Nortel ICB Software Manual

Integrated Conference Bridge

Nortel Networks

Version 1.00

July 2004

Standard

Tutorial

Nortel Networks Integrated Conference Bridge

Set up and manage a conference on the ICB in one of the following ways:

• Use the Browser User Interface (BUI)

• Use the Microsoft® Outlook® User Interface

• Use the Telephone User Interface (TUI)

Nortel Networks Integrated Conference Bridge (ICB) allows users to schedule and administer multiple,

simultaneous conference calls.

Nortel Networks Integrated Conference Bridge

Overview

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5. Click OK.

The Conference List window opens (see next slide).

• If you are logging in as chairperson for a conference, enter the chairperson access number, and

password if required. This is the same information that you would dial if you were accessing the

conference from a telephone.

Name and password.

4. Log in to ICB.

• If you are logging in to schedule a new conference or attend a conference, enter your ICB User

3. Click the LOGIN button.

2. Enter the URL of the BUI in the browser’s address bar.

1. Open Microsoft Internet Explorer ® or Netscape Navigator®.

Browser User Interface (BUI)

Accessing the BUI

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Browser User Interface (BUI)

Conference List window

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1. Click the New Conference button in the Conference List window.

The Schedule a New Conference window opens.

Browser User Interface (BUI)

Scheduling a conference

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4. Define the Access Numbers for the conference.

• If you are not setting up a recurring conference, select Automatically assigned.

• If you are setting up a recurring conference, select Choose a number and select a number pair

from the drop-down list. The first 4-digit number is the access number for the conference

participants; the second is the access number for the chairperson.

b) Select the Duration of the conference from the drop-down list.

3. Set the Time for the conference.

a) Select the Start time from the drop-down lists.

d) Edit the Chairperson’s name (up to 20 characters), if necessary.

2. Define General information for the conference.

a) Enter the Subject of the conference (up to 20 characters).

b) Select the Number of participants from the drop-down list.

c) Select the date from the drop-down lists beside Select Date.

Nortel Networks Integrated Conference Bridge

ii. Click Close.

i. Click Free Ports to see if enough ports are available on the selected date, and adjust

the date and/or number of participants if required.

Browser User Interface (BUI)

Scheduling a conference (cont.)

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d) Click Close.

• Select Automatically assigned password to let the the system select the password.

• Select Define a password and enter a numeric password 4 to 8 digits long.

• Select No password if no password is required.

c) For the Chairperson Password:

• Select Automatically assigned password to let the the system select the password.

• Select Define a password and enter a numeric password 4 to 8 digits long.

• Select No password if no password is required.

b) For the User Password used by the participants:

5. To set or cancel passwords that the participants and chairperson must use to access the conference:

a) Click Options.

Browser User Interface (BUI)

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Scheduling a conference (cont.)

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6. If you are scheduling a recurring conference:

a) Click Options.

b) Select Recurrence in the Recurrence section.

c) Select the recurrence interval from the Recur Every drop-down list.

d) Select the number of recurrences from the End after drop-down list.

e) Click Verify to make sure the number of ports are available on the dates chosen.

f) Click Return.

g) Click Close.

Browser User Interface (BUI)

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Scheduling a conference (cont.)

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9. Click OK.
Remember the access numbers and passwords, as you will need them to access the conference.

8. Click Set Conference.

The Conference Details window opens, indicating your conference was booked successfully.

c) Select a Language to be used for voice prompts in the conference from the drop-down list.

f) Click Close.

e) Select Keep one port for chairperson if you want one port to be reserved for the chairperson

d) Select Add ports if needed if you want the system to add ports if the number of actual

b) Select how the system indicates the arrival and departure of participants from the Indication for

7. To set General Options for the conference:

a) Click Options.

Nortel Networks Integrated Conference Bridge

only (optional).

participants exceeds the number of ports you booked (optional).

entry and exit drop-down list.

Browser User Interface (BUI)

Scheduling a conference (cont.)

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Nortel Networks Integrated Conference Bridge

3. Click Set Conference when you are finished editing.
Note: Some of the details cannot be edited. The system does not allow you to make changes in those

fields.

2. Edit the conference details as required (see the Scheduling a conference slides starting on slide 5).

1. In the Conference List window, click the icon for the conference you want to edit.

Browser User Interface (BUI)

Editing a conference

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Nortel Networks Integrated Conference Bridge

Following.

– To delete just the selected occurrence of the series, select Selected Instance Only.

– To delete the selected instance and all the other conferences in the series, select Include

2. Confirm the deletion in the pop-up confirmation window, as follows:

• For a one-time conference, click OK.

• For a recurring conference, do one of the following:

1. In the Conference List window, click for the conference you want to delete.

Browser User Interface (BUI)

Deleting a conference

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2. In the Conference List window, click for the conference.

1. Log in to ICB using the chairperson access number and chairperson password (if required) from the

Nortel Networks Integrated Conference Bridge

The Conference Call Manager window opens. All activities in this window are optional.

Conference Details window.

Managing a conference in progress (chairperson only)

Browser User Interface (BUI)

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! Use the Chairperson section to manage your status.

• Click Mute to mute yourself. Click Unmute to unmute yourself.

• Click Volume Control to adjust your listening or speaking volume.

• Click Release to release chairperson control. Another person can then gain chairperson control by

logging in to ICB with the chairperson access number and password.

• Click Stop Music to turn off the music that plays when only one person is in the conference.

Click Start Music to turn the music back on.

! Use the Conference section to manage the conference itself.

• Click Add 15 minutes to add 15 minutes to the conference.

• Click Session Management to hold a vote or have a question-and-answer session.

• Click Lock to lock the conference, preventing additional callers from joining. Click Unlock to

unlock the conference so additional callers can join.

Managing a conference in progress (chairperson only) (cont)

Browser User Interface (BUI)

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3. To complete the call and return to the conference, do one of the following:

2. Click Dial.

1. Do one of the following:

• To make a private call outside of the conference:

being used.

! Use the Participants section to manage the status of everyone else in the conference.

• Click Count & announce to announce the total number of participants in the conference.

• Click Mute all to mute everyone. Click Unmute all to unmute everyone.

• Click Disconnect all to disconnect everyone except yourself (the chairperson).

• Look at (# attending - # invited) to see how many ports were reserved and how many are actually

Managing a conference in progress (chairperson only) (cont)

• Select Return without called party to return to the conference. The called party will

not be added to the conference.

Nortel Networks Integrated Conference Bridge

the conference.

• Select Return with called party to return to the conference and add the called party to

• Select Call assistant to place a call through the Call Assistant.

• Select Add a Group, and select the call-out group from the drop-down list to call a

pre-defined group.

• Select Add a Participant, and enter a telephone number to call a person (or persons)

outside of the conference.

Browser User Interface (BUI)

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• Click to play the name of the participant as recorded when the person joined the conference.

• Click to disconnect the participant.

• Click Volume to adjust the listening and speaking volume of the participant.

! Use the Participant List section to manage the status of individual participants.

• Enter details about the participants, such as their names, in the Details field.

• Click Mute to mute the participant. Click Unmute to unmute the participant.

• Click Consult to have a private conversation with the participant. Click End Consultation to

return to the conference.

Managing a conference in progress (chairperson only) (cont)

Browser User Interface (BUI)

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8. Click OK.

7. Select the form name and click Open.

• If the ICB administrator published the files, select Organizational Forms Library in the

Look In field.

6. Select the library in which the files were published:

• If you published the forms yourself, select Personal Forms Library in the Look In field

5. Select the General tab.

4. Select Properties in the pop-up menu.

The Calendar Properties window opens.

3. Right-click Calendar in the Folder List on the left-hand side.

2. Open Microsoft Outlook.

1. Ask your Microsoft Outlook administrator for the name of the ICB form.

Microsoft Outlook User Interface

Setting up ICB in Microsoft Outlook

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h) Click OK when you have selected all the invitees.

ii. Click Required.

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c) Enter the start date and time for the conference using the Start time drop-down lists.

d) Enter the end date and time for the conference using the End time drop-down lists.

e) Click Invite attendees in the top toolbar.

f) Click To.

g) For each invitee:

i. Select the invitee’s name from the list of names.

a) Select the Appointment tab.

b) Enter a Subject for the conference (optional).

4. Set up the conference in Microsoft Outlook as follows:

3. Click New in the top toolbar.

Note: Click Yes if asked to Enable Macros.

2. Click Calendar in the Folder List on the left-hand side.

1. Open Microsoft Outlook.

Microsoft Outlook User Interface

Scheduling a conference

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5. If you are scheduling a recurring conference:

a) Click Recurrence in the top toolbar.

e) Click OK.

ii. Select the end of the recurrences, either after a specific number of occurrences or after a

Note: Do not enter more than 52 occurrences or set an end date later than one year from

specific date.

d) Set the Range of Recurrence:

i. Select the Start date from the drop-down list.

ii. Set the specific recurring pattern based on the interval you just selected.

c) Select the Recurrence pattern:

i. Set the interval as Daily, Weekly, or Monthly.

b) Select the Start time, and End time or Duration from the drop-down lists in the Appointment

section in the Appointment Recurrence window.

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today.

Microsoft Outlook User Interface

Scheduling a conference (cont.)

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a) Select the ICB tab.

The ICB form opens.

6. Set up the conference in ICB using the ICB form:

Microsoft Outlook User Interface

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Scheduling a conference (cont.)

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6. Set up the conference in ICB using the ICB form (cont.):

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e) Edit the name in the Chairperson field (optional).

c) Select ICB Conference.

d) In the Enter Network Password window, log in to ICB:

(obtained from your ICB administrator) in the ICB Address field.

i. Enter your ICB User Name.

ii. Enter your ICB Password.

iii. Click OK.

b) Select an ICB card from the ICB Address drop-down list.

Note: If the drop-down list contains no entries, type in the IP address of the ICB card

Microsoft Outlook User Interface

Scheduling a conference (cont.)

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6. Set up the conference in ICB using the ICB form (cont.):

Nortel Networks Integrated Conference Bridge

g) In the Access Numbers section, define the access numbers for the conference.

• If you are setting up a one-time only conference, select Automatically assigned.

• If you are setting up a recurring conference, select Choose a Number and select a number

pair from the drop-down list. The first number is the access number for the participants;

the second is the access number for the chairperson.

ii. Click Close Free Ports.

adjust the date and/or number of participants as required.

f) Select the Number of participants from the drop-down list.

i. Click Free Ports to make sure enough ports are available on the selected date, and

Microsoft Outlook User Interface

Scheduling a conference (cont.)

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iv. Click Close Options.

• Select Automatically assigned password to let the the system select the password.

• Select Define a password and enter a numeric password 4 to 8 digits long.

• Select No password if no password is required.

iii. For the Chairperson Password:

• Select Automatically assigned password to let the the system select the password.

• Select Define a password and enter a numeric password 4 to 8 digits long.

• Select No password if no password is required.

6. Set up the conference in ICB using the ICB form (cont.):

h) To set or cancel passwords for the Participants and Chairperson to use to access the conference:

i. Click Options.

ii. For the User Password:

Microsoft Outlook User Interface

Nortel Networks Integrated Conference Bridge

Scheduling a conference (cont.)

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6. Set up the conference in ICB using the ICB form (cont.):

i) To set General Options for the conference (optional):

Nortel Networks Integrated Conference Bridge

iii. Click Close Options.

• Select Keep one port for chairperson if you want one port to be reserved for the

chairperson only.

of actual participants exceeds the number of ports you booked.

• Select Add port if required if you want the system to add ports when the number

down list.

i. Click Options.

ii. Do any of the following:

• Select a Language to be used for voice prompts in the conference from the drop-

• Select how the system indicates the arrival and departure of participants from the

Indication for entry and exit drop-down list.

Microsoft Outlook User Interface

Scheduling a conference (cont.)

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8. Click OK.
Remember the access numbers and passwords, as you will need them to access the conference.

Conference details, including the access information, are sent to the invited parties in an e-mail

message.

7. Click Send.

An ICB Conference dialog window opens, indicating your conference was booked successfully.

Microsoft Outlook User Interface

Nortel Networks Integrated Conference Bridge

Scheduling a conference (cont.)

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Nortel Networks Integrated Conference Bridge

5. Click OK to close the window.

4. In the ICB tab, click Display.

A window opens displaying the details for the conference, including the access information.

3. Double-click the conference for which you want to view the details.

2. Click Calendar in the Folder List on the left.

1. Open Microsoft Outlook.

Microsoft Outlook User Interface

Viewing conference details (scheduler only)

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8. Click OK.

7. Click Send.

6. Select the ICB tab and change ICB details as required. You cannot change the ICB Address and

5. Click Recurrence in the top toolbar and change recurrence details as required.

4. Select the Appointment tab and change Subject, Start time, End time, or invitees, as required.

3. Double-click the conference you want to edit.

2. Click Calendar in the Folder List on the left.

1. Open Microsoft Outlook.

Nortel Networks Integrated Conference Bridge

An ICB Conference dialog window opens, indicating your conference was booked successfully.

Remember the access numbers and passwords, as you will need them to access the conference.

Owner ID fields.

Microsoft Outlook User Interface

Editing a conference

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Nortel Networks Integrated Conference Bridge

6. Click OK.

5. Select Send cancellation and delete meeting.

4. Choose Delete from the pop-up menu.

3. Right-click the conference you want to delete.

2. Click Calendar in the Folder List on the left.

1. Open Microsoft Outlook.

Microsoft Outlook User Interface

Deleting a conference

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7. Manage the conference as required, using the instructions in the Managing a conference slides

6. Click Control.

5. Log in to ICB as the chairperson, using the chairperson access number and password (if required).

4. Select the ICB tab.

3. Double-click the conference in progress.

2. Click Calendar in the Folder List on the left.

1. Open Microsoft Outlook.

Nortel Networks Integrated Conference Bridge

starting on slide 13.

The Conference Call Manager window in the Browser User Interface opens (see slide 12).

Managing a conference in progress (chairperson only)

Microsoft Outlook User Interface

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7. Do one of the following:

6. Enter the number of ports that are needed for the conference, followed by *. For example, enter 5*.

5. Enter the duration of the conference. Enter the duration as four digits (hhmm) in hours and minutes

4. Enter the start time for the conference using the telephone keypad. Enter the time as four digits

3. At the prompt, press 1 on the telephone keypad.

2. Log in to the TUI:

1. Dial the TUI access number provided by the ICB administrator.

• Press 1 to continue entering definitions (DN, password lengths, and language) for the conference.

• Press 2 to finish defining the conference. Go to step 11.

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(15-minute intervals) to a maximum of 12 hours, followed by *. For example, enter 0215* for a

conference that lasts two hours and 15 minutes.

(hhmm) in 24-hour format (15-minute intervals), followed by *. For example, enter 0945* for a

conference that starts at 9:45 in the morning.

a) At the prompt, enter your TUI user name followed by *.

b) At the prompt, enter your TUI password followed by *.

Telephone User Interface (TUI)

Scheduling a conference for today

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11. Press 1 to confirm the reservation.

The conference details are sent to you in an e-mail message.

• Press 2 to select the default language.

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10. Select the language.

• Press 1 to select a language.

The system plays a list of numbers and corresponding languages. Enter the number

corresponding to the language you want to use.

b) For the chairperson password, press 0* for no password, or enter the password length (4 to

8 digits) followed by *.

8 digits) followed by *.

9. Select password lengths.

a) For the participant password, press 0* for no password, or enter the password length (4 to

8. Select the DN that participants must dial to join the conference.

• Press 2 to have the system select the DN automatically.

Note: The system automatically generates the DN that the chairperson must dial.

the DN you want to use.

• Press 1 to select a DN.

The system plays a list of numbers and corresponding DNs. Enter the number corresponding to

Telephone User Interface (TUI)

Scheduling a conference for today (cont.)

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5. Finish defining the conference in the same way as you would if you were scheduling a conference for

4. At the prompt, enter the date for the conference using the telephone keypad. Enter the date as eight

3. At the prompt, press 2 on the telephone keypad.

2. Log in to the TUI:

1. Dial the TUI access number provided by the ICB administrator.

Nortel Networks Integrated Conference Bridge

the current day. Follow the steps in Scheduling a conference for today, slides 29 and 30, starting at

step 3.

digits (ddmmyyyy) followed by *. For example, enter 11032004* for a conference to be held on

March 11, 2004.

a) At the prompt, enter your TUI user name followed by *.

b) At the prompt, enter your TUI password followed by *.

Telephone User Interface (TUI)

Scheduling a conference for a specific day

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2. Use the commands in the tables on slides 36 and 37, as required.

1. Dial in to the conference as a regular participant, using the conferee DN and password (if configured).

If you are not the conference chairperson:

2. Use the commands in the tables on slides 33 to 35, as required.

1. Dial in to the conference as the chairperson, using the chairperson DN and password (if configured).

If you are the conference chairperson:

Telephone User Interface (TUI)

Using the TUI commands

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Decrease your speaking volume.*71

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See the table on slide 35 for commands you can use with individual

participants.

*69

Play a scrolling list of participants for the chairperson. You can use this

menu to access an individual participant.

Count conferees and announce names to all participants.*60

Release chairperson command.*52

Mute or unmute yourself (the chairperson).*19

Mute or unmute all ports.*10

Lock or unlock the conference.*4

Dial out to a Call-Out Group, where <GN> is the group number to call.*2<GN>#

Redial the last dialed DN.*#

*0<DN>#

Dial out to the Call Assistant.*0#

To return to the conference, see the table on slide 32.

Dial out to another DN, where <DN> is the called party’s DN. The called

party must not be a conference participant.

DescriptionCommand

TUI command summary – chairperson

Telephone User Interface (TUI)

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*99

TUI command summary – chairperson (cont.)

Telephone User Interface (TUI)

Start or stop the Help menu.**

Cancel current command.*

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Stop or start the music that plays when you are the first and only person

in the conference.

Extend the conference by 15 minutes (to a maximum of 12 hours).*98

Disconnect the last dialed-in port.*92

Disconnect the last dialed-out port.*91

Disconnect all ports except your own (the chairperson’s).*90

Do not vote in (abstain from) a voting session.*83

Vote “No” in a voting session.*82

Vote “Yes” in a voting session.*81

Restore the initial volume level of all participants.*78

Increase your listening volume.*76

Decrease your listening volume.*74

Increase your speaking volume.*73

Restore your initial speaking and listening volume levels.*72

DescriptionCommand

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Return to the conference.*3

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Select the next participant in the list.6

Disconnect the current participant.9

Use these commands to return to the conference after dialing out to another DN

Use these commands to access an individual participant while the system plays a list of

participants (command *69).

(command *0<DN>#)

TUI command summary – chairperson (cont.)

Telephone User Interface (TUI)

Return to the conference without dialed party.*3

Return to the conference with dialed party.*2

Select the previous participant in the list.4

Play the current participant’s name.2

Mute or unmute the participant.1

Consult privately with the participant.0

Stop and start the playlist.#

DescriptionCommand

DescriptionCommand

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Increase your listening volume.*76

Decrease your listening volume.*74

Increase your speaking volume.*73

Restore your initial speaking and listening volume levels.*72

Decrease your speaking volume.*71

Acquire chairperson command.*51

Mute or unmute yourself.*19

DescriptionCommand

Telephone User Interface (TUI)

TUI command summary – participant

36

*99

TUI command summary – participant (cont.)

Telephone User Interface (TUI)

Nortel Networks Integrated Conference Bridge

Start or stop the Help menu.**

Cancel current command.*

Stop or start the music that plays when you are the first and only person

in the conference.

Cancel a question in a question-and-answer session.*86

Ask a question in a question-and-answer session.*85

Abstain from voting in a voting session.*83

Vote “No” in a voting session.*82

Vote “Yes” in a voting session.*81

DescriptionCommand

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For further information on the Nortel Networks Integrated Conference Bridge, refer to:

Nortel Networks Integrated Conference Bridge User Guide.

38

Netscape Communications Corporation.

Document release: Standard 1.00

Date: July 2004

Produced in Canada

Nortel Networks Integrated Conference Bridge

Microsoft, Outlook, and Internet Explorer are registered trademarks of

Microsoft Corporation. Netscape Navigator is a registered trademark of

communications. Operation of this equipment in a residential area is likely

to cause harmful interference in which case the user will be required to

correct the interference at their own expense.

SL-1, Meridian 1, and Succession are trademarks of Nortel Networks.

Conference Bridge

Copyright 2004

All Rights Reserved

Information is subject to change without notice. Nortel Networks reserves

the right to make changes in design or components as progress in

engineering and manufacturing may warrant. This equipment has been

tested and found to comply with the limits for a Class A digital device

pursuant to Part 15 of the FCC rules, and the radio interference regulations

of Industry Canada. These limits are designed to provide reasonable

protection against harmful interference when the equipment is operated in

a commercial environment. This equipment generates, uses and can radiate

radio frequency energy, and if not installed and used in accordance with

the instruction manual, may cause harmful interference to radio

Tutorial

Nortel Networks Integrated

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