Nuance ScanSoft PDF Reader - 7.0 Quick Reference Manual
Quick Reference Guide
Version 7
Introduction
Welcome to Nuance® PDF Reader 7! This product lets you view and work
with PDF files. Its key features let you:
• Zoom and rotate pages, use bookmarks to navigate in documents,
jump to defined pages, view all PDFs in the current folder.
• Add highlights, cross-outs and underlines to PDF text.
• Find texts in one or more PDF files – from file information or textual
content.
• Convert XPS files to PDF, print files and save PDF attachments.
• View and handle PDF packages and portfolios (grouped files).
• Fill in and save PDF forms for convenient submission – avoid the
hassle of photocopying and paper mailing.
• Verify digital signatures and sign your PDF documents.
• Enjoy support for leading Document Management Systems.
Why are PDF files popular?
The Portable Document Format has become a de-facto standard for
document exchange across platforms and computing environments. More
than 200 million PDF documents are posted on the World Wide Web. Key
benefits that have driven this popularity are:
• Integrity: PDF files look like the original documents they were
created from. They conserve their appearance after sharing –
regardless of platform, operating system, installed fonts or local
settings on each computer or device.
• File size: In many cases, PDF files can be more compact than their
source documents – ideal for file transfer.
• Security: PDF files can be digitally signed and password protected
to prevent unauthorized changes.
• Sharing: While the basic document content
can be frozen, commenting and mark-up
tools allow collective authoring and
document review.
The ability to create PDF files, to do advanced
commenting and to apply security are beyond
the scope of this PDF Reader. Such features
and many more are provided by Nuance PDF
Converter Professional 7.
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PDF flavors
There are three basic types of PDF files. PDF Reader can open all three
types:
PDF Image: The PDF pages are presented as images so the content is
fixed and cannot be edited or searched. They can contain comments and
form controls, since these are not part of the real PDF content.
PDF Searchable: The PDF pages are presented as images, guaranteeing
content integrity, but the files contain a text layer behind the page
images so file content can be searched, but the real PDF page content
cannot be modified. They can contain comments and allow form filling.
PDF Normal: The PDF pages have editable and searchable content. This
editing of real PDF page content (such as with a Touch-Up or Typewriter
Tool) can be performed by PDF editors such as Nuance PDF Converter
Professional – in this case protection against unauthorized changes can
be achieved by security settings.
Installation and Registration
PDF Reader 7 is designed to co-exist with other imaging products from
Nuance. You should have administrator rights on the computer to install
the program. You need web access for online registration.
1. Download and double-click the exe file
After downloading the file set, double-click the program’s exe file. The
InstallShield
2. License and settings
You must accept the license agreement in order to proceed. The installer
offers a default location for the program. Accept it or define a different
one. Choose whether or not to make PDF Reader 7 your default
application for viewing PDF files. You must choose this if you want a
double-click on a PDF file on the desktop, in Windows Explorer, Internet
Explorer or on Outlook attachments to open the file in PDF Reader 7.
Choose to enable or disable JavaScript support. Disabling it protects your
computer better but removes some functionality. See page 13 on form
submission and page 17 on later enabling/disabling.
The installation places a program icon on your desktop.
3. Click Finish and Register
Registration runs at the end of installation. Select Register Online to
establish a connection to the Nuance web site. We provide an easy
electronic form that can be completed in a few moments. When the form
is filled, click Submit. If you decide not to register or to be reminded
later, you can go to http://www.nuance.com to register online any time
later. Click on Support and from the main support screen choose Product
®
Wizard appears.
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Registration. For a statement on the use of your registration data, please
see Nuance's Privacy Policy.
How to get more help
Consult the release notes file for further assistance on installation and for
late-breaking news. It also lists the system requirements.
Visit the Nuance web site to consult the knowledge base for PDF Reader:
Choose http://support.nuance.com/NuancePDFReader.
Starting the program and opening files
Start the program from the Windows Start menu by choosing Nuance PDF
Reader 7 or by double-clicking the program icon on the desktop. You can
also start the program by dragging a PDF or XPS file onto the program
icon on your desktop or taskbar.
Once the program is open there are several ways to open files:
• Use File / Open to open one or more PDF or XPS files. XPS files are
converted to PDF, leaving the original XPS file intact. The PDF file
has the same name and location as the XPS file.
• Choose a recently opened PDF file from Recent Files in the File
menu.
• Drag and drop one or more PDF or XPS files onto the program icon
or onto the program window.
• Double click a PDF file on the desktop, in Windows Explorer or as a
mail attachment, or click a link to a PDF file in Internet Explorer.
Providing you set PDF Reader as your default viewer during
installation, the PDF file will be opened in the Reader.
Use the Window menu to switch between open files and Edit / Preferences / General to set start-up and page display options.
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The program window has the following parts:
g
Menu bar
Toolbars
Document Panel
Navi
ation Panel
Attachments
View bar
The View bar lets you change the display style of the PDF files. From left
to right: rotate the view of the current document, step to the previous
viewing location, jump to the next, previous or defined page, zoom in or
out, scale the page display, choose the display style.
The Navigation Panel on the left can present Bookmarks, Destinations,
Pages, Layers, Model Tree, Signatures or Messages. In the diagram above
it is set to Pages, displaying two page thumbnails. The Document Panel is
displaying the indicated part of page two from the current document.
The messages panel is dynamically updated to present the latest
developments and products available from Nuance Communications Inc.
The panel at the bottom can present comments or attachments. In the
diagram above it is showing a list of attachments, and has buttons to
open the current attachment or save selected attachments to a single
location.
Use the View menu or toolbar to decide what to display in the Navigation
Panel and the Attachments or Comments panel.
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Toolbars
The following toolbars are available. Use View / Toolbars to show or hide
them. Toolbars can be docked in the toolbar area or floated into the
working area; click the row of dots on the left of a toolbar and drag it to
the desired floating location. Drag it back to the toolbar area to re-dock.
Use the lower options under View / Toolbars to Reset toolbars to their
delivery arrangement, to hide or show all toolbars, to show or hide button
labels (explanatory texts) or to customize which buttons to display on
each toolbar. When a toolbar is floated you can catch an edge to resize it,
for instance to display the buttons vertically.
Here are the available toolbars with tools named from left to right.
FILE TOOLBAR: Open, Save, Convert, Print, Send in Mail, Search, Find.
STANDARD TOOLBAR: Hand, Select Text, Select Image.
The Hand tool is the basic cursor. Select it to stop working with any other
tool.
COMMENTS TOOLBAR:
Highlight, Cross-out, Underline.
(on a drop-down list, from top to bottom)
EDIT TOOLBAR: Undo, Redo.
VIEW TOOLBAR: All available navigation panel contents are listed on a
drop-down list.
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VIEW FOLDER: Previous file, next file in folder.
ZOOM TOOLBAR: Zoom In, Zoom Out, Dynamic Zoom, Loupe.
FORMS TOOLBAR: Highlight Fields, Reset Fields.
(Grayed if current page does not contain an active form control)
DMS TOOLBAR: Open from DMS, Save to DMS
Each detected DMS will have a toolbar to open whole PDF or XPS files one
at a time from the DMS and to save PDF files in the same way. If no DMS
is detected this toolbar does not appear.
The picture shows the Microsoft
®
SharePoint toolbar.
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