Muratec F-160 User Manual

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Operating Instructions

For Muratec’s F-160 plain-paper fax machines

One-Touch Keys

Press To:

Program A 1 Enter

Enter a one-touch key

“ “ 2 Enter

Erase a one-touch key

“ “ 3 Enter

Print a list of one-touch keys

Speed-Dial Numbers

Program B 1 Enter

Enter a speed dial number

“ “ 2 Enter

Erase a speed dial number

“ “ 3 Enter

Print a list of speed dial numbers

Programmable One-Touch Keys

Program C 1 Enter

Enter a programmable key

“ “ 2 Enter

Erase a programmable key

“ “ 3 Enter

Print a list of programmable keys

Polling Documents

Program D 1 Enter

Store a polling document

“ “ 2 Enter

Erase a polling document

“ “ 3 Enter

Print a polling document

Soft Key Features

Program E 1 Enter

Set a Soft Key

“ “ 2 Enter

Print a list of Soft Keys

Delayed Commands

Program F 1 Enter

Print a list of delayed commands

“ “ 2 Enter

Print a stored document

Activity Journal and Reports

Program G 1 Enter

Turn the journal printout on or off

“ “ 2 Enter

Print activity journal

“ “ 3 Enter

Set the type of report

“ “ 4 Enter

Set the order for the reports

Print a List of Groups

Program H Enter

Print a list of groups

EasyStart Settings

Program I Enter

Enter EasyStart settings

User Settings

Program J 01 Enter

Review/change your scan settings

“ “ 02 Enter

Review/change your print settings

“ “ 03 Enter

Review/change your copy settings

“ “ 04 Enter

Set paper size

“ “ 05 Enter

Set the dialing pause

“ “ 06 Enter

Set # of rings before auto answer

“ “ 07 Enter

Set the redial

“ “ 08 Enter

Select ECM mode

“ “ 09 Enter

Set a passcode

“ “ 10 Enter

Create a closed network

“ “ 11 Enter

Set security transmission

“ “ 12 Enter

Block junk fax

“ “ 13 Enter

Set the service mode

“ “ 14 Enter

Select memory transmission

“ “ 15 Enter

Select silent mode

“ “ 16 Enter

Protect passcode

“ “ 17 Enter

Set operation protection

“ “ 18 Enter

Set PIN mode

MAI order number: OMF160

Muratec America, Inc.

6400 International Parkway

Suite 1500

Plano, Texas 75093

http://www.muratec.com

MML item number: D85-90010-61

Press To:

Program J 19 Enter

Set DRD

“ “ 20 Enter

Set confirmation stamp

“ “ 21 Enter

Set Copy & Fax feature

“ “ 22 Enter

Set Quick Transmission

“ “ 23 Enter

Reset drum life

Cover Page

Program K 1 Enter

Select the cover page option

“ “ 2 Enter

Enter cover page information

“ “ 3 Enter

Print cover page

Numbering Pages

Program L Enter

Set the number of pages

Department Codes

Program M 1 Enter

Set the department protection

“ “ 2 Enter

Set the department code

“ “ 3 Enter

Turn department code setting on/off

“ “ 4 Enter

Print department time list

“ “ 5 Enter

Clear department time list

Batch Transmission

Program N 1 Enter

Create or modify batch box

“ “ 2 Enter

Print list of batch boxes

“ “ 3 Enter

Print list of batch documents

“ “ 4 Enter

Print batch document

“ “ 5 Enter

Erase batch box

“ “ 6 Enter

Erase batch document

Security Operations

Program O 1 Enter

Set security reception

“ “ 2 Enter

Print security reception document

F-Code Feature

Program P 1 Enter

Set F-Code box

“ “ 2 Enter

Print list of F-Code boxes

“ “ 3 Enter

Print list of F-Code documents

“ “ 4 Enter

Print F-Code document

“ “ 5 Enter

Erase F-Code box

“ “ 6 Enter

Erase F-Code document

“ “ 7 Enter

Store F-Code document

Reset Printer Option

Program Q Enter

Reset printer option

(Printer function requires optional equipment.)

PC-to-Fax Operations

Program R 1 Enter

Begin a PC-to-Fax scan

“ “ 2 Enter

Set RS-232C

“ “ 3 Enter

PC-Fax Initialization

(PC-to-fax functions require optional equipment. See your authorized Muratec dealer for details.)

F-160 Quick Reference

Welcome …

As an ENERGY STAR®partner, Muratec America, Inc.,

has determined that this product meets

the ENERGY STAR guidelines for energy efficiency.

Muratec, the Muratec logo and all Muratec fax product names contained herein are trademarks of Muratec America, Inc.

NERGYSTAR

is a registered mark of the United States Environmental Protection Agency.

This manual and any updates to it can be found online at

www.muratec.com

Go to the “Products”section of this site, then click on “F-160”

These instructions are divided into three sections.

•

“Getting started” (page 1.1) covers only what you have to know to use your machine immediately.

•

“Beyond the basics” (page 2.1) provides more details.When you have time,look through it to learn more about your machine’s many features.

•

Finally,“Just in case … ” (page 3.1) helps you if you ever have a problem with your machine. It also tells you how to give your machine the kind of easy, sensible care that should keep troubles to a minimum.

Thanks for choosing Muratec.

Find your serial number and write it down

Please note that your machine’s serial number is located on the bar code label as shown on the drawing at right. Use the blank at the bottom of this column to copy this down before you set up your machine.

Note: The IClabel and IDlabel do not con-

tain serial number information.

Close up, the bar code label looks something like this,but with a different set of numbers:

Please copy down your machine’s serial number below for future reference,and note the machine’s model number:

My machine’s serial number: ________________________________________

My machine’s model number: F-160

IC and ID label

Bar cord label

Laser printer label

Welcome to your Muratec fax mac hine!

Table of Contents

Getting started

A quick introduction to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2

Parts list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2

The keys and their functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.4

Operating tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6

Pick an installation spot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6

Power tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6

Installing the printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6

Installing a new drum cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7

Attaching the parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8

Plug in and power up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8

Setting the paper size for the multipurpose tray . . . . . . . . . . . . . . . . . . . 1.8

Adjusting the monitor speaker’s volume . . . . . . . . . . . . . . . . . . . . . . . . . 1.8

Attaching your telephone or answering machine . . . . . . . . . . . . . . . . . . 1.9

Attaching an optional handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.9

EasyStart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Clearing stored settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Entering initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.13

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.13

Adjusting the machine for larger documents . . . . . . . . . . . . . . . . . . . . . 1.14

Using memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.14

Inserting a document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.15

Sending a fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.15

Sending a fax using monitor/call or a handset . . . . . . . . . . . . . . . . . . . . 1.16

Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.16

Review Commands, an introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.17

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Reception modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Answering calls manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Answering fax calls using another phone . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Tel Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Fax Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.19

Fax/Tel Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.19

Tel/Fax Ready mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.20

Ans/Fax Ready mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.20

If the paper runs out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.21

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.22

Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23

Dialing with the monitor speaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23

EasyDial directory dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23

Checking the fax reception mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23

Dialing in the event of a power failure . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23

Beyond the basics

Entering settings for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1

Scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1

Using

CODE

to enter characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.2

Print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.2

Copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.3

Number of rings,settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.4

ECM

, settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.4

Silent mode, settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.5

Transmission confirmation stamp, setting . . . . . . . . . . . . . . . . . . . . . . . . 2.6

Language settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.6

Printing your settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.6

Printing a program list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.6

Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7

Autodialer basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7

Special Dialing Characters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7

Call groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.8

Using one-touch numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.8

Using speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.11

Printing a call group directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.14

EasyDial directory dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.15

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.16

Broadcasting basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.16

Delayed broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.16

Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.17

Setting up a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.17

Reviewing or cancelling delayed commands . . . . . . . . . . . . . . . . . . . . . 2.18

Printing a delayed command list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

Printing a stored document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.19

Batch transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.20

Creating or modifying a batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.20

Printing a list of batch boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.21

Storing a document for batch transmission . . . . . . . . . . . . . . . . . . . . . . 2.21

Printing a list of stored batch documents . . . . . . . . . . . . . . . . . . . . . . . 2.21

Printing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . . 2.22

Erasing a document stored in a batch box. . . . . . . . . . . . . . . . . . . . . . . . 2.22

Erasing an empty batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.23

Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.24

Soft Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.24

Copy & Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.25

Cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.26

Setting the activity journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.27

Setting the reports:

TCR

s and

RCR

s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.28

Quick memory transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.29

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.29

OneLine + distinctive ring detection. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.31

Call request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.32

Numbering pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.33

The power of QuadAccess . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.33

F-Code communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.34

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.34

Creating or modifying an F-Code box . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.34

Printing a list of F-Code boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.38

Printing a list of documents stored in F-Code boxes. . . . . . . . . . . . . . . . 2.38

Using a bulletin box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.38

Using a security box. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.40

Using a relay box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.41

Erasing an empty F-Code box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.41

F-Code transmission and polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.42

Programmable one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.44

Using the power of programmable one-touch keys . . . . . . . . . . . . . . . . 2.44

Programming a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 2.44

Programming a broadcast / group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.46

Programming regular polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.48

Programming a batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.49

Programming an F-Code transmission . . . . . . . . . . . . . . . . . . . . . . . . . 2.51

Programming F-Code polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.53

Programming printouts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.54

Programming a document storage operation. . . . . . . . . . . . . . . . . . . . . . 2.55

Fax dialing with programmable one-touc h key . . . . . . . . . . . . . . . . . . . 2.56

Printing lists using programmable one-touch . . . . . . . . . . . . . . . . . . . . . 2.56

Storing fax documents with programmable one-touch . . . . . . . . . . . . . . 2.57

Erasing a programmable one-touch key . . . . . . . . . . . . . . . . . . . . . . . . . 2.57

Printing a list of programmable one-touch keys . . . . . . . . . . . . . . . . . . 2.57

Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.58

The passcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.58

Operation protection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.58

Security reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.59

Masking the

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.60

Setting security transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.62

Setting for use with a closed network . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.63

Setting Block Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.63

Using department codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.65

Just in case …

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

Original document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

Printout jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.3

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.5

Alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.5

LCD

error messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.5

Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.7

Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10

Cleaning tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10

Cleaning air vents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10

Corrective cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11

Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12

We’re online to help you! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12

General questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12

Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.13

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.14

Working with your answering machine . . . . . . . . . . . . . . . . . . . . . . . . . 3.14

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.14

How your fax machine works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.14

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Appendix and index

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

United States of America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Limited warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Getting started

A quick trip

through the basics

of your Muratec fax machine

A quick introduction to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2

Parts list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2

The keys and their functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.4

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6

EasyStart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.13

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.22

Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.23

1.1

Getting started

What’s a fax document?

A fax document is anything a fax user wants to fax to someone else.It can be one or more pages, and it can be text, a drawing or even a copy of a photograph.

What’s a fax number?

Because your fax operates on standard phone lines,a fax number is just a regular phone number. And because your fax is also a high-quality, full-featured telephone, your fax number can be your regular phone number.

What are resolution and grayscale?

Just as cars are measured by engine size,fax machines are measured by resolution and grayscale.

Resolution refers to the sharpness of a fax transmission. It’s expressed in lines per inch (lpi). There are three levels of resolution:

• Normal (203 horizontal × 98 vertical lpi)

• Fine (203 × 196 lpi)

• Superfine (406 × 392 lpi). Grayscale levels, or shades of gray — refers to the many shades of gray your fax

machine sees on a document it’s sending.It’s likely most of your fax documents will be dark text on white paper. However, when you want to send photographs and other shaded items,you can set your fax machine to transmit in 256-level grayscale.

Why not always set your fax machine for superfine, or for grayscale?

Setting your fax machine for superfine resolution and grayscale mode makes your machine send more information, making transmissions last longer and driving up your phone bills on long-distance calls.You’ll find that we’ve made it easy for you to set your fax machine for the most efficient and truest transmission for the types of documents you send.

A quick introduction to fax

Included in your fax machine’s packaging:

Fax machine

Telephone line cord

Document hopper

Toner cartridge

Paper hopper

Drum cartridge

Document tray

(This operating manual)

power cord

Autodialer labels

It’s a good idea to save the packaging in case there’s a need for reshipment.

Note: Any terms used here that are unclear to you right now will be explained in

detail in the coming pages.

Control panel — The keys you use to operate your machine. (See page 1.4

for more details.)

Liquid crystal display (

LCD

) — Shows the machine’s status and lets you

see what you’re programming into the machine.The display shows 2 lines, 20 characters per line. (If the

LCD

is blank, the machine is off.)

Printer cover release — Push this to open the printer cover.

Printer cover — Open to change the toner and drum cartridges or to fix

printout jams.

Printed document exit — Where the printout emerges.

Paper hopper — Holds up the printout after it emerges.

Scanner cover release — Pull up on this to open the scanner cover.

1.2

Getting started

Packaging contents

Parts list

Scanner cover — Open this by using the scanner cover release to remove

original document paper jams.

Document feeder — Place your original document here for faxing or copy-

ing. It holds up to 50 sheets.

Document guides — Adjust these to fit the width of the original document

so it will feed properly into the machine.

Document hopper — This supports original documents for feeding into the

machine.

Document tray — Holds original documents after they’ve been scanned into

the machine for faxing/copying.

Original document exit — Where the original document emerges once it’s

been scanned for faxing/copying.

Multipurpose tray — One of two locations where you put the recording

paper. Holds up to 150 sheets,either letter- or legal-sized.

Paper cassette — One of two locations where you put the recording paper.

Holds up to 500 letter-sized sheets.

power switch — Turns your fax machine on and off.

power jack — Where you plug in the ACpower cord.

HANDSET

jack — Where you plug in the optional handset.

EXT.TEL

jack — If you connect a second telephone to your machine,this is

where you plug in the cord.

LINE

jack — Where you plug in the telephone line cord. (The other end of the

cord plugs into a wall telephone jack.)

LINE EXT.TEL HANDSET

20 19 18

1.3

Getting started

Important: Some of the functions mentioned here are covered in the “Beyond the

basics” section.

ALARM

light — Glows when a problem occurs during fax communication,

printing or scanning.The light stays on until the machine prints a Check Message report.

COMMUNICATION

light — Glows when the fax machine is communicating with

another machine.

PRINTER ALARM

light — Glows when your machine encounters a problem

printing a fax or copy. Check the display or an error report for more information.

MEMORY RECEIVE

light — Glows when the machine is receiving an incoming

fax document into its electronic memory.

PAPER JAM

light — Glows when a printout jams in your fax machine.

PC CONNECT

light — Glows when your fax machine is ready to communicate

using the optional RS-232C interface.

REPLACE P APER

light — Glows when either the multipurpose paper tray or

paper cassette is empty. See page 1.7 for details on replacing paper.

AUTO ANSWER

light — Glows when auto-answer mode is active.In this mode,

the machine answers automatically as a fax machine.

REDIAL/PA USE

— Redials the last number you dialed. In certain operations, it also produces a special pause character which can be useful when dialing long-distance numbers.

SPEED DIAL/TEL INDEX

— Starts a speed-dialing operation, which you finish by pushing three of the keys on the numeric keypad. Also displays one-touch and speed-dial entries sorted alphanumerically, as in a telephone directory.

MONITOR/CALL

— Turns the monitor speaker off or on. When it’s on, it allows you to hear the call you’re making.When using this feature, you can only hear the communication taking place.You cannot be heard unless you use a handset (optional).When sending a fax, this key also activates the call request feature.

Numeric keypad — Just like the numeric keys on a regular tone-dialing

phone. Use these to dial phone and fax numbers and to enter numbers when you’re setting up the machine.

COM-OPTIONS

— Press this to choose from among six fax options: delayed transmission, polling, batch transmission,continuous polling, F-code transmission or F-code polling.

GROUP DIAL

— Press this to set up a fax transmission to a call group, a set of

fax numbers which will receive the same document in one fax operation.

DIALING OPTIONS

— Produces a special character when dialing,and also

inserts special symbols into telephone numbers (see page 2.7).

AUTO ANSWER

— Press this to select which mode your fax machine uses to handle incoming calls.Choose between auto-answer mode (your machine answers automatically as a fax machine) or manual-answer mode (the machine waits for the user to pick up an optional,connected handset).

1.4

Getting started

The keys and their functions

PAPER JAM

CONNECT

7 13

REPLACE

PAPER

AUTO

ANSWER

20212223242526

23 8 910 115

PRINTER

ALARM

MEMORY

COMMUNICATION

LIGHT

CONTRAST

HALFTONE

RECEIVE

2728

14 15 16

fliptab a

fliptab b

174

Soft keys — Shortcut keys.Any function that can be turned on or off can be

programmed into these four keys.If the light above one of these keys glows, this indicates the setting that’s been programmed into it (see page 2.24) is turned on.

One-touch keys — Serve three functions: (1) the keys labeled 01–64 can be

used for one-touch dialing ,(2) the keys labeled 65–72 are for programmable functions: this lets you teach your machine a multi-step function just once,

then recall the function at any time by pressing one of these keys,and (3) all these keys can be used to type letters and symbols for user settings.

START

— Press to begin a fax transmission or reception.

COPY

— Press to make one or more copies of a document.

STOP

— An all-purpose “Whoa!”key .Stops the current operation and ejects a

document from the document feeder.

BROADCAST

— Press to send a broadcast fax (sending the same document to

more than one location).

REVIEW COMMANDS

— Press to review pending fax commands or to view a

brief description of delayed commands.

REPORT

— Press to turn the confirmation report feature on or off for the next

fax transmission. If the

REPORT

light next to this key is glowing,your

machine will print the confirmation report for the next fax transmission. If not, your machine will not print a confirmation report.

CANCEL

— Press to delete characters on the

LCD

and cancel commands you

have entered into the machine.

ENTER

— Much as

STOP

is a “Whoa!”key,

ENTER

is a “Go!”key. It confirms user

settings, begins operations and moves through command levels.

PROGRAM

— Any function can be started by first pressing this key and then entering the function number. Also, scrolls (moves) through features and command options as displayed on the

LCD

— Push to scroll through features and commands displayed on the

LCD

RESOLUTION

— When a document is in the document feeder, press this key to toggle among the three resolution modes and the halftone (grayscale) mode.

CONTRAST

— When a document is in the document feeder, press this key to

toggle among normal, dark or light contrast settings.

Operating tips

To press: 0 (zero),1,2,3,4,5,6,7,8,9,#or * Use: The numeric keypad. Tip: At no other time within this manual will we refer to the letters printed

below the numeric keys and their uses (such as accessing abc by pressing the 2 key.) These letters are there only for your convenience in using your fax machine as a telephone.

To press:A,B,C,Dor any other letter key Use: The one-touch key labeled with that letter. Tip: Please don’t confuse the zero (0) with the letter O.

Here’s an example.If we say “press /

PROGRAM

,7,

ENTER

,0,8,

ENTER

”…

… you’d press /

PROGRAM

… then 7 … then

ENTER

… then 0 (the numeric key zero) … then 8

… and then

ENTER

Important: Even though our example above includes commas, do not enter them

into the fax machine.Those characters appear in our instructions to separate one number from the other. They do not need to be entered into your fax machine.

There is a function (broadcasting) which requires commas to be entered, but there is a special way to enter them.We’ll explain this process later.

1.5

Getting started

1.6

Getting started

Pick an installation spot

Where should you install your fax machine? The location should be:

• Clean — Dust buildup can damage your machine. (However,do not use a cover!)

• In the open — Allow at least 12 inches of clearance around your machine.Be sure that you never cover the machine.Its vents must be able to “breathe.”

• Away from direct sunlight — This helps avoid overheating.

• Dry — Avoid any location where splatters or sprays (such as from a water foun- tain) could reach your fax machine.

• Level, and vibration-free.

• Near a phone jack — Your fax machine uses a standard (modular) telephone jack, also known as an RJ-11.

• Near an ACpower outlet — The ACpower cord is about 5 feet long when stretched to its limit, and the power cord should never be stretched to its limit.

Power tips

• Use a standard three-pronged 120

VAC

outlet.

• Make sure the outlet isn’t controlled by a wall switch. If it is, you’ll risk occasional shutoffs to the machine, causing you to lose fax messages.

• Don’t use an outlet which also is supplying power to a large appliance, such as a refrigerator or air conditioner. Such high-consumption appliances can cause “draw-downs” (temporary drops in the power available for other equipment on the circuit) which could damage your fax machine.

• Use an electrical surge suppressor, preferably one which guards both tele- phone and electrical lines.This device helps to shield your fax machine from damaging high-voltage electrical surges.

Voltage requirements: 120

VAC

± 10%, 50–60% Hz.

Power consumption: Standby Transmission Reception Copying Maximum*

440

448

650

* ; simultaneous copying, communicating and scanning

Installing the printing supplies

Your fax machine prints incoming faxes and copies with a laser print engine. The engine requires two types of printing supplies (sometimes also called consumables):

• The drum cartridge — It yields 20,000 normal letter-sized printouts (see “Specifications,”page AI.1). By “normal,”we’re referring to the amount of text and/or graphics on each page.This is based on an industry-standard test document.

• The toner cartridge — It yields 5,500 “normal”, letter-sized printouts (see “Specifications,”page AI.1).

Note: The toner cartridge included with your machine is a starter cartridge which

yields 3,600 printouts (see “Specifications ,” page AI.1). Please purchase regular, full-yield toner cartridges from your authorized Muratec dealer.

To install these supplies:

Press the printer cover release and swing open the printer cover.

Unpack the drum cartridge from its box.

Important: Shield the drum cartridge from light, especially strong

light. Later,if you have to remove the cartridge from the fax,

immediately wrap it in a thick cloth to protect it from light.

Put the drum cartridge into the printer by aligning the cartridge’s protrusions with the slits inside the printer frame.

Important: You must also reset the

drum counter. See “Installing a new drum cartridge” (page 1.7).

Setting up

Unpack the toner cartridge from its carton. Hold the toner cartridge with both hands,and shake it well as shown.

Install the toner cartridge in the printer, making sure that the cartridge’s four pins (two at the front and two at the rear) fit in the slits inside the printer frame.The toner cartridge will click into place when inserted correctly .

Close the printer cover. Push down on the cover to lock it into position.

Note: The fax machine will not work if the

cover isn’t closed properly.

Note: If you encounter problems with

printouts, see “Print Quality Problems” on page 3.3 for suggestions to correct them.

Installing a new drum cartridge

Your fax machine keeps track of how many pages go through the drum cartridge in order to let you know when the drum needs to be replaced. So whenever you install a new drum cartridge, you have to “notify” the machine by resetting the drum counter. (Before resetting it the very first time,you’ll have to finish installing the machine and then turn it on [see page 1.8].) To reset the drum counter:

Press /

PROGRAM,J

,2,3.The

LCD

shows:

Press

ENTER,ENTER

to reset the drum counter.

Loading paper

Your machine holds up to 650 sheets at a time: 500 sheets in the paper cassette and 150 sheets in the multipurpose tray .

Loading the paper cassette

Pull forward on the paper cassette to slide it out.

Insert up to 500 letter -sized sheets into the cassette, placing the edges of the top sheet under the metal tabs on the left side of the cassette (viewed from the cassette’s front,as shown).

Important: Load the cassette with letter-sized

paper only.

Push the paper cassette closed. You’ll feel a click when it’s properly in place.

Loading the multipurpose tray

You may use either letter- or legal-sized paper in the multipurpose tray, but not both at the same time. Do not mix paper sizes in one tray.

Adjust the multipurpose tray for the length of paper you plan to load. Pull slightly upward on the paper-length guide in the tray,then slide the guide to the slot (either

LTR

LGL

) for the

paper size you’re loading. Important: You must set your machine to recognize the size of paper you’ve

loaded (see “Setting the paper size”on page 1.8 for details).

Slightly “fan”the paper you’re loading, to help ensure smooth feeding.

Insert up to 150 sheets of paper into the tray. Make sure the paper-length guide and the paper -width guide now fit against the paper’s edges.

Important: To avoid paper jams, do not refill this tray without first remov-

ing all of the paper in it.

Paper-width guide

Paper-length guide

J23 Reset Drum Life

Program/Enter

1.7

Getting started

Attaching the parts

Attach the document tray by inserting it

into the appropriate holes, as shown.

Attach the paper hopper into the appropriate hole, as shown. Press gently until the hopper won’t go in any farther.

Attach the document hopper by inserting its two pegs at a slightly upward angle into the appropriate holes, as shown.

Plug in and power up

Plug one end of the telephone line cord into the

LINE

jack on the back of the machine. Plug the other end of the cord into a standard telephone wall jack, just as you would plug in a phone.

Note: If you purchased an optional

handset, don’t confuse its curled handset cord with the uncurled telephone line cord.

Plug the non-pronged end of the ACpower cord into the ACpower cord jack on the left side of the machine.

Plug the pronged end of the ACpower cord into a 120

VAC

electrical outlet (use a surge suppressor, as mentioned on page 1.6).

Use the ACpower switch on the front of the machine to turn it on.The markings are international standards: I means on, O means off.

Setting the paper size for the multipurpose tray

The multipurpose tray can hold either letter- or legal-sized paper for your machine . All you have to do is tell the machine which size the tray is holding.

Important: If you use a different size from the size you set here ,the machine

won’t print. Be sure to change this setting whenever you load a different paper size.

Press /

PROGRAM,J

,0,4,

ENTER

. The

LCD

shows the tray’s current setting:

Press or /

PROGRAM

until the paper size you want to load appears.

In this example, we’ve chosen legal-sized paper.

Press

ENTER

to save the setting.

Adjusting the monitor speaker’s volume

To adjust the volume of the monitor speaker:

Press

MONITOR/CALL

on the control panel.You should hear a dial tone, and the

display shows:

Important: If you don’t hear a dial tone ,make sure your fax machine is

plugged into a working phone line.

** Tel Mode **

Paper Size: Legal

Program/Enter

Paper Size: Letter

Program/Enter

Paper hopper

Document hopper

1.8

Getting started

1.9

Getting started

Adjust the volume as needed: To turn the volume up ,press /

PROGRAM

. To turn the volume down, press .

The display, or

LCD

, indicates the volume.The possible settings are:

= Loudest setting.

= Medium setting.

= Low setting.

= V olume off.

Press

MONITOR/CALL

again to hang up and save the setting that appears.

Attaching your telephone or answering machine

It’s easy to attach a telephone or answering machine to your fax machine. If you do this,only your fax machine connects to the phone outlet in the wall.The

other device receives phone signals through your fax machine. To attach a telephone or answering machine:

If your telephone or answering machine is already plugged into a phone jack in the wall, disconnect it from that jack. Hold onto the phone plug; you’ll need

it in step 2.

Plug the line you disconnected from the wall jack in Step 1 into the

EXT.TEL

jack on the back of your

fax machine.

If you attach an answering machine to your fax machine, set the answering machine to answer calls after no more than two rings.(If necessary, consult your answering machine’s instructions.)

For information on how to use either an answering machine or a telephone with your fax machine, see “Receiving faxes,” beginning on page 1.18.

Attaching an optional handset

To attach the optional handset:

Use the screws included with the handset and a small Phillips-head screwdriver to attach the handset cradle to the side of your fax machine.

Plug one end of the curled handset cord into the

HANDSET

jack on the back of the fax machine.

Plug the other end of the curled handset cord into the jack on the handset. If connected to a phone line, your fax machine is now “off-hook,”and you can hear a dial tone.

Place the telephone handset onto its cradle.The cradle will press the handset’s small “flash”button, hanging it up.

Note: You can also press the “flash” button manually to hang up the call

when holding the handset.

Important: Do not connect the handset directly to a telephone wall jack. Connect

the handset only to your fax machine.

Installation complete! Now, see how our EasyStart feature will have you up and running within minutes.

LINE EXT.TEL HANDSET

** Tel Mode ** Volume:

■■

** Tel Mode ** Volume:

■■■■

** Tel Mode ** Volume:

■■■■■■

1.10

Getting started

EasyStart software is already installed on your Muratec fax machine.It guides you through the process of entering your machine’s settings. Remember that the settings you make here can always be changed later.We’ll explain more in “Beyond the basics,” beginning on page 2.1.

Getting started

Determine the following before you go any further:

The type of dialing your telephone system requires — Choose either tone or

pulse (rotary) dialing.

The name and fax number you want to appear on your faxes —

Every fax page you send arrives at the receiving machine with a single line of text at the very top of the page.This text lists a name and a fax number, which are called a Transmit Terminal Identifier (

TTI

). The

TTI

cannot be longer

than 22 characters.

Clearing stored settings

Before using EasyStart, clear your machine’s built-in user data memory. This ensures the memory will hold only your settings.

Important: After you use EasyStart,do not clear the memory again unless an

authorized technician asks you to do so.

To clear the machine’s memory:

Press /

PROGRAM

,*,2.The

LCD

now asks if you want to clear the memory:

Note: If you don’t want to clear the memory,just press /

PROGRAM

If you do want to clear the memory,press

ENTER

Entering initial settings

Important: If you press

STOP

during EasyStart, your fax machine returns to standby mode (its normal condition). But it will keep the settings you saved by pressing

ENTER

as described in these instructions.

Press /

PROGRAM,I,ENTER

The

LCD

shows the current calendar/clock setting,with a cursor appearing

under the first digit.

Use the numeric keypad to enter the correct date and time, using a

YYMMDD

format for the date and 24-hour (“military”) format for the time. For instance, to set 8:30 PMon September 11, 1999, press 9 9 0 9 1 1 2 0 3 0, which results in:

Note: Your fax machine automatically inserts the spaces and date-slash. All

you have to do is enter the digits.

To change a digit, press to move the cursor left, or /

PROGRAM

to move it

right.Then enter the correct digit.

Press

ENTER

to save the clock setting and continue EasyStart.

Enter Time

’99 09/11 20:30

Enter Time

’01 01/01 00:00

Clear User Settings Check Program/Enter

EasyStart

1.11

Getting started

The

LCD

now asks if you want to set the calendar/clock to automatically

recognize daylight saving time (

DST

When the setting is On, your machine automatically recognizes

DST

at 2 AMon the appropriate switchover Sundays each year. When the setting is Off, no automatic change will occur.

Press or /

PROGRAM

until the mode you want appears.

Here, we’ve changed the setting to On:

Press

ENTER

to save the setting and continue.

The

LCD

now asks you to enter your fax number as you want it to appear on other fax machines’ displays or printouts.The fax industry term for this number is Subscriber ID.

Use the numeric keypad to enter the fax number. To insert a dash, as shown here, press

DIALING OPTIONS

once.The number may contain up to 20

characters (numbers and dashes).

Note: If you make a mistake, press

CANCEL

to erase to the left.

To c hange just one number,press to move left,or /

PROGRAM

move right. Press

CANCEL

to erase the number. Then re-enter the fax

number correctly.

Press

ENTER

to save the number.

The

LCD

now asks you to enter the name you want to appear at the top of

faxes you send.The name may be up to 22 characters in length. Use the one-touch keys to enter letters and other non-numeric characters.

The word “Upper”means the machine will enter only upper-case letters.If you press R, the machine will see it as an R(not an r).

To type a lower-case letter,press

ALPHABET

. The display changes to:

This means pressing one-touch keys will enter lower-case letters:pressing

will produce an r (not an R) on the display. To switch back for upper-case entries, press

ALPHABET

To enter spaces, punctuation and symbols,use the one-touch keys. In “Beyond the Basics,” we’ll show you how to use the

CODE

function to enter

even more characters (see page 2.2).

Note: If you make a mistake, press

CANCEL

to erase to the left.

To change just one c haracter in the name, press to move left,or

PROGRAM

, to move right.Press

CANCEL

to erase the character. Then

re-enter the character correctly.

Press

ENTER

to save the setting and continue.

The

LCD

now asks you to enter the type of dialing needed for the fax machine,

either tone or pulse:

Phone Type: Tone

Program/Enter

Your Name ;Lower _

Your Name ;Upper _

Your Fax Number 972-555-5525

Your Fax Number

Daylight Saving:On

Program/Enter

Daylight Saving:Off

Program/Enter

1.12

Getting started

Press or /

PROGRAM

until the mode you want appears.

Here, we’ve changed the setting to Pulse mode:

Press

ENTER

to save the setting and continue.

The

LCD

now shows the machine’s current reception mode.

For now, press or /

PROGRAM

until the setting Fax Ready appears. (This

setting can always be changed.We’ll discuss reception modes further on pages

1.18-1.20.)

Press

ENTER

to save the setting.

The

LCD

now asks if you want to print a list of all of the machine’s settings .

• If you want to print a list,make sure paper is loaded into your machine for

printing,then press

ENTER

. Your fax machine will print a list of its settings.

• If you don’t want to print a list,press

STOP

. Your machine will return to

standby mode.

EasyStart is complete!

Print Setting List

Enter/Stop

Fax Ready

Program/Enter

Phone Type: Pulse

Program/Enter

Year 2000 compliance

Muratec’s entire current line,as well as every Muratec fax machine introduced in the last decade, is fully tested and Year 2000 ready.

Year 2000 compliance means that all programming or other actions needed to support the correct processing of date-related fields prior to, during and beyond the turn of the century are completed and have been tested and validated for the accurate and correct processing of date fields and related logic for Muratec products.

1.13

Getting started

Guidelines

Page sizes

While you’ll probably send letter- and legal-sized documents most of the time,it’s possible to fax a piece of paper as small as a notepad sheet or one nearly 3 feet long.

The acceptable dimensions (width × length) are:

INGLE-SHEET TRANSMISSION

ULTIPLE-SHEET TRANSMISSION

Maximum: 11.0″×35.4″ Maximum: 10.1″×14.3″ Minimum: 5.8″× 4.1″ Minimum: 5.8″× 4.1″

Things not to put in your fax

To avoid paper jams and damage to your mac hine, don’t insert:

• Folded, curled, torn, wrinkled or very thin pages

• Documents with staples,glue,tape, paper clips or still-wet correction fluid

• “Sticky notes”(or documents with “sticky notes”attached)

• Cardboard,newspaper or fabric

• Pages with duplicating carbon on either side

• Credit cards or any small,thick items

Resolution, grayscale and contrast

Reviewing resolution and grayscale:

• Normal resolution (“

NORM

” on the control panel) is suitable for most typed

documents and simple drawings.

• Fine resolution (“

FINE

” on the control panel) is ideal for maps, moderately compli-

cated drawings,floorplans or handwritten documents.

• Superfine resolution (“S-

FINE

” on the control panel, “S Fine” on the

LCD

)

reproduces the detail of extremely complicated drawings or line art.

• Grayscale mode (“

HALFTONE

” on the control panel; “Gray” on the

LCD

) captures

shades in photos and drawings.

Note: If you send a fax in superfine, certain fax models (especially older, non-

Muratec models) receive it only in fine mode. However, you can send a fax in grayscale mode to virtually any fax machine currently in use.

Reviewing contrast:

You have three choices for the contrast setting:

• Normal (“

NORM

” on the control panel) — Suited to most documents.

• Light — Lightens up overly dark, “muddy” original documents.

• Dark — Darkens weak, “washed-out” images. Note: To avoid confusing the Light and Dark settings, just remember —

“Light lightens” and “Dark darkens” — to keep it straight.

Entering a pause character when dialing

Some long-distance systems require dialing pauses,and pauses can also be useful when you’re dialing through special telephone exchanges.

To insert a pause character, just press

REDIAL/PA USE

after you’ve dialed at least one

other character.-/(the pause character) will appear on the display. Each pause entered lasts for a factory-set two seconds (see “Changing the pause

length,”next page, for instructions to change this setting). For example ,if the pause is at the factory setting, pressing 9,

REDIAL/PA USE

19725552009 dials 9 [2-second pause] 1 9 7 2 5 5 5 2 0 0 9. Important: Each pause uses two of the characters you’re allowed in a number.

Sending faxes

1.14

Getting started

Changing the pause length

The pause is set by the factory to last two seconds,but you can set it to last as long as ten seconds if necessary.To change the pause length:

Press /

PROGRAM,J

,0,5,

ENTER

Use the numeric keypad to enter the length you want for the dialing pause. Here, we’ve chosen nine seconds.

Note: The length setting requires two digits.Always enter a leading zero for

lengths less than 10 seconds.

Press

ENTER

to save the setting.

Potential problems with call-w aiting and voice mail

Telephone call-w aiting signals can stop fax transmission and reception.And any service — such as voice mail — which may intercept your calls can keep your fax machine from receiving fax calls.

If you use only one line for both phone and fax, consult your telephone company to see how you can temporarily disable call-waiting or voice mail while using the fax machine.

Adjusting the machine for larger documents

You can adjust the document hopper and the document tray to allow for large documents. Just flip the top up or down as needed.

Using memory transmission

Your fax machine has a great memory! T ake advantage of it,and you could: Save Time. By using your fax machine’s memory, you won’t have to wait for your

machine while it completes the transmission. Simply scan your document into your fax machine’s memory,and you can walk away with your original in hand.

Save Money. If you’re transmitting to another memory-equipped fax machine, your machine will send the document directly into the other machine’s memory and hang up. (The receiving machine then prints out your message from its memory after the call has ended.) This cuts your actual on-line time to a minimum.

Save Even More Money. Set up a delayed command (see pages 2.17–2.19) to send your document after hours,and you can save more money, because the line charges will be cheaper.

You can set your fax to transmit from memory as the default. Note: Whether you decide to send your documents from memory or manually, you

can override that choice one transmission at a time by pressing

MEMORY TRANSMIT

before you send your document.After completing the

communication, your fax will return to the default setting.

Note: Some documents use up memory more quickly than others.They include

documents with many pages and those with many dark areas.When the

machine’s memory is full,it can transmit only through the document feeder.

To make memory transmission the default:

Press /

PROGRAM,J

,1,4,

ENTER

Press or /

PROGRAM

until the mode you want appears.

In this example, we’ve chosen Off.

Press

ENTER

to save the setting.

If the

MEMORY TRANSMIT

light glows, memory transmission is on.

If the

MEMORY TRANSMIT

light doesn’t glow, memory transmission is off.

Memory Tx: Off

Program/Enter

Memory Tx: On

Program/Enter

Set Dialing Pause Time (02-10): 09

Set Dialing Pause Time (02-10): 02

1.15

Getting started

Inserting a document

Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’re faxing.Your fax machine’ s automatic document feeder will hold up to 50 pages.

If you’re sending a multi-page document,“fan” the pages slightly.

Insert the document face up. The fax machine “grabs” the first page of the document and positions it for faxing.(Readjust the document guides to fit the document, if needed.)

The

LCD

now shows the current scanning width setting (see “A4,B4,A3” in the Glossary that begins on page 3.15) and the amount of memory available:

Sending a fax

To fax a document:

Insert the document.

When a document is in the feeder, the

LCD

shows the current scanning width (see “A4,B4,A3” in the Glossary beginning on page 3.15) and the amount of memory available:

Adjust resolution and contrast if necessary.

Press

RESOLUTION

to change the resolution.

Press

CONTRAST

to change the contrast.

Adjust memory transmission if necessary.

Press

MEMORY TRANSMIT

to toggle memory transmission on and off.

Enter the fax number.

Also, enter any access codes necessary, just as you would for a regular phone call. (Example: Enter 9 to “dial out”from an office telephone system, or 1 for long-distance.)

Press

START

By pressing

START

, you’ve just given your machine a command. In turn,your

machine gives this action a command number as it scans the fax document. This command number appears on the first line of the LCD for a few seconds:

You’ll need this command number to cancel the transmission or to print a stored document (see pages 1.17).

Now, everything is up to the machines — yours and the one you’re dialing.

• If the fax has been set for Quick Memory transmit,your machine scans the first page of your document into memory, then dials the other fax. When it makes contact, your machine transmits the stored document from memory while at the same time scanning the remaining pages of your document into memory. (To set Quick Memory transmission, see pages 2.29.)

• If the fax has been set for the normal memory transmit, your machine first scans the document into memory, then dials the other fax. When it makes contact, your machine transmits the entire stored document from memory.

• If the fax is set for non-memory transmission, your machine simply dials the other fax.When it makes contact, your machine feeds the document through, scanning and transmitting it as it goes.

Note: The more “stuff” (called black coverage) your machine “sees”on a

page, the more slowly the page feeds through as the fax scans it. And even if the page is relatively clean, sending it in grayscale mode or at certain resolutions makes your machine “see”more “stuff.” The same is true if you set the contrast to Dark.

Important: If you w ant to cancel a transmission while scanning the docu-

ment, press the

STOP

key. If you want to cancel a transmission in progress, use the Review Commands function. See “Review Commands,an introduction” page 1.17.

== Command:01 ==

Press Start 919725552009_

Document Ready A4 Memory100%

1.16

Getting started

At the end of the operation, your fax machine beeps and displays:

Important: Whenever you transmit a document,what actually appears on

the top line of the display depends on information stored in the remote fax.The line may even be blank.

Note: If the call fails, see “Redialing,” next column.

Sending a fax using monitor/call or a handset

You also can fax a document using either the monitor speaker or the optional handset to dial the call.

Note: Faxing this way disables “V.34” mode and sends the fax in normal

ITU-T

Group 3 fashion. See page 3.18 for more information.

Insert the document.

Adjust resolution and contrast if necessary.

Press

RESOLUTION

to change the resolution.

Press

CONTRAST

to change the contrast.

Obtain a dial tone,either by:

• Pressing

MONITOR/CALL

… or …

• Lifting the optional handset. In either case, the

LCD

shows:

Enter the fax number by using the numeric keypad. Also, enter access codes with the number, just as for a regular phone call.

Note: For information on entering one-touch and speed-dial numbers, see

pages 2.7–2.15.

When you hear fax tones from the remote unit, press

START

Note: If a person answers the phone, use the optional handset to tell that

person that you’re trying to send a fax.When you hear fax tones, press

START

If you’re using an optional handset, hang up after pressing

START

At the end of the operation, your fax machine beeps and displays:

Note: If the call fails and you used

MONITOR/CALL

to dial, press

MONITOR/CALL

to hang up. Or if you’ve pressed

START

to begin the fax

transmission, press

STOP

to end it.

Also see “Redialing manually, ”below ,if the call fails.

Redialing

If your fax call fails,your machine automatically redials it. In this Auto Redial mode, your fax automatically redials the number every few minutes (see “Changing redial settings,”next page) until one of the following happens:

• It reaches the remote fax machine.

• It has attempted the number of redials programmed and has still not connected (see “Changing redial settings,” next page).

While in the Auto Redial mode, the machine can continue to receive faxes and can make as many as 99 fax transmissions.

Note: If you used either the speaker or a handset to dial the call, you must redial

manually (see below).

Note: If the last redial attempt fails,your machine may print (and/or display) error

messages.F o rmore information,see pages 3.5–3.7.

Redialing manually

You can always redial calls manually.And you must redial manually if you used either the monitor speaker or an optional handset to dial the failed call.

To redial a fax call manually without using the monitor speaker or an optional handset:

Make sure the document is in the feeder and that the resolution and contrast are set.

Press

REDIAL/PA USE,START

972-555-2009

** Complete **

** Tel Mode **

919725552009_

** Tel Mode **

972-555-2009

** Complete **

1.17

Getting started

To redial a fax call manually with the monitor speaker or an optional handset:

Make sure the document is in the feeder and that the resolution and contrast are set.

Press

MONITOR/CALL

or lift the optional handset to get a dial tone.

Press

REDIAL/PA USE

When you hear fax tones from the remote unit, press

START

Note: If a person answers the phone, use the optional handset to tell that

person you’re sending a fax.When you hear fax tones, press

START

To redial a voice call manually using the optional handset:

Lift the optional handset to get a dial tone.

Press

REDIAL/PA USE

. When the other person answers, use the optional

handset to speak to that person.

Changing redial settings

It’s up to you how many times the fax redials a number and how long it waits between redials (that length of time between calls is the redial interval). To program the redial settings:

Press /

PROGRAM,J

,0,7,

ENTER

Use the numeric keypad to enter the number of redials you want. Choose from 2 to 15 redials.In this example, we’ve entered 03.

Important: Enter a leading zero when entering a quantity less than 10.

Press

ENTER

to save the setting.

The

LCD

now shows:

Use the numeric keypad to enter the length you want between redial attempts. Choose from 1 to 5 minutes. In this example, we’ve chosen 4.

Press

ENTER

to save the setting.

Review Commands,an introduction

Your fax machine can store many “jobs” in its memory. And it keeps track of each one by assigning it a command number, like “C01.”

Delayed commands,redial attempts and current fax transmissions are all stored in your fax machine’s memory and given a command number.

The Review Commands function gives you the power to check on each job (or command) in your machine’s memory. It also lets you cancel a command if you decide not to send the document.

To cancel a command:

Press

REVIEW COMMANDS

The

LCD

shows the first command,indicated by its command number and the phone number it will dial. If a command is in progress, that will be the first command the

LCD

shows:

Press or /

PROGRAM

until the command you want to cancel appears.

Press

CANCEL

. The

LCD

shows:

If you want to cancel this command, press

CANCEL

again.

The

LCD

now shows the next command. If you want to cancel it, too, go back to step 4. If you don’t want to cancel this command but do want to review other commands, press /

PROGRAM

until the command you want appears.Then go back to step 4. If you want to stop reviewing the stored commands,press

STOP

to return the

machine to standby mode.

For more information on the Review Commands function,see page 2.18.

C01:5552009 Check Program/Cancel

C01:5552009

Program/Cancel

Set Redial Interval Inter. (1-5): 4

Set Redial Interval Inter. (1-5): 1

Set # Of Redials # (02-15): 03

Set # Of Redials # (02-15): 02

1.18

Getting started

Answering calls manually

In any reception mode, you can always answer calls manually if you have an optional handset installed. Just pick it up,as you would if using a normal phone.

If you hear someone speaking to you, use your optional handset to speak back.

If you hear fax tones (“beep — beep — beep”), press

START

and hang up the optional handset.

The fax machine will begin receiving a fax. Note: Receiving this way disables “V.34” mode

so that the machine receives the fax in normal

ITU-T

Group 3 fashion. (See

page 3.18.)

Note: Don’t try to answer a call by pressing

MONITOR/CALL

. The monitor function

is for dialing only.

Answering fax calls using another phone, not the fax machine

If you have one phone line ringing to several phones in your office and you have an optional handset attached to your fax, there’s no need to run to the fax machine to answer every call. If you happen to answer a fax call while you’re at another extension, put the handset down, but don’t hang up.Walk to the fax machine and pick up the optional handset.Then press

START

After you press

START

, hang up both the fax machine’s handset and the second telephone’s handset. Because remote fax machines will wait several seconds to hear reception tones from your unit, you have about 30 seconds to walk to your fax, pick up the handset, and press

START

Reception modes

Your fax machine has five different reception modes — Tel Ready,Fax Ready, Fax/Tel Ready, Tel/Fax Ready and Ans/Fax Ready.We’ll explain each of these in this section.

Tel Ready mode

Use it if: • You want to use the same line for both fax and phone calls

and

• On that line, you’re using at least one other phone which is not connected to your fax machine

• You have an optional handset installed on your fax machine

In this mode: Your fax machine never answers calls automatically.You must

answer each call as described in “Answering calls manually” (this page, left column).

To select Tel Ready:

If there’s a document in the feeder, press

STOP

so it will feed out.

Press

AUTO ANSWER

until the Auto Answer light is off and the

LCD

shows:

To toggle between Tel Ready and your default mode,press

AUTO ANSWER

.The Auto

Answer light comes on again, and your default mode shows on the

LCD

Tel Ready

Sep 11 1999 20:30

Receiving faxes

Fax Ready mode

Use it if: Your fax machine uses its own phone line and doesn’t share it with a

phone or an answering machine.

In this mode: Your fax machine answers each call and attempts to receive a fax. To select Fax Ready:

If there’s a document in the feeder, press

STOP

so it will feed out.

Press

AUTO ANSWER

until the Auto Answer light glows.

Press /

PROGRAM,I

, and then press

ENTER

six times.The

LCD

shows your

current default reception mode:

Press or /

PROGRAM

until the

LCD

shows:

Press

ENTER

to save the setting.

Press

STOP

to return the machine to standby mode.

Fax/Tel Ready mode

The Fax/Tel Ready mode is a combination of the Fax Ready and Tel Ready modes. Use it if: An optional handset is installed on your fax mac hine

and

You’re using the machine as both a fax machine and a telephone

In this mode: Your fax machine answers each call without ringing. If you receive a

voice call, it alerts you with a special ring.

To select Fax/Tel Ready:

If there’s a document in the feeder, press

STOP

so it will feed out.

Press

AUTO ANSWER

until the light Auto Answer light glows.

Press /

PROGRAM,I

, and then press

ENTER

six times.The

LCD

shows your

current default reception mode:

Press or /

PROGRAM

until the

LCD

shows:

Press

ENTER

to save the setting.

Press

STOP

to return the machine to standby mode.

Now your fax machine receives faxes silently but also alerts you when a regular voice call comes in. (Your fax machine also beeps once at the end of each reception.)

If a voice call comes in, your fax machine detects it and sounds a special ring. If you hear it, answer using your optional handset.

Note: This Fax/Tel Ready mode won’t turn off ringers on other telephones in your

house or office. Other phones won’t distinguish between fax and voice calls.

Fax/Tel Ready

Program/Enter

Fax Ready

Program/Enter

Fax Ready

Program/Enter

Fax Ready

Program/Enter

1.19

Getting started

Tel/Fax Ready mode

The Tel/Fax Ready mode is a combination of the Tel Ready and Fax Ready modes. Use it if: An optional handset is installed on your fax mac hine

and

You’re using the machine as both a telephone and a fax machine

In this mode: Your fax machine rings the number of times you’ve identified in the

user settings.If you don’t use the optional handset to answer the call, your fax machine answers the call. If a caller sends a fax,your machine begins receiving it. If a voice call comes in, your machine detects it and sounds a special ring,telling you to answer using the optional handset.

To select Tel/Fax Ready:

If there’s a document in the feeder, press

STOP

so it will feed out.

Press

AUTO ANSWER

until the Auto Answer light glows.

Press /

PROGRAM,I

, and then press

ENTER

six times.The

LCD

shows your

current default reception mode:

Press or /

PROGRAM

until the

LCD

shows:

Press

ENTER

to save the setting.

Press

STOP

to return the machine to standby mode.

Ans/Fax Ready mode

Use it if: You’re using an answering machine that’s connected directly to your

fax machine.

In this mode: An answering machine connected to your fax machine answers each

call. If a voice call comes in, the answering machine begins to record the incoming message. If your fax machine hears a fax tone, it begins receiving the fax message.

To select Ans/Fax Ready:

If there’s a document in the feeder, press

STOP

so it will feed out.

Press

AUTO ANSWER

until the Auto Answer light glows.

Press /

PROGRAM,I

, and then press

ENTER

six times.The

LCD

shows your

current default reception mode:

Press or /

PROGRAM

until the

LCD

shows:

Press

ENTER

to save the setting.

Press

STOP

to return the machine to standby mode.

Ans/Fax Ready

Program/Enter

Fax Ready

Program/Enter

Tel/Fax Ready

Program/Enter

Fax Ready

Program/Enter

1.20

Getting started

Using an answering machine with your fax machine

To connect your answering machine to your fax machine:

Set the fax machine for Ans/Fax Ready, as described on page 1.20.

Set your answering machine to answer calls after no more than two rings. (See the answering machine’s instructions if necessary.)

Create a new outgoing message on your answering machine. Here’s a suggested message:

Hello! You’ve reached [your name or telephone number].To leave a voice message, please wait for the beep.To send a fax,press

START

on your fax

machine.Thanks for calling!

Important: Your answering machine’s outgoing message must be no longer

than 10 seconds.

Detection of “silent”fax machines

Some older fax machines don’t send fax tones when transmitting,which can cause problems when using an answering machine with your fax.

But your fax machine can accommodate these “silent”machines without disrupting your answering machine operation. For more information, call your authorized Muratec dealer.

If the paper runs out

Getting the word from your machine

When your fax machine runs out of paper, the machine beeps, the

REPLACE P APER

light glows and the

LCD

indicates which source has run out of paper, either the cassette or the multipurpose tray. In this example, the cassette is empty:

Your fax machine cannot print fax messages or copies without paper. But it can still receive documents into its memory, as described in the section below.

Receiving when out of paper

If your machine runs out of paper, it stores up to 250 fax receptions in its memory. This is called out-of-paper reception. Once you refill the paper supply, the fax machine prints the stored messages automatically.

Note: The number of pages (not receptions) your fax machine can store for

out-of-paper reception will vary. It depends on:

• Your machine’s memory capacity

• Types of documents being sent to your machine

• Resolution of documents being sent to your machine (See Specifications,page AI.1.)

Fax Ready Check Cassette Paper

1.21

Getting started

1.22

Getting started

Making copies

Your fax machine also doubles as a convenience copier. To make copies with your fax machine:

Insert the document face up. Remember:

• There are certain types of documents you should never insert into your fax machine. (Review “Things not to put in your fax,” page 1.13.)

• The document can be up to 50 pages.

• If you’re copying a multi-page document,“fan” the pages.

• Adjust the machine’s document guides to fit the document.

Adjust the resolution and contrast, if necessary.

Press

COPY

. The

LCD

shows:

Use the numeric keypad to enter the number of copies you want to make for each page in the document. Choose from 1 to 99 copies. Here, we’ve chosen 03 copies.

Note: The setting requires two digits.Enter a leading zero for quantities

less than 10.

Press

COPY

to begin copying.

Note: Because your machine has Muratec’s QuadAccess™,you can copy documents

with your machine and also receive documents into memory at the same time. See page 2.33 for more information.

# Of Pgs. To Copy 03

Copy/Stop

# Of Pgs. To Copy 01

Copy/Stop

1.23

Getting started

Your fax machine can also be used as a phone, if you have an optional handset installed.The following is a brief look at the machine’s telephone features.

Redial

Press

REDIAL/PA USE

to redial the last number dialed on your machine.

Dialing with the monitor speaker

Because your machine has a monitor speaker, you can dial without picking up the handset. For hands-free dialing:

Press

MONITOR/CALL

. Y ou’ll hear a dial tone (unless you ha ve set your speaker

volume to Off; see page 1.8–1.9), and the

LCD

shows:

Dial the number you want. Use either the numeric keypad, a one-touch key or a speed-dial number to dial.

Note: Remember, your fax machine’s monitor speaker is not a speakerphone. If a

person answers the call, pick up the handset to speak.

Note: If the call fails, press

MONITOR/CALL

to hang up.

EasyDial directory dialing

The EasyDial directory feature is available for regular phone calls as well as fax calls. Review the EasyDial instructions on page 2.17 for more information.

Checking the fax reception mode

While using an optional handset for your call, if you press , the

LCD

shows the cur-

rent fax reception mode. Press again to return to the

TEL

mode.

Dialing in the event of a power failure

Your fax machine can receive telephone calls even in the event of a power failure if an optional handset is attached. But it cannot send or receive a fax document.

** Tel Mode **

Using your fax machine as a phone

Beyond the basics

We’ve covered

the “musts . ”

Now, let’s explore

the goodies.

Entering settings for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1

Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.16

Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.17

Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.20

Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.24

F-Code communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.34

Programmable one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.44

Security Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.58

Beyond the basics

Entering settings for your fax machine

2.1

The EasyStart feature guided you through the “just-gotta”settings on your machine. In the next few pages,we’ll cover additional settings.

Scan settings

Three different settings tell your machine how to scan documents:

• Primary resolution mode — Sets the resolution for your documents. Choose either normal, fine, superfine (“S Fine” on the

LCD

) or grayscale mode (“Gray”).

• Primary contrast mode — Sets how light or dark you want faxed documents to be when they arrive at their destinations.

• Scanning width — Sets how wide an area your machine scans for each page.

To set these modes:

Press /

PROGRAM,J

,0,1,

ENTER

. The

LCD

asks you to select a resolution:

Press or /

PROGRAM

until the mode you want appears.In this example,

we’ve chosen fine resolution.

Press

ENTER

to save the setting.The

LCD

asks you to select a contrast setting:

Press or /

PROGRAM

until the mode you want appears.In this example,

we’ve chosen light contrast.

Press

ENTER

to save the setting.The

LCD

asks you to select a scanning width:

For most uses, “A4” is the proper setting. It scans the central 8.2″ of each page . But for documents with an unusual width, you may want to use the “B4” setting, which scans the central 9.9″ of each page.(See “A4,B4” in the Glossary on page 3.15.)

Press or /

PROGRAM

until the mode you want appears.In this example,

we’ve chosen “A4”.

Press

ENTER

to save the setting.

By following the steps above, you’ve set your defaults for scanning. Before sending documents, you can “override” these default scan settings for that transmission.

To override the default resolution and contrast settings before sending a document:

• Press

RESOLUTION

to change the resolution.

• Press

CONTRAST

to change the contrast.

Once your document is transmitted, your machine returns to its default settings.

Scan Width: A4

Program/Enter

Scan Width: B4

Program/Enter

Contrast: Light

Program/Enter

Contrast: Normal

Program/Enter

Primary: Fine

Program/Enter

Primary: Normal

Program/Enter

Using CODE to enter characters

Some settings give you a chance to enter an identifying name (see EasyStart, page

1.10).You can do this with the one-touch key, and you can also use the

CODE

key.

To use the

CODE

key to enter characters:

When the machine prompts you to enter a name, press

CODE

. The display

changes to:

Find the character you want to enter in the chart below.

The legends in the black border indicate which key you press,and in which order, to get a given character. For example,to get a backslash (\) character, you’d press C, 8. (The blank areas for 2, 0 and C, 0 indicate spaces.)

To enter each character,press the key combination listed on the chart.

Important: Remember,there are three ways to enter characters:

Enter Using

Numbers Numeric keypad Letters/characters One-touch keys Letters/characters/numbers

CODE

chart for key combinations

Note: If you want to erase characters, press

CANCEL

to erase to the left. If you want to change just one character in the name,press to move the cursor left, or /

PROGRAM

to move it right. Press

CANCEL

to erase

the character. Then re-enter the character correctly.

Press

ENTER

to save the name.

Print settings

You can set three parameters for printing received fax messages:

• Print reduction rate

• Reduction margin

• Half-page reception You set all three in the same procedure, discussed on page 2.3. Following is a short

explanation for each:

Print reduction rate

Print reduction lets you set the machine to reduce large incoming documents to a size which fits on the paper in your machine.There is also a copy reduction setting that does the same for copies you make on your machine (copy reduction rate is discussed on page 2.3).

Below are the options for both the print reduction and copy reduction settings:

Setting What it does

Automatically reduces printouts at variable rates down to a

Auto

minimum of 50%.Tries to reduce printout to fit on one sheet of your selected paper size. If it can’t, prints the image at 100% size on two or more pages.

100%

Does not reduce document. (Due to the sender’s

TTI

, this may print

two pages when receiving a one-page fax document. See 97%, below.) Reduces an original so that the final printout of a one-page-

97% document (if the original isn’t larger than the paper in your

machine) will only be one page long, even with the

TTI

91% Reduces documents slightly more. 81%

Reduces documents even more. Helpful for some international stationery sizes,as well as special applications.

75%

Turns legal-sized originals into letter-sized printed copies.

F or best results …

Whenever possible, load the correct size of paper before receiving a fax (or making a copy) of that size. Although it’s convenient,the reduction feature can’t be used for every situation.

0 1 2 3 4 5 6 7 8 9 A B C D E F

234567ABCDEF

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↑

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+;K[k{ï

,<L¥l|î£

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/?O_o ← Å

Second keypress

First keypress

Your Name ;Code _

Beyond the basics

2.2

Reduction margin

Your fax machine’s reduction margin is measured in millimeters (mm).We’ll define reduction margin by explaining how it’s used:

When a fax message enters your machine’s electronic brain,the machine measures the message’s length and compares it to (a) the length of your selected paper plus (b) the reduction margin you set. If the length of the incoming message is shorter than (a) and (b) put together, your machine prints the message on just one sheet. If it’s longer, your machine prints the message on more than one sheet.

Note: An Auto reduction setting and a reduction margin setting of 40mm will

print most incoming faxes as single pages.Try this combination first and then, only if you have problems with it, select different settings.

Half-page reception

Half-page reception can conserve paper if some of the faxes you receive are halfpage,“memo-sized” messages.When activated, this feature tells the machine to combine two of these half-page receptions onto a single sheet. Half-page reception only combines half-page messages sent back-to-back during the same transmission. It won’t combine two half-page faxes from separate transmissions.

Adjusting the print settings

Press /

PROGRAM,J

,0,2,

ENTER

. The

LCD

shows the current print

reduction rate:

Press or /

PROGRAM

until the reduction setting you want appears.

In this example, we’ve chosen 91%.

Press

ENTER

to save the setting.The

LCD

shows the current reduction margin:

Use the numeric keypad to enter the reduction margin you want. If necessary, press or /

PROGRAM

to move the cursor. In this example,

we’ve chosen 38mm.

Press

ENTER

to save the setting.The

LCD

shows the current setting for

half-page reception:

Press or /

PROGRAM

until the setting you want appears.In this example,

we’ve chosen On.

Press

ENTER

to save the setting.

Copy settings

You can set two parameters for copying:

• Copy reduction rate — Works the same way as the print reduction rate (see page

2.2 for more details).

• Reduction margin — Serves the same purpose as the reduction margin for printing (see “Reduction margin, ”left column).

You set both parameters in the same operation:

Note: The manufacturer suggests a reduction margin of 00 for your copy settings.

Press /

PROGRAM,J

,0,3,

ENTER

.The

LCD

shows the current copy reduction rate:

Copy Reduc Rate:100%

Program/Enter

Half Page Recpt: On

Program/Enter

Half Page Recpt: Off

Program/Enter

Prnt Reduc Rate: 91% Margin(00-85mm): 38

Prnt Reduc Rate: 91% Margin(00-85mm): 40

Prnt Reduc Rate: 91%

Program/Enter

Prnt Reduc Rate:Auto

Program/Enter

Beyond the basics

2.3

Press or /

PROGRAM

until the reduction setting you want appears.In this

example, we’ve chosen 75%.

Press

ENTER

to save the setting.The

LCD

shows the current reduction margin:

Use the numeric keypad to enter the reduction margin you want. If necessary, press or /

PROGRAM

to move the cursor. Here,we’ve chosen 00mm.

Press

ENTER

to save the setting.

Setting the number of rings

You can set how many times your fax machine will ring before answering a call. Choose from 1 to 9 rings.

Press /

PROGRAM,J

,0,6,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number of rings you want, from 1 to 9. Here, we’ve chosen 4 rings.

Note: If you enter 0 (zero),the machine will beep briefly to warn you that it

can’t accept that setting.

Press

ENTER

to save the setting.

Setting ECM

“Line noise,” or static on the line during a call, can easily disrupt the flow of data from one fax machine to another.

That’s why your fax machine gives you the option of using Error Correction Mode

(

ECM

). When two fax machines communicate while running in

ECM

, the sending machine automatically checks the data as it sends. If the receiving fax machine can’t verify the transmission, the first machine will re-send it as necessary.

Note:

ECM

gives you a better chance of transmitting a fax document over a bad phone line, but it could also slow down the transmission time.And the worse the line is, the slower the transmission. That’s why the machine lets you turn

ECM

on or off as needed.

Note: Not all fax machines have

ECM

. If you’ve activated

ECM

and then transmit to

a fax machine not currently using

ECM

, there will be no change in the fax

transmission from a usual, non-

ECM

transmission.

Press /

PROGRAM,J

,0,8,

ENTER

. The

LCD

shows the current

ECM

setting:

Press or /

PROGRAM

until the mode you want appears.

In this example, we’ve chosen Off.

Press

ENTER

to save the setting.

ECM Mode: Off

Program/Enter

ECM Mode: On

Program/Enter

Set # Of Rings # (1-9): 4

Set # Of Rings # (1-9): 2

Copy Reduc Rate: 75% Margin(00-85mm): 00

Copy Reduc Rate: 75% Margin(00-85mm): 24

Copy Reduc Rate: 75%

Program/Enter

Beyond the basics

2.4

Setting silent mode

Silent mode allows you to mute the ringer, the alarm and the key tones.

• Ringer — Even if you turn the ringer off in silent mode, a special ring alerts you if you receive a voice call and a call request.This allows you to continue to use your fax as a phone, if necessary.

• Alarm — If you disable the alarm in silent mode, the sound your machine makes when an error occurs and the beep your machine makes after sending or receiving a fax or making a copy cannot be heard.

• Key tone — If you mute the key tone, your machine will not make a sound when you press the buttons on the control panel.

Note: Silent mode mutes the ringer as well as the beep and the key tones.If you’re

using your fax machine as both a fax and phone (with the optional handset), you may not want to use this feature.

Press /

PROGRAM,J

,1,5,

ENTER

. The

LCD

shows your fax’s current setting:

Press or /

PROGRAM

until the mode you want appears.

In this example, we’ve chosen On.

Note: If silent mode is On, the machine will be quiet.

If silent mode is Off,the machine will ring and beep as usual.

Note: If you chose Off in step 2,skip to step 10.

Press

ENTER

to save the setting.The

LCD

now asks if you want the ringer to be

on or off:

Press or /

PROGRAM

until the mode you want appears.

If you want to turn off the ringer, select “On” and the machine will be quiet. Otherwise, the machine will ring.

Press

ENTER

to save the setting.The

LCD

now asks if you want the alarm turned

on or off:

Press or /

PROGRAM

until the mode you want appears.

If you want to turn off the alarm, select “On” and the machine will be quiet. Otherwise, the machine will beep.

Press

ENTER

to save the setting.The

LCD

now asks if you want the key tones on

or off:

Press or /

PROGRAM

until the mode you want appears.

If you want to turn off the tones,select “On”and the machine will be quiet. Otherwise, the machine will beep when the keys are pressed.

Press

ENTER

to save the setting.

If you turned off the alarm or the key tones in the steps above,your machine gives you the option of setting the volume for the alarm and key tones.If this option appears,skip to step 10. If you didn’t turn any of these off,your fax machine returns to standby mode.

The

LCD

shows your fax’s current setting:

Press or /

PROGRAM

until the mode you want appears.

Below are the possible settings:

= Loudest setting.

= Medium setting.

= Low setting.

Press

ENTER

to save the setting.

Alarm&Key Vol.: Min

Program/Enter

Alarm&Key Vol.: Mid

Program/Enter

Alarm&Key Vol.: Max

Program/Enter

Alarm&Key Vol.: Mid

Program/Enter

Key Buz.Silent: Off

Program/Enter

Alarm Silent: Off

Program/Enter

Ringer Silent: Off

Program/Enter

Silent Mode: On

Program/Enter

Silent Mode: Off

Program/Enter

Beyond the basics

2.5

Setting the confirmation stamp

You can set your fax machine so that it will automatically place a small stamp mark on the front of each original document that it successfully scans.

Important: Turn off this feature if you’re sending documents you don’t w ant the

fax to stamp.

Press /

PROGRAM,J

,2,0,

ENTER

. The

LCD

shows your fax’s current setting:

Press or /

PROGRAM

until the mode you want appears.

In this example, we’ve chosen On.

Press

ENTER

to save the setting.

Language settings

English is the language your machine initially displays on the

LCD

and uses to print reports.But you can set it to “speak”French, Spanish or German, too. As you give the order for the machine to change languages,it “rolls”from English to French to Spanish to German, and then back to English.

To make the change from one language to the next,press /

PROGRAM

,#.

Checking the language

If,after making a language change, you’re not sure which language is showing, press /

PROGRAM

once and decide based on what you see on the

LCD

is French.

is Spanish.

is German.

If the language you see is the one you want, press

STOP

to return to standby mode.

If you want to change languages,press

STOP

to return to standby mode.

Then press /

PROGRAM

,#again to go to the next language in the cycle.

Printing your settings

After you’ve programmed settings into your machine, print a settings list. We recommend this, particularly if you’re sharing the machine with other users, who might change the settings.

With this list, you can quickly confirm that all of your settings are correct, without having to go back and check them on the machine.Or, if you do need to undo someone else’s changes,this list guides you in returning the machine to your preferred settings.

Note: Please refer to the index at the end of these instructions to locate any

settings you don’t recognize or understand.

To print the settings list:

Press /

PROGRAM,I,ENTER

Press

ENTER

until the

LCD

shows:

Press

ENTER

to print the settings list.

Printing a program list

Your machine can also print a program list. This lists the functions available on your fax machine and the keystrokes needed to complete them.

Note: Please refer to the index at the end of these instructions to locate any

settings you don’t recognize or understand.

To print a program list,press /

PROGRAM

,*,8.

Note: If you have additional options installed on your machine,the list may be two

pages long.

Print Setting List

Enter/Stop

Enter Time

’99 09/11 20:30

A Zielwahl

Programm/Eing.

A Núm. Una-Tecla

Program./Sel.

A Num. Une-Touche

Program./Val.

Stamp: On

Program/Enter

Stamp: Off

Program/Enter

Beyond the basics

2.6

Beyond the basics

2.7

Your fax machine’s autodialer stores your most frequently called phone and fax numbers for instant recall so you don’t have to remember them. It’s something like an electronic phone book.

Autodialer basics

How do you autodial?

There are two kinds of autodialer numbers.The difference between the two is how you dial them:

Type How to dial Amount stored

One-touch Press one of the keys, marked 01–64 64

on the right side of the control panel

Speed-dial Press

SPEED DIAL/TEL INDEX

followed by a 136

three-digit identifier, from 001 to 136

Total amount of numbers stored 200

Autodialing fax and phone numbers

Your fax machine’s autodialer will hold more than just fax numbers.You can store phone numbers, too.

This is because when you use the autodialer to dial a number, the fax checks to see if there’s a document in its feeder. If there is, the machine dials as a fax machine. If there isn’t, it dials as a phone.

Location IDs and the EasyDial directory

When you store numbers in your autodialer, you can give these numbers descriptive names,such as “Chicago office”or “Billing department”.Your mac hine calls this name a Location ID.

Your machine’s autodialer sorts these location IDs alphabetically. Using your EasyDial directory, you can look up these numbers by their descriptive names, just as if you were using a phone book.

We’ll explain how to store the numbers and location

s in the next few pages.The

EasyDial directory is discussed in detail on page 2.15.

Special Dialing Characters

Your fax machine allows you to enter special dialing characters when programming the autodialer. These characters include hyphens and dashes, which make phone numbers easier to read, and special characters needed for international calls.

The chart below briefly describes each of these characters.It also tells you what keys to press on your fax machine to store those characters in your autodialer:

Char. What it does Keystroke(s)

–

Makes long numbers easier to read.

DIALING OPTIONS

(once)

Doesn’t change fax machine operation.

(Has no effect in the United States.)

DIALING OPTIONS

(twice)

Tells your fax machine to pause until it

DIALING OPTIONS

(3 times)

“hears” a dial tone. Enters a pause. Each pause lasts two

seconds (or whatever length you set; see

REDIAL/PA USE

[after you enter

–/

pages 1.13–1.14). Each pause uses two of

at least one other character]

the characters you can store in one phone number.

If your fax machine is on a pulse (not tone-dialing) line, switches from pulsedialing to tone (“

DTMF

”)-dialing. Use after

DIALING OPTIONS

(once), then

–!

the actual phone number but before any

PROGRAM

(once), then

characters (such as a long-distance

DIALING OPTIONS

(3 times),

carrier’s access code) which must be in

then /

PROGRAM

(once)

DTMF

tone. Do not use on a tone line.

Autodialer

Call groups

As you set up your autodialer, you may also want to set up call groups. These are sets of phone numbers that make it easy to send the same fax to many different locations. For example, one call group may include all of your clients in one city, another group may include all of your employees and another may include all your vendors.

Your fax machine can:

• Store as many as 200 numbers in up to 32 call groups

• Store one number in as many as 32 different groups

• Print a directory of your call groups (see page 2.14)

Using one-touch numbers

Your fax machine stores up to 64 one-touch numbers using the keys marked 01–64.

Entering or changing a one-touch number

Press /

PROGRAM,A

,1,

ENTER

. The

LCD

shows the empty one-touch number.

Note: If a one-touch number other than 01 appears on the

LCD

, it means

that you have already entered a number for 01.

Press the one-touch key in which you want to store a number or change a previously stored number. Here,we’ve selected 02 and the

LCD

shows either:

If you want to select a different one-touch key, press that key now.

Press

ENTER

. Depending on whether you already have a number entered for

this one-touch number, the

LCD

now shows either:

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever access codes your phone system requires. (You may want to review “Special dialing characters,” page 2.7.) The number can be up to 40 characters in length:

Your display can show only 20 characters at a time.To view c haractersbeyond those 20, press to scroll to the left or /

PROGRAM

to scroll to the right.

Note: If want to erase characters, press

CANCEL

to erase to the left. If you want to change just one character in the number, press to move the cursor left, or /

PROGRAM

to move it right. Press

CANCEL

erase the character. Then re-enter the character correctly.

When the number is as you want it, press

ENTER

to store it.

The

LCD

now displays either:

You now have the option to enter (or change) an alternate number. Your fax machine will dial this alternate number during a transmission or polling operation (see pages 2.29–2.31) after all redial attempts to the regular number fail (see pages 1.16–1.17). If the alternate number also fails, the fax alarm beeps to alert you to a problem.

Note: You can enter one alternate number for one speed-dial or one-touch

number you entered.Your fax holds a maximum of 10 alternate numbers in all, that is, only 10 speed-dials or one-touch numbers can have the alternate number. After you have entered the alternate numbers for 10 speed-dials or one-touch numbers,the fax will no longer show this display.

If you want to enter (or change) an alternate number, enter it now. The number can be up to 40 characters long. If you do not want to enter or change an alternate number, go on to step 8.

Press

ENTER

02:Alt. No. 9-1-555-987-6553_

02:Alt. No. _

02:Fax Number 9-1-5559292039_

02:Fax Number 9-1-555-987-6543_

02:Fax Number _

Select One-Touch 02:9-1-555-987-6543

Select One-Touch 02:No Number Stored

Select One-Touch 01:No Number Stored

Beyond the basics

2.8

The

LCD

now displays:

The machine is now prompting you for a name — a Location

— so you’ll be

able to find it in the EasyDial directory (see page 2.15). If you do not want to enter or change this Location ID, skip to step 11.

If you do want to enter or change this Location ID, go on to step 10.

Enter the Location IDthe same way you entered your fax name during EasyStart.A number’s Location IDmay be up to 24 characters in length.

Important: As in EasyStart,enter letters and other non-numeric characters

by using the one-touch keys.

The word “Upper”means the machine is currently set for entering only uppercase letters. If you press R, the machine will see it as an R(not an r).

To enter a lower-case letter,press

ALPHABET

. The display changes to:

This means pressing one-touch keys will enter lower-case letters:pressing

will produce an r (not an R) on the display. To switch back for upper-case entries, press

ALPHABET

To enter spaces, punctuation and symbols,use the one-touch keys. You can also use the

CODE

function to enter characters.Please review the

explanation on page 2.2.

Note: To erase characters,press

CANCEL

to erase to the left. To c hange just one c haracter in the name, press to move the cursor left, or /

PROGRAM

to move it right. Press

CANCEL

to erase the

character. Then re-enter it correctly.

Press

ENTER

to save the setting and continue.

The

LCD

now displays:

You may now assign this number to up to 32 call groups. (If necessary, review “Call groups,”page 2.8.)

If you do not want to change this number’ s call group, go to step 14. If you do want to change this number’ s call group, go on to step 13.

Use the numeric keypad to enter the call groups for this number. There are 32 possible call groups,numbered 1–32.

Here, we’ve entered 3 to assign this one-touch number to Call Group 3:

If you want to assign the number to more than one call group,insert a comma after each number (except the last one) by pressing

GROUP DIAL

. For

example, if you enter 3,

GROUP DIAL

,1,6,

GROUP DIAL

,2,7to assign this one-

touch number to Call Groups 3,16 and 27, the

LCD

shows:

Note: To assign this number to all 32 call groups, enter 0 (zero). Note: To erase characters,press

CANCEL

to erase to the left. To c hange just one characterin the setting, press to move the cursor left, or /

PROGRAM

to move it right. Press

CANCEL

to erase the

character. Then re-enter it correctly.

Press

ENTER

The

LCD

will display the next empty one-touch number. If you do want to enter this one-touch number, go back to step 4. If you do not want to enter any more one-touch numbers ,press

STOP

to finish. If you do not want to enter the currently displayed one-touch number but do want to enter another one-touch number,go back to step 2.

Use the autodialer labels in your fax’s packaging to write down the stored numbers for easy reference.You can also print out a directory of your call groups. See page 2.14.

02:Group No. 3,16,27_

02:Group No. 3_

02:Group No. 2,6_

02:Group No. _

02:Name ;Lower _

02:Name ;Upper _

02:Name ;Upper S. W. Region Office_

02:Name ;Upper _

Beyond the basics

2.9

One-touch fax dialing

To dial a fax call using a one-touch number:

Insert the document.

Adjust resolution and contrast if necessary.

Toggle between transmission from the feeder or from memory if necessary, by pressing

MEMORY TRANSMIT

Press the one-touch key in which you’ve stored the number.

What happens next depends on whether you specified transmission from memory or transmission from the feeder:

If you specified Quick Memory transmission:

• Your fax machine scans the first page of your document into memory, then dials the other fax machine.

• While dialing,your machine scans the other documents into memory.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the entry doesn’t have a Location ID, the number appears.

• When the other machine answers,your fax transmits the scanned document directly from memory. (To review Quick Memory transmission,see page 2.29.)

If you specified normal transmission from memory:

• Your fax machine scans your entire document into memory first, then dials the other fax machine.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the entry doesn’t have a Location ID, the number appears.

• When the other machine answers,your fax transmits the document directly from memory. (To review memory transmission,see pages 1.14–1.15.)

If you specified transmission from the feeder:

• Your fax machine dials the other fax machine.

• When the other machine answers,your fax feeds the document through its scanner, transmitting as it goes.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the entry doesn’t have a Location ID, the number appears.

One-touch phone dialing

To dial a phone call using a one-touch number, you must have an optional handset attached to your machine.(Contact your authorized Muratec dealer to order an optional handset.)

To make the call:

Obtain a dial tone by doing one of the following:

• Lift the handset

• Press

MONITOR/CALL

to use the monitor speaker

Press the one-touch key in which you’ve stored the number. As the machine dials, it shows the number on the

LCD

Note: Remember that your fax machine’s monitor speaker is not a speakerphone.

If you dialed by using the monitor speaker, pick up the handset to speak to the person that answers.

Note: If the call fails,and you used

MONITOR/CALL

to dial, press

MONITOR/CALL

hang up.

Erasing a one-touch number

Press /

PROGRAM,A

,2,

ENTER

. The

LCD

shows the one-touch number you

have already entered:

Note: If the one-touch number that appears is other than 01, it means that

01 is empty.

Select One-Touch 01:9-1-555-345-6789

** Tel Mode **

9-555-2842_

Katz’s Cat Care A4 Normal

Beyond the basics

2.10

Press the key for the one-touch number you want to erase. Here, we’ve selected 02:

If you want to erase a number stored in a different one-touch key than what appears on the

LCD

, press that key now.

Press

ENTER

. The

LCD

shows:

Important: If you w ant to quit without erasing the one-touc h number

you’ve selected, press /

PROGRAM

. The fax will return to step 2.

Press

ENTER

to erase the number.

To erase another one-touch number,repeat steps 2–5. Or press

STOP

to return to

standby mode.

Printing a list of one-touch numbers

Forgot which number is stored in which one-touc h key? Just print a list of your onetouch numbers. The list includes each key’s number, the Location ID(if any), fax/telephone number and group number(s) you’ve stored in the key.

To print a list of one-touch numbers, press /

PROGRAM,A

,3,

ENTER

Using speed-dial numbers

Your fax machine will store up to 136 speed-dial numbers, designated by three-digit identifier codes from 001 through 136.

Entering or changing a speed-dial number

Press /

PROGRAM,B

,1,

ENTER

. The

LCD

shows an empty speed-dial number:

Note: If a speed-dial number other than 001 appears on the

LCD

, it means

you have already entered a number for 001.

Use the numeric keypad to enter the desired speed-dial number’s three-digit identifier code.Here, we’ve entered 005 and the

LCD

shows either:

If you want to select a different speed-dial number, press that number’s threedigit identifier code now.That number appears on the

LCD

Important: When entering the identifier code for speed-dial numbers less

than 100, you must enter leading zeroes to make three digits. For example,001-099.

Press

ENTER

. Depending on whether you already have a number entered for

this speed-dial number, the

LCD

now shows either:

Use the numeric keypad to enter the speed-dial number exactly as your machine should dial it, including whatever access codes your phone system requires. (You may want to review “Special dialing characters,” page 2.7.) The number can be up to 40 characters in length:

Your display can show only 20 characters at a time.To view c haractersbeyond those 20, press to scroll to the left or /

PROGRAM

to scroll to the right.

Note: To erase characters,press

CANCEL

to erase to the left. To c hange one c haracter in the number,press to move the cursor left, or /

PROGRAM

to move it right. Press

CANCEL

to erase the charac-

ter. Then re-enter the number correctly.

When the number appears as you want it, press

ENTER

to store it.

005:Fax Number 9-1-555-567-1234_

005:Fax Number 9-555-397-0123_

005:Fax Number _

Enter Speed-Dial No. 005:9-555-397-0123

Enter Speed-Dial No. 005:No Number Stored

Enter Speed-Dial No. 001:No Number Stored

Erase One-Touch

** Complete **

Erase One-Touch Check Program/Enter

Select One-Touch 02:9-1-555-987-6543

Beyond the basics

2.11

The

LCD

now displays either:

You now have the option to enter (or change) an alternate number. Your fax machine will dial this alternate number during a transmission or polling operation (see pages 2.29-2.31) only after redials to the regular number have failed. If the alternate number also fails, the fax alarm beeps to alert you to a problem. Note: You can enter one alternate number for one speed-dial or one-touch

this display. If you do not want to enter or change an alternate number, skip to step 8. If you do want to enter or change an alternate number, use the numeric keypad to do so the same way you did in step 5.This number can be up to 40 characters long

Press

ENTER

The

LCD

now displays:

The machine is now prompting you for a name — a Location

— so you’ll be

able to find it in the EasyDial directory (see page 2.15). If you don’t want to enter or change this number’s Location ID, skip to step 11.

If you do want to enter or change this number’s Location ID, go on to step 10.

Enter the Location IDthe same way you entered your fax name during EasyStart.A number’s Location IDmay be up to 24 characters in length.

Important: As in EasyStart,enter letters and other non-numeric characters

by using the one-touch keys.

The word “Upper”means the machine is currently set for entering only uppercase letters. If you press R, the machine will see it as an R(not an r).

To enter a lower-case letter,press

ALPHABET

. The display changes to:

This means pressing one-touch keys will enter lower-case letters:pressing

will produce an r (not an R) on the display. To switch back for upper-case entries, press

ALPHABET

Use the one-touch keypad to enter spaces,punctuation and symbols. You can also use the

CODE

function to enter characters.Please review the

explanation on page 2.2.

Note: To erase characters,press

CANCEL

to erase to the left. To c hange one c haracter in the name, press to move the cursor left, or /

PROGRAM

to move it right. Press

CANCEL

to erase the character.

Then re-enter the name correctly.

Press

ENTER

to save the setting and continue.

The

LCD

now displays:

You may now assign this number to up to 32 call groups. (If necessary, review “Call groups,”page 2.8.)

If you do not want to change this number’ s call group, skip to step 14. If you do want to change this number’ s call group, go on to step 13.

Use the numeric keypad to enter the call groups for this number. There are 32 possible call groups,numbered 1–32.

Here, we’ve entered 6 to assign this speed-dial number to Call Group 6:

Note: You do not have to insert a leading zero for the call group number. If you want to assign the number to more than one call group,insert a comma

after each number (except the last one) by pressing

GROUP DIAL

Here, we’ve entered 6,

GROUP DIAL

, 1,7,

GROUP DIAL

,3,0to assign this speed-

dial number to Call Groups 6, 17 and 30:

Note: To assign this number to all 32 call groups, enter 0 (zero). Note: To erase characters,press

CANCEL

to erase to the left. To c hange just one c haracter,press to move the cursor to the left, or

PROGRAM

to move it to the right. Press

CANCEL

to erase the charac-

ter. Then re-enter the setting correctly.

005:Group No. 6,17,30_

005:Group No. 6_

005:Group No. 1,4,12_

005:Group No. _

005:Name ;Lower _

005:Name ;Upper _

005:Name ;Upper West Coast Sales_

005:Name ;Upper _

005:Alt. No. 9-1-555-789-3556_

005:Alt. No. _

Beyond the basics

2.12

Press

ENTER

The

LCD

will display the next empty speed-dial number. If you want to enter this speed-dial number, go back to step 4. If you do not want to enter any more speed-dial numbers,press

STOP

to finish. If you do not want to enter the currently displayed speed-dial number but do want to enter another speed-dial number,go back to step 2.

Fax dialing via speed-dial

To dial a fax call using a speed-dial number:

Insert the document.

Adjust resolution and contrast if necessary.

Toggle between transmission from the feeder or from memory if necessary, by pressing

MEMORY TRANSMIT

Press

SPEED DIAL/TEL INDEX

. The

LCD

shows:

Use the numeric keypad to enter the three-digit identifier (such as 018, in this example) for the speed-dial number you want to dial. The

LCD

shows:

Press

START

What happens next depends on whether you specified transmission from memory or transmission from the feeder:

If you specified quick memory transmission:

• Your fax machine scans the first page of your document into memory, then dials the other fax machine.

• While dialing,your machine scans the other documents into memory.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the entry doesn’t have a Location ID, the number appears.

• When the other machine answers,your fax transmits the scanned document directly from memory. (To review quick memory transmission,see page 2.29.)

If you specified normal transmission from memory:

• Your fax machine scans your entire document into memory, then dials the other fax machine.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the speed-dial entry doesn’t have a Location ID, the number appears.

• When the other machine answers,your fax will transmit the document directly from memory. (To review memory transmission,see pages 1.14–1.15.)

If you specified transmission from the feeder:

• Your fax machine dials the other fax machine.

• When the other machine answers,your fax feeds the document through its scanner, transmitting as it goes.

• The

LCD

shows the Location IDand the document’s width and resolution settings:

Note: If the speed-dial number doesn’t have a Location ID, the number appears.

Phoning via speed-dial

To dial a phone call using a speed-dial number, you must have an optional handset attached to your machine.To make the call:

Obtain a dial tone by doing one of the following:

• Lift the handset

• Press

MONITOR/CALL

to use the monitor speaker

Press

SPEED DIAL/TEL INDEX

. The

LCD

shows:

Use the numeric keypad to enter the three-digit identifier (such as 018, in this example) for the speed-dial number you want to dial. The

LCD

shows:

Note: Remember that your fax machine’s monitor speaker is not a speakerphone.

If you dialed using the monitor speaker, pick up the handset to speak to the person that answers!

** Tel Mode **

9-555-5783_

** Tel Mode **

Shipping & Receiving A4 Normal

Shipping & Receiving S018_

Enter Speed-Dial No. S_

Beyond the basics

2.13

Note: If the call fails, and you used

MONITOR/CALL

to dial, press

MONITOR/CALL

hang up.

Erasing a speed-dial number

Press /

PROGRAM,B

,2,

ENTER

. The

LCD

shows the speed-dial number you

have already entered:

Note: If the speed-dial number that appears is other than 001, it means

that 001 is empty.

Use the numeric keypad to enter the three-digit identifier for the speed-dial number you want to erase.Here, we’ve selected 005:

If you want to erase a different speed-dial number than the one that appears on the

LCD

, enter that number now.

Press

ENTER

. The

LCD

shows:

Important: If you w ant to quit without erasing the speed-dial number

you’ve selected, press /

PROGRAM

. The fax will return to step 2.

Press

ENTER

to erase the number.

To erase another speed-dial number,repeat steps 2–5. Or press

STOP

to return to

standby mode.

Printing a list of speed-dial numbers

You can easily print a list of your speed-dial numbers. The list includes each number’ s three-digit identifier, the Location ID(if any), number and any group numbers you’ve stored for that speed-dial number.

To print a list of speed-dial numbers, press /

PROGRAM,B

,3,

ENTER

Printing a call group directory

Your machine can also print a call group directory. (If necessary, review “Call groups,” page 2.8.) This lists all your stored autodialer numbers by Location

and lists the

groups to which these numbers belong. The directory divides the call groups into four banks,01–09, 10–19, 20–29 and 30–32.

If you specify call group 0 (which puts the number in all call groups), the directory shows 01-32. For example ,the directory might show:

In this list, speed-dial number 001 is in call groups 2 and 4; speed-dial number 002 is in groups 7, 10 and 21; speed-dial number 003 is in groups 20 and 32;one-touch number 01 is in groups 4, 10 and 14; one-touch number 02 is in group 1; and onetouch number 03 is in group 2.

To print a call group directory, press /

PROGRAM,H,ENTER

No. Location 00 10 20 30 001 And Sew It G 2 4 002 KC Enterpris 7 0 1 003 Katz Cat Car 0 2 01 Carson Co.,I 4 0 4 02 Tex. Ofc. of 1 03 e.e.gummings 2

Erase Speed-Dial

** Complete **

Erase Speed-Dial Check Program/Enter

Enter Speed-Dial No. 005:9-1-555-987-6543

Enter Speed-Dial No. 001:9-555-584-6950

Beyond the basics

2.14

EasyDial directory dialing

EasyDial directory dialing makes your autodialer even more like an electronic phone book. EasyDial sorts and displays numbers alphabetically according to their Location IDs,so you can find them and dial them easily.

To dial using EasyDial:

For a regular phone call:Make sure there’s no document in the feeder, then skip to step 4. For a fax call:Insert the document.

Adjust resolution and contrast if necessary.

If you want to toggle between transmission from memory and transmission from the feeder, press

MEMORY TRANSMIT

Press

SPEED DIAL/TEL INDEX

twice.The

LCD

shows the first listing in your fax

machine’s EasyDial directory:

The EasyDial directory sorts entries alphabetically in the following order: (1) by alphabet, (2) by number and (3) by symbol.

If the listing that appears is the one you want to dial, skip to step 6.

Scroll through the listings to find the one you want.You do this by pressing the following keys on the numeric keypad:

• 2 or 8 to select the character set — alphabet, number or symbol — for the first character of the Location ID.

• 4 or 6 to check different listings within that character set.

Note: The scrolling is “open-ended. ”For example,when you run out of

listings beginning with alphabet “A”, pressing 4 or 6 automatically moves you into listings beginning with other characters.

When the

LCD

displays the name you want to dial,press

START

• If there is a document in the feeder,your machine will dial a fax call.

• If there isn’t a document in the feeder,your machine will activate the monitor speaker and dial a regular phone call. At this point, you may either: — Lift the handset now

— Listen to the monitor speaker until you hear the other person answer,

and then lift the handset.

To make a regular phone call from your machine, you must have an optional handset attached.

If an EasyDial call fails

If an EasyDial call fails,what happens next depends upon the kind of call it was.

If it was a fax call …

… Your fax machine automatically redials the number according to the redial inter-

val you’ve set (see page 1.17). It keeps trying until either of the following occurs:

• It successfully reaches the other number

• It has attempted the number of redials programmed and has still not connected (see “Changing redial settings,” next page).

If it was a regular phone call …

… You’ll have to redial manually:

Obtain a dial tone by either lifting the handset or pressing

MONITOR/CALL

Press

REDIAL/PA USE

Note: If the call fails and you used

MONITOR/CALL

to dial, press

MONITOR/CALL

hang up. Or if you’ve pressed

START

to begin the transmission, press

STOP

end it.

Telephone Index [A] ABC Company :01

Beyond the basics

2.15

Beyond the basics

2.16

Broadcasting basics

The fastest way to fax one document to many recipients is to broadcast it. In an ordinary broadcast, you send the fax as you normally would, except you just

add more fax numbers.You can enter up to 230 numbers:

•30 manually-dialed numbers AND

•200 autodialer numbers OR 1 call group with all 200 autodialer numbers

You can broadcast using any function that requires a fax number to be entered. That means you can send a delayed broadcast, program a polling broad-

cast and even broadcast to “hub”units for F-Code relay broadcast initiation. All of these are explained in this chapter.

To send a broadcast fax:

Insert the document and make any necessary adjustments as you would for a regular fax transmission.

Press

BROADCAST

Enter the first fax number,as usual. Use either a one-touch number, a speeddial number, a call group or a regular number dialed from the numeric keypad.

To add more fax numbers ,press

BROADCAST

between each one to insert a

comma.Then enter the number as described in step 3 (

GROUP DIAL

inserts its own

comma).Y ou can send to up to 230 numbers for a broadcast.

Important: Do not insert a comma after the last fax number. Note: If you enter characters by mistake, press

CANCEL

to erase them.

Press

START

.Your fax machine scans the document into memory and then

sends it to each number or call group you’ve entered.

Delayed broadcasting

What if you want the broadcast to take place later? That’s the purpose of setting up a delayed broadcast.

Note: Delayed commands are discussed in detail later. You may want to read

“Delayed transmission” on page 2.17 before proceeding.

Follow steps 1–4 of “Broadcasting basics” (left column).

Press

COM-OPTIONS,ENTER

Use the numeric keypad to enter the day of the month and time (in 24-hour format) when you want the broadcast to occur. Here, we’ve scheduled it for 10:15 PMon the 30th.

When finished, press

ENTER

to save the setting.

Press

START

. Y our mac hine will return to standby mode, while showing this on

the

LCD

This means your fax machine is “reserved”for the delayed broadcast you just programmed, but it can still be used to send and receive faxes if your broadcast document is stored in memory.

Making changes to broadcasts

If you need to make changes in a broadcast after setting it up, use the

REVIEW

COMMANDS

function. See “Reviewing or cancelling parts of a broadcast,” page 2.18.

** Reserved **

Sep 29 1999 17:17

Delayed Enter Time: 30/22:15

Press Start [03],S098,[10],9-555

Broadcasting

Beyond the basics

2.17

Take advantage of lower evening and weekend long-distance rates with delayed transmission. Your fax machine can store up to 99 delayed commands, each of which you can program up to 31 days in advance.

Important: If you program all 99 delayed transmission commands, no further

memory transmission is possible until one or more of the commands is completed. (To review memory transmission,see pages 1.14–1.15.) However, if all 99 delayed commands are programmed, you can always transmit manually using monitor/speaker dialing or an optional handset (see page 1.16).

Setting up a delayed transmission

Important: Your machine only remembers the day of the month that it’s supposed

to send a delayed transmission. It does not remember the month itself.So if you want to send a transmission at 5:05PMon June 26, don’t program the transmission sooner than 5:06PMon May 26.

To set up a delayed transmission:

Insert the document and make any necessary adjustments.

Press

COM-OPTIONS

. The

LCD

shows:

Press

ENTER

.The

LCD

shows the current day of the month, followed by the

current time (in 24-hour format):

Use the numeric keypad to enter the day of the month and the time when you want the fax to send the delayed transmission.

Note: Press to move the cursor left, or /

PROGRAM

to move it right.

Here, we’ve set the transmission to occur on the 11th at 11:05

When the date and time are entered, press

ENTER

to save the delayed trans-

mission.The

LCD

shows:

Enter the fax number for the delayed transmission document.You can either press a one-touch key, enter a speed-dial number or use the numeric keypad to enter the fax number.

Note: If you want to erase characters,press

CANCEL

to erase to the left. If you want to change just one character in the number, press to move the cursor left, or /

PROGRAM

to move it right. Press

CANCEL

erase it.Then re-enter the number correctly.

Press

START

. Y our mac hine returns to standby mode, while showing this on

the

LCD

This means your fax machine is “reserved”for the delayed transmission you just programmed.

• If you set the machine for memory transmission, it will scan the document into memory, after which you can use the machine normally.

• If you set the machine for manual transmission, the machine can receive faxes but can’t transmit until your delayed command has been performed.

Important: If you’ve stored too much information in your machine’s memory, a

“Memory Overflow” message may appear on the

LCD

.This appears because (1) too many pages have been stored in the memory, or (2) the pages that are stored have too much information on them for your fax machine to remember. If this message appears,press

START

to tell your fax to keep as many

pages in memory as possible, or press

CANCEL

to delete from memory all pages stored during the current operation (but not previous operations).

** Reserved **

Sep 29 1999 17:17

Enter Fax Number _

Delayed Enter Time: 11/23:05

Delayed Enter Time: 06/17:16

1.Delayed Program/Enter

Delayed transmission

Reviewing or canceling delayed commands

If you’ve stored a delayed command in your fax machine,it will hold it in memory until it either completes the command successfully or reaches its maximum number of redial attempts (see pages 1.16–1.17).Your machine can store up to 99 delayed commands.It identifies each by a two-digit command number ranging from 01 to 99.

To see your machine’s stored commands or to cancel them:

Press

REVIEW COMMANDS

• If there are no stored commands in your machine — It beeps briefly and displays “No Command”on the

LCD

. It then returns to standby mode.

• If there are commands in your machine’s memory, the

LCD

shows:

Here, you see command 01, followed by the number it’s set to dial. If the command is to send a broadcast, “Broadcast” appears instead of the phone number .(See “Broadcasting,” page 2.16.)

If the command is to send a batch transmission, the

LCD

shows its batch box number (such as “B01”) rather than the command number.(See “Batch transmission,”pages 2.20–2.23.)

If the command is for a continuous polling operation, the

LCD

shows its contin- uous polling operation number (such as “P01”) rather than the command number. (See “Polling,”on pages 2.29–2.31.)

Note: If your machine is attempting to perform a command now,it appears

on the display.

Press /

PROGRAM

or to scroll through currently stored commands.

If you want to cancel the command shown, press

CANCEL

. The

LCD

shows:

To keep this command but to continue reviewing stored commands,press

PROGRAM

. Go back to step 2.

To keep this command and stop reviewing commands, press

STOP

to return your machine to standby mode. To go ahead with cancelling the command,press

CANCEL

again. Go back to

step 2 to view other delayed commands. Note: See also “Reviewing or cancelling parts of a broadcast,” next column.

Reviewing or cancelling parts of a broadcast

You also can review or cancel certain numbers within a broadcast:

Press

REVIEW COMMANDS

Press /

PROGRAM

or to scroll through currently stored commands.

Note: Stop this operation at any time by pressing

STOP

If you want to cancel the command shown, press

CANCEL,CANCEL

If you want to review individual numbers within this broadcast,go on to step 4 without pressing

CANCEL

To review individual numbers within this broadcast, press

BROADCAST

to see

the first number. The

LCD

shows:

Press /

PROGRAM

or until you find the number you want to cancel.

Press

CANCEL,CANCEL

. The next number will appear.

If you want to cancel this number, also, repeat this step. If you want to cancel a different number, go back to step 5. If you don’t want to cancel any more numbers,press

STOP

.The machine

returns to standby mode.

9-5550388

Program/Cancel

C01:9-5552311 Check Program/Cancel

C01:9-5552311

Program/Cancel

Beyond the basics

2.18

Printing a delayed command list

Your machine can print a command list which tells you:

• The command’s identification number

• The phone number, or “remote location”

• The start time (this appears in a DD,HH:MMformat)

• A “note”telling if the command is a polling or F-Code operation (see pages

2.29–2.31 for more on polling and 2.34–2.43 for more on F-Code communication).

To print a delayed command list,press /

PROGRAM,F

,1,

ENTER

Printing a stored document

Your fax machine can print out each document stored for delayed transmission.To print a stored document, you’ll need to know the document’s command number, which you can get by either reviewing the commands (see page 2.18) or printing a delayed command list (see above).

Press /

PROGRAM,F

,2,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the command’s identification number, 01–99. For example ,we could enter the following for the very first command, 01:

Press

ENTER

. Y our fax mac hine will print a copy of the stored document.

Print Stored Doc. Command No.: 01_

Print Stored Doc. Command No.: _

Beyond the basics

2.19

Beyond the basics

2.20

Batch transmission

Batch transmission allows you to store multiple documents in an electronic “basket” throughout the day and then fax that entire basket to one location.

To do this, just tell the machine when and where the transmission should go.When that date and time arrives,your machine will transmit each document in the batch box to the remote fax machine.You can store up to 40 documents (each document can include one page or many pages) into your machine’s five electronic batch boxes.

Creating or modifying a batch box

Before sending a batch transmission, you have to create batch boxes in your fax machine.The steps below also let you modify existing batch boxes.

To create or modify a batch box:

Press /

PROGRAM,N

,1,

ENTER

. Depending on whether you already have a

number entered for batch box 1, the

LCD

shows:

Use the numeric keypad to enter the number (1–5) of the batch box you want to create or modify. Here, we’ve pressed 3 and see either:

If you want to select a different batch box than the one displayed on the

LCD

use the numeric keypad to enter the batch box number now.

Press

ENTER

. The

LCD

now shows either:

Use the numeric keypad to enter the fax number exactly as your machine should dial it, including whatever access codes your phone system requires. (You may want to review “Special dialing characters,” page 2.7.) The number can be up to 40 characters in length:

Your display can show only 20 characters at a time.To view c haractersbeyond those 20, press to scroll to the left or /

PROGRAM

to scroll to the right.

Note: To erase characters,press

CANCEL

to erase to the left.

To c hange just one number,press to move the cursor left,or

PROGRAM

to move it right. Press

CANCEL

to erase it.Then re-enter

the number correctly.

When the number appears as you want it, press

ENTER

. The

LCD

now displays:

Instruct your fax to send from this batch box in one of the following ways:

Option 1: Once at a certain time on a certain day of the month (F or exam-

ple: “Do this at 5:05 PMon the 30th.”) — Use the numeric keypad

to enter the date and time (24-hour format) the machine should send the documents from the batch box:

Option 2: At a certain time each day you press the key (For example: “Do

this at 5:05 PMtoday.”) — Use the numeric keypad to enter 0, 0 (00),and then the time when the fax should send the documents from the batch box:

Note: To change a digit in the date or the time,press to move the cursor

left or /

PROGRAM

to move it right.Then enter the correct number.

When the date and time are set, press

ENTER

The

LCD

now displays:

The machine now asks you to name this batch box. If you do not want to enter or change this batch box’s name, skip to step 11.

3:Name ;Upper Bookkeeping_

3:Name ;Upper _

3:Transmit Time Enter Time: 00/17:05

3:Transmit Time Enter Time: 30/17:05

3:Transmit Time Enter Time: 26/14:00

3:Fax Number 9-1-555-871-9052_

3:Fax Number 9-555-2110_

3:Fax Number _

Select Batch Box 3:9-555-2110

Select Batch Box 3:No Number Stored

Select Batch Box 1:9-1-555-345-6789

Select Batch Box 1:No Number Stored

Enter the name the same way you entered your fax name during EasyStart.

A batch box’s name may be up to 24 characters in length. Important: As in EasyStart,enter letters and other non-numeric characters

by using the one-touch keys.

The word “Upper”means the machine is currently set for entering only uppercase letters. If you press R, the machine will see it as an R(not an r).

To enter a lower-case letter,press

ALPHABET

. The display will change to:

This means pressing one-touch keys will enter lower-case letters:pressing

will produce an r (not an R) on the display. To switch back for upper-case entries, press

ALPHABET

Use the one-touch keypad to enter spaces,punctuation and symbols. You can also use the

CODE

function to enter characters.Please review the

explanation on page 2.2, if necessary.

Note: To erase characters,press

CANCEL

to erase to the left. To c hange just one c haracter in the name, press to move the cursor left, or /

PROGRAM

to move it right. Press

CANCEL

to erase it.Then re-

enter the name correctly.

Press

ENTER

to save the batch box information.

To create or modify another batch box,repeat steps 2–11. To finish, press

STOP

Printing a list of batch boxes

You can easily print a list of your batch boxes. The list includes each box’s identifier number, the Location ID, fax number and date/time the transmission should start.

To print the list,press /

PROGRAM,N

,2,

ENTER

Storing a document for batch transmission

Your fax machine can store up to 40 documents (each document can include one page or many pages) in each batch box until the date and time you designate the batch transmission to take place. Once the batch documents are transmitted, they are automatically erased from the machine’s memory.

Note: For this operation to work,two things must be true:

• The batch box must exist on your fax machine.

• You must know the batch box’s one-digit number (1–5).

To store a document in a batch box for batch transmission:

Insert the document and make any necessary adjustments.

Press

COM-OPTIONS

three times and then press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the one-digit number for the batch box you want to use.Here,we’ve entered 5 to indicate batch box 5.

Note: Tx is a common abbreviation for transmission.

Press

ENTER

. The

LCD

shows:

Important: Your machine gives each document in a batch box a file number,

shown as 01 above.You will need to know this file number to erase or print the stored document. Each batch box holds up to 40 files (01-40).

Press

START

.The machine displays “Reserved”on the top line of the

LCD

.This

means the document is stored in memory.

Printing a list of stored batch documents

You can print a list of the documents stored in your machine’s batch boxes.This list provides you with the documents’ file numbers so you can erase or print them as needed.

To print the list,press /

PROGRAM,N

,3,

ENTER

Press Start Box: 5 File: 01

Batch Tx Enter Box No. 5_

Batch Tx Enter Box No. _

3:Name ;Lower _

3:Name ;Upper _

Beyond the basics

2.21

Printing a document stored in a batch box

To print a document stored in a batch box:

Press /

PROGRAM,N

,4,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number (1–5) of the batch box storing the document you want to print.

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the document’s two-digit file number (01–40). If the file number is 01–09, be sure to enter the leading zero.

Press

ENTER

Your fax machine prints the document, then returns to standby mode.

Erasing a document stored in a batch box

To erase a document stored in a batch box on your fax machine:

Press /

PROGRAM,N

,6,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number (1–5) of the batch box storing the document you want to erase.

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the document’s two-digit file number (01–40). If the file number is 01–09, be sure to enter the leading zero.

Press

ENTER

. The fax machine now gives you one last chance to change your

mind before erasing the document.

Important: To quit the operation without erasing this or any document,

press

STOP

. The machine returns to standby mode.

Press

ENTER

. The fax machine erases the document you’ve chosen, then

returns to standby mode.

Erase Batch Doc. Check Stop/Enter

Erase Batch Doc. Enter File No. _

Erase Batch Doc. Enter Box No. _

Print Batch Doc. Enter File No. _

Print Batch Doc. Enter Box No. _

Beyond the basics

2.22

Erasing an empty batch box

Batch boxes must be empty to be erased. If a box has documents stored in it, then you first have to erase those documents.See page 2.22.

To erase an empty batch box:

Press /

PROGRAM,N

,5,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number (1–5) of the batch box you want to erase. Here, we’ve pressed 2 and see:

If you want to erase a different batch box than what appears on the

LCD

, enter

that batch box’s number now.

Press

ENTER

. If the batch box is empty,the

LCD

shows:

Important: If you select a batch box which is not empty, the machine beeps

and briefly displays:

Erase any documents stored in the batch box (see page 2.22), then go back to step 3.

Important: If you w ant to quit without erasing the batc h box you’ve

selected, press /

PROGRAM

. The fax will return to step 2.

Important: If you w ant to quit without erasing any batch box, press

STOP

The machine returns to standby mode.

Press

ENTER

to erase the batch box.

To erase another batch box,repeat steps 2–5. To finish, press

STOP

Erase Batch Box

** Complete **

Select Batch Box Document Stored

Erase Batch Box Check Program/Enter

Select Batch Box 2:9-1-972-5559900

Select Batch Box 1:9-5551023

Select Batch Box 1:No Number Stored

Beyond the basics

2.23

Beyond the basics

Special features

2.24

Your fax machine has numerous special features to make your communications easier . We’ll cover them here.

Soft Keys

Soft Keys are shortcut keys.You can program the soft keys on the control panel to turn on or off any function with just the touch of a button.Your machine has four Soft Keys. If the light above any one of these keys glows, that means the setting programmed into that key is active.

These keys are programmed at the factory to turn the following functions on or off:

• Memory transmission (see pages 1.14–1.15)

• Confirmation stamp (see page 2.6)

• Cover page (see page 2.26)

• Copy & Fax feature (see page 2.25) Note: The keys that are programmed at the factory turn the functions above them

on and off,but only for the next transmission that you send from your fax machine. Once that transmission is complete, your machine returns to its default setting.

But instead of using the Soft Keys to control the functions above, you can program them to turn other functions on or off.These functions are:

• Activity journal printouts (see page 2.27)

• Half-page reception (see page 2.3)

• ECM (see page 2.4)

• Closed network (see page 2.63)

• Security transmission (see page 2.62)

• Operation protection (see page 2.58)

• Quick memory transmission (see page 2.29)

• Department protection (see page 2.66)

• Department code (see page 2.65) Note: And instead of just turning the function on or off for the next transmission,

as the factory-set keys do, changing the Soft Key settings actually sets the default for your fax machine. (These default settings can be changed, if necessary.They are not permanent.)

Setting the Soft Key

Press /

PROGRAM,E

,1,

ENTER

. The

LCD

shows:

. . . or indicates another function you’ve stored into this key.

Press or /

PROGRAM

until the Soft Key (1-4) you want to change appears.

In this example, we’ve chosen 3.

Press

ENTER

.The

LCD

shows:

Press or /

PROGRAM

until the function appears that you want to program

into the key. In this example, we’ve chosen Quick Tx.

Press

ENTER

to save the setting.

The

LCD

will display the next Soft Key. If you do want to set this Soft Key,go back step 3. If you do not want to set the currently displayed Soft Key but do want to set another Soft Key, go back to step 2. If you do not want to set any more Soft Keys,press

STOP

to finish.

Now you can use the labels included in your machine’s original packaging to label the Soft Key function you just set.You can also print out a list of the Soft Keys (see below).

Printing a list of Soft Keys

A list of your Soft Keys includes each key’s number and the function you’ve assigned to it.

To print the list,press /

PROGRAM,E

,2,

ENTER

3:Quick Tx

Program/Enter

3:Cover Page

Program/Enter

Select Soft Key No. 1:Memory Tx

Copy & Fax

With the Copy & Fax feature turned on, your machine asks if you want to make a copy of a document each time it transmits that document from memory.

Note: The Copy & Fax function cannot be used for manual transmissions (memory

transmission is off).

Note: Quick Memory transmission and the Copy & F ax function cannot be used at

the same time. If both are turned on, Quick Memory will not work.

Note: The Copy & Fax feature will use the same resolution you set for the trans-

mission for the copy’s scanning resolution.

Setting the Copy & Fax feature

Press /

PROGRAM,J

,2,1,

ENTER

. The

LCD

shows:

Press or /

PROGRAM

until the mode you want appears.

Here, we’ve chosen on.

Press

ENTER

to save the setting.

Using the Copy & Fax function

Insert the document and make any necessary adjustments.

Note: Make sure that the memory transmission is on.

If you’re storing the document for polling,follow the steps for that operation (see page 2.29 for polling and page 2.42 for F-Code polling).Then skip to step 5.

If you’re faxing the document, go on to step 3.

Enter the fax number. Either press a one-touch key ,enter a speed-dial number or use the numeric keypad to enter the fax number.

Note: To erase characters,press

CANCEL

to erase to the left. To change just one c haracter in the number,press to move the cursor left, or /

PROGRAM

to move it right. Press

CANCEL

to erase it.

Then re-enter the character correctly.

If you entered the fax number using a one-touch key, skip to step 5. Otherwise, go on to step 4.

Press

START

The

LCD

asks the number of copies you want to make:

Use the numeric keypad to enter the number of copies you want for each page in the document. Choose from 01 to 99 copies. Here, we’ve chosen 03 copies.

Important: If you do not want to copy the document, press

CANCEL

.The

LCD

shows:

Press

START

to transmit or store the document. If you want to quit without transmitting (or storing) and copying the document, press

STOP

.The fax returns to standby mode.

Press

START

to begin the transmission (or storing) and copying process.

Note: If you chose an immediate transmission, your fax machine will begin

dialing. If you chose a delayed command or batch transmission, the machine will display “Reserved”on the top line of the display, indicating that the machine has stored the command in memory and will send the transmission later.

Canceled Copying

Start/Stop

# Of Pgs. To Copy 03

Start/Cancel

# Of Pgs. To Copy 01

Start/Cancel

Copy&Fax: On

Program/Enter

Copy&Fax: Off

Program/Enter

Beyond the basics

2.25

Cover page

Your fax machine can store a cover page to send at the beginning of each outgoing fax.This page includes the current date and time, your Location IDand your fax number (as stored in the

TTI

) and a message of up to 40 characters in length.The

information appears in a box similar to this:

Turning the cover page on

Press /

PROGRAM,K

,1,

ENTER

. The

LCD

shows:

To tell the fax machine it should send a cover page before each document you transmit, press or /

PROGRAM

until “On”appears on the

LCD

Note: To tell the machine not to send a cover page, press or /

PROGRAM

until “Off” appears on the

LCD

and press

STOP

Press

ENTER

to save the setting.

Now the cover page feature is working but your message line (shown in the example as “We appreciate your business.Thank you!”) is blank.To enter that message,see “Entering the cover page message,”next.

Entering the cover page message

Press /

PROGRAM,K

,2,

ENTER

Use the one-touch keypad to enter a message for the cover page. Enter the message the same way you entered your fax name during EasyStart.The message can be up to 40 characters in length.

Important: As in EasyStart,enter letters and other non-numeric characters

by using the one-touch keys.

The word “Upper”means the machine is currently set for entering only uppercase letters. If you press R, the machine will see it as an R(not an r).

To enter a lower-case letter,press

ALPHABET

. The display will change to:

This means pressing one-touch keys will enter lower-case letters:pressing

will produce an r (not an R) on the display. To switch back for upper-case entries, press

ALPHABET

Use the one-touch keypad to enter spaces,punctuation and symbols. You can also use the

CODE

function to enter characters.Please review the

explanation on page 2.2.

Note: To erase characters,press

CANCEL

to erase to the left. To change just one character in the message,press to move the cursor left, or /

PROGRAM

to move it right. Press

CANCEL

to erase it.

Then re-enter the message correctly.

When the message appears as you want it, press

ENTER

to save it.

Printing the cover page

To confirm that the cover page is set correctly, print a sample cover page from your fax machine. Press /

PROGRAM,K

,3,

ENTER

Cover Page ;Lower _

Cover Page ;Upper _

Cover Page: On

Program/Enter

Cover Page: Off

Program/Enter

Fax Message From:

Sep 19 1999 14:00

Name: And Sew It Goes Co. Fax Number: 972-555-2009

We appreciate your business. Thank you!

Beyond the basics

2.26

Setting the activity journal

Just as a checkbook records your daily financial transactions,your fax machine keeps an activity journal which records its 100 most recent fax transactions.The activity journal lists the following information for each transaction:

• Assigned number, starting each day at 001

• Remote location called

• Resolution mode

• Starting date and time

• Duration, in minutes and seconds

• Length, in number of pages

• Department code (see pages 2.65–2.66)

• Result of the call — If preceded by an asterisk (*), this signifies an

ECM

communication (see page 2.4)

• Any special operations — For example, a fax call made using an optional handset will appear as “Manual”

Your fax machine will print the activity journal automatically after 100 transactions.To toggle this automatic printing on or off:

Press /

PROGRAM,G

,1,

ENTER

. The

LCD

shows:

Press or /

PROGRAM

until the mode you want appears.

Here, we’ve chosen On.

Press

ENTER

to save the setting.

Printing an activity journal manually

To print an activity journal immediately without waiting for 100 transmissions to be completed, press /

PROGRAM,G

,2,

ENTER

Setting the printing order of the activity journal

Your fax machine prints the activity journal for every fax transaction. For example, if your machine has to redial a call, it will list those redials on the journal.

If you want to list those activities in the order of their assigned numbers,you can change the printing order of the activity journal.To change the printing order:

Press /

PROGRAM,G

,4,

ENTER

. The

LCD

shows:

Press or /

PROGRAM

until the mode you want appears.

If you want the activity journal to print in the order of assigned number, choose “On”. Otherwise, the machine will list every fax transaction of the same command and same location.

Here, we’ve chosen On.

Press

ENTER

to save the setting.

Line Up: On

Program/Enter

Line Up: Off

Program/Enter

Auto Print: On

Program/Enter

Auto Print: Off

Program/Enter

Beyond the basics

2.27

Setting the reports: TCRs and RCRs

Your fax machine can print reports of transmissions and receptions. There are two different reports: a transmit confirmation report (

TCR

) and a receive

confirmation report (

RCR

).You can receive a

TCR

after sending a fax to any Group 3 fax

machine,but the

RCR

function works only when you send a fax to a compatible Muratec machine. (Consult your authorized Muratec dealer with any questions about such compatibility.) Choose the type of report you want, based on the fax machines to which you’re transmitting.

What the reports tell you

TCR

The

TCR

lists the following information for each communication:

• Date and time of the

TCR

’s printout

• Remote location called

• Resolution mode

• Starting date and time

• Duration, in minutes and seconds

• Length, in number of pages

• Result of the call

• Any special operations — For example, a fax call made using an optional handset

will appear as “Manual”

• Sample of the document — An image of the first page of the document If an error occurs,the

TCR

tells you the remote location which was called, the error

code and error message (see pages 3.5–3.8).

RCR

The

RCR

lists the following information for each communication:

• Date and time

• Remote location called

• Assigned number, starting each day at 001

• Resolution mode

• Duration, in minutes and seconds

• Length, in number of pages

• Result of the call — Either “OK” or an error code (see pages 3.5–3.8)

To set the printing of one or both of these reports:

Press /

PROGRAM,G

,3,

ENTER

. The

LCD

shows:

Press or /

PROGRAM

until the setting you want appears.

Here, we’ve chosen

RCR

Press

ENTER

to save the setting.The

LCD

shows:

Your machine is asking if it should print the selected report automatically after every fax you send.

Press or /

PROGRAM

until the setting you want appears.

Here, we’ve chosen On.

Press

ENTER

to save the setting.

To turn the confirmation report feature on or off for only the next fax transmission, press

REPORT

What happens next depends on the setting you chose:

• If the light next to the

REPORT

key glows, the fax machine will print the

confirmation report automatically.

• If the light next to the

REPORT

key doesn’t glow, the fax machine will not print a

confirmation report.

After you send this transmission, your machine returns to the setting you chose in step 2, above.

Auto Print: On

Program/Enter

Auto Print: Off

Program/Enter

RCR Selected

Program/Enter

TCR Selected

Program/Enter

Beyond the basics

2.28

Quick Memory transmission

Using Quick Memory transmission can save you time over standard memory transmissions.

For a normal memory transmission,your fax: (1) scans your entire document into memory, (2) dials the other fax machine, then (3) transmits the document.

But with Quick Memory transmission, your machine doesn’t wait to scan all pages into memory before dialing.After it scans the first page of your document, your machine dials the call.While dialing,connecting and transmitting, your fax machine continues to scan in the remaining pages of the document.

You can set your fax to always use Quick Memory transmission as the default. Important: Your fax machine’s memory transmission feature must be turned on

to use Quick Memory transmission (see pages 1.14–1.15).

To make Quick Memory transmission the default:

Press /

PROGRAM,J

,2,2,

ENTER

. The

LCD

shows:

Press or /

PROGRAM

until the mode you want appears.

Here, we’ve chosen Off.

Press

ENTER

to save the setting.

Polling

Polling allows someone to fax a document to you without having to make the call or pay for it.There are several kinds of polling:

• Regular polling — Your fax retrieves a document from a remote fax machine.

• F-Code polling — Your fax retrieves a document stored as a file in the remote fax machine.To do this, you must be communicating with another F-code-compatible fax machine.For more information on F-Code polling ,see “F-Code communication,” pages 2.34–2.43.

• Continuous polling — Your fax continuously retrieves a document from any remote fax machine at a designated time. For example,a hospital pharmacy can use this to check on orders waiting in fax machines throughout the hospital.

For polling to work,the remote machine must also be set up to be polled.See the remote machine’s operating instructions,if necessary.

Regular polling

To set up your machine for regular polling:

Make sure the document is inserted in the remote fax machine.

Press

COM-OPTIONS

twice and then press

ENTER

. The

LCD

shows:

Enter the remote fax machine’s number by either pressing a one-touch key, entering a speed-dial number or using the numeric keypad.

To perform the regular polling now, skip to step 8. To perform delayed regular polling, go on to step 5.

Press

COM-OPTIONS,ENTER

. The

LCD

shows:

Use the numeric keypad to enter the date and time (use the 24-hour format) when your machine should perform the delayed regular polling.

Press

ENTER

Press

START

When your machine polls for documents,it dials the number and, upon making contact with the other machine, begins receiving the document as if the other machine had placed the call.

Delayed Enter Time: 15/17:05

Enter Fax Number _

Quick Tx: Off

Program/Enter

Quick Tx: On

Program/Enter

Beyond the basics

2.29

Continuous polling

To set up your machine for continuous polling:

Press

COM-OPTIONS

four times and then press

ENTER

. The

LCD

shows the

current time:

Use the numeric keypad to enter the time your machine should begin the continuous polling. (Use the 24-hour format.) Here, we’ve set it for 7:00 AM.

Note: Press to move the cursor left,or /

PROGRAM

to move it right.

When the start time is set, press

ENTER

to save it.The

LCD

shows:

Use the numeric keypad to enter the time when your machine should finish the continuous polling.(Use the 24-hour format.)Here, we’ve set it for 3:00 PM.

Note: If you set the end time earlier than the start time,the polling operation

will continue until the selected end time tomorrow.

Note: Press to move the cursor left,or /

PROGRAM

to move it right.

When the end time is set, press

ENTER

to save it.The

LCD

shows:

Enter the remote fax machine’s number by either pressing a one-touch key, entering a speed-dial number or using the numeric keypad.

If you are entering only one number for continuous polling,skip to step 8. To add additional fax numbers for this operation,go on to step 7.

To add additional fax numbers ,press

BROADCAST

between each one to insert a comma then enter the number as in step 6. You can specify up to 30 numbers (and/or call groups) for continuous polling.

Important: Do not insert a comma after the last fax number. Note: If you enter characters by mistake, press

CANCEL

to clear them.

Press

START

When your machine polls for documents,it dials each number and, upon making contact with the other machine, begins receiving the document as if the other machine had placed the call. It will continue the process throughout the time period you selected in steps 2–5.

Note: When you want to end a continuous polling operation, you must delete it

using the Review Commands feature (see page 2.18).

Being polled

Not only can you poll, but you can also be polled. To set up a document for regular polling:

If your fax machine is set for Tel Ready reception, press

AUTO ANSWER

change it to the Auto Answer mode. The Auto Answer light will glow.

Important: Your machine can’t be polled if it’s in Tel Ready mode.

Insert the document.

Adjust resolution and contrast if necessary. (Your fax machine will be transmitting to the machine doing the polling.)

Press /

PROGRAM,D

,1,

ENTER

Your fax will scan the document into memory and return to standby mode.

Note: If you want to return to the “Tel Ready” mode after the remote machine has

polled your document, press

AUTO ANSWER

.The Auto Answer light on the

control panel will turn off.But do this only after you’re sure the remote

machine has polled your document.

Once the remote fax machine polls the document you stored, your fax machine automatically erases the document from memory.

Press Start [03],9-5551204,S118,

Enter Fax Number _

Cont Polling End Time: 15:00

Cont Polling End Time: 07:00

Cont Polling Start Time: 07:00

Cont Polling Start Time: 18:30

Beyond the basics

2.30

Printing a stored polling document

To print a document you’ve stored for regular polling without erasing it, press /

PROGRAM,D

,3,

ENTER

Erasing a stored polling document

To erase a document you’ve stored for regular polling from your machine’s memory, press /

PROGRAM,D

,2,

ENTER

Limiting polling access to your fax machine

Your machine’s closed network setting (see page 2.63) works for polling, also.If a calling fax doesn’t “present”the proper passcode, it cannot poll from your fax.

Note: If you’re using the Block Junk Fax feature (see pages 2.63–2.64), even

incoming calls which meet the passcode test must come from phone numbers you’ve approved.

OneLine + distinctive ring detection

Many phone companies now offer their customers a special service which makes it possible for one phone line to do the work of two.

With this service,you physically still have one phone line, but, electronically ,you have two phone numbers.Your phone recognizes these different numbers and rings differently for each one.

For example ,this makes it easy for you to have both a business number and a home number on one phone line, so you can answer one with “Jane Doe Consulting,” and the other with “Hello.” This works because you can tell the difference between the distinctive patterns of the two rings.

Your fax machine is also smart enough to tell the difference between two different numbers that are ringing it. All you have to do is set up your machine for the

OneLine + distinctive ring detection (

DRD

) feature.

In order to use OneLine +

DRD

, your phone company must set up your distinctive ring service.When it does, it will assign a ring pattern. For example, the standard telephone ring is 2 seconds “on”(ringing) and 4 seconds “off”(silent), after which it repeats itself.

Your fax has eight possible distinctive ring patterns for use with OneLine +

DRD

One of them should work with your phone company’s

DRD

service.This chart lists

the patterns:

Pattern One complete ring pattern (seconds)

0.8 on, 0.4 off, 0.8 on, 4.0 off

0.4 on, 0.2 off, 0.4 on, 0.2 off,0.8 on, 4.0 off

0.3 on, 0.2 off, 1.0 on, 0.2 off,0.3 on, 4.0 off

1.0 on, 0.5 off, 1.0 on, 3.5 off

0.5 on, 0.5 off, 0.5 on, 0.5 off, 1.0 on, 3.0 off

0.5 on, 0.5 off, 1.0 on, 0.5 off,0.5 on, 3.0 off

0.4 on, 0.6 off, 0.4 on, 4.6 off

1.5 on, 0.5 off, 0.5 on, 3.5 off

For example:pattern Cis 0.3 seconds ringing,0.2 seconds silent, 1 second ringing,

0.2 seconds silent, 0.3 seconds ringing and 4 seconds silent. Then it goes back to the first 0.3-second ring and starts over.

Beyond the basics

2.31

To use

DRD

on your fax machine:

Contact your phone company to make sure it has set up

DRD

service for you. If possible, also find out which distinctive ring pattern the phone company has assigned you.

Press /

PROGRAM,J

,1,9,

ENTER

. The

LCD

shows:

Press or /

PROGRAM

until the mode you want appears.

Here, we’ve chosen On.

Press

ENTER

Press or /

PROGRAM

until the pattern you want appears.

Here, we’ve chosen “C”.

Press

ENTER

to set your machine to the displayed ring pattern.

Important: If your telephone company gives you only very general ring pattern

specifications, or if you encounter a problem while using your machine’s

DRD

feature, please try

ALL

of the listed ring patterns.

If you still have a problem after trying all of the patterns,please call the Muratec Customer Support Center. (From the United States,call 972-364-3350. For the number to call from Canada, check the documentation found inside your fax machine’s box).

Important: W ith your mac hine set for using

DRD

, it won’t respond to any ring pattern other than the one you selected above.To reset the fax so it will respond once again to normal rings,repeat steps 2–4, above — except, in step 3, toggle it to “Off.”Your fax will now respond normally.

Call request

You can send or receive a fax message and have a regular phone conversation on the same call (although, not at the same time). This is called a call request. It doesn’t matter whether you’re sending the fax or receiving it.You may fax first and then talk, or talk first and then fax.

Important: For this feature to work, the remote fax machine must have a similar

call-request capability.Your machine must also have an optional handset attached.

Note: Communicating this way disables “V.34” mode, causing the fax machine to

handle the call in normal

ITU-T

Group 3 fashion. See page 3.18 for more

information.

Faxing/receiving first, then talking

To send or receive a fax first and then talk:

While your fax machine is sending or receiving the fax, press

MONITOR/CALL

At the remote fax machine, the ringer will sound after that machine receives each page.

If someone answers at the remote fax machine, your fax machine will ring several times. If so, pick up the optional handset. In a few seconds,the line will open and you can begin your conversation.

T alking first,then sending a fax

To talk first and then send a fax:

When you’ve finished your phone conversation, don’t hang up.

Insert the document you want to fax.

Adjust the resolution and contrast if necessary.

Tell the person at the other fax machine to press

START

and to hang up

his/her handset. Don’t hang up your handset yet!

When you hear fax tones,press

START

and hang up your fax machine’s

optional handset.Your fax machine will send the document.

Ring Pattern: C

Program/Enter

Ring Pattern: A

Program/Enter

DRD: On

Program/Enter

DRD: Off

Program/Enter

Beyond the basics

2.32

T alking first,then receiving a fax

To talk first and then receive a fax:

When you’ve finished your phone conversation, don’t hang up.

Tell the person at the other fax machine to press

START

and to hang up

his/her handset. Don’t hang up your handset yet!

When you hear fax tones,press

START

and hang up your machine’s optional

handset.Your machine will receive the document and print it out.

Responding to a call request

If someone requests a call from you during a fax communication, you’ll hear a long ring after the receiving machine has received each page.To answer the call request:

Lift your machine’s optional handset,and listen for a few seconds.You may hear a brief series of fax tones.

Shortly, the line will open and the person at the other end of the line will answer. Y ou and the other person now can ha ve a normal phone conversation.

Numbering pages

Just before sending a fax,you can set your fax machine to number each page.This will help the person receiving the fax to keep track of all the pages.

To set up page numbering:

Count the number of pages in your document.

Insert the document.

Adjust the resolution and contrast, if necessary.

If you want to toggle between a manual transmission or memory transmission, press

MEMORY TRANSMIT

Press /

PROGRAM

,L,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number of pages in your document. If there are fewer than 10 pages,enter a leading zero and then the number (For example: 04 for four pages).

Press

ENTER

From here,continue sending the document using whatever type of transmission you need (broadcast, group dial, etc.).When the remote fax machine prints the document, a note on the right side of your

TTI

will indicate the number of the page

— such as “P.02” for page two.

The power of QuadAccess™

Your fax machine’s QuadAccess feature sharply reduces the time you might spend waiting for the machine to finish its work. QuadAccess is a more powerful version of what already is a pretty powerful feature, called dual access.While a fax with normal dual access allows you to do two things at once,QuadAccess allows you to do four operations at once. For example, even if the machine is (1) printing a copy, (2) transmitting from memory and (3) scanning documents for a different memory transmission, you can still (4) program the machine.

Enter Fax Number _

Enter # Of Pages

(01-50):01

Beyond the basics

2.33

Beyond the basics

F-Code: an introduction

The

ITU-T

, part of the United Nations agency that standardizes international telecommunications,has created a fax industry standard for using sub-addressing and password-based communications.One name for this standard is F-Code, and that’s what we’ll call it in these instructions and on your machine’s display.

How sub-addressing works

To help understand sub-addressing, think about how someone in a large company receives mail. For example,mail for the Accounting department is first delivered to the company’s main mailroom.Then the mailroom routes the mail to Accounting.

That’s the idea behind sub-addressing.Your fax and another F-Code-compatible fax exchange special signals to indicate just where the fax really should go. It’s as if the sending fax is saying,“Deliver this to room 48,” and the receiving fax does just that.

Your machine has up to 50 mailboxes for these special deliveries.When someone sends an F-Code fax to you, your machine receives it into one of those 50 mailboxes — whichever box the sender chooses.

Sending F-Code securely

For greater security, you can set up a password with each F-Code sub-address, which lets you use secure transmission, polling and relay broadcasting when communicating with any other F-Code compatible fax machine.

Guidelines for using F-Code

(1) To use

ITU-T

sub-addressing, you must create F-Code boxes in your machine

(2) Your mac hine holds up to 50 of these boxes (3) Your mac hine stores up to 30 documents into eac h F-Code box (eac h document

can include one or more pages)

Creating or modifying an F-Code box

Choosing the F-Code box type

Before you set up an F-Code box, first decide how your callers will use it — as a bulletin box, a security box or a relay box.

• Bulletin box — Stores documents that people in remote locations retrieve by polling the box. For example,your sales branches could call in at any time to get a printout of your latest prices that you’ve stored in a bulletin box.

A bulletin box stores both scanned and retrieved documents,and it holds its contents indefinitely (as long as the unit has ACpower).

• Security box — Receives and stores F-Code secure communications.

• Relay box — Receives documents, then relays them to other machines. The machine that relays the document is called a “hub”.Y our fax mac hine can either send to a hub or it can be a hub.

4 elements of an F-Code box

Each F-Code box has the following four elements:

(1) F-Code box number (01-50) (2) F-Code box name (up to 16 characters) (3) F-Code sub-address (up to 20 characters - can include numbers and the * and #

characters only)

(4)I.D. Code (4 digits)

You will choose the information for each of these elements, and enter it into your machine.The following steps will walk you through entering and changing that information.

F-Code communication

2.34

T o create or modify an F-Code box:

Keep pen and paper with you as you follow these steps.As you decide on a sub-address and enter it into your machine, write it down. Remember to: (1) write down which box goes with which sub-address, (2) write down any passwords or I.D. codes you enter, (3) keep these printed records in a safe place.

Press /

PROGRAM,P

,1,

ENTER

. Depending on whether you already have a

name entered for F-Code box 01, the

LCD

shows:

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code box you want to create or modify. Here, we’ve entered 0, 3 and see either:

If want to select a different F-Code box than the one that appears on the

LCD

use the numeric keypad to enter the two-digit F-Code box number now.

Press

ENTER

.What you do next depends on whether you’re creating or modifying the F-Code box: If creating — skip to step 7. If modifying — the

LCD

asks you to enter the proper I.D. code. The

LCD

shows:

Use the numeric keypad to enter the 4-digit

I.D

. code (not the

ITU-T

sub-

address and not the

ITU-T

password) and then press

ENTER

Note: If you enter an invalid I.D. code, the fax machine rejects the attempt

and aborts this operation.

The machine is now asking you to name this F-Code box.The

LCD

shows:

If you do not want to enter or change this F-Code box’s name,skip to step 9. If you do want to enter or change this F-Code box’s name,go on to step 8.

Enter the name the same way you entered your fax name during EasyStart. An F-Code box’s name can be up to 16 characters in length.

Important: As in EasyStart,enter letters and other non-numeric characters

through the one-touch keys.

The word “Upper”means the machine is currently set for entering only uppercase letters. If you press R, the machine will see it as an R(not an r).

To enter a lower-case letter,press

ALPHABET

.The display changes to:

This means pressing one-touch keys will enter lower-case letters.For example, pressing R, will produce an r (not an R) on the display.

To switch back for upper-case entries, press

ALPHABET

. Use the one-touch keypad to enter spaces,punctuation and symbols. You can also use the

CODE

function to enter characters.Please review the

explanation on page 2.2.

Note: To erase characters, press

CANCEL

to erase to the left. To change just one character in the name, press to move the cursor left, or /

PROGRAM

to move it right. Press

CANCEL

to erase the

character. Then re-enter the name correctly.

Press

ENTER

to save the box’s name and continue.The

LCD

shows:

The fax machine now asks for this F-Code box’s sub-address.This is the numerical identifier you must enter in order to communicate with any remote F-Code compatible fax.

If you do not want to change an existing sub-address,skip to step 11.

Use the numeric keypad to enter the sub-address to identify this F-Code box. The sub-address can be up to 20 characters in length and include any combination of numbers and the * and # characters (but no other nonnumeric characters).

03:Sub-Address No. 654321_

03:Sub-Address No.

123456_

03:Sub-Address No. _

03:Box Name;Lower _

03:Box Name;Upper _

03:Box Name;Upper Muratec America_

03:Box Name;Upper _

03:Set F-Code Box Enter I.D. Code:****

Select F-Code Box 03:Muratec America

Select F-Code Box 03:No Number Stored

Select F-Code Box 01:NY Branch Office

Select F-Code Box 01:No Number Stored

Beyond the basics

2.35

Note: No other F-Code box in this machine can have the same sub-address

as the one you enter here.

Note: To erase characters, press

CANCEL

to erase to the left.

To change just one number,press to move the cursor left, or

PROGRAM

to move it right. Press

CANCEL

to erase the character.

Then re-enter the number correctly.

Press

ENTER

to save the sub-address.

Note: If you entered a sub-address already being used by another F-Code

box, the machine beeps and briefly displays:

The machine now returns you to step 10. Please enter a different number for your F-Code box’s sub-address.

Next, the machine asks for your F-Code box’s password.This is the password for

ITU-T

-compatible F-Code fax transactions.The

LCD

shows:

Note: You don’t need to have a password for the F-Code box. However,using

a password will make your F-Code communication much more secure.

If you do not want to enter or change this box’ s password,skip to step 14.

Use the numeric keypad to enter this box’s

ITU-T

-compatible password.This password can be up to 20 characters in length and include any combination of numbers and the * and # characters (but no other non-numerical characters). Here, we’ve entered 135*7#9.

Note: To erase characters, press

CANCEL

to erase to the left. To change just one character in the password,press to move the cursor left, or /

PROGRAM

to move it right. Press

CANCEL

to erase the

character. Then re-enter the password correctly.

Note: You cannot change the type of an existing F-Code box. If you’re modi-

fying an existing F-Code box and want to change the box type, you first must erase the old box, then create a new one.

Press

ENTER

to save the password.The

LCD

now shows:

The fax machine is asking which box type you want to assign to this box — bulletin, security or relay.

Press or /

PROGRAM

until the type of box you want appears.

Press

ENTER

. If you chose Bulletin, go on to step 16. If you chose Security, skip to step 17. If you chose Relay, skip to step 20.

If you chose Bulletin:

The bulletin box has four additional settings:

• Reception protection (“Rx Protect”on the

LCD

)

• Automatic printing of received documents (“Auto Print”)

• Overwriting documents (“Overwrite Doc.”)

• Erasure of transmitted documents (“Erase Tx Doc.”) Rx Protect — Reception protection tells this box if it’s okay to receive

documents from remote locations.Callers can then poll these documents.

On: Open this box to receive documents from callers. Off: Do notopen this box to receive documents from callers.

Press or /

PROGRAM

until the mode you want appears.

Then press

ENTER

to save the setting and go on to the next one.

Auto Print — Automatic printing of received documents tells the fax machine if it should print a document automatically upon receiving it into this box.

Note: This setting is available only when the reception protection setting is

set to off (see above).

On: Print the document automatically when the box receives it. Off: Print the document manually, when you want to print it.

Press or /

PROGRAM

until the mode you want appears.

Then press

ENTER

to save the setting and go on to the next one.

Auto Print: Off

Program/Enter

Rx Protect: Off

Program/Enter

Box Type: Bulletin

Program/Enter

03:Password 135*7#9_

03:Password 123456789*#_

03:Password _

03:Enter Sub-Address Sub-Address In Use

Beyond the basics

2.36

Overwrite Doc — Overwriting documents tells your machine if it should overwrite (erase) existing documents when it receives a new one.

Note: This setting is available only when the reception protection setting is

set to off (see Rx Protect on page 2.36).

On: When your machine receives a new document into this box, it will erase

any documents currently stored in it.

Off: When your machine receives a new document into this box, it will not

erase the documents stored in it.Your machine can store up to 30 documents (each document can include one or more pages) in each box.

Press or /

PROGRAM

until the mode you want appears.

Then press

ENTER

to save the setting and go on to the next one.

Erase Tx Doc — Erasure of transmitted documents tells your machine if it should erase a document from the box after a caller retrieves (polls) the document.

On: Your machine erases the document from the box as soon as it sends it. If

you choose “On”,this box can be polled only once per document.

Off: Your machine does not erase a document from the box when it’s polled.

As long as your machine holds ACpower and you do not erase the document from the box, the document is available indefinitely for polling.

Press or /

PROGRAM

until the mode you want appears.

Press

ENTER

to save the setting.Then skip to step 24.

If you chose Security:

The machine asks how long you want to keep a document stored in your machine’s F-Code box.The

LCD

shows:

Use the numeric keypad to enter a two-digit number indicating how many days (00-31), you want your fax machine to keep received documents in this F-Code box. Here, we’ve entered 09,for nine days:

Note: Your fax machine can store incoming documents in F-Code boxes (up

to 30 documents) as long as 31 days,after which it automatically erases the documents.But if your machine has plenty of memory, you may want to override the 31-day limit in order to keep the documents indefinitely. If so, enter 00.If you choose this,you will have to delete documents manually. (You may want to contact your authorized Muratec dealer regarding optional memory expansion.)

Press

ENTER

to save the settings.Skip to step 24.

If you chose Relay:

The machine asks for the fax number for the remote “hub”unit. The

LCD

shows:

Enter the fax number using a one-touch key, a speed-dial number or a call group number. Y ou cannot use the numeric keypad to enter these numbers.

To add each fax number,press

BROADCAST

between each one to insert a comma, then enter the number.You can specify up to 200 numbers for a remote “hub” unit.

Press

ENTER

to save the settings.The

LCD

shows:

The machine asks for the type of

TTI

you want to appear on the faxes that are

relayed to other callers.

• Sender — Relay the document with hub unit’s

TTI

(don’t send your

TTI

• Both — Relay the document with both the hub unit’s

TTI

and your

TTI

• Yours — Relay the document with your

TTI

instead of the hub unit’s.

Press or /

PROGRAM

until the mode you want appears.

Select TTI: Sender

Program/Enter

Enter Relay Number S001,G12_

Enter Relay Number _

F-Code Doc Hold Time Hold Time(00-31) :09

F-Code Doc Hold Time Hold Time(00-31): 0

Erase Tx Doc.: Off

Program/Enter

Overwrite Doc.: Off

Program/Enter

Beyond the basics

2.37

Press

ENTER

to save the settings.The

LCD

shows:

On: Print the document automatically when it’s received. Off: The mac hine does not print it,but only relays it to the other machine.

Press or /

PROGRAM

until the mode you want appears.

Then press

ENTER

to save the settings and go on to step 24.

The machine asks for your F-Code box’s four -digit security I.D. code. This is the I.D. code for the box’s security, which you use to (1) print a document any remote F-Code-compatible fax sends to this F-Code box or (2) you enter before you can make any changes to this F-Code box.

If you do not want to change the I.D. code, skip to step 27.

Decide on a four-digit I.D. code (0001-9999) for this F-Code box.

Write it down, and put it in a safe place. Important: Do not use 0000 as an I.D. code.

Use the numeric keypad to enter the four-digit I.D. code for this F-Code box. Important: After completing this step ,you must know this code to print

documents sent to this F-Code box. Be sure to write it down.

Press

ENTER

to save the F-Code box information.

To create or modify another F-Code box,repeat steps 3-27. To finish,press

STOP

Printing a list of F-Code boxes

The list of F-Code boxes includes:

(1) Each box’s identifier number (2) Box name (if any) (3) Sub-address (4) Password (5) Box type (6) Each box’s settings

To print a list of your F-Code boxes, press /

PROGRAM,P

,2,

ENTER

Printing a list of documents stored in your F-Code boxes

The list of documents stored in your machine’s F-Code boxes includes:

(1) Each box’s identifier number (2) Box name (if any) (3) Box type (4) Each file number (or document number) that is stored

To print a list of documents stored in F-Code boxes, press /

PROGRAM,P

,3,

ENTER

Using a bulletin box

Storing a document

Your fax machine can store up to 30 documents in each bulletin box. Note: For this operation to work,two things must be true:

• The bulletin box must exist on your fax machine.

• You must know the bulletin box’s two-digit number (01-50) and four-digit

I.D

. code.(See “Creating or Modifying an F-Code box”,if necessary.)

To store a document in a bulletin box for polling.

Insert the document and make any necessary adjustments.

Press /

PROGRAM,P

, 7,

ENTER

The

LCD

shows:

Use the numeric keypad to enter the two-digit identifier number (01-50) of the F-Code box where you want to store the document. Here, we’ve entered 0, 3:

If you want to use a different F-Code box than the one that appears on the

LCD

, enter the box number now.

Press

ENTER

.The

LCD

shows:

03:Set F-Code Doc. Enter I.D. Code:****

Select F-Code Box 03:Muratec America

Select F-Code Box 01:Murata Machinery

Select F-Code Box 01:No Number Stored

03:Set F-Code Box Enter I.D. Code:0000

Auto Print: Off

Program/Enter

Beyond the basics

2.38

Use the numeric keypad to enter the four-digit I.D. code. Here, we’ve entered 2345:

Press

ENTER

. If you’ve entered an incorrect I.D. code, your fax machine rejects the attempt and returns to standby mode. If you’ve entered the correct I.D. code, the display shows:

If you choose: On: Your bulletin box erases the currently stored document when a new

document is stored in it

Off: Your bulletin box keeps both the currently stored document and the new

document, up to 30 documents in each box.

Press or /

PROGRAM

until the mode you want appears.

Press

ENTER

to save the setting.Your machine starts scanning the document

into the selected bulletin box:

Important: The file number (shown above as 1) tells you how many docu-

ments are in this bulletin box.Your machine numbers files 1-30. You need to know the file’s number to erase or print it.

Printing a document stored in a bulletin box

You can print a document stored in your machine’s F-Code bulletin boxes without erasing the document from memory.

To print a stored document:

Press /

PROGRAM,P

, 4,

ENTER

The

LCD

shows:

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code bulletin box that stores the document you want to print.We’ve entered 03:

Press

ENTER

.The

LCD

shows:

Use the numeric keypad to enter your F-Code box’s four-digit I.D. code. Here we’ve entered 2345:

Press

ENTER

. If you’ve entered an incorrect I.D. code,your fax machine rejects the attempt and aborts this operation. If you’ve entered the correct I.D. code,the display shows:

Use the numeric keypad to enter the file number (1-30) of the document you want to print. Here we’ve entered 3.

Note: If you want to print all documents stored in the bulletin box, simply

enter 0 (zero).

Press

ENTER

. Your fax machine prints the chosen document(s), then returns to standby mode.

Note: If the F-Code box is not storing any documents,the machine briefly

displays the following before returning to standby mode:

03:Print F-Code Doc. No Document Stored

03:Print F-Code Doc. File No. 3_

03:Print F-Code Doc. File No. _

03:Print F-Code Doc. Enter I.D. Code:2345

03:Print F-Code Doc. Enter I.D. Code:****

Select F-Code Box 03:Muratec America

Select F-Code Box 01:Murata Machinery

F-Code Doc. File:1 A4 Memory100%

Overwrite Doc.: Off

Program/Enter

03:Set F-Code Doc. Enter I.D. Code:2345

Beyond the basics

2.39

Beyond the basics

2.40

Erasing a document stored in a bulletin box

To erase a stored document:

Press /

PROGRAM,P

, 6,

ENTER

The

LCD

shows:

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code bulletin box that stores the document you want to erase.We’ve entered 03:

Press

ENTER

.The

LCD

shows:

Note: If the F-Code box is not storing any documents,the machine briefly

displays the following before returning to step 2:

Use the numeric keypad to enter your F-Code box’s four-digit I.D. code. Here we’ve entered 2345:

Press

ENTER

. If you’ve entered an incorrect I.D. code,your fax machine rejects the attempt and aborts this operation. If you’ve entered the correct I.D. code,the display shows:

Use the numeric keypad to enter the file number (1-30) of the document you want to erase.Here we’ve entered 3.

Note: If you want to erase all documents stored in the bulletin box, enter 0

(zero).

Press

ENTER

.The

LCD

shows:

Note: If you want to quit without erasing any document in the bulletin box,

press

STOP

.The machine will return to standby mode.

Note: If the F-Code box is not storing any documents,the machine briefly

displays the following and then returns to standby mode:

Press

ENTER

to erase the document(s) and to return to standby mode.

Using a security box

Printing a document you receive

When your fax machine receives a document via

ITU-T

sub-addressing to an F-Code security box, your machine prints a message to let you know. The message lists: (1) the F-Code box number that received the document, (2) the Box name, (3) the remote machine’s

TTI

(if any), and (4) the file numbers stored in the F-Code box.

You then have a certain number of days (see page 2.30) in which to print out the document before your machine automatically erases it.

Note: For this operation to work,two things must be true:

• You must know the F-Code security box’s two-digit number.

• You must know the F-Code security box’s four-digit I.D. code.

To print a received message:

Press /

PROGRAM,P

, 4,

ENTER

The

LCD

shows:

Select F-Code Box 01:Murata Machinery

03:Erase F-Code Doc.

** Complete **

03:Erase F-Code Doc. No Document Stored

03:Erase F-Code Doc. Check Stop/Enter

03:Erase F-Code Doc. File No. 3_

03:Erase F-Code Doc. File No. _

03:Erase F-Code Doc. Enter I.D. Code:2345

Select F-Code Box No Document Stored

03:Erase F-Code Doc. Enter I.D. Code:****

Select F-Code Box 03:Muratec America

Select F-Code Box 01:Murata Machinery

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code security box that holds the documents you want to print.We’ve entered 03:

Press

ENTER

.The

LCD

shows:

Use the numeric keypad to enter your F-Code box’s four-digit I.D. code. Here we’ve entered 2345:

Press

ENTER

• If you’ve entered the correct I.D. code, your fax machine prints all documents in the F-Code security box and then erases them.

• If you’ve entered an incorrect I.D. code, your fax machine aborts the operation and returns to standby mode.

Note: If the F-Code security box is not storing any documents,the machine

briefly displays the following before returning to standby mode:

Using a relay box

Once your fax machine receives a document via

ITU-T

sub-addressing to one of its FCode relay boxes,it sends it to the other fax machines that you’ve set up on your relay box. (See “Creating or Modifying an F-Code box”, page 2.35)

If you set the Auto print mode to on when you created the relay box, your machine will print the received document, then relay it to the other machine. Otherwise, your machine will only relay it to the other machines,not print it. See page 2.36 for more details on this setting.

Also, you can send (relay broadcast initiation) the document to another hub machine’s F-Code box and get that machine to relay it to others .See “F-Code transmission” on page 2.42 for more detail.

The hub performs a relay broadcast, and the machine which sends the original document to the hub has performed a relay broadcast initiation.

Erasing an empty F-Code box

An F-Code box must be empty in order to erase it. (If you select an F-Code box in these steps which is not empty, the machine beeps. If this happens, print all documents in that box before erasing it.)

To erase an empty F-Code box:

Press /

PROGRAM,P

,5,

ENTER

.The

LCD

shows:

Use the numeric keypad to enter the two-digit identifier number (01-50) of the F-Code box you want to erase.Here, we’ve entered 0, 3 and see:

If you want to erase a different F-Code box than the one that appears on the

LCD

, enter the box number now.

Press

ENTER

. If the F-Code box is empty, the

LCD

shows:

Important: If you select an F-Code box which is not empty, the machine

beeps and, before returning to step 3, briefly displays:

Print any documents received in the F-Code box, then repeat this procedure from the beginning to erase the box. Otherwise, select another F-Code box.

Use the numeric keypad to enter the four-digit

I.D

. code.

Here, we’ve entered 2345:

03:Erase F-Code Box Enter I.D. Code:2345

Select F-Code Box Box In Use

03:Erase F-Code Box Enter I.D. Code:****

Select F-Code Box 03:Muratec America

Select F-Code Box 01:Murata Machinery

Select F-Code Box 01:No Number Stored

03:Print F-Code Doc. No Document Stored

03:Print F-Code Doc. Enter I.D. Code:2345

03:Print F-Code Doc. Enter I.D. Code:****

Select F-Code Box 03:Muratec America

Beyond the basics

2.41

Press

ENTER

. If you’ve entered an incorrect I.D. code, your fax machine rejects the attempt and returns to standby mode. If you’ve entered the correct I.D. code, the display shows:

Note: If you want to quit without erasing the F-Code box you’ve selected,

press /

PROGRAM

.The fax will return to step 2.

Note: If you want to quit without erasing any F-Code box,press

STOP

The machine returns to standby mode.

Press

ENTER

to erase the F-Code box.

To erase another F-Code box,repeat steps 2-7. To finish,press

STOP

F-Code transmission and polling

With F-Code,your machine can send secure transmissions,perform relay broadcast initiations and even poll from other

ITU-T

-equipped machines,regardless of manufacturer. You can do this two ways:

• Using the programmable one-touch key (see pages 2.44-2.57)

• Entering the

ITU-T

sub-address and password directly, which is what we’ll

describe here.

Note: For F-Code communication to work,three things must be true:

• The remote fax machine must support

ITU-T

sub-addressing

• The remote fax must have a mailbox with an

ITU-T

sub-address created

on it

• You must know the

ITU-T

sub-address and password (if any) for the

remote machine’s mailbox

F-Code transmission

Insert the document.

Adjust the resolution and contrast if necessary.

If you want to toggle between manual transmission and memory transmission, press

MEMORY TRANSMIT

Press

COM-OPTIONS

five times and then press

ENTER

Use the numeric keypad to enter the appropriate sub-address in the remote machine. In this example, we’ve entered 123456.

Note: If you make a mistake, press

CANCEL

to erase the character, then

enter the correct number.

Press

ENTER

.The

LCD

shows:

Note: If this sub-address does not have a password, skip to step 8.

Use the numeric keypad to enter the password. In this example, we’ve entered 654321.

Press

ENTER

.The

LCD

shows:

Enter the fax number either by pressing a one-touch key, entering a speeddial number or dialing from the numeric keypad. Do not press

START

What you do now depends on when you want the transmission to begin.

• To have it begin now, skip to step 13.

• To delay it, go on to step 11.

Press

COM-OPTIONS,ENTER

.The

LCD

shows:

Use the numeric keypad to enter the day and time when the transmission should begin, then press

ENTER

Delayed Enter Time: 15/17:05

Enter Fax Number _

Enter Password 654321_

Enter Password _

Enter Sub-Address 123456_

Enter Sub-Address _

03:Erase F-Code Box

** Complete **

03:Erase F-Code Box Check Program/Enter

Beyond the basics

2.42

Press

START

If in step 10 you chose an immediate transmission, your fax machine begins dialing. If you chose a delayed command, the machine shows “Reserved” on the

LCD

, indicat-

ing that it has stored the command in memory and will complete it later.

F-Code polling

Press

COM-OPTIONS

six times and then press

ENTER

Use the numeric keypad to enter the appropriate sub-address. In this example, we’ve entered 123456.

Note: If you make a mistake, press

CANCEL

to erase the character, then

enter the correct number.

Press

ENTER

.The

LCD

shows:

Note: If this sub-address does not have a password, skip to step 5.

Use the numeric keypad to enter the password. In this example, we’ve entered 654321.

Press

ENTER

.The

LCD

shows:

Enter the fax number either by pressing a one-touch key, entering a speeddial number or dialing from the numeric keypad. Do not press

START

What you do now depends upon when you want the polling to begin.

• To have it begin now, skip to step 10.

• To delay it, go on to step 8.

Press

COM-OPTIONS,ENTER

.The

LCD

shows:

Use the numeric keypad to enter the day and time when the polling should begin, then press

ENTER

Press

START

If in step 7 you chose an immediate polling,your fax machine begins dialing. If you chose a delayed command, the machine shows “Reserved” on the

LCD

, indicating that

it has stored the command in memory and will complete it later.

Delayed Enter Time: 15/17:05

Enter Fax Number _

Enter Password 654321_

Enter Password _

Enter Sub-Address 123456_

Enter Sub-Address _

Beyond the basics

2.43

Beyond the basics

Using the power of programmable one-touch keys

In order to complete some operations on your machine, you may have to follow several steps and press several different buttons.But programming your machine’s one-touch keys (65–72) can reduce those many steps to a simple press of a key .

You can “teach” the one-touch keys to carry out any of the following operations:

Communications functions:

• Delayed transmission (explained on pages 2.17–2.19)

• Broadcasting (pages 2.16)

• Regular polling (not continuous) (pages 2.29–2.31)

• Batch transmission (pages 2.20–2.23)

• F-Code transmission (pages 2.42–2.43)

• F-Code polling (page 2.43)

Printouts:

• One-touch numbers list(pages 2.11)

• Speed-dial numbers list (pages 2.14)

• Programmable one-touch numbers list (pages 2.57)

• Soft Keys list (pages 2.24)

• Delayed commands list (pages 2.19)

• Activity journal (pages 2.27)

• Call group directory (pages 2.14)

• Settings list (pages 2.6)

• Blocked numbers list (pages 2.64)

• Sample cover page (pages 2.26)

• Department time list (pages 2.66)

• Batch box list (pages 2.21)

• List of stored batch documents (pages 2.21)

• List of F-Code boxes (pages 2.38)

• List of documents stored in F-Code boxes (pages 2.38)

Document storage:

• Regular polling documents (pages 2.29)

• F-Code polling documents (pages 2.43) To “teach” these keys,you tell the machine four simple things:

• How — The key you’re programming

• Who — The number(s) the machine should dial

• What — The operation it should perform

• When — The date(s) and time(s) when you want it to perform the operation

Programming a delayed transmission

To program a delayed transmission into a programmable one-touc h key:

Press /

PROGRAM,C

,1,

ENTER

. The

LCD

shows the first empty programmable

one-touch number available:

Note: If a programmable one-touch number other than 65 appears on the

LCD

, it means that you have already entered a number for 65.

Note: To erase a programmable one-touch key,see page 2.57.

Press the key that you want to program or change.Here, we’ve selected 68.

Note: If you’re changing a previously stored command: If your previous com-

mand for this key was a for a delayed operation,and you want to keep this key programmed for a delayed operation, use these instructions to make changes.But if you want to assign this key to a completely different operation (to Broadcast, for example), then you must first erase the stored command before programming the new one.

If you want to select a different programmable one-touch key than what appears on the

LCD

, press that key now.

Select Program No. 68:No Number Stored

Select Program No. 65:No Number Stored

Programmable one-touch keys

2.44

Press

ENTER

. The

LCD

asks for the type of operation you want to program into

the programmable one-touch:

Note: If you’re changing a previously stored command, skip to step 7.

Press /

PROGRAM

repeatedly until “Comm.”appears.

Press

ENTER

. The

LCD

now shows either:

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system requires.The number can be up to 40 characters in length:

Your display can show only 20 characters at a time.To view c haractersbeyond those 20, press to scroll to the left or /

PROGRAM

to scroll to the right.

Important: Do not press

ENTER

Note: To erase characters,press

CANCEL

to erase to the left. If you want to change just one character in the number, press to move the cursor left, or /

PROGRAM

to move it right. Press

CANCEL

erase it.Then re-enter the number correctly.

Now, while you can still see the fax number on the

LCD

, press

COM-OPTIONS

ENTER

.The

LCD

shows:

Next, tell your fax to carry out this delayed command one of these ways: Option 1: Perform the command once at a certain time on a certain day of

the month. (For example,“Do this at 5:05 PMon the 30th.”) To select this option,use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (For example,“Do this at 5:05 PMtoday.”)

To select this option,use the numeric keypad to enter 0, 0 and then the time the fax should perform the command:

Press

ENTER,ENTER

.The

LCD

asks if you want to make additional settings for

this programmable one-touch number.

If you do not want to make additional settings, press

ENTER

. Skip to step 26.

If you do want to make additional settings,press /

PROGRAM

and

ENTER

The

LCD

asks which resolution you want to use for this programmable one-

touch number.

Press /

PROGRAM

until the mode you want appears.

Note: For any of the following settings, choosing “---”tells the machine to

use its default setting for this programmable one-touch key.

Press

ENTER

.The

LCD

asks you to select a contrast mode for each programma-

ble one-touch number.

68: Contrast: ---

Program/Enter

68: Primary: ---

Program/Enter

68: Option: Off

Program/Enter

Delayed Enter Time: 00/17:05

Delayed Enter Time: 30/17:05

Delayed Enter Time: 11/20:30

68:Fax#/Com-Options 9-5550629_

68:Fax#/Com-Options 9-5558743_

68:Fax#/Com-Options _

68: Type: Comm.

Program/Enter

68: Type: Comm.

Program/Enter

Beyond the basics

2.45

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

.The

LCD

asks if you want the confirmation stamp on or off when

using this programmable one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

.The

LCD

asks if you want the memory transmission on or off

when using this programmable one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

.The

LCD

asks you for the type of confirmation report you want to

set for this programmable one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

.The

LCD

asks if you want to send a cover page for this program-

mable one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

.The

LCD

asks if you want to turn the Copy & Fax feature on or

off for this programmable one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

The

LCD

now displays the next programmable one-touch key.

If you do not want to enter or change any otherkey’s programming,press

STOP

. Your machine returns to standby mode. If you do want to enter or change this key’ s programming, go back to step 4. If you want to enter or change another key’s programming, go back to step 2.

Programming a broadcast / group

Programming a broadcast is very similar to programming a delayed transmission. But instead of sending to just one phone number, you set up multiple numbers for the transmission.

To program a broadcast / group into a programmable one-touch key:

Press /

PROGRAM,C

,1,

ENTER

. The

LCD

shows the first empty programmable

one-touch number available:

Note: If a programmable one-touch number other than 65 appears on the

LCD

, it means that you have already entered a number for 65.

Note: To erase a programmable one-touch key,see page 2.57.

Press the key you want to program or change.Here, we’ve selected 66.

Note: If your previous command for this key was for a broadcast / group

transmission and you want to keep this key programmed for a broadcast / group transmission, use these instructions to make changes. But if you want to assign this key to a completely different operation (for a delayed transmission, for example), then you first must erase the stored command before programming the new one.

If you want to select a different programmable one-touch key than the one that appears on the

LCD

, press that key now.

Press

ENTER

. The

LCD

asks for the type of operation you want to program into

the one-touch:

Note: If changing a previously stored command, skip to step 7.

Press /

PROGRAM

until “Comm.” appears.

Press

ENTER

. The

LCD

now shows either

66:Fax#/Com-Options 9-5558743_

66:Fax#/Com-Options _

66: Type: Comm.

Program/Enter

66: Type: Comm.

Program/Enter

Select Program No. 66:No Number Stored

Select Program No. 65:No Number Stored

68: Copy&Fax: ---

Program/Enter

68: Cover Page: ---

Program/Enter

68: Conf.Report: ---

Program/Enter

68: Memory Tx: ---

Program/Enter

68: Stamp: ---

Program/Enter

Beyond the basics

2.46

Use the numeric keypad to enter up to 230 fax numbers — you can use any combination of call groups,one-touch keys, speed-dial numbers and manuallydialed numbers.

Important: Do not press

ENTER

Press

BROADCAST

to enter a comma between each number or call group. Important: Do not insert a comma after the last number. To enter a speed-dial number,press

SPEED DIAL/TEL INDEX

and the number’s three-digit identifier. To enter a call group,press

GROUP DIAL

and the group’s identifier number.

Your display can show only 20 characters at a time.To view c haractersbeyond those 20, press to scroll to the left or /

PROGRAM

to scroll to the right.

Note: To erase characters,press

CANCEL

to erase to the left. To change just one c haracter in the number,press to move the cursor left, or /

PROGRAM

to move it right. Press

CANCEL

to erase it.

Then re-enter until the number correctly.

If you want the broadcast to begin immediately every time you press the key, press

ENTER

and skip to step 11.

If you want to delay the broadcast, press

COM-OPTIONS,ENTER

Next, tell your fax to carry out this delayed command one of these ways: Option 1: Perform the command once at a certain time on a certain day of

the month. (For example,“Do this at 5:05 PMon the 30th.”) To select this option,use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (For example,“Do this at 5:05 PMtoday.”)

To select this option,use the numeric keypad to enter 0, 0 and then the time the fax should perform the command:

Press

ENTER,ENTER

The

LCD

asks if you want to program additional settings for this one-touch.

If you do not want to program additional settings,press

ENTER

. Then skip to

step 25. If you do want to program additional settings,press /

PROGRAM

and

ENTER

The

LCD

asks which resolution you want to set for this one-touch number.

Press /

PROGRAM

until the mode you want appears.

Note: For any of the following settings, choosing “---”tells the machine to

use its default setting for this one-touch key.

Press

ENTER

.The

LCD

asks you to select a contrast mode for this programma-

ble one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

.The

LCD

asks is you want the confirmation stamp on or off for

this programmable one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

.The

LCD

asks you for the type of confirmation report you want to

set for this programmable one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

.The

LCD

asks if you want to send a cover page for this program-

mable one-touch number.

Press /

PROGRAM

until the mode you want appears.

68: Cover Page: ---

Program/Enter

68: Conf.Report: ---

Program/Enter

68: Stamp: ---

Program/Enter

68: Contrast: ---

Program/Enter

68: Primary: ---

Program/Enter

68: Option: Off

Program/Enter

Delayed Enter Time: 0

0/17:05

Delayed Enter Time: 30/17:05

66:Fax#/Com-Options G5,G7,[01],S006,9-55

Beyond the basics

2.47

Press

ENTER

.The

LCD

asks if you want to turn the Copy & Fax feature on or

off for this programmable one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

The

LCD

now displays the next programmable one-touch key.

If you do not want to enter or change any otherkey’s programming,press

STOP

. Your machine returns to standby mode. If you do want to enter or change this key’ s programming, go back to step 4. If you want to enter or change another key’s programming, go back to step 2.

Programming regular polling

Note: You cannot program continuous polling into a programmable one-touch key.

For more information on continuous polling, see page 2.30.

To program a regular polling operation into a programmable one-touch key:

Press /

PROGRAM,C

,1,

ENTER

. The

LCD

shows an empty programmable one-

touch number:

Note: If a programmable one-touch number other than 65 appears on the

LCD

, it means that you have already entered a number for 65.

Note: To erase a programmable one-touch key,see page 2.57.

Press the key that you want to program or change.Here, we’ve selected 72.

Note: If your previous command for this key was for a polling transmission

and you want to keep this key programmed for a polling transmission, use these instructions to make changes.But if you want to assign this key to a completely different operation (for a delayed transmission, for example), then you first must erase the stored command before programming the new one.

If you want to select a different programmable one-touch key than the one that appears on the

LCD

, press that key now.

Press

ENTER

. The

LCD

asks for the type of operation you want to program into

the programmable one-touch:

Note: If changing a previously stored command, skip to step 7.

Press /

PROGRAM

until “Comm.” appears.

Press

ENTER

. The

LCD

now shows either:

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system requires.The number can be up to 40 characters in length:

Your display shows only 20 characters at a time.To view c haractersbeyond those 20, press to scroll to the left or /

PROGRAM

to scroll to the right.

Important: Do not press

ENTER

Note: To erase characters,press

CANCEL

to erase to the left. To change just one c haracter in the number,press to move the cursor left, or /

PROGRAM

to move it right. Press

CANCEL

to erase it.

Then re-enter the number correctly.

72:Fax#/Com-Options 9-5550696_

72:Fax#/Com-Options 9-5558743_

72:Fax#/Com-Options _

72: Type: Comm.

Program/Enter

72: Type: Comm.

Program/Enter

Select Program No. 72:No Number Stored

Select Program No. 65:No Number Stored

68: Copy&Fax: ---

Program/Enter

Beyond the basics

2.48

Next, while you can still see the fax number on the

LCD

, press

COM-OPTIONS

twice and then press

ENTER

If you want the polling to begin immediately every time you press the key, press

ENTER

and skip to step 12.

If you want to delay the polling, press

COM-OPTIONS,ENTER

Next, tell your fax to carry out this delayed command one of these ways: Option 1: Perform the command once at a certain time on a certain day of

the month. (For example,“Do this at 5:05 PMon the 30th.”) To select this option,use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (For example,“Do this at 5:05 PMtoday.”)

To select this option,use the numeric keypad to enter 0, 0 and then the time the fax should perform the command:

Press

ENTER,ENTER

The

LCD

now displays the next programmable one-touch key.

If you do not want to enter or change any otherkey’s programming,press

STOP

. Your machine returns to standby mode. If you do want to enter or change this key’ s programming, go back to step 4. If you want to enter or change another key’s programming, go back to step 2.

Programming a batch transmission

For this operation to work,two things must be true:

• The batch box you’re using must exist on your fax machine.

• You must know the batch box’s identifier number (1–5). To program a batch transmission into a programmable one-touc h key:

Press /

PROGRAM,C

,1,

ENTER

. The

LCD

shows the first empty programmable

one-touch number available:

Note: If a programmable one-touch number other than 65 appears on the

LCD

, it means that you have already entered a number for 65.

Note: To erase a programmable one-touch key,refer to page 2.57.

Press the key that you want to program or change.Here, we’ve selected 67.

Note: If your previous command for this key was for a batch transmission

and you want to keep this key programmed for a batch transmission, use these instructions to make changes.But if you want to assign this key to a completely different operation (for a delayed transmission, for example), then you first must erase the stored command before programming the new one.

If you want to select a different programmable one-touch key than the one that appears on the

LCD

, press that key now.

Press

ENTER

. The

LCD

asks for the type of operation you want to program into

the programmable one-touch:

Note: If changing a previously stored command, skip to step 7.

Press /

PROGRAM

until “Comm.” appears.

Press

ENTER

. The

LCD

now shows either

67:Fax#/Com-Options 9-5558743_

67:Fax#/Com-Options _

67: Type: Comm.

Program/Enter

67: Type: Comm.

Program/Enter

Select Program No. 67:No Number Stored

Select Program No. 65:No Number Stored

Delayed Enter Time: 00/17:05

Delayed Enter Time: 30/17:05

Beyond the basics

2.49

Note: Do not enter any characters here.If you do,you can’t program a

batch transmission into this key. If you accidentally enter characters here, press

CANCEL

as many times as needed to erase all of them

before you go on to step 7.

Note: If this key already holds a batch transmission, skip to step 8.

Press

COM-OPTIONS

three times and then press

ENTER

.The

LCD

shows:

Use the numeric keypad to enter the one-digit identifier for the batch box you want to assign to this one-touch key. Here, we’ve entered 5:

Note: To change an identifier already entered,press

CANCEL

to erase it.

Then re-enter the correct identifier.

Press

ENTER

The

LCD

asks if you want to program additional settings for this programma-

ble one-touch number.

If you do not want to program additional settings,press

ENTER

and then skip to step 22. If you do want to program additional settings,press /

PROGRAM

and

ENTER

The

LCD

asks which resolution you want to set for this programmable one-

touch number.

Press /

PROGRAM

until the mode you want appears.

Note: For any of the following settings, choosing “---”tells the machine to

use its default setting for this one-touch key.

Press

ENTER

.The

LCD

asks which contrast mode you want when using this

programmable one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

.The

LCD

asks if you want the confirmation stamp on or off when

using this programmable one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

.The

LCD

asks if you want to send a cover page when using this

programmable one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

.The

LCD

asks if you want the Copy & Fax feature on or off when

using this programmable one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

The

LCD

now displays the next programmable one-touch key.

If you do not want to enter or change any otherkey’s programming,press

STOP

to return your machine to standby mode. If you do want to enter or change this key’ s programming, go back to step 4. If you want to enter or change another key’s programming, go back to step 2.

67: Copy&Fax: ---

Program/Enter

67: Cover Page: ---

Program/Enter

67: Stamp: ---

Program/Enter

67: Contrast: ---

Program/Enter

67: Primary: ---

Program/Enter

67: Option: Off

Program/Enter

Batch Tx Enter Box No. 5_

Batch Tx Enter Box No. _

Beyond the basics

2.50

Programming an F-Code transmission

For this operation to work,two things must be true:

• You must know how the remote fax is using each F-Code box to which you’re transmitting — for example, as a security box or a relay box. Different fax manufacturers may use slightly different terms,but the concepts are the same.

• You must know the remote fax’s

ITU-T

sub-address and password for each box to

which you want to transmit.

To program an F-Code transmission into a programmable one-touch key:

Press /

PROGRAM,C

,1,

ENTER

. The

LCD

shows the first empty programmable

one-touch number available:

Note: If a programmable one-touch number other than 65 appears on the

LCD

, it means that you have already entered a number for 65.

Note: To erase a programmable one-touch key,see page 2.57.

Press the key you want to program or change.Here, we’ve selected 70.

Note: If your previous command for this key was for an F-Code transmis-

sion and you want to keep this key programmed for an F-Code transmission, use these instructions to make changes. But if you want to assign this key to a completely different operation (for a delayed transmission, for example), then you first must erase the stored command before programming the new one.

If you want to select a different programmable one-touch key than the one that appears on the

LCD

, press that key now.

Press

ENTER

. The

LCD

asks for the type of operation you want to program into

the one-touch:

Note: If changing a previously stored command, skip to step 7.

Press /

PROGRAM

until “Comm.” appears.

Press

ENTER

. The

LCD

now shows either:

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system requires.The number can be up to 40 characters in length:

Your display shows only 20 characters at a time.To view c haractersbeyond those 20, press to scroll to the left or /

PROGRAM

to scroll to the right.

Important: Do not press

ENTER

Note: To erase characters,press

CANCEL

to erase to the left.

To c hange just one number,press to move the cursor left,or

PROGRAM

to move it right. Press

CANCEL

to erase it.Then re-enter

the number correctly.

Now, while you still can see the fax number on the

LCD

, press

COM-OPTIONS

three times and then press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the

ITU-T

sub-address for the box to which

you want to send the document. Here, we’ve entered 123456:

Press

ENTER

.The

LCD

shows:

Note: If there isn’t a password for this box, press

ENTER

, then skip to step 12.

Use the numeric keypad to enter the appropriate

ITU-T

password for the box.

Here, we’ve entered 654321:

When finished, press

ENTER

Enter Password 654321_

Enter Password _

Enter Sub-Address 123456_

Enter Sub-Address _

70:Fax#/Com-Options 9-5558422_

70:Fax#/Com-Options 9-5558743_

70:Fax#/Com-Options _

70: Type: Comm.

Program/Enter

70: Type: Comm.

Program/Enter

Select Program No. 70:No Number Stored

Select Program No. 65:No Number Stored

Beyond the basics

2.51

If you want the transmission to begin immediately every time you press the key, press

ENTER

and skip to step 15.

If you want to delay the transmission, press

COM-OPTIONS,ENTER

Next, tell your fax to carry out this delayed command one of these ways: Option 1: Perform the command once at a certain time on a certain day of

the month. (For example,“Do this at 5:05 PMon the 30th.”) To select this option,use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (For example,“Do this at 5:05 PMtoday.”)

To select this option,use the numeric keypad to enter 0, 0 and then the time when the fax should perform the command:

Press

ENTER,ENTER

The

LCD

asks if you want to program additional settings for this programma-

ble one-touch number:

If you do not want to program additional settings,press

ENTER

. Then skip to step 30. If you do want to program additional settings,press /

PROGRAM

and

ENTER

The

LCD

asks which resolution you want when using this programmable one-

touch number.

Press /

PROGRAM

until the mode you want appears.

Note: For any of the following settings, choosing “---”tells the machine to

use its default setting for this one-touch key.

Press

ENTER

.The

LCD

asks which contrast mode you want when using this

programmable one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

.The

LCD

asks if you want the confirmation stamp on or off when

using this programmable one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

.The

LCD

asks if you want the memory transmission on or off

when using this programmable one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

.The

LCD

asks which confirmation report you want to receive

each time you use this programmable one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

.The

LCD

asks if you want to send a cover page each time you use

this programmable one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

.The

LCD

asks if you want the Copy & Fax feature on or off each

time you use this programmable one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

70: Copy&Fax: ---

Program/Enter

70: Cover Page: ---

Program/Enter

70: Conf.Report: ---

Program/Enter

70: Memory Tx: ---

Program/Enter

70: Stamp: ---

Program/Enter

70: Contrast: ---

Program/Enter

70: Primary: ---

Program/Enter

70: Option: Off

Program/Enter

Delayed Enter Time: 00/17:05

Delayed Enter Time: 30/17:05

Beyond the basics

2.52

The

LCD

now displays the next programmable one-touch key.

If you do not want to enter or change any otherkey’s programming,press

STOP

to return your machine to standby mode. If you do want to enter or change this key’ s programming, go back to step 4. If you want to enter or change another key’s programming, go back to step 2.

Programming F-Code polling

For this operation to work,three things must be true:

• The document which you’re polling must exist in the remote fax’s F-Code box (

ITU-T

standard sub-addressing/password box).

• You must know the remote fax’s

ITU-T

sub-address and password (if any) for each

box you want to poll.

To program an F-Code polling operating into a programmable one-touch key:

Press /

PROGRAM,C

,1,

ENTER

. The

LCD

shows the first empty programmable

one-touch number available:

Note: If a programmable one-touch number other than 65 appears on the

LCD

, it means that you have already entered a number for 65.

Note: To erase a programmable one-touch key,refer to page 2.57.

Press the key you want to program or change.Here, we’ve selected 71.

Note: If your previous command for this key was for an F-Code polling oper-

ation and you want to keep this key programmed for an F-Code polling operation, use these instructions to make changes. But if you want to assign this key to a completely different operation (for a delayed transmission, for example), then you first must erase the stored command before programming the new one.

To select a different programmable one-touch key than the one that appears on the

LCD

, press that key now.

Press

ENTER

. The

LCD

asks for the type of operation you want to program into

the programmable one-touch:

Note: If changing a previously stored command, skip to step 7.

Press /

PROGRAM

until “Comm.” appears.

Press

ENTER

. The

LCD

now shows either:

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system requires.The number can be up to 40 characters in length:

Your display shows only 20 characters at a time.To view c haractersbeyond those 20, press to scroll to the left or /

PROGRAM

to scroll to the right.

Important: Do not press

ENTER

Note: To erase characters,press

CANCEL

to erase to the left. To change just one c haracter in the number,press to move the cursor left, or /

PROGRAM

to move it right. Press

CANCEL

to erase it.

Then re-enter the number correctly.

Now, while you can still see the fax number on the

LCD

, press

COM-OPTIONS

four times and then press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the

ITU-T

sub-address for the box you want

to poll. Here, we’ve entered 123456:

Enter Sub-Address 123456_

Enter Sub-Address _

71:Fax#/Com-Options 9-5558422_

71:Fax#/Com-Options 9-5558743_

71:Fax#/Com-Options _

71: Type: Comm.

Program/Enter

71: Type: Comm.

Program/Enter

Select Program No. 71:No Number Stored

Select Program No. 65:No Number Stored

Beyond the basics

2.53

Press

ENTER

.The

LCD

shows:

Note: If this box doesn’t have a password, press

ENTER

. Then skip to step 12.

Use the numeric keypad to enter the

ITU-T

password for the box. Here, we’ve

entered 654321:

When finished, press

ENTER

If you want the transmission to begin immediately every time you press the key, press

ENTER

and skip to step 15. If you want to delay the transmission (perhaps to take advantage of lower phone rates), press

COM-OPTIONS,ENTER

Next, tell your fax to carry out this delayed command one of these ways: Option 1: Perform the command once at a certain time on a certain day of

the month. (For example,“Do this at 5:05 PMon the 30th.”) To select this option,use the numeric keypad to enter the date and time when the fax should perform the command:

Option 2: Perform the command at a certain time each day you press the

key. (For example,“Do this at 5:05 PMtoday.”)

To select this option,use the numeric keypad to enter 0, 0 and then the time when the fax could perform the command:

Press

ENTER,ENTER

The

LCD

now displays the next programmable one-touch key.

If you do not want to enter or change any otherkey’s programming,press

STOP

to return your machine to its usual standby mode. If you do want to enter or change this key’ s programming, go back to step 4. If you want to enter or change another key’s programming, go back to step 2.

Programming printouts

To program a programmable one-touch key to print a list:

Press /

PROGRAM,C

,1,

ENTER

. The

LCD

shows the first empty programmable

one-touch number available:

Note: If a programmable one-touch number other than 65 appears on the

LCD

, it means that you have already entered a number for 65.

Note: To erase a programmable one-touch key,refer to page 2.57.

Press the key you want to program or change.Here, we’ve selected 68.

Note: If your previous command for this key was for printing a list and you

want to keep this key programmed for printing a list, use these instructions to make changes.But if you want to assign this key to a completely different operation (for a delayed transmission, for example), then you first must erase the stored command before programming the new one.

To select a different programmable one-touch key than the one that appears on the

LCD

, press that key now.

Press

ENTER

. The

LCD

asks which operation you want to program into the pro-

grammable one-touch:

Note: If changing a previously stored command, skip to step 7.

Press /

PROGRAM

until “List.” appears.

Press

ENTER

. The

LCD

asks which list you want to program into the program-

mable one-touch:

68:Print One-Touch

Program/Enter

68: Type: List

Program/Enter

68: Type: Comm.

Program/Enter

Select Program No. 68:No Number Stored

Select Program No. 65:No Number Stored

Delayed Enter Time: 0

0/17:05

Delayed Enter Time: 30/17:05

Enter Password 654321_

Enter Password _

Beyond the basics

2.54

Press /

PROGRAM

until the list you want appears.

Press

ENTER

The

LCD

now displays the next programmable one-touch key.

If you do not want to enter or change any otherkey’s programming,press

STOP

to return your machine to standby mode. If you do want to enter or change this key’ s programming, go back to step 4. If you want to enter or change another key’s programming, go back to step 2.

Programming a document storage operation

To program a programmable one-touch key to store an F-Code polling document, two things must be true:

• The F-Code bulletin box must exist on your fax machine.

• You must know the F-Code bulletin box’s two-digit number (01-50) and name. To program your programmable one-touch to store a regular polling document or F-

Code polling document:

Press /

PROGRAM,C

,1,

ENTER

. The

LCD

shows the first empty programmable

one-touch number available:

Note: If a programmable one-touch number other than 65 appears on the

LCD

, it means that you have already entered a number for 65.

Note: To erase a programmable one-touch key,see page 2.57.

Press the key you want to program or change.Here, we’ve selected 69.

Note: If your previous command for this key was to store a document and

you want to keep this key programmed to store a document, use these instructions to make changes.But if you want to assign this key to a completely different operation (for a delayed transmission, for example), then you first must erase the stored command before programming the new one.

To select a different programmable one-touch key than the one that appears on the

LCD

, press that key now.

Press

ENTER

. The

LCD

asks what kind of operation you want to program into

the programmable one-touch:

Note: If changing a previously stored command, skip to step 7.

Press /

PROGRAM

until “Store” appears.

Press

ENTER

. The

LCD

asks which storing menu you want to program into the

programmable one-touch:

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

. If you select the “Store Polling Doc” operation, skip to step 14. If you select the “Store F-Code Doc”operation, go on to step 9.

The

LCD

asks which F-Code bulletin box you want to use.

Use the numeric keypad to enter the two-digit identifier number (01-50) of the F-Code box in which you want to store the document. Here, we’ve entered

0, 3:

To select a different F-Code box than the one that appears on the

LCD

, enter

that box number now.

Select F-Code Box 03:Muratec America

Select F-Code Box 01:Murata Machinery

69:Store Polling Doc

Program/Enter

69: Type: Store

Program/Enter

69: Type: Comm.

Program/Enter

Select Program No. 69:No Number Stored

Select Program No. 65:No Number Stored

Beyond the basics

2.55

Press

ENTER

.The

LCD

asks if you want the box to overwrite (erase) any docu-

ments it is currently storing whenever it stores a new document.

On: When your machine stores a new document into this box, it will over-

write documents stored in it.

Off: When your machine stores a new document into this box, it won’t erase

(overwrite) any documents stored in it.Your machine can store up to 30 documents in each box (each document can include one or more pages).

Press /

PROGRAM

until the mode you want appears.

Then press

ENTER

to save the setting.

The

LCD

asks if you want to program additional settings for this one-touch.

If you do not want to program additional settings,press

ENTER

. Go to step 22.

If you do want to program additional settings,press /

PROGRAM

and

ENTER

then go on to step 15.

The

LCD

asks which resolution you want each time you use this programma-

ble one-touch number.

Press /

PROGRAM

until the mode you want appears.

Note: For any of the following settings, choosing “---”tells the machine to

use its default setting for this programmable one-touch key.

Press

ENTER

.The

LCD

asks which contrast mode you want each time you use

this programmable one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

.The

LCD

asks if you want the Copy & Fax feature on or off each

time you use this programmable one-touch number.

Press /

PROGRAM

until the mode you want appears.

Press

ENTER

The

LCD

now displays the next programmable one-touch key.

If you do not want to enter or change any otherkey’s programming,press

STOP

to return your machine to standby mode. If you do want to enter or change this key’ s programming, go back to step 4. If you want to enter or change another key’s programming, go back to step 2.

Fax dialing with programmable one-touch

To dial a fax call using a programmable one-touch number:

Insert the document.

Make any necessary adjustments as usual.

Press the programmable one-touch key in which you’ve stored the fax communication command.

Your fax will perform the operation now, or at whatever time you programmed. Note: To review the details of each operation,review the instructions for that

operation. See page 2.44 for a list of each operation and where to find it.

If you programmed this key to delay its operation, the

LCD

shows:

If you programmed this key to perform the operation immediately after you press it, the

LCD

shows the number:

Printing lists using programmable one-touch

To print a list using a programmable one-touch number: Press the programmable one-touch key in which you’ve stored the list operation you

want to print.

9-1-972-555-4335 A4 Normal

** Reserved **

A4 Memory 95%

69: Copy&Fax: ---

Program/Enter

69: Contrast: ---

Program/Enter

69: Primary: ---

Program/Enter

69: Option: Off

Program/Enter

Overwrite Doc.: Off

Program/Enter

Beyond the basics

2.56

Storing fax documents with programmable one-touch

To store a fax document for either polling or F-Code polling using a programmable one-touch number:

Insert the document.

Make any necessary adjustments as usual.

Press the programmable one-touch key which is programmed for the storing operation you want to use.

Erasing a programmable one-touch key

Press /

PROGRAM,C

,2,

ENTER

. The

LCD

shows the first programmable one-

touch number that has been programmed:

Note: If a one-touch number other than 65 appears, it means 65 is empty.

Press the programmable one-touch key you want to erase.Here, we’ve selected 67:

To erase a different programmable one-touch key than the one that appears on the

LCD

, press that key now.

Press

ENTER

. The

LCD

shows:

Important: If you w ant to quit without erasing the programmable one-

touch key you’ve selected, press /

PROGRAM

. The fax will

return to step 2.

Press

ENTER

to erase the number.

To erase another programmable one-touch key, repeat steps 2–5. Or press

STOP

return to standby mode.

Printing a list of your programmable one-touch keys

Your fax machine can print a list of the commands you’ve stored in your programmable one-touch keys.

For a communications operation,the list includes:

(1) each key’s one-touch number (2) the fax/telephone number (3) when the command should start (4) which command you’ve selected (5) if applicable,the selected call group(s) or F-Code box(es) you’ve stored in

the key

(6) the individual settings for each key

For a list printout operation,the list includes:

(1) each key’s one-touch number (2) name of the list the key is programmed to print

For a storage operation,the list includes:

(1) each key’s one-touch number (2) which command you’ve selected (3) if you selected an F-Code polling document, the selected F-Code bulletin

box name and which overwrite setting you’ve selected

(4) the individual settings for each key.

To print a list of programmable one-touch keys, press /

PROGRAM,C

,3,

ENTER

Erase P One-Touch

** Complete **

Erase P One-Touch Check Program/Enter

Select Program No. 67:Polling

Select Program No. 65:Delayed

Beyond the basics

2.57

Beyond the basics

Your machine has a number of security features to keep your private fax documents private, avoid unwanted outside communication and even protect against unauthorized use of your machine.

These security features include: (1) operation protection, (2) security reception,

(3) PIN mask, (4) security transmission,(5) closed network, (6) block junk fax, and (7) department codes.

The passcode

Your machine has a passcode protection system which must be turned on in order to use the security features listed above.

To set your machine’s passcode:

Decide on the four-digit passcode (0001–9999) you want to use. Write it down, and put it in a safe place.

Important: Do not use 0000. This turns off passcode protection.

Press /

PROGRAM,J

,1,6,

ENTER

. The

LCD

shows:

If you are creating a passcode,use the numeric keypad to enter 0000. If you are changing an existing passcode, enter the existing passcode.

Press

ENTER

Enter the new four-digit passcode.Here,we’ve entered 6296:

Press

ENTER

to save the passcode.

Note: Any time you want to turn off the passcode,change the passcode back to

0000 by repeating steps 2–6 and entering 0000 in step 5.

Operation protection

Important: For this feature to work, you must have activated the passcode protec-

tion, as described in the left column.

When your machine’s operation protection is activated, only users who enter the correct passcode can send faxes from it or change the machine’s settings.

Activating operation protection

Press /

PROGRAM,J

,1,7,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the passcode created in “The Passcode,” left column. Here, we’ve entered 6296:

Press

ENTER

.The

LCD

shows:

Press or /

PROGRAM

until the setting you want appears.

Here, we’ve chosen “On.”

Press

ENTER

to save the setting.

Opr.Protect: On

Program/Enter

Opr.Protect: Off

Program/Enter

Set Opr. Protect Enter Passcode: 6296

Set Opr. Protect Enter Passcode: ****

Protect Passcode New Passcode: 6296

Protect Passcode Old Passcode: ****

Security features

2.58

Using your fax machine during operation protection

When you press any key on your machine, the

LCD

shows:

Use the numeric keypad to enter the four-digit passcode set in “The Passcode,” page 2.58.

When you enter correct passcode, the machine will let you go on to the next step in your fax operation.

Note: If you start another operation while the first is still underway, the machine

will require the passcode from you one more time before it continues with your new request. However,the first operation will not be affected, even if you fail to enter the correct passcode for the second entry.

Security reception

Security reception tells your machine to keep all received faxes in memory (but not print them).Then you can print them out later, at your convenience.For example, you could use this if you’re concerned about workers reading documents intended for your eyes only.

Important: For this feature to work, you must have activated the passcode protec-

tion as described on page 2.58. You must also know the passcode.

Note: In the following instructions,your machine’s

LCD

shortens the word

Transmission to Tx and the word Receive to Rx.

Activating security reception

Press /

PROGRAM,O

[the letter O, not a zero],1,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the protection passcode. Here, we’ve entered 6296:

Press

ENTER

.The

LCD

shows:

Press or /

PROGRAM

until the setting you want appears.

Here, we’ve chosen “On.”

Press

ENTER

.The

LCD

shows the machine’s current clock setting:

If you want security reception to begin now (and at this same time every day), skip to step 9. Otherwise, go on to step 7.

Use the numeric keypad to enter the time (use a 24-hour format) when security reception should begin every day.“Type over” the numbers displayed. Here, we’ve entered 17:35:

To change a digit,press to move to the left, or /

PROGRAM

to move right.

Then enter the correct digit.

Press

ENTER

to save the setting.

Printing from security reception / Turning off security reception

When security reception is on, an incoming fax goes directly into your machine’s memory and the

MEMORY RECEIVE

light comes on. But the fax is not printed.

To retrieve the faxes received during this security reception (and to return your machine to normal reception until the next time):

Press /

PROGRAM,O

[the letter O, not a zero],2,

ENTER

. The

LCD

shows:

Print Mem Rx Doc. Enter Passcode: ****

Set Security Rx Enter Time: 17:35

Set Security Rx Enter Time: 15:42

Security Rx: On

Program/Enter

Security Rx: Off

Program/Enter

Set Security Rx Enter Passcode: 6296

Set Security Rx Enter Passcode: ****

Operation Protected Enter Passcode: 6296

Operation Protected Enter Passcode: ****

Beyond the basics

2.59

Use the numeric keypad to enter the passcode. Here, we’ve entered 6296:

Press

ENTER

• If you’ve entered the correct passcode,your fax machine will print all documents in its memory and then erase them.Then it will turn security reception off until the next time you’ve scheduled security reception.

• If you’ve entered an incorrect code,your fax machine will refuse to print, and security reception remains on.

Masking the PIN

To prevent unauthorized long-distance calls, some office telephone systems require you to enter a personal identification number (

) whenever you dial long distance.

Your fax’s

mask feature helps you keep that

number private.With the

mask activated, you can dial a fax number plus a

, but the

will not appear in

a journal, error message printout, delayed command list or a

TCR

.The

may be up to eight characters in length. It also can include the * or # symbols,and it can be entered from the numeric keypad.

There are three possible settings for the

mask:

• Off — Turns off the

mask feature.Any

you enter will appear on any dis-

play or printout which shows the number you dial.

• Mode 1 — Each remote fax unit has a departmental

access code.

• Mode 2 — Each fax user has a departmental

access code.

Note: If you select Mode 1 and you will use a one-touch or speed-dial number, you

must store the remote unit’s

access code within that number. However, if

you select Mode 2, this isn’t necessary. (See “Autodialing while using the

mask,”this page, right column for further details.)

Note: If you select either Mode 1 or Mode 2 and will be using batch transmission

(see pages 2.20 – 2.23), you must store the

access code for the remote

unit within the appropriate batch box.

Activating the

mask

Important: For this feature to work, you must have activated the passcode protec-

tion as described on page 2.58.You must also know the passcode.

Press /

PROGRAM,J

,1,8,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the four-digit passcode.Here, we’ve entered

6296.

Note: If you enter an invalid passcode, the machine’s security feature rejects

the attempt and returns to standby mode.

Press

ENTER

Press or /

PROGRAM

until the mode you want appears.In this example,

we’ve chosen “Mode1.”

Press

ENTER

Autodialing while using the

mask

Note: The following instructions presume you understand how to set and use your

machine’s autodialer. If you need to review, see pages 2.7–2.15.

If you chose “Mode 1”— the

goes in

In Mode 1, before autodialing a number for the first time, you must add the

the stored one-touch key or speed-dial number. Here’s how:

Begin by creating or changing an entry in the autodialer. See pages 2.7–2.15 if necessary.While you’re setting this up, the machine asks you to enter the

. The

LCD

shows:

Use the numeric keypad to enter the four-digit passcode.Here, we’ll use our sample passcode again.

Set PIN Number Enter Passcode: 6296

Set PIN Number Enter Passcode: ****

PIN Mode: Mode1

Program/Enter

PIN Mode: Off

Program/Enter

Set PIN Mode Enter Passcode: 6296

Set PIN Mode Enter Passcode: ****

Print Mem Rx Doc. Enter Passcode: 6296

Beyond the basics

2.60

Press

ENTER

. In our example,we’re setting speed-dial number 001:

Use the numeric keypad to enter the desired

, up to eight characters in

length.

Press

ENTER

to save the

Note: If you press

ENTER

without entering the

, the fax machine beeps,

indicates “Invalid Number”on the

LCD

and then returns to step 4.

Now you may autodial the number as usual. Important: While in

Mode 1, any autodialer numbers you use must include

the

. This also applies to autodialer numbers used with batch transmission (see pages 2.20–2.23) or programmable one-touch keys (see pages 2.44–2.57).

Note: If you select either Mode 1 or Mode 2 and will be using batch transmission,

you must store the

access code for the remote unit within the appropri-

ate batch box.

If you chose “Mode 2”— as you autodial, load the code

In this mode, you don’t have to add the

to the autodialer setting.Instead, you

enter the

manually each time you autodial:

Dial the number as you normally would, using the autodialer.Here, we’ve pushed one-touch key A.The machine now asks for the

Use the numeric keypad to enter the

Press

START

. Y our mac hine dials the number.

Note: If you select either Mode 1 or Mode 2 and will be using batch transmission

(see pages 2.20–2.23), you must store the

access code for the remote unit

within the appropriate batch box.

Dialing from the numeric keypad while using the

mask

If you’ve specified Mode 1 — use “star”power

Enter the phone number, then press the * (“star”) key and enter the

The

always goes last. F or example ,to dial 19725550911 with a

“123456”, enter 19725550911*123456:

Press

START

. The

disappears from the display, and your machine dials the

desired phone number.

If you’ve specified Mode 2 — the machine guides you

Enter the phone number as usual.

Press

START

. The

LCD

shows:

Use the numeric keypad to enter the

Press

START

. Y our mac hine dials the number.

Enter PIN Number 123456_

Enter PIN Number _

Press Start 19725550911_

Press Start 19725550911*123456

Enter PIN Number 1057_

Enter PIN Number _

001:PIN Number 1057_

001:PIN Number _

Beyond the basics

2.61

Performing batch transmission while using the

mask

Note: The following instructions presume you are familiar with how to set and use

both your machine’s autodialer and its batch transmission feature.If you need to review, see pages 2.7–2.15 for more on the autodialer and/or pages

2.20–2.23 for more on batch transmission.

If you’ve specified Mode 1 or Mode 2

Important: Any autodialer number you use with batch transmission must include

the

. (To review how to include this information in an autodialer number, review the Mode 1 instructions under “Autodialing while using the

mask,”page 2.60.)

Before sending a batch transmission the first time, you must store the

within its

batch box. Here’s how:

Follow the steps for creating or modifying a batch box (page 2.20). The

LCD

asks for the fax number (here, we’re working with batch box 1):

Enter an autodialer number, or use the numeric keypad to enter the fax number, to which the batch transmission should go.

Important: If you’re entering a number from the numeric keypad,enter the

fax number, followed by the * (“star”) key and then the

Press

ENTER

to save the setting.

Note: If you press

ENTER

without entering the

, the fax machine beeps,

indicates “No

Number” on the

LCD

and then returns you to step 2.

Continue with the steps for creating or modifying a batch box (page 2.20).

Now you can perform batch transmission to this box while the

mask is activated.

Setting security transmission

Your fax’s security transmission feature provides extra assurance that your documents go where you’re sending them.When this feature is activated and your machine sends a fax, the machine compares the last four digits of the dialed number to the other unit’s Subscriber ID(the phone number at the top of that unit’s transmissions;see page 1.10). If these digits match,your call goes through. If they don’t, your machine disconnects the call and prints an error message telling you to check the condition of the remote unit.

Before you activate this feature, consider:

• Not all fax machine owners enter their phone numbers in their Subscriber IDs. — Indeed, some machines don’t even have a Subscriber ID. So,with security transmission activated, your machine would disconnect its calls to such machines.

• Access codes can cause confusion.— If an autodialer entry ends with a long-distance or other access codes,activating this feature prevents calls to that fax.

Note: In the following instructions,your fax’s

LCD

abbreviates Transmission as Tx.

Press /

PROGRAM,J

,1,1,

ENTER

. The

LCD

shows the current setting:

Press or /

PROGRAM

until the mode you want appears.In this example,

we’ve chosen On.

Press

ENTER

to save the setting.

Security Tx: On

Program/Enter

Security Tx: Off

Program/Enter

1:Fax Number _

Beyond the basics

2.62

Setting for use with a closed network

For maximum communications security, use a closed network. This limits your machine to only communicating with other Muratec fax machines which can “present” the proper passcode.

Important: The passcode you use for closed network operation is not the same as

the protection passcode.

Once your machine is set up for a closed network, your machine will disconnect calls coming in from fax machines other than Muratec fax machines.

To set your fax machine’s closed network password:

Decide on the four-digit closed network passcode (0001–9999) you want to use.

Write it down, and put it in a safe place.

Press /

PROGRAM,J

,0,9,

ENTER

. The

LCD

shows the current code:

Use the numeric keypad to enter the desired four-digit closed networ k passcode .

Press

ENTER

to save the setting.

Note: To turn off the closed network passcode and return to normal fax reception,

change the code to 0000 by repeating steps 1–4 and entering 0000 in step 3.

To set your fax machine to operate in a closed network:

Press /

PROGRAM,J

,1,0,

ENTER

. The

LCD

shows your fax’s current setting:

Press or /

PROGRAM

until the mode you want appears.

Here, we’ve chosen On.

Press

ENTER

to save the setting.

Setting Block Junk Fax

Your fax machine’s Block Junk Fax feature lets you bar the gates against unautho- rized incoming faxes (“junk fax”). But before you block junk fax, first understand how this feature works,to determine if it’s right for you.There are four possible settings for Block Junk Fax:

• Off — The feature isn’t activated.

• Mode1 — Your fax machine checks whether the last four digits of any phone number in your autodialer matches the last four digits of the remote fax’s subscriber ID(the phone number part of the

TTI

). If it doesn’t find a match, your

machine disconnects the call.

• Mode2 — This mode rejects any call from a number whose last eight digits match any number in the blocked numbers list (explained later). Your machine can hold up to 30 blocked numbers.

• Mode3 — This rejects numbers that are not in the autodialer and also rejects numbers that are in the blocked numbers list.This lets you keep a number on your autodialer for transmission to it, while still blocking its incoming calls by putting it in the blocked numbers list.

But before you activate the Block Junk Fax feature, please consider:

• Not all fax machine owners enter their phone numbers in their Subscriber IDs. — With Block Junk Fax activated, your machine would reject faxes from these machines.

• Access codes can cause confusion. — If an autodialer entry ends with extra codes, such as long-distance codes,Block Junk Fax will block out calls from those faxes.

To set Block Junk Fax:

Press /

PROGRAM,J

,1,2,

ENTER

. The

LCD

shows your fax’s current setting:

Press or /

PROGRAM

until the mode you want appears.

Here, we’ve chosen Mode2.

Press

ENTER

to save the setting.

What you do next depends on what you selected in step 1:

• If you selected Off or Mode1, your machine returns to standby mode.

• If you selected either Mode2 or Mode3, go on to step 4.

Block Junk Fax:Mode2

Program/Enter

Block Junk Fax:Off

Program/Enter

Closed Net.: On

Program/Enter

Closed Net.: Off

Program/Enter

Set Passcode Passcode: 5627

Set Passcode Passcode: 0000

Beyond the basics

2.63

The

LCD

now asks if you want to enter a number:

If you want to enter or modify a number, press

ENTER

and go on to step 5.

Otherwise,press /

PROGRAM

and skip to step 10.

Depending on if you have already entered at least one number into the blocked numbers list, the display shows one of the following:

If you want to modify an existing entry in the blocked numbers list, press or /

PROGRAM

until you see the number you want to modify.

… or …

If you want to enter a new number in an already-started blocked numbers list, press or /

PROGRAM

until you find an empty position in the list.

Then press

ENTER

to enter or modify the blocked number.

Note: To clear a number from the list,see “Clearing a number from the

blocked numbers list,”right column.

Use the numeric keypad to enter the last eight characters of a fax number you want to block. For example,if you want to block a fax from someone with a Subscriber

of 972-555-3038, you should enter 5, 5, 5, -, 3, 0, 3, 8:

To change a specific digit,press to move left or /

PROGRAM

to move right until the cursor is under the digit, then use the numeric keypad to enter the correct number.

Press

ENTER

to save the setting.The display shows the next “slot” in the blocked numbers list. If you do not want to enter or change a number for this slot,go on to step 9. If you do want to enter or change a number for this slot,repeat steps 5–8.

Press

STOP

. The display now asks if you want to print the list.

If you do want to print the list,press

ENTER

and your machine will print it.

If you don’t want to print it,press

STOP

and your machine will return to

standby mode.

Clearing a number from the blocked numbers list

To clear a number from the list:

Press /

PROGRAM,J

,1,2,

ENTER

If your Block Junk Fax setting is either Mode2 or Mode3, skip to step 3.

Press or /

PROGRAM

until you see your preference, Mode2 or Mode3.

Press

ENTER,ENTER

. The display shows:

Press or /

PROGRAM

until you see the number you want to clear.

Press

CANCEL

to clear the number. To clear another number from the blocked numbers list,repeat steps 4–5. Otherwise, go on to step 6.

Press

STOP

. The display now asks if you want to print the blocked numbers

list.

If you do want to print the list,press

ENTER

and your machine will print it.

Otherwise, press

STOP

to return your machine to standby mode.

Print BlockJunk Dial

Enter/Stop

Select BlockJunk No. 01:555-2971

Block Junk Fax:Mode2

Program/Enter

Block Junk Fax:Off

Program/Enter

Print BlockJunk Dial

Enter/Stop

Enter Fax Number 01:555-3038

Select BlockJunk No. 01:555-2971

Enter Fax Number 01:_

Set BlockJunk Dial

Program/Enter

Beyond the basics

2.64

Using department codes

You can keep track of how your machine is used through its department code feature. When the department code setting is activated, the machine reminds each user to enter the department code before sending or polling a document.The Activity Journal then keeps track of fax transactions by department.

After you turn on this setting,assign specific code numbers to your office’s fax users and tell them to enter these department codes before sending faxes.

Note: Please note that using this setting may block access to the fax machine.

Entering a department code

Your machine can hold up to 100 separate department codes. To enter a department code:

Press /

PROGRAM,M

,2,

ENTER

. Depending upon whether you’ve already

entered a department code, the

LCD

shows:

Note: If department code operation is protected (see page 2.66), the fax

beeps briefly and then returns to standby mode.You will have to turn off the protection first, then repeat this step.

If you have not entered any codes in your fax, skip to step 4. Otherwise, go on to step 3.

To enter a new code in a department code list that’s already been started, press

ENTER

. The fax will skip to the next empty position in the list.

Note: If you want to modify an existing entry in the department code, you

first clear a department code you want to modify and then enter a new code (see “Clearing a department code,” right column).

Use the numeric keypad to enter the four-digit department code,0000–9999. Here, we’ve entered 1555:

To change one digit,press to move left or /

PROGRAM

to move right until the cursor is under the digit, then use the numeric keypad to enter the correct number.

Press

ENTER

to save the setting. To enter another department code ,repeat steps 4–5. To stop entering department codes, press

STOP

to return to standby mode.

Clearing a department code

Press /

PROGRAM,M

,2,

ENTER

. The

LCD

shows:

Note: If department code operation is protected (see below), the fax beeps

briefly and then returns to standby mode.You will have to turn off the protection first, then repeat this step.

Press or /

PROGRAM

until you see the code you want to clear. Here, we’ve

selected “3111”.

Press

CANCEL

Important: If you w ant to quit without c learing the department code you’ve

selected, press /

PROGRAM

.The fax returns to step 2.

Press

ENTER

to clear the department code.

To clear another department code, repeat steps 2–4. If you don’t want to clear another department code,press

STOP

to return to standby

mode.

Turning the department code setting on and off

Press /

PROGRAM,M

,3,

ENTER

. The

LCD

shows:

Note: If department code operation is protected (see next item), the fax

beeps briefly and then returns to standby mode.You will have to turn off the protection first, then repeat this step.

Press or /

PROGRAM

until you see the setting you want.

Press

ENTER

Dept. On/Off: On

Program/Enter

Dept. On/Off: Off

Program/Enter

3111:Erase Dpt. Code Check Program/Enter

Select Department No 001:1555

Enter Dept. Code 001:1555

Select Department No 001:1555

Enter Dept. Code 001:_

Beyond the basics

2.65

Turning department code protection on and off

Important: This feature will work only if you’ve activated the passcode protection

(see page 2.58).

Press /

PROGRAM,M

,1,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the four-digit passcode:

To change one digit,press to move left or /

PROGRAM

to move right until the cursor is under the digit, then use the numeric keypad to enter the correct number.

Press

ENTER

Press or /

PROGRAM

until the setting you want appears.

Press

ENTER

to save the setting.

Sending a fax using a department code

For this operation to work,two things must be true:

• The four-digit department code must exist on your fax mac hine.

• You must know the department code.

Insert the document.

Adjust resolution and contrast if necessary.

Enter the fax number by either pressing a one-touch key, entering a speeddial number or dialing from the numeric keypad.

If you enter the fax number using a one-touch key, skip to step 6. Otherwise, go on to step 4.

Press

START

Use the numeric keypad to enter the appropriate four-digit department code. In this example, we’ve entered 1234:

Press

START

again.

Printing the department time list

The department time list includes the following information for each department code:

• Time period covered by the department time list

• Each department code

• Total communication time (in hours, minutes and seconds;HH:MM:SS) — Counts the communication time up to 999:59:59 (999 hours:59 minutes:59 seconds). If the fax exceeds the maximum time, it does not count further.

• Total printed pages — Counts the pages up to 65535 pages.If the fax exceeds the maximum number of pages,it counts the total pages from 0 (zero).

Note: If you want to clear the total counts of each department code,see “Clearing

the current department time list”, below.

To print the list,press /

PROGRAM,M

,4,

ENTER

Note: If department code operation is protected (see left column), the fax beeps

briefly and then returns to standby mode.You will have to turn off the protection first, then repeat the above.

Clearing the department time list

To clear the current total counts of eac h department code: Press /

PROGRAM,M

,5,

ENTER

The total communication time and total printed pages for each department code are cleared.The department code will not be erased.

Enter Dept. Code 1234_

Enter Dept. Code _

Dept. Protect: On

Program/Enter

Dept. Protect: Off

Program/Enter

Set. Dept. Protect Enter Passcode: 6596

Set Dept. Protect Enter Passcode: ****

Beyond the basics

2.66

Beyond the basics

This page intentionally blank.

2.67

Just in case …

Tips on caring for your machine

What to do if problems occur

Glossary

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

Print quality problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.3

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.5

Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10

Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.12

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Muratec F-160 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual