Monarch 9425, 9445, 9465, 9420, 9440 User Manual

Monarch 9400™ Series

Thermal Printe r

User’s Manual

TC9400UM Rev. C 4/95 ©1988 Monarch Marking Systems, Inc. All rights reserved.

Each product and program carries a respective written
warranty, the only warranty on which the c ustomer can rel y.
Monarch reserves the rig ht to make changes in the product
and the programs and their availability at any time and without
notice. Although Monarch has made every effort to provide
comple te and accurate information in thi s manual, Monarch
shall not be liable for any omissions or inaccuracies. Any
update will be incorporated in a late edition of this manual.

CAUTION

This equipment can interfere with radio communication.
The equipment complies with limits for a Cla ss A
computi ng device pursuant to FCC Rules, Subpart J, Part
15, which pr ovide reasonable protection against such
interference when operated in a commercial environment.
Operation in a residenti al area can cause interference
which the user must correct at his own expense.

This digital apparatus does not exceed the Class A limits
for radio noise for digital apparatus set out in the Radio
Inter ference Regul ations of the C anadian Department of
Communications.

Preface

When you firs t receive the 9400™ series printer, there are no
formats in memory. Therefore, you must enter formats before
printing tags or labels. This manual contains the information
you’ll need to design and enter your own customized formats.
It also prov i des general information about system
administration and configuring the printer.

Preface

Getti ng Started

Design i ng a Fo rm at

Entering a Format

Using the Printer Online

Configuring th e Printer

Provi des an overview of the
features, operation modes,
defaults set, and initial startup
information.

Contains informati on for
designing tags and labels.

Discusses how Format Entry
works; how to copy, modi f y an d
delet e fi e ld s or formats. It also
gives tutorials for entering each
field ty pe availabl e.

Tells you how to use your
computer with the printer to print
batches.

Descri bes password protected
features for check digits, time
and date , and onl i ne print i ng.

Prompts Reference

Contains a list of prompts and
descriptions for Format Entry
mode.

i

9400 Series User’s Manual

Other manuals you might need are:

Equipment Manual

Operator’s Handbook

Programmer’s Manual

Messages

Form at Design Tools
Manual

Contains set-up and
maintenance proced ures. How
to load suppli es and ribbons is
also incl uded.

Explains data entry and batch
control for printing. Also
includes options y ou can set for
supply requireme n ts.

Gives com m uni cations and
message structures for sending
formats and batch data online.

Lists and describes the offline
and online messages.

Contains the Format Record and
Data Entry Guide, along with
other information and tools to
help y o u d esign fo r m ats.

ii

Table of Contents

1. Getting Started...............................................................1-1

Operating Modes........................................................1-3

Supply Options...........................................................1-4

Daily Startup...............................................................1-5

Auto-online Mode...........................................1 -6

2. Designing a Format .......................................................2-1

Checking the Supply Siz e..........................................2-1

Starting Your Format Design......................................2-2

Identifying the Top of Supply......................................2-3

Rotating a Field..........................................................2-3

Rotating Characters Within a Field............................2-4

Field and Character Rotation Exampl es........2-6

Preparing Your Supply Layout ...................................2-7

Fonts and Horizontal Field Location..............2-7

Planning the Field Cont ents.......................................2-9

Recording the Field Cont ent s ..................................2-12

Defining the Supply for a Format.............................2-16

Recording Stored Formats.......................................2-18

Table of Conte nt s

3. Entering a Format..........................................................3-1

Starting Format Entry.................................................3-4

Editing and Reviewing a Format.............................. 3-37

Entering Supply Information...........................3-5

Defining the Fields .........................................3-8

Entering a Sub-field......................................3-12

Enteri ng a C ost Code Field..........................3-15

Entering a Date Field...................................3-18

Entering a Fixed Data Field .........................3-21

Entering a Price Field...................................3-24

Entering a Line Field....................................3-26

Merging Fields..............................................3-30

Entering a Graphic Field..............................3-35

iii

Table of Contents

Modifying a Format ..................................................3-38

Adding a Field..............................................3-4 0

Deleting a Field............................................3-40

Deleting a Format.........................................3-41

Renaming a Format .....................................3-41

Copying a Format.........................................3-42

Designing a Multiple Part Tag ..................................3-43

Sample Two-Part Tag...............................................3-4 4

3. Entering a Format..........................................................3-1

Kinds of Fields............................................................3-2

4. Printing Online ...............................................................4-1

Auto-online Mode.......................................................4-2

Online Errors..............................................................4-3

5. Configuring the Printer..................................................5- 1

Defining a Check Digit................................................ 5 -2

Changing Pass words.................................................5 -5

Displaying Password s................................................5-7

Setting the Time .........................................................5-8

Clearing the Time Prompt..........................................5-9

Setting the Date .......................................................5-10

Clearing the Date Prompt..........................................5-11

Selecting the Date Forma t.......................................5-11

Setting the Online Paramete rs.................................5-13

Adjusting the Print Contrast .....................................5-15

Clearing Batch Memory at Power-up.......................5-16

Clearing Batch Memory Immediately.......................5-17

Using 9420/9440 Compatible Mode.........................5-18

Using 9420/9440 Imaging Mode..............................5 -19

Using Auto -onlin e Mo d e...........................................5-21

Exiting Auto- online Mo de.........................................5-22

6. Prompts Reference........................................................6-1

Bar Code Type...........................................................6-1

iv

9400 Series User’s Manual

Bar Code Densi ty.......................................................6-3

Bar Code Densities (Parall el Pri nt)................6-4

Bar Code Densities (Serial Print)...................6-5

Bar Code Heigh t.........................................................6-5

Bar Code - Human R eadable Char acters..................6-6

Check Digits...............................................................6-7

Check Digit Scheme...................................................6-8

Cost Code Field .........................................................6-9

Data Entry Prompt....................................................6-10

Date and T ime Field s...............................................6-1 1

Field Length..............................................................6-12

Field Location...........................................................6-13

Field T ypes...............................................................6-14

Fixed Characters......................................................6-15

Fixed Data Field.......................................................6 -16

Fonts ........................................................................6-17

Printable Characters ................................................6-18

Font Magni fication (Sizes ) ........................................6-19

9425/9445 Font Magnification..................................6-20

9420/9440 Font Magnification..................................6-20

Graphics...................................................................6-21

Include Price Check D igit.........................................6-22

Incrementin g or Decremen ting a Field.....................6-23

Lines.........................................................................6-24

Line Width Select ions...............................................6-25

Horizontal Line Widt hs.................................6-25

Vertical Line Widths..................................................6-26

Merged Fi eld ............................................................6 -27

Number of Characters..............................................6-29

Price Field................................................................6-30

Print Color................................................................6-31

Print Color Samples.....................................6-31

Stock Dimensions.................................................... 6-3 2

Sub-fields.................................................................6-32

Text Fields................................................................6-34

Time Fields...............................................................6-34

Top of Field...............................................................6-35

Top of Character.......................................................6-35

Type of Data.............................................................6-36

V e rify Fields..............................................................6-36

Table of Conte nt s

v

Table of Contents

Appendix A - Code 128 I nfor mation...................................A-1

Bar Code Width..........................................................A-2

Quiet Zone..................................................................A-4

Function Codes..........................................................A-5

Table A-1. 128 Bar Code Cha racte r Se ts..................A-6

vi

1. Getting Started

The 9400™ Series Thermal Printers let you enter your own
format image for printing batches of data. A format is the
arrang ement of fields on the supply. Each field is a group of
data that prints in a specific place on the tag or label. The
printer uses both thermal direct or ribbon printing on tags and
labels.

The number of formats you store depends on how many fields
you design into each form at. The number and size of yo ur
formats may reduce the number of batches you can enter at
one time.

You can operate this printer
computer). The Online feature communicates with your
computer system for transferring data batches and formats to
the printer. For more informa tion about Online see section 4,
"Printi ng Online."

The flexibility of this printer provides:

offline

(manually) or

online

(with a

• Six font styles (three with proportiona l spac i n g).

• The ability to print three of the font styles in ten different

sizes.

• Nine different bar codes (including expanded UPC and

EAN) with variable bar length, and special density
option.

• Incrementing or decrementing within a field.

• The ability to create sub-fields from a regular field (print

multipl e fi el ds from data entered once by the operator).

Getting Started

• A merged field for combining data from up to four other

fields.

• Fixed data for saving the operator time at data entry.

• Two print colors; blac k and reverse print i ng.

1-1

9400 Series User’s Manual

• Graphi c li nes to underline or box-in a field.

• Graphic images (such as your company logo)

downloaded from your host computer.

• The ability to rotate individual fields, or characters within

a field.

• A

There are three password-protected modes: Format Entry
mode, Printer Configuration mode, and Auto-online mode.
One person should have access to these functions and should
serve as th e syste m ad mi n istrator. The syst e m ad mi n istr a to r
can custom i ze the printer to meet spe cific printi ng needs.
Here are some features to consider setting when you first
receive the printer.

Test

function that lets you test your format as you

design it.

• A daily startup routine for the operators. You can select

the time and dat e to appear for each startup.

• Security passwords for Format Entry mode, Printer

Configuration mode, and Auto-online mode. You can
enter unique passwords for your use.

• A special check digit calculation. You can enter check

digit calcul ations spec ific to your ope ration.

• Online usage. Y ou must set the parameters for

communication with your host computer before going
online.

Procedures for thes e features are in sec tion 5, "Configuri ng
the Printer."

1-2

1. Getting Started

Operating Modes

The printer contains menus to show you the options available.
From the Select Operation Mode menu, also called the

menu

, you can select seven different operation modes.

Data Entry Lets the ope rator enter data for a sp ecific

format. Refer to the

Operator’s Handbook

for data entry instructions.

Format Entry Lets management add, modify, copy or

delete formats. This mode requires a
password.

Batch Control Lets the ope rator monitor the activity and

printing priority of batches in the print
queue. The

Operator’s Handbook

informa tion for using this mode.

main

has

Getting Started

Online Supports the transmi ssion of data batches

and formats for a host computer to the
printer.

Printer Opti o n s Lets you set the printer to meet specific

supply requirements. Refer to the

Printer
Configuration

Operator’s Handbook

Lets management define printer setups for
daily operation. This mode requires a

to set these options.

password.

Version Displays the identification number for the

printer’s software. Give this number to
Monarch Service when calling about
problems or questions. Refer to the

Messages

manual for more information.

1-3

9400 Series User’s Manual

The chart below shows each operation mode, and its intended
user.

Select

Operation

Mode

Data

Entry

Format

Entry

Manager* Operator Manager*

* Password requi red for entr y

Batch

Control

OperatorOperator Operator/

Online Printer

Printer

Options

Manager

Version

Operator/

Manager

Config.

Supply Options

These are the printer options set at the factory:

Printer Option Default

1. Use Batch Separators No

2. Adjust Cut Po sit i on Increas e at 0

3. Adju st Pr i n t Po s ition Incre ase at 0

4. Define Cost Code None set

5. Define Supply Ty pe Black Mark/Aperture

6. Define Monetary Symbol Dollar ($)

7. Use Cent Si gn i n Pri ce Fields No

8. Define Numbering System English

9. Define Print Mode Continuous

10. Use Batch Names No

To change these options, refer to "Setting Printer Options" in
the

Operator’s Handbook

1-4

.

1. Getting Started

Daily Startup

CAUTION

Turning the printer on and off rapidly can cause i t to
malfunction. If you have turned the print on (or off), wait 10
seconds before turning it back off (or on).

When you first turn the power on you’ll see:

• the copyri ght message

• the date and ti m e prompts if they are set

Then you’ll see

Select Sup p ly Type: B

A)lign, B)lack Mark or D)ie Cut

• Press

E

if you are using black mark or aperture

supplie s.

• Type D and press

E

if you are using die cut

supplies.

• Type A and press

E

to calibrate the printer.

Next you’ll see the main menu:

Select Operating Mode: ↓

Data Entry __

Press D to display the mode you want, then press
select the mode.

E

Getting Started

to

If you want to enter a time or a date at daily startup, go to
sectio n 5, "C onfiguring the Printer." You c an set the time and
date to display each time you turn the power on. The
procedure for daily startup is in the

Operator’ s Handbook

.

1-5

9400 Series User’s Manual

Auto-online Mode

If your printer is set for Auto-online mode, daily startup is
different. The printer is online as soon as you turn it on. When
you turn the printer on, you’ll see:

• the copyri ght message

• the date and ti m e prompts if they are set.

Then you’ll see

Online Mode Ready:

For more information about Auto-online mode, see "Printing
Online."

1-6

2. Designing a Format

Section 2 and 3 contain tutorials for planning and entering a
tag or label design (format). This section shows you how to
design a format using the four steps below.

1. Determine the basic elements and the fields for your design.

2. Prepare your supply layout for field locations.

3. Define the secondary elements of your design.

4. Record all design elements for format entry.

Section 3 shows samples of the different fields you can use in
a format.

Checking the Supply Size

It is important that you know the exact size of the suppl y you’re
using. The sensors in the printer check the supply length as it
feeds out of the printer. The size you enter in Format Ent r y
mode tells the printer what size to check for. In Format Entry,
the size is also used to determine whether the fields you enter
fit the width of the supply .

When measuring aperture supp l i es and black mark suppli es,
measure from top to top as shown.

Tag
Length

Tag
Length

Designing a Format

Black Sensor Mark

Measurement

Aperture

Measurement

2-1

9400 Series User’s Manual

Starting Your Format Design

To prepare a layout of your format design, you must define its
basic elements. You must decide the:

• Size of the supply.

• Numb er of fields to be pr inted on this supply.

• Types of fields that will be printed (bar code, line,

graphics or text).

• Location of each field.

• Maxim um data length for each field.

• Font style and size for each field.

• Direction each field will be rotated for printing. See

"Rotati ng a Field."

Section 3 contains a tutorial for entering the sample format you
are about to des ign. The design for the sample format has:

• Supply size of 1.20 inches wide by 2.00 inches l ong.

• Field rotation of TOP (the top of each field poin ts toward

the top of the supply).

• Five regular fields, a sub-field, a merged field, and a

graphic box around the date field.

Here’s a print sample of
our design:

2-2

2. Designing a Format

Identifying the Top of Supply

The

top

of the supply is the cut edge (the side that exits the

printer last). The

bottom

side that exits the pr int first ) . The figure below shows the top
edge and the b ottom edge of the suppl y.

Top

of the supply is the leading edge (the

Bottom

Rotating a Field

There are four directions you can print a field on the supply:
TOP The top of th e field points to the top edge of

the supply.

LEFT The top of the field points to the left edge of

the supply.

BOTTOM The top of the field points to the bottom

edge of the supply.

RIGHT The top of the field points to the right edge

of the supply.

Designing a Format

2-3

9400 Series User’s Manual

The pivot point for the field is
the horizontal/vertical locat i on
you choose in Format Entr y.

It is possible to rotate the field
completely or partially off the
supply. Make sure you all ow
for the rotat i on you select
when you choose the field
location. The field and
character rotation examples
later in this section show how
a field moves when it is
rotated.

Rotating Characters Within a Field

There are tw o directions you can print a character with i n a field:
TOP The top of the character points to the top of

the field.

LEFT The top of the character points to the left

side of the field.

Notice that the characters shift. The pivot point is shown for
each rotation.

Left Top

In the examples the field uses TOP rotation as discussed in
"Rotating a Field." You specify both field and character
rotation in Format Entry mode. The field and character
rotation examples later in this section show how a character
moves when i t is rotated.

2-4

2. Designing a Format

When rotating a field and its ch aracters, make sure the
rotations you select are compatible. The horizontal/vertical
location you choose in format entry is the pivot point for both
the field and the character rotation.

This sample is set up as follows:
Field Rot a tion: LEFT

(all fields except price)
Character Rotation: TOP
Price (field) Rotation: BOTTOM

2-5

Designing a Format

9400 Series User’s Manual

Field and Character Rotation Examples

Field Rotations:

In the examples below, the

Character Rotations:

In the examples below, the

character

field

rotation is set at TOP.

rotati on i s se t a t TOP.

Top Left

2-6

2. Designing a Format

Preparing Your Supply Layout

Once you know the basic elements you want for your format,
place them on a Supply Layout form. This helps you
determine the exact print location of each field. For your
convenience, blank Supply Layout forms for English and
Metric syst e ms ar e in Form a t Desi gn Tools. Inform at io n ab out
font sizes and magnification is also in the

Manual

and Section 6, "Prompts Re ference."

1. Mark off the supply size used with this format design on
the supply la yout form.

2. Pencil in the possible location of each field. As you place
the different fields, decide where you want the top of each
field and the top of the charact ers within each field.

Format Design Tools

3. Sketch in the bar code and the data for each field.

Fonts and Horizontal Field Location

You can choose whether you want to print using:

• 9425/ 9445/9465 fonts (character sets) and horizontal

field locations

• 9420/9440 fonts and horizontal field locations.

The alphabetic characters in the 9425, 9445, and 9465 printer
fonts (exc ept OCR) are pro portional. This means that each
letter uses only as much space as it needs (the letter I, for
instance, occupies much less s pace than the let ter M). All ten
numeric characters in each font take up the same amount of
space, whether the number is a 1 or, for instance, a 0. This
makes numbers line up correctly when you print them in
columns.

The char acters in the 9420 and 9440 printers are
monospaced. Every character takes up the same amount of
space.

Designing a Format

The horizontal field location on the 9425, 9445, and 9465
printers starts at the dot nearest to the location you enter
(nearest 0.0052 inch).

2-7

9400 Series User’s Manual

On the 9420 and 9440 printers, the horizontal field location
starts at the nearest 8th dot (nearest 0.04 inch) to the location
you enter.

You’ll find more information about proportional and
monos paced fonts and horizontal field loc ati on in "Prompts
Reference" and in the

Form at Design Tools

manual.

The Supply Layout below shows our sample format design.

Supply Layout

(inches)

Box

Cost
Code

Fixed
Data

Date
Field

UPC-A
Bar Code

Price

Merged
Field

Sub-field

2-8

2. Designing a Format

Planning the Field Contents

Now you are ready to decide on the contents of your fields.
For text fields such as: date, time, price, or cost code you
must decide:

• Which fields are regular fields and which are sub-fields?

(Sub-fiel ds are created from regular field data. )

• What prompt should the operator see at data entry?

• Is the field length fixed or variable?

• Is the print color black or whi te (reversed)?

• Should certain field position s increment or dec rement?

• Is there a check digit? If so , which calcul ation schem e

is used? How is the check digit generated (operator
entry or automatic)?

NOTE: If you want to use a check digit, you’ll need to

define the calculation scheme in Printer
Configuration mode
"Defining a Check Digit" in section 5.

before

format entry . See

• Is this a verify field ?

• Is the data at data entry to be numbers, letters, or

either?

• Which direction shoul d the c haracters print wit hi n the

field?

• Are there any fixed characters (characters that are

always the sam e) i n the format?

Section 6, "Prompts Reference" contains all the prompts for
Format Entry mode, and the permitted v al ues.

Designing a Format

2-9

9400 Series User’s Manual

When you enter a bar code field you must decide on some
value s. Others are pre-set. The UPC- A, UPC-E, EAN-8, and
EAN-13 bar codes have some values that are pre-set and
can’t be changed. You don’t see prompts for them when you
define UPC or EAN bar code fields. These values are:

• Data Type (numeric)

• Field length (fixed)

• Numb er of characters (depends on bar code ty pe)

• Density (standard)

The following table shows the options for each bar code type.

2-10

2. Designing a Format

Prompt UPCA/

UPCE

Barcode
height

Barcode
density

Human
Readable
Characters

Include
extended
characters

Cost code
field

Length of
UPC barco de

Field Lengt h ✔ ✔ ✔✔✔
Number of

characters

✔ ✔ ✔ ✔ ✔✔✔

✔✔

✔✔

✔ ✔ ✔ ✔ ✔✔✔

✔✔

EAN8/

EAN13

Code 39I 2 of 5 NW7 Code

128

✔✔ ✔✔

✔ ✔ ✔✔✔

*

MSI

Auto inc/dec
field

Check digi t ✔ ✔ ✔ ✔ ✔✔✔
CD scheme

number
Mark

positions
Includ e M od

43 CD
Verify field ✔ ✔ ✔ ✔ ✔✔✔
Select type

of data
Enter fixed

characters

* I 2 of 5 must have an

✔ ✔ ✔ ✔ ✔✔✔

even

✔ ✔ ✔✔✔

✔✔✔

✔✔✔

✔

✔✔✔✔

number of data digits.

For more information about these options, see section 6,
"Prompts Reference."

Designing a Format

2-11

9400 Series User’s Manual

Recording the Field Contents

Using your format design, record the values you’ll be using to
enter the format. The following pages list the values used for
our samp l e design fields. Section 3 contains tutorials for
enter i ng each field in Format Entry mo de.

The options and values below are for fields 1 (bar code) and 2
(sub-field).

Option Field 1

Field 01 P
Data entry

prompt
Enter locat i on 0.1/1.0
Top of field T
Enter type of

field
Select barc ode UPCA
Barcode height 0.75
Human

readable
Include

extended char
Bar code

densit y
Cost code N
Length of U PC

barcode

UPCA

B

B

Y

1

S

Option Field 2

Field 02 S
Enter field

number to use
Enter locat i on 0.1/0.2
Top of field T
Enter type of

field
Select fiel d font S
Font

magnification
Top of

charact e rs
Enter the pr i nt

color
Formatti ng B
Mark

characters to
use

1

T

1

T

B

space, 4 X’s

Check digi t G
Price check

digit
Verify field N
Enter fixed

characters

ENTER = Pres s

E

2-12

N

ENTER

to skip this option.

2. Designing a Format

The options and values below are for field 3 (cost code), field 4
(date), field 5 (fixed data), and field 6 (price).

Option Field 3 Field 4 Field 5 Field 6

Field nn P P F P
Data entry

prompt
Enter

location
Top of field T T T T
Enter type

of field
Select field

font
Font

magnification

Top of
charact e rs

Enter the
print color

Cost code Y N N N
Price field N N - Y
Time or date

field

COST

CODE

0.1/1.89 0.75/1.89 0.1/0.6 0.6/0.6

TTTT

SRSR

1112

TTTT

BBBB

NDN-

DATE - PRICE

Field leng th V - - ­Number of

characters
Auto inc/dec

field
Check digi t N - N ­Verify field N - - N
Select type

of data
Enter fixed

characters

3-46*

--N-

N-- -

ENTER - SALE -

* Length includes the monetary symbols for price fields.

- Option is not avail able for this field type.
ENTER = Pres s

E

to skip this option.

Designing a Format

2-13

9400 Series User’s Manual

The options and values below are for fields 7, 8, 9, and 10,
which make up the line box.

Option Field 7 Field 8 Field 9 Field 10

Field nn L L L L
Enter

location
Line

Horiz/Vert
Stop location 2.01 1.15 1.15 2.03
Width of line 4 4 4 4

0.64/1.85 0.64/1.85 0. 64/ 2. 01 1.14/1.85

VHHV

2-14

2. Designing a Format

The values below are for field 1 1 (merged field).

Option Field 11

Field 11 M
Enter location 0.7/0.2
Top of field T
Enter type of field T
Select field f ont R
Font magnifi cat ion 1
Top of characters T
Enter the prin t

color
Field length V
Number of

characte rs
Che ck di git N
Enter fix e d

characters
Enter fiel d

number to use
Formatting B
DST: GHIJK
Padding L
Pad char 0
Merge another? Y
Field to use 6
Formatting B
DST: ABCD

B

9

ENTER

1

Designing a Format

ENTER = Pres s

Padding L
Enter pad

character
Merge another

field

E

to skip this option.

0

N

2-15

9400 Series User’s Manual

Defining the Supply for a Format

You’ll also need to decide the following items.
Number of parts The number of times the dat a prints across

the tag width. The supply may or may not
be perforated. For example, if you want the
data to print only once on the tag, then
enter 1 for

one part

"Creating a Multiple Part T a g" tells you how
to create multiple part tags.

Values: 1-5

Cutting Whether yo u wa nt cuts between each tag

or set of tags. You can answ er "yes" to this
prompt only if your printer has a knife. A
"no" answer prints all the tag s in one s trip.

Values: Y (yes) or N (no)

supply. The section

Cut last ticket Do you want to cut the last tag or label in a

batch as soon as you print it? (Normally,
the last tag of label remains in the printer
until the next batch begins to print). Y ou
only see this prom pt if you answer "yes" to
the

Cutting

prompt.

NOTE: If you choose, Y the printing shift s

0.78 inch toward the top of the supply (the
edge of the supply that exits the printer
last). Ch oose N if your format has fields on
the first 0.78 inch.

Values: 1-9999

Cut multiple The number of tags or labels printed

between cuts as a set. For example, if you
want two copies of each tag, choose a cu t
multiple of 2. This prompt only appears if
you answered "yes" to the

Cutting

prompt.

Values: 1-9999

2-16

2. Designing a Format

Cut between
batches

You’ll only see this prompt if you answer
"no" to cutting (between tags). Answer
"yes" to this prompt if you want the printer
to cut between batches.

Values: Y (yes) or N (no)

Print multiple The number of copies to print of each tag

set

as a

within a batch. For example, if you
want three copies of eac h tag, choose a
print multiple of 3. That is, there are three
tags per set. This prompt appears only if
you answered "no" to the

Cutting

prompt.

Values: 1-9999

Print quantity The number of tags, or sets of tags printed

in a batch. For example, if you specify a cut
or print m ultiple of 1 with a batch quant ity of
30, you’ll get 30 tags. If you specify a cut or
print multiple of 2 with a batch quant ity of

sets

30, you’ll print 60 tags (30

of tags with

2 tags per set) .

Values: 1-9999

For all s uppl y definitions, you can:

1. Fix (lock in) a value for any of these promp ts when you
enter the format.

2. Pre ss C , then

E

, to let the operator enter a value in

Data Entry mode.
NOTE: To let the operator enter a value for the Print

Quantity supply defi nition , j u st press

E

at the

prompt. You don’t need to press C first.

Designing a Format

2-17

9400 Series User’s Manual

These are the values we used for our sample design (in
section 3).

Option Values

Supply size
Number of par ts
Cutting
Cut last ticket
Cut multiple
Print quality

1.20" widt h, 2.20" length
1
Y
1
1
Leave blank (Press

E

)

Recording Stored Formats

If you plan to use m ore than one format, you should prov ide a
list for the operator. The list lets the operator know which
format to use for an item, and the supply size needed. For
exampl e:

Store Formats

Print er # ___________________ Date ___/ ___/ ___

Format Name Used For Supply

Sample
Jewelry1
Jewelry2

1 pc garment
rings
watches

1.20 x 2.20

1.20 x 1.22

1.20 x 1.57

For each format, make a copy of the Operator Data Entry
Guide pro vided in the
prompt in the format and the data that the operator should
enter at the prompt. Attach a printed sample and give the
completed form to the operator to refer to during data entry.

The next section shows you how to enter a format.

2-18

Format Des i gn Tools Manual

. List each

3. Entering a Format

Format Entry is the function you use to enter your new tag or
label design (format). You can also modify and delete existing
designs. The chart below shows an overview of the Format
Entry process.

Merged field

• Field location

• Top of field

• Text or Barcode

Screens Barcode
for screens
General
fields

• Field to use

• Before/after formatting

• Source _ _ _ _ _

Destination _ _ _ _ _

• Padding: Left, Right, None

• Merge another (Y/N)

Define Supply

Test field

• Prints a test tag

Graphic field

• Field location

• Graphic name

Prompt field

• Data entry prompt

• Field location

• Top of field

• Text or Barcode

Screens Barcode
for Time, screens
Date,
Price,
General
fields

Sub field

• Field to use

• Field location

• Top of field

• Text or Barcode

Screens Barcode
for screens
General
field

• Before/after formatting

• Characters to use

Line field

• Field location

• Vert. or Horiz.

• Stop location

• Line width

Fixed field

• Field location

• Top of field

• Text or Barcode

Screens Barcode
for Time, screens
Date,
Price,
General
fields

Format Name

• Supply size

• No. of parts

• Cutting or no cutting

• Print quantity

3-1

This section also contains a tu torial with sample data, to show
you how to enter different field types. Section 6, "Prompts
Reference" contains detailed information about prompts.

Kinds of Fields

A

field

is a group of data you define to print at a specific
location on the tag or label. Some examples of fields are: bar
code field, price field, and date field.

Below is a print sample which contains all the kinds of fields
available, except a graphic field. (The sample may look
slightly different from the tags printed on your printer.) The
instructions for entering all the available fields are under
"Defining the Fields ," in the "Starting Forma t Ent r y" section
(you’ll also find a sample graphic field in the same section).

English measurements (inches) are used for the sample tags.

Cost Code

Bar Code

Fixed Data

Sub-field

Date

Lines

Price

Merge

9400 Series User’s Manual

3-2

3. Entering a Format

Bar Code There are nine bar codes available:

UPC-A, UPC-E, EAN-8, EAN-13, NW7,
Code 39, Interleaved 2 of 5, Code 128, and
MSI. The printer also print s ex panded UPC
and EAN bar codes (+2 and +5). See
"Entering a Bar Code Field."

Cost Code Translates your actual cost data to a special

code for printing. See "Entering a Cost
Code F i el d ."

Date/Time Prints the month, day and year. See

"Entering a Date Field." You can also
select the date style for printing the date in
Printer Configuration mode. Refer to
section 5 "Configuring the Printer" to set the
date sty l e. The time field prints the hour s
and minutes. Refer to "Date and Time
Field s" for more information about th ese
fields.

Fixed Data Prints constant data. The operator is not

prompted to enter data for this field. The
data you ent er at Format Entr y
automatically prints on every batch of
supplies using that format. See "Entering a
Fixed D ata Field."

Lines Lets you draw a box around a field,

underline a field, or strike through a field.
See "Entering a Line Box."

Graphics Lets you print a graphics file downloaded

from a host co m puter.

Merged Lets you combine up to nine regular fields

to print as a single field. See "Merging
Fields."

Price Automatically generates the monetary

symbols for printing. For example: the
dollar sign and decimal. See "Entering a
Price."

Entering a Format

3-3

9400 Series User’s Manual

Sub-field Lets you copy a group of data from a

regular field, and print it in a new location.
As with the regular field you specify the
location of the sub-field. See "Entering a
Sub-fiel d."

Starting Format Entry

Here are a few ti ps to help you enter your format s easi ly.

• Type responses for all prompt screens and press

E

• The first five prompts in format entry identify the format

and define the supply to be printed. The remaining
prompts define the fields.

, unless otherwise stated.

• Field definiti on begins wit h the F ield Definition screen:

Field 01 p)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est____

When you finish defining a fiel d, the screen returns to
the Field Definition screen and the field number (Field
#:) increas es by one.

• Y ou can test your format design any time during format

entry (if you have defined at least one field). To test
your design , se l ect Test from the Field Definition
screen. The format you are working on will print with
test data in the fields you defined.

• If you press

your first field, your entries for the new format are
saved.

!

before you have completely defined

not

• If you press

field, only the new field (the one you were working on)
won’t be sa ve d.

• If you press

field, the field you are modi fying won’ t be changed.

3-4

!

after you hav e defi ned at least one

!

while you are modifying an existing

3. Entering a Format

Entering Supply Information

You can enter supply values when you define the format. Or
you can press C , then
value in Data Entry. (To let the operator enter a value for Print
Quality, just press

E

first).
The first steps in Format Entry include naming a format and

enter i ng i nformation about the supp l y you’re using.

E

, to let the operator enter a

at the prompt without pressing C

1. Begin Format Entr y from the main menus. Press U or
to dis pla y Format Entry and press

E

. You’ll see

Enter password:___ ___

2. Enter your 1-8 character security password and press

E

. See "Changing Pas swords" if you need to reset

the passw ord.
For example, type M9400 and press

E

. You’ll see

Format Entry Mode
Enter format name

3. Type a 1-8 character format name and press

E

. You’ll

see the message New Format (NAME)

D

For example, type SAMPLE and press

Stock dim ensions (inches)
Width = 0.00 Length = 0.00

E

. You’ll see

Entering a Format

3-5

9400 Series User’s Manual

4. Enter up to 3 digits for inches (4 digits for millimeters or

dots) for the supply width and press

E

. Do not enter
a decimal point. Then enter up to 3 digit s for the supply
length and press

E

. Don’t enter zeros for whole

numbers.
NOTE: You can set the printer to accept English, metric,

or dot units. See section 5, "Configuring the
Print er." You must enter all dimensions using the
units you specified.

To print the sample tag shown on the following pages, you
must have supply loaded that is at least 1.20 inches wide
and 2.20 inches long. If our suppl y size is different, enter
the length and w i dth.

For supply that is 1.20 inches wide and 2.20 inches lo ng:
type 120 and press

E

, then type 220 and pr ess

E

5. Enter the number of parts for the supply.

Number of parts [1-5]: 1
CLEAR to define at Data Entry

Type 1 and press

E

.

6. Specify cutting or no cutting of the supply during printing.

Cutting [Y/N]: N

CLEAR to define at Data Entry

• If you want to cut between batches, type Y and

press

E

.

.

• If you do not want to cut betw een batches,

press

3-6

E

. Go to step 9.

3. Entering a Format

7. Choose whether to cut the last tag in each batch.

Cut last ticket [Y/N]: N
CLEAR to enter at Data Entry

• To cut the last tag in the batch, type Y and press

• If you don’t want to cut the last tag in the batch,

press

NOTE: If you choose Y, the print i ng shifts 0.78 inch

8. Enter the number of tags to print between cuts.

Press

9. Specify cutting or no cutting betw een batches.

E

.

toward the top of the tag (the edge of the tag that
exits the printer last). Y ou cannot print on the first

0.78 inch of the tag. Choose N if your format has
fields on the first 0.78 inch of the tag.

Cut mul ti ple [1-9999]: 1
CLEAR to enter Data Entry

E

to print one tag betw een cuts.

E

.

• If you want to cut between batches, type Y and

press

E

• If you do not want to cut between bat ches, press

10. Enter the number of duplicates to print as a set, before
printing the next set.

Press

E

Cut between batches [Y/N]: N
CLEAR to define at Data Entry

.

to print one tag in ea ch set.

E

3-7

.

Entering a Format

9400 Series User’s Manual

Print multiple [1-999]: 1____
CLEAR to enter at Data Entry

11. Enter the batch quantity for printing.

Quantity to pri n t [1-999]:____
ENTER to define at Data Entry

• Press

E

to enter the batch amount at data entry.

• Type a number for the number of tags you want to print

and press
tags, type 30 and pres s

E

. For example, to print a batch of 30

E

.

Defining the Fields

Now you can begin to enter the fields for the sample tag
format. In Format Entry, fields are grouped into six types:

• Prompt (includes text fields, bar code fields, price fields,

etc.)

• Fixed (contains data that remains constant)

• Line (d r aws lin es or bo x e s )

• Graphic (pr ints graphics downloade d from a host

computer)

• Merge (a single field with data from up to nine regular

fields)

• Sub-field (contains data copied from a field in a different

location)

3-8

3. Entering a Format

Entering a Bar Code Field

To define the bar code fi el d on the sample tag, make the
selections below. These selections define a UPC-A bar code.
For certain bar codes, there are preset values. Refer to
sectio n 6, "Prompts Reference," fo r a lis t of preset values and
the selec tions you must make for each bar code .

UPC Bar
Code

Format Entry Prompt What You Do

Field 01: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est__

Data entry prompt:_______
For ’Field 01’ press ENTER

Enter location (inches) for
’Field #’ H = 0.00 V = 0.00

Top of field towards: T
T)op, L)eft, B)ottom or R)ight

Type P and press

Type UPCA and press

E

.

Type 01 for 0.10 and press

E

press

Press

; type 1 fo r 1. 00 and

E

E

.

to select Top.

E

.

Entering a Format

3-9

9400 Series User’s Manual

Format Entry Prompt What You Do

Enter type of field: T
T)ext or B)arcode

Select barcode: ↓
UPCA __

Barcode height: 0.00 Type 075 for 0.75 inches

Human Readable Characters: N
A)bove, B)elow, or N)one

Include extended characters in
Human Readable [Y/N]: N

Type B and press

Press

and press

E

.

E

.

Type B and press

Type Y and press

E

E

E

.

.

.

Barcode density [1-2]: 1 Press

Cost code field: N
Y)es or N)o

Length of UPC bar code: S
S)tandard, 2 UPC+2 or 5)UPC+5

Check digit: N
G)enerate, V)erify or N)one

Press

Press

Press

E

E

E

E

.

.

.

.

3-10

3. Entering a Format

Format Entry Prompt What You Do

Include price check digit: N
Y)es or N)o

Ver ify field: N
Y)es or N)o

Enter any fixed characters:
____________

Field 02: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est_

Press

Press

Press

E

E

E

.

.

to skip this

prompt .

Now you can:

• Type T and press

E

format.

• Press

definition.

to test your

!

to exit field

• Make the following

selections for Field 02.

Entering a Format

3-11

9400 Series User’s Manual

Entering a Sub-field

A

sub-field

primary field. This sub-field is printed as a separate field on
the tag or label. You can specify the print location and the font
for printing.

During data entry , the operator enters the data for the primary
field only. The data for the sub-fiel d is automatica l ly copied
and printed. For more informati on about sub-fiel ds, see
"Sub-Fields" in section 6.

The foll owing prompts show how to ex tract a 5-digit code from
the UPC-A bar code in our format SAMPLE. Therefore, you’ll
need to enter the bar code field first. The sub-field will print in
the lower left corner of the ta g as s how n.

contains data which i s c opi ed from a porti on of a

Sub-field

Format Entry Prompt What You Do

Field 02: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est_

Enter field number to use:_ Type 1 and press

3-12

Type S and press

E

E

.

.

3. Entering a Format

Format Entry Prompt What You Do

Enter location (inches) for
’Field 02’ H = 0.00 V = 0.00

Type 01 for 1.10 and pre ss

E

and press

Top of field towards: T
T)op, L)eft, B)ottom or R)ight

Enter type of field: T
T)ext or B)arcode

Select field font: S
S)td, R)educed, B)old or O)CR

Select font magnification [1-10]: 1 Press

Press

Press

Press

; type 02 for 0.20

E

E

E

E

E

.

.

.

.

.

Top of characters towards: T
T)op or L)eft

Enter the print color: B
B)lack or W)hite

Formatting: A
B)efore or A)fter

Press

Press

Type B and press

E

E

.

.

E

.
In this example we use the
first 4 digits of the bar
code (excluding the
number system character).

Entering a Format

3-13

9400 Series User’s Manual

Format Entry Prompt What You Do

Mark characters to use
_________

Mark characters to use
XXXX_____________

Field 03: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est_

Blanks appear for the field
length of the primary field.
Press P , then type
XXXX so the screen looks
like:

This marks the data
positions to be copied.
Press

E

.

Now you can:

• Type T and press

E

format.

• Press

definition.

to test your

!

to exit field

• Make the following

selections for Field 03.

3-14

3. Entering a Format

Entering a Cost Code Field

Cost code s let you enter information (such as a price) and
print it in a code that only you understand. Before defining a
cost code field, you mus t enter a translation table in Prin ter
Options mode. To enter a translation table, refer to "Defining a
Cost Code" in the

Operator’s Handbook

NOTE: You cannot use a cost in a merged field or in a

sub-field.

Cost Code

.

Format Entry Prompt What You Do

Field 03: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est_

Data entry prompt:_______
For ’Field 03’ press ENTER

Enter location (inches) for
’Field #’ H = 0.00 V = 0.00

Top of field towards: T
T)op, L)eft, B)ottom or R)ight

Type P and press

Type CO ST CODE and
press

E

.

Type 01 for 0.1 and press

E

and press

Press

; type 19 for 1.90

E

E

.

.

E

.

Entering a Format

3-15

9400 Series User’s Manual

Format Entry Prompt What You Do

Enter type of field: T
T)ext or B)arcode

Select field font: S
S)td, R)educed, B)old or O)CR

Select font magnification [1-10]: 1 Press

Top of characters towards: T
T)op or L)eft

Enter the print color: B
B)lack or W)hite

Press

Type R and pres s

Press

Press

E

E

E

E

.

E

.

.

.

.

Cost code field: N
Y)es or N)o

Price field: N
Y)es or N)o

Time or date field: N
T)ime, D)ate or N)o

Field length: V
F)ixed, V)ariable or O)pt fixed

Type Y and press

Press

Press

Press

E

E

E

.

.

.

E

.

3-16

3. Entering a Format

Format Entry Prompt What You Do

Number of characters in the
field:__(Max if variable)

Check digit: N
G)enerate, V)erify or N)one

Ver ify field: N
Y)es or N)o

Select type of data: E
A)lpha, N)umeric or E)ither

Type 3 and press

Press

Press

E

E

.

.

Type N and pres s

E

E

.

.
(NOTE: The data type
must be the same as in
the translation table. For
example, if your translation
table has numeric data as
the "Entered Data," y ou
must define the cost code
field as "numeri c" or
"either.")

Enter any fixed characters:
____

Field 04: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est__

Press

E

.

Now you can:

• Type T and press

E

format.

• Press

definition.

to test your

!

to exit field

• Make the following

selections for Field 04.

Entering a Format

3-17

9400 Series User’s Manual

Entering a Date Field

There are tw o ways to ent er a date field:

• As a prompt field. If you do it thi s way, the date stored

in the printer is displayed at data entry. The operator
can accept that date or change it. (The exa m pl e below
uses a prompt field.)

• As a fixed fi eld. If you do it this way, the operator never

sees the field at data entry. The date stored in the
printer is automatically printed.

You can also select the order of printing the month, day and
year. Select the date style in Printer Configuration. For more
information, refer to section 5, "Configuring the Printer" later in
this manual.

For more information about time and date fields, see section 6,
"Prompts Reference."

Date Field

3-18

3. Entering a Format

Format Entry Prompt What You Do

Field 04: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est_

Data entry prompt:_____
For ’Field 04’ press ENTER

Enter location (inches) for
’Field #’ H - 0.00 V = 0.00

Top of field towards: T
T)op L)eft,, B)ottom or R)ight

Enter type of field: T
T)ext or B)arcode

Type P and press

E

Type DATE and press

E

.

Type 075 for 0.75 and
press

1.90 and press

Press

Press

E

E

E

; type 19 for

E

.

.

.

Select field font: S
S)td, R)educed, B)old or O)CR

Select font magnification[1-10]: 1 Press

Top of characters towards: T
T)op or L)eft

Enter the print color: B
B)lack or W)hite

Type R and pres s

Press

Press

E

E

E

E

.

.

.

.

Entering a Format

3-19

9400 Series User’s Manual

Format Entry Prompt What You Do

Cost code field: N
Y)es or N)o

Price field: N
Y)es or N)o

Time or date field: N
T)ime, D)ate or N)o

Field 05: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est_

Press

Press

Type D and pres s

E

E

.

.

E

Now you can:

• Type T and press

E

format.

• Press

definition.

to test your

!

to exit field

.

• Make the following

selections for Field 05.

3-20

3. Entering a Format

Entering a Fixed Data Field

The data y ou enter for this field is stor ed in the format an d
automatically prints whenever the format is used. The
operator is not prompted to enter data for this field at Data
Entry.

For more information about fixed data, see section 6, "Prompts
Reference."

Fixed Data

Format Entry Prompt What You Do

Field 05: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est_

Enter location (inches) for
’Field #’ H = 0.00 V = 0.00

Top of field towards: T
T)op, L)eft, B)ottom or R)ight

Type F and press

Type 01 for 0.10 and pre ss

E

and press

Press

; type 06 for 0.60

E

E

.

.

E

.

Enter type of field: T
T)ext or B)arcode

Press

E

Entering a Format

.

3-21

9400 Series User’s Manual

Format Entry Prompt What You Do

Select field font: S
S)td, R)educed, B)old or O)CR

Select font magnification [1-10]: 1 Press

Top of characters towards: T
T)op or L)eft

Enter the print color: B
B)lack or W)hite

Cost code field: N
Y)es or N)o

Press

Press

Type W and press

Press

E

E

E

E

.

.

.

E

.

.

Time or date field: N
T)ime, D)ate or N)o

Number of characters in the
field:__(Max if variable)

Auto inc/dec field: N
I)ncrement, D)ecrement or N)o

Check digit: N
G)enerate, V)erify or N)one

Press

E

.

Type 4 and press

Press

Press

E

E

.

.

E

.

3-22

3. Entering a Format

Format Entry Prompt What You Do

Enter any fixed characters:
____

Field 06: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est_

Type SALE and press

E

.

Now you can:

• Type T and press

E

format.

• Press

definition.

to test your

!

to exit field

• Make the following

selections for Field 06.

Entering a Format

3-23

9400 Series User’s Manual

Entering a Price Field

The pri nter autom ati cally generates the monetary symbols for
price fields (e.g., dollar sign and decimal) at data entry.
However , when you define the field length, you must allow for
these symbols.

Price

Format Entry Prompt What You Do

Field 06; P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est_

Data entry prompt:__________
For ’Field 06’ press ENTER

Enter location (inches) for
’Field #’ H = 0.00 V = 0.00

Top of field towards: T
T)op, L)eft, B)ottom or R)ight

Type P and press

Type PRICE and press

E

.

Type 06 for .6 and press

E

press

Press

; type 06 for .6 and

E

E

.

.

E

.

Enter type of field: T
T)ext or B)arcode

3-24

Press

E

.

3. Entering a Format

Format Entry Prompt What You Do

Select field font: S
S)td, R)educed, B)old or O)CR

Select font magnification [1-10]: 1 Type 2 and press

Top of characters towards: T
T)op or L)eft

Enter the print color: B
B)lack or W)hite

Cost code field: N
Y)es or N)o

Type R and pres s

Press

Press

Press

E

E

E

.

.

.

E

E

.

.

Price field: N
Y)es or N)o

Number of characters in the
field__(Max if variable)

Ver ify field: N
Y)es or N)o

Type Y and press

Type 6 and press

E

E

4 digits for price and 2
positi ons for the symbols
($.).

Press

E

.

.

;

Entering a Format

3-25

9400 Series User’s Manual

Format Entry Prompt What You Do

Field 07: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est__

Now you can:

• Type T and press

E

format.

• Press

definition.

to test your

!

to exit field

• Make the following

selections for Field 07.

Entering a Line Field

The line drawing feature requires specific measurements. On
the sampl e tag, the line box s u rrounds the date fi eld. In the
sample,

• The date field has 8 characters.

• The font is 1x Reduced.

• The field location is horizontal = 0.75, vertical = 1.90.

The table below shows the start and stop locations for each
line of this sample box. The line width is 0.02 inches (selection

4).

Start Poi n ts

Line # Horz. Vert. H or V S top

Point

1 0.65 1.85 V 2.01 4
2 0.65 1.85 H 1.15 4
3 0.65 2.01 H 1.15 4
4 1.15 1.85 V 2.03 4

Width

3-26

3. Entering a Format

For more instructions about using the line drawing feature,
refer to section 6, "Prompts Reference."

Lines

For this lesson, you must enter the sample date field first!
Refer to the information in "Entering a Date Field."

Format Entry Prompt What You Do

Field 07: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est__

Enter location (inches) for
’Field #’ H = 0.00 V=0.00

Type L and press

E

Type 065 and press

E

press

; type 18 5 and

E

. (For

locat i ons 0.65 and 1.85.)

Line: V
H)orizontal or V)ertical

Press

E

.

.

Stop location V = 0.00 Type 201 for 2.01 and

press

E

.

Entering a Format

3-27

9400 Series User’s Manual

Format Entry Prompt What You Do

Width of line [1-15]:__ Type 4 and press

Field 08: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est__

Enter location (inches) for
’Field #’ H = 0.00 V = 0.00

Type L and press

Type 065 and
press
and press

E

; type 185

E

E

E

. (For

locat i ons 0.65 and 1.85.)

Line: V
H)orizontal or V)ertical

Stop location H = 0.00 Type 115 for 1.15 an d

Type H and pres s

press

E

.

E

.

.

.

Width of line [1-15]:__ Type 4 and press

Field 09: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est__

Enter location (inches) for
’Field #’ H = 0.00 V=0.00

Type L and press

Type 065 and
press
and press

E

; type 201

E

. (For

locat i ons 0.65 and 2.01.)

Line: V
H)orizontal or V)ertical

Type H and pres s

E

E

E

.

.

.

3-28

3. Entering a Format

Format Entry Prompt What You Do

Stop location H = 0.00 Type 115 for 1.15 an d

press

E

.

Width of line [1-15]:__ Type 4 and press

Field 10: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est__

Enter location (inches) for
’Field #’ H = 0.00 V = 0.00

Type L and press

Type 115 and
press
and press

E

; type 185

E

E

E

. (For

locat i ons 1.15 and 1.85.)

Line: V
H)orizontal or V)ertical

Stop location V = 0.00 Type 203 for 2.03 and

Press

press

E

E

.

. (This line an
extra 0.02 inch long to
compensate for the width
of the top horizontal line.)

.

.

Width of line [1-15]: 1 Type 4 and press

E

.

Entering a Format

3-29

9400 Series User’s Manual

Format Entry Prompt What You Do

Field 11: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est__

Now you can:

• Type T and press

E

format.

• Press

definition.

to test your

!

to exit field

• Make the following

selectio ns for Field 11.

Merging Fields

You can take data from up to 9 regular fields, the n pr i n t this
data as one field. In the example below, a 5 digit number is
extrac ted from th e UP C-A bar code. This number is combi ned
with the 4-d i gi t price data. The dat a from both fields then
prints as one field, as shown.

UPC-A Data

Price

Merge Data

To use thi s lesson, you must enter a bar code as field 1, and
the price as field 6. Refer to the previous sections "Entering a
Bar Code Field" and "Entering a Price Field."

3-30

3. Entering a Format

Format Entry Prompt What You Do

Field 11: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est

Enter location (inches) for
’Field #’ H = 0.00 V = 0.00

Top of field towards: T
T)op, L)eft, B)ottom or R)ight

Enter type of field: T
T)ext or B)arcode

Select field font: S
S)td, R)educed, B)old or O)CR

Type M and pr ess

E

.

Type 07 for 0.7 and press

E

press

Press

Press

Type R and pres s

; type 02 for 0.2 and

E

E

E

.

.

.

E

.

Select font magnification [1-10]: 1 Press

Top of characters towards: T
T)op or L)eft

Enter the print color: B
B)lack or W)hite

Field length: V
F)ixed, V)ariable or O)pt fixed

Press

Press

Press

E

E

E

E

.

.

.

Entering a Format

.

3-31

9400 Series User’s Manual

Format Entry Prompt What You Do

Number of characters in the
field:__(Max if variable)

Check digit: N
G)enerate, V)erify or N)one

Enter any fixed characters:
___________

Enter field number to use:__
Link: 1

Type 9 and press

Press

Press

E

E

.

.

E

.

Type 1 for the UPC-A bar
code field and press

E

(if you have defined the
fields in the same order as
in this manual).

Formatting: A
B)efore or A)fter

SRC: ABCDEFGHIJK
DST:____________

SRC: ABCDEFGHIJK
DST: GHIJK______

Type B and press

E

Type GHIJK in the first 5
positi ons of the field, so
the screen looks like:

This means :

• Y ou want to use digits

7-11 of the bar code, or
source (SRC) field

• You want to plac e the

bar code digits in the
first 5 po sitions of the
merged, or destination
(DST) field.

.

3-32

3. Entering a Format

Format Entry Prompt What You Do

Padding: N
L)eft, R)ight or N)one

Enter pad character:_ Type O and press

Merge another field:_
Y)es or N)o

Enter field number to use:__
Link: 2

Type L and pres s

Type Y and press

Type 6 for the price fiel d
and press

E

(if you
have defined the fields in
the same or der as in this
manual).

E

E

E

.

.

.

Formatting: A
B)efore or A)fter

SRC: ABCD
DST:*****____

Type B and press

E

Type ABCD in the last 4
positions.

.

Entering a Format

3-33

9400 Series User’s Manual

Format Entry Prompt What You Do

SRC: ABCD
DST:*****ABCD

Padding: N
L)eft, R)ight or N)one

This indicates:

• You want to use all of

the price data of the
source field
(excluding the price
symbols.

• You want to place the

data in the last 4
positions of the
merged, or destination
(DST) field. (The
asterisks indicate
that you already used
the first five positions
for data from Field 01).

Type L and pres s

E

.

Enter pad character:__ Type 0 and press

Merge another field:__
Y)es or N)o

Field 12: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est:__

Type N and pres s

You have completed the
format for the sample tag.

E

E

.

.

3-34

Now you can:

3. Entering a Format

• Type T and press

• Press

!

until you see the main menu. Then go to

E

to print a tag with test data.

Data Entry mode to enter data and pri nt a batch using
the new format. The

Operator’ s Handbook

contains

instructions for printing a format.

Entering a Graphic Field

Graphic fields are different from the other kinds of fields in a
format because you can’t type the data for a graphic field from
the keyboard.

To print a graphic field (such as a company logo) on a tag or
label, you download a graphics file from a host computer.
Then you can enter a format that uses the graphics fi l e.

After you have downloaded th e graphics file, it will be stored in
the printer’s memory until you delete it. Y ou do not have to
download it each time you want to use it. For information
about downloading a graphics file, see the

Handbook

Programmer’s Manu al

the

. For information about cr eating a graphics file, see

.

Operator’s

The sample below shows a co m pany logo printed as a graphic
field.

▼

▼

▼

▼

▼

▼

▲

▲

▲

▲

▲

▲

▲

▲

▲

▲

▲

▲

◆

◆

▲

▲

▲

▲

▲

▲

▲

▲

▲

▲

▲

◆◆◆

▲

▲

◆◆◆

▲

▲

▲

▲

▲

▲

▲

▲

▲

▲

Kate’s Kennel

▼

▼

▼

▲

▲

▲

▲

▲

▲

▲

▲

▲

▲

▲

▲

◆

◆

▲

▲

▲

▲

▲

▲

▲

▲

▲

▲

▲

◆◆◆

▲

▲

▲▲

▲

◆◆◆

▲

▲

▲

▲

▲

▲

▲

▲

▲

▲

▲

▲

▲

▲

▼

▼

▼

Entering a Format

3-35

9400 Series User’s Manual

To print a tag or label with a graphic fiel d:

1. Starting at the Format Entry menu, define your supply type.

2. When you see the Field Definition screen, use the

following steps to enter a graphic field.

Format Entry Prompt What You Do

Field 01: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est:__

Enter location (inches) for
’Field #’ H = 0.00 V = 0.00

Graphic Entry Mode ↓
Enter graphic name: GPH__ __

NOTE: The graphic name will be GPH##

(the number corresponds to an ID
contained in the graphic file).
Your programmer sho uld gi ve you
a list of graphic file names and
what they print.

Type G and press

E

.

Type the horizontal and
vertical starting location for
the graphic field.

Press U or D until you
see the name of the
graphics file you want and
press

E

.

Field 02: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est__

Now you can:

• Type T and press

• Continu e to define more fie l ds.

• Go to Data Entry mode and print the graphic field on

tags or labels.

3-36

E

You have entered the
sample graphic field.

to test your format.

3. Entering a Format

Editing and R eviewing a Fo rmat

You can change any fi el d in either offline or online formats.
NOTE: Changes in online formats only affect the format

stored in the printer. The original format stored on
the host computer does not change.

You can change a format any time except when it is bei ng
used by a batch that is printing or ready to print. You can also
review the values set for a format without making any changes.

Editing also lets you:

• Copy a format.

• Add a field.

• Skip fields to get to the field you want to change.

• Delete a field.

To review or edi t a format:

1. Selec t F orm at Entry from the main menu and
press

2. Enter the 1-8 character security password and
press

E

. You’ll see

Enter password:___ __________

E

.

Format Entry Mode ↓
Enter format name:________ __

You’ll see a blank for the format name.

Entering a Format

3-37

9400 Series User’s Manual

3. Press D until you see the name of the format you want to

review or edit, then press

E

.

NOTE: Formats that were cr eated onlin e di splay an ID

number on th e sc r een nest to the format name.

You’ll see the edit screen.

OLD format NAME: M
M)odify, D)elete or R)ename

M)odify Lets you edit or review the options of a

format. See "Modifying a Format."

D)elete Erases the entire format from memory. See

"Deleting a Format."

R)ename Lets you give the format a new name. See

"Renaming a Format."

Modifying a Format

To modify a format:

1. Start from the edit screen

OLD format NAME: M
M)odify, D)elete or R)ename

Press

2. You’ll see

E

.

Stock dim ensions (inches)
Width = 2.00 Length = 2.75

This is the first screen for defining the supp l y. You can change
any of the supply definitions, or press
definition screen to skip to the field definitions.

3-38

E

at each supply

3. When you see the screen for the firs t field:

Field 01: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est_

You can:

3. Entering a Format

• Press

• Press

want to change, then press

E

D

to see the definit i ons for the firs t field.

until you see the number of the field that you

E

to see the definitions

for that field.

4. To c hange a field defini ti on, you can:

• Press

value and press

C

to delete the old value. Then enter a new

E

.

• Enter the new v al ue over the old one and press

• Press

without changing anything.

• Press

screen.

5. When you fini sh reviewing or edi ting, press ! . This
saves any changes and displays the Format Entry menu.
Press ! again to exit to the main menu.

E

D

after each field definition to review it

or U to go forward or back ward to a specific

E

.

Entering a Format

3-39

9400 Series User’s Manual

Adding a Field

If you want to add a field to a format, you must add it after the
last field in the format.

To add a fie l d to a format

1. Start at the field definition sc reen:

Field 01: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est_

2. Press D until you see the field num ber for the last fi el d i n
the format.

3. Press D again. The screen shows a new field number.

4. Select the type of field you want to define and enter the

values.

Deleting a Field

To delete a field:

1. Start at the field you want to dele te:

Field ##: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est_

2. Press H , then press C (CLEAR). You’ll see

Delete field #.. .
Are you sure [Y/N] :

3. You can

N

• Press

E

• Type Y and press

4. The screen returns to the field definition screen for field 01.

3-40

to keep the field.

E

to delete the field.

Delet ing a Format

To delete a format:

1. When you see the edit screen

OLD format NAME: M
M)odify, D)elete or R)ename

3. Entering a Format

Type D and pr ess

E

.

2. You’ll see

Delete format NAME
Are you sure [Y/N] :

• Press

E

to keep the format.

• Type Y and press

E

N

to delete the format.

3. The screen returns to the format entry screen. Select
another format to edit, or press ! to display the main
menu.

Renaming a Format

To rename a format:

1. Start from the edit screen

Type R and pr ess

OLD format NAME: M
M)odify, D)elete or R)ename

E

.

Entering a Format

3-41

9400 Series User’s Manual

2. You’ll see

Old name: NAME
New name:___________

Type the new name for the format and press

E

. You’ll

see the Format Entry screen.

Copying a Format

To copy a format

1. Start from the format entry screen

Format Entry Mode ↓
Enter format name:_______ __

2. Press D until you see the name of the format you want to
copy.

3. Type the name for the new format and press
see

COPIED format NAME

E

. You’ll

Then the screen displays the first screen of the new format
with the v al ues from the old format.

4. Now you can

• Make any necessary changes for your new format.

Refer to "Editing and Rev i ewing Forma ts ."

• Press

!

again to return to the main menu.

3-42

!

to save the new format to edit later. Press

3. Entering a Format

Designing a Multiple Part Tag

You may want the same data to print more than once across
the width of a tag. You might use a two-or three-part tag when
a tag is divided in half or in th i r ds. This sec tio n uses a two-part
tag as an example.

Top of
Supply

When you design a multiple part tag, you lay out only the
left-most section. The printer repeats the design across the
tag automatically.

There are four steps in creating a multiple part tag on your
supply layout.

1. Prepare a Supply Layout, outlining the desired supply size.
Then divide the supply into an equal number of printable
parts.

Working on the left-most part of the tag:

2. Draw in the fields, showing font size, field length and
rotation.

3. Mark the start (horiz ontal/ver ti cal) locat i on poi nts of each
field.

4. Record the elemen ts of your design for each field.

Entering a Format

The following section uses these four steps in the design of a
sample two-part tag.

3-43

9400 Series User’s Manual

Sample Two-Part Tag

Here are the four steps for creating a two-part tag with four
fields.

1. Using a Supply Layout form:

• Outline the size of your supply.

• Draw a line down the middle of the supply, dividing it

into two equal parts. This represents the two-part
printing.

The sample layout shows 1.5 inches wide by 2.75 inches
long as the su pply siz e .

Supply Layout

(inches)

Top of
Supply

3-44

3. Entering a Format

2. Draw fields for the left part of the supply.

The sample layout shows the position and approximate
size of the four fields. The top of characters is toward the
top of the field (TOP). The fonts and top of field for each
field are:

Field 1 Standard 1x font, 6 digits, top of field = Left.
Field 2 Bold 1x font, 1 character, top of field = Left.
Field 3 Standard 1x font, 5 characters (max.), top of

field = Left.

Field 4 Reduced 2x font, 5 digi ts; top of field = Bottom.

Supply Layout

(inches)

Entering a Format

3-45

9400 Series User’s Manual

3. Mark the start locations (horizontal/vertical points) of each

field. The illustration below shows which coordinates to
use for eac h fiel d rotation.

If the field rotation is: Use the coordinates for the:
Top Lower left corner of the field
Left Lower right corner of the field
Bottom Upper right corner of the field
Right Upper left corner of the field

3-46

3. Entering a Format

The foll owing layout shows the start location
(horizontal/vertical point) for each field.

Supply Layout

(inches)

Entering a Format

3-47

9400 Series User’s Manual

4. For each field, record the elements of your design. You’ll

use thes e to enter your multip l e part tag format.

We used the following design elements for the sample
two-pa rt tag.

Option Value

Sup ply si ze
Number of par ts
Cutting
Cut multiple
Print quanti ty

1.5 x 2.75
2
Yes
1
Leave bl an k (Pr ess

E

)

The fields are defined as shown in the following table.

Option Field 1 Field 2 Field 3 Field 4

Field nn P P P P
Prompt SKU SIZE COLOR PRICE
H/V locati on 0.2/0.2 0.5/2 .0 0. 6/ 0. 2 0.5/2 .6
Top of field L L L B
Field Type T T T T
Font Type SBSR
Font magnification 1 1 1 2
Top of characters T T T T
Enter the pr in t color B B W B
Cost code N N N N
Price field N N N Y
Time /date f i eld N N N ­Field length F F V ­# of characters 6 1 5 5*
inc/dec field N N N ­Check digi t N N N ­Verify field N N N N
Data type N E A ­Fixed characters ENTER ENTER ENTER -

* Length includes the monetary symbols for price fields.

- Option is not available for this field type.
ENTER = Pres s

E

to skip this option.

3-48

3. Entering a Format

If you want to print a test sample of the two-part tag:

• Enter the field definitions above.

• When you see the first Field Defi ni tion screen

Field 01: P)rompt, F)ix, L)ine
M)erge, S)ub, G)raph or T)est_

Type T and pres s

E

.

The two-part tag will print with test data in the fields.

Entering a Format

3-49

9400 Series User’s Manual

3-50

4. Printing Online

Online mode lets you tr ansmit form at, batch, and graphic data
to the printer from a host computer. Batch data is sent to the
print queue and printi ng then starts autom a ti cally.

Printing Online

Your
for sending formats and batch data. The list below shows
features that are available offline, but not available in online
mode.

Programmer’s Manual

contains the informat i on required

• Sub-fiel ds, merge fiel ds, and cost cod e fi el ds are not

availab l e.

• Date and time fields ar e treated as regular text fi el ds;

you must su ppl y the date or time in the batch data for
printing.

• All chec k digits mu st be sent onlin e for each field

requiring a check digit.

• Only certain font s i zes are availa ble online. Refer to the

Programmer’s Manual

To begin Online mode:

1. Make sure you set the onli ne options in the printer to
match the hos t computer. For setting these options, see
"Setting the Online Parameters."

for the font sizes.

2. Connect the RS-232 cable interface to the printer and your
terminal device.

3. Display Online on the main menu by pressing D until
you see

Select Operating Mode: ↕
Online __

4-1

9400 Series User’s Manual

4. Press

E

to select Online. You’ll see

Online Mode Ready:

The printer remains online until transmission is complete.
Printing begins immediately. However, the printer ignores any
batch in error, or batches for which a format does not exist. To
interrupt transmission press ! . Press

E

to return to the

main menu.
During transmis si on, the prin t er may disp la y mess age s su ch

as:

Format in use.
Waiting to complete print...

Waiting to store format.
Waiting to store batch.
Waiting to store graphic.

These ar e status messages and do not affect prin ter operation.

Auto-online Mode

If your printer is set for Auto-online mode, the printer is online
as soon as you turn it on.

To print in Auto-online mode:

1. Make sure your host compu ter is ready to sent the data.

2. Turn the printer on. After the printer displays the copyright

message, you’ll see

Online Mode Ready:

4-2

4. Printing Online

3. Batches begin to print as soon as they are sent from the

host computer .

When all batches have finished printing, you can

• turn the printer off

• exit Auto-online mode

To exit Auto-online:

4. With the display showing Online Mode Ready, press # .
You’ll see

Enter password:___ _________

Printing Online

5. Type the 1-8 character password and press

E

.

NOTE: When you first receive the printer, the password is

ONLINE. To change the password, refer to
"Changing Passwords."

You’ll see the Main Menu.

For more information about Auto-online mode, see section 5,
"Configuring the Printer."

Online Errors

If there are format or batch errors, an error message is
displayed for ten seconds. The format or batch in error is not
saved. Data reception then continues with the remaining
batches.

NOTE: Printer faults or syntax errors in format data will take

the printer offline if you are not using Auto-online
mode. If you are using Auto-online mode, the printer
remains online. Examples of printer faults are:
Check Supply, Check Ribbon, etc.

4-3

9400 Series User’s Manual

4-4

5. Configuring the Printer

You can set specific printer features to match your operation.
Check digits Lets you ent er var ious ch e ck dig it

calculation schemes to generate che ck
digits. See "Defining a Check Digit."

Passwords One password fu nction lets you change

passwords for Format Entry, Printer
Configuration, and Auto-online modes. The
other function lets you look at the
passwords. See "Changi ng Passwords" or
"Displaying Passwords."

Time Sets the time prompt to appear during daily

startup. See "Setti ng the Time."

Date One date function lets you set the date

prompt to appear during daily startup. The
other function lets you select the format for
entry and printing of the date. See "Setting
the Date" and "Selecting the Date Format."

Configur ing the Prin ter

Online Sets the online communicati on options to

match the host computer. See "Setting the
Online Parameters."

Clear Batch
Memory at
Power-up

Clear Batch
Memory
Immed iately

9420/9440
Imaging

Clears batches automatically at power up.
See "Clearing Batch Mem ory at Power-up."

Clears all batches in memory immediately.
See "Clearing Batch Mem ory Immediately."

Changes the format imaging to match the
9420 and 9440 pr i nters. See "Usi ng
9420/9440 Imaging Mode."

5-1

9400 Series User’s Manual

9420/9440 Mode Changes the character spacing and field

locati ons to match the 9420 and 9440
printers. See "Using 9420/9440 Com patible
Mode."

Auto-online Sets the printer to automatically start online

each time the printer is turned on. See
"Using Auto-online Mode" (you’ll only see
this option if you use the Online password
to get int o Pr i nter Configuratio n).

While in a function, you can cancel your entries by
pressing ! . To exit to the main menu, press ! again.

Defining a Check Digit

This option lets you define up to 12 calculation methods for
check digits. If you use a check digit with incrementing or
decrementing fields, the check digit is recalculated each time
the field increases or decreases.

Two check digit calculation methods are al ready defined for
you. You can use one of these methods, or define and use
your own methods. You can also redefine the two calculation
methods that are already entered.

1. From the main menu, press D to display Printer
Configuration. Press

E

. You’ll see

Enter password:___ __________

Type the 1-8 character security password and
press

E

.

NOTE: When you first receive the printer, the password is

MANAGER or ONLINE.

5-2

5. Configuring the Printer

2. You’ll see the Configuration Options menu.

Select Config Option: ↓
Define Check Digit Schemes __

Press

E

.

3. You’ll see

CD Scheme Number [1-12]: 1

You can:

• type 1 or 2 and pr ess

E

to redefine the existing

check digit schemes

• type a number from 3-12 and pres s

new check digit scheme.

4. You’ll see

CD Calc ul ation Method: A
Enter [A,B,C,D or E]

E

Configur ing the Prin ter

to define a

Press

E

another l etter for the calculation method and press
A = Sum of product digits

B = Sum of products
C = AIS Bookstore*
D = SBC Bookstore*
E = ISBN Bo o ks t or e

* These calculation methods have 2 check digits. The other

methods have 1 check digit. Be sure you allow for two
check dig its when you design your for mat if you are using
calculation method C or D.

NOTE: When you sele ct A, B, o r E, skip st ep 5 .

to use calculation method A. Or, type

E

.

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9400 Series User’s Manual

5. You’ll see

CD Algorithm Option [A/B]: A

Press

E

to use option A. Or, type B and press

A = Group A
B = Group B

6. You’ll see the modulus screen.

CD Modu l us [2-11]: 10

Press

E

to use a modulus of 10. Or, type a number

from 2-11 as the modulus and press

7. You’ll see

Number of data digits: 10
[1-30]

E

E

.

.

Press
1-30 and pre ss

E

for 10 data digits. Or, type a number from

E

.

8. You’ll see

Weights for each pos i tion:
7137137131

Press
weights for each position and press

E

to use the weights displayed. Or type the

E

.

You’ll see the Configuration Options menu. To exit to the main
menu, press ! .

5-4

5. Configuring the Printer

Changing Passwords

You can use this function to change the password for Format
Entry mode, Printer Configuration mode, or Auto-online mode.
To change a passwor d you must know that level (or a higher
level) password. Y ou need the Printer Configuration password
to enter Printer Configuration.

• If you know the Printer Configurat i on m ode password ,

you can change the Format Entry password, and the
Printer Configuration password.

• If you know the Auto-online password, you can change

the Format Entry password, the Printer Configuration
password, and the Auto-online password.

Configur ing the Prin ter

If you change your password, REMEMBER:

• Note your new password!

• You cannot return to the Change Password

function without your new password.

1. From the main menu, press D to display Printer

Configuration. Press

Enter password:___ ___________

Type the 1-8 character security password and
press

NOTE: When you first receive the pr i nter,

E

.

E

. You’ll see

• the Printer Configuration password is MANAGER

• the Auto-online password is ONLINE (you must enter

the password ONLIN E i f you want to change the
Auto-online password).

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9400 Series User’s Manual

2. You’ll see

Select Config Option: ↓
Define Check Digit Schemes __

Press D until you see Change Password(s). Press

E

.

3. You’ll see

Enter old pas sword:___ _______

Enter the old password (1-8 characters), and press

E

NOTE: When you first receive the pr i nter,

• M9400 is the password for Format Entry mode

• MANAGER is the password for Printer Configuration

mode

• ONLINE is the password for Auto-online mode

4. You’ll see the old password (for example, MANAGER)

Enter old pas sword: MANAGER
Enter new password:_________

Type 1-8 characters for the new password and press

E

Recorded! then you’ll see the Configu ration Options menu.

. You’ll see the message New Password

.

Press ! to exit to the main menu.

5-6

5. Configuring the Printer

Displaying Passwords

If you forget a password, you can display it if yo u know a
higher lev el password. You need the Pri nter Configur ation
password to enter Prin ter Configu r ation.

• If you know the Printer Configurat i on m ode password ,

you can display the Format Entry password and the
Printer Configuration password.

• If you know the Auto-online password, you can display

the Format Entry password, the Printer Configuration
password, and the Auto-online password.

1. From the main menu, press D to display Printer
Configuration and press

E

. You’ll see

Configur ing the Prin ter

Enter password:___ _________

NOTE: When you first receive the printer, the password is

MANAGER or ONLINE.

2. Type the password. You’ll see the Configuration Option
menu.

Select Config Option: ↓
Define Check Digit Schemes __

Press D until you see Display Password(s). Press

E

to select this option. You’ll see the Format Entry

password.

Password(s): ↓
M9400 __

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9400 Series User’s Manual

You can:

• pres s

D

to display the password for Printer

Configuration

• pres s

D

again to display the Auto-online password (if
you used the password ONLINE to enter Printer
Configuration)

• pres s

E

to return to the Configuration Options

menu.

Press ! to exit the main menu.

Setting the Time

The tim e s e tting op t i on l ets you se t the curr e nt time . It al so
causes a tim e prom pt to appear at dai ly start up. The operat or
can then enter a new time at each startup .

At each startup, the printer starts at 00:00:00. The time
advances only while the power is on. At the next daily start up,
the operator must update the time.

1. From the main menu, press D to display Printer
Configuration. Press

E

. You’ll see

Enter password:___ __________

Type the 1-8 character password and press

E

.

NOTE: When you first receive the printer, the password is

MANAGER or ONLINE.

2. You’ll see the Configuration Options menu.

Select Config Option: ↓
Define Check Digit Schemes __

5-8

5. Configuring the Printer

Press D until you see Set Time. Press
this option and to display the time setting screen.

3. You’ll see

Enter new time: 03:29:25
(HH:MM:SS)

4. Press C . You’ll see

Enter new time: __:__:__
(HH:MM:SS)

5. Press

E

. You’ll return to the Configuration Options

menu.

Press ! to exit to the main menu.

E

to select

Configur ing the Prin ter

Clearing the Time Prompt

If you don’t want the time prompt to appear at startup:
When you see the tim e setting screen

Enter new time: 03:29:25
(HH:MM:SS)

1. Press C . You’ll see

Enter new time: __:__:__
(HH:MM:SS)

2. Press
menu.

E

. You’ll return to the Configuration Options

Press ! to exit to the main menu.

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9400 Series User’s Manual

Setting the Date

The date setting option lets you set the current date. It also
causes a date prompt to appear at daily startup. The operator
can then enter a date.

At each startup, the printer starts at 01/01/89. The advances
while the power is on. At the next daily startup, the operator
must enter the current date.

1. From the main menu, press D to display Printer
Configuration. Press

Enter password:___ __________

E

. You’ll see

Type the 1-8 character password and press

E

.

NOTE: When you first receive the printer, the password is

MANAGER or ONLINE.

2. You’ll see the Configuration Options menu.

Select Config Option: ↓
Define Check Digit Schemes __

Press D until you see Set Date. Press

E

to select

this option.

3. You’ll see

Enter new date: 08/09/89
(MM/DD/YY)

4. Enter the month, day, and year. Use leading zeros for
single digits, e.g. 021489 fo r 0 2/14/89. Press
You’ll return to the Configuration Options menu.

Press ! to exit to the main menu.

5-10

E

.

5. Configuring the Printer

Clearing the Date Prompt

If you don’t want the date prompt to appear at startup:
When you see the dat e set ting screen

Enter new date: 08/09/89
(MM/DD/YY)

1. Press C . You’ll see

Enter new date: __/__/__
(MM/DD/YY)

Configur ing the Prin ter

2. Press

E

. You’ll return to the Configuration Options

menu.

Press ! to exit to the main menu.

Selecting the Date Format

When you set the printer to display the Date prompt, the date
format is pres et at MMDDYY. This option lets you select one
of five formats. The printer automatically inserts the slashes at
printing.

1. From the main menu, press D to display Printer
Configuration. Press

Enter password:___ ___________

E

. You’ll see

Type the 1-8 character password and press
NOTE: When you first receive the printer, the password is

MANAGER or ONLINE.

E

.

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9400 Series User’s Manual

2. You’ll see the Configuration Options menu.

Select Config Option: ↓
Define Check Digit Schemes __

Press D until you Select Date Format. Press
select th is opt i o n.

3. You’ll see the date format selection screen.

Select a Date Format:
MM/DD/YY

The selections are:
MM/DD/YY

MM/YY/DD
DD/MM/YY
DD/YY/MM
YY/MM/DD
YY/DD/MM

Press D until you see the date format you want, then
press

E

. You ’ll automatically return to the

Configuration Opt i ons menu.

E

to

Press ! to exit to the main menu.

5-12

5. Configuring the Printer

Setting the Online Parameters

Before entering the online parameters for the printer, see your
progra mming consul tant. You must matc h the pri n ter
parameters to those of the host computer.

The online parameters to be set are:

Parameter Printer Default

Configur ing the Prin ter

Baud rate
Parity
Wordlength
Stop bits
Start (XON) character
Stop (XOFF) character

2400
NONE
8
1
17
19

1. From the main menu, press D to display Printer
Configuration. Press

E

. You’ll see

Enter password:___ ___________

Type the 1-8 character password and press

E

.

NOTE: When you first receive the printer, the password is

MANAGER or ONLINE.

2. You’ll see the Configuration Options menu.

Press D until you see Host Port Configuration. Press

E

to select this option. With each parameter, you can
enter a new sel ection, or jus t press
value that is displayed.

Select Config Option: ↓
Define Check Digit Schemes __

E

to keep the

5-13

9400 Series User’s Manual

3. You’ll see the Host Option menu and the first online

parameter.

Select Baud Rate:
2400

Press D or U until you see the baud rate you need,
then press

E

. You’ll see

Ent e r Parity : N
N)one, O)dd or E)ven

4. Type the parity you need and press

E

Enter Word Length [7- 8]: 8

5. Type the word length you need and press
see

Enter Stop Bits [1-2]: 1

6. Type the stop bits you need and press

E

Enter St art (XON) char acter:
17

. You’ll see

E

. You’ll

. You’ll see

7. Enter a number from 1-127 for XON flow control, or 128 for
DTR flow control. Yo u’ll see

Enter St op (XOFF) character.
19

5-14