User’s Manual
User’s Manual
Revision: R00
(January 2006)
Trademarks
All brand and product names are trademarks or registered trademarks of their
respective companies.
Note
The information in this manual is subject to change without notice.
Table of Contents
Preface................................................................................................vii
1 Getting Started ...........................................................................1-1
1.1 Identifying Hardware Components....................................... 1-1
Front Components ............................................................... 1-1
Back Components................................................................1-3
Left-Side Components .........................................................1-4
Right-Side Components.......................................................1-5
Top Components..................................................................1-6
Bottom Components ............................................................1-6
1.2 Installing the SIM Card and Battery .....................................1-7
1.3 Charging the Battery............................................................1-8
1.4 Turning A701 On and Off.....................................................1-9
Turning On for the First Time...............................................1-9
Turning Off...........................................................................1-9
Entering the Suspend Mode...............................................1-10
1.5 Installing Microsoft ActiveSync...........................................1-11
1.6 Using Your A701 in a Vehicle ............................................1-13
Using the Car Holder..........................................................1-13
Connecting the Car Charger..............................................1-14
1.7 Expanding Your A701........................................................1-15
Using a SD/MMC Card.......................................................1-15
2 Basic Skills .................................................................................2-1
2.1 Using the Stylus...................................................................2-1
2.2 Using the Navigation Pad.....................................................2-2
2.3 Today Screen.......................................................................2-2
Quick Launch Bar.................................................................2-3
Mio Menu .............................................................................2-4
i
Landscape View...................................................................2-5
2.4 Navigation Bar and Toolbar .................................................2-5
2.5 Running Programs...............................................................2-6
2.6 Shortcut Menus....................................................................2-7
2.7 Notifications..........................................................................2-7
2.8 Entering Information.............................................................2-8
Entering Text Using the Input Panel ....................................2-8
Writing on the Screen.........................................................2-10
Drawing on the Screen.......................................................2-13
Recording a Message........................................................2-15
Using My Text....................................................................2-17
2.9 Securing Your A701...........................................................2-18
Locking the Keypad............................................................2-18
Locking the Device.............................................................2-19
Locking the Phone .............................................................2-20
3 Using the Phone.........................................................................3-1
3.1 About Your Phone................................................................3-1
Before You Start...................................................................3-1
Phone Features....................................................................3-2
3.2 Turning On and Off the Phone Function..............................3-2
Turning Off the Phone..........................................................3-2
Turning On the Phone..........................................................3-3
Starting Microsoft Phone......................................................3-3
Phone Status Icons..............................................................3-3
3.3 Basic Phone Operations ......................................................3-4
Making a Call .......................................................................3-4
Answering a Call..................................................................3-9
Rejecting a Call....................................................................3-9
Ending a Call......................................................................3-10
Managing More than One Call...........................................3-10
Adjusting the Phone Volume ..............................................3-13
Muting a Call......................................................................3-14
Using Speakerphone..........................................................3-14
In-call Options....................................................................3-15
3.4 Taking a Note During a Call...............................................3-16
3.5 Using Call History...............................................................3-17
Viewing Call History...........................................................3-17
Managing Call History........................................................3-18
ii
Adding an Entry to Contacts Using Call History.................3-18
3.6 Using Speed Dial ...............................................................3-19
Creating a Speed Dial Entry...............................................3-19
Editing a Speed Dial Entry.................................................3-20
Deleting a Speed Dial Entry...............................................3-20
3.7 Sending Text Messages from Phone.................................3-21
Using Speed Dial ...............................................................3-21
Using the Phone Keypad ...................................................3-21
3.8 Managing Phone Numbers ................................................3-22
Microsoft Contacts: Transferring Contacts.........................3-22
SIM Card: Transferring and Adding Entries.......................3-22
3.9 Customizing Your Phone ...................................................3-24
Changing Phone Settings ..................................................3-24
Changing Services Settings...............................................3-25
Changing Network Settings................................................3-27
3.10 Additional Phone Operations.............................................3-28
Checking Your Voice Mail..................................................3-28
Making an Emergency Call................................................3-28
Dialing an International Call...............................................3-28
4 Managing Your A701..................................................................4-1
4.1 Managing Power..................................................................4-1
Low Battery Signals and Actions..........................................4-1
Power Management.............................................................4-2
Power-Saving Tips...............................................................4-3
4.2 Managing Memory ...............................................................4-5
Storage and Program Memory.............................................4-5
Additional Memory ...............................................................4-5
4.3 Customizing Your A701 .......................................................4-6
4.4 Finding and Organizing Information.....................................4-9
4.5 Adding or Removing Programs..........................................4-10
Adding Programs ...............................................................4-10
Removing Programs ..........................................................4-12
5 Microsoft Pocket Outlook..........................................................5-1
5.1 Calendar: Scheduling Appointments and Meetings.............5-1
Creating an Appointment .....................................................5-2
Using the Calendar Summary Screen..................................5-3
iii
5.2 Contacts: Tracking Friends and Colleagues........................5-4
Creating a Contact...............................................................5-5
Using the Contacts Summary Screen..................................5-6
5.3 Tasks: Keeping a To Do List................................................5-7
Creating a Task....................................................................5-8
Using the Tasks Summary Screen.......................................5-9
5.4 Notes: Capturing Thoughts and Ideas ...............................5-10
Creating a Note..................................................................5-11
5.5 Messaging: Sending and Receiving E-mail Messages......5-12
Downloading Messages.....................................................5-12
Setting up an E-mail Account.............................................5-15
Composing and Sending an E-mail and SMS Message....5-15
Composing and Sending a MMS Message........................5-17
Receiving and Viewing a MMS Message...........................5-20
Replying to or Forwarding a Message ...............................5-21
Moving a Message.............................................................5-22
Deleting a Message ...........................................................5-22
Creating or Changing a Message Signature......................5-23
Receiving Attachments ......................................................5-23
Managing Folders ..............................................................5-24
6 More Programs...........................................................................6-1
6.1 ActiveSync ...........................................................................6-1
Synchronizing Data..............................................................6-2
6.2 Word Mobile.........................................................................6-3
Creating a Document...........................................................6-3
Opening a Document...........................................................6-4
6.3 Excel Mobile.........................................................................6-5
Creating a Workbook ...........................................................6-5
Opening a Workbook ...........................................................6-6
6.4 PowerPoint Mobile...............................................................6-7
6.5 Pocket MSN.........................................................................6-8
Signing in to Pocket MSN ....................................................6-9
Using Pocket MSN Messenger............................................6-9
Using MSN Hotmail............................................................6-10
6.6 Windows Media Player.......................................................6-11
6.7 Camera ..............................................................................6-12
Taking Pictures ..................................................................6-12
Taking Continuous Pictures...............................................6-14
iv
Recording Video Clips........................................................6-15
Camera Settings ................................................................6-16
6.8 Pictures & Videos...............................................................6-17
Viewing Pictures and Launching Video Clips.....................6-17
6.9 Calculator...........................................................................6-19
6.10 Modem Link........................................................................6-20
6.11 Terminal Services Client....................................................6-21
Connecting to a Remote Server.........................................6-21
Disconnecting and Ending a Session.................................6-21
6.12 Additional Programs...........................................................6-22
Location Call ......................................................................6-22
Quick Position....................................................................6-24
TMC ...................................................................................6-25
K-Lite Codec Pack .............................................................6-26
7 Getting Connected .....................................................................7-1
7.1 Connection Settings.............................................................7-1
GPRS Connection ................................................................7-1
Modem Connection..............................................................7-2
Wireless Network Connection..............................................7-3
7.2 Using Bluetooth....................................................................7-5
Turning On and Off Bluetooth..............................................7-5
Transferring Files via Bluetooth ...........................................7-6
Bluetooth Partnership...........................................................7-7
7.3 Using Internet Explorer Mobile.............................................7-9
Browsing the Internet.........................................................7-10
Managing Favorites............................................................7-10
8 Troubleshooting and Maintenance...........................................8-1
8.1 Resetting Your A701............................................................8-1
8.2 Restoring Factory Default State...........................................8-2
8.3 Power Problems...................................................................8-3
8.4 Memory Problems................................................................8-3
8.5 Screen Problems..................................................................8-5
8.6 Connection Problems...........................................................8-6
Synchronization Problems ...................................................8-6
Cable Connection Problems ................................................8-6
Modem Connection Problems ..............................................8-6
v
8.7 Taking Care of Your A701....................................................8-8
General Guidelines ..............................................................8-8
Phone Guidelines.................................................................8-9
Travel Guidelines.................................................................8-9
A Regulatory Information.............................................................A-1
A.1 Regulations Statements...................................................... A-1
European Notice ................................................................. A-1
A.2 Safety Precautions.............................................................. A-2
About the AC Adapter......................................................... A-2
About the Battery ................................................................ A-2
About the Radio Frequency Exposure................................ A-3
About the Electrostatic Discharge....................................... A-3
vi
Preface
Welcome
Congratulations on purchasing A701 with the phone and GPS features. A701 is
a Microsoft® Windows Mobile™ Version 5.0-based device. Due to the size and
capabilities of the device, you can keep your most important business and
®
personal information up-to-date and close at hand. Microsoft ActiveSync
increases the power of your A701 by allowing you to synchronize the
information on your desktop computer or Microsoft Exchange Server with
A701.
Your A701 is more than a Pocket PC and mobile phone. It allows you to take
pictures, record video clips, browse the Internet and WAP web pages, receive
and send messages (such as e-mails, instant messages, and text and multimedia
messages), listen to music, and lots more. Whenever you need to communicate,
capture images, search for information, send messages or enjoy yourself, A701
can help you get what you want any time any place.
vii
Where to Find Information
If you cannot find information in this manual, refer to the following table to
acquire the specific information:
For information on See this source
First time startup A701 Quick Start Guide
Using the phone function Chapter 3 of this manual
Using the programs on the Bonus CD A701 Application Manual on the Bonus CD
Section 6.1 of this manual Microsoft ActiveSync
ActiveSync Help on your desktop computer
Last-minute updates and detailed
technical information
Product web site: www.mio-tech.be
Microsoft web site: www.microsoft.com
viii
1 Getting Started
This chapter introduces you to the external components of your A701, and
guides you through the process of setting up your A701 for use.
1.1 Identifying Hardware Components
The illustrations below introduce you to the various buttons, connectors, ports
and features of your A701.
Front Components
Getting Started 1-1
Ref Component Description
Charge Indicator
Notification Indicator
Earpiece
Touch Screen
End Button
GPS Button
Navigation Pad
Microphone
Media Player Button
Talk Button
Glowing in red indicates that battery charging is in
progress.
Glowing in green indicates that the battery is fully
charged.
Flashing in green indicates that A701 is inside the
mobile phone network.
Flashing in red informs you of scheduled
appointments, alarms and reminders.
Flashing in blue indicates that Bluetooth is turned
on.
Serves as the phone earpiece during a call.
Displays the output of your A701. Tap the screen
with the stylus to select menu commands or enter
information.
Turns your A701 on or off.
Ends or rejects a call.
Returns to the Today screen from another program.
Starts the navigation program (if installed).
Moves up, down, left or right by pressing the
corresponding area of the pad.
The central Enter button confirms your selection,
similar to the Enter key on a keyboard.
Receives sound and voice to record voice.
Serves as the mouthpiece during a call.
Starts Windows Media Player.
Dials or answers a call.
Pressing and holding this button during a call can
put the call on hold.
Getting Started 1-2
Back Components
Ref Component Description
Car Antenna
Connector
Speaker
Back Cover
Viewing Mirror
Camera Lens
Getting Started 1-3
This connector (under rubber dust cover) allows use of an
optional external antenna with magnetic mount, which
may be positioned on top of the car for better signal
reception in areas with poor reception.
Sends out music, sounds and voice.
Inside is the rechargeable battery that serves as the internal
power source for your A701. You can recharge the batter y
by connecting to AC power.
Allows you to adjust the distance and angle when taking a
picture of yourself.
Takes pictures or records video clips.
Left-Side Components
Ref Component Description
Volume Control
Car Holder Slot
Getting Started 1-4
Adjusts the volume by pre ssing the up per or lowe r button.
Pressing the Volume control can immediately silence the
ring of an incoming call.
Pressing the Volume down button for 6 seconds enables
you to send emergency text messages to your pre-defined
recipients. (See “Location Call” in section
information.)
Secures the car holder.
6.12 for
Right-Side Components
Ref Component Description
Reset Button
SD/MMC Slot
Headphone
Connector
Camera Button
Getting Started 1-5
Restarts your A701.
Accepts an optional SD (Secure Digital) or MMC
(MultiMediaCard) storage card for removable storage,
or SD IO wireless network card for the network
connection.
Connects to a pair of stereo headphones.
Starts the camera program to take pictures or record
video clips.
Top Components
Ref Component Description
Receives signals from the GPS satellites overhead.
Lanyard attaches to this opening.
GPS Antenna
Lanyard Eyelet
Bottom Components
Ref Component Description
Mini-USB
Connector
Stylus
Connects to the AC adapter or USB cable.
Tap on the touch screen to make selections and enter
information. Pull the stylus out of its slot to use and store it
in the slot when not in use.
Getting Started 1-6
1.2 Installing the SIM Card and Battery
After applying for an account with a mobile phone service provider, you will be
provided a SIM (Subscriber Identification Module) card. This card contains
your mobile phone account details, contacts that can be stored and any
additional services to which you have subscribed.
You must install a SIM card before you can use the phone feature.
1. Slide the back cover and remove it from A701.
2. Insert the SIM card with the contact area facing
downward (the angled corner is in the top-left
position). Push the card into the slot until it clicks
into place.
3. Install the battery with the contact area pointing to
the contact area on A701, and then push the battery
until it fits into place.
4. Replace the back cover.
Getting Started 1-7
1.3 Charging the Battery
Fully charge the battery before starting to use your A701 for the first time.
When charging the battery for the very first time, charge it for at least 8 hours.
1. Plug the converter to the AC
adapter (
).
Charge indicator
2. Connect the DC end of the AC
adapter to the Mini-USB
connector on the bottom of your
A701 (
), and plug the other
Converter
end of the AC adapter into a wall
outlet (
).
3. The charge indicator glows in
red when charging is in progress.
Do not disconnect your A701
from AC power until the battery
is fully charged, as indicated by
the red indicator turning into
green. This will take a couple of
hours.
Whenever possible, keep your A701 connected to the AC adapter and a power
source. Doing so keeps the battery charged.
NOTE: Your A701 can also be charged when it is connected to a desktop computer via the
USB cable.
CAUTION: For optimal performance of the lithium battery, take note of the following:
The environment temperature for charging should be 0~40°C.
When a battery is fully discharged due to a long period of usage or idleness, connect
A701 to AC power for charging, and wait for at least 5 minutes before turning it on.
Do not charge the battery where the temperature is high (e.g. in direct sunlight).
There is no need to fully discharge the battery before charging. You can charge the
battery before it is discharged.
If you will not use the product for a long period of time, be sure to fully charge the battery
at least once every two weeks. Over discharge of the battery can affect the charging
performance.
Getting Started 1-8
1.4 Turning A701 On and Off
The on and off of A701 is controlled by the End button.
Turning On for the First Time
1. Make sure that A701 is connected to AC power or the battery has power.
2. Press the
The backlight of the keypad will glow, and the setup wizard will appear on
the screen.
3. Follow the on-screen instructions to complete the setup wizard.
If a SIM card has been inserted, and the service provider (or you) has set the
PIN, you will be prompted to enter the PIN. Enter the PIN and tap
If a SIM card has not been inserted yet, a message of an invalid or missing
SIM card will appear on the screen. You can tap
startup procedure.
4. You will then see the Today screen.
If a SIM card has been inserted, A701 will start to search the mobile phone
network and the service provider’s name will be displayed on the screen.
End button for 3 seconds to turn on A701.
Cancel to continue the
Turning Off
If you are not using A701, press and hold the
End button for 3 seconds until the Quick
List appears. Then tap
Power off to turn A701 off.
Enter.
Getting Started 1-9
Entering the Suspend Mode
By default, your A701 will automatically suspend after 1 minute of inactivity
when operating on battery power. You can press the
A701.
A701 will not automatically suspend when it is connected to AC power for
charging or to the desktop computer for synchronization. To make A701 enter
the suspend mode, press and hold the
Quick List appears, and then tap
In the suspend mode, if a SIM card is inserted, the charge indicator will flash in
green, indicating that A701 is inside the mobile phone network. A701 will
automatically resume upon an incoming call, and ring (or vibrate, depending on
your setting) and display the caller’s phone number and name on the screen.
To avoid waking up A701 from the suspend mode, you can enable the keypad
auto-lock function by tapping
and selecting
To change these settings, tap
Auto lock when device turns off.
Sleep.
Settings System Power Advanced
End button for 3 seconds until the
Settings System Power.
End button to resume
Getting Started 1-10
1.5 Installing Microsoft ActiveSync
You can use Microsoft ActiveSync technology to synchronize information on
your desktop computer and/or a Microsoft Exchange Server with the
information on your A701. ActiveSync compares the information on your A701
with the information on the desktop computer and/or the server and updates all
locations, keeping you up-to-date with the most recent information.
ActiveSync is already installed on your A701. You need to install ActiveSync
on your desktop computer.
CAUTION:
Before installation, make sure that you have Microsoft Outlook installed on your desktop
computer.
Do not connect your A701 to your desktop computer before ActiveSync is installed.
In some specific cases, A701 may experience connection problems when it is
connected to a Windows computer running ActiveSync 4.0. The problems may be
caused by the interoperability with desktop firewall applications, applications that
manage network traffic, or LAN configuration tools. To resolve the problems, please
visit Microsoft web site at http://www.microsoft.com/windowsmobile/help/activesync, or
Follow the procedure below:
1. Turn on your desktop computer.
2. Insert the supplied Getting Started Disc into the CD-ROM drive of your
disable the LAN configuration tools.
desktop computer.
3. Click
4. Click
Next on the “Get ready …” screen.
Next on the “Getting Started …” screen.
5. The program will automatically detect if ActiveSync is installed on the
desktop computer. Click
Next.
6. Follow the on-screen instructions to install ActiveSync. You may be asked
to restart the desktop computer during the installation process.
7. Connect A701 to the desktop computer. Connect the mini-USB end of the
USB cable to the bottom of your A701, and the other end to a USB port on
your desktop computer.
Getting Started 1-11
To PC
8. The “Add New Hardware Wizard” should automatically install the USB
driver. (If you need to specify the location of the driver, click
Browse and
select the CD-ROM drive containing the Getting Started Disc.)
9. Follow the on-screen instructions to establish a partnership and synchronize
your A701 with your desktop computer.
10. Click
11. Click
Next on the “Program Installation Status” screen.
Finish.
After your first synchronization, the data you have stored on your desktop
computer such as Calendar, Contacts and Tasks is copied to your A701. You are
now ready to take it along with you when you go.
NOTE: If you have set a device password, you will need to enter this password on the
desktop computer for the ActiveSync connection. See “Locking the Device” in section 2.9
for information.
Getting Started 1-12
1.6 Using Your A701 in a Vehicle
Using the Car Holder
Your car holder consists of a bracket and an arm stand. Follow this procedure to
mount your A701 in a car:
1. Assemble the bracket and the arm
stand.
2. Clean the windshield where you will
apply the suction cup.
3. Attach the suction cup to the
windshield and push in the locking tab
to secure the suction cup.
4. Carefully fit your A701 into the
bracket.
5. Turn the rotate wheel at the top of the
arm stand clockwise to loosen it.
Adjust A701 to the best viewing
angle, and then turn the rotate wheel
counterclockwise to fasten it.
CAUTION:
When placing the car holder, make sure that the device does not obstruct the driver’s
view, or interfere with the operation of vehicle airbags and safety devices.
After the suction cup is secured to the windshield, never try to pull or wriggle the arm.
Always adjust A701 and the arm of the car holder for the best viewing angle BEFORE
driving. Avoid adjusting A701 with one hand while driving.
When using the car holder, keep the car temperature in a normal range. If the
temperature gets too low, the car holder’s suction cup can harden and affect its suction.
Loosen the locking tab first before removing the car holder.
To retain adhesion of the suction cup, detach and then re-attach the suction cup at least
Getting Started 1-13
once a month.
NOTE: If the car’s windshield is tinted with a reflective coating, an external antenna
(optional) may be needed to route the antenna to the top of the car through a window.
Connecting the Car Charger
CAUTION: To protect your device against sudden surges in current, connect the car
charger only after the car engine has been started.
The car charger supplies power to
your A701. Connect one end of
the car charger to the power
connector of your A701 and the
other end to the cigarette lighter
in the car.
Getting Started 1-14
1.7 Expanding Your A701
Using a SD/MMC Card
Your A701 has a SD/MMC slot where you can insert an optional SD or MMC
storage card, or SD IO wireless network card. With the removable memory, you
can store or backup your data and exchange data with other devices.
To use a SD/MMC card, insert it into the slot, with the connector pointing to the
slot and its label facing the front of your A701. Follow the instructions supplied
with the card for more information.
To remove a card, first make sure that no application is accessing the card. Then
slightly push the top edge of the card to release it and pull it out of the slot.
NOTE:
A storage card is also called a memory card.
Make sure that no foreign objects enter the slot.
Keep a SD or MMC card in a well-protected box to avoid dust and humidity when you
are not using it.
Getting Started 1-15
2 Basic Skills
This chapter familiarizes you with the basic operations of your A701 such as
using the stylus, navigation pad, Today screen, menus, and programs. You will
also know how to enter information and lock your A701.
2.1 Using the Stylus
Use the stylus to navigate and select objects on the screen.
Pull the stylus out of the slot and extend it for ease of use. Store it in the slot
when not in use.
Tap
Touch the screen once with the stylus to
open items and select options.
Drag
Hold the stylus on the screen and drag
across the screen to select text and images.
Drag in a list to select multiple items.
Tap and hold
Tap and hold the stylus on an item to see a
list of actions available for that item. On
the shortcut menu that appears, tap the
action you want to perform.
Basic Skills 2-1
2.2 Using the Navigation Pad
With the navigation pad, you can move up, down, left and
right within a menu. This is particularly useful for
Up
one-hand operation.
To move in a direction, simply press the button of the
corresponding direction.
To activate the selected item, press the center button.
Left
Down
Right
2.3 Today Screen
When you turn on your A701 for the first time each day, you will see the Today
screen. The Today screen is accessible from anywhere by tapping
Today.
The Today screen shows your upcoming appointments, active tasks, and
information about e-mail messages. Along the top of the Today screen you will
see the volume icon, the clock, and connectivity indicators. You can tap a
section of the Today screen to open the program that is associated with that
section.
Tap to connect.
Tap to change
date and time.
Tap to turn on or off the phone feature.
Tap to change volume or
mute all sounds.
Your day at a glance.
Tap an item to access
associated program so that
you can view or change
information.
and then
Quick Launch Bar
Tap to turn on or off
Tap to view memory.
Tap to download a
new ephemeris file.
Left Soft Key
Bluetooth.
Tap to view battery power.
Tap to change screen view.
Right Soft Key
NOTE: You can customize what is displayed on the Today screen by tapping
Settings Personal Today.
Basic Skills 2-2
Quick Launch Bar
You can use the Quick Launch Bar on the Today screen to quickly switch to
specific programs.
By default, you can use the Quick Launch Bar to access the following programs:
Mio Menu (See the next section.)
Pictures & Videos (See section 6.8.)
Notes (See section 5.4.)
Call History (See section 3.5.)
Internet Explorer (The program will access the Mio-tech Online web site by
default. See section 7.1 for information on connections.)
On the Quick Launch Bar, Mio Menu is not an
adjustable item. You can tap the
customize up to 4 items to be displayed on the
Quick Launch Bar.
button to
First cancel the item not to be displayed, and
then select the desired item. You can tap
Up and Move Down to adjust the displayed
Move
positions of the items.
When finished, tap
In
Show icons, you can select the program
ok to save the setting.
icons to appear on the lower-right corner of
the Today screen. A red X on the icon means
that icon does not appear on the Today screen.
By default, the
Suspend icon does not
appear on the Today screen.
Basic Skills 2-3
Mio Menu
You can access the Mio Menu by tapping the button on the Quick Launch
Bar.
Tap to exit the Mio Menu.
Name of the
selected program
Selected program
Left soft key
Right soft key
The central area on the Mio Menu displays the program icons. The selected
program icon is highlighted by a white cloud underneath, and its program name
is displayed at the top of the screen. When tapping an icon, you can start a
program, or open a folder to access its content.
The table below explains the icons and their corresponding program names:
Icon Description Icon Description
Pocket MSN
Mio-tech Online
Sounds & Notifications
Camera
Messaging
Pictures & Videos
Basic Skills 2-4
File Explorer
Calculator
Windows Media Player
Mobile Office
Calendar
Notes
Landscape View
You can use your A701 in a landscape manner.
To change the screen view, do one of the following:
Tap Settings System Screen, and select Landscape (right-handed)
or
Landscape (left-handed). Tap ok to save your setting.
On the Today screen or the Mio Menu, tap the icon on the lower-right
corner.
2.4 Navigation Bar and Toolbar
The Navigation bar is located at the top of the screen. It displays the active
program and current time and allows you to switch programs and close screens.
The Navigation bar and Start menu:
Tap to select a program.
Tap to quickly select a program you
Tap to see additional programs.
Tap to customize A701.
have recently used.
Basic Skills 2-5
Use the toolbar at the bottom of the screen to perform tasks in programs. The
toolbar includes a left soft key, a right soft key, and the Input panel button in
between. The right soft key is usually
Menu while the left soft key varies with
programs.
An example of the toolbar:
Right Soft Key Left Soft Key
Input panel button
2.5 Running Programs
You can switch from one program to another without closing any program.
To run a program, tap
at the left-top corner of the screen and select
from the Start menu.
To access additional programs, tap
Programs and tap the program
icon.
You can press a program button on the front of your A701. The icons on the
buttons identify the default programs they are associated with.
From the Quick Launch Bar on the Today screen or the Mio Menu, tap the
program icon.
Basic Skills 2-6
2.6 Shortcut Menus
With shortcut menus, you can quickly choose an action for an item. For
example, you can use the shortcut menu in the contact list to quickly delete a
contact, make a copy of a contact or send an e-mail message to a contact. The
actions in the shortcut menus vary from program to program. To access a
shortcut menu, tap and hold the stylus on the name of the item that you want to
perform the action on. When the menu appears, lift the stylus and tap the action
you want to perform. Or tap anywhere outside the menu to close the menu
without performing an action.
Tap and hold to display
the shortcut menu.
Lift the stylus and tap
the action you want.
Tap outside the menu to close it
without performing an action.
2.7 Notifications
Your A701 reminds you in a variety of ways when you have something to do.
For example, if you have set up an appointment in Calendar, a task with a due
date in Tasks or an alarm in Clock, you will be notified in any of the following
ways:
A message appears on the screen.
A sound, which you can specify, is played.
The notification indicator flashes in amber.
To choose reminder types and sounds for your A701, tap
Personal Sounds & Notifications.
Basic Skills 2-7
Settings
2.8 Entering Information
You have several options for entering new information:
Use the Input panel to enter typed text, either by using the on-screen
keyboard or other input methods.
Write directly on the screen.
Draw pictures on the screen.
Speak into the microphone to record a message.
Entering Text Using the Input Panel
Use the Input panel to enter information in any program on your A701. You can
type using the on-screen keyboard, Block Recognizer, Letter Recognizer or
Transcriber. In any case, the characters appear as typed text on the screen.
To show or hide the Input panel, tap the
Input panel button. Tap the arrow next to
the Input panel button to see your choices.
Select an input method.
Tap to see your choices.
Input panel button
When you use the Input panel, your A701 anticipates the word you are typing or
writing and displays it above the Input panel. When you tap the displayed word,
it is inserted into your text at the insertion point. The more you use your A701,
the more words it learns to anticipate.
Basic Skills 2-8
Tap here if this is the
right word.
NOTE: To change word suggestion options, such as the number of words suggested at
one time, tap
Settings Personal Input Word Completion.
Block Recognizer
With Block Recognizer, you can use the stylus to input characters using strokes
that are similar to the Palm™ Graffiti® method.
To type with Block Recognizer:
1. Tap the arrow next to the Input panel button and then tap
Block Recognizer.
2. Write a letter in the box.
When you write a letter, it is converted to typed text that appears on the screen.
For specific instructions on using Block Recognizer, open Block Recognizer
and then tap the question mark next to the writing area.
Basic Skills 2-9
Letter Recognizer
With Letter Recognizer, you can write letters using the stylus just as you would
use a pen on paper.
To type with Letter Recognizer:
1. Tap the arrow next to the Input panel button and then tap
2. Write a letter in the box.
When you write a letter, it is converted to typed text that appears on the screen.
For specific instructions on using Letter Recognizer, open Letter Recognizer
and then tap the question mark next to the writing area.
Letter Recognizer.
Transcriber
With Transcriber you can write anywhere on the screen using the stylus just as
you would on paper. Unlike Letter Recognizer and Block Recognizer, you can
write a sentence or more of information; then, you pause and let Transcriber
change the written characters to typed characters.
To type with Transcriber:
1. Tap the arrow next to the Input panel button then tap
2. Write anywhere on the screen.
For specific instructions on using Transcriber, open Transcriber and then tap the
question mark in the lower-right corner of the screen.
Transcriber.
Writing on the Screen
In any program that accepts writing, such as the Notes program, you can use
your stylus to write directly on the screen. Write the way you do on paper. You
can edit and format what you have written and convert the information to text
later.
Basic Skills 2-10
Writing
To write on the screen, tap Menu Draw to switch to the drawing mode. This
action displays lines on the screen to help you write.
NOTE: Not all programs support the drawing mode.
Editing Your Writing
If you want to edit or format writing, you must first select the writing and then
edit it.
1. Tap and hold the stylus next to the text you want to select until the insertion
point appears. Without lifting, drag the stylus across the text you want to
select.
2. Tap and hold the selected words and then tap an editing command (cut,
copy or paste) on the shortcut menu or tap the command on the
Menu Edit
menu.
If you accidentally write on the screen, tap
Basic Skills 2-11
Menu Undo Ink and try again.
Converting Your Writing to Text
1. If you want to convert only certain words, select them before going to the
next step.
2. To convert writing to text, tap
selected words and then tap
Menu Tools Recognize or tap and hold the
Recognize on the shortcut menu. Your writing is
turned into text.
If a word is not recognized, it is left as writing.
Select the text you want to
convert and tap Recognize
on the shortcut menu.
The writing is turned into text.
If the conversion is incorrect, you can select different words from a list of
alternates or return to the original writing.
1. Tap and hold the incorrect word (tap one word at a time).
2. On the shortcut menu, tap
Alternates. A menu with a list of alternate words
appears.
3. Tap the word you want to use or tap the writing at the top of the menu to
return to the original writing.
Basic Skills 2-12
Tap to return to your
original writing.
Or, tap the word you want to use .
Some tips for getting good recognition are listed below:
Write neatly.
Write on the lines and draw descenders below the line. Write the cross of the
“t” and apostrophes below the top line so that they are not confused with the
word above. Write periods and commas above the line.
For better recognition, use Menu Zoom to increase the zoom level to
300%.
Write the letters of a word close together and leave big gaps between words.
Hyphenated words, foreign words that use special characters such as
accents some punctuation cannot be converted.
If you add writing to a word to change it (such as changing a “3” to an “8”)
after you attempt to recognize the word, the writing you add will not be
included if you attempt to recognize the writing again.
Drawing on the Screen
You can draw on the screen in the same way that you write on the screen. The
difference between writing and drawing on the screen is how you select items
and how they can be edited. For example, selected drawings can be resized,
while writing cannot.
Basic Skills 2-13
Creating a Drawing
1. Tap Menu Draw to enable drawing mode. A check (√) appears before the
command.
2. To create a drawing, cross three ruled lines on your first stroke. A drawing
box appears.
3. Subsequent strokes in or touching the drawing box become part of the
drawing. Drawings that do not cross three ruled lines will be treated as
writing.
The drawing box indicates
the boundaries of the
drawing.
NOTE: You may want to change the zoom level so that you can more easily work on or
view your drawing. Tap Menu Zoom and then choose a zoom level.
Editing Your Drawing
If you want to edit or format a drawing, you must select it first.
1. Tap
2. Tap and hold the stylus on the drawing until the selection handle appears.
3. Tap and hold the selected drawing and then tap an editing command (cut,
4. To resize a drawing, drag a selection handle.
Basic Skills 2-14
Menu Draw to disable drawing mode. The check (√) before the
command should disappear.
copy or paste) on the shortcut menu.
Recording a Message
In any program where you can write or draw on the screen, you can also quickly
capture thoughts, reminders and phone numbers by recording a message. In the
Notes program, you can either create a stand-alone recording or include a
recording in a written note. If you want to include the recording in a note, open
the note first. In the Messaging program, you can add a recording to an e-mail
message.
To create a recording:
1. Hold A701’s microphone near your mouth or other source of sound.
2. Tap the
Record button on the Recording toolbar to start recording. If the
speaker is not muted, a beep indicates that your A701 is recording.
3. To stop recording, tap the
Stop button on the Recording toolbar. Two
beeps will sound. The new recording appears in the note list or as an
embedded icon.
To play a recording, tap it in the list or tap its icon in the note.
Indicates an
embedded recording.
Recording toolbar
Basic Skills 2-15
Recording Formats
Your A701 supports several formats for voice notes. The formats vary in both
the quality of the recording and the size of the sound file. When selecting a
recording format, you should consider the quality you need as well as how much
storage memory the recording will use on your A701.
Not all recording formats are compatible with other software or computers. If
you will share your recordings with others or transfer a recording to your
desktop computer, be sure to choose a recording format that is supported by the
software used to play recordings on the other computer.
The PCM format offers the highest quality recording and is compatible with all
Pocket PC models, other Windows-powered mobile devices and desktop
computers that use Windows operating systems. The GSM 6.10 format is
compatible with all Pocket PC models and other Windows-powered mobile
devices, but may not work with desktop computers.
To select a recording format:
1. Tap
2. On the
from the drop-down list.
The list of recording formats on your A701 indicates the sample rate, whether
the format is stereo or mono and how much storage memory is required per
second of recording. You may need to experiment with different sample rates
and formats to determine which format best suits your voice.
Basic Skills 2-16
Settings Personal Input.
Options tab in the Input control panel, select a voice recording format
Using My Text
When using Messaging or MSN Messenger, use My Text to quickly insert
preset or frequently used messages into the text entry area. To insert a message,
tap
Menu My Text and then tap a message.
Tap to select a
prewritten message.
NOTE: After inserting a My Text message, you can add text to it before you send the
message.
To edit a My Text message, tap Menu My Text Edit My Text Messages. Select
the message you wish to edit and make desired changes.
Basic Skills 2-17
2.9 Securing Your A701
You can customize the level of security you want to have on A701 by locking
the keypad, the entire device, or the phone.
Locking the Keypad
The keypad lock turns off the keypad functionality. This is a helpful feature if,
for example, A701 is turned on and in your pocket, and you want to prevent
accidental keypresses and unintentional phone calls.
To lock the keypad:
Tap
Device unlocked on the Today screen. Your A701 will not respond to any
tapping of the screen or pressing of the buttons.
Tap to lock
the keypad.
To unlock, tap
Basic Skills 2-18
Unlock (left soft key) Unlock.
Tap to
unlock.
Locking the Device
Locking your A701 prevents access to personal data. You can help keep your
data more secure by requiring a password every time A701 is turned on.
1. Tap
2. Tap to select
Settings Personal Password.
Prompt if device unused for, and
in the box to the right select a desired period
of time.
3. Select the password type:
Strong alphanumeric.
4. Under
Password, enter the password you
Simple 4 digit or
want to use to access A701 when it is locked.
Confirm the password, if necessary.
5. On the
Hint tab, enter a phrase that will help you remember your password,
but doesn't allow others to guess your password.
The hint will be displayed after the wrong password is entered four times.
6. Tap
ok to save the setting.
The next time the device is turned on, you will be prompted to enter your
password. You also need to enter this password on the desktop computer for
the ActiveSync connection.
NOTE: If you forget your password, you must clear memory before you can access your
A701. See section 8.2.
Basic Skills 2-19
Locking the Phone
You can protect your phone from unauthorized use by assigning a type of
password called a PIN (personal identification number). Your first PIN will be
given to you by your mobile phone service provider.
1. Tap
2. On the
phone is use.
3. Enter the PIN, and tap
4. To change the PIN at any time, tap
5. Tap
NOTE: Emergency calls can be placed at any time without requiring a PIN.
Phone Menu Options.
Phone tab, tap to select Require PIN when
Enter.
Change PIN.
ok to save the setting.
Basic Skills 2-20
3 Using the Phone
This chapter explains how to make and receive phone calls, track your calls,
manage your calls and phone numbers more efficiently, and how to customize
the phone functions.
3.1 About Your Phone
Your A701 includes an integrated GSM (Global System for Mobile
Communications) / GPRS (general packet radio service) phone.
The integrated phone in A701 can also be used to connect your A701 to an ISP
or work network so you can browse the Web and read e-mail. You can connect
to the Internet or work network over GPRS, using Cellular Line, or using the
modem specified by your mobile phone service provider.
Before You Start
To use the phone, you need to first set up an account with a GSM/GPRS mobile
phone service provider. The functions available to you depend on the services
offered by your service provider and your type of subscription.
Your service provider will provide you with a SIM (Subscriber Identification
Module) card. This card contains your mobile phone account details, contacts
that can be stored and any additional services to which you have subscribed.
You must install a SIM card before you can make or receive phone calls or use
wireless data services. (For information on installing a SIM card, see “Installing
the SIM Card and Battery” in section 1.2.)
Using the Phone 3-1
Phone Features
Your A701 includes an application program called Microsoft Phone. This
program provides an on-screen phone keypad where you can perform all the
phone operations.
The phone features of your A701 are identified as below.
Earpiece
Volume Control
Headphone
Talk Button
Mouthpiece
End Button
Connector
3.2 Turning On and Off the Phone Function
You turn the phone on or off independently of the device. The phone is turned
on by default.
You can turn off the phone if needed (for example, on the airplane). After
turning off the phone, you can still use other functions such as camera,
Calendar, games, Windows Media Player, etc.
Turning Off the Phone
1. Tap when using any program.
2. Tap
Using the Phone 3-2
Turn on flight mode.
NOTE:
You can turn off the phone to save battery power. However, you cannot receive
incoming phone calls or SMS/MMS messages when the phone is off.
If you need to turn on the phone right after you turn it off, wait for at least 20 seconds.
Turning On the Phone
1. Tap when using any program.
2. Tap
Turn off flight mode.
Starting Microsoft Phone
Start Phone by tapping
A701.
The Phone keypad appears on the screen. From this keypad, you can make calls,
access Call History, Speed Dial and Phone Settings.
You can use other programs on you A701 during a call. To quickly switch back
to the Phone keypad, tap
Phone or pressing the Talk button on your
on the navigation bar or press the Talk button.
Phone Status Icons
Icons will be displayed on the navigation bar to indicate the status of the phone
functions. They are listed below.
Icon Meaning Description
Phone off
(flight mode)
Signal strength
Call in progress
Missed call Tap this icon to view the call(s) you missed.
Call on hold
GPRS available
GPRS in use
Tap this icon to turn on the phone.
The number of the vertical bars in the icon
indicates the strength of the signal.
The phone is dialing or you are talking on the
phone. Tap this icon to quickly switch back to
the Phone keypad if you are using other
programs during a call.
This icon indicates you are putting a call on
hold.
This icon indicates the GPRS connection is
available for use.
This icon indicates the GPRS connection is
being used.
Using the Phone 3-3
Icon Meaning Description
New message Tap this icon to view unread messages.
Missing SIM card
This icon indicates that no SIM card is installed
and you cannot use the phone function.
3.3 Basic Phone Operations
Making a Call
There are several ways you can make a call. The easiest way is to dial the phone
number on the Phone keypad.
Dialing a Call
A Smart Predictive Text (SPT) feature has been incorporated into Microsoft
Phone to help you quickly find contact matches. When you enter a phone
number, the SPT feature searches the contact list to find a matching name and/or
number.
1. Access the Phone keypad by tapping
Phone or pressing the Talk
button on your A701.
2. Tap the number on the Phone keypad. Tap
or press the Talk
button on your A701 to make the call.
3. You can also tap the first 2 or 3 letters of the contact’s name on the Phone
keypad. A701 searches through the contact list and displays the name(s) on
the screen.
Using the Phone 3-4
When you see the name of the person to call listed on the screen, tap it to
access the contact information, tap the number to call, and then press the
Talk button on your A701 to make the call.
Tap to see more matches.Matching contacts
NOTE:
If you tap a wrong number, you can tap the
individual numbers one at a time, or you can delete all the numbers that have been
keyed in by tapping and holding the
If you are making an international call, tap and hold the 0 key until the + sign appears.
The + sign replaces the international prefix of the country from where you are calling.
(Backspace) button to erase
(Backspace) button.
Making a Call Using a Recently Connected Number
To make a call using a recently connected number:
When on the Phone keypad screen: press the Talk button.
When using programs other than Phone: press the Talk button twice.
Using the Phone 3-5
Making a Call from Contacts
Microsoft Contacts displays your contact information stored both in A701’s
memory and your SIM card.
1. Tap
Contacts, or tap the Contacts soft key on the Today screen.
2. Do one of the following to call someone from the contact list:
Tap the contact to call. Then tap the
number to call; or move to the number to
call and then tap the
the
Tap and hold the contact to call, and then
Talk button.
Call soft key or press
tap the number to call on the shortcut
menu.
NOTE:
If a contact has several phone numbers, including a mobile phone number, then the
mobile phone number is displayed as the default number in the contact list. However, if
you ever call the contact using other phone numbers, then this recently dialed number
will display in the contact list.
For information on Contacts, see section 5.2.
Using the Phone 3-6
Making a Call from the Call History List
The Call History list displays the calls you made,
received, and missed.
1. Access the Phone keypad by tapping
Phone or pressing the Talk button on your
A701.
2. Tap
Call History on the Phone keypad.
4. Do one of the following to call someone from
the Call History list:
Move to the number to call and then tap
Call soft key or press the Talk
the
button.
Tap and hold the contact to call, and then
tap
Call on the shortcut menu.
To Make a Call Using SIM Manager
SIM Manager displays names and phone numbers
stored on your SIM card.
1. Tap
2. Wait for your SIM card contents to be loaded.
Do one of the following to make a call:
Programs SIM Manager.
Tap the contact to call, and then tap the
Menu soft key Call.
Using the Phone 3-7
Tap and hold the contact to call, and then
tap
Call on the shortcut menu.
NOTE: SIM Manager can also display the text messages stored on your SIM card.
Making a Call from a Hyperlink
When you see an underlined phone number
presented as a hyperlink in an e-mail message,
you can use the hyperlink to make a call.
1. Tap the hyperlink phone number.
2. Tap
Yes to make a call.
Using the Phone 3-8
Answering a Call
When an incoming call is received, your A701
rings or vibrates according to the options you
have set for the phone. The name and number of
the caller are displayed on the pop-up window. If
the name of the caller is not in your contact list,
only the caller’s phone number is displayed.
To answer an incoming call, tap
pop-up window or press the
Answer on the
Talk button.
You can use other programs on A701 during a
call. To quickly switch back to Phone, press the
Talk button or tap Phone.
NOTE:
There may be situations where you want to immediately silence the ring of an incoming
call. Simply press the Volume control, and then proceed to answer the call.
If you receive an incoming call while using Windows Media Player to listen to music, the
music will pause. It will resume after you end the call or reject the call.
If you answer a call while you are in a WAP/GPRS session, the session will suspend.
After you end the call, the session will resume automatically.
Rejecting a Call
To reject an incoming call, tap Ignore on the pop-up window or press the
End button. If you have voice mail, the call will be sent to your voice mail,
depending on your service provider.
Using the Phone 3-9
Ending a Call
To end a call, tap on the Phone keypad or
press the
End button.
Managing More than One Call
During a call, you can make or take a second call while putting the current call
on hold. Then, you can choose to swap between the two callers or set up a
conference call between all three parties.
NOTE: You may need to register for the “call waiting” service with your service provider
and set your A701 accordingly. The exact number of people you can talk at the same time
depends on your service provider.
Holding a Call to Take a Second Call
1. If there is another incoming call when you are
talking on A701, a pop-up window appears to
notify you.
2. Tap the
on hold, and answer the second call.
Using the Phone 3-10
Answer soft key to place the first call
3. To end the second call and go back to the first,
tap
or press the End button.
Rejecting the Second Call
To reject the second call and keep your current call in progress, tap Ignore. Note
not to press the
End button; doing so will end the current call.
Holding a Call to Make a Second Call
1. During a call, tap on the Phone
keypad to place the first call on hold.
2. Tap the
Using the Phone 3-11
Keypad soft key.
3. Dial a second number and tap or
press the
it to be picked up.
4. To end the second call and go back to the first,
Talk button to connect. Wait for
tap
or press the End button.
Swapping between Calls
When you have put a call on hold and made or
taken another call as described earlier, you can
swap between the two calls by tapping
.
Setting up a Conference Call
1. When you have put a call on hold and made or
taken another call as described earlier, you
can set up conference calling by tapping the
Menu soft key Conference.
2. To add additional people to your conference,
tap
number and tap
Talk button to connect. Wait for it to be
picked up. Then tap the
Conference.
Using the Phone 3-12
Keypad soft key. Dial a second
or press the
Menu soft key
3. If you want to talk to one of the parties
privately during the call, tap the
Private.
Menu soft key
Select a number, and tap
Private.
To include everyone in the call again, tap the
Menu soft key Conference.
Adjusting the Phone Volume
To adjust the volume during a call, tap the icon
on the navigation bar to select a volume level, or
use the Volume control on the side of A701.
CAUTION: Never raise the sound volume level too high when using earphones. An
excessive sound volume level could cause damage to your hearing.
Using the Phone 3-13
Muting a Call
During a call, you can mute your microphone so
that the person with whom you are speaking
cannot hear you, but you can still hear him or her.
This is useful if, for example, you do n o t w a n t t h e
other person to hear a conversation or background
noise on your side of the call.
On the Phone keypad, tap
mute function. The
upper-right corner.
To turn off the mute function, tap
will appear on the
to turn on the
.
Using Speakerphone
You can turn on the speakerphone to use A701 as
a hands-free solution.
On the Phone keypad, tap
speakerphone function. The
the navigation bar.
To turn off the speakerphone function, tap
.
to turn on the
will appear on
Using the Phone 3-14
In-call Options
While a call is in progress, you can tap the Menu
soft key to access menu commands for common
tasks. The following table shows the commands
available when a call is in progress. Some of these
commands are available only when multiple calls
are in progress or during a conference call.
Item Description
Hold
Unhold
Mute
Unmute
Turn Speakerphone On
Turn Speakerphone Off
Conference
Private
Paste
Save to Contacts
Create Note
Call History
Speed Dial
Options
Puts the active call on hold.
Activates the call on hold.
Mutes the microphone for the active call; the other
party will not hear anything you say, but you can still
hear the other party.
Turns the microphone back on for the active call.
Sends out the caller’s voice through the speaker.
Turns off the speakerphone function.
Joins together all existing calls, if you have subscribed
to this service.
Breaks one call out of a conference and make it active
while the rest of the conference is on hold.
Pastes a number that you copied from another program
to the Phone keypad.
Creates a contact card for the caller.
Takes notes during a call. (See section
Opens the Call History list. (See section
Opens the speed dial list. (See section
Changes the phone settings. (See section
3.4.)
3.5.)
3.6.)
3.9.)
Using the Phone 3-15
3.4 Taking a Note During a Call
You can take a note during a call.
1. Tap the
2. Enter your note and tap
To access a note you created during a call:
1. Access the Phone keypad by tapping
Phone or pressing the Talk button on your
A701.
2. Tap
3. The
You can also tap
access the note in the Calls folder.
Call History on the Phone keypad.
icon indicates that the phone call entry
contains a note. Tap and hold the name or
number for that entry, and tap
shortcut menu.
button.
ok.
View Note on the
Programs Notes, and
Using the Phone 3-16
3.5 Using Call History
Call History provides the time and duration of all incoming, outgoing, and
missed calls, and a summary of total calls. Call History also provides easy
access to any notes taken during a call.
To access Call History:
1. Access the Phone keypad by tapping
button on your A701.
Phone or pressing the Talk
2. Tap the
NOTE: To clear the entire Call History, tap the Menu soft key Delete All Calls.
button on the Phone keypad.
Viewing Call History
You can tap the Menu soft key Filter to change
the Call History view (All Calls by default).
All Calls displays all calls made to and from
A701 in a chronological order.
Missed ( ) displays only calls that were
not answered.
Outgoing ( ) displays only calls made
from A701.
Incoming ( ) displays only calls made to
A701.
By Caller displays a list of all contacts on
your A701 who have a phone number
assigned to them.
NOTE: To quickly see the time, date, and duration of a call, tap the white area of the call’s
entry.
Using the Phone 3-17
Managing Call History
You can tap the Menu soft key Call Timers to
manage Call History.
All Calls displays the statistics, including
total number of calls and total time. The All
Calls counter cannot be reset.
Recent Calls displays the total number of
calls and total time since last time the call
history was reset.
To delete Call History items older than a
specific amount of time, select a time period
under
Delete call history items older than.
Adding an Entry to Contacts Using Call History
You can add a phone number in the Call History
to Contacts.
1. Tap and hold the entry you wish to transfer,
and tap
2. Finish the details in Contacts.
Save to Contacts on the shortcut menu.
3. Tap
ok to save the setting and return to the
previous screen.
Using the Phone 3-18
3.6 Using Speed Dial
You can create speed dials for frequently-called phone numbers so you can dial
a number with a single tap. Speed dials can only be created for numbers stored
in Contacts.
Your A701 has incorporated the photo ID feature into the speed dial function.
You can easily locate the speed dial entry of the desired contact by the assigned
picture.
Creating a Speed Dial Entry
1. Access the Phone keypad by tapping
Phone or pressing the Talk button on your
A701.
2. Tap the
button on the Phone keypad.
3. Tap and hold the desired speed dial number,
and then tap
New on the shortcut menu.
4. Tap a contact.
Number, select the phone number for which
5. In
you want to create a speed dial.
6. Tap
Select a picture and assign a picture for the
contact.
7. Tap
ok to save the setting.
The new speed dial entry is now on the speed
dial list. The letter on the lower-right corner
of the entry indicates the assigned phone
number. For example, “m” indicates the
mobile phone number.
NOTE:
The first speed dial location is reserved for your
voice mail.
You can create a speed dial from Contacts. Tap
and hold the contact name, tap Add to Speed
Dial, and then select an available location for the
new speed dial.
Using the Phone 3-19
Editing a Speed Dial Entry
1. Access the Phone keypad by tapping
Phone or pressing the Talk button on your
A701.
2. Tap the
3. Tap and hold the entry you wish to edit, and
tap
Edit on the shortcut menu.
You can change the assigned phone number
or picture for the contact.
4. When the editing is completed, tap the
key.
button on the Phone keypad.
ok soft
Deleting a Speed Dial Entry
1. Access the Phone keypad by tapping
button on your A701.
2. Tap the
3. Tap and hold the entry you wish to delete, and tap
menu.
button on the Phone keypad.
Phone or pressing the Talk
Delete on the shortcut
4. Tap
Using the Phone 3-20
OK to delete the entry.
3.7 Sending Text Messages from Phone
Using Speed Dial
1. Access the Phone keypad by tapping
Phone or pressing the Talk button on your
A701.
2. Tap
3. Tap and hold the entry you wish to send a text
message, and tap
shortcut menu.
4. Enter your message, and then tap the
key.
on the Phone keypad.
Send Text Message on the
Send soft
Using the Phone Keypad
1. Access the Phone keypad by tapping
Phone or pressing the Talk button on your
A701.
2. Tap the desired mobile phone number on the
Phone keypad, and then tap
3. Enter your message, and then tap the
key.
.
Send soft
Using the Phone 3-21
3.8 Managing Phone Numbers
Phone numbers can be stored in various places on your A701. Therefore, you
can add, access and transfer phone numbers in a number of ways.
Microsoft Contacts: Transferring Contacts
1. Tap Contacts, or tap the Contacts soft key on the Today screen.
2. Tap the desired entry in the contact list.
3. Move to the phone number to copy, and do one of
the following:
To add the phone number to the SIM card, tap
the
Menu soft key Save to SIM.
To add the phone number to the speed dial list,
tap the
Menu soft key Add to Speed Dial.
4. Accept or edit the details. When finished, tap the
soft key.
For more information on using Contacts, see section
ok
5.2.
SIM Card: Transferring and Adding Entries
Transferring an Entry to Microsoft Contacts
1. Tap Programs SIM Manager. Wait for your
SIM card contents to be loaded.
2. Tap the desired entry.
3. Tap the
Using the Phone 3-22
Menu soft key Copy to Contacts.
NOTE: You can tap the Menu soft key Copy all to transfer all entries from your SIM
card to Microsoft Contacts.
Adding an Entry
1. Tap Programs SIM Manager. Wait for
your SIM card contents to be loaded.
2. Tap the
New soft key.
3. Enter the name and phone number of the new
entry. When finished, tap
NOTE:
To edit a SIM card entry, on the contact list, tap the Menu soft key Edit.
To delete the selected SIM card entry, tap the Menu soft key Delete. To delete all
SIM card entries, tap the Menu soft key Delete all.
OK.
Using the Phone 3-23
3.9 Customizing Your Phone
Changing Phone Settings
You can customize phone settings, such as the
ring type and ring tone to be used for incoming
calls, and the keypad tone to be used when
entering phone numbers. You can also protect
your phone from unauthorized use.
Tap
Phone;
Or, tap
Phone.
Ring type determines the way that you are notified of incoming calls. For
Phone Menu soft key Options
Settings Personal Phone
example, you can choose to be notified by a ring, a vibration, or a
combination of both. Select the desired option from the list.
Ring tone determines a ring tone to notify you of incoming calls if you
select a ring type that will cause your phone to ring. Select the desired
option from the list. You can tap the
Keypad determines the keypad tone to be used when entering phone
numbers. Set your keypad tone to
button to hear the tone.
Short tones or Off for enhanced privacy in
public places.
Security You can protect your phone from unauthorized use by assigning a
PIN. Tap
Require PIN when phone is used. Your first PIN will be given to you
by your mobile phone service provider. To change the PIN at any time, tap
Change PIN. The PIN must be between 4 and 8 digits in length.
NOTE:
To use custom .mp3, .wav, .mmf or .mid files as ring tones, use ActiveSync on your
desktop computer to copy the files to the \Windows\Rings folder on your A701. Then,
select the sound from the Ring Tone list. (For information on copying files to your A701,
see ActiveSync Help on your desktop computer.)
Emergency calls can be placed at any time without requiring a PIN.
Using the Phone 3-24
Changing Services Settings
You can access and configure settings for the
phone services you subscribed to through your
mobile phone service provider. For example, you
may want to block certain types of incoming
and/or outgoing calls, forward incoming calls to a
different phone number based on your situation,
be notified of incoming calls when you are
already in a call, or let others know your identity
when making calls. Services available to you
depend on your service provider and the type of
your subscription.
Tap
Services;
Or, tap
Services.
Phone Menu soft key Options
Settings Personal Phone
To view your services settings, tap a service and then tap
Call Barring blocks certain types of incoming and/or outgoing calls.
Caller ID reveals your identity when you are calling people.
Call Forwarding forwards all incoming calls to a different number.
Call Waiting notifies you of incoming calls when you are already in a
Get Settings.
phone session.
Voice Mail and Text Messages To use voice mail or send text messages
(SMS), make sure that you enter the correct voice mail phone number or
text message phone number in Phone settings. Sending text messages is not
included in all network service plans. You can access your voice mail from
speed dial location 1.
Fixed Dialing enables you to limit your calling area to one or m ore specific
phone numbers and/or area codes.
Using the Phone 3-25
Cell Broadcast
Cell Broadcast is an add-on service provided by your service provider, allowing
you to receive a variety of information such as weather forecast, stock, and
traffic. For available topic numbers, consult your service provider.
1. Tap
2. Select
3. Tap
4. Select
Settings System CellBroadcast.
Enable Cell Broadcast.
Channel Setting.
Receive Channel List.
5. Select the language for the messages. Only
messages in the selected language will be
shown. You can also select to display messages
in all languages.
6. You can add, delete or edit message channels.
7. Tap
ok to save the setting.
Using the Phone 3-26
Changing Network Settings
You can view available wireless networks,
determine the order in which your phone accesses
another network if the current one is unavailable,
and specify whether you want to change networks
manually or automatically. The current network
will remain active until you change it, lose your
signal, or change your SIM card.
Tap
Network;
Or, tap
Network.
Current network displays the currently registered network.
Preferred networks You can set your preferred networks i n the order you
Phone Menu soft key Options
Settings Personal Phone
want A701 to access them. For example, if your first preferred network is
unavailable, A701 will try to access your second preferred network. Tap
Networks
Network selection
and follow the on-screen instructions.
Set
By default, A701 automatically selects the most appropriate network for
you. There may be times when you want to manually select a different
wireless network to use. For example, you may want to control costs by
knowing when connectivity for your current selected network is
unavailable. In the
want to use, and then tap
Network selection list, tap Manual, select the network you
OK.
Using the Phone 3-27
3.10 Additional Phone Operations
Checking Your Voice Mail
The first position in your speed dial list defaults as your voice mailbox. When
you insert your SIM card, your A701 automatically detects your voice mailbox
number and sets it to the first position in your speed dial list.
To retrieve your voice mail:
1. Access the Phone keypad by tapping
button on your A701.
2. Do one of the following:
Tap the button on the Phone keypad, and tap the first position.
Tap and hold the number 1 on the Phone keypad.
Making an Emergency Call
You can use A701 to dial the international emergency number 112. This number
can normally be used to make an emergency call in any country with or without
a SIM card inserted, as long as you are within a mobile phone service network.
Phone or pressing the Talk
Some mobile phone service providers may require that a SIM card be inserted,
and in some cases that the PIN be entered.
There may be other emergency numbers available. Your mobile phone service
provider may save additional local emergency numbers in the SIM card.
Dialing an International Call
When you are manually dialing a number, tap and hold the number 0 until the +
sign appears. The + sign replaces the international prefix of the country from
where you are calling.
Enter the full phone number you want to dial including country code, area code
(without the leading zero) and local phone number.
Using the Phone 3-28
4 Managing Your A701
This chapter tells you how to effectively manage power, memory, settings, data
and programs of your A701.
4.1 Managing Power
You must maintain a continuous power supply to your A701 to retain your data,
including any information, programs or settings that you added to your A701.
A fully charged battery should provide power for up to 8 hours of use. The
operating time of a fully charged battery depends on how you are using the
A701. Some functions, such as using multimedia or phone features and
operating a SD/MMC card, may consume the battery power considerably.
Low Battery Signals and Actions
CAUTION:
When the battery runs out of power completely, A701 turns off automatically. Charge
the battery or replace the old battery immediately. Replacing the battery needs to be
finished in 5 minutes to make sure of the correct system time.
When you charge the battery upon a warning of low power, you should charge for at
least 30 minutes before unplugging the AC adapter. A701 may not be able to turn on
during the first few minutes of the charging until the battery power reaches the
You can monitor the battery power by tapping
Power, or tapping the icon on the Today screen. The remaining power is
displayed on a status bar.
protection point of the system.
Settings System
When the battery power is low, your A701 will pop up a warning message. You
should save your data and charge the battery immediately upon a warning of
low power; otherwise your A701 will turn off automatically. You need to
connect A701 to external AC power for charging before you can use it again.
Managing Your A701 4-1
Power Management
Supplied with your A701 is a tool called “eUtility.” This tool helps you
effectively manage power to prolong the battery’s operating time.
Tap
Performance, Power, USB and Camera. They are described as below.
Settings System eUtility. The tool consists of five tabs: System,
System
This page displays the program information. It does not contain any adjustable
items.
Performance
Select a mode from the following four options.
Auto A701 will automatically adjust the CPU speed according to the need
of the current operation.
Low Performance The CPU always runs at a lower speed, thus extending
the battery life.
High Performance The CPU always runs at normal speed, thus providing
standard battery life.
Super Performance The CPU always runs at a high speed, thus shortening
the battery life.
Power
You can change the settings of the following items based on your needs.
Keypad Backlight on
SD slot powered off during sleep mode
You can also select the events for waking up your A701.
Application Buttons
SD/MMC Card insertion/removal
USB plug-in
Managing Your A701 4-2
USB
You can establish a synchronization partnership between A701 and the desktop
computer (ActiveSync mode), or simply use A701 as a card reader (Card
Reader mode). The default setting is
ActiveSync mode. Note that you do not need
to disable the USB connection in ActiveSync on the desktop computer when
using the card reader mode.
Camera
When you use the camera indoors, you can select 50Hz or 60Hz to match the
flicker frequency of the fluorescent lamp.
Power-Saving Tips
Follow these suggestions to maximize the battery’s operating time, particularly
when you are relying solely on the battery power for extended time periods.
Suspend or turn off the device frequently.
By default, the screen backlight will automatically turn off and A701 will
also suspend when it has been idle for a period of time. You can shorten the
length of the idle time using
to set up.
Press the
tap
Power off to turn off your A701 when it is not in use, even for a short
End button for 3 seconds until the Quick List appears and then
time.
Settings System Power Advanced
Turn off functions not needed or adjust settings.
Lower the volume.
Do not enable sounds or light flashing except for the most necessary
notifications. Tap
Settings Personal Sounds & Notifications to
set up.
Remove the SD/MMC card, if installed, from the slot if you are not
using it.
Managing Your A701 4-3
Avoid power-consuming situations such as:
When connecting A701 to your desktop computer (Your A701 will not
auto-suspend while it is connected.)
When using a SD/MMC card
When monitoring Bluetooth transfers (Although you can set your A701
to constantly monitor the Bluetooth transfers sent from other Bluetooth
devices, doing so will quickly drain your battery.)
When playing sound or music, or recording
Managing Your A701 4-4
4.2 Managing Memory
Storage and Program Memory
Files, settings and data that you add to your A701 are stored in the memory of
A701. The memory on your A701 is shared between storage memory and
program memory.
Storage me mory
Storage memory is used to store the data you create and additional programs
you install.
Program memory
Program memory is used to run programs on your A701.
Your A701 automatically manages the allocation between storage and program
memory. However, in some situations, such as when the memory is running out,
your A701 may not be able to automatically adjust the allocation. (For
information on solving memory problems, see section
Additional Memory
You can buy a SD/MMC storage card for backup, storage, and archives, or to
transfer large files to other devices. Files stored on a storage card appear in a
folder called
Storage Card, listed under My Device in the File Explorer application.
8.2.)
Data stored on a storage card will be saved, even if your A701 loses power.
Managing Your A701 4-5
4.3 Customizing Your A701
CAUTION: Incorrect settings may cause your system to malfunction. Make sure that you
fully understand the function of a certain item before any adjustment.
You can customize the settings of A701 to your own preferences. Tap
Settings. You can tap any of the icons on the Personal, System or Connections tabs
for the options. The items you can customize are described as follows:
Item Description
Personal Buttons
Input
Menus
MSN Options
Password
Phone
Today
System About
Backlight
CellBroadcast
Owner
Information
Sounds &
Notifications
To assigns programs to the hardware buttons and
set the repeat rate of the up/down control.
To set up items related to Block Recognizer,
Keyboard, Letter Recognizer, Transcriber input
methods and voice recording format.
To customize what appears on the Start menu.
To manage your MSN password settings.
To enter your personal information.
To set a password for security. (See “
Device” in section
To customize the phone function. (See section 3.9
for more information.)
To set the conditions and types of the sounds,
system volume and ways of notifications.
To select the information you want displayed on the
Today screen and to select a desired theme for the
background.
To show the hardware information of A701 and to
define the device name that your A701 uses for
identifying itself to other computers.
To adjust the brightness level of the display and to
set the automatic turnoff for power saving
purposes.
To receive a variety of information such as weather
forecast, stock, and traffic from your mobile phone
service provider.
Locking the
2.9 for more information.)
Managing Your A701 4-6
Item Description
Certificates
To establish your identify or the identify of other
computers. Certificates help establish your identity
when you are logging onto a secured network, such
as a corporate network. Certificates also help
establish the identity of other computers, such as
servers, with which you connect. This helps prevent
unauthorized users from accessing your A701 and
information.
Clock &
To change the time and date and to set alarms.
Alarms
Error
Reporting
To enable or disable error reporting. Error
Reporting sends information needed by technical
support groups to diagnose a program error for a
device running Windows Mobile software.
eUtility
To effectively manage power to prolong the
battery’s operating time. (See “Power
Management” previously for more information.)
GPSSettings
To configure the GPS hardware settings and
manage GPS.
Memory
To temporarily adjust the allocation between
storage and program memory, to view the memory
on the storage card (if installed) and to manually
stop a program if it becomes unstable or program
memory is low.
Power
To show the remaining battery power and to set the
time for A701 to enter the suspend mode
automatically.
To enable or disable the keypad auto-lock function
in the suspend mode.
Quick Position
To update the ephemeris file for quicker GPS
positioning. (See “Quick Position” in section
for more information.)
Regional
Settings
Remove
Programs
To specify the region of your location and the
formats of the number, currency, time and date.
To remove programs you added to the memory of
A701.
6.12
Managing Your A701 4-7
Item Description
Screen
To set the orientation of the screen to portrait or
landscape.
To adjust the touch screen for accurate screen taps.
To enable the ClearType feature for easier reading
of text in programs that support ClearType.
To adjust the text size to see more content or
increase the readability in many programs.
Connections Beam
To send and receive information and files using
Bluetooth. (See section
Bluetooth
To set up or change the Bluetooth connection. (See
section
Connections
To set up or change connection information. (See
section
Network Cards
To configure the network card, if installed. (See
section
7.2 for more information.)
7.2 for more information.)
7.1 for more information.)
7.1 for more information.)
Managing Your A701 4-8
4.4 Finding and Organizing Information
The Search feature on your A701 helps you quickly locate information. To find
a file, tap
data type and then tap the
NOTE: To quickly find information that is taking up storage space on your A701, select
Larger than 64 KB under Type.
You can also use the File Explorer to find files on your A701 and to organize
these files into folders. Tap
You can move files in File Explorer by tapping and holding the item you want to
move, tapping
and then tapping
Programs Search. Enter the text you want to find, select a
Search soft key to start the search.
Programs File Explorer.
Cut or Copy on the shortcut menu, browsing to the new location
Paste.
Tap to change folders.
Select the sort order
for the list.
Tap the folder name
Managing Your A701 4-9
to open it.
4.5 Adding or Removing Programs
Programs added to your A701 at the factory are stored in ROM (Read-Only
Memory). You cannot remove the programs and you will never accidentally
lose ROM contents. All other programs and data files added to your A701 after
factory installations are stored in the memory.
You can install any program created for your A701 as long as your A701 has
enough memory. The most popular place to find software for your A701 is on
the Pocket PC web site (http://www.pocketpc.com).
Adding Programs
To Add Programs Using ActiveSync
You will need to install the appropriate software for your A701 on your desktop
computer before installing it on your A701.
1. Determine your A701 and processor type so that you know which version of
the software to install. Tap
note of the information in Processor.
2. Download the program to your desktop computer or, if you have a CD or
disk containing the program, insert the CD or disk into your desktop
computer. You might see a single *.xip, *.exe *.zip file, a Setup.exe file or
several versions of files for different device types and processors. Be sure to
select the program designed for A701 and its processor type.
Settings System About and make a
3. Read any installation instructions, Read Me files or documentation that
comes with the program. Many programs provide special installation
instructions.
4. Connect your A701 and desktop computer.
5. Double-click on the *.exe file.
If the file is an installer, the installation wizard begins. Follow the
on-screen instructions. Once the software has been installed on your
computer, the installer automatically transfers the software to your
A701.
Managing Your A701 4-10
If the file is not an installer, you will see an error message stating that
the program is valid but it is designed for a different type of computer.
You will need to move this file to your A701. If you cannot find any
installation instructions for the program in the Read Me file or
documentation, use ActiveSync Explore to copy the program file to the
Program Files folder on your A701. For more information on copying
files using ActiveSync, see ActiveSync Help.
Once installation is complete, tap
Programs and tap the program icon to
switch to it.
NOTE: You can also use Internet Explorer Mobile to download some programs from the
Internet directly to your A701 if your A701 is connected to the Internet.
To Add a Program to the Start Menu
Do one of the following to add a program to the Start menu.
Tap
program. If you do not see the program listed, use any of the following two
methods.
If you are using File Explorer on A701:
Tap
list, labelled
folders on A701). Tap and hold the program and tap
menu. Open the Start Menu folder located in the Windows folder, tap and
hold a blank area of the window and tap
program appears on the Start menu. Note that the Start Menu folder can
contain only up to 9 items.
If you are using ActiveSync on the desktop computer:
Use ActiveSync Explore to explore your A701 files and locate the program.
Right-click on the program and then click on
shortcut to the Start Menu folder in the Windows folder. The shortcut
appears on the Start menu. Note that the Start Menu folder can contain only
up to 9 items.
Settings Personal Menus and tap the check box for the
Programs File Explorer and locate the program (tap the folder
My Documents by default and tap My Device to see a list of all
Cut on the shortcut
Paste on the shortcut menu. The
Create Shortcut. Move the
Managing Your A701 4-11
Removing Programs
To remove a program from your A701:
1. Tap
2. Select the program in the list, and then tap
If the program does not appear in the list of installed programs, use File
Explorer on your A701 to locate the program, tap and hold the program, and
then tap
Delete on the shortcut menu.
Settings System Remove Programs.
Remove.
Managing Your A701 4-12
5 Microsoft Pocket Outlook
This chapter tells you how to use Microsoft Pocket Outlook that includes
Calendar, Contacts, Tasks, Notes, and Messaging. You can use these programs
individually or together. For example, e-mail addresses stored in Contacts can
be used to address e-mail messages in Messaging.
5.1 Calendar: Scheduling Appointments and
Meetings
Use Calendar to schedule appointments, including meetings and other events.
You can check your appointments in one of several views (Agenda, Day, Week,
Month and Year), and set Calendar to remind you of appointments with a sound
or other methods. Appointments for the day can be displayed on the Today
screen.
Tap
Tap to switch to another view.
Microsoft Pocket Outlook 5-1
Calendar to switch to the program.
Tap to go to today.
Tap to display or edit the
appointment details.
NOTE: You can customize the Calendar display (for example, change the first day of the
week), by tapping the Menu soft key Options.
Creating an Appointment
1. In Day or Week view, tap the desired date and time for the appointment.
2. Tap the
Menu soft key New Appointment.
Tap to return to the calendar (the
appointment is saved automatically).
Tap to choose from predefined text.
Tap to choose from previously
entered locations.
Tap to select a time.
Tap to select a date.
3. Using the Input panel, tap first to select the field, and then enter a
description and a location. (See section
2.8 for information on entering
text.)
4. Enter other desired information. You will need to hide the Input panel to see
all available fields.
5. Tap
For more information, tap
Microsoft Pocket Outlook 5-2
ok to save and return to Calendar.
Help.
Using the Calendar Summary Screen
When you tap an appointment in Calendar, a summary screen is displayed. To
change the appointment, tap the
Edit soft key.
View appointment details.
View notes.
Microsoft Pocket Outlook 5-3
5.2 Contacts: Tracking Friends and Colleagues
Contacts maintains a list of your friends and colleagues so that you can easily
find the information you are looking for, whether you are at home or on the
road.
Tap
Contacts, or tap the Contacts soft key on the Today screen to switch
to the program.
Tap and enter part of a name
or number to quickly find a
contact in the list.
Tap and hold to display
the shortcut menu.
Tap an alphabet
group to scroll the
contact list.
NOTE: To change the way information is displayed in the list, tap the Menu soft key
Options.
Tap to create a new contact.
Microsoft Pocket Outlook 5-4
Creating a Contact
1. In Contacts, tap the New soft key.
Tap to return to the contact list (the
contact is saved automatically).
Tap to assign a picture for the
contact.
Tap to assign a ring tone for the
contact.
2. Using the Input panel, enter a name and other contact information. You will
need to scroll down to see all available fields. (See section
2.8 for
information on entering text.)
3. Tap
For more information, tap
ok to save and return to the contact list.
Help.
Microsoft Pocket Outlook 5-5
Using the Contacts Summary Screen
When you tap a contact in the contact list, a summary screen is displayed. To
change the contact information, tap the
Menu soft key Edit.
Assigned picture for the contact
View contact details.
Microsoft Pocket Outlook 5-6
5.3 Tasks: Keeping a To Do List
Use Tasks to keep track of what you have to do.
Tap
Programs Tasks to switch to the program.
Tap to create a new task.
Tap to display or edit the
task details.
Tap and hold to display
the shortcut men.
Microsoft Pocket Outlook 5-7
Creating a Task
1. In Tasks, tap the New soft key.
Tap to return to the task list (the
task is saved automatically).
Tap to choose from
predefined subjects.
2. Using the Input panel, enter a description. (See section
2.8 for information
on entering text.)
3. You can enter a start date and due date or enter other information by first
tapping the field. If the Input panel is open, you will need to hide it to see all
available fields.
4. Tap
For more information, tap
ok to save and return to the task list.
Help.
Microsoft Pocket Outlook 5-8
Using the Tasks Summary Screen
When you tap a task in the task list, a summary screen is displayed. To change
the task, tap the
Edit soft key.
Tap to show and hide additional
summary information.
View notes.
Microsoft Pocket Outlook 5-9
5.4 Notes: Capturing Thoughts and Ideas
Quickly capture thoughts, reminders, ideas, drawings and phone numbers with
Notes. You can create a written note or a recording. You can also include a
recording in a note.
Tap
Programs Notes to switch to the program.
Tap to change the sort
order of the list.
Tap to open a note or play a
recording.
Tap and hold to display
the shortcut menu.
Tap to create a new note.
Microsoft Pocket Outlook 5-10
Creating a Note
1. In Notes, tap the New soft key.
2. Create your note by writing, drawing, typing, or recording. For more
information about using the Input panel, writing, and drawing on the screen
and creating recordings, see section 2.8.
Tap to return to the note list (the note is
saved automatically).
3. Tap
For more information, tap
Microsoft Pocket Outlook 5-11
ok to save and return to the note list.
Help.
5.5 Messaging: Sending and Receiving E-mail
Messages
You can work with e-mail, SMS and MMS messages from Messaging.
Tap
Downloading Messages
The manner in which you download messages depends on the type of account
you have:
To send and receive e-mail for an Outlook E-mail account, begin
synchronization through ActiveSync. (For more information, see section
6.1.)
To send and receive e-mail messages for an e-mail account that you have
with an Internet Service Provider (ISP) or that you access using a VPN
server connection (typically a work account), download messages through a
remote e-mail server. (See the later section for information on connection
settings.)
SMS messages are automatically received when your phone is turned on.
When your phone is turned off (in flight mode), messages are held by your
service provider until the next time your phone is turned on.
Messaging to switch to the program.
NOTE: By default, messages you send are saved in the Sent folder on A701 to help
conserve memory. If you want to conserve memory and do not want to keep copies of sent
messages, in the messaging list, tap the Menu soft key Tools Options
Message, and cancel the Keep copies of sent items in Sent folder check box.
Microsoft Pocket Outlook 5-12
Synchronizing Outlook E-mail
When you synchronize Outlook e-mail on the desktop computer with your
A701, e-mail messages are synchronized as follows:
Messages in the Inbox folder on your desktop computer or Exchange Server
are copied to the Inbox folder of the Outlook E-mail account on A701.
Messages in the Outbox folder on A701 are transferred to Exchange Server
or Outlook, and then sent from those programs.
When y o u delete a message on A701, it is deleted from your desktop
computer or Exchange Server the next time you synchronize.
The default sync settings are to synchronize messages from the last three
days only, the first 0.5 KB of each new message, and not to sync file
attachments.
NOTE:
You can also specify that subfolders of the Inbox folder are synchronized.
SMS messages are not received via synchronization. Instead, they are sent to A701 via
your service provider.
Downloading Messages from the Server
To send and receive e-mail messages for an e-mail account that you have with
an Internet Service Provider (ISP) or that you access using a VPN server
connection (typically a work account) you need to connect to the Internet or
your corporate network, depending on the account.
1. Tap
2. Tap the
3. Tap the
Messaging.
Menu soft key Switch Accounts, and tap the desired account.
Menu soft key Send/Receive.
The messages on your A701 and e-mail server are synchronized: new
messages are downloaded to the A701 Inbox folder, messages in the A701
Outbox folder are sent, and messages that have been deleted from the server
are removed from the A701 Inbox folder.
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NOTE:
If you want to read the entire message, tap the Menu soft key Download Message
while in the message window. If you are in the message list, tap and hold the message,
and then tap Download Message. The message will download the next time you send
and receive e-mail. This will also download message attachments if you selected those
options when you set up the e-mail account.
The size column in the message list displays the local size and server size of a
message. Even when an entire message has been downloaded, these numbers may
differ because the size of a message can vary between the server and A701.
Changing E-mail Download Options
You can customize the following download options for each e-mail account that
you have with an Internet Service Provider (ISP) or that you access using a VPN
server connection (typically a work account).
You can choose:
Whether messages are downloaded automatically.
How much e-mail is downloaded.
If and how attach ments are downloaded (IMAP4 only).
1. Tap
2. In the message list, tap the
Messaging.
Menu soft key Tools Options.
3. Select the e-mail account.
4. Tap
5. Tap
6. Enter your changes on the next three screens, and tap
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Next until you reach Server information.
Options.
Finish.
NOTE:
To send and receive messages automatically, tap Connect and check for messages
and enter a time interval. Connecting automatically may result in higher connection
charges.
To save memory, limit the number of e-mails that are downloaded to your A701 by
lowering the number of days to display.
Setting up an E-mail Account
You need to set up an e-mail account that you have with an Internet service
provider (ISP) or an account that you access using a VPN server connection
(typically a work account) before you can send and receive mail.
1. Tap
2. Tap the
3. Enter your e-mail address, and tap
Auto configuration attempts to download necessary e-mail server settings so
Messaging.
Menu soft key Tools New Account.
Next.
that you do not need to enter them manually.
4. Once
Auto configuration has finished, tap Next.
5. Enter your name (the name you want displayed when you send e-mail) and
your password.
6. Select the account type and name, and tap
7. Enter the server information, and tap
Next.
Finish.
8. Decide if you want to download e-mail messages of the new account
immediately.
NOTE: You cannot add a new account while connected. Tap the Menu soft key Stop
Send/Receive to disconnect.
Composing and Sending an E-mail and SMS Message
1. Tap Messaging.
2. In the message list, tap the
Menu soft key Switch Accounts, and select the
account.
3. Tap the
New soft key.
4. Enter the e-mail address or text message address of one or more recipients,
separating them with a semicolon. To access addresses and phone numbers
from Contacts, tap
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To.
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