Oce TDS400-CS User Manual

Océ TDS400-CS

User manual

© 2005, Océ-Technologies B.V. Venlo, The Netherlands All rights reserved. No part of this wor k may be reproduced, copied, adapted, or transmitted in any form or by any means without written permission from Océ.

Océ-Technologies B.V. makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose. Further, Océ-T echnologies B.V. reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes.

Edition 2005-06

Océ-Technologies B.V.

Océ, Océ TDS400-CS, Océ TCS4 scanner, Océ TDS400 printer, Océ Doc Exec

, Océ Image Logic®, Océ Scan logic®, Océ Power

Logic

, Océ Print Exec® and Océ Remote Logic® are registered trademarks of Océ-Technologies B.V. Adobe

and Postscript® 3 are registered trademarks of Adobe® Systems Incorporated. Macintosh

is a registered trademark of Apple® Computer, Inc.

Microsoft

, Windows® , Windows NT®, Windows 95/98®,

Windo ws 2000

, Windo ws XP® and Internet Explorer® are either

registered trademarks or trademarks of Microsoft

Corporation in the United States and/or other countries. AutoCAD

is a registered trademark of AutoDesk, Inc.

Novell

is a registered trademark of Novell, Inc.

Netscape Navigator

is a registered trademark of Netscape Corp.

Pentium

is a registered trademark of Intel Corporation.

Energy STAR

is a registered trademark of the U.S.

Environmental Protection Agency (EPA).

Products in this publication are referred to by their general trade names. In most, if not all cases, these designations are claimed as trademarks or registered trademarks of their respectiv e companies.

Notes for the reader

Introduction

This manual helps you to use the Océ TDS400-CS. The manual contains a description of the Océ TDS400-CS and guidelines to use and operate the Océ TDS400-CS. There are also tips to increase your knowledge of the Océ TDS400-CS and to help you manage the workflow even better.

Definition

Attention Getters

Parts of this manual require your special attention. These parts provide important, additional information or are about the prevention of damage to your properties.

Note, Attention and Caution

The words Note, Attention and Caution indicate these important parts.

■ The word Note comes before additional information about the correct

operation of the Océ TDS400-CS or a tip.

■ A part marked with Attention contains information to prevent damage to

items, for example the Océ TDS400-CS, an original or a file.

■ A part marked with Caution contains information to prevent personal

injury. Caution is found only in manuals that describe physical products.

Safety information

The safety information for this product is included in a separate manual with the title Safety manual. This manual is part of the documentation set that you received with your product.

4 User manual

Contents 5

Contents

Notes for the reader 3

Chapter 1

Introduction

The product concept and complete workflow 12 How to use this manual 14 Available documentation 15 The Océ TDS400-CS users 18

Chapter 2

Get to know the Océ TCS4 scanner

The Océ TCS4 scanner 22 The scanner operator panel 24

Chapter 3

Get to know the Océ Power Logic® controller applications

The Océ Power Logic® controller 28 Océ Settings Editor 31

Introduction to the Océ Power Logic® controller: Océ Settings Editor 31 Overview 32

Overview of the Océ Settings Editor 32 Start the Océ Power Logic® controller applications 39

Use the Océ Settings Editor 40

Define the settings in the Océ Settings Editor 40 Save, load,and print the settings 41

Océ System Control Panel 43

Introduction to the Océ Power Logic® controller: Océ System Control Panel 43 Overview of the Océ System Control Panel 44 Icons 48

Océ Queue Manager 49

Introduction to the Océ Power Logic® controller: Océ Queue Manager 49 Overview of the Océ Queue Manager 51 Icons 54

Océ Scan Manager 55

Introduction to the Océ Power Logic® controller: Océ Scan Manager 55 Overview of the Océ Scan Manager 56

Océ Remote Logic® 60

Introduction to Océ Remote Log ic® 60 Install and start Océ Remote Logic 61

Install Océ Remote Logic® on your system 61 Start the applications with Océ Remote Logic® 64

6 User manual

Connect to the controller 67

Use Océ Remote Logic 69

Automatic logon 69 Change the password 70 Log on to the controller applications 71

Océ License Logic 73

About Océ License Logic 73 The possibilities of Océ License Logic 74 The basic workflow of license activation 75 The structure of license files and licenses 76

Chapter 4

Get to know the Océ TDS400 printer

The Océ TDS400 printer 80 The printer operator panel 82 The menu structure of the printer 84

Chapter 5

Get to know the finishing options

Introduction 90 The folder components 93

Chapter 6

Get to know the software applications

Job submission software 96

Job submission methods 96

Accounting software: Océ Account Center 97

Introduction 97

An overview of Océ Account Center 97

Océ Account Logic 99

Introduction to Océ Account logic 99 Summary of Océ Account Logic 100 Océ Power Logic® controller setup 101

Océ Account Console 103

Introduction to Océ Account Console 103 Summary of Océ Account Console 104

Document management software 105

Océ Repro Desk 105 Océ Engineering Exec® 106

Contents 7

Chapter 7

Prepare the Océ TDS400-CS for use

Turn the Océ TDS400-CS on and off 108

Turn the Océ TCS4 scanner on and off 108 Turn on and shut down the Océ Power Logic® controller 110 Turn the Océ TDS400 printer on and off 111 Print the menu card of the Océ TDS400 printer 112 Print the configuration report of the Océ TDS400 printer 113 Print the demo print of the Océ TDS400 printer 114

Define the display languages 115

Define the display languages of the scanner and the controller 115 Define the display language of the printer 116

Define the network settings 117

Define the network settings with the Océ Settings Editor 117 Define the network settings at the printer operator panel 118

About the network settings 118 Access the system settings in the system menu 119 Define the DHCP server 120 Define the IP address 121 Define the subnet mask 122 Define the default gateway 123

Define the time-outs 124

About the time-out settings 124 Behaviour of the unused Océ TCS4 scanner and time-out settings 125 Define the sleep mode time-out of the Océ TCS4 scanner 126 Define the panel time-out of the scanner operator panel 127 Define the set time-out of a copy job 128 Define the manual feed time-out at the printer operator panel 129

Chapter 8

Set up your workflow with the Océ Power Logic® controller applications

Introduction 132 Set up your workflow with the Océ Settings Editor 133

Define the job templates 133 Define the automatic original feed setting 135 Define the original release mode 136 Create the stamps and their default settings 137 Define the media series 138

8 User manual

Chapter 9

Control your workflow with the Océ Power Logic® controller applications

Control your print and copy workflow with the Océ Queue Manager 140

User operations in the Océ Queue Manager 140

Control your scan workflow with the Océ Scan Manager 143

Create destinations 143 Manage destinations 146 Define a file name 148 Manage the scanned files 149 Introduction to Océ View Station LT 152 Overview of Océ View Station LT 153

Control your licenses with Océ License Logic 158

Log on to Océ License Logic 158 View the current active licenses 160 Get the host id of the Océ system 162 Save the current active licenses 163 Perform a license activation job 164

Chapter 10

Print jobs

Use the printer drivers to send jobs to the Océ TDS400 printer 168 Use Océ Print Exec® Workgroup LT to send print jobs to the Océ TDS400 printer 169 Print on a cut sheet 170 Cancel a print job 172

Chapter 11

Copy jobs

Introduction to copy jobs 174 Use the scanner operator panel 177 Do a basic copy job 181 Do an extended copy job 182 Stop a copy job 185 Extended copy jobs 186

Available settings for copy jobs 186 Improve the copy quality according to the original 188 Make multiple sets of copies 192 Make a copy with a stamp 195 Scale to another media size 197 Make a copy on a cut sheet 199 Make a copy and add a strip 201 Make a copy and remove a strip 203 Make a copy of a specific area of an original 205 Make a copy and delete a specific area of an original 207

Contents 9

Chapter 12

Scan-to-file jobs

Introduction to scan-to-file jobs 210 Use the scanner operator panel 213 Do a basic scan-to-file job 217 Do an extended scan-to-file job 218 Stop a scan-to-file job 221 Settings for extended scan-to-file jobs 222

Available settings for scan-to-file jobs 222 'File type' 224 'Resolution' 225 'Original type' and background compensation 226 'Original width' 227 'Remove strip' 228

Chapter 13

Finish copy and print jobs

Overview of the finishing settings 230 Define the folded output delivery 233 Define the folding method 234

Define the folding legend 234 Define the drawing method 235

Define the binding method 236

Define the binding method 236 Define the binding edge value 237

Define the folded package size 238

Define the folded package length 238 Define the folded package width 239

The reinforcement unit 240 The belt unit 241 Off-line folding 242

10 User manual

Chapter 14

Maintain the Océ TDS400-CS

Clear the set memory 244 Maintain the Océ TCS4 scanner 246

Clear an original jam 246 Scanner error-messages and solutions 247 Calibrate the scanner 248 Clean the scan area 250

Maintain the Océ TDS400 printer 252

Media 252

Load the media 252 Define the media type and media size 258 Cut the media 260 Define the media series of the Océ TDS400 printer 261

Toner 262

Refill the toner 262

Handle media jams at the Océ TDS400 printer 264

Printer error-messages and solutions 264 Printer system-messages and solutions 267 Clear media jam in the media feed section of the printer 270 Clear media jam in the fuser section 271

Maintain the finishing options 273

The reinforcement unit 273

Insert a new tape roll 273 Empty the waste box 281 Clean the reinforcement knives 283

Handle errors at the reinforcement unit 285

No reinforcement strips on the output 285 Clear tape jam in the reinforcement unit 287

Handle media jams at the folder 289

Clear media jams in the folder 289

Appendix A

System specifications 297

Specifications Océ TCS4 scanner 298 Original types for the Océ TCS4 scanner 300 Specifications Océ Power Logic® controller 302 Specifications Océ TDS400 printer 304 Supported media types and sizes for the Océ TDS400 printer 305

Available media types 305 Available media sizes 307

Standard scale factor 309 Specifications Océ Scan Logic® 311 Specifications drivers and job submission software 313

Appendix B

Miscellaneous 315

Reader's comment sheet 316 Addresses of local Océ organisations 318

Océ TDS400-CS

User manual

Chapter 1 Introduction

12 User manual

The product concept and complete workflow

Definition

A complete Océ solution includes several different hardware and software products to manage your complete document workflow . The complete document workflow includes several different jobs and documents. The following illustration gives an overview of a complete Océ solution and the document workflow.

Illustration

[1] Overview of a comple te Océ solution. The system set-up and control.

[1] Overview of a complete Océ solution. The system set-up and control.

Different documents

The complete workflow includes the following different documents.

Nr. Document

1 Original 2 Copy 3Print 4 File

Scanner Controller

Printer

Finishing

Options

Job

Submission

Document

Management

Introduction 13

Different products

The complete Océ solution is a combination of the following elements.

■ Scanner

■ Controller

■ Printer

■ Finishing options

■ Job submission software

■ Document management software.

Different jobs

The arrows in the illustration show the different possible jobs (see f i gure 1 on page 12). The complete document workflow of the Océ solution includes the following different jobs.

■ Print job.

A print job starts with a file (4) and ends with a print (3).

■ Copy job.

A copy job starts with an original (1) and ends with a copy (2).

■ Scan-to-file job.

A scan-to-file job starts with an original (1) and ends with a file (4).

■ Set-up and control the complete workflow.

Do which job where

Use the following products to do the following jobs.

■ Print jobs on the job submission software

■ Copy jobs on the scanner operator panel

■ Scan-to-file jobs on the scanner operator panel

■ Set up and control the complete workflow on the controller.

Note: A setting in the job submission software or driver always overrules a

system setting.

14 User manual

How to use this manual

Introduction

You can access a topic quickly through the following methods.

■ Refer to the alphabetical index at the end of the manual.

■ Refer to the table of contents at the beginning of this manual.

Before you turn to the complete table of contents, you can also use the following table to find a topic quickly.

The sections of this manual

The following table gives an overview of how the chapters are arranged logically.

Chapters Section Topics

1 - 6 Get to know the system

■ The product concept and

complete workflow.

■ Scanner

■ Controller

■ Printer

■ Finishing options.

■ Software applications.

7 - 9 Set up and control the

system

■ Set up the system.

■ Set up the workflow.

■ Control the workflow.

10 - 13 Use the system

■ Copy job

■ Print job

■ Scan job

■ Finishing options

14 Maintain the system

■ Replace media

■ Add toner

■ Maintain the scanner, printer

and finishing options.

■ Find solutions.

Appendix A & B

Specifications

■ System specifications

■ Supported media types and

sizes.

Introduction 15

Available documentation

Introduction

This manual is part of a complete documentation set. The following table shows a complete overview of the available documentation.

16 User manual

Available documentation

[1] Available documentation

Product Documentation Medium

Océ TDS400-CS Océ TDS400-CS User

manual.

CD-ROM, as a PDF file in multiple languages.

Océ TDS400-CS Quick Reference Card.

Paper poster, A3 in colour.

Océ TDS400-CS Maintenance Card.

Paper poster, A3 in colour.

Océ TCS4 scanner Safety Manual.

Manual, multilingual.

Océ TDS400 printer Safety Manual.

Manual, multilingual.

Océ Power Logic

controller

Océ TDS-TCS connectivity manual.

CD-ROM, as a PDF file in English only.

Océ Power Logic

applications on-line help

Embedded in the applications, as an on-line help file in multiple languages.

Océ Windows

Printer

Driver

Océ Windows® Printer Driver User Manual

CD-ROM, as a PDF file in multiple languages on Océ Driver Pack CD-ROM.

Océ Windows

Printer

Driver on-line help

Embedded in the driver application as on-line help file in multiple languages.

Océ PostScript

3 driver Océ PostScript® 3 driver

Getting Started

CD-ROM, as a PDF file in multiple languages on Océ Driver Pack CD-ROM.

Océ PostScript

3 driver

Getting Started

Embedded in the driver application as on-line help file in multiple languages.

Océ HDI Driver Océ HDI Driver User

Manual

CD-ROM, as a PDF file in multiple languages on Océ Driver Pack CD-ROM.

Océ HDI driver on-line help

Embedded in the driver application as on-line help file in multiple languages.

Introduction 17

[1] Available documentation

Note: Visit Océ on the internet at www.oce.com for the latest information.

Océ Windows

Raster

Driver

Océ Windows® Raster Driver User Manual

CD-ROM, as a PDF file in multiple languages on Océ Driver Pack CD-ROM.

Océ Windows

Raster

Driver on-line help

Embedded in the driver application as on-line help file in multiple languages.

Océ Account Center Océ Account Center User

Manual

CD-ROM, as a PDF file in multiple languages.

Océ Account Logic on-line help.

Embedded in the application, as an on-line help file in multiple languages.

Océ Account Console on-line help.

Embedded in the application, as an on-line help file in multiple languages.

Océ License Logic Océ License Logic on-line

help

Embedded in the application, as an on-line help file in multiple languages.

Océ Print Exec

Workgroup

Océ Print Exec® Workgroup User Manual

CD-ROM, as a PDF file in multiple languages.

Océ Print Exec

Workgroup on-line help

Embedded in the driver application as on-line help file in multiple languages.

Product Documentation Medium

18 User manual

The Océ TDS400-CS users

Introduction

The Océ TDS400-CS has the following types of users.

■ Common user

■ Repro operator

■ Key operator

■ System administrator.

Common user

The common user is a person who uses the system for print, copy and scan-to-file jobs. The common user has no permission to change the system settings. Therefore, the common user is referred to as an anonymous user. In order to be consistent with the Océ Power Logic

controller software, in this

manual the common user is referred to as an anonymous user.

Repro operator

The repro operator is responsible for the daily use of the Océ TDS400-CS in a central repro department. The repro operator has no permission to change the settings in the Océ Settings Editor. The repro operator has full permission in the Océ Queue Manager.

Key operator

The key operator is responsible for the user maintenance and the system settings of the Océ TDS400-CS. The key operator has the permission to define the key operator settings in the Océ Settings Editor.

The key operator has full permission in the Océ Queue Manager.

Key operator settings Mode Settings to change

Key operator

■ System settings

■ Printer settings

■ Scanner settings

■ Job settings for print jobs

■ Job settings for copy jobs

■ Job settings for scan-to-file jobs

Introduction 19

System administrator

The system administrator is responsible for the installation and the configuration of the Océ TDS400-CS in the network environment.

The system administrator has the permission to define the system administrator settings in the Océ Settings Editor.

System administrator settings Mode Settings to change

System administrator

■ System settings

■ Connectivity settings

■ Printer PDL settings

■ Printer pen settings

20 User manual

Océ TDS400-CS

User manual

Chapter 2 Get to know the Océ TCS4 scanner

22 User manual

The Océ TCS4 scanner

Introduction

The Océ TCS4 scanner is a wide-format scanner with an optical resolution of 600 dpi.

Illustration

[2] The Océ TCS4 scanner

Get to know the Océ TCS4 scanner 23

The main components of the Océ TCS4 scanner

Number Component Function

1 Top cover Get access to the glass plate. 2 Original feed table Feed the original. 3 Operator panel Define the job settings. 4 On / off switch Turn the Océ TCS4 scanner on and

off.

5 Integrated receiving tray Receive the originals.

24 User manual

The scanner operator panel

Introduction

Use the scanner operator panel to do a copy or scan-to-file job.

Illustration

[3] The operator panel of the Océ TCS4 scanner

Get to know the Océ TCS4 scanner 25

The keys and their functions

[2] The keys and their functions

Number Component Function

1 Green and red light Indicate the status of the scanner.

■ A green light indicates that the scanner is ready.

■ A blinking green light indicates that the scanner is

busy.

■ A red light indicates that an error occurred.

■ A blinking red light indicates that the scanner is busy

and an error occurred. 2 Screen Show the system information in text and icons. 3, 12 Upper softkeys The upper-left softkey can have one of the following

functions.

■ Select the job, 'Copy' or 'Scan-to-file'.

■ Return to the home screen with the 'Home' function.

■ Cancel a set with 'Cancel set' in case of a set copy.

The upper-right softkey can have one of the following functions.

■ Cancel a setting with the 'Cancel' function.

■ Create and close a set with the 'Create set' and 'Close

set' function. 4 Scroll-wheel key

■ Open a template or a setting

■ Close a setting

■ Define a toggle setting.

5 Scroll wheel

■ Scroll to a setting or template

■ Define the value of a setting.

6, 10 Lower softkeys The lower-left softkey can have one of the following

functions.

■ Select another language.

■ Reset the settings of the templates with the 'Defaults'

function.

The lower-right softkey can have one of the following functions.

■ Close a setting with the 'Close' function.

■ Open the system settings with the 'System' function.

7 Start key Start a copy or scan-to-file job. 8 Stop key

■ Stop a copy or scan-to-file job

■ Release an original.

26 User manual

[2] The keys and their funct i ons

Note: The function of a softkey depends on where you are in the definition the

job settings step.

9 Numeric keys Enter a numeric value. 11 Left softkeys

■ Open a template.

■ Define a setting that contains two values.

This setting is called a toggle setting.

■ Open a setting that contains various values

■ Open a setting that contains various settings.

This setting is called a grouped setting.

Number Component Function

Océ TDS400-CS

User manual

Chapter 3 Get to know the Océ Power Logic® controller applications

28 User manual

The Océ Power Logic® controller

Introduction

The Océ Power Logic® controller is based on a PC platform running Windows

XP embedded.

The Océ Power Logic

controller is required for the following.

■ Process the print jobs

■ Define the default system settings

■ Manage the job queue

■ Manage the set memory

■ Receive jobs over the network.

The location of the Océ Power Logic® controller

You can place the Océ Power Logic® controller in one of the following locations.

■ Inside the controller cabinet of the Océ TDS400 printer.

■ When you have a monitor, a keyboard and a mouse connected to the Océ

Power Logic

controller, the controller is always placed inside a separate

controller cabinet.

Get to know the Océ Power Logic® controller applications 29

The applications that run on the Océ Power Logic® controller

[3] Océ applications that can run on the Océ Power Logic® controller

Application Function

Océ System Control Panel

■ Display the status of the printer

■ Display the media available on the system

■ Display the status of the scanner

■ Display the volume of set memory in use

■ Print the configuration settings

■ Print a demo print.

Océ Settings Editor With the Océ Settings Editor you can view or edit the default

settings of the system. The repro operator and the anonymous users can only view the default settings. To edit the default settings you need a password. There are two types of settings.

■ Key operator settings (KO settings).

To edit the key operator settings you need a key-operator password.

■ System administrator settings (SA settings).

To edit the system administrator settings you need a system administrator password.

Océ Queue Manager

■ Control and view the job queue

■ Inspect the progress of a job by set and page.

■ Cancel jobs

■ Delete jobs

■ Pause and restart jobs

■ Move jobs to the top of the queue

■ Reprint multiple sets from the history queue.

■ Print jobs from the inbox queue

■ V ie w the properties of jobs in the print queue, inbox queue and

history queue.

Océ Scan Manager

■ Create and manage the destinations for scan to file

■ Define the file names

■ Manage the files

■ View the scanned files.

Océ Account Logic

■ Create an exact record of the print, copy and scan-to-file

volume for accounting purposes.

30 User manual

[3] Océ applications that can run on the Océ Power Logic® controller

Note: To perform some of these actions you need a password.

Océ License Logic

■ Manage the licenses for the Océ software applications

Océ Remote Logic

Use Océ Remote Logic

to access the Océ System Control Panel, the Océ Settings Editor, and the Océ Queue Manager from a remote workstation.

Application Function

+ 296 hidden pages

Oce TDS400-CS User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual