Muratec IS-100 user Manual

Information Server Kit

IS-100

User’s Guide

for MFX-2500 MFX-2530

Muratec America, Inc.

6400 International Parkway, Suite 1500 Plano, Texas 75093-8218 http://www.muratec.com

Muratec (UK), Ltd.

Tempus Court Onslow Street

Guildford, Surrey GU1 4SS

http://www.muratec.co.uk

MAI ItemMasterNo:OMIS100KIT

Printed in Japan

D90-90120-60

Introduction

Thank you for purchasing Muratec’s Information Server Kit IS-100.

This manual describes the operation procedures of the fax main unit, as well as the procedures for registration and adjusting the settings on your PC. Please read this manual carefully before starting the operation. For details of the fax main unit operations, please refer to the operation manual that comes with the fax main unit.

This manual presupposes that its reader understands the basic operation and concepts of PC’s, operating systems, networks and application software. Please refer to each manual respectively for details of operation.

Warning

Only your authorized Muratec dealer should install the IS-100 main unit.

Do not perform this installation yourself. Otherwise electric shock or machine failure may result.

Registered trademarks and trademarks

Windows® 95, Windows® 98, Windows NT® , Windows® Millennium Edition and Windows® 2000 are the registered trademarks of Microsoft Corporation, USA, in the U.S. and other countries.

Screen copies in this manual are shown under permission of Microsoft Corporation, USA. IBM, OS/2, NuOffice are the registered trademarks of IBM Corp., USA, in the U.S. and other countries.

Salutation is the registered trademark of Salutation Consortium, Inc.

All other brand names and product names used in this manual are trade names, trademarks or registered trademarks of their respective owners.

Major features of IS-100

Internet fax transmission

Paper documents, such as hand-written letters, can be transmitted by e-mail using the existing e-mail environment just like sending a fax. All you have to do is load the original and designate the recipient’s e-mail address using a one-touch key or speed dialing.

Scanned data from the original is sent by e-mail as an image data attachment.

Original document

Outgoing e-mail

Internet fax reception

E-mail messages are received from a POP server or SMTP server after checking the mailbox, with preset time intervals for automatic printout.

Incoming e-mail

P r i n t out

PC-FAX transmission

When the recipient’s e-mail environment is unavailable, a document prepared by Windows applications (quotation or chart) can be sent to the recipient’s fax machine directly from a PC.

Fax

Data

PC-FAX reception

The received fax document can be transferred to a PC and stored as electronic data to save labors in filing or stocking. Hardcopy output can be made only for necessary documents to save paper. It is also possible to order individual transfer to a PC designated by a key with F-code or the sender’s number.

Fax

Data

Network scanner function

Up to A3 size original and book original can be scanned at high-speed by simple operation.

Scanned document data is saved in the designated folder on a PC, efficiently converting paper-based information into electronic data. A data file can be shared in any work place for effective utilization, promoting the fusion of conventional paperbased information with electronic documents.

Original

document

Data

Network printer function

With its network capability, the printer can be used as a shared printer for PCs on the LAN without the need for a printer server. Any document prepared by application software can be printed out with high quality 600 dpi resolution.

P r i n t out

Data

Network management tools

With the use of a Web browser, a PC can perform such operations as Information Server settings, display of transmission/reception history of e-mails and faxes, as well as registration of one-touch dial.

PC	E-mail transmission/
	reception history
	Fax transmission/
	reception history
	One-touch dial setting
	Speed dial setting

iii

Fax main unit operation panel

Numeric keys

MENU key

FAX key

NEXT key

Cursor keys

STOP key

START key

One-touch keys

Contents
Introduction .......................................................................................................................		i
Major features of IS-100 .................................................................................................		ii
Fax main unit operation panel ......................................................................................		iv
Contents ...........................................................................................................................		v
Chapter 1	Before use
Safety precautions ................................................................................................		2
Functional expansion ...........................................................................................		3
Time zone ..................................................................................................		3
Functional expansion ...............................................................................		3
Fax main unit setup .............................................................................................		4
Time zone setting ......................................................................................		4
IP address setting .....................................................................................		5
IP address check .......................................................................................		8
‘Web Manager’ setup ..........................................................................................		10
What is ‘Web Manager’? .........................................................................		10
Startup of ‘Web Manager’ .......................................................................		10
Descriptions of ‘Web Manager’ ...............................................................		12
Chapter 2	System configuration
Registration procedures .....................................................................................		18
Administrator registration ................................................................................		19
What is administrator registration? ......................................................		19
Registration of administrator information ............................................		20
Installation information registration ................................................................		23
What is installation information registration? .....................................		23
Installation information registration ....................................................		23
Network setting ..................................................................................................		25
What is network setting? .......................................................................		25
Network setting ......................................................................................		25
E-mail environment setting ...............................................................................		28
What is E-mail environment setting? ...................................................		28
E-mail environment setting ...................................................................		28
User registration ................................................................................................		33
What is User registration? .....................................................................		33
User registration .....................................................................................		33

Chapter 3	Useful functions
One-touch dial setting ........................................................................................		40
What is One-touch dial setting? ............................................................		40
One-touch dial registration ....................................................................		40
Speed dial registration .......................................................................................		44
What is Speed dial registration? ............................................................		44
Speed dial registration ...........................................................................		44
Received fax forwarding ....................................................................................		47
What is Received fax forwarding? .........................................................		47
Setting of Received fax forwarding ........................................................		48
Exceptions Handling ..............................................................................		51
Individual fax forwarding ..................................................................................		54
What is Individual fax forwarding? .......................................................		54
Setting of Individual fax forwarding .....................................................		55
Chapter 4	Device management
Device information check ...................................................................................		60
Device information check .......................................................................		60
Fax communication log check ............................................................................		63
Fax transmission (reception) history check ..........................................		63
Mail communication history check ...................................................................		65
Mail transmission history check ............................................................		65
Mail reception history check ..................................................................		67
Scheduled communication check .......................................................................		69
Scheduled communication check ...........................................................		69
Print job check ....................................................................................................		71
Print job check ........................................................................................		71
Chapter 5	Troubleshooting guide
Troubleshooting guide .......................................................................................		74
Printed message.......................................................................................		74
Error message display .............................................................................		76
Others .......................................................................................................		76

Chapter 6 Linkage with other systems
SNMP Agent .......................................................................................................	80
Outline of SNMP .....................................................................................	80
SNMP agent setting ...............................................................................	81
Salutation commands list ..................................................................................	84
‘Fax Data’-related commands..................................................................	84
‘Print’-related commands.........................................................................	86
Main specifications ........................................................................................................	87
Index ...............................................................................................................................	89
If problems arise ............................................................................................................	91

vii

viii

Chapter 1

Before use

Safety precautions...................................................................	2
Functional expansion..............................................................	3
Fax main unit setup................................................................	4
‘Web Manager’ setup.............................................................	10

Chapter 1 Before use

Safety precautions

●Please read “Safety precautions” in the operation manual of the fax main unit.

●The following notations are used to alert the user to harm or damage that could result from mishandling due to negligence of precautions.

Warning

Caution

This notation alerts the user to the potential for serious injury or death.

This notation alerts the user to the potential for bodily harm or damage to hardware.

●The following symbols are used to distinguish the types of alerts. (Shown below are the examples.)

This symbol indicates warning or caution. The illustration will give a concrete description.

This symbol indicates the prohibition in handling. The illustration will give a concrete description.

This symbol indicates the mandatory handling. The illustration will give a concrete description.

Warning

Never attempt to disassemble, repair or modify the equipment.

It may cause electric shock or machine failure. Request repairs from the Customer Information Center.

Do not place anything on the equipment that contains water or chemical drugs.

Do not place articles on the equipment such as flower vases, potted plants, beverage cups, cosmetics, containers of chemical drugs or water, or small metallic articles. These substances, once overturned and dropped inside of the equipment, may cause fire or electric shock.

Caution

When any of the following occurs, stop operation immediately, unplug the power cable of the fax main unit from the power outlet, and call our Information Center.

Smoke generation or unusually heated machine housing

Abnormal noise

Never attempt anything other than what is specified in this manual.

It may cause unexpected accidents or machine failure.

Chapter 1 Before use

Functional expansion

Functions added to the fax main unit by IS-100.

Time zone

‘Time Zone’ setting is added to the ‘Initial setting’ by pressingMENU, I.

The time zone is required as part of the E-mail header information when sending Internet faxes.

Functional expansion

‘Net Func’ is additionally shown.

Settings for the network environment and scanning are enabled.

‘Net Func’ setting includes the following three items. ‘A. Server Settings’

‘B. User Settings’

‘C. Mail priority setup’

Chapter 1 Before use

Fax main unit setup

Time zone and IP address settings are needed to operate this equipment over the network.

Time zone setting

Press the FAX key to call the fax screen.

Press the MENU key, One-touch key I, and then the [Enter] key, in that order.

I.User Install

Enter current time. 2001 08/10 17:30

Enter

3 Press [Enter] key twice.

The machine asks you to enter your time zone.

I.User Install

Enter time zone -06:00

Enter

4 Enter your Time Zone using the numeric keys.

I.User Install				Example of Time Zones in United States and Canada
Enter time zone				:
-06:0	0			GMT +10:00	Guam
				GMT +10:00	Guam
				GMT --11:00	Midway Island
				GMT --10:00	Hawaii
				GMT --09:00	Alaska
+		--	Enter	GMT --08:00 Pacific Time (US & Canada)
+		--	Enter	GMT --07:00 Mountain Time (US & Canada)
				GMT --07:00 Mountain Time (US & Canada)
				GMT --06:00 Central Time (US & Canada)
				GMT --05:00 Eastern Time (US & Canada)
				GMT --04:00 Atlantic Time (Canada)
				GMT --03:30	Newfoundland

Chapter 1 Before use

5 Press [Enter] key to save the setting.

I.User Install

Enter your fax number.

123-456-7890_

Clear

Enter

6 Press the RESET key to exit the User Install mode.

IP address setting

1 On the copier standby screen or fax standby screen, press the NEXT key continually until the following screens appear.

Copier standby screen					Fax standby screen

	Copy Ready		Set	1		Fax	Ready
	Ppr. Auto	100%		1		Aug 30 2001		17:00
						Fax	Ready	Memory 100%

Net Func

Chg.Ppr.

Net Func Mail Adr #OfPages

2 Press [Net Func] key, and then the MENU key.

Advanced Scan

Use cursor to select item.

A.Server Settings

B.User Settings

C.Mail priority setup

Enter

Chapter 1 Before use

Select “ A. Server Settings” using cursor key. Then press [ Enter] key.

Server Settings

Use cursor to select item.

01.IP Address Setting 02.MAC address display

Enter

Select “ 01. IP Address Setting” using cursor key. Then press [ Enter] key.

IP Address Setting

Use cursor to select item.

IP Address:192.168. 1. 13

SubnetMask:255.255.255. 0

Exit Enter

5 Select “ IP Address” using cursor key. Then press [ Enter] key.

IP Address Setting

Enter IP address. 192.168. 1. 13

SubnetMask:255.255.255. 0

Clear Enter

6 Enter the IP Address using the numeric keypad. Then press [Enter] key.

IP Address Setting

Use cursor to select item.

IP Address:192.168. 1. 13

SubnetMask:255.255.255. 0

Exit Enter

*Entry is allowed to be up to 12 digits.

*To enter numbers less than 2 digits between the dots, use the cursor key to move the entry point.

*To correct a wrong number entry, move the cursor with the cursor key and press [Clear] key to correct, or overwrite it.

Chapter 1 Before use

7 Set the “ SubnetMask” in the same procedure as the “ IP Address Setting”.

IP Address Setting
Use cursor to select
item.		1
IP Address:192.168. 1.	13	1
SubnetMask:255.255.255.	0

Exit Enter

8 Press the [Exit] key, the RESET key. Then power OFF/ON to reflect the settings.

Chapter 1 Before use

IP address check

It is possible to check the settings made in ‘IP Address Setting’ (p.5).

1 Start ‘Internet Explorer’ (4.0 or later) or ‘Netscape Communicator’ (4.5 or later).

*Use the latest browser version possible.

Some old versions may not produce the correct display.

2 Enter the IP address in the address box, and press the <Enter> key.

*The ‘Web Manager’ startup screen appears followed by the ‘Web Manager’ initial screen.

A while later …

If the ‘Web Manager’ screen does not appear

Double-check the IP address in ‘IP Address Setting’ (p.5), and carry out power OFF/ON of the fax main unit to restart.

Chapter 1 Before use

3 Click [Network environment] under [Setup].

4 Check if the IP address shown is correct.

*	address in ‘IP
	Address Setting’ (p.5), and carry out power OFF/ON of the fax main unit to
	restart.

Chapter 1 Before use

‘Web Manager’ setup

What is ‘Web Manager’?

‘Web Manager’ is the program that enables adjustment of settings and registration of this device with a Web browser.

In addition to adjusting settings and registration, ‘Web Manager’ enables the management and browsing of the device information.

Startup of ‘Web Manager’

1 Start ‘Internet Explorer’ (4.0 or later) or ‘Netscape Communicator’ (4.5 or later).

*Use the latest browser version possible.

Some old versions may not produce the correct display.

2 Enter the IP address in the address box, and press the <Enter> key.

Chapter 1 Before use

*The ‘Web Manager’ startup screen appears followed by the ‘Web Manager’ initial screen follows.

A while later …

If the ‘Web Manager’ screen does not appear

Double-check the IP address in ‘IP Address Setting’ (p.5), and press power OFF/ON of the fax main unit to restart.

Chapter 1 Before use

Descriptions of ‘Web Manager’

The following sections are item-by-item descriptions of ‘Web Manager’.

Chapter 1 Before use

Management information

Information can be displayed to enable management of the device’s status,
management of the communication log, confirmation or deletion of jobs, and	1
other procedures.	1

Device information

Device information (Device name, Installation location, System options)

Device status (Speed and transmission system of network connection, telephone line status, scanner status, printer status, Unit name, Setting, paper remaining, Media in manual feed tray and cassette 1)

(Device information displays the data entered in [Installation information] under [Setup].)

Fax transmission history

Displays history of fax transmission

Fax reception history

Displays history of fax reception

Mail transmission history

Displays history of sent e-mail items

Mail reception history

Displays history of received e-mail items

Scheduled communication

Displays fax transmission jobs requested from client PC’s

It is also possible to cancel any job if desired.

Print job

Displays ongoing print jobs, as well as the jobs that are spooling or waiting. It is also possible to cancel any job if desired.

Chapter 1 Before use

Operation setting

Settings of routine functions can be done, such as User registration, Received fax forwarding, and One-touch dial and Speed dial settings.

User registration

Enables new user registration, deletion and editing of user data

One-touch dialing

Enables registration, deletion and editing of one-touch dial

Speed dialing

Enables registration, deletion and editing of speed dial

Received fax forwarding

Enables forwarding of a received fax to each user

Individual fax forwarding

Enables further forwarding of the fax that was delivered by received fax forwarding

Chapter 1 Before use

Setup

Setup settings such as Administrator registration and Network environment settings can be changed.

Administrator registration

Enables registration of an administrator

Installation information

Enables registration of device information

Network environment

Enables establishment of a network connection

E-mail environment

Enables establishment of e-mail transmission and reception

SNMP agent setting

Enables management of this device using SNMP software

Chapter 1 Before use

Chapter 2

System configuration

Registration procedures........................................................	18
Administrator registration ...................................................	19
Installation information registration...................................	23
Network setting.....................................................................	25
E-mail environment setting .................................................	28
User registration ...................................................................	33

Chapter 2 System configuration

Registration procedures

Carry out registrations in accordance with the following procedures.

Do you register the	No
administrator?
Yes
Administrator registration	(See p.19)

Installation information registration		(See p.23)

Network setting		(See p.25)

Do you use	No
the Internet fax?
Yes
E-mail environment setting	(See p.28)

User registration	(See p.33)

Chapter 2 System configuration

Administrator registration

What is administrator registration?

Administrator registration will enable the following:

Authentication is requested whenever making or altering any device settings.Authentication is requested whenever making or altering a user registration.

Authentication is requested whenever making or altering fax distribution settings.

Authentication is requested whenever canceling fax transmission jobs or print jobs in queue.

Once the administrator is registered, authentication is also required when changing the administrator. In such case, authentication is done with the user ID and password currently in effect.

Chapter 2 System configuration

Registration of administrator information

Start up ‘Web Manager’.

Cross-reference / Page 10

Click [Administrator registration] under [Setup].

+ 72 hidden pages