Oce im4512, im3512, im4511, im3511 Facsimile Operation Manual

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Page 1

For Océ and Imagistics Models

Océ Facsimile Operations Manual

im4512/im3512/im4511 / im3511

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TO USERS OF THE im4512/im3512

Thank you for purchasing an ZB3500590 Facsimile Expansion Kit. The Facsimile Operation Manual that is included in the kit explains the procedures for using the fax function on im4511/im3511, and thus some sections do not apply to the im4512/im3512. This guide explains those sections, and should be used together with the Facsimile Operation Manual.

1. OPERATION PANEL

The operation panel of the im4512/im3512 is different from the panel described in the Facsimile Operation Manual. When reading explanations that use an illustration of the operation panel, refer to the illustration below. For the names and functions of the keys, see "A LOOK AT THE OPERATION PANEL" in the Facsimile Operation Manual (page 1-3). (The numbers in the illustration correspond to the explanations.)

DOCUMENT FILING

IMAGE SEND

COPY

JOB STATUS

READY DATA

LINE DATA

SYSTEM

SETTINGS

LOGOUT

Model Key name

The im4512/im3512 with the document filing function added

The im4512/im3512 without the document filing function

DOCUMENT FILING

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[SYSTEM SETTINGS] Key

SYSTEM

SETTINGS

SYSTEM

SETTINGS

SYSTEM

SETTINGS

ADMINISTRATOR SETTINGS

SENDER CONTROL

FAX DATA

RECEIVE/FORWARD

ADMINISTRATOR PASSWORD

The [SYSTEM SETTINGS] key on the operation panel is called the [CUSTOM SETTINGS] key in the Facsimile Operation Manual. When configuring system settings, refer to the illustration below. At other places in the Operation manual that refer to the "Custom Settings", substitute "System Settings".

Location in

Facsimile Operation Manual

* With respect to the administrator settings, see the following.

When using the im4512/im3512

Applicable function

USING THE TRANSFER FUNCTION

Changes in the fax reception function

STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS

STORING A GROUP INDEX

PROGRAMMING, EDITING, AND DELETING FCODE MEMORY BOXES

EDITING AND DELETING A MEMORY BOX

PRINTING PROGRAMMED INFORMATION

ADMINISTRATOR SETTINGS*

Operation manual page

(chapter)

Page 3-18

Page 5-2

Page 6-2

Page 6-9

Page 6-10

Page 6-14

Chapter 8

2. ADMINISTRATOR SETTINGS

The "Administrator Settings" in the system settings are referred to as "Key Operator Programs" in the Facsimile Operation Manual. For explanations of the administrator settings for the fax function, see chapter 8, "KEY OPERATOR PROGRAMS", in the Facsimile Operation Manual. At places in the Facsimile Operation Manual that refer to the "Key Operator Programs", substitute "Administrator Settings". Due to this change, steps 1 to 3 on pages 8-3 and 8-11 are as follows.

Press the [SYSTEM SETTINGS] key.

Touch the [ADMINISTRATOR SETTINGS]

key.

Enter the administrator password (5-digit

number) with the numeric keys.

The factory default administrator password is indicated on page 2 of Administrator settings guide.

For the steps that follow, see pages 8-3 and 8-11 of the Facsimile Operation Manual.

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3. INBOUND ROUTING SETTINGS

Received faxes can be automatically forwarded to an e-mail address. This function can be used to forward received faxes directly to an e-mail address without printing the faxes.

The machine

Received fax

Forwarding

NOTES

● To use the inbound routing function for received faxes, the network scanner expansion kit must be installed.* *1 The im4512/im3512 require the network expansion kit (ZB3500980).

● The file format of forwarded faxes is TIFF.

Configuring Inbound Routing Settings

Inbound routing settings are configured in the Web pages. For the procedure for accessing the Web pages, see "ACCESSING WEB PAGES" in the Operation Manual For Image Send Functions. After configuring the settings, be sure to click [Submit] to save them.

■ Enabling inbound routing

Enable this function before configuring the inbound routing settings.

Click "Administration Settings" in

"Inbound Routing Settings" in the menu frame.

Administrator rights are required to access the "Administration Settings".

Enable "Inbound Routing".

■ Store sender numbers

Create a list of sender fax numbers. The list created here will be selected in "Sender Number/Address Registration" when a forwarding table is stored in step 9. Up to 500 sender fax numbers can be stored.

Click "Sender Number/Address

Registration" in "Inbound Routing Settings" in the menu frame.

The "Sender Number/Address Registration" screen will appear.

Enter a fax number and click [Add to List].

This enables the inbound routing settings.

Click [Submit].

To delete an entered fax number, select the fax number that you wish to delete from "Address to be Entered" and click [Delete].

Click [Submit].

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■ Storing a forwarding table

Specify a sender and a forwarding destination to create a table (list) that combines the sender and the forwarding address to which faxes from that sender are sent. The table will be added to the list of tables in the "Inbound Routing Settings" screen. Up to 50 tables can be stored.

Click "Inbound Routing Settings" in the

menu frame.

The "Inbound Routing Settings" screen appears.

Click [Add].

The "Table Registration" screen appears.

Enter a table.

● Table Registration Tabl e N a m e :

The name that appears as the "Table Name" in the "Inbound Routing Settings" screen.

Sender Number/Address Setting:

If you wish to have received faxes from all senders forwarded, select "Forward All Received Data". If you wish to forward the faxes of specified senders, select "Forward Received Data from Below Sender" and select the sender whose faxes you wish to forward from the addresses shown in "Sender Number/Address". Multiple addresses can be selected using the Shift key or the Ctrl key. Only an address that was stored in steps 4 to 6 can be selected here.

● Forwarding Destination Settings Forwarding Destination Setting:

Specify the destination to which received faxes will be forwarded. Select the forwarding address from one-touch keys or group keys stored in the machine. Up to 1000 forwarding destinations can be stored.

Click [Submit].

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■ Activate the table

Activate the stored table to use it for forwarding.

Click "Inbound Routing Settings" in the

menu frame.

The "Inbound Routing Settings" screen appears.

Select the [Forward Activated] checkbox of

the table that you wish to activate.

To delete a table, select the checkbox of the table and click [Delete].

■ Configuring advanced inbound routing settings

Advanced inbound routing settings can be configured for such purposes as prohibiting the storing of tables and prohibiting changes to the table activation settings. Administrator rights are required for these settings.

Click "Administration Settings" in

"Inbound Routing Settings" in the menu frame.

Administrator rights are required to access the "Administration Settings".

Configuring administrator settings.

Click [Submit].

● Administration Settings

Inbound Routing:

Enable or disable inbound routing.

Disable Registration of Forward Table:

To prohibit the storing of tables, select this checkbox.

Disable Change/Delete of Forward Table:

To prohibit the changing and deleting of tables, select this checkbox.

Disable Change of Forward Approval:

To prohibit changes to the activation settings of tables, select this checkbox.

Print Style Setting:

Set the condition for printing received faxes. To print out all received faxes when they are forwarded, select [Print Out All Report]. To print out received faxes only when a forwarding error occurs, select [Print at Error].

Click [Submit].

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4. OTHER CHANGES

FAX

E-MAIL/FTP

MODE SWITCH

INTERNET FAX

FAX

SCAN

MODE SWITCH

INTERNET FAX

When using the fax function on the im4512/im3512, make the following substitutions in the Facsimile Operation Manual.

Page Changes Location in Facsimile Operation Manual When using the im4512/im3512

0-1

1-4

2-2, 2-6 2-7

8-4

"INTRODUCTION"

" " in the "Condition settings screen"

Step 1

"Default display settings"

Network Scanning Operation Manual Operation Manual For Image Send

Functions

Use this key when the network scanner option is installed to switch between the "E-MAIL/FTP" and "INTERNET FAX" screens

● [E-MAIL/FTP] (when the network scanner option is installed)

● [INTERNET-FAX] (when the network scanner option is installed)

Use this key when the network scanner option is installed to switch between the "SCAN" and "INTERNET FAX" screens

● [SCAN] (when the network scanner option is installed)

● [INTERNET-FAX] (when the Internet fax option is installed)

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This manual has been printed using a vegetable-based soy oil ink to help protect the environment. Printed on 100% post-consumer recycled paper

PRINTED IN CHINA

2007J KS1 TINSE3942FCZZ

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■■■■ CAUTION:

To reduce the risk of fire, use only UL-Listed No.26 AWG or larger telecommunication line cord.

■■■■ WARNING:

FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user's authority to operate this equipment.

■■■■ FAX interface cable and Line cable:

These special accessories must be used with the device.

■■■■ NOTE:

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

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INTRODUCTION

Thank you for purchasing this product. This manual only explains the facsimile functions of the product. For safety precautions and general information on using the machine such as loading paper, clearing misfeeds, and handling peripheral units, see the "Copying operation manual". For other functions, see the following manuals as appropriate:

Copier function General and copier-related key operator programs Printer function Network scanner function

The explanations in this manual assume that certain peripheral units are installed.

: See "Copying operation manual".

: See the key operator's guide.

: See "Printing operation manual". (if the printer option is installed)

: See "Network scanning operation manual". (if the network scanner option is installed)

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CONTENTS

Page

INTRODUCTION ........................................................ 0-1

TO USE THIS PRODUCT CORRECTLY AS A

FACSIMILE................................................................. 0-4

● FCC NOTICE TO USERS ....................................... 0-5

● ABOUT THE TELEPHONE CONSUMER

PROTECTION ACT OF 1991.................................. 0-6

● IMPORTANT SAFETY INFORMATION .................. 0-6

● NOTICE FOR USERS IN CANADA ........................ 0-7

● AVIS POUR NOS UTILISATEURS AU CANADA ... 0-7

CHAPTER 1 BEFORE USING THE FAX FEATURE

POINTS TO CHECK AND PROGRAM AFTER

INSTALLATION .......................................................... 1-2

CONNECTING AN EXTENSION PHONE .................. 1-2

● CONNECTING AN EXTENSION PHONE ............... 1-2

A LOOK AT THE OPERATION PANEL...................... 1-3

● FAX MODE (CONDITION SETTINGS SCREEN) ... 1-4

ORIGINALS ................................................................ 1-6

● ORIGINALS THAT CAN BE FAXED ....................... 1-6

LOADING A DOCUMENT........................................... 1-7

●

USING THE AUTOMATIC DOCUMENT FEEDER...........

● USING THE DOCUMENT GLASS .......................... 1-7

CHECKING THE SIZE OF A LOADED ORIGINAL .... 1-8

● MANUALLY SETTING THE SCANNING SIZE ....... 1-8

STORING, DELETING, AND USING ORIGINAL SIZES ......

● STORING OR DELETING AN ORIGINAL SIZE...... 1-9

● USING A STORED ORIGINAL SIZE....................... 1-9

SELECTING RESOLUTION AND EXPOSURE SETTINGS ....

● SELECTING THE RESOLUTION............................ 1-10

● SELECTING THE EXPOSURE ............................... 1-11

CONVENIENT DIALING METHODS.......................... 1-12

1-7

1-9

1-10

CHAPTER 3 USING CONVENIENT FUNCTIONS 1 ADVANCED TRANSMISSION METHODS

SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION

(BROADCAST TRANSMISSION) ............................... 3-2

● USING BROADCAST TRANSMISSION.................. 3-3

ERASING EDGE SHADOWS (EDGE ERASE)........... 3-4

● USING EDGE ERASE ............................................. 3-4

FAXING A DIVIDED ORIGINAL (DUAL PAGE SCAN) ... AUTOMATIC TRANSMISSION AT A SPECIFIED

TIME (TIMER TRANSMISSION)................................. 3-6

● SETTING UP A TIMER TRANSMISSION ............... 3-6

TRANSMITTING TWO ORIGINAL PAGES AS A

SINGLE PAGE (2in1).................................................. 3-7

● USING 2in1.............................................................. 3-7

FAXING THE FRONT AND BACK SIDES OF A CARD ON ONE SHEET OF PAPER (CARD SHOT) .. 3-8

● USING CARD SHOT ............................................... 3-8

FAXING A LARGE NUMBER OF PAGES (JOB BUILD MODE)

OWN NUMBER SENDING.......................................... 3-11

PRINTING OUT THE RESULT OF A TRANSMISSION

(TRANSACTION REPORT)......................................... 3-12

TRANSMISSION AND RECEPTION USING THE

POLLING FUNCTION ................................................. 3-13

● USING THE POLLING FUNCTION ......................... 3-14

● USING POLLING MEMORY.................................... 3-15

PROGRAMMING FREQUENTLY USED OPERATIONS ..........

● USING A PROGRAM............................................... 3-17

TRANSFERRING RECEIVED FAXES TO ANOTHER MACHINE WHEN PRINTING IS NOT POSSIBLE (FORWARDING FUNCTION)

● USING THE TRANSFER FUNCTION ..................... 3-18

FAXING DIRECTLY FROM A COMPUTER (PC-FAX FUNCTION)

.............. 3-18

3-5

3-10

3-17

.... 3-19

CHAPTER 2 BASIC OPERATIONS

SENDING A FAX ........................................................ 2-2

● BASIC PROCEDURE FOR SENDING FAXES ....... 2-2

● TRANSMISSION BY AUTO-DIALING (ONE-

TOUCH DIALING AND GROUP DIALING) ............. 2-4

● SENDING A FAX BY SPEED DIALING .................. 2-4

● FAX NUMBER ENTRY WITH GLOBAL ADDRESS

SEARCH.................................................................. 2-5

● ENLARGING/REDUCING THE IMAGE BEFORE

TRANSMISSION ..................................................... 2-6

● FAXING A TWO-SIDED ORIGINAL ........................ 2-7

PRIORITY TRANSMISSION OF A STORED JOB ..... 2-9

CANCELING A FAX TRANSMISSION ....................... 2-9

● CANCELING ON-HOOK DIALING .......................... 2-9

RECEIVING FAXES ................................................... 2-10

● RECEIVING A FAX ................................................. 2-10

CHAPTER 4 USING CONVENIENT FUNCTIONS 2 TRANSMISSION USING F-CODES

TRANSMISSION BETWEEN MACHINES SUPPORTING F-CODES

●

MEMORY BOXES AND SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE TRANSMISSION

● ENTERING (DIALING) A FAX NUMBER WITH A

SUB-ADDRESS AND PASSCODE ......................... 4-3

●

CREATING A MEMORY BOX FOR F-CODE TRANSMISSION

F-CODE POLLING MEMORY..................................... 4-4

● USING F-CODE POLLING MEMORY..................... 4-4

● PROCEDURE FOR F-CODE POLLING.................. 4-5

F-CODE CONFIDENTIAL TRANSMISSION............... 4-6

● F-CODE CONFIDENTIAL TRANSMISSION ........... 4-6

●

PRINTING A DOCUMENT RECEIVED TO AN F-CODE CONFIDENTIAL MEMORY BOX

F-CODE RELAY BROADCAST TRANSMISSION...... 4-8

● USING THE F-CODE RELAY BROADCAST

FUNCTION (your machine is the relay machine) .... 4-9

●

USING THE F-CODE RELAY REQUEST FUNCTION

(your machine requests a relay broadcast).................

................................ 4-7

................... 4-2

... 4-2

... 4-3

4-9

0-2

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CONTENTS

CHAPTER 5 USING CONVENIENT FUNCTIONS 3 CONVENIENT METHODS OF USE

Page

USING AN EXTENSION PHONE............................... 5-2

●

USING AN EXTENSION PHONE TO RECEIVE A FAX...

● RECEIVING A FAX AFTER TALKING (MANUAL

RECEPTION) .......................................................... 5-3

●

SENDING A FAX AFTER TALKING (MANUAL

TRANSMISSION).........................................................

5-2

5-4

CHAPTER 6 PROGRAMMING

PROGRAMMING ........................................................ 6-2

STORING, EDITING, AND DELETING AUTO DIAL

KEYS AND PROGRAMS............................................ 6-2

● STORING ONE-TOUCH DIAL KEYS ...................... 6-3

● EDITING AND DELETING ONE-TOUCH KEYS ..... 6-5

● STORING A GROUP KEY ...................................... 6-6

● EDITING AND DELETING GROUP KEYS.............. 6-7

● STORING A PROGRAM ......................................... 6-8

● EDITING AND DELETING PROGRAMS ................ 6-8

STORING A GROUP INDEX...................................... 6-9

PROGRAMMING, EDITING, AND DELETING F-CODE MEMORY BOXES

● PROGRAMMING AN F-CODE MEMORY BOX ...... 6-10

● SETTING FOR F-CODE POLLING MEMORY

BOXES (POLLING TIMES) ..................................... 6-11

●

SETTING FOR F-CODE CONFIDENTIAL

TRANSMISSION MEMORY BOXES (PRINT PIN) ......

● SETTING FOR F-CODE RELAY BROADCAST

MEMORY BOXES (RECIPIENT) ............................ 6-13

● EDITING AND DELETING A MEMORY BOX ......... 6-14

PRINTING PROGRAMMED INFORMATION............. 6-14

........................................................ 6-10

6-12

CHAPTER 8 KEY OPERATOR PROGRAMS

Page

KEY OPERATOR PROGRAMS.................................. 8-2

● KEY OPERATOR PROGRAM LIST ........................ 8-2

● USING THE KEY OPERATOR PROGRAMS.......... 8-3

● KEY OPERATOR PROGRAMS............................... 8-4

● OPERATION SETTINGS......................................... 8-4

● FAX SETTINGS ....................................................... 8-5

● PRINTING OUT SETTINGS.................................... 8-11

CHAPTER 9 APPENDIX

SPECIFICATIONS ...................................................... 9-2

INDEX ......................................................................... 9-3

CHAPTER 7 TROUBLESHOOTING

WHEN A TRANSACTION REPORT IS PRINTED...... 7-2

VIEWING THE COMMUNICATION ACTIVITY REPORT.....

WHEN AN ALARM SOUNDS AND A WARNING

MESSAGE IS DISPLAYED......................................... 7-3

PROBLEMS AND SOLUTIONS.................................. 7-4

7-3

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TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE

Several points must be kept in mind when using this product as a facsimile. Please note the following:

■■■■ Line connection

Use the telephone cable supplied to connect the machine to a telephone line. Insert the end of the line cord with the core into the LINE jack on the machine as shown. Insert the other end into the telephone line jack.

■■■■ Fax power switch

When using the machine, be sure to keep the fax power switch turned on at all times. The fax power switch must be turned on to receive faxes at night or send timer transmission faxes at night.

Line jack

Core

OFF

Fax power switch

■■■■

Setting the date and time and programming your sender's name and number

Before using the fax function, you must set the date and time and program your sender's name and number in the machine. This procedure is explained in "POINTS TO CHECK AND PROGRAM AFTER INSTALLATION" on page 1-2 of this manual.

■■■■ Lithium battery

A lithium battery inside the machine keeps key operator program settings for the fax function in memory.

● When the battery dies, key operator program settings will be lost. Be sure to keep a written record of the key operator program settings.

● The life of the lithium battery is approximately 5 years if the machine power switch and fax power switch are kept continually off.

● When the battery dies, please consult Imagistics Technical Support. When the lithium battery dies, a message will appear in the display and the unit will no longer function.

■■■■ Other information

● If a thunderstorm occurs, we recommend that you unplug the power cord from the power outlet. Information

will be retained in memory even if the power cord is unplugged.

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TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE

FCC NOTICE TO USERS

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this information must be provided to the telephone company.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for details. This equipment connects to the telephone network through a standard USOC RJ-11C network interface jack.

The REN is used to determine the number of devices that may be connected to a telephone line. Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of the RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to your line, as determined by the total RENs, contact your local telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier products, the REN is separately shown on the label.

If this equipment causes harm to the telephone network, your telephone company may disconnect your service temporarily. If possible, They will notify you in advance. If advance notice is not practical, you will be notified as soon as possible. You will also be advised of your right to file a complaint with the FCC.

Your telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of your equipment. If this happens, the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service.

If the equipment is causing harm to the telephone network, your telephone company may ask you to disconnect the equipment until the problem resolved. If you have any questions or problems which cannot be solved by reading this manual, please contact

Imagistics International Inc. 100 Oakview Drive Trumbull, CT 06611-4784 Telephone: (203) 365-7000

This equipment may not be used on coin service provided by the telephone company. Connection to party lines service is subject to state tariffs. Contact your state's public utility commission, public service commission or corporation commission for more information.

If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.

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TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE

ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including FAX machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.)

In order to program this information into your FAX machine, you should complete the following steps: See CHAPTER 8 of this operation manual.

IMPORTANT SAFETY INFORMATION

●

If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone line, as it may cause harm to the telephone network.

●

The AC power outlet should be installed near the equipment and should be easily accessible.

●

Never install telephone wiring during a lightning storm.

●

Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

●

Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

●

Use caution when installing or modifying telephone lines.

●

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

●

Do not use a telephone to report a gas leak in the vicinity of the leak.

●

Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.

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TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE

NOTICE FOR USERS IN

CANADA

NOTICE : This product meets the applicable Industry

Canada technical specifications.

NOTICE : The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

The REN of this equipment is indicated on the label of the equipment.

Pitney Bowes Canada Ltd.

1-800-668-9194 (voice) 1-800-465-1186 (fax)

AVIS POUR NOS

UTILISATEURS AU CANADA

AVIS : Le présent matériel est conforme aux

spécifications techniques applicables d'Industrie Canada.

Remarque : L'indice d'équivalence de la sonnerie (IES) sert à indiquer le nombre maximal de terminaux qui peuvent être raccordés à une interface téléphonique. La terminaison d'une interface peut consister en une combinaison quelconque de dispositifs, à la seule condition que la somme d'indices d'équivalence de la sonnerie de tous les dispositifs n'excède pas 5.

Le nombre REN (Ringer Equivalence Number) de cet appareil est indiqué sur l'étiquette de l'appareil.

0-7

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Page 19

CHAPTER 1

BEFORE USING THE FAX

FEATURE

This chapter contains basic information that you should know before using the fax function of the machine. Please read this chapter before using the fax features.

Page

POINTS TO CHECK AND PROGRAM AFTER INSTALLATION..............1-2

CONNECTING AN EXTENSION PHONE ................................................1-2

●

CONNECTING AN EXTENSION PHONE ...................................... 1-2

A LOOK AT THE OPERATION PANEL....................................................1-3

●

FAX MODE (CONDITION SETTINGS SCREEN)........................... 1-4

ORIGINALS ..............................................................................................1-6

●

ORIGINALS THAT CAN BE FAXED............................................... 1-6

LOADING A DOCUMENT.........................................................................1-7

●

USING THE AUTOMATIC DOCUMENT FEEDER......................... 1-7

●

USING THE DOCUMENT GLASS.................................................. 1-7

CHECKING THE SIZE OF A LOADED ORIGINAL...................................1-8

●

MANUALLY SETTING THE SCANNING SIZE............................... 1-8

STORING, DELETING, AND USING ORIGINAL SIZES ..........................1-9

●

STORING OR DELETING AN ORIGINAL SIZE ............................. 1-9

●

USING A STORED ORIGINAL SIZE .............................................. 1-9

SELECTING RESOLUTION AND EXPOSURE SETTINGS.....................1-10

●

SELECTING THE RESOLUTION ................................................... 1-10

●

SELECTING THE EXPOSURE....................................................... 1-11

CONVENIENT DIALING METHODS ........................................................1-12

1-1

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POINTS TO CHECK AND PROGRAM AFTER INSTALLATION

After installing the unit and before using it as a fax machine, check the following points and program the required information.

■■■■ Make sure the fax power switch is turned on

In addition to the machine power switch (see page 1-17 of the "Copying operation manual"), the machine also has a fax power switch (see "Fax power switch" on page 0-4). When using the machine, be sure to keep the fax power switch turned on at all times.

■■■■ Make sure the correct date and time have been set

Make sure the correct date and time have been programmed in the unit (refer to page 2-12 of "Copying operation manual"). If the date and time are wrong, please correct them. It is important to set the correct date and time because they are used for such features as Timer Transmission (page 3-6).

■■■■ Program the sender's name and sender's number

The name and fax number of the user of the machine is programmed in "Fax own number and name set" (page 8-5) in the key operator programs. The programmed name and number are printed at the top of each transmitted fax page. The sender's number is also used as an identification number when you use the Polling function to request transmission from another fax machine (See "USING THE POLLING FUNCTION" on page 3-14).

CONNECTING AN EXTENSION PHONE

You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any normal phone. When the other party has made the call, the extension phone can be used to activate fax reception. (remote operation)

NOTES

● If you connect a combination telephone/answering machine to the machine, you will not be able to use the answering machine function.

● You can place calls from the phone even during a power failure.

CONNECTING AN EXTENSION PHONE

Insert the end of the extension phone cord

into the extension phone jack on the rear of the machine.

Make sure you hear a "click" sound indicating that the cord is securely

Extension phone jack

connected.

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A LOOK AT THE OPERATION PANEL

The operation panel used for the fax function is described below.

Model Key name Description in this manual

Document filing function added

Document filing function not added

Describes the configuration in which the facsimile expansion kit (ZB3500590) and document filing function have been installed.

No functions related to document filing or Internet fax reception are described in this manual.

Touch panel (following page)

• Messages and keys appear in the touch panel.

Touch the displayed keys to select functions and enter settings.

• When a key in the touch panel is touched, a beep

sounds and the key is highlighted.

• Keys that cannot be selected in a screen are

grayed out. If touched, a double-beep will sound to alert you that the key cannot be selected.

Mode select keys (page 2-2)

Use these keys to change modes.

[IMAGE SEND] key

Press to switch to fax mode. The main screen of fax mode will appear. The screen that appears when this key is selected can be changed with "Default display settings" in the key operator programs (page 8-4).

Numeric keys

Use to enter fax numbers, sub-addresses, passcodes, and numerical settings. (See "MEMORY BOXES AND SUB-ADDRESSES/ PASSCODES REQUIRED FOR F-CODE TRANSMISSION" on page 4-2.)

[C] key (clear key)

Use to clear a mistake when entering fax numbers, sub-addresses, passcodes, and numerical settings. One digit is cleared each time you press the key. When an original is being scanned, this key can also be used to cancel scanning.

[CA] key (clear all key)

Use to cancel a transmission or programming operation. When this key is pressed, the operation is canceled and you return to the main screen described on the following page. This key is also used to cancel resolution, paper size and special mode settings.

[ ] key (page 5-3)

This is used to produce tone signals when you are on a pulse dial line.

[START] key (page 2-3)

Press to begin scanning an original for fax transmission.

NOTE

For the names and functions of the parts of the machine, see page 1-9 of the "Copying operation manual".

1-3

Page 22

A LOOK AT THE OPERATION PANEL

FAX MODE (CONDITION SETTINGS SCREEN)

The condition settings screen of fax mode is displayed by pressing the [IMAGE SEND] key while the document filing mode (printer mode), copy mode, or job status screen appears in the touch panel. In the explanations that follow, it is assumed that the initial screen that appears after pressing the [IMAGE SEND] key is the condition settings screen (shown below). If you have set the display to show the address book screen (following page) when the [IMAGE SEND] key is pressed, touch the [CONDITION SETTINGS] key in the address book screen to display the condition settings screen. "Default display settings" (page 8-4) in the key operator programs can be used to select whether the condition settings screen (below) appears or the address book screen (next page) appears when the [IMAGE SEND] key is pressed.

•

When the network scanner option is installed, you can select whether the "E-MAIL/FTP" screen or the "INTERNET FAX" screen appears when the [IMAGE SEND] key is pressed (the selection is made in the key operator programs).

■■■■ Condition settings screen

The display is initially set (factory setting) to show the following condition settings screen as the initial screen.

READY TO SEND.

AUTO

EXPOSURE

STANDARD

RESOLUTION

AUTO

ORIGINAL

Message display

Messages appear here to indicate the current status of the machine. The icon at left ( ) indicates fax mode.

[MODE SWITCH] key

Use this key when the network scanner option is installed to switch between the "E-MAIL/FTP" and "INTERNET FAX" screens

[ ] key (Speed dial key) (page 1-12)

When a one-touch dial key or group key is stored in the address book, the machine automatically assigns it a 3-digit number (called a Speed Dial number in this manual). This key and the Speed Dial number can be used to abbreviate the transmission procedure (see Speed Dialing on page 2-4).

[SPEAKER] key (page 1-12)

Touch the [SPEAKER] key to dial and transmit a fax manually. During dialing it changes into the [PAUSE] key, and after pressing the [SUB ADDRESS] key it changes into the [SPACE] key.

[RESEND] key (page 1-12)

Touch this key to redial the number most recently dialed with the numeric keys or a one-touch dial key. After dialing, this key changes into the [NEXT ADDRESS] key.

[ADDRESS BOOK] key (page 2-4)

Touch this key to display the address book screen (next page). Touch this key when you want to use an auto-dial number (one-touch dialing or group dialing).

SPEAKER

FAX

MODE SWITCH

SUB ADDRESS

AUTO RECEPTION

FAX MEMORY:100%

RESEND

ADDRESS BOOK

ADDRESS REVIEW

SPECIAL MODES

FILE

QUICK FILE

[ADDRESS REVIEW] key (page 3-3)

When performing a broadcast transmission, touch this key to check your selected destinations. The selected destinations will appear and any unneeded destinations can be deleted.

[SPECIAL MODES] key

Touch this key to select one of the following special functions:

• Edge erase (page 3-4) •

•

Timer transmission (page 3-6)

• Card shot (page 3-8) •

• Polling (page 3-13) •

Dual page scan (page 3-5)

• 2in1 (page 3-7) Job build mode (page 3-10) Memory box (page 3-15)

• Program (page 3-17)

• Transaction report (page 3-12)

[FILE] key*

Touch this key to store a document image that you are transmitting in the hard disk (this includes selecting a user name, file name, and location).

[QUICK FILE] key*

Touch this key to store a document image that you are transmitting in the temporary storage folder.

Memory and reception mode display

This shows the amount of fax memory that is free and the currently selected reception mode.

* Can only be used when the document filing function

has been added.

1-4

Page 23

A LOOK AT THE OPERATION PANEL

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

ABC

GROUP

C D

E F

CONDITION

SETTINGS

READY TO SEND.

ADDRESS REVIEW

RESEND

SPEAKER

GLOBAL

ADDRESS SEARCH

[SUB ADDRESS] key (page 4-3)

Touch this key to enter a sub-address and passcode when using F-code transmission.

Two-sided scanning icon display (page 2-7)

Icons appear here when you touch the [ORIGINAL] key and select two-sided scanning. The icons can be touched to open function selection screens.

[ORIGINAL] key (page 1-8)

Touch this key when you wish to manually set the size of the original to be scanned or scan both sides of the original.

[RESOLUTION] key (page 1-10)

Touch this key to change the resolution setting for the original to be scanned. The selected resolution setting will be highlighted above the key. The initial factory setting is [STANDARD].

[EXPOSURE] key (page 1-11)

Touch this key to change the exposure setting for the original to be scanned. The selected exposure setting will be highlighted above the key. The initial factory setting is AUTO.

Special mode icon display (page 5-2 of "Copying operation manual")

When a special mode such as polling or dual page scan is selected, a special mode icon appears here.

■■■■ Address book screen (alphabetically ordered)

The screen below appears initially when the address book is set as the initial screen using "Default display settings" (page 8-4) in the key operator programs.

● The screen below is the alphabetical index screen. You can also have the user index screen initially. (See "Default display settings" on page 8-4.)

● The screen appears as shown below when the network scanner option is not installed.

1/2

One-touch key display

This shows the one-touch keys that have been stored on the selected "index card". The key type is indicated by the icon at the right. One-touch keys in which a fax number is stored are indicated by a " " icon. The display is initially set to show 6 keys. This can be changed to 8 or 12 using the key operator program. (See "The number of direct address/sender keys displayed setting" on page 8-4.) Display illustrations in this manual show the display set to eight keys.

Display switching keys

When more one-touch keys are stored than can be displayed in one screen, touch the keys to change screens.

[CONDITION SETTINGS] key

This displays the condition settings screen (previous page), which is used to set various conditions.

[GLOBAL ADDRESS SEARCH] key

Touch this key to search for a fax number on an LDAP server (page 2-5).

NOTE

When the network scanner option is installed and a destination other than a fax numbers is stored in a one-touch key, one of the following icons will appear.

:Scan to E-mail destination :Scan to Desktop destination :Internet fax destination :Multiple destinations (Scan to E-mail, fax, etc.) :Scan to FTP destination

[ABC GROUP] key

Touch this key to switch between the alphabetical index and the group index.

Index keys

One-touch key destinations are stored on each of these index cards (alphabetical index or group index). Each time the selected tab is touched, the key display order changes from the order of storing (the initial display order), to ascending order, to descending order. As this is done, the icon on the tab indicates the current display order.

Storing order

(initially selected)

FREQUENT USE ABCD

Ascending order Descending order

FREQUENT USE ABCD FREQUENT USE ABCD

Group indexes make it possible to store one-touch keys by group with an assigned name for easy reference. This is done with the custom settings (refer to pages 6-3 and 6-9). Frequently used onetouch key destinations can be stored on the FREQUENT USE card for convenient access.

1-5

Page 24

ORIGINALS

ORIGINALS THAT CAN BE FAXED

■■■■ Original sizes

Minimum original size Maximum original size

Using the automatic document feeder

Using the document glass

NOTE

Originals that are not a standard size (5-1/2"x8-1/2", 8-1/2"x11", 8-1/2"x11"R, 8-1/2"x14", 11"x17", A5, B5, B5R, A4, A4R, B4, A3) can also be faxed.

8-1/2" (width) x 5-1/2" (length) (A5: 210 mm (width) x 148 mm (length)) 5-1/2" (width) x 8-1/2" (length) (A5R: 148 mm (width) x 210 mm (length))

11" (width) x 31-1/2" (length) (297 mm (width) x 800 mm (length))

11" (width) x 17" (length) (297 mm (width) x 431.8 mm (length))

■■■■ Automatic reduction of faxed document

If the size (width) of the faxed document is greater than the receiving machine's paper size, the size will be automatically reduced.

Faxed document width

11"x17" (A3) 8-1/2"x14" (B4) 8-1/2"x14" (B4) 1 : 0.64 (1 : 0.78)

11"x17" (A3) 8-1/2"x11" (A4) 8-1/2"x11"R (A4R) 1 : 0.5 (1 : 0.5)

A document can also be faxed without reducing its size. In this case, the left and right edges will not be transmitted. (See "Auto reduction sending setting" on page 8-7.)

Receiving machine's

paper width

Reduced size Ratio (Area ratio)

1-6

Page 25

LOADING A DOCUMENT

A document can be loaded in the automatic document feeder or on the document glass. Use the automatic document feeder when faxing a large number of sheet originals. Use the document glass to fax originals that cannot be scanned using the automatic document feeder such as thick or thin sheet originals or bound originals such as books.

USING THE AUTOMATIC DOCUMENT FEEDER

Lift the document glass cover and make

sure a document is not placed on the document glass. Gently close the cover.

Adjust the document guides on the automatic

document feeder to the width of the document.

USING THE DOCUMENT GLASS

Open the document glass cover, and place

the document face down on the document glass. Gently close the cover.

Regardless of the size of the original, place the original in the far left corner of the document glass. (Align the upper left-hand corner of the original with

the tip of the mark.)

Align the edges of the document pages and then insert the stack in the document feeder so that the first page is face down.

Insert the stack into the automatic document feeder until it stops. The stack should not be higher than the indicator line (maximum 50 pages, or 30 pages for 81/2"x14" or larger documents).

NOTES

● Use the automatic document feeder for long originals. The document glass cannot be used.

● When faxing a long original, touch the [LONG SIZE] key in step 3 of "MANUALLY SETTING THE SCANNING SIZE" (page 1-8).

Document glass scale

mark

Document glass scale

mark

Original size detector

NOTE

Do not place any objects under the original size detector plate. Closing the document glass cover with an object underneath may damage the original size detector plate and prevent correct detection of the document size.

5-1/2"x8-1/2"

8-1/2"x11"

8-1/2"x14"

11"x17"

8-1/2"x11"R

1-7

Page 26

CHECKING THE SIZE OF A LOADED ORIGINAL

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

SPEAKER

SEND SIZE

100%

AUTO

SCAN SIZE

AUTO

8 X11

2-SIDED BOOKLET

2-SIDED TABLET

RESEND

LONG SIZE

SPEAKER

STANDARD SIZE

INCH

SIZE INPUT

5 X8

5 X8 R

8 X11

8 X13

8 X14

11X17

8 X11R

AUTO

MANUAL

8 X11

A5R

B5R

A4R

RESEND

LONG SIZE

SPEAKER

INCH

SIZE INPUTSTANDARD SIZE

(2 1/2 17) inch

STANDARD SIZE

SIZE INPUT

RESENDSPEAKER

SEND SIZE

AUTO

-SIDED

ORIGINAL

STANDARD

RESOLUTION

When a standard-size* original is placed, the original size is automatically detected (automatic original detection function) and displayed in the top half of the [ORIGINAL] key. Check the key to make sure that the original size has been correctly detected.

:[AUTO] appears when the automatic original detection function is operating.

:Displays the original size. If a non-standard size original is placed or if you wish to change the scanning size, follow the steps below to manually set the original scanning size.

NOTE

Standard sizes that can be detected are as follows:

5-1/2"x8-1/2", 8-1/2"x11", 8-1/2"x11"R, 8-1/2"x14", 11"x17", A5, B5, B5R, A4, A4R, B4, A3. If a non-standard size original is loaded (including special sizes), the closest standard size may be displayed, or the original size may not appear at all.

MANUALLY SETTING THE SCANNING SIZE

If you load an original that is not a standard size (such as an AB size), or if the size is not detected correctly, you must touch the [ORIGINAL] key and set the original size manually. Perform the following steps after loading the document in the automatic document feeder or on the document glass.

Touch the [ORIGINAL] key.

If the address book screen appears, touch the [CONDITION SETTINGS] key to display the

condition settings screen (page 1-5).

Touch the key under [SCAN SIZE].

If you placed a non-standard size original on the document holder or on the document glass, touch the [SIZE INPUT] tab and then enter the width (X) and length (Y) of the original with the keys.

X (width) is initially selected. Enter X and then touch the Y ( ) key to enter Y. A width of 2-1/2 to 17 inch (64 to 432 mm)

(2 1/2 11 5/8) inch

If you frequently send documents that are the same nonstandard size, you can store the dimensions as explained in "STORING, DELETING, AND USING ORIGINAL SIZES" on the following page. This will allow you to omit entry of X and Y each time you send that size of document.

can be entered in X, and a length of 2-1/2 to 11-5/8 inch (64 to 297 mm) can be entered in Y.

Touch the desired original size key.

[AUTO] is no longer

1 / 2

highlighted. [MANUAL] and the original size key you touched are highlighted. If you placed a long original, touch the key.

If you wish to select an AB size, touch the [AB/INCH] key and then touch the desired original size key.

[AB] is highlighted and

1 / 2

1-8

AB size keys are displayed. To return to the inch palette, touch the [AB/INCH] key once again.

LONG SIZE

Touch the outer [OK] key.

Touch the [OK] key to return to the screen of step 2.

Touch the outer [OK] key.

The selected size appears in the top half of

the [ORIGINAL] key.

Page 27

STORING, DELETING, AND USING ORIGINAL SIZES

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

100%

SCAN SIZE

AUTO 8 X11

2-SIDED BOOKLET

2-S TAB

CUSTOM

SIZE

STANDARD SI

MANUAL

5 X8 R

5 X8

RECALL

STORE/DELETE

RECALL

STORE/DELETE

CANCEL OK

(2 1/2 17) inch

RECALL

STORE/DELETE

(2 1/2 11 5/8) inch

RECALL

STORE/DELETE

Up to 9 special original sizes can be stored. Stored sizes can be easily called up and are not erased if the power is turned off. Storing a frequently used original size saves you the trouble of manually setting the size each time you fax that size of document.

●

To cancel an original size storing, using, or deleting operation, press the [CA] key or touch the [ORIGINAL] key on the screen.

STORING OR DELETING AN ORIGINAL SIZE

Touch the [ORIGINAL] key.

Touch the key under [SCAN SIZE].

Touch the [CUSTOM SIZE] key.

Enter the X (width) and Y (length) dimensions

of the original with the keys.

X (width) is initially selected. Enter X and then touch the ( ) key to enter Y. A width of 2-1/2 to 17 inch (64 to 432 mm) can

be entered in X, and a length of 2-1/2 to 11-5/8 inch (64 to 297 mm) can be entered in Y.

Touch the [OK] key.

The original size entered in step 6 is stored in the key selected in step 5.

To exit, touch the [ORIGINAL] key.

When you touch a key that shows an

original size in step 5, a message screen appears that contains the keys [CANCEL], [DELETE], and [AMEND].

● To cancel the procedure, touch the [CANCEL] key.

● To delete the selected original size, touch the

[DELETE] key.

● To change the original size stored in the key, touch the [AMEND] key. The screen of step 6 will appear to let you change the size.

Touch the [STORE/DELETE] key.

Touch the original size key ( ) that

you wish to store or delete.

X5 Y10

To store an original size, touch a key that does not show a size ( ). Keys that already have an original size stored will show the stored size ( ).

To delete or change a stored size, touch the key that shows the size that you wish to delete or change.

●

If you are storing an original size, go to step 6.

●

If you are deleting an original size, go to step 8. If you are changing an original size, go to step 8 and touch the [AMEND] key.

X5 Y10

To exit, touch the [ORIGINAL] key.

USING A STORED ORIGINAL SIZE

Follow steps 1 to 3 of "STORING OR

DELETING AN ORIGINAL SIZE".

Touch the original size key that you wish

to use.

X5 Y10

Touch the [OK] key.

The stored original size is called up.

1-9

Page 28

SELECTING RESOLUTION AND EXPOSURE SETTINGS

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

STANDARD

FINE

SUPER FINE HALF TONE

ULTRA FINE

FINE

HALF TONE

FINE

After loading an original, you can adjust the resolution and exposure settings to match the condition of the originalfor example, if it has small or faint characters, or if it is a photo. After loading the original in fax mode, adjust the settings as explained below.

SELECTING THE RESOLUTION

The initial resolution setting is STANDARD. To change the setting, follow these steps:

■■■■ Change the resolution.

Touch the [RESOLUTION] key.

■■■■ Resolution settings

Touch this key if your original consists

Standard

of normal-sized characters (like those in this manual).

Touch the [STANDARD] key, [FINE] key,

[SUPER FINE] key, or [ULTRA FINE] key.

The selected key is

highlighted.

If you touched the [FINE]

key, [SUPER FINE] key,

or [ULTRA FINE] key,

you can also select

halftone by touching the

[HALF TONE] key.

Touch the [OK] key.

You will return to the

initial screen.

NOTES

The factory default setting for the initial resolution is

●

[STANDARD]. The initial resolution can be changed to a different setting in the key operator programs (see "Initial resolution setting" on page 8-4).

● When using the automatic document feeder, the resolution setting cannot be changed once scanning has begun.

● When a fax is sent at [ULTRA FINE], [SUPER FINE], or [FINE] resolution, a lower resolution will be used if the receiving machine does not have that resolution.

Fine

Super fine

Ultra fine

Half tone

Touch this key if your original has small characters or diagrams. The original will be scanned at twice the resolution of the

[STANDARD]

Touch this key if your original has intricate pictures or diagrams. A higherquality image will be produced than with the [FINE] setting.

Touch this key if your original has intricate pictures or diagrams. This setting gives the best image quality. However, transmission will take longer than with the other settings.

Touch this key if your original is a photograph or has gradations of color (such as a color original). This setting will produce a clearer image than [FINE], [SUPER FINE], or [ULTRA FINE] used alone. Half tone cannot be selected if [STANDARD] has been selected.

setting.

1-10

Page 29

SELECTING RESOLUTION AND EXPOSURE SETTINGS

AUTO

ORIGINAL

STANDARD

RESOLUTION

AUTO

EXPOSURE

AUTO MANUAL

MANUALAUTO

SELECTING THE EXPOSURE

The initial exposure setting is AUTO. To change the setting, follow these steps:

■■■■ Change the exposure.

Touch the [EXPOSURE] key.

Touch the desired exposure key.

To darken the exposure, touch the key. To lighten the exposure, touch the key. When the or key is touched, [AUTO]

is not highlighted and [MANUAL] is highlighted. To return to auto exposure, touch [AUTO].

Touch the [OK] key.

You will return to the

initial screen.

NOTES

● When using the document glass to scan pages an original, the exposure setting can be changed each time you change pages. When using the automatic document feeder, the exposure setting cannot be changed once scanning has begun.

● The default (initial) exposure setting can be changed in "Default exposure settings" (page 8-5) in the key operator programs.

■■■■ Exposure settings

1 to 2

Auto

4 to 5

Select this setting if your original consists Originalmostly of dark characters.

This setting automatically adjusts the exposure for light and dark parts of the original.

Select this setting if your original consists Originalmostly of faint characters.

1-11

Page 30

CONVENIENT DIALING METHODS

FREQUENT USE ABCD EFGHI JKLMN OPQRS

CORPO.TPS

ABCD GROUP

ABCD CORPORATION

ABCD CORPORATION 0666211221

ABCD CORPORATION

FREQUENT USE ABCD EFGHI JKLMN OPQRST

CORPO.TPS

ABCD GROUP

ABCD GROUP GROUP:025

SPEAKER

RESENDPEAKER

SWITCH

ADDRESS BOOK

ADDRESS REVIEW

RESSPEAKER

MODE SWITCH

FAX

ADDRES

ADDRESS

The fax function includes a convenient auto dial feature (one-touch dialing and group dialing). By programming frequently dialed numbers, you can call and send documents to these locations by means of a simple dialing operation (refer to page 2-4). There are two types of auto-dialing: one-touch dialing and group dialing. To program auto-dial numbers, refer to pages 6-3, 6-6.

● One-touch dialing Simply press a one-touch key and then press the [Start] key to dial the programmed location. A name of up to 36 characters can be programmed for the location (a maximum of 18 characters are displayed). When using Fcode transmission, a sub-address and passcode can also be programmed (refer to page 4-2).

● Group dialing Multiple one-touch dial locations can be programmed into a single one-touch key. This is convenient for successively sending a document to multiple locations.

• Full fax numbers entered with the numeric keys can also

be stored in group keys.

● Speed dialing When a one-touch key or group key is stored in the address book, the machine automatically assigns it a 3digit speed dial number. The key and 3-digit Speed Dial number can be used to abbreviate the transmission procedure.

● Redialing The machine keeps the last fax number dialed with the numeric keys in memory. You can redial the last number dialed by simply touching the [RESEND] key.

• If numeric keys were pressed during a phone

conversation, the [RESEND] key may not dial the correct number.

• If the previous transmission was a broadcast

transmission in which one-touch keys were used, the [RESEND] key cannot be used.

Touch the [ADDRESS] key in the initial screen to display the left screen.

● On-hook dialing This is a dialing function. This feature allows you to dial without lifting an extension phone connected to the machine. Touch the [SPEAKER] key, listen for the dial tone through the speaker, and then dial.

• Faxes must be sent manually when using on-hook dialing.

• On-hook dialing is not possible using a one-touch key that

includes a sub-address and passcode, or a group dial key.

NOTES

● Programmed one-touch keys and group dial keys are stored on "index cards". A one-touch key or group key can be easily accessed by touching the index key. (Refer to on page 1-5.)

● To prevent calling or sending a fax to a wrong number, look carefully at the touch panel and make sure you program the correct number when programming an auto-dial number. After storing a number, you can also print out the stored number (Refer to page 6-14) to make sure it was stored correctly.

1-12

Page 31

CHAPTER 2

BASIC OPERATIONS

This chapter explains basic operations such as sending faxes.

Page

SENDING A FAX .................................................................................... 2-2

●

BASIC PROCEDURE FOR SENDING FAXES............................... 2-2

●

TRANSMISSION BY AUTO-DIALING (ONE-TOUCH DIALING

AND GROUP DIALING).................................................................. 2-4

●

SENDING A FAX BY SPEED DIALING.......................................... 2-4

●

FAX NUMBER ENTRY WITH GLOBAL ADDRESS SEARCH ....... 2-5

●

ENLARGING/REDUCING THE IMAGE BEFORE TRANSMISSION

●

FAXING A TWO-SIDED ORIGINAL................................................ 2-7

PRIORITY TRANSMISSION OF A STORED JOB ................................. 2-9

CANCELING A FAX TRANSMISSION ................................................... 2-9

●

CANCELING ON-HOOK DIALING.................................................. 2-9

RECEIVING FAXES ............................................................................... 2-10

●

RECEIVING A FAX......................................................................... 2-10

... 2-6

2-1

Page 32

SENDING A FAX

FAX

E-MAIL/FTP

MODE SWITCH

INTERNET FAX

SPEAKER

MODE SWITCH

FAX

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

AUTO

ORIGINAL

STANDARD

RESOLUTION

AUTO

EXPOSURE

TION

QUICK FILE

SPECIAL MODES

FILE

DDRESS REVIEW

BASIC PROCEDURE FOR SENDING FAXES

Make sure the machine is in fax mode.

When the [IMAGE SEND] key light is on, the machine is in fax mode. If the light is not on, press the [IMAGE SEND] key.

If the network scanner option is installed, touch the [MODE SWITCH] key and then the [FAX] key to switch to fax mode.

When fax mode is selected, "FAX" appears in the top half of the [MODE SWITCH] key.

Load the original.

●

Using the automatic document feeder: Page 1-7

●Using the document glass: Page 1-7

If you are using the document glass to send multiple pages, load the first page first.

NOTE

You cannot load documents in both the automatic document feeder and on the document glass and send them in a single fax transmission.

Check the original size.

If the address book screen appears, touch the [CONDITION

If the original is not a standard size or the size was not detected correctly, touch the [ORIGINAL] key to specify the original size. (See "MANUALLY SETTING THE SCANNING SIZE" on page 1-8.)

SETTINGS] key to display the condition settings screen (page 1-5).

If needed, adjust the resolution setting.

(Refer to page 1-10.)

If needed, adjust the exposure setting.

(Refer to page 1-11.)

If desired, touch the [FILE] key or the

[QUICK FILE] key.*

* Can only be used when the document filing

function has been added.

These keys are used to store the scanned image in the machine's hard disk. The stored image can be printed or transmitted again at a

later time. For information on this function, see "Document filing functions" in chapter 7 of the Copying operation manual. If the [FILE] key is grayed out, only the [QUICK FILE] key can be selected. When you touch the [QUICK FILE] key, a message asking you to confirm the save will appear. Touch the [OK] key in the message screen and go to the next step. If you wish to cancel the save, touch the [QUICK FILE] key after touching the [OK] key so that the [QUICK FILE] key is no longer highlighted.

2-2

Page 33

SENDING A FAX

NEPAUSE

MODE SWITCH

FAX

ADDR

ADDRESS

READ-END

Dial the fax number.

The number that you entered appears in the message display (See "Condition settings screen" on page 1-4.). If it is not correct, press the

[C] key and re-enter the number. You can also use the [RESEND] key (page 1-12) or an auto-dial number (following page).

Using the automatic document feeder Using the document glass

Press the [START] key.

Scanning begins.

If there are no previous

jobs in progress and the

line is free, the machine

will dial the receiving

machine and begin

transmission as soon as

the first page is scanned. Transmission will take place while any remaining pages are scanned (Quick on-line transmission: see page 2-8). If there is a previously stored job or a job is in progress, or if the line is being used, all pages of the document are scanned into memory and stored as a transmission job. (This is called memory transmission: the destination is automatically called and the document transmitted after previously stored jobs are completed.) If scanning is completed normally, the machine makes a beep sound to inform you that the transmission job is stored and "JOB STORED." appears in the message display.

Entering a pause.

Each time you touch the [PAUSE] key, a hyphen ("-") appears and a 2-second pause* is inserted. The [PAUSE] key is also be used to link numbers together (this is called chain dialing). Enter a number, touch the [PAUSE] key to enter a hyphen "-", and then enter another number with the numeric keys or by pressing a one-touch key. The linked numbers will be dialed as one number.

* The duration of each pause can be changed with

the key operator program. ("Pause time setting" on page 8-6.)

Press the [START] key.

If you have another page to scan, change

pages and then press the [START] key.

Repeat this sequence until all pages have been scanned. You can change the resolution and exposure settings as needed for each page (refer to pages 1-10 and 1-11). If the [START] key is not pressed within approximately one minute, scanning will end automatically and the transmission will be stored.

After the last page is scanned, touch the

[READ-END] key.

previously stored jobs are completed.) Open the document glass cover and remove the document.

If you need to insert a pause between digits when dialing out from a PBX or when dialing an international number, touch the [PAUSE] key in the upper right corner of the screen.

The original is scanned and the [READ-END] key appears in the touch panel.

The machine makes a beep sound to inform you that the transmission job is stored and

" appears in the message display. (The destination is automatically called and the document transmitted after

JOB STORED.

NOTES

●●●● Canceling transmission

To cancel transmission while "SCANNING ORIGINAL..." appears in the display or before the [READ-END] key is pressed, press the [C] key or the [CA] key. To cancel a transmission job that is already stored, press the [JOB STATUS] key and cancel the job as explained on page 2-9.

● If the machine makes two beeps during or at the end of transmission and an error message appears in the message display, refer to page 7-3 to fix the problem.

● If the power is turned off or a power failure occurs while a document is being scanned in the automatic document feeder, the machine will stop and a document jam will occur. After power is restored, remove the document as explained on page 2-22 of "Copying operation manual".

● A job number appears in the display with "JOB STORED." when a transmission job is stored. If you make a note of this number, you can use the number to easily locate the job when checking the results of the transmission in the job status screen for a broadcast transmission, or in the transaction report (page 7-2) or activity report

(page 7-3) for other types of transmission jobs.

2-3

Page 34

SENDING A FAX

RESENDPEAKER

SWITCH

ADDRESS BOOK

ADDRESS REVIEW

FREQUENT USE ABCD EFGHI JKLMN OPQRS

CORPO.TPS

ABCD GROUP

ABCD CORPORATION

READY TO SEND.

SPEAKER

MODE SWITCH

FAX

TRANSMISSION BY AUTO-DIALING (ONE-TOUCH DIALING AND GROUP DIALING)

Fax numbers can also be dialed by automatic dialing (one-touch dialing and group dialing). Follow the steps below to send a fax using an auto dial number. To use an auto dial number, the name and fax number of the destination must first be stored. For information on auto dial numbers, see page 1-12. To store an auto dial number, see pages 6-3 and 6-6.

Perform steps 1 through 6 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 2-2).

Touch the [ADDRESS BOOK] key.

The address book screen appears. This step is not necessary if the address book already appears. Go to step 3.

Touch the one-touch key for the desired

destination.

Refer to page 1-5 for information on using the address book screen. The key you touched is highlighted. If you touch the wrong key, touch the key again to cancel the

selection. The key display will return to normal.

Continue from step 8 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 2-3).

SENDING A FAX BY SPEED DIALING

In addition to one-touch dialing and group dialing, you can also send a fax by touching the key (Speed Dial key) and entering a 3-digit Speed Dial number. Follow the steps below to send a fax by Speed Dialing. The 3-digit Speed Dial number is automatically assigned by the machine when a one-touch key or group key is stored. (See Speed Dial numbers on pages 6-3 and 6-6.)

Perform steps 1 through 6 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 2-2).

Touch the key (Speed Dial key).

Enter the 3-digit Speed Dial number.

Enter the 3-digit Speed Dial number that was automatically assigned by the machine when the destination was stored in a one-touch

key or a group key. (See Speed Dial numbers on pages 6-3 and 6-6.) Zeros at the beginning of the number (such as

001) can be omitted. Touch the key (Speed Dial key). If you enter the wrong number, press the [C] key to clear it. If you enter a 3-digit number that is not stored in the machine, press the [C] and then enter the correct number. If you do not know the 3-digit number, print the stored destination list (See "PRINTING PROGRAMMED INFORMATION" on page 6-14.)

2-4

Continue from step 8 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 2-3).

Page 35

SENDING A FAX

ABC GROUP

GLOBAL

ADDRESS SEARCH

S TTINGS

ADDRESS REVIEW

1/2

CANCEL

CANCEL SEARCH

tanaka

tanaka a

06-612

06-623

tanaka b

tanaka c

06-634

FAX NUMBER ENTRY WITH GLOBAL ADDRESS SEARCH

If the machine is configured as a network printer that can use LDAP service, the machine can be used to access the LDAP server* and search for the fax number. If the search returns the desired fax number, the number can be selected as a destination fax number and/or stored in the address book. * The LDAP server must be available for use and a fax number search service must be in operation.

Touch the [GLOBAL ADDRESS SEARCH]

key.

The server change screen is displayed. If only one LDAP server has been set, the global address search screen is displayed. Proceed to step 4.

Touch the desired LDAP server key.

SERVER CHANGE

Document division 1

Document division 2 A1210 project team

Software development center

CANCEL

1/2

To search the highlighted server, proceed to step

Touch the [OK] key.

Enter a keyword for search.

GLOBAL ADDRESS SEARCH

CANCEL SEARCH

Touch the [SEARCH] key.

The search results

appear as destination

keys.

READY TO SEND.

ADD SELECTED

tanaka

tanaka a

tanaka b

tanaka c

DETAIL

06-6123-456X

06-6234-567X

06-6345-678X

CONDITION

SETTINGS

ADDRESS REVIEW

SEARCH AGAIN

ADDRESS BOOK

If matching addresses are not found, a message indicating the result is displayed. In this case, touch the [OK] key and touch the [SEARCH AGAIN] key to return to step 4.

Touch the desired destination key.

To display the remaining

destinations, touch the

[ ] key.

For detailed information

on the selected

destination, touch the

[DETAIL] key. You can

also register the destination fax number to the address book by touching the [REGISTER] key.

r t y

f g h

b n m

SPACE

AB/ab

12#$

abc

ABC

ÀÄÂ/àäâ

2-5

Page 36

SENDING A FAX

FAX

E-MAIL/FTP

MODE SWITCH

INTERNET FAX

SPEAKER

MODE SWITCH

FAX

RESOLUTION

AUTO 11X17

ORIGINAL

2-SIDED BOOKLET

2TA

AUTO 11X17

SCAN SIZE

100%

SEND SIZE

2-SIDED TABLET

8 X13

5 X8

5 X8 R

8 X11

8 X11R

8 X14

11X17

SEND SIZE

70%

8 X13

2-SIDED TABLET

SPEAKER RESEND

ENLARGING/REDUCING THE IMAGE BEFORE TRANSMISSION

Follow these steps to enlarge or reduce the scanned image before transmission.

Make sure the machine is in fax mode.

When the [IMAGE SEND] key light is on, the machine is in fax mode. If the light is not on, press the [IMAGE SEND] key.

If the network scanner option is installed, touch the [MODE SWITCH] key and then the [FAX] key to switch to fax mode.

When fax mode is selected, "FAX" appears in the top half of the [MODE SWITCH] key.

Load the original.

●

Using the automatic document feeder: Page 1-7

●Using the document glass: Page 1-7

If you are using the document glass to send multiple pages, load the first page first.

NOTE

You cannot load documents in both the automatic document feeder and on the document glass and send them in a single fax transmission.

Touch the [ORIGINAL] key.

Check the original size.

If the original size has not

been correctly detected,

touch the key under

[SCAN SIZE] and specify

the original size. (See

"MANUALLY SETTING

THE SCANNING SIZE"

on page 1-8)

NOTE

A long size, stored size, or non-standard size cannot be specified for the original scanning size.

Touch the key under [SEND SIZE].

If the key under [SEND

AUTO

SIZE] is grayed out,

specify a standard

original size in step 4.

Touch the key of the desired enlargement

or reduction size.

The [AUTO] key is no

longer highlighted. The

[MANUAL] key and the

selected size key are

highlighted.

Touch the OK key.

Check the enlargement or reduction ratio

and touch the [OK] key.

2-6

Continue from step 4 of "BASIC

PROCEDURE FOR SENDING FAXES" (pages 2-2 to 2-3).

NOTE

After the transmission is stored, the [CA] key can be pressed to cancel enlargement/reduction transmission.

Page 37

SENDING A FAX

FAX

E-MAIL/FTP

MODE SWITCH

INTERNET FAX

SPEAKER

MODE SWITCH

FAX

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

SEND

100%

STORE

AUTO 8 X11

2-SIDED BOOKLET

2-SIDE TABLET

RESEND

KER

AUTO

AUTO 8 X11

ORIGINAL

STANDARD

RESOLUTION

FAXING A TWO-SIDED ORIGINAL

A two-sided document can be automatically transmitted using the automatic document feeder. Follow the steps below to automatically send a two-sided document.

Make sure the machine is in fax mode.

When the [IMAGE SEND] key light is on, the machine is in fax mode. If the light is not on, press the [IMAGE SEND] key.

Touch the [2-SIDED BOOKLET] key or the

[2-SIDED TABLET] key as appropriate for the original you loaded.

If the network scanner option is installed, touch the [MODE SWITCH] key and then the [FAX] key to switch to fax mode.

When fax mode is selected, "FAX" appears in the top half of the [MODE SWITCH] key.

Place the original in the automatic

document feeder (see "USING THE AUTOMATIC DOCUMENT FEEDER" on page 1-7) .

Touch the [ORIGINAL] key.

If the address book screen appears, touch the [CONDITION

When you touch the [ORIGINAL] key, check the original size that appears in the key. If the size was not detected correctly, specify the correct size. (See "MANUALLY SETTING THE SCANNING SIZE" on page 1-8.)

SETTINGS] key to display the condition settings screen (see page 1-5).

Touch the [OK] key.

You will return to the

initial screen.

A two-sided original icon

appears next to the

[ORIGINAL] key.

Example:

The icon that appears

when the [2-SIDED

BOOKLET] key is

Continue from step 4 of "BASIC

PROCEDURE FOR SENDING FAXES"

touched.

(pages 2-2 to 2-3).

NOTES

● Booklets and tablets Two-sided originals that are bound at the side are booklets, and two-sided originals that are bound at the top are tablets.

● Two-sided scanning turns off after the document is stored in memory. Pressing the [CA] key will also cancel two-sided scanning.

Booklet Tablet

2-7

Page 38

SENDING A FAX

■■■■ Quick On-line

When you use the automatic document feeder to send a multi-page document and there are no previously stored jobs waiting or in progress (and the line is not being used), the machine dials the destination after the first page is scanned and begins transmitting scanned pages while the remaining pages are being scanned. This transmission method is called Quick On-line. The messages "SCANNING ORIGINAL." and "SENDING." both appear until scanning of the final page is completed. If the receiving party is busy, the transmission will switch to a memory transmission. (Refer to the following section, "Storing transmission jobs (memory transmission)".)

NOTES

● The machine is initially set (factory setting) to perform Quick On-line transmission. If desired, you can turn off this function with the key operator program (See "Quick on line sending" on page 8-8).

● When a document is transmitted using the following methods, the job will be stored in memory (Quick On-line transmission will not be performed):

●

Sending from the document glass ● Broadcast transmission (page 3-2) ● Timer transmission (page 3-6)

●

2 in 1 (page 3-7) ● Card shot (page 3-8) ● Job build (page 3-10) ● F-code transmission (Chapter 4)

■■■■ Storing transmission jobs (memory transmission)

When a document is sent from the document glass, or when the telephone line is in use, the document is scanned into memory and then automatically transmitted after previously stored transmission jobs are completed. This means that transmission jobs can be stored in memory by performing a transmission operation while the machine is occupied with another transmission/reception operation. This is called memory transmission, and up to 97 (maximum of 50 when a hard disk drive is not installed) jobs can be stored in memory at once, including the job currently being executed. After transmission, the scanned document data is cleared from memory. (However, when the document filing function is used, the scanned document image is stored in the machine's hard disk. For information on managing stored images, see "Document filing function"* in chapter 7 of the "Copying operation manual".) * Can only be used when the document filing function has been added

NOTES

● You can check transmission jobs stored in memory in the job status screen. (Refer to page 1-15 of "Copying operation manual".) If the memory becomes full while a document is being scanned, a message will appear in the display. You can

●

cancel the transmission by touching the [CANCEL] key, or send only the pages already scanned by touching the [SEND] key. The page that was being scanned when the memory became full will be cleared from memory. If the memory becomes full while scanning the first page of a document, the transmission job is automatically canceled.

● The number of jobs that can be stored will depend on the number of pages in each job and the transmission conditions. The number of storable jobs will increase if the optional expansion memory (ZB3500060) is installed.

■■■■ If the receiving party is busy

If the receiving party is busy, the transmission is temporarily canceled and then automatically re-attempted after a brief interval (two attempts are made at an interval of 3 minutes*). If you do not want the machine to re-attempt the transmission, cancel the job in the job status screen. (See following page.) *This setting can be changed with the key operator program (See "Recall in case of line busy" on page 8-8.).

■■■■ If a transmission error occurs

If an error occurs that prevents transmission or the receiving machine does not answer the call within 45 seconds*, then transmission is stopped and then automatically re-attempted later. (one recall attempt is made at an interval of 1 minute*) Automatic recalling can be stopped by pressing the [JOB STATUS] key and canceling as explained on the following page. This machine also supports error correction mode (ECM) and is set to resend any part of a fax that is distorted due to noise on the line. (See "ECM" on page 8-7) * The settings can be changed in the key operator programs. (See "Call timer at memory sending" and "Recall

in case of communication error" on page 8-8).

■■■■ Image rotation

The machine is initially set to rotate a vertically-placed ( )document 90° so that it is oriented horizontally( ) before transmission (8-1/2"x11" (A4) originals are rotated to 8-1/2"x11"R (A4R) and 5-1/2"x8-1/2"R (B5R or A5R) originals are rotated to 5-1/2"x8-1/2" (B5 or A5)). 8-1/2"x11"R (A4R) originals and 5-1/2"x8-1/2" (B5 or A5) originals are not rotated. If desired, you can turn this function off with the key operator program as explained in "Rotation sending setting." on page 8-7.

NOTE

Place 5-1/2"x8-1/2" (A5) size originals so that they are oriented vertically ( ). If oriented horizontally ( 5-1/2"x8-1/2"R (A5R) orientation), the original size will be detected as 8-1/2"x11" (A4) size on the document glass, or 5-1/2"x8-1/2"R (A5R) size in the automatic document feeder, and thus the original size must be set manually by touching the [ORIGINAL] key and then the [5-1/2"x8-1/2"R] ([A5R]) key. (See "MANUALLY SETTING THE SCANNING SIZE" on page 1-8.)

2-8

Page 39

PRIORITY TRANSMISSION OF A STORED JOB

FAX JOB

DETAIL

PRIORITY

STOP/DELETE

WAITING

DETAIL

FAX JOB

PRIORITY

STOP/DELETE

FAX JOB

DETAIL

PRIORITY

STOP/DELETE

WAITING

DETAIL

FAX JOB

PRIORITY

STOP/DELETE

If you have an urgent transmission job and multiple transmission jobs have already been stored, you can give priority to the urgent job so that it will be transmitted immediately after the job currently being executed. This is done from the job status screen. For details on using the job status screen, refer to page 1-15 of "Copying operation manual".

Press the [JOB STATUS] key.

Touch the [FAX JOB] key.

Touch the key of the job to which you wish

to give priority.

The touched key is highlighted.

Touch the [PRIORITY] key.

The selected job moves up to the next position after the job currently being executed. When the current job is completed, execution begins of the job selected in step 3.

NOTE

If the job in progress is a broadcast transmission job (see page 3-2) or a serial polling job (see page 3-13), the priority job will temporarily interrupt the job after the transmission currently in progress is finished. When the priority job is finished, the broadcast transmission or serial polling job will resume. However, if the priority job is also a broadcast transmission or serial polling operation, the job is begun after all transmissions of the current broadcast or serial polling job are completed.

CANCELING A FAX TRANSMISSION

You can cancel a transmission job that is in progress or has been stored. Cancellation is done from the fax job status screen. (Printing of a received fax cannot be canceled.)

Press the [JOB STATUS] key.

Touch the [FAX JOB] key.

CANCELING ON-HOOK DIALING

To cancel on-hooking dialing (dialing by touching the [SPEAKER] key and then the numeric keys) when you need

to redial the number or because transmission was interrupted, touch the [SPEAKER] key once again.

Touch the key of the job that you wish to

cancel.

The touched key is highlighted.

Touch the [STOP/DELETE] key.

A message appears to confirm the cancellation. Touch the [YES] key to delete the selected job key and cancel the transmission.

NOTES

● If you do not wish to cancel the transmission, touch the [NO] key.

● "CANCEL" will appear in the Transaction Report of a job that is canceled.

2-9

Page 40

RECEIVING FAXES

When another fax machine sends a fax to your machine, your machine will ring*, automatically receive the fax, and begin printing (this is called automatic reception).

NOTES

● You can store a transmission job while fax reception is in progress. (See "Storing transmission jobs (memory transmission)" on page 2-8.)

● To receive faxes, sufficient paper must be loaded in the paper tray. Refer to pages 2-2 to 2-11 of "Copying operation manual" to load appropriate paper. Incoming faxes will be automatically adjusted to the orientation of the printing paper, so there is no need to load both horizontally ( ) and vertically ( ) oriented paper. However, if you receive a fax that is smaller than 8-1/2"x11" (A4 or B5) size, the paper size used to print the fax will depend on how the original was oriented (vertically or horizontally) in the sending fax machine.

RECEIVING A FAX

The machine will ring* and reception will

automatically begin.

Reception ends.

*Number of rings

The machine has been set to ring twice before beginning automatic reception. You can use the key operator program to change the number of rings to any number from 0 to 15. (See "Number of calls in auto reception" on page 8-9.) If the number of rings is set to 0, the machine will receive faxes without ringing.

NOTE

If the machine has multiple output trays, the key operator program can be used to change the output tray for fax reception. (See "Fax output tray setting" on page 8-9.)

■■■■ If received data cannot be printed

If the machine is out of paper or toner, or if a paper jam occurs or the machine is busy printing a copy or print job, received faxes will be stored in memory until printing is possible. When printing is possible, the faxes will print automatically (however, if the machine has run out of paper, touch the [OK] key in the touch panel after adding paper). When a received fax is stored in memory, the "DATA" light to the right of the [IMAGE SEND] key will blink. You can also use the transfer function to have another fax machine print the received data (See "USING THE TRANSFER FUNCTION" on page 3-18.).

When reception ends, the machine makes a "beep" sound. The received fax is delivered to the top tray.

NOTE

If a double beep sounds during or after reception and an error message appears in the touch panel, clear the error as explained in "WHEN AN ALARM SOUNDS AND A WARNING MESSAGE IS DISPLAYED" on page 7-3.

2-10

Page 41

CHAPTER 3

USING CONVENIENT FUNCTIONS 1

ADVANCED TRANSMISSION METHODS

This chapter explains convenient functions for sending faxes. Please read those sections that are of interest to you.

Page SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN

A SINGLE OPERATION (BROADCAST TRANSMISSION) ................... 3-2

●

USING BROADCAST TRANSMISSION......................................... 3-3

ERASING EDGE SHADOWS (EDGE ERASE) ...................................... 3-4

●

USING EDGE ERASE .................................................................... 3-4

FAXING A DIVIDED ORIGINAL (DUAL PAGE SCAN)........................... 3-5

AUTOMATIC TRANSMISSION AT A SPECIFIED TIME (TIMER

TRANSMISSION) ................................................................................... 3-6

●

SETTING UP A TIMER TRANSMISSION....................................... 3-6

TRANSMITTING TWO ORIGINAL PAGES AS A SINGLE PAGE (2in1)

●

USING 2in1..................................................................................... 3-7

FAXING THE FRONT AND BACK SIDES OF A CARD ON ONE SHEET OF PAPER (CARD SHOT)

●

USING CARD SHOT....................................................................... 3-8

FAXING A LARGE NUMBER OF PAGES (JOB BUILD MODE) ............ 3-10

OWN NUMBER SENDING ..................................................................... 3-11

PRINTING OUT THE RESULT OF A TRANSMISSION (TRANSACTION REPORT) TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION

PROGRAMMING FREQUENTLY USED OPERATIONS ....................... 3-17

TRANSFERRING RECEIVED FAXES TO ANOTHER MACHINE WHEN

PRINTING IS NOT POSSIBLE (FORWARDING FUNCTION) ............... 3-18

FAXING DIRECTLY FROM A COMPUTER (PC-FAX FUNCTION) ....... 3-19

................................................................................................. 3-12

●

USING THE POLLING FUNCTION ................................................ 3-14

●

USING POLLING MEMORY........................................................... 3-15

●

USING A PROGRAM...................................................................... 3-17

●

USING THE TRANSFER FUNCTION............................................. 3-18

............................................................................... 3-8

.... 3-7

... 3-13

3-1

Page 42

SENDING THE SAME DOCUMENT TO MULTIPLE

NEXT ADDRESS

FAX

ADDRESS BOOK

ADDRESS REVIEW

DESTINATIONS IN A SINGLE OPERATION (BROADCAST TRANSMISSION)

This feature is used to send a document to multiple destinations in a single operation. The document to be transmitted is scanned into memory and then successively transmitted to the selected destinations. This feature is convenient for such purposes as distributing a report to company branches in different locations. Up to 500 (maximum of 300 when a hard disk drive is not installed) destinations can be selected.

NOTES

● If you frequently use broadcasting to send documents to the same group of destinations, it is convenient to program those destinations into a group key. A group key is a one-touch key in which multiple destinations are programmed. The procedure for programming group keys is explained on page 6-6.

● When using a group key to send a fax, the destinations programmed in the group key are counted as broadcasting destinations. For example, if five destinations are programmed in a group key and the key is touched for a broadcast transmission, the broadcast transmission will have five destinations.

Beep

Destination A

(recipient)

Sender

Reception

Successively enter

destination numbers

The document is scanned

into memory

Successive transmission

Beep

Destination B

(recipient)

Reception

Beep

Destination C

(recipient)

Reception

3-2

Page 43

SENDING THE SAME DOCUMENT TO MULTIPLE DESTINATIONS IN A SINGLE OPERATION (BROADCAST TRANSMISSION)

CORPO. TPS

ABCD GROUP

SPE

NEXT ADDRESS

ADDRESS BOOK

ADDRESS REVIEW

SUB ADDRESS

CONDITION

SETTINGS

ADDRESS REVIEW

0666211221

ADDRESS REVIEW

CORPO. TPS

ABCD GROUP

YES

0666211221

USING BROADCAST TRANSMISSION

Perform steps 1 through 6 of "BASIC

PROCEDURE FOR SENDING FAXES" (page 2-2).

Dial the fax number of the first destination or

touch an auto-dial key (one-touch key, group key or speed dial key). (Refer to page 2-4.)

If the condition settings screen appears, touch the [ADDRESS BOOK] key to display the address book screen. (See page 1-4.) An auto-dial key is highlighted when touched.

Touch the [NEXT ADDRESS] key and then

dial the fax number of the next destination or touch an auto-dial key.

Repeat this step for each of the remaining destinations.

NOTES

●●●● If you enter an incorrect number

If you make a mistake while entering a number, press the [C] key and then re-enter the correct digit(s). If you have already completed entry of a fax number, you can delete the number using steps 4 and 5.

●●●● If you select an incorrect auto-dial key

Simply touch the incorrect key one more time to cancel the selection.

● The [NEXT ADDRESS] key only needs to be pressed when successively dialing fax numbers with the numeric keys

Example: XXXX NEXT ADDRESS XXXX

Dial Dial

Cannot be omitted.

XXXX NEXT ADDRESS One-touch NEXT ADDRESS One-touch

Dial

Can be omitted. Can be omitted.

If desired, you can use the key operator program to set the machine so that the [NEXT ADDRESS] key must always be pressed (refer to page 8-4).

Touch the [ADDRESS REVIEW] key to

display the list of destinations.

When the [ADDRESS REVIEW] key is touched, only the entered and selected

destinations are displayed.

Check the destinations.

When you have finished checking the destinations, touch the [OK] key to return to the screen of step 4.

If you wish to delete a

DESELECT THE ADDRESS?

destination, touch the displayed one-touch key. A message will appear to confirm the deletion. Touch [YES] and the destination will be deleted from the destination list. To

cancel instead of deleting, touch the [NO] key.

Continue from step 8 of "BASIC PROCEDURE

FOR SENDING FAXES" (page 2-3).

NOTE To cancel a broadcast transmission

To cancel a broadcast transmission when selecting destinations, press the [CA] key. To cancel after all steps of the transmission have been completed, see "CANCELING A FAX TRANSMISSION" on page 2-9.

Checking the results of a broadcast transmission and resending when an error occurs

The results of a broadcast transmission can be viewed in the following screen, which is opened by touching the [BROADCAST: XXXX] key (where "XXXX" is the number of the job; see "NOTES" on page 2-3) in the finished job screen and then the [DETAIL] key.

* Can only be used when the document filing function has

been added.

DETAIL OF

BROADCAST xxxx

ADDRESS START TIME STATUS

HQ ADMIN.

002

010

SENDAI BRANCH

FILE FAILED ALL DESTINATIONS

10:01 11/01

(A) (B) (C)

NGXXXXX

RETRY

1/ 1

(A) [FILE] tab

This only appears if the job was stored using the filing function. If the job was stored and transmission to a destination was not successful, the document image can be resent without scanning the document again. To call the destination and resend the image, switch to the [FAILED] or [ALL DESTINATIONS] tab.

(B) [FAILED] tab

This shows destinations to which transmission failed due to an error or other reason. The name of the destination, starting time, and transmission status appear. To call the destinations again, touch the [RETRY] key.

ALL DESTINATIONS

] tab This shows the name, starting time, and transmission status of all of the destinations of the broadcast transmission. All destinations can be called again by

touching the [RETRY] key in this screen.

3-3

Page 44

ERASING EDGE SHADOWS (EDGE ERASE)

MEMORY:100%

QUICK FILE

ADDRESS REVIEW

SPECIAL MODES

FILE

ERASE

2in1

EDGE

ERASE

CENTER

ERASE

EDGE+CENTER

ERASE

(0 1) inch

CANCEL

The erase function is used to erase the shadow lines on copies produced when copying thick originals or books. The erase modes that can be selected are shown below. The erase width is approximately 1/2" (10 mm) in it's initial setting.

Your machine The other machine

EDGE ERASE

Erases shadows at edges that appear when faxing thick originals or books.

CENTER ERASE

Eliminates shadow lines produced by the bindings of bound documents.

EDGE + CENTER ERASE

Eliminates shadow lines around the edges of copies and eliminates the shadow at the center of copies.

USING EDGE ERASE

In fax mode, touch the [SPECIAL MODES]

key.

If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-5).

Transmission to

other machine

Using edge erase

Combining "edge erase" with "Dual page scan" on the following page

If desired, set the width of the edge to be erased (touch the key or the key to set the width).

CENTER

1/2

The erase width can be set from 0" to 1" in 1/8" (0 to 20mm in 1mm) increments.

Touch the [ERASE] key.

Select the desired erase mode.

Select one of the three erase modes. The selected key will be highlighted.

3-4

Touch the outer [OK] key.

You will return to the screen of step 1 and an edge erase icon will appear next to the [EXPOSURE] key. To cancel the erase, touch the [CANCEL] key.

Send the fax as explained in "BASIC

PROCEDURE FOR SENDING FAXES" (pages 2-2 to 2-3).

NOTE

To cancel the erase function, touch the [CANCEL] key on the erase setting screen. (step 4)

Page 45

FAXING A DIVIDED ORIGINAL (DUAL PAGE SCAN)

MEMORY:100%

QUICK FILE

ADDRESS REVIEW

SPECIAL MODES

FILE

DUAL PAGE SCAN

2in1

CARD SHOT

SPEAKER RESEND

DUAL PAGE SCAN

When an open book is scanned and faxed, you can use this function to divide the two open pages of the book into two separate fax pages. This function can only be used when the original is scanned using the document glass.

Your machine The other machine

Book or sheet original

Printed out as

two separate pages

When page division is set,

the original is divided into two pages when scanned into memory

■■■■ Selecting Dual Page Scan

Follow the steps below and then send the fax.

In fax mode, touch the [SPECIAL MODES]

key.

If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-

5).

Touch the [DUAL PAGE SCAN] key.

The [DUAL PAGE SCAN] key is highlighted. To cancel the selection, touch the key once again so that it is not highlighted.

Transmission to

other machine

[Example]

Scanned original size

11"x17" (A3)

Transmitted document

Two 8-1/2"x11" (A4) pages

Place the original on the document glass (page 1-7), and perform the transmission operation.

If you have more originals to scan after pressing the [START] key and scanning the first original, change originals and repeat scanning until all originals have been scanned. When finished, touch the [READ-END] key that appears in the message display. (See step 8 of "Using the document glass" on page 2-3.)

NOTE

To cancel Dual Page Scan...

Press the [CA] key.

Touch the [OK] key.

You will return to the screen of step 1.

3-5

Page 46

AUTOMATIC TRANSMISSION AT A

MEMORY:100%

QUICK FILE

ADDRESS REVIEW

SPECIAL MODES

FILE

TIMER

PROGRAM

DAY OF THE WEEK

TIMER

CANCEL

HH.

0 00

mm.

TIME

CANCEL

SPECIFIED TIME (TIMER TRANSMISSION)

This feature enables you to set up a transmission or polling operation to be performed automatically at a specified time up to a week in advance. This allows you to take advantage of off-peak phone rates without having to be there when the transmission is performed. A combined total of 97 (maximum of 50 when a hard disk drive is not installed) timer transmission and memory transmission jobs can be stored.

NOTES

● To perform a timer transmission, the document must be scanned into memory. It is not possible to leave the document in the auto document feeder or on the document glass and have it scanned at the specified time of transmission.

● To set the date and time in the machine, refer to page 2-12 of "Copying operation manual". You can check the machine's currently set time in the screen of steps 3 and 4 below.

● Only one polling timer operation can be set up at a time. If you wish to set up multiple timer polling operations, combine the machines to be polled into a serial polling operation with a timer setting. (Refer to 3-13.)

● After a timer transmission is performed, the information (image, destination, etc.) is automatically cleared from memory. (However, when the document filing function* is used, the scanned document image is stored in the machine's hard disk. For information on managing stored images, see "Document filing function" in chapter 7 of the "Copying operation manual".) * Can only be used when the document filing function has been added.

SETTING UP A TIMER TRANSMISSION

In fax mode, touch the [SPECIAL MODES]

key.

If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-

5).

Touch the [TIMER] key.

The timer transmission screen appears.

Select the day of the week. (Touch the

key or the key until the desired day is selected.)

The initial setting is "---" (no selection). If you select this setting, the transmission will be performed as soon as the specified time arrives.

Select the time. (Touch the key or the

key until the desired time appears.)

Select the time in 24hour format. Example: 11:00 P.M. 23:00

Touch the outer [OK] key.

You will return to the screen of step 1 and a timer transmission icon will appear next to the [EXPOSURE] key. To cancel timer, touch the [CANCEL] key.

Perform the desired transmission operation.

The steps that follow will depend on the type of transmission. The following operations can be performed in a timer transmission:

● Normal transmission (page 2-2)

● Broadcast transmission (page 3-2)

● Polling (page 3-13)

● Serial polling (page 3-13)

● F-code polling (page 4-5)

● F-code confidential transmission (page 4-6)

● F-code relay request transmission (page 4-8)

NOTES

● Other operations can be performed after a timer transmission is set up. If another operation is in progress when

the specified time arrives, the timer transmission will begin when the job in progress is completed.

●

If a timer transmission job is given priority in the fax job status screen (See "PRIORITY TRANSMISSION OF A STORED JOB" on page 2-9.), the time setting will be canceled and the job performed as soon as the current job is completed.

3-6

Page 47

TRANSMITTING TWO ORIGINAL

MEMORY:100%

QUICK FILE

ADDRESS REVIEW

SPECIAL MODES

FILE

ERASE

2in1

SPEAKER

RESEND

DUAL PAGE

SCAN

PAGES AS A SINGLE PAGE (2in1)

This function allows you to reduce the size of original pages by one half to fit two pages evenly on one page when sending a fax.

Your machine

Originals

4th page

3rd page

2nd page

1st page

Portrait original

11"x17" and 8-1/2"x14" (A3 and B4) sizes cannot be transmitted when using the 2 in 1 function. 8-1/2" x 11" (A4) and smaller sizes can be used. (Transmission is not possible if the image is too large to fit into the transmission size.) There are restrictions on how the originals are placed. Both portrait and landscape oriented originals should be placed vertically as shown below.

USING THE AUTOMATIC DOCUMENT FEEDER

8-1/2" x 11"

USING THE DOCUMENT GLASS

8-1/2" x 11"

1st page

Landscape original

4th page

3rd page

2nd page

Portrait original

1st page 2nd page 3rd page 4th page

Landscape original

1st page 2nd page 3rd page 4th page

Transmission to

other machine

Your machine

The other machine

Reduced to two pages before printing

The other machine

1st page

2nd page

1st page

2nd page

The arrangement of the images on the printed fax varies depending on how the original is placed in the transmitting machine.

Place the original vertically . If placed horizontally , an alarm will appear.

USING 2in1

In fax mode, touch the [SPECIAL MODES] key.

If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-5).

Touch the [2in1] key.

The [2in1] key is highlighted. To cancel the selection,

touch the key once again so that it is not highlighted.

Touch the [OK] key.

You will return to the screen of step 1.

Send the fax as explained in "BASIC

PROCEDURE FOR SENDING FAXES" (pages 2-2 to 2-3).

NOTE

To cancel 2in1...

Press the [CA] key.

3-7

Page 48

FAXING THE FRONT AND BACK SIDES OF A

MEMORY:100%

QUICK FILE

ADDRESS REVIEW

SPECIAL MODES

FILE

DUAL PAGE

SCAN

2in1

CARD SHOT

SIZE RESET

CANCEL OK

FIT TO

SEND SIZE

CARD ON ONE SHEET OF PAPER (CARD SHOT)

When faxing a card, this function allows you to combine the front and back sides on a single sheet of paper. To use this function, the original must be scanned on the document glass.

Your machine The other machine

CARD SHOT

Original

NOTE

A ratio cannot be specified and the image cannot be rotated when using this function. Transmission is not possible if the image is too large to fit into the transmission size.

Transmission using the "card shot" special mode

Transmission to

other machine

Front of card

Back of card

The front and back of the card are printed on one sheet of paper.

USING CARD SHOT

In fax mode, touch the [SPECIAL MODES]

key.

If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-5).

Enter the X dimension (width) and Y

dimension (length) of the original with the

keys.

Touch the [CARD SHOT] key.

The card shot screen appears.

3-8

● X (width) is initially selected. Enter X and then touch the Y ( ) key to enter Y.

● To return the X and Y values to the initial settings configured in the key operator programs, touch the [SIZE RESET] key. ( "CARD SHOT SETTINGS" on page 15 of key operator's guide)

● To have the images enlarged or reduced by a suitable ratio based on the entered original size and transmission size so that the front and back sides fit into the transmission size, touch the [FIT TO SEND SIZE] key. Even if a large transmission size is selected and the original is extremely small, the image will be enlarged to 400% or less.

● To cancel the card shot function, touch the [CANCEL] key.

Page 49

FAXING THE FRONT AND BACK SIDES OF A CARD ON ONE SHEET OF PAPER (CARD SHOT)

SIZE RESET

CANCEL OK

FIT TO

SEND PAGE

Touch the outer [OK] key.

You will return to the screen of step 1 and a card shot icon will appear next to the [EXPOSURE] key.

Place the original on the document glass.

Place the front side of the original face down and close the document cover.

Follow steps 4 through 7 of "BASIC

PROCEDURE FOR SENDING FAXES" (pages 2-2 to 2-3 ).

Place the back side of the original face

down on the document glass. (see step 5)

Press the [START] key.

The back side of the card is scanned.

Touch the [READ-END] key.

A beep will sound to inform you that the transmission was stored.

NOTE

To cancel card shot...

Press the [CA] key.

Press the [START] key.

The front side of the card is scanned.

3-9

Page 50

FAXING A LARGE NUMBER OF

MEMORY:100%

QUICK FILE

ADDRESS REVIEW

SPECIAL MODES

FILE

MEMORY BOX

FAX O

JOB

BUILD

SPECIAL MODES

SPEAKER

RESEND

DUAL PAGE

SCAN

PAGES (JOB BUILD MODE)

The maximum number of pages that can be loaded in the automatic document feeder is 50. When you need to fax more pages than can be loaded in the automatic document feeder, use Job Build mode. This function allows you to scan the pages in sets. If the memory becomes full while scanning the pages, a message will appear. To cancel the transmission, touch [CANCEL]. To transmit only the pages that have been scanned, touch [SEND].

Example: Scanning 100 8-1/2" x 11" (A4) size pages

Original

Page 1 Page 51

50 pages 50 pages

* Divide the original pages into sets of 50 pages or less, and

scan the sets in order beginning from the set with the first page (first A then B in the above example).

In fax mode, touch the [SPECIAL MODES]

key and then touch the key.

If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-5).

Touch the [JOB BUILD] key.

The [JOB BUILD] key is highlighted. To cancel the selection, touch the key once again so that it is not highlighted.

Touch the [OK] key.

You will return to the screen of step 1.

Follow steps 4 through 7 of "BASIC

PROCEDURE FOR SENDING FAXES". (See pages 2-2 to 2-3.)

Press the [START] key.

The pages are scanned. When scanning is finished, the [READEND] key appears in the touch panel.

Place the next set of pages in the automatic

document feeder. (See page 1-7.)

Press the [START] key. (See step 6.)

Repeat steps 7 and 8 until all pages have

been scanned, and then touch the [READEND] key.

Place the original in the automatic

document feeder. (See page 1-7.)

3-10

Page 51

OWN NUMBER SENDING

This function prints the date, time, your programmed name, your programmed fax number, and the transmitted page number at the top center of each page that you fax. All pages that you fax include this information.

Example of fax page printed out by the receiving machine

OCT/10/2003/FRI 03:00 PM PLANNING DIV. FAX No. 0666211221 P. 001/001

(1) (2) (3) (4)

(1) Date and time: The date and time, and the font used to print the date and time, are set in the custom settings

(page 2-12 of "Copying operation manual"). (2) Own name: programmed with the key operator program. (See "Fax own number and name set" on page 8-5.) (3) Own fax number: programmed with the key operator program (See "Fax own number and name set" on page

8-5.). (4) Transmitted page number: 3-digit number appearing in the format, "page number/total pages" (only the page

number appears if you use manual transmission or Quick On-Line transmission). If desired, you can use the

key operator program to omit the page number. (See "Printing page number at receiver" on page 8-7.)

■■■■ Position of sender's information

The key operator program can be used to select whether the sender's information is added outside the original data or inside the data. (See "Date/own number print position setting" on page 8-8.) The initial factory setting is outside the data.

Direction of transmission

None of the transmitted image is cut off; however, the transmitted data is longer than the scanned data, and thus when both

Length of

scanned data

Outside scanned data Inside scanned data

the sender and the receiver

transmitted data

use the same size of paper, the printed fax may either be reduced or split up and printed on two pages.

Direction of transmission

Length of

scanned data

The top edge of the scanned data will be cut off by the sender's information; however, when both the sender and

Length of

the receiver use the same

transmitted data

size of paper, the printed fax will neither be reduced nor split up and printed on two pages.

3-11

Page 52

PRINTING OUT THE RESULT OF A

MEMORY:100%

QUICK FILE

ADDRESS REVIEW

SPECIAL MODES

FILE

FAX OWN NUMBER

SENDING

TRANSACTION

REPORT

CANCEL

TRANSMISSION (TRANSACTION REPORT)

You can choose whether or not to have a transaction report printed out after each transmission to inform you of the result of the transmission. This is done using "Transaction report print select setting" (page 8-6) in the key operator programs, and the setting is selected separately for single sending, broadcasting, receiving, and confidential reception. Even if the transaction report is set to not print out after transmission using the above program, you can still have it printed out after a transmission by following the steps below during the transmission operation. (If the transaction report is set to print out, you can also follow the steps below to have it not print out after the transmission.)

NOTE

The contents of the transaction report are explained in "WHEN A TRANSACTION REPORT IS PRINTED" (page 7-2).

In fax mode, touch the [SPECIAL MODES]

key.

If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-5).

Touch the [TRANSACTION REPORT] key.

Setting the transaction report to print out

(or not print out).

READY TO SEND.

SPECIAL MODES

TRANSACTION REPORT

ALWAYS PRINT PRINT AT ERROR DO NOT PRINT

PRINT ORIGINAL IMAGE

CANCEL

Touch the outer [OK] key.

You will return to the screen of step 1. To cancel the transaction report setting, touch the [CANCEL] key.

Send the fax as explained in "BASIC

PROCEDURE FOR SENDING FAXES" (pages 2-2 to 2-3).

NOTE

To cancel the transaction report function, touch the [CANCEL] key on the transaction report setting screen. (step 4)

If you want the transaction report to print regardless of whether the transmission succeeds or fails, touch the [ALWAYS PRINT] key. If you want the report to print only if the transmission is not successful, touch the [PRINT AT ERROR] key. If "Transaction report print select setting" (page 8-

6) in the key operator programs is set to print a report and you do not want to print a report, touch the [DO NOT PRINT] key.

About the [PRINT ORIGINAL IMAGE] checkbox

When a transaction report is set to print, you can select this checkbox to have part of the first page

of the transmission printed on the transaction report.

3-12

Page 53

TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION

This function can only be used if the other machine is a Super G3 or G3 machine and supports the polling function. The polling function allows your machine to call a fax machine that has document data set and initiate reception of the document. You can also perform the reverse operation: scan a document into the memory of your machine so that another machine can call your machine and initiate reception of the document. This function whereby your machine calls the sending machine and asks the sending machine to begin transmission of a loaded document is called the polling function. Scanning a document into memory and automatically sending it when the receiving machine calls and "polls" your machine is called polling memory.

NOTE

For information on polling and polling memory using F-codes, refer to page 4-4. This section only explains normal polling and normal polling memory.

■■■■ Polling

This function allows your machine to call a sending machine and initiate reception of a document loaded in that machine. A timer setting can also be established to have the operation take place at night or another specified time (refer to 3-6 page).

Your machine

1) Polling (ask other machine to send document)

4) Document data is automatically sent to your machine

Serial Polling: Group keys and the broadcast transmission function (page 3-2) can be used to successively poll

multiple fax machines in a single operation. Up to 500 (maximum of 300 when a hard disk drive is not installed) machines can be polled. In this case, the sequence of operations in the above diagram is successively repeated for each sending machine selected.

NOTE

The receiving machine bears the expense (phone charges) of polling transmission.

The other machine

2) Permits polling

3) Document data previously scanned into memory

■■■■ Polling memory

This feature allows your machine to automatically send a document previously scanned into memory when another machine calls and polls your machine.

Your machine The other machine

2) Permits polling

3) Document data previously scanned into memory

1) Polling (request transmission)

4) Document data is automatically sent to other machine

3-13

Page 54

TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION

MEMORY:100%

QUICK FILE

ADDRESS REVIEW

SPECIAL MODES

FILE

RESEND

POLLING

CORPO. TPS

ABCD GROUP

SPE

SPEAKER

MODE SWITCH

FAX

QUICK FILE

MANUAL RECEPTION

SPECIAL MODES

FILE

POLLING

USING THE POLLING FUNCTION

A document should not be loaded in the machine when the following operation is performed. When used in conjunction with the timer transmission function, only one polling job can be stored.

NOTE

If the other machine has a polling security function (refer to page 3-16), use the key operator program to program your own fax number (refer to page 8-5), and ask the operator of the other machine to appropriately program your fax number in that machine.

In fax mode, touch the [SPECIAL MODES]

key and then touch the key.

If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-5).

Touch the [POLLING] key and then touch

the [OK] key.

The [POLLING] key is highlighted and the polling icon appears.

To cancel polling, touch the [POLLING] key once again to cancel the selection.

You will return to the initial screen.

NOTE

To cancel the operation

Press the [JOB STATUS] key and then cancel the operation. (See "CANCELING ON-HOOK DIALING" on page 2-9.)

Dial the number of the other fax machine or

touch an auto-dial key (one-touch key, group key or speed dial key) (refer to page 2-4).

If the condition settings screen appears, touch the [ADDRESS BOOK] key to display the address book screen. (See 1-4 page.)

If you are performing serial polling, touch the [NEXT ADDRESS] key and

repeat this step. (See step 3 on Page 3-3)

NOTE

When performing serial polling, an auto-dial key that includes a sub-address or passcode (page 4-2) cannot be selected.

When you have finished entering the

destination(s), press the [START] key.

"POLLING." appears in the touch panel. The fax is received from the other machine and printed out.

■■■■ Manual polling

A document should not be loaded in the machine when the following operation is performed. Manual polling is begun on the signal of the other party.

Touch the [SPEAKER] key in fax mode,

and dial the number of the other machine.

A one-touch key or the [RESEND] key can also be used.

Touch the [SPECIAL MODES] key and

then touch the key.

If the address book screen appears, touch the [CONDITION SETTINGS] key to display the

3-14

condition settings screen (page 1-5).

When you hear the fax tone from the other

machine, touch the [POLLING] key.

"POLLING." appears in the touch panel.

Polling reception begins.

Your machine prints the document after receiving it from the sending machine.

NOTE

Serial polling cannot be performed manually. When polling reception ends, repeat steps 1 through 4.

Page 55

TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION

FAX

E-MAIL/FTP

MODE SWITCH

INTERNET FAX

SPEAKER

MODE SWITCH

FAX

MEMORY:100%

QUICK FILE

ADDRESS REVIEW

SPECIAL MODES

FILE

DATA STORE

MEMORY BOX

SENDINGBUILD

PUBLIC BOX

THE NUMBER OF SENDING.

ONCE

UNLIMITED

USING POLLING MEMORY

This function sends a document previously scanned into memory to a receiving machine when the receiving machine calls and polls your machine. (If desired, you can restrict polling to fax machines whose fax number you have programmed in your machine. (See "Polling security setting" on page 8-10.) This machine has "memory box", which is memory used for such functions as the normal polling memory function, F-code polling memory, F-code confidential transmission, and F-code relay transmission (refer to page 4-2). The polling memory function explained here uses a memory box called the "PUBLIC BOX".

NOTE

When using the polling memory function, do not set the reception mode to MANUAL RECEPTION.

■■■■ Scanning a document into memory (Public Box) for polling memory

This procedure is for scanning a document into the Public Box. If other document data has already been stored in the Public Box, the new document will be added after that data. If the previously stored data is no longer needed, delete that data (refer to the following page) before scanning a new document data.

Make sure the machine is in fax mode.

When the [IMAGE SEND] key light is on, the machine is in fax mode. If the light is not on, press the [IMAGE SEND] key.

Touch the [PUBLIC BOX] key.

This specifies that the document will be scanned into the Public Box.

If the network scanner option is installed, touch the [MODE SWITCH] key and then the [FAX] key to switch to fax mode.

When fax mode is selected, "FAX" appears in the top half of the [MODE SWITCH] key.

Place the original in the automatic

document feeder. (See page 1-7.)

In fax mode, touch the [SPECIAL MODES]

key and then touch the key.

If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-5).

Setting the number of times that a

document in the public box can be polled.

If you want the document to be cleared after polling takes place once, touch the [ONCE] key. If you want to allow polling an unlimited number of times, touch the [UNLIMITED] key.

document is already in the public box, the new number of times setting will apply to that document as well.

Touch the [OK] key.

You will return to the initial screen.

Set the original size, resolution, exposure

and other scanning conditions as needed.

Note that if another

(See "MANUALLY SETTING THE SCANNING SIZE" on page 1-8, pages 1-10 to 1-11.)

Press the [START] key.

The document is scanned. If other document data has previously been stored, the new data will be added on after the old data.

Touch the [MEMORY BOX] key and then

touch the [DATA STORE] key.

To cancel the operation, touch the [CA] key.

If you used the document glass and have another page

change the pages and then press the [START] key

to scan,

again. Repeat this procedure until all pages have been scanned, and then touch the [READ-END] key that appears in the message screen. When the document data has been stored in the Public Box, "JOB STORED." appears on the screen, after which you will return to the initial screen.

NOTE

To cancel scanning

To cancel scanning of a document while scanning is in progress, press the [C] key. To delete a document that has already been scanned, see "Deleting document data from the Public Box" on the following page.

3-15

Page 56

TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION

MEMORY:100%

QUICK FILE

ADDRESS REVIEW

SPECIAL MODES

FILE

DATA STORE

POLLING

PRINT DATA

MEMORY BOX

SENDING

BUILD

PUBLIC BOX

MEMORY:100%

QUICK FILE

ADDRESS REVIEW

SPECIAL MODES

FILE

PRINT DATA DELETE DATA

MEMORY BOX

SENDING

BUILD

PUBLIC BOX

YES

PUBLIC BOX

DELETE THE DATA IN THE MEMORY BOX?

■■■■ Printing document data in the Public Box

To check a document that is stored in the public box, follow these steps to print it out. If no documents have been stored, the [PUBLIC BOX] key will be grayed out.

In fax mode, touch the [SPECIAL MODES]

key and then touch the key.

If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-5).

Touch the [MEMORY BOX] key and then

touch the [PRINT DATA] key.

Touch the [PUBLIC BOX] key.

Touching the [CANCEL] key will return you to the screen of step 2.

Press the [START] key.

The message screen appears and the Public Box data is stored as a print job. To cancel printing, touch the [CANCEL] key.

■■■■ Deleting document data from the Public Box

This procedure is used to delete document data from the Public Box when it is no longer needed.

In fax mode, touch the [SPECIAL MODES]

key and then touch the key.

If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-5).

Touch the [PUBLIC BOX] key.

The message screen appears.

Touch the [MEMORY BOX] key and then

touch the [DELETE DATA] key.

■■■■ Restricting polling access (polling security)

If you wish to prevent unauthorized fax machines from polling your machine, turn on the polling security function. When this function is turned on, polling permission will only be granted if the fax number of the polling machine (as programmed in that machine) matches one of the fax numbers you have programmed in your machine as passcode numbers. Up to 10 fax numbers can be programmed as passcode numbers.

To turn on the polling security function and program passcode numbers, use the key operator program as explained in "Passcode number setting" on page 8-10.

NOTES

● If you do not use the polling security function, the document will be sent to any fax machine that polls you.

● To use polling memory with polling security enabled, the sender's number of the polling machine must be

programmed in that machine and in your machine

3-16

Touch the [YES] key.

All data in the Public Box is deleted and you return to the screen of step 2. If you touch the [NO] key, you will return to the screen of step 2 without deleting the data.

Page 57

PROGRAMMING FREQUENTLY USED OPERATIONS

PROGRAM

TIMER

QUICK FILE

ADDRESS REVIEW

SPECIAL MODES

FILE

RAM1

SPEAKER RESEND

DUAL PAGE

SCAN

This function allows you to store the steps of an operation, including the destination and scanning settings, into a program. This function is convenient when you frequently send documents, such as a daily report, to the same destination. Up to eight programs can be stored. Programs can be stored using the custom settings, and a name up to 18 characters long can be assigned.

For information on storing, editing, and deleting programs, refer to "storing a program", and "Editing and deleting programs" on page 6-8.

The following settings can be stored in a program:

●

Destination fax number

●

Dual Page Scan Auto-dial keys (one-touch key, group key or speed dial key) are used to store the destination fax number. A full number cannot be entered. When storing a broadcast transmission or serial polling operation in a program, up to 500 (maximum of 300 when a hard disk drive is not installed) destination fax numbers can be stored.

NOTES

● A program differs from a timer transmission (page 3-6) in that it is not cleared from memory after transmission takes place. A program thus allows you to repeatedly perform the same type of transmission. Note, however, that programs do not allow you to establish a timer setting for transmission.

● With the exception of polling, reception operations cannot be stored in a program.

USING A PROGRAM

●

2in1

●

Polling

●

Card shot

●

Erase

●

Resolution and exposure

In fax mode, load the document (page 1-7).

Do not load a document if you are performing a polling operation. If you are going to use Dual Page Scan (page 3-5) and card shot (page 3-8), place the document on the document glass.

Touch the [SPECIAL MODES] key and

then the [PROGRAM] key.

If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-5).

Touch the program key you wish to

execute. Make sure the key is highlighted and then touch the [OK] key.

The program key you touched is selected and you return to the screen of step 2. The [PROGRAM] key is highlighted.

Touch the [OK] key.

You will return to the initial screen.

If needed, set the original size and other

settings, and then press the [START] key.

Transmission takes place according to the program.

NOTE

Select functions that cannot be stored in a program before you press the [START] key in step 5. These functions include specifying the original size (See "MANUALLY SETTING THE SCANNING SIZE" on page 1-8.), two-sided scanning (See "FAXING A TWO-SIDED ORIGINAL" on page 2-7.), and timer transmission. (See "TIMER TRANSMISSION" on page 3-6.)

3-17

Page 58

TRANSFERRING RECEIVED FAXES TO ANOTHER MACHINE

FAX DATA

RECEIVE/FORWARD

SENDER CONTROL

KEY OPERATOR PROGRAMS

LIST PRINT

FAX DATA

FORWARD

I-FAX M

RECEPT

YES

WHEN PRINTING IS NOT POSSIBLE (FORWARDING FUNCTION)

When printing is not possible because of a paper, toner, or other problem, you can transfer received faxes to another fax machine if that machine has been appropriately programmed in your machine. This function can be conveniently used in an office or other workplace where there is another fax machine connected to a different phone line. When a fax has been received to memory, the DATA light to the right of the IMAGE SEND key (See "If received data cannot be printed" on page 2-10.) blinks.

Printing not possible because of paper or toner problem

Your machine

"Transfer" instruction using custom settings

Printing

Transfer destination

NOTES

● When the transfer instruction is issued, all data that has been received in memory to that point is transferred. The page that was being printed when the problem occurred and all following pages will be transferred. Data cannot be selected for transfer. Data received to a confidential memory box (See "F-CODE CONFIDENTIAL

●

TRANSMISSION" on page 4-6.) cannot be transferred.

● The result of transfer is indicated on an activity report. (See "VIEWING THE COMMUNICATION ACTIVITY REPORT" on page 7-3.)

USING THE TRANSFER FUNCTION

■■■■ Program the fax number of the transfer destination

Use the key operator program to program the number of the transfer destination. (See "Set the telephone number for data forwarding" on page 8-9.) Only one fax number can be programmed. The transfer function cannot be used unless a number is programmed.

■■■■ Transferring received data

Press the [CUSTOM SETTING] key and then

touch the [FAX DATA RECEIVE/FORWARD] key.

Touch the [FAX DATA FORWARD] key.

If there is no data to transfer or a transfer number has not been programmed (See "Set the telephone number for data forwarding" on page 8-9.), a message

3-18

will appear and transfer will not be possible.

Fax transmission to your machine

Automatic dialing and transmission to programmed transfer destination

Touch the [YES] key.

TRANSFER THE RECEIVED DATA TO ANOTHER

DEVICE?

NOTES

●●●●

To cancel transfer

Press the [JOB STATUS] key, and then cancel the transfer in the same way as a transmission. (See "CANCELING A FAX TRANSMISSION" on page 2-9.) The data that was going to be transferred will return to print standby status in your machine.

● If the transfer is not possible because the line is busy or a transmission error occurs, the data returns to print standby status in your machine.

Other machine

The machine automatically dials the transfer destination programmed with the

key operator program and begins transfer. If you do not wish to transfer the data, touch the [NO] key.

Page 59

FAXING DIRECTLY FROM A COMPUTER (PC-FAX FUNCTION)

This feature can only be used when the printer function has been added.

The PC-FAX driver can be installed in your computer to enable documents created on your computer to be faxed directly from your computer screen. This eliminates the bother of printing the document and faxing it from the machine. The PC-FAX driver is contained on the CD-ROM that accompanied the machine or the printer expansion kit.

NOTES

● This function can only be used in a Windows environment.

● This function can only be used for transmission. Faxes cannot be received to your computer.

Your machine The other machine

Select the PC-FAX driver and select the print command

Transmission to

other machine

Faxes cannot be received to your computer.

■■■■ Installing the PC-FAX driver

The installer on the CD-ROM that accompanied the machine or the printer expansion kit is used to install the PCFAX driver in the same way as for the PCL5e or PCL6 printer driver.

■■■■ Using the PC-FAX function

To fax a document using the PC-FAX function, select the PC-FAX driver as the printer driver on your computer and "print" the document. Fax data will be created and the fax will be transmitted. For more information, see the Help file for the PC-FAX driver.

3-19

Page 60

Page 61

CHAPTER 4

USING CONVENIENT FUNCTIONS 2

TRANSMISSION USING F-CODES

This chapter explains F-code transmission, which gives you a convenient means of performing advanced operations such as relay broadcast transmission and confidential transmission. Normally these functions require that the other fax machine be a similar Imagistics machine; however, F-code transmission enables these functions to be performed with any other machine that supports F-code transmission. Please read those sections which are of interest to you.

Page

TRANSMISSION BETWEEN MACHINES SUPPORTING F-CODES.... 4-2

●

MEMORY BOXES AND SUB-ADDRESSES/PASSCODES

REQUIRED FOR F-CODE TRANSMISSION .....................................

●

ENTERING (DIALING) A FAX NUMBER WITH A SUB-ADDRESS

AND PASSCODE ...............................................................................

●

CREATING A MEMORY BOX FOR F-CODE TRANSMISSION ........

F-CODE POLLING MEMORY ................................................................ 4-4

●

USING F-CODE POLLING MEMORY ................................................

●

PROCEDURE FOR F-CODE POLLING .............................................

F-CODE CONFIDENTIAL TRANSMISSION........................................... 4-6

●

F-CODE CONFIDENTIAL TRANSMISSION ......................................

●

PRINTING A DOCUMENT RECEIVED TO AN F-CODE CONFIDENTIAL MEMORY BOX

F-CODE RELAY BROADCAST TRANSMISSION.................................. 4-8

●

USING THE F-CODE RELAY BROADCAST FUNCTION (your machine is the relay machine)

●

USING THE F-CODE RELAY REQUEST FUNCTION (your machine requests a relay broadcast)

............................................................................

..........................................................

..................................................................

4-2

4-3 4-3

4-4 4-5

4-6

4-7

4-9

4-1

Page 62

TRANSMISSION BETWEEN MACHINES SUPPORTING F-CODES

This machine supports the "F-code" standard as established by the ITU-T*. Operations such as relay broadcast transmission and confidential transmission previously could only be performed with another Imagistics fax machine; however, F-Code communication makes it possible to perform these operations with fax machines of other manufacturers that support F-Code communication. Before using the functions explained in this chapter, make sure that the other fax machine supports F-Code communication and has the same functions as your machine. (the other machine may use a different name for the function).

* The ITU-T is a United Nations organization that establishes communications standards. It is a department of the International

Telecommunication Union (ITU), which coordinates global telecommunications networks and services.

MEMORY BOXES AND SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE TRANSMISSION

"Memory boxes" can be created in the memory of fax machines that support F-Code communication. These boxes are used to store faxes received from other machines and documents to be transmitted when a polling request is received. Fax machines that support F-code transmission enable the creation of a memory box is used to store documents received from another fax machine or documents to be sent when another machine polls that machine. Up to 100 memory boxes can be created for a variety of purposes, and a name can be assigned to each box. A desired, a

passcode

can also be programmed to control access to the box.

"sub-address"

that indicates the box's location in memory must be programmed, and if

"memory box"

in the unit's memory. The

MEMORY

7732123

0001

Imagistics

3321 1115

3333

Department

Manager

*The Public Box is used for normal serial polling (See "USING POLLING MEMORY" on page 3-15).

When communication occurs involving a memory box, the communication will only take place if the sub-address and passcode that the other machine sends match the sub-address and passcode programmed in your machine for that box. Therefore, to allow communication, you must inform the other party of the sub-address and passcode of the memory box. Likewise, to send a document to a memory box in another machine or use polling to retrieve a document from that memory box, you must know the sub-address and passcode of that memory box. (Box names are used only to manage boxes in the machine; you do not need to inform the other party of a box name the other party only needs to know the sub-address and passcode.) This machine uses the term "sub-address" for the location of the memory box and the term "passcode" for the password that allows communication; however, other fax machines of other manufacturers may use different terms. When asking the other party for a sub-address and passcode, you may find it useful to refer to the 3-character alphabetical terminology used by the ITU-T.

11245

Document

Group 1

4444

Reports

11111111

Public Box*

7732123

Product Planning

Dept.

010

Section

Manager

123456

7732123

Product Planning

Dept.

1115

Product Planning Dept.

Sub-address (location in memory)

Select any number up to 20 digits.

Box name (used to manage boxes in your machine)

Select a name of up to 18 characters.

Passcode (key)

Select any number up to 20 digits. (Not required)

1115

This machine ITU-T

F-code polling memory box F-code Confidential box

Sub-address SEP SUB SUB

Passcode PWD SID SID

4-2

F-code Relay Broadcast Function

Page 63

TRANSMISSION BETWEEN MACHINES SUPPORTING F-CODES

CORPO.TPS

ABCD GROUP

SPE

SUB ADDRESS

AUTO RECEPTION

FAX MEMORY:100%

ENTERING (DIALING) A FAX NUMBER WITH A SUBADDRESS AND PASSCODE

When transmitting to a memory box in another fax machine, the sub-address and passcode must be entered after the other machine's fax number. Enter the other machine's fax number as explained for a normal transmission (page 2-2) or for a polling operation (page 3-14), and then enter the sub-address and passcode as follows:

Dial the fax number of the other machine,

or touch a one-touch key or the speed dial key.

If the condition settings screen appears, touch the [ADDRESS BOOK] key to display the address book screen (refer to page 1-4).

If the sub-address and passcode have been programmed into the onetouch key, the following steps are not needed.

Touch the [SUB ADDRESS] key.

A slash "/" appears at the

end of the fax number. If

you make a mistake,

press the [C] key to clear

the mistake.

NOTES

● You can program a sub-address and passcode into a one-touch dial key along with the fax number (refer to page 6-3).

● Manual transmission (on-hook dialing or lifting an extension phone connected to the machine) using a subaddress and passcode is not possible.

Use the numeric keys to enter the sub-

address of the other machine's memory box (max. 20 digits)

If you make a mistake, press the [C] key and reenter the correct digit(s).

Touch the [SUB ADDRESS] key once

again.

A slash "/" appears at the end of the sub-address.

Use the numeric keys to enter the

passcode of the other machine's memory box (max. 20 digits)

If a passcode has not been established for the other box, this step is not necessary.

CREATING A MEMORY BOX FOR F-CODE TRANSMISSION

Operations that use F-Code memory boxes include F-Code polling memory (following page), F-Code confidential transmission (page 4-6), and F-Code relay broadcast transmission (page 4-8). To perform these operations, a memory box for each type of transmission must be created. Memory boxes are created in the custom settings. Up to 100 boxes can be created.

The information programmed in each memory box varies slightly depending on the type of operation. Refer to pages 6-10 to 6-14 for the procedures for creating, editing, and deleting memory boxes.

After you have programmed a memory box, inform the other party of the box's sub-address and passcode.

NOTE

If you attempt to create a box when 100 boxes have already been created, a message will appear and you will not be able to create the box. First delete an unused box (See "EDITING AND DELETING A MEMORY BOX" on page 6-14.), and then create the new box.

4-3

Page 64

F-CODE POLLING MEMORY

MARKETING GROUP

ABCD BRANCH EX

PUBLIC BO

CANC

SPEAKER

F-code polling memory allows one fax machine to call another fax machine and activate reception of a document that has been scanned into the other machine's F-code polling memory box. Calling another machine and activating reception is called F-code polling, and scanning a document into a memory box for another machine to retrieve by polling is called F-code polling memory. This function is approximately the same as normal polling explained on page 3-13; however, it uses an F-code polling memory box and is always protected by means of the sub-address and passcode.

■■■■ How F-code polling memory works

Your machine The other machine

1) F-code polling

Check sub-address

and passcode

(transmission request) Sub-address and passcode are transmitted to your machine

Subaddress

Match

Do not match

3) Polling memory box opens

F-code polling is when your machine calls another machine and retrieves a document that was scanned into the polling memory box of that machine (the reverse of the above diagram).

NOTES

● To perform polling or polling memory without using an F-code, refer to page 3-13.

●

To create an F-code memory box for polling memory, refer to page 6-10 and "Number of transmissions" on page 6-11.

● Unlike normal polling, the other machine's fax number is not programmed as a passcode for F-code polling memory. The sub-address and passcode of the polling memory box are always used for polling security.

● The receiving machine bears the expense (phone charges) of the transmission.

Product Planning

4) Automatic transmission of document data to other machine

Passcode

USING F-CODE POLLING MEMORY

In order for another machine to retrieve a document from your machine, you must first scan the document into the F-code polling memory box. You can check scanned document data by printing it out (refer to "Checking and clearing document data in a memory box" on the following page).

NOTE

When using F-code polling memory, do not set the reception mode to manual reception.

■■■■ Scanning a document into an F-code polling memory box

The procedure for scanning a document into an F-Code polling memory box (page 6-11) is similar to the procedure for scanning a document into the polling memory public box. Instead of touching the [PUBLIC BOX] key in step 5 of "Scanning a document into memory (Public Box) for polling memory" on page 3-15, touch the key of the memory box that you wish to use. If document data has already been stored in that box, a new document data will be added on to the existing data. If you no longer need the existing data, delete it as explained in "Checking and clearing document data in a memory box" on the following page.

When you touch the memory box into which you wish to scan the document, the key is highlighted and selected as the scanning destination.

NOTE

When creating the memory box, you can select whether to have the scanned document data automatically cleared after polling, or left it in the box to allow repeated polling.

4-4

Page 65

F-CODE POLLING MEMORY

DATA

MARKETING GROUP

PUBLI

ABCD BRANCH EX

MEMORY:100%

QUICK FILE

ADDRESS REVIEW

SPECIAL MODES

FILE

SPEAKER

RESEND

POLLING

CORPO.TPS

ABCD GROUP

SPE

■■■■ Checking and clearing document data in a memory box

The procedure for checking document data in an F-code polling memory box by printing it and the procedure for clearing data from a box are almost the same as the procedures for printing and clearing document data from the Public Box. Instead of touching the [PUBLIC BOX] key in step 3 of "Printing document data in the Public Box" or "Deleting document data from the Public Box" on page 3-16, touch the key of the desired memory box.

If a document icon ( ) appears to the right of a memory box key, document data has been stored in that box and you can print it out. However, the contents cannot be printed or deleted while the memory box is being used for transmission.

PROCEDURE FOR F-CODE POLLING

Make sure that a document has not been loaded in the auto document feeder or on the document glass, and then follow the steps below.

NOTES

● You must know the sub-address (SEP) and passcode (PWD) of the other machine's F-code polling memory box.

● Serial polling (selecting multiple fax machines to be polled using a group key or by touching the [NEXT

ADDRESS] key) is not possible with F-code polling.

In fax mode, touch the [SPECIAL MODES]

key and then the key.

If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-

5).

Touch the [POLLING] key and then touch

the [OK] key.

The [POLLING] key is highlighted and the polling icon appears.

To cancel polling, touch the [POLLING] key once again to cancel the selection.

You will return to the initial screen.

Enter the fax number, sub-address, and

passcode of the other fax machine.

To use a one-touch key, touch the [ADDRESS BOOK] key to display the address book.

Refer to steps 2 through 5 on page 4-3 for the procedure for entering

sub-addresses and passcodes.

Press the [START] key.

"POLLING." appears on the screen.

After communicating with the other machine, your machine prints the received document data.

NOTES

● Canceling a transmission

Press the [JOB STATUS] and cancel the transmission in the same way as when canceling a stored transmission. (See "CANCELING A FAX TRANSMISSION" on page 2-9)

● Only one F-code polling timer operation can be stored (see page 3-6).

4-5

Page 66

F-CODE CONFIDENTIAL TRANSMISSION

F-Code confidential transmission provides a secure means of faxing confidential documents. The sub-address and passcode programmed in the memory box restrict the recipients of the fax, and once received in the memory box, the fax can only be printed by someone who knows the print passcode (PRINT PIN. see page 6-12). This function is convenient when sending important documents that you only want a specific person to see, or when multiple departments share a single fax machine.

The other machine

1) Document data, together with a sub-address and passcode, are sent to your machine.

Sub-address

Check sub-address

Passcode

As the above diagram shows, receiving document data to the machine's F-code confidential memory box is called F-code confidential reception, and sending document data to another machine's F-code confidential memory box is called F-code confidential transmission.

NOTES

● This machine does not support Imagistics' previous confidential transmission function, which uses the programmed sender's fax number and ID code.

● Refer to pages 6-10 through 6-13 for the procedures for creating, editing, and deleting F-code confidential memory boxes.

● Take care not to forget the print PIN. programmed in the F-code confidential memory box. If you forget the passcode, consult your dealer.

and passcode

Match

3) Data is read into the confidential memory box (reception is permitted)

Do not match

Your machine

MARK

When data is printed

4-1) Enter print PIN. (4-digit number)

4-2) Data is only printed if correct passcode is entered.

MARK

F-CODE CONFIDENTIAL TRANSMISSION

F-code confidential transmission is performed in the same way as a normal transmission (refer to chapter 2); however, you must enter the sub-address (SUB) and passcode (SID) after the fax number of the other machine. (Omit the passcode if the other machine does not use a passcode.) For the procedure for entering sub-addresses and passcodes, see "ENTERING (DIALING) A FAX NUMBER WITH A SUB-ADDRESS AND PASSCODE" on page 4-3. F-code confidential reception is performed in the same way as normal reception (see chapter 2); however, you must inform the other party of the sub-address (SUB) and passcode (SID) of your confidential memory box. (If a passcode is not programmed in the confidential memory box, only inform the other party of the sub-address (SUB).)

NOTE

An F-code confidential transmission can be used in combination with the broadcast transmission function (page 3-

2) or timer transmission function (page 3-6), and can be stored in a program (page 6-8).

4-6

Page 67

F-CODE CONFIDENTIAL TRANSMISSION

MEMORY:100%

QUICK FILE

ADDRESS REVIEW

SPECIAL MODES

FILE

CONFIDENTIAL RECEPTION

DELETE DATA

PRINT DATA

MEMORY BOX

SENDINGBUILD

MEMORY BOX CONFIDENTIAL RECEPTION

SLA SCANNER TEAM MARKETING GROUP

SELECT MEMORY BOX.

PRINTING A DOCUMENT RECEIVED TO AN F-CODE CONFIDENTIAL MEMORY BOX

Faxes received in an F-Code confidential memory box are printed out by entering the PRINT PIN 4-digit passcode (0000 to 9999) that was programmed when the box was created. Printing of the confidential faxes takes precedence over any other stored jobs.

NOTES

● You can have a transaction report printed each time a fax is received in an F-Code confidential box to inform you of the reception. This setting is enabled in the key operator programs (see "Transaction report print select setting" on page 8-6).

● Document data received to an F-code confidential memory box is automatically cleared after printing.

● When a new fax is received to an F-code confidential box while a previously received fax is still stored in the box,

the new fax is added on after the previous fax.

In fax mode, touch the [SPECIAL MODES]

key and then touch the key.

If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (page 1-5).

Touch the [MEMORY BOX] key and then

touch the [PRINT DATA] key.

The memory box menu screen appears.

To cancel the operation, touch the [CANCEL] key.

Touch the memory box key that has the

document data you wish to print.

A mark appears to the right of memory boxes that have received document data. A memory box cannot be selected while it is

being used for transmission.

Press the numeric keys to enter the 4-digit

print PIN.

As each digit is entered, "-" changes to " ".

ENTER PIN VIA THE 10-KEY.

CANCEL

If the passcode is not correct, the message "PIN IS NOT VERIFIED." appears and you return to the entry screen. To return to the screen of step 3, touch the [CANCEL] key.

Press the [START] key.

If the print PIN you entered is correct, the message "PRESS [START] TO PRINT DATA." appears.

Printing begins. If another print job is already is progress, the confidential data is printed after that job is completed.

NOTE

If received data remains in an F-code confidential memory box, the memory box cannot be deleted.

4-7

Page 68

F-CODE RELAY BROADCAST TRANSMISSION

The F-Code relay broadcast function allows the machine to act as a relay machine for a broadcast transmission. The end receiving machines are stored in the machine's F-Code relay memory box, and when the machine receives a relay request from another F-Code machine, it will relay the fax to all of the stored end receiving machines. The relay machine and the originating machine that requests the relay transmission must both support F-codes; however, the end receiving machines programmed in the F-code relay broadcast memory box do not need to support F-codes.

Relay machine (your machine)Relay request machine (sends document)

1) Document is sent from machine requesting relay transmission

Receiving machine A Receiving machine B Receiving machine C

The machine that originally sends the document is called the relay request machine, and the machine that has a memory box containing the end receiving machines and which relays the received document to those machines is called the relay machine. The relay machine also prints the document sent by the relay request machine.

Sub-address

Passcode

S.F.

2) Check sub-address and passcode

Match

Does not match

3) Document data is read into relay broadcast memory box (reception is permitted).

Document is successively transmitted to end receiving machines programmed in the relay broadcast memory box.

For example, corporate headquarters in Seattle wants to send the same document to branch offices in San Francisco, Oakland, Berkeley, and San Jose. If the San Francisco office creates a relay broadcast memory box and programs the Oakland, Berkeley, and San Jose offices as end receiving destinations, the overall phone charges will be lower than if the Seattle office uses the normal broadcast transmission function (page 3-2). This function can also be combined with a timer setting (page 3-6) to take advantage of off-peak rates, allowing a further reduction in phone charges.

Transmission by the relay machine is called "F-code relay broadcast transmission", and transmission from the relay request machine to the relay machine is called "relay request transmission".

NOTES

● This machine does not support Imagistics' previous relay broadcast function, which uses the programmed sender's number and relay ID code.

● To create an F-code relay broadcast memory box and program, edit, and delete end receiving machines, refer to pages 6-10 to 6-14. When creating a box, a passcode (SID) can be omitted.

● The relay request machine only bears the expense of sending the document to the relay machine. The relay machine bears the expense of sending the document to each of the end receiving machines.

4-8

Page 69

F-CODE RELAY BROADCAST TRANSMISSION

USING THE F-CODE RELAY BROADCAST FUNCTION

(your machine is the relay machine)

When a document is received from a relay request machine, the F-code relay broadcast function transmits the document to the end receiving machines using a memory box only if the sub-address and passcode sent by the relay request machine are correct.

Refer to pages 6-10 through 6-14 for the procedures for creating, editing, and deleting memory boxes.

Up to 30 end receiving machines (30 one-touch keys or group keys) can be programmed in the F-code relay broadcast memory box. A document received from a relay request machine is initially stored in the memory box of your machine. Your machine (the relay machine) also prints the document, thus the document is first stored as a print job and then as transmission jobs to each of the programmed end receiving machines. The document data is automatically cleared after transmission to all end receiving machines is completed.

USING THE F-CODE RELAY REQUEST FUNCTION

(your machine requests a relay broadcast)

Ask the operator of the other F-Code machine (the relay machine) to create an F-Code relay broadcast memory box that contains the end receiving machines to which you wish to send a fax, and ask for the sub-address (SUB) and passcode (SID) of that box. When you dial the relay machine to send the fax, enter the sub-address and passcode after the fax number. The fax will be sent to the relay machine's memory box, and the relay machine will call each of the programmed end receiving machines and relay the fax to those machines. (If a passcode (SID) is not programmed in the memory box , enter only the password when dialing.)

Aside from the method of dialing the relay machine, the transmission procedure is the same as for a normal transmission (refer to chapter 2). Refer to "ENTERING (DIALING) A FAX NUMBER WITH A SUB-ADDRESS AND PASSCODE" on page 4-3 for the procedure for entering a sub-address and passcode after the fax number of the other machine.

4-9

Page 70

Page 71

CHAPTER 5

USING CONVENIENT FUNCTIONS 3

CONVENIENT METHODS OF USE

This chapter explains functions that widen the scope of use of the fax machine. Please read those sections that are of interest to you.

Page

USING AN EXTENSION PHONE ........................................................... 5-2

●

USING AN EXTENSION PHONE TO RECEIVE A FAX................. 5-2

●

RECEIVING A FAX AFTER TALKING (MANUAL RECEPTION) ... 5-3

●

SENDING A FAX AFTER TALKING (MANUAL TRANSMISSION) ....

5-4

5-1

Page 72

USING AN EXTENSION PHONE

FAX DATA

RECEIVE/FORWARD

SENDER CONTROL

KEY OPERATOR PROGRAMS

LIST PRINT

RECEIVE MODE

FAX

I-FAX DATA

FORWARD

AUTO RECEPTION

MANUAL RECEPTION

RECEPTION

You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any normal phone. You can also activate fax reception from the phone (remote operation).

NOTE

If you connect a combination telephone/answering machine to the machine, you will not be able to use the answering machine function.

USING AN EXTENSION PHONE TO RECEIVE A FAX

The machine normally receives faxes automatically after ringing (page 2-10); however, when an extension phone is connected, you can set the reception mode to "MANUAL RECEPTION". This will allow you to talk to the other party first and then receive a fax. This is convenient when you only have one telephone line and receive more voice calls than faxes. You must answer all calls on the extension phone, and activate fax reception after you verify that a call is a fax transmission.

NOTES

● The reception mode is initially set to "AUTO RECEPTION". If you have not connected an extension phone, keep the reception mode set to "AUTO RECEPTION".

● If you hear beeps during reception or at the end of reception and an error message appears in the display, refer to page 7-3.

■■■■ Changing the reception mode to "MANUAL RECEPTION"

Press the [CUSTOM SETTINGS] key. Then

touch the [FAX DATA RECEIVE/ FORWARD] key .

Touch the [MANUAL RECEPTION] key.

The [MANUAL RECEPTION] key is highlighted.

Touch the [RECEIVE MODE] key.

NOTE

To return the reception mode to AUTO RECEPTION, touch the [AUTO RECEPTION] key in step 3 above.

5-2

Touch the [OK] key.

The reception mode is set to "MANUAL RECEPTION".

You will return to the screen of step 2.

Touch the [OK] key in

the screen of step 2, and then touch the [EXIT] key in the [CUSTOM SETTINGS] screen to return to the main screen.

Page 73

USING AN EXTENSION PHONE

FAX

SPEAKER

MODE SWITCH

SPECIAL MODES

RESEND

QUICK FILE

FILE

ADDRESS BOOK

MANUAL

RECEPTION

FAX MEMORY:100%

RECEIVING A FAX AFTER TALKING (MANUAL RECEPTION)

When an extension phone is connected to the machine and you have set the reception mode to "MANUAL RECEPTION", you can talk to a person sending a fax manually and then begin fax reception without breaking the connection.

■■■■ When the machine is in Fax mode

A fax can be received manually even when transmission is in progress.

When the machine rings, lift the extension

phone and speak.

If you hear a fax tone through the extension phone, do not speak and proceed to the next step.

With the extension phone still lifted, touch

the [MANUAL RECEPTION] key.

Reception begins when the other party begins transmission.

Replace the extension phone.

The received fax will be printed after previously stored jobs have been printed. When printing is completed, you will hear a "beep" sound.

NOTES

● If there are stored print jobs, the fax is printed after the stored print jobs.

●

You can also talk on the extension phone and manually receive a fax while the machine is printing. If the machine rings during printing, lift the extension phone and speak. To receive a fax, press the [IMAGE SEND] key with the extension phone still lifted. When you hear a fax tone through the extension phone, touch the [MANUAL RECEPTION] key.

■■■■ Activating fax reception from an extension phone (remote reception)

After speaking on the extension phone, you can activate fax reception from the extension phone. This is called "remote reception". After speaking, or when you hear a fax tone through the extension phone, perform the following procedure with the extension phone still lifted. ("Remote reception" is only possible when the call is made by the other party.)

NOTE

The following procedure is not possible if you are on a pulse dial line and your extension phone cannot produce tone signals. To find out whether your extension phone can produce tone signals, refer to the manual for your extension phone.

If you are on a pulse dial line, set your

phone to issue tone signals.

Refer to your phone's manual to set the phone to issue tone signals.

If your phone is already set to issue tone signals, proceed to the next step.

NOTE

The one-digit number that is used to activate fax reception from an extension phone (initially set to "5") is called the "remote reception number". You can change this number to any number from 0 to 9 with the key operator program. (See "Remote reception number setting" on page 8-6.)

Press the key on the extension phone's

keypad, and then press the key twice.

Fax reception is activated.

Replace the extension phone.

5-3

Page 74

USING AN EXTENSION PHONE

FAX

E-MAIL/FTP

MODE SWITCH

INTERNET FAX

SPEAKER

MODE SWITCH

FAX

CORPO.TPS

ABCD GROUP

SPE

SENDING A FAX AFTER TALKING (MANUAL TRANSMISSION)

If the other fax machine is set to manual reception, you can talk to the other party and then send a fax without breaking the connection. This procedure is called manual transmission.

NOTE

Automatic redialing (see "If the receiving party is busy" on page 2-8) will not take place if the line is busy.

Make sure the machine is in fax mode.

When the [IMAGE SEND] key light is on, the machine is in fax mode. If the light is not on, press the [IMAGE SEND] key. If the network scanner option is installed, touch the [MODE SWITCH] key and then the [FAX] key to switch to fax mode.

When fax mode is selected, "FAX" appears in the top half of the [MODE SWITCH] key.

Load the original. (see page 1-7)

Lift the extension phone.

Dial the number of the other party or touch

a one-touch key.

If the address book screen appears, touch the [CONDITION SETTINGS] key to display the condition settings screen (see

page 1-4). You cannot use a group key or a one-touch key that includes a sub-address and passcode.

Speak to the other party when they

answer.

After the other party switches to fax

reception, press your [START] key.

Transmission begins.

NOTE

If you have loaded the original on the document glass, you can only send one page by manual transmission.

Set the original size, resolution, exposure

and other scanning conditions as needed.

● MANUALLY SETTING THE SCANNING SIZE (see page 1-8)

● SELECTING THE RESOLUTION (see page 1-10)

● SELECTING THE EXPOSURE (see page 1-11)

5-4

Replace the extension phone.

Page 75

CHAPTER 6

PROGRAMMING

This chapter explains the procedures for programming and the information programmed in auto dial keys (one-touch and group keys), programs, user indexes, and memory boxes.

Page

PROGRAMMING .................................................................................... 6-2

STORING, EDITING, AND DELETING AUTO DIAL KEYS AND

PROGRAMS ........................................................................................... 6-2

●

STORING ONE-TOUCH DIAL KEYS ............................................. 6-3

●

EDITING AND DELETING ONE-TOUCH KEYS............................. 6-5

●

STORING A GROUP KEY.............................................................. 6-6

●

EDITING AND DELETING GROUP KEYS ..................................... 6-7

●

STORING A PROGRAM................................................................. 6-8

●

EDITING AND DELETING PROGRAMS........................................ 6-8

STORING A GROUP INDEX .................................................................. 6-9

PROGRAMMING, EDITING, AND DELETING F-CODE MEMORY

BOXES.................................................................................................... 6-10

●

PROGRAMMING AN F-CODE MEMORY BOX.............................. 6-10

●

SETTING FOR F-CODE POLLING MEMORY BOXES (POLLING

TIMES)...............................................................................................6-11

●

SETTING FOR F-CODE CONFIDENTIAL TRANSMISSION

MEMORY BOXES (PRINT PIN) .......................................................6-12

●

SETTING FOR F-CODE RELAY BROADCAST MEMORY BOXES

(RECIPIENT) ..................................................................................... 6-13

●

EDITING AND DELETING A MEMORY BOX................................. 6-14

PRINTING PROGRAMMED INFORMATION ......................................... 6-14

6-1

Page 76

PROGRAMMING

ADDRESS CONTROL SEN

DOCUMENT FILING

CONTROL

DIRECT ADDRESS PROGRAM

CUSTOM INDEX

Auto dial numbers (one-touch keys and group keys), user indexes, and memory boxes are stored, edited and deleted at the operation panel of the machine.

STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS

This section explains the procedures for storing, editing, and deleting auto-dial keys (one-touch keys and group keys) and programs, which simplify the transmission procedure. (The procedure for using one-touch keys and group keys is explained in "TRANSMISSION BY AUTO-DIALING" on page 2-4 and the procedure for using programs is explained in "USING A PROGRAM" on page 3-17.) A combined total of 999 (maximum of 500 when a hard disk drive is not installed) one-touch keys and group keys can be stored, and eight programs can be stored. If you attempt to store more than this, a warning message will appear. In this case, delete any auto-dial keys or programs that are no longer needed (refer to pages 6-5, 6-7 and 6-8), and then store the new auto-dial key or program.

NOTE

To cancel a storing, editing, or deleting operation, press the [CA] key. You will return to the main screen.

To store, edit, or delete an auto-dial key (one-touch key or group key) or program, first follow steps 1 through 4 below. In the screen of step 4, touch the appropriate key for storing, editing, or deleting.

Press the [CUSTOM SETTINGS] key.

Touch the [ADDRESS CONTROL] key.

Touch the [DIRECT ADDRESS / PROGRAM]

key.

The direct address / program menu appears.

Touch the desired key and perform the

programming operation. Refer to the pages indicated below for the operation you wish to perform.

CUSTOM SETTINGS

DIRECT ADDRESS / PROGRAM

INDIVIDUAL GROUP

[INDIVIDUAL] key Store a one-touch dial key (following page)

[GROUP] key Store a group key (page 6-6)

STORE

PROGRAM

[PROGRAM] key Store a program key (page 6-8)

[AMEND/DELETE] key

• One-touch key (page 6-5)

• Group key (page 6-7)

• Program (page 6-8)

AMEND/DELETE

NOTE

Destinations in programs must be stored using one-touch keys. For this reason, if no one-touch keys have been stored, the [PROGRAM] key will be grayed out.

6-2

Page 77

STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS

DIRECT ADDRESS / INDIVIDUAL

NAME

INITIAL

E-MAIL FAX

No.048

DIRECT DDRESS / INDIVIDU L

NAME

INITIAL

E-MAIL FAX

No.048

ABCD CORPORATION

INITIAL

NAME

FAX No.

E-MAIL FAX

No.048

CANCEL

INDEX

FAX INTERNET-F

ABCD CORPORATI

FAX No.

INITIAL

NAME

STORING ONE-TOUCH DIAL KEYS

To store a one-touch key, follow steps 1 to 3 on page 6-2, touch the [INDIVIDUAL] key in step 4, and then follow these steps.

Make sure the [FAX] key is checked.

If a FAX checkmark ( ) does not appear, touch

the checkbox. (a) The lowest number (No.048) from 001 to 999 that has not been stored appears automatically.

(a)

This number is used for dialing with the speed

dial key (Speed Dial number).

Touch the [NAME] key.

The text entry screen

appears. Enter the name

of the destination (max.

36 characters).

For information on entering characters, see chapter 7 of the "Copying

operation manual".

Touch the [INITIAL] key

Touch a letter key.

INITIAL

CANCEL

Touch the [OK] key.

Touch the [INDEX] key.

Touch an index key.

DIRECT ADDRESS / INDIVIDUAL

No.048

INDEX

SELECT THE CUSTOM INDEX WHERE YOU REGISTER THIS ADDRESS.

USER 1 USER 2

DO YOU REGISTER THIS ADDRESS AT THE [FREQUENT USE], TOO?

USER 3 USER 4 USER 5 USER 6

YES NO

● Select one of the upper row of keys ([USER 1]

NEXT EXIT

through [USER 6]) to determine the location of the one-touch key when the GROUP index is displayed instead of the ABC index (refer to page 1-5).

● The lower keys are for selecting whether to

include the one-touch key in the [FREQUENT USE] index. It is convenient to include frequently dialed destinations in the [FREQUENT USE] index.

SPACE

Up to 10 search characters can be entered. If you make a mistake, touch the key to delete the mistake and then enter the correct character.

NOTE

The initial you enter here determines the position of the one-touch key in the ABC index. For information

on the ABC index, refer to Index keys on page 1-

Touch the [OK] key.

Touch the [FAX No.] key.

The fax number entry screen appears.

6-3

Page 78

STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS

PRESS [OK].

OKCANCEL

PAUSE

SUB ADDRESS

DDRESS / PASS CODE VIA THE 10-KEY PAD

0666211221/3456/

DIRECT ADDRESS / INDIVIDUAL

MODE

33.6kbps/NONE

KEY NAME

ABCD CORPORATION

REGISTRATION IS COMPLETED.

E-MAIL FAX

No.048

DIRECT ADDRESS / INDIVIDUAL

REGISTRATION IS COMPLETED

KEY NAME ABCD CORPORATION

33.6 kbps/NONEMODE

E-MAIL FAX

No.048

USER 3

EXIT

INTERNET-FAX

1/2

Use the numeric keys to enter the fax

number.

DIRECT ADDRESS / INDIVIDUAL

No.048

FAX No.

ENTER OWN FAX NO. VIA THE 10 KEY-PAD,THEN PRESS [OK].

0666211221

● To insert a pause between digits of the number, touch the [PAUSE] key. The pause appears as a hyphen "". Refer to page 8-6 to set the duration of the pause.

● If you make a mistake, press the [C] key to clear one digit at a time, and then enter the correct digit(s).

● If you are not going to enter a sub-address and password after the fax number, proceed to step 13.

NEXT EXIT

OKCANCEL

PAUSE

SUB ADDRESS

NOTES

For information on sub-addresses and passcodes,

●

see "MEMORY BOXES AND SUB-ADDRESSES/ PASSCODES REQUIRED FOR F-CODE TRANSMISSION" on page 4-2.

● A maximum of 64 digits can be entered, including the fax number, sub-address, passcode, any pauses (hyphens), and slashes "/" (to separate the sub-address and passcode).

Touch the key, and then check the key

name.

The characters appearing next to the [NAME] key will be displayed in the key. Only the first 9 characters of the name entered in step 1 will be displayed. If you need to change the name that will be displayed in the key, touch the [KEY NAME] key.

If you do not wish to change the name, this step is not necessary. Refer to chapter 7 of the "Copying operation manual" for the procedure for entering characters.

Check the transmission settings.

The initial transmission settings are "TRANSMISSION SPEED: 33.6 kbps" and "INTERNATIONAL CORRESPONDENCE MODE: NONE". To change either of the settings, touch the [MODE] key.

If you do not wish to change the settings, this step is not necessary. After touching the [MODE] key, you can change either of the two settings. When finished, touch the [OK] key.

If you need to enter a sub-address, touch

the [SUB ADDRESS] key and then enter the sub-address with the numeric keys.

When you touch the [SUB ADDRESS] key, a slash is entered after the fax number. Continue by entering the subaddress (max. 20 digits). If you do not wish to enter a passcode, proceed to step 13.

If you wish to enter a passcode, touch the

[SUB ADDRESS] key once again and enter the passcode with the numeric keys.

When you touch the [SUB ADDRESS] key, a slash is entered after the sub-address. Continue by entering the passcode (max. 20 digits).

Touch the [OK] key.

You will return to the one-touch key programming screen and "REGISTRATION IS COMPLETED." will appear in the touch panel. The number (Speed Dial number) that appears next to [No.] is used for Speed Dialing. This number is useful when you frequently send faxes to the same destination.

NOTE

The "FAX No." line only shows 32 digits, regardless of how many digits actually programmed.

6-4

Transmission speed

Speed selections are 33.6 kbps, 14.4 kbps, 9.6 kbps, and 4.8 kbps. The higher the number, the faster the transmission speed.

NOTE

Set the transmission speed only when you know what speed is most suitable, such as when you are sending a fax to a foreign country and telephone line conditions are bad. If you do not know the line condition, do not change this setting.

International correspondence mode

Selections are NONE, MODE 1, MODE 2, and MODE 3.

NOTES

When sending a fax to a foreign country, telephone line

●

conditions can sometimes distort the fax or interrupt the transmission. Selecting the right international correspondence mode can help alleviate these problems.

●

If errors frequently occur when sending a fax to a foreign country, try each of modes 1 to 3 and select the mode that enables the best transmission.

When you have finished programming the

one-touch key, touch the [EXIT] key. If you wish to program another one-touch key, touch the [NEXT] key.

Pressing the [EXIT] key returns you to the screen of step 4 on page 6-2. Touching the [NEXT] key returns you to the screen of step 1 on page 6-3.

Page 79

STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS

AMEND/DELETE

EXIT

1/2

DELETE EXIT

1/2

DELETE THE ADDRESS?

ABCD CORPORATION

NO YES

EDITING AND DELETING ONE-TOUCH KEYS

If you wish to delete a one-touch key or change the fax number, name, or other information programmed in a onetouch key, follow steps 1 through 3 on page 6-2 and then perform the following procedure.

Touch the [AMEND/DELETE] key.

Touch the one-touch key that you wish to

edit or delete.

DIRECT ADDRESS / AMEND/DELETE

SELECT ADDRESS TO AMEND/DELETE.

ABCD CORPORATION

ABCD GROUP D

E F

G H

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

CORPO.TPS

1/2

PROGRAM

ABC GROUP

EXIT

Make sure that your changes are correct,

and then touch the [EXIT] key.

You will return to the screen of step 2. If you wish to change another one-touch key, repeat steps 2 through

To delete a one-touch key, touch the

[DELETE] key in the screen of step 3.

You can also use the [ ] key (speed dial key) to open the settings screen of the desired onetouch key (the screen of step 3). (See "SENDING A FAX BY SPEED DIALING" on page 2-4.)

● To edit a one-touch key, follow steps 3 and 4.

● To delete a one-touch key, follow steps 5 and 6.

● When you have finished editing or deleting, touch the

[EXIT] key.

Touch the key corresponding to the

information you wish to change (change the information in the same way as you stored the information on page 6-3).

DIRECT ADDRESS / AMEND/DELETE

No.048

INTERNET-FAXFAXE-MAIL

NAME ABCD CORPORATION

INITIAL

FAX No. 0666211221/3456/

NOTE

If you cannot edit or delete a one-touch key

If you attempt to edit or delete a one-touch key in the following situations, a warning message will appear and editing/deletion will not be possible.

● The one-touch key you wish to edit or delete is currently being used for transmission or is used in a currently stored transmission job (including a timer transmission).

● The one-touch key is included in a group key. (See "EDITING AND DELETING GROUP KEYS" on page 6-7.)

● The one-touch key is included in a group of end receiving machines for an F-code relay broadcast operation.

(See "EDITING AND DELETING A MEMORY BOX" on page 6-14.)

● The one-touch key is included in a program. (See "EDITING AND DELETING PROGRAMS" on page 6-8.)

If the key is being used for a current transmission or currently stored transmission, cancel the transmission or wait

until it is completed and then change or delete the key. If the key is included in one of the above groups, delete the key from the group and then change or delete the key.

INDEX

USER 3

DELETE

EXIT

1/2

Touch the [YES] key.

You will return to the screen of step 2. If you wish to delete another one-touch key, repeat steps 2, 5, and 6.

6-5

Page 80

STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS

AL GROUP-DIGITAL DOCUMENT

USER 2

ADDRESS

JKLMN OPQRST

UVWXYZ

DIRECT ENTRY

ADDRESS REVIEW

GROUP

ABC

FAX

E-MAIL

INTERNET-FAX

ABC

GROUP

ADDRESS REVIEW

DIRECT ENTRY

1/2

* 0

STORING A GROUP KEY

A group of numbers can be stored in a group key. The numbers can be stored by touching one-touch keys (see "STORING ONE-TOUCH DIAL KEYS" on pages 6-3 to 6-4) or by directly entering full numbers with the numeric keys. Up to 500 (maximum of 300 when a hard disk drive is not installed) destinations can be stored in a group key. To program a group key, follow steps 1 through 3 on page 6-2, touch the [GROUP] key in step 4, and then follow these steps.

Follow the same steps 1 through 8 of

"STORING ONE-TOUCH DIAL KEYS" (pages 6-3 to 6-4) to enter a [GROUP NAME], [INITIAL], and [INDEX].

* In step 2 on page 6-3, touch the [GROUP

NAME] key instead of the [NAME] key.

Touch the [ADDRESS] key.

Touch one-touch keys of the destinations

that you wish to store in the group. Touch index keys and the keys as needed.

DIRECT ADDRESS / GROUP

SELECT ADDRESS.

A CORP.

C GROUP ABCD CORPORATION

CORPO.TPS

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

● The selected destinations are highlighted and stored in the group key.

● If you touch the wrong key, simply touch it again to cancel the highlighting and remove the destination from the group.

B CORP.

1/2

ADDRESS REVIEW

* 4

NOTE

Keys that are grayed out are group keys. Group keys cannot be selected.

● You can also use the [ ] key (speed dial key) to store a one-touch key. (See "SENDING A FAX BY SPEED DIALING" on page 2-4.)

● To enter a full fax number with the numeric keys, touch the [DIRECT ENTRY] key and then the [FAX] key and enter the number.

DIRECT ENTRY

GROUP

ABC

● Enter the fax number and then a sub-address and transmission settings (if desired) as explained in steps 10 to 13 and 15 of "STORING ONE-TOUCH DIAL KEYS" on pages 6-3 to 6-4, and then touch the [OK] key twice to return to the screen of step 3.

● To check the destinations that you have stored in the group, touch the [ADDRESS REVIEW] key.

A list of the destinations appears.

To delete a destination, touch the key of the destination and then touch the [YES] key in the message that appears.

Touch the [OK] key in the screen of step 3.

● You will return to the screen of step 2. The number of selected destinations will appear next to the [ADDRESS] key.

Check the name of the key (refer to step 14

on page 6-4).

The characters appearing next to the [KEY NAME] key will be displayed in the group key. To change these characters, touch the [KEY NAME] key. This step is not necessary if you do not wish to change the characters. For information on entering characters, see chapter 7 of the "Copying operation manual".

Touch the [EXIT] key when you have

finished programming the group key. If you wish to program another group key, touch the [NEXT] key.

When you touch the [EXIT] key, you will return to the screen of step 4 on page 6-2. To store another group, touch the [NEXT] key.

6-6

Page 81

STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS

AMEND/DELETE

DELETE EXIT

DELETE THE ADDRESS?

ABCD GROUP

NO YES

MODE

EDITING AND DELETING GROUP KEYS

If you need to delete a group key or change its name or a one of its stored destinations in a group key, first follow steps 1 through 3 on page 6-2, and then perform the following procedure.

Touch the [AMEND/DELETE] key.

Touch the group key that you wish to edit

or delete.

DIRECT ADDRESS / AMEND/DELETE

SELECT ADDRESS TO AMEND/DELETE.

ABCD CORPORATION

ABCD GROUP D

E F

G H

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

CORPO.TPS

1/2

PROGRAM

ABC GROUP

You can also use the [ ] key (speed dial key) to open the settings screen of the desired onetouch key (the screen of step 3). (See "SENDING A FAX BY SPEED DIALING" on page 2-4.)

● To edit a group key, follow steps 3 and 4.

● To delete a group key, follow steps 5 and 6.

● When you have finished editing or deleting, touch the

[EXIT] key.

Touch the key of the item you wish to change

(to edit the item, follow the same steps as for one-touch keys on page 6-3)

DIRECT ADDRESS / AMEND/DELETE

No.010

GROUP NAME ABCD GROUP

INITIAL

INDEX

KEY NAME ABCD GROUP

● To edit the destinations stored in the group key,

USER 2

touch the [ADDRESS] key. The following screen appears.

ADDRESS

4 ADDRESS

DELETE

EXIT

DIRECT ADDRESS / GROUP

SELECT ADDRESS.

A CORP.

C GROUP ABCD CORPORATION

CORPO.TPS

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

● The one-touch keys stored in the group are highlighted. To add another one-touch key to the group, touch the key to highlight it.

● To delete a one-touch key from the group, touch the key so that it is no longer highlighted.

●

To show a list of the destinations stored in the group key, touch the [ADDRESS REVIEW] key. Full numbers entered with the numeric keys cannot be changed in this screen. To change a number, you must delete the existing number and then add a new number.

When you have finished editing the group key,

touch the [EXIT] key in the screen of step 3.

B CORP.

066620121/3456/

1/1

DIRECT ENTRY

ADDRESS REVIEW

ABC GROUP

If you wish to edit another group key, repeat steps 2 through 4.

[Deleting a group key]

Touch the [DELETE] key in the screen of

step 3.

Touch the [YES] key.

If you wish to delete another group key, repeat steps 2, 5, and 6.

NOTE If you cannot edit or delete a group key

If you attempt to edit or delete a group key in the following situations, a warning message will appear and editing/ deletion will not be possible. If the key is being used for a current transmission or currently stored transmission, cancel the transmission or wait until it is completed and then edit or delete the key. If the key is included in a program or in the end receiving machines for an F-code relay broadcast operation, delete the key from the program or operation and then edit or delete the key.

●

The one-touch key you wish to change or delete is currently being used for transmission or is used in a currently stored transmission job (including a timer transmission). (See "CANCELING A FAX TRANSMISSION" on page 2-9.)

●

The group key is included in the end receiving machines for an F-code relay broadcast operation. (See "EDITING

AND DELETING A MEMORY BOX" on page 6-14.)

●

The group key is included in a program. (See "EDITING AND DELETING PROGRAMS" on page 6-8.)

6-7

Page 82

STORING, EDITING, AND DELETING AUTO DIAL KEYS AND PROGRAMS

PROGRAM

PROGRAM NAME

SETTINGS

ADDRESS

RESOLUTION

No.1

PROGRAM NAME

SETTINGS

ADDRESS

PROGRAM FOR ABCD

RESOLUTION

SPECIAL MODES

No.1

EXIT

1/2

PROGRAM

STORING A PROGRAM

You can store a destination fax number, speed dialing, polling, erase, dual page scan, 2in1, card shot, and resolution and exposure settings in a program. This enables you to call up the program and perform the transmission by means of a simplified operation. (See "USING A PROGRAM" on page 3-17.)

NOTE

A timer setting (page 3-6) cannot be included in a program. When storing a program for an F-Code operation, one touch keys for destinations must include sub-addresses.

To store a program key, follow steps 1 through 3 on page 6-2, touch the [PROGRAM] key in step 4, and then follow these steps.

Touch the [PROGRAM NAME] key.

The "No." that automatically appears is the lowest number from 1 to 8 that has not yet been programmed. When the [PROGRAM NAME] key

is touched, the letterentry screen appears. Enter up to 18 characters for the name. Refer to chapter 7 of "Copying operation manual"

for the procedure for entering letters.

Touch the [SETTINGS] key.

Touch the keys for the settings you wish

to store.

ENTER PROGRAM YOU REQUIRE.

AUTO

EXPOSURE

STANDARD

RESOLUTION

CANCEL

FAX

MODE SWITCH

ADDRESS BOOK

ADDRESS REVIEW

SPECIAL MODES

For the detailed procedures for each of the settings, refer to the explanations of those features on the following pages.

[RESOLUTION](page 1-10) [EXPOSURE](page 1-11) [SPEED DIAL](page 2-4) [ADDRESS BOOK] (page 3-3) [SPECIAL MODES]

● ERASE (page 3-4) ● DUAL PAGE SCAN (page 3-5)

● 2in1 (page 3-7) ● CARD SHOT (page 3-8)

● POLLING (page 3-13)

NOTE

Up to 500 (maximum of 300 when a hard disk drive is not installed) destinations can be stored in a program. However, you cannot directly enter fax numbers with the numeric keys. A destination must be programmed in an auto dial key (one-touch key or group key) before it can be stored in a program.

Touch the [OK] key.

Your settings are displayed. Make sure

they are correct.

EXIT

PROGRAM

No.1

REGISTRATION

PROGRAM NAME

SETTINGS

PROGRAM FOR ABCD

ADDRESS

RESOLUTION

SPECIAL MODES

2 ADDRESSES

FINE

DUAL PAGE SCAN

When you are finished, touch the [EXIT] key. If you wish to store another program, touch

AUTOEXPOSURE

the [NEXT] key.

Touching the [EXIT] key returns you to the screen of step 4 on page 6-2. Touching the [NEXT] key returns you to the screen of step 1.

EDITING AND DELETING PROGRAMS

To edit or delete a previously stored program, follow steps 1 to 3 on page 6-2, touch the [AMEND/DELETE] key in the screen of step 4, and then follow these steps.

Touch the [PROGRAM] key.

6-8

Touch the program you wish to edit or delete.

DIRECT ADDRESS / AMEND/DELETE

SELECT ADDRESS TO AMEND/DELETE.

PROGRAM

PROGRAM FOR ABCD EMAIL NEWS GROUP

ABYS FAX FORMAT A

● When you touch the program name, the edit/delete screen for the selected program appears.

● Touching the [ADDRESS BOOK] key returns you to the screen of step 1.

To edit the program, follow the same procedure as

for storing the program. To delete the program,

EXIT

ADDRESS BOOK

touch the [DELETE] key and then touch the [YES] key in the confirmation screen that appears.

Page 83

STORING A GROUP INDEX

DIRECT ADDRESS / PROGRAM

CUSTOM INDEX

Auto dial keys (one-touch keys and group keys) are normally stored in the ABC index. To make auto dial keys more convenient to use, you can store a group of auto dial keys in a group index and assign a name to that index. When you switch to the group indexes, [USER 1], [USER 2], [USER 3], [USER 4], [USER 5], and [USER 6] appear. You can assign any name up to 6 characters long to each of the USER indexes. The procedure for storing auto dial numbers in a group index is explained on page 6-3, and the procedure for switching between the ABC index and the group indexes is explained on page 1-5.

Press the [CUSTOM SETTINGS] key, and

then touch the [ADDRESS CONTROL] key (refer to steps 1 and 2 on page 6-2).

Touch the [CUSTOM INDEX] key.

Touch an index key ([USER 1] to [USER

6]).

You can enter a name for the selected index.

CUSTOM SETTINGS

CUSTOM INDEX

SELECT THE KEY TO BE CUSTOM NAMED.

USER 1 USER 2 USER 3 USER 4 USER 5 USER 6

● When touched, the letter entry screen appears.

Enter a maximum of 6 characters for the

index name.

Use the key to clear the displayed name and then enter the desired name. For information on entering characters, see chapter 7 of the "Copying operation manual".

When finished, touch the [OK] key. The new name appears in the screen of step 3.

If you wish to program another index

name, repeat steps 3 and 4. When finished, touch the [OK] key.

To change a user index name, re-enter the name as explained in step 3 and 4.

6-9

Page 84

PROGRAMMING, EDITING, AND

F-CODE MEMORY BOX

F-CODE MEMORY BOX / POLLING MEMORY

No.001

SUB ADRESS

BOX NAME

POLLING TIMES

F-CODE MEMORY BOX / POLLING MEMORY

No.001

SUB ADDRESS

BOX NAME FAX INFORMATION

POLLING TIMES

OKCANCEL

PASS CODE

DELETING F-CODE MEMORY BOXES

The procedure for programming a memory box for F-code transmission is explained here. There are three types of F-code memory boxes: F-code polling memory (page 4-4), F-code confidential transmission (page 4-6), and F-code relay broadcast (page 4-8). Memory boxes are programmed, edited, and deleted as follows.

PROGRAMMING AN F-CODE MEMORY BOX

A box name, sub-address/passcode, and function must be programmed in a memory box.

NOTES

When programming a new memory box, a sub-address that is being used for another box cannot be used. The

●

passcode, however, can be the same as a passcode used in another box.

● A passcode can be omitted.

● Up to 100 F-code memory boxes can be programmed. If 100 F-code memory boxes have already been

programmed, a warning message will appear and you will not be able to program a new box. First delete an unused F-code memory box (page 6-13) and then program the new box.

Press the [CUSTOM SETTINGS] key and

then touch the [ADDRESS CONTROL] key (refer to steps 1 and 2 on page 6-2).

Touch the [F-CODE MEMORY BOX] key.

Touch one of the memory box keys ([POLLING

MEMORY], [CONFIDENTIAL], or [RELAY BROADCAST] ) on the store (upper) line.

CUSTOM SETTINGS

F-CODE MEMORY BOX

STORE

AMEND/DELETE

([POLLING MEMORY] is touched in the example here.)

●

The F-code memory box programming screen appears

Touch the [BOX NAME] key.

screen appears. Enter up to 18 characters for the name.

For information on entering characters, see chapter 7 of the "Copying operation manual".

6-10

POLLING MEMORY CONFIDENTIAL

The "No." that automatically appears is the lowest number from 001 to 100 that has not yet been programmed. When the [BOX NAME] key is touched, the letter-entry

RELAY

BROADCAST

RELAY

BROADCAST

Touch the [SUB ADDRESS] key.

The sub-address/ passcode entry screen appears.

Use the numeric keys (0 through 9) to

enter a sub-address (max. 20 digits).

F-CODE MEMORY BOX / POLLING MEMORY

No.001

SUB ADDRESS / PASS CODE

ENTER THE SUB ADDRESS / PASS CODE VIA THE 10-KEY PAD,THEN PRESS [OK].

214341434

● The characters " " and "#" cannot be used in a sub-address.

● If you enter an incorrect digit, press the [C] key and re-enter the correct digit.

● If you do not wish to enter a passcode, proceed to step 9.

To set a passcode, touch the [PASS

CODE] key.

EXITNEXT

OKCANCEL

PASS CODE

A slash (/) appears after the sub-address.

If you enter an incorrect digit, press the [C] key and re-enter the correct digit.

Page 85

PROGRAMMING, EDITING, AND DELETING F-CODE MEMORY BOXES

OKCANCEL

PASS CODE

SUB ADDRESS

BOX NAME

FAX INFORMATION

ONCE

214341434/351212

POLLING TIMES

EXITNEXT

Use the numeric keys to enter a passcode

(max. 20 digits).

F-CODE MEMORY BOX / POLLING MEMORY

No.001

SUB ADDRESS / PASS CODE

ENTER THE SUB ADDRESS / PASS CODE VIA THE 10-KEY PAD,THEN PRESS [OK].

214341434/351212

● In addition to numbers, the characters " " and "#" can be used in a passcode.

● If you make a mistake, press the [C] key to clear the mistake.

EXITNEXT

OKCANCEL

PASS CODE

Touch the [OK] key.

You will return to the memory box programming screen. The entered subaddress and passcode are displayed. "REGISTRATION IS

COMPLETED." appears to the right of the box number. (Only for F-Code polling memory.)

Continue programming the settings that are particular to each type of memory box. Go to the appropriate page below:

●●●● F-code polling memory (Polling times: this

page)

●●●● F-code confidential transmission (Print PIN:

following page)

●●●● F-code relay broadcast transmission

(Recipient: page 6-13)

SETTING FOR F-CODE POLLING MEMORY BOXES (POLLING TIMES)

You can select whether to have document data that was scanned into an F-code polling memory box automatically cleared after one transmission, or to leave the document data in the box and allow an unlimited number of transmissions when polled. (The initial setting is "ONCE". Change the setting as needed.)

Touch the [POLLING MEMORY] key in

step 3 of "PROGRAMMING AN F-CODE MEMORY BOX" on the previous page and store a box name, sub-address, and passcode.

Touch the [POLLING TIMES] key.

Touch the key for the desired polling

times.

If you do not wish to erase the document after polling takes place, touch the [UNLIMITED] key so that it is highlighted.

F-CODE MEMORY BOX / POLLING MEMORY

No.001

POLLING TIMES

ONCE

UNLIMITED

EXIT

Touch the [OK] key.

You will return to the screen of step 2 and the selected polling times will appear.

To exit, touch the [EXIT] key.

To program another memory box, touch the [NEXT] key.

Touching the [EXIT] key returns you to the screen of step 3 on page 6-10.

Touching the [NEXT] key returns you to the screen for programming a new memory box (the

screen of step 4 on page 6-10).

6-11

Page 86

PROGRAMMING, EDITING, AND DELETING F-CODE MEMORY BOXES

SUB ADDRESS

BOX NAME

FAX INFORMATION

55112233/481221

PRINT PIN

EXITNEXT

SETTING FOR F-CODE CONFIDENTIAL TRANSMISSION MEMORY BOXES (PRINT PIN)

Program the print PIN (Personal Identification Number) that is used to print a document that has been received to an F-code confidential memory box. For information on using a print PIN, refer to "PRINTING A DOCUMENT RECEIVED TO AN F-CODE CONFIDENTIAL MEMORY BOX" on page 4-7.

NOTES

● Program a 4-digit number for the print PIN. The characters " " and "#" cannot be used.

● The print PIN can not be omitted.

● Take care not to forget the print PIN that you have programmed. If you forget the passcode, consult your

Imagistics dealer.

Touch the [CONFIDENTIAL] key in step 3

of "PROGRAMMING AN F-CODE MEMORY BOX" on pages 6-10 to 6-11 and store a box name, sub-address, and passcode.

Touch the [PRINT PIN] key.

Use the numeric keys to enter a 4-digit

number.

F-CODE MEMORY BOX / CONFIDENTIAL

No.003

PRINT PIN

ENTER THE PRINT PIN VIA THE 10-KEY PAD,THEN PRESS [OK].

● If you make a mistake, press the [C] key. All digits will be cleared, so you will need to re-enter the number from the first digit.

● To cancel entry of the print PIN, touch the [CANCEL] key. You will return to the screen of step 2 without programming a print PIN.

EXIT

OKCANCEL

Touch the [OK] key.

You will return to screen of step 2 and the entered print PIN will appear.

To exit, touch the [EXIT] key.

To program another memory box, touch the [NEXT] key.

Touching the [EXIT] key returns you to the screen of step 3 on page 6-10. Touching the [NEXT] key returns you to the screen for programming a new memory box (the

screen of step 4 on page 6-10).

6-12

Page 87

PROGRAMMING, EDITING, AND DELETING F-CODE MEMORY BOXES

SUB ADDRESS

BOX NAME

FAX INFORMATION

123456/987654

RECIPIENT

JKLMN OPQRST

UVWXYZ

DIRECT ENTRY

ADDRESS REVIEW

GROUP

ABC

FAX

E-MAIL

INTERNET-FAX

ABC

GROUP

ADDRESS REVIEW

DIRECT ENTRY

1/2

* 0

SETTING FOR F-CODE RELAY BROADCAST MEMORY BOXES (RECIPIENT)

Program the end receiving machines to which document data received in the F-code relay broadcast memory box will be transmitted when your machine is a relay machine. Up to 30 end receiving machines can be programmed. If you attempt to program more than this number, a message will appear and programming will not be possible.

Touch the [RELAY BROADCAST] key in

step 3 of "PROGRAMMING AN F-CODE MEMORY BOX" on pages 6-10 to 6-11 and store a box name, sub-address, and passcode.

Touch the [RECIPIENT] key.

The address selection screen appears.

Touch the one-touch keys you wish to

include as end receiving machines. Touch indexes and the keys as needed.

F-CODE MEMORY BOX / RELAY BROADCAST

SELECT ADDRESS.

1/1

A CORP.

C GROUP ABCD CORPORATION

CORPO.TPS

FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ

B CORP.

DIRECT ENTRY

ADDRESS REVIEW

* 2

ABC

GROUP

To check the destinations that have been

selected as end receiving machines, touch the [ADDRESS REVIEW] key.

The destinations selected as end receiving machines are displayed. You can delete a destination by touching

it. When the confirmation message appears, touch the [YES] key to delete the destination.

Touch the [OK] key in the screen of step 3.

You will return to the screen of step 2 and the number of stored as end receiving machines will appear.

To exit, touch the [EXIT] key. To program

another memory box, touch the [NEXT] key.

Touching the [EXIT] key returns you to the screen of step 3 on page 6-10. Touching the [NEXT] key returns you to the screen for programming a new memory box (the screen of step 4 on page 6-10).

● The selected one-touch keys are highlighted and programmed as end receiving machines.

● If you touch an incorrect key, touch the key again to remove the highlighting and delete the destination.

● You can also use the [ ] key (speed dial key) to store a one-touch key. (See "SENDING A FAX BY SPEED DIALING" on page 2-4.)

● To enter a fax number that has not been stored in a one-touch key, to enter a full fax number with the numeric keys, touch the [DIRECT ENTRY] key and then the [FAX] key and enter the fax number.

● Enter the fax number and then a sub-address and transmission settings (if desired) as explained in

steps 10 to 13 and 15 of "STORING ONE-TOUCH DIAL KEYS" on pages 6-3 to 6-4, and then touch the [OK] key twice to return to the screen of step 3.

6-13

Page 88

PRINTING PROGRAMMED INFORMATION

LIST PRINT

FAX DATA

RECEIVE/FORWARD

SENDING ADDRESS LIST

ALL CUSTOM SETTING LIST

ADDRESS LIST

INDIVIDUAL

LIST

GROUP LIST

PROGRAM LIST

MEMORY BOX

LIST

PROGRAMMING, EDITING, AND DELETING F-CODE MEMORY BOXES

EDITING AND DELETING A MEMORY BOX

Press the [CUSTOM SETTINGS] key and

then touch the [ADDRESS CONTROL] key (refer to steps 1 and 2 on page 6-2).

Touch the [F-CODE MEMORY BOX] key.

(refer to step 2 on page 6-10)

Touch one of the memory box keys

([POLLING MEMORY], [CONFIDENTIAL], or [RELAY BROADCAST]) on the amend/ delete line (lower line) (see step 3 on page 6-10)

Touch the memory box key that you wish

to edit or delete.

MEMORY BOX / AMEND/DELETE

SELECT MEMORY BOX TO AMEND/DELETE.

POLLING MEMORY

REPORT FAX INFORMATION

● The memory box edit/delete screen appears.

● ( ) mark indicates that data has been stored.

● A memory box cannot be edited or deleted when data

is stored in the box.

EXIT

1/1

Touch the keys as needed to edit or delete

the information.

F-CODE MEMORY BOX / POLLING MEMORY

No.005

BOX NAME

SUB ADDRESS

POLLING TIMES

● Edit a memory box in the same way as you

● To delete a memory box, touch the [DELETE] key

● The print PIN must be entered to edit or delete a

● A memory box cannot be edited or cleared while it

REPORT

22233311/351212

ONCE

programmed it.

at the upper right of the screen (a message will appear asking you to confirm the deletion).

confidential memory box.

is being used for transmission.

EXITDELETE

PRINTING PROGRAMMED INFORMATION

You can print out lists of the One-touch keys, Group keys, Programs, Memory boxes that have been stored in the machine.

Press the [CUSTOM SETTINGS] key.

Touch the [LIST PRINT] key.

NOTES

● The list is printed before other print jobs are printed.

● If you attempt to print a list when no data exists, a warning message will appear.

6-14

Touch the [SENDING ADDRESS LIST] key.

Touch the key of the list you wish to print.

Printing begins. To cancel printing after it has begun, touch the [CANCEL] key in the message screen.

Page 89

CHAPTER 7

TROUBLESHOOTING

This chapter contains information to help you make efficient use of the fax features of the machine, including solutions to common problems.

Page

WHEN A TRANSACTION REPORT IS PRINTED.................................. 7-2

VIEWING THE COMMUNICATION ACTIVITY REPORT....................... 7-3

WHEN AN ALARM SOUNDS AND A WARNING MESSAGE IS

DISPLAYED............................................................................................ 7-3

PROBLEMS AND SOLUTIONS.............................................................. 7-4

7-1

Page 90

WHEN A TRANSACTION REPORT IS PRINTED

The machine has been set to automatically print a Transaction Report when a transmission is not successful or when the Broadcast transmission function is used. The Transaction Report informs you of the result of the operation. When the machine prints a Transaction Report, be sure to check the contents. The initial settings (factory settings) for printing Transaction Reports are indicated by shading below. You can use the key operator program to change the settings (See "Transaction report print select setting" on page 8-6).

● Single sending: Print out all report / Print out error report only / No printed report

● Broadcasting: Print out all report / Print out error report only / No printed report

● Receiving: Print out all report / Print out error report only / No printed report

● Confidential reception: Print out notice page / Not print out notice page

Regardless of this setting, at the time of transmission you can use "Transaction report" in the special modes to change the condition for printing (or select no printing) for that transmission (page 3-12). The Transaction Report shows the date of transmission, the time transmission began, the other party's name, the duration of the operation, the number of pages, and the result.

NOTES

● The list count appears in the "#" column of the Transaction Report and a serial number appears in the FILE column. (These numbers are not related to the transaction.)

● If desired, you can have part of the document printed on the transaction report. This setting is enabled in the key operator programs. ( See "Original print on transaction report" on page 8-6)

■■■■ Information appearing in the TYPE/NOTE column

Information such as the type of transmission and type of error appears in the TYPE/NOTE column of the Transaction Report or Activity Report. The following notes may appear.

Note Explanation OK The transaction was completed normally. G3 Communication took place in G3 mode. ECM Communication took place in G3 ECM mode. SG3 Communication took place in Super G3 mode. FW. The received data was forwarded. NO RESPONSE No response from the receiving party. BUSY Transmission was not possible because the other party was already using the line. CANCEL A transmission was canceled while in progress, or a stored transmission job was canceled. MEMORY OVER The memory became full during quick on-line transmission. MEM. FULL The memory became full during reception. LENGTH OVER The transmitted document was over 59" (1.5 m) long and therefore could not be received. ORIGINAL ERROR Manual transmission was not successful because a jam occurred. PASS# NG The connection was broken because the polling passcode was not correct. NO RX POLL The machine that was polled does not have a polling function. RX POLL FAIL The other machine refused the polling operation, or your machine broke the connection when

NO F-CODE POLL The other machine refused an F-code polling operation, or your machine broke the connection

RX POLL# NG Your machine broke the connection because the other machine specified an F-code polling sub-

F PASS# NG BOX NO. NG Your machine broke the connection because the specified sub-address for an F-code memory

F POLL PASS# NG Your machine broke the connection because the other machine sent an incorrect passcode for

RX NO F-CODE POLL NO F FUNC NO F-CODE M. BOX: [xxxxxx]

FAIL xx(xxxx) The communication handshake signals or image signals were distorted due to line conditions or

REJECTED A fax was sent from a party that has been blocked by the anti junk fax function.

polled because no data was in memory.

when polled because no data was in its F-code memory polling box.

address that does not exist in your machine. Your machine broke the connection because an incorrect passcode was sent for an F-code transmission.

box does not exist.

F-code polling. F-code polling was attempted, however, the other machine did not have an F-code polling memory box. F-code transmission was attempted, however, the other machine does not support F-code communication. An F-code transmission was refused by the other machine because of an incorrect sub-address or other reason. Data was received to a confidential or relay broadcast memory box, or data was sent from a memory

polling box. The name of the memory box appears in [xxxxxx], and the type of F-code operation (relay request reception, polling memory transmission, or confidential reception) appears in .

other reasons, and communication was not successful. First two digits of communication error number: Error code from 00 to 31 appears. Last four digits of communication error number: Codes for use by service technicians.

7-2

Page 91

VIEWING THE COMMUNICATION ACTIVITY REPORT

Your machine keeps a record of the most recent 99 transactions (both transmissions and receptions) that were performed. The record includes the date of the transaction, the other party's name, the duration, and result. You can have the report automatically printed when the number of transactions exceeds 99, or at a specified time. This allows you to check the machine's activity at regular intervals. The machine is initially set (factory setting) to not print the report. To have the report printed, change the setting with the key operator program (See "Activity report print select setting" on page 8-6).

NOTES

● After printing, the data is cleared from memory, so the report cannot be printed a second time.

● Refer to the table in "When a Transaction Report is printed" on the previous page for the notes that appear in the

TYPE/NOTE column.

WHEN AN ALARM SOUNDS AND A WARNING MESSAGE IS DISPLAYED

When an error occurs during a transaction, an alarm will sound and a message will appear in the display. Take action as explained in the following table.

Message screen (Alarm) Meaning of message Action Page

OPEN TRAY x AND ADD xxxxxxxx PAPER.

CHANGE THE TONER CARTRIDGE.

PLEASE RETURN xx ORIGINALS TO THE DOCUMENT FEEDER, THEN PRESS [START].

THE MEMORY BECOMES FULL. SEND SCANNED DATA? OR CANCEL THE JOB?

POLLING IS NOT POSSIBLE WITH THE AVAILABLE MEMORY.

MANUAL RECEIVE IS DISABLED. DUE TO OUT OF MEMORY.

CLOSE THE xxxx COVER.

CLOSE THE DOCUMENT FEEDER.

CLOSE THE LOWER LEFT SIDE COVER.

A received fax cannot be printed because there is no suitable paper.

The machine is out of toner and the received document cannot be printed.

An original misfeed occurred in the automatic document feeder during scanning.

The memory became full while the original was being scanned.

Polling is not possible because there is not enough space in memory.

Manual reception was not possible because there was not enough free space in memory.

The indicated cover is open.

Add the indicated paper.

Replace the toner cartridge.

Reload the indicated original.

Send only the pages that were already scanned, or cancel the entire transmission.

Try polling again after currently stored jobs are completed.

Try manual reception again after currently stored jobs have been completed.

Close the indicated cover.

Copying operation manual, page 2-2.

Copying operation manual, page 2-15.

"USING THE AUTOMATIC DOCUMENT FEEDER", page 1-7.

"Storing transmission jobs (memory transmission)", page 2-8.

"Polling", page 3-13.

CALL FOR SERVICE. CODE:xx-xx

The self-diagnosis function has activated and automatically stopped operation. An error code appears in xx-xx.

Turn off the power and then turn it back on. If the same message still appears, contact your dealer.

7-3

Page 92

PROBLEMS AND SOLUTIONS

If you experience a problem with the fax function, first check the following table. If you cannot solve the problem using the following table, see chapter 6 of the Copying operation manual.

Problem Check Solution Page

The machine does not operate.

Dialing is not possible.

The receiving machine does not receive your fax.

The transmitted image prints out blank at the receiving side.

The transmitted image is distorted.

Transmission does not take place at the specified time.

Is the fax power switch turned on? Turn on the fax power

switch.

Is the correct dial mode set for your line?

Is the telephone line properly connected?

Is the machine power switch turned on?

Is the machine in fax mode? Press the [IMAGE SEND]

Does the receiving fax machine have paper?

Does the receiving machine support G3 transmission?

Are the sub-address and passcode correct?

Is the receiving machine ready to receive?

Was the original size detected correctly?

Was the original placed so that the correct side is scanned?

If the receiving machine is using thermal paper, was the thermal paper loaded with the wrong side out?

Were line conditions poor due to thunder or another reason?

Were the resolution and exposure settings suitable?

Is the machine's clock set to the correct time?

Check your line and set the correct dial mode.

Check the connections. "Line connection", page

Turn the machine power switch on.

key to set the machine to fax mode.

Check with the operator of the receiving machine.

Check the transmittable sizes.

Make sure the original is placed so that the correct side is scanned.

Check with the operator of the other machine.

Try the transmission again.

Check the resolution and exposure settings.

Set the clock to the correct time.

"Fax power switch", page 0-4.

"Dial mode setting (Setting your line type)", page 8-5.

0-4.

Copying operation manual, page 1-17.

"BASIC PROCEDURE FOR SENDING FAXES", page 2-2.

"CHECKING THE SIZE OF A LOADED ORIGINAL", page 1-8.

"LOADING A DOCUMENT", page 1-7.

"SELECTING RESOLUTION AND EXPOSURE SETTINGS", pages 1-10 and 1-11.

Copying operation manual, page 2-12.

7-4

Page 93

PROBLEMS AND SOLUTIONS

Problem Check Solution Page

Printing does not take place after reception.

A received image prints out blank.

The received image is faint.

The received image is distorted.

White or black lines appear in the transmitted image.

A dial tone is not heard through the speaker.

A ringing sound is not made.

Does a message appear in the display instructing you to add toner or paper? (Printing is not possible.)

Was the wrong side of the original scanned in the transmitting machine?

Is the original faint? Ask the other party to re-

Were line conditions poor due to thunder or another reason?

Is the document glass dirty? Clean the document glass . Copying operation

Is the volume set to "low"? Set the speaker volume to

Has the ringer volume been turned off?

Restore printing capability as instructed by the display message. Printing will begin.

Check with the operator of the transmitting machine.

send the document using a suitable exposure setting.

Ask the other party to send the document again.

"medium" or "high".

Set the ringer volume to "low", "medium", or "high".

"WHEN AN ALARM SOUNDS AND A WARNING MESSAGE IS DISPLAYED", page 7-3.

manual, page 6-2.

"Speaker volume settings", page 8-6.

7-5

Page 94

Page 95

CHAPTER 8

KEY OPERATOR

PROGRAMS

This chapter explains the key operator programs that are used by the administrator of the machine to customize certain functions and settings.

Page

KEY OPERATOR PROGRAMS.............................................................. 8-2

●

KEY OPERATOR PROGRAM LIST................................................ 8-2

●

USING THE KEY OPERATOR PROGRAMS ................................. 8-3

●

KEY OPERATOR PROGRAMS...................................................... 8-4

●

OPERATION SETTINGS................................................................ 8-4

●

FAX SETTINGS .............................................................................. 8-5

●

PRINTING OUT SETTINGS ........................................................... 8-11

8-1

Page 96

KEY OPERATOR PROGRAMS

This chapter explains key operator programs that are related to the fax function. For key operator programs that are related to general use of the machine, see the key operator programs manual.

NOTE

You may not be able to use all of the programs in the key operator program list. Programs that you can use will depend on what peripheral devices are installed on the machine.

KEY OPERATOR PROGRAM LIST

Program name Page

OPERATION SETTINGS

Default display settings

The number of direct address/sender keys displayed setting

Must input next address key at broadcast setting

The number of file name/subject keys displayed setting (when the network scanner option is installed)

Initial resolution setting

Scan complete sound setting

Default exposure settings

FAX SETTINGS

Fax default settings

Fax own number and name set

Dial mode setting (Setting your line type)

Auto wake up print

Pause time setting

Speaker volume settings

Original print on transaction report

Remote reception number setting (only when extension phone is connected)

Transaction report print select setting

Activity report print select setting

ECM (This setting is only effective if the other machine is a G3 machine that supports ECM)

Distinctive ring detection

Disable of fax number direct entry

8-4

8-5

8-6

8-7

Fax send settings

Auto reduction sending setting Rotation sending setting Printing page number at receiver Call timer at memory sending Date/own number print position setting Quick on line sending Recall in case of line busy Recall in case of communication error

Fax receive settings

Auto receive reduce setting Number of calls in auto reception Duplex reception setting (only when the duplex module option is installed) Print style setting Set the telephone number for data forwarding Fax output tray setting Anti junk fax setting

Fax polling security

Polling security setting Passcode number setting

8-7

8-8

8-9

8-10

8-2

Page 97

USING THE KEY OPERATOR PROGRAMS

KEY OPERATOR PROGRAMS

SENDER CONTROL

LIST PRINT

FAX DATA

RECEIVE/FORWA

DEFAULT

SETTINGS

KEY OPERATOR CODE

COPY SETTINGS

DOC. FILING

SETTING

CONTROL

DEVICE CONTROL

IMAGE SEND

SETTINGS

CONTROL

OPERATION SETTINGS

FAX SETTINGS

I-FAX SETTINGS

Follow these steps to configure the settings in the key operator programs.

Press the [CUSTOM SETTINGS] key.

Touch the [IMAGE SEND SETTINGS] key.

KEY OPERATOR PROGRAMS

Touch the [KEY OPERATOR PROGRAMS]

key.

Use the numeric keys to enter the five-digit

key operator code number.

For the factory default setting for the key operator code number, see page 2 of the key operator's guide.

Touch the [OPERATION SETTINGS] key or

the [FAX SETTINGS] key to display the key operator programs.

Select the desired program and configure

the setting.

Page 8-2 shows the programs that can be selected. The settings for each of the programs are explained on the following pages.

Press the [CA] key to exit the program.

■■■■ Supplementary explanation of key operation for key operator programs

KEY OPERATOR PROGRAMS

OPERATION SETTINGS

A The name of the program category or particular item to be set will appear on the touch key. The displayed item

is selected by touching the key.

B Check mark boxes are touch keys that show the status of selections. A box with a check mark means the

function is "on" (enabled) and an unchecked box means the function is "off" (disabled). The on/off status changes each time the box is touched.

C If the settings continue on the following screen(s), touch the and keys to move back and forth through

the screens. To return to the category selection screen, touch the [OK] key. D The currently set numerical value is displayed. E Numerical values can be set by touching the and keys.

DEFAULT DISPLAY SETTINGS

MUST INPUT NEXT ADDRESS KEY AT BROADCAST SETTING

INITIAL RESOLUTION SETTING

THE NUMBER OF DIRECT ADDRESS/ SENDER KEYS DISPLAYED SETTING

THE NUMBER OF FILE NAME/

SUBJECT KEYS DISPLAYED SETTING

These keys and indicator are available on setting screens that require the entry of numerical values.

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KEY OPERATOR PROGRAMS

The key operator programs for the fax function of the machine are explained here. For key operator programs that are related to the copy function and general use of the machine, see the key operator's guide. For programs related to the printer and network scanner functions, see the corresponding manuals.

NOTE

Settings established with the key operator programs can be verified by printing them out (page 8-11).

OPERATION SETTINGS

● Default display settings

●

The number of direct address/sender keys displayed setting

●

Must input next address key at broadcast setting

●

The number of file name/subject keys displayed setting (when the network scanner option is installed)

● Initial resolution setting

● Scan complete sound setting

● Default exposure settings

Default display settings

You can select the initial display that appears when you press the [IMAGE SEND] key to change to fax mode or when you press the [CA] key in fax mode. Normally the initial display is set to the condition settings screen (page 1-4).

● [ADDRESS BOOK] (ABC)

● [ADDRESS BOOK] (Group)

● [FAX]

● [E-MAIL/FTP] (when the network scanner option

is installed)

● [INTERNET-FAX] (when the network scanner

option is installed) When an address book (ABC or Group) is selected, the selected index of that address book screen (page 1-5) is set as the initial screen. When [SWITCH AUTOMATICALLY TO COPY MODE SCREEN] is selected, the display will automatically switch to the copy mode screen if no action is taken in the fax / image send mode screen for 20 seconds.

The number of direct address/sender keys displayed setting

The number of one-touch keys displayed in each address book screen can be changed from 6 (the normal setting) to 8 or 12. Touch 6, 8, or 12 to select the desired number. (When the network scanner option is installed, the selections are 6 and 9.)

NOTE

For the key name that appears in each one-touch key, a maximum of 18 characters can appear when the number of one-touch keys displayed is set to 6 or

8. A maximum of 10 characters can appear when the number of one-touch keys displayed is set to 9 or 12.

Must input next address key at broadcast setting

You can select whether the [NEXT ADDRESS] key must be pressed before entering the next destination when performing a broadcast transmission (page 3-2). Normally the machine is set so that touching the [NEXT ADDRESS] key can be omitted except when the numeric keys are used to enter one full fax number after another full fax number.

Example: Normal setting (factory setting)

XXXX NEXT ADDRESS One-touch NEXT ADDRESS One-touch

Dial

Can be omitted Can be omitted

XXXX

NEXT ADDRESS

Dial Dial

Cannot be omitted.

If the box is checked, it will no longer be possible to omit the [NEXT ADDRESS] key as shown in the above example. Even if the next destination to be entered is a one-touch key, the [NEXT ADDRESS] key must be touched before the one-touch key can be entered. If an operator attempts to enter the next destination without touching the [NEXT ADDRESS] key, an alarm will sound.

XXXX

The number of file name/subject keys displayed setting (when the network scanner option is installed)

This program is used to select the number of file name / subject keys that are displayed in the screen. The number of keys can be set to 3 or 6. Touch 3 or 6 to select the desired number.

Initial resolution setting

This program is used to set the initial resolution in fax mode. Touch the [FAX] key and then change the setting from "STANDARD" to "FINE", "SUPER FINE", or "ULTRA FINE". "HALF TONE" can also be selected. "STANDARD" is normally selected for the initial resolution setting. If you wish to select HALF TONE for the selected resolution setting, touch the [HALF TONE] key to highlight it. Select [APPLY THE RESOLUTION SET WHEN STORED] to use the resolution setting of a stored fax image when resending the image.

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KEY OPERATOR PROGRAMS

Scan complete sound setting

You can select whether or not a beep sound is made after an original is scanned on the scanner unit. Normally a beep sound is made. You can select "High" or "Low" for the volume of the beep.

Default exposure settings

This program is used to set the default exposure level for scanning originals in fax / image send mode, and for scan save in document filing mode*. This program is initially set to "AUTO". If changed to "MANUAL", the exposure level can be adjusted to five levels. Level 1 is the lightest level and level 5 is the darkest level. * Can only be used when the document filing

function has been added

FAX SETTINGS

■■■■ Fax default settings

The default fax settings can be changed as necessary to meet your faxing needs. The "Fax default settings" are as follows:

● Fax own number and name set

● Dial mode setting (Setting your line type)

● Auto wake up print

● Pause time setting

● Speaker volume settings

● Original print on transaction report

● Remote reception number setting (only when

extension phone is connected)

● Transaction report print select setting

● Activity report print select setting

● ECM (This setting is only effective if the other

machine is a G3 machine that supports ECM)

● Distinctive ring detection

● Disable of fax number direct entry

Fax own number and name set

Use this setting to enter the fax number of the machine and the name of the user. The entered name and number are printed at the top of each fax page you send. The number is also used as a passcode when performing polling reception (see "USING THE POLLING FUNCTION" on page 3-

14).

Touch the [NAME] key and enter the name.

The name entry screen appears.

Up to 20 characters can be entered for the name. For information on entering characters, see chapter 7 of the "Copying operation manual".

Touch the [FAX No.] key and enter the fax

number.

Enter up to 20 digits for the number using the numeric keys.

To enter a "+", press the " " key. To enter a hyphen, touch the [PAUSE] key. To enter a space, touch the [SPACE] key. If you make a mistake, press the [C] key and reenter the correct digit.

NOTE

If a hyphen is entered, it will be changed to a space at the time of transmission.

Touch the [OK] key.

You will return to the OWN NUMBER AND NAME SET screen. The number you entered appears. Make sure it is correct.

Dial mode setting

(Setting your line type)

Select the appropriate setting for your line type. "Tone" is normally selected. It is also possible to have the machine automatically select the line type. Make sure that the telephone line is connected to the machine, and then touch the [AUTO SELECT] key at the lower right. The machine will automatically select "Tone" for a tone dial line, or "Pulse" for a pulse dial line.

Auto wake up print

Use this setting to select how the machine responds if a fax is received when the power switch is turned off (the fax power switch is turned on). Auto wake up print is normally turned on, which means that the machine automatically activates and prints the received fax. If you turn off this setting, received faxes will not be printed until the power switch is turned on.

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KEY OPERATOR PROGRAMS

Pause time setting

This setting is used to select the duration of pauses that are inserted in destination fax numbers. Normally the setting is 2 seconds, which means that each time the [PAUSE] key is touched when dialing or storing a fax number, a pause of 2 seconds is inserted. The pause time can be set to any number of seconds from 1 to 15.

Speaker volume settings

This program is used to adjust the volume of the five following sounds that are emitted from the speaker: 1.speaker, 2. ringer volume, 3. line monitor, 4. fax receive signal, 5. Fax communication error signal.

KEY OPERATOR PROGRAMS

SPEAKER VOLUME SETTINGS

SPEAKER

RINGER VOLUME

LINE MONITOR

Volume:HighVolume:Low Volume:Medium

Off

To change the volume, touch the desired volume key.

Original print on transaction report

This program is used to have part of the first page of the fax printed on the transaction report . This program is used in conjunction with the transaction report print select setting (at right), and is not effective when printing of the transaction report is disabled. This program is normally configured so that part of the fax is printed on the transaction report when a transmission is not successful.

Remote reception number setting

(only when extension phone is connected)

When a call is received (not made) on an extension phone connected to the machine, fax reception can be activated by entering a one-digit number and pressing " " twice on the phone's keypad. This number is called the remote reception number, and you can set it to any number from "0" to "9". The number is normally set to "5".

Transaction report print select setting

This program is used to select the condition for printing a transaction report. The condition is set separately for normal transmission, broadcast transmission, reception, and confidential reception.

SINGLE SENDING BROADCASTING

PRINT OUT ALL REPORT

PRINT OUT ERROR REPORT ONLY

NO PRINTED REPORT

PRINT OUT ALL REPORT

PRINT OUT ERROR REPORT ONLY

NO PRINTED REPORT

Touch the key to display the next two settings. Select the print conditions for receptions and confidential receptions

RECEIVING

PRINT OUT ALL REPORT

PRINT OUT ERROR REPORT ONLY

NO PRINTED REPORT

CONFIDENTIAL RECEPTION

PRINT OUT NOTICE PAGE

NOT PRINT OUT NOTICE PAGE

The normal settings are indicated by shading above.

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Activity report print select setting

This program is used to have the activity report stored in the machine's memory printed out at regular intervals. You can choose to have the report automatically printed each time the number of stored transactions exceeds 99, or have the report printed at a specified time every day (only once per day). The report is normally set to not print out. Select "AUTO PRINT AT MEMORY FULL" to have the report automatically printed when the number of stored transactions (the combined total of transmissions and receptions) exceeds 99. To have the report automatically printed at a specified time, check the "PRINT DAILY AT DESIGNATED TIME" box and then select the time with the "HOUR" and "MINUTE" keys that appear.

KEY OPERATOR PROGRAMS

ACTIVITY REPORT PRINT SELECT SETTING

AUTO PRINT AT MEMORY FULL

PRINT DAILY AT DESIGNATED TIME

HOUR MINUTE

13 01

Touch the "HOUR" and "MINUTE" keys and then set the hour by touching the and keys. Set the minute in the same way. When finished, touch the [OK] key.

NOTES

● If you only select the "PRINT DAILY AT DESIGNATED TIME" setting and the number of recorded transactions exceeds 99 before the specified time, each new transaction will delete the oldest transaction (the oldest transaction will not be printed).

●

The activity report can also be printed out on demand (see "PRINTING OUT SETTINGS" on page 8-11).

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