Oce im4512, im3512 Settings Manual
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Contents page
●PURPOSE OF THE ADMINISTRATOR SETTINGS ............................................................................1
●ADMINISTRATOR SETTINGS LIST ....................................................................................................3
●USING THE ADMINISTRATOR SETTINGS ........................................................................................4
●GENERAL SETTINGS .........................................................................................................................7
●COPY SETTINGS...............................................................................................................................16
●DOCUMENT FILING SETTINGS .......................................................................................................18
●TO THE ADMINISTRATOR OF THE MACHINE................................................................................22
The display screens, messages, and key names shown in the manual may differ from those on the actual machine
due to product improvements and modifications.
PURPOSE OF THE ADMINISTRATOR
SETTINGS
The administrator settings are configured by the administrator of the machine. These settings are used to enable or
disable functions to suit the needs of your workplace.
This manual explains settings related to general use of the machine, settings for the copy function, and settings for
the document filing function*. For administrator settings related to the printer function, fax function, network scanner
function, and Internet fax function, see the following manuals:
●Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Operation manual for printer functions, chapter 8
●Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Facsimile operation manual, chapter 8
●Network scanner / Internet fax . . . . . . . . . . . . . Operation manual for image send functions, chapter 8
To access the administrator settings, the administrator password must be entered.
* Can only be used when the document filing function has been added.
General settings
These settings are used to enable number-based auditing mode, adjust power consumption, manage the machine
and peripheral devices, specify the network connection method, and configure security parameters.
Auditing mode can be enabled separately for the copy, printer, fax/Internet fax/network scanner, and document filing*
functions. When auditing mode is enabled for a function, a valid account number must be entered in order to use the
function.
* Can only be used when the document filing function has been added.
When auditing mode is enabled for the printer function, an account number is entered at the user's computer when
the print command is selected. (Depending on the setting of "Cancel jobs of invalid accounts" (page 8), a job may
be printed even if an incorrect account number is entered.)
* The account number is a 5-digit number, and up to 500 accounts can be created.
Copy settings
These settings are used to change the factory default copy settings as needed to suit the needs of your workplace.
When auditing mode is enabled for the copy function,
● A valid account number must be entered to make a copy.
(Copying is not possible unless a valid account number is entered.)
● A count is kept of the number of copies made by each account. This allows you to monitor copier usage by
each account. (The counts can be totaled.)
● A limit can be set for the number of copies that can be made by each account.
NOTE
An account number must also be entered to print a document that was saved during copying using the document
filing function. (Printing is not possible unless an account number is entered.) The number of pages printed is
added to the copy count.
1
PURPOSE OF THE ADMINISTRATOR SETTINGS
Document filing settings
These settings can be used to change the factory default settings for the document filing function as needed to suit
the needs of your workplace.
This function can only be used when the document filing function has been added.
When auditing mode is enabled for the document filing function,
● An account number must be entered to print an image that was scan-saved.
(Printing is not possible unless an account number is entered.)
● A count is kept of the number of pages printed by each account, making it possible to monitor each account's
usage of the document filing function (a document filing count is kept).
● A limit can be set for the number of scan-saved image file pages that can be printed.
Setting an administrator password
The administrator password is a 5-digit number that must be entered in order to access the administrator settings.
The administrator of the machine should change the factory default administrator password that was set at the factory
to a new 5-digit number. Be sure to remember the new administrator password, as it must be entered each time the
administrator settings are subsequently used. (Only one administrator password can be set.)
The administrator password is initially set to "00000" at the factory.
To change the administrator password, see "USING THE ADMINISTRATOR SETTINGS" on page 4.
2
ADMINISTRATOR SETTINGS LIST
Settings for general use of the machine, the copy function, and the document filing function are shown in the following list.
The administrator password must be entered in order to use these programs.
NOTE
The administrator settings that can be accessed depend on the optional equipment that is installed.
● General settings
Setting name Page
Account control
Auditing mode 7
Total pages per account 7
Resetting account 8
Account limit setting 8
Account number control 8
Account number security 8
Cancel jobs of invalid accounts 8
Job log control
Clear all job log data 9
Energy save
Toner save in printer mode 9
Toner save in copy mode 9
Auto power shut-off 9
Auto power shut-off timer 9
Preheat mode setting 9
Operation settings
Keys touch sound 10
Auto clear setting 10
Disabling of job priority operation 10
Message time setting 10
Disabling of bypass printing 10
Display language setting 10
Key operation setting 10
Disabling switching of display order 11
Disabling of clock adjustment 11
Device control
Original size detector setting 11
Disabling of document feeder 11
Disabling of duplex 11
Disabling of stapler 11
Disabling of punch 11
Disabling of optional paper drawer 11
Disabling of finisher 11
Disabling of mail-bin stacker 11
Disabling of covers/inserts mode 11
Saddle stitch position adjust 12
High speed stacking 12
Auto paper selection setting 12
Optimization of a hard disk 12
Network settings
IPv4 setting 13
IPv6 setting 13
Enable TCP/IP 13
Enable NetWare 13
Enable EtherTalk 13
Enable NetBEUI 13
Reset the NIC 13
Tandem setting 13
PING command 14
Security settings
SSL setting 14
Enable IPsec 14
List print 14
Change admin password 14
Product key
PS3 expansion kit 15
Network scanner expansion kit 15
Internet fax expansion kit 15
E-mail alert and status 15
Network expansion kit 15
Data security kit 15
Application integration module 15
Serial number 15
Initialize and/or store settings
Restore factory defaults 15
Store current configuration 15
Restore configuration 15
● Copy settings
Setting name Page
Copy settings
Initial status settings 16
Exposure adjustment 16
Rotation copy setting 16
Add or change extra preset ratios 16
600dpi x 600dpi scanning mode for document feeder
Quick scan from document glass 16
Initial margin shift setting 17
Erase width adjustment 17
Card shot settings 17
Setting a maximum number of copies 17
Disabling deletion of job programs 17
Disabling of bypass-tray in duplex copy 17
Disabling of auto paper selection 17
16
● Document filing settings
Setting name Page
Document filing settings
Default mode settings 18
The number of user name displayed setting
Sort method setting 18
Document output options 18
Administrator authority setting 18
Default output tray 18
Delete all quick files 18
Scan complete sound setting 19
Initial resolution setting 19
Default exposure settings 19
Batch print settings 19
18
3
USING THE ADMINISTRATOR SETTINGS
PY
JOB STATUS
SYSTEM
SETTINGS
ADMINISTRATOR SETTINGS
SENDER CONTROL
FAX DATA
RECEIVE/FORWARD
ADMINISTRATOR PASSWORD
CHANGE ADMIN
PASSWORD
PRINTER
SETTINGS
OPERATION
SETTINGS
EXIT
PRINTER
The procedure for configuring the administrator password is explained below using the "Change admin password"
as an example. Follow the same steps to configure the settings that are described beginning on page 7.
Press the [SYSTEM SETTINGS] key.
1
Touch the [ADMINISTRATOR SETTINGS]
2
key.
Use the numeric keys to enter the 5-digit
3
administrator password.
Each time a number is
entered, the dashes (-)
in the display will change
to asterisks ( ). The
factory default setting for
the administrator
password number is
00000.
Touch the [CHANGE ADMIN PASSWORD]
4
key .
If you wish to configure a
different administrator
setting, select the
desired setting in this
step.
A screen for the selected
setting will appear.
Configure the setting as explained on pages 7 and
following of this manual.
Use the numeric keys to enter the new
5
5-digit administrator password.
Use a number for the
administrator password
00000
number cannot be used). The entered number will
be the new administrator password. Be sure to
remember this number.
Touch the [OK] key. You will return to the
6
screen of step 4.
Touch the [EXIT] key.
7
-----
OK
1/2
that has not been set as
an account number for
auditing mode (a
number that has been
set as an account
This completes the
procedure for changing
the administrator
password. If you wish to
configure another
setting, touch the key of
the desired setting in the
screen of step 4.
You will exit the
administrator settings.
4
USING THE ADMINISTRATOR SETTINGS
Additional information on using the keys to configure administrator settings
These keys and indicator are available
on setting screens that require the entry
of numerical values.
SYSTEM SETTINGS
DEVICE CONTROL
OK
20
(1 999)
A
B
ORIGINAL SIZE DETECTOR SETTING
DISABLING OF DUPLEX
DISABLING OF STAPLER
DISABLING OF DOCUMENT
FEEDER
DISABLING OF LARGE
CAPACITY CASSETTE
DISABLING OF PUNCH
1/2
C
DE
A When a key that appears in the form is touched, the setting screen of that key will appear.
B When a checkbox ( ) appears in front of a setting, a checkmark ( ) will appear when the checkbox is touched.
This indicates that the setting is enabled. If a checkbox with a checkmark ( ) is touched, the checkmark is
cleared ( ) and the setting is disabled.
C If the settings continue on the following screen(s), touch the and keys to move back and forth through the
screens. To return to the category selection screen, touch the [OK] key.
D The currently set numerical value is displayed.
E Numerical values can be set by touching the and keys.
XXX
5
USING THE ADMINISTRATOR SETTINGS
Administrator settings menu
The administrator settings are arranged in the following menu.
Refer to this menu when enabling or disabling the settings that are explained beginning on the following page.
* Some items contain an additional level of settings.
Level 2Level 1
AUDITING MODE
ACCOUNT CONTROL
JOB LOG CONTROL
ENERGY SAVE
OPERATION SETTINGS
DEVICE CONTROL
NETWORK SETTINGS
SECURITY SETTING
Enter admin password
LIST PRINT
CHANGE ADMIN PASSWORD
PRODUCT KEY
INITIALIZE AND/OR STORE SETTINGS
COPY SETTINGS
DOCUMENT FILING SETTINGS
For the following settings, see the indicated manuals.
Printer settings Operation manual for printer functions
Fax / Image send settings Facsimile operation manual and
TOTAL PAGES PER ACCOUNT
RESETTING ACCOUNT
ACCOUNT LIMIT SETTING
CLEAR ALL JOB LOG DATA
TONER SAVE IN PRINTER MODE
TONER SAVE IN COPY MODE
AUTO POWER SHUT-OFF
KEYS TOUCH SOUND
AUTO CLEAR SETTING
DISABLING OF JOB PRIORITY OPERATION
MESSAGE TIME SETTING
DISABLING OF BYPASS PRINTING
ORIGINAL SIZE DETECTOR SETTING
DISABLING OF DOCUMENT FEEDER
DISABLING OF DUPLEX
DISABLING OF STAPLER
DISABLING OF PUNCH
DISABLING OF OPTIONAL PAPER DRAWER
DISABLING OF FINISHER
IPv4 SETTING
IPv6 SETTING
ENABLE TCP/IP
ENABLE NetWare
ENABLE EtherTalk
SSL SETTING
PS3 EXPANSION KIT
NETWORK SCANNER EXPANSION KIT
INTERNET FAX EXPANSION KIT
E-MAIL ALERT AND STATUS
NETWORK EXPANSION KIT
RESTORE FACTORY DEFAULTS
STORE CURRENT CONFIGURATION
INITIAL STATUS SETTINGS
EXPOSURE ADJUSTMENT
ROTATION COPY SETTING
ADD OR CHANGE EXTRA PRESET RATIOS
600dpi x 600dpi SCANNING MODE FOR DOCUMENT FEEDER
QUICK SCAN FROM DOCUMENT GLASS
INITIAL MARGIN SHIFT SETTING
DEFAULT MODE SETTINGS
THE NUMBER OF USER NAME DISPLAYED SETTING
SORT METHOD SETTING
DOCUMENT OUTPUT OPTIONS
ADMINISTRATOR AUTHORITY SETTING
DEFAULT OUTPUT TRAY
Operation manual for image send functions
ACCOUNT NUMBER CONTROL
ACCOUNT NUMBER SECURITY
CANCEL JOBS OF INVALID ACCOUNTS
AUTO POWER SHUT-OFF TIMER
PREHEAT MODE SETTING
DISPLAY LANGUAGE SETTING
KEY OPERATION SETTING
DISABLING SWITCHING OF DISPLAY ORDER
DISABLING OF CLOCK ADJUSTMENT
DISABLING OF MAIL-BIN STACKER
DISABLING OF COVERS/INSERTS MODE
SADDLE STITCH POSITION ADJUST
HIGH SPEED STACKING
AUTO PAPER SELECTION SETTING
OPTIMIZATION OF A HARD DISK
ENABLE NetBEUI
RESET THE NIC
TANDEM SETTING
PING COMMAND
ENABLE IPsec
DATA SECURITY KIT
APPLICATION INTEGRATION MODULE
SERIAL NUMBER
RESTORE CONFIGURATION
ERASE WIDTH ADJUSTMENT
CARD SHOT SETTINGS
SETTING A MAXIMUM NUMBER OF COPIES
DISABLING DELETION OF JOB PROGRAMS
DISABLING OF BYPASS-TRAY IN DUPLEX COPY
DISABLING OF AUTO PAPER SELECTION
DELETE ALL QUICK FILES
SCAN COMPLETE SOUND SETTING
INITIAL RESOLUTION SETTING
DEFAULT EXPOSURE SETTINGS
BATCH PRINT SETTINGS
6
GENERAL SETTINGS
Administrator settings for general use of the machine are explained in this section.
Account control
"Account control" consists of the following settings.
● Auditing mode
● Total pages per account
● Resetting account
● Account limit setting
● Account number control
● Account number security
● Cancel jobs of invalid accounts
NOTE
Some items in the programs may not be available
depending on your machine and what options are
installed.
Auditing mode
When AUDITING MODE is enabled, a count is kept of
the pages printed by each account (up to 500 accounts
can be established). The page counts can be viewed in
the display. To use the machine, a valid 5-digit account
number must be entered.
This function is initially disabled.
Touch the [AUDITING MODE] key to display the
following screen.
SYSTEM SETTINGS
AUDITING MODE
OK
Total pages per account
This
setting
is used to display or print the total number
of pages printed by each account. Misfed paper is not
counted.
When using the network scanner feature and fax
feature, the number of transmitted pages can also be
displayed or printed. (Touch the [IMAGE SEND] key to
change screens.)
Touch the [TOTAL PAGES PER ACCOUNT] key to
display the following screen.
SYSTEM SETTINGS
TOTAL PAGES PER ACCOUNT
ACCOUNT
NUMBER
00001
MAXIMUM
00002
MAXIMUM
00003
MAXIMUM
COPIES PRINTS
00,005,678
20,000,000
00,045,678
20,000,000
00,000,678
20,000,000
● Printing out all accounts
Touch the [PRINT] key to print out the total pages of
all accounts. If the [CANCEL] key appears, this key
can be touched to cancel printing.
● Displaying only selected accounts
If the account that you wish to view does not appear
in the screen, touch the key or key until it
appears.
00,045,678
40,000,000
00,045,678
40,000,000
00,005,678
40,000,000
DOCUMENT
FILING
00,000,678
--,---,--00,000,678
--,---,--00,000,678
--,---,---
1/1
OK
PAPER OUTPUT
IMAGE SEND
PRINT
COPIES PRINTS
DOCUMENT FILING
IMAGE SEND
● Auditing mode is enabled for functions that have
checkmarks in the checkboxes. If you need to
disable auditing mode for a function, touch its
checkbox to remove the checkmark.
NOTE
To enable Auditing mode, program an account
number as explained in "Account number control" on
page 8.
7
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