Muratec F-98 User Manual

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Operating Instructions

For Muratec’s F-98 plain-paper fax machines

One-Touch Keys

Press To:

Program A 1 Enter Enter a one-touch key

““2 Enter Erase a one-touch key ““3 Enter Print a list of one-touch keys

Speed-Dial Numbers

Program B 1 Enter Program a speed dial number

““2 Enter Erase a speed dial number ““3 Enter Print a list of speed dial numbers

Programmable One-Touch Keys

Program C 1 Enter Enter a programmable key

““2 Enter Erase a programmable key ““3 Enter Print a list of programmable keys

Polling Documents

Program D 1 Enter Store a polling document

““2 Enter Erase a polling document ““3 Enter Print a polling document

F-Code Features

Program E 1 Enter Set up an F-Code box

““2 Enter Print a list of F-Code boxes ““3 Enter Print an F-Code document ““4 Enter Erase an F-Code box

Delayed Commands

Program F 1 Enter Print a list of delayed commands ““2 Enter Print a document in memory

Activity Journal and Reports

Program G 1 Enter Turn the journal printout on or off

““2 Enter Print a journal of activity ““3 Enter Set up the TCR

Cover Page

Program H 1 Enter Set up a cover page

““2 Enter Enter a cover page ““3 Enter Print a cover page

User Settings

Press To:

Program J 01 Enter Review / change your fax settings

““02 Enter Print your fax settings ““03 Enter Review / change your copy settings ““04 Enter Set paper size ““05 Enter Set the dialing pause ““06 Enter Set # of rings before auto answer ““07 Enter Set the redial ““08 Enter Select ECM mode ““09 Enter Set a passcode ““10 Enter Create a Closed network ““11 Enter Block junk fax ““12 Enter Set service mode ““13 Enter Select memory transmission ““14 Enter Set silent mode ““15 Enter Protect passcode ““16 Enter Set operation protection ““17 Enter Set PIN mode ““18 Enter Set DRD operation ““19 Enter Select stamp operation ““20 Enter Reset drum life ““21 Enter Print Caller ID ““22 Enter Print settings

Security Operations

Program K 1 Enter Set security reception ““2 Enter Print memory reception document

PC-to-Fax Operations

Program L 1 Enter Begin a PC-to-Fax scan

““2 Enter Set RS-232C (PC-to-fax functions require optional serial cable and software. See inside for details.)

MML item number: D81-90020-60

109801

OMF98 Operating Instructions

Muratec F-98 Quick Reference Guide

Welcome …

As an ENERGY STAR®partner, Muratec America, Inc.,

has determined that this product meets

the ENERGY STAR guidelines for energy efficiency.

Muratec, the Muratec logo and all Muratec fax product names contained herein are trademarks of Muratec America, Inc.

NERGYSTAR

is a registered mark of the United States Environmental Protection Agency.

This manual and any updates to it can be found online at

www.muratec.com

Go to the “Products” section of this site, then click on “F-98”

We know you want to use your machine now, without first having to climb over a mountain of jargon.

So we’ve divided these instructions into three sections.

•

“Getting started” (see page 1.1) covers only what you absolutely have to know to use your machine immediately.

•

“Beyond the basics” (see page 2.1) provides more details. When you have time, look through it to learn more about your machine’s many features, as well as fax in general.

•

Finally, “Just in case … ” (see page 3.1) will help you decide what to do if you ever have a problem with your machine. It also tells you how to give your machine the kind of easy, sensible care that should help keep troubles to a minimum.

The next two pages show the entire contents of these instructions. Skim through them now if you’d like (they’ll prove more helpful as time passes), or just go on past them to “Getting started” and, well, get started!

And thanks for choosing Muratec.

Find your serial number and write it down

Before you go any further, please note that your machine’s serial number is located on the bar code label as shown on the drawing at right. It’s probably a good idea for you to copy this down before you set up your machine. Use the blank at the bottom of this column.

Note: The IClabel and IDlabel, required by

government regulations, do not contain serial number information.

Close up, the bar code label looks something like this:

Important: This is not the exact number which appears on your machine’s label.

This is only gives you an idea of how your label will look.

Now, please copy down your machine’s serial number below for future reference, and note the machine’s model number:

My machine’s serial number: ________________________________________

My machine’s model number: F-98

IC and ID label

Bar cord label

Laser printer label

Welcome to your Muratec fax machine!

What’s in these operating instructions

Note: Each section also contains its own (more abbreviated) table of contents, as well.

Getting started

What’s inside this section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

A quick introduction to fax in general . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Make sure it’s all out of the packaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2

What are all the parts? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2

What do the keys do? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.4

You’re in control! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6

Pick an installation spot before going ahead . . . . . . . . . . . . . . . . . . . . . . 1.6

Powerful tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6

Install the printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6

When you install a new drum cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7

Attach the paper-handling parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8

Plug in and power up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8

Setting the paper size for the multipurpose tray . . . . . . . . . . . . . . . . . . . 1.8

Adjust the monitor speaker’s volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8

Attaching a second phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.9

Attaching an optional handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.9

EasyStart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Clearing settings before beginning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

What do you want to do? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Using EasyStart to enter initial settings . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.12

Some guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.12

Adjusting the machine for larger documents . . . . . . . . . . . . . . . . . . . . . 1.13

How to insert a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.13

Using memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.13

Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.14

Sending a fax with on-hook dialing or a handset . . . . . . . . . . . . . . . . . 1.15

If the call doesn’t go through — redialing . . . . . . . . . . . . . . . . . . . . . . . 1.15

An introduction to Review Commands . . . . . . . . . . . . . . . . . . . . . . . . . . 1.16

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.17

Different ways to get the job done . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.17

Tel Ready mode — when Auto Answer is off . . . . . . . . . . . . . . . . . . . . . 1.17

Fax Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

When the paper runs out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.19

Beyond the basics

What’s inside this section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1

Getting everything just the way you want it . . . . . . . . . . . . . . . . . . . . . . . . 2.2

Setting up for scans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.2

Using

CODE

to enter characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.3

Making settings for printing faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.3

Making settings for copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.4

Setting the number of rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.5

Setting

ECM

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.5

Setting silent mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.6

Setting the transmission confirmation stamp . . . . . . . . . . . . . . . . . . . . . 2.7

Setting the language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7

Printing your settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7

Printing a program list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7

Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.8

Autodialer basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.8

Using one-touch numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.9

Using speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.11

EasyDial directory dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.14

It’s a great phone, too . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.15

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.15

Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.15

You can EasyDial regular phone calls, too . . . . . . . . . . . . . . . . . . . . . . . 2.15

On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.15

Changing the dialing type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.15

Dialing in the event of a power failure . . . . . . . . . . . . . . . . . . . . . . . . . . 2.15

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.16

The basics of broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.16

Delayed broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.16

Relay broadcasting and relay broadcast initiation . . . . . . . . . . . . . . . . 2.17

Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

Setting up a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

Reviewing or cancelling delayed commands . . . . . . . . . . . . . . . . . . . . . 2.20

Printing a delayed command list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.20

Printing a stored document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.20

Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.21

Cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.21

Managing your fax with its journal and reports . . . . . . . . . . . . . . . . . . 2.22

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.23

OneLine + distinctive ring detection. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.24

Call request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.25

Caller-ID. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.26

F-Code communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.28

F-Code: an introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.28

Creating or modifying a F-Code box . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.28

Erasing an empty F-Code box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.30

Printing a list of your F-Code boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.31

Printing a document you receive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.31

F-Code transmission and polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.32

Programmable one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.34

Using the power of programmable one-touch keys . . . . . . . . . . . . . . . . 2.34

Programming a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 2.34

Programming a broadcast / group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.35

Programming a relay broadcast initiation . . . . . . . . . . . . . . . . . . . . . . . 2.36

Programming regular polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.37

Programming F-Code transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.38

Programming a F-Code polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.39

Programmable one-touch fax dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.41

Erasing a programmable one-touch key . . . . . . . . . . . . . . . . . . . . . . . . . 2.41

Printing a list of your programmable one-touch keys . . . . . . . . . . . . . . 2.41

PC-FAX

connectivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.42

Requirements for your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.42

Making PC-

FAX

connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.42

Entering the RS-232Csettings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.43

Using your fax’s new PCconnection . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.43

Keeping things secure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.45

The key to it all — the passcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.45

Locking up tight — operation protection . . . . . . . . . . . . . . . . . . . . . . . . 2.45

Print it later, when it’s safe — security reception . . . . . . . . . . . . . . . . . 2.46

Masking the

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.47

Setting for use with a closed network . . . . . . . . . . . . . . . . . . . . . . . . . . 2.49

Setting Block Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.49

Just in case …

What’s inside this section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

We’re online to help you! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.2

If an original document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.2

If a printout jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.2

Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.4

Figuring out communications problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.6

Alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.6

LCD

error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.6

Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.8

Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11

Cleaning tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11

Keep the air vents clean . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11

Corrective cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12

Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.13

We’re online to help you! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.13

General questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.13

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.13

Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.14

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

How your fax machine works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.16

Appendix and index

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

United States of America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Limited warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Getting started

A quick and friendly trip

through the basics

of your Muratec fax machine

1.1

Getting started

A quick introduction to fax in general . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Make sure it’s all out of the packaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2

What are all the parts? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2

What do the keys do? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.4

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6

EasyStart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.12

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.17

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.19

A quick introduction to fax in general

What’s a fax document?

Simply put, a fax document is anything a fax user wants to fax to someone else. It can be just one page or as many pages as you need. That’s up to you. It can be text, a photograph or even your child’s latest drawing!

What’s a fax number?

Because your fax operates on standard phone lines, a fax number is just a regular phone number. And, because your fax is also a high-quality, full-featured telephone, your fax number can be your regular phone number — just add an optional handset to your fax. Or you can dedicate a phone number to your fax, letting you use one number just for ordinary voice calls and one just for fax.

What are resolution and grayscale?

Just as cars are measured by engine size, and stereo systems are measured by watts per channel, so fax machines are measured by resolution and grayscale.

Resolution refers to the sharpness of a fax transmission. It’s expressed in lines per inch (lpi). An international agency has defined three specific levels of resolution:

• Normal (203 × 98 vertical lpi)

• Fine (203 × 196 lpi)

• Superfine (203 × 392 lpi). Similarly, one can judge a fax transmission by its number of grayscale levels, or

shades of gray — really, halftones such as you might see in a newspaper photo. It’s likely most of your fax documents will be dark text on white paper. However, when you want to send photographs and other shaded items, you can set your fax machine to transmit in 64-level grayscale.

So why not always set your fax machine for superfine, or for grayscale?

Because these settings make your machine send more information, making transmissions last longer and (on long-distance calls) driving up your phone bills. That’s why, as you’ll see, we’ve made it easy for you to set your fax machine for the most efficient, and truest, transmission of the types of documents you send!

What’s inside this section

The drawing, below, shows what should be included in the packaging:

Fax machine

Telephone line cord

Document hopper7Ferrite core

Paper hopper

Toner cartridge

Document tray

Drum cartridge

power cord

Operating manual (this one)

Be sure to save the box (or boxes) and packing materials for reshipment.

Note: Don’t worry if some of the terms used here are unclear to you right now.

We’ll explain everything fully. Once you’re more familiar with these terms, this page will be an even handier reference to your fax machine.

Control panel — The keys you use to operate your machine. (See page 1.4

for more details.)

Liquid crystal display (

LCD

) — The display (2-line × 20-character) which

shows the machine’s status and lets you see what you’re entering during various operations. (If the

LCD

is blank, the machine is off.)

Printer cover release — Push this to open the printer cover.

Printer cover — Opens to provide access for changing the toner and drum

cartridges (or, occasionally, fixing printout jams).

Printed document exit — Where the printout (fax or copy) emerges.

Paper hopper — Holds up the printout (fax or copy) after it emerges.

1.2

Getting started

Make sure it’s all out of the packaging

What are all the parts?

Scanner cover release — Pull up on this to open the scanner cover.

Scanner cover — Open this (by using the scanner cover release) to provide

access to the original document (what you put into the machine for faxing or copying) during occasional jams.

Document feeder — The slot into which you place your original document

for faxing or copying. It holds up to 30 sheets.

Document guides — You can move these to adjust for the width of the origi-

nal document so it will feed properly into the machine.

Document hopper — Supports the original document for straighter feeding

into the machine. (You can flip it shut if there’s no original document loaded.)

Document tray — Supports documents discharged from the original docu-

ment exit.

Original document exit — Where the original document comes out.

Multipurpose tray — Where you put the recording paper. Holds up to 150

sheets, either letter- or legal-sized. (The optional paper cassette holds up to 500 letter-sized sheets.)

power switch — Turns your fax machine on and off.

power jack — Where you plug in the ACpower cord.

HANDSET

jack — Where you plug in the optional handset.

EXT. TEL

jack — If you connect a second telephone to your machine, this is

where you plug in the cord.

LINE

jack — Where you plug in the telephone line cord. (The other end of the

cord plugs into a wall telephone jack.)

1.3

Getting started

Here’s a brief description of the keys on your fax machine and what they do, as well as a look at your machine’s indicator lights and their meanings.

Important: Some of the functions we’ll mention here are covered in the “Beyond

the Basics” section.

MEMORY RECEIVE

light — If glowing, indicates your fax machine is receiving

an incoming fax document into the machine’s electronic memory.

COMMUNICATION

light — If glowing, advises you the fax machine is communi-

cating with another machine.

ALARM

light — If glowing, indicates a problem has occurred during fax com-

munication, printing or scanning. (It’s also accompanied by several beeps immediately after the problem occurs.) The light stays lit until the machine prints a Check Message report.

AUTO ANSWER

— Selects which mode your fax machine uses to handle incoming calls: answering automatically as a fax machine (auto-answer mode) or waiting for the user to pick up an optional, connected handset (manual- answer mode). The

AUTO ANSWER

light next to this key will glow when

auto-answer mode is the current choice.

MEMORY TRANSMIT

— Selects which transmission mode your fax machine uses,

whether from memory or from the document feeder. If the

MEMORY TRANSMIT

light next to this key is glowing, your machine will scan documents into memory before trying to send them. Otherwise, your fax machine will send straight from the feeder, which is slower and also prevents others in your office from using the fax until your communication is absolutely complete.

REVIEW COMMANDS

— Push this to review pending fax commands, view a brief

description of delayed commands.

PC-CONNECT

light — Glows when your fax machine is ready to communicate

using the PC-

FAX

feature (see page 2.42).

HOLD/DIALING OPTIONS

— Either places a call on hold or takes it off hold. It also produces a special character during dialing and inserts special symbols into telephone numbers (see page 2.8).

SPEED DIAL/TEL INDEX

— Starts a speed-dialing operation, which you finish by pushing three of the keys on the numeric keypad. Also displays one-touch and speed-dial entries sorted alphanumerically, as in a telephone directory.

REDIAL/PAUSE

— Redials the last number you dialed. In certain operations, it also produces a special pause character which can be useful during the dialing of long-distance numbers.

Numeric keypad — Just like the numeric keys on a regular tone-dialing

phone. In addition to dialing phone and fax numbers, they also enter numbers when you’re making certain settings.

One-touch keys — The keys labeled A–Zand U1–U4 offer one-touch dialing

convenience. You also can use the keys labeled

P1–P

6 for programmable func-

tions: this lets you teach your machine an advanced multi-step function just once, then recall the function at any time by pressing one of these keys. Finally, you can use these keys to type in letters and symbols for your user settings.

1.4

Getting started

What do the keys do?

ENTERPROGRAM

CANCEL

SPEED DIAL /TEL INDEX

REDIAL /PAUSE

HOLD

/DIALING OPTIONS

FLASH

REPORT

STAMP

abc def

123

ghi jkl mno

456

prs

tuv

789

oper

STOP COPY START

wxy

BROADCAST

PC-CONNECT

COM-OPTIONS

MONITOR/CALL

AUTO ANSWER

MEMORY TRANSMIT

REVIEW COMMANDS

DARK

NORM

3 2 1

ALARM

COMMUNICATION

MEMORY RECEIVE

HALFTONE

S-FINE

FINE

NORM LIGHT

RESOLUTION CONTRAST

13141516171819202122232425262728

:;<

%&’

ABC

!"$

GHI

()+

SPACE ABC

DEF

,-.

JKL

SYMBOL

abc

U2 U3 U4

CODE

OPQ

@[ ]

UVW

SPACE ABC

P1 P2

RST

=>?

XYZ

{}

CODE

SYMBOL

P4 P5 P6

abc

START

— Begins a manual fax transmission or reception.

COPY

— Press this key to make one copy, or multiple copies of a document.

STOP

— An all-purpose “Whoa!” key. Stops the current operation, ejects a doc-

ument from the document feeder and cancels alarms.

FLASH

— Lets you quickly disconnect a call and go right to the next one with-

out having to hang up the handset.

STAMP

— Press this key to set the machine to stamp each page of the original

document automatically when the machine transmits it. The

STAMP

light

next to this key glows when this operation is activated.

REPORT

— Press this key to turn on (or off) the confirmation report feature for

the next fax transmission. If the

REPORT

light next to this key is glowing,

your machine will print the confirmation report for the next fax transmission only. Otherwise, your machine will disable the printing.

ENTER

— Much as

STOP

is a “Whoa!” key,

ENTER

is a “Go!” key. It confirms

user settings, begins operations and moves through command levels.

CANCEL

— Press this key to delete characters on the

LCD

and cancel com-

mands you have entered into the machine.

— The right arrow button scrolls (moves) through features and command

options displayed on the

LCD

MONITOR/CALL

— During on-hook dialing, it turns the monitor speaker off or on. When it’s on, it allows you to hear the call you’re making. When using this feature, you can only hear the communication taking place. You cannot be heard unless you are using a handset (optional). When you’re sending a fax, this key also activates the call request feature.

— The left arrow button scrolls through features and command options

displayed on the

LCD

COM-OPTIONS

— Chooses from among five fax options: delayed transmission,

relay broadcast, polling, F-code transmission or F-code polling.

PROGRAM

— Any function can be started by first pressing this key and then

entering the function number.

BROADCAST

— Helps you send a broadcast fax (sending the same document to

more than one location).

CONTRAST

— When a document is in the document feeder, press this key to

toggle among normal, dark or light contrast settings.

RESOLUTION

— When a document is in the document feeder, press this key to

toggle among the three resolution modes and the halftone (grayscale) mode.

You’re in control!

We’ve worked hard to make sure your fax machine is easy for you to use. Let’s make sure there’s no confusion about how to operate it. Below are simple operating tips:

To press: 0 (zero), 1, 2, 3, 4, 5, 6, 7, 8, 9, # or * Use: The numeric keypad. Tip: At no other time within this manual will we refer to the letters printed

below the numeric keys and their uses (such as accessing abc by pressing the 2 key.) These letters are there only for your convenience in using your fax machine as a telephone.

To press:A, B, C, Dor any other letter key Use: The one-touch key by that name. Tip: Please don’t confuse the zero (0) with the letter O.

Here’s an example. If we say “press

PROGRAM

, 7,

ENTER

, 0, 8,

ENTER

” …

… you’d press

PROGRAM

… then 7 … then

ENTER

… then 0 (the numeric key zero) … then 8

… and then, finally

ENTER

Important: Although our example above includes commas, do not enter them into

the fax machine. Those characters appear in our instructions to separate one number from the other, and are not intended for actual entry by using your control panel.

There is a function (broadcasting) which requires the entry of commas, but there is a special way to enter them. We will explain this process when the time comes.

1.5

Getting started

1.6

Getting started

Pick an installation spot before going ahead

Where should you install your fax machine? The location should be:

• Clean — Dust buildup can damage your machine. (Still, do not use a cover! See next item.)

• In the open — Allow at least 12″ of clearance around your machine. Be sure that you never cover the machine. Its vents must be able to “breathe.”

• Away from direct sunlight — This helps avoid overheating.

• Dry — Avoid any location where splatters or sprays (such as from a water foun- tain) could reach your fax machine.

• Level, and vibration-free.

• Near a phone jack — Your fax machine uses a standard (“modular”) telephone jack, also known as an RJ-11.

• Near an ACpower outlet — The ACpower cord is about 5′ long when stretched to its limit (and that’s not the way to handle a power cord).

Speaking of which …

Powerful tips

• Use a standard three-pronged 120

VAC

outlet.

• Make sure the outlet isn’t controlled by a wall switch. If it is, you’ll risk inadvertent shutoffs of your machine, causing you to lose fax messages.

• Don’t use an outlet which also is supplying power to a large appliance, such a refrigerator or air conditioner. Such high-consumption appliances can cause “draw-downs” (temporary drops in the power available for other equipment on the circuit) which could damage your fax machine.

• Use an electrical surge suppressor, preferably one which guards both tele- phone and electrical lines. This device helps to shield your fax machine from damaging high-voltage electrical surges.

Voltage requirements: 120

VAC

± 10 %, 50–60 Hz

Power consumption: Standby Transmission Reception Copying Maximum

373

372

396

Install the printing supplies

Your fax machine prints incoming faxes and copies with a laser print engine. The engine requires two types of printing supplies (sometimes also called consumables):

• The drum cartridge — It yields 20,000 normal letter-sized printouts (see “Specifications,” page AI.1). By “normal,” we’re referring to the amount of text and/or graphics on each page. This is based on an industry-standard test document.

• The toner cartridge — It yields 5,500 “normal”, letter-sized printouts (see “Specifications,” page AI.1).

Note: The toner cartridge included with your machine is a starter cartridge which

yields 3,600 printouts (see “Specifications,” page AI.1). Please purchase regular, full-yield toner cartridges from your authorized Muratec dealer.

Here’s how to install these supplies.

Swing open the printer cover by pressing the

printer cover release.

Unpack the drum cartridge from its box.

Important: Shield the drum cartridge from light, especially strong

light. Later, if you have to remove the cartridge from the fax,

immediately wrap it in a thick cloth to protect it from light.

Put the drum cartridge into the printer by aligning the cartridge’s protrusions with the slits inside the printer frame.

Important: You must also reset the

drum counter. See “When you install a new drum cartridge …” (page 1.7).

Setting up

Unpack the toner cartridge from its carton. Then, holding the toner cartridge with both hands, shake it well as shown (note the arrows).

Install the toner cartridge in the printer, making sure that the cartridge’s four pins (two each at the front and rear sides) fit in the slits inside the printer frame.

Swing the printer cover back down. Push down on a portion of the cover to lock the cover into its normal position.

Note: The fax machine will not work if the

cover isn’t closed properly.

When you install a new drum cartridge

Important: Use this setting only when you are installing a new drum cartridge. Your fax machine keeps track of how many pages go through the drum cartridge to

let you know when the drum needs to be replaced. So, whenever you install a new drum cartridge, you must “notify” the machine by resetting the drum counter. (Before resetting it the very first time, you’ll have to finish installing the machine and then turn it on [see page 1.8].) Here’s how to reset the drum counter:

Press

PROGRAM, J

, 2, 0. The

LCD

will show:

Press

ENTER

to reset the drum counter.

Loading paper

Your fax machine can hold up to 150 sheets of plain paper in the multipurpose tray, and your machine will use it to print received faxes and make copies. You can also attach an optional paper cassette, which holds up to 500 additional sheets of plain paper. Contact your authorized Muratec dealer for more information on the optional paper cassette.

The following instructions tell you how to load the paper correctly, which will help to prevent paper jams and other problems.

Loading the multipurpose tray

You may use either letter- or legal-sized paper in the multipurpose tray, but not both at the same time. Do not mix paper sizes in one tray.

Adjust the multipurpose tray for the length of paper you plan to load. Pull slightly upward on the paper-length guide in the tray, then slide the guide to the slot (either

LTR

LGL

)

for the paper size you’ll be loading. Important: You must set your

machine to recognize the size of paper you’ve loaded (see page 1.8 for details).

Slightly “fan” the paper you will be loading, to help ensure smooth feeding.

Insert up to 150 sheets of paper into the tray. Make sure the paper-length guide and the paper width guide now fit against the paper’s edges.

Important: To avoid paper jams, do not refill this tray without first remov-

ing all of the paper in it. Do not add sheets to an already-loaded stack.

J20 Reset Drum Life

Program/Enter

1.7

Getting started

Paper-width guide

Paper-length guide

Attach the paper-handling parts

Attach the document tray by inserting it

into the appropriate holes, as shown.

Attach the paper hopper into the appropriate hole, as shown. Press gently until the hopper won’t go in any farther.

Attach the document hopper by inserting its two pegs at a slightly upward angle into the appropriate holes, as shown.

Plug in and power up

Plug one end of the telephone line cord into the

LINE

jack on the machine’s rear side. Plug the other end of the cord into a standard telephone wall jack, just as you would plug in a phone.

Note: If you have purchased an

optional handset, do not confuse its curled handset cord with the uncurled telephone line cord.

Note: We’ll get to the

HANDSET

and

EXT.TEL

jacks shortly (see page 1.9).

Plug the non-pronged end of the ACpower cord into the ACpower cord jack on the left side of the machine (as viewed from the machine’s front).

Plug the pronged end of the ACpower cord into a 120

VAC

electrical outlet

(preferably on a surge suppressor, as mentioned on page 1.6).

Use the ACpower switch to turn on your machine. The markings are international standards: I means on, O means off.

Setting the paper size for the multipurpose tray

The multipurpose tray can hold either letter- or legal-sized paper for your machine. All you have to do is tell the machine which size the tray is using.

Important: If you use a different size from the size you set here, the machine

won’t print. Be sure to change this setting whenever you load another paper size.

Note: The optional paper cassette uses only letter-sized paper.

Press

PROGRAM, J

, 0, 4,

ENTER

. The

LCD

shows the tray’s current setting:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press

PROGRAM

once or twice until your chosen paper

size appears. In this example, we’ve chosen legal-sized paper:

Press

ENTER

to save the setting.

Adjust the monitor speaker’s volume

You can set the volume of the monitor speaker, assuring that on-hook dialing will be as loud (or as soft) as you require.

Press

MONITOR/CALL

on the control panel. You now should hear a dial tone,

and the display will show:

Important: If you don’t hear a dial tone, make sure your fax machine is

plugged into a working phone line.

** Tel Mode **

Paper Size: Legal

Program/Enter

Paper Size: Letter

Program/Enter

Paper hopper

Document hopper

1.8

Getting started

1.9

Getting started

If the volume you hear is satisfactory, skip to step 4. Otherwise, go on to step 3.

Adjust the volume as you like: To turn the volume up, press . To turn the volume down, press . The display, or

LCD

, indicates the volume. Here are the possible settings:

= Loudest setting.

= Medium setting.

= Low setting.

Press

MONITOR/CALL

again to hang up.

Attaching a second phone

Want to attach a second phone (even a cordless model!) to your fax machine, so they can share the same phone jack? No problem.

Before we go further, let’s explain the idea. You’re plugging the second phone’s phone line into your fax machine’s

EXT. TEL

jack, not the wall phone jack. In such a setup, only your fax machine connects to the wall. The second phone receives phone signals through your fax machine.

Now, let’s proceed …

If your second phone is already plugged into a wall phone jack, disconnect it from that jack, at the jack. Hold onto the phone plug; you’ll need it in step 2.

Note: If your telephone is a model which also requires

power, as is true for the base of a cordless phone, don’t unplug it from its ACpower jack!

Using the plug mentioned in step 1, plug the phone cable from your second phone into the

EXT.TEL

jack on the rear of

your fax machine.

For information on how to use a connected second phone with your fax machine, see “Receiving faxes,” beginning on page 1.17.

Attaching an optional handset

If you purchase an optional handset for your fax machine, it comes with installation instructions. However, here is a summary of how to attach the handset.

Important: Do not connect the handset directly to a telephone wall jack. Connect

the handset only to your fax machine as the instructions describe.

Using a small Phillips-head screwdriver, attach the handset cradle to the side of your fax machine using the screws included with the cradle.

Plug one end of the handset cord (it’s curled) into the

HANDSET

jack on the rear of your fax machine.

Plug the other end of the handset cord into the jack on the handset. If connected to a phone line, your fax machine is now “off-hook.”

Note: The handset has a small “flash” button which you can press while

holding the handset, putting the fax machine back “on-hook” until you can hang up the handset properly in step 4.

Place the telephone handset onto the handset cradle. The cradle will press the handset’s “flash” button, hanging up the handset.

Installation complete! Now, see how our EasyStart feature will have you up and running within minutes.

** Tel Mode ** Volume:

■■

** Tel Mode ** Volume:

■■■■

** Tel Mode ** Volume:

■■■■■■

1.10

Getting started

Your Muratec fax machine comes with EasyStart. It guides you in entering the bare-bones settings required for normal operation — so it’s easy for you to start using your machine quickly. (You can enter other settings later or change settings. We’ll explain in “Beyond the basics,” beginning on page 2.1.)

Important: At the end of EasyStart, your machine will print a list of its settings.

So first, please be sure you’ve correctly installed your machine and loaded recording paper into it (see “Setting up,” beginning on page 1.6).

Clearing settings before beginning

Before using EasyStart, clear your machine’s built-in user data memory, which stores settings. This insures the memory will hold only your settings.

Important: After you use EasyStart, please do not clear the memory again unless

an authorized technician asks you to do so.

To clear the machine’s memory:

Press

PROGRAM

, *, 2. The

LCD

now asks whether you’re sure about clearing

the memory:

Note: If you don’t want to proceed, just press

PROGRAM

If you are sure, press

ENTER

to complete the process by cancelling the existing

user data memory settings.

What do you want to do?

EasyStart will want you to enter a little information, so first, please determine the following before you begin:

The type of dialing your telephone system requires — You may select

either tone or pulse (rotary) dialing.

The name and fax number you want to appear on your faxes —

Every fax page you send will arrive at the receiving machine with a single line of text at the very top of the page. Among other things, this text will list a name and a fax number. The name must not be longer than 22 characters.

Note: Incidentally, the fax industry term for this text is Transmit Terminal

Identifier (

TTI

). (Another term, Subscriber ID, refers to just the fax

number in the

TTI

Using EasyStart to enter initial settings

Important: Be sure your fax machine has paper before you begin EasyStart, since

this feature can print a list of settings at the conclusion.

Important: If you press

STOP

during EasyStart, your fax machine will return to standby mode (its normal condition) but will retain what settings you saved by pressing

ENTER

as described in these instructions.

Press

PROGRAM, I, ENTER

The

LCD

will display the current setting of the fax’s built-in calendar/clock,

with a cursor appearing under the first digit.

Use the numeric keypad to enter the correct date and time, using a

YYMMDD

format for the date and 24-hour (“military”) format for the time. For instance, to set 8:30 PMon December 11, 1998, press 9 8 12 1 1 2 0 3 0, which results in:

Note: Your fax machine automatically inserts the spaces and date-slash. All

you have to do is enter the digits.

To change only one digit, press to move the cursor leftward, or to move it rightward, to that digit. Then, enter the correct digit.

Press

ENTER

to save the clock setting and continue EasyStart.

Enter Time

’98 12/11 20:30

Enter Time

’99 01/01 00:00

Clear User Settings Check Program/Enter

EasyStart

1.11

Getting started

The

LCD

now asks you to enter your fax number as you want it to appear on other fax machines’ displays or printouts. The fax industry term for this number is Subscriber ID.

Use the numeric keypad to enter the desired number. To put in a dash for easier reading, as shown here, press

HOLD/DIALING OPTIONS

once. The number

may contain up to 20 characters (numbers and dashes).

Note: If you make a mistake, press

CANCEL

to erase leftward. Or, if you want to change just one character in the number, press to move the cursor leftward, or , to move it rightward, to that character and press

CANCEL

to erase it. Then re-enter until the fax number is just as you

want it.

Press

ENTER

to save the number.

The

LCD

now asks you to enter the name you want to appear at the top of

faxes you send. The name may be up to 22 characters in length. Important: You enter letters and other non-numeric characters through the

one-touch keys.

The word “Upper” means the machine is currently set for entering only upper-case letters. If you press R, the machine will see it as an R(not an r).

To change it so that pressing a one-touch key will produce a lower-case letter rather than an upper-case letter, press

2/abc. The display will change to:

This means pressing one-touch keys will enter lower-case letters: pressing

will produce an r (not an R) on the display. To switch back for upper-case entries, press

U1/ABC

To enter spaces, punctuation and symbols, press

U3/SYMBOL

. This lets you

enter the blue characters shown on the one-touch keypad.

In “Beyond the Basics,” we’ll show you how to use the

CODE

function to enter a wide variety of characters (see page 2.3). For now, however, become familiar with the

ABC

, abc and

SYMBOL

keys.

Note: If you make a mistake, press

CANCEL

to erase leftward. Or, if you want to change just one character in the name, press to move the cursor leftward, or , to move it rightward, to that character and press

CAN

CEL

to erase it. Then re-enter until the name is just as you want it.

Press

ENTER

to save the setting and continue.

The

LCD

now indicates the type of dialing, tone or pulse, for which your fax

machine is set:

If the setting you see is acceptable, skip to step 11. Otherwise, proceed to step 10.

To change the setting, press

PROGRAM

once or twice until your choice appears

(here, we’ve changed the setting to Pulse mode):

Press

ENTER

to save the setting.

You’re all done!

Phone Type: Pulse

Program/Enter

Phone Type: Tone

Program/Enter

Your Name :Lower _

Your Name :Upper _

Your Fax Number 972-555-5525_

Your Fax Number

Year 2000 compliance

Muratec’s entire current line, as well as every Muratec fax machine introduced in the last decade, is fully tested and Year 2000 ready.

Year 2000 compliance means that all programming or other actions needed to support the correct processing of date-related fields prior to, during and beyond the turn of the century are completed have been tested and validated for the accurate and correct processing of date fields and related logic for Muratec products.

1.12

Getting started

Some guidelines

How big — and small — your pages can be

While you’ll probably be sending normal-sized documents most of the time, you can fax a piece of paper as small as a notepad sheet or one nearly 3 feet long!

To be precise, the acceptable dimensions (width × length) are:

INGLE-SHEET TRANSMISSION

ULTIPLE-SHEET TRANSMISSION

Maximum: 11.0″×35.4″ Maximum: 10.1″×14.4″ Minimum: 5.8″× 4.1″ Minimum: 5.8″× 4.1″

Things not to put in your fax

To avoid paper jams and damage to your machine, please don’t insert:

• Folded, curled, torn, wrinkled or very thin pages

• Documents with staples, glue, tape, paper clips or still-wet correction fluid

• “Sticky notes” (or documents with “sticky notes” attached)

• Cardboard, newspaper or fabric

• Pages with duplicating carbon on either side

• Credit cards or similar small, thick items

Some thoughts on resolution, grayscale and contrast

Reviewing resolution and grayscale:

• Normal resolution (“

NORM

” on the control panel) is suitable for most typed docu-

ments and simple drawings.

• Fine resolution (“

FINE

” on the control panel) is ideal for maps, moderately compli-

cated drawings, floorplans or handwritten documents.

• Superfine resolution (“S-

FINE

” on the control panel; “S Fine” on the

LCD

) repro-

duces the detail of extremely complicated drawings or line art.

• Grayscale mode (“

HALFTONE

” on the control panel; “Gray” on the

LCD

) captures

shades in photos and drawings.

Note: If you send a fax in superfine, certain fax models (especially older, non-

Muratec models) will receive it only in fine mode. However, you can send a fax in grayscale mode to virtually any fax machine currently in use.

Reviewing Contrast:

The rightmost item appearing on the

LCD

(when there’s a document in the feeder) is

the contrast setting. You have three choices:

• Normal (“

NORM

” on the control panel) — Suited to most documents.

• Light — Lightens up overly dark, “muddy” original documents.

• Dark — Darkens weak, “washed-out” images. Note: Until you become accustomed to using the Light and Dark settings, you

might tend to confuse them. Just remember what we say above — “Light lightens” and “Dark darkens” — to keep it straight!

Entering a pause character when dialing

Your fax machine provides special dialing characters which you may find useful. We’ll discuss most of them later (see page 2.8), but you may need to know now about the pause character. Some long-distance systems require dialing pauses, and pauses can be useful also when you’re dialing through special telephone exchanges.

To insert a pause character, just press

REDIAL/PAUSE

(after you’ve dialed at least one

other character). -/(the pause character) will appear on the display. Each pause you enter lasts for a factory-set five seconds (see “Changing the pause

length,” next page, for how to change this setting). For example, assuming the pause is at the factory setting, pressing 9,

REDIAL/PAUSE

, 19725552009 dials 9 [5-second pause] 1 9 7 2 5 5 5 2 0 0 9.

Important: Each pause uses two of the characters you’re allowed in a number.

Sending faxes

1.13

Getting started

Changing the pause length

The pause is set by the factory to last five seconds, but you can set it to last as long as ten seconds if necessary. If you find the five-second pause is satisfactory when you use it with your phone system, do not make this change. But, if you must:

Press

PROGRAM, J

, 0, 5,

ENTER

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

Use the numeric keypad to enter the desired length of the dialing pause. Here, we’ve chosen nine seconds.

Note: The length setting requires two digits, so there always must be a lead-

ing zero for lengths other than 10 seconds.

Press

ENTER

to save the setting.

Potential problems with call-waiting and voice mail

Telephone call-waiting signals can stop fax transmission and reception. And, of course, any service — such as voice mail — which may intercept your calls can keep your fax machine from getting fax calls.

If you must use only one phone line, please consult your telephone company for information on how you can temporarily disable call-waiting or voice mail while using the fax machine.

Adjusting the machine for larger documents

If you’re using larger documents, you can adjust the document hopper and the document tray. Just flip the top up or down, as appropriate for your documents’ sizes.

How to insert a document

Adjust the document guides — by sliding either of them to the left or right — to fit the page (s) you’ll be faxing. Your fax machine’s automatic document feeder will hold up to 30 pages.

Note: Your machine’s scanning width is 8.2″. When you insert a letter-sized

document, your machine scans the center 8.2″ and sends it unreduced (see pages 2.3–2.4 for more on reduction). This means that there will be a 0.15″ margin on each side of the page that your fax machine will not scan.

If you’re sending a multi-page document, “fan” the pages slightly. The bottom sheet should extend just slightly from the others.

Insert the document face up. The fax machine will “grab” the first page of the document and position it for faxing. (If need be, readjust the document guides for the best fit.)

The

LCD

will now show the scanning width set-

ting and the amount of memory available:

Speaking of memory . . .

Using memory transmission

Your fax machine has a great memory! Take advantage of it, and you could: Save Time. By using your fax machine’s memory, you won’t have to wait for your

machine while it completes the transmission. Simply scan your document into your fax machine’s memory, and you can walk away with your original in hand.

Save Money. Here’s a real money-saver on long-distance fax calls: if you’re transmitting to another memory-equipped Muratec fax machine, your machine will send the document directly into the other machine’s memory and hang up! (The receiving machine then prints out your message from its memory after the call has ended.) This cuts your actual on-line time to a minimum.

Save Even More Money. Set up a delayed command (see pages 2.19–2.20) to send your document to that other Muratec fax machine after hours, and you can save more money, because the line charges will be cheaper.

You can set your fax to always transmit from memory as a default.

Document Ready A4 Memory100%

Set Dialing Pause Time (05-10): 09

Set Dialing Pause Time (05-10): 05

1.14

Getting started

Note: Whether you decide to send your documents from memory or through the

document feeder, you can override that choice one transmission at a time by pressing

MEMORY TRANSMIT

before you send your document. After complet-

ing the communication, your fax will return to the default setting.

Note: Although it’s probably best to transmit from memory, please note there are

some documents that use up memory more quickly than others. They include documents with many pages and documents with a lot of dark areas, since darker pages create more data for your fax machine to “remember” and send. When the machine’s memory supply is full, it can transmit only

through the document feeder.

To make memory transmission the default:

Press

PROGRAM, J

, 1, 3,

ENTER

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press

PROGRAM

once or twice until your chosen mode

appears. In this example, we’ve chosen Off.

Press

ENTER

to save the setting.

Sending

Here’s how to fax a document:

Insert the document.

When a document is in the feeder, the

LCD

shows the scanning width setting

and the amount of memory available:

Adjust resolution and contrast if necessary. If these are OK, skip to step 3. Otherwise, press

RESOLUTION

to change the resolution and/or press

CONTRAST

to change the contrast.

“Toggle” (switch on or off) memory transmission if necessary. If you want to use your default setting, skip to step 4. Otherwise, press

MEMORY TRANSMIT

once to “toggle” memory transmission.

Enter the fax number.

(In fax terms, you’re calling the remote fax, on its remote fax number.)

As you can see, you also enter any access codes (such as a 9 for “dialing out” from an office telephone system, or 1 for long-distance) along with the number, just as you would for a regular phone call.

Press

START

Now, everything is up to the machines — yours and the one you’re dialing.

• If you have set the fax to transmit from memory, your machine will first scan the document into memory, then dial the other fax. When it makes contact, your machine transmits the stored document from memory.

• If the fax is set for non-memory transmission, your machine simply dials the other fax. When it makes contact, your machine feeds the document through, scanning and transmitting it as it goes.

Note: The more “stuff” (or black coverage, to use the fax term) your machine

“sees” on a page, the more slowly the page will feed through as the fax scans it — especially when you transmit in non-memory mode. Even if the page itself is relatively clean, sending it in grayscale mode or certain resolution settings makes your machine “see” more “stuff.” The same is true if you set the contrast to Dark.

Note: What if the call fails for some reason? See “If the call doesn’t go

through — redialing,” next page.

Important: If you wish to cancel a transmission while it is in progress, you

will need to use the Review Commands function. See “An introduction to Review Commands,” page 1.16.

At the end of the operation, your fax machine beeps and displays:

Important: Whenever you transmit, whether this way or in the numerous

ways we’ll describe throughout this manual, what actually appears on the top line of the display will depend upon information stored in the remote fax. The line may even be blank.

972-555-2009

** Complete **

Press Start 919725552009_

Document Ready A4 Memory100%

Memory Tx: Off

Program/Enter

Memory Tx: On

Program/Enter

1.15

Getting started

Sending a fax with on-hook dialing or a handset

You also can fax a document by dialing using either the monitor speaker (called “onhook” dialing) or the optional handset.

Insert the document.

Adjust resolution and contrast if necessary. If these are OK, skip to step 3. Otherwise, press

RESOLUTION

to change the resolution and/or press

CONTRAST

to change the contrast.

Obtain a dial tone. You can do this by either:

• Activating the monitor speaker (by pressing

MONITOR/CALL

)

… or …

• Lifting an optional handset. In either case, the

LCD

shows:

Enter the fax number by using the numeric keypad.

Note: For information on entering one-touch and speed-dial numbers, see

pages 2.8–2.14.

Enter access codes along with the number, just as for a regular phone call.

When you hear fax tones from the remote unit, press

START

Note: If a person answers the phone, use the optional handset to tell that

person that you’re trying to send a fax. When his/her machine sends you fax tones, then press

START

If you’re using the monitor speaker, skip to step 7.

If you’re using an optional handset, hang up (after pressing

START

Note: What if the call fails for some reason? See “If the call doesn’t go

through — redialing,” next column.

At the end of the operation, your fax machine beeps and displays:

If the call doesn’t go through — redialing

If your call fails, and you dialed without using either the monitor speaker or an optional handset, your machine will automatically redial the fax call you just tried. While in this Auto Redial mode, the machine can receive faxes and make as many as 50 fax transmissions.

In this Auto Redial mode, your fax automatically redials the number every few min- utes (See “Making redial settings,” next page) until one of the following happens:

• It reaches the remote fax machine.

• It has automatically redialed the number for the last try (again, see “Making redial settings,” next page).

Note: If you used either the speaker or a handset, redial manually (see below). Note: If the last try fails, your machine may print (and/or display) error messages.

For more information, see pages 3.6–3.10.

Redialing manually

You can always redial calls manually. And remember you must redial manually if you used either the monitor speaker or an optional handset to dial and the call fails.

To redial a fax call manually without using the monitor speaker or an handset:

Confirm that the document is still in the feeder and that your desired resolution and contrast settings are still correct.

Press

REDIAL/PAUSE, START

To redial a fax call manually by using the monitor speaker or an optional handset:

Confirm that the document is still in the feeder and that your desired resolution and contrast settings are still correct.

Obtain a dial tone: either press

MONITOR/CALL

or lift the optional handset.

Press

REDIAL/PAUSE

When you hear fax tones from the remote unit, press

START

Note: If a person answers the phone, use the optional handset to tell that

person you’re trying to send a fax. When his/her machine sends you fax tones, then press

START

To redial a voice call (using the optional handset) manually:

Obtain a dial tone: either press

MONITOR/CALL

or lift the optional handset.

Press

REDIAL/PAUSE

. When the other person answers, use the optional hand-

set to speak to that person.

972-555-2009

** Complete **

** Tel Mode **

919725552009_

** Tel Mode **

1.16

Getting started

Making redial settings

It’s up to you how many times the fax redials a number and how long it waits between redials (that length of time between calls is the redial interval). Here’s how to program the redial settings:

Press

PROGRAM, J

, 0, 7,

ENTER

If the number of redialings you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, use the numeric keypad to enter the desired number of redialings, as few as two or as many as 15. In this example, we’ve entered 03, for three.

Important: Notice that you must enter a leading zero when setting a quan-

tity lower than 10.

Press

ENTER

to save the setting.

The

LCD

now shows:

If the redial interval (in minutes) you see is acceptable, skip to step 6. Otherwise, proceed to step 5.

To change the setting, use the numeric keypad to enter the desired length (in minutes). You may enter 3, 4 or 5. In this example, we’ve chosen 4.

Press

ENTER

to save the setting.

An introduction to Review Commands

To cancel either a transmission in progress, an automatic redial or a delayed command, you’ll use the Review Commands function. First, a short explanation . . .

• Because your fax machine can store multiple commands in memory, it keeps track of each command by assigning it a command number, like “C01.”

• Delayed commands, redial attempts and current fax transmissions are all stored in your fax machine’s memory and given a command number.

The Review Commands function gives you the power not only to check on (review) each command currently in your machine’s memory but also to delete a command if you decide not to send the document.

Note: Press

STOP

to cancel a transmission in progress when you are transmitting

from the document feeder. (You cannot use the

REVIEW COMMANDS

key.)

Press

REVIEW COMMANDS

The

LCD

shows the first command, indicated by its command number and the phone number the command will dial. If a command is in progress, that will be the first command the

LCD

shows:

If this is the command you want to cancel, skip to step 4. If this is not the command you want to cancel, proceed to step 3.

Press

PROGRAM

to continue on to the next command in the command queue,

then go back to step 2.

Press

CANCEL

. The

LCD

shows:

If you do want to cancel this command, press

CANCEL

again.

The

LCD

now shows the next command. If you want to cancel it, too, go back to step 4. If you want to avoid cancelling this command but do want to review other commands in the queue, press

PROGRAM

and go back to step 2.

If you want to stop reviewing the stored commands, press

STOP

to return the

machine to standby mode.

This function gives you enormous control over your machine’s most powerful features. For more information on the Review Commands function, please see page 2.20.

C01:5552009 Check Program/Cancel

C01:5552009

Program/Cancel

Set Redial Interval Inter. (3-5): 4

Set Redial Interval Inter. (3-5): 3

Set # Of Redials # (02-15): 03

Set # Of Redials # (02-15): 02

Different ways to get the job done

Reception modes

Your fax machine has two different reception modes — Tel Ready and Fax Ready — each of which we’ll explain in a moment. We’ll also give you an idea of which one you should use, depending upon your setup.

Answering calls manually — for both reception modes

In either reception mode, you can always answer calls manually if you have an optional handset installed. Just pick it up, as you would if using a normal phone.

If you hear someone speaking to you, use your optional handset to have a normal phone call.

If you hear distinctive fax tones (“beep — beep — beep — beep”), press

START

and hang up the optional handset. Your fax machine will begin receiving a fax.

Note: Don’t try to answer a call by pressing

MONITOR/CALL

. The monitor function is

for on-hook dialing only.

Answering fax calls using another phone, not the fax machine

If you have one phone line ringing to several phones in your office and you have an optional handset attached to your fax, there’s no need to run to the fax machine to answer every call. If you happen to answer a fax call while you’re at another extension within the same office, put the handset down, but don’t hang up. Walk to the fax machine and pick up the optional handset. Then press

START

After you press

START

, you must hang up both the fax machine’s handset and the second telephone’s handset. Because remote fax machines will wait several seconds to hear reception tones from your unit, you have about 30 seconds to walk to your fax, pick up the handset, and press

START

Tel Ready mode — when Auto Answer is off

Use it if: • You intend to use the same line for both fax and phone calls

and

• On that line, you’re using at least one other phone which is not connected to your fax machine

and

• You have installed an optional handset on your fax machine.

In this mode: Your fax machine never answers calls automatically. You must

answer each call as described in “Answering calls manually — for both reception modes” (this page, left column).

To select Tel Ready:

If there isn’t a document in the feeder, skip to step 2.

If there’s a document in the feeder, press

STOP

so it will feed out.

Press

AUTO ANSWER

once or twice until the Auto Answer light is off and the

LCD

shows:

It’s easy to make the switch

To toggle between Tel Ready and Fax Ready (see page 1.18), turn off Auto Answer. (To maintain Tel Ready as your default mode, just leave Auto Answer off.)

Tel Ready

Dec 11 1998 20:30

1.17

Getting started

Receiving faxes

1.18

Getting started

Fax Ready mode

Use it if: You have your fax machine installed on a “dedicated” line (one it

doesn’t share with a second phone).

In this mode: Your fax machine answers each incoming call after a certain num-

ber of rings (see page 2.5) and attempts fax reception.

To select Fax Ready:

If there isn’t a document in the feeder, skip to step 2.

If there’s a document in the feeder, press

STOP

so it will feed out.

Press

AUTO ANSWER

once or twice until the light is lit. The display shows:

When the paper runs out

Getting the word from your machine

When the multipurpose tray in your fax machine runs out of paper, the machine beeps, the

ALARM

light glows and the

LCD

indicates the multipurpose tray has run

out of paper.

Of course, your fax machine cannot print fax messages or copies without paper. However …

Receiving when out of paper

If your machine runs out of paper while you’re away, it will store up to 50 fax recep- tions (see the note, below) in its memory. This is called out-of-paper reception. Then, when you refill the paper supply, the fax machine will print the stored messages automatically. This is a useful feature, especially for overnight and weekend sessions.

Note: How many pages (not receptions) your fax machine can store for out-of-

paper reception will vary. It depends on your machine’s memory capacity and it also depends on the types of documents being sent to your machine and the documents’ resolution settings. (See Specifications, page AI.1)

Fax Ready Check Tray Paper

Fax Ready

Dec 11 1998 20:30

1.19

Getting started

One of the best things about your fax machine is that it doubles as a copier. This makes it easy for you to keep copies of your important documents, such as insurance forms, receipts and letters.

To make a copy with your fax machine:

Prepare the document just as you would for a fax transmission. Remember:

• There are certain types of documents you never should insert into your fax machine. (You might wish to review “Things not to put in your fax,” page 1.12.)

• The document can be up to 30 pages in length.

• If you’re copying a multi-page document, “fan” the pages so that the bottom page extends just slightly from the rest.

• Adjust your machine’s document guides to fit the document.

Insert the document face up. (If necessary, re-adjust the document guides for a correct fit.)

Press

COPY

. The

LCD

shows:

If you want to make one copy of each page of the document, skip to step 5. Otherwise, proceed to step 4.

Use the numeric keypad to enter the desired number of copies for each page in the document. You may choose one (“01”) to 99 copies. Here, we’ve chosen three copies.

Note: The setting requires two digits, so there always must be a leading

zero for quantities below 10 copies.

Press

COPY

to begin the copying process.

Note: The fax machine offers dual-access performance, and can carry out a fax

transmission already programmed in memory while it is copying. However, the fax cannot send a document from the feeder nor scan a document into memory while copying/printing.

# of pgs. to copy 03

Copy/Stop

# of pgs. to copy 01

Copy/Stop

Making copies

Beyond the basics

We’ve covered

the “musts.”

Now, let’s explore

the goodies.

Beyond the basics

Getting everything just the way you want it . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.2

Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.8

It’s a great phone, too . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.15

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.16

Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.21

F-Code communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.28

Programmable one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.34

PC-FAX

connectivity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.42

Keeping things secure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.45

What’s inside this section

2.1

Beyond the basics

The EasyStart feature guided you through the “just-gotta” settings on your machine. In the next few pages, we’ll cover other settings.

Setting up for scans

You can set parameters regarding how your fax machine scans documents for either faxing or copying:

• Primary transmission mode — Gives you four ways to send faxes, either one of the three resolution modes — normal, fine or superfine (“S Fine” on the

LCD

)

— or in grayscale mode (“Gray”).

• Primary contrast mode — Sets how light or dark you want faxed documents to be when they arrive at their destinations.

Press

PROGRAM, J

, 0, 1,

ENTER

. The

LCD

asks which resolution you select:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press

PROGRAM

repeatedly until your chosen mode

appears. In this example, we’ve chosen fine resolution.

Press

ENTER

to save the setting. The

LCD

asks which contrast setting you select:

If the setting you see is acceptable, skip to step 5. Otherwise, proceed to step 4.

To change the setting, press

PROGRAM

repeatedly until your chosen setting

appears. In this example, we’ve chosen light contrast.

Press

ENTER

to save the setting.

Of course, you always can change the resolution and contrast before sending. To adjust the resolution and contrast:

• Press

RESOLUTION

to change the resolution.

• Press

CONTRAST

to change the contrast.

Contrast: Light

Program/Enter

Contrast: Normal

Program/Enter

Primary: Fine

Program/Enter

Primary: Normal

Program/Enter

Getting everything just the way you want it

2.2

Using CODE to enter characters

Certain settings give you a chance to enter some kind of identifying name. As explained earlier (page 1.11), you can do this with the one-touch keys. But you may also use the

CODE

key in combination with other keys to produce a wide variety of

characters, as well as regular letters and numbers. Here’s how to do it:

When the machine prompts you to enter a name, press

CODE

. The display will

change to:

Consult the chart below and find the character you wish to enter.

The legends in the black border just outside the box indicate which key you press, and in which order, to get a given character. For example, to get a backslash (\) character, you’d press C, 8. (The blank areas for 2, 0 and C, 0 indicate where spaces occur.)

To enter each character, press the indicated keys. Important: Remember that you also can enter numbers through the

numeric keypad and letters and other non-numeric characters through the one-touch keys in combination with the

U1/ABC

2/abc and U3/

SYMBOL

keys.

Note: If you make a mistake, press

CANCEL

to erase leftward. Or, if you want to change just one character in the name, press to move the cursor leftward, or to move it rightward, to that character and press

CAN

CEL

to erase it. Then re-enter until the name is just as you want it.

Press

ENTER

to save the name.

Making settings for printing faxes

You can set two parameters for printing received fax messages:

• Print reduction rate

• Reduction margin You set all two in the same operation (see next page), but each deserves its own

brief explanation.

Print reduction rate

Print reduction lets you set the machine to reduce a large incoming document to a size which will fit on your paper. This setting doesn’t affect copies you may make with your machine. To do this, use the copy reduction function (see page 2.4).

Here are the options for both print reduction and copy reduction settings:

Setting What it does

Automatically reduces printouts at variable rates down to a

Auto

minimum of 75%. Tries to reduce printout to fit on one sheet of your selected paper size; if can’t, prints the image at 100% size on two or more pages.

100%

Performs no reduction. (Due to the sender’s

TTI

, this may print two

pages when receiving a one-page fax document. See 97%, below.) Reduces an original so that the final printout of a one-page docu-

97% ment (if the original isn’t larger than the paper in your machine)

will be only one page long, despite the

TTI

91% Provides slightly more reduction. 81%

Provides even greater reduction. Helpful for certain international stationery sizes, as well as special applications.

75%

Turns legal-sized originals into letter-sized printed copies.

For best results …

Athough it’s convenient, the reduction feature can’t solve every situation. (Also, the printout may omit a small bit of the image at the page break if the machine tries to reduce a legal-sized page onto letter-sized paper at any setting other than 75%.) So, whenever possible, load the correct size of

paper before receiving a fax (or making a copy) of that size.

0 1 2 3 4 5 6 7 8 9 A B

C D E F

234567ABCDEF

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↑

α p

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↓

q "2BRbréÆ á βθ #3CScsâô í ε $4DTdtäö`ó µΩ

%5EUeuàò.ú σ ü &6FVf våû ñρΣ

’7GWgwçù Ñ ϑπ (8HXhxêÿ\

)9IYiyëÖ ″

*:JZjzèÜ Φ

+;K[k{ï¢

,<L¥l|î£ ¢

-=M]m}ì

.>N^n→ Ä

/?O_o ← Å

Second keypress

First keypress

Your Name :Code _

2.3

Beyond the basics

Reduction margin

Your fax machine’s reduction margin is measured in millimeters (mm). We’ll define it by explaining how it’s used:

When a fax message enters your machine’s electronic brain, the machine measures the message’s length and compares it to (a) the length of your selected paper plus (b) the reduction margin you set. If the length of the incoming message is shorter than the sum of (a) and (b), your machine prints the message on just one sheet; otherwise, it prints the message on more than one sheet.

Note: An Auto reduction setting and a reduction margin setting of 40mm will

print most incoming faxes as single pages. Try this combination first and then, only if you have problems with it, select different settings.

Adjusting the print settings

Press

PROGRAM, J

, 0, 2,

ENTER

. The

LCD

shows the currently set print reduc-

tion rate:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press

PROGRAM

repeatedly until your chosen reduction

setting appears. In this example, we’ve chosen 91%.

Press

ENTER

to save the setting. The

LCD

shows the current setting for the

reduction margin:

If the setting you see is acceptable, skip to step 5. Otherwise, proceed to step 4.

To change the setting, use the numeric keypad to enter the reduction margin you want. If necessary, press or to move the cursor if you need. In this example, we’ve chosen 38mm.

Press

ENTER

to save the setting.

Making settings for copying

You can set three parameters for copying:

• Copy sort/stack — Your fax machine can either sort or stack multiple copies of a document. If it stacks them, it will make four copies of a two-page document as: 1, 1, 1, 1 — 2, 2, 2, 2. If it sorts them, it will make four copies of the same twopage documents as: 1, 2 — 1, 2 — 1, 2 — 1, 2. (If the sorting copy is “Off”, the fax machine will stack.)

• Copy reduction rate — Works the same way as the print reduction rate (see page

2.3 for more details).

• Reduction margin — Serves the same purpose as the reduction margin for printing (see earlier information on this page).

You set both in the same operation, as with the printing settings. Note: The same options, in terms of both reduction settings and reduction mar-

gins, are available for copy reduction as for print reduction. (If necessary, review the preceding discussion, “Making settings for printing faxes,” beginning on page 2.3.) The difference, here, is that you probably are better off with a setting of 00 on the reduction margin.

Press

PROGRAM, J

, 0, 3,

ENTER

. The

LCD

shows the current setting for sorting

copy:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press

PROGRAM

once or twice until your chosen setting

appears. In this example, we’ve chosen Off.

Press

ENTER

to save the setting. The

LCD

shows the current copy reduction rate:

If the setting you see is acceptable, skip to step 5. Otherwise, proceed to step 4.

To change the setting, press

PROGRAM

repeatedly until your chosen reduction

setting appears. In this example, we’ve chosen 75%.

Copy Reduc Rate:100%

Program/Enter

Sorting Copy: Off

Program/Enter

Sorting Copy: On

Program/Enter

Prnt Reduc Rate: 91% Margin(0-85mm): 38

Prnt Reduc Rate: 91% Margin(0-85mm): 40

Prnt Reduc Rate: 91%

Program/Enter

Prnt Reduc Rate:Auto

Program/Enter

2.4

Beyond the basics

2.5

Beyond the basics

Press

ENTER

to save the setting. The

LCD

shows the current setting for the

reduction margin:

If the setting you see is acceptable, skip to step 7. Otherwise, proceed to step 6.

To change the setting, use the numeric keypad to enter the reduction margin you want. If necessary, press or to move the cursor if you need. In this example, we’ve chosen 00mm.

Press

ENTER

to save the setting.

Setting the number of rings

You can set how many times your fax machine will ring before answering a call. You may choose one to nine rings.

Press

PROGRAM, J

, 0, 6,

ENTER

. The

LCD

will show:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, use the numeric keypad to enter the desired number of rings, from one to nine. Here, we’ve chosen four rings.

Note: If you enter 0 (zero), the machine will beep briefly to warn you that it

can’t accept that setting.

Press

ENTER

to save the setting.

Setting ECM

Ever hear static on the line during a phone call? It’s a real nuisance — but, worse, it may ruin your attempts to communicate via fax. This is because “line noise” can easily disrupt the flow of data from one fax machine to another.

That’s why your fax machine gives you the chance of operating in Error Correction

Mode (

ECM

). When two fax machines communicate while running in

ECM

, the sending machine automatically checks the data, “block” by “block,” as it sends. If the receiving fax machine can’t verify the transmission, the first machine will re-send as necessary. (Essentially, the sending machine asks, “Did you ‘hear’ that segment?” and the other machine answers either “Yeah; go on” or “No; try it again.”)

Note: While using

ECM

gives you a better chance of getting a fax document through a troublesome phone line, it also could slow down the transmission time — and increasingly so in proportion to how bad the phone line is. That’s why we let you turn

ECM

on or off as you require.

Note: Not all fax machines have

ECM

. If you’ve activated

ECM

and then transmit to

a fax machine not currently using

ECM

, there will no change in the fax

transmission from a usual, non-

ECM

transmission.

Press

PROGRAM, J

, 0, 8,

ENTER

. The

LCD

shows the current

ECM

setting:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press

PROGRAM

once or twice until your chosen setting

appears. In this example, we’ve chosen Off.

Press

ENTER

to save the setting.

ECM Mode: Off

Program/Enter

ECM Mode: On

Program/Enter

Set # Of Rings # (1-9): 4

Set # Of Rings # (1-9): 2

Copy Reduc Rate: 75% Margin(0-85mm): 00

Copy Reduc Rate: 75% Margin(0-85mm): 24

Copy Reduc Rate: 75%

Program/Enter

2.6

Beyond the basics

Setting silent mode

If you and your fax machine share a quiet place, you’ll really appreciate being able to put the machine into silent mode. This setting mutes the ringer, the alarm and the key-touch tone.

• Ringer — This mutes the ringer and a special ring alerts you if you receive a voice call and a call request call.

• Alarm — This mutes the alarm your machine makes when an error has occurred, the “I’m done!” beep your machine makes after sending or receiving a fax or making a copy, and the beep your machine makes at one-minute intervals to remind you your caller is waiting.

• Key-touch tone — This mutes the tones your machine makes when pressing the button on the control panel.

Note: Let’s say it again — silent mode mutes the ringer as well as the beep and

the key-touch tone. So, if you’re using your fax machine as both a fax and phone (with the optional handset), you may not wish to use this feature.

Note: Of course, turning on the silent mode on your fax machine won’t turn off

ringers on other telephones in your house or office. Similarly, other phones won’t distinguish between fax and voice calls.

Press

PROGRAM, J

, 1, 4,

ENTER

. The

LCD

shows your fax’s current setting:

If the setting is “Off” and it is acceptable, skip to step 9. Otherwise, proceed to step 2.

To change the setting, press

PROGRAM

once or twice until your chosen setting

appears. In this example, we’ve chosen On.

Note: Don’t be confused. If silent mode is On, the machine will be quiet.

If silent mode is Off, the machine will ring and beep as usual. (In other words, the Off/On refers to the silent mode setting, not to the sound itself!)

Press

ENTER

to save the setting. The

LCD

now asks whether you want the

ringer to be off or on :

If the setting you see is acceptable, skip to step 5. Otherwise, proceed to step 4.

To change the setting, press

PROGRAM

once or twice until your chosen setting

appears. If you want the ringer to be off, set to “On” and the machine will be quiet.

Otherwise, the machine will ring.

Press

ENTER

to save the setting. The

LCD

now asks whether you want to be off

the alarm:

If the setting you see is “Off” and it is acceptable, skip to step 7. Otherwise, proceed to step 6.

To change the setting, press

PROGRAM

once or twice until your chosen setting

appears. If you want the alarm to be off, set to “On” and the machine will be quiet.

Otherwise, the machine will beep.

Press

ENTER

to save the setting. The

LCD

now asks whether you want to be off

the key-touch tone

If the setting you see is “Off” and it is acceptable, skip to step 9. Otherwise, proceed to step 8.

To change the setting, press

PROGRAM

once or twice until your chosen setting

appears. If you want the key-touch tone to be off, select “On” and the machine will be

quiet. Otherwise, the machine will sound.

Press

ENTER

to save the setting.

Key Buz.Silent: Off

Program/Enter

Alarm Silent: Off

Program/Enter

Ringer Silent: Off

Program/Enter

Silent Mode: On

Program/Enter

Silent Mode: Off

Program/Enter

2.7

Beyond the basics

Setting the transmission confirmation stamp

You can set your fax machine so that it will automatically place a small stamp mark on the front of each original document that it successfully scans.

Important: Be sure that this feature is turned off if you are sending original docu-

ments you don’t want the fax to stamp.

Press

PROGRAM, J

, 1, 9,

ENTER

. The

LCD

shows your fax’s current setting:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press

PROGRAM

once or twice until your chosen setting

appears. In this example, we’ve chosen On.

Press

ENTER

to save the setting.

Setting the language

While English is the language in which your machine initially is set to display messages and print reports, you can set it to “speak” French or Spanish, too! As you give the order for the machine to change languages, it “rolls” from English to French to Spanish and then back to English.

To make the change from one language to the next, press

PROGRAM

, #.

¿Qué es? — or, What is it?

If, after making a language change, you’re not sure which language is showing, press

PROGRAM

once and decide based on what results on the

LCD

is French.

is Spanish.

If the language you see is the one you want, press

STOP

to return to standby mode.

If you want to change languages, press

STOP

to return to standby mode and then

press

PROGRAM

, # again to go to the next language in the cycle.

Printing your settings

After you have your machine set as you want, have it print a settings list. We recommend this particularly if you’ll be sharing the machine with other users, who might change the settings for one reason or another.

With this list, you can quickly confirm that all settings are as you want, without having to go back and check them on the machine. Or, if you do need to undo someone else’s unauthorized (or even authorized) changes, this list guides you in returning the machine to your preferred settings.

Note: Some settings on the list affect only certain operations we’ll explain later.

Please refer to the index at the end of these instructions to locate any setting you don’t recognize or understand.

To print the settings list, press

PROGRAM, J

, 2, 2,

ENTER

Printing a program list

You also can have your machine print a program list. This list gives a brief summary of the various instructions available on your fax machine, organized in a “program tree” so you can see which key combinations produce which instructions.

Note: Some settings on the list affect only certain operations we’ll explain later.

Please refer to the index at the end of these instructions to locate any setting you don’t recognize or understand.

To print a program list, press

PROGRAM

, *, 8. Your machine will print the list.

Note: If you have certain options installed on your machine, the list will be two

pages in length.

A Núm. Una-Tecla

Program./Sel.

A Num. Une-Touche

Program./Val.

Stamp: On

Program/Enter

Stamp: Off

Program/Enter

Your fax machine’s autodialer is one of its most versatile features. It stores your most frequently called phone and fax numbers for instant recall so you don’t have to remember them. Now, it’s easy to dial even the most complicated international calls!

Autodialer basics

How do you autodial?

There are two kinds of autodialer numbers. The difference between the two is how you access them:

• One-touch — Pressing one of the keys, marked A–ZandU1–U4, on the right side of the control panel.

• Speed-dial — Pressing

SPEED DIAL/TEL INDEX

followed by a three-digit identifier,

from 001 to 100.

How big is the vault?

How many numbers can your fax store? A total of 130 — up to 30 one-touch numbers and up to 100 speed-dial numbers.

Which number is which?

Your fax machine’s autodialer will hold more than just fax numbers: you can store Mom’s phone number along with your warehouse’s fax number.

How? Because, when you use the autodialer to dial a number, the fax checks to see whether there’s a document in the feeder. If there is, the machine dials as a fax machine (i. e., dials while sending fax tones). If there isn’t, it dials as a phone.

EasyDial directory: A preview — or, What the heck’s a Location

Your machine also features a built-in EasyDial directory (see page 2.14). This lets you enter your fax/phone numbers along with descriptive names. (Your machine calls this name a Location ID.) The autodialer sorts these listings alphabetically so, with EasyDial, you can look them up by name as if you were using a phone book!

As you store the numbers — we’ll get to that shortly — you’ll see how to enter the names so you can use this extremely handy feature.

Special dialing characters

Which number do you find easier to read: 919725552009 or 9-1-972-555-2009? Obviously, it’s the second one. The hyphen (or dash) character (“-”) separates the

number into its various parts — in this example, a 9 for outside-line access, a 1 for long-distance access, the area code and the phone number.

Imagine how much more important this can be if you also have to use special longdistance access codes, country codes for international calling, etc.

Also, certain calls require special symbols besides just numerals to get through. If you make calls to other countries — or just have your fax machine on an unusual phone system — you’ll want to be able to put the appropriate characters in the numbers you store.

That’s why your fax machine allows you to enter special dialing characters. Here’s a brief description of these characters, as well as how you can put them in the numbers you store in the autodialer:

Char. What it does Keystroke(s)

–

Makes long numbers easier to read.

HOLD/DIALING OPTIONS

(once)

Doesn’t change fax machine operation.

(Has no effect in the United States.)

HOLD/DIALING OPTIONS

(twice)

Tells your fax machine to pause until it

HOLD/DIALING OPTIONS

“hears” a dial tone. (3 times) Enters a pause. Each pause lasts five

seconds (or whatever length you set; see

REDIAL/PAUSE

[after entry of

–/

pages 1.12–1.13). Each pause uses two of

at least one other character]

the characters you can store in one phone number.

If your fax machine is on a pulse (not tone-dialing) line, switches from pulsedialing to tone (“

DTMF

”)-dialing. Use after

HOLD/DIALING OPTIONS

(once)

–!

the actual phone number but before any

then (once), then

characters (such as a long-distance

HOLD/DIALING OPTIONS

carrier’s access code) which must be in

(3 times), then (once)

DTMF

tone. Do not use on a tone line.

Beyond the basics

2.8

Autodialer

Beyond the basics

Using One-touch numbers

As indicated previously, your fax machine will store up to 30 one-touch numbers by using the keys marked A–Zand U1–U4 (fliptab a).

Entering or changing a one-touch number

Important: To erase a number, see “Erasing a one-touch number” (page 2.11).

Press

PROGRAM,A

, 1,

ENTER

. Depending on whether you already have a num-

ber entered for one-touch number A, the

LCD

shows:

If Ais the key you want to set, skip to step 3. (However, our sample displays from here on will say “B” rather than “A.”)

Press the one-touch key in which you want to store a number or change a previously stored number. Here, we’ve selected

and the

LCD

shows either:

If you change your mind and wish to select a different one-touch key, just press that key before going on step 4.

Press

ENTER

. Depending on whether you already have a number entered for

this one-touch number, the

LCD

now shows either:

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever access codes your phone system may require. (You may want to review “Special dialing characters,” page 2.8.) The number can be up to 40 characters in length:

Your display can show only 20 characters at a time. To view characters beyond those 20 (such as with an international long-distance number), press to scroll leftward or to scroll rightward.

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the number, press to move the cursor leftward, or to move it rightward, to that character and press

CANCEL

erase it. Then re-enter until the number is just as you want it.

When the number is as you want it, press

ENTER

to store it.

The

LCD

now displays:

The machine now is prompting you for a name — a Location

, remember? —

so you’ll be able to find it easily in the EasyDial directory (see page 2.14). If you do not wish to enter or change this number’s Location

, skip to step 9.

If you do wish to enter or change this number’s Location

, proceed to step 8.

A number’s Location IDmay be up to 16 characters in length. You enter the Location IDthe same way you entered your fax name during EasyStart. We’ll review the process, here. (If you’re changing a previously entered Location

see the note at the end of this step.) Important: As in EasyStart, you enter letters and other non-numeric char-

acters through the one-touch keys.

The word “Upper” means the machine is currently set for entering only upper-case letters. If you press R, the machine will see it as an R(not an r).

To change it so that pressing a one-touch key will produce a lower-case letter rather than an upper-case letter, press

2/abc. The display will change to:

This means pressing one-touch keys will enter lower-case letters: pressing

will produce an r (not an R) on the display. To switch back for upper-case entries, press

U1/ABC

To enter spaces, punctuation and symbols, press

U3/SYMBOL

. This lets you

enter the blue characters shown on the one-touch keypad. To enter a wide variety of characters, use the

CODE

function. (Review the explanation on page 2.3.) The vast majority of the time, you will probably find the

ABC

, abc and

SYMBOL

keys to be sufficient.

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the name, press to move the cursor leftward, or to move it rightward, to that character and press

CANCEL

erase it. Then re-enter until the name is just as you want it.

B :Name :Lower _

B :Name :Upper _

B :Name :Upper S. W. Region Office_

B :Name :Upper _

B :Fax Number 9-1-5559292039_

B :Fax Number 9-1-555-987-6543_

B :Fax Number _

Select One-Touch B :9-1-555-987-6543

Select One-Touch B :No Number Stored

Select One-Touch A :9-1-555-345-6789

Select One-Touch A :No Number Stored

2.9

Beyond the basics

Press

ENTER

The

LCD

will display the next one-touch number.

If you do not want to enter any more one-touch numbers, press

STOP

to finish. If you do not want to enter the currently displayed one-touch number but do want to enter another one-touch number, go back to step 2. If you do want to enter this one-touch number, go back to step 4.

One-touch fax dialing

Now that you’ve stored a one-touch number or two, let’s discuss the ease of using one-touch keys to make calls. You’ll probably use one-touch numbers to dial fax calls, not voice calls, most of the time. We’ll show you a bit later (this page, right column) how to dial a one-touch voice call. But, first, here’s how to dial a fax call using a one-touch number:

Insert the document.

Adjust resolution and contrast if necessary.

Toggle between transmission from the feeder or from memory if necessary, by pressing

MEMORY TRANSMIT

Press the one-touch key in which you’ve stored the number.

The machine will handle the call from here, although the exact sequence of events will vary depending upon whether you specified transmission from memory or transmission from the feeder:

If you specified transmission from memory:

• Your fax machine scans your document into memory first, then dials the other fax machine.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the number doesn’t have a Location ID, the number appears.

• When the other machine answers, your fax will transmit the document directly from memory. (To review memory transmission, see pages 1.13–1.14.)

If you specified transmission from the feeder:

• Your fax machine dials the other fax machine.

• When the other machine answers, your fax feeds the document through its scanner, transmitting as it goes.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the number doesn’t have a Location ID, the number appears.

One-touch phone dialing

To dial a phone call using a one-touch number, you must have an optional handset attached to your machine. (Contact your authorized Muratec dealer for more information on this optional item.)

Here’s how to make the call:

Obtain a dial tone by doing one of the following:

• Lifting the handset

• Press

MONITOR/CALL

to use the monitor speaker.

Press the one-touch key in which you’ve stored the number. As the machine dials, it will show the number on the

LCD

Note: Remember that your fax machine’s monitor speaker is not a speakerphone;

so, if you dialed by using the monitor speaker, be sure to pick up the handset and speak to the other person when he/she answers!

Note: You also can use this method to dial a fax call when, for some reason, you

want to hear the other fax’s answering fax tones. (Make sure there’s a document in the feeder.) When you do hear those tones, press

START

to send the

document in the feeder; if you’d lifted the handset, hang it up at this point.

** Tel Mode **

9-555-2842_

Katz’s Cat Care A4 Normal

2.10

Beyond the basics

Erasing a one-touch number

Press

PROGRAM,A

, 2,

ENTER

. The

LCD

shows: or

If Ais the key you want to erase, skip to step 3. (However, our examples from here will say “B” rather than “A.”)

Press the key for the one-touch number you want to erase. Here, we’ve selected B:

If you change your mind and wish to erase the number stored in a different one-touch key, just press that key before going on step 4.

Press

ENTER

. The

LCD

shows:

Important: If you want to quit without erasing the one-touch number

you’ve selected, press

PROGRAM

. The fax will return to step 2.

Press

ENTER

to erase the number.

To erase another one-touch number, repeat steps 2–5. Or press

STOP

to return to

standby mode.

Printing a list of your one-touch numbers

Forgot which number is “in” which one-touch key? Don’t worry, just print a list of your one-touch numbers. The list includes each key’s letter, the Location

(if any)

and number you’ve stored in the key. To print the list, press

PROGRAM, A

, 3,

ENTER

Using speed-dial numbers

As we mentioned before, your fax machine will store up to 100 speed-dial numbers, designated by three-digit identifier codes from 001 (the first number) through 100.

Important: When entering the identifier code for a speed-dial number, you must

enter leading zeroes, if necessary, to make three digits (e. g., 001 or 027). Speed-dial number 100 doesn’t require leading zeroes.

Entering or changing a speed-dial number

Important: To erasea number, see “Erasing a speed-dial number” (page 2.13).

Press

PROGRAM,B

, 1,

ENTER

. Depending on whether you already have a num-

ber entered for speed-dial number 001, the

LCD

shows:

If 001 is the speed-dial number you want to set, skip to step 3. (However, our examples from here will say “005” rather than “001.”)

Use the numeric keypad to enter the desired speed-dial number’s three-digit identifier code. Here, we’ve entered 005 and the

LCD

shows either:

If you change your mind and want to select a different speed-dial number, just repeat step 2 until the desired number appears, then go on to step 4.

Press

ENTER

. Depending on whether you already have a number entered for

this speed-dial number, the

LCD

now shows either:

Use the numeric keypad to enter the speed-dial number exactly as your machine should dial it, including whatever access codes your phone system may require. (You may want to review “Special dialing characters,” page 2.8.) The number can be up to 40 characters in length:

Your display can show only 20 characters at a time. To view characters beyond those 20 (such as with an international long-distance number), press to scroll leftward or to scroll rightward.

005:Fax Number 9-1-555-567-1234_

005:Fax Number 9-555-397-0123_

005:Fax Number _

Enter Speed-Dial No. 005:9-555-397-0123

Enter Speed-Dial No. 005:No Number Stored

Enter Speed-Dial No. 001:9-555-584-6950

Enter Speed-Dial No. 001:No Number Stored

Erase One-Touch

** Complete **

Erase One-Touch Check Program/Enter

Select One-Touch B :9-1-555-987-6543

Select One-Touch A :9-1-555-345-6789

Select One-Touch A :No Number Stored

2.11

Beyond the basics

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the number, press to move the cursor leftward, or to move it rightward, to that character and press

CANCEL

erase it. Then re-enter until the number is just as you want it.

When the number is as you want it, press

ENTER

to store it.

The

LCD

now displays:

The machine now is prompting you for a name — a Location

, remember? —

so you’ll be able to find it easily in the EasyDial directory (see page 2.14). If you do not wish to enter or change this number’s Location

, skip to step 9.

If you do wish to enter or change this number’s Location

, proceed to step 8.

see the note at the end of this step.) Important: As in EasyStart, you enter letters and other non-numeric char-

acters through using the one-touch keys.

The word “Upper” means the machine is currently set for entering only upper-case letters. If you press R, the machine will see it as an R(not an r).

To change it so that pressing a one-touch key will produce a lower-case letter rather than an upper-case letter, press

2/abc. The display will change to:

This means pressing one-touch keys will enter lower-case letters: pressing

will produce an r (not an R) on the display. To switch back for upper-case entries, press

U1/ABC

To enter spaces, punctuation and symbols, press

U3/SYMBOL

. This lets you

enter the blue characters shown on the one-touch keypad. To enter a wide variety of characters, use the

CODE

function. (Review the

explanation on page 2.3.) Most of the time, you will probably find the

ABC

abc and

SYMBOL

keys to be sufficient.

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the name, press to move the cursor leftward, or to move it rightward, to that character and press

CANCEL

erase it. Then re-enter until the name is just as you want it.

Press

ENTER

The

LCD

will display the next speed-dial number.

If you do not wish to enter any more speed-dial numbers, press

STOP

to finish. If you do not wish to enter the currently displayed speed-dial number but do want to enter another speed-dial number, go back to step 2. If you do wish to enter this speed-dial number, go back to step 4.

Fax dialing via speed-dial

To dial a fax call using a speed-dial number:

Insert the document.

Adjust resolution and contrast if necessary.

Toggle between transmission from the feeder or from memory if necessary, by pressing

MEMORY TRANSMIT

Press

SPEED DIAL/TEL INDEX

. The

LCD

will show:

Use the numeric keypad to enter the three-digit identifier (such as 018, in this example) for the speed-dial number you want to dial. The

LCD

will show:

Press

START

The machine will handle the call from here. The sequence will vary depending upon whether you specified transmission from memory or transmission from the feeder.

Shipping & Receiving S018_

Enter Speed Dial No. S_

005:Name :Lower _

005:Name :Upper _

005:Name :Upper West Coast Sales_

005:Name :Upper _

2.12

Beyond the basics

If you specified transmission from memory:

• Your fax scans your document into memory first, then dials the other machine.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the speed-dial number doesn’t have a Location

, the number appears.

• When the other machine answers, your fax will transmit the document directly from memory. (To review memory transmission, see pages 1.13–1.14.)

If you specified transmission from the feeder:

• Your fax machine dials the other fax machine.

• When the other machine answers, your fax feeds the document through its scanner, transmitting as it goes.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the speed-dial number doesn’t have a Location

, the number appears.

Phoning via speed-dial

To dial a phone call using a speed-dial number, you must have an optional handset attached to your machine. Here’s how to make the call:

Obtain a dial tone by doing one of the following:

• Lifting the handset

• Press

MONITOR/CALL

to use the monitor speaker

Press

SPEED DIAL/TEL INDEX

. The

LCD

will show:

Use the numeric keypad to enter the three-digit identifier (such as 018, in this example) for the speed-dial number you want to dial. The

LCD

will show:

Note: Remember that your fax machine’s monitor speaker is not a speakerphone;

so, if you dialed by using the monitor speaker, be sure to pick up the handset and speak to the other person when he/she answers!

Note: You also can use this method to dial a fax call when, for some reason, you

want to hear the other fax machine’s answering fax tones. (Make sure there’s a document in the feeder.) When you do hear those tones over either your handset or the monitor speaker, press

START

to send the document in

the feeder. If you’re using your handset, hang it up at this point.

Erasing a speed-dial number

Press

PROGRAM,B

, 2,

ENTER

. The

LCD

shows:

If 001 is the speed-dial number you want to erase, skip to step 3. (However, our examples from here will say “005” rather than “001.”)

Use the numeric keypad to enter the three-digit identifier for the speed-dial number you want to erase. Here, we’ve selected 005:

If you change your mind and wish to erase a different speed-dial number, just go back to step 2 and perform it before going on step 4.

Press

ENTER

. The

LCD

shows:

Important: If you want to quit without erasing the speed-dial number

you’ve selected, press

PROGRAM

. The fax will return to step 2.

Press

ENTER

to erase the number.

To erase another speed-dial number, repeat steps 2–5. Or press

STOP

to return to

standby mode.

Printing a list of your speed-dial numbers

You can easily print a list of your speed-dial numbers. The list includes each number’s three-digit identifier, the Location ID(if any) and fax number or phone number you’ve stored.

To print the list, press

PROGRAM, B

, 3,

ENTER

Erase Speed-Dial

** Complete **

Erase Speed-Dial Check Program/Enter

Enter Speed-Dial No. 005:9-1-555-987-6543

Enter Speed-Dial No. 001:9-555-584-6950

Enter Speed-Dial No. 001:No Number Stored

** Tel Mode **

9-555-5783_

** Tel Mode **

Shipping & Receiving A4 Normal

2.13

Beyond the basics

EasyDial directory dialing

The EasyDial directory dialing feature makes your autodialer even more like an electronic phone book. EasyDial sorts and displays numbers alphabetically according to their Location IDs, so you can easily find them and dial them. When the name you want appears, you just press

START

to begin a call (either phone or fax). Your machine’s EasyDial directory alphabetizes in the following order: alphabet, numbers and, finally, symbols.

If you want to use EasyDial to make a regular phone call, make sure there’s no document in the feeder and then skip to step 4.

If you want to use EasyDial to send a fax, insert the document.

Adjust resolution and contrast if necessary.

If you want to toggle between transmission from memory and transmission from the feeder, press

MEMORY TRANSMIT

Press

SPEED DIAL/TEL INDEX

twice. The

LCD

shows the alphabetically first listing

in your fax machine’s EasyDial directory:

Note: If your machine is currently holding any caller-

s, it will show the

caller-IDdirectory (see pagea 2.26-2.27) on the

LCD

. If you wish to avoid the caller-IDdirectory, press any key of 2, 4, 6 or 8 on the numeric keypad.

Note: Here, the

[A]

indicates this listing begins with its initial in the

alphabet; if it began with a symbol, this would instead be

[!]

; or, if

it began with a number, this would instead be a

[0]

(If this listing is the one you want to dial, skip to step 6.)

Scroll through the listings to find the one you want. You do this by pressing certain keys on the numeric keypad:

• 2 or 8 to select the character set — alphabet, number or symbol — for the first character of the Location ID.

• 4 or 6 to check different listings within that character set.

Note: The scrolling is “open-ended.” For example, when you run out of list-

ings beginning with alphabet “A”, pressing 4 or 6 automatically moves you into listings beginning with other characters.

When the

LCD

is showing the name you want to dial, press

START

• If there is a document in the feeder, your machine will dial a fax call to the selected autodialer number.

• If there isn’t a document in the feeder, your machine will activate the monitor speaker and dial a regular phone call. (Remember that, to make a regular phone call from your machine, you must have attached an optional handset.) At this point, you may either: — Lift the handset now

— Listen to the monitor speaker until you hear the other person answer,

and then lift the handset.

What if an EasyDial call doesn’t go through?

If an EasyDial call fails (for example, because of a busy signal), what happens next depends upon the kind of call it was.

If it was a fax call …

… Your fax machine automatically redials the number after the redial interval (see

page 1.16). It keeps trying until either of the following occurs first:

• It successfully reaches the other number (and, if it’s a fax call, makes contact with the machine on the other end).

• It has automatically redialed the number the last try (see page 1.15).

If it was a regular phone call …

… You’ll have to redial manually:

Obtain a dial tone by either lifting the handset or pressing

MONITOR/CALL

Press

REDIAL/PAUSE

Telephone Index [A] ABC Company :A

2.14

Beyond the basics

As you’ve probably guessed by now, your fax machine is a great phone, too! Let’s see just how good it is by looking briefly at the machine’s telephone features.

Important: All of the instructions on this page assume you have attached an

optional handset to your fax machine.

Redial

Press

REDIAL/PAUSE

to — you guessed it! — redial the last number you dialed. (Be sure that attempt, too, was also a regular phone call. In a multi-user setting, someone else may have quickly sent a fax without your knowing it.)

Hold

You can put a call on hold during a conversation by pressing

HOLD/DIALING OPTIONS

The

LCD

will show:

At this point, you can either hang up the handset or leave it off the hook. To return to your conversation:

• If you hung up the handset, pick it up.

• If you didn’t hang up the handset, press

HOLD/DIALING OPTIONS

again.

You can EasyDial regular phone calls, too

Just in case you didn’t notice, the EasyDial directory dialing feature is available for regular phone calls as well as fax calls. Review the EasyDial instructions on page 2.14 for more information.

On-hook dialing

Because your machine has a monitor speaker, you can dial without picking up the handset. For hands-free dialing:

Press

MONITOR/CALL

. You’ll hear a dial tone (unless you have set your speaker

volume to Off; see page 1.8–1.9), and the

LCD

will show:

Dial the number you want. You may use either the numeric keypad, a onetouch key or a speed-dial number.

Note: Remember, your fax machine’s monitor speaker is not a speakerphone. Be

sure to pick up the handset if the other person answers!

Note: You can also dial a fax call this way if, for some reason, you want to hear

the other machine’s answering fax tones. (Make sure there’s a document in the feeder.) When you do hear those tones, press

START

to send the docu-

ment.

Changing the dialing type

If your fax machine is on a pulse (not tone-dialing) line, switch from pulse dialing to tone (

DTMF

) dialing. Use the # (pound) key on the numeric keypad (the

LCD

will show) after the actual phone number but before any characters (such as a long-distance carrier’s access code) which must be in

DTMF

tone.

Note: Do not use on a tone line. Note: When you hang up the handset, your machine will return to “pulse” dialing

for the next call.

Dialing in the event of a power failure

Your fax machine can receive a telephone call using your handset even in the event of a power failure, but it cannot send or receive a fax document.

** Tel Mode **

** On Hold **

2.15

It’s a great phone, too

Beyond the basics

The basics of broadcasting

The fastest way to fax one document to many recipients is by broadcasting — and your fax machine has very powerful broadcasting capabilities. You can use broad- casting from any function requiring the entry of a fax number! That means you can perform delayed broadcasting (see pages 2.19–2.20), polling broadcasting (see pages 2.23–2.24) and even broadcasting to “hub” units for relay broadcast initi- ation (see pages 2.17–2.18).

In an ordinary broadcast, you send the fax as you normally would, except for one change: you just add more fax numbers! You can enter up to 150 numbers (20 normally dialed numbers, plus 130 autodialer numbers).

We’ll assume you’ve become familiar with regular fax transmission, and we’ll shorten the instructions a bit below.

Insert the document and make any necessary adjustments as usual.

Press

BROADCAST

Enter the first fax number — a one-touch number, a speed-dial number or just a regular number dialed from the numeric keypad as usual.

To add each successive fax number, press

BROADCAST

between each one to insert a comma, then enter the number as in step 3.You can specify up to 150 numbers (see first paragraph, above) for a broadcast.

Important: Do not insert a comma after the last fax number. Note: If you enter characters by mistake, just press

CANCEL

to clear them

before proceeding.

Press

START

. Your fax machine will scan the document into memory and then

send it to each number you’ve entered.

The main idea is: when it’s time to enter the fax number for your document, you enter multiple numbers until you’ve either reached 150 numbers or finished dialing all the numbers you want to dial for this document.

Or to save time, you can dial many numbers at once by using the machine’s Programmable keys. For more information, see “Programming a broadcast / Group” on page 2.35.

Delayed broadcasting

What if you want the broadcast to happen later? That’s the purpose of setting up a

delayed broadcast.

Note: The main discussion of delayed commands comes up in the “Delayed trans-

mission” section (pages 2.19–2.20). You may want to read that material before proceeding.

Follow steps 1–4 of “The basics of broadcasting” (left column).

Press

COM-OPTIONS

ENTER

Use the numeric keypad to enter the day of the month and time when you want the fax to perform the broadcast. Here, we’ve set it to occur at 10:15

on the 30th.

When finished, press

ENTER

to save the setting.

Now, press

START

. Your machine will return to its normal standby mode,

while showing this on the

LCD

This means your fax machine is “reserved” for the delayed broadcast you just programmed, but it can still be used by others to send and receive faxes if your document is stored in memory.

** Reserved **

Dec 29 1998 17:17

Delayed Enter Time: 30/22:15

Press Start C,S098,J,9-5551204

2.16

Broadcasting

Beyond the basics

Relay broadcasting and relay broadcast initiation

Relay broadcasting is a powerful function that takes advantage of a remote Muratec “hub” fax machine’s memory to reduce your total communication costs.

A “hub” fax machine is one to which you send a document, so the “hub” can relay it to other machines which you don’t actually call. The “hub” performs a relay broadcast, and the machine which sends the original document to the “hub” has performed a

relay broadcast initiation. Your fax machine can only send to a “hub” unit (it cannot be a “hub” unit).

How it works

Let’s say you’re in Los Angeles and need to fax the same document to four locations in the Chicago area. You could send four normal fax transmissions, but that would be four long-distance calls. But with relay broadcast initiation, you send the document once to your Chicago office’s “hub” fax, which then sends it on to each of the four locations.

Now, let’s be a little more specific about what happens when you perform relay broadcast initiation:

• You use your fax machine to send a document to at least one call group in a remote “hub” machine’s autodialer. This can occur either immediately or as a delayed command (see pages 2.19–2.20).

• The remote “hub” unit receives your document and stores it in memory.

• The remote machine retransmits — relays — the document to each fax number in each call group you specified. This is the relay broadcast you initiated.

Setting up a relay broadcast initiation

For you to perform relay broadcast initiation, three things must be true:

• The remote fax machine must be a Muratec fax machine with “hub” capability. Note: If you’re not sure whether the unit you want to transmit to is a true

“hub” unit, please consult your authorized Muratec dealer.

• The call group(s) must exist on the remote fax machine.

• You must know each call group’s two-digit identifier number.

To set up a relay broadcast initiation:

Insert the document and make any necessary adjustments as usual.

Press

COM-OPTIONS

two times and then press

ENTER

. The

LCD

will show:

Use the numeric keypad to enter the two-digit identifier of each applicable call group in the remote “hub” fax machine you’ll be calling. You may specify up to 10 groups for each relay broadcast initiation. Do not press

START

To add each group after the first one, press

COM-OPTIONS

to add a comma.

Below, we’ve entered 2,

COM-OPTIONS

,4.

Important: Do not insert a comma after the last group number. Note: If you enter characters by mistake, just press

CANCEL

to clear them

before proceeding.

Press

ENTER

. The

LCD

will show:

Enter the fax number for the remote “hub” unit. You may either press a onetouch key, enter a speed-dial number or just use the numeric keypad as usual. Do not press

START

What you do now depends upon when you wish to begin initiating the relay broadcast.

• If you want it to begin now, skip to step 8.

• If you want to delay it, press

COM-OPTIONS, ENTER

Note: For more information on delayed transmission, see pages 2.19–2.20.

Enter Fax Number _

Relay Tx Group No. 2,4_

Relay Tx Group No. _

Relay transmission from “Hub” to destinations at lower rates

Los

Angeles

Original sender

Chicago

Final destination 1

Final destination 2

Final destination 3

Final destination 4

“Hub”

2.17

Beyond the basics

Use the numeric keypad to enter the day of the month and time when you want to begin initiating the relay broadcast.

When the entry is complete, press

ENTER

Press

START

If, in step 6, you chose an immediate relay broadcast initiation, your fax machine will begin dialing the remote “hub” machine. However, if you requested a delayed command, the machine will display “Reserved” on the

LCD

’s top line. This means the

command is in memory.

Delayed Enter Time: 14/14:00

2.18

Beyond the basics

Take advantage of lower evening and weekend long-distance rates with delayed transmission. Your fax machine can store up to 50 delayed commands, each of which you can program up to 31 days in advance.

Important: If you program a full 50 delayed transmission commands, no further

memory transmission is possible until the machine performs at least one of the delayed commands. (To review memory transmission, see pages 1.13–1.14.) However, you always can transmit from the feeder by using on-hook dialing or an optional handset (see page 1.15).

Setting up a delayed transmission

Important: Your machine remembers only the day of the month, not the month

itself, when it’s supposed to perform a delayed transmission. So for example, if you want your fax to do something at 5:05PMon June 26, don’t make that setting sooner than 5:06PMon May 26.

To set up a delayed transmission:

Insert the document and make any necessary adjustments as usual.

Press

COM-OPTIONS

. The

LCD

will show:

Press

ENTER

. The

LCD

shows the current day of the month, followed by the

current time (in 24-hour format, as you’ll recall):

Use the numeric keypad to enter the day of the month and the time when you want the fax to perform the delayed transmission.

Note: To move the cursor to a specific digit, press to move the cursor left-

ward, or to move it rightward, to that digit.

Here, we’ve set the transmission to occur on the 11th at 11:05

When the date and time entry is set as you want, press

ENTER

to save the

delayed transmission. The

LCD

shows:

Enter the fax number for the delayed transmission document. You may either press a one-touch key, enter a speed-dial number or just use the numeric keypad to enter the fax number.

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the number, press to move the cursor leftward, or to move it rightward, to that character and press

CANCEL

erase it. Then re-enter until the number is just as you want it.

Press

START

. Your machine will return to its normal standby mode, while

showing this on the

LCD

This means your fax machine is “reserved” for the delayed transmission command you just programmed. If you had set the machine for transmission from memory, it will scan the document into memory, after which you can use the machine normally. If you had set the machine for transmission from the feeder, the machine can receive faxes but can’t transmit until your document has been saved.

Important: If you’ve stored too much information in your machine’s memory, a

“Memory Overflow” message may appear on the LCD. This appears because 1) too many pages have been stored in the memory, or 2) the pages that are stored have too much information on them for your fax machine to remember.

If this message appears, press

START

to tell your fax to keep as many

pages in memory as possible, or press

CANCEL

to delete from memory

all pages stored during this operation (but not previous operations).

** Reserved **

Dec 06 1998 17:17

Enter Fax Number _

Delayed Enter Time: 11/23:05

Delayed Enter Time: 06/17:16

1.Delayed Com-Options/Enter

2.19

Delayed transmission

Beyond the basics

Reviewing or cancelling delayed commands

If you’ve stored a delayed command in your fax machine, it will hold it in memory until it either completes the command successfully or reaches its maximum number of redial attempts (see pages 1.15–1.16). Your machine can store up to 50 delayed commands. It identifies each by a two-digit command number ranging from 01 to 50.

The same procedure lets you display your machine’s stored commands and gives you a chance to cancel them, if necessary:

Press

REVIEW COMMANDS

• If your machine is currently holding no delayed commands — It will beep briefly and display “No Command” on the

LCD

and then return to

its standby mode.

• But if there are commands in your machine’s memory, the

LCD

will show:

Here, you see command 01, followed by the phone number it is set to dial. If the command is to perform a broadcast, “Broadcast” will appear instead of the phone number. (See “Broadcasting,” pages 2.16–2.18.)

Note: If your machine is attempting to perform a command now, it will

appear on the display. To cancel this command, skip to step 3. To review a different command, proceed to step 2.

If necessary, press

PROGRAM

repeatedly to scroll through currently

stored commands.

Note: You may stop this operation any time you want by pressing

STOP

If you want to cancel the currently shown command, press

CANCEL

. The

LCD

will show:

To keep this command but to continue reviewing stored commands, press

PROGRAM

To keep this command and stop reviewing commands, press

STOP

to return your machine to standby mode. To go ahead with cancelling the command, press

CANCEL

again . Go back to

step 2 to view other delayed commands.

Printing a delayed command list

Can’t remember some details about a delayed transmission command you set up? Or has someone else in your office set up a delayed command, and now you have no idea why the machine is “reserved” and how long it’ll stay that way?

For situations like these, your machine can print a command list which tells you:

• The command’s identification number

• The phone number, or “remote location”

• The start time (which appears in the same DD,HH:MMformat you saw in the previous instructions for actually setting up a delayed transmission command)

• A “note” telling if the command is a polling or relay broadcast initiation operation (see pages 2.23–2.24 for more on polling and 2.17–2.18 for more on relay broad- cast initiation).

• Any selected call groups for relay broadcast initiation

To print a delayed command list, press

PROGRAM, F

, 1,

ENTER

Printing a stored document

Your fax machine can produce a printout of each document stored for delayed transmission. You’ll need to know the document’s command number, which you can confirm by either reviewing the commands (this page, left column) or printing a delayed command list (see above).

Press

PROGRAM, F

, 2,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the command’s identification number, 01–50. For example, we could enter the following for the very first command, 01:

Press

ENTER

. Your fax machine will print a copy of the stored document.

Print Stored Doc. Command No.: 01_

Print Stored Doc. Command No.: _

C01:9-5552311 Check Program/Cancel

C01:9-5552311

Program/Cancel

2.20

Beyond the basics

Your fax machine has a number of special features to make your communications easier. We’ll cover them here.

Cover page

For your convenience, your fax machine can store a cover page to send at the beginning of each outgoing fax. This page includes the current date and time, your Location IDand your fax number (as stored in the

TTI

) and a message of up to 40

characters in length. The information appears in a box similar to this:

Note: If you send to another plain-paper fax machine, that machine will print this

cover page as a full-sized page with the information box at the top, followed by the actual document you’re faxing. How large a bottom margin will result when a thermal-paper fax machine prints the cover page varies from one model to the next. The only way to tell for sure is to send a transmission — with the cover page feature activated (see right column) — to the specific thermal-paper machine in question and see what happens.

Toggling the cover page

Press

PROGRAM, H

, 1,

ENTER

. The

LCD

shows:

To tell the fax machine it should send a cover page before each document you transmit, press

PROGRAM

once or twice until your desired choice appears.

Note: If you want to abort the operation so the cover page feature won’t

work, press

PROGRAM

again (so that “Off” appears) and press

STOP

Press

ENTER

to save the setting.

Now the cover page feature is working but your message line (shown in the example, left, as “We appreciate your business. Thank you!”) is blank. To enter that message, see “Entering the cover page message,” next page.

Cover Page: On

Program/Enter

Cover Page: Off

Program/Enter

Fax Message From:

Dec 19 1998 14:00

Name: And Sew It Goes Co. Fax Number: 972-555-2009

We appreciate your business. Thank you!

2.21

Special features

Beyond the basics

Entering the cover page message

Press

PROGRAM, H

, 2,

ENTER

Now, use the one-touch keypad to enter a message for the cover page. The message can be up to 40 characters in length. You enter the message the same way you entered your fax name during EasyStart. We’ll review the process here. (If you’re changing a previously entered message, see the note at the end of this step.)

Important: As in EasyStart, you enter letters and other non-numeric char-

acters through the one-touch keys.

The word “Upper” means the machine is currently set for entering only upper-case letters. If you press R, the machine will see it as an R(not an r).

To change it so that pressing a one-touch key will produce a lower-case letter rather than an upper-case letter, press

2/abc. The display will change to:

This means pressing one-touch keys will enter lower-case letters: pressing

will produce an r (not an R) on the display. To switch back for upper-case entries, press

U1/ABC

To enter spaces, punctuation and symbols, press

U3/SYMBOL

. This lets you

enter the blue characters shown on the one-touch keypad. To use the

CODE

function to enter a wide variety of characters, please review

the explanation on page 2.3. Most of the time, you will probably find the

ABC

abc and

SYMBOL

keys to be sufficient.

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the message, press to move the cursor leftward, or to move it rightward, to that character and press

CANCEL

erase it. Then re-enter until the message is just as you want it.

When the message is as you want it, press

ENTER

to save it.

Printing the cover page

To confirm that the cover page is as you want, it’s easy to print a sample cover page from your fax machine. Press

PROGRAM, H

, 3,

ENTER

Managing your fax with its journal and reports

Setting the activity journal

Just as a checkbook records your daily financial transactions, your fax machine keeps an activity journal which records the machine’s 50 most recent fax transactions. The activity journal lists the following information for each fax transaction:

• Assigned number, starting anew each day at 1

• Remote location called

• Resolution mode

• Starting date and time

• Duration, in minutes and seconds

• Length, in number of pages

• Result of the call — If preceded by an asterisk (*), this signifies an

ECM

communi-

cation (see page 2.5)

• Any special operations — For example, a fax call made using an optional handset will appear as “Manual”

If you wish, your fax machine will print the activity journal automatically after 50 transactions. To toggle this automatic printing on or off:

Press

PROGRAM, G

, 1,

ENTER

. The

LCD

will show:

If this setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press

PROGRAM

once or twice until your desired choice

appears. Here, we’ve chosen On.

Press

ENTER

to save the setting.

Printing an activity journal manually

To see an activity journal immediately without waiting, just print the journal manually at any time by pressing

PROGRAM, G

, 2,

ENTER

Auto Print: On

Program/Enter

Auto Print: Off

Program/Enter

Cover Page :Lower _

Cover Page :Upper _

2.22

Beyond the basics

Setting the reports:

TCR

You can set your fax machine to print a transmit confirmation report (

TCR

). You can

receive a

TCR

after sending a fax to any Group 3 fax machine.

The

TCR

gives you the following information for each communication:

• Remote location called

• Resolution mode

• Starting date and time

• Duration, in minutes and seconds

• Length, in number of pages

• Result of the call

• Any special operations — For example, a fax call made using an optional handset will appear as “Manual”

• Sample of the document — An image of the first page of the document

If an error occurs, the

TCR

tells you the remote location called and the error code and

error message (see pages 3.8–3.10). To set the printing for a

TCR

Press

PROGRAM, G

, 3,

ENTER

. The

LCD

will show:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To toggle the setting, press

PROGRAM

once or twice until your desired choice

appears. Here, we’ve chosen On.

Press

ENTER

to save the setting.

To turn on (or off) the

TCR

feature for only the next fax transmission, press

REPORT

What happens when pressing this key will vary depending upon the setting you specified previously:

• If the setting is on (the light next to the key glows), the fax machine disables the printing of the

TCR

(the light doesn’t glow).

• If the setting is off (the light doesn’t glow), the fax machine activates automatic printing of a

TCR

(the light glows).

If you’re scanning or transmitting a document and you want to turn on (or off) the

TCR

feature for this fax transmission only:

• If you specified transmission from memory, press

REPORT

while the fax scans

your document into memory.

• If you specified transmission from the feeder, press

REPORT

while the fax

machine communicates with the other fax machine.

after your current transmission, your machine will return to the setting you specified previously (step 2, left column).

Polling

Polling allows someone to fax a document to you without the other person having to make (and pay for) the call. Your machine can perform:

• Regular polling — Retrieves a document from the remote fax machine.

• F-Code polling — Retrieves a document stored as a file in the remote F-Code compatible fax. This is possible in communications with Muratec fax machines, as well as other manufacturers’ F-Code compatible fax machines. For more information on the F-Code polling feature, see “F-Code communication” (pages 2.28-2.33).

Regular polling

To perform regular polling of a document from any remote fax machine:

Make sure that the document is actually sitting in the remote fax machine.

Press

COM-OPTIONS

three times and then press

ENTER

. The

LCD

will show:

Enter the remote fax machine’s number by either pressing a one-touch key, entering a speed-dial number or just dialing the number normally by using the numeric keypad.

Enter Fax Number _

TCR: On

Program/Enter

TCR: Off

Program/Enter

2.23

Beyond the basics

To perform the regular polling now, skip to step 8. To perform delayed regular polling, proceed to step 5.

Press

COM-OPTIONS, ENTER

. The

LCD

will show:

Use the numeric keypad to enter the date and time when your machine should perform the delayed regular polling.

Press

ENTER

Press

START

When it performs the polling command, your machine will dial the number and, upon making contact with the other machine, begin receiving the document as if the other machine had placed the call.

The other side of the coin: being polled

Not only can you poll, you can also be polled. To set up a document for regular polling:

If your fax machine is set for Tel Ready reception, press

AUTO ANSWER

change it to the Auto Answer mode, causing the Auto Answer light to glow.

Important: Your machine can’t be polled if it’s in Tel Ready mode.

Insert the document.

Adjust the resolution and contrast if necessary. (Your fax machine will be transmitting to the machine doing the polling.)

Press

PROGRAM

, 1,

ENTER

Your fax will scan the document into memory and return to standby mode.

Note: If you want to return to the “Tel Ready” mode after the remote machine has

polled your document, press

AUTO ANSWER

. This will cause the Auto Answer

light on the control panel to turn off.

But do this only after you are sure the remote machine has polled your document.

Erasing a stored polling document

To erase a document you’ve stored for regular polling from your machine’s memory, press

PROGRAM, D

, 2,

ENTER

Printing a stored polling document

To print, without erasing, a document you’ve stored for regular polling, press

PROGRAM, D

, 3,

ENTER

Limiting polling access to your fax machine

Your machine’s closed network setting (see page 2.49) works for polling, as well. If a calling fax doesn’t “present” the proper passcode, it cannot poll from your fax.

Note: However, if you’re using the Block Junk Fax feature (see pages 2.49–2.50),

even incoming calls which meet the passcode test must come from appropriate phone numbers.

OneLine + distinctive ring detection

It used to be that, to have two phone numbers, you had to have two phone lines, along with the expensive phone equipment that goes with it. But many phone companies now offer their customers a special service which makes it possible for one phone line to do the work of two.

With this service, you physically still have one phone line, but electronically, you have two phone numbers. Your phone recognizes these different numbers and rings differently for each one.

For example, this makes it easy for you to have both a business number and a home number on one phone line, so you can answer one with “Jane Doe Consulting,” and the other with “Hello.” You get the idea. This works because you can tell the difference between the distinctive patterns of the two rings.

Your fax machine, too, is smart enough to tell the difference between two different numbers that is ringing it. All you have to do is give it a little help at the beginning and begin to enjoy the benefits of its OneLine + distinctive ring detection (

DRD

) fea-

ture.

In order to use OneLine +

DRD

, your phone company must set up your distinctive ring service. When it does, it will assign a ring pattern, expressed in time. For example, the standard telephone ring is 2 seconds “on” (ringing) and 4 seconds “off” (silent), after which it repeats itself (hence the term, ring pattern).

Delayed Enter Time: 15/17:05

2.24

Some telephone companies provide only a very general description — for example, “short-short-long” — of their

DRD

ring patterns. Fortunately, though, your fax has

eight possible distinctive ring patterns for use with OneLine +

DRD

. One of them

should work with your phone company’s

DRD

service. This chart lists the patterns:

Pattern One complete ring pattern (seconds)

0.8 on, 0.4 off, 0.8 on, 4.0 off

0.4 on, 0.2 off, 0.4 on, 0.2 off, 0.8 on, 4.0 off

0.3 on, 0.2 off, 1.0 on, 0.2 off, 0.3 on, 4.0 off

1.0 on, 0.5 off, 1.0 on, 3.5 off

0.5 on, 0.5 off, 0.5 on, 0.5 off, 1.0 on, 3.0 off

0.5 on, 0.5 off, 1.0 on, 0.5 off, 0.5 on, 3.0 off

0.4 on, 0.6 off, 0.4 on, 4.6 off

1.5 on, 0.5 off, 0.5 on, 3.5 off

I 2.0 on, 4.0 off, 2.0 on, 4.0 off

For example: pattern Cis 0.3 seconds ringing, 0.2 seconds silent, 1 second ringing,

0.2 seconds silent, 0.3 seconds ringing and 4 seconds silent; then it goes back to the first 0.3-second ring and starts over.

To use

DRD

on your fax machine:

Contact your phone company and confirm that the phone company has set up

DRD

service for you. If possible, also find out which distinctive ring pattern the

phone company has assigned you.

Press

PROGRAM, J

, 1, 8,

ENTER

. The

LCD

will show:

If you see the setting you wish, skip to step 4. Otherwise, proceed to step 3.

To change the setting, press

PROGRAM

once or twice until your desired choice

appears. Here, we’ve chosen On.

Press

ENTER

If “A” is the pattern you want, skip to step 7. If not, proceed to step 6.

Press

PROGRAM

repeatedly until your desired pattern appears (in our exam-

ple here, “C”):

Press

ENTER

to set your machine to the displayed ring pattern.

Important: If your telephone company gives you only very general ring pattern

specifications, or if you otherwise encounter a problem while trying to use your machine’s

DRD

feature, please try

ALL

of the listed ring

patterns. (If you still have a problem after trying all of the patterns,

please call the Muratec Customer Support Center (from the United States, call 972 364-3350; for the number to call from Canada, check your documentation found inside your fax machine’s box).

Important: With your machine set for using

DRD

, it won’t respond to any ring pattern other than the one you’ve selected, above. To reset the fax so it will respond once again to normal rings, repeat steps 2–4, above — except, in step 3, toggle it to “Off.” Your fax now will respond normally.

Call request

Wondering why your monitor speaker’s activation key is called

MONITOR/CALL

Now, we’ll explain the

CALL

part of the name. It may be hard to believe, but you actually can send or receive a fax message and have a regular phone conversation on the same call (although not at the same time). This is called a call request. It doesn’t matter whether you’re sending the fax or receiving it. You may fax first and then talk, or talk first and then fax.

Important: For this feature to work, the remote fax machine must have a similar

call-request capability. Your machine must also have an optional handset attached.

Faxing/receiving first, then talking

To send or receive a fax first and then talk:

While your fax machine is sending or receiving the fax, press

MONITOR/CALL

At the remote fax machine, the ringer will ring after that machine receives each page.

Ring Pattern: C

Program/Enter

Ring Pattern: A

Program/Enter

DRD: On

Program/Enter

DRD: Off

Program/Enter

Beyond the basics

2.25

Beyond the basics

If someone answers at the remote fax machine, your fax machine will ring several times. If so, pick up the optional handset. In a few seconds, the line will open and you can begin your conversation.

Talking first, then sending a fax

To talk first and then send a fax:

When your phone conversation is finished, don’t hang up.

Insert the document you want to fax.

Adjust the resolution and contrast if necessary.

Tell the person at the other fax machine to press

START

and to hang up

his/her handset. Don’t hang up your handset yet!

When you hear fax tones, press

START

and hang up your fax machine’s

optional handset. Your fax machine will send the document.

Talking first, then receiving a fax

To talk first and then receive a fax:

When your phone conversation is finished, don’t hang up.

Tell the person at the other fax machine to press

START

and to hang up

his/her handset. Don’t hang up your handset yet!

When you hear fax tones, press

START

and hang up your machine’s optional

handset. Your machine will receive and print out the document.

Responding to a call request

If someone requests a call from you during a fax communication, you’ll hear a long ring after the receiving machine has received each page. To answer the call request:

Lift your machine’s optional handset, and listen for a few seconds. You may hear a brief series of fax tones.

Shortly, the line will open and the person at the other end of the line will answer. You and the other person now can have a normal phone conversation.

Caller-ID

Caller-IDis your local telephone company’s service that allows you to see a display of the caller’s phone (or fax) number or name before either your fax machine automatically receives the call or you pick up the optional handset.

If you order caller-IDservice from your local telephone company, the following information will show on the

LCD

while your machine is ringing:

• The first 16 characters of the caller’s phone number or name on the

LCD

— If both the caller’s phone number and name are received, only the name will appear on the

LCD

. . . or . . .

• “Private,” meaning that the caller intentionally blocked the transmission of his/her ID. . . . or . . .

• “Out of area,” meaning that the call came from outside your caller-

service

area.

Note: Your fax machine cannot receive the caller-

in the following cases:

• While either the fax machine is communicating or you are making a telephone call.

• The number of rings (see page 2.5) is set to one ring. Please set the number of rings to two or more rings to receive the caller-

• The line condition is poor.

Note: For more information about caller-IDservice, please contact your local tele-

phone company.

Caller -IDdirectory dialing

In its memory, your fax machine keeps the 10 most recent incoming caller-

When the 11th call is received, the oldest caller-

will be erased automatically.

Note: To use the caller-IDdirectory, at least one caller-IDmust be received.

If you want to use caller-IDdirectory to make a regular phone call, make sure there is no document in the feeder and then skip to step 4.

If you want to use caller-IDdirectory to send a fax, insert the document.

Adjust the resolution and contrast if necessary.

If you want to toggle between transmission from memory and transmission from the feeder, press

MEMORY TRANSMIT

2.26

Beyond the basics

Press

SPEED DIAL/TEL INDEX

twice. The

LCD

shows the latest caller-IDs.

Note: If your machine is currently holding no caller-

s, it will show the

EasyDial directory (see page 2.14) on the

LCD

Scroll through the listings to find the one you want. You do this by pressing

SPEED DIAL/TEL INDEX

Note: Do not press 2, 4, 6 or 8 on the numeric keypad. If you press 2, 4, 6 or

8, the fax machine will change to the EasyDial directory.

When the

LCD

is showing the caller-IDyou want to dial, press

START

• If there is a document in the feeder, your machine will dial a fax call to the selected number.

• If there isn’t a document in the feeder, your machine will activate the monitor speaker and dial a regular phone call. (Remember that, to make a regular phone call from your machine, you must have an optional handset attached.) At this point, you may either:

— Lift the handset now

— Listen to the monitor speaker until you hear the other person answer,

and then lift the handset to begin your conversation.

Printing the caller-IDList

You can print a list of the caller-IDs for the 10 most recent receptions. The list includes the caller’s name (if any), phone number and reception time.

To print the caller-IDlist, press

PROGRAM, J

, 2, 1,

ENTER

2.27

Beyond the basics

F-Code: an introduction

The

ITU-T

, part of the United Nations agency that maintains international telecom-

munications standards (see the Glossary that begins on page 3.17), has now created a fax industry standard for using sub-addressing and password-based communications with not only other Muratec fax machines but also other manufacturers’ machines. One name for this standard is F-Code, and that is what we’ll call it in these instructions and on your machine’s display.

How sub-addressing works: think of a mailroom

If you are new to the concept of sub-addressing, think about how someone receives mail addressed to a department within that person’s company. For example, mail for Accounting gets to the mailroom for the entire company. The Mail Department then routes the mail to Accounting.

That’s the idea behind sub-addressing. Once your fax and another F-Code-compatible fax begin their communication, they exchange special F-Code signals to indicate just where the fax really should go. It’s as if the sending fax were saying, “Take this one and deliver it to room 48” and the receiving fax were replying, “48? OK, will do.”

For greater security, you can set up an

ITU-T

-compatible sub-address and password with F-Code, which lets you use secure transmission and polling in communication with any other fax machine, so long as it, too, uses the F-Code standard from

ITU-T

To use

ITU-T

sub-addressing and password features, you must create F-Code boxes in your machine. Your machine can use up to 10 of these boxes. You can store up to 30 documents (not pages) into each F-Code box.

Creating or modifying an F-Code box

The first step to using the F-Code box is to create F-Code boxes in your fax machine. This procedure also lets you modify existing F-Code boxes.

Important: To erase an F-Code box, see “Erasing an empty F-Code box” (page

2.30).

To create or modify an F-Code box:

Keep pen and paper with you as you follow this procedure. As you decide on a sub-address and enter it (and, if applicable, a password or

I.D

. code), write it down. Remember to write down which box goes with which sub-address (and passcode, if applicable). When you’ve completed this procedure, keep the printed record in a safe place.

Press

PROGRAM, E

, 1,

ENTER

. Depending on whether you already have a name

entered for F-Code box 01, the

LCD

shows:

If this is the F-Code box you want to set, skip to step 4. (However, our sample displays from this point forward will refer to F-Code box 03, rather than FCode box 01.)

Use the numeric keypad to enter the two-digit number (01-10) of the F-Code box you want to create or modify. Here, we’ve entered 0, 3 and see either:

If you change your mind and want to select a different F-Code box, just use the numeric keypad to enter the correct two-digit F-Code box number before going on to step 5.

Press

ENTER

. Your next move depends on whether you’re creating or modifying the F-Code box: If creating — skip to step 7. If modifying — the

LCD

asks you to enter the proper I.D. code. Proceed to step

6. The

LCD

shows:

Use the numeric keypad to enter the proper

I.D

. code (not the

ITU-T

sub-

address and not the

ITU-T

password) and then press

ENTER

Note: If you enter an invalid I.D. code, the fax machine will reject the

attempt and abort this operation.

03:Set F-Code Box Enter I.D. Code:****

Select F-Code Box 03:Muratec America

Select F-Code Box 03:No Number Stored

Select F-Code Box 01:NY Branch Office

Select F-Code Box 01:No Number Stored

2.28

F-Code communication

Beyond the basics

The machine now is prompting you for a name for this F-Code box. The

LCD

shows:

If you do not want to enter or change this F-Code box’s name, skip to step 9. If you do want to enter or change this F-Code box’s name, proceed to step 8.

An F-Code box’s name may be up to 16 characters in length. You enter the name the same way you entered your fax name during EasyStart. We’ll review the process here. (If you’re changing a previously entered name, see the note at the end of this step.)

Important: As in EasyStart, you enter letters and other non-numeric char-

acters through the one-touch keys.

The word “Upper” means the machine is currently set for entering only upper-case letters. If you press R, the machine will see it as an

(not an r).

To change it so that pressing a one-touch key will produce a lower-case letter rather than an upper-case letter, press

2/abc. The display will change to:

This means pressing one-touch keys will enter lower-case letters. For example, pressing R, will produce an r (not an R) on the display.

To switch back for upper-case entries, press

U1/ABC

To enter space, punctuation and symbols, press

U3/SYMBOL

. This lets you

enter the blue characters shown on the one-touch keypad. To use the

CODE

function to enter a wide variety of characters, please review

the explanation on page 2.3. Most of the time, you will probably find the

ABC

abc and

SYMBOL

keys to be sufficient.

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the name, press to move the cursor leftward, or to move it rightward, to that character and press

CANCEL

erase it. Then re-enter until the name is just as you want it.

Press

ENTER

to save the box’s name and continue. The

LCD

shows:

The fax machine now asks for this F-Code box’s sub-address. This is the essential

ITU-T

-standard, all-numerical identifier which you must enter in

order to communicate with any remote F-Code compatible fax. If you do not wish to change an existing sub-address, skip to step 11.

If you do wish to enter or change the sub-address, proceed to step 10.

Use the numeric keypad to enter the sub-address to identify this F-Code box. The sub-address can be up to 20 characters in length and include any combination of numbers and the * and # characters (but no other non-numerical characters). (If you’re changing a previously entered sub-address, see the note at the end of this step.)

Note: The sub-address must be unique to this F-Code box. No other

F-Code box in this fax machine can have the same sub-address.

Note: If you make a mistake or want to erase characters in a previous set-

ting, press

CANCEL

to erase leftward. Or if you want to change just

one character in the number, press to move the cursor leftward, or

to move it rightward, to that character and press

CANCEL

to erase

it. Then re-enter until the number is just as you want it.

Press

ENTER

to save the sub-address.

Note: If you entered a sub-address already being used by another F-Code

box, the machine will beep and briefly display the following:

The machine now returns you to step 10. Please enter a different number for your F-Code box’s sub-address.

Next, the machine asks for your F-Code box’s password. This is the password for

ITU-T

-compatible F-Code fax transactions. The

LCD

shows:

Note: You don’t need to have a password for the F-Code box. However, using

a password will make your F-Code communication much more secure.

03:Password 123456789*#_

03:Password _

03:Sub-Address No. Sub-Address In Use

03:Sub-Address No. 654321_

03:Sub-Address No. 123456_

03:Sub-Address No. _

03:Box Name:Lower _

03:Box Name:Upper _

03:Box Name:Upper Muratec America_

03:Box Name:Upper _

2.29

Beyond the basics

If you do not want to enter or change this box’s password, skip to step 14. If you do want to enter or change this box’s password, proceed to step 13.

Use the numeric keypad to enter this box’s

ITU-T

-compatible password. This password can be up to 20 characters in length and include any combination of numbers and the * and # characters (but no other non-numerical characters). Here, we’ve entered 135*7#9.

Note: If you make a mistake or want to erase previously entered characters,

press

CANCEL

to erase leftward. Or if you want to change just one character in the password, press to move the cursor leftward, or to move it rightward, to that character and press

CANCEL

to erase it.

Then re-enter until the password is just as you want it.

Press

ENTER

to save the password. The machine asks for F-Code receiving

document storage time. The

LCD

shows:

If you do not want to set or change the storage time, skip to step 16. If you do want to set or change the storage time, proceed to step 15.

Use the numeric keypad to enter a two-digit number indicating how long, in number of days (00-31), you want your fax machine to keep received documents in this F-Code box. Here, we’ve entered 09, for nine days:

Note: Your fax machine can store incoming documents in F-Code boxes (up

to 30 documents) as long as 31 days, after which it automatically erases the documents. However, if your machine has plenty of memory, you may want to override the 31-day limit in order to keep the documents indefinitely (for you to delete manually when you choose). If so, enter 00. (You may wish to contact your authorized Muratec dealer regarding optional memory expansion.)

Press

ENTER

to save the settings. The

LCD

now shows:

The machine asks for your F-Code box’s four-digit security

I.D

. code. This is the I.D. code for the box’s security, which you use to (1) print a document any remote F-Code-compatible fax sends to this F-Code box or (2) you enter before you can make any changes to this F-Code box.

If you do not want to change the I.D. code, skip to step 19. If you do want to enter or change the

I.D

. code, proceed to step 17.

Decide on a four-digit I.D. code (0001-9999) for this F-Code box. Write it down, and put it in a safe place.

Important: After you proceed with step 18, you must know this code to

print documents sent to this F-Code box.

Important: Do not use 0000 as an I.D. code.

Use the numeric keypad to enter the four-digit

I.D

. code for this F-Code box.

Press

ENTER

to save the F-Code box information.

To create or modify another F-Code box, repeat steps 3-19. To finish, press

STOP

Erasing an empty F-Code box

You can erase an empty F-Code box (if a box has document received in it, you cannot erase it. See the first “Important” note after step 4, on the next page).

To erase an empty F-Code box:

Press

PROGRAM, E

, 4,

ENTER

. The

LCD

shows:

If this is the F-Code box you want to erase, skip to step 3. (However, our examples from here will refer to F-Code box 03 rather than F-Code box 01.)

Use the numeric keypad to enter the two-digit identifier number (01-10) of the F-Code box you want to erase. Here, we’ve entered 0, 3 and see:

If you change your mind and want to erase a different F-Code box, just go back to step 2 and finish it before going on to step 4.

Select F-Code Box 03:Muratec America

Select F-Code Box 01:Murata Machinery

Select F-Code Box 01:No Number Stored

03:Set F-Code Box Enter I.D. Code:0000

F-Code Doc Hold Time Hold Time(0-31) :09

F-Code Doc Hold Time Hold Time(0-31): 00

03:Password 135*7#9_

2.30

Beyond the basics

Press

ENTER

. If the F-Code box is empty, the

LCD

shows:

Important: If you select an F-Code box which is not empty, the machine

beeps and, before returning to step 3, briefly displays:

Print any documents received in the F-Code box, then repeat this procedure from the beginning to erase the box. Otherwise, select another F-Code box.

Use the numeric keypad to enter the proper four-digit

I.D

. code.

Here, we’ve entered 2345:

Press

ENTER

. If you’ve entered an incorrect I.D. code, your fax machine will reject the attempt and abort this operation. If you’ve entered the correct I.D. code, the display will show:

Note: If you want to quit without erasing the F-Code box you’ve selected,

press

PROGRAM

. The fax will return to step 2.

Note: If you want to quit without erasing any F-Code box, press

STOP

The machine will return to standby mode.

Press

ENTER

to erase the F-Code box.

To erase another F-Code box, repeat steps 2-7. To finish, press

STOP

Printing a list of your F-Code boxes

You can easily print a list of your F-Code boxes. The list includes each box’s identifier number, the box name (if any), sub-address, password and document storage time.

To print the list, press

PROGRAM, E

, 2,

ENTER

Printing a document you receive

When your fax machine receives a document via

ITU-T

sub-addressing from another fax machine, your machine will print a message alerting the person for whom the document is intended. Then the person has a certain number of days (see page 2.30) in which to print out the message before your machine automatically erases it.

Note: For this operation to work, two things must be true:

• You must know the F-Code box’s two-digit number.

• You must know the F-Code box’s four-digit

I.D

. code.

To print a received message:

Press

PROGRAM, E

, 3,

ENTER

The

LCD

shows:

If this box holds the document you want to print, skip to step 3. Otherwise, proceed to step 2.

Use the numeric keypad to enter the two-digit number (01-10) of the F-Code box whose contents you wish to print. We’ve entered 03:

Press

ENTER

. The

LCD

shows:

Note: If the F-Code box is holding no documents at this time, the machine

will briefly display the following before returning to step 2:

In step 2, be sure to select an F-Code box that is holding at least one document.

Select F-Code Doc. No Document Stored

03:Print F-Code Doc. Enter I.D. Code:****

Select F-Code Box 03:Muratec America

Select F-Code Box 01:Murata Machinery

03:Erase F-Code Box

** Complete **

03:Erase F-Code Box Check Program/Enter

03:Erased F-Code Box Enter I.D. Code:2345

Select F-Code Box Box In Use

03:Erase F-Code Box Enter I.D. Code:****

2.31

Beyond the basics

Use the numeric keypad to enter your F-Code box’s four-digit

I.D

. code.

Here we’ve entered 2345:

Press

ENTER

• If you’ve entered the correct I.D. code, your fax machine will print all documents in — and then erase them from — the F-Code box.

• If you’ve entered an incorrect I.D. code, your fax machine will refuse to print the document.

F-Code transmission and polling

With F-Code, your machine can send secure transmissions to, and perform polling from Muratec fax machines as well as other manufacturers’ machines. You may accomplish such transmissions in either of two ways:

• Programmable one-touch key (see pages 2.34-2.41)

• Direct entry of the

ITU-T

sub-address and password, which is what we will now

describe.

Whether you are sending to or polling from another machine, you have to know the correct sub-address on the receiving machine, as well as the password if that subaddress has one.

Note: For F-Code communication to work, three things must be true:

• The remote fax machine must support

ITU-T

sub-addressing (and pass-

word) capabilities.

• A mailbox with an

ITU-T

sub-address must exist on the remote fax. (It

doesn’t need to have a password.)

• You must know the

ITU-T

sub-address and password (if any) information

for the mailbox on the remote machine.

F-Code transmission

Insert the document.

Adjust the resolution and contrast if necessary.

If you want to toggle between transmission from the feeder and transmission from memory, press

MEMORY TRANSMIT

Press

COM-OPTIONS

four times and then press

ENTER

Use the numeric keypad to enter the appropriate sub-address in the remote machine. In this example, we’ve entered 123456.

Note: If you make a mistake, press

CANCEL

to back up, then enter the cor-

rect number.

Press

ENTER

. The

LCD

will show:

Note: If you know that this sub-address does not have a password, skip to

step 8.

Use the numeric keypad to enter the appropriate password. In this example, we’ve entered 654321.

Note: If you make a mistake, press

CANCEL

to back up, then enter the cor-

rect number.

Press

ENTER

. The

LCD

will show:

Enter the fax number either by pressing a one-touch key, entering a speeddial number or dialing from the numeric keypad. Do not press

START

What you do now depends upon when you wish the transmission to begin.

• To have it begin now, skip to step 13.

• To delay it, proceed to step 11.

Press

COM-OPTIONS, ENTER

. The

LCD

will show:

Delayed Enter Time: 15/17:05

Enter Fax Number _

Enter Password 654321_

Enter Password _

Enter Sub-Address 123456_

Enter Sub-Address _03:Print F-Code Doc.

Enter I.D. Code:2345

2.32

Beyond the basics

2.33

Use the numeric keypad to enter the day and time when the transmission should begin, then press

ENTER

Press

START

If in step 10 you chose an immediate transmission, your fax machine will begin dialing. If you chose a delayed command, the machine will display “Reserved” on the top line of the display, indicating that the machine has stored the command in memory and will perform it later.

F-Code polling

Press

COM-OPTIONS

five times and then press

ENTER

Use the numeric keypad to enter the appropriate sub-address. In this example, we’ve entered 123456.

Note: If you make a mistake, press

CANCEL

to back up, then enter the cor-

rect number.

Press

ENTER

. The

LCD

will show:

Note: If you know that this sub-address does not have a password, skip to

step 5.

Use the numeric keypad to enter the appropriate password. In this example, we’ve entered 654321.

Press

ENTER

. The

LCD

will show:

Enter the fax number either by pressing a one-touch key, entering a speeddial number or dialing from the numeric keypad. Do not press

START

What you do now depends upon when you want the polling to begin.

• To have it begin now, skip to step 10.

• To delay it, proceed to step 8.

Press

COM-OPTIONS, ENTER

. The

LCD

will show:

Use the numeric keypad to enter the day and time when the polling should begin, then press

ENTER

Press

START

If in step 7 you chose an immediate polling, your fax machine will begin dialing. If you chose a delayed command, the machine will display “Reserved” on the top line of the display, indicating that the machine has stored the command in memory and will perform it later.

Delayed Enter Time: 15/17:05

Enter Fax Number _

Enter Password 654321_

Enter Password _

Enter Sub-Address 123456_

Enter Sub-Address _

Beyond the basics

2.34

Using the power of programmable one-touch keys

The programmable one-touch keysP1–P6 (fliptab b) simplify complex fax operations, letting you really tap into your machine’s power.

You can “teach” these keys the following multi-step operations for one-keypress convenience (the pages shown contain instructions for the specific operations):

• Delayed transmission (pages 2.19–2.20)

• Broadcasting (page 2.16)

• Relay broadcast initiation (pages 2.17–2.18)

• Regular polling (pages 2.23–2.24)

• F-Code transmission (pages 2.32–2.33)

• F-Code polling (page 2.33) The actions for setting up these operations is very similar for each one. For your

convenience, we’ll give you full instructions on setting each operation. First, though, we’ll summarize by saying that each time you tell the machine four simple things:

• How — The key you’re programming

• Who — The number(s) the machine should dial

• What — The operation it should perform

• When — The date(s) and time(s) when you want it to perform the operation.

Programming a delayed transmission

Note: To erase a programmable one-touch key, refer to page 2.41. To program a delayed transmission into a programmable one-touch key:

Press

PROGRAM,C

, 1,

ENTER

. The

LCD

either shows:

… or indicates a command is already programmed into this key. If P1 is the key you want to program, skip to step 3. (However, our examples

from here will say “P3” rather than “P1.”)

Select the key in which you want to program a command or change a previously stored command and then press it. Here, we’ve selected

If you change your mind and want to select a different programmable onetouch key, go back to step 2 before going on to step 4.

Press

ENTER

. The

LCD

now shows either

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system may require. The number can be up to 40 characters in length:

Your display can show only 20 characters at a time. To view characters beyond those 20 (such as with an international long-distance number), press to scroll leftward or to scroll rightward.

Important: Do not press

ENTER

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the number, press to move the cursor leftward, or to move it rightward, to that character and press

CANCEL

erase it. Then re-enter until the number is just as you want it.

Now, while you still can see the fax number on the

LCD

, press

COM-OPTIONS

ENTER

. The

LCD

shows:

Delayed Enter Time: 11/20:30

P3:Fax Number 9-5550629_

P3:Fax Number 9-5558743_

P3:Fax Number _

Select Program No. P3:No Number Stored

Select Program No. P1:No Number Stored

Programmable one-touch keys

Beyond the basics

There’s a choice to make. Instruct your fax to carry out this delayed command in one of the following ways:

Option 1: Perform the command once at a certain time on a certain day of

the month. (For example, “Do this at 5:05

on the 30th.”) To select this option, use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (For example, “Do this at 5:05 PMtoday.”) To select this option, use the numeric keypad to enter 0, 0 (i. e.,

00), and then the time when the fax could perform the command:

Press

ENTER, ENTER

The

LCD

now displays the next programmable one-touch key.

If you do not want to enter or change any other key’s programming, press

STOP

to return your machine to its usual standby mode. If you do want to enter or change this key’s programming, go back to step 3. If you wish to enter or change another key’s programming, go back to step 2.

Programming a broadcast / group

Note: To erase a programmable one-touch key, refer to page 2.41. Programming a broadcast is very similar to programming a delayed transmission

except that, rather than specifying just one phone number, you set up multiple numbers to which the transmission should go.

To program a broadcast / group into a programmable one-touch key:

Press

PROGRAM,C

, 1,

ENTER

. The

LCD

either shows:

… or indicates a command is already programmed into this key. If P1 is the key you want to program, skip to step 3. (However, our examples

from here will say “P4” rather than “P1.”)

Select the key in which you want to program a command or change a previously stored command and then press it. Here, we’ve selected

If you change your mind and want to select a different programmable onetouch key, go back to step 2 before going on to step 4.

Press

ENTER

. The

LCD

now shows either

Use the numeric keypad to enter up to 150 fax numbers — any combination of one-touch keys, speed-dial numbers and numbers you enter with only the numeric keypad.

Important: Do not press

ENTER

Between each number, press

BROADCAST

to enter a comma. Important: Do not insert a comma after the last number. To enter a speed-dial number, press

SPEED DIAL/TEL INDEX

and the number’s

three-digit identifier.

Your display can show only 20 characters at a time. To view characters beyond those 20 (such as with an international long-distance number), press to scroll leftward or to scroll rightward.

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the number, press to move the cursor leftward, or to move it rightward, to that character and press

CANCEL

erase it. Then re-enter until the number is just as you want it.

If you want the broadcast to begin immediately every time you press this group key, press

ENTER

and skip to step 9. If you want to delay the broadcast (perhaps to take advantage of lower phone rates), press

COM-OPTIONS, ENTER

P4:Fax Number A,S006,9-5552400

P4:Fax Number 9-5558743_

P4:Fax Number _

Select Program No. P4:No Number Stored

Select Program No. P1:No Number Stored

Delayed Enter Time: 00/17:05

Delayed Enter Time: 30/17:05

2.35

Beyond the basics

There’s a choice to make. Instruct your fax to carry out this delayed command in one of the following ways:

Option 1: Perform the command once at a certain time on a certain day of

the month. (For example, “Do this at 5:05 PMon the 30th.”) To select this option, use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (For example, “Do this at 5:05 PMtoday.”) To select this option, use the numeric keypad to enter 0, 0 (i. e.,

00), and then the time when the fax could perform the command:

Press

ENTER, ENTER

The

LCD

now displays the next programmable one-touch key.

If you do not want to enter or change any other key’s programming, press

STOP

to return your machine to its usual standby mode. If you do want to enter or change this key’s programming, go back to step 3. If you want to enter or change another key’s programming, go back to step 2.

Programming a relay broadcast initiation

Note: To erase a programmable one-touch key, refer to page 2.41. Note: For this operation to work, three things must be true:

• The remote fax machine must be a Muratec fax machine with “hub” capability.

• The call group(s) you are faxing must exist on the remote machine.

• You must know the two-digit number for each call group you’re faxing.

To program a relay broadcast initiation into a programmable one-touch key:

Press

PROGRAM,C

, 1,

ENTER

. The

LCD

either shows:

… or indicates a command already is programmed into this key. If P1 is the key you want to program, skip to step 3. (However, our examples

from here will say “P5” rather than “P1.”)

Select the key in which you want to program a command or change a previously stored command and then press it. Here, we’ve selected

If you change your mind and wish to select a different programmable onetouch key, go back to step 2 before going on to step 4.

Press

ENTER

. The

LCD

now shows either

Use the numeric keypad to enter the “hub” machine’s number exactly as your machine should dial it, including whatever codes your phone system may require. The number can be up to 40 characters in length:

Your display can show only 20 characters at a time. To view characters beyond those 20 (such as with an international long-distance number), press to scroll leftward or to scroll rightward.

Important: Do not press

ENTER

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the number, press to move the cursor leftward, or to move it rightward, to that character and press

CANCEL

erase it. Then re-enter until the number is just as you want it.

Now, while you still can see the fax number on the

LCD

, press

COM-OPTIONS

two times and then press

ENTER

. The

LCD

shows:

Relay Tx Group No. _

P5:Fax Number 9-5550629

P5:Fax Number 9-5558743

P5:Fax Number _

Select Program No. P5:No Number Stored

Select Program No. P1:No Number Stored

Delayed Enter Time: 00/17:05

Delayed Enter Time: 30/17:05

2.36

Beyond the basics

Use the numeric keypad to enter the two-digit identifier (01–32) for the first call group. You can specify up to 10 separate groups for each relay broadcast initiation. Between the entry of each new group, press

COM-OPTIONS

to insert a comma but do not insert a comma after the last group number. For example, here, we’ve entered 0, 4,

COM-OPTIONS

, 1, 1,

GROUP DIAL

, 2, 4:

Note: The

LCD

shows only four characters of the group numbers. Important: Again, do not insert a comma after the last group number. When finished, press

ENTER

If you want the transmission to begin immediately every time you press the key, press

ENTER

and skip to step 11. If you want to delay the transmission (perhaps to take advantage of lower phone rates), press

COM-OPTIONS, ENTER

There’s a choice to make. Instruct your fax to carry out this delayed command in one of the following ways:

Option 1: Perform the command once at a certain time on a certain day of

the month. (For example, “Do this at 5:05 PMon the 30th.”) To select this option, use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (For example, “Do this at 5:05 PMtoday.”) To select this option, use the numeric keypad to enter 0, 0 (i. e.,

00), and then the time when the fax could perform the command:

Press

ENTER, ENTER

The

LCD

now displays the next programmable one-touch key.

If you do not want to enter or change any other key’s programming, press

STOP

Programming regular polling

Note: To erase a programmable one-touch key, refer to page 2.41. To program a regular polling operation into a programmable one-touch key:

Press

PROGRAM

,C, 1,

ENTER

. The

LCD

either shows:

… or indicates a command is already programmed into this key. If

1 is the key you want to program, skip to step 3. (However, our examples

from here will say “P2” rather than “P1.”)

Select the key in which you want to program a command or change a previously stored command and then press it. Here, we’ve selected

If you change your mind and wish to select a different programmable onetouch key, go back to step 2 before going on to step 4.

Press

ENTER

. The

LCD

now shows either

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system may require. The number can be up to 40 characters in length:

Your display can show only 20 characters at a time. To view characters beyond those 20 (such as with an international long-distance number), press to scroll leftward or to scroll rightward.

Important: Do not press

ENTER

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the number, press to move the cursor leftward, or to move it rightward, to that character and press

CANCEL

erase it. Then re-enter until the number is just as you want it.

P2:Fax Number 9-5550696

P2:Fax Number 9-5557312_

P2:Fax Number _

Select Program No. P2:No Number Stored

Select Program No. P1:No Number Stored

Delayed Enter Time: 00/17:05

Delayed Enter Time: 30/17:05

Relay Tx Group No. 1,24_

2.37

Beyond the basics

Now, while you can still see the fax number on the

LCD

, press

COM-OPTIONS

three times and then press

ENTER

If you want the polling to begin immediately every time you press the key, press

ENTER

and skip to step 10. If you want to delay the polling (perhaps to take advantage of lower phone rates), press

COM-OPTIONS, ENTER

There’s a choice to make. Instruct your fax to carry out this delayed command in one of the following ways:

Option 1: Perform the command once at a certain time on a certain day of

the month. (For example, “Do this at 5:05 PMon the 30th.”) To select this option, use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (For example, “Do this at 5:05 PMtoday.”) To select this option, use the numeric keypad to enter 0, 0 (i. e.,

00), and then the time when the fax could perform the command:

Press

ENTER, ENTER

The

LCD

now displays the next programmable one-touch key.

If you do not want to enter or change any other key’s programming, press

STOP

Programming a F-Code transmission

Note: To erase a programmable one-touch key, refer to page 2.41. Note: For this operation to work, two things must be true:

• You must know how the remote fax is using each F-Code (

ITU-T

-standard sub-addressing/password) box to which you’re transmitting — for example, as a security box (different makers may use slightly different terms, but the concepts are the same).

• You must know the remote fax’s

ITU-T

sub-address and password number

for each box to which you want to transmit.

To program an F-Code transmission into a programmable one-touch key:

Press

PROGRAM,C

, 1,

ENTER

. The

LCD

either shows:

… or indicates a command is already programmed into this key. If P1 is the key you want to program, skip to step 3. (However, our examples

from here will say “P3” rather than “P1.”)

Select the key in which you want to program a command or change a previously stored command and then press it. Here, we’ve selected

If you change your mind and want to select a different programmable onetouch key, go back to step 2 before going on to step 4.

Press

ENTER

. The

LCD

now shows either

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system may require. The number can be up to 40 characters in length:

Your display can show only 20 characters at a time. To view characters beyond those 20 (such as with an international long-distance number), press to scroll leftward or to scroll rightward.

Important: Do not press

ENTER

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the number, press to move the cursor leftward, or to move it rightward, to that character and press

CANCEL

erase it. Then re-enter until the number is just as you want it.

Now, while you still can see the fax number on the

LCD

, press

COM-OPTIONS

four times and then press

ENTER

. The

LCD

shows:

Enter Sub-Address _

P3:Fax Number 9-5558422_

P3:Fax Number 9-5552208_

P3:Fax Number _

Select Program No. P3:No Number Stored

Select Program No. P1:No Number Stored

Delayed Enter Time: 00/17:05

Delayed Enter Time: 30/17:05

2.38

Beyond the basics

Use the numeric keypad to enter the

ITU-T

sub-address for the box to which

you want to send the document. Here, we’ve entered 123456:

Press

ENTER

. The

LCD

shows:

Note: If the password for the box is not entered, press

ENTER

and then skip

to step 10.

Use the numeric keypad to enter the appropriate

ITU-T

password for the box.

Here, we’ve entered 654321:

When finished, press

ENTER

If you want the transmission to begin immediately every time you press the key, press

ENTER

and skip to step 13. If you want to delay the transmission (to take advantage of lower phone rates, for example), press

COM-OPTIONS, ENTER

There’s a choice to make. Instruct your fax to carry out this delayed command in one of the following ways:

Option 1: Perform the command once at a certain time on a certain day of

the month. (For example, “Do this at 5:05 PMon the 30th.”) To select this option, use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (For example, “Do this at 5:05 PMtoday.”) To select this option, use the numeric keypad to enter 0, 0 (i. e.,

00), and then the time when the fax could perform the command:

Press

ENTER, ENTER

The

LCD

now displays the next programmable one-touch key.

If you do not want to enter or change any other key’s programming, press

STOP

Programming a F-Code polling

Note: To erase a programmable one-touch key, refer to page 2.41. Note: For this operation to work, three things must be true:

• The document which you’re polling must exist on the remote fax’s F-Code (

ITU-T

-standard sub-addressing/password) box.

• You must know the remote fax’s

ITU-T

sub-address and password (if any)

for each box you wish to poll.

To program an F-Code polling into a programmable one-touch key:

Press

PROGRAM,C

, 1,

ENTER

. The

LCD

either shows:

… or indicates a command is already programmed into this key. If P1 is the key you want to program, skip to step 3. (However, our examples

from here will say “P4” rather than “P1.”)

Select the key in which you want to program a command or change a previously stored command and then press it. Here, we’ve selected

If you change your mind and want to select a different programmable onetouch key, go back to step 2 before going on to step 4.

Press

ENTER

. The

LCD

now shows either

P4:Fax Number 9-5552208_

P4:Fax Number _

Select Program No. P4:No Number Stored

Select Program No. P1:No Number Stored

Delayed Enter Time: 00/17:05

Delayed Enter Time: 30/17:05

Enter Password 654321_

Enter Password _

Enter Sub-Address 123456_

2.39

Beyond the basics

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system may require. The number can be up to 40 characters in length:

Your display can show only 20 characters at a time. To view characters beyond those 20 (such as with an international long-distance number), press to scroll leftward or to scroll rightward.

Important: Do not press

ENTER

Note: If you make a mistake or want to erase characters entered in a previ-

ous setting, press

CANCEL

to erase leftward. Or, if you want to change just one character in the number, press to move the cursor leftward, or to move it rightward, to that character and press

CANCEL

erase it. Then re-enter until the number is just as you want it.

Now, while you can still see the fax number on the

LCD

, press

COM-OPTIONS

five times and then press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the

ITU-T

sub-address for the box you want

to poll. Here, we’ve entered 123456:

Press

ENTER

. The

LCD

shows:

Note: If the password for the box is not entered, press

ENTER

and then skip

to step 10.

Use the numeric keypad to enter the appropriate

ITU-T

password for the box.

Here, we’ve entered 654321:

When finished, press

ENTER

If you want the transmission to begin immediately every time you press the key, press

ENTER

and skip to step 13. If you want to delay the transmission (perhaps to take advantage of lower phone rates), press

COM-OPTIONS, ENTER

There’s a choice to make. Instruct your fax to carry out this delayed command in one of the following ways:

Option 1: Perform the command once at a certain time on a certain day of

the month. (For example, “Do this at 5:05 PMon the 30th.”) To select this option, use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (For example, “Do this at 5:05 PMtoday.”) To select this option, use the numeric keypad to enter 0, 0 (i. e.,

00), and then the time when the fax could perform the command:

Press

ENTER, ENTER

The

LCD

now displays the next programmable one-touch key.

If you do not want to enter or change any other key’s programming, press

STOP

Delayed Enter Time: 00/17:05

Delayed Enter Time: 30/17:05

Enter Password 654321_

Enter Password _

Enter Sub-Address 123456_

Enter Sub-Address _

P4:Fax Number 9-5558422_

2.40

Beyond the basics

2.41

Programmable one-touch fax dialing

To dial a fax call using a programmable one-touch number:

Insert the document.

Adjust the resolution and contrast if necessary.

Toggle between transmission from the feeder or from memory if necessary, by pressing

MEMORY TRANSMIT

Press the programmable one-touch key in which you’ve stored the number.

Your fax will perform the operation either now or at whatever time you set. Note: To review each available operation’s details, please review its appropriate

instructions. See page 2.34 for a list of where you may find each operation.

If you programmed this key to delay its operation, the

LCD

will show:

If you programmed this key to perform the operation immediately after the keypress, the

LCD

will show the number:

Erasing a programmable one-touch key

Press

PROGRAM,C

, 2,

ENTER

. The

LCD

shows something like:

If P1 is the key you want to erase, skip to step 3. (However, our examples from here will say “P3” rather than “P1.”)

Press the programmable one-touch key you want to erase. Here, we’ve selected P3:

If you change your mind and want to erase a different programmable onetouch key, just press that key before going on step 4.

Press

ENTER

. The

LCD

shows:

Important: If you want to quit without erasing the programmable one-

touch key you’ve selected, press

PROGRAM

. The fax will return

to step 2.

Press

ENTER

to erase the number.

To erase another programmable one-touch key, repeat steps 2–5. Or press

STOP

return to standby mode.

Printing a list of your programmable one-touch keys

You fax machine can print a list of the commands you’ve stored in your programmable one-touch keys. The list includes each key’s one-touch letter, the telephone number, when the command should start, which command you’ve selected and — if applicable — the selected call group(s) for the broadcast initiation you’ve stored in the key.

To print the list, press

PROGRAM, C

, 3,

ENTER

Erase P One-Touch

** Complete **

Erase P One-Touch Check Program/Enter

Select Program No. P3:Polling

Select Program No. P1:Delayed

9-1-972-555-4335 A4 Normal

** Reserved **

A4 Memory 95%

Beyond the basics

Thanks to its built-in PC-

FAX

feature, your fax machine isn’t only a fax machine — it

also can be an image scanner and printer for your computer. Note: If there is no fax software (see “Requirements for your computer”, below)

installed on your computer, this interface serves no function. So, you must have installed such software on your computer before you connect the

232Cinterface cable between your computer and your fax machine.

Requirements for your computer

To use your fax’s PC-

FAX

feature with your computer, you must have properly

installed fax software on the computer. We have tested this interface with the following software:

• BitWareTMVer. 3.30

• BitWareTMplus Ver. 4.0

• HydraFaxTMVer. 3.5 (34) [U.S. and Canada]

• LaserFaxTMVer. 3.5 [Except North America]

• WinFax

PRO

Ver. 4 for Windows 3.1 and Ver. 7 for Windows 95



BitWare is a trademark of Cheyenne Software, Inc., a division of Computer Associates International, Inc. WinFax is a trademark of Symantec Corporation. Windows and Windows 95 are registered trademarks of Microsoft Corporation. HydraFax is a trademark of Wordcraft International Ltd.

Making the PC-FAX connection

To connect your fax machine and your computer, you need an extra

-232Cinter-

face cable.

-232Cinterface cable

The RS-232Cinterface port on your fax has a DB-25 (standard 25-pin serial) female receptacle which accepts a male DB-25 cable plug. Your computer’s serial port may have either a DB-25 or DB-9 (9-pin) receptacle. Please consult the interface’s

assignment on the following table:

Note: Please see your computer’s operating instructions about the serial interface

port of your computer.

assignment

Signal direction

5 CTS

5 CTS 6 DSR 6 DSR 7 SG

7 SG

20 DTR

5 CTS

5 SG 6 DSR 6 DSR 7 SG

7 RTS

20 DTR

8 CTS

2.42

PC-FAX

connectivity

An important note about compatibility

While PC-

FAX

feature should work with most fax software, there may be

some fax packages with which it may not work: If you experience trouble, try the following (in this order):

• Please confirm that you are following all instructions and following them in the correct order.

• If you still have trouble, contact the manufacturer of your fax software.

• If the advice from your fax software manufacturer doesn’t help, then the

PC-FAX

feature may not work with your computer setup.

TXD

Transmitted data Data signal sent from the computer to

your fax.

RXD

Received data The data sent to computer by your fax.

RTS

Request to send Signal for request to send data.

CTS

Clear to send Data Enable signal for data

transmission from the fax to computer.

DSR DCE

ready Always turned on —signals that the

modem is ready to send data.

Signal ground Ground for signal.

DTR DTE

ready Data Terminal Enable

— ready to

communicate.

Pin No. Signal code Signal name Contents

Beyond the basics

Connecting the RS-232Cinterface cable

Make sure to turn off your fax machine and your computer before proceeding.

Attach the ferrite core to your RS- 232Cinterface cable.

Connect one end of the RS-232

interface cable to the RS-232

interface port on your fax

machine.

Connect the other end of the RS232Cinterface cable to your computer’s RS-232Cport.

Note: If you don’t know where your computer’s

-232Cport is, check your

computer’s operating instructions.

Entering the RS-232C settings

Note: If you choose the wrong RS-232Cparameters, your fax machine cannot com-

municate with your computer. Consult your fax software for listings of the following information, if needed.

Press

PROGRAM, L

, 2,

ENTER

. The

LCD

shows the fax’s RS-232Ctransmission

speed (baud rate) in bps (bits per second):

Note: This setting is just for the RS-232Cport. It does not change the speed

at which your machine sends faxes.

If necessary, press

PROGRAM

to choose the appropriate baud rate for your computer and software. The settings are: Variable; or 600, 1200, 2400, 4800, 9600 or 19200 bps. When you see your desired setting, press

ENTER

Note: If using any of the Muratec-tested packages other than HydraFax or

LaserFax, select the Variable setting.

If necessary, press

PROGRAM

to choose the data parity — None, Odd, or Even — and press

ENTER

If necessary, press

PROGRAM

to toggle the stop bit between 1 bit or 2 bit.

When you see your desired setting, press

ENTER

If necessary, press

PROGRAM

to toggle the data length between 7 bit or 8 bit.

When you see your desired setting, press

ENTER

Using your fax’s new PC connection

Scanning from your fax to your computer

You can store logos, signatures, line art or even photographs onto your computer by using the fax machine to scan to your computer.

Here’s how to use the scanning feature:

Make sure your fax is connected to your computer (see left column).

Fax machine: Insert the document. Adjust resolution and contrast if necessary.

Computer: Instruct your fax software to receive.

Note: If necessary, consult your fax software’s instructions.

Fax machine: Press

PROGRAM, L

, 1,

ENTER

Your fax software will “receive” the fax (including the

TTI

, if you’ve set one) onto your computer. To cancel the scanning operation while it’s in progress, just press

STOP

. (To cancel the command after scanning the document, consult your software’s operating instructions.)

PC-FAX Scan A4 Memory 99%

Data Length: 8 bit

Program/Enter

Stop Bit: 1 bit

Program/Enter

Parity: None

Program/Enter

Baud Rate: Variable

Program/Enter

2.43

Printing from your computer to your fax

With the RS-232Cinterface installed, you can now use your fax machine to print letters, reports, graphics and other business correspondence directly from your computer.

Here’s how to use the printing feature:

Make sure your fax is connected to your computer (see page 2.43).

Computer: Use your application — for example, a word-processing program — to send the document to your fax software, just as if you were actually going to fax the document.

Fax machine: Make sure that you have stored your subscriber ID(see page

1.11) on your machine.

Computer: When the fax software asks you to enter a fax number for sending the document, enter your subscriber ID.

Computer: Instruct your fax software to transmit. The fax machine will begin to print.

Sending/receiving faxes with your computer

You can also receive documents from another fax onto your computer, as well as transmit documents from your computer to other faxes. As with scanning, the exact procedure for sending/receiving will depend on how your computer’s particular fax software works.

Note: Please consult your software’s operating instructions for more details. Still, here are the basics:

Make sure your fax is connected to your computer (see page 2.43).

Computer: If your fax software allows it, turn off Error Correction Mode (

ECM

Computer: Instruct your fax software to send or receive. The fax machine will begin either transmitting or receiving.

“AT” commands

Note: This is a list of standard “AT” commands, which control your modem. For

more information, please consult the instructions for your fax software.

Beyond the basics

2.44

A none Call answer D 0-9, *, # Dial number

P Pulse dial T Tone dial , Pause

E 0 Not echo command character E0

1 Echo command character

H 0 On Hook (Disconnect line)

1 Off Hook (Connect line)

M 0 Monitor speaker is always off M1

1 Monitor speaker is on until carrier is

detected

2 Monitor speaker is always on P none Set pulse dial mode T none Set tone dial mode V 0 Short formed response code V1

1 Long formed response code Z none Reset modem

&F none Initialize to factory setting \Q 1

XON/XOFF

flow control \Q2

RS/CS

flow control

FCLASS

? none Indicate current service class

FCLASS

=? none Indicate service class capability

FCLASS

=n none Set service class

FRH

=n none Receive

HDLC

frame (n=3:300bps)

FLO

=n none

XON/XOFF

flow control (n=1) +

FLO

none

RS/CS

flow control (n=2)

FRM

=n none Facsimile receive message

(14400/12000/9600/7200/4800/2400bps)

FRS

=n none Detect silence for n × 10ms

FTH

=n none Transmit

HDLC

frame (n=3:300bps)

FTM

=n none Facsimile transmit message

(14400/12000/9600/7200/4800/2400bps)

FTS

=n none Wait for n × 10ms

Command Parameter Description Default value

Beyond the basics

Your machine has a number of features to enhance the security of your fax communications. These security features can help you keep your private fax documents private, avoid unwanted outside communication and even protect against unauthorized use of your machine.

The key to it all — the passcode

Your machine has a protection passcode system which is central to the machine’s security capabilities. Normally, this four-digit passcode is set to 0000 (four zeroes). This turns off passcode operation. But, if you set the passcode to anything besides 0000, this passcode provides access to a number of other security options, which we’ll describe in the following pages.

To set your machine’s passcode:

Decide upon, and then write down the four-digit passcode (0001–9999) you want to use and put it in a safe place.

Important: Do not use 0000. This turns off passcode protection.

Press

PROGRAM, J

, 1, 5,

ENTER

. The

LCD

will show:

If you are creating the passcode, use the numeric keypad to enter 0000. If you are modifying an existing passcode, enter the existing passcode.

Press

ENTER

Enter the desired four-digit passcode. Here, we’ve entered 6296:

Press

ENTER

to save the passcode.

Note: Any time you want to turn off the passcode, change the passcode back to

0000 by repeating steps 2–6 and entering 0000 in step 5.

Locking up tight — operation protection

Important: For this feature to work, you must have set the passcode, as described

in the left column.

Because this is a powerful machine you have here — and, besides, you’re paying for its phone calls — you may not want just anybody to use it. That’s why we’ve provided operation protection. When this feature is activated, only users who enter the correct passcode (see “The key to it all: the password,” left column) can send faxes from the machine or change the machine’s settings.

Activating operation protection

Press

PROGRAM, J

, 1, 6,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the passcode. Here, we’ve entered 6296:

Press

ENTER

. The

LCD

shows:

If the setting you see is acceptable, skip to step 6. Otherwise, proceed to step 5.

To change the setting, press

PROGRAM

once or twice until your desired setting

appears. In this example, we’ve chosen “On.”

Press

ENTER

to save the setting.

Opr.Protect: On

Program/Enter

Opr.Protect: Off

Program/Enter

Set Opr. Protect Enter Passcode :6

296

Set Opr. Protect Enter Passcode :*

***

Protect Passcode New Passcode :6296

Protect Passcode Old Passcode :****

2.45

Keeping things secure

Beyond the basics

Using your fax machine during operation protection

When you press any key on your machine, the

LCD

will show:

Use the numeric keypad to enter the four-digit passcode (here, we’ve entered the passcode we set previously; see page 2.45).

When you enter correct passcode, the machine will let you go on to the next step in the fax operation.

Note: If you start another operation while the first is still underway, the machine

will require the passcode from you one more time before proceeding with your new request. However, the first operation will not be affected, even if you fail to enter the correct passcode for the second entry.

Print it later, when it’s safe — security reception

Your fax machine has a security reception capability. This means that you can tell the machine to keep all received faxes in memory (but not print them) after a certain time. Then, later, you instruct it to go ahead and print out the saved faxes. This is great if, for example, you are concerned about workers reading documents intended for your eyes only!

Important: For this feature to work, you must have preset the passcode (see page

2.45) to something besides 0000; and you must know the passcode.

Note: In the following instructions, your machine’s

LCD

shortens the word

Transmission to Tx and the word Receive to Rx.

Activating security reception

Press

PROGRAM, K

, 1,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the passcode. Here, we’ve entered 6296:

Press

ENTER

. The

LCD

shows:

If the setting you see is acceptable, skip to step 6. Otherwise, proceed to step 5.

To change the setting, press

PROGRAM

once or twice until your desired setting

appears. In this example, we’ve chosen “On.”

Press

ENTER

. The

LCD

shows the machine’s current clock setting:

If you want security reception to begin now (and at this same time every day), skip to step 9. Otherwise, proceed to step 8.

Use the numeric keypad to enter the time (24-hour format) when security reception should begin every day. “Type over” the numerals displayed. Here, we’ve entered 17:35 (5:35 PM):

To change a digit, press to move leftward, or to move rightward, to that digit. Then, enter the correct digit.

Press

ENTER

to save the setting.

Printing from (and turning off) security reception

When security reception is active, an incoming fax goes directly into your machine’s memory (but is not printed), and the

MEMORY RECEIVE

light comes on.

To retrieve the faxes received during this security reception (and to return your machine to normal reception until the next time):

Set Security Rx Enter Time: 17:35

Set Security Rx Enter Time: 15:42

Security Rx: On

Program/Enter

Security Rx: Off

Program/Enter

Set Security Rx Enter Passcode :6296

Set Security Rx Enter Passcode :****

Operation Protected Enter Passcode :6296

Operation Protected Enter Passcode :****

2.46

Beyond the basics

Press

PROGRAM, K

, 2,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the passcode. Here, we’ve entered 6296:

Press

ENTER

• If you’ve entered the correct passcode, your fax machine will print all documents in its memory and then erase them. Then it will turn security reception back off until the next time your machine is set to secure receive.

• If you’ve entered an incorrect code, your fax machine will refuse to print, and security reception remains active.

Masking the PIN

To prevent unauthorized long-distance calls, some office telephone systems require you to enter not only the phone number but also a personal identification number

(

) whenever you dial an outside number beginning with 1.

If that’s true for you, you’ll probably want to keep that

confidential, so unautho-

rized persons can’t use it. Fortunately, your fax’s

mask feature makes such

confidentiality possible. With the

mask activated, you can dial a fax number

plus a

, but the

will not appear in a journal, error message printout, delayed

command list or even

TCR

, where an unauthorized user might see it. The

may be up to eight characters in length (it can include the * or # symbols, if necessary), and can be entered from the numeric keypad.

Important: For this feature to work, the passcode (see page 2.45) must be some-

thing besides 0000, and you must know the passcode.

There are three possible settings for the

PIN MASK

feature:

• Off — The feature isn’t working. Any

you enter will appear on any display or

printout which shows what you dial.

• Mode 1 — Each remote fax unit has a departmental

access code.

• Mode 2 — Each fax user has a departmental

access code.

Note: If you select Mode 1 and you will use a one-touch or speed-dial number, you

must store the remote unit’s

access code within that number. However,

if you select Mode 2, this isn’t necessary. (See “Autodialing while using the

mask,” this page, right column for further details.)

Activating the

mask

Important: For this feature to work, you must have preset the passcode to

something besides 0000. If necessary, review “The key to it all — the passcode,” page 2.45.

Press

PROGRAM, J

, 1, 7,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the four-digit passcode. In our example here, we’ve entered 2099.

Note: If you enter an invalid passcode, the machine’s security feature will

reject the attempt and abort the operation.

Press

ENTER

If the setting you see is acceptable, skip to step 6. Otherwise, proceed to step 5.

To change the setting, press

PROGRAM

repeatedly until your desired setting

appears. In this example, we’ve chosen “Mode1.”

Press

ENTER

Autodialing while using the

mask

Note: The following instructions presume you understand how to set and use your

machine’s autodialer. If you need to review, see pages 2.8–2.13.

Note: If the

mask feature is off, you use the autodialer normally.

If you’ve specified “Mode 1” — the

goes in

In Mode 1, before autodialing a number for the first time, you must add the

its stored one-touch key or speed-dial number. Here’s how:

PIN Mode: Mode1

Program/Enter

PIN Mode: Off

Program/Enter

Set PIN Mode Enter Passcode :2099

Set PIN Mode Enter Passcode :****

Print Mem Rx Doc. Enter Passcode :6296

Print Mem Rx Doc. Enter Passcode :****

2.47

Beyond the basics

Make a normal autodialer entry through the entry of the name. The

LCD

will show:

Use the numeric keypad to enter the four-digit passcode. Here, we’ll use our sample passcode again.

Press

ENTER

. In our example, we’re setting speed-dial number 001:

Use the numeric keypad (including either * or #, if necessary) to enter the desired

, up to eight characters in length.

Press

ENTER

to save the

Note: If you press

ENTER

without entering the

, the fax machine beeps,

indicates “Invalid Number” on the

LCD

and then returns you to step 3.

Now you may autodial the number as usual. Important: While in

Mode 1, every autodialer number you use must include

the

. This also applies to autodialer numbers used with program-

mable one-touch keys (see pages 2.34–2.41).

If you’ve specified “Mode 2” — as you autodial, load the code

In this mode, you don’t have to add the

to the autodialer setting. Instead, you

enter the

manually each time you autodial:

Perform the usual autodialing procedure for the number. Here, we’ve pushed one-touch key A. The machine now asks for the

Use the numeric keypad to enter the

Press

START

. Your machine will dial the number.

Dialing from the numeric keypad while using the

mask

Note: If the

mask feature is off, you dial normally.

If you’ve specified Mode 1 — use “star” power

Enter the phone number, then press the * (“star”) key and enter the

The

always goes last. For example, to dial 19725550911 with a

“123456”, enter 19725550911*123456:

Press

START

. The

disappears from the display, and your machine dials the

desired phone number.

If you’ve specified Mode 2 — the machine guides you

Enter the phone number as usual.

Press

START

. The

LCD

now shows:

Use the numeric keypad to enter the

Press

START

. Your machine will dial the number.

Enter PIN Number 123456_

Enter PIN Number _

Press Start 19725550911_

Press Start 19725550911*123456

Enter PIN Number 1057_

Enter PIN Number _

001:PIN Number 1057_

001:PIN Number _

Set PIN Number Enter Passcode :6296

Set PIN Number Enter Passcode :****

2.48

Beyond the basics

Settings for use with a closed network

For maximum communications security, use a closed network. This limits your machine to only communicating with other Muratec fax machines which can “present” the proper passcode.

Important: The passcode you use for closed network operation (and limiting polling

access; see page 2.24) is not the same as the protection passcode.

Once your machine is set up this way, your machine will disconnect calls coming in from fax machines other Muratec fax machines.

To set your fax machine’s closed network password:

Decide on the four-digit closed network passcode (0001–9999) you want to use.

Write it down, and put it in a safe place.

Press

PROGRAM, J

, 0, 9,

ENTER

. The

LCD

shows the current code:

If the setting you see is acceptable, skip to step 4. Otherwise, proceed to step 3.

Use the numeric keypad to enter the desired four-digit closed network passcode.

Press

ENTER

to save the setting.

Note: To turn off the closed network passcode and return to normal fax reception,

change the code to 0000 by repeating steps 1–4 and entering 0000 in step 3.

To set your fax machine to operate in a closed network:

Press

PROGRAM, J

, 1, 0,

ENTER

. The

LCD

shows your fax’s current setting:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press

PROGRAM

once or twice until your chosen setting

appears. In this example, we’ve chosen On.

Press

ENTER

to save the setting.

Setting Block Junk Fax

Your fax machine’s Block Junk Fax feature lets you bar the gates against unauthorized incoming faxes (“junk fax”) … But before you block junk fax, first please understand how this feature works, to determine whether it’s right for you. There are four possible settings:

• Off — The feature isn’t activated.

• Mode 1 — Your fax machine checks whether the last four digits of any phone number in your autodialer matches the last four digits of the remote fax’s subscriber ID(remember, that’s the phone number part of the

TTI

). If it doesn’t find a

match, your machine disconnects the call.

• Mode 2 — This mode rejects any call from a number whose last eight digits match any number in the blocked numbers list (we’ll explain). Your machine can hold up to 30 blocked numbers.

• Mode 3 — This rejects numbers that are not in the autodialer and also rejects numbers that are in the blocked numbers list. This lets you keep a number on your autodialer for transmission to it, while still blocking its incoming calls by putting it in the blocked numbers list.

So, before you activate the Block Junk Fax feature, please consider:

• Not all fax machine owners enter their phone numbers in their Subscriber

s. —

With this feature activated, your machine would reject faxes from such machines.

• Access codes can cause confusion. — If an autodialer entry ends with extra codes, such as long-distance codes, Block Junk Fax will block out calls from those faxes (those other fax users won’t put your codes at the end of their Subscriber IDs).

If you decide to go ahead with activating Block Junk Fax, here’s how:

Press

PROGRAM, J

, 1, 1,

ENTER

. The

LCD

shows your fax’s current setting:

If the setting you see is acceptable, skip to step 3. Otherwise, proceed to step 2.

To change the setting, press

PROGRAM

once or twice until your chosen setting

appears. In this example, we’ve chosen Mode2.

Press

ENTER

to save the setting.

What you do next depends on what you selected in step 1 or 2:

• If you selected Off or Mode1, your machine will return to standby mode.

• If you selected either Mode2 or Mode3, proceed to step 4.

Block Junk Fax:Mode2

Program/Enter

Block Junk Fax:Off

Program/Enter

Closed Net.: On

Program/Enter

Closed Net.: Off

Program/Enter

Set Passcode Passcode :5627

Set Passcode Passcode :0000

2.49

Beyond the basics

The

LCD

now asks whether you want to enter a number:

If you want to enter or modify a number, press

ENTER

and proceed to step 5.

Otherwise, press

PROGRAM

and skip to step 10.

Depending on whether you have already entered at least one number into the blocked numbers list, the display shows one of the following:

If you have not entered any numbers in the blocked numbers list, skip to step 7. Otherwise, proceed to step 6.

If you want to modify an existing entry in the blocked numbers list, press

PROGRAM

repeatedly until you see the number you want to modify.

… or …

If you want to enter a new number in an already-started blocked numbers list, press

PROGRAM

repeatedly until you find an empty position in the list (as

in the first display in step 5). Note: To clear a number from the list, see “Clearing a number from the

blocked numbers list,” right column.

Use the numeric keypad to enter the last eight characters of a fax number you want to block. For example, if you want to block a fax from someone with a Subscriber IDof 972-555-3038, you should enter 5, 5, 5, -, 3, 0, 3, 8:

To change only a specific digit of an entry, press to move leftward or

to move rightward until the cursor is under the digit, then use the numeric

keypad to enter the correct digit.

Press

ENTER

to save the setting. The display will show the next “slot” in the blocked numbers list. If you do not want to enter or change a number for this slot, proceed to step 9. If you do want to enter or change a number for this slot, repeat steps 5–8.

Press

STOP

. The display now asks whether you want to print the list.

If you do want to print the list, press

ENTER

and your machine will print it.

If you don’t want to print it, press

STOP

and your machine will return to its

normal standby mode.

Clearing a number from the blocked numbers list

To clear a number from the list:

Press

PROGRAM, J

, 1, 1,

ENTER

If your Block Junk Fax setting is either Mode2 or Mode3, skip to step 3.

Press

PROGRAM

until you see your preference, Mode2 or Mode3.

Press

ENTER, ENTER

. The display shows:

If this is the number you want to clear, skip to step 5. Otherwise, proceed to step 4.

Press

PROGRAM

repeatedly until you see the number you want to clear.

Press

CANCEL

to clear the number. To clear another number from the blocked numbers list, repeat steps 4–5. Otherwise, proceed to step 6.

Press

STOP

. The display now asks whether you want to print the blocked

numbers list.

If you do want to print the list, press

ENTER

and your machine will print it.

Otherwise, press

STOP

to return your machine to its normal standby mode.

Print BlockJunk Dial

Enter/Stop

Select BlockJunk No. 01:555-2971

Block Junk Fax:Mode2

Program/Enter

Block Junk Fax:Off

Program/Enter

Print BlockJunk Dial

Enter/Stop

Enter Fax Number 01:555-3038

Select BlockJunk No. 01:555-2971

Enter Fax Number 01:_

Set BlockJunk Dial

Program/Enter

2.50

Just in case …

Now, here’s how

to care for

your machine.

Also, we’ll suggest

procedures to try

in case of trouble.

Finally, the Glossary

will explain fax terms

you may encounter.

3.1

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.2

Print quality problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.4

Figuring out communications problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.6

Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11

Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.13

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.17

Just in case …

What’s inside this section

We’re online to help you!

Before you try calling for help, please first give the Muratec Information System a try.

The Muratec Information System is available to you 24 hours a day, 7 days a week. You can use your fax machine to call this “fax-on-demand” system and receive printouts of information, such as the most common questions asked about your machine. Often, this is the fastest way to find out the answer to any question you may have. And it’s a free call!

To use the Muratec Information System:

On your fax machine, obtain a dial tone by pressing

MONITOR/CALL

. (If

you’re in a noisy area and have an optional handset attached to your machine, you may want simply to lift the handset instead.)

Call 1-800-215-1698.

Follow the voice instructions you’ll receive from the system.

Just in case …

We designed your fax machine to work reliably for years. However, you may occasionally experience one type of paper jam or another. Here’s what to do.

If an original document jams

Open the scanner cover by holding the scanner cover release.

Important: Hold the cover

open. It won’t stay open by itself.

Lift the original document from your fax machine.

Gently close the scanner cover, making sure both sides are snapped down securely. Then re-try the transmission.

Note: If the original document has become wrinkled or torn, don’t re-send it.

If a printout jams

To clear a printout (either a received fax or a copy) jammed inside your fax machine:

Open your fax machine’s printer cover by pressing the printer cover release button.

Gently pull the jammed printout up and out. The printout may be jammed either within the fax (left, below), or in the output tray (right, below).

Gently close the printer cover, pressing firmly on both sides of the printer cover until you hear it click.

Clearing paper jams

3.2

3.3

Just in case …

To clear a printout jammed at the multipurpose tray:

Remove the paper stack from the tray.

Carefully remove the jammed paper from the machine, as shown.

Reload the paper stack into the tray.

Note: Be sure not to reload any

sheets which may have become crinkled or torn during either the jam itself or your removal of the jammed paper.

To clear a printout jammed at the optional paper cassette:

Pull forward on the paper cassette to open it.

Carefully remove the jammed paper(s) from the machine’s rollers, as shown.

Push the paper cassette back into its normal position within the machine.

Open your fax machine’s printer cover by pressing the printer cover release button.

Gently close the printer cover, pressing firmly on both sides of the printer cover until you hear it click.

Just in case …

If your machine’s printouts (received faxes or copies) develop quality problems, check the following descriptions. When you find one which is like yours, try the suggested solutions. If they don’t work, please contact your authorized Muratec dealer.

Pages are blank

• The drum cartridge or toner cartridge may not be installed correctly.

Install each cartridge correctly.

• The toner cartridge may be out of toner, or the toner may be very low.

Remove the toner cartridge and shake it a few times to redistribute the toner inside. If the problem persists, replace the toner cartridge.

• The toner cartridge may be defective.

Remove and check the toner cartridge for damage. If the problem persists, replace the toner cartridge.

Pages are black

• The toner cartridge may be defective.

Remove and check the toner cartridge for damage. If the problem persists, replace the toner cartridge.

• Your fax machine’s printer may be due for a service check.

Call your dealer.

Printouts are too light

• The toner cartridge may be out of toner, or the toner may be very low.

Remove the toner cartridge and shake it a few times to redistribute the toner inside. If the problem persists, replace the toner cartridge.

• The toner cartridge may be defective.

Remove and check the toner cartridge for damage. If the problem persists, replace the toner cartridge.

Printouts are too dark

• The toner cartridge may be defective.

Remove the toner cartridge and check it for damage. If the problem persists, replace the toner cartridge.

Printouts have a blurred background

• The toner cartridge may be defective.

Remove the toner cartridge and check it for damage. If the problem persists, replace the toner cartridge.

Printouts are of uneven density

• The toner may be unevenly distributed inside the toner cartridge.

Remove the toner cartridge and shake it a few times to redistribute the toner inside.

• The drum cartridge may be defective.

Remove and check the drum cartridge for damage. If the problem persists, replace the drum cartridge.

B B B B B

A A A A A

CDE CDE CDE CDE CDE

ABCDE ABCDE ABCDE ABCDE ABCDE

Print quality problems

3.4

Printouts have irregularities

• The paper you’re using may have absorbed moisture, perhaps due either to high humidity or water having been spilled on the paper supply at some point. Toner will not adhere well to paper at the locations where the paper has been wet.

Replace the paper with dry paper and try printing again.

Printouts have white and/or black lines

• The toner cartridge or drum cartridge may be defective.

Remove the cartridges and check them for damage. If the problem persists, replace either or both of the cartridges as indicated.

• The charger may be dirty.

Your machine normally cleans the charger automatically. If other solutions fail, please contact your authorized Muratec dealer.

Printouts have toner smudges

• The toner may be unevenly distributed inside the toner cartridge.

Remove the toner cartridge and shake it a few times to redistribute the toner inside. If the problem persists, replace the cartridge.

• The toner cartridge or drum cartridge may be defective.

Remove the cartridges and check them for damage. If the problem persists, replace either or both of the cartridges as indicated.

• If you find smudges on the back of the printouts, the transport roller may be dirty.

Your machine normally cleans the transport roller automatically. If other solutions fail, please contact your authorized Muratec dealer.

Printouts have white spots

• The charger may be dirty.

Your machine normally cleans the charger automatically. If other solutions fail, please contact your authorized Muratec dealer.

ABCDE ABCDE ABCDE ABCDE ABCDE

Just in case …

3.5

Just in case …

Occasionally during transmissions, your fax machine will detect a problem with the phone line or will encounter some other trouble in transmission or reception. When it does, it will alert you with an alarm. You can further identify the problem with

LCD

messages, printed check messages and error reports. In the next few pages, we’ll

tell you more about these troubleshooting methods.

Alarm

Your fax machine will sound the alarm tone — a series of short beeps — if it suffers either of these two problems:

• It has trouble transmitting or receiving.

• It runs out of paper.

LCD error messages

What you see on the

LCD

What it means/What to do

All Commands In Use

Your fax machine has all of its 50 possible delayed commands (automatic redialing counts as one) stored in memory and cannot accept another. Delete an existing command by using

REVIEW COMMANDS

, or wait until your fax has

completed one of the delayed commands.

Already Stored

You tried to enter a blocked number which is already entered in the blocked numbers list.

Enter a different blocked number.

Box In Use

You tried to erase an F-Code box which has received at least one document. Print the docu-

ment(s), then try again.

What you see on the

LCD

What it means/What to do

Check Cassette Paper

The optional paper cassette is out of paper. Add paper to the cassette.

. . . or . . . The optional paper cassette is open. Close it.

Check Paper Size

The multipurpose tray’s paper size setting (see page 1.8) doesn’t conform to the paper actually in the tray. Either change the setting or change

the paper so that they are the same.

Check Rx Paper

Both the multipurpose tray and the optional paper cassette are out of paper. Add paper to the

tray and/or the cassette.

Check Tray Paper

The multipurpose tray is out of paper. Add paper to the tray.

Close Scanner Cover

The scanner cover is open. Close it.

Close Top Cover

The printer cover is open. Close it.

Communication Error

A communication error disrupted the reception or transmission. If you were transmitting, press

ENTER

to clear the error message and then re-try the transmission. If you were receiving a fax, try to contact the other person and have him/her retry the transmission. (The problem may be

entirely with his/her machine, phone line, etc.)

Enter No.(0-32)

You tried to enter a call group number greater than 32. Your machine can maintain 32 call groups, numbered 1–32 (call group 0 covers all the groups). Determine the correct call group

and re-enter its identifier number.

Enter No.(1-99)

You tried to request “0” copies from your fax, which can create 1–99 copies of a document.

Select the correct quantity and re-enter it.

Figuring out communications problems

3.6

What you see on the

LCD

What it means/What to do

Hang Up Phone

The optional handset is off the hook. Hang it up, making sure the upper part of the handset presses down on the “hook” button.

Insert Document

There was no document in the document feeder when you tried to send a fax or make a copy.

Place a document in the feeder and try again.

Invalid I.D. Code

The F-Code box passcode you entered isn’t valid.

Try re-entering your F-Code box passcode.

Invalid Number

You pressed a key which has no function during the current operation.

Invalid Passcode

The protection passcode you entered isn’t valid.

Repeat the operation, entering the correct protection passcode.

Line Busy

You tried to scan a document while the machine is using the PCfor fax communication. Wait for

the PCto complete the fax communication, then try again.

Memory Full

You tried to store the document into memory, but your fax machine doesn’t have enough memory to complete the operation. Wait until your

fax has enough memory to store the document. Also, consider contacting your authorized Muratec dealer for a memory upgrade.

Memory Overflow

During transmission (or copying), you tried to enter more pages into memory than your fax could store.

Press

START

(or

COPY

) to tell your fax to keep as many

pages in memory as possible, or press

CANCEL

to delete from memory all pages stored during this operation (but not previous operations).

No Command

You pressed

REVIEW COMMANDS

to review upcoming commands, but your fax machine had none stored.

No Document Stored

You tried to print a document from memory, but your fax machine had none stored.

No Number Stored

You selected an autodialer number for which there is no phone number programmed. Either

choose another autodialer number or dial a phone number directly from the numeric keypad.

What you see on the

LCD

What it means/What to do

No Passcode

You tried to protect an operation but there’s no protection passcode stored in your fax machine.

Store a protection passcode in your machine, then try protecting the operation again.

No PIN Number

You selected “Mode1” in the

mask feature and tried to call an autodialer number in which no

has been entered. Enter a

, then

try again.

No Report

You requested an activity journal, but your machine has no record of any fax jobs that have occurred.

PC-FAX In Use

While a PC-

FAX

feature is in use, you tried to use

a fax feature. Wait for the PCto complete the

operation, then try again.

Please Call Service

The printer unit of your machine has become inoperable. Call your authorized Muratec dealer.

Please Remove Paper

A paper jam has occurred. Remove the jammed paper (review pages 3.2–3.3 if necessary).

Please Replace Drum

Your drum cartridge no longer functions. Please replace it, being sure to reset the drum counter when you do so (see page 1.7).

Please Supply Toner

The toner cartridge is empty. Replace it.

Please Wait

Wait until the fax machine warms up.

Polling In Use

You tried to store the polling document in your fax, where one already had been stored. Wait

for the fax to complete the polling operation, then try again.

Printer In Use

The command you’re trying to enter requires the use of the printer, which is already in use. Wait

for the fax to finish printing, then try again.

Protect Doc. Stored

A received document was in your fax’s memory when you tried to turn off security reception or erase the protection passcode. Print the received

document from your fax’s memory, then re-try the desired operation.

Just in case …

3.7

What you see on the

LCD

What it means/What to do

Reset Document

Your document wasn’t inserted correctly, or the faxto which you’re sending can’t handle the document’s page length. Reset the page and try

again.

Scanner In Use

The command you’re trying to enter requires the use of the scanner, which is already in use. Wait

for the fax to complete the scan, then try again.

Sub-Address In Use

You tried to enter a sub-address identical to one already being used in another F-Code box. Enter

a different sub-address.

Too Many Characters

You attempted to enter too many numbers or other characters in the current operation. Press

CANCEL

to delete the extra characters, then try again. You may want to review the operation’s instructions.

Too Many Locations

You tried to enter too many numbers for a broadcast initiation. You can enter up to 10 groups. Press

CANCEL

to delete the extra numbers

and try again.

Errors

When sending faxes, your machine occasionally will run into communications errors. These can be caused by anything from lightning to telephone line interference. (These same factors cause the static, or line noise, you sometimes hear on phone calls.) They also can be caused by problems with the fax machine at the other end of the line.

Often, simply trying your call again is all that’s necessary. However, if the problem

persists regularly, call your local telephone company for help. If that doesn’t help and the problem persists regularly, call your authorized Muratec dealer.

Error reports

When an error occurs, your fax machine prints an error report. Each fax error report lists an error message which includes:

• A possible solution to the problem

• The sending location (if the remote fax stores a Location IDof its own)

• The result — which is a special error code.

• A sample of the document’s first page.

Kinds of error codes

The error code listed in the “Result” column of the error report indicates the specific problem encountered:

• “D” codes — Occur while dialing

• “R” codes — Occur during reception

• “T” codes — Occur during transmission

Just in case …

3.8

Just in case …

3.9

Specific errors

Let’s quickly summarize the error codes you may see on an error report:

Dialing errors

.0.3, The remote unit didn’t respond, the call couldn’t be completed or

STOP

.0.8 was pressed during dialing. Re-try the call. If your machine repeats the mess-

age, call the remote fax unit’s operator and verify that unit is operating properly.

.0.2 The remote unit is busy. Try the call again.

.0.6, Either the remote unit didn’t respond, the call somehow didn’t go through or

.0.7

STOP

was pressed during dialing. Try the call again.

Reception errors

.1.1 The calling fax machine didn’t respond to your fax machine. This can hap-

pen if someone dials a wrong number or if the remote machine restricts access through use of a passcode.

.1.2 The two fax machines were incompatible. Your fax machine sends and

receives only

ITU-T

Group 3 (see Glossary, pages 3.17–3.20) fax communica-

tion, the industry standard since the early 1980s.

.1.4 Someone pressed

STOP

at the receiving fax machine.

.2.3 Poor phone line conditions made fax communication impossible. Call some-

one at the remote machine’s location.

.3.1 The sending fax machine detected too many errors from the receiving

fax machine.

.3.3 The sending fax machine is incompatible or had a document feeder problem

during transmission.

.3.4 Poor phone line conditions may have prevented your fax machine from prop-

erly printing some or all of the pages it received.

.4.2 Either the line disconnected before transmission or the transmitting fax

machine needs maintenance.

.4.4 The fax machine has reached its memory capacity.

.5.1,

ECM

reception failed (perhaps due to line noise).

.5.2

Transmission errors

.1.1 The remote fax machine didn’t respond to your machine. Call someone at the

remote machine’s location.

.1.4 Someone pressed

STOP

at the remote unit in the middle of the handshake (the very first part of the fax communication, when the two units “agree” on the settings they’ll share).

.2.1 Either the phone line disconnected during transmission or fax communica-

tion became impossible due to bad phone line conditions. Try the call again.

.2.2 The two fax machines were incompatible. Your fax machine sends and

receives only

ITU-T

Group 3 (see “Glossary,” page 3.17) fax communication,

the industry standard since the early 1980s.

.2.3 Bad phone line conditions made fax communication impossible. Conditions

can change rapidly, so try the call again later.

.3.1 The page counter in your fax machine detected a document feeder error dur-

ing transmission. Carefully re-insert the document into the feeder and re-try

the call.

.4.1 The telephone line disconnected during the transmission of a page because

of excessive modem errors or because the remote unit ran out of paper. Try

the call again.

.4.2 After transmission began, poor line conditions developed. Try the call again.

.4.4 Poor line conditions prevented transmission. Re-try the call.

.5.1,

ECM

transmission failed (perhaps due to line noise). Conditions can change

.5.2, rapidly, so try the call again later.

.5.3

“Check Message” printouts

When there’s a problem with a fax call and your machine detects an error, it produces an error printout headed by the words “Check Message.” This printout lists the following information about the transmission:

• The resulting error code

• A communications error message (see “What error messages can mean,” below)

• The phone number (or

TTI

, if programmed) of the fax machine with which your

machine had attempted to communicate.

What error messages can mean

The error messages on Check Message printouts can mean a variety of things. Here’s a brief summary:

Error message Possible meanings

Check condition of remote Fax. • Remote machine malfunctioned

• No “handshake” signals from remote fax

• Wrong phone number reached

Repeat transmission. • Poor phone line conditions

• No “handshake” signals from remote fax

• Document misfeed or miscount

• Unable to reach remote machine after attempting specified number of redial tries

Line is busy. • Remote machine’s line was busy

• Remote machine’s line didn’t answer

Check received documents. • Remote confirmation signal not received

from remote fax

• Poor line conditions caused a poor image

Memory full. • Remote fax’s memory is full Dialing Number is not set. • Stored phone number failed to dial prop-

erly

Stopped. • Someone pressed

STOP

at the remote fax

in the middle of the “handshake”

Just in case …

3.10

Just in case …

With proper installation and a little maintenance, your fax machine should give you dependable service for years to come.

Although it requires little day-to-day care, you can take these simple precautions to keep it in top form:

• Always make sure your fax machine is installed according to our specifications, including using an electrical surge suppressor. (If necessary, review “Pick an installation spot before going ahead,” page 1.6.)

• Always use good, copier-quality paper.

• Always clean your fax machine as needed (see “Cleaning tips,” below).

• Never install your fax machine where it can overheat, gather dust or get splashed by any liquids (even water).

Cleaning tips

Here are some things to keep in mind about cleaning your fax machine:

• Do clean it! Dust and dirt, especially around the fax machine’s air vents (see right column) can shorten your machine’s life.

• Always unplug the fax machine before you clean it.

• Never spray any cleaner

DIRECTLY

onto your fax machine. The drifting

spray could damage components inside.

• Never try to clean

SEALED

areas inside your fax machine. They’re sealed for

a purpose: to protect your safety and the machine!

• This tip applies only to cleaning external surfaces, such as the cover and handset — use a mild cleaning solution sprayed onto a lint-free towel or cloth.

• Always use a lint-free cloth (or swabs) moistened with alcohol to gently wipe components inside your machine. (See the next step also.)

• In areas you can’t reach with swabs, always use dry, dust-free compressed air to gently blow away dust and other material.

Keep the air vents clean

As you’ll recall from page 1.6, you shouldn’t cover your machine or it may overheat. However, dust can build up and become a sort of “cover.” You already know not to locate your machine in a dusty area, but, any object out in the open obviously will gather dust as time passes.

So, be sure to clean your machine’s air vents periodically. When you do, use a vacuum cleaner or brush. (Do not wipe the air vents with a damp cloth!)

The air vents are located on the left side of the machine (as viewed from in front; the drawing below is a view from the machine’s left rear):

Caring for your fax machine

3.11

Just in case …

Corrective cleaning

Here are some simple cleaning procedures for keeping your fax machine operating smoothly. Use each as the need arises.

Curing frequent jams in the document feeder

If you’re having trouble with getting your original documents to feed properly, try this procedure:

Turn off your fax machine.

Get two soft, lint-free cloths and moisten them as follows:

• One with a cleaner suitable for use on platen/rubber rollers

• The other with isopropyl alcohol

Open the scanner cover by holding the scanner cover release.

Important: You must hold the cover

open. It won’t stay open by itself.

Use the cloth with the roller cleaner to clean the face of the rollers. Rotate the rollers by hand to allow cleaning of the entire roller surface.

Use the cloth with the isopropyl alcohol to clean the contact glass.

Gently close the scanner cover, making sure both sides are snapped down securely.

If you have unsatisfactory printout quality

Your machine automatically cleans its charger and transport roller, two items which are very important to printout quality. So, if you notice poor printout quality (whether on received faxes or on copies), it may mean that your machine requires service. Review “Print quality problems” (pages 3.4–3.5), and see whether any of the proposed solutions helps your machine. If these don’t help, please call your authorized Muratec dealer.

3.12

Just in case …

General questions

Q: Where do I add ink or toner to make my fax machine’s printouts darker? A: You can’t adjust the darkness of an incoming fax printout, but you can adjust

the darkness of a copy (or copies) or of a transmission. Insert a document and press

CONTRAST

repeatedly to adjust the contrast setting. “Dark” prints at the darkest setting. The machine will reset automatically to normal contrast after the copying or sending.

Note: You can’t adjust the darkness of an incoming fax printout.

Q: When I unplug my machine or if the power goes off, will I lose the information

I’ve stored — such as my

TTI

, autodialer entries, the time and date, etc. — and

have to re-enter them?

A: No. There’s a special battery built into your fax machine which protects user

settings for several days if power fails or if you decide to move your machine. However, we do advise you to restore power to the machine as soon as possible.

Q: Can I use a dust cover on my fax machine? A: No! A dust cover blocks air circulation, which could cause your machine to

overheat. (See page 1.6 for other guidelines.)

Sending faxes

Q: Sometimes, I try to send a fax while using either the (optional) handset or the

MONITOR/CALL

feature. But, when the other side answers, I hear a horrible

screeching sound, so I hang up. What’s happening?

A: That was the other fax machine trying to say “Hello” to your machine! You’ll

hear sounds like that any time you call a fax machine which is set to answer automatically (as when you set your machine to Auto Answer mode). It’s by using these tones that fax machines are able to send faxes over ordinary phone lines. So, next time you hear such tones, press

START

(and, if you’re using an

optional handset, hang up) to send a fax.

Q: I just sent a fax. However, the number that appeared in my machine’s display

during the transmission wasn’t the number I dialed. Why?

A: That number you saw is programmed into the remote fax machine by the user.

Some users prefer different numbers to appear than the ones they’re really using. And frankly, some people take over other’s already-programmed fax machines and don’t know how to change the originally set number!

Q: Can I transmit and receive at the same time? A: No. Use the call request feature (see pages 2.25–2.26) to ask the person at the

remote fax machine if he or she wants to transmit or receive after your fax communication is complete.

Q: Do I have to dial a 1 for a long-distance call? A: Yes. Dialing a fax number is just like dialing any other phone number, so be

sure to include any special long-distance codes or dialing pauses when dialing. Also, remember to include them when you set your autodialer numbers.

Common questions

3.13

We’re on-line to help you!

Before you try calling for help, please give the Muratec Information System a try first.

To use the Muratec Information System:

On your fax machine, obtain a dial tone by pressing

MONITOR/CALL

. (If

you’re in a noisy area and have an optional handset attached to your machine, you may want to simply lift the handset instead.)

Call 1-800-215-1698.

Follow the voice instructions you’ll receive from the system.

Just in case …

Q: How do I send a fax to an overseas telephone number? A: Dialing requirements for international calls may vary depending on your local

telephone company’s requirements. For most international calls, call 011, then dial the appropriate country code, city code and phone number. (You may find country and city codes in the front section of your telephone directory.)

Q: Can I transmit if my fax machine runs out of paper? A: Yes, but confirmation reports (see page 2.23) aren’t available when you trans-

mit without recording paper in your fax machine.

Q: Can I transmit a document that’s extra long? A: Yes, if the receiving fax machine is equipped to handle long documents. Many

machines have a special setting which allows them to receive documents that exceed the normal length.

Q: Can I transmit a page from a newspaper? A: No. A newspaper page can jam in your document feeder. First, use a copy

machine to make an appropriately sized copy of the newspaper page, then transmit the copy.

Q: Can I transmit a page with correction fluid on it? A: Yes, but only if the fluid is completely dry before you begin transmission.

Q: How can I be sure my fax was received? A: Set your machine to print a confirmation report after each transmission (see

page 2.23).

Q: I don’t want to install a dedicated phone line for my fax machine, so I’ve con-

nected the machine to a

PBX

phone system. When I get a fax call, all the phones

ring! How do I prevent this?

A: Call your

PBX

manufacturer or telephone company for assistance. They may be

able to convert one of the

PBX

lines for use only by your fax machine.

Q: Sometimes when I dial a fax call by using either the (optional) handset or

MONITOR/CALL

, I don’t hear the fax receiving tones from the other machine.

Am I doing something wrong?

A: When this happens, try pressing

START

(and then hanging up the optional handset if you’re using it), as usual. It’s possible you’re calling an older, nonstandard fax machine that doesn’t emit answering tones. Even a few Group 3 faxes (see “Glossary,” page 3.17) on the market sound a sending tone but don’t sound a receiving tone. After you transmit, call the person at the other fax machine’s location to see if he/she got your document.

Q: I inserted a document in the feeder and dialed a fax number, but my machine

didn’t transmit the document; instead, “** Auto Redial **” now appears on my

LCD

. What does this mean?

A: The remote fax machine was busy, so your machine will try the call again,

automatically. As long as it hasn’t stored more than 50 delayed commands (counting automatic redials), your machine should still accept commands from you. If it has exceeded this quantity and will accept no more commands, try cancelling one of the delayed commands (see pages 2.19–2.20). If the machine still won’t cooperate, keep cancelling commands until it does.

Q: The specifications (page AI.1) list an average per-page transmission time, but

when I transmit a page it can take much longer. Why?

A: We base this specification on transmission of an industry-standard test docu-

ment called

ITU-T

Test Document 1 (sometimes also called the “Slerexe letter”).

Fax manufacturers use this method to test transmission speeds. However:

• The pages you send may be darker, or otherwise contain more information, than

ITU-T

Test Document 1.

• The transmission time measured for test documents doesn’t include hand- shake time — the time during which two fax machines “introduce” themselves to each other and “agree on” the parameters of the call.

• The specification time is based on the use of normal resolution mode. You may be using fine, superfine or grayscale transmission, each of which takes longer than normal mode.

Q: What’s a default? A: A default is a setting that your machine will always refer to if nothing else is

programmed. For example, you can set the default for this machine to send a fax by using its memory. If you set this action as the default, that’s how your machine will always send a fax, until you tell it to do differently.

Reports

Q: I called the number 011-555-555-1212, but not all of the digits appear on my

transmit confirmation report (

TCR

). Why didn’t the whole number appear? How

can I be sure my document went to the right location?

A: The numbers you enter using the fax keypad are temporarily stored in a mem-

ory “buffer”, and it’s only the last part of the phone number that the buffer “remembers.” An easy way to avoid getting incomplete telephone numbers on your printouts is to store your most frequently used numbers as one-touch keys or speed-dial numbers. These autodialer numbers will appear in their entirety on your

TCR

3.14

Just in case …

Receiving faxes

Q: My fax never answers. What’s wrong? A: Check to make sure your fax machine is properly connected to a working

power outlet and phone jack (see pages 1.6–1.8). If you’re using a second phone with your machine, make sure it’s connected properly (page 1.9).

Q: Sometimes when I answer my machine with the optional handset, I hear a

beeping sound that repeats every few seconds. Is this a fax?

A: Yes. When you hear such fax tones, someone is trying to send you a fax. Next

time, press

START

and hang up the handset. Your fax will receive the message.

Q: Does my fax machine have to be plugged in to the

power jack just to receive

a message?

A: Yes. Your phone will ring if the phone line is connected, but you can’t receive a

fax unless your fax machine is plugged into both the phone jack and the

power jack. Make sure your fax machine is always plugged in so you never miss an important fax message.

Q: Can I receive a fax if I’m using the phone on my machine? A: You can receive a fax from the person to whom you’re talking. When that per-

son has a document ready in his/her machine’s feeder, press

START

. However,

like any regular one-line phone, your fax machine can handle only one call at a time. The OneLine + feature (see pages 2.24-2.25) lets you receive calls on up to two phone numbers if your telephone company has installed the appropriate

DRD

service, but you can use only one number at a time.

Polling

Q: What’s the purpose of polling? A: Polling lets you automatically “pull” a document which is set in another fax

machine. You can poll whenever you need to retrieve information and don’t want the source to pay for the phone call. With polling, you pay for the call and get the information you need.

Working with your answering machine

Q: People have complained that they call my fax machine and hear my answering

machine’s message, but are cut off before they can send a fax. What happened?

A: Any remote fax machine attempting to send a fax must “hear” responding fax

tones within somewhat under 40 seconds after the person at that machine presses the start key. That 40 seconds includes getting the dial tone, dialing the number, “listening” to the pause before the ringing starts and the remote fax machine answering the ring. Only after that time does your message play

That’s why we urge you to make a short outgoing message. The shorter the overall waiting period, the more likely it is that the remote fax machine will proceed with the transmission. Please make an outgoing message that is no longer than 10 seconds (see page 1.20 for a suggestion).

How your fax machine works

The concept of how a fax machine works is simple. Here’s a simple analogy. Let’s say you want to mail a gift to a friend:

• You take the item, wrap it and send it.

• Days later, your friend receives the package, unwraps it and uses it.

Now, let’s apply that to fax communication.

You put a page into your fax machine’s feeder and call a fax number. Your machine makes a satisfactory connection with the other machine, and then …

• An image scanner in your fax machine examines the information on the page. That’s how your machine takes the document.

• Your fax machine translates the scanned information into a numeric code and compresses the code for the fastest possible transmission speed. That’s how your machine wraps the document.

• Finally, your fax machine sends the compressed code. That’s how your machine sends the document.

On the other end of the line …

• The remote fax machine receives the code.

• The remote fax machine uncompresses and deciphers the code, turning it into a representation of the scan your machine made. That’s how your machine unwraps the document.

3.15

Just in case …

• The remote fax machine prints the representation. Now, the recipient can use the document.

… and that’s how fax works!

The only difference between a regular telephone call and a fax call is the content of the transmission:

• On a regular call, your telephone sends your voice.

• On a fax call, your fax machine sends a coded image.

If your fax machine is in Tel/Fax Ready mode and you have other telephone extensions on the same line, all the other phones will ring. In fact, there’s no way to tell if an incoming call is from a fax machine or from a person until you answer, or your fax machine answers.

You’ll know it’s a fax call if, upon answering, you hear a beeping sound that repeats every few seconds. This sound is each fax machine’s way of identifying itself to the machine it calls.

When you press

START

, your fax machine responds to these signals using other special tones (to us humans, they sound a bit like screeches) which are its way of responding to the other machine’s “greeting”. This acknowledgement — just like greetings you might exchange with a friend — is called handshaking.

The way fax machines work is regulated closely by international standards applied by the International Telecommunications Union (

ITU

), an agency of the United Nations. These standards ensure the compatibility of your fax machine with millions of other fax machines worldwide. However, they also limit the way you can use your machine with other devices, such as telephones and answering machines.

Nonetheless, this is a small price to pay for the ability to send documents just about anywhere on earth!

3.16

This glossary contains terms and words you may encounter when discussing or reading about fax machines and fax communications. Please use these definitions for reference only.

A4, B4, A3 — Standard stationery sizes defined by the International Standards Organization, an agency of the United Nations. See also Paper sizes.

Answering machine — See

TAD

Autodialing — Enables user to store preprogrammed telephone numbers in the unit’s memory. Storage capability varies from unit to unit.

Automatic fallback — The ability of a fax machine to slow down (“fall back”), when communicating with another fax which is communicating at a slower rate.

Automatic reduction — Many Muratec fax machines will automatically reduce the size of documents being transmitted to accommodate the effective printing width of the receiving unit. For example, this allows a fax machine with a 10″ scanning width to send an image 10″ wide to a unit with an 8.5″ print width. The receiving fax machine will receive a reduced-size printout of the complete image.

Bit — The smallest unit of information in a computer. Some Muratec fax machines, which are actually computers “dedicated” to telecommunications, allow users to change bits of information to provide or cancel features through software settings. The word “bit” is a contraction of the two words “binary digit.”

Bits per second — See bps. Black density — Also called black coverage. The amount of non-white area on a

page. For example, most regular office correspondence has a black density well under 10% due to the presence of margins, spaces between words, spaces between lines and paragraphs and even spaces within letters. However, drawings and photographs have a much higher black density, sometimes approaching 100%. The higher a page’s black density, the more slowly a fax machine sends it.

bps — Bits per second. Used to express the speed of transmission of data. Because fax transmission treats a document as a graphic image rather than as a series of alphabetic and numeric characters, bps does not correspond to the number of characters transmitted per second.

Byte — A group of digital elements, usually sent as eight bits to the byte. Call reserve — Also called call request. An

ITU-T

standard fax feature which allows

a user to request voice communication prior to, during or after transmission.

Call-waiting service — An optional telephone company service that alerts you to another incoming call when the phone is already in use. Call-waiting signals often cause interruption of fax transmission or reception.

Caller ID — Optional service provided by your local telephone company that allows you to see a display of the number (phone or fax) that is calling.

CCITT

— See

ITU-T

CCD, CIS

— Charged coupled device, contact image sensor. Two types of scanning

mechanisms used in some Muratec fax machines. The

CCD

“reads” fluorescent light

bouncing off a document. The

CIS

uses a flat bar of light-emitting diodes (

LED

s).

Compatibility — The term “compatible” describes the ability of separate things to function together. Your Muratec fax machine features

ITU-T

Group 3 compatibility,

the modern standard for worldwide communication.

Confidential transmission — See SecureMail. Confirmation report — See

TCR

Copy mode — Allows your fax machine to be used as a convenience copier. Cover page (automatic) — A small, user-created message which can be the first

page of every transmission. Data compression — Used in digital fax machines to speed transmission. See also

Digital fax, MHand

MSE, SMSE

Default — The setting your machine will always refer to if no other action has been programmed. For example, you can set the default for this machine to send a fax by using its memory. If you set this action as the default, that’s how your machine will always send a fax, until you tell it to do differently.

Delayed command — Transmission or polling operation set by the user to occur later, automatically, at a predetermined time. Great for reducing costs by making fax calls during times when telephone costs are lowest, such as late at night or on weekends.

Digital — Using the binary system (which uses a combination of 0s or 1s) to describe everything, so that 0 means off and 1 means on; digital fax machines convert the graphic image of your document into a series of zeros and ones by using the binary system of transmission to encode black and white occurrences. This increases transmission speed by passing over white spaces. See also White-line skip.

Glossary

Just in case …

3.17

Just in case …

3.18

Digital fax — Unlike analog systems that scan every portion of a document, digital fax machines survey a document’s overall picture content. Digital fax machines scan a line and convert the information into a binary code of zeros and ones. The fax machine takes this information and compresses it, providing high transmission speeds. Many Muratec units offer proprietary methods for faster transmissions between Muratec-manufactured units (see also

MSE, SMSE

DIP

switches — Dual in-line package switch; a two-position on/off switch. Many

Muratec fax machines include

DIP

switches to control optional settings or features.

Effective printing width — The widest image that can be printed on a fax. Effective scan width — The maximum width the scanner in a fax can scan

during transmission. F-Code — The

ITU-T

has created a fax industry standard for using subaddressing/password-based communications with not only Muratec fax machines but also other manufacturers’ fax machines.

Facsimile (or fax) — A form of communication involving the scanning and decoding of a document into electrical signals and transmitting of the document, over telephone lines to another device. This device then reconstructs the signals to produce an exact duplicate of the document. Also, a machine that performs such communication.

Fallback — Group 3 fax machines operate at the highest transmission speed possible on a given telephone line. Muratec systems offer automatic fallback; if line quality drops during transmission, the fax machine will reduce speed to the fastest possible level.

Fine resolution — 203H× 196Vlpi. Also shown as G3F(“Group 3 fine”) on some fax units.

Grayscale — Not a level of resolution, but a method of scanning and transmitting halftone images. Fax machines with grayscale abilities interpret photographs in levels of gray between white and black. The transmitting fax machine must have grayscale ability to send a photographic image accurately, but the receiving machine does not need it to print the image.

Group 3 — Refers to fax machines that use digital encoding. These units transmit one page in less than one minute and produce resolution of 203 × 98, 203 × 196, or 203 × 392 lpi.

Halftone — See Grayscale. Handshaking — An exchange of data between telecommunications and/or

computer equipment that “introduces” two systems to each other. For example, faxes use a handshaking protocol to identify the

ITU-T

group of each unit and to

begin fax communication.

Hub — See Relay broadcasting. Hz (or Hertz) — A measure of frequency equal to one cycle per second. Used in the

specifications for a fax machine, it identifies the

power the unit requires.

ITU-T

— International Telecommunications Union – Telecommunications Sector.

(Formerly known as

CCITT

, for Consultative Committee for International Telegraph

and Telephone.) A telecommunications forum for member countries of the United

Nations, whose Study Group

XIV

established the primary groups for fax equipment, covering communication protocol and transmission. Muratec Group 3 fax machines offer the fastest transmissions allowed by the

ITU-T

when communicating with other

Group 3 units.

ITU-T

Test Document 1 — Also called the Slerexe (“slehr-rehks”) letter; An

ITU-T

standard document with a known black density which fax makers often use to test transmission speeds of their fax machines. Published transmission speeds are also based on this document.

ITU-TV

.29 and V.27 ter. — A standard set of communication procedures allowing

fax machines to talk to all other units adhering to those standards. Laser printing — A plain-paper printing system. Toner is attached to a charged

drum and an image is transferred onto plain paper through electrical currents, then fused with heat and pressure to produce a dry, permanent printout.

LCD

— Liquid crystal display. Used on some Muratec units for status displays.

Leased line — See Private line. Load number — A number assigned to telecommunications equipment used in

Canada; designed to help prevent overloading on a telephone circuit. See also

Ringer equivalence number.

Location ID— See Station ID. lpi — Lines per inch. The way fax image resolution is measured. (For example, see

Normal resolution.)

— Modified Huffman, the standard

ITU-T

Group 3 data compression method. A one-dimensional coding scheme that compresses data in a horizontal direction only. A feature of all Muratec fax machines, MHassures transmissions faster than one page per minute when communicating with other Group 3 units, regardless of manufacturer. See also MR,

MMR, MSE, SMSE

Modem — Modulator-demodulator. A device that converts digital data, like information from a fax machine, into an analog signal for transmission over ordinary telephone lines. A modem is included in a fax machine and allows it to be connected directly to a

PSTN

telephone line.

— Modified Read, an

ITU-T

Group 3 standard data compression method. A twodimensional coding scheme that compresses data in both horizontal and vertical directions and allows for faster transmission when communicating with other Group 3 units, regardless of manufacturer. See also

MH, MMR, MSE, SMSE

MMR

— Modified Modified Read, an

ITU-T

Group 3 standard data compression method. A two-dimensional coding scheme that compresses data in both horizontal and vertical directions and allows for faster transmission when communcating with other Group 3 units, regardless of manufacturer. See also

MH, MR, MSE, SMSE

Just in case …

3.19

Monitor — A speaker in most Muratec fax machines which allows the user to hear the dialing process. This is not a speakerphone, because it has no microphone for speaking to the person being called. For regular two-way voice communication, users must use the optional handset. See also On-hook dialing.

MSE, SMSE

— Muratec’s proprietary data compression methods, allowing a Muratecmanufactured fax machine to transmit more quickly when communicating with another Muratec-manufactured unit.

MSE

and

SMSE

are features on many Muratec

fax machines. See also MH, MR,

MMR

Normal resolution — Shown as “norm”; 203H× 98Vlpi. The default resolution mode for all Muratec fax machines.

One-touch dialing — Allows the fax user to store frequently used fax numbers for dialing with the touch of one key. See also Autodialing and Speed-dialing.

On-hook dialing — Dialing numbers by using the keypad on the fax unit without lifting a handset. On most Muratec fax models, the user can do this either silently or by using the monitor. See also Monitor.

Original document size — The largest (or smallest) document that can be fed safely through a fax machine.

Paper sizes — All are width × length:

Letter-sized = 8.5″×11.0″ Legal-sized = 8.5″×14.0″

A5 = 5.8″× 8.3″ A4 = 8.3″×11.7″ A3 = 11.7″×16.5″

B5 = 7.2″×10.1″ B4 = 10.1″×14.3″ B3 = 14.3″×20.3″

Passcode — A four-digit code-number. On your fax machine, the protection passcode lets the user limit access to fax operations, as well as certain settings and even documents readied for polling (in the case of polling, only calling machines whose users enter the proper passcode will be able to poll the document.)

PBX

(or

PABX

) — Private branch exchange; privately-owned telephone equipment

serving a particular building, business or area. Many

PBX

systems use digital trans-

mission lines which, unlike more common

PSTN

lines, are not compatible with fax

machine use. The user should not connect a fax unit to a

PBX

without first checking

with the system manufacturer or service representative. Polling — Automatic transmission to a calling remote fax, or reception of a docu-

ment from a remote fax set for this operation. Polling is convenient whenever a central unit must receive information from one or several remote faxes. The caller bears all telephone charges and prevents several remote units from calling at the same time. See also Secure polling.

Private line — (Or leased line.) A service offered by many telephone systems; pro- vides an exclusive phone circuit between two geographic points. A Muratec fax does

not require a private line. See also

PSTN

Proprietary — Non-standard. In fax, refers to a fax feature which works only in communications between fax machines that are the same brand.

PSTN

— Public switched telephone network; the most common type of telephone lines and service in use, in contrast to private or leased lines. A Muratec fax provides fast, reliable data transmission over a

PSTN

line, and does not need a special or

dedicated telephone line. See also Private line.

Receiver ID— See Station ID. Redialing — The dialing again, either manually or automatically controlled, of the

most recently dialed fax or phone number. Automatic redialing follows an unsuccessful dialing attempt and can be done manually or automatically.

Relay broadcasting — Lets some Muratec fax machines store a document in internal memory, transmit the document to the memory of a remote “hub” fax and then instruct that unit to relay (re-transmit) the document to each fax in a call group in the “hub” unit. This feature speeds extremely high-volume fax communication and allows a single command to initiate document transmission to hundreds of preprogrammed fax locations. It also saves phone charges for the originating machine. Your machine can initiate a relay broadcast.

Remote fax machine — The machine on the other “end” of a fax communication.

REN

— See Ringer equivalence number.

Resolution — The resolution of documents transmitted or copied by fax machines is measured by the number of horizontal (

) and vertical (V) lines per inch (lpi) the

unit can print. A Muratec unit may offer one or more of these resolution levels:

Normal 203H× 98Vlpi Fine 203H× 196Vlpi Superfine 203H× 392Vlpi

Some Muratec units also offer grayscale transmission (see also Grayscale) for accurate reproduction of photographs and other shaded originals.

Ringer equivalence number — Also called

REN

. A number assigned to telecom-

munications equipment used in the United States; designed to prevent overloading on a telephone circuit. See also Load number.

Scanning width — See Effective scanning width. SecureMail — Allows a Muratec fax user to send a document to or or receive one

into (usually something confidential) an “electronic mail box.” The transmission is protected at the receiving Muratec fax by an access code; the receiving fax prints the document only when an authorized user enters the code.

Secure polling — Polling in which preset passcodes are checked between two machines before polling is allowed to take place.

Speed-dialing — Allows the fax user to store frequently used fax numbers for dialing with the touch of three keys — an identifier key (either * or #) and then a three-digit code — for each number. See also Autodialing and One-touch dialing.

Just in case …

Station ID— (Also called Location IDor Receiver ID.) An autodialer feature which lets the fax user enter a descriptive name to correspond with the number in an autodialer entry. For example, rather than entering only 1-972-555-3465, the user can enter that number and a name, such as Dallas Branch Office. (Many Muratec models with this feature allow entry of both upper-case and lower-case letters, for greater ease of reading.)

Subscriber ID— A fax machine’s telephone number, as identified by a user set-

ting. See

TTI

Superfine resolution — 203H× 392Vlpi. Your Muratec fax machine’s superfine transmission mode is Group-3-compatible, not the more limited proprietary version.

TAD

— Telephone answering device, or answering machine. Records incoming voice

messages for playback. You can connect a

TAD

to a Muratec fax machine and use the

two on one phone line.

TCR

— Transmit confirmation report; this provides proof that your Muratec fax did

send the document you set for transmission. Printed after transmission, the

TCR

also identifies the telephone number to which the fax sent the document, plus the actual time of transmission and how many pages the unit transmitted.

Thermal (paper) printing — A thermal head heats chemically treated, thermally sensitive paper in patterns conforming to the image the machine has scanned, creating a printed image. Thermal paper’s tendency to discolor and fade, in addition to its curliness and the usual difficulty in writing on it, have made this method considerably less popular than plain-paper fax printing — particularly as plain-paper fax machines have dropped sharply in price.

TTI

— Transmit terminal identifier. A user-programmable line of information sent automatically with every page a fax machine sends; it appears at the top of each page printed by the receiving unit.

Transmission speed — How fast a fax machine is sending a fax document. This speed depends on the modem speed of each unit, the resolution setting, the content of the document, the encoding technique and the condition of the phone line (clean, noisy, etc.) Any change in any one of these five conditions will affect the speed, sometimes significantly.

White-line skip — A technique used to speed up fax transmission by bypassing redundant areas, such as white space.

3.20

Just in case …

3.21

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Muratec F-98 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual