Monarch Instrument 9402 User Manual

Monarch 9401®/ 9402

Thermal Printers

Operator’s Handbook

Each product and program carries a respective written warranty, the only warranty on which the customer can rely. Monarch reserves the right to make c hanges in the product and the programs and their availability at any time and without notice. Although Monarch has made every effort to provide complete and accurate informat i on i n thi s manual, Monarch shall not be liable for any omissions or inaccuracies. Any update will be incorporated in a later edition of this manual.

WARNING

This equipment has been tested and f ound to comply with t he l i m its for a Class A di gital device, pursuant to Part 15 of the FCC Rules. These limits are des ig ned t o provide reasonable protection against har m ful interfere nce when the equipment is operated i n a com m ercial environment . This equipment gener at es, uses, and can ra di ate radio frequency energy and, if no t in st al led and used in ac cor dance with the instructi on m anual, may cause harmful int erference to r adi o communicat i ons. O per ation of this equi pm ent in a residen tial area is likely to cause harmf ul interfe re n c e in whic h case the user will be required to cor rect the int erference at hi s own expense.

CANADIAN D.O.C. WARNING

This digital apparatus does not exceed the C la ss A li m its for radio noise emissi ons from digita l apparatus set out in the Radio Interference Regulations of the Canadian Department of Communications.

Le présent appa reil numériqu e n’ ém et pas de bruits radioélectriques dépassant les limites appli cables aux appar ei l s num ériques de la classe A prescrites dans le Réglement sur l e br ouillage ra dioélectrique édicte par le m i ni stère des Commu nications du Ca nada.

WARNING

The power cor d i s in tended to serve as the disconnec t device. The socket-outl et shal l be near the equip m ent and shall be easi l y accessible.

WARNUG

Der Stromver sorgungskabel di ent al s abschaltvorr ic ht ung. D ie Steckdose soll i n der Nahe der Einheit und liecht zunganglich liegen.

Trademarks

Monarch, 9401 and 9402 ar e regis tered trademar ks of Monarch Marking S ystems , Inc.

Table of Contents

1. Introduction.....................................................................1-1

About This Manual .....................................................1-1

Menu Charts...................................................1-1

Returning to the Main Menu.......................................1-2

Terms You Should Know............................................1-3

2. Getting Started ................................................................2-1

Turning the Printer On................................................2-2

Startup........................................................................2-2

Using the Keys...........................................................2-3

On the Keypad...............................................2-4

On the Computer Keyboard.......................................2-5

Selecting a Function................................................... 2 - 6

Exiting an Option........................................................2-7

Table of Contents

3. Setting Supply Options.................................................. 3 -1

Ribbon........................................................................3-2

Separators.................................................................. 3 -3

Feed Mode.................................................................3-4

Print Position.............................................................. 3- 5

Supply Position ..........................................................3-7

Margin Position..........................................................3-8

4. Setting Communication V al ues.....................................4-1

Baud Rate ..................................................................4-3

Word Length...............................................................4-4

Stop Bits.....................................................................4-5

Parity..........................................................................4-6

Flow Control...............................................................4-7

Reset to Defaults........................................................4-8

9401/9402 Operator’s Handbook

5. Setting the Contrast........................................................ 5 -1

6. Setting Defaults...............................................................6-1

Monetary Sign............................................................ 6- 2

Secondary Sign..........................................................6-3

Decimal Places..........................................................6-5

Power-Up Mode.........................................................6-6

Prompt Set.................................................................6-7

Re-Image All............................................................... 6-8

Overlapping Fields.........................................6-8

New Settings..................................................6-8

Setting Re-Image All ......................................6-9

7. Printing Online................................................................7-1

8. Printing Offline................................................................8-1

Using Data Entry Keys...............................................8-2

Entering Numbers..........................................8-2

Entering Letters..............................................8-4

Entering Symbols...........................................8-5

Using Bar Code 128.......................................8-6

About the Shift Key ....................................................8-7

Entering and Changin g Data......................................8-7

Ty pes of Data Entry....................................................8-9

Entering General Data...................................8-9

Entering a Price..............................................8-9

Entering "2-For" Price Data..............8-10

Prompts with Fixed Characters....................8-10

Entering a Batch.......................................................8-10

Interrupting a Batch..................................................8-13

Restarting a Batch....................................................8-14

Canceling a Paused Batch.......................................8-15

Canceling Batches Before Printing..........................8-17

Repeating a Batch....................................................8-18

Changing Supplies................................................... 8-19

Changing Supply Types ...............................8-19

Table of Contents

9. Using the Standard Formats..........................................9-1

FMT-1.........................................................................9-2

FMT-2.........................................................................9-4

FMT-3.........................................................................9-7

10. Memory Card ...............................................................10-1

11. Setting the Remote Diagnostics Values ................... 11-1

Baud Rate ................................................................11-3

Word Length.............................................................11-4

Stop Bits...................................................................11-5

Parity........................................................................11-6

Flow Control.............................................................11-7

Modem Control.........................................................11-8

Reset to Default Values ............................................11-9

12. Scanner........................................................................12-1

Appendix A ...........................................................................A-1

Table of Contents

Character Sets...........................................................A-1

Uppercase Letters..........................................A-2

Lowercase Letters..........................................A-3

Currency Symbols......................................................A-4

Punctuation and Symbo ls..............................A-5

International Charact ers.................................A-6

Code 128 Function Codes.............................A-7

Appendix B...........................................................................B-1

Standard Formats......................................................B-1

Permanent Formats...................................................B-2

Set A...............................................................B-2

Set B...............................................................B-3

Memory Card Formats...............................................B-4

Temporary Formats....................................................B-6

iii

9401/9402 Operator’s Handbook

1. Introduction

The 9401® and 9402® printers enable you to print letters, numbers, bar codes, and graphics on tags and labels. The printer comes with three standard formats already designed for you. You can also creat e and download formats from a computer.

About This Manual

This manual explains how to begin using the printer and print a batch of supplies. You can print online (sending data to the printer from a computer), or offline (using the printer only). The manual also explains how to enter dat a, using the 21-key data entry keypad or the Monarch® computer keyboard.

Menu Charts

Each sect i on of the manual has one or more charts showing the printer’s menu structure. The example below is the chart from "Setting the Contrast."

Introduction

MAIN MENU

CANCEL

ALL

PRINT MODE

SUPPLY CONTRAST DEFAULTS

BATCH ENTRY

REPEAT

BATCH

SETUP

PORT

SETTINGS

MEMORY

CARD

PASS-

WORDS

There are three styles of boxes in the charts.

• Boxes with normal borders show the menu options.

• Boxes with heavy borders (SETUP in the sample) show

selections

the in the secti on.

you make to get to the function discussed

• Boxes with a bl ack ba ckg ro und (CON TRAST in the

sample) show the

functions

explained in the section.

DIAG.

1-1

9401/9402 Operator’s Handbook

The black boxes show where you are; the bordered boxes show how you got there.

Other manuals you might need are

Equipme nt M anual

System Administrator’s Guide

Messages Manual

Contains general set-up and maintenance procedures.

Explains communications and message structures for sending formats and batch data online.

Lists offline and online messages and what action you should take (if any).

Returning to the Main Menu

Be sure to return to the Main menu after making changes from the Setup menu. The printer will not save any of your changes if you turn the printer Off before returning to the Mai n m enu. This requirement applies to the following options:

Supply Menu Defaults Menu

Ribbon Monetary Sign Separators Secondary Sign Feed Mode Decimal Places Print Pos Powerup M ode Supply Pos R e-image All Margin Pos

Port Sett in gs Pa s swords Men u Menu

User Comm Change Diag Comm Scanner

Contrast Menu

Contrast Setting

1-2

1. Introduction

Terms You Should Know

batch Group of tags or l abel s that

contain the same data.

batch separator Extra tag between batches that

shows where one batch ends and the next one begins.

character Letter, number, or symbol. continuous Feed mode in which the printer

prints all the tags in a batch without stopping.

cursor Underline symbol that shows

where you are on the screen.

data entry keypad 21-key keypad that includes

letters and numbers.

digits Numbers only .

Introduction

drawing Term that appears on the printer

to indicate bar code printing.

enter Type in data from the keypad. field Area on the supply where data

prints.

format Arrangement of fields printed on

the supply.

imaging Term that appears on the printer

to indicate text printing.

offline E ntering data and printing

batches by using the printer alone (without a computer).

1-3

9401/9402 Operator’s Handbook

on demand Feed mode in which the printer

stops after ea ch l abe l to all o w the operato r to rem ove it.

online Entering dat a and printing

batches by sending data from a computer.

printing Term that appears on the printer

to indicate graphics printing.

queue Batches w ai ting to print (also

includes the batch that is printing).

supplies Tags or labels used for pri nting.

1-4

2. Getting Started

This chapter explains how to turn the printer on, start the printer, use the keys on the keypad and computer keyboard, select a function, and exit an opti on.

Before you use the 9401/9402 printer

• Install the printer. Refer to your

• Load supplies . Refer to your

Equipme nt M anual

Equipment Manual

• Set the supply options. See Chapter 3, "Setting Supply

Options".

• Set the communication options if you are printing

online. See Chapter 4, "Setting Communication Values".

• Set the prin ter options (Monet ary Sign, Secondary Sign,

Decimal Places, Power-Up Mode, Prompt Set, and Re-Image All).

Getting Started

2-1

9401/9402 Operator’s Handbook

Turning the Printer On

Refer to your

Equipme nt M anual

for information abo ut

installing the printer and loadi ng supplies. The power switch is on the back of the printer (as shown). To

turn the printer On, press the top of the power switch.

Power Switch

Back of 9401/94 02 Pri nter

Startup

When you turn the printer On, the printer displays a copyright message. You will see other messages as the printe r loads formats. Then you will see

Calibrating...

as the printer checks the length of each tag.

2-2

2. Getting Started

The next message depends on how your printer is set up.

• If your printer is set for

online

power-up mode, you will

see

PRINT MODE

Ready

• If your printer is set for

offline

power-up mode, you will

see

MAIN MENU

< Print Mode >

Using the Keys

If you have a 9402 or a 9401 with an optional computer keyboard, you can enter data offline. If you have a 9402, you can enter data offli ne using the keypad.

Data Entry Keys

Function Keys

Getting Started

Keypad with Data Entry Keys

The 9401 printer has a 5-key keypad, consisting of various functio n key s. These function ke ys are the minimum keys necessary to print supplies online. No data entry keys appear on this keypad. However, you have the option to connect a computer keyboard, enabling this printer to operate offline.

2-3

9401/9402 Operator’s Handbook

The 9402 printer has a 21-key keypad to allow offl i ne data entry. This keypad include s 5 function keys, 10 numer i c keys, 4 symbol keys, a shift key ( 5 ), and a clear key ( 4 ). You can also connect a computer keyboar d to this printer, but it is not required to use this printer offline.

On the Keypad

Interr upts pri nting .

Returns th e di splay to the next higher menu ,

when y o u press Returns the display to the Main menu, when

you press and hold NOTE: In data entry, press 5 , then

press Main menu.

Displays the next menu item.

once.

to return to the

Displays the previous menu item. Selects the displayed menu item.

The data entry key s, located on the 9402 print er, are used to enter batch data. To enter letters, you have to switch to character mode (press 5 ). To enter numbers, you must not be in character mode.

If your printer has data entry keys, you can print online and offline batches. If your printer does not have data entry keys, you can attach a Monarch computer keyboar d. For more information about using the data entry keys, see Chapter 8, "Printing Off l i ne."

2-4

2. Getting Started

On the Computer Keyboard

Y ou can attach a computer keyboard to the 9401 or 9402 printers. The computer keyboard looks something like this:

Some of the func tion keys on a computer keyboard correspond to the function keys on the printer keypad.

Function Key Printer Keypad Equivalent

F1 1 F2 2 F5 5 / F6 F9 9 F10

Getting Started

In addition, the shift key on the computer keyboard works like the 5 on the keypad. For more information about using the computer keyboard, see Chapter 8, "Printing Offline."

2-5

9401/9402 Operator’s Handbook

Select ing a Function

The Ma i n m e nu has sever al fu n c tions (oper ating m odes) . These functions are shown in the chart below.

MAIN MENU

CANCEL

ALL

PRINT MODE

BATCH ENTRY

REPEAT

BATCH

SETUP

MEMORY

CARD

DIAG.

NOTE: If the printer displays PRINT MODE Ready when you

turn it on, press

to display the Main menu.

Y ou can display menu options by using arrow keys or option numbers.

To use the arrow keys

• when the screen displays a right arrow,

MAIN MENU

Cancel All >

press 2 to display more options.

• when the screen displays a left arrow,

MAIN MENU

< Diagnostics

press 1 to display more opti ons.

• when the screen di splays a left and a right arrow.

MAIN MENU

< Print Mode >

press either 1 or 2 to display more opti ons.

• when you see the menu option you want, press

to select it.

2-6

2. Getting Started

To use option numbers

1. Press the number of the menu option you want (options are numbered from the left, starting at 1). The option displays immediately.

2. Press

to select the option.

For examp l e, if PRINT MODE is displayed, you are at option 2 on the Main menu. If you want to use the Setup func tion,

1. Press 5 to display SETUP.

2. Press

to select it.

Exiting an Option

To exit an option, press higher menu.

NOTE: When you press

have made since the last time you pressed

once. Yo u will exit to the next

, you lose any ent rie s yo u

Getting Started

2-7

9401/9402 Operator’s Handbook

2-8

3. Setting Supply Options

This chapter explains how to set the supply options for the ribbon, separators, feed mode, print position, supply position, and the margin position.

MAIN MENU

CANCEL

ALL

PRINT MODE

SUPPLY CONTRAST DEFAULTS

RIBBON

BATCH ENTRY

SEPARA-

TORS

REPEAT

BATCH

FEED MODE

SETUP

PORT

SETTINGS

POS.

MEMORY

CARD

PASS-

WORDS

SUPPLY

POS.

DIAG.

MARGIN

POS.

You may need to set supply options often to adjust for different supplies. The options are shown below.

Option Va lues Default

Ribbon Y es/ No No

Separators On/Off Off

Feed Mode On-Demand/Continuous Continuous

Print Position -99 to +999 dot s +0 Supp l y Po s i t i on -99 to +99 d ots +0 Margin Position -99 to +99 dots +0

1. From the Main menu, press 1 or 2 until you see

Setting Supply Options

MAIN MENU

<Setup>

3-1

9401/9402 Operator’s Handbook

2. Press

3. Press

To change a supply option, follow the instructions under the option name. T o exit an option without changing the setting, press

. You will see

SETUP

Supply >

. You will see the first supply option.

SUPPLY

Ribbon >

Ribbon

Y ou can print with or without a ribbon. You must tell the printer which option you want.

The default setting for Ribbon is No. To change the setting, follow steps 1 through 3 at the beginn i ng of this chapter. Then follow the steps below.

1. Press previous setting, for example

2. Press 1 or 2 until you see the option you want. Then press

NOTE: If you set the Ribbon option to Yes, be sure you

3-2

to set the ribbon option. You will see the

RIBBON

No >

. Y ou will see

SUPPLY

Ribbon >

install a ribbon before printing.

3. Setting Supply Options

3. Press

twice to exit to the M ain menu and save your

changes. NOTE: The printer will not save your changes if you turn

it Off before returning to th e Main menu.

Separators

A batch separator is a tag printed between batches. The tag has a pinstripe pattern to make it easy to find.

Batch Separator

The default setting for separators is Off. To change the setting, follow steps 1 through 3 at the beginning of this chapter. Then follow the steps below.

1. Press 2 until you see

SUPPLY

< Separators >

2. Press

to set the batch separators option. The

previous setting appears, for example

SEPARATORS

<On

Setting Supply Options

3-3

9401/9402 Operator’s Handbook

3. Press 1 or 2 until you see the option you want. Then

press

. Y ou will see

< Separators >

SUPPLY

4. Press changes.

NOTE: The printer will not save your changes if you turn

twice to exit to the M ain menu and save your

it Off before returning to th e Main menu.

Feed Mode

You can print suppli es one at a time (on

continuous

strip ( and dispenses one label each time you pre ss

To change the setting, fol l o w steps 1 through 3 at the beginning of this chapter. Then follow the steps below.

1. Press 2 until you see

2. Press

). If you select on

SUPPLY

< Feed Mode >

. The previous setting appears, for example

demand

) or in one

, the printer prints

FEED MODE

Continuous >

3. Press 1 or 2 until you see the option you want. Then press

3-4

. Y ou will see

< Feed Mode >

SUPPLY

3. Setting Supply Options

4. Press

changes. NOTE: The printer will not save your changes if you turn

twice to exit to the M ain menu and save your

it Off before returning to th e Main menu.

Print Positi on

This function adjusts the vertical print posi tion on the supply. Y ou can adjust the print if it is too close to the top or bottom of the supply, or overtypes the pre-printed area ("MONARCH" in the sample below). The adjustments are in dots (0.0052 inch), which is the small est measurement the printer recognizes. The range is from -999 to +999 (5.20 inches), and the default is 0.

NOTE: When you adjust the print position, you need to check

and possibly adjust the supply position.

• If the data is too clo se to the bottom, inc r ease the

number.

• If the data is too close to the top, decre ase the number.

NOTE: Make sure Re-Image All is set to Yes when you

change this setting. See the secti on in Chapter 6, "Re-Image All."

Setting Supply Options

3-5

9401/9402 Operator’s Handbook

To change the setting, fol l o w steps 1 through 3 at the beginning of this chapter. Then follow the steps below.

1. Press 2 until you see

SUPPLY

2. Press

. The previous setting appears, for example

Enter print pos [+/-999]: +0

3. Press 9 to reset the print position to 0, or use the arrow keys to change the print position. Pressing 2 increases the value (moves the image up); 1 decreases it (mov es the image down ) .

• Press the arrow key once to change by one number at

a time.

• Press and hold the arrow key to change rapidly .

4. Press will see

5. Press changes.

when the number you want is displayed. You

SUPPLY

twice to exit to the M ain menu and save your

NOTE: The printer will not save your changes if you turn

it Off before returning to th e Main menu.

3-6

3. Setting Supply Options

Supply Position

This function adjusts how muc h supply feeds out of the exit chute. You may need to adjust the supply in or out to allow

• tags and labels to be torn off.

• die cut labels to be removed easily, or to prevent them

from falling off.

NOTE: When you adjust the supply position, you need to

check and possibly adjust the print position.

The range is fr om -99 to +99, and the default is 0. The adjustments are in dots (0.0052 inch).

• Increase the number to feed more supply out of the

chute.

• Decrease the number to feed les s s uppl y out of the

chute.

NOTE: Make sure Re-Image All is set to Yes when changing

this setting. See the section in Chapter 6, "Re-Image All."

To change the setting, fol l o w steps 1 through 3 at the beginning of this chapter. Then follow the steps below.

1. Press 2 until you see

SUPPLY

< S upply Pos >

2. Press

. The previous setting appears, for example

Enter supply pos [+/-99]: +0

Setting Supply Options

3-7

9401/9402 Operator’s Handbook

3. Press 9 to reset the supply position to 0, or use the

arrow keys to change the print posi ti on. Pressing 2 increases the value (feeds more su ppl y); 1 decreases it (feeds less supply).

• Press the arrow key once to change by one number at

a time.

• Press and hold the arrow key to change rapidly .

4. Press will see

5. Press changes.

NOTE: The printer will not save your changes if you turn

when the number you want is displayed. You

SUPPLY

< S upply Pos >

twice to exit to the Main menu and save your

it Off before returning to th e Main menu.

Margin Position

This function adjusts the horizontal print pos i ti on on the supply. The adjustments are in dots (0.0052 inch). The range is from

-99 to +99 (0.52 inches), and the default is 0.

Print too far to the left Print too far to the right

3-8

3. Setting Supply Options

• If the data is too far to the

the number.

• If the data is too far to the

the number.

The maximum width of the print area is two inches. When you move the image to the right or left on the supply , avoid moving the image outs i de the two-inch print area.

left

on the supply,

right

on the supply,

increase

decrease

• As you move the format to the right, fields that move

past the two-inch location of the supply "wrap around" and appear on the left side. Other fields move the full length you specify. If your supply is less than two inches, fields might move off the supply and not print.

• As you move the format to the left, it sto ps at the 0.0"

location of the supply. Other fields move the full length you specify . This can change the relative position of the fields.

NOTE: Make sure Re-Image All is set to Yes when changing

this setting. See the section in Chapter 6, "Re-Image All".

To change the setting, fol l o w steps 1 through 3 at the beginning of this chapter. Then follow the steps below.

1. Press 2 until you see

Setting Supply Options

2. Press

SUPPLY

< Margin Pos

. The previous setting appears, for example

Enter margin pos [+/-99]: +0

3-9

9401/9402 Operator’s Handbook

3. Y ou can press 9 to reset the margin position to 0, or use

the arrow keys to change the print position. Pressing 2 increases the value (moves the image to the right); 1 decreases it (moves the image to the left).

• Press the arrow key once to change by one number at

a time.

• Press and hold the arrow key to change rapidly .

4. Press

when the number you want is displayed. You

will see

SUPPLY

< Margin Pos

5. Press

twice to return to the Mai n m enu and save

your changes. NOTE: The printer will not save your changes if you turn

it Off before returning to th e Main menu.

3-10

4. Setting Communication Values

This chapter explains how to set the baud rate, word le ngth, stop bits, parity , flow control, and reset values to the default.

MAIN MENU

CANCEL

ALL

PRINT MODE

SUPPLY CONTRAST DEFAULTS

BATCH ENTRY

REPEAT

BATCH

USER

COMM

SETUP

PORT

SETTINGS

COMM

DIAG

MEMORY

CARD

PASS-

WORDS

SCANNER

DIAG.

If your printer is connected to a computer, you need to set the printer communication values to match your computer’s online communications. Before entering the communication values, see your programming consultant.

The co m m u ni cation val u es are sh o w n below.

Option Va lues Default

Baud rate 1200, 2400, 4800, 9600 2400

Word length 7, 8 8

Stop bi t s 1, 2 1

Parity Odd, Even, None None

Flow control None, Xon/Xoff, DTR DTR

Setting Communication

Values

4-1

9401/9402 Operator’s Handbook

1. From the Main menu, press 1 or 2 until you see

MAIN MENU

<Setup>

2. Press

. You will see

SETUP

Supply >

3. Press 2 until you see

SETUP

< Port Settings >

4. Press

. You will see

PORT SE T TIN GS

User Comm >

5. Press

. You will see the first communications option.

USER COMM

Baud rate >

To change one of these options, follow the i nstructions unde r the option name. To exit an opt i on without changing the setting, press

4-2

4. Setting Communication Values

Baud Rate

To change the setting, fol l o w steps 1 through 5 at the beginning of this chapter. Then follow the steps below.

1. Press

to set the baud rate. You will see the previous

setting , for example

BAUD RATE

< 2400 >

The baud rate options are

1200 2400 4800 9600

2. Press 1 or 2 to display the baud rate you need, then press

. Y ou will see

USER COMM

Baud rate >

3. Press

three times to return to the Main menu and

save your change s NOTE: The printer will not save your changes if you turn

it Off before returning to th e Main menu.

4-3

Setting Communication

Values

9401/9402 Operator’s Handbook

Word Length

To change the setting, fol l o w steps 1 through 5 at the beginning of this chapter. Then follow the steps below.

1. Press 2 until you see

USER COMM

< Word Length >

2. Press

The word length options are

3. Press 1 or 2 to display the word length you need, then press

4. Press save your change s.

NOTE: The printer will not save your changes if you turn

. You will see the previous setting, for example

WORD LENGTH

7 8

. Y ou will see

USER COMM

< Word Length >

three times to return to the Main menu and

it Off before returning to th e Main menu.

4-4

4. Setting Communication Values

Stop Bits

To change the setting, fol l o w steps 1 through 5 at the beginning of this chapter. Then follow the steps below.

1. Press 2 until you see

USER COMM

< Stopbits >

2. Press

. You will see the previous setting, for example

STOPBITS

The st op bi t opti o n s ar e

1 2

3. Press 1 or 2 to display the number of stop bits you need, then press

. Y ou will see

USER COMM

< Stopbits >

4. Press

three times to return to the Main menu and

save your change s. NOTE: The printer will not save your changes if you turn

it Off before returning to th e Main menu.

4-5

Setting Communication

Values

9401/9402 Operator’s Handbook

Parity

To change the setting, fol l o w steps 1 through 5 at the beginning of this chapter. Then follow the steps below.

1. Press 2 until you see

USER COMM

2. Press

The parity options are

3. Press 1 or 2 to display the parity you need, then press

4. Press save your change s.

NOTE: The printer will not save your changes if you turn

. You will see the previous setting, for example

PARITY

None >

None Odd Even

. You will see

USER COMM

three times to return to the Main menu and

it Off before returning to th e Main menu.

4-6

4. Setting Communication Values

Flow Control

To change the setting, fol l o w steps 1 through 5 at the beginning of this chapter. Then follow the steps below.

1. Press 2 until you see

USER COMM

< Flow Control >

2. Press

. You will see the previous setting, for example

FLOW CONTROL

<DTR

The flow control options are

None XON/XOFF DTR

3. Press 1 or 2 to display the flow control you need, then press

NOTE: The XON character is 17. The XOFF character is

19. You must set flow control to DTR for IBM personal computers (unless you have XON/XOFF software).

You will see

USER COMM

< Flow Control >

Setting Communication

4-7

Values

9401/9402 Operator’s Handbook

4. Press

save your change s NOTE: The printer will not save your changes if you turn

three times to return to the Main menu and

it Off before returning to th e Main menu.

Reset to Defaults

To reset the communication values to th e defaults, follow steps 1 through 5 at the beginning of this chapter. Then follow the steps below.

1. Press 2 until you see

USER COMM

< Reset

2. Press

. You will see

Are you sure?

No >

The Re set opti ons are

No Yes

3. You can

• press

will return to the User Comm menu.

• press

You will see

4-8

then

to exit without changing the values. You

to set the values to the defaults.

USER COMM

< Reset

4. Setting Communication Values

4. Press

three times to return to the Main menu and

save your change s. NOTE: The printer will not save your changes if you turn

it Off before returning to th e Main menu.

4-9

Setting Communication

Values

9401/9402 Operator’s Handbook

4-10

5. Setting the Contrast

This chapt er explains how to adjust the contrast on your supply. Contrast controls the darkness of the printing on your supply. The range is -50 to +50, and the default is 0.

MAIN MENU

Setting the Contrast

CANCEL

ALL

PRINT MODE

SUPPLY CONTRAST DEFAULTS

BATCH ENTRY

REPEAT

BATCH

SETUP

PORT

SETTINGS

MEMORY

CARD

PASS-

WORDS

NOTE: The normal print contrast setting (+00) prints

accurate bar codes on most supplies. If you change the print contrast, use a bar code verifier to be sure your bar code s sca n corr ectl y.

• Darken the printing by increasing the number .

• Lighten the printing by decreasing the number.

1. From the Main menu, press 1 or 2 until you see

MAIN MENU

<Setup>

2. Press

. You will see

SETUP

Supply >

DIAG.

3. Press 2 until you see

< Contrast >

SETUP

5-1

9401/9402 Operator’s Handbook

4. Press

. You will see the previous setting, for example

Enter contrast [+/-50]: +0

5. Y ou can press 9 to reset the contrast to 0, or you can use the arrow keys to change the contrast. Pressing 2 darkens the print; 1 lightens the print.

• Press the arrow key once to change by one number at

a time.

• Press and hold the arrow key to change rapidly .

6. Press

7. Press

changes. NOTE: The printer will not save your changes if you turn

to select the displayed value. You will see

SETUP

< Contrast >

to exit to the Main menu and save your

it Off before returning to th e Main menu.

5-2

6. Setting Defaults

This chapt er explains how to set defaults for monetary sign, secondary sign, decimal places, power-up mode, prompt set, and re-image all.

MAIN MENU

Setting Defau lts

CANCEL

ALL

PRINT MODE

SUPPLY CONTRAST DEFAULTS

MONETARY

SIGN

BATCH ENTRY

SECONDARY

SIGN

REPEAT

BATCH

DECIMAL

PLACES

SETUP

PORT

SETTINGS

POWERUP

MODE

MEMORY

CARD

PASS-

WORDS

PROMPT

SET

DIAG.

RE-IMAGE

ALL

Some printer options can be set to fit your daily operation. The options are shown below.

Option Va lues Default

Monetary Sign None, USA, UK,

USA

Japan,Germany, France,

Spain, Italy , Sweden,

Finland,Austria, India

Secondary Sign Y es, No No

Decimal Places 0, 1, 2, 3 2

Power-up Mode Offline, Online Online

Prompt Set English English

Re-Image All No, Yes No

1. From the Main menu, press 1 or 2 until you see

MAIN MENU

<Setup>

6-1

9401/9402 Operator’s Handbook

2. Press

3. Press 2 until you see

4. Press

To change one of these options, follow the i nstructions unde r the option name. To exit an opt i on without changing the setting, press

. You will see

< Defaults >

. You will see

SETUP

Supply >

SETUP

DEFAULTS

Monetary Sign >

Monetary Sign

The options for monetary sign are

Country Symbol Name

USA $ dollar

UK £ pound

Japan ¥ yen

Germany DM deutschemark

France F franc

Spain P peseta

Italy L. lira

Sweden Kr krona

Finland MK markka

Austria schilling

India Rs rupee

None No monetarysymbol

6-2

6. Setting Defaults

To change the setting, fol l o w steps 1 through 4 at the beginning of this chapter. Then follow the steps below.

1. Press

2. Press 1 or 2 until you see the country for the monetary

sign you want.

3. Press

4. Press

your changes. NOTE: The printer will not save your changes if you turn

. You will see the previous setting, for example

MONET ARY SIGN

<USA>

. You will see

DEFAULTS

Monetary Sign >

twice to return to the Main menu and save

it Off before returning to th e Main menu.

Secondary Sign

If yo u select USA as the monetary sign, you can print amounts less than $1.00 using either a dollar sign and decimal ($ .30), or by using a cent sign (30¢).

Setting Defau lts

• If you set the Secondary Sign option to No, prices

under $1.00 will print like this $ .45.

• If you set the Secondary Sign option to Yes, prices

under $1.00 will print like this 45¢.

6-3

9401/9402 Operator’s Handbook

The same option applies if you select UK as the monetary sign.

• If you set the Secondary Sign option to No, prices

under £1.00 (1 pound) will print like this £ .45.

• If you set the Secondary Sign option to Yes, prices

under £1.00 will print like this 45

To change the setting, fol l o w steps 1 through 4 at the beginning of this chapter. Then follow the steps below.

1. Press 2 until you see

DEFAULTS

< Secondar y Sign >

P (pence).

2. Press

. You will see the previous setting, for example

SECONDARY SIGN

No >

3. Press 1 or 2 until you see the option you want. Then press

. Y ou will see

DEFA ULTS

< Secondar y Sign >

4. Press

twice to return to the Mai n m enu and save

your changes. NOTE: The printer will not save your changes if you turn

it Off before returning to th e Main menu.

6-4

6. Setting Defaults

Decimal Places

Y ou can set the printer for 0, 1, 2, or 3 places after the decimal in a price field. Be sure the setting you choose is appropri ate for the currency you are using.

In U.S. cur r ency, you might want to pri nt prices like this

$24.00 (2 decimal places)

or like this...

$24 (0 decimal places)

To change the setting, fol l o w steps 1 through 4 at the beginning of this chapter. Then follow the steps below.

1. Press 2 until you see

DEFAULTS

< Decimal Plac es >

2. Press

. You will see the previous setting, for example

DECIMAL PLACES

<2>

3. Press 1 or 2 until you see the number you want. Then press

. Y ou will see

Setting Defau lts

DEFA ULTS

< Decimal Plac es >

4. Press

twice to return to the Main menu and save

your changes. NOTE: The printer will not save your changes if you turn

it Off before returning to th e Main menu.

6-5

9401/9402 Operator’s Handbook

Power-Up Mode

Power-up m ode l ets you decide how your printer starts each time you turn it On.

• If you print most batches by sending batch data from a

computer, use the online power-up mode.

• If you print most batches using the printer alone, use

the offline power-up mode.

To change the setting, fol l o w steps 1 through 4 at the beginning of this chapter. Then follow the steps below.

1. Press 2 until you see

DEFAULTS

< Powerup M ode >

2. Press

3. Press 1 or 2 until you see the option you want. Then

press

4. Press your changes.

NOTE: The printer will not save your changes if you turn

. You will see the previous setting, for example

POWER UP

< Offline

. Y ou will see

DEFA ULTS

< Powerup M ode >

twice to return to the Mai n m enu and save

it Off before returning to th e Main menu.

6-6

6. Setting Defaults

Prompt Se t

Prompt Set determines the language used to display prompts. All printers have the English prompt set. Other languages are available as options.

To change the setting, fol l o w steps 1 through 4 at the beginning of this chapter. Then follow the steps below.

1. Press 2 until you see

DEFAULTS

<Prompt Set

2. Press

. You will see

PROMPT SET

English >

NOTE: The scr e en dis p l ays the r i ght arrow onl y i f you

have optional prompt sets.

3. Press 1 or 2 until you see the language you want. Then pr ess

. You will see

DEFAULTS

Setting Defau lts

NOTE: The prompt above (and all the prompts after it)

will be in the language you select.

4. Press

twice to return to the Main menu and save

your changes. NOTE: The printer will not save your changes if you turn

it Off before returning to th e Main menu.

6-7

9401/9402 Operator’s Handbook

Re-Image All

You use the R e -Image All f eature in tw o s i t uations: w h en y o u use overlapping fields on a format and when you change setting s on the printer.

Overlapping Fields

Sometimes, you may use overlapping fields on your format. For exampl e, a m arked-down price is often denoted by a number with a line though it. In this case, the line and the price fields overlap.

If you set Re-Image All to.. . The printer redraws...

Yes A l l fi el ds with each new batch. No Only fields that have changed

since the last batch, which saves processing time.

New Settings

While using your 9401 printer, you may change any of the following position setti ngs:

• Supply posi tion

• Margin position

• Print posit ion setting.

Make sure Re-Image All’s setting is Yes. This setting ensures that the new settings will take effect on later batches.

6-8

Setting Re-Image All

V alues for Re-Image All are

Yes No

6. Setting Defaults

The default is No. Y ou set this value on the Setup-Defaults menu, as follows:

1. From the Main menu, press 1 or 2 until you see

MAIN MENU

Setup

2. Press

. You will see

SETUP Supply

3. Press 2 until you see

SETUP

Defaults

4. Press

. You will see

DEFAULTS

Monetary Sign >

Setting Defau lts

5. Press 2 until you see

DEFAULTS

< Re-Image Al l

6-9

9401/9402 Operator’s Handbook

6. Press

. You will see the previous setting. For

example,

RE-IMAGE ALL

No >

7. Press 1 or 2 until you see the option you want. Press

. Y ou will see

DEFA ULTS

< Re-Image Al l

8. Press

twice to return to the Mai n m enu and save

your changes. NOTE: The printer will not save your changes if you turn

it Off before returning to th e Main menu.

6-10

7. Printing Online

This chapt er explains how to prepare your printer for onlin e printing.

MAIN MENU

CANCEL

ALL

PRINT MODE

READY

BATCH ENTRY

REPEAT

BATCH

SETUP

MEMORY

CARD

Y ou can send format, batch, and graphic data to the printer from a host. When the printer receives the data, batches begin printing automatically. The

tells how to create, store, and download data.

Guide

System Administrator’s

Before you print online, you must

• load the correct supply. Refer to your

Manual

Equipment

• connect the computer and printer. Refer to your

Equipmen t M anual

• set the communication values. See Chapter 4, "Setting

Communication Values".

• have format and batch data ready to download from the

host. Refer to your

System Administrator’s Guide

DIAG.

Printing Online

7-1

9401/9402 Operator’s Handbook

If your printer is set for online power-up, it is ready to receive and print batches when you turn it on. You will see

PRINT MODE

Ready

Printing begi ns as soon as you download the format and batch data from the computer.

If your printer is set for

offline

power-up, you will see

MAIN MENU

< Print Mode >

Press

to display

PRINT MODE

Ready

Printi ng begi ns as soon as you download data from the host. If there are offline batches in the print queue, the offline batches will print after the downloaded batches have printed.

If you need to sto p pr inting after a batch has s tarted, press

. For information about c anceling or restarting a bat ch, see the following sections in Chapter 8, "Canceling a Paused Batch," or "Restarting a Batch."

NOTE: See Chapter 6, "Setting Defaults" for information on

selecting

online

offline

power-up mode.

7-2

8. Printing Offline

This chapt er explains how to prepare your printer for offlin e printing, use the data entry keys, enter data, how to enter and cancel a batch. It also details how to change supplies.

MAIN MENU

CANCEL

ALL

Offline

PRINT MODE

printing means entering batch data from the keypad (or

BATCH ENTRY

REPEAT

BATCH

SETUP

MEMORY

CARD

DIAG.

optional keyboard) and printing batches. Y ou can print offline if your printer has a data entry keypad or optional Monarch computer keyboard. If your printer does not have either of

online

these options, you must print

(by sending batches from

a computer). To print offline

1. Load the correct supply (refer to your

Equipmen t M anual

2. Select a format.

3. Enter data.

4. Enter the number of tags or labels you want to print.

Printing Of fli n e

8-1

9401/9402 Operator’s Handbook

Using Data Entry Keys

The 21-key keypad, provided on the 9402 printer, contains data entry key s. These data entry ke ys enable you to enter alphanumeric data or symbols offline.

Data Entry Keys (9402 only)

Keypad with Data Entry Keys

The 21-key keypad has 10 numeric keys, 4 symbol keys, a shift key ( 5 ), and a clear key ( 9 ). You can enter numbers, letters, and a variety of symbols (including punctua tion).

Function Keys (9401 and

9402)

Entering Numbers

You must be in numeric m ode to enter numbers. If a carat appears in the upper right corner of the printer display, press

to remove. If no carat appears in the upper right corner,

you are ready to enter numbers. To enter numeric data, pr ess the alphanumer i c key that shows

the number you want. The screen displays the number, and the cursor mov es to the next position in the fi el d. This is also how you enter a perio d (.) c om m a (,), dollar sign ($), or pound sign (#).

NOTE: The computer keyboard does not have a 5 key. If

you are using a computer keyboard instead of the keypad, use the shift key. It acts as a 5 key.

8-2

8. Printing Offline

Y ou can switch back to character mode at any time by pressing the 5 . Each time you press this key, the mode switches from one mode to the other.

Here is an example of how to enter $23.00.

1. Press the $ key . The sym bol $ appears.

2. Press the 2 key. Th e n u m ber 2 appears.

3. Press the 3 key. Th e n u m ber 3 appears.

4. Press the . key (below the 2 key). The symbol . appears.

5. Press the 0 key twice. The numbers 00 appear.

6. Press

field.

when you have entered all the data for the

Printing Of fli n e

8-3

9401/9402 Operator’s Handbook

Enterin g Letters

To enter character data, press 5 to switch to character mode. A carat symbol appears in the upper right corner of the printer display as follows:

Item: ^ _ _ _ _ _ _ _ _ _ _

Once character mode is active, press the alphanumeric key that shows the letter you want. The first letter assigned to the key appears in the field. Each time you press the same key , the next letter that is assigned appears. An alphanumeric key may have up to six letters assigned, three in upper-case and three in lower case. When the desired character appears, press the right arrow to move the cursor to the next position in the field.

NOTE: The computer keyboard does not have a 5 key. If

you are using a computer keyboard instead of the keypad, press the shift key. It acts as a 5 key.

Y ou can switch back to numeric mode at any time by pressing the 5 . Each time you press this key, the mode switches from one mode to the other.

Some symbol characters are assigned to the dollar sign ($) and pound sign (#). They work the same way the letters work, switching between characters each time you press the same key. They are (in the order assigned):

$ ¢ # ? @ & ! _ p \ ^ ~

Here is an example of how to enter the word Shirt.

1. Press 5 to switch to character mode.

2. Press the 1 key once. The letter S appears in upper case.

8-4

8. Printing Offline

3. Press the right arrow to move the cursor to the next

position on the screen.

4. Press the 9 key five times. The le tter h appears in lower-case.

5. Press the right arrow to move the cursor to the next position on the screen.

6. Press the 9 key six times. The le tt er i appears in lower-case.

7. Press the right arrow to move the cursor to the next position on the screen.

8. Press the 6 key six times. The le tt er r appears in lower-case.

9. Press the right arrow to move the cursor to the next position on the screen.

10. Press the 1 key five time s. The le tt er t appears in lower-case.

11. Press

when you have entered all the data for the

field.

Refer to Appendix A for information about entering characters.

Enterin g Symbols

Y ou can use character codes to enter symbols. Refer to Appendix A for a list of symbols and their corresponding character codes.

To enter a character code

1. Press

2. Use the data entry keys to enter the three-digit character code. For example, enter 179 for ¥ .

3. Press

Printing Of fli n e

8-5

9401/9402 Operator’s Handbook

Using Bar Code 128

Y ou can enter function codes 1 - 4 for code 128 bar codes. These code s only function as cod e 128 data. They do not print if you ent er them as data anywhere else. Refer to the table be l ow fo r the function c o de y o u want.

To enter a function code

1. Press

2. Use the data entry keys to enter the function code you want.

Function Key On-line Code Off-line Code

F1 ~201 F2 ~202 F3 ~203 F4 ~204

3. Press

7 7 7 7

201 202 203 204

8-6

8. Printing Offline

About the Shift Key

When you use the 5 key on the printer keypad or the shift key on an exte r na l computer key b oard, a carat s ym b ol appears in the upper right corner of the printer display. This indicates that you are in character mode.

Color: ^ __________

When you use the 5 key (or shift key), some characters may become scrambled or overwrite each other on the display, especial l y when you enter more than six extended characters. If this problem occurs, the scrambling should appear only on the display. If it occurs on the printed form at, re-enter the batch data and print again. If scrambled data continues to show up on printed formats, call your Monarch Technical Support Representative.

Enter ing and Changing Data

When you need to enter data, the screen shows a prompt with an underscore for each character you can enter.

DEPT: JUNIOR _ _ _

For examp l e, this screen shows you can enter up to four characters before pressing four characters, the printer beeps . Your entry is not accepted until you press

Some fields specifically require numeric or alphabetic data. If you try to enter numeric data for an alpha field, or alphabetic data for a numeric field, the printer beeps. Enter the correct data and press

. If you try to enter more than

8-7

Printing Of fli n e

9401/9402 Operator’s Handbook

To change data

• use

• press

to back up, type the new data over the old data

and then press

to clear all data, then re-enter the correct

data and press

, or

When you enter data incorrectly , the printer beeps and may display a message. Following is a list of conditions that cause an error tone and how to correct them . Som etimes a data entry probl em ma y be a co m bi nation of these condit i ons.

Problem Correcti o n

The data you entered is not accepted.

Refer to your format definition for acceptabl e characters for this field. Some fields accept only letters, some accept only numbers. Some accept only specific ranges of letters or numbers.

If you do not have a format definition for this format, see your system administrat or.

Your data was not accepted; blanks still showing.

This field requires data for all underscores shown. Enter the correct data and press

Y ou entered an incorrect check digit.

You tried to skip a required field.

8-8

The data and check digit must be the correct combination. Enter the correct data and press

This field requi res data before continuing to the next field. Enter data and press

8. Printing Offline

Types of Data Entry

Following are samples of the prompts you will see when entering data.

Entering General Data

When you see a prompt similar to the one below, you can enter a character for each blank.

DEPT: DEPT _ _ _ _

Entering a Price

At data entry, the price prompt inc l udes the pricing symbols (unless you sele ct None for Monetary Sign). Your price prompt may look like this

PRICE:

$0.00

...or like this

PRICE: 0¢

The difference between these prompts is the symbol used for printing amounts less than $1.00. You can select the cent sign for printing amounts less than $1.00 using the Defaults function. The same option is available for other currencies. Refer to Chapter 6, "Setting Defaults."

Y ou can enter and print: cent amounts, dollar and cent amounts, or unit prices. For example: 3¢, 2/59¢, $.59, 3/$1.00, or $15.98.

8-9

Printing Of fli n e

9401/9402 Operator’s Handbook

Entering "2-For" Price Data

Y ou can use any price field in a "2-for" pricing scheme. When entering data for a price field offline (at the printer), use the # key to separate the 2 and the price data in the "2-for" price. For example, to enter the price "Two for $5.00," enter 2#500. If you use field option 42 to format the field online as a price field, enter the quantity, a slash, and the price dat a. For example, to enter the price "Two for $5.00," enter 2/500.

Prompts with Fixed Characters

When a field has fix ed characters, they appear as part of the data entry prompt. The fixed data stays the same, and prints on every tag that uses the format. Only the data you enter can be changed. In the example below, the first six digits are fixed characters.

UPCA Barcode: 004156 _ _ _ _ _

The printed field contains both the fixed characters and the data you enter.

Entering a Batch

Batch Entry lets you enter the data to print a batch (or batches) of supplies. You can enter up to 3 batches before you print.

1. Press

2. Press 1 or 2 until you see

8-10

until you see the Main menu.

MAIN MENU

Batch Entr y

8. Printing Offline

3. Press

. You will see the last format type selected, for

example

Format Type:

< Standard

The options for format type are

Temporary Memory Card Permanent Standard

NOTE: If your printer has the Memory Card option and

you plan to use a memory card format, be sure the correct memory card is inserted in the printer. See the instructions supplied with the Memory Card op tion .

4. Press 1 or 2 until you see the type of format you want, then press

. Y ou will see the last format that was

used, for example

Select Format:

FMT-1 96 >

5. Press 1 or 2 until you see the name of the format you want, then press

8-11

Printing Of fli n e

9401/9402 Operator’s Handbook

6. If this for m at has been used since the printer was turned

on (and you have not used another format in the meantime), you will see

Clear Fields? No >

• Press

with the previous data. You can press the data, or change it and press

• Press

to keep the old data. Each field appears

then press

to erase the old data. Each

to accept

field appears with blanks (underscores). You have to enter new data for each field.

7. You will see the first prompt for the format. Enter data and press

for each prompt.

8. After you enter data for all the fields, you will see

Quantity:1-9999 _ _ _ _

9. Type the number of tags or labels you want to print in this batch and press

. Y ou will see

MAIN MENU

< Print Mode >

8-12

8. Printing Offline

10. Press

. The screen briefly displays Imaging, then

you will see

PRINT MODE

nnnn of nnnn

The first nnnn counts tags or labels as they print; the second nnnn tells you how many tags or labels are in the batch.

When all the batches have printed, you will see

PRINT MODE

Ready

Interrupting a Batch

PAUSE MENU

CANCEL

BATCH

CANCEL

ALL

PRINT MODE

BATCH ENTRY

RESTART

BATCH

SETUP DIAG.

Y ou can interrupt printing by pressing

. You may want to

interrupt a batch to make adjustments, such as

• loading a different roll of supply or a ribbon.

• adjusting the supply position or print position using the

Setup menu. See Chapter 3, "Setting Supply Options."

• canceling all batches or just the paused batch.

When you press

, you will see

P AUSE MENU

< Print Mode >

Printing Of fli n e

8-13

9401/9402 Operator’s Handbook

You can

• press

to resume printing.

or 2 to display the Paus e me nu options.

NOTE: Y ou cannot use memory cards from the Pause

menu.

Restarting a Batch

PAUSE MENU

CANCEL

BATCH

Y ou can reprint a paused batch from the beginning (using the original quantity).

1. When you press

2. Press 2 until you see

CANCEL

ALL

PRINT MODE

, you will see

BATCH ENTRY

P AUSE MENU

< Print Mode >

RESTART

BATCH

SETUP DIAG.

3. Press

8-14

P AUSE MENU

< Restar t Batch >

. The batch starts printing from the beginning.

Canceling a Paused B atch

PAUSE MENU

8. Printing Offline

CANCEL

BATCH

CANCEL

ALL

PRINT MODE

BATCH ENTRY

RESTART

BATCH

SETUP DIAG.

Y ou can cancel a paused batch or all the batches waiting to print.

1. Press

to interrupt printing. You will see

P AUSE MENU

< Print Mode >

• If you want to canc el onl y the paused batch , sk i p step 3.

• If you want to cancel all the batches, skip step 2.

2. To cancel only the paused batch, press 1 until you see

P AUSE MENU

Cancel Batch >

then press returns to Print Mode and prints any remaining batches.

. The batch is deleted and the printer

Printing Of fli n e

8-15

9401/9402 Operator’s Handbook

3. To cancel all the batches (including the paus ed batch),

press 1 until you see

P AUSE MENU

and press

. You will see the last selection, for

example

Cancel n Batches?

No >

The

tells you how m any batches are in the print queue.

4. You can

• exit without canceling any batches. Press

press 1 to display No and then press

The printer returns to the Pause menu. Press 1 or

to select another function from the Pause menu.

• cancel all batches in the print queue. Press

display Yes, then press

PRINT MODE

Ready

. Y ou will see

8-16

Canceling Batches Before Printing

MAIN MENU

8. Printing Offline

CANCEL

ALL

PRINT MODE

BATCH ENTRY

REPEAT

BATCH

SETUP

MEMORY

CARD

DIAG.

If you have entered batch data but have not started printing, you can cancel all the batches. To cancel all batches waiting to print, foll ow these steps.

1. When you finish entering batch data, you will see

MAIN MENU

< Print Mode >

2. Press 1 . Y ou will see

MAIN MENU

Cancel All >

3. Press

. You will see the last selection, for example

Cancel n Batches?

No >

Printing Of fli n e

The

tells you how m any batches are in the print queue.

8-17

9401/9402 Operator’s Handbook

4. You can

• exit without canceling any batches. Press

press 1 to display No and then press

The printer returns to the Main menu. Press 2 to select another function from the Main menu.

• cancel all batches in the print queue. Press

display Yes, then press

. Y ou will see

MAIN MENU

< Print Mode >

Repeating a Batch

MAIN MENU

CANCEL

ALL

PRINT MODE

Before you start printing a new batch, you can reprint the last batch. The bat ch can be one that you printed com pl etely, or one that you canceled after starting to print.

BATCH ENTRY

REPEAT

BATCH

SETUP

MEMORY

CARD

DIAG.

1. From the Mai n m enu, press 1 or 2 until you see

MAIN MENU

< Repeat Batch >

2. Press

. You will see

Quantity:1-9999 nnnn

8-18

8. Printing Offline

3. The screen displays the quantity from the last batch. You

can

• press

to print the displayed quantity.

• type the number of tags or labels you want and press

The batch will begin printing. When it finishes, you will see

PRINT MODE

Ready

Changing Suppl ies

If you open the printhead , you will see

Load Supplies Press ENT E R ._

If you are loadin g or changing supplies, refer to your

Equipme nt M anual

then press

. T o resume operation, close the printhead,

. Y ou will see

Fault Corrected?

<Yes

Printing Of fli n e

Press Main menu (or the Pause menu, if you paused a batch).

. The printer will calibrate, and you will see the

Changing Supply Types

If you change from thermal tra n sfer supplies (printing with a ribbon) to thermal direct supplies (printing without a ribbon) or vice-versa, you must change the Ribbon supply option. Refer to Chapter 3, "S etting Supply Opti ons" for information on changing th e Ribbon option.

8-19

9401/9402 Operator’s Handbook

8-20

9. Using the Standard Formats

MAIN MENU

CANCEL

ALL

PRINT MODE

BATCH ENTRY

REPEAT

BATCH

SETUP

MEMORY

CARD

DIAG.

The 9401 and 9402 printers come with 3 standard formats. These are examples of the standard formats with sample data. The following pages show you how to enter the data and print sample tags.

FMT-1

FMT-2

FMT-3

Using the Sta nda rd

Formats

9-1

9401/9402 Operator’s Handbook

To enter data for a format , start from the Main me nu and follow the directi ons under the name of the format you want to use.

To select a format, d o one of the followin g :

• press

press

or 2 to display the format you want, then

to select it.

• type the number of the format you want, then press

to select it. For more information, refer to

Appendix B.

FMT-1

To pri nt FMT-1 with the data shown in thi s example, load supply th at is 1 3/8" long by 2" wide (35 mm long by 50.8 mm wide). Then follow the steps below.

Screen Prompt What You Do

MAIN MENU

< Batch Entry >

9-2

Press Selects the Batch Entry

operating mode. Y ou will see the last format type that was selected , such as Temporary.

9. Using the Standard Formats

Screen Prompt What You Do

FORMA T TYPE

Temporary >

Select Format: FMT-1 96 >

Line1: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Press 1 or 2 until you see Standard, then press

This selects Standard as the format type. Yo u will see the last forma t tha t was sele ct ed, such as FMT-1.

Press 1 until you see FMT-1, then press

This selects FMT -1 . The screen also displays the format number assigned to the format (96 for this format).

Type the data to print on line 1 of the format and press

. For example, type

GREEN 3041 091589

(remember to press 5 , then 0 when you want a space in the data).

GREEN 3041 091589 will print on line 1 of the tag.

UPCA Barcode: _ _ _ _ _ _ _ _ _ _ _ _

Type the data for the bar code and press

. For example, type 0123456789 0 and press

This is the bar co de data.

Using the Sta nda rd

Formats

9-3

9401/9402 Operator’s Handbook

Screen Prompt What You Do

Line2 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Quantity:1-9999 _ _ _ _

FMT-2

Type the data to print on line 2 of the format and press

. For example, type

PERSONAL SIZE. PERSONAL SIZE will print

on line 2 of the tag. Type the number of tags you

want to print and press For example, type 1.

One tag will print.

To pri nt FMT-2 with the data shown in thi s example, load supplies that are 1 3/8" long by 2" wide (35 mm long by

50.8 mm wide). Then follow the steps below . Screen Prompt What You Do

MAIN MENU

< Batch Entry >

9-4

Press This selects the Batch Entry

operating mode. Y ou will see the last format type that was selected , such as Temporary.

9. Using the Standard Formats

Screen Prompt What You Do

FORMA T TYPE

Temporary >

Select Format: FMT-1 96 >

Line1: _ _ _ _ _ _ _ _ _ _

Line2 _ _ _ _ _ _ _ _ _ _

Press 1 or 2 until you see Standard, then press

This selects the s tandard format type. Yo u will see the last forma t tha t was sele ct ed, such as FMT-1.

Press 1 or 2 until you see FMT-2, then press

This selects FMT-2. Type the data to print on line

1 of the format and press

. For example, type

86-73 CHEV and press

86-73 CHEV will print on line 1 of the tag.

Type the data to print on line 2 of the format and press

. For example, type BLAZER (you can use spaces to center the data).

Line3 _ _ _ _ _ _ _ _ _ _

BLAZER will print on line 2 of the tag.

Type the data to print on line 3 of the format and press

. For example, type

1 #500-148. 1 #500-148 will print on line 3

of the tag.

9-5

Using the Sta nda rd

Formats

9401/9402 Operator’s Handbook

Screen Prompt What You Do

Line4 _ _ _ _ _ _ _ _ _ _

Line5 _ _ _ _ _ _ _ _ _ _

Quantity: 1-9999 _ _ _ _

Type the data to print on line 4 of the format and press

. For example, type 1

#2200324. 1 #2200324 will print on line 4

of the tag. Type the data to print on line

5 of the format and press

. For example, type

011690. 011690 will print on line 5 of

the tag.

Type the number of tags you want to print and press

For example, type 1. One tag will print.

9-6

9. Using the Standard Formats

FMT-3

To pri nt FMT-3 with the data shown in thi s example, load supplies that are 2 3/4" long by 1 1/2" wide (67 mm long by

38 mm wide). Then follow the steps below. Screen Prompt What You Do

MAIN MENU

Press

< Batch Entry >

This selects the Batch Entry operating mode. Y ou will see the last format type that was selected , such as Temporary.

FORMA T TYPE

Temporary >

Press 1 or 2 until you see Standard, then press

This selects Standard for the format type. Yo u will see the last forma t tha t was sele ct ed, such as FMT-1.

Using the Sta nda rd

Formats

9-7

9401/9402 Operator’s Handbook

Screen Prompt What You Do

Select Format: FMT-1 96

Number: _ _ _ _ _

Color: _ _ _ _ _ _ _ _ _ _

UPCA Barcode: _ _ _ _ _ _ _ _ _ _ _ _

Size: _ _ _ _ _ _ _ _

Press 1 or 2 until you see FMT-3, then press

This selects FMT-3. Type the data to print in this

field and press

. For

example, type 12455. 12455 will print on the tag.

Type the data to print in this field and press

. For

example, type BLACK. BLACK will print on the tag.

Type the data to print in the bar code and press

For example, type

01234567890. This is the bar co de data.

Type the data to print in this field and press

. For

example, type 12.

Retail Price:

$0.00

9-8

12 will print next to "Size" on the tag.

Type the data to print in this field and press

. For example, type 9500 (do not type the $ or .).

$95.00 will print next to "Reta i l Pri ce" on th e t ag .

9. Using the Standard Formats

Screen Prompt What You Do

Our Price:

$0.0

Quantity: 1-9999 ____

Type the data to print in this field and press

. For example, type 6950 (do not type th e $ or .).

$69.50 will print next to "Our Price" on the tag.

Type the number of tags you want to print and press

For example, type 1. One tag will print.

9-9

Using the Sta nda rd

Formats

9401/9402 Operator’s Handbook

9-10

10. Memory Card

The memory card function enables you to copy or delete formats sto r ed on a m em ory card. If you have an optiona l memory card, refer to the instructions that came with it.

MAIN MENU

Memory Card

CANCEL

ALL

PRINT MODE

BATCH ENTRY

REPEAT

BATCH

SETUP

MEMORY

CARD

DIAG.

You can place the memor y c ard i nstructions in this section, or behind the "Optional Equipment" tab provided with the manual.

10-1

9401/9402 Operator’s Handbook

10-2

11. Setting the Remote Diagnostics Values

This chapter explains how to set the baud rate, word le ngth, stop bits, parity, flow control, and modem control remote diagnost i cs values. It also descr i bes how to reset to the default values.

MAIN MENU

Diagnostics Values

Setting the Remote

CANCEL

ALL

PRINT MODE

SUPPLY CONTRAST DEFAULTS

BATCH ENTRY

REPEAT

BATCH

USER

COMM

SETUP

PORT

SETTINGS

DIAG

COMM

MEMORY

CARD

PASS-

WORDS

DIAG.

SCANNER

To establish communications for rem ote diagnostic s, you need to set the remote diagnostics communication values.

The communication values for remote diagnostics are shown below.

Option Va lues Default

Baud rate 1200, 2400, 4800, 9600,

2400

Word length 7, 8 8

Stop bi t s 1, 2 1

Parity Odd, Even, None None

Flow control None, Xon/Xoff, DTR Xon/Xoff

Modem Cont rol Yes, N o No

11-1

9401/9402 Operator’s Handbook

1. From the Main menu, press 1 or 2 until you see

MAIN MENU

<Setup>

2. Press

. You will see

3. Press 2 until you see

< Port Settings >

4. Press

. You will see

PORT SE T TIN GS

User Comm >

5. Press 2 until you see

PORT SE T TIN GS

< Diag Comm >

6. Press

. You will see the first communication option.

SETUP

Supply >

SETUP

REMOTE DIAG

Baud rate >

To change one of these options, follow the i nstructions under the correct heading. To exit an option without changing the setting, press

11-2

11. Setting the Remote Diagnostics Values

Baud Rate

To change the setting, fol l o w steps 1 through 6 at the beginning of this chapter. Then follow the steps below.

1. Press

to set the baud rate. You will see the previous

setting , for example

BAUD RATE

< 2400 >

The baud rate options are

1200 2400 4800 9600

2. Press 1 or 2 to display the baud rate you need, then press

. Y ou will see

DIAG COMM

Baud rate >

3. Press

three times to return to the Main menu and

save your change s. NOTE: The printer will not save your changes if you turn

it Off before returning to th e Main menu.

Diagnostics Values

Setting the Remote

11-3

9401/9402 Operator’s Handbook

Word Length

To change the setting, fol l o w steps 1 through 6 at the beginning of this chapter. Then follow the steps below.

1. Press 2 until you see

DIAG COMM

< Word Length >

2. Press

The word length options are

3. Press 1 or 2 to display the word length you need, then press

4. Press save your change s.

NOTE: The printer will not save your changes if you turn

. You will see the previous setting, for example

WORD LENGTH

7 8

. Y ou will see

DIAG COMM

< Word Length >

three times to return to the Main menu and

it Off before returning to th e Main menu.

11-4

11. Setting the Remote Diagnostics Values

Stop Bits

To change the setting, fol l o w steps 1 through 6 at the beginning of this chapter. Then follow the steps below.

1. Press 2 until you see

DIAG COMM

< Stopbits >

Diagnostics Values

Setting the Remote

2. Press

. You will see the previous setting, for example

STOPBITS

The st op bi ts options a re

1 2

3. Press 1 or 2 to display the number of stop bits you need, then press

. Y ou will see

DIAG COMM

< Stopbits >

4. Press

three times to return to the Main menu and

save your change s. NOTE: The printer will not save your changes if you turn

it Off before returning to th e Main menu.

11-5

9401/9402 Operator’s Handbook

Parity

To change the setting, fol l o w steps 1 through 6 at the beginning of this chapter. Then follow the steps below.

1. Press 2 until you see

DIAG COMM

2. Press

The parity options are

3. Press 1 or 2 to display the parity you need, then press

4. Press save your change s.

NOTE: The printer will not save your changes if you turn

. You will see the previous setting, for example

PARITY

None >

None Odd Even

. You will see

DIAG COMM

three times to return to the Main menu and

it Off before returning to th e Main menu.

11-6

11. Setting the Remote Diagnostics Values

Flow Control

To change the setting, fol l o w steps 1 through 6 at the beginning of this chapter. Then follow the steps below.

1. Press 2 until you see

DIAG COMM

< Flow Control >

Diagnostics Values

Setting the Remote

2. Press

. You will see the previous setting, for example

FLOW CONTROL

<DTR

The flow control options are

None XON/XOFF DTR

3. Press 1 or 2 to display the flow control you need, then press

NOTE: The XON character is 17. The XOFF character is

19. Flow cont rol must be set to DTR for IB M personal computers (unless you have software for XON/XOFF).

You will see

DIAG COMM

< Flow Control >

4. Press

three times to return to the Main menu and

save your change s. NOTE: The printer will not save your changes if you turn

it Off before returning to th e Main menu.

11-7

9401/9402 Operator’s Handbook

Modem Co ntrol

To change the setting, fol l o w steps 1 through 6 at the beginning of this chapter. Then follow the steps below.

1. Press 2 until you see

DIAG COMM

< Modem Control >

2. Press

The mo de m c o ntrol o ptions are

3. Press 1 or 2 to display the option you need, then press

4. Press save your change s.

NOTE: The printer will not save your changes if you turn

. You will see the previous setting, for example

MODEM CONTROL

No >

Yes No

. Y ou will see

DIAG COMM

< Modem Control >

three times to return to the Main menu and

it Off before returning to th e Main menu.

11-8

11. Setting the Remote Diagnostics Values

Reset to Default Values

To reset the remote diag nostics values to the defaults, follow steps 1 through 6 at the beginning of this chapter. Then follow the steps below.

1. Press 2 until you see

DIAG COMM

< Reset

Diagnostics Values

Setting the Remote

2. Press

The reset options are

3. You can

• press

4. Press save your change s.

. You will see

Are you sure?

No Yes

to exit without changing the values. You

will exit to the Diag Comm menu.

, then

defaults. Y ou will see

three times to return to the Main menu and

DIAG COMM

< Reset

No >

to reset the values to the

NOTE: The printer will not save your changes if you turn

it Off before returning to th e Main menu.

11-9

9401/9402 Operator’s Handbook

11-10

12. Scanner

The Scanner option enables you to select the scanner you want to use wi th your printer. If you have a scanner, refer to the instructions that came with it.

MAIN MENU

CANCEL

ALL

PRINT MODE

SUPPLY CONTRAST DEFAULTS

BATCH ENTRY

REPEAT

BATCH

USER

COMM

SETUP

PORT

SETTINGS

DIAG

COMM

MEMORY

CARD

PASS-

WORDS

SCANNER

DIAG.

You can place the scanner instructions in this section, or behind the "Optional Equipment" tab provided with the manual.

Scanner

12-1

9401/9402 Operator’s Handbook

12-2

Appendix A

Character Sets

The following lists show the c haracters availabl e in the four fonts of the 9401 and 9402 printers.

Standard Font

Reduced Font

OCR-L ike Fo nt

Appendix A

Bold Font

A-1

9401/9402 Operator’s Handbook

Uppercase Letters

You must be in Character M ode when you enter the offline code. For more information, see the section in Chapter 8, "Entering Letters".

Char. Online

Code

Offline Code Char. Online

Code

Offline Code

AA 7 NN 55 BB 77 OO 555 C C 777 P P 6 DD 8 QQ 66 EE 88 RR 666

F F 888 S S 1

GG 9 TT 11

HH 99 UU 111

I I 999 V V 2

JJ 4 WW 22

KK 44 XX 222

L L 444 Y Y 3

MM 5 Z Z 33

A-2

Appendix A

Lowercase Letters

These lette r s are available only in the Standard and Reduced fonts. You must be in Character Mode when you enter the offline code. For more information see the sec tion in Chapter 8, "Entering Letters".

Char. Online

Code

Offline Code Char. Online

Code

Offline Code

a a 7777 n n 55555 b b 77777 o o 555555 c c 777777 p p 6666 d d 8888 q q 66666 e e 88888 r r 666666

f f 888888 s s 1111 g g 9999 t t 11111 h h 99999 u u 111111

i i 999999 v v 2222

j j 4444 w w 22222 k k 44444 x x 222222

l l 444444 y y 333

m m 5555 z z 3333

Appendix A

A-3

9401/9402 Operator’s Handbook

Currency Sy mbols

You can enter inter national currency s ymbols offline by setting the default monetary sign to the desired country setting and pressin g the $ key.

The $ enters the monetary sign that is currently active. 5 /$ enters the secondary sign (for example, ¢ in U.S. curre n cy). To change the monetar y s i gn, refer to Chapter 6, "Setting Defaults."

Char. Online

Code

$$ $ ¢~155 £~178 ¥~179

~180

F ~181 P ~182

Offline

Code

178 L. ~156

179 K

180 ~1 85

181 ~1 86

182 R

Char. Online

Code

~184

~187

Offline

Code

156

184

185

186

187

A-4

Monarch Instrument 9402 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual