Nuance PDFCREATE 2, PDF Create - 2.0 User Manual

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ScanSoft® PDF Create! 2

Online Guide

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ScanSoft® PDF Create! 2 Online Guide

ScanSoft, Inc. provides this publication without representation or warranty of any kind. ScanSoft, Inc. reserves the right to revise this publication and to change the information contained in this publication without further notice.

Copyright © 2004 ScanSoft, Inc. All rights reserved.

Without limiting the rights under copyright reserved above, no part of this publication may be reproduced, stored in or introduced into a retrieval system, or transmitted in any form or by any means, including, without limitation, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of ScanSoft, Inc.

ScanSoft and the PDF Create! logo are registered trademarks or trademarks of ScanSoft, Inc. in the United States and/or other countries. All other company names and product names in this publication may be the trademarks of their respective owners, including the following:

Microsoft, Windows, Microsoft Word, Excel, Explorer and PowerPoint are registered trademarks and/or trademarks of Microsoft Corporation in the U.S. and other countries. Adobe Acrobat and Adobe Reader are trademarks of Adobe Systems Inc. InstallShield is a registered trademark of InstallShield Software Corporation. Pentium is a trademark of Intel Corporation. Zeon and DocuCom are trademarks of Zeon Corporation or its subsidiaries and may be registered in certain jurisdictions.

A publication of

ScanSoft, Inc.

9 Centennial Drive

Peabody, MA 01960

United States of America

Last modified: May 1, 2004

www.scansoft.com

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Using ScanSoft PDF Create!

ScanSoft® PDF Create! 2 enables you to generate PDF files directly from any Microsoft Windows (98, Me, NT, 2000, XP) application using the Print command. In Microsoft Word, Excel and PowerPoint, you can also use the toolbar shortcut to print a PDF file.

The PDF files will be viewable, printable, searchable and editable (they will be

“Normal”PDFfiles)unlessthesourcefilecamefrom animagingapplication or security permissions prohibit some of these functions.

Scope of this Guide

This Online Guide tells you how to create PDF files using the Print dialog box in your print-enabled applications. It tells how to use the ScanSoft PDF Create! Properties dialog box to control different aspects of PDF creation.

This Guide does not document the following items:

PDF Create! Assistant

This Assistant is called from the Windows Start menu. It lets you compile a list of files to be converted. These files may have been created in different applications. Choose to combine the files in the given order to create a single PDF file or have each file converted separately. Files can also be overlaid for the conversion.

Please click the Help button in the Assistant to access its own Help system.

PDF Links dialog box

This dialog box can be accessed from Microsoft Word, from a toolbar button or an item in the PDF Create! menu. It lets you define settings that are applicable only when creating a PDF from a Word document. Define which paragraph styles in the Word document should be converted to bookmarks in the PDF, which comments should be transferred and how hyperlinks should appear. Please click the Help button in the PDF Links dialog box to access its own Help system.

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System Requirements

The following are the minimum system requirements to install and run ScanSoft® PDF Create! 2:

A computer with an Intel® Pentium® or higher processor

Microsoft Windows® 98 (from second edition), Windows Me, Windows 2000, Windows NT® 4.0 with Service Pack 6 or above, or Windows XP

Microsoft Internet Explorer 5.1 or above

Microsoft Word 97, Microsoft Word 2000, Microsoft Word XP or Microsoft Word 2003

64 MB of memory (RAM), 128 MB recommended

30 MB of free hard disk space for application files plus 5MB working space during installation

5 MB for Microsoft Installer (MSI) if not present. (This is present as part of the operating system in Windows Me, Windows 2000 and Windows XP)

SVGA monitor with 256 colors, but preferably 16-bit color (called High Color in Windows 2000 and Medium Color in XP) and 800 x 600 pixel resolution

Windows-compatible pointing device

CD-ROM drive for installation

Note: Performanceandspeedwilbeenhancedifyourcomputer’sprocessor, memory, and available disk space exceed minimum requirements.

Note: Disk space and memory requirements may be higher on some operating systems.

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Installation and Activation

Please remove any version of the Zeon DocuCom PDF printer driver utility before the installation. ScanSoft PDF Create! is a customized and updated version of that utility and it cannot co-exist with other versions.

1. Insert the CD-ROM in your CD-ROM drive

The installation program will start automatically. If it does not, locate your CDROM drive in Windows Explorer and double-clicktheprogram’ssetup.exefile.

Select a language for installation. The InstallShield® Wizard will appear.

(If you have downloaded the program from the ScanSoft web site, double-click its setup.exe file.)

2. Follow the on-screen instructions

You must accept the license agreement in order to proceed.

You must enter a serial number. You will find this on the CD sleeve or on the ScanSoft web site at the download location. Be sure to keep the serial number in a safe place; it is fully checked only during product activation and is also needed for any re-installations.

The installer offers a default location for the program. Accept it or define a different one.

3. Click Finish

Registration runs at the end of installation. Select Register Online to establish a connection to the ScanSoft web site. We provide an easy electronic form that can be completed in a few moments. When the form is filled, click Submit.

If you decide not to register or to be reminded later, you can go to http://www.scansoft.com/ to register online any time later. Click on Support and from the main support screen choose Register in the left-hand column.

Forastatementontheuseofyourregistrationdata,pleaseseeScanSoft’s

Privacy Policy.

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4. Activate

You will be invited to activate the product at the end of installation. Please ensure that web access is available. Provided your serial number is found at its storage location and has been correctly entered, no user interaction is required and no personal information is transmitted.

If you do not activate the product at installation time, you will be invited to do this each time you invoke the program. PDF Create! can be launched only five times without activation.

Note: The user performing installation or un-installation should have Administrator rights on the computer. Administrator rights are recommended for activation and de-activation.

Note: You will be allowed to re-install the program a reasonable number of times without having re-activation problems, because un-installation includes a deactivation step. The serial number is needed for re-installation and web access is needed for de-activation and re-activation.

Network Installation: The program can be installed on a server and pushed to local computers in a Local Area Network (LAN). Please contact ScanSoft for license information and separate documentation.

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