Oce im4512, im3512, im4511, im3511 Facsimile Operation Manual

For Océ and Imagistics Models

Océ Facsimile Operations Manual

im4512/im3512/im4511 / im3511

TO USERS OF THE im4512/im3512

Thank you for purchasing an ZB3500590 Facsimile Expansion Kit. The Facsimile Operation Manual that is included
in the kit explains the procedures for using the fax function on im4511/im3511, and thus some sections do not apply
to the im4512/im3512. This guide explains those sections, and should be used together with the Facsimile
Operation Manual.

1. OPERATION PANEL

The operation panel of the im4512/im3512 is different from the panel described in the Facsimile Operation Manual.
When reading explanations that use an illustration of the operation panel, refer to the illustration below. For the
names and functions of the keys, see "A LOOK AT THE OPERATION PANEL" in the Facsimile Operation Manual
(page 1-3). (The numbers in the illustration correspond to the explanations.)

PRINT

DOCUMENT
FILING

IMAGE SEND

COPY

JOB STATUS

READY
DATA

LINE
DATA

SYSTEM

SETTINGS

LOGOUT

Model Key name

The im4512/im3512 with the document filing
function added

The im4512/im3512 without the document filing
function

DOCUMENT
FILING

PRINT

1

[SYSTEM SETTINGS] Key

SYSTEM

SETTINGS

SYSTEM

SETTINGS

SYSTEM

SETTINGS

ADMINISTRATOR SETTINGS

SENDER CONTROL

FAX DATA

RECEIVE/FORWARD

ADMINISTRATOR PASSWORD

The [SYSTEM SETTINGS] key on the operation panel is called the [CUSTOM SETTINGS] key in the Facsimile
Operation Manual. When configuring system settings, refer to the illustration below. At other places in the Operation
manual that refer to the "Custom Settings", substitute "System Settings".

Location in

Facsimile Operation Manual

* With respect to the administrator settings, see the following.

When using the
im4512/im3512

Applicable function

USING THE TRANSFER
FUNCTION

Changes in the fax reception
function

STORING, EDITING, AND
DELETING AUTO DIAL
KEYS AND PROGRAMS

STORING A GROUP INDEX

PROGRAMMING,
EDITING, AND DELETING
FCODE MEMORY BOXES

EDITING AND DELETING
A MEMORY BOX

PRINTING PROGRAMMED
INFORMATION

ADMINISTRATOR
SETTINGS*

Operation manual page

(chapter)

Page 3-18

Page 5-2

Page 6-2

Page 6-9

Page 6-10

Page 6-14

Page 6-14

Chapter 8

2. ADMINISTRATOR SETTINGS

The "Administrator Settings" in the system settings are referred to as "Key Operator Programs" in the Facsimile
Operation Manual. For explanations of the administrator settings for the fax function, see chapter 8, "KEY
OPERATOR PROGRAMS", in the Facsimile Operation Manual.
At places in the Facsimile Operation Manual that refer to the "Key Operator Programs", substitute "Administrator
Settings".
Due to this change, steps 1 to 3 on pages 8-3 and 8-11 are as follows.

Press the [SYSTEM SETTINGS] key.

1

Touch the [ADMINISTRATOR SETTINGS]

2

key.

Enter the administrator password (5-digit

3

number) with the numeric keys.

The factory default
administrator password
is indicated on page 2 of
Administrator settings
guide.

For the steps that follow, see pages 8-3 and 8-11 of the
Facsimile Operation Manual.

2

3. INBOUND ROUTING SETTINGS

Received faxes can be automatically forwarded to an e-mail address. This function can be used to forward received
faxes directly to an e-mail address without printing the faxes.

The machine

Received fax

Forwarding

NOTES

● To use the inbound routing function for received faxes, the network scanner expansion kit must be installed.*
*1 The im4512/im3512 require the network expansion kit (ZB3500980).

● The file format of forwarded faxes is TIFF.

Configuring Inbound Routing Settings

Inbound routing settings are configured in the Web pages. For the procedure for accessing the Web pages, see
"ACCESSING WEB PAGES" in the Operation Manual For Image Send Functions. After configuring the settings, be
sure to click [Submit] to save them.

1

■ Enabling inbound routing

Enable this function before configuring the inbound
routing settings.

Click "Administration Settings" in

1

"Inbound Routing Settings" in the menu
frame.

Administrator rights are required to access the
"Administration Settings".

Enable "Inbound Routing".

2

■ Store sender numbers

Create a list of sender fax numbers. The list created
here will be selected in "Sender Number/Address
Registration" when a forwarding table is stored in
step 9. Up to 500 sender fax numbers can be stored.

Click "Sender Number/Address

4

Registration" in "Inbound Routing
Settings" in the menu frame.

The "Sender Number/Address Registration"
screen will appear.

Enter a fax number and click [Add to List].

5

This enables the inbound routing settings.

Click [Submit].

3

3

To delete an entered fax number, select the fax
number that you wish to delete from "Address to be
Entered" and click [Delete].

Click [Submit].

6

■ Storing a forwarding table

Specify a sender and a forwarding destination to create a table (list) that combines the sender and the
forwarding address to which faxes from that sender are sent. The table will be added to the list of tables in the
"Inbound Routing Settings" screen. Up to 50 tables can be stored.

Click "Inbound Routing Settings" in the

7

menu frame.

The "Inbound Routing Settings" screen appears.

Click [Add].

8

The "Table Registration" screen appears.

Enter a table.

9

● Table Registration
Tabl e N a m e :

The name that appears as the "Table Name" in
the "Inbound Routing Settings" screen.

Sender Number/Address Setting:

If you wish to have received faxes from all
senders forwarded, select "Forward All Received
Data". If you wish to forward the faxes of specified
senders, select "Forward Received Data from
Below Sender" and select the sender whose
faxes you wish to forward from the addresses
shown in "Sender Number/Address". Multiple
addresses can be selected using the Shift key or
the Ctrl key. Only an address that was stored in
steps 4 to 6 can be selected here.

● Forwarding Destination Settings
Forwarding Destination Setting:

Specify the destination to which received faxes
will be forwarded. Select the forwarding address
from one-touch keys or group keys stored in the
machine. Up to 1000 forwarding destinations can
be stored.

4

Click [Submit].

10

■ Activate the table

Activate the stored table to use it for forwarding.

Click "Inbound Routing Settings" in the

11

menu frame.

The "Inbound Routing Settings" screen appears.

Select the [Forward Activated] checkbox of

12

the table that you wish to activate.

To delete a table, select the checkbox of the table
and click [Delete].

■ Configuring advanced inbound
routing settings

Advanced inbound routing settings can be
configured for such purposes as prohibiting the
storing of tables and prohibiting changes to the
table activation settings. Administrator rights are
required for these settings.

Click "Administration Settings" in

14

"Inbound Routing Settings" in the menu
frame.

Administrator rights are required to access the
"Administration Settings".

Configuring administrator settings.

15

Click [Submit].

13

● Administration Settings

Inbound Routing:

Enable or disable inbound routing.

Disable Registration of Forward Table:

To prohibit the storing of tables, select this
checkbox.

Disable Change/Delete of Forward Table:

To prohibit the changing and deleting of tables,
select this checkbox.

Disable Change of Forward Approval:

To prohibit changes to the activation settings of
tables, select this checkbox.

Print Style Setting:

Set the condition for printing received faxes.
To print out all received faxes when they are
forwarded, select [Print Out All Report]. To print
out received faxes only when a forwarding error
occurs, select [Print at Error].

5

Click [Submit].

16

4. OTHER CHANGES

FAX

E-MAIL/FTP

MODE SWITCH

INTERNET FAX

FAX

SCAN

MODE SWITCH

INTERNET FAX

When using the fax function on the im4512/im3512, make the following substitutions in the Facsimile Operation
Manual.

Page Changes Location in Facsimile Operation Manual When using the im4512/im3512

0-1

1-4

2-2, 2-6
2-7

8-4

"INTRODUCTION"

" " in the "Condition
settings screen"

Step 1

"Default display settings"

Network Scanning Operation Manual Operation Manual For Image Send

Functions

Use this key when the network scanner
option is installed to switch between the
"E-MAIL/FTP" and "INTERNET FAX"
screens

● [E-MAIL/FTP] (when the network
scanner option is installed)

● [INTERNET-FAX] (when the network
scanner option is installed)

Use this key when the network scanner
option is installed to switch between the
"SCAN" and "INTERNET FAX" screens

● [SCAN] (when the network scanner
option is installed)

● [INTERNET-FAX] (when the Internet
fax option is installed)

6

This manual has been printed using a vegetable-based soy oil ink
to help protect the environment.
Printed on 100% post-consumer recycled paper

PRINTED IN CHINA

2007J KS1
TINSE3942FCZZ

■■■■ CAUTION:

To reduce the risk of fire, use only UL-Listed No.26 AWG or larger telecommunication line cord.

■■■■ WARNING:

FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly
approved by the manufacturer could void the user's authority to operate this equipment.

■■■■ FAX interface cable and Line cable:

These special accessories must be used with the device.

■■■■ NOTE:

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to
part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against harmful interference when the equipment is
operated in a commercial environment.
This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in
accordance with the instruction manual, may cause harmful interference to radio communications.
Operation of this equipment in a residential area is likely to cause harmful interference in which case the user
will be required to correct the interference at his own expense.

INTRODUCTION

Thank you for purchasing this product. This manual only explains the facsimile functions of the product. For safety
precautions and general information on using the machine such as loading paper, clearing misfeeds, and handling
peripheral units, see the "Copying operation manual". For other functions, see the following manuals as appropriate:

Copier function
General and copier-related key operator programs
Printer function
Network scanner function

The explanations in this manual assume that certain peripheral units are installed.

: See "Copying operation manual".

: See the key operator's guide.

: See "Printing operation manual". (if the printer option is installed)

: See "Network scanning operation manual". (if the network scanner option is installed)

0-1

CONTENTS

Page

INTRODUCTION ........................................................ 0-1

TO USE THIS PRODUCT CORRECTLY AS A

FACSIMILE................................................................. 0-4

● FCC NOTICE TO USERS ....................................... 0-5

● ABOUT THE TELEPHONE CONSUMER

PROTECTION ACT OF 1991.................................. 0-6

● IMPORTANT SAFETY INFORMATION .................. 0-6

● NOTICE FOR USERS IN CANADA ........................ 0-7

● AVIS POUR NOS UTILISATEURS AU CANADA ... 0-7

CHAPTER 1
BEFORE USING THE FAX FEATURE

POINTS TO CHECK AND PROGRAM AFTER

INSTALLATION .......................................................... 1-2

CONNECTING AN EXTENSION PHONE .................. 1-2

● CONNECTING AN EXTENSION PHONE ............... 1-2

A LOOK AT THE OPERATION PANEL...................... 1-3

● FAX MODE (CONDITION SETTINGS SCREEN) ... 1-4

ORIGINALS ................................................................ 1-6

● ORIGINALS THAT CAN BE FAXED ....................... 1-6

LOADING A DOCUMENT........................................... 1-7

●

USING THE AUTOMATIC DOCUMENT FEEDER...........

● USING THE DOCUMENT GLASS .......................... 1-7

CHECKING THE SIZE OF A LOADED ORIGINAL .... 1-8

● MANUALLY SETTING THE SCANNING SIZE ....... 1-8

STORING, DELETING, AND USING ORIGINAL SIZES ......

● STORING OR DELETING AN ORIGINAL SIZE...... 1-9

● USING A STORED ORIGINAL SIZE....................... 1-9

SELECTING RESOLUTION AND EXPOSURE SETTINGS ....

● SELECTING THE RESOLUTION............................ 1-10

● SELECTING THE EXPOSURE ............................... 1-11

CONVENIENT DIALING METHODS.......................... 1-12

1-7

1-9

1-10

CHAPTER 3
USING CONVENIENT FUNCTIONS 1
ADVANCED TRANSMISSION METHODS

SENDING THE SAME DOCUMENT TO MULTIPLE
DESTINATIONS IN A SINGLE OPERATION

(BROADCAST TRANSMISSION) ............................... 3-2

● USING BROADCAST TRANSMISSION.................. 3-3

ERASING EDGE SHADOWS (EDGE ERASE)........... 3-4

● USING EDGE ERASE ............................................. 3-4

FAXING A DIVIDED ORIGINAL (DUAL PAGE SCAN) ...
AUTOMATIC TRANSMISSION AT A SPECIFIED

TIME (TIMER TRANSMISSION)................................. 3-6

● SETTING UP A TIMER TRANSMISSION ............... 3-6

TRANSMITTING TWO ORIGINAL PAGES AS A

SINGLE PAGE (2in1).................................................. 3-7

● USING 2in1.............................................................. 3-7

FAXING THE FRONT AND BACK SIDES OF A
CARD ON ONE SHEET OF PAPER (CARD SHOT) .. 3-8

● USING CARD SHOT ............................................... 3-8

FAXING A LARGE NUMBER OF PAGES (JOB BUILD MODE)

OWN NUMBER SENDING.......................................... 3-11

PRINTING OUT THE RESULT OF A TRANSMISSION

(TRANSACTION REPORT)......................................... 3-12

TRANSMISSION AND RECEPTION USING THE

POLLING FUNCTION ................................................. 3-13

● USING THE POLLING FUNCTION ......................... 3-14

● USING POLLING MEMORY.................................... 3-15

PROGRAMMING FREQUENTLY USED OPERATIONS ..........

● USING A PROGRAM............................................... 3-17

TRANSFERRING RECEIVED FAXES TO ANOTHER MACHINE WHEN
PRINTING IS NOT POSSIBLE (FORWARDING FUNCTION)

● USING THE TRANSFER FUNCTION ..................... 3-18

FAXING DIRECTLY FROM A COMPUTER (PC-FAX FUNCTION)

.............. 3-18

3-5

3-10

3-17

.... 3-19

CHAPTER 2
BASIC OPERATIONS

SENDING A FAX ........................................................ 2-2

● BASIC PROCEDURE FOR SENDING FAXES ....... 2-2

● TRANSMISSION BY AUTO-DIALING (ONE-

TOUCH DIALING AND GROUP DIALING) ............. 2-4

● SENDING A FAX BY SPEED DIALING .................. 2-4

● FAX NUMBER ENTRY WITH GLOBAL ADDRESS

SEARCH.................................................................. 2-5

● ENLARGING/REDUCING THE IMAGE BEFORE

TRANSMISSION ..................................................... 2-6

● FAXING A TWO-SIDED ORIGINAL ........................ 2-7

PRIORITY TRANSMISSION OF A STORED JOB ..... 2-9

CANCELING A FAX TRANSMISSION ....................... 2-9

● CANCELING ON-HOOK DIALING .......................... 2-9

RECEIVING FAXES ................................................... 2-10

● RECEIVING A FAX ................................................. 2-10

CHAPTER 4
USING CONVENIENT FUNCTIONS 2
TRANSMISSION USING F-CODES

TRANSMISSION BETWEEN MACHINES SUPPORTING F-CODES

●

MEMORY BOXES AND SUB-ADDRESSES/PASSCODES
REQUIRED FOR F-CODE TRANSMISSION

● ENTERING (DIALING) A FAX NUMBER WITH A

SUB-ADDRESS AND PASSCODE ......................... 4-3

●

CREATING A MEMORY BOX FOR F-CODE TRANSMISSION

F-CODE POLLING MEMORY..................................... 4-4

● USING F-CODE POLLING MEMORY..................... 4-4

● PROCEDURE FOR F-CODE POLLING.................. 4-5

F-CODE CONFIDENTIAL TRANSMISSION............... 4-6

● F-CODE CONFIDENTIAL TRANSMISSION ........... 4-6

●

PRINTING A DOCUMENT RECEIVED TO AN F-CODE
CONFIDENTIAL MEMORY BOX

F-CODE RELAY BROADCAST TRANSMISSION...... 4-8

● USING THE F-CODE RELAY BROADCAST

FUNCTION (your machine is the relay machine) .... 4-9

●

USING THE F-CODE RELAY REQUEST FUNCTION

(your machine requests a relay broadcast).................

................................ 4-7

................... 4-2

... 4-2

... 4-3

4-9

0-2

CONTENTS

CHAPTER 5
USING CONVENIENT FUNCTIONS 3
CONVENIENT METHODS OF USE

Page

USING AN EXTENSION PHONE............................... 5-2

●

USING AN EXTENSION PHONE TO RECEIVE A FAX...

● RECEIVING A FAX AFTER TALKING (MANUAL

RECEPTION) .......................................................... 5-3

●

SENDING A FAX AFTER TALKING (MANUAL

TRANSMISSION).........................................................

5-2

5-4

CHAPTER 6
PROGRAMMING

PROGRAMMING ........................................................ 6-2

STORING, EDITING, AND DELETING AUTO DIAL

KEYS AND PROGRAMS............................................ 6-2

● STORING ONE-TOUCH DIAL KEYS ...................... 6-3

● EDITING AND DELETING ONE-TOUCH KEYS ..... 6-5

● STORING A GROUP KEY ...................................... 6-6

● EDITING AND DELETING GROUP KEYS.............. 6-7

● STORING A PROGRAM ......................................... 6-8

● EDITING AND DELETING PROGRAMS ................ 6-8

STORING A GROUP INDEX...................................... 6-9

PROGRAMMING, EDITING, AND DELETING F-CODE
MEMORY BOXES

● PROGRAMMING AN F-CODE MEMORY BOX ...... 6-10

● SETTING FOR F-CODE POLLING MEMORY

BOXES (POLLING TIMES) ..................................... 6-11

●

SETTING FOR F-CODE CONFIDENTIAL

TRANSMISSION MEMORY BOXES (PRINT PIN) ......

● SETTING FOR F-CODE RELAY BROADCAST

MEMORY BOXES (RECIPIENT) ............................ 6-13

● EDITING AND DELETING A MEMORY BOX ......... 6-14

PRINTING PROGRAMMED INFORMATION............. 6-14

........................................................ 6-10

6-12

CHAPTER 8
KEY OPERATOR PROGRAMS

Page

KEY OPERATOR PROGRAMS.................................. 8-2

● KEY OPERATOR PROGRAM LIST ........................ 8-2

● USING THE KEY OPERATOR PROGRAMS.......... 8-3

● KEY OPERATOR PROGRAMS............................... 8-4

● OPERATION SETTINGS......................................... 8-4

● FAX SETTINGS ....................................................... 8-5

● PRINTING OUT SETTINGS.................................... 8-11

CHAPTER 9
APPENDIX

SPECIFICATIONS ...................................................... 9-2

INDEX ......................................................................... 9-3

CHAPTER 7
TROUBLESHOOTING

WHEN A TRANSACTION REPORT IS PRINTED...... 7-2

VIEWING THE COMMUNICATION ACTIVITY REPORT.....

WHEN AN ALARM SOUNDS AND A WARNING

MESSAGE IS DISPLAYED......................................... 7-3

PROBLEMS AND SOLUTIONS.................................. 7-4

7-3

0-3

TO USE THIS PRODUCT CORRECTLY AS
A FACSIMILE

Several points must be kept in mind when using this product as a facsimile.
Please note the following:

■■■■ Line connection

Use the telephone cable supplied to connect
the machine to a telephone line. Insert the end
of the line cord with the core into the LINE jack
on the machine as shown. Insert the other end
into the telephone line jack.

■■■■ Fax power switch

When using the machine, be sure to keep the fax power
switch turned on at all times. The fax power switch must be
turned on to receive faxes at night or send timer transmission
faxes at night.

Line jack

Core

ON

OFF

Fax power switch

■■■■

Setting the date and time and programming your sender's name and number

Before using the fax function, you must set the date and time and program your sender's name and number in
the machine. This procedure is explained in "POINTS TO CHECK AND PROGRAM AFTER INSTALLATION" on
page 1-2 of this manual.

■■■■ Lithium battery

A lithium battery inside the machine keeps key operator program settings for the fax function in memory.

● When the battery dies, key operator program settings will be lost. Be sure to keep a written record of the key
operator program settings.

● The life of the lithium battery is approximately 5 years if the machine power switch and fax power switch are
kept continually off.

● When the battery dies, please consult Imagistics Technical Support.
When the lithium battery dies, a message will appear in the display and the unit will no longer function.

■■■■ Other information

● If a thunderstorm occurs, we recommend that you unplug the power cord from the power outlet. Information

will be retained in memory even if the power cord is unplugged.

0-4

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE

FCC NOTICE TO USERS

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA.
On this equipment is a label that contains, among other information, a product identifier in the format
US:AAAEQ##TXXXX.
If requested, this information must be provided to the telephone company.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the
applicable FCC Part 68 rules and requirements adopted by the ACTA.
A compliant telephone cord and modular plug is provided with this product.
It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for
details.
This equipment connects to the telephone network through a standard USOC RJ-11C network interface jack.

The REN is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call.
In most but not all areas, the sum of the RENs should not exceed five (5.0).
To be certain of the number of devices that may be connected to your line, as determined by the total RENs, contact
your local telephone company.
For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format
US:AAAEQ##TXXXX.
The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).
For earlier products, the REN is separately shown on the label.

If this equipment causes harm to the telephone network, your telephone company may disconnect your service
temporarily.
If possible, They will notify you in advance.
If advance notice is not practical, you will be notified as soon as possible.
You will also be advised of your right to file a complaint with the FCC.

Your telephone company may make changes in its facilities, equipment, operations, or procedures that could affect
the operation of your equipment.
If this happens, the telephone company will provide advance notice in order for you to make necessary modifications
to maintain uninterrupted service.

If the equipment is causing harm to the telephone network, your telephone company may ask you to disconnect the
equipment until the problem resolved.
If you have any questions or problems which cannot be solved by reading this manual, please contact

Imagistics International Inc.
100 Oakview Drive
Trumbull, CT 06611-4784
Telephone: [phone]

This equipment may not be used on coin service provided by the telephone company.
Connection to party lines service is subject to state tariffs.
Contact your state's public utility commission, public service commission or corporation commission for more
information.

If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this
equipment does not disable your alarm equipment.
If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.

0-5

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other
electronic device, including FAX machines, to send any message unless such message clearly contains in a margin
at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and
an identification of the business or other entity, or other individual sending the message and the telephone number
of the sending machine or such business, other entity, or individual.
(The telephone number provided may not be a 900 number or any other number for which charges exceed local or
long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the following steps:
See CHAPTER 8 of this operation manual.

IMPORTANT SAFETY INFORMATION

●

If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone
line, as it may cause harm to the telephone network.

●

The AC power outlet should be installed near the equipment and should be easily accessible.

●

Never install telephone wiring during a lightning storm.

●

Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

●

Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the
network interface.

●

Use caution when installing or modifying telephone lines.

●

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of
electric shock from lightning.

●

Do not use a telephone to report a gas leak in the vicinity of the leak.

●

Do not install or use the machine near water, or when you are wet.
Take care not to spill any liquids on the machine.

0-6

TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE

NOTICE FOR USERS IN

CANADA

NOTICE : This product meets the applicable Industry

Canada technical specifications.

NOTICE : The Ringer Equivalence Number is an
indication of the maximum number of devices allowed
to be connected to a telephone interface. The
termination on an interface may consist of any
combination of devices subject only to the requirement
that the sum of the RENs of all the devices does not
exceed five.

The REN of this equipment is indicated on the label
of the equipment.

Pitney Bowes Canada Ltd.

1-800-668-9194 (voice)
1-800-465-1186 (fax)

AVIS POUR NOS

UTILISATEURS AU CANADA

AVIS : Le présent matériel est conforme aux

spécifications techniques applicables d'Industrie
Canada.

Remarque : L'indice d'équivalence de la sonnerie
(IES) sert à indiquer le nombre maximal de terminaux
qui peuvent être raccordés à une interface
téléphonique. La terminaison d'une interface peut
consister en une combinaison quelconque de
dispositifs, à la seule condition que la somme d'indices
d'équivalence de la sonnerie de tous les dispositifs
n'excède pas 5.

Le nombre REN (Ringer Equivalence Number) de
cet appareil est indiqué sur l'étiquette de l'appareil.

0-7

CHAPTER 1

BEFORE USING THE FAX

FEATURE

This chapter contains basic information that you should know before
using the fax function of the machine. Please read this chapter before
using the fax features.

Page

POINTS TO CHECK AND PROGRAM AFTER INSTALLATION..............1-2

CONNECTING AN EXTENSION PHONE ................................................1-2

●

CONNECTING AN EXTENSION PHONE ...................................... 1-2

A LOOK AT THE OPERATION PANEL....................................................1-3

●

FAX MODE (CONDITION SETTINGS SCREEN)........................... 1-4

ORIGINALS ..............................................................................................1-6

●

ORIGINALS THAT CAN BE FAXED............................................... 1-6

LOADING A DOCUMENT.........................................................................1-7

●

USING THE AUTOMATIC DOCUMENT FEEDER......................... 1-7

●

USING THE DOCUMENT GLASS.................................................. 1-7

CHECKING THE SIZE OF A LOADED ORIGINAL...................................1-8

●

MANUALLY SETTING THE SCANNING SIZE............................... 1-8

STORING, DELETING, AND USING ORIGINAL SIZES ..........................1-9

●

STORING OR DELETING AN ORIGINAL SIZE ............................. 1-9

●

USING A STORED ORIGINAL SIZE .............................................. 1-9

SELECTING RESOLUTION AND EXPOSURE SETTINGS.....................1-10

●

SELECTING THE RESOLUTION ................................................... 1-10

●

SELECTING THE EXPOSURE....................................................... 1-11

CONVENIENT DIALING METHODS ........................................................1-12

1-1

POINTS TO CHECK AND PROGRAM
AFTER INSTALLATION

After installing the unit and before using it as a fax machine, check the following points and program the required
information.

■■■■ Make sure the fax power switch is turned on

In addition to the machine power switch (see page 1-17 of the "Copying operation manual"), the machine also
has a fax power switch (see "Fax power switch" on page 0-4). When using the machine, be sure to keep the fax
power switch turned on at all times.

■■■■ Make sure the correct date and time have been set

Make sure the correct date and time have been programmed in the unit (refer to page 2-12 of "Copying operation
manual"). If the date and time are wrong, please correct them.
It is important to set the correct date and time because they are used for such features as Timer Transmission
(page 3-6).

■■■■ Program the sender's name and sender's number

The name and fax number of the user of the machine is programmed in "Fax own number and name set" (page
8-5) in the key operator programs.
The programmed name and number are printed at the top of each transmitted fax page. The sender's number
is also used as an identification number when you use the Polling function to request transmission from another
fax machine (See "USING THE POLLING FUNCTION" on page 3-14).

CONNECTING AN EXTENSION PHONE

You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any
normal phone. When the other party has made the call, the extension phone can be used to activate fax reception.
(remote operation)

NOTES

● If you connect a combination telephone/answering machine to the machine, you will not be able to use the
answering machine function.

● You can place calls from the phone even during a power failure.

CONNECTING AN EXTENSION PHONE

Insert the end of the extension phone cord

1

into the extension phone jack on the rear
of the machine.

Make sure you hear a
"click" sound indicating
that the cord is securely

Extension
phone jack

connected.

1-2

A LOOK AT THE OPERATION PANEL

The operation panel used for the fax function is described below.

Model Key name Description in this manual

Document filing function
added

Document filing function
not added

Describes the configuration in which
the facsimile expansion kit
(ZB3500590) and document filing
function have been installed.

No functions related to document filing
or Internet fax reception are described
in this manual.

1

Touch panel (following page)

• Messages and keys appear in the touch panel.

Touch the displayed keys to select functions and
enter settings.

• When a key in the touch panel is touched, a beep

sounds and the key is highlighted.

• Keys that cannot be selected in a screen are

grayed out. If touched, a double-beep will sound
to alert you that the key cannot be selected.

Mode select keys (page 2-2)

Use these keys to change modes.

[IMAGE SEND] key

Press to switch to fax mode. The main screen of fax
mode will appear.
The screen that appears when this key is selected
can be changed with "Default display settings" in
the key operator programs (page 8-4).

Numeric keys

Use to enter fax numbers, sub-addresses,
passcodes, and numerical settings. (See
"MEMORY BOXES AND SUB-ADDRESSES/
PASSCODES REQUIRED FOR F-CODE
TRANSMISSION" on page 4-2.)

[C] key (clear key)

Use to clear a mistake when entering fax numbers,
sub-addresses, passcodes, and numerical
settings. One digit is cleared each time you press
the key.
When an original is being scanned, this key can
also be used to cancel scanning.

[CA] key (clear all key)

Use to cancel a transmission or programming
operation. When this key is pressed, the operation
is canceled and you return to the main screen
described on the following page.
This key is also used to cancel resolution, paper
size and special mode settings.

[ ] key (page 5-3)

This is used to produce tone signals when you are
on a pulse dial line.

[START] key (page 2-3)

Press to begin scanning an original for fax
transmission.

NOTE

For the names and functions of the parts of the machine, see page 1-9 of the "Copying operation manual".

1-3

A LOOK AT THE OPERATION PANEL

FAX MODE (CONDITION SETTINGS SCREEN)

The condition settings screen of fax mode is displayed by pressing the [IMAGE SEND] key while the document filing
mode (printer mode), copy mode, or job status screen appears in the touch panel. In the explanations that follow, it
is assumed that the initial screen that appears after pressing the [IMAGE SEND] key is the condition settings screen
(shown below). If you have set the display to show the address book screen (following page) when the [IMAGE
SEND] key is pressed, touch the [CONDITION SETTINGS] key in the address book screen to display the condition
settings screen.
"Default display settings" (page 8-4) in the key operator programs can be used to select whether the condition settings
screen (below) appears or the address book screen (next page) appears when the [IMAGE SEND] key is pressed.

•

When the network scanner option is installed, you can select whether the "E-MAIL/FTP" screen or the "INTERNET
FAX" screen appears when the [IMAGE SEND] key is pressed (the selection is made in the key operator programs).

■■■■ Condition settings screen

The display is initially set (factory setting) to show the following condition settings screen as the initial screen.

READY TO SEND.

AUTO

EXPOSURE

STANDARD

RESOLUTION

AUTO

ORIGINAL

Message display

Messages appear here to indicate the current
status of the machine. The icon at left ( )
indicates fax mode.

[MODE SWITCH] key

Use this key when the network scanner option is
installed to switch between the "E-MAIL/FTP" and
"INTERNET FAX" screens

[ ] key (Speed dial key) (page 1-12)

When a one-touch dial key or group key is stored in
the address book, the machine automatically
assigns it a 3-digit number (called a Speed Dial
number in this manual). This key and the Speed Dial
number can be used to abbreviate the transmission
procedure (see Speed Dialing on page 2-4).

[SPEAKER] key (page 1-12)

Touch the [SPEAKER] key to dial and transmit a
fax manually.
During dialing it changes into the [PAUSE] key, and
after pressing the [SUB ADDRESS] key it changes
into the [SPACE] key.

[RESEND] key (page 1-12)

Touch this key to redial the number most recently
dialed with the numeric keys or a one-touch dial
key. After dialing, this key changes into the [NEXT
ADDRESS] key.

[ADDRESS BOOK] key (page 2-4)

Touch this key to display the address book screen
(next page). Touch this key when you want to use an
auto-dial number (one-touch dialing or group dialing).

SPEAKER

FAX

MODE SWITCH

SUB ADDRESS

AUTO RECEPTION

FAX MEMORY:100%

RESEND

ADDRESS BOOK

ADDRESS REVIEW

SPECIAL MODES

FILE

QUICK FILE

[ADDRESS REVIEW] key (page 3-3)

When performing a broadcast transmission, touch
this key to check your selected destinations. The
selected destinations will appear and any
unneeded destinations can be deleted.

[SPECIAL MODES] key

Touch this key to select one of the following special
functions:

• Edge erase (page 3-4) •

•

Timer transmission (page 3-6)

• Card shot (page 3-8) •

• Polling (page 3-13) •

Dual page scan (page 3-5)

• 2in1 (page 3-7)
Job build mode (page 3-10)
Memory box (page 3-15)

• Program (page 3-17)

• Transaction report (page 3-12)

[FILE] key*

Touch this key to store a document image that you
are transmitting in the hard disk (this includes
selecting a user name, file name, and location).

[QUICK FILE] key*

Touch this key to store a document image that you
are transmitting in the temporary storage folder.

Memory and reception mode display

This shows the amount of fax memory that is free
and the currently selected reception mode.

* Can only be used when the document filing function

has been added.

1-4

A LOOK AT THE OPERATION PANEL

A

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

ABC

GROUP

B

C D

E F

G

H

CONDITION

SETTINGS

READY TO SEND.

ADDRESS REVIEW

RESEND

SPEAKER

GLOBAL

ADDRESS SEARCH

[SUB ADDRESS] key (page 4-3)

Touch this key to enter a sub-address and
passcode when using F-code transmission.

Two-sided scanning icon display (page 2-7)

Icons appear here when you touch the [ORIGINAL]
key and select two-sided scanning. The icons can
be touched to open function selection screens.

[ORIGINAL] key (page 1-8)

Touch this key when you wish to manually set the
size of the original to be scanned or scan both
sides of the original.

[RESOLUTION] key (page 1-10)

Touch this key to change the resolution setting for
the original to be scanned. The selected resolution
setting will be highlighted above the key. The initial
factory setting is [STANDARD].

[EXPOSURE] key (page 1-11)

Touch this key to change the exposure setting for
the original to be scanned. The selected exposure
setting will be highlighted above the key. The initial
factory setting is AUTO.

Special mode icon display (page 5-2 of
"Copying operation manual")

When a special mode such as polling or dual page
scan is selected, a special mode icon appears here.

■■■■ Address book screen (alphabetically ordered)

The screen below appears initially when the address book is set as the initial screen using "Default display
settings" (page 8-4) in the key operator programs.

● The screen below is the alphabetical index screen. You can also have the user index screen initially. (See
"Default display settings" on page 8-4.)

● The screen appears as shown below when the network scanner option is not installed.

1/2

1

One-touch key display

This shows the one-touch keys that have been stored
on the selected "index card". The key type is
indicated by the icon at the right. One-touch keys in
which a fax number is stored are indicated by a " "
icon. The display is initially set to show 6 keys. This
can be changed to 8 or 12 using the key operator
program. (See "The number of direct address/sender
keys displayed setting" on page 8-4.)
Display illustrations in this manual show the display
set to eight keys.

Display switching keys

When more one-touch keys are stored than can be
displayed in one screen, touch the keys to
change screens.

[CONDITION SETTINGS] key

This displays the condition settings screen (previous
page), which is used to set various conditions.

[GLOBAL ADDRESS SEARCH] key

Touch this key to search for a fax number on an
LDAP server (page 2-5).

NOTE

When the network scanner option is installed and a destination other than a fax numbers is stored in a one-touch
key, one of the following icons will appear.

:Scan to E-mail destination :Scan to Desktop destination
:Internet fax destination :Multiple destinations (Scan to E-mail, fax, etc.)
:Scan to FTP destination

[ABC GROUP] key

Touch this key to switch between the alphabetical
index and the group index.

Index keys

One-touch key destinations are stored on each of
these index cards (alphabetical index or group
index). Each time the selected tab is touched, the
key display order changes from the order of storing
(the initial display order), to ascending order, to
descending order. As this is done, the icon on the
tab indicates the current display order.

Storing order

(initially selected)

FREQUENT USE ABCD

Ascending order Descending order

FREQUENT USE ABCD FREQUENT USE ABCD

Group indexes make it possible to store one-touch
keys by group with an assigned name for easy
reference. This is done with the custom settings
(refer to pages 6-3 and 6-9). Frequently used one­touch key destinations can be stored on the
FREQUENT USE card for convenient access.

1-5

ORIGINALS

ORIGINALS THAT CAN BE FAXED

■■■■ Original sizes

Minimum original size Maximum original size

Using the automatic
document feeder

Using the document glass

NOTE

Originals that are not a standard size (5-1/2"x8-1/2", 8-1/2"x11", 8-1/2"x11"R, 8-1/2"x14", 11"x17", A5, B5, B5R,
A4, A4R, B4, A3) can also be faxed.

8-1/2" (width) x 5-1/2" (length)
(A5: 210 mm (width) x 148 mm (length))
5-1/2" (width) x 8-1/2" (length)
(A5R: 148 mm (width) x 210 mm (length))

11" (width) x 31-1/2" (length)
(297 mm (width) x 800 mm (length))

11" (width) x 17" (length)
(297 mm (width) x 431.8 mm (length))

■■■■ Automatic reduction of faxed document

If the size (width) of the faxed document is greater than the receiving machine's paper size, the size will be
automatically reduced.

Faxed document width

11"x17" (A3) 8-1/2"x14" (B4) 8-1/2"x14" (B4) 1 : 0.64 (1 : 0.78)

11"x17" (A3) 8-1/2"x11" (A4) 8-1/2"x11"R (A4R) 1 : 0.5 (1 : 0.5)

A document can also be faxed without reducing its size. In this case, the left and right edges will not be
transmitted. (See "Auto reduction sending setting" on page 8-7.)

Receiving machine's

paper width

Reduced size Ratio (Area ratio)

1-6

LOADING A DOCUMENT

A document can be loaded in the automatic document feeder or on the document glass. Use the automatic document
feeder when faxing a large number of sheet originals. Use the document glass to fax originals that cannot be scanned
using the automatic document feeder such as thick or thin sheet originals or bound originals such as books.

USING THE AUTOMATIC DOCUMENT FEEDER

Lift the document glass cover and make

1

sure a document is not placed on the
document glass. Gently close the cover.

Adjust the document guides on the automatic

2

document feeder to the width of the document.

3

USING THE DOCUMENT GLASS

Open the document glass cover, and place

1

the document face down on the document
glass. Gently close the cover.

Regardless of the size of the original, place the
original in the far left corner of the document glass.
(Align the upper left-hand corner of the original with

the tip of the mark.)

Align the edges of the document pages
and then insert the stack in the document
feeder so that the first page is face down.

Insert the stack into the
automatic document
feeder until it stops. The
stack should not be
higher than the indicator
line (maximum 50
pages, or 30 pages for 8­1/2"x14" or larger
documents).

NOTES

● Use the automatic document feeder for long
originals. The document glass cannot be used.

● When faxing a long original, touch the [LONG
SIZE] key in step 3 of "MANUALLY SETTING THE
SCANNING SIZE" (page 1-8).

Document glass scale

mark

Document glass scale

mark

1

Original size detector

NOTE

Do not place any objects under the original size
detector plate. Closing the document glass cover
with an object underneath may damage the original
size detector plate and prevent correct detection of
the document size.

5-1/2"x8-1/2"

8-1/2"x11"

8-1/2"x14"

11"x17"

8-1/2"x11"R

1-7

CHECKING THE SIZE OF A LOADED ORIGINAL

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

SPEAKER

SEND SIZE

100%

AUTO

SCAN SIZE

AUTO

8 X11

2-SIDED
BOOKLET

2-SIDED
TABLET

RESEND

LONG SIZE

SPEAKER

STANDARD SIZE

AB

OK

INCH

SIZE INPUT

5 X8

5 X8 R

8 X11

8 X13

8 X14

11X17

8 X11R

AUTO

MANUAL

8 X11

A5

A5R

A5

B5

B5R

A4R

A4

B4

A3

RESEND

LONG SIZE

SPEAKER

INCH

OK

AB

SIZE INPUTSTANDARD SIZE

17

11

(2 1/2 17)
inch

STANDARD SIZE

Y

X

A

X

Y

SIZE INPUT

OK

OK

RESENDSPEAKER

SEND SIZE

AUTO

-SIDED

ORIGINAL

STANDARD

RESOLUTION

When a standard-size* original is placed, the original size is automatically detected
(automatic original detection function) and displayed in the top half of the [ORIGINAL]
key. Check the key to make sure that the original size has been correctly detected.

:[AUTO] appears when the automatic original detection function is operating.

:Displays the original size.
If a non-standard size original is placed or if you wish to change the scanning size,
follow the steps below to manually set the original scanning size.

NOTE

*

Standard sizes that can be detected are as follows:

5-1/2"x8-1/2", 8-1/2"x11", 8-1/2"x11"R, 8-1/2"x14", 11"x17", A5, B5, B5R, A4, A4R, B4, A3. If a non-standard
size original is loaded (including special sizes), the closest standard size may be displayed, or the original size
may not appear at all.

MANUALLY SETTING THE SCANNING SIZE

If you load an original that is not a standard size (such as an AB size), or if the size is not detected correctly, you must
touch the [ORIGINAL] key and set the original size manually. Perform the following steps after loading the document
in the automatic document feeder or on the document glass.

Touch the [ORIGINAL] key.

1

If the address book screen
appears, touch the
[CONDITION SETTINGS]
key to display the

1

/

2

condition settings screen
(page 1-5).

Touch the key under [SCAN SIZE].

2

1

/

2

If you placed a non-standard size original
on the document holder or on the
document glass, touch the [SIZE INPUT]
tab and then enter the width (X) and length
(Y) of the original with the keys.

X (width) is initially selected.
Enter X and then touch the Y
( ) key to enter Y. A width of
2-1/2 to 17 inch (64 to 432 mm)

(2 1/2 11 5/8)
inch

If you frequently send documents that are the same non­standard size, you can store the dimensions as explained
in "STORING, DELETING, AND USING ORIGINAL
SIZES" on the following page. This will allow you to omit
entry of X and Y each time you send that size of document.

can be entered in X, and a
length of 2-1/2 to 11-5/8 inch (64
to 297 mm) can be entered in Y.

1

/

2

Touch the desired original size key.

3

[AUTO] is no longer

1

/

2

1
/
2

1
/
2

1
/
2

1

1

/

/

2

2

1

1

/

/

2

2

highlighted. [MANUAL]
and the original size key
you touched are
highlighted.
If you placed a long original,
touch the key.

If you wish to select an AB size, touch the
[AB/INCH] key and then touch the desired
original size key.

[AB] is highlighted and

1
/
2

1-8

AB size keys are
displayed. To return to
the inch palette, touch
the [AB/INCH] key once
again.

LONG SIZE

Touch the outer [OK] key.

4

Touch the [OK] key to return to the screen of step 2.

Touch the outer [OK] key.

5

The selected size appears in the top half of

6

the [ORIGINAL] key.

A4

STORING, DELETING, AND USING ORIGINAL SIZES

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

100%

SCAN SIZE

AUTO 8 X11

2-SIDED
BOOKLET

2-S
TAB

CUSTOM

SIZE

STANDARD SI

MANUAL

5 X8 R

5 X8

5R

RECALL

STORE/DELETE

RECALL

STORE/DELETE

CANCEL OK

17

11

(2 1/2 17)
inch

RECALL

Y

X

A

X

Y

STORE/DELETE

(2 1/2 11 5/8)
inch

RECALL

STORE/DELETE

Up to 9 special original sizes can be stored. Stored sizes can be easily called up and are not erased if the power is
turned off. Storing a frequently used original size saves you the trouble of manually setting the size each time you
fax that size of document.

●

To cancel an original size storing, using, or deleting operation, press the [CA] key or touch the [ORIGINAL] key
on the screen.

STORING OR DELETING AN ORIGINAL SIZE

Touch the [ORIGINAL] key.

1

1

/

2

Touch the key under [SCAN SIZE].

2

1

/

2

Touch the [CUSTOM SIZE] key.

3

1

1

/

/

2

2

1

1

/

/

2

2

Enter the X (width) and Y (length) dimensions

6

of the original with the keys.

X (width) is initially
selected.
Enter X and then touch
the ( ) key to enter Y.
A width of 2-1/2 to 17
inch (64 to 432 mm) can

be entered in X, and a
length of 2-1/2 to 11-5/8 inch (64 to 297 mm) can
be entered in Y.

Touch the [OK] key.

7

The original size entered in step 6 is stored in the
key selected in step 5.

To exit, touch the [ORIGINAL] key.

When you touch a key that shows an

8

original size in step 5, a message screen
appears that contains the keys [CANCEL],
[DELETE], and [AMEND].

● To cancel the procedure, touch the [CANCEL] key.

● To delete the selected original size, touch the

[DELETE] key.

● To change the original size stored in the key, touch
the [AMEND] key. The screen of step 6 will appear
to let you change the size.

1

Touch the [STORE/DELETE] key.

4

Touch the original size key ( ) that

5

you wish to store or delete.

1

/

2

X5 Y10

1

/

8

To store an original size,
touch a key that does not
show a size ( ).
Keys that already have an
original size stored will show
the stored size ( ).

To delete or change a
stored size, touch the key that shows the size that you
wish to delete or change.

●

If you are storing an original size, go to step 6.

●

●

If you are deleting an original size, go to step 8.
If you are changing an original size, go to step 8
and touch the [AMEND] key.

1

/

X5 Y10

2

To exit, touch the [ORIGINAL] key.

9

USING A STORED ORIGINAL SIZE

Follow steps 1 to 3 of "STORING OR

1

DELETING AN ORIGINAL SIZE".

Touch the original size key that you wish

2

to use.

1

1

/

/

X5 Y10

2

8

1

/

8

Touch the [OK] key.

3

The stored original size is called up.

1-9

SELECTING RESOLUTION AND EXPOSURE SETTINGS

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

STANDARD

FINE

SUPER FINE HALF TONE

ULTRA FINE

FINE

HALF TONE

OK

FINE

After loading an original, you can adjust the resolution and exposure settings to match the condition of the original­for example, if it has small or faint characters, or if it is a photo. After loading the original in fax mode, adjust the
settings as explained below.

SELECTING THE RESOLUTION

The initial resolution setting is STANDARD. To change the setting, follow these steps:

■■■■ Change the resolution.

Touch the [RESOLUTION] key.

1

■■■■ Resolution settings

Touch this key if your original consists

Standard

of normal-sized characters (like those
in this manual).

1

/

2

Touch the [STANDARD] key, [FINE] key,

2

[SUPER FINE] key, or [ULTRA FINE] key.

The selected key is

highlighted.

If you touched the [FINE]

key, [SUPER FINE] key,

or [ULTRA FINE] key,

you can also select

halftone by touching the

[HALF TONE] key.

Touch the [OK] key.

3

You will return to the

initial screen.

NOTES

The factory default setting for the initial resolution is

●

[STANDARD]. The initial resolution can be changed
to a different setting in the key operator programs
(see "Initial resolution setting" on page 8-4).

● When using the automatic document feeder, the
resolution setting cannot be changed once
scanning has begun.

● When a fax is sent at [ULTRA FINE], [SUPER
FINE], or [FINE] resolution, a lower resolution will
be used if the receiving machine does not have
that resolution.

Fine

Super fine

Ultra fine

Half tone

Touch this key if your original has small
characters or diagrams. The original
will be scanned at twice the resolution
of the

[STANDARD]

Touch this key if your original has
intricate pictures or diagrams. A higher­quality image will be produced than
with the [FINE] setting.

Touch this key if your original has
intricate pictures or diagrams. This
setting gives the best image quality.
However, transmission will take longer
than with the other settings.

Touch this key if your original is a
photograph or has gradations of color
(such as a color original). This setting
will produce a clearer image than
[FINE], [SUPER FINE], or [ULTRA
FINE] used alone. Half tone cannot be
selected if [STANDARD] has been
selected.

setting.

1-10

SELECTING RESOLUTION AND EXPOSURE SETTINGS

AUTO

ORIGINAL

STANDARD

RESOLUTION

AUTO

EXPOSURE

AUTO MANUAL

MANUALAUTO

OK

SELECTING THE EXPOSURE

The initial exposure setting is AUTO. To change the setting, follow these steps:

■■■■ Change the exposure.

Touch the [EXPOSURE] key.

1

Touch the desired exposure key.

2

To darken the exposure,
touch the key. To
lighten the exposure,
touch the key.
When the or
key is touched, [AUTO]

is not highlighted and
[MANUAL] is highlighted. To return to auto
exposure, touch [AUTO].

Touch the [OK] key.

3

You will return to the

initial screen.

NOTES

● When using the document glass to scan pages an
original, the exposure setting can be changed
each time you change pages. When using the
automatic document feeder, the exposure setting
cannot be changed once scanning has begun.

● The default (initial) exposure setting can be
changed in "Default exposure settings" (page 8-5)
in the key operator programs.

■■■■ Exposure settings

1 to 2

Auto

4 to 5

Select this setting if your original consists
Originalmostly of dark characters.

This setting automatically adjusts the
exposure for light and dark parts of the
original.

Select this setting if your original consists
Originalmostly of faint characters.

1

1-11

CONVENIENT DIALING METHODS

FREQUENT USE ABCD EFGHI JKLMN OPQRS

CORPO.TPS

ABCD GROUP

ABCD CORPORATION

ABCD CORPORATION
0666211221

ABCD CORPORATION

FREQUENT USE ABCD EFGHI JKLMN OPQRST

CORPO.TPS

ABCD GROUP

ABCD GROUP
GROUP:025

SPEAKER

RESENDPEAKER

SWITCH

ADDRESS BOOK

ADDRESS REVIEW

RESSPEAKER

MODE SWITCH

FAX

ADDRES

ADDRESS

The fax function includes a convenient auto dial feature (one-touch dialing and group dialing). By programming
frequently dialed numbers, you can call and send documents to these locations by means of a simple dialing
operation (refer to page 2-4). There are two types of auto-dialing: one-touch dialing and group dialing. To program
auto-dial numbers, refer to pages 6-3, 6-6.

● One-touch dialing
Simply press a one-touch key and then press the [Start]
key to dial the programmed location. A name of up to 36
characters can be programmed for the location (a
maximum of 18 characters are displayed). When using F­code transmission, a sub-address and passcode can also
be programmed (refer to page 4-2).

● Group dialing
Multiple one-touch dial locations can be programmed into
a single one-touch key. This is convenient for successively
sending a document to multiple locations.

• Full fax numbers entered with the numeric keys can also

be stored in group keys.

● Speed dialing
When a one-touch key or group key is stored in the
address book, the machine automatically assigns it a 3­digit speed dial number.
The key and 3-digit Speed Dial number can be used
to abbreviate the transmission procedure.

● Redialing
The machine keeps the last fax number dialed with the
numeric keys in memory. You can redial the last number
dialed by simply touching the [RESEND] key.

• If numeric keys were pressed during a phone

conversation, the [RESEND] key may not dial the correct
number.

• If the previous transmission was a broadcast

transmission in which one-touch keys were used, the
[RESEND] key cannot be used.

Touch the
[ADDRESS] key in
the initial screen to
display the left
screen.

Touch the
[ADDRESS] key in
the initial screen to
display the left
screen.

● On-hook dialing
This is a dialing function. This feature allows you to dial
without lifting an extension phone connected to the
machine. Touch the [SPEAKER] key, listen for the dial
tone through the speaker, and then dial.

• Faxes must be sent manually when using on-hook dialing.

• On-hook dialing is not possible using a one-touch key that

includes a sub-address and passcode, or a group dial key.

NOTES

● Programmed one-touch keys and group dial keys are stored on "index cards". A one-touch key or group key can
be easily accessed by touching the index key. (Refer to on page 1-5.)

● To prevent calling or sending a fax to a wrong number, look carefully at the touch panel and make sure you
program the correct number when programming an auto-dial number. After storing a number, you can also print
out the stored number (Refer to page 6-14) to make sure it was stored correctly.

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