media' display also shows information about the av ailable media sizes and media types.

Note: When a roll is disabled, the roll icon is greyed out. The

text '-disabled-' replaces the media information.

'Controller' Vie w the status of the controller. 'Memory' Check the amount of set memory that is available. The

percentage on the right-hand side of the set memory meter indicates the amount of set memory in use. The colours indicate the following.

■ Green indicates that the set memory has sufficient space for

a large print job or many small jobs.

■ Orange indicates that the set memory approaches the red

zone. Large print jobs may not be possible.

■ Red indicates that the set memory is (nearly) full. The

system does not accept new print jobs. Remove files or wait until files are printed and automatically removed from the memory.

Note: Define the threshold values for the orange zone and the

red zone in the Océ Settings Editor.

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The status bar

The status bar at the bottom of the Océ System Control Panel displays the following.

■ The system status (connected or disconnected).

■ The system name ('local host' if you work on the Océ Power Logic

controller).

■ The job status (for example 'Printing').

■ The user mode (Key operator, Repro operator, System administrator,

Service operator or 'Anonymous').

[11] The icons of the status bar

Icon Function

The Océ System Control Panel is connected to a system. The Océ System Control Panel is not connected to a

system.

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Icons

The Océ System Control Panel uses a number of icons to display the information about the media available on the printer. The following icons are used.

Icon Description

The media roll is available and the roll is ready to print The media roll is disabled. The media roll is enabled but empty.

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Océ Queue Manager

Introduction to the Océ Power Logic® controller: Océ Queue Manager

Definition

This chapter describes how to view and manage the jobs with the Océ Queue Manager.

You can access the Océ Queue Manager locally on the controller if you have a keyboard, mouse and monitor with your Océ Power Logic

controller.You

must use Océ Remote Logic

to connect to the Océ Queue Manager when you

do not have a keyboard, mouse and monitor with your Océ Power Logic

controller.

(see ‘Introduction to the Océ Power Logic® controller: Océ Settings Editor’ on page 31) for information about how to start the application locally on the controller . (s ee ‘Start the Océ Power Logic® controller applications’ on page 39). (see ‘Start the applications with Océ Remote Logic®’ on page 64) for information about how to start the application from a remote workstation .

Description of the Océ Queue Manager

The Océ Queue Manager application provides you with a graphical image of the print queue, the history queue or the inbox queue

The Océ Queue Manager allows you to do the following.

■ View the queue of jobs.

■ Cancel the current job.

■ Delete jobs in the queue.

■ Place jobs on hold in the queue.

■ Print jobs from the history queue.

■ Print jobs from the inbox queue.

■ Move jobs to the top of the queue.

■ Give priority to jobs in the queue.

■ Restart the jobs that were placed on hold in the queue.

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User modes

The Océ Queue Manager has the following user modes.

■ The key operator mode

■ The repro operator mode

■ The system administrator mode

■ The service operator mode.

Note: The service operator mode is for the Océ service engineer only.

The user modes provide the following permissions.

The key operator, the repro operator and the system administrator user modes allow you to hold, resume or delete the jobs or to move the jobs to the top of the queue.

The anonymous user mode only allows the user to view the queue. All the buttons and menu items are disabled in this mode. The anonymous user is allowed to delete the jobs when the user works locally with the Océ Queue Manager on the controller.

Note: The key operator, the system administrator and the repro operator have

the same access permissions to functions in the Océ Queue Manager and the Océ System Control Panel. The permissions to access the settings in the Océ Settings Editor vary according to the different user modes.

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Overview of the Océ Queue Manager

Introduction

This section contains an overview of the Océ Queue Manager application. Use the Océ Queue Manager to manage the jobs in the job queue.

Illustration

[10] The Océ Queue Manage

The structure of the Océ Queue Manager

The Océ Queue Manager contains the following items.

1. The menu bar

2. The tool bar

3. The window for the print queue

4. The window for the inbox queue or history queue

5. The status bar

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The Océ Queue Manager uses columns to display the following information for each job.

■ The current status and the schedule of the job

■ The name of the job

■ The type of job (a print job or a copy job)

■ The name of the user who sent the print job

■ The number of sets and pages

■ Remarks.

Note: Drag the table header separators to change the width of the columns.

Drag a column to a new position to change the sequence of the columns.

The menu bar

[12] The items of the menu bar

Menu Items

'File'

■ Click 'Log on' to select the user mode. Then enter the password.

■ Click 'Log off' to leav e the user mode.

■ Click 'Connect to' and select a different controller (only for

remote users).

■ Click 'Close' to leave the Océ Queue Manager.

'Edit' Click 'Options' to define the following.

■ The 'Host name'.

■ The 'Default system'.

■ The 'Automatic logon'. Use 'Automatic logon' to start up

automatically in the defined user mode.

■ Select the two screen languages.

'View'

■ Toggle between the defined display languages.

■ Toggle between the 'Inbox' queue and the 'History' queue.

■ Define the 'Column options'. Select the table headers you want

to see when you open the Océ Queue Manager.

'Job' Display the actions for a job. The menu items correspond with the

toolbar buttons.

'Help'

■ Click 'Contents' to access the topics of the on-line help.

■ Click 'About' for general information about the Océ Queue

Manager.

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The toolbar

[13] The toolbar butto ns

[13] The toolbar buttons

The status bar

The status bar at the bottom of the Océ Queue Manager displays the following.

■ The system status (connected or disconnected).

■ The system name ('local host' if you work on the Océ Power Logic

controller).

■ The job status (for example 'Printing').

■ The user mode ('Key operator', 'Repro operator', 'System administrator',

'Service operator' or 'Anonymous').

The window for the print queue

The print queue window in the left-hand pane contains two sections.

■ The top section above the separation line shows the job that is printed.

■ The bottom section under the separation line shows the jobs that wait to be

printed. The window displays the jobs in the order in which the jobs are received.

The window for the inbox queue or history queue

The inbox queue in the right-hand pane contains the jobs that were sent to the inbox on the controller. You can print the jobs, delete the jobs and view the properties of the jobs. The print jobs are sent to the inbox when the setting KO

- System - Job management - Print jobs in the Océ Settings Editor is set to inbox or when 'Send to inbox' is enabled in the driver.

The history queue in the right-hand pane contains the jobs that have been printed. You can print the jobs, delete the jobs and view the properties of the jobs. Use the setting KO - System - Job management - History queue - Print job lifetime in the Océ Settings Editor to define how long the jobs must remain in the history queue.

Button Function

'Hold' Place a job on hold in the print queue . 'Resume' Continue a job that was placed on hold. 'Move to top' Move a job to the top of the print queue, to give the job priority. 'Delete' Delete a job from the print queue. 'Properties' View the properties of a selected job . 'Print' Print a job from the print queue.

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Icons

The Océ Queue Manager uses a number of icons to display information about a job in the queue. The following icons are used.

Icon Description

Receiving a job in the inbox or the print queue. Received a job in the print queue. Processing a job in the print queue. Processed a job in the print queue. An active job in the print queue (bold font and abo ve the grey

separation line). Printing a job.

Delivering a job to the history queue. Delivered a job to the history queue. Deleted a job. A job that is put on hold by default . This icon indicates that

the job is displayed in the inbox. A job is on hold.

Warning, a media request.

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Océ Scan Manager

Introduction to the Océ Power Logic® controller: Océ Scan Manager

Definition

This chapter describes how to use the Océ Scan Manager for your scan-to-file jobs.

Access the Océ Scan Manager local on the controller. You must have a keyboard, mouse and monitor with your Océ Power Logic

controller to use

the Océ Scan Manager.

See "Océ Power Logic® controller: Océ Settings Editor" for information about how to start the application locally on the controller . (see ‘Start the Océ Power Logic® controller applications’ on page 39).

Description of the Océ Scan Manager

The Océ Scan Manager allows you to do the following.

■ Create the destinations for scan-to-file

■ Define the file names

■ Print scanned files

■ Retrieve scanned files.

Océ View Station LT

Océ View Station LT is an application that runs with Océ Scan Manager. Océ View Station LT enables you to view the scanned file.

When 'Auto view' is enabled, Océ View Station LT starts automatically to display the scanned file when the scan to file is complete. (see ‘Manage the scanned files’ on page 149).

User modes

Only the key operator and the service operator are allo wed to make changes in Océ Scan Manager.

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Overview of the Océ Scan Manager

Introduction

This section contains an overview of the Océ Scan Manager application. Use the Océ Scan Manager for scan to file.

Illustration

[11] The Océ Scan Manager

The structure of the Océ Scan Manager

The Océ Scan Manager has the following fields.

■ The menu bar

■ The top tool bar

■ The destination area

■ The scanned files area

■ The status bar.

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The menu bar

[14] The menu bar it ems

[14] The menu bar items

Component Function

'File'

■ When no objects are selected, you can do the following

from the 'File' menu.

■ Log on to a user mode

■ Log off from the previous user mode.

When a destination is selected, you can do the following from the 'File' menu.

■ Add a new destination

■ Delete the selected destination

■ View the properties of the selected destination

■ Open the destination

■ Save the destination.

When a file is selected, the 'File' menu includes the following items.

■ View the properties of the selected file

■ Delete the selected file

■ Print the selected file

■ View the selected file.

'Edit'

■ Use 'Automatic logon', to start the Océ Scan Manager

application automatically in the defined user mode.

'View'

■ Toggle between the display languages

■ Refresh the list of files.

'System'

■ Clear the temporary store

■ Use 'Auto view' to enable or disable the automatic view of

the scan file.

'Help'

■ Access the contents of the on-line help

■ Get more information about the copyright and the version

of the application.

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The tool bar

[15] The buttons of the toolbar

The destination area

[16] The parts o f the destination ar ea

[16] The parts of the destination area

The scanned files area

The scanned files area shows the files scanned to the destination selected in the destination area. The scanned files that are scanned last, are shown on the bottom of the list. When you cannot see the files that are scanned last, use the 'Refresh' button ( ) on the toolbar to update the view or select 'Refresh' in the 'View' menu .

Component Function

'New' Create a destination 'Delete' Delete a destination 'View' View the scanned file 'Refresh' Update the screen. 'Print' Print a scanned file.

Component Function

The tree structure (left-hand pane of the main window)

Displays the following.

■ The destinations

■ The temporary store

■ The 'Unsent' folder.

The destination area (right-hand pane of the main window)

Displays the following.

■ The file name

■ The file type

■ The file resolution

■ The file size

■ The pixel size of the image

■ The original size.

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The following information is shown for each file.

■ The file name

■ The file size

■ When the file was last modified

■ The resolution of the file

■ The size of the image in the file

■ The progress status of the current scan job.

The status bar

The status bar of Océ Scan Manager displays the following information.

■ The system status (connected, disconnected)

■ The system to which Océ Scan Manage r is c o nn e c t ed

■ The scan clicks (indicates the area that is scanned)

■ A message field

■ The user mode.

Icon Description

Océ Scan Manager is connected to a system. Océ Scan Manager is not connected to a system.

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Océ Remote Logic®

Introduction to Océ Remote Logic®

The applications of Océ Remote Logic®

You must use Océ Remote Logic® to connect to the Océ Power Logic® controller applications when you do not have a keyboard, mouse and monitor with your Océ Power Logic

controller .

You can use Océ Remote Logic

to run the following applications from a

remote workstation.

■ Océ Settings Editor

Use the application to change the default settings of the system.

■ Océ Queue Manager

Use the application to manage the print jobs.

■ Océ System Control Panel

Use the application to view the status of the printer, the scanner and the controller. You can also view the media available on the printer and the amount of set memory in use.

User modes

The Océ Remote Logic® controller applications have different user modes (see ‘The Océ TDS400-CS users’ on page 18). An additional user mode is the 'Service operator' mode. This mode is for the Océ technician only.

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Install and start Océ Remote Logic

Install Océ Remote Logic® on your system

Introduction

The Océ Remote Logic® application can run on all platforms with Java Virtual Machine. This section describes the installation procedures for the different types of platforms.

Before you begin

To install Océ Remote Logic® on Windo ws® 9.x, NT, ME, XP, or 2000, your system must be at least equipped with a Pentium

233 with 32 Mb RAM.

Installation procedure for Microsoft® Windows® platforms

Insert the Océ Remote Logic® CD-ROM or the Océ Power Logic® controller CD-ROM into the CD-ROM drive of your PC.

2. The installation starts automatically. If does not start automatically, run

Setup.exe.

3. Select the required language in the installation wizard and click 'OK'.

[12] Select the setu p language

[12] Select the setup language

4. Follow the instructions on the screen to complete the installation of Océ

Remote Logic

Note: Y ou can only use Océ Remote Logic

when TCP/IP is enabled on your system. Refer to your system administrator for help with the installation procedure for TCP/IP.

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Installation procedure for UNIX platforms

Check if a Java Runtime Environment (JRE) is installed on the system.

2. From the directory Products/remotelogic/UNIX , unpack the contents of the

file RemoteLogic_vX.tar to a subdirectory on the system.

3. Use tar xvf RemoteLogic_vX.tar to unpack the file.

4. Set the environment variable RL_VM_HOME to point to the installation of

the JVM.

5. Run the file remotelogic with the applications as parameters (for example

remotelogic QM SCP SE to start the three applications), or use remotelogic AL as the application launcher.

UNIX versions and the required JRE

Note:

OS = Operating System, JRE = Java Runtime Environment

UNIX version OS

version

JRE Default

installation directory

IBM

AIX 4.1.5 1.1.6 /usr/jdk_base

IBM

AIX 4.2.1 1.1.8 /usr/jdk_base

IBM

AIX 4.3.3 +

fix

1.2.2 /usr/jdk_dev2

IBM

AIX 4.3.3.10

+ fix

1.3.0 /usr/jdk_java130

SUN

Solaris 2.6 1.1.6 HP-UX 10.20 1.1.3 LINUX

1.0 1.1.3

LINUX

1.2 1.1.8

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Get to know the Océ Power Logic® controller applications 63

Where to download the Java Runtime Environments

[17] Download Java Runtime Environments

Installation procedure for other platforms

Install Java Virtual Machine (version 1.1.8).

2. From the Océ Remote Logic

CD-ROM, load RemoteLogic_vX.tar or

RemoteLogic_vX.zip .

3. Set the environment variable RL_VM_HOME to point to the Java

Products/remotelogic/UNIX installation directory.

4. If necessary, edit the Océ Remote Logic

script or batch file.

5. Use the Océ Remote Logic

script or batch file to start the applications.

Platform Preferred version Download location

1 1.1.8 http://www.ibm.com/java

2 C.01.18.xx http://www.unix.hp.com/java

3 N/A http://www.ibm.com/java

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Start the applications with Océ Remote Logic®

Introduction

Use the following 2 methods to start the applications with Océ Remote Logic®.

■ Use the programs menu of your operating system.

■ Use a command line parameter.

Use the programs menu to start the applications

1. Select 'Océ Remote Logic'

2. Select the 'Launcher' application.

3. Select the required application.

The application starts with your default system.

Note: Y ou can select another system than your default system (see ‘Connect to

the controller’ on page 67).

Use command line parameters to start the applications

Six command line parameters are available to facilitate the start of the applications.

■ configfile=<config_file>

Sets the configuration file to use.

■ server=server

Sets the indicated server as the server to connect to.

■ language1=lang

Specifies the first language in combination with the parameter country1=country .

■ country1=country

Specifies the first language in combination with the parameter language1=language .

■ language2=lang

Specifies the second language in combination with the parameter country2=country .

■ country2=country

Specifies the second language in combination with the parameter language2=language .

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Note: Always use a matching combination of language and country (see the

following table).

Parameters of supported languages

[18] Parameters of supported languages

Apply the parameters to the applications

Apply the parameters to the following applications.

■ QM.exe (Océ Queue Manager)

■ SCP.exe (Océ System Control Panel)

■ SE.exe (Océ Settings Editor)

■ AL.exe (Application launcher).

Language Language parameters Country parameters

Danish da DK

Swedish sv SV

Norwegian no NO

Finnish fi FI

Hungarian hu HU

Czech cs CZ

Polish pl PO

German de DE

Dutch nl NL

UK English en GB

US English en US

French fr FR

Italian it IT

Spanish es ES

Portuguese pt PT

Chinese simplified cn CN

Chinese traditional cn TW

Japanese ja JP

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The easiest method to apply the parameters to the applications is to create a shortcut for an application. Then add the command line properties.

Note: The .exe files are usually located in C:\Program Files\Remote

Logic\Bin.

Example of a command line parameter

The example below shows how to start the controller applications with the configuration file 'Myconfig.cfg', connected to the 'MyTCS400' server. The first language is set to UK English and the second language is set to French.

C:\Program Files\Remote Logic\Bin\AL.exe

configFile=Myconfig.cfg server=MyTCS400 language1=en country1=GB language2=fr country2=FR .

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Connect to the controller

Introduction

After you start one of the Océ Remote Logic® applications, you must connect to the Océ Power Logic

controller of the Océ TDS400-CS. You must connect

to the system for every separate application.

You can do the following when you connect to the controller.

■ Select a system from the drop-down list.

■ Add a system to the drop-down list.

■ Remove a system from the drop-down list.

When the Océ TDS400-CS is not available in the 'Connect to' dialogue box, you must add the Océ TDS400-CS to the list of available systems.

How to connect to a system

Open the application you want to run.

2. From the 'File' menu, select 'Connect to'.

3. Select the system from the drop-down list.

4. Click 'OK'.

Note: From the 'File' menu, select 'Options' to define the default system. This

is recommended if you frequently connect to the same system.

How to add a system

From the 'File' menu, select 'Connect to'.

2. Click 'Edit'.

The 'Edit systems' dialogue box appears.

3. Enter the IP address or the name of the system in the 'Systems' box.

4. Click 'Add'.

The system is added to the list.

5. Click 'OK' 2 times to return to the application.

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How to remove a system

From the 'File' menu, select 'Connect to'.

2. Click 'Edit'.

The 'Edit systems' dialogue box appears.

3. Select the system you want to remove.

4. Click 'Remove'.

The system is removed from the list.

5. Click 'OK' 2 times to return to the application.

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Use Océ Remote Logic

Automatic logon

Introduction

The 'Automatic logon' option enables you to start an application automatically in the indicated user mode.

How to enable automatic logon

Automatic logon is now enabled.

Step Action

1 From the 'Edit' menu, select 'Options'.

The 'Options' window appears. 2 Select the 'Enable automatic logon' checkbox. 3 From the drop-down box, select the user mode for the automatic

logon. 4 Enter the password that corresponds to the selected user mode. 5 Click 'OK'.

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Change the password

How to change the password

From the 'File' menu, select 'Log on'.

2. Click 'Password' in the dialogue box.

3. Open the drop-down list and select a user.

4. Enter the old password.

5. Enter the new password .

6. Enter the new password a second time to confirm.

7. Click 'OK' to save the new password.

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Log on to the controller applications

User modes

The Océ Power Logic® controller has the following user modes.

■ Key operator

■ Repro operator

■ System administrator

■ Service operator.

Chapter 1 contains more information about the types of users (see ‘The Océ TDS400-CS users’ on page 18). Chapter 12 contains more information about the user modes in the Océ Settings Editor (see ‘Introduction to the Océ Power Logic® controller: Océ Settings Editor’ on page 31). Log on to the correct user

mode in the Océ Settings Editor to change the key operator settings or the system administrator settings.

Only assigned operators are allowed to use the user modes. Different passwords are required to access the user modes. You do not need a password for the anonymous user mode.

Passwords

■ The default password for the system administrator is SysAdm .

■ The default password for the key operator is KeyOp .

■ The default password for the repro operator is ReproOp .

When a user is logged on, the user can change the password for the current user mode. (see ‘Change the password’ on page 70)

Note: The passwords are case sensitive.

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Authorisation

Only one key operator, system administrator or repro operator at a time is authorised to change the settings. An error message appears when a second user tries to log on to the key operator mode or system administrator mode. There is no limitation of users authorised to view the settings.

[13] Error messag e when a second u ser tries to log on

[13] Error message when a second user tries to log on

How to log on to the controller applications

1. From the 'File' menu, select 'Log on'.

2. Select the required user name.

3. Enter the password.

4. Click 'OK'.

You are now logged on as special user. When you are not logged on, you hav e 'Anonymous' user permissions. (see ‘The Océ TDS400-CS users’ on page 18).

The status bar at the bottom shows the user mode.

The logon is limited to one user only.

Note: You must separately log on to each application.

How to log off from the controller applications

From the 'File' menu, select 'Log off'. You return to the anonymous user mode. Log off from the controller applications to prevent unauthorised use.

Note: You must separately log off from each application.

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Océ License Logic

About Océ License Logic

Introduction

The Océ applications and options are protected against unauthorised use. You need to activate the license to enable an application or option for use. Océ License Logic enables you to manage the licenses very easy.

This section describes the following.

■ The basic concept of Océ License Logic

■ How to use Océ License Logic.

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The possibilities of Océ License Logic

Introduction

Océ License Logic has the following possibilities.

Possibilities

■ View the current active licenses

■ Get the host id of the Océ system

■ Save the active licenses

■ Perform a license activation job.

You can activate new licenses or saved licenses.

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Get to know the Océ Power Logic® controller applications 75

The basic workflow of license activation

Introduction

Before you can use the possibilities of Océ License Logic, you must log on to Océ License Logic. The following workflow describes per step when to use which possibility.

The workflow

Select the new options you need. Use the following possibilities of Océ License Logic to do so.

■ View the current active licenses

You can make a list of new options you need and make a list of license numbers. Océ needs the list of new options and the license numbers to create a new license file.

■ Get the host id of the Océ system.

Océ needs the host id of your Océ system to create a new license file.

2. Send the list of new options you need, the list of license numbers and the host

id to Océ. Océ creates and delivers one or more new license files.

3. Create a back-up of the current active licenses if necessary.

Use the following possibility of Océ License Logic to do so.

■ Save the current active licenses

4. Activate the licenses.

Use the following possibility of Océ License Logic to do so.

■ Perform a license activation job.

The license activation job guides you through the following steps.

1. Locate the license file

2. Preview the new active licenses

3. Accept the end user license agreement

4. Finish the license activation job

5. Restart the controller of the Océ system.

Note: Perform the license activation job for each license file.

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The structure of license files and licenses

Introduction

A license file contains a license per option of your Océ system. You can view the current active licenses with Océ License Logic. You can preview the new active licenses with Océ License Logic during the license activation job.

A license file contains licenses of the same license-type

A license file you receive from Océ contains only licenses of the same license-type. The following license types are possible.

■ Demo

■ Resale.

If you order demo and resale licenses, you receive 2 license files.

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What you see per situation

What you see per situation depends on the license file you use.

[19] What you see de pends on the situat ion

[19] What you see depends on the situation

Situation What do you see

View the current active licenses.

You see the following.

■ All current active demo licenses

■ All current active resale licenses

■ All current other not active options.

Océ delivered one or more license files.

You see one of the following options.

■ A demo license file

■ A resale license file

■ A demo license file and a resale license

file.

Preview the demo licenses during the license activation job if you use the license file with demo licences.

You see the following.

■ All current active demo licenses

■ All new active demo licenses.

Note: You can not see the current active

resale licenses at this point.

Preview the resale licenses during the license activation job if you use the license file that contains the resale licences.

You see the following.

■ All current active resale licenses

■ All new active resale licenses.

Note: You can not see the current active

demo licenses at this point.

Preview the demo and resale licenses during the license activation job if you use the saved licenses of your back-up file.

You see the following.

■ All demo licenses that where active at the

time you created the back-up file

■ All resale licenses that where active at the

time you created the back-up file

The license activa tion job is finished.

You see the following.

■ All current active demo licenses

■ All new active demo licenses

■ All current active resale licenses

■ All new resale licenses

■ All current other not active options.

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Océ TDS400-CS

User manual

Chapter 4 Get to know the Océ TDS400 printer

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The Océ TDS400 printer

Introduction

The printer is a 36 inch black and white LED printer with a true resolution of 600 dpi. The Océ TDS400 printer is default available with an automatic 1-roll unit and an Integrated Receiving Tray as the output delivery device. An automatic 2-roll unit is available as an option. Each of the rolls can contain different types and sizes of media. The size and type of the available media are indicated on the operator panel.

Illustration

[14] The Océ TDS400 printer

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Get to know the Océ TDS400 printer 81

The main components of the Océ TDS400 printer

Nr. Component Function 1 Left cover Provide access to the toner 2 Fuser unit Provide access to the fuser section 3 Op erator panel Set up the print system and the folder

settings

4 M anual feed table Use if you need to print or copy on a cut

sheet. 5 Drawer with media roll Provide access to the media roll 6 I ntegrated Receiving

Tray

Receive the copies and prints

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The printer operator panel

Introduction

This section describes the parts and the functions of the Océ TDS400 printer operator panel. Use the printer operator panel to select your print settings or finishing settings.

[15] The Océ TDS40 0 Printer operator p anel

[15] The Océ TDS400 Printer operator panel

The components of the User manual operator panel.

1. The display

2. The 'previous' key

3. The 'next/select' key

4. The 'stop' key

5. The 'on-line' key with green LED

6. The navigation keys.

on-line

stop

next/select

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Get to know the Océ TDS400 printer 83

The display

In the on-line mode the display shows the feedback about the print job status and system messages. In the off-line mode the display shows the off-line menu. (see ‘The menu structure of the printer’ on page 84)

On the right-hand side the display shows the menu level indicator. The menu level indicator presents in a graphic way the activ e printer menu level. The menu structure of the printer has a maximum of 4 printer menu levels.

The keys

The printer operator panel contains the following keys.

[20] The keys

Key Function

'previous' Return to a higher menu level 'next/select' Select an option or a setting in the menu 'stop' Stop the current print job 'on-line'

■ Switch between the on-line mode (the green light above

the key is on) and the off-line mode (the green light above the key is off) of the printer.

■ Activate the program mode and enter the top menu le vel

navigation

■ select another mode at the same menu level

■ display the next or the previous option from the option list

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The menu structure of the printer

Introduction

In the off-line mode the printer operator panel allows you to define settings.

The table below shows the menu structure of the printer . If you browse through the tree, the menu level indicator shows the actual menu level.

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The menu structure of the Océ TDS400 printer with setting references

[21] The menu structure of the Océ TDS400 printer

Setting reference

'Media settings' 'Roll 1' / 'Roll 2' 'Width' /

'Material'

(see ‘Define

the media type and media size’ on

page 258)

'Manual feed' 'Material' (see ‘Define

the media type and media size’ on

page 258)

'Time out' (see ‘Define

the manual feed time-out at the printer operator panel’ on

page 129)

'Cut media' (see ‘Cut the

media’ on page 260)

'Print info' 'Configuration' (see ‘Print the

configuration report of the Océ TDS400 printer’ on page 113)

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'Menu card' (see ‘Print the

menu card of the Océ TDS400 printer’ on

page 112)

'Demo print' (see ‘Print the

demo print of the Océ TDS400 printer’ on

page 114)

'Folding' 'Delivery' 'Stacker' /

'Belt' / 'First Fold'

(see ‘Define

the folded output delivery’ on

page 233)

'Input' 'Legend' 'Trailing' /

'Leading'

(see ‘Define

the folding legend’ on

page 234)

'Method' 'Standard' /

'Afnor' / 'Ericsson'

(see ‘Define

the drawing method’ on

page 235)

'Binding' 'Off' / 'On' /

'Reinforce'

(see ‘Define

the binding method’ on page 236)

Setting reference

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Get to know the Océ TDS400 printer 87

'Binding edge' (see ‘Define

the binding edge value’ on

page 237)

'Package' 'Length'/ (see ‘Define

the folded package length’ on

page 238)

'Width' (see ‘Define

the folded package width’ on

page 239)

'Clean RU knife'

'Configuration' 'Language' (see ‘Define

the display language of the printer’ on

page 116)

'Paper series' (see ‘Define

the media series of the Océ TDS400 printer’ on

page 261)

'System' 'Clear setmem'

'Diagnostic mode'

Setting reference

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[21] The menu structure of the Océ TDS400 printer

Note: The menu structure is also displayed in the menu card of the Océ

TDS400 printer that you can print. (see ‘Print the menu card of the Océ TDS400 printer’ on page 112)

'Network sett.' 'adapter 1' /

'adapter 2'

'Use DHCP server'

(see ‘Define

the DHCP server’ on

page 120)

'IP address' (see ‘Define

the IP address’ on page 121)

'Subnetmask' (see ‘Define

the subnet mask’ on

page 122)

'Default gateway'

(see ‘Define

the default gateway’ on

page 123)

'Installation' 'start install.'

Setting reference

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Océ TDS400-CS

User manual

Chapter 5 Get to know the finishing options

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Introduction

The Océ TDS400 printer is default available with an automatic 1-roll unit and an Integrated Receiving Tray as the output delivery device. The Integrated Receiving Tray is advised for a low production environment and a lot of same size output. It is possible to expand your standard configuration with one of the following finishing options.

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Get to know the finishing options 91

Finishing options

[22] Océ TDS400 finishing options

Component Function Position of the component

Output Delivery Tray

Collects output at the rear side of the printer. This option is advised for a higher production environment with many different output sizes that you want to stack neatly . The stack capacity is 150 prints.

Note: If you install an Output

Delivery Tray, the printer requires more space.

[16] Output delivery tray

[16] Output delive ry tray

Compact Output Stacker

Collects output in the Integrated Receiving T ray, but has a mechanism to prevent the output of different sizes to collide. This option is also advised for a higher production environment with many different output sizes that you want to stack neatly . The stack capacity is 100 prints.

Note: If you install an Compact

Output Tr ay, the printer requir es the same space.

[17] Compact output stacker

Folder Folds the output

[18] Folder

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[22] Océ TDS400 finishing options

Note: Y ou can use both a Compact Output Stacker and a folder . You can not use

both an Output Delivery Tray and a folder.

The optional reinfor cement unit adds reinforcement strips to folded output

[19] Reinforcement unit

The optional belt unit transports the folded output and provides high capacity stacking of the folded output

[20] Belt unit

Component Function Position of the component

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Get to know the finishing options 93

The folder components

Introduction

The folder folds the output according to the selected folding settings.

Attention: You can only fold paper. If you attempt to fold polyester,

transparent or vellum media, a media jam will occur.

Illustration

[21] Océ TDS400 folder

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Folder components

[23] The components of the folder

Component Function

1Lever 2Stacker 3 Belt unit 4 Second fold section 5 Reinforcement unit 6 Folder transport section 7 First fold section 8 First fold delivery

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Océ TDS400-CS

User manual

Chapter 6 Get to know the software applications

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Job submission software

Job submission methods

Send print jobs to the Océ TDS400-CS

You can send your print jobs to the Océ TDS400-CS in various ways. The default configuration of the Océ TDS400-CS contains printer drivers, Océ Print Exec

Workgroup LT and FTP

Note: You upgrade to the full version of Océ Print Exec

workgroup with a

license key in Océ License Logic.

After you send jobs to the printer, you can manage the jobs through the Océ Queue Manager and the printer operator panel.

Note: The settings defined in the printer drivers or the job submission tools

always overrule the settings defined in the Océ Settings Editor.

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Accounting software: Océ Account Center

Introduction

An overview of Océ Account Center

Introduction

Use Océ Account Center to manage the account information of the print, copy and scan-to-file jobs for your Océ TDS and Océ TCS devices.

Océ Account Center consists of the following two software modules.

■ Océ Account Logic

Océ Account Logic runs on the Océ Power Logic

controller. You can connect to Océ Account Logic from a remote workstation through a web browser. The users use Océ Account Logic to enter the account information. The user can enter the account information for the copy and scan-to-file jobs and for the print jobs. The users can enter the account information at the Océ Power Logic

controller and at the workstation. The administrator can manage Océ Account Logic from the 'Administration' screen on the application.

■ Océ Account Console.

Océ Account Console runs on a PC that functions as a server . You can connect to Océ Account Console from a remote workstation through a web browser . Access to Océ Account Console application is password protected and limited to authorised personnel. The administrator uses Océ Account Console to create the 'Account information' dialogue. The administrator publishes the 'Account information' dialogue for Océ Account Logic and other applications. The bookkeeper uses Océ Account Console to retrieve and export the log data. The bookkeeper uses the log data for accounting purposes.

Definition

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Illustration

Overview of the workflow

The administrator defines and distributes the 'Account information' dialogue. The users enter the account information when the users print, copy or scan to file. The bookkeeper collects the account data and converts the account data to invoices.

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Get to know the software applications 99

Océ Account Logic

Introduction to Océ Account logic

Definition

Use Océ Account Logic to link account information to your job. The account information requirements are defined and managed by the administrator.

Purpose

Use Océ Account Logic for the following.

■ Enter the account information for the print jobs

■ Manage print jobs that do not have valid account information

■ Enter account information for the copy and scan-to-file jobs

■ Lock and unlock the scanner

■ Administer Océ Account Logic (administrators only).

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Summary of Océ Account Logic

Sections

Océ Account Logic has the following three sections.

■ The 'Copy & File' tab

Use this tab to enter account information for copy jobs and scan-to-file jobs.

■ The 'Print' tab

Use this tab to enter account information for print jobs.

■ The 'Administration' window.

Use this window to define the administrative settings for the application. Access to this window is password protected and limited to the application administrator.

Oce TDS400-CS User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual