Oce Plotwave 365, Plotwave 345 User Manual

Operation guide

Océ PlotWave 345/365

Illustrations and specifications do not necessarily apply to products and services offered in each local market. No part of this publication may be reproduced, copied, adapted or transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, optical, chemical, manual, or otherwise, without the prior written permission of Océ.

OCÉ MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THE CONTENTS OF THIS PUBLICATION, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. OCÉ SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THE CONTENTS OF THIS PUBLICATION.

Océ reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes.

Trademarks

Océ, Océ PlotWave are registered trademarks of Océ-Technologies B.V. Océ is a Canon company.

Adobe, Acrobat, PostScript, and the Adobe logos are both registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Microsoft, Windows, Internet Explorer are trademarks or registered trademarks of Microsoft Corp. incorporated in the United States and/or other countries.

All other trademarks are the property of their respective owners.

Edition 2016-11

Software version 2.1

Contents

Chapter 1

Introduction.........................................................................................................................9

Notes for the reader....................................................................................................................................... 10

Available documentation...............................................................................................................................12

Chapter 2

Get to Know the Printing System................................................................................... 15

The Océ PlotWave 345/365............................................................................................................................ 16

Connect your Printing System...................................................................................................................... 17

Working area [Footprint]......................................................................................................................... 17

Connect the mains supply cable and the network cable...................................................................... 18

Switch on the printing system................................................................................................................19

The Hardware................................................................................................................................................. 20

The components of the printer (front)....................................................................................................20

The components of the printer (left side).............................................................................................. 21

The components of the printer (back)....................................................................................................22

The media drawer....................................................................................................................................23

The user panel: Océ ClearConnect......................................................................................................... 24

The components of the scanner (optional)............................................................................................25

The delivery destination..........................................................................................................................27

The front original tray (optional)............................................................................................................ 28

The folder (optional)................................................................................................................................ 29

Workflow of the Océ ClearConnect user panel............................................................................................ 30

The home screen......................................................................................................................................30

The job queue and the system menu.....................................................................................................32

Presets, templates and advanced settings.............................................................................................34

Job preview..............................................................................................................................................35

The cloud.................................................................................................................................................. 36

Chapter 3

Define your Workflow with Océ Express WebTools..................................................... 39

Getting Started............................................................................................................................................... 40

Océ Express WebTools............................................................................................................................40

Set another language for Océ Express WebTools................................................................................ 41

User roles and authorizations.................................................................................................................42

Log in as an authorized user...................................................................................................................43

Log out after your session.......................................................................................................................44

Change the password for authorized users...........................................................................................45

The system monitor.................................................................................................................................46

Shut down or restart the system............................................................................................................ 48

Define the defaults......................................................................................................................................... 49

About the default settings in Océ Express WebTools...........................................................................49

How to edit a setting................................................................................................................................50

View and check the settings ...................................................................................................................51

Save the settings in a file ....................................................................................................................... 52

Load the settings from a file .................................................................................................................. 53

Restore the factory defaults ................................................................................................................... 54

Set the print job default settings............................................................................................................ 55

Set the copy job default settings............................................................................................................ 58

Contents

Set the scan job default settings.............................................................................................................59

Configure the Smart Inbox settings..............................................................................................................60

The Smart Inbox and the queue concept...............................................................................................60

The Smart Inbox in the Jobs tab............................................................................................................ 61

Create and open a Smart Inbox..............................................................................................................63

Close or delete a Smart Inbox.................................................................................................................66

The job states........................................................................................................................................... 67

Configure the job management settings............................................................................................... 68

Configure the network and security settings............................................................................................... 69

Configure the network settings in Océ Express WebTools.................................................................. 69

Set the security settings for Microsoft Internet Explorer .....................................................................70

Set the security settings for Mozilla Firefox.......................................................................................... 71

Set the link speed and duplex mode......................................................................................................72

Enable user authentication......................................................................................................................73

Enable Access control .............................................................................................................................74

Access control and IPsec settings...........................................................................................................75

Enable or disable the e-shredding function...........................................................................................76

Select the e-shredding algorithm........................................................................................................... 77

Specify the number of overwrite passes............................................................................................... 78

Remote security....................................................................................................................................... 79

Generate a new CA-signed certificate....................................................................................................80

Import a CA-signed certificate: Import the root certificate ..................................................................82

Import a CA-signed certificate: Import the intermediate certificate.................................................... 83

Import a CA-signed certificate................................................................................................................ 84

Import a CA-signed certificate: Check and import the root certificate................................................ 85

Configure the presets and stamping............................................................................................................ 86

What you need to know about presets ................................................................................................. 86

Set the default copy preset .................................................................................................................... 87

Configure the custom copy preset ........................................................................................................ 88

Set the default print preset .....................................................................................................................89

Configure the custom print preset .........................................................................................................90

Make a custom preset available on the user panel...............................................................................91

Create a stamp......................................................................................................................................... 92

Configure the Templates............................................................................................................................... 93

Scan templates ........................................................................................................................................93

Create a new template.............................................................................................................................94

Delete all templates................................................................................................................................. 95

Import templates......................................................................................................................................96

Export templates......................................................................................................................................97

Restore the factory defaults of the templates........................................................................................98

Enable or disable scan templates...........................................................................................................99

Configure the locations................................................................................................................................100

Configure your locations.......................................................................................................................100

Enable or disable USB...........................................................................................................................101

Enable and edit the Home folder..........................................................................................................102

Enable PlanWell Collaborate (optional)............................................................................................... 103

Create an external location................................................................................................................... 104

Set a default external location ............................................................................................................. 106

Set a default print destination...............................................................................................................107

Troubleshoot the creation of an FTP external location (after an error message).............................108

Troubleshoot the creation of an SMB external location (after an error message)...........................111

Troubleshoot the creation of a WebDAV external location (after an error message)......................113

Configure the printer settings..................................................................................................................... 114

Configure the regional settings ........................................................................................................... 114

Configure the user session time-out.................................................................................................... 115

Configure the working hours................................................................................................................ 116

Configure the sleep mode.....................................................................................................................117

Configure the media request time-out ................................................................................................118

Configure the media types....................................................................................................................119

Configure the media sizes.....................................................................................................................120

Contents

Configure the pen settings....................................................................................................................121

Optimise the print quality and print productivity...................................................................................... 122

Set transparency flattening for PDF..................................................................................................... 122

Set the wipeout correction for PDF...................................................................................................... 123

Set the long plot mode..........................................................................................................................124

Set the automatic roll switch................................................................................................................ 125

Set the spool threshold......................................................................................................................... 126

Set the rotation mode............................................................................................................................127

Set the alignment mode .......................................................................................................................128

Configure Mobile Printing and Scanning................................................................................................... 129

Océ Mobile WebTools........................................................................................................................... 129

Configure Océ Express WebTools settings for a mobile connection................................................ 131

Generate the Quick Response Card......................................................................................................132

Connect your mobile device to Océ Mobile WebTools ..................................................................... 133

Chapter 4

Use the Printing System................................................................................................ 135

How to feed an original................................................................................................................................136

How to auto-feed an original.......................................................................................................................137

How to use the carrier sheet........................................................................................................................138

Print Jobs - Job submission tools...............................................................................................................139

Use Océ Publisher Express to send a print job................................................................................... 139

Use the Smart Inbox to send a print job..............................................................................................141

Use Océ Publisher Select 2 to send a print job................................................................................... 142

Use Océ Wide format Printer Driver 2 for Microsoft® Windows® to send a print job.................... 144

Use the Océ PostScript® 3 Driver to send a print job.........................................................................146

Use Océ Publisher Mobile to send a print job.....................................................................................147

Print from your mobile device.............................................................................................................. 149

Use FTP to send a print job...................................................................................................................150

Use LPR to send a print job...................................................................................................................151

Use the home folder to send a print job.............................................................................................. 152

Use the cloud to send a print job..........................................................................................................153

Troubleshoot print job submission...................................................................................................... 154

Print Jobs...................................................................................................................................................... 155

Do a default print job ............................................................................................................................155

Direct print .............................................................................................................................................157

Print from a USB key............................................................................................................................. 158

Print presets on the user panel.............................................................................................................159

Advanced settings for print jobs...........................................................................................................160

Copy Jobs..................................................................................................................................................... 164

Do a default copy job ............................................................................................................................164

Copy presets on the user panel............................................................................................................ 165

The Image preset for copy jobs............................................................................................................ 166

Advanced settings for copy jobs.......................................................................................................... 167

Recommended settings for copy jobs..................................................................................................174

The original type.................................................................................................................................... 175

Make a half size copy.............................................................................................................................176

Make a copy and add a strip................................................................................................................. 177

Make a copy and remove a strip...........................................................................................................178

Make a copy of a specific area of an original...................................................................................... 179

Make a copy and remove a specific area of an original..................................................................... 180

Make a copy and scale to another size.................................................................................................181

Make a copy of a dark original (Diazo).................................................................................................182

Make a copy of an original with highlighted colors............................................................................183

Make a copy on a cut sheet...................................................................................................................184

Make a copy with a stamp.....................................................................................................................185

Copy by set.............................................................................................................................................186

Scan Jobs......................................................................................................................................................187

Do a default scan job ............................................................................................................................ 187

Contents

Scan templates on the user panel........................................................................................................ 188

Advanced settings for scan jobs...........................................................................................................189

Advised settings for scan jobs..............................................................................................................195

The original type.................................................................................................................................... 197

File type...................................................................................................................................................199

Scan to a USB key..................................................................................................................................201

Scan to the home folder........................................................................................................................202

Save a scanned document on your mobile device............................................................................. 203

Pause, resume, or stop an active job..........................................................................................................204

Clear the system...........................................................................................................................................205

Chapter 5

Maintain the Printing System........................................................................................207

Update your System.................................................................................................................................... 208

Update the system software on the user panel...................................................................................208

Update the system software in Océ Express WebTools.....................................................................209

Install the system security patches in Océ Express WebTools.......................................................... 210

Move the Printing System........................................................................................................................... 211

Turn off the printing system................................................................................................................. 211

Disconnect the network cable and the mains supply cable............................................................... 213

Move and re-adjust the printing system..............................................................................................214

Connect the mains supply cable and the network cable.................................................................... 220

Switch on the printing system..............................................................................................................221

Replace the Media........................................................................................................................................222

Remove a media roll..............................................................................................................................222

Unpack the media roll............................................................................................................................225

Load a media roll (position 1)............................................................................................................... 227

Load a media roll (position 2)............................................................................................................... 231

Media types............................................................................................................................................ 235

Media sizes............................................................................................................................................. 237

Refill the Toner............................................................................................................................................. 239

Refill the toner........................................................................................................................................239

Replace the residual toner container....................................................................................................242

Maintain the Scanner...................................................................................................................................244

Clean the scanner...................................................................................................................................244

Calibrate the scanner.............................................................................................................................247

Chapter 6

License Management..................................................................................................... 249

Introduction to license management..........................................................................................................250

Check your licenses......................................................................................................................................251

Save the currently active licenses ..............................................................................................................252

Get a new license file................................................................................................................................... 253

Activate a new license..................................................................................................................................254

Chapter 7

Account Management.................................................................................................... 255

An overview of Océ Account Center...........................................................................................................256

Océ Account Console ®............................................................................................................................... 257

Introduction to Océ Account Console.................................................................................................. 257

Summary of Océ Account Console...................................................................................................... 258

Enable account management in Océ Express WebTools...................................................................260

Accounting workflow.............................................................................................................................261

Workflow on the printer..................................................................................................................261

Chapter 8

Solve Problems............................................................................................................... 263

Contents

How to solve problems with jobs............................................................................................................... 264

Clear an original jam in the scanner...........................................................................................................265

Clear a media jam in the heater section.....................................................................................................266

Clear a media jam in the media bypass section........................................................................................ 268

Clear a media jam in the roll feed section..................................................................................................270

Event messages............................................................................................................................................271

Print a demo print.........................................................................................................................................274

Print a test print............................................................................................................................................ 275

Print the print density chart.........................................................................................................................276

Chapter 9

Support............................................................................................................................ 277

Counter history.............................................................................................................................................278

Settings in case of errors.............................................................................................................................279

Audit log........................................................................................................................................................280

Remote Service: configure the proxy......................................................................................................... 281

Remote Service: check the connection.......................................................................................................282

Remote Service: allow remote assistance..................................................................................................283

Remote Service: download log files........................................................................................................... 284

Chapter 10

Contact.............................................................................................................................285

Downloads and support for your product..................................................................................................286

Reader's comment sheet............................................................................................................................. 287

Index.................................................................................................................................289

Contents

Chapter 1

Introduction

Notes for the reader

Typography

This manual uses the following typography to indicate elements that are part of the user interface.

Typography Indicates

[Text between square brackets] Name of a button, tile, setting, value, or other

< Text between angle brackets > Name of a key on a keyboard

option of the user interface

Text displayed in courier font

[Text]→[displayed in]→[menucascade] Names of options to be used in a fixed order

Safety symbols

Before using this product, make sure you have read and understood the safety information belonging to the product. Find the safety information on to follow all warnings and instructions marked on the product.

This manual uses the following safety symbols to indicate hazards and precautions.

Symbol Type of symbol Indicates

WARNING

CAUTION

• File path

• Command Prompt comment

http://downloads.oce.com

Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. To use the machine safely, always pay attention to these warnings.

Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions. This indication can concern hazards that have a specific CAUTION symbol. The 'hot surface', 'electric shock', 'moving parts' and 'laser beam' cautions are listed below.

. Also be sure

Chapter 1 - Introduction

CAUTION Hot surface

Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions.

CAUTION Electric shock

Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions.

CAUTION Moving parts

Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions.

CAUTION Laser beam

Indicates a caution concerning operations that may lead to injury to persons if not performed correctly. To use the machine safely, always pay attention to these cautions.

Symbol Type of symbol Indicates

Notes for the reader

IMPORTANT

NOTE

Body protection symbols

This manual uses the following body protection symbols to indicate that it is important to protect yourself before performing a specific task or action.

Symbol Type of symbol Indicates

IMPORTANT Hand protection

IMPORTANT Eye protection

IMPORTANT Body protection

Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the machine correctly and to avoid damaging the machine or property.

Indicates a clarification of an operation or contains additional explanations for a procedure. Reading these notes is highly recommended.

Wear the mentioned type of gloves when you perform this task or action.

Use the mentioned type of eye protection when you perform this task or action.

Wear the mentioned type of body protection when you perform this task or action.

IMPORTANT Foot protection

Wear the mentioned type of safety footwear when you perform this task or action.

Chapter 1 - Introduction

Available documentation

Introduction

This manual is part of a complete documentation set. The following table shows a complete overview of the available documentation.

NOTE

For up-to-date documentation, visit the Océ downloads page on the Internet and find all the information for your printer.

Available documentation

Documentation Availability

User Manual - Operation guide • On the download website under the product

Online Help - Océ Express WebTools • Embedded in the application

name ( Available as a PDF file in multiple languages.

Available in multiple languages.

"http://downloads.oce.com"

User manual - Safety guide • On the download website under the product

Quick Reference Guide for the use of Océ Mobile WebTools

Océ Large Format Systems Connectivity Administration guide

Océ PlotWave-ColorWave Systems Security - Administration guide

name ( Available as a PDF file in multiple languages.

• On the download website under the product name ( Available as a PDF file.

• On the download website under the product name ( Available as a PDF file in English only.

"http://downloads.oce.com"

Available documentation Océ Wide format Printer Driver for Microsoft ® Windows

Documentation Availability

User guide • On the download website under the product

name ( Available as a PDF file in multiple languages.

Online Help • Embedded in the application

Available in multiple languages.

"http://downloads.oce.com"

Available documentation Océ PostScript® 3 Driver

Documentation

Installation guide • On the download website under the product

Chapter 1 - Introduction

Availability

name ( Available as a PDF file in multiple languages.

"http://downloads.oce.com"

Documentation Availability

Online Help • Embedded in the application

Available documentation Océ Publisher Select

Documentation Availability

User guide - Océ Publisher Select • On the download website under the product

Online Help • Embedded in the application

Available documentation

Available in multiple languages.

name (

"http://downloads.oce.com"

Available as a PDF file in multiple languages.

Available in multiple languages.

Chapter 1 - Introduction

Available documentation

Chapter 1 - Introduction

Chapter 2

Get to Know the Printing System

The Océ PlotWave 345/365

Introduction

The Océ PlotWave 345/365 is a black and white, all-in-one wide format print, copy and scan system with a multi-touch user panel and an optional color scanner.

Workflow of the Océ PlotWave 345/365

Process Actions Reference

Before using the system

Connect the printer

Define and configure the settings

Connect your Printing System

on page 17

Define your Workflow with Océ Express WebTools

page 39

Daily use

Use the printer for copy, print, and scan jobs

Print Jobs Copy Jobs Scan Jobs

Maintenance and support

Maintain the system

Get support to solve problems

Maintain the Printing System

on page 207

Solve Problems

page 263

Support

on page 277

on page 155

on page 164

on page 187

Chapter 2 - Get to Know the Printing System

Connect your Printing System

1560mm

61.4”

1620mm

63.8”

1403mm

55.2”

60mm

2.4”

600mm

23.6”

803mm

31.6”

Working area [Footprint]

The printing system (with or without the optional [Océ Scanner Express]) requires a specific floor space / working area as indicated in the illustration below.

Connect your Printing System

Chapter 2 - Get to Know the Printing System

Connect the mains supply cable and the network cable

Procedure

IMPORTANT

Make sure the power switch (B) is in 'off' position.

Plug the mains supply cable into the power connection at the left back of the printer (A).

Plug the other side of the mains supply cable into the wall socket.

Plug the network cable into the upper (RJ45) connection port at the right back of the printer (C), to

connect the printer to your company network.

Chapter 2 - Get to Know the Printing System

Switch on the printing system

IMPORTANT

• Make sure the mains supply cable (A) is plugged in.

• Make sure the network cable (C) is plugged in.

Procedure

Switch on the power switch at the left back of the printer (B).

Switch on the printing system

Chapter 2 - Get to Know the Printing System

9 10

The Hardware

The components of the printer (front)

Component - function table

No. Component Description / Function

1 [lower left front cover] Remove this cover when you want to move the

2 [lower front cover] Located at the front, used for error recovery.

3 [media bypass] To manually feed cut-sheets up to 36" width.

4 [toner compartment] Compartment to refill toner.

5 [printer top cover] Only available in printer-only version.

6 [top delivery tray] Delivery tray that collects the printed sheets.

7 USB port USB connector to use a USB mass storage de-

8 Océ ClearConnect: multi-touch [user

panel]

9 [media drawer] Media drawer that contains the media roll 1

10 [on / off button] Button to start or shut down the printer.

printer.

vice to print from or to scan to.

The Océ ClearConnect user panel allows the user to start copy, scan, or print jobs, and to monitor the system and the job status.

and/or 2.

11 / B [lower right front cover] Located at the front, used to level the printer.

12 [wheel] Swivel wheel with brakes.

Chapter 2 - Get to Know the Printing System

The components of the printer (left side)

Illustration

The components of the printer (left side)

Component - function table

No. Component Description / Function

1 [residual toner compartment] Gives access to the residual toner container.

Chapter 2 - Get to Know the Printing System

The components of the printer (back)

Component - function table

No. Component Description / Function

1 [power switch] Switch the main power supply on or off.

2 [upper back cover] Open the [upper back cover] with the [media jam

3 [media jam clearance handle] Use this handle to access the paper in case of a

You can find the serial number of the printer on the sticker above the power switch.

clearance handle], when you want to access the heater section in case of a media jam.

paper jam in the heater section.

Chapter 2 - Get to Know the Printing System

The media drawer

Component - function table

No. Component Description / Function

1 [roll holder] Carries the media roll

2 [media roll] 1 Media placed on roll holder in first position.

3 [media roll] 2 Media placed on roll holder in second position.

4 [roll loading station] Groove integrated behind the front cover of the media

5 [clean cut button] Button used to trim a strip of a new or damaged media

NOTE

The scanner calibration sheet is located at the back of roll 2.

drawer, on which the media can be easily loaded.

roll.

Chapter 2 - Get to Know the Printing System

The user panel: Océ ClearConnect

Introduction

The Océ ClearConnect is the multi-touch user panel of the printer.

No. Component Function

1. [status light] Light that gives feedback on the status of the printer.

• A green light indicates that the printer is scanning or printing.

• A green blinking light indicates that the printer is in a transition state (start-up, shut-down, pause).

• A red light indicates that an error occurred or the print queue is paused.

• When the light is off the system is ready or shutdown.

2. [wake-up button] Button to:

• Get the printer out of sleep mode.

• Wake the printer up to full functionality.

3. [USB port] Insert a USB key to:

• Print a file directly from the USB key.

• Save a scan file directly on the USB key.

The port green light starts to blink during data transfer.

4. [stop button] Button, with a red light, to:

• Immediately interrupt a scan job.

• Stop a print job after the page that is being printed.

5. [home button] Button to:

• Return to the user panel home screen.

• Reset settings to default by pressing the button twice.

6. [green button] (touch)

Chapter 2 - Get to Know the Printing System

Dynamic tile on the user panel display to:

• Start a scan job, a print job or a copy job on the user panel.

The components of the scanner (optional)

NOTE

The scanner calibration sheet for the [Océ Scanner Express] is located in the media drawer, at the back of roll 2.

The components of the scanner (top cover closed)

The components of the scanner (optional)

Component Description/Function

1 [top cover] Closes off the scanner.

2 [original feeding table] Use the [original feeding table] to feed the origi-

nal into the scanner (face up).

3 [open levers] Use the [open levers] to open the top cover.

4 [originals exit] Exit for the scanned original.

5 [output refeed protector] Prevents that your output is refed into the scan-

ner.

Chapter 2 - Get to Know the Printing System

6 7 8 95

The components of the scanner (optional)

The components of the scanner (top cover opened)

Component Description/Function

1 [originals exit] Exits originals for reception into the front origi-

nal tray.

2 [original size ruler] Use this ruler to measure the original.

3 [original feed rollers] A set of rollers used to transport the original.

4 [top cover] Closes off the scanner.

5 [open levers] Use the open levers to open the top cover of the

scanner.

6 [original support rollers] A set of rollers to guide the original.

7 [scanner top cover rollers] A set of rollers in the top cover to guide the orig-

inal.

8 [original sensors] Sensors to detect the original.

9 [transparent contact plates] Cover of the image sensors.

10 [original feeding table] Use the original feeding table to feed the original

into the scanner (face up).

Chapter 2 - Get to Know the Printing System

The delivery destination

Introduction

The printer is equipped with a top delivery tray to collect your printed output.

The delivery destination

In Océ Express WebTools and under [Show all settings] on the user panel you can define the delivery destination for your printed output.

• When you select Top Delivery Tray and you use plain or transparent paper, your printed output is by default delivered face-down in the standard Top Delivery Tray. If you use a different media type, the printed output is always delivered at the back of the printer. The Top Delivery Tray can collect up to 50 prints. When the sensor detects that the delivery tray is full, the printer will stop printing. The message [The Top Delivery Tray is full. Remove the printed output.] appears on the user panel. Remove the paper to continue printing.

• When you select [Back output] your printed output is by default delivered at the back of the printer. Your printed output is delivered face-up.

Chapter 2 - Get to Know the Printing System

The front original tray (optional)

Introduction

The printer can be delivered with a front original tray to hold and collect your originals.

Illustration

[1] Position 1 - Holds and collects the originals

[2] Position 2 - Access the media drawer: lower the tray easily by pushing it down.

Chapter 2 - Get to Know the Printing System

The folder (optional)

Introduction

The printer can be delivered with an external folder. The Océ PlotWave 345 is compatible with the Océ 2400 fanfold. The Océ PlotWave 365 is compatible with the Océ 2400 fanfold and the Océ 4311 fullfold series.

NOTE

• A technician is required to install the folder and configure the system.

• For more information on folders, visit the Es-te company website and select your product.

Media compatibility with the folder

Media name Compatible with the folder

Paper 60 g Yes

[Bond 17 lb] Yes

[Bond 20 lb] Yes

The folder (optional)

[Recycled bond 20 lb] Yes

[Bond 24-28 lb] Yes

NOTE

For folding speed reasons, the outputs longer than 1.2 m (47.2 in) must be printed one sheet at a time.

Chapter 2 - Get to Know the Printing System

Workflow of the Océ ClearConnect user panel

The home screen

Introduction

The default screen of the Océ ClearConnect user panel is the home screen.

From the home screen you can manage jobs and enter the system menu.

The home screen

No. Component Function

1. dynamic bar and [active job]

2. [system menu] In the dynamic bar you can access the system menu.

3. [Copy tile] [Scan tile] [Print tile]

In the dynamic bar you can see the system states (warming-up, cleaning etc.) and the active job when present.

• When you tap the active job the job queue appears with the list of waiting jobs.

• When you tap the active job the pause tile appears, with which you can pause the printing process.

• When you tap the system menu thumbnail, a new window opens with a dynamic view of the system and printer setup settings.

These dynamic tiles help you to perform copy, scan and print jobs. Select the correct tile for your job:

• When you tap one of the tiles and then use the Smart Access, you can start your job immediately.

• As default the print tile is selected, but when you insert an original into the scanner the copy tile is selected. When you insert an original and a USB key the scan tile is selected.

• When you want to make more settings you can tap the tile twice, and a new window with presets or settings opens.

Chapter 2 - Get to Know the Printing System

The home screen

No. Component Function

4. Smart Access The dynamic Smart Access changes specifically for a print, copy or scan job and helps you to quickly start a job.

5. [live scan view] The live scan view appears in the Smart Access. The view shows the width and alignment of your document while it slides through the Smart Access.

6. [green button] The green button is dynamic and appears on all screens in the bottom right corner of the display.

• When the button is green, the printer is ready to process your

job.

• When the button is gray, the printer is not ready to process your

job.

Chapter 2 - Get to Know the Printing System

The job queue and the system menu

Introduction

The dynamic bar is located in the upper part of the home screen on the user panel display. The dynamic bar consists of the job status with the job queue, the printer status, and the system menu.

The active job and the job queue

No. Component Function

1. job and printer status

View information on the job and the printing system, such as:

• Job information of the active job.

• The printer status (e.g. printing, toner low, folder connected etc.).

2. system menu Tap the system thumbnail to access the system menu.

3. job queue Tap on the active job to open the job queue window.

• See all the listed jobs and access them when you tap the job settings.

• Move the listed jobs up or down the list.

Chapter 2 - Get to Know the Printing System

System menu

No. Component Function

The job queue and the system menu

1. Printing system and media

• The loaded media in the printer is displayed.

• Tap the drawer to change the media settings.

• Wizards appear, to help you change media or refill toner.

2. [setup menu] The [setup menu] gives general information on the printer. In the

list you can get access to:

• Switch between first and second language

• [Counters]

• [Test prints]

• [Finishing device]

• [Print density]

• [Clear system]

• [Scanner]

• [Network settings]

• [Security]

• [System update]

• [About]

Chapter 2 - Get to Know the Printing System

Presets, templates and advanced settings

Introduction

Presets and templates help you to submit jobs quickly and easily. Advanced settings help you to fine-tune the settings of your job, and give access to all settings.

When you tap the copy tile in the home screen, a window with copy presets and advanced settings opens. When you tap the scan tile, the templates are visible in the Smart Access. When you tap the scan tile again, the window with the advanced settings opens. When you tap the print tile and tap the settings of a listed job, the window with print presets and advanced settings opens.

No.Component Function

1. [preset tiles] The preset tiles show the default settings for your job.

• The presets are divided into categories, such as [Media], [Layout] etc.

• When you tap a preset tile, it gives quick access to a short list of other presets you can choose.

2. [job pane] The [job pane] helps to manage jobs.

• Information is given on your job.

• Make sets.

• Delete a job.

• Tap a tile to switch between the presets/settings window and a window with a preview of the document (only for Smart Inbox jobs).

• Start a job with the green button.

3. [Show all settings] (Advanced settings)

When you tap on [Show all settings], a list with all the advanced settings opens. For Scan, the advanced settings are already visible.

• The advanced settings are categorized and presented as tiles.

• When you tap a tile you can fine-tune the settings.

Chapter 2 - Get to Know the Printing System

Job preview

Introduction

The multi-touch user panel offers a detailed preview of your job. Touch the preview thumbnail to access the preview window.

Job preview

Component Function

Job [preview] You can pan the image to see it in more detail.

You can shift between the various job files that are part of one location. Swipe left or right to view the other job files. Tap the Edit tile in the job pane to open the preset window. In the preset window, tap the View tile to go back to the preview window.

NOTE

If you have a multi-page job, you can only view the first page.

Chapter 2 - Get to Know the Printing System

The cloud

Introduction

The multi-touch user panel gives the user the opportunity to print from and scan to various locations. One of these locations is the cloud.

You can enter the cloud via WebDAV and use it as a network drive. This way, the cloud application of your choice is accessible.

NOTE

• For more information on how to configure the cloud as an external location, see

external location

• Note that WebDAV is the type selected when creating a cloud location. For more information on how to use the cloud for print jobs, see

on page 104.

Use the cloud to send a print job

Create an

on page 153.

Concept of the cloud

The cloud can be seen as a virtual network drive you use to send files to, but also to save and share files on.

There are general cloud applications, such as SharePoint or applications via a HTTP URL, but companies can also use their own private and internal clouds.

Working with the cloud on the Océ PlotWave 345/365 is very easy:

Procedure

Connection

Chapter 2 - Get to Know the Printing System

Description Via

Make a connection between your preferred cloud application and the printer. To do this, create an external location in Océ Express WebTools via WebDAV .

Océ Express WebTools

Procedure Description Via

The cloud

For print jobs:

For scan jobs:

Open the cloud application locally. PC or mobile de-

vice

Add and save the file you want to print, in the cloud. Or send your file to the printer in the cloud.

Open your cloud application as location, in the Smart

PC or mobile device

user panel

Access of the print tile.

Select the file you want to print. user panel

Tap the green button. user panel

Insert the original and select the scan tile. user panel

Select the template with the cloud set as destination in

user panel

the Smart Access.

Tap the green button. user panel

Open the cloud application on your PC or mobile device, and find the scanned file there.

PC or mobile device

Chapter 2 - Get to Know the Printing System

The cloud

Chapter 2 - Get to Know the Printing System

Chapter 3

Define your Workflow with Océ Express WebTools

Getting Started

Océ Express WebTools

Introduction

Océ Express WebTools is an application that runs embedded on your printer. Use an up-to-date Internet browser (Google Chrome, Microsoft Internet Explorer or Mozilla Firefox) to open the homepage of Océ Express WebTools on your computer or mobile device.

Definition

You can use Océ Express WebTools to:

• Manage print, copy and scan jobs.

• Send print jobs to the printer with Océ Publisher Express.

• Access the settings to manage the configuration and preferences of the printing system. When you want to change settings in Océ Express WebTools, you must log in with one of three predefined user roles. For more information, see

• Monitor the status of the printing system.

User roles and authorizations

on page 42.

How to access Océ Express WebTools

To access Océ Express WebTools:

• Enter the product name of the printer as a Hostname, for example http://PlotWave3XX, in the workstation web browser. or

• Enter the printer's IP address, for example http://123.123.23.123, in the workstation web browser.

NOTE

When Océ Express WebTools does not appear, contact the network administrator to check the network parameters. Check whether the printer's network settings have been registered in the network infrastructure.

Chapter 3 - Define your Workflow with Océ Express WebTools

Set another language for Océ Express WebTools

Introduction

The language setting of the Internet browser you use defines the language of Océ Express WebTools.

Set another language

You can change the language of Océ Express WebTools in your Internet browser. Depending on the Internet browser you use you have to follow several steps to change the language. Use the specific help information in your browser to learn more. The Internet browsers that are supported are: Google Chrome, Microsoft Internet Explorer, and Mozilla Firefox.

The following languages are supported: Dutch, UK English, German, French, US English, Spanish, Danish, Italian, Swedish, Norwegian, Finnish, Portuguese, Polish, Hungarian, Czech, Japanese, Simplified Chinese, Traditional Chinese, Russian and Korean.

NOTE

• The language setting does not influence the language on the user panel. On the user panel, you can choose between the [First language] and the [Second language]. You can define the values for the [First language] and the [Second language] in the regional settings of Océ Express WebTools.

• When the selected language cannot be supported, the default language for Océ Express WebTools

Chapter 3 - Define your Workflow with Océ Express WebTools

User roles and authorizations

Introduction

You can view all settings in Océ Express WebTools, but when you want to edit a setting a message appears. This message indicates that the setting is password protected. You must log in with a password to change a setting.

IMPORTANT

Handle and store all passwords securely and with care. In case of forgotten passwords, a service technician can reset the Key operator, System administrator, Power user passwords only when his rights have been enabled. Otherwise the machine has to be reinstalled.

NOTE

• When the [User authentication] setting is enabled, rights and authorization can be different. For more information, see

• You do not need a password for daily use of the system.

Overview of user roles and authorizations

The table below displays the different user roles and the authorizations that belong to the role.

Enable user authentication

on page 73.

User role Description

[Key operator] Besides the normal use of the system, the Key Operator takes care of

the system's daily maintenance. The Key operator is authorized to change all default settings in the Preference tab of Océ Express WebTools.

[System administrator]

[Power user] The Power User is authorized to access all functionalities of Océ Ex-

The System administrator takes care of the integration of the system into the IT-infrastructure of the customer. The System administrator is authorized to change all settings in the Configuration tab of Océ Express WebTools.

press WebTools. It combines the Key operator and System administrator roles.

Chapter 3 - Define your Workflow with Océ Express WebTools

Log in as an authorized user

To change certain settings, you must log in as an authorized user. There are three user roles: System Administrator, Key Operator and Power User. They have authorization to edit specific groups of settings. You do not need to log in before you start a session. The system will only display a login screen when you want to perform a special action.

Upon login

NOTE

• Once you have logged in, the log in lasts for the duration of the browser session. If you have not been active for more than 30 minutes, the session expires and you need to login again.

• For security reasons it may be useful to periodically change the password for the three access modes in Océ Express WebTools.

Procedure

Click on the value of the setting you want to edit. A login window opens.

Select a user role from the drop-down list.

Enter the password.

Click [Ok] to confirm your entry.

Chapter 3 - Define your Workflow with Océ Express WebTools

Log out after your session

Purpose

When you have finished the modification of a setting, it is advised to log out again.

Procedure

Click the log out hyperlink in the top right-hand corner of the screen.

or Close the screen of your internet browser.

Chapter 3 - Define your Workflow with Océ Express WebTools

Change the password for authorized users

When to do

For security reasons it is advised to periodically change the password of the three access modes (Key operator, System administrator, Power user) in Océ Express WebTools.

IMPORTANT

Procedure

Open the [Configuration] - [Connectivity] tab.

Under the [Passwords] section, select [Key Operator password], [System Administrator

password], or [Power User password] depending on the password you want to change. A new window opens. Log in as:

• Key operator to change the key operator password. The default key operator password is KeyOp.

• System administrator to change the system administrator password. The default system administrator password is SysAdm.

• Power user to change all the passwords. The default power user password is PowUsr.

Change the password for authorized users

NOTE

The passwords are case sensitive. You can only use characters from the following range:

A-Z a-z

0-9 _ - ~ ! ? @ # $ % ^ * + = , . : ; / | [ ] ( ) { }

You cannot use Chinese, Cyrillic or Japanese characters. Enter the new password twice to confirm your input. The password is hidden.

Click [Ok] to confirm, or [Cancel] to reject your entries.

Chapter 3 - Define your Workflow with Océ Express WebTools

The system monitor

Introduction

You can open the system monitor to get an overview of the current status of the printing system. When you click on the system tab in the lower left corner of the screen, the system monitor opens.

The system state (for example: [Printing:]) is displayed in the upper right corner of the system monitor section of the Océ Express WebTools.

Overview of the system states

State Icon Description

[User intervention required]

[System memory is full] Status message when printer does not print because the

[Out of toner] Status message when printer does not print because the

[Sleeping...] Energy saving state: State when not all functionality is

[Warming up...] State when not all functionality is available due to print-

[Initializing...] State when the system software is initializing.

[Printer paused] The system pauses the print queue but keeps access to

[Processing...] The system is receiving or processing data.

[Ready to print] State when there is no active job and no waiting job.

The user is requested to go to the printer and follow the instructions displayed on the operator panel.

system memory is full.

printer is out of toner.

available due to printer sleeping.

er warming up.

all other functionality.

When a job arrives, no user intervention is needed to start printing.

[Printing:] <job-name> State when a print job is active.

[Processing:] <job-name> The system is processing the job data.

[Receiving:] <job-name> The system is receiving the job data.

[Optimizing print quality, please wait...]

'Media indication' Roll media and roll width indication for each roll.

Chapter 3 - Define your Workflow with Océ Express WebTools

The system is making settings to optimize the print quality.

The scanner states

State Icon Description

The system monitor

[User intervention re-

General error message.

quired]

[Scanner is busy] The scanner is active.

[Scanner is ready] The scanner is ready to start a scan job.

The toner states

Icon Description

Toner OK

Toner low, or empty.

The Remote Service States

Icon Description

no icon [ Remote Service ] is either disabled or enabled and connected to Océ.

[ Remote Service ] is enabled, but could not connect to Océ.

Remote assistance to the system is enabled and currently accepting a connection.

The E-shredding states

Icon Description

no icon E-shredding is disabled.

E-shredding is enabled or busy. A tooltip is available with extra information.

Chapter 3 - Define your Workflow with Océ Express WebTools

Shut down or restart the system

NOTE

For this procedure, you need to log in as a System Administrator.

To remotely shut down the printing system, you can click on [Shut down] in the Support tab of Océ Express WebTools.

When the printing system is on, you can also use this button to restart the system.

Chapter 3 - Define your Workflow with Océ Express WebTools

Define the defaults

About the default settings in Océ Express WebTools

Definition

Before you send jobs to the printer, remember the following:

The values defined in Océ Express WebTools are default values for the general system behavior. You can define a number of job settings in the printer drivers or the job submission tools. The settings defined in the printer drivers or the job submission tools always overrule the settings defined in Océ Express WebTools.

Define the defaults

Chapter 3 - Define your Workflow with Océ Express WebTools

How to edit a setting

Introduction

In Océ Express WebTools, you can make settings to personalise your printing system.

NOTE

• Before you can edit a setting or a settings group, you must log in as an authorized user.

• You may have to reboot the system after you changed the settings.

Procedure

Browse to the settings group you want to edit, for example [Preferences] - [System defaults] -

[Regional settings]. Click directly on the value of a setting, when you want to edit a single setting

or click [Edit] in the settings group bar to access a window with all settings if you want to edit more settings in the group. Modify the settings. A setting is enabled when you check the box.

Click [Ok] to confirm, or [Cancel] to reject your entries.

Chapter 3 - Define your Workflow with Océ Express WebTools

View and check the settings

Introduction

In Océ Express WebTools you can view and check your settings. You can also check which settings are no longer set to the factory default value.

Procedure

Open the [Configuration] tab or the [Preferences] tab.

Click on [View configuration] in the upper right-hand corner of the screen. A window opens.

Scroll through the list of settings. The first column displays the setting and the second column

displays the values. A "*" indicates that the value of the setting is different than the original factory default value.

NOTE

You can print the information with the standard print function of your browser.

View and check the settings

Chapter 3 - Define your Workflow with Océ Express WebTools

Save the settings in a file

Introduction

Save the settings and the values that you configured in Océ Express WebTools in a file.

Save the settings in a file to duplicate the settings very easily to another printer of the same type.

NOTE

Not all settings are stored in the settings file. The network settings are excluded from the file because the network settings cannot be transferred to another printer. The passwords for authorized users and the passwords for external locations are excluded from the file for security reasons. License information is not included in the file either.

Procedure

Open the [Configuration] tab or the [Preferences] tab.

Click on [Save configuration] in the upper right-hand corner of the tab. A window opens.

Navigate to a location on the network to store the file.

Save the settings<hostname of printer><date>.xml file. The file name is not fixed. You can

change the name if required. Click [Ok] to confirm, or [Cancel] to close the window without storing the file.

Chapter 3 - Define your Workflow with Océ Express WebTools

Load the settings from a file

Introduction

Load the settings and the values for Océ Express WebTools from a file. Load the settings from a file to duplicate them to another printer of the same type.

NOTE

• Not all settings are stored in the settings file. The network settings are excluded from the file because the network settings cannot be transferred to another printer. The passwords for authorized users and the passwords for external locations are excluded from the file for security reasons. License information is not included in the file either.

• For this procedure, you need to log in as a Key operator, System administrator, or Power user. The loaded settings depend on the login profile. Only the settings corresponding to the user login are loaded.

Procedure

Open the [Configuration] tab or the [Preferences] tab.

Click on [Restore configuration] in the upper right-hand corner of the screen. A window opens.

Navigate to a location on the network and select the settings file.

Click [Ok] to load the settings file, or [Cancel] to close the window without loading the settings

file. In some cases a reboot dialog will appear.

Load the settings from a file

Result

The values of the settings in the settings file overwrite the current values. The network configuration settings of the system and the passwords are not loaded to prevent connectivity problems and to guarantee the integrity of the passwords.

Chapter 3 - Define your Workflow with Océ Express WebTools

Restore the factory defaults

Introduction

Sometimes you want to go back to the initial settings. You can restore the factory default settings in Océ Express WebTools.

NOTE

Log in as a Key Operator to only restore the Key Operator settings. Log in as a System Administrator to only restore the System Administrator settings. To restore all the factory default settings you must log in as a Power User.

Procedure

Open the [Configuration] tab, or the [Preferences] tab.

Click on [Restore defaults] in the upper right-hand corner of the screen. A window opens.

Click [Ok] to restore the factory default settings, or [Cancel] to close the window without restoring

the factory defaults.

Chapter 3 - Define your Workflow with Océ Express WebTools

Set the print job default settings

Definition

In Océ Express WebTools you can configure the default values for the print job settings. When you optimize the print job default settings for your document, you get the best results.

The print job settings are grouped under the [Preferences] - [Print job defaults] tab. You can find a short explanation of the most important print job default settings below. Under the print job default settings you can also define the print presets that are visible on the user panel.

NOTE

• When you define print job settings in the printer drivers or the job submission tools, these values always overrule the default values defined in Océ Express WebTools.

• Under the [Preferences] - [Print job defaults] tab, you can also make settings for the print presets. Only the settings you make for the presets are visible on the multi-touch user panel, under the Print tile. For more information on the print presets, see

on page 89.

Overview of the [Print job defaults] - [Basic] settings

Open the [Preferences] - [Print job defaults] tab. Go to [Basic] and click Edit in the upper righthand corner.

Set the print job default settings

Set the default print preset

Setting Description

[Number of sets] Enter the default value for the number of times you want your

jobs to be printed.

[Collate] • Select [On (sort by set)] to sort your output by set (123 - 123).

• Select [Off (sort by page)] to sort your output by page (11 - 22 -

33).

[Print delivery] • Select [Top Delivery Tray (TDT)] to default deliver your output

in the Top Delivery Tray.

• Select [Back output] to default deliver your output at the back of the printer. Also select this option when you use the optional receiving rack or a folder.

Overview of the [Print job defaults] - [Sheet] settings

Open the [Preferences] - [Print job defaults] tab. Go to [Sheet] and click Edit in the upper righthand corner.

Chapter 3 - Define your Workflow with Océ Express WebTools

Set the print job default settings

Setting Description

[Media source] Select the default output material and format for the media used

[Media selection policy] • Select [Automatic next larger] to allow the printer to use a me-

on the printer.

• Select [Automatic] to automatically select the media.

• Select [Manual feed] to insert a cut sheet.

• Select the specific roll number of the media you want to use by default.

The system screen on the printer user panel displays the loaded rolls.

NOTE

You can only configure the Media selection policy setting, when Media source is set to [Automatic].

dia roll larger than the size of the print, when the exact size is not available.

• Select [Automatic exact fit] to only allow the printer to use a media roll that has the exact media size of the print. When the media roll with the exact media size is not available a media request appears.

[Cut method] • Select [Standard] to cut the print at a standard media size (DIN,

ANSI etc.).

• Select [Synchro] to cut the print at the end of the image.

• Select [Custom] (numeric) to cut the print at a specific length.

[Custom print length] Enter the cut length of your print job.

[Add leading strip] When you enter a value, the printer adds a blank strip of the speci-

fied length at the top of the output.

[Add trailing strip] When you enter a value, the printer adds a blank strip of the speci-

fied length at the bottom of the output.

Overview of the [Print job defaults] - [Layout] settings

Open the [Preferences] - [Print job defaults] tab. Go to [Layout] and click Edit in the upper righthand corner.

Setting Description

[Scale] • Select [Automatic scale to the media size] to scale the image to

the media.

• Select [Automatic scale down when image is larger than media] to scale down the image one format smaller than the original.

• Select [Custom scale factor] to enter your own scale percentage, with 100 percent as no scaling.

[Mirror] Select [On] to mirror the image along the vertical axis - the media

transport direction.

Chapter 3 - Define your Workflow with Océ Express WebTools

Setting Description

[Rotation] Select any option to rotate the image counterclockwise.

When you want to print faster, select [Automatic landscape]. You can print faster due to less media transport. Select [Automatic media saving] to use the media in the most efficient way. For more information, see

[Alignment] Select any of the options to define where to align the image on the

media. For more information, see

[Horizontal shift] Define how much you want the image to shift horizontally in the

chosen alignment position.

[Vertical shift] Define how much you want the image to shift vertically in the

chosen alignment position.

Overview of the [Print job defaults] - [Image] settings

Open the [Preferences] - [Print job defaults] tab. Go to [Image] and click Edit in the upper righthand corner.

Set the print job default settings

Set the rotation mode

on page 127.

Set the alignment mode

on page 128.

Setting Description

[Print quality] • [Standard] is the default value.

• Select [Lines/text] for line drawings. The lines are sharpened.

• Select [Photo] for large photos. The printed output is optimized for large gray areas.

Chapter 3 - Define your Workflow with Océ Express WebTools

Set the copy job default settings

In Océ Express WebTools, you can configure the default values for the copy job settings. When you optimize the copy job default settings for your document, you get the best results.

The copy job settings are grouped under the [Preferences] - [Copy job defaults] tab. You can find a short explanation of the General copy job settings below.

NOTE

Under the [Preferences] - [Copy job defaults] tab, you can also make settings for the copy presets. Only the settings you make for the presets are visible on the multi-touch user panel, under the Copy tile. For more information on the copy presets, see

on page 87.

Overview of the [Copy job defaults] - [General copy job settings]

Open the [Preferences] - [Copy job defaults] settings tab. Click Edit in the upper right-hand corner of the [General copy job settings].

Setting Description

Set the default copy preset

[Productivity mode for copy ("Lines/text" only)]

[Media selection policy] • Select [Next larger] to continue printing with a larger size me-

[Start value for ### in the copy job name]

[File name for copy to Smart Inbox ]

• Select [Standard] for default speed.

• Select [Productive] for optimized speed: originals are scanned faster.

dia.

• Select [Exact size], to only continue printing when the specified media size is available.

Fill in the number that replaces the # hashes in the name of copy files. The number increases.

Fill in the copy filename used to save the copy in the Smart Inbox. When the copy file name contains one or more # hashes, the # hashes are replaced by ascending numbers.

Chapter 3 - Define your Workflow with Océ Express WebTools

Set the scan job default settings

In Océ Express WebTools, you can configure the default values for the scan job settings. When you optimize the scan job default settings for your document, you get the best results.

The scan job settings are grouped under the [Preferences] - [Scan job defaults] tab. You can find a short explanation of the General scan job settings below.

NOTE

The file extensions that are defined in Scan job defaults, cannot be changed via the Smart Inbox.

Overview of the [Scan job defaults] - [General scan job settings]

Open the [Preferences] - [Scan job defaults] tab. Click edit in the upper right hand corner of the [General scan job settings] section.

Setting Description

Set the scan job default settings

[File extension for scan-toPDF]

[File extension for scan-toTIFF]

[File extension for scan-toJPEG]

[File extension for scan-toCALS]

[Scan delivery retry interval]

Enter any text string. The string is the file extension for scan-toPDF (default: PDF).

Enter any text string. The string is the file extension for scan-toTIFF (default: TIF).

Enter any text string. The string is the file extension for scan-toJPEG (default: JPG).

Enter any text string. The string is the file extension for scan-toCALS (default: CAL).

When a scan is delivered to a remote location and scan delivery fails, the printer retries after the time you set here.

Chapter 3 - Define your Workflow with Océ Express WebTools

Configure the Smart Inbox settings

The Smart Inbox and the queue concept

Definition

You can use the Smart Inbox for customized job management. A Smart Inbox works as a personal mailbox from which you print jobs, in which you can store jobs, and where you can scan jobs to. Jobs that are waiting to be processed are visible in the queue.

The Smart Inbox and Job queue concept

Concept User intention Used to

The Job queue

The Smart Inbox

Jobs in a Smart Inbox

You can use Smart Inboxes to manage your jobs. When you open the Jobs tab in Océ Express WebTools the Smart Inbox section displays an overview of the Smart Inboxes. Define one or more Smart Inbox names that allow you to easily organize and access your jobs. For more information, see

Inbox

on page 63.

In the printer driver application or job submitter, you can select the specific Smart Inbox you want to print to. When a job is kept in the Smart Inbox, you can start the job manually on the user panel or in Océ Express WebTools.

Under [Preferences] - [System defaults] - [Job management] you can determine rights, make settings for the Smart Inbox, and make more settings for general job management. For more information, see

• Get the job printed as soon as possible.

• Send jobs to the system.

• Organize jobs.

The Smart Inbox in the Jobs tab

on page 61 and

Configure the job management settings

• Get feedback of the printer progress.

• Cancel requests.

• Change priority (local).

• Keep together sets of documents from various origin.

• Organize documents over various Smart Inboxes, to easily retrieve jobs.

• Reprint jobs or change settings of jobs that are already sent to the printer.

Create and open a Smart

on page 68

Chapter 3 - Define your Workflow with Océ Express WebTools

The Smart Inbox in the Jobs tab

Introduction

In the Jobs tab you can create jobs or manage your jobs in the queue and the Smart Inbox.

NOTE

When the [User authentication] setting is enabled, your rights and view on the Jobs tab can differ.

Functionalities of the Jobs tab

The Smart Inbox in the Jobs tab

Create a new job in the Publisher Express section.

When you want to submit a new job, click [Create new job]. A new window opens, here you can define some basic job settings and browse to the file you want to print.

Monitor jobs in the Queue section.

In the Job queue and Scan queue you get an overview of the jobs waiting to be printed, or scans waiting to be sent. The options listed above the queue section allow you to move a selected job to the top of the queue, to delete a job, to retry sending a job, or to send a scanned job to a specific location. When you click [Delete all] all jobs are deleted from the queue.

Control your jobs in the Smart Inbox section.

You can create and open a Smart Inbox in the Smart Inbox section. For more information, see

Create and open a Smart Inbox

You can get an overview of all the Smart Inboxes on your system. Click on [Open Smart Inbox], click on the white space and select a Smart Inbox name from the list. The Smart Inbox appears below.

on page 63.

Chapter 3 - Define your Workflow with Océ Express WebTools

The Smart Inbox in the Jobs tab

Perform actions on your jobs in the Smart Inbox. When you select a job in the Smart Inbox you can use the options listed above to print, edit, send to, save or delete the jobs.

Get an overview of all jobs on the system. When you enable the [Preferences] - [System defaults]

- [Job management] - [Display a view on all Smart Inbox jobs] setting, all jobs can be displayed in one overview.

Chapter 3 - Define your Workflow with Océ Express WebTools

Create and open a Smart Inbox

Introduction

A Smart Inbox is used as a personal folder to print files from, scan files to, or store files in. In Océ Express WebTools you can create a Smart Inbox in:

•

The [Jobs] tab - Smart Inbox section.

•

The [Jobs] tab - Publisher Express section.

•

The [Configuration] tab - [ Smart Inbox ] section.

NOTE

• Note that the behavior of the Smart Inbox can differ, depending on which of the three ways is used for the creation.

• When user authentication is enabled your Smart Inbox rights can differ.

Create a Smart Inbox in the [Jobs] tab - Smart Inbox section

Create and open a Smart Inbox

NOTE

• The Smart Inboxes created in the Smart Inbox section are only visible on your personal browser. When you send a print job to the specific Smart Inbox, that Smart Inbox also becomes visible on the user panel.

• The Smart Inboxes created in the Smart Inbox section are not permanent. Once the Smart Inbox is empty, it will disappear.

Step Action

1. Select the [Jobs] tab.

2. Click on [Open Smart Inbox].

3. Click on the blank field to open a drop-down list with the Smart Inboxes available on your system.

4. Enter the name of the new Smart Inbox and press Enter, or select the desired Smart Inbox from the list.

5. The Smart Inbox is now displayed in the Smart Inbox section.

Chapter 3 - Define your Workflow with Océ Express WebTools

Create and open a Smart Inbox

Create a Smart Inbox in the [Jobs] tab - Publisher Express section

NOTE

• With this procedure you not only create a Smart Inbox, but you also send a job to the printer.

• The Smart Inboxes created in Publisher Express are only visible on your personal browser. When you send a print job to the specific Smart Inbox, that Smart Inbox also becomes visible on the user panel.

• The Smart Inboxes created in Publisher Express are not permanent. Once the Smart Inbox is empty, it will disappear.

Step Action

1. Select the [Jobs] tab.

2. Click on [Create new job] in the Publisher Express section.

3. In the [Workflow] section, click on the Smart Inbox field. A drop-down list with Smart Inboxes that contain one or more jobs opens.

4. Enter the name of the new Smart Inbox and press Enter.

5. Click [Ok] to send the print job to the printer via the new Smart Inbox.

6. The Smart Inbox is now displayed in the Smart Inbox section.

Chapter 3 - Define your Workflow with Océ Express WebTools

Create a Smart Inbox in the [Configuration] tab - [ Smart Inbox ] section

NOTE

The Smart Inboxes created in [Configuration] tab are permanent. Even when the Smart Inbox is empty, it will always be available on the user panel.

Create and open a Smart Inbox

Step Action

1. Open the [Configuration] - [ Smart Inbox ] tab.

2. Click on [Create new]. A window opens.

3. Enter a [Name] recognizable for the user. This name appears on the user panel.

4. Enter a [Description].

5. Click OK to confirm.

Chapter 3 - Define your Workflow with Océ Express WebTools

Close or delete a Smart Inbox

Introduction

In Océ Express WebTools you can close or delete a Smart Inbox in:

•

The [Jobs] tab - Smart Inbox section.

•

The [Configuration] tab - [ Smart Inbox ] section.

NOTE

• When you delete a Smart Inbox, you only delete the view on the Smart Inbox, but not the content. To permanently delete the jobs from a Smart Inbox you must select the jobs in the Smart Inbox and click [Delete].

• The default 'Public' Smart Inbox cannot be deleted, and will always be present.

Close a Smart Inbox in the [Jobs] tab - Smart Inbox section

Step Action

1. Open the [Jobs] tab.

2. Click on the X - button at the right hand side of the [ Smart Inbox ] bar.

Delete a Smart Inbox in the [Configuration] tab - [ Smart Inbox ] section

Step Action

1. Open the [Configuration] - [ Smart Inbox ] tab.

2. Select the Smart Inbox you want to delete.

3. On the right-hand side under [Actions], click on the X. If you want to delete all Smart Inboxes at once, click on [Delete all] in the upper right corner.

Chapter 3 - Define your Workflow with Océ Express WebTools

The job states

Introduction

When a job is placed in a Smart Inbox or in the job queue, the icon in front of the job name gives information about the status of the job.

Overview of the job states in the Smart Inbox

State Icon Description

Receiving Indicates that the Smart Inbox is receiving the job data.

New Indicates that a new job is available in the Smart Inbox.

Queued Indicates that the job is copied to the queue and waiting

Printed Indicates that the job has been printed.

The job states

to be printed.

Attention needed General error message.

Account data missing State when the account data for the job is missing.

Overview of the job states in the Job queue

State Icon Description

Receiving Indicates that the Queue is receiving the job data.

Processing Indicates that the Queue is processing the job data.

Ready to print Indicates that the job is ready for printing.

Scheduled Indicates that the job is waiting to be printed.

Printing Indicates that the job is currently being printed.

Attention needed General error message.

Chapter 3 - Define your Workflow with Océ Express WebTools

Configure the job management settings

Introduction

When you want to control the rights or actions that can be performed on jobs or Smart Inboxes, you can configure the [Job management] settings.

Attention:

• You can read a full explanation of each setting, when you click on the specific setting's name.

• When the [User authentication] setting is enabled, rights and the available settings can differ.

Procedure

Open the [Preferences] - [System defaults] tab.

Click [Edit] in the [Job management] section, or select a specific setting.

Change the values and make your preferred settings.

Click [Ok] to confirm, or [Cancel] to reject your entries.

For more information, see

Enable user authentication

on page 73.

Chapter 3 - Define your Workflow with Océ Express WebTools

Configure the network and security settings

Configure the network settings in Océ Express WebTools

Introduction

Some of the network settings are configured during the installation of your system. When you want to define more network settings, you can do so under the [Configuration] tab.

NOTE

For more detailed information on network settings, refer to the Océ LF Systems Connectivity manual.

Procedure

Open the [Configuration] - [Connectivity] tab.

Click [Edit] in the upper right hand corner of the [Network adapter] section. Here you can edit all

the settings of the group in one window. or Click on a single setting in the list to edit only one setting.

For example, click on the value of the IP type setting to display a window where you can change the value.

NOTE

You can always find a short explanation of the setting in the tooltip.

Click [Ok] to confirm, or [Cancel] to reject your entries.

Chapter 3 - Define your Workflow with Océ Express WebTools

Set the security settings for Microsoft Internet Explorer

Introduction

You can use a web browser to open the home page of Océ Express WebTools. Depending on the Internet browser you use, set the required minimum browser security settings as indicated below.

NOTE

You must enable cookies.

Procedure

Step Action Value

1 Select Tools / Internet Options / Security / Local intranet / Custom Level

ActiveX controls and plug-ins

Binary and script behaviours Enable

Downloads:

File download Enable

Miscellaneous

Allow META REFRESH Enable

Launching applications and unsafe files Enable

Use Pop-up blocker Disable

Scripting

Active scripting Enable

Chapter 3 - Define your Workflow with Océ Express WebTools

Set the security settings for Mozilla Firefox

Introduction

You can use a web browser to open the home page of Océ Express WebTools. Depending on the Internet browser you use, set the required minimum browser security settings as indicated below.

NOTE

You must enable cookies.

Procedure

Step Action Value

1 Select Firefox / Options / Options

Set the security settings for Mozilla Firefox

Block pop-up windows Disable

Enable Javascript Enable

Content

Chapter 3 - Define your Workflow with Océ Express WebTools

Set the link speed and duplex mode

Introduction

Use Océ Express WebTools to set the transmission speed and duplex mode for your network adapter.

Before you begin

NOTE

The list of values you can select depends on the network card type.

Procedure

Open the [Configuration] - [Connectivity] tab.

Click on [Edit] in the [Network adapter] section or click on the [Link speed and duplex mode]

setting. Select the value. [Automatic detection] is default.

Click on [Ok] to confirm or [Cancel] to reject your entries.

Chapter 3 - Define your Workflow with Océ Express WebTools

Enable user authentication

Introduction

You can enable user authentication in Océ Express WebTools. A special user authentication license is required.

When user authentication is enabled:

• Users have to authenticate to get access to the system.

• Users will only see their own jobs.

• Already scanned files that have been locally stored on the controller cannot be retrieved.

• [Direct print] is disabled.

• Various [Job management] settings are disabled.

• Various Smart Inbox rights are disabled.

• Various [Other network interfaces] settings are disabled.

NOTE

For more details on user authentication and a full list of disabled settings please refer to the Océ PlotWave-ColorWave Systems Security manual.

Procedure

Enable user authentication

Open the [Security] - [Configuration] tab.

In the [User access mode] section, click on the [User authentication] setting.

Change the [User authentication] setting to the required authentication.

• [User name and password]: the user has to select the domain and enter his credentials (user name and password) to get access to the system.

NOTE

• At least one domain has to be configured under the [Domains] tab, for more information refer to the security manual.

• When you set user authentication to [User name and password] and you have configured the domain, the [Home folder] will also become available as an external location.

• [Smart card]: the user has to use a smart card to get access to the system.

NOTE

At least a root certificate has to be uploaded under the [Trusted certificates] tab, for more information refer to the security manual.

Click OK to confirm.

Chapter 3 - Define your Workflow with Océ Express WebTools

Enable Access control

Introduction

When you want to control access to your printer, you need to enable access control in Océ Express WebTools. With access control enabled, you are able to choose up to five hosts who are allowed to communicate with the printer through your network. This amount of hosts allows for flexible configuration.

For each of the hosts you can decide whether the communication from this host to the system needs to be encrypted by IPsec.

Procedure

Open the [Security] - [Configuration] tab.

In the [Access control] section, click on the [Access control] setting.

Change the [Access control] setting from [Disabled] to [Enabled]. The setting is enabled when you

check the box. Click OK to confirm.

Chapter 3 - Define your Workflow with Océ Express WebTools

Access control and IPsec settings

Introduction

When access control is enabled, you can edit the access control settings.

[Access control] and IPsec settings

Under [Security] - [Configuration] - [Access control], you can set the following settings for each of the 5 stations:

Setting Description

Access control and IPsec settings

[Access control station 1]

[Access control station 1: IPv4 address]

[Access control station 1: IPv6 address]

[IPsec station 1] Enable or disable IPsec. IPsec is a security protocol that encrypts the

[IPsec station 1: Preshared key]

For IPsec., you can set the following setting:

Setting Description

[IPsec default preshared key]

Enable or disable communication of this host with the printer.

The IPv4 address of the host is allowed to connect to the printer.

The IPv6 address of the host is allowed to connect to the printer.

communication between the host and the printer.

The key for encryption of this host connected via IPsec. If empty, the default preshared key is used.

This is the default key for encryption of hosts connected via IPsec. This key holds for all stations whose preshared key is unspecified.

NOTE

For more details on these settings please consult the Océ PlotWave-ColorWave Systems Security manual.

Chapter 3 - Define your Workflow with Océ Express WebTools

Enable or disable the e-shredding function

Introduction

The e-shredding function allows you to securely erase jobs from the system. This prevents unauthorized people from recovering deleted jobs. When the e-shredding function is enabled, you can select an e-shredding algorithm. You can enable the e-shredding function in Océ Express WebTools. By factory default, the e-shredding function is disabled.

NOTE

For more details on these settings please consult the Océ PlotWave-ColorWave Systems Security manual.

Procedure

Open the [Security] - [Configuration] tab.

In the [E-shredding] section, click on the [E-shredding] field.

Select [Enabled] or [Disabled]. The setting is enabled when you check the box.

NOTE

When e-shredding is enabled, the system may require more time to process jobs.

Click OK to confirm.

Chapter 3 - Define your Workflow with Océ Express WebTools

Select the e-shredding algorithm

Introduction

The e-shredding function allows you to securely erase jobs from the system. This prevents unauthorized people from accessing deleted jobs.

You can select one of the following algorithms:

• [Gutmann]. All jobs on the system are erased in 35 overwrite passes.

• [DoD 5220.22-M]. All jobs on the system are erased in three overwrite passes.

• [Custom] allows you to define the number of passes manually.

The factory default is [DoD 5220.22-M].

NOTE

Only set the number of overwrite passes to a number higher than 1 if your security policy requires it. An increase of passes can affect the performance.

Procedure

Open the [Security] - [Configuration] tab.

Click on [Edit] in the upper right hand corner of the [E-shredding] section.

Select the preferred method for the [E-shredding algorithm].

Click OK to confirm.

Select the e-shredding algorithm

Chapter 3 - Define your Workflow with Océ Express WebTools

Specify the number of overwrite passes

Introduction

The e-shredding function allows you to erase jobs from the system. This prevents unauthorized people from accessing deleted jobs. You can manually enter the required number of overwrite passes. You can enter any number from 1 to 35. The factory default is 3.

NOTE

• Only set the number of overwrite passes to a number higher than 1 if your security policy requires it. An increase of passes can affect the performance.

• Note that more passes take more time.

Before you begin

Make sure that [E-shredding] is enabled. For more information see,

shredding function

Procedure

Open the [Security] - [Configuration] tab.

Under [E-shredding] click on [E-shredding algorithm] and select [Custom].

Under [E-shredding] click on [E-shredding custom number of passes].

Enter the required number of overwrite passes.

Click OK to confirm.

Enable or disable the e-

on page 76.

Chapter 3 - Define your Workflow with Océ Express WebTools

Remote security

Introduction

By default, the first certificate delivered for the use of HTTPS is an Océ self-signed certificate.

To ensure a fully trusted authentication, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate). In Océ Express WebTools you can generate the certificates.

When you use a certificate, the client station that submits the print can check the identity of the controller.

Remote security: certificates

• By default, Océ delivers an Océ self-signed certificate. This certificate provides encryption of the print data between the client and the controller. It can be easily used. This self-signed certificate has not been signed by a Certification Authority, consequently the web browser will display a 'Certificate Error' message the first time you use the HTTPS protocol.

• When your security policy recommends it, the administrator can request and import a certificate delivered by a Certification Authority (CA-signed certificate). For more information on how to do this, see

page 80, and

certificate into the workstation's browser

Remote security: import a CA-signed certificate - Check and import the Root

Remote security

Generate a new CA-signed certificate request

on page 85.

Chapter 3 - Define your Workflow with Océ Express WebTools

Generate a new CA-signed certificate

Introduction

To ensure a fully trusted authentication via HTTPS, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate).

In Océ Express WebTools, you can generate a certificate request yourself or you can import a predefined certificate via your computer or network. When generating a certificate request, you need to take the following steps.

NOTE

For more details on these settings please consult the Océ PlotWave-ColorWave Systems Security manual.

Procedure

Open the [Security] - [HTTPS] tab.

Click on [Generate a certificate request]. A window opens.

Make the required settings: fill in the fully required domain name or the IP address and the

additional information. Click [Ok] to save.

The web server generates a certificate request. The content of the request is displayed (plain text). Example (fake request):

-----BEGIN NEW CERTIFICATE REQUEST----MIIBvDCCASQAwfDELMAkGA1UEBMCRlIxDDAKBgNVBAgTA0lERjEQMA4GA1UEBxMHQ1JFVEV J TDEBEGA1UEChMKT2NlIFBMVCBTQTEMMAoGA1UECxMDU05TMSowKAYDVQQDEyF0ZHM3M DAtNzQw LnNucy5vY2VjcmV0WlsLm9jZS5uZwgZ8wDQYJKoZIhvcNAQEBBQADgY0AMIGJAoGBAJ2NKQM d HjiDZ1khzTJTORxHqjKl3AtE3PXqRsiHouTH5JTceYtaBjCnxCJ4pGKY5iKN8KJiJuZG8PHxY7o W/+zpvxN2VtX7TcyTAvyCThUwL+cqo75tvODo5HMCUa2sLdl8GO9WMLpgZkxH5KzIiO+LcI4 yQbqhENynywS0C2ObXCq3yksF74+XIO0swhoA2yfDp4T+LuF3wxys8lUH3ZhhkOYg==

Chapter 3 - Define your Workflow with Océ Express WebTools

Generate a new CA-signed certificate

-----END NEW CERTIFICATE REQUEST-----

Copy and paste the content of the request in a .csr file (named 'certificate_request.csr' by default).

Restart the controller

Send the content of this request to the Certification Authority.

Chapter 3 - Define your Workflow with Océ Express WebTools

Import a CA-signed certificate: Import the root certificate

Introduction

To ensure a fully trusted authentication via HTTPS, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate).

In Océ Express WebTools, you can generate a certificate request yourself or you can import a predefined certificate via your computer or network. When you import the certificate you need to:

•

Import the root certificate

• Import the intermediate certificate

• Import a CA-signed certificate

• Check and import the root certificate

Complete all procedures to successfully import the certificate.

NOTE

For more details on these settings please consult the Océ PlotWave-ColorWave Systems Security manual.

Procedure

Open Océ Express WebTools

Open the [Security] - [HTTPS] tab.

Click on [Import CA-signed certificate]. A window opens.

Select [Root certificate] in Certificate type.

Browse to the Root certificate file and click on Open.

5. NOTE

The Root certificate may already exist in the web server certificates list.

Validate to confirm the import.

When the message [Certificate successfully imported.] pops up, go on to import the [Intermediate

certificate]. Click [Ok] to save.

Chapter 3 - Define your Workflow with Océ Express WebTools

Import a CA-signed certificate: Import the intermediate certificate

To ensure a fully trusted authentication via HTTPS, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate).

When you import the certificate you need to:

• import the root certificate

•

Import the intermediate certificate

• Import a CA-signed certificate

• Check and import the root certificate

Complete all procedures to successfully import the certificate.

Procedure

Open the [Security] - [HTTPS] tab.

Click on [Import CA-signed certificate]

Select [Intermediate certificate] in Certificate type.

Browse to the Intermediate certificate file and click on Open.

When the message [Certificate successfully imported.] opens, go back to the main page to import

the [CA-signed certificate]

Chapter 3 - Define your Workflow with Océ Express WebTools

Import a CA-signed certificate

To ensure a fully trusted authentication via HTTPS, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate).

When you import the certificate you need to:

• Import the root certificate

• Import the intermediate certificate

•

Import the CA-signed certificate

• Check and import the root certificate

Complete all procedures to successfully import the certificate.

Procedure

Open the [Security] - [HTTPS] tab.

Click on [Import CA-signed certificate].

Select [CA-signed certificate] in Certificate type.

Select 'Yes' to validate the certificate against Java root certificates and click 'Open'.

When the message [Certificate successfully imported.] pops up, restart the controller.

The certificate is now installed on the server. Check and import (if needed) the CA Root certificate into the workstation web browser as well. That will secure the complete data workflow between the workstations and the server.

Chapter 3 - Define your Workflow with Océ Express WebTools

Import a CA-signed certificate: Check and import the root certificate

To ensure a fully trusted authentication via HTTPS, you can request and import a certificate delivered by a Certification Authority (CA-signed certificate).

When you import the certificate you need to:

• import the root certificate

• Import the intermediate certificate

• Import the CA-signed certificate

•

Check and import the root certificate

Complete all procedures to successfully import the certificate.

Procedure

On each workstation, open the web browser.

Open the 'Certificates' option of the browser.

For Internet Explorer: In the Tools - Internet Options - Content window, open "Certificates". Check whether the CA Root certificate is already displayed in the "Trusted Root Certification

Authorities" list. If it is not on the list, import the CA Root certificate.

Chapter 3 - Define your Workflow with Océ Express WebTools

Configure the presets and stamping

What you need to know about presets

Introduction

A preset is a predefined setting that is available on the user panel to easily perform print, copy, and scan jobs. The preset concept supports the green button approach. The default presets are automatically selected on the user panel, so you only have to press the green button to start a job with your predefined settings.

Presets on the user panel

When you tap the copy or scan tile on the user panel, a window opens with a list of presets. When you tap the print tile and tap the settings of a listed job, the print presets are shown.

Per preset category, the default preset is visible as a preset tile. When you tap the default tile, the other available presets are shown.

Set the presets in Océ Express WebTools

In Océ Express WebTools, you can make the settings for the print, copy, and scan presets. You only have to make the settings once and they will be visible on the user panel as presets.

Presets Description

Default presets The default presets support the green button approach. When you do not

make settings, the printer uses the default presets for print, copy, and scan jobs. You can set the default presets in Océ Express WebTools.

Custom presets When you want to use your own preferred settings, you can configure cus-

tom presets in Océ Express WebTools. Make the custom preset available on the user panel or set it as the default preset.

Chapter 3 - Define your Workflow with Océ Express WebTools

Set the default copy preset

Introduction

With a preset you can predefine the settings you need for a copy job.

Copy has four preset categories: [Media], [Layout], [Image], and [Finishing] For each category you can set one default preset in Océ Express WebTools. The default preset is automatically used when you press the green button on the user panel.

NOTE

You can always find a short explanation of the setting in the tooltip.

Procedure

Open the [Preferences] - [Copy job defaults] tab.

Under [ User panel configuration: Default presets for copy] select the preset category you want to

change, for example [Default layout preset]. Select the setting you want to use as the default preset, for example [Standard half size ].

When you want to make your custom preset default, select [Custom]. Click [Ok] to confirm, or [Cancel] to reject your entries.

Set the default copy preset

After you finish

To make sure your preset is active on the user panel, press the home button on the home screen of the user panel.

Chapter 3 - Define your Workflow with Océ Express WebTools

Configure the custom copy preset

Introduction

With a preset you can predefine the settings you need for a copy job.

When you want to use other predefined settings than the default presets, you can configure custom presets in Océ Express WebTools . You can configure one custom preset per preset category: [Media], [Layout], or [Image]. The custom preset becomes available on the user panel, and you are able to set it as the default preset.

Procedure

Open the [Preferences] - [Copy job defaults] tab.

Select the preset category you want to make a custom preset in and click on [Edit], for example

[Custom image preset for copy]. Check the box next to the [Custom image preset for copy] setting to enable the preset, and make

it available on the user panel. Fill in a name and description that will be used for the preset on the user panel.

Select the settings you want to use for the custom preset, for example choose to set [Original

type] to [Blueprint] , and [Background compensation] to [On]. Click [Ok] to confirm, or [Cancel] to reject your entries.

After you finish

To make sure your preset is active on the user panel, press the home button on the home screen of the user panel. When you want to make the custom preset the default preset, follow the procedure

Set the default copy preset

on page 87.

Chapter 3 - Define your Workflow with Océ Express WebTools

Set the default print preset

Introduction

With a preset you can predefine the settings you need for a print job from USB or an external location.

Print has four preset categories: [Media], [Layout], [Image], and [Finishing]. For each category you can set one default preset in Océ Express WebTools. The default preset is automatically used when you press the green button on the user panel.

NOTE

You can always find a short explanation of the setting in the tooltip.

Procedure

Open the [Preferences] - [Print job defaults] tab.

Under [User panel configuration: Default presets for print] select the preset category you want to

change, for example [Default layout preset]. Select the setting you want to use as the default preset, for example [Standard half size].

Select [Custom] to make your custom preset default. Click [Ok] to confirm, or [Cancel] to reject your entries.

Set the default print preset

After you finish

To make sure your preset is active on the user panel, press the home button on the home screen of the user panel.

Chapter 3 - Define your Workflow with Océ Express WebTools

Configure the custom print preset

Introduction

With a preset you can predefine the settings you need for a print job.

Procedure

Open the [Preferences] - [Print job defaults] tab.

Select the preset category you want to make a custom preset in and click on [Edit], for example

[Custom image preset for print]. Check the box next to the [Custom image preset for print] setting to enable the preset, and make

it available on the user panel. Fill in a name and description that will be used for the preset on the user panel.

Select the settings you want to use for the custom preset, for example choose to set [Mirror] to

[On]. Click [Ok] to confirm, or [Cancel] to reject your entries.

After you finish

To make sure your preset is active on the user panel, press the home button on the home screen of the user panel. When you want to make the custom preset the default preset, follow the procedure

Set the default print preset

on page 89.

Chapter 3 - Define your Workflow with Océ Express WebTools

Make a custom preset available on the user panel

Introduction

When you create a custom preset, you can enable the preset to make it available on the user panel.

Before you begin

Create the custom preset first. For more information, see

page 88 or

Procedure

Open the [Preferences] tab.

Select the [Copy job defaults] or the [Print job defaults] tab, dependent of your custom preset.

Under the preferred custom preset category, select the custom preset setting.

For example under [Custom image preset for copy], select the [Custom image preset for copy] setting. Check the box to enable the setting and click [Ok].

The custom preset is now visible on the user panel, and can be selected locally.

Create the custom print preset

on page 90.

Create the custom copy preset

Chapter 3 - Define your Workflow with Océ Express WebTools

Create a stamp

Introduction

In the custom preset section of the [Copy job defaults] in Océ Express WebTools you can enable the stamp functionality. Under the [Stamping] tab you can create your own predefined stamp.

Procedure

Open the [Preferences] - [Stamping] tab.

Result

Click on [Create new] in the upper right hand corner .

Enter a [Name] recognizable for the user.

Enter a [Description] of the stamp.

Enter the [Stamp text] that will appear on the stamp. If you insert text, also choose the [Font] and

the [Font size]. Choose the [Stamp position] on the original.

Choose the [Rotation] and the [Rotation angle], when you want to turn the stamp on the original.

Enter the [Horizontal shift] and [Vertical shift] in mm, to specify the position you have chosen at

step 5. Select the [Font color].

NOTE

Most settings are optional, so you do not have to enter all settings if it is not necessary.

Your stamp is created. You can now enable your stamp under [Preferences] - [Copy job defaults] [Custom image preset for copy] - [Stamping] to use it on the user panel.

For more information, see

Define the custom copy preset

on page 88.

Chapter 3 - Define your Workflow with Océ Express WebTools

Configure the Templates

Scan templates

Introduction

A template is a group of predefined settings you can configure yourself. Select the template on the user panel to easily submit a job with optimized settings.

You can create templates for scanning in Océ Express WebTools under the [Preferences] tab. You can create various templates, enable or disable templates, and select one of the templates as default.

General template actions

There are several general actions you can perform for templates. You can:

Create a new template

•

Delete all templates

•

Export templates

•

Import templates

•

Restore the factory defaults of the templates

•

Enable or disable scan templates

on page 94

on page 95 on page 97 on page 96

on page 99

Configure the Templates

on page 98

Actions per template

Next to this, you can perform actions per template. When you move the mouse pointer over the template in the list you can see the available actions:

Icon Description

[Edit a template], to change the settings or the destination. You can also modify factory installed scan templates.

[Copy a template], to create a new template.

[Delete a template], to remove one specific template.

NOTE

• When you have deleted a factory installed scan template, you can retrieve it by restoring the factory defaults. For more information, see

• Some destinations (external locations and Smart Inboxes) cannot be deleted when they are set as a scan destination in the scan template.

[Set this template as the default template], to set one default selected template.

Restore the factory defaults

on page 54.

Chapter 3 - Define your Workflow with Océ Express WebTools

Create a new template

Introduction

Create a new template in Océ Express WebTools.

NOTE

• Depending on the configuration, less or more settings are available.

• More or fewer settings will be shown depending on the selections made.

• Note that the scan templates on the user panel are ordered alphabetically. When you want to order the templates to your preference, it is advised to use ascending numbers in front of the name (01-02-03 etc.).

• Click on the home button on the user panel to update the scan templates.

Procedure

Select the [Preferences] - [Scan] tab in Océ Express WebTools for the scan template.

Click on [Create new] at the right hand side.

Enter a [Name], recognisable for the user.

Enter a [Description], a description of the settings used.

Select the desired settings. For every individual setting, there is a tooltip available in the template

editor to give a short explanation. Click [Ok] to save the template or [Cancel] to reject your entries.

Chapter 3 - Define your Workflow with Océ Express WebTools

Delete all templates

Introduction

You can delete all templates at once with Océ Express WebTools.

Procedure

Select the [Preferences] - [Scan] tab in Océ Express WebTools for the scan templates.

Click on [Delete all] at the right hand side.

The system displays the message [Do you want to delete all the templates?]

Click [Ok] to delete all templates or [Cancel] to cancel the deletion.

Delete all templates

Chapter 3 - Define your Workflow with Océ Express WebTools

Import templates

Introduction

You can import templates with Océ Express WebTools.

Use a zip file with templates that was previously created by the [Export templates] procedure.

Procedure

Select the [Preferences] - [Scan] tab in Océ Express WebTools for the scan templates.

Click on [Import] at the right hand side.

Mark the [Overwrite existing templates] checkbox to overwrite existing templates. When you do

not tick the checkbox, duplicate imported templates will be given a serial number. Click Browse to [Select the location of the zip file].

Click [Ok] to import all templates or [Cancel] to cancel the import.

Chapter 3 - Define your Workflow with Océ Express WebTools

Export templates

Introduction

You can export templates with Océ Express WebTools.

The export will be saved as a zip file. The zip file contains all available templates.

Procedure

Select the [Preferences] - [Scan] tab in Océ Express WebTools for the scan templates.

Click on [Export all] at the right hand side.

Click [Save] to save the export in a zip file or [Cancel] to stop the export.

Export templates

Chapter 3 - Define your Workflow with Océ Express WebTools

Restore the factory defaults of the templates

Introduction

You can restore the factory defaults of all templates with Océ Express WebTools.

The custom templates are not changed.

Procedure

Select the [Preferences] - [Scan] tab in Océ Express WebTools for the scan templates.

Click on [Restore factory defaults] at the right hand side.

The system displays the message [Restore all factory default templates?]

Click [Ok] to restore the templates or [Cancel] to stop the restore.

Chapter 3 - Define your Workflow with Océ Express WebTools

Enable or disable scan templates

Introduction

You can enable or disable scan templates. When you enable the templates they become available on the user panel.

Procedure

Open the [Preferences] - [Scan] tab.

Under Actions, click on the [Edit a template] icon next to the preferred template. The template

window opens. Under [File], set the [Display on the user panel] setting to [Yes] or [No].

Click on OK to confirm your entry.

Result

When you have selected [Yes] the templates are available on the user panel in the Smart Access.

NOTE

The default scan template is always available in the Smart Access of the user panel, even when it is disabled.

Enable or disable scan templates

Chapter 3 - Define your Workflow with Océ Express WebTools

Configure the locations

Configure your locations

Introduction

On the user panel you can find a list of locations you can scan to and print from.

To this location you send your scanned files for storage, or you save files on this location and you send them to the printer.

You can define the external locations under the [Configuration] - [External locations] tab in Océ Express WebTools.

Type of locations

You can scan to and print from various location types.

Location type Location type description

Smart Inbox If you select this location, you can print from your personal Smart In-

box, or your scanned file is sent to the Smart Inbox of your choice.

[USB] If you select this location you can print from or scan to the USB Mass

storage device you inserted in the user panel.

[FTP] If you select this location you can print from or scan to a shared folder

on a remote workstation via FTP.

[SMB] If you select this location you can print from or scan to a shared folder

on a remote workstation via SMB.

[WebDAV] If you select this location type, you can enter the cloud via WebDAV

and use it as a network drive.

[Home folder] When you select this location type, you can print from or scan to your

personal home folder on your own workstation.

NOTE

The home folder is only available when [User authentication] is enabled with [User name and password].

[PlanWell® Collaborate](Optional)

When you select this location you can print from or scan to the PlanWell Collaborate cloud services.

Chapter 3 - Define your Workflow with Océ Express WebTools

100

Oce Plotwave 365, Plotwave 345 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Notes for the reader

Available documentation

The Océ PlotWave 345/365

Connect your Printing System

Working area [Footprint]

Connect the mains supply cable and the network cable

Switch on the printing system

The Hardware

The components of the printer (front)

The components of the printer (left side)

The components of the printer (back)

The media drawer

The user panel: Océ ClearConnect

The components of the scanner (optional)

The delivery destination

The front original tray (optional)

The folder (optional)

Workflow of the Océ ClearConnect user panel

The home screen

The job queue and the system menu

Presets, templates and advanced settings

Job preview

The cloud

Getting Started

Océ Express WebTools

Set another language for Océ Express WebTools

User roles and authorizations

Log in as an authorized user

Log out after your session

Change the password for authorized users

The system monitor

Shut down or restart the system

Define the defaults

About the default settings in Océ Express WebTools

How to edit a setting

View and check the settings

Save the settings in a file

Load the settings from a file

Restore the factory defaults

Set the print job default settings

Set the copy job default settings

Set the scan job default settings

Configure the Smart Inbox settings

The Smart Inbox and the queue concept

The Smart Inbox in the Jobs tab

Create and open a Smart Inbox

Close or delete a Smart Inbox

The job states

Configure the job management settings

Configure the network and security settings

Configure the network settings in Océ Express WebTools

Set the security settings for Microsoft Internet Explorer

Set the security settings for Mozilla Firefox

Set the link speed and duplex mode

Enable user authentication

Enable Access control

Access control and IPsec settings

Enable or disable the e-shredding function

Select the e-shredding algorithm

Specify the number of overwrite passes

Remote security

Generate a new CA-signed certificate

Import a CA-signed certificate: Import the root certificate

Import a CA-signed certificate: Import the intermediate certificate

Import a CA-signed certificate

Import a CA-signed certificate: Check and import the root certificate

Configure the presets and stamping

What you need to know about presets

Set the default copy preset

Configure the custom copy preset

Set the default print preset

Configure the custom print preset

Make a custom preset available on the user panel

Create a stamp

Configure the Templates