Oce im2020, im2520, im2520f, im3520 Quick Manual

Scanner Mode & Printer Management Utility

4514-7738-02

Quick Guide

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Contents

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Contents

1 Before Making Connections and Specifying Settings

1.1 Safety Precautions........................................................................1-1

General precautions ...................................................................1-1

Trademark Acknowledgements..................................................1-2

1.2 User Instructions...........................................................................1-3

For the U.S.A. Users ..................................................................1-3

For Canada Users ......................................................................1-3

For European Users ...................................................................1-3

For Users of the Class B regulation’s countries .........................1-4

For Users except the Class B regulation’s countries..................1-4

1.3 Enclosed Accessories..................................................................1-4

1.4 Preparing the LAN Cable and IP Address...................................1-5

1.5 Acceptance of the End User License Agreement ......................1-5

1.6 Compatible Operating Systems...................................................1-5

1.7 Operating Environment of Utilities..............................................1-5

1.8 Specifying the IP Address............................................................1-6

2 Making Connections

2.1 LAN Connection............................................................................2-1

Connecting the LAN cable..........................................................2-1

LED indicators ............................................................................2-2

2.2 Environments for Transmitting Scan Data .................................2-3

Required environment ................................................................2-3

3 Network Settings

3.1 List of Network Settings...............................................................3-1

3.2 Specifying Network Settings........................................................3-4

Displaying the Network Settings screen .....................................3-4

Printing the list of settings...........................................................3-6

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4 Installing the Utilities

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4.1 Utilities disk .................................................................................. 4-1

4.2 Installing IP Scanner (Windows Me, 98/95, XP, 2000

and NT4.0) ..................................................................................... 4-1

4.3 Uninstalling IP Scanner ............................................................... 4-5

Uninstalling IP Scanner (Windows Me, 98/95 and NT4.0)......... 4-5

Uninstalling (Windows XP and 2000)......................................... 4-6

4.4 Installing the TWAIN driver.......................................................... 4-7

5 Features of the Network Functions

5.1 Scan to E-mail............................................................................... 5-1

5.2 Scan to Server (FTP) .................................................................... 5-2

5.3 Scan to PC (FTP) .......................................................................... 5-4

5.4 Scan to HDD.................................................................................. 5-5

Contents

5.5 Internet Faxing.............................................................................. 5-6

5.6 IP Address FAX (LAN-FAX) ......................................................... 5-7

5.7 Scan to PC (SMTP) ....................................................................... 5-8

5.8 IP Scanner..................................................................................... 5-9

5.9 Document Forwording/Archive Distribution............................ 5-10

5.10 Network Fax Transmission........................................................ 5-11

6 Performing Scan Operations

6.1 Transmitting to a Recipient in the List of One-Touch Keys ..... 6-1

One-touch keys.......................................................................... 6-1

Registering indexes ................................................................... 6-2

Registering one-touch keys ....................................................... 6-4

Specifying Transmission ............................................................ 6-6

6.2 Transmitting to the Entered E-Mail Address.............................. 6-7

7 Using Printer Management Utility

7.1 System Requirements.................................................................. 7-1

Computer (Software).................................................................. 7-1

Network...................................................................................... 7-1

Digital Copier ............................................................................. 7-2

Network Interface Card.............................................................. 7-2

Any of the following options must be installed. .......................... 7-2

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Contents

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7.2 Accessing Printer Management Utility........................................7-2

7.3 Using Printer Management Utility................................................7-3

7.4 Logging Into Administrator Mode ...............................................7-3

7.5 Selecting the Display Language..................................................7-5

7.6 Structure of Pages ........................................................................7-6

iii

Contents

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iv

Before Making Connections and Specifying Settings

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1 Before Making Connections and

Specifying Settings

1.1 Safety Precautions

Before making connections and specifying settings, be sure to read the
precautions described in “Precautions” of the Advanced Operations
volume of the User Manual provided with the main product.

General precautions

1. The reproduction of the content of this manual, either partially or in full,
is prohibited without prior permission.

2. The content of this manual is subject to change without notice.

1

3. Unauthorized duplication or modification is strictly prohibited.

4. This manual was created with careful attention to content; however, if
inaccuracies, errors or omissions are noticed, please contact your
sales or service representative.

5. Some network application functions may not be supported, depending
on the operating environment or other software.
The actual performance of network application functions is determined
by various factors, such as the system configuration, customer data
and operator controls.
Since the operating environment of network application functions
differs depending on the customer, the configuration of specific
products and the suitability of the application software should be
determined specifically for the customer.

6. We assume no responsibility for consequences arising from use,
regardless of items 4 and 5 mentioned above.

7. The software provided with the device, the software included on the
CD-ROM and information such as the design of and materials related
to this manual are the sole property of NEC Corporation, NEC Access
Technica and their licensors.
NEC Corporation, NEC Access Technica and their licensors own all
patents, copyrights and titles to this manual, from the design,
production and duplication to the use and marketing rights. However,
these limitations do not apply if written permission to transfer the
above-mentioned rights to another company is received.

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1

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Before Making Connections and Specifying Settings

Trademark Acknowledgements

Windows®, Windows NT®, Microsoft® and its logo are registered
trademarks of Microsoft Corporation in the United States and other
countries.

IBM and PC/AT are registered trademarks of International Business
Machines Corporation in the United States and other countries.

Ethernet is a registered trademark of Xerox Corporation.

Netscape Navigator is a trademark of Netscape Communications
Corporation.

Adobe® and Acrobat® are trademarks of Adobe Systems Incorporated.

Network FAX is a registered trademark of Comuse Co., Ltd.

All other company names and product names mentioned in this manual
are trademarks or registered trademarks of their respective companies.

This product uses the Software Development Kit developed by Peerless
Systems Corporation.
Copyright© 2001 Peerless Systems Corporation. All rights reserved.

This product uses the NEST Office SDK developed by Novell, Inc.
Copyright© 1999 Novell, Inc. NEST is a trademark of Novell, Inc. in the
United States and other countries.

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Before Making Connections and Specifying Settings

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1.2 User Instructions

For the U.S.A. Users

FCC Part 15-Radio Frequency Devices

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two
conditions: (1) This device may not cause harmful interference, and (2) this device must
accept any interference received, including interference that may cause undesired operation.

NOTE
This equipment has been tested and found to comply with the limits for a Class A digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference when the equipment is operated in a
commercial environment. This equipment generates, uses, and radiate radio frequency
energy and if not installed and used in accordance with the instruction manual, may cause
harmful interference to radio communications.
Operation of this equipment in a residential area is likely to cause harmful interference in
which case the user will be required to correct the interference at his own expense.

1

WARNING
The design and production of this unit conform to FCC Regulations, and any changes or
modifications must be registered with the FCC and are subject to FCC control. Any changes
made by purchaser or user without first contacting the manufacturer will be subject to penalty
under FCC regulations.

FCC-F02

This device must be used with shielded interface cables. The use of non-shielded cables is
likely to result in interference with radio communications and is prohibited under FCC rules.

For Canada Users

Interference-Causing Equipment Standard (ICES-003 Issue 3)

This Class A digital apparatus complied with Canadian ICES-003
Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

IC-F03

For European Users

CE Marking (Declaration of Conformity)

This product complies with the following EU directives:
89/336/EEC, 73/23/EEC and 93/68/EEC directives.
This declaration is valid for the area of the European Union.

This device must be used with shielded interface cables. The use of non-shielded cables is
likely to result in interference with radio communications and is prohibited under EU
directives.

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Before Making Connections and Specifying Settings

For Users of the Class B regulation’s countries

This device must be used with shielded interface cables. The use of non-shielded cables is
likely to result in interference with radio communications and is prohibited under CISPR 22
rules and local rules.

For Users except the Class B regulation’s countries

WARNING
This is a Class A product. In a domestic environment this product may cause radio
interference in which case the user may be required to take adequate measures.

This device must be used with shielded interface cables. The use of non-shielded cables is
likely to result in interference with radio communications and is prohibited under CISPR 22
rules and local rules.

1.3 Enclosed Accessories

Network Scan Kit

G TWAIN driver CD-ROM containing electronic manuals

This CD-ROM contains the TWAIN driver, the Scanner Mode User
Manual and the Printer Management Utility User Manual.

Internet Fax & Network Scan Kit

G TWAIN driver CD-ROM containing electronic manuals

This CD-ROM contains the TWAIN driver, the Scanner Mode User
Manual and the Printer Management Utility User Manual.

G Utility Disk (CD-ROM)

The Utility Disk contains the utilities (e.g., IP Scanner and Network
FAX), the IP Scanner User Manual and the Network FAX User
Manual.

✎

Tip

In order to use the Network Scan Kit or the Internet FAX & Network
Scan Kit, the Printer Controller and the Network Interface Card must
be installed.

CAUTION

Only use the CD-ROM in a player that is CD-ROM-compatible.

➜ If a player not compatible with the CD-ROM format is used, your ears

or speakers may be damaged by the loud noise produced.

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Before Making Connections and Specifying Settings

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1.4 Preparing the LAN Cable and IP Address

In order to use the network application functions, a LAN cable and a
registered IP address are required.

The LAN cable is not included; it must be prepared by the user.

✎

Note

The LAN cable should be a cable for Fast Ethernet 100BASE-TX
(Category 5).

1.5 Acceptance of the End User License Agreement

In order to use the network functions, you must agree not to make illegal
copies of or pass to unlicensed persons the software provided with the
device or the software included on the CD-ROM. Before using these
functions, you must read the enclosed End User License Agreement and
agree to the terms of use for the software.

1

1.6 Compatible Operating Systems

Utility Operating System

IP Scanner Windows® Me/Windows® 98/Windows® 95/Windows® 2000/

Windows® NT4.0/Windows® XP

Network FAX Windows® Me/Windows® 98/Windows® XP/Windows® 2000/

Windows® NT4.0

* Network FAX is not supported by Windows® 95.

1.7 Operating Environment of Utilities

Network FAX application IP Scanner

Processor Pentium 133 MHz or higher

Memory 24 MB or more

(48 MB recommended)

Hard disk free space 50 MB or more

* 64 MB or more (128 MB recommended) for Windows® XP or Windows® 2000

32 MB or more
(64 MB recommended)*

1-5

1

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Before Making Connections and Specifying Settings

1.8 Specifying the IP Address

Be sure to specify the IP address of the copier before using the network
functions.

If network operations are performed before the IP address is specified,
malfunctions will occur.

Specify the IP address from the Basic Settings screen.

✎

Note

After changing the settings, turn the unit off, then on again.

Parameter Description

DHCP Specify whether to automatically retrieve the IP

address from the DHCP server or to specify a
fixed IP address.

IP Address Type in the IP address of this unit.

*Type in the IP address only if the “DHCP”
parameter is set to “IP Input”.

Subnet Mask Type in the subnet mask of the connected

network.
*Type in the subnet mask only if the “DHCP”
parameter is set to “IP Input”.

Gateway Type in the default gateway address of the

connected network.
*Type in the default gateway address only if the
“DHCP” parameter is set to “IP Input”.

1-6

Before Making Connections and Specifying Settings

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1 Press the [Utility] key on the copier control panel.

2 Touch [Administrator Management].

3 Use the keypad to type in the administrator access code, and then

touch [Enter].

4 Touch [Admin. 2].

5 Touch [Network Set].

6 Touch [Basic Setting].

7 Specify the settings described above.

8 Touch [Enter].

✎

1

Note

In order to apply the new settings, the unit must be turned off, then on
again.

1-7

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Before Making Connections and Specifying Settings

1-8

Making Connections

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2 Making Connections

2.1 LAN Connection

This copier can transmit with the TCP/IP protocol on a LAN. Therefore, the
LAN cable must be connected.

Connect to the LAN by using a LAN cable (cable for Fast Ethernet
100BASE-TX).

Connecting the LAN cable

Insert one plug on the LAN cable into the connector (marked LAN) at the
back of the machine, and then insert the other plug into the hub.

✎

2

Tip

The connector is at the back of the machine.

The LAN cable should be a cable for Fast Ethernet 100BASE-TX
(Category 5).

The LAN cable is not included as an accessory.

Connector for LAN cable

USB

LAN

LED indicator

USB printer connector (optional)

• For more details, refer to the manual for
the printer controller.

Power cord connector

2-1

2

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Making Connections

LED indicators

LED Color Condition Meaning

Green Lit The LAN is connected correctly.

Off The copier has not been turned on.

The LAN is not connected correctly.

Flashing Data is being sent or received.

Red Lit Operating at 100 Mbps

Off Operating at 10 Mbps

2-2

Making Connections

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2.2 Environments for Transmitting Scan Data

The following types of environments are required in order to send scan data.

✎

Tip

In order to use the Network Scan Kit or the Internet FAX & Network
Scan Kit, the Printer Controller and the Network Interface Card must
be installed.

All scanning operations can only be used in a TCP/IP network.

Required environment

<Operations that can be performed if the Network Scan Kit is installed>

2

Scan to E-mail

Required options - - - Hard Disk Drive

Required
environment for
image data
transmission

Required
environment for
image data
importing

Mail server FTP server FTP client

Mail client
computer

Scan to
Server(FTP)

FTP client
computer

Scan to PC(FTP) Scan to HDD

Kit

­computer
(FTP server
application)

FTP client
computer
(FTP server
application)

Web browser or
TWAIN driver

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Making Connections

<Operations that can be performed if the Internet Fax & Network Scan Kit
is installed>

In addition to the operations that can be performed when the Network
Scan Kit is installed (refer to the above table), the following operations are
available.

Required
options

Required
environment
for image
data
transmission

Required
environment
for image
data
importing

Scan to PC
(SMTP)

----Only with a

IP Scanner
and Image
Receiver
utilities

IP Scanner
and Image
Receiver
utilities

Internet
Faxing

Mail server The

Internet fax
terminal

IP Address
Faxing

recipient
must be the
same type
of unit as the
copier.

The
recipient
must be the
same type
of unit as the
copier.

IP Scanner

IP Scanner
and Image
Receiver
utilities

IP Scanner
and Image
Receiver
utilities

Distribution
of Fax
Documents

facsimile
terminal

Environmen
t required for
the scan
function
selected as
the
distribution
method

Network
FAX

Only with a
facsimile
terminal

Network
FAX utility

-

2-4

Network Settings

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3 Network Settings

The available network operations are limited according to the connected
LAN environment. Specify the network settings according to the
environment and functions to be used.

The network settings can be specified from the copier’s control panel or from
Administrator mode of Printer Management Utility. The procedure for
specifying the network settings from the copier’s control panel is described
below.

For details on specifying Printer Management Utility settings, refer to the
Printer Management Utility User Manual.

3.1 List of Network Settings

3

●: Required; 2: Available
▲: Necessary depending on environment; -: Unnecessary

Operation

Parameter

Basic Settings screen

DHCP ▲▲▲▲▲▲▲▲▲▲

IP Address

Subnet
Mask

Gateway ●●●●●●●●●●

Self-domain
Name

Network
Board
Settings

Scan to E-mail

●●●●●●●●●●

●●●●●●●●●●

---------2

▲▲▲▲▲▲▲▲▲▲

Scan to

Server (FTP)

Scan to PC (FTP)

Scan to PC (SMTP)

Scan to HDD

IP Scanner

Internet Faxing

IP Address Faxing

Distribution of Fax

Documents

(fax reception)

Network FAX

DNS Settings screen

DNS Setting ▲▲▲▲▲ - ▲▲▲ -

Host Name ▲▲▲▲▲ - ▲▲▲ -

Domain
Name

DNS Server
Address

▲▲▲▲▲ - ▲▲▲ -

▲▲▲▲▲ - ▲▲▲ -

3-1

3

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Operation

Network Settings

Parameter

Equipment Name

Equipment
Name

SMTP Settings screen

SMTP
Server
Address

Port
Number

E-mail
Address

POP3 Settings screen

POP3
Server
Address

Port
Number

POP3 User
Name

Scan to E-mail

222 - 2 - 2 - 2 -

● ▲*

● ▲*

● ▲*

------

------

------

Scan to

Server (FTP)

1

1

1

Scan to PC (FTP)

--▲*

--▲*

--▲*

Scan to PC (SMTP)

Scan to HDD

1

1

1

IP Scanner

- ● - ● -

- ● - ● -

- ● - ● -

Internet Faxing

IP Address Faxing

Distribution of Fax

Documents

(fax reception)

Network FAX

● ---

● ---

● ---

POP3
Password

Auto-RX
Check

Mail/Scan Settings screen

E-mail
Mode

Scan Mode 22222 -----

Scanner Settings screen

Activity
Report

RX Doc.
Header
Print

TX Doc.
Text Insert

Gateway
Send

Subject
Registration

------

------

------222 -

------2 ---

------2 ---

2 -----2 - 2 -

---------

2 -----2 ---

● ---

● ---

●

3-2

Network Settings

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Operation

3

Parameter

Devide
Setting

File Destination Memory Input

File
Destination
Memory
Input

Ping

This function is used to check if the network connection (LAN connection) is correctly connected.
*The ping can be sent with an SMTP server or POP3 server specified. In addition, a ping can be sent with
any IP address specified.

LDAP Setting

Specify these settings when using the LDAP (Lightweight Directory Access Protocol) search function.

Frame Type Setting

When connecting to the NetWare server and using the PC print function, specify the frame type.

Administrator mode in Printer Management Utility: [Network]>[FTP Server]>[FTP Configuration]

Proxy
server
address

Scan to E-mail

2 -----2 ---

-

- ▲ --------

Scan to

Server (FTP)

Scan to PC (FTP)

Scan to PC (SMTP)

Scan to HDD

IP Scanner

Internet Faxing

IP Address Faxing

Distribution of Fax

Documents

(fax reception)

● --------

Network FAX

Proxy port
number

FTP
Connection
Timeout

- ▲ --------

- ▲ --------

* 1: If the “URL Notification” function is used, the e-mail transmission (SMTP) settings must

be specified. (Refer to the Scanner Mode User Manual.)

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3.2 Specifying Network Settings

✎

Note

Before specifying network settings, check with the network
administrator for the necessary information.

Displaying the Network Settings screen

1 Press the [Utility] key on the copier control panel.

2 Touch [Admin.

Management].

Network Settings

3 Use the keypad to type in

the administrator access
code, and then touch
[Enter].

3-4

Network Settings

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4 Touch [Admin. 2].

5 Touch [Network Set].

3

6 Specify the necessary

settings for the parameters
in the screen that appeared.

❍ Refer to “List of Network

Settings” on page 3-1.

7 Continue touching [Enter] to return to the Utility screen, and then touch

[Exit] to return to the Basics screen.

✎

Note

After changing the setting of a parameter marked with , the copier
must be turned off, then on again.

3-5

3

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Network Settings

✎

Tip

The list of the settings specified for each function can be printed.

Printing the list of settings

1 Press the [Utility] key, and then touch [Administrator Management].

2 Type in the administrator access code, and then touch [Enter].

3 Touch [Admin. 1], then [Rep. Print].

4 Touch [Setting List].

3-6

Installing the Utilities

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4 Installing the Utilities

This section describes how to install IP Scanner.

For details on installing the Network FAX, refer to the Network FAX User’s
Manual.

4.1 Utilities disk

The utilities disk contains the IP Scanner and Network FAX applications.

In order to install each utility, the amount of hard disk space shown below
must be available.

G IP Scanner: About 5 MB

G Network FAX: About 22 MB

(Network FAX is not supported by Windows 95.)

4

4.2 Installing IP Scanner (Windows Me, 98/95, XP, 2000
and NT4.0)

✎

Note

Do not install IP Scanner onto computers used as mail servers or
computers where a mail server is installed.

1 Start up Windows, and then insert the utilities disk (CD-ROM) into the

CD-ROM drive.

The Installer starts up, and the Installer dialog box appears.

✎

Tip

If the installer does not start up automatically, double-click “My
Computer” on the desktop, and then double-click the icon for the
CD-ROM drive containing the CD-ROM. Double-click [setup.exe]
on the CD-ROM to start up the installer.

2 Click the [GO] button beside Install IP Scanner.

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4

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Installing the Utilities

3 Check the contents of the dialog box, and then click the [Next] button.

4 Check which folder IP Scanner will be installed into, and then click the

[Next] button.

❍ To change the folder where IP Scanner will be installed, click the

[Browse...] button, and then select the desired folder.

❍ While specifying settings in the installer dialog boxes, if you

choose the wrong setting or want to change a setting, click the
[Back] button to return to the previous dialog box and specify the
settings as desired.

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Installing the Utilities

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5 Select the folder where IP Scanner will be registered, and then click

the [Next] button.

4

The installation begins.

6 Click the [Finish] button.

A message may appear, informing you that the computer should be
restarted.
Restart the computer to complete the installation.

7 In the Installer dialog box, click the [Close] button.

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Installing the Utilities

8 Restart the computer.

❍ Click the [Yes] button to restart the computer.

4-4

Installing the Utilities

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4.3 Uninstalling IP Scanner

Uninstalling IP Scanner (Windows Me, 98/95 and NT4.0)

✎

Note

Quit Image Receiver before uninstalling IP Scanner.

1 In Windows, click the [Start] button, point to [Settings], and then click

[Control Panel] to display the Control Panel window.

2 Double-click the [Add or Remove Programs] icon.

3 Select “IP Scanner”, and then click the [Add/Remove...] button.

4

4 Click the [Yes] button.

5 Restart the computer.

4-5

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Installing the Utilities

Uninstalling (Windows XP and 2000)

✎

Note

Quit Image Receiver before uninstalling IP Scanner.

1 In Windows, click the [Start] button, point to [Settings], and then click

[Control Panel] to display the Control Panel window.

2 Double-click the [Add/Remove Programs] icon (the [Add or Remove

Programs] icon in Windows XP).

3 Select “IP Scanner”, and then click the [Change/Remove] button.

4 Click the [Yes] button.

5 Restart the computer.

4-6

Installing the Utilities

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4.4 Installing the TWAIN driver

Scan data saved on the copier’s hard disk can be retrieved using TWAIN
driver.

Compatible operating systems:
Windows 98/Me/NT4.0/2000/XP

✎

Note

With Windows 2000 and XP, be sure to log in with administrator
privileges.

1 Open the “TWAIN” folder on the TWAIN Driver CD-ROM.

2 Start up setup.exe.

3 Follow the instructions that appear to finish the installation.

4

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Installing the Utilities

4-8

Features of the Network Functions

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5 Features of the Network Functions

Paper documents can easily be converted to electronic data and used, for
example, with electronic filing. Scanned image data (scan data) can be
sent to other computers through a network as either a TIFF file or a PDF
file.

The scanned image can be sent using any of the following methods.
Choose the appropriate method according on the network environment
and purpose.

5.1 Scan to E-mail

G Scan data is attached to an e-mail message as a TIFF or PDF file, then

sent to a computer through an intranet or the Internet.

5

G A network environment that includes a mail server is required.

Mail server

Client computer

Intranet

Internet

Mail server

Client computer

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5

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5.2 Scan to Server (FTP)

G Scan data can be uploaded as TIFF or PDF files to a specified

directory on an FTP server.

G A network environment that includes an FTP server is required.

G An FTP server on the Internet can be accessed through a proxy

server.

G A maximum of five FTP server can be registered, and a maximum of

five directories can be set up on each FTP server.

Features of the Network Functions

FTP server

Intranet

Internet

FTP server

5-2

Features of the Network Functions

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G With the “URL Report” function, a notification of the URL where the

scan data is saved can be sent by e-mail. (If the “URL Report” function
is used, a mail server is required.)

5

FTP server

FTP server

Internet

Client computer

Mail server

Intranet

Internet

Client computer

5-3

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5.3 Scan to PC (FTP)

G Scan data can be sent as TIFF or PDF files to client computers using

FTP.

G The FTP server application must be running on the client computers.

G The forwarding destination on the client computer is the root folder

specified with the FTP server application. This setting cannot be
specified from the copier’s control panel or from Printer Management
Utility.

Intranet

Features of the Network Functions

FTP server
application

Client computer

5-4

Features of the Network Functions

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5.4 Scan to HDD

G Scan data is saved on the copier’s hard disk as TIFF or PDF files.

The saved files can be retrieved with Printer Management Utility or
TWAIN driver.

G With the “URL Report” function, a notification of the URL where the

scan data is saved can be sent by e-mail.
(If the “URL Report” function is used, a mail server is required.)

Scan
data

Client
computer

5

HDD

Intranet

5-5

5

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5.5 Internet Faxing

G As opposed to a normal fax, which transmits through telephone lines,

Internet fax sends and receives fax images through the Internet.
Internet fax uses the Internet electronic mail (e-mail) setup to send and
receive fax images. Image data scanned at an Internet fax terminal is
attached to an e-mail message as a TIFF-F file, then sent to the
recipient’s Internet fax terminal. The file attached to the received e­mail message is printed by the Internet fax terminal on the receiving
end.
In addition, since e-mail is used, the fax can be sent to an individual e­mail address, not just an Internet fax terminal. In this case, the fax
image arrives at the receiving end as an attachment to an e-mail
message received with the usual mail client software.

Features of the Network Functions

Mail server

Mail server

Client computer

Internet fax
terminal

Intranet

Internet

5-6

Client computer

Features of the Network Functions

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5.6 IP Address FAX (LAN-FAX)

G Scan data is sent to a copier of the same type (Internet fax) through

the Intranet, without passing through a mail server.

Intranet

5

Internet fax terminal
(Same type of unit
as copier)

1 Program a one-touch key with the IP address or the host name of the

recipient.

2 Use the one-touch key to specify the recipient, and then specify the

settings for sending the data (IP address fax transmission).

3 The recipient receives the fax image (IP address fax reception).

5-7

5

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5.7 Scan to PC (SMTP)

G Scan data can be sent as TIFF or PDF files to client computers using

SMTP.

G From the client computer, the enclosed IP Scanner application must

be used to first specify the folder where data is saved. In addition, the
IP Scanner application can be set to save the data in a folder that was
created using the name of the one-touch key.

G In order to receive the data at a client computer and save it as an

image file, the enclosed utilities IP Scanner and Image Receiver are
required.

G If there is a DHCP server on the network, this function may not operate

correctly since IP addresses are automatically distributed to each
computer. In this case, specify a fixed IP address for the computer or
use IP Scanner.

Features of the Network Functions

Client computer

Intranet

1 Program a one-touch key with the IP address of the computer

receiving the data.

2 Using the same procedure for sending e-mail messages, specify that

the data is to be sent to a computer.

3 The sent scan data is received by the recipient computer.

4 The IP Scanner application converts the data to a TIFF or PDF file,

then saves the file in the specified folder.

5-8

Features of the Network Functions

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5.8 IP Scanner

G Scan data is sent to a client computer, where it is saved in a folder that

is created using the name of the scanner button.

G After programming a button (Scan data destination and scan settings)

from the client computer when scanning, a paper document can easily
be saved as an electronic file with just the touch of a button in the
copier’s touch panel.
In order to receive the data at a client computer and save it as an
image file, the enclosed utilities IP Scanner and Image Receiver are
required.

G This function can be used in a network without a LAN if a crossover

cable is used to connect the copier to a client computer. (Network
settings are required.)

5

Client computer

1 From the computer, program a button (recipient of the scan data).

2 Touch the programmed button to send the scan image.

3 The sent scan image is received by the recipient computer.

4 The IP Scanner application converts the data to a TIFF or PDF file,

then saves the file in the specified folder.

5-9

5

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Features of the Network Functions

5.9 Document Forwording/Archive Distribution

G Image data received from a fax machine on a common telephone line

can be sent directly to a computer or attached to an e-mail message.
In order to transmit the fax document by e-mail, a network environment
that includes a mail server is required.

G The fax document can be be received at your own computer.

G Received fax documents can be classified as “F-Code”, “Port” or

“Public Document”, and the distribution destinations for each type of
document can be specified.

Facsimile
terminal

Facsimile
communication

Telephone

line

Mail server

Client computer

1 From the copier, select a Doc. Manage setting to classify the fax

image.

2 The fax image is sent to the computer specified as the recipient.

3 The fax image is received by the recipient computer as an image file.

5-10

Features of the Network Functions

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5.10 Network Fax Transmission

G To use Network Fax transmission, “Network FAX” is required, one of

the attached utilities. Be sure to confirm the network environment, then
perform the network setting and the setup of Network FAX.

G A document created in an application, such as word-processing

software, can be faxed by specifying the telephone (fax) number of the
recipient, without first printing the document.
In addition, the result of the fax transmission can be checked from the
computer.

G An e-mail address or a telephone (fax) number can be specified for the

recipient.

G In order to perform direct faxing operations using a mail server, the

DNS settings must be specified.

5

Mail server

Client computer

1 Specify the fax number of the destination (specify the recipient after

specifying printing from the application).

2 The image data is transmitted from the client computer or mail server.

3 The data received by the computer is sent to the specified fax number.

Telephone

line

Facsimile
communication

Facsimile terminal

5-11

5

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Features of the Network Functions

5-12

Performing Scan Operations

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6 Performing Scan Operations

6.1 Transmitting to a Recipient in the List of One­Touch Keys

One-touch keys

Registering a recipient in the copier in advance is useful for using a
scanning operation. Recipients can be registered from either the copier’s
control panel or from Printer Management Utility.

If a recipient is registered with a one-touch key, the recipient’s information
can be retrieved with just the touch of a button in the copier’s touch panel.
Registering recipients where data is frequently sent is convenient since it
no longer requires the recipient information to be entered each time data
is sent.

6

Up to 540 one-touch keys can be registered. However, the total number
of one-touch keys and fax programs (maximum of 30) must not exceed

540.

In addition, registered one-touch keys can be searched through more
easily if the indexes are used to classify the one-touch keys. There are 36
indexes, and up to 15 one-touch keys can be registered in each index.

The procedure for registering one-touch keys from the copier’s control
panel is described below.

For details on registering one-touch keys using Printer Management
Utility, refer to the Printer Management Utility User Manual.

1

2

1 Index tab

2 One-touch keys registered in the selected index

6-1

6

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Performing Scan Operations

Registering indexes

1 Press the [Utility] key.

2 Touch [User Set].

3 Touch [Fax Input].

❍ For a copier, touch [E-

mail Input].

4 Touch [Index].

6-2

Performing Scan Operations

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5 Touch a key where an index

has not yet been registered.

6 Type in the name of the

index.

6

7 Touch [Enter].

6-3

6

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Performing Scan Operations

Registering one-touch keys

1 Press the [Utility] key.

2 Touch [User Set].

3 Touch [Fax Input].

❍ For a copier, touch [E-

mail Input].

4 Touch [One-Touch].

6-4

Performing Scan Operations

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5 Select an index, and then

touch a key where nothing
has been registered yet.

6 Type in the recipient name

that will appear on the one­touch key, and then touch
[Next].

6

7 Select the desired scanning

operation, and then touch
[Next].

❍ Scan to E-mail :

[PC]-[E-mail]

❍ Scan to Server(FTP) :

[PC]-[FTP Server]

❍ Scan to PC(FTP) :

[PC]-[FTP Client]

❍ Scan to PC(SMTP) :

[PC]-[Scanner]

❍ Scan to HDD : [HDD]
❍ Internet FAX : [Internet FAX]-[E-mail]
❍ IP Address FAX : [Internet FAX]-[IP-TX]

8 Specify any necessary settings for the selected scanning operation.

6-5

6

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Performing Scan Operations

Specifying Transmission

1 Position the document(s) to be scanned.

2 Press the [Fax/Scan] key.

❍ For a copier, press the [Scan] key.

3 Select an index, and then

select a recipient from the
list of one-touch keys.

4 If necessary, touch

[Quality&Reduction] and
[FAX Menu] (or [Menu] for a
copier), and then specify the
scanning options.

❍ For details, refer to the

“Scanner Mode User
Manual”.

5 Press the [Start] key.

The transmission begins.

If the document is placed on the original glass:

G When scanning multiple document pages, continue scanning by

placing each consecutive page on the original glass, then pressing the
[Start] key.

G After all pages of the document to be sent are scanned, touch [Scan

End], and then press the [Start] key. The transmission begins.

6-6

Performing Scan Operations

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6.2 Transmitting to the Entered E-Mail Address

✎

Note

Transmitting to the specified e-mail address is available only with
Scan to E-mail and Internet fax transmissions.

1 Position the document(s) to be scanned.

6

2 Press the [Fax/Scan] key.

❍ For a copier, press the [Scan] key.

3 Touch [10-Key Dialing].

❍ For a copier, touch

[Addr. Input].

4 Touch [Com. Mode].

6-7

6

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Performing Scan Operations

5 Select the desired scanning

operation, and then touch
[Enter].

❍ Scan to E-mail :

[PC]-[E-mail]

❍ Internet FAX :

[InternetFAX]-[E-mail]

6 Type in the e-mail address

of the recipient.

7 <For Scan to E-mail>

To change the file format or
coding method, touch [Scan
Mode], and then specify the
desired settings.

<For Internet Fax>
To change the transmission size (maximum), transmission resolution
(maximum) or coding method, touch [E-mail Mode], and then specify
the desired settings.

6-8

Performing Scan Operations

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8 If necessary, touch

[Quality&Reduction] and
[FAX Menu] (or [Menu] for a
copier), and then specify the
scanning options.

❍ For details, refer to the

“Scanner Mode User
Manual”.

9 Press the [Start] key.

The transmission begins.

If the document is placed on the original glass:

G When scanning multiple document pages, continue scanning by

placing each consecutive page on the original glass, then pressing the
[Start] key.

6

G After all pages of the document to be sent are scanned, touch [Scan

End], and then press the [Start] key. The transmission begins.

6-9

6

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Performing Scan Operations

6-10

Using Printer Management Utility

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7 Using Printer Management Utility

Printer Management Utility is a utility for managing devices supported by
the HTTP server integrated into the printer/scanner controller. Using a
Web browser, Printer Management Utility can remotely control the printer/
scanner controllers on the network.

Indexes and one-touch keys can be registered and network settings can
be specified from Printer Management Utility.

7.1 System Requirements

The following operating environment is required in order to use Printer
Management Utility.

Computer (Software)

7

Operating System Web Browser

Windows 95/98/Me/NT4.0 Internet Explorer 4 or later

Netscape Communicator 4.7 or later

Windows 2000 Internet Explorer 5 or later

Netscape Navigator 7.0

Windows XP Internet Explorer 6 or later

Netscape Navigator 7.0

MacOS 8.6 or 9.x Internet Explorer 4.5 or later

Netscape Navigator 6.1 or later

MacOS X Internet Explorer 5.1 or later

Netscape Navigator 6.1 or later

✎

Note

If Internet Explorer 5.5 is used, one-touch key information may not be
exported correctly. Be sure to use Internet Explorer 5.5 Service Pack1
or later.

Network

G Ethernet

G TCP/IP protocol

7-1

7

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Using Printer Management Utility

Digital Copier

Network Interface Card

Any of the following options must be installed.

G Printer Controller (PCL)

G Printer Controller (PCL+PS)

G Network Scan Kit

G Internet Fax & Network Scan Kit

✎

Note

The dialog boxes shown in this manual may differ from those that
appear on your computer. In addition, the specifications and other
information concerning this product may change without notice.

7.2 Accessing Printer Management Utility

✎

Note

In order to use Printer Management Utility, the IP address must be set
in advance. (Refer to “Specifying the IP Address” on page 1-6.)

Printer Management Utility can be accessed through a Web browser.

1 Start up the Web browser.

2 In the Address bar, type the IP address of the controller in the format

shown below, and then press the computer keyboard’s [Enter] key.

http://controller_IP_address/

(Example) If the controller IP address is 192.168.0.10:

http://192.168.0.10/

3 The initial page of Printer Management Utility appears.

✎

Note

If your Web browser is set to use a proxy server, it may not be able to
access Printer Management Utility. In this case, specify the IP address
of the printer/scanner controller as an exception for access through
the proxy server.

7-2

Using Printer Management Utility

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(Example) With Internet Explorer 6

1 Click [Tools] in the menu bar, and then click [Internet Options....].

2 Click the [Connections] tab.

3 Click the [LAN Settings] button.

4 Click the [Advanced] button in the “Proxy server” group box.

5 Type the IP address of the printer/scanner controller into the

“Exceptions” list box.

7.3 Using Printer Management Utility

Printer Management Utility is used in the same way that Internet Web
pages are viewed. Click Web page links to display those pages, or click
the [Back] (or [Forward]) button to display the previous (or next) page.

7

7.4 Logging Into Administrator Mode

By logging into Printer Management Utility in Administrator mode, printer/
scanner controller system settings can be specified or checked.

1 In the Admin Password box in the upper-left corner of the page, type

the administrator password.

2 Click the [Log-in] button to log into the Administrator mode.

7-3

7

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Using Printer Management Utility

3 To log out, click the [Log-out] button.

✎

Note

For the administrator password, use the administrator access code for
the copier. For details, contact the administrator for your copier.

If no operation is performed for 10 minutes after logging into Printer
Management Utility in Administrator mode, the user is automatically
logged out.

While logged into Printer Management Utility in Administrator mode,
not all operations can be performed from the copier’s control panel.

7-4

Using Printer Management Utility

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7.5 Selecting the Display Language

If necessary, the language in which Printer Management Utility pages are
displayed can be changed. This setting only applies to Printer
Management Utility pages.

1 Log into Printer Management Utility in Administrator mode.

2 Click [Preference] in the menu on the [System] tab.

3 From the Display Language list, select the desired language.

4 Click the [Apply] button.

7

7-5

7

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7.6 Structure of Pages

The following page (called the User mode page) can be viewed by
anyone. If the administrator password is typed into the Admin Password
box on the User mode page, the Administrator mode page can be
displayed.

The pages of Printer Management Utility are constructed as shown below.

Using Printer Management Utility

1

2

4

1 Status display The statuses of the printer and scanner are

shown with text and icons.
In addition, the status warnings for the printer
and scanner appear as messages.
To view the most recent status messages,
click the [Refresh] button in the Web browser.

2Admin Password

box

Use to log in Administrator mode. (For details
on the login procedure, refer to “Logging in
Administrator mode” in the Printer
Management Utility User Manual.)

3

5

7-6

Using Printer Management Utility

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3 Tabs The categories that can be controlled by

Printer Management Utility are displayed.
User mode

• System

• Job List

1

• File*

• Print*

• Scan*

2

3

Administrator mode

• System

• File*

• Print*

• Scan*

4

2

3

• Network

For details on each tab, refer to the “Printer
Management Utility Users Manual”.

1

*

Available only if the internet fax & network
scan kit or the network scan kit is installed
*2 Available only if the printer controller is
installed

3

Available only with a facsimile terminal, or

*
if the network scan kit or internet fax &
network scan kit is installed

4

Available only if the internet fax & network

*
scan kit or the network scan kit is installed
with the hard disk drive kit

7

4 Menu The information and setting items for the

selected tab are listed.
For details on each menu, refer to the “Printer
Management Utility Users Manual”.

5 Information and

settings

The details of the item selected from the
menu are displayed.

7-7

7

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Using Printer Management Utility

7-8

The information contained in this manual is

subject to change without notice to

incorporate improvements made on the

product or products the manual covers.

ND-100124(E)

2003.12 ISSUE2
Printed in Japan

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