This Guide shows screen pictures made with Windows® XP. The
appearance may vary under other Operating Systems.
2
Why are PDF files popular?
The Portable Document Format has become a de-facto standard for
document exchange across platforms and computing environments.
More than 200 million PDF documents are posted on the World Wide
Web. Key benefits that have driven this popularity are:
• Integrity: PDF files look like the original documents they were
created from. They conserve their appearance after sharing regardless of platform, operating system, installed fonts or local
settings on each computer or device.
• File size: In many cases, PDF files can be more compact than their
source documents - ideal for file transfer.
• Security: PDF files can be digitally signed and password protected
to prevent unauthorized changes.
• Sharing: While the basic document content can be frozen,
commenting and mark-up tools allow collective authoring and
document review.
What PDF Professional does for you
Nuance® PDF Converter Professional 7 from Nuance Communications
Inc., offers the full circle of functionality for handling PDF files. It can
unlock and open PDF files up to version 1.7 for viewing, editing,
annotation and re-assembly. It can create PDF files from versions 1.3 to
1.7 (PDF/A format is also supported). It can unlock PDF files for
repurposing in other applications.
This professional product has three parts for creating, editing and
unlocking PDF files. These are all installed and activated with a single
procedure.
3
Create PDF Files
Nuance® PDF Create 7 lets you create PDF files from a wide
range of file types. The Print dialog box in your print-capable
applications will offer a printer named ScanSoft PDF Create!
The PDF Create Assistant lets you compile a list of files generated by
different applications. You can also create PDFs from XPS files.
Each file can be converted to a separate PDF file, or they can be
combined, overlaid or packaged into a single file. When working in
Microsoft
®
WordTM, Excel®, or PowerPoint you can call on the program
to create a PDF file directly from your current document. During
conversions hyperlinks and comments can be transferred and you can set
bookmarks to be generated from the structure of the Word document,
each worksheet in Excel or for each slide in a PowerPoint presentation.
Document information (metadata) can also be transferred. When
working in Microsoft Outlook® or Lotus Notes®, message attachments
can be saved as PDF files. As you write a new message or a reply, you can
choose a non-PDF file from your computer to have it converted to PDF
and attached.
The program can create PDF files in versions 1.3 to 1.7 and PDF/A.
Files can be protected by passwords and can include watermarks.
Compression and font settings give you control over PDF file size and
appearance.
Edit PDF Files
Nuance PDF Converter Professional gives you extensive control
over your PDF files through an easy-to-use browsing and
reading interface. You can edit pages and documents, annotate
and review them, adjust document security, sign your documents and
more. PDF documents can be compiled from different sources and pages
can be rearranged. The program delivers a powerful document
management system: use it to create archives from related documents to
index and search them later. Alternatively, in the Enterprise edition, you
can access different document management systems through the
application: use them to store or archive your PDF documents.
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Export PDF Files
Nuance® PDF Converter 7 lets you unlock PDF and XPS files to
edit them as Microsoft® WordTM, Microsoft® Excel®, Microsoft®
PowerPoint
®
, Corel® WordPerfectTM, and generic RTF files. It
also lets you open PDFor XPS files directly from these and other
applications, edit them and save them in the appropriate file type. It
converts PDF files up to and including version 1.7. Encrypted PDF files
can be opened if the required password is provided.
Installation and Activation
PDF Converter Professional 7 detects previous versions and components
and prompts for your confirmation to remove them. You should have
administrator rights on the computer to install and activate the program.
You need web access for activation.
1.Insert the CD-ROM in your CD-ROM drive
The installation program will start automatically. If it does not, locate
®
your CD-ROM drive in Microsoft
double-click the program's AutoRun.exe file. Select a language for
installation. The InstallShield
(If you have downloaded the program from the Nuance web site,
double-click its autorun.exe file.)
Windows® Explorer and
®
Wizard will appear.
2.License and Serial Number
You must accept the license agreement in order to proceed. You must
enter a serial number. You will find this on the CD sleeve or on the
Nuance web site, or a reseller’s site at the download location.
Some resellers let you see the serial number at a later time, by returning
to your purchase order. Be sure to keep the serial number in a safe place;
it is fully checked only during product activation and is also needed for
any re-installations.
Serial numbers never include the letter “O”, always use zero.
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3.Location and Setup Type
The installer offers a default location for the program. Accept it or define
a different one. Select Complete or Custom Setup. Choose Custom to
accept or decline installation of the PDF unlocking component. Choose
Custom also to enable or disable the integration of PDF Converter and
PDF Create in other programs. By default, all the programs offered in the
PDF Converter Professional Integration panels of the InstallShield
Wizard will be enabled. (You can change integration settings later by
choosing the program under Add or Remove Programs in the Control
Panel and clicking Change and then Repair.)
4.Click Finish
Registration runs at the end of installation. Select Register Online to
establish a connection to the Nuance web site. We provide an easy
electronic form that can be completed in a few moments. When the form
is filled, click Submit. If you decide not to register or to be reminded
later, you can go to
http://www.nuance.com to register online any time
later. Click on Support and from the main support screen choose
Product Registration. For a statement on the use of your registration
data, please see Nuance's Privacy Policy.
5.Activate
You will be invited to activate the product at the end of installation.
Please ensure that web access is available. Provided your serial number is
found at its storage location and has been correctly entered, no user
interaction is required and no personal information is transmitted. If you
do not activate the product at installation time, you will be invited to do
this each time you invoke the program. PDF Converter Professional
creates PDF files with a trial watermark on each page if you use it
without activation. If you ignore the first five activation prompts, you must activate products separately and manually - a much more time-consuming process.
You will be allowed to re-install the program a reasonable number of
times without having re-activation problems, because un-installation
includes a de-activation step. The serial number is needed for reinstallation and web access is needed for de-activation and re-activation.
6
For registration and activation troubleshooting see the Nuance
Choose this to convert PDF files to
freely editable documents.
Choose this to start the main
program and edit PDF files.
Choose this to create PDF files from
one or more source files.
Knowledge Base at
Note: Keep the serial number of earlier versions, to retain the option of installing
them on a different computer.
http://knowledgebase.nuance.com/.
How to Get Help
This guide is available in a PDF file on the CD and after installation in the
program folder. It can also be accessed from the About panel. When the
program is delivered electronically, this PDF is available at the download
site and is included in the download.
Nuance PDF Converter Professional has a comprehensive HTML Help
system.
Use the Help Menu to open it at its Introduction.
Press F1 to open Help: typically at the top
ic describing the
currently open panel. Some dialog boxes have Help buttons.
A Release Notes file with latest information is available on the C
the program folder. The Nuance web site offers program information,
with a regularly updated knowledge base and user forums.
Note: System requirements are presented on the product box and in Help.
Starting the Program
Choose Nuance PDF Professional 7 from the Windows Start Menu. This
offers the following items:
D and in
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Create PDF Files
Overview of creating PDF files
PDF Creation can be done from the following locations as described in
the table and the following sections:
LocationSource filesConversion methodTarget
Direct conversion from
clipboard, scanner or files.
Create Assistant to create,
combine or overlay files.
Individual settings. A page
range can typically be
specified
Create Assistant, using
profiles; page ranges are not
supported
Direct conversion using a
chosen profile and assembly
instruction
Direct conversion with current
settings. Word and general
settings can be accessed
from Word
Direct conversion with current
settings (can be accessed
from Excel)
Direct conversion with current
settings (can be accessed
from PowerPoint)
Direct conversion of all
attachments or with a
selection box. Settings can
be accessed
PDF Professional as
current PDF
document
Pre-defined or via
Save As
User defined. To local
file, to e-mail or both
Pre-defined or via
Save As to local file,
to e-mail or both
Via Save As to local
file, to e-mail or both
Via Save As to local
file, to e-mail or both
Via Save As to local
file, to e-mail or both
Pre-defined or via
Save As to a local file
PDF Professional File
menu or File toolbar
Print dialog boxes
Windows Start Menu
(plus optionally desktop,
quick load bar and
system tray)
Windows Explorer
shortcut menu
Microsoft Word
(Create PDF button)
Microsoft Excel
(Create PDF button)
Microsoft PowerPoint
2007(Create PDF
button)
Microsoft Outlook
and Lotus Notes (out)
One or more local or
DMS files, scanner or
clipboard
Current document in
the calling application
One or more local or
DMS files
One or more whole
local files
Whole current Word
file
Current Excel
workbook or
worksheet
Whole current
presentation
One or more
attachments to a mail
message
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LocationSource filesConversion methodTarget
Direct conversion using the existing
settings from the ScanSoft PDF
Create! Properties dialog box that
you can access from File/Print.
Multiple selection is possible; one
PDF is created for each file.
These commands work through the
Create Assistant where settings are
made through profiles.
Direct conversion
from the active
clipboard contents
using existing
settings.
Direct conversion via scanner’s
own interface; multi-page input via
ADF may be possible.
Microsoft Outlook
and Lotus Notes (in)
Microsoft Internet
Explorer
One or more files on
the local computer
Current web page or a
link to another page
Direct conversion using
current settings (no access t o
settings)
Direct conversion with current
settings. Settings can be
accessed from Explorer
PDF attached to
current message
Via Save As to local
file, to e-mail or both
Create PDFs from PDF Professional
Click the New PDF button in the Main toolbar of PDF Professional,
or select New PDF from the File menu. See the picture below. You can
create a blank PDF or choose From File... to select one or more files from
an Open dialog box, even if they were created in different applications.
The next three commands lead to the PDF Create Assistant giving you
full control over the creation process. You can also drag-and-drop files
created in a print-capable application onto the PDF Converter
Professional workspace. In this case the behavior is the same as when
choosing From File... .
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Create PDFs from Print dialogs
The Print dialog box appearing in your print-capable applications will
include a PDF Create printer. Load a file you want to make a PDF from,
then select File/Print. Select ScanSoft PDF Create! as the name of your
printer. Specify a page range and other settings as desired. One PDF file
is created; the number of copies value is ignored. Click Properties to
check or change PDF Create settings. Click OK to start the creation. By
default the Save As dialog appears, but you can give automated saving
instructions underProperties/PDF Settings.
Use the PDF Create Assistant
The Assistant is called from the Windows Start menu. It lets you
compile a list of files to be converted. These files may have been created
in different applications. Choose to combine the files in the given order
to create a single PDF file or have each file converted separately. You can
package a set of files into a single PDF. Files can also be overlaid for the
conversion. The Assistant lets you use profiles to control the PDF
creation. Profiles contain a group of settings designed for a particular
outcome. The program includes seven profiles; you can create more for
your own needs. Help explains how to do this.
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Change profile
settings
Remove all files
from the list
Remove selected
files from the list
Move selected files
up or down
Drag and drop input files onto this
area, or use the Add button
Assembly
instruction*
Select a profile
This displays current
saving settings
Click to start
PDF creation
Click to change
saving settings
* other assembly instructions are:
• Combine files into a single PDF (in listed order and ability to
generate a bookmark for each input file)
• Overlay files (with overlay options)
• Package files as PDFs inside a container PDF (with options)
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Click the Profiles... button to change settings for any profile, or to create
2. Make
selections here
Select a profile,
click this to name a
new profile based
on it, then change
settings and save it
with OK.
Click this to delete
the selected profile
after a warning.
1. Select a profile
here
3. Specify settings
for each selection
here
Click this to restore
default settings for
the selected profile.
Access settings for
MRC compression
and creating
searchable PDF files.
a new profile based on an existing one.
For information on making tagged or searchable PDF files, and the
benefits of applying MRC compression, see Help.
Click OK to have the selected profile applied, with the settings you
specified.
Then press the Create button in the Assistant. The Print Info
dialog box appears, listing the input and output files and showing the
conversion status. Double-click any PDF name to view the created PDF.
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Create PDFs from Windows Explorer
Right click on a single file. The shortcut menu includes:
Choose a profile from the first item's sub menu. The current settings for
that profile will be used for the PDF creation. Click Edit… to modify
profile settings or create a new one before PDF creation. The second item
shows the current saving instruction. Click on it to set a different
instruction.
If you select a group of files and right click, the shortcut menu includes:
Choose the first option and then a profile to create one PDF from each
selected file. To generate a single PDF, choose to combine, overlay or
package the files along with a profile. The last option displays the
current saving instruction. Click it to change this.
Create PDFs from Microsoft Word
1.Open the Word document.
2.Select Create PDF from the Nuance PDF menu or click . In
Word 2007 or 2010 you can find this in the Nuance PDF tab.
3.Accept or change the default target folder and file name in the Save
As dialog box that appears.
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