Oce Repro Desk User Manual
Océ Repro Desk
User Manual
Océ-Technologies B.V.
This manual contains a description of the Océ Repro Desk software
version 4.30.5.
Trademarks
Products in this manual are referred to by their trade names.
In most, if not all cases, these designations are claimed as
trademarks or registered trademarks of their respective companies.
Copyright
© 2002 Océ-Technologies B.V. Venlo, The Netherlands
All rights reserved. No part of this work may be reproduced, copied, adapted,
or transmitted in any form or by any means without written permission from
Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to
the contents hereof and specifically disclaims any implied warranties of
merchantability or fitness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and
to make changes from time to time in the content hereof without obligation to
notify any person of such revision or changes.
Edition 2002-09
US
Table of Contents
Table of Contents 3
Chapter 1
Introduction
What is Océ Repro Desk 16
Océ Repro Desk Server 16
Océ Repro Desk Remote Client 16
The concept, Remote version 18
The concept, LAN version 19
The concept, Facilities Management 20
Resumé of the Océ Repro Desk products 21
Some definitions 22
Getting help 23
On-line help 23
Tool tips 23
About this manual 24
Chapter 2
Installation
Introduction to installation 26
At the reprographic shop 26
Installation procedure at the reprographic shop 26
At the client site 26
Installation procedure at the client site 26
Install Océ Repro Desk Server 28
Install Repro Desk Remote at a Client Site (ApModem) 36
Create customized files 36
Install Océ Repro Desk Remote 38
Configure communications 46
Install Repro Desk Remote at a Client Site (ApFtp) 48
Create Customized Files 49
Customize the work order defaults 50
Install Océ Repro Desk Remote 52
Uninstallation of Océ Repro Desk 59
Table of Contents 3
Chapter 3
Chapter 4
Configuration
What is the Configuration Manager 62
Access the Configuration Manager 62
What the settings mean 64
Locate specific settings 65
Reuse a previous search 66
Configure the software 67
General 68
Communications 69
Job default settings 70
Directories 71
PostScript tab 72
AutoCAD tab 74
Paper sizes 74
The software interface
Starting Océ Repro Desk 78
The user interface 79
Menu bar 80
Button bar and Quick menus 80
Information bar 81
Pen overview 82
Window 82
Logo 83
View tool bar 83
Title bar 83
Status bar 83
How to access the menus and options 84
Set preferences 85
Quit Océ Repro Desk 86
Chapter 5
A Quick Tour through
Océ Repro Desk
Purpose of this quick tour 88
Start Océ Repro Desk and add files to a job 89
View, check and print files 91
4Océ Repro Desk User Manual
Chapter 6
Handling jobs
What is a job 94
Create a new job 94
Add files to a job 95
Add drawings from ProjectPoint™ sites 95
Insert a drawing into a job 96
Add files from a text file 97
Save a job 97
Close a job 98
Open an existing job 98
Merge a job with another job 98
Remove a drawing from a job 99
Delete a drawing 99
Rename a job 100
Organize drawings within a job 101
Skip drawings within a job 101
Move drawings within a job 101
Copy drawings within a job 102
Job settings 103
Change settings for one drawing 103
Change settings for several drawing 104
File 105
Copies 105
Drawing size 106
Zoom 106
Paper size 106
Media type 107
Fold 107
Pen set 108
Alignment 108
Rotation and mirror 108
Border removal 109
Color 109
Chapter 7
Check and process drawings
To process files 112
Raster files 112
Vector files 112
Supported vector formats 113
Supported raster formats 113
To check vector files 114
5
Chapter 8
To control drawing properties 115
AutoCAD DWG properties 116
General tab 116
Plot by/Scale tab 117
AutoCAD R14 batch plot utility 119
Advanced tab 120
Directories tab 121
Solving AutoCAD scale problems 122
Configure AutoCAD processing 123
How to process AutoCAD files 123
HP-GL, HP-GL/2 and HP-RTL 125
CalComp 906/907 PCI 126
Process and unprocess drawing files 128
To unprocess 128
Unprocess a single drawing file 129
Process raster files 130
Cals 130
TIFF, NIFF 131
View drawings
Viewer 134
View toolbar 135
Zoom tools 136
View fold 138
Move drawing 138
Border removal 139
Crop drawing 139
Enlarge detail 140
Edit pen 141
Center drawing 141
Align title block 142
Mirror and Rotate 142
Negative paper 143
Rasterization 144
Color patterns 144
Outline polygons 145
Status bar 146
Previous/Next drawing 146
Ruler 146
Drawing size 147
Zoom status 147
Paper size 148
6Océ Repro Desk User Manual
Chapter 9
Chapter 10
Locator 148
Second locator 148
Viewer menu bar 149
Viewer troubleshooting 150
Imaging properties
Imaging properties 152
Paper size 153
Drawing size 154
Alignment 155
Border removal 156
Margins 157
Zoom 158
Orientation 159
Folder 160
Set pen parameters
Pen settings 164
Pen patterns 166
Pen width 167
Pen shape 168
Effect 168
All pens 169
Edit pen pattern 170
HP-GL/2 pen controls 172
Other pen features 174
Chapter 11
Define Stamps and Overlays
Electronic stamps 178
Stamp options 179
Position options 181
Adding a stamp to a drawing 182
Adding a stamp to all drawings 183
Overlay files 184
View and position a drawing 185
7
Chapter 12
Chapter 13
Send jobs
Send jobs 188
Send a job to a network queue 188
Send a job by modem 189
Send a job via FTP 190
Send a job to be stored on disk 192
Send a job by e-mail 193
Send files to a ProjectPoint™ sites 194
Fill out a work order 195
The work order 195
To use the order receipt 199
Queues
About queues 202
Create an incoming queue 203
Queue options 207
Queue information 208
Use queues 209
Open a queue 209
Save queue 209
Receive new jobs in a queue 209
Work with queues 210
Print from a queue 212
Organize jobs in the queue 212
Chapter 14
Printing
Introduction 216
Print from a queue 218
Print on a Windows printer 220
Scaling 220
Color inkjet printers 221
Print preview 222
Print a job on a windows printer 226
View and print work orders 228
HP-GL/2 HP-RTL output 233
Output (HP-GL/2/HP-RTL) 235
Resolution (HP-GL/2/HP-RTL) 237
Collation (HP-GL/2/HP-RTL) 238
8Océ Repro Desk User Manual
Chapter 15
Chapter 16
Options (HP-GL/2/HP-RTL) 239
Banner page (HP-GL/2/HP-RTL) 241
HPGL pass-through 242
Print on an Océ 9400
Océ 9400 printer (CALS/TIFF file) 246
Output (Océ 9400) 248
Resolution (Océ 9400) 250
Collation (Océ 9400) 251
Options (Océ 9400) 251
Banner page (Océ 9400) 253
Print on an Océ 9600
Océ 9600 printer 256
Start up the Océ 9600 print manager 256
Make settings in the print manager 258
Adapt the leading edge position of the roll drawers 259
Modify the roll drawer width positions 260
Adapt the leading edge position of the sheet feeders 261
Modify the sheet feeder width positions 261
Modify the static deviation 262
Other adjustments 263
Key operator settings 263
Print on the Océ 9600 printer 264
Rolls and Sets (Océ 9600) 266
Collation (Océ 9600) 267
Folder (Océ 9600) 268
Delivery (Océ 9600) 270
Banner page (Océ 9600) 271
Chapter 17
Print on Océ 9700 or Océ 9800
Océ 9700/9800 printer 274
Starting up the Océ 9700/9800 print manager 274
Printing on the Océ 9700/9800 printer 276
Rolls and Sets (Océ 9700/9800) 278
Collation (Océ 9700/9800) 279
Printer stamp (Océ 9700/9800) 280
Folder (Océ 9700/9800) 281
9
Chapter 18
Chapter 19
Stacker (Océ 9700/9800) 283
Delivery (Océ 9700/9800) 285
Banner page (Océ 9700/9800) 286
Print on Océ 3165
Océ 3165 PostScript printer 290
Output (Océ 3165) 292
Resolution (Océ 3165) 294
Collation (Océ 3165) 295
Options (Océ 3165) 296
Banner page (Océ 3165) 298
Unattended printing
Introduction 300
About print settings 301
Direct printing 304
Automatic printing 305
Native printing 306
To prepare direct, automatic and native printing 307
To create a polling queue 312
Enable/Disable printing at Repro Desk Server 315
Send to a polling queue 318
Configure printer for broadcasted print queue 321
Queue administration for broadcasted print queue 323
Queue administration for automatic print queue 326
Banner page for broadcasted print queue 327
Automatic printing from Repro Desk Remote 328
Using direct printing 333
Enable/Disable direct printing at Repro Desk Server 333
Direct printing from Repro Desk Remote 335
Chapter 20
Multiple machine support
Introduction 338
Control center 340
Prepare multiple machine support 341
Configure printer for broadcasted print queue 344
Queue administration for broadcasted print queue 346
Banner page for broadcasted print queue 349
10 Océ Repro Desk User Manual
Chapter 21
Chapter 22
Using multiple machine support 351
Enable/Disable printing at unattended Repro Desk Server 351
Print from the main Repro Desk Server 353
Accounting
What is accounting? 358
Accounting information 358
The accounting process 358
To prepare Repro Desk for accounting 359
Standard accounting 359
ODBC accounting 359
ODBC set accounting 359
ODBC sheet accounting 359
ODBC Set and Sheet Accounting 361
Export accounting information 362
To use Accounting login 364
Query accounting information 365
Report accounting information 372
Understanding logs 373
Scan
Scanning 380
Preparation 381
Scan 382
Scan with the Océ 9600 383
Name and save scanned files 383
Scanner settings on the Océ 9600 388
Brightness 388
Scan to file mode 390
File size optimization 390
Scan resolution 391
File type 392
Zoom settings 393
Scanner settings on the Océ 9700 394
Modifying the exposure 394
File size optimization 396
Scanning non-standard size originals 397
Using the zoom settings 398
Scanning originals with filing strip 399
Scanner settings on the Océ 9800 402
11
Chapter 23
Chapter 24
Modifying the exposure 402
File size optimization 404
Scanning non-standard size originals 405
Using the zoom settings 406
Scanning originals with filing strip 407
Work order customizer
Introduction 412
To use the work order customizer 413
Order receipt header 413
Work order fields 415
Work order colors and fonts 417
Preview the work order changes 417
Send the work order form to the customer 418
Restore the default work order 418
ApHost: Server
Introduction 420
Installation 420
Migration from Hyperaccess 420
Start ApHost 422
To stop ApHost 423
Preparations 424
Preferences 424
Phone lines 426
Create queues 429
Users 433
Use ApHost 437
De-activate a phone line 437
Get information about a specific phone line 439
Get information about all phone lines 440
To hang up a phone line 442
Broadcast a message to remote users 444
Read messages from remote users 444
Chapter 25
ApModem: Remote Client
Introduction 448
Overview 448
12 Océ Repro Desk User Manual
Chapter 26
Menu selections 450
File 450
Communications 450
Windows 3.x configuration 451
Windows 95/NT configuration 454
Script 456
Help 457
Script file 458
Script commands 459
Create script files 461
JOBCOMM.INI file keys 463
Command line options 464
Troubleshooting / FAQ 465
Tips 465
General information 466
My modem won't connect 466
I can't log in 467
I get errors when transferring 468
ApFTP: Remote Client
Introduction 470
Menu selections 472
File 472
Communications 472
Server setup 476
Create customized diskettes 477
Command line options 478
Chapter 27
Supported RCF commands
Introduction 480
RCF commands 480
Appldata 001 Pen attributes 480
Appldata 002 Job parameters 480
Appldata 003 Transformations 481
Appldata 020 Stamp 482
Appldata 021 Media selection 482
Appldata 022 Finishing 483
Appldata 023 Delivery 483
Appldata 025 Framing 483
Appldata 029 Image alignment 484
13
Chapter 28
Chapter 29
Appendix A
Appldata 056 ASCII parameters 484
Special remarks 485
Auto rotate and auto paper detect settings 485
Optional RCF override 485
Priority of RCF versus other settings 485
Supported OJT commands
Introduction 488
Océ Job Ticket commands 488
Autorotate and autopaper detect settings 489
Key Operator Settings
Introduction 492
Key operator settings in the Configuration Manager 493
System Configuration 494
Printer KOS settings 495
Scanner KOS Settings 498
Configuration Manager settings 500
Miscellaneous
How to read this manual 502
User survey 503
Addresses of local Océ organizations 505
Index 507
14 Océ Repro Desk User Manual
Océ Repro Desk
User Manual
Chapter 1 Introduction
■ ‘What is Océ Repro Desk’ on page 16
■ ‘The concept, Remote version’ on page 18
■ ‘The concept, LAN version’ on page 19
■ ‘The concept, Facilities Management’ on page 20
■ ‘Resumé of the Océ Repro Desk products’ on page 21
■ ‘Some definitions’ on page 22
■ ‘Getting help’ on page 23
■ ‘About this manual’ on page 24.
15
What is Océ Repro Desk
Océ Repro Desk is a software application that is used for high speed digital
printing. The complete Océ Repro Desk system consists of two major software
applications: Océ Repro Desk Server and Océ Repro Desk Remote Client.
Océ Repro Desk Server
Océ Repro Desk Server is a application for printing or archiving digital files.
Océ Repro Desk Server contains software for receiving jobs from remote
clients by modem, network, FTP or disks, as well as tools for organizing,
preparing and printing digital files.
Received jobs can be modified, using the same facilities as offered by the
Remote Client application to create the job.
Océ Repro Desk Scan-to-file is an optional software application, used to scan
paper originals and store them as digital files.
Océ Repro Desk Remote Client
The Océ Repro Desk Remote Client application is the client version of the Océ
Repro Desk system.
There are three versions:
■ Océ Repro Desk Remote Client, which enables you to create a job, process,
preview and submit drawings for printing via LAN, modem and FTP
communication. You can print check prints on an A3/A4 (A or B) size
Windows printer. When you are satisfied with the appearance of the drawing,
you can print to an Océ 9400, 9600, 9700 or 9800 server on a local network
or via modem / ISDN or internet FTP connections.
■ Océ Repro Desk Remote Client LAN, permits you to create a print job,
process, preview and submit drawings for printing via LAN communication.
16 Océ Repro Desk User Manual
You can print check prints on an A3/A4 (A or B) size Windows printer or
print to an Océ 9400, 9600, 9700 or 9800 server on a local network
■ Océ Repro Desk FM Remote (Facilities Management), which enables you to
create a print job, process, preview and submit drawings via LAN
communication (only), without the facility to create queues.
Océ Repro Desk Remote Client enables you (the customer) to take
responsibility for the actual output and not the reprographer or print room
operator. As you are the best person to verify and approve the proposed output,
Repro Desk Remote Client provides all the tools needed to do so.
Thus, Repro Desk Remote Client permits you to define job settings,
pre-process and view the proposed output on a WYSIWYG basis.
Additionally, Repro Desk Remote Client provides the you with intuitive,
meaningful feedback and pre-emptive warnings before a print job is actually
sent to the server.
Some users may already be using (Océ) applications that produce RCF
commands. For this purpose, Repro Desk includes support for RCF output (see
‘Supported RCF commands’ on page 479).
Introduction 17
The concept, Remote version
The complete concept of the Océ Repro Desk Remote Client version can be
summarized in the following illustration:
1
Océ Server
Remote
Client
2
& ApHost
4
Océ
Printer
6
5
3
s
e
pi
o
c
es
l
i
5
f
r
t
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e
t
n
i
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e
P
he
d
y
t
l
a
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nt
nd
t
n
e
a
a
r
o
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m
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il
d
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f
an
he
t
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m
i
t
Via:
- LAN
A3/A4 Size
Windows printer
- Diskette
- own FTP-site
- modem / ISDN
[1] Concept Repro Desk
1 You prepare your job at your local Repro Desk Remote Client.
2 Repro Desk processes the files into vector image compressed format (VIC
file).
3 You check your job on a local Windows printer.
4 Depending on the version of the Repro Desk Remote Client:
You save your job on a diskette which is sent to the print server
or
You send your job via a modem/ISDN to the print server
or
You send your job via your own FTP site to the job printer.
5 Your job is loaded on the Repro Desk Server.
6 The job is printed on the Océ printer (Océ 9400, 9600, 9700 or 9800) or on a
Windows printer.
18 Océ Repro Desk User Manual
The concept, LAN version
The complete concept of the Océ Repro Desk Remote Client LAN version can
be summarized in the following illustration:
1
Remote
Client
Océ Server
& ApHost
2
4
6
Océ
Printer
5
3
Via:
A3/A4 Size
Windows printer
[2] Concept Repro Desk Remote Client LAN
- LAN
- Diskette
s
e
pi
o
c
es
l
i
5
f
r
t
e
e
t
n
i
s
s
r
d
e
P
he
d
y
t
l
a
f
o
o
p
e
nt
nd
t
n
e
a
a
r
o
d
ur
lm
i
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an
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m
i
t
1 You prepare your job at your local Repro Desk Remote Client LAN.
2 Repro Desk processes the file(s) into Vector Image Compressed format (VIC
file).
3 You check your job on a local A3/A4 size Windows printer.
4 You save your job on a diskette which is sent to the print server.
or
You send your job via local area network directly to the queue of the job
printer.
or
You send your job via your own LAN to the job printer.
5 Your job is loaded on the Repro Desk Server.
6 The job is printed on an Océ printer (Océ 9400, Océ 9600, Océ 9700 or Océ
9800).
Introduction 19
The concept, Facilities Management
Facilities Management describes the placement of reprographer-owned
large-format printers and controllers at a customer's site so they can perform
local printing. The reprographer charges the customer for use of the
equipment, as determined by a meter on each device or accounting information
software that keeps track of printing.
In those Facilities Management installations, the customer's personnel don't
need all the functions of ReproDesk Remote. Using FM Remote the customer
can process files and send them via LAN to Océ Repro Desk Server, also
installed at the customer site. Repro Desk Server is a workstation that hosts the
software; it is not an operating system server. The FM Remote users cannot
print to Océ equipment, send files via modem or FTP, or create/configure
queues. They can print to a local Windows printer and send files to the
server-based Repro Desk installation at their site.
Default is set to off for all forms of accounting in FM Remote. Because you
cannot print to the Océ equipment with FM Remote, accounting is irrelevant.
JOB.INI set to FM configuration. The installation of Repro Desk Remote and
FM Remote put exactly the same files in the exact same locations. The
computer knows the difference though, because the installation process inserts
a value in the registry letting job.exe know that the FM Remote button (and
therefore the FM Remote settings) was chosen in the Major Product dialog
box. All of this happens behind the scenes; no additional steps are required
beyond those in the regular installation procedure.
Reprographers can customize the work order if they wish and save the
customized work order to a disk, according to the instructions in chapter 23,
‘Work order customizer’ on page 411. They can then install this customized
version at the FM remote site, using the instructions in the same chapter.
20 Océ Repro Desk User Manual
Resumé of the Océ Repro Desk products
Océ Repro Desk Remote Used to set up remote communications from
customer to Reprographer.
Océ Repro Desk FM Remote Used to set up client / server systems within a
customer's organization. Print and Queue buttons are disabled, along with the
Communications function in ‘Send job to’. Windows printing is available.
Océ Repro Desk Remote LAN Unlimited use of Océ Repro Desk within an
organization with the ability to set up queues and communications.
Introduction 21
Some definitions
ODBC Open Database Connectivity
Sheet accounting Also known as ODBC sheet accounting, which tracks
information based on drawings rather than jobs. Information about each
drawing is logged in one record.
JOB.INI The initialization file that contains default settings for such things as
paper sizes and directories. In Repro Desk 4.25, a similar file, job.xml has been
added, which is affiliated with the new graphical interface: Configuration
Manager. We urge customers not to attempt to modify job.ini or job. xml files.
Instead, you can go to the ‘Configure’ menu and choose ‘Defaults’ to get the
‘Configuration’ dialog box with many tabs, or ‘Advanced’ to get the
‘Configuration Manager’.
FM Configuration The group of default settings for FM Remote contained in
the job.ini.
WOC Work Order Customizer (see page 411).
22 Océ Repro Desk User Manual
Getting help
In addition to the User Manual, Océ Repro Desk software version 4.30 has
Windows on-line help.
On-line help
If you need help while using the Océ Repro Desk software, the on-line help
provides a quick explanation of options and procedures.
▼ Accessing the on-line help
1
From the Help menu, choose Index.
The help dialogue box appears.
2 Select the index tab and follow the instructions.
Tool tips
Tool Tips provide a short explanation of the button your mouse is pointing at.
Point at a button with the mouse, and wait a second or two. A box appears with
a short explanation of the function of the button.
Introduction 23
About this manual
This manual is part of a user documentation set consisting of two manuals:
■ Océ Repro Desk User Manual, (this manual)
■ Océ 9600 Repro Desk System Hardware User Manual.
The User Manual covers all software related aspects of Océ Repro Desk. The
Hardware User Manual contains a description of all hardware elements of the
Océ Repro Desk printer.
24 Océ Repro Desk User Manual
Océ Repro Desk
User Manual
Chapter 2 Installation
■ ‘Introduction to installation’ on page 26
■ ‘Install Océ Repro Desk Server’ on page 28
■ ‘Install Repro Desk Remote at a Client Site (ApModem)’ on page 36
■ ‘Install Repro Desk Remote at a Client Site (ApFtp)’ on page 48
■ ‘Uninstallation of Océ Repro Desk’ on page 59.
25
Introduction to installation
At the reprographic shop
The server PC software includes:
■ Repro Desk Server
■ ApHost (communications software).
Installation procedure at the reprographic shop
Install Repro Desk Server.
During the installation,you have the opportunity to install ApHost as well. (If
you wish, ApHost can be installed later).
Prior to installing at a client site, a user ID is created on the Repro Desk Server
PC in ApHost for each remote site.
After you install Repro Desk, you must customize the work order for your
Remote Client users.
At the client site
The remote PC software includes:
■ Repro Desk Remote
■ ApModem (communications software).
Installation procedure at the client site
The ‘Diskette Customizer’ is run to setup a script file and cutomize a .ini file
to make it possible for the remote PC to dial in to the server PC.
Repro Desk Remote is then installed.
During the installation,you have the opportunity to install ApModem as well.
(If you wish, ApModem can be installed later).
26 Océ Repro Desk User Manual
After ApModem is installed, you are prompted to configure the modem,
connection, etc.
Installation 27
Install Océ Repro Desk Server
Prior to installing the software, be sure to have the CD key available as well as
the Authorization code that enables the print capability.
■ Read and follow the instructions on the Welcome screen.
■ Carefully read the Software Licence Agreement screen.
▼ Install Océ Repro Desk Server
1
Place the CD in the CD-ROM drive.
A message appears ‘Setup will now determine your system configuration’.
2 Click ‘OK’.
Setup displays a System configuration.
[3] Partial System configuration window
This screen informs you about your system configuration, hardware and
software.
It also informs you about the Repro Desk requiremens to ensure a correct
installation, before you continue to install.
3 Read this dialog box carefully.
Note: If some areas are incorrect, make a screen capture of the dialog (For
example, press ALT and PRINT SCREEN key) then save the file. Thiswill
help correct the system requirements.
4 If all areas of the ‘System Configuration’ dialog allow a correct installation,
press ‘Continue’.
28 Océ Repro Desk User Manual
The following dialog box appears.
R DS5001.tif
5 Click the ‘Next>’ button to continue.
The ‘Software License Agreement’ dialog box appears.
6 Click the ‘Yes ’ button to continue.
The ‘User Information’ dialog box appears.
7 Enter the appropriate user name and company information.
8 Click the ‘Next>’ button to continue.
Installation 29
The ‘Major Products’dialog box appears.
[4] Select major products
9 Select the desired Server.
10 Enter the appropriate Install Key in the ‘Install Key’ text box.
11 Click the ‘Next>’ button to continue.
30 Océ Repro Desk User Manual
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