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im2830
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Owner's Manual
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Printing Manual
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Quick Start Manual
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User Manual
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Oce im2330, im2830 User Manual

For Océ and Imagistics Models
Océ User Functions Guide
im2330 / im2830
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&ORFASTERSERVICEPLEASEHAVEYOURMACHINEMODELANDSERIALNUMBERAVAILABLE BEFORECALLING
3ERIAL.UMBER
4HISPRODUCTWASFIRSTINTRODUCEDBY)MAGISTICS)NTERNATIONAL)NCANDISNOWAPART OFTHE/CÏPRODUCTLINE0LEASEBEAWARETHATWHILESOMECOMPONENTSMAYSTILL CARRYTHE)MAGISTICSNAMEANDMARKINGSTHEYAREFULLYCOMPATIBLEWITHTHE/CÏ BRANDSYSTEM
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TRADEMARKS AND COPYRIGHT
Trademarks
- The official name of Windows 98 is Microsoft Windows 98 Operating System.
- The official name of Windows Me is Microsoft Windows Me Operating System.
- The official name of Windows 2000 is Microsoft Windows 2000 Operating System.
- The official name of Windows XP is Microsoft Windows XP Operating System.
- The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
- Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are trademarks of Microsoft Corporation in the US and other countries.
- Apple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple Computer, Inc. in the US and other countries.
- Postscript is a trademark of Adobe Systems Incorporated.
- Netscape is a trademark of Netscape Communications Corporation.
- IBM, AT and AIX are trademarks of International Business Machines Corporation.
- NOVELL, NetWare, and NDS are trademarks of Novell, Inc.
- Other company names and product names in this manual are the trademarks of their respective companies.
Copyright
© 2005 Océ North America, Corporate Printing Division. All rights reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of Océ. No patent liability is assumed, however, with respect to the use of the information contained herein.
1
TABLE OF CONTENTS
TABLE OF CONTENTS ..........................................................................................................................1
PREFACE................................................................................................................................................3
1. MANAGING ADDRESS BOOK (ADDRESS MENU)..............................................................................7
1. MANAGING ADDRESS BOOK..........................................................................................................8
• About Managing Contacts in Address Book ....................................................................................8
• Registering Contacts .......................................................................................................................9
• Editing Contacts.............................................................................................................................12
• Deleting Contacts ..........................................................................................................................14
• Searching Contacts .......................................................................................................................16
2. MANAGING GROUPS.....................................................................................................................20
• About Managing Groups in Address Book.....................................................................................20
• Creating New Group......................................................................................................................21
• Editing Groups...............................................................................................................................24
• Deleting Groups.............................................................................................................................30
• Searching Groups..........................................................................................................................32
• Confirming the Members of the Groups.........................................................................................36
2. MANAGING COUNTERS (COUNTER MENU).....................................................................................37
1. TOTAL COUNTER...........................................................................................................................38
• Displaying Print Counter................................................................................................................38
• Displaying Scan Counter ...............................................................................................................39
2. PRINT OUT TOTAL COUNTER ......................................................................................................40
3. DEPARTMENT COUNTER .............................................................................................................41
• Displaying Print Counter for Department Code .............................................................................41
• Displaying Scan Counter for Department Code.............................................................................43
• Displaying Fax Communication Counter for Department Code.....................................................45
4. MANAGING DEPARTMENT CODE ................................................................................................47
• Logging On As Administrator.........................................................................................................47
• Printing Department Codes List.....................................................................................................49
• Enabling Department Code ...........................................................................................................50
• Resetting All Department Counters ...............................................................................................51
• Deleting All Department Codes .....................................................................................................52
• Registering a New Department Code............................................................................................53
• Editing the Department Code ........................................................................................................56
• Deleting the Department Code ......................................................................................................60
• Resetting the Counter of Each Department...................................................................................62
• Setting Output Limitations for All Departments..............................................................................64
3. SETTING ITEMS (USER)......................................................................................................................65
1. SETTING GENERAL FUNCTIONS .................................................................................................66
• Setting the Auto Clear Mode..........................................................................................................66
• Changing the Display Language....................................................................................................67
• Setting the Reversed Display Mode ..............................................................................................68
2. SETTING COPY FUNCTIONS ........................................................................................................70
3. SETTING FAX FUNCTIONS ...........................................................................................................71
4. SETTING SCAN FUNCTIONS ........................................................................................................73
5. PRINTING LISTS.............................................................................................................................75
• Printing the Address Book List.......................................................................................................75
• Printing the Group Numbers List ...................................................................................................77
• Printing the Function List (User) ....................................................................................................78
6. CHECKING E-MAIL .........................................................................................................................79
7. SETTING DRAWER ........................................................................................................................80
8. TURN OFF THE POWER (SHUT DOWN) ......................................................................................81
9. SETTING BIP PRINTING ................................................................................................................83
4. SETTING ITEMS (ADMIN)....................................................................................................................85
1. ENTERING TO ADMIN MENU ........................................................................................................87
2. SETTING GENERAL FUNCTIONS .................................................................................................89
• Setting the Device Information.......................................................................................................89
• Setting the Notification...................................................................................................................91
• Changing the Administrator Password ..........................................................................................93
• Setting the Date and Time.............................................................................................................95
• Setting the Weekly Timer...............................................................................................................97
• Setting the Auto Power Save Mode.............................................................................................100
• Setting the Sleep/Auto Shut Off Mode.........................................................................................102
• Setting the Drawer Setup Pop-Up and Paper Jam Recovery Pop-Up.........................................104
2
TABLE OF CONTENTS (Cont.)
3. SETTING NETWORK FUNCTIONS ..............................................................................................106
• Setting the TCP/IP Protocol.........................................................................................................106
• Setting the IPX/SPX Protocol ......................................................................................................111
• Setting the NetWare Settings ......................................................................................................113
• Setting the SMB Protocol.............................................................................................................115
• Setting the AppleTalk Protocol ....................................................................................................118
• Setting the HTTP Network Service..............................................................................................120
• Setting the Ethernet Speed..........................................................................................................122
• Setting the LDAP and SNMP Network Service............................................................................124
• Setting the User Certificate..........................................................................................................126
4. SETTING COPY FUNCTIONS ......................................................................................................129
5. SETTING FAX FUNCTIONS .........................................................................................................131
• Setting the Terminal ID................................................................................................................131
• Setting the Fax Initial Setup.........................................................................................................134
• Setting the Line-2 Mode...............................................................................................................136
• Setting the RX Printing ................................................................................................................139
• Setting the Recovery Transmission.............................................................................................143
6. SETTING FILE FUNCTIONS.........................................................................................................145
7. SETTING E-MAIL FUNCTIONS ....................................................................................................146
• Setting the Scan to E-mail Message Properties ..........................................................................146
• Setting the Scan to E-mail Fragmentation...................................................................................147
8. SETTING INTERNET FAX FUNCTIONS ......................................................................................148
• Setting the Internet Fax Message Properties ..............................................................................148
• Setting the Internet Fax Fragmentation .......................................................................................149
• Setting the Internet Fax Body String Transmission .....................................................................150
9. SETTING LIST/REPORT...............................................................................................................151
• Setting the Transmission / Reception Journal .............................................................................151
• Setting the Communication Report..............................................................................................153
• Setting the Reception List............................................................................................................156
10. PRINTING LISTS...........................................................................................................................158
11. SETTING PRINTER/E-FILING FUNCTIONS ................................................................................159
12. WIRELESS SETTINGS AND Bluetooth SETTINGS......................................................................160
5. APPENDIX ..........................................................................................................................................161
1. LIST PRINT FORMAT ...................................................................................................................162
• Total Counter List ........................................................................................................................162
• Department Code List..................................................................................................................163
• Address Book List........................................................................................................................164
• Group Numbers List.....................................................................................................................165
• Function List (User) .....................................................................................................................166
• NIC Configuration Page...............................................................................................................167
• Function List (Administrator)........................................................................................................168
• PS3 Font List ...............................................................................................................................182
• PCL Font List...............................................................................................................................183
INDEX..................................................................................................................................................185
3
PREFACE
Thank you for purchasing an Océ im2330/im2830. This Operator’s Manual describes the following:
• How to set up the Multifunctional Digital System.
• How to operate the functions in the [USER FUNCTIONS] button.
Before using the Multifunctional Digital System, thoroughly read and understand this Operator's Manual. To ensure that clean copies are made at all times and to keep your Multifunctional Digital System in opti­mum working order, this Operator’s Manual should be readily available for future reference.
Lineup of Our Manuals
Thank you for purchasing the Océ multifunctional digital systems im2330/im2830. We have provided you with these manuals for the operation of this equipment. Select and read the manual best suited to your needs.
Quick Start Guide
This Quick Start Guide describes the initial setup method of this equip­ment and accessories of this product such as operator’s manuals and CD-ROMs.
Operator’s Manual Basic Functions
This Operator’s Manual Basic Functions describes how to use the basic functions of this equipment mainly focusing on the copying function. Also this manual contains safety precautions for users to be observed. Be sure to read it first carefully.
User Functions Guide
This User Functions Guide describes the functions and settings under the [USER FUNCTIONS] button on the control panel of this equipment.
Other guides are provided by the User Documentation CD-ROM in PDF files:
Printer Utility Guide
This Printer Utility Guide explains how to operate and set up the network functions such as the network scanning function and job management, using the Printer Utility (Web-based utility) from client computers.
4
PREFACE (Cont.)
Network Administration Guide
This Network Administration Guide explains the guidelines for setting up network servers to provide various network services, and troubleshoot­ing for network administrators.
Printing Guide
This Printing Guide explains how to install the client software for printing from Microsoft Windows, Apple Mac OS, and UNIX computers, and print to the equipment.
Scanning Guide
This Scanning Guide explains how to operate the scanning function of this equipment.
e-Filing Guide
This e-Filing Guide explains how to operate the e-Filing function using the TWAIN driver, File Downloader and e-Filing web utility.
Network Fax Guide
This Network Fax Guide explains how to use the network fax function that enable users to operate fax and internet fax sending from a client computer via network.
5
To read manuals in PDF (Portable Document Format) files
Viewing and printing this operator’s manual in PDF files require that you install Adobe Reader or Adobe Acrobat Reader on your PC. If Adobe Reader or Adobe Acrobat Reader is not installed on your PC, down­load and install it from the website of Adobe Systems Incorporated.
User Management Guide
This User Management Guide describes how to manage this equipment using the functions of “Department Management”, “User Management Setting” and “User Authentication for Scan to E-mail”.
6
PREFACE (Cont.)
Precautions in this manual
To ensure correct and safe use of this equipment, this operator’s manual describes safety precautions according to the three levels shown below. You should fully understand the meaning and importance of these items before reading this manual.
Other than the above, this manual also describes information that may be useful for the operation of this equipment with the following signage:
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injury, partial damage of the equipment or surrounding assets, or loss of data.
Indicates a procedure you should follow to ensure the optimal performance of the equipment and problem-free copying.
Describes handy information that is useful to know when operating the equip­ment.
Pages describing items related to what you are currently doing. See these pages as required.
7
1
1. MANAGING ADDRESS
BOOK (ADDRESS MENU)
1. MANAGING ADDRESS BOOK.............................................................................................. 8
• About Managing Contacts in Address Book........................................................................................8
• Registering Contacts...........................................................................................................................9
• Editing Contacts................................................................................................................................12
• Deleting Contacts..............................................................................................................................14
• Searching Contacts...........................................................................................................................16
2. MANAGING GROUPS ......................................................................................................... 20
• About Managing Groups in Address Book........................................................................................20
• Creating New Group .........................................................................................................................21
• Editing Groups ..................................................................................................................................24
• Deleting Groups ................................................................................................................................30
• Searching Groups .............................................................................................................................32
8
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
1
1. MANAGING ADDRESS BOOK
About Managing Contacts in Address Book
The Address Book contents are entered using the [ADDRESS] button. The Address Book contents are used for Facsimile and Scan to E-mail. In Address Book, you can register up to 1000 contacts that can contain a fax number, an E-mail address, or both in each contact. Also you can specify the option settings for the fax transmission in each contact, such as Transmission type, ECM, Quality transmission, Line select, and subaddress settings.
• You can register the E-mail addresses in the Address Book, however, you can use them to specify the
destinations for Scan to E-mail or Internet Fax only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed.
• You can register the fax numbers in the Address Book, however, you can use them to specify the des-
tinations for fax transmission only when the optional Fax unit is installed.
In the Address Book button menu, you can perform following operations to manage contacts.
• P.9 “Registering Contacts”
• P.12 “Editing Contacts”
• P.14 “Deleting Contacts”
• P.16 “Searching Contacts”
9
1
Registering Contacts
The following procedure describes how to register new contact in the Address Book.
1
Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
2
Press the [ADDRESS] button, and then press the [ADDRESS BOOK] button on the touch panel.
• The ADDRESS BOOK screen is displayed.
3
Press undefined button that you want to register new contact and press the [ENTRY] button.
• The ADDRESS BOOK REGISTRATION screen is displayed.
If the touch panel does not display an undefined contact, press the [Next] button to display the next screen.
10
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
1.MANAGING ADDRESS BOOK (Cont.)
1
4
Press each button on the touch panel to enter following contact infor­mation.
• [FIRST NAME] — Enter the first name of the contact. This name will appear in the address book list on the touch panel.
• [LAST NAME] — Enter the last name of the contact. This name will appear in the address book list on the touch panel.
• [FAX NO.] — Enter the fax number of the contact.
• [2ND FAX] — Enter the second fax number of the contact.
• [E-MAIL] — Enter the E-mail address of the contact.
• [CORP.] — Enter the company name of the contact.
• [DEPT.] — Enter the department name of the contact.
• [KEYWORD] — Enter the keyword of the contact. This keyword can be used to search for this contact.
• You must at least enter either the [FIRST NAME] or [LAST NAME] button, and either the [FAX NO.] or [E-MAIL] button to register the contact.
• If you enter “-” in the [FAX NO.] and [2ND FAX], three seconds pause is added for dialing the fax number.
When you press each button, the input screen is displayed. Enter the value using the keyboard and digital keys and press the [ENTER] button to set the entry.
5
Press the [OPTION] button to specify the default settings for a fax transmission.
This is available only when the optional fax unit is installed.
11
1
6
Specify following items as you required.
• TX TYPE — This sets the type of the fax transmission mode. Press the [MEMORY TX] button to select the memory transmission mode or the [DIRECT TX] button to select the direct transmission mode.
• ECM — Select whether enabling or disabling the ECM (Error Correction Mode) to automatically resend any portion of the document affected by phone line noise or distortion. Press the [ON] button to enable the ECM, or the [OFF] button to disable the ECM.
• QUALITY TX — Select whether a document is sent in the Quality TX mode. This feature allows to send a doc­ument at a slower speed than a normal so that the transmission will be less affected by line condition. Press the [ON] button to enable the Quality TX, or [OFF] button to disable the Quality TX.
• LINE SELECT — Select the line to be used for the fax transmission. Press the [LINE1] button to use the Line 1, or [LINE2] button to use Line 2. The [LINE2] button can be selected only when the optional 2nd line board is installed.
• [SUB] — Enter the mailbox number if you want to send originals to the mailbox in the remote fax.
• [SID] — Enter the password to input a document into the mailbox in the remote facsimile.
• [SEP] — Enter the mailbox number if you want to retrieve a document from the mailbox in the remote fax.
• [PWD] — Enter the password to retrieve a document from the mailbox in the remote facsimile.
When you press the [SUB], [SID], [SEP], and [PWD] buttons, the input screen is displayed. Enter the value using the keyboard and digital keys, and press the [ENTER] button to set the entry.
7
Press the [ENTER] button to save option settings.
8
Press the [ENTER] button to register the contact.
12
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
1.MANAGING ADDRESS BOOK (Cont.)
1
Editing Contacts
The following procedure describes how to edit existing contacts in the Address Book.
1
Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
2
Press the [ADDRESS] button, and then press the [ADDRESS BOOK] button on the touch panel.
• The ADDRESS BOOK screen is displayed.
3
Press the contact that you want to edit and press the [EDIT] button.
• The ADDRESS BOOK EDIT screen is displayed.
• If the touch panel does not display the contact that you want to edit, press the [Next] button to display the next screen.
• You can quickly search for the contact that you want to edit. To search for the contact, see the “Searching Contacts”. P.1 6
13
1
4
Press each button on the touch panel to edit the contact information.
• For the description of each item, see the Step 4 in the procedure of “Registering Contacts” in the previous sec­tion.
5
Press the [OPTION] button to specify the default settings for a fax transmission.
This is available only when the optional fax unit is installed.
6
Specify the items as you required.
• For the description of each item, see the Step 6 in the procedure of “Registering Contacts” in the previous sec­tion.
7
Press the [ENTER] button to save option settings.
8
Press the [ENTER] button to save the contact.
• The contact is edited.
14
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
1.MANAGING ADDRESS BOOK (Cont.)
1
Deleting Contacts
The following procedure describes how to delete existing contact in the Address Book.
1
Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
2
Press the [ADDRESS] button, and then press the [ADDRESS BOOK] button on the touch panel.
• The ADDRESS BOOK screen is displayed.
3
Press the contact that you want to delete and press the [DELETE] but­ton.
• The delete confirmation screen is displayed.
If the touch panel does not display the contact that you want to delete, press the [Next] button to display the next screen.
15
1
4
Press the [YES] button to delete the contact, or the [NO] button to cancel deleting.
• When you press the [YES] button, the selected contact is deleted.
16
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
1.MANAGING ADDRESS BOOK (Cont.)
1
Searching Contacts
The following procedure describes how to search for contacts in the Address Book. This function is useful to find the contact that you want to edit. You can search for the contacts by entering an ID number or the search strings.
Searching a Contact by ID Number
1
Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
2
Press the [ADDRESS] button, and then press the [ADDRESS BOOK] button on the touch panel.
• The ADDRESS BOOK screen is displayed.
3
Press the [KNOWN ID] button.
• The KNOWN ID screen is displayed.
4
Enter the ID Number using the digital keys and press the [ENTER] but­ton.
17
1
5
The touch panel displays the screen that contains the searched con­tact. Press the contact and press the [EDIT] button to edit the contact information, or press the [DELETE] button to delete the contact.
• See “Editing Contacts” for the instruction to edit the contact. P. 12
Searching Contacts by Entering Search String
1
Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
2
Press the [ADDRESS] button, and then press the [ADDRESS BOOK] button on the touch panel.
• The ADDRESS BOOK screen is displayed.
3
Press the [SEARCH ADDRESS] button.
• The SEARCH ADDRESS screen is displayed.
18
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
1.MANAGING ADDRESS BOOK (Cont.)
1
4
Press the button that is used for searching to specify the search string.
• When you press each button, the input screen is displayed.
5
Enter the search string using the keyboard and digital keys, and press the [ENTER] button.
It will search for the contacts that contain the search text in the specified items.
6
Specify the search string in the items that you require and press the [SEARCH] button.
19
1
7
The touch panel displays the screen that contains the searched con­tacts. Press the contact and press the [ENTER] button to edit the con­tact information.
• See “Editing Contacts” for the instruction to edit the contact. P. 12
20
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
1
2. MANAGING GROUPS
About Managing Groups in Address Book
You can create groups that contain the multiple members of contacts. This enables you to specify the groups instead of specifying each recipient separately when operating Scan to E-mail, or fax or Internet Fax transmission. You can also delete groups. In Address Book, you can register up to 200 groups and each group can contain up to 1000 members.
• One fax number or one E-mail address is counted as one destination. If you select the contact that contains both fax number and E-mail address, it results in two destinations in the group.
• You can register the E-mail addresses in the Groups, however, you can use them to specify the desti­nations for Scan to E-mail or Internet Fax only when the Scanner Kit is installed, or when the Printer/ Scanner Kit is installed.
• You can register the fax numbers in the Groups, however, you can use them to specify the destinations for fax transmission only when the optional Fax unit is installed.
In the Group button menu, you can perform following operations to manage groups.
• P.21 “Creating New Group”
• P.24 “Editing Groups”
• P.30 “Deleting Groups”
• P.32 “Searching Groups”
21
1
Creating New Group
The following procedure describes how to create a new group in the Address Book.
1
Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
2
Press the [ADDRESS] button, and then press the [GROUP] button on the touch panel.
• The GROUP screen is displayed.
3
Press undefined button that you want to create a new group and press the [ENTRY] button.
• The GROUP NO. REGISTRATION screen is displayed.
If the touch panel does not display an undefined group, press the [Next] button to display the next screen.
4
Press the [GROUP NAME] button.
• The input screen is displayed.
22
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
2.MANAGING GROUPS (Cont.)
1
5
Enter the group name using the keyboard and digital keys, and press the [ENTER] button.
6
Press the [ENTER] button.
• The CHECK OF GROUP MEMBER screen is displayed.
7
Select the contacts that you want to add to the group, and then press the [ENTER] button.
• To add or remove the contacts by selecting each contacts manually, see “Adding or Removing Contacts”.
P. 2 6
• To add the contacts by searching them with the ID number, see “Adding Contacts by Searching with ID Num-
ber”. P. 2 7
• To add the contacts by searching them with search string, see “Adding Contacts by Searching with Search
String”. P.2 8
23
1
8
New Group is created and appears on the touch panel.
24
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
2.MANAGING GROUPS (Cont.)
1
Editing Groups
The following procedure describes how to edit the name of groups, add or remove the members in groups.
Editing Group Name
1
Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.
2
Press the [ADDRESS] button, and then press the [GROUP] button on the touch panel.
• The GROUP screen is displayed.
3
Press the group that you want to edit and press the [EDIT] button.
• The GROUP NO. EDIT screen is displayed.
If the touch panel does not display the group that you want to edit, press the [Next] button to display the next screen.
25
1
4
Press the [GROUP NAME] button to edit the group name.
• The input screen is displayed.
5
Enter the group name using the keyboard and digital keys, and press the [ENTER] button.
6
Press the [ENTER] button.
• The CHECK OF GROUP MEMBER screen is displayed.
26
1.MANAGING ADDRESS BOOK (ADDRESS MENU)
2.MANAGING GROUPS (Cont.)
1
7
In the screen, the contacts that have been registered in the group are highlighted.
• To add or remove the contacts by selecting each contacts manually, see “Adding or Removing Contacts”.
P. 2 6
• To add the contacts by searching them with the ID number, see “Adding Contacts by Searching with ID Num-
ber”. P. 2 7
• To add the contacts by searching them with search string, see “Adding Contacts by Searching with Search
String”. P.2 8
8
To finish editing the group, press the [ENTER] key to save the set­tings.
Adding or Removing Contacts
1
Press the contacts that are not highlighted to add to the group, or press the highlighted contacts to remove from the group.
• To add both the fax number and E-mail address of a contact to the group, press over the contact name.
• To add only the fax number of a contact to the group, press the [FAX] button of the contact.
• To add only the E-mail address of a contact to the group, press the [E-MAIL] button of the contact.
• Press the [Prev] button or [Next] button to display the contacts in the different page.
• You can also clear the all highlighted contacts by pressing the [ALL CLEAR] button.
2
Press the [ENTER] button to save the group.
• The group is modified.
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