Oce Prismaoffice V3.0 User Manual
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Océ
Océ PRISMAoffice V3.0
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Océ Printing Systems GmbH
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February 2003 Edition
A29247-X30-X-5-7670
Copyright Océ Printing Systems GmbH 2003
All rights reserved, including rights of translation, reprinting, reproduction by copying
or any other method.
Offenders will be liable for damages. All rights, including rights created by patent grant
or registration of a utility model or design, are reserverd.
Delivery subject to availability; right of technical modification reserved.
All hardware and software names used are trademarks of their respective owners.
Introduction
Components, Functionalities
and Licenses
System Requirements
Installation
Print Manager Spool
Extended Line Printer Server
Windows Job Ticket
Enhancement
Web Job Submission
Appendix
Glossary
More Chapters ->
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Related Publications
Index
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Contents
1 Introduction................................................................................................................ 1
2 Components, Functionalities and Licenses ........................................................... 3
2.1 PRISMAoffice Components ......................................................................................... 3
2.2 PRISMAoffice Functionalities ...................................................................................... 4
2.3 PRISMAoffice Licenses .............................................................................................. 5
3 System Requirements ............................................................................................... 7
3.1 Hardware .....................................................................................................................7
3.2 Software ...................................................................................................................... 8
4 Installation.................................................................................................................. 9
4.1 Prerequisites................................................................................................................9
4.2 Types of Installation................................................................................................... 11
4.3 Installing PRISMAoffice ............................................................................................. 15
4.4 Installing the Data Encryption Plug-in........................................................................ 20
4.5 Installing the BarCode Support Plug-in ..................................................................... 24
4.6 Add/Remove Components ........................................................................................ 31
Contents
4.2.1 Custom ............................................................................................................ 11
4.2.2 Remote Admin................................................................................................. 12
4.4.1 Data Encryption ............................................................................................... 20
4.4.2 Installing the Plug-in ........................................................................................ 20
4.4.3 Activating the Plug-in....................................................................................... 21
4.4.4 How does the Interface Work? ........................................................................ 23
4.5.1 Printing the BarCode ....................................................................................... 24
4.5.2 Supported BarCodes ....................................................................................... 24
4.5.3 Installing the Plug-in ........................................................................................ 27
4.5.4 Activating the Plug-in....................................................................................... 28
4.5.5 How does the Interface Work? ........................................................................ 30
4.6.1 Extended Line Printer Server .......................................................................... 33
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Contents
5 Print Manager Spool................................................................................................ 35
5.1 Introduction ................................................................................................................ 35
5.2 Quick Start: Installing and Configuring Printers ......................................................... 40
5.2.1 Parallel Printers ............................................................................................... 40
5.2.2 SCSI Printers................................................................................................... 45
5.2.3 TCP/IP Printers................................................................................................ 50
5.2.4 Local NT Printers ............................................................................................. 56
5.2.5 Command Printers........................................................................................... 59
5.3 Advanced Configuration ............................................................................................ 63
5.3.1 Input Filter ....................................................................................................... 64
5.3.2 Filter Configuration File ................................................................................... 76
5.3.3 Parameters for the OSPPRINT.EXE ............................................................... 78
5.3.4 Print Job Generation with PJM Server ............................................................ 79
5.3.5 JEC Support for NPS File Systems ................................................................. 79
5.3.6 LIP Control File................................................................................................ 80
5.4 Spool Administration.................................................................................................. 84
5.4.1 Server Properties............................................................................................. 85
5.4.2 Security Settings ............................................................................................. 96
5.4.3 Forms .............................................................................................................. 98
5.4.4 Viewing Documents....................................................................................... 108
5.5 Print Manager Spool User Interface ........................................................................ 110
5.5.1 Customizing the Appearance of the User Interface ....................................... 111
5.5.2 Working with the In-Place Editable Dialog Boxes.......................................... 115
5.5.3 Toolbar and Menu Functions......................................................................... 116
5.5.4 Job Handling ................................................................................................. 119
5.5.5 Printer Handling............................................................................................. 131
6 Extended Line Printer Server ............................................................................... 135
6.1 Customizing Printcap File and lpd.ini....................................................................... 136
7 Windows Job Ticket Enhancement...................................................................... 139
7.1 Windows NT Print Extension ................................................................................... 139
7.2 Windows 95 Print Extension .................................................................................... 145
8 Web Job Submission ........................................................................................... 149
8.1 Web Service ............................................................................................................ 149
8.2 Configuration of Web Job Submission..................................................................... 156
8.2.1 Customizing HTML and Script Files .............................................................. 156
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Contents
8.2.2 Setting up Microsoft Personal Web Manager ................................................ 159
8.2.3 Setting up Apache ......................................................................................... 165
8.3 Submitting Files ....................................................................................................... 166
8.4 Getting Information .................................................................................................. 171
9 Appendix ................................................................................................................ 175
10 Glossary ................................................................................................................. 179
11 Related Publications ............................................................................................. 183
Index .............................................................................................................................. 185
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Contents
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Introduction
1 Introduction
This manual describes the functionality, installation, administration and usage of the
PRISMAoffice system for Windows NT 4.0 and Windows 2000.
PRISMAoffice is a powerful product family which offers scalable and efficient print solutions
for the professional office printing environment. PRISMAoffice supports all kinds of PCL
printers. It is designed to accommodate the demands of business with heavy print volumes
and to make work for operating personell as easy as possible.
The PRISMAoffice systems environment
The operating system´s user interface makes the spool system easy to work with. Since
Windows NT/2000 supports many network protocols, the PRISMAoffice system integrates
into virtually every network environment and prints from every application.
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Introduction
PRISMAoffice enables easy installation and administration of all kind of printers via SCSI,
TCP/IP and more. You even can address printers that are connected to other servers in the
network. So you can distribute print jobs between several print servers and access all PCL
network printers which are supported by Windows NT/2000.
Covenient user interfaces of the different components make it easy to submit and control
print jobs. Tracking the print jobs is provided via job tickets.
An accounting function gives control of quantity of printing and makes cost calculation easy
and effective.
For the history of products and versions leading to PRISMAoffice see chapter 9, "Appendix"
on page 175.
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Components, Functionalities and Licenses PRISMAoffice Components
2 Components, Functionalities and Licenses
2.1 PRISMAoffice Components
The PRISMAoffice software component structure:
Software Components
PRISMAoffice V3.0 Basic Module
Professional Edition
Network Connection
Windows Job Ticket Enhancement
PCL BarCode Translation
Remote Administration
• The Basic Module contains the functionality of PRISMAoffice LE V2.02.
• The Professional Edition contains: SCSI connection, faster printers, security package
(data encryption, secure viewing)
• Network Connection: lpd deamon, web job submission
• Windows Job Ticket Enhancement: portmonitor extensions for job tickets
• PCL BarCode Translation: Input filter for replacement of PCL ESC sequences through
bitmaps
• Remote Administration: PRISMAoffice User Interface through network
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PRISMAoffice Functionalities Components, Functionalities and Licenses
2.2 PRISMAoffice Functionalities
• The Extended Line Printer Server contains a RFC 1179 compatible lp daemon which
accepts lpr generated print requests from the network. This gives you access to
PRISMAoffice from computers of the non-Windows world.
• The Windows NT Print Extension is an NT-conform port monitor which adds a job ticket
for advanced print job and output management to the print job.
• The Windows 95 Print Extension is similar to the Windows NT Print Extension but especially adapted to Windows 95.
• The PJM Interface allows to use the print manager spool from other tools via the PJM
server which can be installed with PRISMAoffice. The PJM server allows to generate
print jobs with a general PRISMA job generator and PRISMA job ticket.
The PJM Interface requires a Java Runtime Environment (Version 1.3.1_04). This JRE
is installed automatically when you install the component ’Pjm Server’ from
PRISMAoffice V3.0. Existing JRE versions will not be overwritten.
Note: When you uninstall the component ’Pjm Server’ from your computer the in-
stalled JRE Version 1.3.1_04 is also removed.
• The Web Job Submission enables users to submit print jobs, query spoolstatus information and general information via an usual web browser, i.e. without the installation of
a special client software. On a server (i.e. the machine, where the spool system is installed) a web server (e.g. Microsoft Internet Information Server) has to be installed. On
the clients only a common web browser need to be installed.
• The Remote Administration component enables users to handle and administer the
spool system completely from a Windows NT/2000 client. The Remote Administration
component has to be installed on the client.
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Components, Functionalities and Licenses PRISMAoffice Licenses
2.3 PRISMAoffice Licenses
Software Components License Key (FLEXlm)
PRISMAoffice V3.0 Basic Module SPOOL_BASE 3.0
Professional Edition SPOOL_PROF 3.0
Network Connection SPOOL_NET_CONN 3.0
Windows Job Ticket
Enhancement
PCL BarCode Translation SPOOL_BARCODE_PCL 3.0
Remote Administration SPOOL_REM_ADMIN 3.0
SPOOL_TIC_ENH 3.0
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PRISMAoffice Licenses Components, Functionalities and Licenses
PRISMAoffice System Overview
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System Requirements Hardware
3 System Requirements
It is recommended to use the OPS Printer Servers PRISMA-Base 1 or PRISMA-Base 2 with
PRISMAoffice products.
Note: In various countries different hardware could be recommended.
3.1 Hardware
Minimum hardware requirements for PRISMAoffice:
• Pentium 1 GHz processor for very high volume printing
• 256 MB main memory for the base version. Additional 256 MB main memory for the
Professional Edition or if the PJM server is used.
• 10 GB free hard disk capacity
• SVGA screen with a resolution of 800x600 or higher
• SCSI adapter for SCSI printer: Adaptec 2940 (single ended) or Adaptec 2944 (differen-
tial). Printer cable D:20033-23 (20 meters)
Note: Ultra SCSI must be turned off when printing on a SCSI printer.
In various countries different hardware could be recommended.
• OPS printer: functional code with PCL mode V1.22 or higher has to be used
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Software System Requirements
3.2 Software
• Windows NT 4.0 Workstation with Service Pack 6a
Languages: International or German
Windows NT 4.0 Server is recommended for all customers who want to use the full connectivity of PRISMAoffice.
• Windows 2000 Professional Service Pack 2
Languages: English or German
• Windows SNMP Agent
Note: The Windows SNMP agent has to be installed before the PRISMAoffice instal-
lation.
• If you want to use Web Job Submission you need a web server.
The web server "Microsoft Peer Web Server" is on the Windows NT 4.0 Workstation
CD. You can also use Microsoft’s Personal Web Manager. But this is not on the Océ
delivered CDs for Windows NT 4.0 Workstation or Windows NT 4.0 Server.
On Microsoft’s Website you will find information about the copyright and the use of the
Internet Information Server (IIS) and Personal Web Server (PWS).
• If you use the SCSI Driver, you need:
Windows NT 4.0 or Windows 2000 SCSI Hostadapter Driver
Note: Printing with a SCSI connection to a printer is not possible with the original SCSI
driver from the EZ-SCSI CD from Adaptec, but only with the SCSI driver installed automatically from the Windows NT CD. If you use Windows NT as operating system, you need the SCSI mini driver from Windows NT Service Pack
6a.
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Installation Prerequisites
4 Installation
In this chapter you will find a description of the installation of PRISMAoffice, the necessary
preliminaries and the specialities.
4.1 Prerequisites
First of all, it is strongly recommended that you make a backup of your system, before you
install or update PRISMAoffice.
For this and for all other actions, you have to do on your Windows NT/2000, please refer to
the respective manuals from Microsoft or contact your system administration.
You will also need a Windows NT/2000-CD in some cases, so be sure that you have it
present when you start the installation of PRISMAoffice.
Note: Before installing PRISMAoffice you have to install the Microsoft SNMP service. If
this service is not installed before, it is not possible to install PRISMAoffice. You get
a corresponding message.
Next log in as a user with full administrator´s rights.
Close all other applications on your system.
Stop all active print jobs. During the installation a window will pop up reminding you to stop
all print jobs, but it is more useful to deactivate all print jobs before the installation.
If you intend to install an update of PRISMAoffice, first uninstall the previous version of any
PRISMAoffice components. For detailed information see chapter 4.6, "Add/Remove Components" on page 31.
Depending on which components you want to install or which printer you intend to use,
some further details have to be considered.
If you are using the parallel port the computer BIOS needs to be set to ECP mode. Follow
the instructions of your computer manual how to do this.
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Prerequisites Installation
If you want to install the ’Extended Line Printer Server’ from PRISMAoffice, you need to deactivate the service ’TCP/IP Print Server’ from Windows NT/2000. As both the Microsoft
’TCP/IP Print Server’ and the ’Extended Line Printer Server’ use the same lpd protocol and
port, they cannot be activated simultaneously. Instead, you need to activate the ’Simple
TCP/IP Services’, which are necessary for using ’Extended Line Printer Server’. After this,
you need to reinstall the Windows NT service pack. Refer to your Windows manual, to look
up how to work with services.
Now reboot your computer again to be ready for installation.
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Installation Types of Installation
4.2 Types of Installation
PRISMAoffice offers you two different types of installation:
•Custom
• Remote Admin
Choose ’Custom’ to install PRISMAoffice components on the print server. Select ’Remote
Admin’ if you want to install the Remote Administration Module on a client PC which is not
the print server.
4.2.1 Custom
With setup type ’Custom’ you can select, which components of PRISMAoffice shall be installed.
When you select ’Custom’, a new window opens.
The following modules are selected by default:
–Base
– PCL Bar Code Translation
– Windows Job Ticket Enhancement
– Windows NT Print Extension
You can see the little boxes left of the product name. You have to select every module separately, if you want to install it. Click a module you want to select and it is marked.
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Types of Installation Installation
Note: There are certain correlations between the products.
If you select one item that has to be combined with certain others, these will be
marked automatically and have grayed out boxes you cannot deselect.
4.2.2 Remote Admin
To use the remote administration feature included on the PRISMAoffice CD, you have to
install the remote administration on a different Windows NT/2000 system. You can choose
any PRISMAoffice system in the network by selecting the IP address of PRISMAoffice
spooler. All of the spooler features work except file viewing. You must install a corresponding license on the PRISMAoffice systems you want to administer remotely.
The advantage of remote administration is that you can administer several PRISMAoffice
systems from one computer, you can centrally administer PRISMAoffice systems at different locations and you can administer PRISMAoffice systems that may not have physical access to the PC where the PRISMAoffice is installed.
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Installation Types of Installation
Installing the Remote Administration Feature
1. Install a corresponding license on the PRISMAoffice system (primary spooler) you want
to administer remotely.
2. Install a user with same name and password which is not user administrator (but which
may have administrator rights) on the PRISMAoffice system and on the remote administration system.
3. Make sure that on the remote administration system there are no PRISMAoffice components. If so remove them.
4. Install from the PRISMAoffice CD and choose ’Remote Admin’.
5. This will popup some windows. The last one, the license window, which you quit. (You
don’t need a license on the client machine; you need a license on each PRISMAoffice
system you want be administer remotely.)
6. After a reboot of the system log in as the user you have chosen for remote administration and start the ’Print Manager Spool’.
Using the Remote Administration
To use the remote administration feature of PRISMAoffice start the ’Print Manager Spool’.
1. Select ’Select Computer’ from the ’File’ menu.
2. The dialogbox ’New Computer’ appears. In this dialogbox enter the internet address of
the PRISMAoffice system you want to administer remotely.
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Types of Installation Installation
Note: A license for Web Job Submission Production Edition must be installed on that
system.
3. In the dialog box ’New Computer’ enter the internet address of the PRISMAoffice system you want to administer.
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Installation Installing PRISMAoffice
4.3 Installing PRISMAoffice
The following description of the PRISMAoffice installation is made with setup type ’Custom’.
1. Insert the PRISMAoffice CD in your CD drive and insert the license disk in your floppy
drive.
If the auto run option of your CD drive is activated, the setup procedure will start automatically, if not, open Windows NT/2000 explorer and select the letter of your CD drive.
Now double-click ’setup.exe’ and the installation routine will start automatically.
2. Select a setup language. The choice is between german and english. Click the ’OK’ button and then click ’Next’ in the following welcome screen to proceed with the installation.
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Installing PRISMAoffice Installation
3. Then the installation routine proposes the path for the PRISMAoffice folder. You can
accept the default settings or you can click ’Browse’ to select a different path. When you
have entered the desired path, click ’Next’ to continue.
4. In the next window, you can select the setup type. Click on the desired option and then
click ’Next’ to proceed.
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Installation Installing PRISMAoffice
5. Now you are asked, which components of the PRISMAoffice package you want to install. Click the small check boxes in the dialog box to make your selection.
6. Now setup will ask you, where the PRISMAoffice program icon shall be installed. You
can either select an existing folder, type a new one or accept the default folder:
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Installing PRISMAoffice Installation
7. An information windows appears to tell you that no print job has to be active during installation. If you have followed the instructions in the chapter 4.1, "Prerequisites" on
page 9 you can click away the window with the ’OK’ button. Otherwise you first have to
stop all print jobs.
8. The installation now proposes the folder for the HTML and script files, necessary for the
’Web Job Submission’. If the default folder is not accepted for the HTML and script files
it will be necessary for the paths for ’Web Job Submission’ to be changed.
Note: After the installation you may still move the files to another location. You need
to modify the configuration of your web server.
9. After that proceed with ’Next’ and the installation is nearly finished. In the next window
you have to select the path for the license file. If you receive your license file on a floppy
disk, you can accept the default settings. If you will receive the license file electronically,
you can click the ’Browse’ button to select a different path.
Note: Make sure that the license file is named "License.dat".
The licenses which you will install are written into an event log so you can check
later on which licenses are installed on your system.
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Installation Installing PRISMAoffice
When you have entered the desired path, click ’Next’ to continue..
10. The installation is completed now. Accept the settings by clicking the ’Finish’ button and
your computer will be rebooted.
After the reboot PRISMAoffice is ready for the installation and settings of your printer.
You will find the PRISMAoffice entry in the Windows NT/2000 start list and the respective program group.
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Installing the Data Encryption Plug-in Installation
4.4 Installing the Data Encryption Plug-in
4.4.1 Data Encryption
The encryption of print data with the data encryption plug-in allows to transfer data via LAN
to PRISMAoffice in an encrypted state. When the print job is sent from the client to the print
server the data will be encryted. In the spool of the print server the data will be converted
back to the original print format.
Note: Data encryption is only guaranteed during the data transfer via LAN.
If you want to use the data encryption plug-in, you need a license for the Professional Edition component of PRISMAoffice. Without the license for the Professional Edition component the data encryption plug-in will not encrypt and pass through the data.
4.4.2 Installing the Plug-in
The data encryption plug-in is a ’*.dll’ file which is added to the registry
(HKEY_LOCAL_MACHINE\SOFTWARE\OcePrintingSystems\Spooler\Plugins\IF_PRE)
during the installation of PRISMAoffice automatically.
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