Muratec IF-300 user Manual

Internet FAX Kit

IF-300

User’s Guide

for F-360 F-320

Safety precautions

•Please read “Safety precautions” in the operation manual of the fax main unit.

•The following notations are used to alert the user to harm or damage that could result from mishandling due to neglect of precautions.

Warning This notation alerts the user to the potential for serious injury or death.

Caution This notation alerts the user to the potential for bodily harm or damage to hardware.

• The following symbols are used to distinguish the types of alerts. (Shown below are the examples.)

This symbol indicates warning or caution. An illustration will give a concrete description.

This symbol indicates prohibition in handling. An illustration will give a concrete description.

This symbol indicates mandatory handling. An illustration will give a concrete description.

Warning

Never attempt to disassemble, repair or modify the equipment.

It may cause electric shock or machine failure. Request repairs from the Customer Information Center.

Do not place anything on the equipment that contains water or chemical drug.

Do not place articles on the equipment such as flower vases, potted plants, beverage cups, cosmetics, containers of chemical drugs or water, or small metallic articles. These substances, once overturned and dropped inside of the equipment, may cause a fire or electric shock.

Caution

When any of the following occurs, stop operation immediately, unplug the power cable of the fax main unit from power outlet, and call our Information Center.

Smoke generation or an unusually heated machine housing

Abnormal noise

Never attempt anything other than what is specified in this manual.

It may cause unexpected accidents or machine failure.

Internet communication features

Internet fax transmission

Paper documents, such as hand-written letters, can be transmitted by e-mail using the existing e-mail environment just like sending a fax. All you have to do is load the original and designate the recipient’s e-mail address using a One-touch key or Speed-dialing.

Scanned data from the original is sent by e-mail as an image data attachment.

LAN

Internet FAX

	Original	E-mail
	document	E-mail
	document

Internet

Internet FAX

Internet mail reception

The IF-300 allows you to receive and print a PC or internet fax machine transmitted e-mail automatically or manually, depending on its setup configuration. However, if the received e-mail includes a file attachment in a format other than TIFF-FX (Profile-S/F/J), such as Word, Excel, or PowerPoint, then the IF-300 returns an error message via e-mail.

LAN

Internet FAX	Internet FAX
	E-mail

		u
	o
t
in
r
P

Internet

Internet FAX

Network management

With the use of a Web browser, a PC can perform such operations as IF-300 settings, display of transmission/reception history of e-mails and faxes, as well as registration of One-touch dial, etc..

LAN

E-mail transmission/ reception history

Fax transmission/ reception history

One-touch dial setting

Speed-dial setting

Forwarding fax document

This feature works with an F-code box that is setup for “Relay box”. The IF-300 can route documents received in its F-code relay box to e-mail addresses and/or to other fax machines.

In order to route the received fax documents to the designated e-mail address(s) and/or other fax machine(s), the F-code relay box should be configured with the proper sub-address and password.

	PC
	LAN
Fax	Internet FAX
Internet FAX IF-300	E-mail
F-Code
fax reception
	Internet
	Internet FAX
	PC
	G3 Fax
Telephone line

Forwarding e-mail

The IF-300 is capable of transferring the received Internet e-mail to the G3 facsimile(s) that designated fax number in a e-mail text.

Also, you can setup whether the IF-300 prints the transferred document(s) or not.

LAN

Fax

Internet Fax IF-300

E-mail

Telephone line

Fax

Internet

Telephone line

		t
	u
to
Prin

iii

Internet relay broadcasting

Internet relay broadcasting is a powerful function that takes advantage of a remote Muratec Internet FAX (IF-300) to reduce your total communication costs.

The internet relay station performs a relay broadcast, and the internet fax machine which sends the original document to the internet relay station has performed a relay broadcast initiation. Your fax machine can perform either operation; in other words, your machine can either send to a “internet relay station” unit or be a “internet relay station” unit.

Fax

Internet Fax IF-300

Internet

			e
	e	lin
	on
	h
	lep
e
T
Telephone line
Telephone			line
			line

Fax

Archive

With this feature, all transmitted and received fax and e-mail are collected at one place automatically so that an administrator can easily keep track of the document flow.

Transmitted E-mail

F a x Tx

Transmission

Transmitted E-mail

Received E-mail

E-mail

Reception

Fax

Received E-mail

Internet FAX

IF-300

Programming or retrieving parameters using E-mail

With this feature, you can retrieve and program the e-mail environment, e-mail account user settings,

one-touch numbers, speed-dial numbers, fax gateway, and retrieve the current journal data from your PC by sending the text e-mail message to the IF-300.

PC	Internet FAX
	IF-300
E-mail environment	E-mail
Transmission/
reception history
One-touch dial setting
Speed-dial setting

Table of Contents

Safety precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .i Internet communication features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii

Installing Your Machine
Pre-Installation information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. .1.2
Installation procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.1.3
Setting your Time Zone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.1.4
Setting the Internet parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.1.5
IP address and Subnet mask setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.1.5
Installation information registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.1.5
Network environment setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.1.7
E-mail environment setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.1.8
E-mail account user registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.1.9
Administrator registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	1.11
System configuration
Programming or retrieving parameters using “Administration tool” . . . . . . . . . . . . . . . . . . . . . . . . . . .	.2.2
What is “Administration tool for IF-300” on the web? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.2.2
Startup of “Administration tool for IF-300” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.2.2
Descriptions of “Administration tool for IF-300” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.2.2
Programming or retrieving parameters using E-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.13
Using E-mail for Program or Retrieve Parameter (Device management by E-mail) . . . . . . . . . .	2.13
Remote access setting on the Web . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.14
Setting the command in the Subject line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.15
Programming and Retrieving E-mail environment settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.16
Programming and Retrieving One-touch/Speed-dialing setting . . . . . . . . . . . . . . . . . . . . . . . . . .	2.18
Programming and Retrieving Fax Gateway settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.19
Programming and Retrieving Account settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	2.21

Programming Your Machine

Programming an E-mail address into the one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.2 Programming an E-mail address into the speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.8 Programming an E-mail address into the group dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14 Registration of a Mail Broadcast list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.19

Basic Operation
Sending a document over the LAN . . . . . .	. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. .4.2
Registering To/Cc/Bcc fields in soft keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .		.4.2
Directly set a mail address and send.	. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2
Sending using a one-touch key. . . . . .	. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	4.4
Sending using a speed-dial number.	. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6
Sending using the EasyDial directory	. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.4.8
Broadcasting . . . . . . . . . . . . . . . . . . .	. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	4.10
Receive document via LAN . . . . . . . . . . . . .	. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	4.19
Receiving e-mail from POP server . . .	. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	4.19
Manual reception from POP server . .	. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	4.19
Advanced Features
TTI transmittion . . . . . . . . . . . . . . . . . . . . . .	. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.5.2
TTI transmission setting . . . . . . . . . .	. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.5.2
TTI setting with the Soft Key . . . . . .	. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.5.2
Entering TTI transmission . . . . . . . .	. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.5.2
Subject line entry . . . . . . . . . . . . . . . . . . . . .	. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.5.3
Mail subject setting . . . . . . . . . . . . . . .	. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.5.3

Forwarding the received fax document to mail address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	. .5.5
Forwarding fax by using F-code relay box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	.5.5
Default relay setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	5.12
Forwarding the received e-mail to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	5.15
Fax Forwarding setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	5.15
Accepting Fax Forwarding requests / Rejecting Fax Forwarding requests . . . . . . . . . . . . . . . . . .	5.16
Unconditional Fax forwarding of received e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	5.17
Archive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	5.18
Archive transmitted fax and Archive reception fax setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	5.18
Archive transmitted mail and Archive reception mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	5.21
Internet relay broadcasting
(Using Fax Gateway) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	5.24
Fax Gateway setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	5.24
Sending fax via Internet relay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .	5.26

Troubleshooting

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6.2 Mail transmission error report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6.2 Mail reception error report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6.2 Other error report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6.2

Appendix and Index

Main Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7.2

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7.3

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7.5

Installing Your Machine

Pre-Installation information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 Installation procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3 Setting your Time Zone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.4 Setting the Internet parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5

Pre-Installation information

For the total system to work properly via LAN, certain information must be set in advance. Please contact your network administrator if you need any help.

Please set the following information before installation.

Internet Parameters

IP Address

Subnet Mask

SMTP Server Name or IP Address

Default Gateway IP Address

E-mail Address

DNS Server IP Address

POP Server Name or IP Address

POP User Name

POP Password

(for security, do not write it here, but keep it in a safe place.)

Note: IF-300 can store up to 30 accounts, so the POP user name and POP password are registered individually for each account.

1.2

Installation procedures

Carry out registrations in accordance with the following procedures.

Time zone setting		(See page 1.4)



IP Address and Subnet mask setting		(See page 1.5)



Installation information registration		(See page 1.5)



Network environment setting		(See page 1.7)



E-mail environment setting		(See page 1.8)



E-mail account user registration		(See page 1.9)

If necessary ...

Administrator registration	(See page 1.11)

1.3

Setting your T ime Zone

T i me Zone setting is added to the U ser I nstal l by pressing M E N U , 9.

T he T ime Zone is required as part of the E -mail header information when sending I nternet faxes.

1 Press M E N U , 9.
F -360	F -320

o.9

2 Press E N T E R	repeatedly until the following display appears.
F -360	F -320

3	T he L C D asks you to enter the T ime Zone.
	U sing the cursor key, [ + ], [ - ], and numeric keypad, enter the T ime Zone.
	I f your machine is F -320, use
	(R efer to the example of T ime		ne	low.)
	E xample of T ime Zone:
	GM T --9:00	M idway I slan
	GM T --10:00	H awaii
	GM T --11:00	Alaska
	GM T --12:00	Pacific T ime (	&	nada)
	GM T --1:00	M ountain T im	(U S	C anada)
	GM T --2:00	C entral T ime	S &	anada)
	GM T --3:00	E astern T ime	S &	anada)
	GM T --4:00	Atlantic T ime	an	)
	GM T --3:30	N ewfoundlan
	GM T (Greenwich M ean T ime):		ubl	, E dinburgh, L isbon, L ondon
	GM T +01:00	Amsterdam, B	lin,	ern, R ome, Stockholm, V ienna
	GM T +01:00	B russels, C op	har	n, M adrid, Paris
	GM T +10:00	Guam
4	Press E N T E R	to save the set	g.	e L C D will show the next setting of U ser I nstall .
	I f you want to go back to the p		vio	step, press B A C K . Otherwise, press S T O P to exit this mode.

1.4

Setting the I nternet parameters

T he internet parameters for I F -300 can be entered from the Web browser such as I nter net E xplor er (4.0 or later) or N etscape C ommunicator (4.5 or L ater). B efore you use these tools to enter the internet parameter, you must do the following procedure to enter the correct I P address and subnet mask .

C ontact your N etwork Administrator if you need any help.

I P address and Subnet mask setting

F or F -360

Press M E N U , 3, 8, 0, 1, E N T E R .

T he L C D asks if you want to set I P A ddr ess or S ubnet M ask .

E xample display:

. T hen press E N T E R .

eypad. T hen press E N T E R .

ts between the dots, use the cursor key to move the entry point. move the cursor with the cursor key and overwrite it.

rocedure as with I P A ddr ess .

eflect change, please power off and on with the administrator,

and on.

F or F

E nter the I P address using the numeric keypad. T hen press E N T E R .

N ote: To enter numbers less than 2 digits between the dots, use the cursor key to move the entry point. To correct a wrong number entry, move the cursor with the cursor key and overwrite it.

E nter the subnet mask address using the numeric keypad. T hen press E N T E R .

Set Subnet Mask 255.255.255.000

Press S T O P .

To reflect the settings, turn the power off and on.

1.5

Click Installation information under [Setup].

Fill in each of the following fields, and then click the [SET] button.

1.6

Network environment setting

This setting is to establish the network connection of this device.

1 Start up “Administration tool for IF-300”. Click Network environment under [Setup].

2 The IP address and Subnet mask you have entered will appear.

If necessary, enter the Gateway address and DNS server address and then click [SET] button.

Gateway

“Gateway” collectively refers to hardware and software that interlink systems and networks using different protocols.

1.7

E-mail environment setting

This setting enables the device to perform e-mail transmission and reception.

1 Start up “Administration tool for IF-300”. Click E-mail environment under [Setup].

2 Enter the “SMTP server name” and “POP server name”, and then click the [SET] button.

1.8

E-mail account user registration

Register a default account. A default account is an account used when the account cannot be specified when forwarding received fax and archiving sent/received faxes. If the default account is not registered, some functions may not be available.

1 Start up “Administration tool for IF-300”. Click E-mail account users under [Operation setting].

2 To register a new account, click Register new “account user”.

1.9

3 Fill in each of the following fields, and then click the [REGISTER ACCOUNT] button.

4 The information screen will appear. If necessary, enter the POP user name and POP password, then click [SET] button to register the entry.

1.10

Administrator registration

What is administrator registration?

Administrator registration will enable the following:

Authentication is requested whenever making or altering any device settings.

Authentication is requested whenever making or altering a user registration.

Authentication is requested whenever making or altering fax distribution settings.

Once an administrator has been identified for the system, the administrator’s password is needed to manage the account and to modify the system settings and administrator’s information.

Registration of administrator information

1 Start up “Administration tool for IF-300”. Click Administrator’s Information under [Setup].

1.11

2 Administrator’s information screen will appear:

3 Click Administrator register/edit to edit the administrator’s information. Fill in each of the following fields, and then click the [SET] button.

Note: For details on input items, refer to [Setting Help].

1.12

System configuration

Programming or retrieving parameters using “Administration tool” . . . . . . . . . . . 2.2

Programming or retrieving parameters using E-mail . . . . . . . . . . . . . . . . . . . . . . 2.13

Programming or retrieving parameters using “Administration tool”

What is “Administration tool for IF-300” on the web?

“Administration tool for IF-300” is the program that enables adjustment of settings and registration of this device using a “Web browser”.

In addition to adjusting settings and registration, “Administration tool for IF-300” enables management and browsing of device information.

Startup of “Administration tool for IF-300”

1 Start up “Internet Explorer” (4.0 or later) or “Netscape Communicator” (4.5 or Later).

Note: Use the latest browser version possible. Some old versions may not produce the correct display.

Enter the IP address in the address box, and press “Enter” on your keyboard.

“Administration tool for IF-300” screen will appear.

Descriptions of “Administration tool for IF-300”

The following sections are item-by-item descriptions of “Administration tool for IF-300”.

2.2

Management information

Information can be displayed to enable management of the IF-300’s status and management of the communication log.

Device information

Device information (Device name, Installation location, System options)

Device status (Speed and transmission system of network connection, telephone line status, scanner status, printer status, Unit name, Setting, paper remaining, Media in manual feed tray and cassette 1) (Device information displays the data entered in Installation information under [Setup].)

Fax transmission history

Displays fax transmission history

Fax reception history

Displays fax reception history

Mail transmission history

Displays sent E-mail items history

Mail reception history

Displays received E-mail items history

IF-300 records its 100 most recent fax and e-mail transactions.

2.3

Operation setting

To carry out setting of routine functions, such as User registration, Fax and Mail group dialing, and One-touch dial and Speed-dial settings.

E-mail account users

Enables new user registration, and deletion and editing of user account

One-touch dialing

Enables registration, deletion and editing of One-touch dial

Speed dialing

Enables registration, deletion and editing of Speed-dial

Fax group dialing

Performs Fax group dialing registration, list display, and erasing

Mail group dialing

Registers, lists, and erases mail only group

Mail Broadcast list

Manages, creates, and erases Mail Broadcast List

This list can be specified as the address when sending mail

Fax Gateway

2.4

Setup

Setup settings such as E-mail environment and Network environment can be changed.

Administrator’s information

Enables registration of an administrator

Installation information

Enables registration of device information

Network environment

Enables establishment of a network connection

E-mail environment

Enables establishment of E-mail transmission and reception

Remote Access

This feature can refer, modify and erase the device setting by sending e-mail to the machine. E-mail requires a password to be entered for access.

2.5

Setting E-mail environment

These are important settings that allow the system to send and receive E-mail. Please consult your system operator and/or network manager before entering these settings. Entering improper settings can prevent system operation and may cause lost or delayed mail.

Start up “Administration tool for IF-300”. Click E-mail environment under [Setup].

Fill in each of the following fields, and then click the [SET] button.

[SET] button

Click this button to register the entry.

[REDO] button

Click this button to retrieve the current settings.

[INITIALIZE] button

Click this button to restore the initial shipment settings.

2.6

Descriptions

A.Send mail (SMTP) server

The SMTP server is used to send e-mail.

Enter the domain name or IP address of the SMTP server. Enter the IP address with dot notation system (xxx.xxx.xxx.xxx). The domain name can be entered with up to 50 characters.

B.Receive mail (POP3) server

The POP3 server is used to receive e-mail.

Enter the domain name or IP address of the POP3 server.

Enter the IP address with dot notation system (xxx.xxx.xxx.xxx). The domain name can be entered with up to 50 characters.

Enter an IP address in both the SMTP and POP3 fields, even if the IP address is exactly the same for both.

C.Check for new mail / mail auto retrieving

Set the time interval to check for new messages at the mail server. Set the time from 5 seconds up to 99 hours 59 minutes 59 seconds. The initial setting is 10 minutes.

D.When mail that requests forwarding to fax machine is received

When a received e-mail has an instruction to forward it to a fax machine, it is converted into fax transmission data and forwarded to the fax machine.

This setting determines whether to comply with the forwarding request or not.

If complying with the request, it is also possible to accept the request only from an e-mail with a specific e-mail address or domain name (after the @ mark in the e-mail address).

In this case, enter the e-mail address or domain name from which a request is accepted. When making multiple entries, separate them with a semicolon (;).

A single e-mail address or domain name can be entered in up to 50 characters. For multiple entries, up to 256 characters are allowed (including semicolons).

E.Send document format conversion

Set the file format for outgoing messages.

Messages are converted into any of the file formats set here when the recipient’s e-mail address is entered directly or when forwarding a received fax with e-mail.

[TIFF-S (T.37 simple mode)]

The document is converted to TIFF format based on T.37 simple mode. T.37 is an international standard for Internet fax. When a document is sent in simple mode format, it can be received normally by other Internet fax devices. However, send documents are all converted to A4 size and their resolution is converted to 200dpi.

[TIFF (Expansion)]

The document is converted to TIFF format, however it is sent at the original document size and resolution selected during scanning or creation.

[PDF]

The document is converted to PDF format.

You can select a delivery file format for each one-touch number and speed dial number in your system. When sending e-mail to an e-mail address entered manually, you can specify the file format by adding /S, /F and /P at the end of the e-mail address.

2.7

F.Insert text when sending mail

When sending e-mail from this device, the message is sent as an attached file. Select whether to insert text in the e-mail message area.

When text is to be inserted, select the language as well.

Japanese text may not be reproduced correctly, depending on the recipient’s conditions.

When a subject and comments are entered in the transmission dialog box when sending from client PC software, the entries will appear as the e-mail’s subject and text regardless of this setting.

G.Request reception check when sending mail

This setting determines whether to request delivery status notification (DSN) or message disposition notification (MDN) when sending an e-mail.

However, the request for DSN or MDN may not be granted, depending on the mail server and the recipient’s e-mail software.

H.Insertion all recipient of broadcast list to the mail header

Specifies whether or not the all recipient of broadcast list are inserted to the mail header.

I.When mail requesting MDN is received

Specifies whether or not the receiving end returns MDN when the received mail requests that MDN be returned.

This item may also be set so that MDN is returned only for mail received from a specific e-mail address or domain name (characters following @ of the e-mail address).

In this case, enter the e-mail address or domain name where MDN may be returned.

Use a semicolon (;) to separate e-mail addresses or domain names when you want to specify more than one of them.

One e-mail address or domain name consists of up to 50 characters.

When multiple e-mail addresses or domain names are specified, a total of 256 characters can be entered (including the separating semicolons).

2.8

Setting E-mail account users

Registers the individual information, etc. needed to use this device to send and receive e-mail. Using this feature, you can also register and/or edit user accounts as well as the default account.

Up to 30 accounts can be registered.

Note: A default account is an account used when the account cannot be specified when forwarding received fax and archiving sent/received faxes. If the default account is not registered, some functions may not be available.

1	Start up “Administration tool for IF-300”. Click E-mail account users under [Operation setting].
2	To register a new account, click Register new “account user”.

3 Fill in each of the following fields, and then click the [REGISTER ACCOUNT] button.

2.9

4 The information screen appears. Check the contents and edit wrong entries if required. Click [SET] button to register the entry.

Note: For details on input items, refer to [Setting Help].

2.10

Changing the default account

1 To change the default account, click Change “default account”.

2 Choose a new default account and click the [EXECUTE] button to register the new entry.

Editing the account contents

1 To edit the account contents, choose the account from the following table and click [EDIT] button.

2.11

+ 92 hidden pages