Oce Linium PRO C6500 Scanner Manual

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Océ

CS240

User Manual

Network scanner operations

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Page 3

CS240 Contents-1

Contents

1 Introduction

1.1 Welcome........................................................................................................................................... 1-3

1.2 Energy Star®.................................................................................................................................... 1-3

What is an ENERGY STAR® product? ............................................................................................. 1-3

1.3 Trademarks and registered trademarks ....................................................................................... 1-4

OpenSSL statement.......................................................................................................................... 1-4

NetSNMP licenses ............................................................................................................................ 1-5

1.4 About this manual ........................................................................................................................... 1-8

Structure of the manual..................................................................................................................... 1-8

Notation............................................................................................................................................. 1-8

1.5 Explanation of manual conventions .............................................................................................. 1-9

Safety advices................................................................................................................................... 1-9

Sequence of action ........................................................................................................................... 1-9

Tips.................................................................................................................................................... 1-9

Special text markings........................................................................................................................ 1-9

1.6 User manuals................................................................................................................................. 1-10

User manual .................................................................................................................................... 1-10

Copy Operations ............................................................................................................................. 1-10

Print Operations .............................................................................................................................. 1-10

Box Operations ............................................................................................................................... 1-10

Network Scanner Operations (this manual)..................................................................................... 1-10

Web Connection Operations........................................................................................................... 1-10

Fax Operations (Option) .................................................................................................................. 1-10

Network Fax Operations (Option).................................................................................................... 1-10

2 Before using scanning functions

2.1 Environment required for using scanning functions.................................................................... 2-3

2.2 Available scanning functions ......................................................................................................... 2-3

Sending scan data in an e-mail message ......................................................................................... 2-3

Sending scan data as files (FTP) ....................................................................................................... 2-4

Sending scan data to a computer on the network (SMB)................................................................. 2-4

Saving scan data in user boxes ........................................................................................................ 2-5

Using the machine as a scanner ....................................................................................................... 2-5

2.3 Settings to be specified in advance............................................................................................... 2-6

Network setting ................................................................................................................................. 2-6

Registering and specifying destinations ........................................................................................... 2-6

Specifying the e-mail address of the machine.................................................................................. 2-7

Specifying scan and transmission settings....................................................................................... 2-7

Fax/Scan programs........................................................................................................................... 2-7

Specifying screen settings................................................................................................................ 2-7

2.4 Connecting to the network............................................................................................................. 2-8

Connecting the network.................................................................................................................... 2-8

2.5 Setup and scanning operations ..................................................................................................... 2-9

3 Scanning

3.1 Control panel ................................................................................................................................... 3-3

3.2 Displaying the Fax/Scan mode screen.......................................................................................... 3-5

3.3 Using Scan/Fax programs.............................................................................................................. 3-6

Recalling a Scan/Fax program.......................................................................................................... 3-6

Registering Scan/Fax programs........................................................................................................ 3-9

Editing and deleting Scan/Fax programs........................................................................................ 3-12

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Contents-2 CS240

3.4 Sending data in an e-mail message (Scan to e-mail)................................................................. 3-14

Scan to e-mail.................................................................................................................................. 3-14

Selecting a destination from the address book............................................................................... 3-14

Selecting a group destination.......................................................................................................... 3-15

Entering addresses directly ............................................................................................................. 3-17

Selecting a destination that was searched for ................................................................................ 3-18

Selecting a destination with an address search .............................................................................. 3-20

3.5 Sending data to a computer on the network (Scan to SMB) ..................................................... 3-23

Scan to SMB.................................................................................................................................... 3-23

Scan to SMB operations with Windows file sharing (Mac OS X)/Samba (Linux/Unix).................... 3-23

Scan to SMB operations with Windows 98 SE and Windows Me .................................................. 3-23

Selecting a destination from the address book............................................................................... 3-24

Entering addresses directly ............................................................................................................. 3-25

3.6 Sending data to a server (Scan to FTP)....................................................................................... 3-27

Scan to FTP ..................................................................................................................................... 3-27

Selecting a destination from the address book............................................................................... 3-27

Entering addresses directly ............................................................................................................. 3-29

3.7 Specifying scan and transmission settings

(Scan settings/Original settings/Communication settings)....................................................... 3-31

Settings that can be specified ......................................................................................................... 3-31

Original type..................................................................................................................................... 3-33

Simplex/Duplex ............................................................................................................................... 3-34

Resolution........................................................................................................................................ 3-35

File type ........................................................................................................................................... 3-36

Density............................................................................................................................................. 3-39

Separate Scan ................................................................................................................................. 3-39

Color (Quality adjustment) ............................................................................................................... 3-40

Background removal (Quality adjustment) ...................................................................................... 3-41

Sharpness (Quality adjustment)....................................................................................................... 3-42

Frame erase (Erase)......................................................................................................................... 3-43

Book copy (Book scan) ................................................................................................................... 3-44

Scan size (Application) .................................................................................................................... 3-46

Annotation (Application) .................................................................................................................. 3-48

Date/Time (Application) ................................................................................................................... 3-48

Page number (Application) .............................................................................................................. 3-51

Stamp (Application) ......................................................................................................................... 3-54

Header/Footer (Application)............................................................................................................. 3-57

Send & Print (Application)................................................................................................................ 3-61

Document name .............................................................................................................................. 3-63

Original settings............................................................................................................................... 3-65

E-mail setting................................................................................................................................... 3-67

URL notification setting ................................................................................................................... 3-68

E-mail encryption............................................................................................................................. 3-69

Digital signature............................................................................................................................... 3-70

3.8 Checking the settings ................................................................................................................... 3-71

Checking settings............................................................................................................................ 3-71

Deleting unnecessary destinations.................................................................................................. 3-73

3.9 Checking the scan transmission log............................................................................................ 3-74

Displaying the current jobs.............................................................................................................. 3-74

Displaying the job history list........................................................................................................... 3-75

Contents of job lists......................................................................................................................... 3-76

4 Specifying utility mode parameters

4.1 Settings that can be specified from utility mode.......................................................................... 4-3

Utility mode parameters .................................................................................................................... 4-3

Other related parameters................................................................................................................... 4-3

Web Connection................................................................................................................................ 4-3

4.2 Displaying settings screens............................................................................................................ 4-4

Displaying the create one-touch destination screen......................................................................... 4-4

Displaying the user settings screen................................................................................................... 4-5

Displaying the administrator settings screen .................................................................................... 4-6

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CS240 Contents-3

4.3 Registering an address book destination..................................................................................... 4-8

E-mail destination.............................................................................................................................. 4-8

User box............................................................................................................................................ 4-9

PC (SMB)......................................................................................................................................... 4-11

FTP .................................................................................................................................................. 4-14

4.4 Registering a group destination .................................................................................................. 4-17

4.5 Specifying e-mail settings ............................................................................................................ 4-19

Subject ............................................................................................................................................ 4-19

E-mail text ....................................................................................................................................... 4-20

4.6 Limiting access to destinations ................................................................................................... 4-22

Limiting access to destinations....................................................................................................... 4-22

Specifying limited access settings.................................................................................................. 4-22

4.7 Customizing the Fax/Scan mode screen.................................................................................... 4-25

Default tab....................................................................................................................................... 4-25

Program default............................................................................................................................... 4-25

Address book index default ............................................................................................................ 4-26

Shortcut key .................................................................................................................................... 4-27

Default address book ...................................................................................................................... 4-28

4.8 Scan/Fax settings.......................................................................................................................... 4-29

JPEG compression level ................................................................................................................. 4-29

Black compression level ................................................................................................................. 4-30

TWAIN lock time.............................................................................................................................. 4-31

Default Scan/Fax settings ............................................................................................................... 4-32

Compact PDF compression level.................................................................................................... 4-33

4.9 Header/Footer settings................................................................................................................. 4-34

Registering headers/footers............................................................................................................ 4-34

Deleting headers/footers................................................................................................................. 4-38

4.10 Printing registered destination lists ............................................................................................ 4-40

Address book list............................................................................................................................. 4-40

Group list......................................................................................................................................... 4-41

Program list ..................................................................................................................................... 4-43

E-mail subject/text list..................................................................................................................... 4-45

4.11 Open API settings.......................................................................................................................... 4-46

Access setting................................................................................................................................. 4-46

Port number .................................................................................................................................... 4-47

SSL.................................................................................................................................................. 4-48

Authentication ................................................................................................................................. 4-49

5 Network settings

5.1 Available network settings parameters ........................................................................................ 5-3

5.2 Network settings with external server authentication................................................................. 5-4

When SSL is installed........................................................................................................................ 5-4

Using active directory........................................................................................................................ 5-4

Using NTLM v1 and NTLM v2........................................................................................................... 5-8

Using Novell NDS.............................................................................................................................. 5-9

Using LDAP..................................................................................................................................... 5-11

5.3 TCP/IP settings.............................................................................................................................. 5-13

Displaying the TCP/IP settings screen............................................................................................ 5-13

IP settings........................................................................................................................................ 5-14

DNS host ......................................................................................................................................... 5-15

DNS domain .................................................................................................................................... 5-16

DNS server settings......................................................................................................................... 5-17

RAW port number............................................................................................................................ 5-19

IP filtering (Permit access) ............................................................................................................... 5-20

IP filtering (Deny access) ................................................................................................................. 5-21

IPv6 settings.................................................................................................................................... 5-22

IKE settings (IPsec settings)............................................................................................................ 5-23

IPsec SA settings (IPsec settings)................................................................................................... 5-24

Peer (IPsec settings)........................................................................................................................ 5-26

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Contents-4 CS240

5.4 NetWare settings ........................................................................................................................... 5-29

IPX settings...................................................................................................................................... 5-29

NetWare print settings..................................................................................................................... 5-30

User authentication setting (NDS) ................................................................................................... 5-33

5.5 http server settings........................................................................................................................ 5-34

Support information......................................................................................................................... 5-36

Printer information ........................................................................................................................... 5-36

5.6 FTP settings ................................................................................................................................... 5-39

FTP TX settings ............................................................................................................................... 5-39

FTP server settings.......................................................................................................................... 5-41

5.7 SMB settings.................................................................................................................................. 5-42

Client settings.................................................................................................................................. 5-42

Print setting...................................................................................................................................... 5-43

WINS settings.................................................................................................................................. 5-44

5.8 LDAP settings ................................................................................................................................ 5-46

Enabling LDAP................................................................................................................................. 5-46

Setting up LDAP .............................................................................................................................. 5-47

Default search settings.................................................................................................................... 5-52

5.9 E-Mail TX (SMTP) ........................................................................................................................... 5-53

SMTP server address ...................................................................................................................... 5-57

SMTP authentication ....................................................................................................................... 5-58

5.10 E-mail RX (POP) ............................................................................................................................. 5-60

POP server address......................................................................................................................... 5-63

5.11 S/MIME communication settings................................................................................................. 5-64

5.12 SNMP settings ............................................................................................................................... 5-67

SNMP v1/v2c settings..................................................................................................................... 5-68

SNMP v3 settings............................................................................................................................ 5-70

5.13 AppleTalk settings......................................................................................................................... 5-75

5.14 Bonjour settings............................................................................................................................. 5-76

5.15 TCP socket settings ...................................................................................................................... 5-77

TCP socket ...................................................................................................................................... 5-77

TCP socket (ASCII mode)................................................................................................................ 5-79

5.16 Device setting ................................................................................................................................ 5-80

5.17 Time adjustment setting ............................................................................................................... 5-81

NTP server address ......................................................................................................................... 5-82

5.18 Status notification setting............................................................................................................. 5-83

Specifying an IP address................................................................................................................. 5-83

Specifying an IPX address............................................................................................................... 5-85

Specifying an e-mail address .......................................................................................................... 5-87

Notification item............................................................................................................................... 5-88

5.19 Total counter notification settings............................................................................................... 5-89

Notification schedule setting ........................................................................................................... 5-90

Address setting................................................................................................................................ 5-92

5.20 PING confirmation ......................................................................................................................... 5-94

5.21 SLP setting ..................................................................................................................................... 5-96

5.22 LPD setting..................................................................................................................................... 5-97

5.23 Prefix/Suffix setting ....................................................................................................................... 5-98

ON/OFF setting................................................................................................................................ 5-98

Prefix/Suffix setting ......................................................................................................................... 5-99

5.24 Action for invalid certificate........................................................................................................ 5-101

6 Scan function troubleshooting

6.1 Troubleshooting............................................................................................................................... 6-3

If an error message appears when connecting to the machine from a computer............................. 6-3

If "MTP cannot be used." or "FTP cannot be used." appears .......................................................... 6-3

If the HDD ready indicator indicates an HDD malfunction ................................................................ 6-3

6.2 Network error message list ............................................................................................................ 6-3

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CS240 Contents-5

7 Appendix

7.1 Product specifications.................................................................................................................... 7-3

Scanning functions............................................................................................................................ 7-3

Network functions ............................................................................................................................. 7-3

7.2 Entering text..................................................................................................................................... 7-4

Enlarging the keyboard ..................................................................................................................... 7-5

To type text ....................................................................................................................................... 7-6

List of available characters................................................................................................................ 7-6

7.3 Glossary ........................................................................................................................................... 7-7

8Index

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Contents-6 CS240

Page 9

Introduction

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CS240 1-3

Introduction

1 Introduction

1.1 Welcome

Thank you for choosing this machine.

This user manual contains details on making network connections and on the operations required to use the scanning functions of the Linium

PRO C6500, precautions on its use, and basic troubleshooting procedures. In order to ensure that this machine is used correctly and efficiently, carefully read this user manual before using the machine.

In addition, for details on the operation of Web Connection, which can be used to operate this machine over a network, refer to the User manual – Web Connection Operations.

Views of the actual equipment may be slightly different from the illustrations used in this manual.

1.2 Energy Star®

As an ENERGY STAR® Partner, we have determined that this machine meets the ENERGY STAR® Guidelines for energy efficiency.

What is an ENERGY STAR® product?

An ENERGY STAR® product has a special feature that allows it to automatically switch to a "low-power mode" after a period of inactivity. An ENERGY STAR

product uses energy more efficiently, saves you money

on utility bills and helps protect the environment.

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Introduction

1-4 CS240

1.3 Trademarks and registered trademarks

Netscape is a registered trademark of Netscape Communications Corporation in the United States and other countries.

This machine and Box Operator are based in part on the work of the Independent JPEG Group. Compact-VJE

RC4® is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries.

RSA® is a registered trademark or trademark of RSA Security Inc. RSA BSAFE® is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries.

License information

This product includes RSA BSAFE Cryptographic software from RSA Security Inc.

OpenSSL statement

OpenSSL license

Copyright © 1998-2000 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must display the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)"

4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact openssl-core@openssl.org.

5. Products derived from this software may not be called "OpenSSL" nor may "OpenSSL" appear in their names without prior written permission of the OpenSSL Project.

6. Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)"

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

This product includes cryptographic software written by Eric Young (eay@crypt-Soft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com).

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CS240 1-5

Introduction

Original SSLeay license

Copyright © 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com). Copyright remains Eric Young’s, and as such any Copyright notices in the code are not to be removed. If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used. This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer.

3. All advertising materials mentioning features or use of this software must display the following acknowledgement: "This product includes cryptographic software written by Eric Young (eay@crypt-soft.com)" The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptographic related.

4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: "This product includes software written by Tin Hudson (tjh@cryptsoft.com)"

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.]

NetSNMP licenses

Part 1: CMU/UCD copyright notice: (BSD like)

Permission to use, copy, modify and distribute this software and its documentation for any purpose and without fee is hereby granted, provided that the above copyright notice appears in all copies and that both that copyright notice and this permission notice appear in supporting documentation, and that the name of CMU and The Regents of the University of California not be used in advertising or publicity pertaining to distribution of the software without specific written permission.

CMU AND THE REGENTS OF THE UNIVERSITY OF CALIFORNIA DISCLAIM ALLWARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIEDWARRANTIES OF MERCHANTABILITY AND FITNESS. IN NO EVENT SHALL CMU OR THE REGENTS OF THE UNIVERSITY OF CALIFORNIA BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM THE LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.

Part 2: Networks Associates Technology, Inc copyright notice (BSD)

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Introduction

1-6 CS240

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

- Redistributions of source code must retain the above copyright notice, this list of conditions and the

following disclaimer.

- Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the

following disclaimer in the documentation and/or other materials provided with the distribution.

- Neither the name of the Networks Associates Technology, Inc nor the names of its contributors may be

used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND CONTRIBUTORS "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDERS OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS;OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Part 3: Cambridge Broadband Ltd. copyright notice (BSD)

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

- Redistributions of source code must retain the above copyright notice, this list of conditions and the

following disclaimer.

- Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the

following disclaimer in the documentation and/or other materials provided with the distribution.

- The name of Cambridge Broadband Ltd. may not be used to endorse or promote products derived from

this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDER "AS IS" AND ANYEXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THEIMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.IN NO EVENT SHALL THE COPYRIGHT HOLDER BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Part 4: Sun Microsystems, Inc. copyright notice (BSD)

Use is subject to license terms below.

This distribution may include materials developed by third parties.

Sun, Sun Microsystems, the Sun logo and Solaris are trademarks or registered trademarks of Sun Microsystems, Inc. in the U.S. and other countries.

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

- Redistributions of source code must retain the above copyright notice, this list of conditions and the

following disclaimer.

- Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the

following disclaimer in the documentation and/or other materials provided with the distribution.

- Neither the name of the Sun Microsystems, Inc. nor the names of its contributors may be used to

endorse or promote products derived from this software without specific prior written permission.

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CS240 1-7

Introduction

TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS;OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

Part 5: Sparta, Inc copyright notice (BSD)

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

- Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

- Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

- Neither the name of Sparta, Inc nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission.

Part 6: Cisco/BUPTNIC copyright notice (BSD)

Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:

- Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer.

- Neither the name of Cisco, Inc, Beijing University of Posts and Telecommunications, nor the names of their contributors may be used to endorse or promote products derived from this software without specific prior written permission.

All other product names mentioned are trademarks or registered trademarks of their respective companies

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Introduction

1-8 CS240

1.4 About this manual

This user manual covers the Linium PRO C6500 network and scanning functions.

This section introduces the structure of the manual and notations used for product names, etc.

This manual is intended for users who understand the basic operations of computers and the machine. For operating procedures of the Windows or Macintosh operating system and application programs, refer to the respective manuals.

Structure of the manual

This manual consists of the following chapters.

Chapter 1 Introduction

Chapter 2 Before using scanning functions

Chapter 3 Scanning

Chapter 4 Specifying utility mode parameters

Chapter 5 Network settings

Chapter 6 Scan function troubleshooting

Chapter 7 Appendix

Chapter 8 Index

Lists the product specifications and the characters that can be entered from the control panel.

Notation

Product name Notation in the manual

Linium PRO C6500 This machine, Linium PRO C6500

Microsoft Windows 98 Windows 98

Microsoft Windows Me Windows Me

Microsoft Windows NT 4.0 Windows NT 4.0

Microsoft Windows 2000 Windows 2000

Microsoft Windows XP Windows XP

When the operating systems above are written together Windows 98/Me

Windows NT 4.0/2000/XP Windows 98/Me/NT 4.0/2000/XP

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CS240 1-9

Introduction

1.5 Explanation of manual conventions

The marks and text formats used in this manual are described below.

Safety advices

6 DANGER

Failure to observe instructions highlighted in this manner may result in fatal or critical injuries in fact of electrical power.

% Observe all dangers in order to prevent injuries.

7 WARNING

Failure to observe instructions highlighted in this manner may result in serious injuries or property damage.

% Observe all warnings in order to prevent injuries and to ensure safe use of the machine.

7 CAUTION

Failure to observe instructions highlighted in this manner may result in slight injuries or property damage.

% Observe all cautions in order to prevent injuries and to ensure safe use of the machine.

Sequence of action

1 The number 1 as formatted here indicates the first step of a

sequence of actions.

2 Subsequent numbers as formatted here indicate subsequent

steps of a sequence of actions.

Text formatted in this style provides additional assistance.

% Text formatted in this style describes the action that will

ensure the desired results are achieved.

Tips

Note

Text highlighted in this manner contains useful information and tips to ensure safe use of the machine.

Reminder

Text highlighted in this manner contains information that should be reminded.

Detail

Text highlighted in this manner contains references for more detailed information.

Special text markings

[Stop] key The names of keys on the control panel are written as shown above.

MACHINE SETTING

Display texts are written as shown above.

An illustration inserted

here shows what operations

must be performed.

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Introduction

1-10 CS240

1.6 User manuals

This machine is provided with printed manuals and PDF manuals on the user manual CD.

User manual

This manual contains operating procedures and descriptions of the most frequently used functions.

Copy Operations

This manual contains descriptions of the Copy mode operations and machine maintenance. Refer to this manual for details on the paper and documents, copy procedures using convenient Application functions, replacing consumables, and troubleshooting operations such as clearing paper misfeeds.

Print Operations

This manual contains details of the printing functions that can be specified with the standard built-in printer controller. Refer to this manual for basic operating procedures for the printing functions.

Box Operations

This manual contains operating procedures for using the user boxes on the hard disk. Refer to this manual for details on saving data in user boxes, retrieving data from user boxes and transferring data.

Network Scanner Operations (this manual)

This manual contains descriptions on specifying network settings for standard equipment and operating procedures for scanning functions. Refer to this user manual for details on using network functions and the Scan to E-Mail, Scan to FTP and Scan to SMB operations.

Web Connection Operations

This manual contains descriptions on the machine settings that can be specified remotely with Web Connection from a Web browser on a computer. Refer to this manual for details on operating procedures for using Web Connection.

Fax Operations (Option)

This manual contains descriptions of the G3 fax operations. Refer to this manual for details on using the G3 fax operations when the optional fax kit is installed.

In order to use the fax functions, the optional fax kit must be purchased separately.

Network Fax Operations (Option)

This manual contains details on the network fax functions. Refer to this manual for operating procedures on Internet faxing and IP address faxing.

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Before using scanning functions

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CS240 2-3

Before using scanning functions

2 Before using scanning functions

2.1 Environment required for using scanning functions

The following conditions are required in order to use the network scanning features.

- The machine is connected to the network. (required) The machine can be used over a TCP/IP network. First, connect the cable for connecting to the network. For details, refer to

"Connecting to the network" on page 2-8. In order to use this machine on a network, settings such as the IP address of the machine must be specified. For details, refer to "Network settings" on page 5-3.

- The driver software is installed on the computer.

In order to use this machine as a scanner, the dedicated software TWAIN must be installed. For details, refer to the TWAIN driver manual on the User Software CD-ROM.

2.2 Available scanning functions

"Scanning" refers to the operation of reading the image of a document fed through the ADF or placed on the original glass. The scanning functions can be used to temporarily store the scan data on the internal memory of the machine and transmit the data in an e-mail message over the network or upload the data to a file server.

In addition, the data can be stored on the internal hard disk of this machine. This function can be used from Box mode, which is described in the User manual – Box Operations.

Furthermore, this machine can be used simply as a scanner.

Sending scan data in an e-mail message

The scan data can be sent to the specified e-mail address. Destinations can be selected from the touch panel of this machine, and the scan data is sent as an e-mail attachment.

For details, refer to "Sending data in an e-mail message (Scan to e-mail)" on page 3-14.

Original

Machine

Internet

Memory

E-mail and scan data

SMTP server POP server

E-mail reception

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Sending scan data as files (FTP)

The scan data can be uploaded to the specified FTP server. The FTP server address, logon password and other information are entered from the touch panel of this machine.

The data uploaded to the FTP server can be downloaded from a computer on the network.

For details, refer to "Sending data to a server (Scan to FTP)" on page 3-27.

Sending scan data to a computer on the network (SMB)

The scan data can be sent to a shared folder on a specified computer. The host name, file path and other information are entered from the touch panel of this machine.

For details, refer to "Sending data to a computer on the network (Scan to SMB)" on page 3-23.

Original

Machine

Memory

Scan data

Download

FTP server

Internet

Original

Machine

Memory

Scan data

Save to a shared folder

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Saving scan data in user boxes

The scan data can be saved in a user box created on the hard disk of this machine, allowing the data to be reused. The file name can be entered from the touch panel of this machine when the data is saved.

For details on saving data in user boxes and reusing the saved data, refer to the User manual – Box Operations.

Using the machine as a scanner

This machine can be used as a scanner. The scanner can be controlled from a computer connected to the network, and the scanned image can be imported into an application on the computer to be processed.

For more details, refer to the TWAIN driver manual on the User Software CD-ROM.

Hard disk

Machine

Original

Machine

Memory

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2.3 Settings to be specified in advance

It is recommended that the settings described below be specified before using the network scanning functions. The settings described in "Network Setting" must be specified, and any other settings should be specified as necessary.

Detail

For details on specifying network settings, refer to the sections listed below.

"Network settings" on page 5-3

User manual – Web Connection Operations

Network setting

An IP address must be assigned to the machine and settings, such as the SMTP server, must be specified in order to use the machine on the network. Be sure to specify these settings.

Settings can be specified by using the machine’s touch panel or by using Web Connection from a Web browser on a computer on the network.

Registering and specifying destinations

The destinations (recipients) for scan data can be registered in either of the following ways.

- Using the touch panel of the machine

- Using Web Connection from a computer on the network

The following destinations can be registered.

Note

A destination can also be entered from the machine’s touch panel before scanning, even if the destination has not been registered in advance. This is called "direct input". For details, refer to "Entering addresses directly" on page 3-17.

Detail

For details on registering and specifying settings for destinations, refer to the sections listed below.

"Registering an address book destination" on page 4-8

"Registering a group destination" on page 4-17

Type Description

Address book destinations A single destination is assigned a single registration number.

Group destinations Multiple destinations can be registered together. In addition, E-mail, FTP, SMB, and

user box destinations can be registered together in a single group.

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Specifying the e-mail address of the machine

In order to send scan data by e-mail, the From address of this machine must be registered. The From address indicates the e-mail address of the sender when data is sent. It is recommended that the e-mail address registered for the administrator be used.

If the e-mail address registered for the administrator is not specified, the sender’s e-mail address must be entered for each Scan to E-mail operation. Note that Scan to E-Mail operations are not possible if a From address is not entered.

To register the e-mail address of this machine, specify a setting for "E-Mail Address" (displayed by touching [Administrator/Machine Settings] on the Administrator Settings screen, then [Imput Machine Address]). For a detailed operating procedure, refer to the User manual – Copy Operations.

Note

When user authentication settings are specified, the e-mail address specified for each user becomes the From address.

Specifying scan and transmission settings

When scanning, the following document scanning conditions and transmission details can be specified.

Use the touch panel of the machine to specify the settings.

Detail

For details on the scan settings, refer to "Specifying scan and transmission settings (Scan settings/Original settings/Communication settings)" on page 3-31.

Fax/Scan programs

The destination and scan settings can be registered together as a single program. This is convenient for frequently scanning documents and sending data under the same conditions.

Use the touch panel of the machine to specify the settings.

Detail

For details, refer to "Registering Scan/Fax programs" on page 3-9.

Specifying screen settings

The settings that are selected when [Fax/Scan] key in the control panel is pressed can be specified.

Detail

For details, refer to "Customizing the Fax/Scan mode screen" on page 4-25.

Parameter Description

Scan Settings Select the scan conditions, such as the document quality to be saved and the file

format.

Original Settings Select the orientation of the document loaded into the ADF or placed on the original

glass.

Communication Settings Specify the necessary settings for sending data.

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2.4 Connecting to the network

Connect the machine to the network.

Reminder

Be sure to connect the machine to the network in order to use the scan functions.

Connecting the network

Connect a UTP cable (category 5 or later recommended) from the network to the Ethernet connector on the machine.

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2.5 Setup and scanning operations

The settings required for using the scan functions and the general scan operation are shown below.

User Settings screen in Utility mode *Specify settings for the basic parameters such as the format in which scan data is saved. "Customizing the Fax/Scan mode screen" on page 4-25 "Scan/Fax settings" on page 4-29

[Network Setting] on Administrator Settings screen in Utility mode *Specify the settings in order to use the machine on the network. "TCP/IP settings" on page 5-13 "NetWare settings" on page 5-29 "http server settings" on page 5-34 "FTP settings" on page 5-39 "SMB settings" on page 5-42 "LDAP settings" on page 5-46 "E-Mail TX (SMTP)" on page 5-53 "E-mail RX (POP)" on page 5-60 "S/MIME communication settings" on page 5-64 "SNMP settings" on page 5-67 "AppleTalk settings" on page 5-75 "Bonjour settings" on page 5-76 "TCP socket settings" on page 5-77 "Device setting" on page 5-80 "Time adjustment setting" on page 5-81 "Status notification setting" on page 5-83 "Total counter notification settings" on page 5-89 "PING confirmation" on page 5-94 "SLP setting" on page 5-96 "LPD setting" on page 5-97 "Prefix/Suffix setting" on page 5-98 "Action for invalid certificate" on page 5-101

One-Touch Destination/User Box Registration screen in Utility mode *Specify e-mail addresses for e-mail transmissions, register FTP servers, and specify destination computers. "Registering an address book destination" on page 4-8 "Registering a group destination" on page 4-17 "Specifying e-mail settings" on page 4-19

Position the document.

Specify a recipient.

Specify the scan settings. "Specifying scan and transmission settings (Scan settings/Original settings/Communication settings)" on page 3-31

Press the [Start] key in the control panel.

Scanning begins, and the data is sent.

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Detail

Some of the settings that can be specified from the control panel can also be specified from a computer over a network using Web Connection. For details, refer to the User manual – Web Connection Operations.

For details on external server authentication, refer to "Network settings with external server authentication" on page 5-4.

For details on registering a destination using a Scan/Fax program, refer to "Using Scan/Fax programs" on page 3-6.

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3 Scanning

3.1 Control panel

91011121314

No. Part Name Description

1 Touch panel Displays various screens and messages. Specify the various settings by

directly touching the panel.

2 Main Power indicator Lights up in blue when the machine is turned on with the main power

switch

3 [Power] (auxiliary power) key Press to turn on/off machine operations, for example, for copying, print-

ing or scanning. When turned off, the machine enters a state where it conserves energy.

4 [Mode Memory] key Press to register (store) the desired scan settings as a program or to re-

call a registered scan program.

5 [Utility/Counter] key Press to display the Meter Count screen and the Utility screen.

6 [Reset] key Press to clear all settings (except programmed settings) entered in the

control panel and touch panel.

7 [Interrupt] key Press to enter Interrupt mode. While the machine is in Interrupt mode,

the indicator on the [Interrupt] key lights up in green and the message "Now in Interrupt mode." appears on the touch panel. To cancel Inter

rupt mode, press the [Interrupt] key again.

8 [Stop] key Pressing the [Stop] key during scanning temporarily stops the scan op-

eration.

9 [Proof Copy] key Press to print a single proof copy to be checked before printing a large

number of copies.

10 [Start] key Press to start scanning. When this machine is ready to begin scanning,

the indicator on the [Start] key lights up in blue. If the indicator on the [Start] key lights up in orange, scanning cannot begin. Press to restart a stopped job.

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7 CAUTION

Do not apply extreme pressure to the touch panel, otherwise it may be scratched or damaged.

% Never push down on the touch panel with force, and never use a hard or pointed object to make a

selection in the touch panel.

11 Data indicator Flashes in green while a print job is being received.

Lights up in green when data is being printed.

12 [C] (clear) key Press to erase a value (such as the number of copies, a zoom ratio, or a

size) entered using the keypad.

13 Keypad Use to type in the number of copies to be produced.

Use to type in the zoom ratio. Use to type in the various settings.

14 [Help] key Press to display the Help Menu screen, which can be used to display

descriptions of the various functions and details of operations.

15 [Enlarge Display] key Press to enter Enlarge Display mode.

16 [Accessibility] key Press to display the screen for specifying settings for user accessibility

functions.

17 [Power Save] key Press to enter Power Save mode. While the machine is in Power Save

mode, the indicator on the [Power Save] key lights up in green and the touch panel goes off. To cancel Power Save mode, press the [Power Save] key again.

18 [Access] key If user authentication or account track settings have been applied, press

this key after entering the user name and password (for user authentica

tion) or the account name and password (for account track) in order to use this machine.

19 [Brightness] dial Use to adjust the contrast of the touch panel.

20 [User Box] key Press to enter User Box mode.

While the machine is in User Box mode, the indicator on the [User Box] key lights up in green. For details, refer to the User manual – Box Oper

ations.

21 [Fax/Scan] key Press to enter Fax/Scan mode.

While the machine is in Fax/Scan mode, the indicator on the [Fax/Scan] key lights up in green. For details, refer to the User manual – Fax Oper

ations (Option).

22 [Copy] key Press to enter Copy mode. (As a default, the machine is in Copy mode.)

While the machine is in Copy mode, the indicator on the [Copy] key lights up in green. For details, refer to the User manual – Copy Opera

tions.

No. Part Name Description

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3.2 Displaying the Fax/Scan mode screen

First display the Fax/Scan mode screen in order to perform scan operations.

When the machine is ready to begin making copies after being turned on, the Basic screen appears.

Press the [Fax/Scan] key to display the Fax/Scan mode screen.

To activate a function or to select a setting, lightly touch the desired button in the touch panel.

98 7

No. Part Name Description

1 Sub display area Touch [Job List] to display a screen showing the jobs currently being

performed or waiting to be performed. Touch [Mode Check] to check and change the destination settings. In addition, the amount of toner remaining can be checked.

2 Message display The status of the machine and details on operations that must be per-

formed are displayed here.

3 Number of destinations The number of specified destinations are indicated.

4 [Enter New Address] button Touch this button to enter a destination when performing Scan to E-

Mail, Scan to FTP or Scan to SMB operations or to select a user box where a job is to be stored. This button does not appear if "Manual Des

tination Input" (displayed by touching [Security Settings] on the Administrator Settings screen, then [Security Details]) is set to "Restrict".

5 [Address Book] button Touch this button to select a recipient from the registered destinations.

6 [Scan Settings] button

[Original Settings] button [Communication Settings] button

Touch these buttons to specify settings for scanning, for the document orientation and for communication.

7 Shortcut keys This area contains the shortcut keys for settings specified with the

shortcut key parameters (displayed by touching [Custom Display Set

tings] on the User Settings screen, then [Scan/Fax Settings]).

8 Date/time display The current date and time are displayed.

9 Available memory display The amount of available memory used when scanning is indicated.

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3.3 Using Scan/Fax programs

A set of scan settings and recipient information can be registered together as a program. This feature is convenient for frequently scanning documents and sending data under the same conditions. Follow the procedure described below to register and recall a Scan/Fax program.

Detail

Up to 400 normal programs and 12 temporary programs, which are temporarily available, can be registered.

If 412 programs have been registered, delete an unnecessary program. For details on deleting programs, refer to

"Editing and deleting Scan/Fax programs" on page 3-12.

Recalling a Scan/Fax program

When a Scan/Fax program is recalled, the registered settings can be checked.

1 Press the [Fax/Scan] key in the control panel.

The Fax/Scan mode screen appears.

2 Press the [Mode Memory] key.

The Recall Scan/Fax Program screen appears.

3 Touch the button for the program that is to be recalled.

– To continue without checking the settings registered with the selected program, continue with step

– To stop recalling a program, press the [Reset] key or the [Mode Memory] key.

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4 Touch [Check Program Settings].

The Check Scan/Fax Program Settings screen appears.

5 Touch the button for the setting to be checked.

– To check the list of specified destinations, touch [Check Address]. – The settings cannot be changed from the Check Scan/Fax Program Settings screen.

– To check the scan settings for the document, such as the document quality, background

adjustment and scanning area size, touch [Check Scan Settings].

– There are three Check Scan Settings screens. The number of the currently displayed screen

appears to the right of the screen title.

– To display the previous screen, touch [ Back]. To display the next screen, touch [Forward ].

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– To check settings such as the document orientation and binding position, touch [Check Original

Settings].

– To check settings such as the e-mail subject name and message text for Scan to E-Mail operations,

touch [Check E-Mail Settings].

– To check settings such as the e-mail address for URL notifications of the data location for Scan to

FTP and Scan to SMB operations, touch [Check URL Notif. Destination].

6 After checking the settings, touch [Close].

The Recall Scan/Fax Program screen appears again.

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7 Touch [OK].

Registering Scan/Fax programs

1 Press the [Fax/Scan] key in the control panel.

The Fax/Scan mode screen appears.

2 Touch [Scan Settings], [Original Settings] or [Communication Settings], and then specify the desired

scan settings.

3 Press the [Mode Memory] key.

The Recall Scan/Fax Program screen appears.

4 Touch the button where the program is to be saved.

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5 Touch [Register Program].

The Register Scan/Fax Program screen appears.

6 Touch [Name], and then use the control panel keypad and the keyboard that appears in the touch panel

to type in the name of the program.

– The program name can contain a maximum of 24 characters.

– To stop registering the program, press the [Reset] key or the [Mode Memory] key. – For details on typing in text, refer to "Entering text" on page 7-4.

7 Touch [OK].

8 Touch [Address], and then select the destination.

– When selecting destinations registered in the address book, destinations can be selected from each

destination type.

– Destinations can be specified either by selecting destinations registered in the address book or by

typing them in directly.

– Destinations that cannot be specified, such as fax destinations, are not displayed.

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Scanning

– To directly type in the destination, select the destination type, and then type in the destination

information. For a user box destination, select a previously created user box.

9 Touch [Close].

10 To specify URL notification settings, touch [Check URL Notif. Destination].

– URL notification is a feature for sending a message containing the URL of the file location to an e-

mail address when an FTP, SMB or user box destination was specified.

– This feature is not available with Scan to E-Mail operations.

11 Touch [Yes], and then specify the e-mail address for the destination of URL notifications.

– Recipients can be specified either by selecting destinations registered in the address book or by

typing them in directly.

– One destination can be specified.

12 Touch [Close].

13 Touch [OK].

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The Recall Scan/Fax Program screen appears again. The program is registered and a button with the entered program name appears.

14 Touch [OK].

Editing and deleting Scan/Fax programs

The names of registered Scan/Fax programs can be edited, or the program can be deleted.

1 Press the [Fax/Scan] key in the control panel.

The Fax/Scan mode screen appears.

2 Press the [Mode Memory] key.

The Recall Scan/Fax Program screen appears.

3 Touch the button for the program to be edited or deleted.

– To check the settings of the selected program, touch [Check Program Settings]. In the Check

Scan/Fax Program Settings screen, select the items to be checked.

– To stop editing or checking a program, press the [Reset] key or the [Mode Memory] key.

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Scanning

– To view a list of the pages, touch [Page List]. From the Page List screen, the name of the page can

be changed.

– To change the name of the selected program, touch [Edit Name]. Use the control panel keypad and

the keyboard that appears in the touch panel to type in the name of the program. – The program name can contain a maximum of 24 characters. – For details on typing in text, refer to "Entering text" on page 7-4.

– To delete the selected program, touch [Delete]. Then, touch [Yes], then [OK].

4 Touch [OK].

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3-14 CS240

3.4 Sending data in an e-mail message (Scan to e-mail)

Scan to e-mail

The Scan to E-Mail operation is used to send scan data to a specified e-mail address as a file attachment.

Recipients can be selected from destinations registered in the address book or they can be typed in directly. The methods can be combined, for example, by selecting a recipient from a group destination, then adding other destinations through direct input. Destinations can be selected using any of the following methods. For details, refer to the corresponding section.

Selecting a destination from the address book

Follow the procedure described below to send data by selecting a recipient from the already registered destinations.

For details on registering destinations, refer to "Registering an address book destination" on page 4-8.

1 Press the [Fax/Scan] key in the control panel.

The Fax/Scan mode screen appears.

2 Touch [Address Book].

– The index appears if "Address Book Default" (displayed by touching [Custom Display Settings] on

the User Settings screen, then [Fax/Scan Settings]) is set to "Index". If "Address Type" is selected, the index of destination types is displayed.

– The corresponding address appears as the name of the registered destination when an index button

is touched.

– The desired destination can be searched for. For details, refer to "Selecting a destination that was

searched for" on page 3-18.

A list of registered destinations appears.

Selection method Page reference

Selecting from the address book p. 3-14

Entering addresses directly p. 3-17

Selecting a group destination p. 3-15

Searching for a registered destination p. 3-18

Searching for an LDAP server address p. 3-20

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Scanning

3 Touch a destination button to select the address.

– Multiple destinations can be specified at the same time. – Additional destinations can be added by directly typing in the address.

The button appears selected, and the destination appears under "Broadcast Destinations".

4 Touch [Scan Settings], [Original Settings] or [Communication Settings], and then specify the desired

scan settings.

– For details on the scan settings, refer to "Specifying scan and transmission settings (Scan

settings/Original settings/Communication settings)" on page 3-31.

5 Load the document into the ADF or place it on the original glass.

6 Press the [Start] key in the control panel.

Scanning of the document begins, and the data is sent.

Note

Do not turn off the machine until the scan job is deleted from the Job List screen.

Selecting a group destination

"Group" refers to multiple destinations that are registered collectively. Follow the procedure described below to send data by selecting a group that has been registered in advance.

For details on registering group destinations, refer to "Registering a group destination" on page 4-17.

Detail

In order to select a group destination, "Address Book Default" (displayed by touching [Custom Display Settings] on the User Settings screen, then [Fax/Scan Settings]) must be set to "Address Type"

For details, refer to "Default address book" on page 4-28.

If the destination types are not displayed in the index, touch [Search], and then search for destinations in the group destination type.

1 Press the [Fax/Scan] key in the control panel.

The Fax/Scan mode screen appears.

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2 Touch [Group].

The destinations registered as groups appear.

3 Touch the button for the group destination.

A list of destinations registered in the group appears.

4 Select the destination where the data is to be sent, and then touch [OK].

– To select all destinations, touch [Select All]. – To deselect all destinations, touch [Reset]. – Additional destinations can be added by directly typing in the address.

The button appears selected, and the destination appears under "Broadcast Destinations".

5 Touch [Scan Settings], [Original Settings] or [Communication Settings], and then specify the desired

scan settings.

– For details on the scan settings, refer to "Specifying scan and transmission settings (Scan

settings/Original settings/Communication settings)" on page 3-31.

6 Load the document into the ADF or place it on the original glass.

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Scanning

7 Press the [Start] key in the control panel.

Scanning of the document begins, and the data is sent.

Note

Do not turn off the machine until the scan job is deleted from the Job List screen.

Entering addresses directly

Using the control panel to directly type in the destination address when scanning is called "direct input".

1 Press the [Fax/Scan] key in the control panel.

The Fax/Scan mode screen appears.

2 Touch [E-Mail] on the Direct Input screen.

A screen appears, allowing you to type in the address of the destination.

Why is the Direct Input tab not displayed? % If the "Manual Destination Input" (displayed by touching [Security Settings] on the Administrator

Settings screen, then [Security Details]) is set to "Restrict", the Direct Input tab does not appear.

3 Type in the address of the destination, and then touch [OK].

– To specify additional destinations, repeat steps 2 and 3. – Frequently entered user names and domain names can be registered to be recalled and used again.

First, prefixes and suffixes must be registered in Administrator mode.

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The entered addresses appear under "Broadcast Destinations".

4 Touch [Scan Settings], [Original Settings] or [Communication Settings], and then specify the desired

scan settings.

– For details on the scan settings, refer to "Specifying scan and transmission settings (Scan

settings/Original settings/Communication settings)" on page 3-31.

5 Load the document into the ADF or place it on the original glass.

6 Press the [Start] key in the control panel.

Scanning of the document begins, and the data is sent.

Note

Do not turn off the machine until the scan job is deleted from the Job List screen.

Selecting a destination that was searched for

Follow the procedure described below to search for the desired destination. This procedure describes an advanced search.

Detail

In order to perform an Address Search, settings for the LDAP server must be specified from Administrator mode. For details, refer to

"Enabling LDAP" on page 5-46.

For details on performing an Address Search, refer to "Selecting a destination with an address search" on page 3-20.

Parameter Description

Index This button appears if "Address Book Default" (displayed by touching [Custom Dis-

play Settings] on the User Settings screen, then [Fax/Scan Settings]) is set to "Address Type". The index characters can be searched based on the character that was specified when the destination was registered.

Address Type This button appears if "Address Book Default" (displayed by touching [Custom Dis-

play Settings] on the User Settings screen, then [Fax/Scan Settings]) is set to "Index". The destination types can be searched based on the type that was specified when the destination was registered.

Detail Search Type in the destination name or part of the address to search for the corresponding

address.

Address Search An LDAP search can be performed if an LDAP server is being used, for example, for

user management. Search the addresses registered on the LDAP server for the ad

dress that corresponds to the conditions. A basic search, where a keyword is entered, and an advanced search, where multiple conditions are used to narrow down the search, are available.

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1 Touch [Address Book] in the Fax/Scan mode screen, and then touch [Search].

2 Touch [Detailed Search].

3 Touch [Name] or [Address] to select the search to be performed.

4 Type in the text to be searched for, and then touch [OK].

The Detailed Search screen appears again, and the search results are displayed.

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5 Select the desired destination, and then touch [OK].

Selecting a destination with an address search

If LDAP server settings are specified in Administrator mode, [Address Search] appears in the Fax/Scan mode screen.

Detail

For details on specifying LDAP server settings, refer to "Enabling LDAP" on page 5-46.

If the if "Manual Destination Input" (displayed by touching [Security Settings] on the Administrator Settings screen, then [Security Details]) is set to "Restrict", [Address Search] does not appear.

The position of [Address Search] can be changed from the User Settings screen. For details, refer to "Default address book" on page 4-28.

1 Touch [Address Search] in the Fax/Scan mode screen.

2 If multiple LDAP servers are specified, select the server to be searched, and then touch [ON].

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3 Select the desired search type.

– Authentication may be necessary, depending on the LDAP server that is specified. – When there is only one LDAP server

– When there are multiple LDAP servers

4 Specify the search conditions.

– If "Basic Search" was selected, type in the keyword to be searched for, and then touch [Start

Search].

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– If "Advanced Search" was selected, select the search condition types and type in the text to be

searched for, and then touch [Start Search].

5 Select the desired destination, and then touch [OK].

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3.5 Sending data to a computer on the network (Scan to SMB)

Scan to SMB

Scan data can be sent directly to a specific computer on the network.

In order to perform a Scan to SMB operation, first specify shared file settings in Windows on the computer receiving the data.

Destinations can be selected for Scan to SMB operations using any of the following methods. For details, refer to the corresponding section.

Reminder

When registering a destination for transmitting to a shared Windows folder, type the host name and folder name in uppercase letters.

Scan to SMB operations with Windows file sharing (Mac OS X)/Samba (Linux/Unix)

When performing Scan to SMB operations with Mac OS X, Linux or UNIX, the network settings and user names must meet the following conditions. Change the settings according to the environment used with the transmission.

Machine settings

- Set "NTLM Settings" (displayed by touching [Network Setting] on the Administrator Settings screen,

then [SMB Settings], then [Client Settings]) to "v1".

Server settings

- The user names and shared folder names must contain 12 or less characters.

- When looking up destinations, the shared folder name appear only in alphanumeric characters. Sub-

folder names can be shown in characters other than alphanumeric characters.

- When looking up a destination, first type in the user ID and password.

Note

Samba is a program that provides SMB services for Unix or Linux. In Mac OS X, Samba is called "Windows File Sharing".

CIFS is not supported.

Scan to SMB operations with Windows 98 SE and Windows Me

When performing Scan to SMB operations with Windows 98 SE/Windows Me, the network settings must meet the following conditions.

Machine settings

- Set "NTLM Settings" (displayed by touching [Network Setting] on the Administrator Settings screen,

then [SMB Settings], then [Client Settings]) to "v1/v2" or "v1".

Selection method Page reference

Selecting from the address book p. 3-24

Entering addresses directly p. 3-25

Selecting a group destination p. 3-15

Searching for a registered destination p. 3-18

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Selecting a destination from the address book

Follow the procedure described below to send data by selecting a recipient from the already registered destinations.

For details on registering destinations, refer to "Registering an address book destination" on page 4-8.

1 Press the [Fax/Scan] key in the control panel.

The Fax/Scan mode screen appears.

2 Touch [Address Book].

– The index appears if "Address Book Default" (displayed by touching [Custom Display Settings] on

the User Settings screen, then [Fax/Scan Settings]) is set to "Index". If "Address Type" is selected, the index of destination types is displayed.

– The corresponding address appears as the name of the registered destination when an index button

is touched.

– The desired destination can be searched for. For details, refer to "Selecting a destination that was

searched for" on page 3-18.

A list of registered destinations appears.

3 Touch a destination button to select the address.

– Multiple destinations can be specified at the same time. – Additional destinations can be added by directly typing in the address.

The button appears selected, and the destination appears under "Broadcast Destinations".

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4 Touch [Scan Settings], [Original Settings] or [Communication Settings], and then specify the desired

scan settings.

– For details on the scan settings, refer to "Specifying scan and transmission settings (Scan

settings/Original settings/Communication settings)" on page 3-31.

5 Load the document into the ADF or place it on the original glass.

6 Press the [Start] key in the control panel.

Scanning of the document begins, and the data is sent.

Note

Do not turn off the machine until the scan job is deleted from the Job List screen.

Entering addresses directly

Using the control panel to directly type in the destination address when scanning is called "direct input".

Settings can be specified for the following.

1 Press the [Fax/Scan] key in the control panel.

The Fax/Scan mode screen appears.

2 Touch [PC (SMB)] on the Direct Input screen.

A screen appears, allowing you to type in the host name for the destination and the file path.

Why is the Direct Input tab not displayed?

% If the "Manual Destination Input" (displayed by touching [Security Settings] on the Administrator

Settings screen, then [Security Details]) is set to "Restrict", the Direct Input tab does not appear.

Parameter Description

Host Name Specify the host name (in uppercase letters) or IP address for the destination. Type

using the keyboard that appears, and then touch [OK].

File Path Type the path to the destination folder in uppercase letters.

User Name Type in the user name used to log on, and then touch [OK].

Password Specify the password. Type using the keyboard that appears, and then touch [OK].

Reference Check the structure of the folders on the destination computer. This can be used to

directly specify the destination folder.

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3 Enter the information for the destination, and then touch [OK].

– To check the contents of the shared folders, and then touch [Reference].

– To specify an additional address, touch [Next Destination], and then enter the information. The entered addresses appear under "Broadcast Destinations".

4 Touch [Scan Settings], [Original Settings] or [Communication Settings], and then specify the desired

scan settings.

– For details on the scan settings, refer to "Specifying scan and transmission settings (Scan

settings/Original settings/Communication settings)" on page 3-31.

5 Load the document into the ADF or place it on the original glass.

6 Press the [Start] key in the control panel.

Scanning of the document begins, and the data is sent.

Note

Do not turn off the machine until the scan job is deleted from the Job List screen.

Detail

If the computers or workgroups on the network (subnet) that this machine belongs to is more than the numbers listed below, browsing over the network may not be performed correctly.

Workgroups: 128

Computers: 128

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3.6 Sending data to a server (Scan to FTP)

Scan to FTP

The Scan to FTP operation can be used in a network environment that contains an FTP server. The scan data can be sent to a folder specified on an FTP server on the network.

This is suitable for transmitting large-sized data, such as high-resolution data.

Destinations can be selected using any of the following methods. In addition, the methods can be combined, for example, by selecting a recipient from a group destination, then adding other destinations through direct input.

Transmission may not be possible if limitations have been placed on the document name according to the destination server conditions. Since the scanning settings are used, consult your network administrator when specifying the document name.

Destinations can be selected for Scan to FTP operations using any of the following methods. For details, refer to the corresponding section.

Detail

If a mail server is available in the network environment, the e-mail notification function can be used to send an e-mail message containing notification of the storage location of the scan data. For details on the e-mail notification function, refer to

"E-mail setting" on page 3-67.

If a proxy server is available in the network environment, an FTP server on the Internet can be accessed through the proxy server.

For an overview of the Scan to FTP operation, refer to "Sending scan data as files (FTP)" on page 2-4.

Selecting a destination from the address book

Follow the procedure described below to send data by selecting a recipient from the already registered destinations.

For details on registering destinations, refer to "Registering an address book destination" on page 4-8.

1 Press the [Fax/Scan] key in the control panel.

The Fax/Scan mode screen appears.

2 Touch [Address Book].

– The index appears if "Address Book Default" (displayed by touching [Custom Display Settings] on

the User Settings screen, then [Fax/Scan Settings]) is set to "Index". If "Address Type" is selected, the index of destination types is displayed.

– The corresponding address appears as the name of the registered destination when an index button

is touched.

– The desired destination can be searched for. For details, refer to "Selecting a destination that was

searched for" on page 3-18.

Selection method Page reference

Selecting from the address book p. 3-27

Entering addresses directly p. 3-29

Selecting a group destination p. 3-15

Searching for a registered destination p. 3-18

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A list of registered destinations appears.

3 Touch a destination button to select the address.

– Multiple destinations can be specified at the same time. – Additional destinations can be added by directly typing in the address.

The button appears selected, and the destination appears under "Broadcast Destinations".

4 Touch [Scan Settings], [Original Settings] or [Communication Settings], and then specify the desired

scan settings.

– For details on the scan settings, refer to "Specifying scan and transmission settings (Scan

settings/Original settings/Communication settings)" on page 3-31.

5 Load the document into the ADF or place it on the original glass.

6 Press the [Start] key in the control panel.

Scanning of the document begins, and the data is sent.

Note

Do not turn off the machine until the scan job is deleted from the Job List screen.

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Entering addresses directly

Using the control panel to directly type in the destination address when scanning is called "direct input".

Settings can be specified for the following.

Detailed Settings

1 Press the [Fax/Scan] key in the control panel.

The Fax/Scan mode screen appears.

2 Touch [FTP] on the Direct Input screen.

A screen appears, allowing you to type in the host name for the destination and the file path.

Why is the Direct Input tab not displayed?

% If the "Manual Destination Input" (displayed by touching [Security Settings] on the Administrator

Settings screen, then [Security Details]) is set to "Restrict", the Direct Input tab does not appear.

Parameter Description

Host Name Specify the host name or IP address for the destination. Type using the keyboard

that appears, and then touch [OK].

File Path Specify the path to the destination folder. Type using the keyboard that appears, and

then touch [OK].

User Name Type in the user name used to log on, and then touch [OK].

Password Specify the password. Type using the keyboard that appears, and then touch [OK].

Parameter Description

Port Number Type in the port number.

PASV Select whether or not the PASV (passive) mode is used. Touch [Yes] or [No].

Proxy Select whether or not a proxy server is used. Touch [Yes] or [No].

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3 Type in the destination information.

– To specify an additional address, touch [Next Destination], and then enter the information. The entered addresses appear under "Broadcast Destinations".

4 To specify advanced settings, touch [Detailed Settings], and then specify the settings.

5 Touch [OK], and then touch [OK] in the next screen that appears.

6 Touch [Scan Settings], [Original Settings] or [Communication Settings], and then specify the desired

scan settings.

– For details on the scan settings, refer to "Specifying scan and transmission settings (Scan

settings/Original settings/Communication settings)" on page 3-31.

7 Load the document into the ADF or place it on the original glass.

8 Press the [Start] key in the control panel.

Scanning of the document begins, and the data is sent.

Note

Do not turn off the machine until the scan job is deleted from the Job List screen.

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3.7 Specifying scan and transmission settings (Scan settings/Original settings/Communication settings)

Settings that can be specified

In the Fax/Scan mode screen, touch [Scan Settings], [Original Settings] or [Communication Settings] to specify detailed settings for scanning and sending. Settings can be specified for the following.

Scan Settings

Parameter Description Page reference

Original Type Select the quality of the document to be scanned. p. 3-33

Simplex/Duplex Select whether a single-sided or double-sided document is to

be scanned.

p. 3-34

Resolution Select the resolution for scanning. p. 3-35

File Type Select the file format for the scan data to be saved. p. 3-36

Density Select the density for scanning. p. 3-39

Separate Scan The scan operation can be divided into several sessions

when all pages of a document cannot be loaded into the ADF or when placing the document on the original glass.

p. 3-39

Quality Adjustment Adjust the image quality, such as the background, color and

sharpness.

p. 3-40

Erase Specify settings for the "Erase" function. p. 3-43

Book Scan Set the "Book Scanning" function. p. 3-44

Application Specify settings for the scan size, filing numbers, etc. p. 3-48

Document Name Specify the name that the document is saved with. p. 3-63

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Original Settings

Communication Settings

Detail

For details on the "S/MIME Communication Settings" parameter, refer to "S/MIME communication settings" on page 5-64.

The "Digital Signature" parameter may not be available or may be set to normally sign, depending on the specified S/MIME communication settings.

Parameter Description Page reference

Mixed Original Select this setting when loading a document containing dif-

ferent page sizes.

p. 3-65

Z-Folded Original Select this setting when loading a zigzag-folded document. p. 3-65

Long Original Select this setting for documents that are longer than the

standard size.

p. 3-65

Original Direction Select the orientation of the loaded document. p. 3-65

Binding Position Select the binding position for the document. p. 3-65

Despeckle Select this setting to reduce the effect that dust on the left

partition glass has on images when the document is loaded into the ADF.

p. 3-65

Parameter Description Page reference

E-Mail Setting Specify the document name, subject, From address and

message body for sending e-mail messages.

p. 3-67

URL Notification Setting Specify the e-mail address where notifications are sent for

the URL to the location where data is saved during file trans

missions.

p. 3-68

E-Mail Encryption This parameter appears when "S/MIME Communication Set-

tings" is set to "ON". Select whether or not to encrypt e-mail messages that are sent.

p. 3-69

Digital Signature This parameter appears when "S/MIME Communication Set-

tings" is set to "ON". Select whether or not to add a digital signature to e-mail messages that are sent.

p. 3-70

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Original type

From the following five image quality settings, select the appropriate setting according to the type of document being scanned.

If "Text/Photo" or "Photo" is selected, the photo type can also be selected.

1 Touch [Scan Settings] in the Fax/Scan mode screen.

2 Touch [Original Type].

3 Touch the button for the image quality.

Setting Description

Text Select this setting for documents consisting only of text.

Text/Photo Select this setting for documents consisting of both text and photos (halftones).

Photo Select this setting for documents consisting of only photos (halftones).

Dot Matrix Original Select this setting for documents consisting of text that generally appears faint.

Copied Paper Select this setting for documents with an even density produced using a copier or

printer.

Setting Description

Photo Paper Select this setting for photos printed on photo paper.

Printed Photo Select this setting for printed photos, such as in books or magazines.

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4 If "Text/Photo"or "Photo" is selected, select the photo type, and then touch [OK].

5 Touch [OK], and then touch [OK] in the next screen that appears.

Simplex/Duplex

Select whether a single-sided or double-sided document is to be scanned.

1 Touch [Scan Settings] in the Fax/Scan mode screen.

2 Touch [Simplex/Duplex].

3 Select the scanning type.

Setting Description

1-Sided Select this setting to scan a single-sided document.

2-Sided Select this setting to scan a double-sided document.

Cover + 2-Sided Select this setting to scan the first page of the document as a single-sided cover page,

then scan the remaining pages as double-sided.

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4 Touch [OK], and then touch [OK] in the next screen that appears.

Resolution

Select the resolution for scanning.

1 Touch [Scan Settings] in the Fax/Scan mode screen.

2 Touch [Resolution].

3 Select the resolution.

4 Touch [OK], and then touch [OK] in the next screen that appears.

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File type

Select the file format for saving the scan data. The following four file formats are available.

File Type

Some File Type settings may not be available, depending on the selected Color setting. The possible combinations of the File Type and Color settings are shown below.

If the "PDF" or "Compact PDF" File Type setting is selected, the encryption level and stamp combination method can be specified.

Encryption settings

Stamp Composition

Note

The date/time, page number and header/footer can be combined as text.

Stamps are combined as images.

In addition, the grouping of the saved data can be specified.

Scan Setting

Detail

For details on specifying the Color setting, refer to "Color (Quality adjustment)" on page 3-40.

Setting Description

PDF Select this setting to save the data in the PDF format.

Compact PDF Select this setting to save the data in a highly compressed PDF format.

TIFF Select this setting to save data in the TIFF format.

JPEG Select this setting to save the data in the JPEG format.

File Type Auto Color Full Color Grayscale Black

PDF o o o o

Compact PDF o o o e

TIFF o o o o

JPEG o o o e

Parameter Description

Encryption Level Select the encryption level.

Password Enter the password necessary to open encrypted data. Type in a password of 32 char-

acters or less. For confirmation, type in the password again.

Document Permissions Enter the password necessary to change document permissions. Type in a password

of 32 characters or less. For confirmation, type in the password again.

Setting Description

Image Select this setting to insert the text as an image.

Text Select this setting to insert the text as text.

Setting Description

Single Page Select this setting to create a single file for each page of the document.

Multi Page Select this setting to create a single file from the entire scanned document. This setting

cannot be selected if the "JPEG" File Type setting is selected.

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1 Touch [Scan Settings] in the Fax/Scan mode screen.

2 Touch [File Type].

3 Select the file format.

4 If "PDF" or "Compact PDF" was selected, touch [Encryption], if necessary.

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5 Specify the encryption settings.

6 To specify the stamp combination method, touch [Stamp Composition].

7 Select the desired stamp composition.

8 Touch [OK].

9 Select the scan setting.

10 Touch [OK], and then touch [OK] in the next screen that appears.

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Density

Adjust the density for scanning.

1 Touch [Scan Settings] in the Fax/Scan mode screen.

2 Touch [Density].

3 Select the density.

– To adjust the density, touch [Light] or [Dark]. – To select the default setting, touch [Standard].

4 Touch [OK], and then touch [OK] in the next screen that appears.

Separate Scan

The scan operation can be divided into several sessions for various types of documents, for example, when all pages of a document cannot be loaded into the ADF, when placing the document on the original glass, or when single-sided documents are combined with double-sided documents.

Touch [Separate Scan] in the Fax/Scan mode screen. The setting is selected when the button appears selected.

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Color (Quality adjustment)

Select whether the document will be scanned in color or black and white.

The following four settings are available.

Some Color settings may not be available, depending on the selected File Type setting. The possible combinations of the Color and File Type settings are shown below.

Detail

For details on specifying the File Type setting, refer to "File type" on page 3-36.

1 Touch [Scan Settings] in the Fax/Scan mode screen.

2 Touch [Quality Adjustment].

3 Select the color type.

Setting Description

Auto Color Select this setting to automatically detect the color of the document and scan it with

the corresponding setting.

Full Color Select this setting to scan in full color.

Grayscale Select this setting for documents with many halftones, such as in black-and-white

photos.

Black Select this setting for documents with distinct black and white areas, such as in line

drawings.

File Type Auto Full Color Grayscale Black

PDF o o o o

Compact PDF o o o e

TIFF o o o o

JPEG o o o e

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4 Touch [OK], and then touch [OK] in the next screen that appears.

Background removal (Quality adjustment)

The scanning density of the document background can be adjusted. When documents printed on colored paper are scanned in color, the background may become black. In that case, the density of the background can be adjusted.

1 Touch [Scan Settings] in the Fax/Scan mode screen.

2 Touch [Quality Adjustment].

3 Touch [Background Removal].

4 Adjust the density of the background.

– To adjust the density automatically, touch [Auto]. – To adjust the density, touch [Light] or [Dark]. – To select the default setting, touch [Standard].

5 Touch [OK], and then touch [OK] in the next screen that appears.

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Sharpness (Quality adjustment)

Contours, for example, the edges of text, can be emphasized when scanning.

1 Touch [Scan Settings] in the Fax/Scan mode screen.

2 Touch [Quality Adjustment].

3 Touch [Sharpness].

4 Adjust the sharpness.

5 Touch [OK], and then touch [OK] in the next screen that appears.

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Frame erase (Erase)

An area around the edge of the document can be erased. Areas with a width of 1/16 to 2 inch (0.1 to 50 mm) can be specified separately for the left and right sides and the top and bottom.

Note

If a width to be erased around the document is specified with "Frame Erase" with the "Book Scanning" function, the same settings are also applied on the Frame Erase screen (displayed from the Erase screen).

1 Touch [Scan Settings] in the Fax/Scan mode screen.

2 Touch [Erase].

3 Touch [Frame Erase].

4 Select the width of the area to be erased.

– To use frame erasing, touch [Yes]. – To erase the same width on all sides, touch [Frame], and then specify a value.

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– To specify different widths for the top, left, right and bottom, touch the button for the desired

location, and then specify a value. To cancel frame erasing, touch [None].

5 Touch [OK], and then touch [OK] in the next two screens that appear.

Book copy (Book scan)

Select the method for scanning page spreads. The following four scanning methods are available. In addition, the binding position and erase settings can be specified.

The document can be scanned while erasing the shadows typical for page spreads.

Note

Specify the size of the page spread as the scan size.

If a width to be erased around the document is specified with "Frame Erase" with the "Book Copy" function, the same settings are also applied on the Frame Erase screen (displayed from the Erase screen).

Setting Description

Book Spread Select this setting to scan a page spread as a single page.

Separation Select this setting to scan a page spread as two separate pages (left and right).

Front Cover Select this setting to scan the first page as the front cover.

Front + Back Covers Select this setting to scan the first page as the front cover, the second page as the

back cover, and the remaining pages as the body.

Parameter Description

Frame Erase An area around the edge of the document can be erased. Areas with a width between

0.1 and 50 mm can be specified separately for the left and right sides and the top and bottom.

Center Erase An area along the center of the document can be erased. Areas with a width between

0.1 and 30 mm can be specified.

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1 Touch [Scan Settings] in the Fax/Scan mode screen.

2 Touch [Book Scan].

3 Touch [Book Copy].

4 Specify the settings for the "Book Copy" function.

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– If "Separation", "Front + Back Covers" or "Front Cover" was selected, touch [Binding Position], and

then select the binding position.

5 Touch [OK], and then touch [OK] in the next two screens that appear.

Scan size (Application)

Select the size of paper that is to be scanned.

The following Scan Size settings are available.

Note

If the "Book Scanning" function was set, specify the size of the page spread.

1 Touch [Scan Settings] in the Fax/Scan mode screen.

2 Touch [Application].

Setting Description

Auto Select this setting to detect the size of the first page in the loaded document. When the

"Mixed Original" setting is not selected.

Standard sizes Select a preset paper size (such as letter or 11 e 17 (A4 or B5)) and orientation.

Custom Size Type in the dimensions of a custom size that is not available as a preset size. The size

in the X direction can be set between 30 and 432 mm, and the size in the Y direction can be set between 30 and 297 mm.

Photo Size 9 e 13 and 13 e 18 mm sizes can be selected.

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3 Touch [Scan Size].

4 Select the size and orientation.

– Select the orientation and size of the paper to be scanned. – Touching [Custom Size] displays the Custom Size screen. Use the keypad to type in the size, and

then touch [OK].

– The values can be specified in 0.1 mm increments.

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– Touching [Photo Size] displays the Photo Size screen. Select the orientation and size of the photo

to be scanned, and then touch [OK].

5 Touch [OK], and then touch [OK] in the next two screens that appear.

Annotation (Application)

Previously specified text, numbers or the date/time can be added to a document when it is scanned and saved in a user box.

For details on saving documents and creating annotation user boxes, refer to the User manual – Box Operations.

Date/Time (Application)

The scanning date and time can be added to all pages of a document.

Settings can be specified for the following.

1 Touch [Scan Settings] in the Fax/Scan mode screen.

2 Touch [Application].

Parameter Description

Date Format Select the format for the date.

Time Format Select the whether or not the time is added and select its format.

Pages Select the pages to be printed on (either all pages or 1st page only).

Text Color Select the printing color (black, red, blue, green, yellow, cyan and magenta).

Text Size Select the size (minimal or std.) in which text is printed.

Print Position Select the position within the page where the image is printed. After a position is se-

lected, it can be finely adjusted.

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3 Touch [Stamp/Composition].

4 Touch [Date/Time].

5 To specify a date and time, touch [Yes], and then specify the date and time settings.

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– Touching [Text Color] displays a screen for specifying the color. Touch the button for the desired

color, and then touch [OK].

– Touching [Text Size] displays a screen for specifying the text size. Touch the button for the desired

size, and then touch [OK].

– Touching [Print Position] displays a screen for specifying the printing position. Touch the button for

the desired printing position, and then make any fine adjustments, if necessary. After specifying the settings, touch [OK].

– To make fine adjustments, touch [Adjust Position].

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– The position can be adjusted between 0.1 and 50 mm in the left/right direction and the up/down

direction.

6 Touch [OK], and then touch [OK] in the next three screens that appear.

Page number (Application)

Page numbers can be added to all pages of the document.

Settings can be specified for the following.

1 Touch [Scan Settings] in the Fax/Scan mode screen.

2 Touch [Application].

Parameter Description

Starting Page Number Specify the starting page number.

Starting Chapter Number Specify the starting chapter number.

Page Number Type Select the format for the page number.

Text Color Select the printing color (black, red, blue, green, yellow, cyan and magenta).

Text Size Select the size (minimal std.) in which text is printed.

Print Position Select the position within the page where the image is printed. After a position is se-

lected, it can be finely adjusted.

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3 Touch [Stamp/Composition].

4 Touch [Page Number].

5 To specify the page numbers, touch [Yes], and then specify the page number settings.

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– Touching [Text Color] displays a screen for specifying the color. Touch the button for the desired

color, and then touch [OK].

– Touching [Text Size] displays a screen for specifying the text size. Touch the button for the desired

size, and then touch [OK].

– Touching [Print Position] displays a screen for specifying the printing position. Touch the button for

the desired printing position, and then make any fine adjustments, if necessary. After specifying the settings, touch [OK].

– To make fine adjustments, touch [Adjust Position].

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– The position can be adjusted between 0.1 and 50 mm in the left/right direction and the up/down

direction.

6 Touch [OK], and then touch [OK] in the next three screens that appear.

Stamp (Application)

Preset text, such as "URGENT", can be added to all pages of a document.

Note

If "File Type" is set to "PDF" or "Compact PDF", the stamps are added as images. They cannot be added as text.

Settings can be specified for the following.

1 Touch [Scan Settings] in the Fax/Scan mode screen.

2 Touch [Application].

Parameter Description

Stamp Type/Preset Stamps

Select a stamp, such as "URGENT", "PLEASE REPLY" or "DO NOT COPY".

Pages Select the pages to be printed on (either all pages or 1st page only).

Text Color Select the printing color (black, red, blue, green, yellow, cyan and magenta).

Text Size Select the size (minimal or std.) in which text is printed.

Print Position Select the position within the page where the image is printed. After a position is selected,

it can be finely adjusted.

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3 Touch [Stamp/Composition].

4 Touch [Stamp].

5 To specify a stamp, touch [Yes], and then specify the stamp settings.

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– Touching [Text Color] displays a screen for specifying the color. Touch the button for the desired

color, and then touch [OK].

– Touching [Text Size] displays a screen for specifying the text size. Touch the button for the desired

size, and then touch [OK].

– Touching [Print Position] displays a screen for specifying the printing position. Touch the button for

the desired printing position, and then make any fine adjustments, if necessary. After specifying the settings, touch [OK].

– To make fine adjustments, touch [Adjust Position].

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– The position can be adjusted between 0.1 and 50 mm in the left/right direction and the up/down

direction.

6 Touch [OK], and then touch [OK] in the next three screens that appear.

Header/Footer (Application)

Headers or footers can be inserted on all pages. The contents of the header/footer must be previously registered in Administrator mode.

Detail

For details on registering headers and footers, refer to "Header/Footer settings" on page 4-34.

Headers/footers use registered information that is recalled; however, the information can be checked or changed when scanning. Settings can be specified for the following.

1 Touch [Scan Settings] in the Fax/Scan mode screen.

2 Touch [Application].

Parameter Description

Header Settings Select whether or not to insert a header. If a header is to be inserted, specify whether

to insert text, the date/time or other information (distribution number, job number or se

rial number).

Footer Settings Select whether or not to insert a footer. If a footer is to be inserted, specify whether to

insert text, the date/time or other information (distribution number, job number or serial number).

Pages Select the pages where the header/footer is to be inserted (either all pages or 1st page

only).

Text Color Select the text color (black, red, blue, green, yellow, cyan and magenta).

Text Size Select the size (minimum or standard) in which text is printed.

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3 Touch [Stamp/Composition].

4 Touch [Header/Footer].

5 To print a header/footer, touch [YES], and then select the type of header/footer to be recalled.

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6 To check or temporarily change the selected settings, touch [Check/Change Temporarily].

The Check/Change Temporarily screen appears.

7 Touch "Header Settings" or "Footer Settings", and then specify the header/footer settings.

–Text

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– Date/Time

–Other

8 Specify the settings for the pages to be printed on, the text color and the text size.

–Text Color

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–Text Size

– To cancel the temporarily changed settings, touch [Reset].

9 Touch [OK], and then touch [OK] in the next screen that appears.

10 Touch [Close], and then touch [Close] in the next screen that appears.

Send & Print (Application)

Settings can be specified to print while scanning. Various print settings can be specified.

Settings can be specified for the following.

1 Touch [Scan Settings] in the Fax/Scan mode screen.

2 Touch [Application].

Parameter Description

Copies Use the keypad to type in the number of copies to be printed. A number between 1 and

9999 can be specified.

Simplex/Duplex Select whether a single-sided or double-sided copy is to be printed.

Staple Select whether or not the prints will be stapled. If they will be stapled, select the

number of staples and the position.

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3 Touch [Send & Print].

4 To print while scanning, touch [Yes], and then specify the desired settings.

5 To select the staple position, touch [Corner] or [2 Positions], and then touch [Position Setting].

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6 Touch the button for the desired position, and then touch [OK].

7 Touch [OK], and then touch [OK] in the next two screens that appear.

Document name

Specify the name of the scan data. If no document name is specified, the name is automatically set based on the following information.

As an example, the name "S45C_106102315230" is described below.

Section Description

S This letter indicates the mode when the document was saved.

C: Copy S: Fax/Scan P: Print

Note

"S" appears for documents saved in the Fax/Scan mode screen or the User Box screen.

45C_1 This represents the name of the device that scanned the data. The factory default is "45C_1".

This name can be changed with the "Input Machine Address" parameter on the Administra

tor/Machine Setting screen in Administrator mode. A name of up to 10 characters can be specified.

06102315231 This indicates the year (first two digits), month, day, hour and minutes when the data was

scanned. The last digit is a serial number if the document is part of a series of scans.

_0001 This indicates the page when multi-page data is scanned. This numeral does not appear in the

screen for the document name; however, it is added automatically as part of the name when the document is routed. Add this part to the name according to the naming conditions of the server receiving the files, for example, when data is sent by FTP.

.(file_extension) This is the extension for the specified data format. These characters do not appear in the screen

for the document name; however, they are added automatically as part of the name when the document is routed.

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1 Touch [Scan Settings] in the Fax/Scan mode screen.

2 Touch [Document Name].

3 Using the keyboard that appeared in the touch panel, type in the document name.

– The document name can contain a maximum of 30 characters. – To stop registering the document name, press the [Reset] key. – For details on typing in text, refer to "Entering text" on page 7-4.

4 Touch [OK].

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Original settings

Specify the type of document that is loaded, for example, if it contains mixed page sizes or is folded in a zigzag.

Note

These functions can be used together.

1 Touch [Original Settings] in the Fax/Scan mode screen.

2 Select settings for the Original Settings functions.

Parameter Description

Mixed Original Select this setting when documents of different sizes are loaded into the ADF (option-

al). The scan speed is decreased since the size of each page is detected before it is scanned.

Z-Folded Original Select this setting to detect the size of a zigzag-folded document by the length fed

through the ADF.

Long Original Select this setting for documents that are longer than the standard size.

Original Direction Select the orientation of the document. After the document is scanned, the data is

processed so that it is correctly oriented.

Binding Position Select the binding position, such as when holes are punched in the document or the

document is stapled. In addition, specify the binding position when a double-sided document is loaded. This adjusts the scan of double-sided documents so that the binding position is not reversed. Left Select this setting for a document with binding on the left side. Top Select this setting for a document with binding at the top. Auto The binding is on the long side if the page is 297 mm or less, or it is on the short side if the page is more than 297 mm.

Despeckle Select this setting to reduce the effect that dust on the left partition glass has on imag-

es when the document is loaded into the ADF.

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– Touching [Original Direction] displays the Original Direction screen. Touch the button for the desired

orientation, and then touch [OK].

– Touching [Binding Position] displays the Binding Position screen. Touch the button for the binding

position, and then touch [OK].

– To apply the "Despeckle" setting, touch [Despeckle] to select it.

3 Touch [OK], and then touch [OK] in the next screen that appears.

Detail

The scanning speed will be reduced if the "Despeckle" setting is selected.

Clean the left partition glass when it becomes extremely dirty. For details, refer to the User manual – Copy Operations.

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E-mail setting

When data is sent, an e-mail message containing the document name can be sent to the specified e-mail address.

Detail

The information specified as the document name is used with Scan to FTP and Scan to SMB operations.

If "Change the From Address" (displayed by touching [System Settings] on the Administrator Settings screen, then [Restrict User Access], then [Restrict Operation]) is set to "Restrict", the From address cannot be entered directly.

1 Touch [Communication Settings] in the Fax/Scan mode screen.

2 Touch [E-Mail Settings].

3 Specify the e-mail transmission settings.

4 Touch [Close], and then touch [Close] in the next screen that appears.

Parameter Description

Document Name T he n am e o f the fi le to be save d i s d ispl ay ed. T he docu me nt name sp ec ifi ed la ter ap pe ars

as the document name, even if the document name was specified with "Document Name" on the Scan Settings screen. If no document name is specified, the name auto

matically specified based on the settings in the Administrator Settings screen is displayed. A maximum of 30 characters can be entered.

Subject The text specified from Utility mode is automatically displayed. Touch [Direct Input] to

change the text. A maximum of 64 characters can be entered.

From The e-mail address specified from Utility mode is automatically displayed.

Body The text specified from Utility mode is displayed. Touch [Direct Input] to change the text.

A maximum of 256 characters can be entered.

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URL notification setting

Specify the e-mail address where notifications are sent for the URL to the location where data is saved during file transmissions.

Detail

The destinations that can be specified for "URL Notification Setting" include FTP servers, SMB server or user boxes.

This feature does not function during e-mail transmissions, even if a setting is specified.

1 Touch [Communication Settings] in the Fax/Scan mode screen.

2 Touch [URL Notification Setting].

3 Specify the e-mail address where notifications will be sent.

– Select a registered e-mail address. – Touch [Direct Input], and then specify the e-mail address for the destination of URL notifications.

4 Touch [Close], and then touch [Close] in the next screen that appears.

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E-mail encryption

A setting can be specified for this parameter when "S/MIME Communication Settings" is set to "ON". Select whether or not to encrypt e-mail messages that are sent.

Detail

For details on the "S/MIME Communication Settings" parameter, refer to "S/MIME communication settings" on page 5-64.

1 Touch [Communication Settings] in the Fax/Scan mode screen.

2 Touch [E-Mail Encryption].

3 Touch [Close], and then touch [Close] in the next screen that appears.

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Digital signature

This parameter appears when "S/MIME Communication Settings" is set to "ON". Select whether or not to add a digital signature to e-mail messages that are sent.

Detail

For details on the "S/MIME Communication Settings" parameter, refer to "S/MIME communication settings" on page 5-64.

Note

This parameter may not be available or may be set to normally sign, depending on the specified S/MIME communication settings.

1 Touch [Communication Settings] in the Fax/Scan mode screen.

2 To add a digital signature, touch [Digital Signature].

3 Touch [Close], and then touch [Close] in the next screen that appears.

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3.8 Checking the settings

Checking settings

Touch [Check Job] in the sub display area to display the list of destinations. In this area, the selected settings can be checked. To change a destination, select it in this area.

Settings can be checked and changed with the following.

1 Touch [Check Job] in the Fax/Scan mode screen.

The Check Job screen appears.

2 Select the desired destination from the list of registered transmission recipients.

Parameter Description

Destination Settings The list of destinations can be viewed or changed, and destinations can be added. An

address that was directly typed in can also be registered.

Check Scan Settings The scan settings can be checked or changed. For details, refer to "Specifying scan

and transmission settings (Scan settings/Original settings/Communication settings)" on page 3-31.

Check Original Settings The document settings can be checked or changed. For details, refer to "Original set-

tings" on page 3-65.

Check E-Mail Settings The e-mail settings can be checked.

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3 Touch [Check Job Settings].

The Check Job Detailed Settings screen appears.

4 Touch the button for the setting to be changed, and then check or change the setting.

– If a setting is changed, the changed destination moves to the end of the list.

5 After checking the settings, touch [Close].

Oce Linium PRO C6500 Scanner Manual

Specifications and Main Features

Frequently Asked Questions

User Manual