Mio 558 User Manual

User’s Manual

Part Number: 5615 1437 0003 R00

(July 2003)

Trademarks
All brand and product names are trademarks or registered trademarks of their
respective companies.

Note
The information in this manual is subject to change without notice.

Table of Contents

Preface........................................................................................................v

1 Getting Started .............................................................................. 1

1.1 Hardware Features ..............................................................................1

Front Components ...............................................................................1

Back Components ...............................................................................3

Right-Side Components.......................................................................4

Top Components .................................................................................5

Bottom Components ............................................................................5

USB Cradle..........................................................................................6

1.2 Setting Up Your Pocket PC for Use.....................................................7

Performing Initial Startup .....................................................................7

Connecting to AC Power and Charging the Battery ............................8

1.3 Turning Your Pocket PC On and Off ...................................................9

Turning Off to Suspend........................................................................9

Turning On to Resume ........................................................................9

1.4 Installing Microsoft ActiveSync ..........................................................10

1.5 Expanding Your Pocket PC ...............................................................12

Using a SD/MMC Card ......................................................................12

Using a CompactFlash Card..............................................................13

Accessories .......................................................................................13

2 Basic Skills .................................................................................. 14

2.1 Using the Stylus.................................................................................14

2.2 Using the Navigation Button ..............................................................15

2.3 Using the Scroll Dial ..........................................................................15

2.4 Today Screen ....................................................................................16

Status Icons .......................................................................................17

2.5 Navigation Bar and Command Bar....................................................18

2.6 Running Programs.............................................................................19

2.7 Pop-up Menus ...................................................................................20

2.8 Notifications .......................................................................................20

2.9 Entering Information ..........................................................................21

i

Entering Text Using the Input Panel ................................................. 21

Writing on the Screen ....................................................................... 23

Drawing on the Screen ..................................................................... 26

Recording a Message ....................................................................... 28

Using My Text ................................................................................... 30

3 Managing Your Pocket PC .......................................................... 31

3.1 Managing Power ............................................................................... 31

Low Battery Signals and Actions ...................................................... 31

Smart Power Management ............................................................... 32

Power-Saving Tips............................................................................ 34

3.2 Managing Memory ............................................................................ 35

Storage and Program Memory ......................................................... 35

Additional Memory ............................................................................ 35

3.3 Customizing Your Pocket PC............................................................ 36

3.4 Security ............................................................................................. 38

Setting a Password ........................................................................... 38

Certificates ........................................................................................ 38

3.5 Finding and Organizing Information.................................................. 39

3.6 Backing Up Data ............................................................................... 40

3.7 Adding or Removing Programs......................................................... 40

Adding Programs .............................................................................. 40

Removing Programs ......................................................................... 42

4 Microsoft Pocket Outlook ...........................................................43

4.1 Calendar: Scheduling Appointments and Meetings.......................... 43

Creating an Appointment .................................................................. 44

Using the Calendar Summary Screen .............................................. 45

Creating Meeting Requests .............................................................. 46

4.2 Contacts: Tracking Friends and Colleagues..................................... 47

Creating a Contact ............................................................................ 47

Finding a Contact.............................................................................. 49

Using the Contacts Summary Screen............................................... 49

4.3 Tasks: Keeping a To Do List............................................................. 50

Creating a Task................................................................................. 51

Using the Tasks Summary Screen ................................................... 52

4.4 Notes: Capturing Thoughts and Ideas .............................................. 53

Creating a Note................................................................................. 54

4.5 Inbox: Sending and Receiving E-mail Messages ............................. 55

Synchronizing E-mail Messages....................................................... 55

Connecting Directly to an E-mail Server........................................... 56

Using the Message List..................................................................... 57

Composing and Sending Messages ................................................. 59

ii

Managing Email Messages and Folders ...........................................60

5 More Programs ............................................................................ 63

5.1 Microsoft ActiveSync .........................................................................63

Ways of Connecting to Your Desktop Computer...............................64

Synchronizing Data............................................................................64

5.2 Pocket Word ......................................................................................67

Creating a Document.........................................................................67

Working with Pocket Word Documents .............................................69

5.3 Pocket Excel ......................................................................................70

Creating a Workbook .........................................................................70

Working with Pocket Excel Workbooks .............................................71

5.4 MSN Messenger ................................................................................72

Setting Up to Use MSN Messenger...................................................73

Working with Contacts .......................................................................73

Chatting with Contacts.......................................................................74

5.5 Windows Media Player for Pocket PC...............................................75

5.6 Microsoft Reader ...............................................................................76

Getting Books for Your Pocket PC ....................................................76

Using the Library................................................................................76

Reading a Book .................................................................................77

Using Reader Features......................................................................78

Removing a Book ..............................................................................79

5.7 Pictures ..............................................................................................80

5.8 Additional Programs ..........................................................................81

eBackup.............................................................................................81

E-Viewer ............................................................................................82

6 Getting Connected ...................................................................... 85

6.1 About Connections ............................................................................85

6.2 Wireless Network Connection............................................................85

Setting Up a Wireless Network..........................................................85

Configuring Authentication Settings ..................................................86

Starting and Ending the Wireless Network Connection.....................87

Using the Pocket PC as a USB Dongle.............................................87

6.3 Modem Connection............................................................................88

Starting and Ending a Modem Connection........................................88

6.4 Network (Ethernet) Card Connection ................................................88

Creating a Network Card Connection................................................89

Starting and Ending a Network Card Connection..............................89

6.5 Bluetooth............................................................................................90

Selecting Bluetooth Mode..................................................................90

Bluetooth Information Exchange .......................................................91

iii

Bonding with Other Devices.............................................................. 91

Using a Bluetooth Phone as a Modem ............................................. 93

Turning off Bluetooth......................................................................... 94

6.6 Transferring Items Using Infrared ..................................................... 94

Sending Information.......................................................................... 94

Receiving Information ....................................................................... 95

6.7 Using Microsoft Pocket Internet Explorer ......................................... 96

Viewing Mobile Favorites and Channels........................................... 96

Browsing the Internet ........................................................................ 97

The Mobile Favorites Folder ............................................................. 97

Using AvantGo Channels.................................................................. 99

7 Troubleshooting and Maintenance ..........................................101

7.1 Resetting Your Pocket PC .............................................................. 101

7.2 Restoring Factory Default State...................................................... 102

7.3 Power Problems.............................................................................. 103

7.4 Memory Problems........................................................................... 103

7.5 Screen Problems ............................................................................ 105

7.6 Connection Problems...................................................................... 106

Cradle Connection Problems.......................................................... 106

Infrared Connection Problems ........................................................ 106

Modem Connection Problems ........................................................ 107

Network Connection Problems ....................................................... 107

7.7 Taking Care of Your Pocket PC...................................................... 109

General Guidelines ......................................................................... 109

Travel Guidelines ............................................................................ 110

A Regulatory Information ............................................................. 111

A.1 Class B Regulations........................................................................ 111

A.2 European Notice ............................................................................. 112

A.3 About the AC Adapter ..................................................................... 113

A.4 About the Battery ............................................................................ 114

A.5 About the Infrared LED ................................................................... 114

A.6 About the Electrostatic Discharge................................................... 114

iv

Preface

Welcome

Congratulations on purchasing this Windows® Powered Pocket PC. Due to the
size and capabilities of the device, you can keep your most important business
and personal information up-to-date and close at hand. Microsoft
increases the power of your Pocket PC by allowing you to synchronize the
information on your desktop or Microsoft Exchange Server with your Pocket
PC. Picture yourself in the following situations:



ActiveSync



While walking with a colleague, your cell phone rings and your boss asks if
you two are free this afternoon for an emergency meeting. While your
colleague fumbles through his paper organizer, you press a button on your
Pocket PC and instantly see a list of today’s appointments and meetings.
You are quickly able to tell the boss your available times. For more
information on scheduling appointments and meetings, see Chapter 4.



You are meeting your friends tonight for dinner and a movie. You download
the latest movie information from the Internet to your desktop computer and
then synchronize it with your Pocket PC. At dinner, you pull out your
Pocket PC and review your movie options with your friends. For more
information on downloading Web pages to your device, see section 6.7.



A Calendar reminder alerts you that it is time to catch the bus. You grab
your Pocket PC and catch the bus just in time. Because ActiveSync keeps
the information on your Pocket PC up-to-date, you leisurely review your
task list, make notes about the new books and CDs you want to buy and read
and respond to e-mail messages. When you get back to the office,
ActiveSync transfers any task changes you made, your notes and your
e-mail message responses to your desktop computer. For more information
on ActiveSync, see section 5.1.

v



You Pocket PC incorporates wireless network capability. You can connect
to the network without physical cables any time as long as you are within
the range of a wireless network. For information on wireless network, see
section 6.2.



Your Pocket PC incorporates Bluetooth capability, allowing you to
conveniently exchange information between Bluetooth devices. For
information on Bluetooth, see section 6.5.

About this Manual

This manual contains comprehensive information of your Pocket PC to help you
operate the device.

Throughout the manual, the following conventions are used to distinguish
elements of text.

NOTE: provides additional hints or information that requires special attention.

CAUTION: identifies important information which, if not followed, may result in loss of data

or damage to your device.

Any name of menu, command, icon or button that you can see on the screen is
shown in a bold typeset. For example:

On the

menu, tap

Start

Settings

.

vi

Where to Find Information

For information on See this source

First time startup Quick Start Guide

Programs on your Pocket PC

Additional programs that can be
installed on your Pocket PC

Connecting to and synchronizing
with a desktop computer

Troubleshooting

Last-minute updates and detailed
technical information

The latest on Windows Powered
Pocket PCs

This User’s Manual or online Help on your
Pocket PC

Companion CD or other CD(s) supplied
with your Pocket PC

Section 5.1 of this manual or ActiveSync
Help on your desktop computer

Chapter 7 of this manual or online Help on
your Pocket PC

The Read Me files in the “Microsoft
ActiveSync” folder on your desktop
computer or the Pocket PC Companion CD.

The Microsoft Mobile Devices Web site:
www.pocketpc.com

vii

1 Getting Started

This chapter introduces you to the external components of your Pocket PC and
guides you through the process of setting up your Pocket PC for use.

1.1 Hardware Features

The illustrations below introduce you to the various buttons, connectors, ports
and features of your Pocket PC.

Front Components

1

Ref Component Description

Touch Screen



Program Buttons



Power Button



Navigation



Button

Displays the output of your Pocket PC. Tap the screen with
the stylus to select menu commands or enter information.

Each of the four buttons provides a quick way to run a
specific program. By default, they are
Contacts,
are customizable.

Turns your Pocket PC on or off by pressing briefly.

Turns the screen backlight off by pressing and holding.

Moves up, down, left or right by pushing the button toward
the corresponding direction.

Selects by pressing.

Calendar and Tasks buttons. The buttons

Notes,

Speaker



Charge Indicator



Notification



Indicator

Sends out music, sounds and voice.

Steady amber indicates that battery charging is in progress.

Steady green indicates that the battery is fully charged.

Flashing red informs you of scheduled appointments,
alarms and reminders.

Steady green indicates wireless network is in use.

2

Back Components

Ref Component Description





Reset Button

Battery Lock

Battery

Restarts your Pocket PC.

Locks the battery in place.

Supplies power to your Pocket PC when external power is
not connected.

3

Right-Side Components

Ref Component Description

Scroll Dial



Record Button



SD/MMC Slot



Power Connector



Moves up or down in the menu by rotating up or down.

Enters the selection by pressing.

Records voice notes by pressing and holding.

Accepts an SD (Secure Digital) or MMC
(MultiMediaCard) card for removable storage.

Connects to the AC adapter if you are not using the cradle.

4

Top Components

Ref Component Description

Headphone



Connector

CompactFlash



Slot

Stylus



Connects to a pair of stereo headphones.

Accepts a CompactFlash card for enhanced functions.

Tap on the touch screen to make selections and enter
information. Pull the stylus out of its slot to use and store it
in the slot when not in use.




Microphone

IR Port

Receives sound and voice to record voice.

Beams files to other mobile devices.

Bottom Components

Ref Component Description

Mini-USB



Connector

ActiveSync



Connector

5

Connects to a USB peripheral device through a
converter.

Connects to your desktop compute for synchronizing
data.

NOTE:



By default, the mini-USB connector is not enabled. Enable the connector before using a
USB device. (See “Smart Power Management” in section 3.1 for instructions.)



Before connecting a USB device, make sure that the device is compatible with your
Pocket PC. You may need to install specific USB drivers supplied by the product
manufacturer.

USB Cradle

The USB cradle provides a convenient way to charge your Pocket PC and
synchronize data with a desktop computer.

Cradle Front Cradle Back

Ref Component Description

Pocket PC Connector



Battery Charge



Indicator

Battery Connector



USB Connector



Power Connector



Connects to your Pocket PC.

Glows when the additional battery is being charged
and turns off when the battery is fully charged.

Accepts an additional battery (available as an
accessory) for charging.

Connects to the USB port of a desktop computer for
data synchronization.

Connects to the AC adapter.

6

1.2 Setting Up Your Pocket PC for Use

Performing Initial Startup

Initial startup includes setting the backup battery switch, installing the battery,
and completing the Welcome Wizard.

1. The backup battery switch should be set to the ON position for normal
operation. Pull out the stylus and use it to slide the battery switch in the
battery compartment to the ON (right) position.

CAUTION:

operation. Changing the switch will cause your data to be lost.

2. Fit the battery into the compartment. The battery lock should click into
place.

3. Your Pocket PC will automatically turn on and display the “Welcome”
screen.

NOTE: In case your Pocket PC didn’t automatically turn on, use the stylus to firmly press
the RESET button at the back of your Pocket PC to turn it on.

Always leave the backup battery switch in the ON position for normal

7

4. To begin the “Welcome” Wizard, tap the screen with the stylus and follow
the onscreen instructions to complete the wizard. The wizard presents a
brief orientation to Microsoft® Windows® for Pocket PC, helps you align
the touch screen and prompts you to select your city and time zone.

Connecting to AC Power and Charging the Battery

Fully charge the battery before starting to use your Pocket PC for the first time.

1. Connect to AC power. You can connect either with or without the cradle.

With the cradle

Slide your Pocket PC into the cradle.



Connect the appropriate end of the AC adapter to the power connector



on the cradle cable.

Plug the other end of the AC adapter into a wall outlet.



Charge Indicator

Without the cradle

Connect the appropriate end of the AC adapter to the power connector on
the left side of your Pocket PC and the other end into a wall outlet.

8

2. The charge indicator glows amber when charging is in progress. Do not
disconnect your Pocket PC from AC power until the battery is fully
charged, as indicated by the amber indicator turning into green. This will
take a couple of hours.

NOTE: It is recommended that you keep charging for at least 24 hours when charging
your Pocket PC for the first time. This ensures the backup battery in a fully-charged state.

Whenever possible, keep your Pocket PC connected to the AC adapter and a
power source. Doing so keeps the battery charged.

1.3 Turning Your Pocket PC On and Off

After the initial startup, your Pocket PC enters a suspend state when you turn it
off and resumes when you turn it on.

Turning Off to Suspend

You suspend your Pocket PC by briefly pressing the power button on the side of
your Pocket PC.

By default, your Pocket PC will also automatically suspend after 3 minutes of
inactivity when operating on battery power. (To change these settings, tap



Settings



System

tab 

Power

icon 

Advanced

tab.)

Turning On to Resume

You resume your Pocket PC by briefly pressing the power button. You can also
press one of the program buttons to resume.

NOTE: If you just removed and replaced the battery door, you can turn on you Pocket PC
only with the power button.

9

1.4 Installing Microsoft ActiveSync

You can use Microsoft ActiveSync technology to synchronize information on
your desktop computer and/or a Microsoft Exchange Server with the
information on your Pocket PC. ActiveSync compares the information on your
Pocket PC with the information on the desktop computer and/or the server and
updates all locations, keeping you up-to-date with the most recent information.

ActiveSync is already installed on your Pocket PC. You need to install
ActiveSync on your desktop computer. Follow the procedure below:

CAUTION:

Before installation, make sure that you have Microsoft Outlook installed on your desktop



computer. If you do not have Outlook or your version of Outlook is earlier than the
version provided on the Companion CD, install Outlook from the Companion CD.
Do not connect your Pocket PC to your desktop computer before ActiveSync is



installed.
During the New Partnership setup, select “Synchronize with this desktop computer.” Do



not select “Synchronize with Microsoft Mobile Information Server and/or this desktop
computer” unless you are sure that your company is running Microsoft Mobile
Information Server 2002 or later. Contact your network administrator or ISP for detailed
information.

1. Turn on your desktop computer.

2. Insert the Companion CD into the CD-ROM drive of your desktop
computer.

3. Click the arrow on the first screen to enter the main screen and click Start
Here.

4. In the “Start Here” screen, click Install ActiveSync 3.7 on the left column.

5. In the “Install ActiveSync 3.7” screen, click Install to start installation.

6. In the “File Download” screen, click Open if your operating system is
Windows XP or click Run this program from its current location if your
operating system is Windows 2000/Me/98.

7. Follow the onscreen instructions to install ActiveSync.

8. When prompted, connect your Pocket PC to your desktop computer. Slide
your Pocket PC into the cradle. Connect the cradle cable to a USB port on
your desktop computer.

10

Desktop Computer

9. The “Add New Hardware Wizard” should automatically install the USB
driver. (If you need to specify the location of the driver, click

Browse

and

select the CD-ROM drive containing the Companion CD.)

10. Follow the onscreen instructions to establish a partnership and synchronize
your Pocket PC with your desktop computer.

After your first synchronization, the data you have stored on your desktop
computer such as Calendar, Contacts and Tasks is copied to your Pocket PC.
You are now ready to take it along with you when you go.

For more information on ActiveSync, see section 5.1.

11

1.5 Expanding Your Pocket PC

Using a SD/MMC Card

Your Pocket PC has a SD/MMC slot where you can insert an optional Secure
Digital or MultiMediaCard storage card. With the removable memory, you can
store or backup your data and exchange data with other devices. In addition, the
slot supports SD IO card that is compliant with the bsquare solution.

To use a SD/MMC card, insert it into the slot, with the
connector pointing to the slot and its label facing the front
of the Pocket PC. Follow the instructions supplied with
the card for more information.

To remove a card, first make sure that no application is
accessing the card, then slightly push the top edge of the
card to release it and pull it out of the slot.

NOTE:

A storage card is also called a memory card.



Make sure that no foreign objects enter the slot.



Keep a SD or MMC card in a well-protected box to avoid dust



and humidity when you are not using it.

12

Using a CompactFlash Card

Your Pocket PC has a CompactFlash slot where you can
insert a CompactFlash Type I or II card. You can use a
CompactFlash card for functions such as memory, storage,
modem and network.

To use a CompactFlash card, insert it into the slot, with the
connector pointing to the slot and its label facing the front
of the Pocket PC. Follow the instructions supplied with the
card for more information.

To remove a card, first make sure that no application is
accessing the card, then pull the card out of the slot.

NOTE:

Make sure that no foreign objects enter the slot.



Keep a CompactFlash card in a well-protected box to avoid



dust and humidity when you are not using it.

Accessories

By purchasing accessories designed for your Pocket PC, you can expand the
capabilities of your Pocket PC, replace lost parts or facilitate your operation.

NOTE:

Contact your dealer for the availability of accessories from the Pocket PC manufacturer.



The use of unauthorized accessories will void your Warranty.



Depending on your choice of purchase, you may already have the following
accessories:



Protective Cover

Store your Pocket PC in the cover when you are carrying it on the road.



Headphone

Use the headphone to output the sound and voice from your Pocket PC.



Mini-USB Converter

With the converter, you can connect a USB device to your Pocket PC.

For detailed information on using the accessories, see the instructions supplied
with the accessories.

13

2 Basic Skills

This chapter familiarizes you with the basic operations of your Pocket PC such
as using the stylus, navigation button, scroll dial, Today screen, menus and
programs. You will also know how to enter information.

2.1 Using the Stylus

The stylus is your tool for communicating with your Pocket PC. You use it to
navigate and select objects on the screen.

Pull the stylus out of the slot and extend it for ease of use. Store it in the slot
when not in use.



Tap

Touch the screen once with the stylus to open
items and select options.



Drag

Hold the stylus on the screen and drag across
the screen to select text and images. Drag in a
list to select multiple items.



Tap and hold

Tap and hold the stylus on an item to see a list
of actions available for that item. On the
pop-up menu that appears, tap the action you
want to perform.

14

2.2 Using the Navigation Button

With the navigation button, you can move up, down,

Up

left and right within a menu. This is particularly useful
for one-hand operation.

To move in a direction, simply push the button toward

Left

Right

the corresponding direction.

To activate the selected item, press the button.

Down

2.3 Using the Scroll Dial

With the scroll dial, you can scroll within a menu and activate the selected item.
This is particularly useful for one-hand operation.

Up



To scroll up or backward within a menu,
rotate the scroll dial upward and then release
it.



To scroll down or forward within a menu,
rotate the scroll dial downward and then
release it.

Down



To activate the selected item, press the center
of the dial.

15

2.4 Today Screen

When you turn on your Pocket PC for the first time each day (or after 4 hours of
inactivity), you will see the Today screen. You can also display it by tapping
and then
information for the day.

. On the Today screen, you can see at a glance important

Today

Tap to switch to a
program.

Tap to create a
new item.

You can customize what is displayed on the Today screen by tapping

NOTE:
Settings  Personal tab  Today icon.

Tap to connect.

Tap to change volume or mute all sounds.

Tap to change date and time.

Your day at a glance.
Tap an item to access associated
program so that you can view or
change information.

Tap to view connection status.



16

Status Icons

When the Today screen is displayed, you may see the following status icons on
the Navigation bar or Command bar. In most cases, you can tap a status icon to
display the associated control panel or more information related to the item. For
example, tap a battery status icon to open the Power control panel.

Upper

Icons

Meaning

Speaker is on.

Speaker is off.

Battery is charging.

Battery is low.

Battery is very low.

Battery is fully charged.

One or more e-mail messages
were received.

Connection is active.

Connection is not active.

More icons to be displayed
than there is room to display
them. Tap the icon to view all
status icons.

Lower

Icons

Meaning

Connected to a desktop computer.

None of the below functions is
activated.

Wireless network is activated.

Bluetooth is activated.

USB Dongle is activated.

17

2.5 Navigation Bar and Command Bar

The Navigation bar is located at the top of the screen. It displays the active
program and current time and allows you to switch programs and close screens.

The Navigation bar and Start menu:

Tap to quickly select a program you
have recently used.

Tap to select a program.

Tap to see additional programs.

Tap to customize the Pocket PC.

Use the Command bar at the bottom of the screen to perform tasks in programs.
The Command bar includes menu names, buttons and the Input panel button. To
create a new item in the current program, tap

. To see the name of a button,

New

tap and hold the stylus on the button. Drag the stylus off the button so that the
command is not carried out.

The Command bar:

New button.

Buttons. Menu

names.

Input panel button.

18

2.6 Running Programs

You can switch from one program to another during your work session without
closing any program. To switch to a program, you can:



Tap

at the left-top corner of the screen and select from the Start menu.

(To customize which programs you see on the Start menu, tap



Settings

Tap



Personal

and then tap

tab 

Programs

icon.)

Menu

to access additional programs. Tap the

program icon to run a program.



Press a program button on the front of your Pocket PC. The icons on the
buttons identify the default programs they are associated with. (To
customize which programs are associated with the buttons, tap

Settings



Personal

tab 

Button

icon.)

The table below contains a partial list of the programs and their icons.

Icon Program Description

ActiveSync

Calendar

Contacts

Inbox

Pocket Internet
Explorer

Notes

Synchronize information between your Pocket PC and
desktop computer.

Keep track of your appointments and create meeting
requests.

Keep track of your friends and colleagues.

Send and receive email messages.

Browse Web and WAP sites and download new
programs and files from the Internet.

Create handwritten or typed notes, drawings and
recordings.





Tasks

Windows Media

Pocket Excel

Pocket Word

Keep track of your tasks.

Play digital audio and video files.

Create new workbooks or view and edit Excel
workbooks created on your desktop computer.

Create new documents or view and edit Word
documents created on your desktop computer.

19

2.7 Pop-up Menus

With pop-up menus, you can quickly choose an action for an item. For example,
you can use the pop-up menu in the contact list to quickly delete a contact, make
a copy of a contact or send an email message to a contact. The actions in the
pop-up menus vary from program to program. To access a pop-up menu, tap and
hold the stylus on the name of the item that you want to perform the action on.
When the menu appears, lift the stylus and tap the action you want to perform.
Or tap anywhere outside the menu to close the menu without performing an
action.

Tap and hold to display the
pop-up menu.

Lift the stylus and tap the action
you want.

Tap outside the menu to close it
without performing an action.

2.8 Notifications

Your Pocket PC reminds you in a variety of ways when you have something to
do. For example, if you have set up an appointment in Calendar, a task with a
due date in Tasks or an alarm in Clock, you will be notified in any of the
following ways:



A message appears on the screen.



A sound, which you can specify, is played.



The notification indicator flashes in red.

20

To choose reminder types and sounds for your Pocket PC, tap

Personal

tab 

Sounds & Notifications

icon.



Settings



2.9 Entering Information

You have several options for entering new information:



Use the Input panel to enter typed text, either by using the soft keyboard or
other input methods.



Write directly on the screen.



Draw pictures on the screen.



Speak into the microphone to record a message.

Entering Text Using the Input Panel

Use the Input panel to enter information in any program on your Pocket PC.
You can either type using the soft keyboard or write using the soft keyboard,
Block Recognizer, Letter Recognizer or Transcriber. In any case, the characters
appear as typed text on the screen.

To show or hide the Input panel, tap the

Input panel

the Input panel button to see your choices.

button. Tap the arrow next to

Select an input method.

Tap to see your choices.

Input panel button.

When you use the Input panel, your Pocket PC anticipates the word you are
typing or writing and displays it above the Input panel. When you tap the
displayed word, it is inserted into your text at the insertion point. The more you
use your Pocket PC, the more words it learns to anticipate.

21

Tap here if this is
the right word.

NOTE: To change word suggestion options, such as the number of words suggested at
one time, tap

 Settings  Personal tab  Input icon  Word Completion tab.

Block Recognizer

With Block Recognizer, you can use the stylus to input characters using strokes
that are similar to the Palm™ Graffiti® method.

To type with Block Recognizer:

1. Tap the arrow next to the Input panel button and then tap

Block Recognizer

.

2. Write a letter in the box.

When you write a letter, it is converted to typed text that appears on the screen.
For specific instructions on using Block Recognizer, open Block Recognizer
and then tap the question mark next to the writing area.

Letter Recognizer

With Letter Recognizer, you can write letters using the stylus just as you would
use a pen on paper.

To type with Letter Recognizer:

1. Tap the arrow next to the Input panel button and then tap Letter Recognizer.

2. Write a letter in the box.

22

When you write a letter, it is converted to typed text that appears on the screen.
For specific instructions on using Letter Recognizer, open Letter Recognizer
and then tap the question mark next to the writing area.

Transcriber

With Transcriber you can write anywhere on the screen using the stylus just as
you would on paper. Unlike Letter Recognizer and Block Recognizer, you can
write a sentence or more of information; then, you pause and let Transcriber
change the written characters to typed characters.

To type with Transcriber:

1. Tap the arrow next to the Input panel button then tap

2. Write anywhere on the screen.

For specific instructions on using Transcriber, open Transcriber and then tap the
question mark in the lower-right corner of the screen.

Transcriber

.

Writing on the Screen

In any program that accepts writing—such as the Notes program and the
tab in Calendar, Contacts and Tasks—you can use your stylus to write directly
on the screen. Write the way you do on paper. You can edit and format what you
have written and convert the information to text later.

Writing

To write on the screen, tap the
displays lines on the screen to help you write.

button to switch to writing mode. This action

Pen

Notes

23

Tap the Pen button and use
your stylus like a pen.

NOTE: Some programs that accept writing may not have the Pen button. See the
documentation for that program to find out how to switch to writing mode.

Editing Your Writing

If you want to edit or format writing, you must first select the writing and then
edit it.

1. Tap and hold the stylus next to the text you want to select until the insertion
point appears. Without lifting, drag the stylus across the text you want to
select.

2. You can also select text by tapping the

button to deselect it and then

Pen

dragging the stylus across the screen.

3. Tap and hold the selected words and then tap an editing command (cut,
copy or paste) on the pop-up menu or tap the command on the

If you accidentally write on the screen, tap

Tools  Undo

and try again.

Edit

menu.

Converting Your Writing to Text

1. If you want to convert only certain words, select them before going to the
next step.

24

2. To convert writing to text, tap
words and then tap

Recognize

Tools  Recognize

on the pop-up menu. Your writing is turned

or tap and hold the selected

into text.

If a word is not recognized, it is left as writing.

Select the text you want to
convert and tap Recognize
on the pop-up menu.

The writing is turned into
text.

If the conversion is incorrect, you can select different words from a list of
alternates or return to the original writing.

1. Tap and hold the incorrect word (tap one word at a time).

2. On the pop-up menu, tap Alternates. A menu with a list of alternate words
appears.

3. Tap the word you want to use or tap the writing at the top of the menu to
return to the original writing.

25

Tap to return to your original
writing.

Or, tap the word you want to use.

Some tips for getting good recognition are listed below:



Write neatly.



Write on the lines and draw descenders below the line. Write the cross of the
“t” and apostrophes below the top line so that they are not confused with the
word above. Write periods and commas above the line.



For better recognition, use the

menu to increase the zoom level to

Tools

300%.



Write the letters of a word close together and leave big gaps between words.



Hyphenated words, foreign words that use special characters such as
accents some punctuation cannot be converted.



If you add writing to a word to change it (such as changing a “3” to an “8”)
after you attempt to recognize the word, the writing you add will not be
included if you attempt to recognize the writing again.

Drawing on the Screen

You can draw on the screen in the same way that you write on the screen. The
difference between writing and drawing on the screen is how you select items
and how they can be edited. For example, selected drawings can be resized,
while writing cannot.

26

Creating a Drawing

1. To create a drawing, cross three ruled lines on your first stroke. A drawing
box appears.

2. Subsequent strokes in or touching the drawing box become part of the
drawing. Drawings that do not cross three ruled lines will be treated as
writing.

The drawing box indicates the
boundaries of the drawing.

Pen button.

You may want to change the zoom level so that you can more easily work on or

NOTE:

view your drawing. Tap

and then choose a zoom level.

Tools

Editing Your Drawing

If you want to edit or format a drawing, you must select it first.

1. Tap and hold the stylus on the drawing until the selection handle appears.
To select multiple drawings, deselect the Pen button and then drag to select
the drawings you want.

2. Tap and hold the selected drawing and then tap an editing command (cut,
copy or paste) on the pop-up menu or tap the command on the Edit menu.

3. To resize a drawing, make sure the Pen button is not selected and then drag
a selection handle.

27

Recording a Message

In any program where you can write or draw on the screen, you can also quickly
capture thoughts, reminders and phone numbers by recording a message. In
Calendar, Tasks Contacts, you can include a recording in the
Notes program, you can either create a stand-alone recording or include a
recording in a written note. If you want to include the recording in a note, open
the note first. In the Inbox program, you can add a recording to an email
message.

To create a recording:

1. Hold the Pocket PC’s microphone near your mouth or other source of
sound.

2. Press and hold the record button on the side of your Pocket PC. If the
speaker is not muted, a beep indicates that your Pocket PC is recording. The
Notification indicator glows red while recording is in progress.

Notes

tab. In the

3. While holding down the record button, speak into the microphone.

4. To stop recording, release the Record button. Two beeps will sound. The
new recording appears in the note list or as an embedded icon.

NOTE: You can also make a recording by tapping the Record button on the Recording
toolbar.

To play a recording, tap it in the list or tap its icon in the note.

28

Indicates an embedded
recording.

Tap to begin recording.

Tap to show or hide the
Recording toolbar.

Recording Formats

Your Pocket PC supports several formats for voice notes. The formats vary in
both the quality of the recording and the size of the sound file. When selecting a
recording format, you should consider the quality you need as well as how much
storage memory the recording will use on your Pocket PC.

Not all recording formats are compatible with other software or computers. If
you will share your recordings with others or transfer a recording to your
desktop computer, be sure to choose a recording format that is supported by the
software used to play recordings on the other computer.

The PCM format offers the highest quality recording and is compatible with all
Pocket PC models, other Windows-powered mobile devices and desktop
computers that use Windows operating systems. The GSM 6.10 format is
compatible with all Pocket PC models and other Windows-powered mobile
devices, but may not work with desktop computers.

To select a recording format:

1. Tap

2. On the
from the drop-down list.



Settings

Options



Input

icon.

tab in the Input control panel, select a voice recording format

29

The list of recording formats on your Pocket PC indicates the sample rate,
whether the format is stereo or mono and how much storage memory is required
per second of recording. You may need to experiment with different sample
rates and formats to determine which format best suits your voice.

Using My Text

When using Inbox or MSN Messenger, use My Text to quickly insert preset or
frequently used messages into the text entry area. To insert a message, tap

and then tap a message.

Text

My

Tap to select a
prewritten message.

NOTE: After inserting a My Text message, you can add text to it before you send the
message.

To edit a My Text message, tap

Tools



Edit My Text Messages

. Select the

message you wish to edit and make desired changes.

30

3 Managing Your Pocket PC

This chapter tells you how to effectively manage power, memory, settings, data
and programs of your Pocket PC.

3.1 Managing Power

You must maintain a continuous power supply to your Pocket PC to retain your
data, including any information, programs or settings that you added to your
Pocket PC.

A fully charged battery should provide power for up to 12 hours of use. The
operating time of a fully charged battery depends on how you are using the
Pocket PC. Some functions, such as using multimedia or operating a SD/MMC
or CompactFlash card, may consume the battery power considerably.

Low Battery Signals and Actions

CAUTION:

Though your Pocket PC can retain data for 72 hours after its battery runs completely out



of power, you must constantly charge the battery of your Pocket PC. This can prevent
data loss or damage to the battery caused by the battery’s being kept in a discharged
state for too long.
When you recharge the battery upon a warning of low power, you should charge for at



least 30 minutes to one hour. If you unplug the AC adapter soon, you may not have
sufficient battery power for your operation.

You can monitor the battery power by tapping

icon. The remaining power is displayed on a status bar in the Power

Power

control panel.

When the battery is low, your Pocket PC will pop up a warning message. You
should save your data and recharge the battery immediately upon a warning of
low power; otherwise your Pocket PC will turn off automatically. You need to



Settings  System

tab 

31

connect the Pocket PC to external AC power for charging before you can use it
again. If the battery completely runs out of power, you will lose any
information, programs or settings that you added.

Smart Power Management

Supplied with your Pocket PC is a tool called “Mitac Utility.” This utility helps
you effectively manage power to prolong the battery’s operating time.

Tap

System, Smart Battery, Wireless, WakeUp



Settings



System

tab 

Mitac Utility

, and

FlashDisk

. The tool consists of five tabs:

. They are described as

below.

System

This page shows the program information. It does not contain any adjustable
items.

Smart Battery

Select a mode from the following four options.



Auto Pocket PC will automatically adjust the CPU speed according to the
need of the current operation.



Low Performance The CPU always runs at a lower speed, thus extending
the battery life.



High Performance The CPU always runs at normal speed, thus providing
standard battery life.



Superior Performance The CPU always runs at a high speed, thus
shortening the battery life.

Wireless

Select a mode from the following three options.



Active Mode The wireless network module built in your Pocket PC is on at
all times after it has been initialized.



Power Saving Mode The wireless network module will automatically
enter normal power saving mode whenever appropriate.

32



Deep Power Saving Mode (default) The wireless network module will

automatically enter high power saving mode whenever appropriate.

WakeUp

Check the desired item(s).



CF slot powered off during sleep mode
Sets if the Pocket PC will stop the power supply to the CompactFlash slot
when the Pocket PC is suspended. (The default setting is unchecked.)



SD slot powered off during sleep mode
Sets if the Pocket PC will stop the power supply to the SD/MMC slot when
the Pocket PC is suspended. (The default setting is unchecked.)



USB Hub disable
Sets if the mini-USB connector is disabled. (The default setting is checked.)

You can also select the events for waking up your Pocket PC. Check the desired
item(s). (The default settings are all checked.)



Application buttons



Record Button



SD/MMC Card insertion/removal



CF card insertion/removal



USB Plug-In/removal

FlashDisk

If you wish to format the “My Flash Disk” built into your Pocket PC, check

Format My Flash Disk

Disk, see section 3.2.)

CAUTION:

and reset your Pocket PC. (For information on My Flash

Formatting will erase all data stored in My Flash Disk.

33

Power-Saving Tips

Follow these suggestions to maximize the battery’s operating time, particularly
when you are relying solely on the battery power for extended time periods.



Suspend frequently.
By default, the screen backlight will automatically turn off and the Pocket
PC will also turn off when it has been idle for a period of time. You can
shorten the length of the idle time using

Power  Advanced

tab to set up.
Press the power button to turn off your Pocket PC when it is not in use, even
for a short time. You can also manually turn off the backlight by pressing
and holding the power button.



Turn off functions not needed or adjust settings.

 Lower the volume.
 Do not enable sounds or light flashing except for the most necessary

notifications. (Tap

Notifications

icon to set up.)



Settings  Personal

 Remove the SD/MMC or CompactFlash card, if installed, from the slot

if you are not using it.



Settings  System

tab 

Sounds &

tab 



Avoid power-consuming situations such as:
 When connecting your Pocket PC to your desktop computer (Your

Pocket PC will not auto-suspend while it is connected.)

 When using a modem or other peripheral
 When monitoring infrared transfers (Although you can set your Pocket

PC to constantly monitor the IR port for files sent from other devices,
doing so will quickly drain your battery.)

 When playing sound or music
 When recording.

34

3.2 Managing Memory

Storage and Program Memory

Files, settings and data that you add to your Pocket PC are stored in RAM
(Random Access Memory). The RAM on your Pocket PC is shared between
storage memory and program memory.



Storage memory
Storage memory is used to store the data you create and additional programs
you install.



Program memory
Program memory is used to run programs on your Pocket PC.

Your Pocket PC automatically manages the allocation between storage and
program memory. However, in some situations, such as when the memory is
running out, your Pocket PC may not be able to automatically adjust the
allocation. (For information on solving memory problems, see section 7.4.)

Additional Memory

Your Pocket PC has an internal memory called
approximately 32MB capacity. You can use this space to store data or programs.

In addition, you can buy storage cards for backup, storage, archives or to
transfer large files to other devices. Depending on the type of the storage card
inserted, you can find the

in the File Explorer application.

Device

Data stored on a storage card will be saved, even if your Pocket PC loses power.

MMC Disk, SD Disk

My Flash Disk

or

CF Disk

35

, with

folder, listed under

My

3.3 Customizing Your Pocket PC

NOTE: Incorrect settings may cause your system to malfunction. Make sure that you fully
understand the function of a certain item before any adjustment.

You can customize the settings of the Pocket PC to your own preferences. Tap

Settings



Connections

. You can tap any of the icons on the

Personal, System

tabs for the options. The items you can customize are described as

follows:

Tab Items Descriptions

Personal

Buttons

Input

Menus

Owner
Information

Password

Sounds &
Notifications

Today

To assigns programs to the hardware buttons and set
the repeat rate of the scroll dial.

To set up items related to Block Recognizer, soft
keyboard, Letter Recognize, Transcriber input
methods and voice recording format.

To customize what appear on the Start menu and to
enable a pop-up menu from the New button on the
Today screen.

To enter your personal information.

To set a password for security. (See the proceeding
section for more information.)

To set the conditions and types of the sounds, system
volume and ways of notifications.

To select the information you want displayed on the
Today screen and to select a desired theme for the
background.

or

36

Tab Items Descriptions

System

Connections

About

Backlight

Certificate

Clock To change the time and date and to set alarms.

Memory

Power

Regional
Settings

Remove
Programs

Screen

Beam

Connections

To show the hardware information of the Pocket PC
and to define the device name that your Pocket PC
uses for identifying itself to other computers.

To adjust the brightness level of the display and to set
the automatic turnoff for power saving purposes.

To establish your identify or the identify of other
computers. (See the proceeding section for more
information.)

To temporarily adjust the allocation between storage
and program memory, to view the memory on the
storage card (if installed) and to manually stop a
program if it becomes unstable or program memory is
low.

To show the remaining battery power and to set the
time for the Pocket PC to turn off automatically.

To specify the region of your location and the formats
of the number, currency, time and date.

To remove programs you added to the RAM of your
Pocket PC.

To adjust the touch screen for accurate screen taps
and to enable ClearType feature for easier reading of
text in programs that support ClearType.

To send and receive information and files between IR
ports. (See section 6.6 for more information.)

To set up or change connection information. (See
sections 6.2 to 6.4 for more information.)

37

3.4 Security

Setting a Password

A password can safeguard your Pocket PC against unauthorized use. Follow this
procedure to set a password:

1. Tap

2. Check the Prompt if device unused item and select a value to set the time for
the Pocket PC to prompt for password after idling.

3. Select the type of password you would like to use. You can set a four-digit
password or a long password containing a combination of at least seven
characters, digits or punctuation

4. Tap the digits or characters to set your password.

5. To keep a hint for yourself in case you forget your password, tap the Hint
tab and enter your hint.

6. Tap



Settings

.

OK

NOTE: You need to clear the memory of your Pocket PC if you eventually forget the

password. (See section 7.2.)



Personal

tab 

Password

icon.

Certificates

Certificates help establish your identity when you are logging onto a secured
network, such as a corporate network. Certificates also help establish the
identity of other computers, such as servers, with which you connect. This helps
prevent unauthorized users from accessing your Pocket PC and information.

You can store two types of certificates on your Pocket PC:



Personal Certificates establish your identity.



Root Certificates establish the identity of servers with which you connect.

Your Pocket PC may include a set of preinstalled certificates. To manage and
view certificates, follow this procedure:

1. Tap



Settings



System

tab 

Certificates

.

38

2. Tab

Personal

or

tab according to your need.

Root

3. The list displays the name of the certificate issuer and the expiration date.
To view more information about a certificate, tap it in the list.

4. To delete a certificate, tap and hold it in the list and then tap

Delete

.

3.5 Finding and Organizing Information

The Find feature on your Pocket PC helps you quickly locate information.

To find a file, tap
and then tap

NOTE:

select

Go

To quickly find information that is taking up storage space on your Pocket PC,

Larger than 64 KB



to start the search.

You can also use the File Explorer to find files on your Pocket PC and to
organize these files into folders. Tap

. Enter the text you want to find, select a data type

Find

under

Tap to change folders.

Type

.

Programs  File Explorer



Select the sort order for the list.

icon.

Tap the folder name to open it.

Tap and hold to create a new folder.

NOTE: You can move files in File Explorer by tapping and holding the item you want to
move, tapping Cut or Copy on the pop-up menu, browsing to the new location and then
tapping

Paste

.

39

3.6 Backing Up Data

To prevent loss of data, you should back up your Pocket PC frequently. Your
Pocket PC comes with two programs for backing up data:



Microsoft ActiveSync

ActiveSync enables you to back up data to your desktop computer. You can
back up all data on your Pocket PC or only your PIM databases (Calendar,
Contacts and Tasks). You can set ActiveSync to back up automatically each
time you connect or you can back up manually, whenever you choose. For
more information, see ActiveSync Help on your desktop computer.



eBackup

A utility called eBackup is supplied with your Pocket PC to let you easily
back up data. (See section 5.8 for instructions.)

3.7 Adding or Removing Programs

Programs added to your Pocket PC at the factory are stored in ROM (Read-Only
Memory). You cannot remove the programs and you will never accidentally
lose ROM contents. All other programs and data files added to your Pocket PC
after factory installations are stored in RAM.

You can install any program created for your Pocket PC as long as your Pocket
PC has enough memory. The most popular place to find software for your
Pocket PC is on the Pocket PC Web site (http://www.pocketpc.com).

Adding Programs

To Add Programs Using ActiveSync

You will need to install the appropriate software for your Pocket PC on your
desktop computer before installing it on your Pocket PC.

1. Determine your Pocket PC and processor type so that you know which
version of the software to install. Tap
icon 

2. Download the program to your desktop computer or, if you have a CD or disk
containing the program, insert the CD or disk into your desktop computer.
You might see a single *.xip, *.exe *.zip file, a Setup.exe file or several

tab and make a note of the information in Processor.

Version



Settings



System

tab 

About

40

versions of files for different device types and processors. Be sure to select the
program designed for the Pocket PC and your Pocket PC processor type.

3. Read any installation instructions, Read Me files or documentation that
comes with the program. Many programs provide special installation
instructions.

4. Connect your Pocket PC and desktop computer.

5. Double-click on the *.exe file.



If the file is an installer, the installation wizard begins. Follow the
directions on the screen. Once the software has been installed on your
computer, the installer automatically transfers the software to your
Pocket PC.



If the file is not an installer, you will see an error message stating that
the program is valid but it is designed for a different type of computer.
You will need to move this file to your Pocket PC. If you cannot find
any installation instructions for the program in the Read Me file or
documentation, use ActiveSync Explore to copy the program file to the
Program Files folder on your Pocket PC. For more information on
copying files using ActiveSync, see ActiveSync Help.

NOTE: You can also use Pocket Internet Explorer to download some programs from the
Internet directly to your Pocket PC if your Pocket PC is connected to Internet.

Once installation is complete, tap



Program

and tap the program icon to

s

switch to it.

To Add a Program to the Start Menu

Use one of the following methods to add a program to the Start menu.



Tap

Settings  Menu



you do not see the program listed, use any of the following two methods.



If you are using File Explorer on the Pocket PC:
Tap
folder list, labelled

Program  File Explorer



My Documents

all folders on the Pocket PC). Tap and hold the program and tap
pop-up menu. Open the Start Menu folder located in the Windows folder,
tap and hold a blank area of the window and tap
The program appears on the Start menu.

41

icon and tap the check box for the program. If

icon and locate the program (tap the

by default and tap

Paste

My Device

on the pop-up menu.

to see a list of

on the

Cut



If you are using ActiveSync on the desktop computer:

Use the Explorer in ActiveSync to explore your Pocket PC files and locate
the program. Right-click on the program and then click on

Create Shortcut

Move the shortcut to the Start Menu folder in the Windows folder. The
shortcut appears on the Start menu.

Removing Programs

To remove a program from your Pocket PC:

.

1. Tap

2. Select the program in the list then tap



Settings  System

tab 

Remove Programs

Remove

.

.

If the program does not appear in the list of installed programs, use File
Explorer on your Pocket PC to locate the program, tap and hold the program and
then tap

on the pop-up menu.

Delete

42

4 Microsoft Pocket Outlook

This chapter tells you how to use Microsoft Pocket Outlook that includes
Calendar, Contacts, Tasks, Notes and Inbox. You can use these programs
individually or together. For example, e-mail addresses stored in Contacts can
be used to address e-mail messages in Inbox.

4.1 Calendar: Scheduling Appointments and
Meetings

Use Calendar to schedule appointments, including meetings and other events.
You can check your appointments in one of several views (Agenda, Day, Week,
Month and Year) and set Calendar to remind you of appointments with a sound
or other method. Appointments for the day can be displayed on the Today
screen.

Tap
to the program.



Calendar

or press the Calendar button on your Pocket PC to switch

43

Tap to go to today.

Tap to display or edit the
appointment details.

Tap to create a new appointment.

NOTE: You can customize the Calendar display (for example, change the first day of the
week), by tapping Tools  Options.

Creating an Appointment

1. In Day or Week view, tap the desired date and time for the appointment.

2. Tap

New

.

Tap to return to the calendar (the
appointment is saved automatically).

Tap to choose from predefined text.

Tap to choose from previously entered
locations.

Tap to select a time.
Tap to select a date.

Notes is a good place for maps and
directions.

44

3. Using the Input panel, tap first to select the field, and then enter a

description and a location.

4. If needed, tap the date and time to change them.

5. Enter other desired information. You will need to hide the Input panel to see

all available fields.

6. You can also do the followings with regard to this appointment:



Add a note.



Create an all day event.



Set a reminder.



Make the appointment recurring.



Assign the appointment to a category.



Send a meeting request.



Beam the appointment.

For more information, tap

7. Tap

to return to Calendar.

OK



Help.

Using the Calendar Summary Screen

When you tap an appointment in Calendar, a summary screen is displayed. To
change the appointment, tap

Tap to change appointment.

Edit

.

View appointment details.

View notes.

45

Creating Meeting Requests

You can use Calendar to set up meetings with users of Outlook or Pocket
Outlook. The meeting notice will be created automatically and sent either when
you synchronize Inbox or when you connect to your email server. Indicate how
you want meeting requests sent by tapping
receive email messages through ActiveSync, select

To schedule a meeting:

1. Create an appointment.

Tools



Options

ActiveSync.

. If you send and

2. In the appointment details, hide the Input panel and then tap

3. From the list of email addresses in Contacts, select the meeting attendees.

The meeting notice is created automatically and placed in the Outbox folder.

For more information on sending and receiving meeting requests, see Calendar
Help and Inbox Help on your Pocket PC.

Attendees

.

46

t

4.2 Contacts: Tracking Friends and Colleagues

Contacts maintains a list of your friends and colleagues so that you can easily
find the information you are looking for, whether you are at home or on the
road. Using the IR port on the Pocket PC, you can quickly share Contacts
information with users of Pocket PCs and other mobile devices.

Tap



Contacts

or press the Contacts button on your Pocket PC to switch

to the program.

Select the category of contacts you
want displayed in the list.

Tap and enter part of a name to quickly find i
in the list.

Tap to see additional phone numbers and
e-mail addresses.
Tap to display or edit the contact details.

Tap and hold to display a pop-up menu of
actions.

Tap to create a new contact.

NOTE: To change the way information is displayed in the list, tap Tools  Options.

Creating a Contact

1. In Contacts, tap

New

.

47

Tap to return to the contact list (the
contact is saved automatically).

Scroll to see more fields.
Notes is a good place for

maps and directions.

2. Using the Input panel, enter a name and other contact information. You will
need to scroll down to see all available fields.

3. You can also do the followings with regard to this contact:



Add a note.



Assign the contact to a category.



Send an e-mail to the contact.



Synchronize the contact.



Beam the contact.

For more information, tap

4. Tap

to return to the contact list.

OK



Help.

48

Finding a Contact

There are four ways to find a contact:



Tap 

.

Go



In the contact list, enter a contact name in the box under the Navigation bar.
To show all contacts again, clear text from the box or tap the button to the
right of the box.



In the contact list, tap the category list (labeled All Contacts by default) and
select the type of contact that you want displayed. To show all contacts
again, select

.

None



To view the names of companies your contacts work for, in the contact list,
tap

View



will be displayed to the right of the company name.

, enter the contact name, select

Find

All Contacts

By Company

. To view a contact not assigned to a category, select

. The number of contacts that work for that company

Contacts

for the type then tap

Using the Contacts Summary Screen

When you tap a contact in the contact list, a summary screen is displayed. To
change the contact information, tap

Tap to change contact information.

Edit

.

View contact details.

Tap to view notes.

49

4.3 Tasks: Keeping a To Do List

Use Tasks to keep track of what you have to do.

Tap



or press the Tasks button on your Pocket PC to switch to the

Tasks

program.

Select the category of tasks you
want displayed in the list.

Select the sort order of the list.

Inidcates high priority.

Tap to display or edit the task
details.
Tap and hold to display a pop-up
menu of actions.

NOTE: To change the way information is displayed in the list, tap Tools  Options.

Tap to create a new task.

50

Creating a Task

1. In Task, tap

.

New

Tap to return to the task list (the task
is saved automatically).

Tap to choose from
predefined subjects.

Notes is a good place for
maps and directions.

2. Using the Input panel, enter a description.

3. You can enter a start date and due date or enter other information by first
tapping the field. If the Input panel is open, you will need to hide it to see all
available fields.

4. You can also do the followings with regard to this task:



Add a note.



Set a reminder.



Make the task recurring.



Assign the task to a category.



Beam the task.



Synchronize the task.

For more information, tap

5. Tap

to return to the task list.

OK



Help.

NOTE: To quickly create a task with only a subject, tap Tools  Entry Bar  Tap here
to add a new task

. Enter your task information.

51

Using the Tasks Summary Screen

When you tap a task in the task list, a summary screen is displayed. To change
the task, tap

Edit

.

View task details.

Tap to show and hide additional
summary information.

View notes.

Tap to change task information.

52

4.4 Notes: Capturing Thoughts and Ideas

Quickly capture thoughts, reminders, ideas, drawings and phone numbers with
Notes. You can create a written note or a recording. You can also include a
recording in a note. If a note is open when you create the recording, it will be
included in the note as an icon. If the note list is displayed, it will be created as a
stand-alone recording.

Tap



program.

or press the Notes button on your Pocket PC to switch to the

Notes

Tap to change the sort order of
the list.

Tap to open a note or play a
recording.

Tap and hold to display a pop-up
menu of actions.

Tap to record.

Tap to show or hide the

Tap to create a new note.

Recording toolbar.

53

Creating a Note

1. In Notes, tap

NOTE: You can create a note by using a template. Tap the folder list (labeled All Folders
by default) and then Template. Tap the template you want to use and make your changes.

New

.

2. Create your note by writing, drawing, typing and recording. For more
information about using the Input panel, writing and drawing on the screen
and creating recordings, see section 2.9.

Tap to return to the note list (the
note is saved automatically)

Tap to show or hide the input panel.

Tap to write on the screen.

Tap to add a recording to the note.

3. You can also do the followings with regard to this note:



Beam the note.



Send the note via e-mail.



Create a template

For more information, tap

4. Tap

to return to the note list.

OK



Help.

54

4.5 Inbox: Sending and Receiving E-mail Messages

You can use Inbox to send and receive email messages in two ways:



By synchronizing email messages with Microsoft Exchange or Microsoft

Outlook on your desktop computer.



By connecting directly to an e-mail server through an ISP (Internet Service
Provider) or a network. This method requires an optional modem or
network card.

Tap



on your Pocket PC to switch to the program.

Inbox

Synchronizing E-mail Messages

E-mail messages can be synchronized as part of the general synchronization
process. To do this, you need to enable Inbox synchronization in ActiveSync
For information on enabling Inbox synchronization, see ActiveSync Help on the
desktop computer.

During synchronization, the following occurs:



Messages are copied from the mail folders of Exchange or Outlook on your
desktop computer to the ActiveSync folder in Inbox on your Pocket PC. By
default, you receive messages from the past three days only, the first 100
lines of each message file attachments of less than 100 KB in size.



Email messages in the Outbox folder on your Pocket PC are transferred to
Exchange or Outlook and then sent from those programs.



The messages on the two computers are linked. When you delete a message
on your Pocket PC, it is deleted from your desktop computer the next time
you synchronize.



Email messages in subfolders in other e-mail folders in Outlook are
synchronized only if they have been selected for synchronization in
ActiveSync

NOTE: You can also synchronize email messages with your desktop computer from a
remote location. For more information, see section 5.1.

55

Connecting Directly to an E-mail Server

You can send and receive email messages by connecting to a POP3 or IMAP4
e-mail server if you can connect to your ISP or local area network. (For
information on connection, see sections 6.2 to 6.4.)

Setting up an Email Service

You can use multiple email services to receive your messages. For each email
service you intend to use, first set up and name the email service. If you use the
same service to connect to different mailboxes, set up and name each mailbox
connection.

In Inbox, tap

Acccouts

Wizard. For an explanation of a screen, tap
screen.

You cannot add a new service while connected. Tap

NOTE:

disconnect.



New Account

. Follow the directions in the New Service

at the upper right corner of the

Accounts



Disconnect

to

When you connect to the email server, new messages are downloaded to the
Inbox folder on your Pocket PC, messages in the Pocket PC Outbox folder are
sent messages that have been deleted on the email server are removed from the
Inbox folder on your Pocket PC.

Messages that you receive directly from an email server are linked to your email
server rather than your desktop computer. When you delete a message on your
Pocket PC, it is also deleted from the email server the next time you connect
based on the settings you selected in ActiveSync.

You can work online or offline. When working online, you read and respond to
messages while connected to the email server. Messages are sent as soon as you
tap

, which saves space on your Pocket PC.

Send

When working offline, once you have downloaded new message headers or
partial messages, you can disconnect from the email server and then decide
which messages to download completely. The next time you connect, Inbox
downloads the complete messages you have marked for retrieval and sends the
messages you have composed.

56

r

Using the Message List

Messages you receive are displayed in the message list. By default, the most
recently received messages are displayed first in the list.

Select the service and folde
you want to display.

Select the sort order for messages.

Tap to open a message.

Tap and hold to display a pop-up
menu of actions.

Tap to connect and to send and receive e-mail.

Tap to connect to the selected service.

When you receive a message, tap it to open it. Unread messages are displayed in
bold.

57

Tap to view the previous or
next message.

Tap to reply to or
forward this message.

Tap to return to the message list.

Tap to delete this message.

When you connect to your email server or synchronize with your desktop
computer or server, by default, you will receive messages from the last three
days only, the first 100 lines of each new message file attachments of less than
100KB in size. The original messages remain on the server or your desktop
computer.

You can mark the messages that you want to retrieve in full during your next
synchronization or email server connection. In the message list, tap and hold the
message you want to retrieve. On the pop-up menu, tap

Mark for Download

. The

icons in the Inbox message list give you visual indications of message status.

You specify your downloading preferences when you set up the service or select
your synchronization options. You can change them at any time.



Change options for Inbox synchronization using ActiveSync options. For
more information, see ActiveSync Help.



Change options for direct email server connections in Inbox on your Pocket
PC. Tap

Accounts

and hold the account and tap



Accounts

and tap the service you want to change. Tap

to remove an account.

Delete

58

Composing and Sending Messages

1. In Inbox, tap

2. In the

field, enter an email address of one or more recipients, separating

To

New

.

them with a semicolon. If the address is already in your contact list, you can
tap

To

or the

Contacts button in the Command bar to select the e-mail

address.

Tap to send the message.

Tap to show or hide the
complete header.

Tap to show or hide the
recording toolbar.

Tap to display the contact list.

Tap to insert common messages.

3. To select a service, tap the DOWN arrow to display more header
information. In the Account list, select ActiveSyn or the desired e-mail
account.

4. Enter your message. To quickly enter common messages, tap

My Text

and

select the desired message.

5. To check spelling, tap

Edit



Spell Check

6. If you want to attach a file to the message, tap

.

Edit



Add Attachment

and

select the desired file.

OLE objects cannot be attached to Inbox messages.

NOTE:

59

7. Tap

when you have finished the message. If you are working offline,

Send

the message is moved to the Outbox folder and is sent the next time you
connect.

The message is placed in the Outbox folder on your Pocket PC and will be
delivered in one of two ways:



The message is transferred to the Outbox folder in Exchange or Outlook on
your desktop computer and sent the next time you synchronize.



The message is transferred to your email server the next time you connect.
In Inbox, make sure the appropriate service is selected on the
menu. Then tap the

Connect

button (or

Connect

on the

Accounts

Accounts

menu).

Managing Email Messages and Folders

Each e-mail service account has its own folder hierarchy with five default
folders: Inbox, Outbox, Deleted Items, Drafts and Sent Items. The messages you
receive and send through the mail service are stored in these folders. You can
also create additional folders within each hierarchy.

The Deleted Items folder contains messages that have been deleted on your
Pocket PC. The behaviour of the Deleted and Sent Items folders depends on the
options you have chosen.

Folder Behavior

The behavior of the folders you create depends on whether you are using
ActiveSync, POP3 or IMAP4.



If you use ActiveSync, email messages in the Inbox folder in Outlook are
automatically synchronized with your Pocket PC. You can select to
synchronize additional folders by designating them for ActiveSync. The
folders you create and the messages you move are mirrored on the server.
For example, if you move two messages from the Inbox folder to a folder
named Family and you have designated Family for synchronization, the
server creates a copy of the Family folder and copies the messages into that
folder. You can then read the messages while away from your desktop
computer.



If you use POP3 and you move email messages to a folder you created, the
link is broken between the messages on the Pocket PC and their copies on
the mail server. The next time you connect, the mail server sees that the

60

messages are missing from the Pocket PC Inbox and deletes them from the
server. This prevents you from having duplicate copies of a message, but it
also means that you no longer have access to messages that you move to
folders created from anywhere except the Pocket PC.



If you use IMAP4, the folders you create and the email messages you move
are mirrored on the server. Therefore, messages are available to you
anytime you connect to your mail server, whether it is from your Pocket PC
or desktop computer. This synchronization of folders occurs whenever you
connect to your mail server, create new folders or rename/delete folders
when connected.

For all services except ActiveSync, you can access folder options by tapping

Tools



Manage Folders

in the message list.

61

5 More Programs

In addition to Microsoft Pocket Outlook, several programs are built into your
Pocket PC. They include Microsoft ActiveSync, Microsoft Pocket Word,
Microsoft Pocket Excel, Windows Media Player, Microsoft Reader, Pictures
and additional programs. This chapter tells you how to use these programs.

5.1 Microsoft ActiveSync

ActiveSync is already installed on your Pocket PC. You need to install ActiveSync

NOTE:

on your desktop computer. (For information on installing ActiveSync, see section 1.4.)

When you have established the connection between your Pocket PC and your
desktop computer, you can synchronize the information between the two with
ActiveSync. Synchronization compares the data on the two sides and updates
both computers with the most recent information. For example, you can:



Keep your Pocket Outlook Contacts, Calendar and Tasks databases
up-to-date by synchronizing your Pocket PC with Microsoft Outlook data
on your desktop computer.



Synchronize email messages in your Pocket PC Inbox with email messages
in Microsoft Outlook on your desktop computer.



Synchronize Microsoft Word and Microsoft Excel files between your
Pocket PC and desktop computer. Your files are automatically converted to
the correct format.

With ActiveSync, you can also:



Back up and restore your Pocket PC data.



Copy (rather than synchronize) files between your Pocket PC and desktop
computer.



Add and remove programs on your Pocket PC.

63



Pass through your desktop computer to a network or the Internet to perform
tasks such as downloading IMAP4 e-mail messages or browsing the
Internet on your Pocket PC.

Ways of Connecting to Your Desktop Computer

CAUTION: Do not shut down or restart your desktop computer while your Pocket PC is
connected. Turn off your Pocket PC or disconnect the cable before you shut down your
desktop computer.

You can connect your Pocket PC to a desktop computer in several ways:



Use the USB cradle or ActiveSync cable (available as an optional
accessory) (See step 8 of section 1.4 for information.)



Use the IR port in place of using a cable. IR ports can be found on many
notebook computers; however, on a desktop computer, you may need to
install and configure an IR port. To install the port, follow the
manufacturer’s instructions. (For complete instructions on connecting to
your desktop computer by infrared, refer to ActiveSync Help on your
desktop computer.)



Use a network or dial-up connection. You can synchronize while connected
to your desktop computer by a dial-up connection or over a LAN (Local
Area Network).

Synchronizing Data

Once you have created a partnership and completed the first synchronization,
you can initiate synchronization from your Pocket PC.

To Synchronize from Your Pocket PC

1. Connect your Pocket PC to your desktop computer.

2. On your Pocket PC, tap

3. Tap

to begin synchronization.

64



ActiveSync

.

View connection status.

Tap to connect and synchronize.

Tap to stop synchronization.

View synchronization status.

Tap to synchronize via IR or change
synchronization settings.

By default, ActiveSync does not automatically synchronize all types of
information. Use ActiveSync options to turn synchronization on and off for
specific information types. You can:



Control when synchronization occurs by selecting a synchronization mode.
For example, you can synchronize continually while the Pocket PC is
connected or only when you choose the synchronize command.



Select which information types are synchronized and control how much
data is synchronized. For example, you can choose how many weeks of past
appointments you want synchronized.

For information on setting ActiveSync options and using ActiveSync on your
desktop computer, see ActiveSync Help on the desktop computer. For
information on using ActiveSync on your Pocket PC, see ActiveSync Help on
the Pocket PC.

To Synchronize from a Remote Location

You can also synchronize by dialing in to your desktop computer or connecting
over a network. This can be useful if you need to synchronize files or PIM
information while traveling. Before you leave, you must configure both your
Pocket PC and your desktop computer.

On your Pocket PC, you need to create a partnership between your Pocket PC
and the desktop computer using one of the direct connection methods (USB

65

cable or infrared connection). You must also configure a connection on your
Pocket PC as described in sections 6.2 to 6.4.

On your desktop computer, you need to ensure the following:



The desktop computer or network server is configured to allow your Pocket
PC to connect. Depending on the version of Windows running on the
desktop computer, you may need to install and configure Remote Access
Services or Dial-Up Networking on the desktop computer.



ActiveSync is configured to allow a network connection. For more
information, see ActiveSync Help on your desktop computer.



If you are using a modem on your desktop computer, turn the modem on
before you leave.



Leave your desktop computer on and be sure you logged on under the same
user name that you used when you created the partnership.



Your PIM program and email program (Microsoft Outlook or Microsoft
Exchange) should be running correctly.

66

5.2 Pocket Word

Microsoft Pocket Word works with Microsoft Word on your desktop computer to
give you easy access to copies of your documents. You can create new documents
on your Pocket PC or you can copy documents from your desktop computer.
Synchronize documents between your desktop computer and your Pocket PC
regularly so that you have the most up-to-date content in both locations.

Tap



Programs

and tap the

Select the type of folder you
want displayed in the list.

Tap to create a new document.

Creating a Document

1. In Pocket Word, tap

New

Pocket Word

.

icon to switch to the program.

Tap to change the sort
order of the list.

Tap to open a document.

Tap and hold an item to see
a pop-up menu of actions.

To open a template rather than a blank document, select a template for new

NOTE:

documents. Tap Tools  Options and select the desired template. When you tap New,
the template appears with appropriate text and formatting already provided.

2. You can enter information in Pocket Word in one of four modes: writing,
drawing, typing or recording. Use the
Each mode has its own toolbar, which you can show and hide by tapping

Show/Hide Toolbar

button on the Command bar. (For more information on

menu to switch between modes.

View

the

entering information, see section 2.9 or Pocket PC Help.)

67

w

NOTE: Written words are converted to graphics (metafiles) when a Pocket Word
document is converted to a Word document on your desktop computer.

Tap and hold to see a
pop-up menu of actions.

Tap to return to the document list
(changes are saved automatically).

Tap to change
formatting options.

Tap to format text.

Tap to show or hide
the tool bar.

Typing Mode

Tap to select formatting options,
such as pen weight and line color.

Space button.

Pen button.

Writing Mode

With Space button selected,
drag to insert space. An arro
appears showing the space
direction and size.

Tap to highlight selected text.

68

Select Shape on the pop-up menu
to convert objects to proper shapes.

Resize an object by dragging
the selection handles.

Tap an arrow to
see your choices.

Pen button.

Drawing Mode

3. You can check the spelling by tapping

4. When you have finished entering the information and tap

Tap to select formatting options, such
as line weight, fill color and line color.

Tools



Spell Check

.

OK

, the document
is automatically saved and named according to the first characters of text
entered in the document.

Working with Pocket Word Documents

Opening a Document

Whenever you switch to Pocket Word, you will see the document list. Tap the
desired document to open it. You can open only one document at a time; when
you open a second document, you will be asked to save the first.

Changing Options of a Document

In an open document, you can:



Save a document in a variety of formats, including Pocket Word Document
(.psw), Rich Text Document (.rtf) and Plain Text Document (.txt), Word
97/2000 Document (.doc) and Word 97/2000 Template (.dot).

69

NOTE: If your document is simple, save it as a Plain Text Document to save storage
space.



Rename the document.



Move the document to a storage card or folder.

For more information, see Word Help on your Pocket PC.

Tips for Working in Pocket Word



You can change the zoom magnification by tapping
the percentage you want. Select a higher percentage to enter text and a lower
one to see more of your document.



If you are opening a Word document created on a desktop computer, select

View  Wrap to Window

so that you can see the entire document.

View



Zoom

and select

5.3 Pocket Excel

Microsoft Pocket Excel works with Microsoft Excel on your desktop computer
to give you easy access to copies of your workbooks. You can create new
workbooks on your Pocket PC or you can copy workbooks from your desktop
computer to your Pocket PC. Synchronize workbooks between your desktop
computer and your Pocket PC so that you have the most up-to-date content in
both locations. Pocket Excel provides fundamental spreadsheet tools, such as
formulas, functions, sorting and filtering, which enable you to create simple
workbooks, such as expense reports and mileage logs.

Tap

Creating a Workbook

1. In Pocket Excel, tap

2. You can use Pocket Excel much the same way you use Excel on your



Programs

NOTE: To open a template rather than a blank workbook, select a template for new

workbooks. Tap Tools  Options and select the desired template. When you tap New,
the template appears with appropriate text and formatting already provided.

and tap the

.

New

Pocket Excel

icon to switch to the program.

desktop computer. You can enter formulas and functions and then filter data

70

to see the subset of information you want. (For more information on
entering information, see section 2.9 or Pocket PC Help.)

Cell contents appear
here as you enter them.

Format button.

Auto Sum button.

Zoom button.

3. When you have finished entering the information and tap

, the workbook

OK

is automatically saved and named according to the first characters of text
entered in the workbook.

Working with Pocket Excel Workbooks

Opening a Workbook

Whenever you switch to Pocket Excel, you will see the workbook list. Tap the
desired workbook to open it. You can open only one workbook at a time; when
you open a second workbook, you will be asked to save the first.

Changing Options of a Workbook

In an open workbook, you can:



Save a workbook in a variety of formats, including Pocket Excel Workbook
(.pxl), Pocket Excel 1.0 Workbook (.pxl), Pocket Excel Template (.pxt),
Excel 97/2000 Workbook (.xls) and Excel 97/2000 Template (.xlt).



Rename the workbook.



Move the workbook to a storage card or folder.

71

For more information, see Excel Help on your Pocket PC.

Tips for Working in Pocket Excel



View in full-screen mode to see as much of your worksheet as possible. Tap



View



If your workbook contains sensitive information, you can protect it with a

Full Screen

password. To do so, open the workbook and tap



Show and hide window elements. Tap
want to show or hide.



Freeze panes on a worksheet. First, select the cell where you want to freeze
panes. Tap
leftmost panes in a worksheet to keep row and column labels visible as you
scroll through a sheet.

. To exit full-screen mode, tap

View



Freeze Panes

. You might want to freeze the top and

.

Restore



Edit

and then tap the elements you

View

Password

.



Split panes to view different areas of a large worksheet. Tap
and drag the split bar to where you want it. To remove the split, tap

Remove Split



Show and hide rows and columns. To hide a row or column, select a cell in
the row or column you want to hide. Tap
To show a hidden row or column, tap

.

Tools

Format





Go To

or

Row

and then type a
reference that is in the hidden row or column. When done, tap
or

Column



Unhide

.

View

Column

Format





Split

View

Hide



Row

5.4 MSN Messenger

MSN Messenger on your Pocket PC provides the same chat environment as
MSN Messenger on your desktop computer. These features include:



See who is online.



Send and receive instant messages.



Have an instant message conversation with a group of contacts.



Tell contacts that you are unavailable.



Block contacts from seeing your status or sending you messages.



.

72

To use MSN Messenger, you must have an Internet connection. (For more
information, see sections 6.2 to 6.4.)

In addition, you must have a Microsoft Passport account or a Microsoft
Exchange email account. You must have a Passport to use MSN Messenger
Service. If you have a Hotmail



or MSN account, you already have a Passport.

Once you have one of these accounts, you are ready to set up your account.

NOTE:



Sign up for a Microsoft Passport account at http://www.passport.com. Get a free
Microsoft Hotmail email address at http://www.hotmail.com.



Tap
can subscribe to get popular MSN services on your Pocket PC.

 Programs  Pocket MSN to connect to Pocket MSN web site where you

Tap



Programs

and tap the

MSN Messenger

icon to switch to the program.

Setting Up to Use MSN Messenger

Before you can connect, you must enter Passport or Exchange account
information. Set up an account and sign in as follows:

1. In MSN Messenger, tap

2. On the

Accounts

tab, enter your Passport or Exchange account information.

Tools



Options

.

3. To sign in, tap the sign-in screen and enter your email address and
password.

NOTE: If you already use MSN Messenger on your desktop computer, your contacts show
up on your Pocket PC without being added again.

Working with Contacts

The MSN Messenger window shows all of your messenger contacts at a glance
and are divided into Online and Not Online categories. From this view, while
connected, you can chat, send email, block the contact from chatting with you or
delete contacts from your list using the pop-up menu.

73

Tap a contact to start a chat.

Tap and hold to display a
pop-up menu of actions.

NOTE:



To see others online without being seen, in the Tools menu, tap My Status and select
Appear Offline.



If you block a contact, it appears offline but remains on the blocked contact’s list. To
unblock a contact, tap and hold the contact, then tap Unblock on the pop-up menu.

Chatting with Contacts

Tap a contact name to open a chat window. Enter your message in the text entry
area at the bottom of the screen or tap

. To invite another contact to a multi-user chat, in the

Send

My Text

and tap the contact you want to invite.

NOTE: To switch back to the main window without closing a chat, tap Contacts. To revert
back to your chat window, tap Chats and select the person whom you were chatting with.

To know if the contact you are chatting with is responding, look for the message
under the text entry area.

For more information on using MSN Messenger, tap

to enter a preset message and tap

menu, tap



Tools

Help

.

Invite

74

5.5 Windows Media Player for Pocket PC

Use Microsoft Windows Media Player for Pocket PC to play digital audio and
video files that are stored on your Pocket PC or on a network, such as on a Web site.

Tap



Tap to play or pause.

Windows Media

Tap to stop.

to switch to the program.

Tap to adjust the playback progress.

Tap to adjust volume.

Tap to skip to the next file.

Tap to play a previous file.

You can play files in either Windows Media or MP3 format (this include files
with the extension .asf, .wma, .wmv and .mp3). To find content in Windows
Media Format, see the WindowsMedia.com Web site
(http://www.windowsmedia.com).

Use Microsoft Windows Media Player on your desktop computer to copy digital
audio and video files to your Pocket PC.

For more information about using Windows Media Player, tap



Help

.

75

5.6 Microsoft Reader

Use Microsoft Reader to read eBooks on your Pocket PC. Download books to
your desktop computer from your favourite eBook Web site. Use ActiveSync to
copy the book files to your activated Pocket PC. The books appear in the Reader
Library, where you can tap them in the list to open them.

NOTE: Before you can use Microsoft Reader, you must activate it from the Microsoft
activation site (http://das.microsoft.com/activate). Follow the directions given at the
Microsoft site.

Each book consists of a cover page, an optional table of contents and the pages
of the book. You can:



Page through the book by using the scroll dial on your Pocket PC or by
tapping the page number on each page.



Annotate the book with highlighting, bookmarks, notes and drawings.



Search for text and look up definitions for words.

The Guidebook contains all the information you need to use the software. To
open the Guidebook, tap
tap and hold on the book title then tap

Tap



Programs

and tap the

on the Reader command bar. Or, on a book page,

Help

on the pop-up menu.

Help

Microsoft Reader

icon to switch to the program.

Getting Books for Your Pocket PC

You can download book files from the Web. Just visit your favourite eBook
retailer and follow the instructions to download the book files.

Sample books and a dictionary are also included in the MSReader folder on the
Companion CD.

Use ActiveSync to download the files from your desktop computer to your
activated Pocket PC as described in the Read Me file in the MSReader folder.

Using the Library

The Library is your Reader home page. The home page displays a list of all
books stored on your Pocket PC or storage card.

To open the Library, use one of the two methods:

76

f



On the Reader command bar, tap



On a book page, tap the book title and tap

Library

.

To open a book, tap its title in the Library list.

Tap to select

a sort order.

Tap to specify the

books you want to

display in the list.

on the pop-up menu.

Library

Tap to scroll through
the Library list.

Tap to open a book.

Tap here to

navigate to

other parts o

the Reader.

Reading a Book

Each book consists of a cover page, an optional table of contents and the pages
of the book. Navigation options are listed in the bottom portion of the cover
page.

The first time you open a book, you will probably want to go to the first page or
to the table of contents, if there is one. Subsequently, whenever you open the
book, you automatically go to the last page read.

In addition to the text, each book page includes a page number and book title.

77

Tap to select

a navigation

option.

Drag to select text and
then tap an option.

Tap arrows to turn the
page or tap and hold
page # to bring up
page riffle.

You can also page through a book by using the scroll dial on your Pocket PC.

Using Reader Features

Reading a book electronically gives you several options not available with paper
books. These options are available from any book page.

Select text by dragging across the text on the page. Then, tap an option on the
pop-up menu, as described here.



Search for Text

Find text in a book by tapping
want to search for and tap the desired Find option. Reader highlights found
text on the page. To close Find, tap outside the box. To return to your
original page, tap the title and then tap



Copy Text

You can copy text from books that support this feature into any program
that accepts text. On a book page, select the text you want to copy. Then, tap

Copy Text

on the pop-up menu. The text can be pasted into the program of

your choice.



Bookmarks

When you add a bookmark to a book, a color-coded bookmark icon appears
in the right margin. You can add multiple bookmarks to a book. Then, from
anywhere in the book, tap the bookmark icon to go to the bookmarked page.

on the pop-up menu. Enter the word you

Find

on the pop-up menu.

Return

78



Highlights

When you highlight text, it appears with a colored background.



Notes

When you attach a note to text, you enter the text in a note pad that appears
on top of the book page. A Note icon displays in the left margin. To show or
hide the note, tap the icon.



Drawings

When you add a drawing, a Drawing icon appears in the bottom-left corner
of the page and drawing tools appear across the bottom of the page. Draw by
dragging your stylus.



To see a list of a book’s annotations, including bookmarks, highlights, text

notes and drawings, tap

Annotations Index

on the book’s cover page. You can

tap an entry in the list to go to the annotated page.

Removing a Book

When you finish reading a book, you can delete it to conserve space on your
Pocket PC. If a copy of the book is stored on your desktop computer, you can
download it again at any time.

To remove a book from your Pocket PC, tap and hold the title in the Library list
and then tap

on the pop-up menu.

Delete

79

5.7 Pictures

Use Pictures to view jpg pictures stored on your Pocket PC or on a storage card,
send pictures to others, view a slideshow of your pictures or set a picture as the
background on the Today screen.

You can copy jpg pictures from your desktop computer to the
within the

My Documents

folder on your Pocket PC. For more information on

My Pictures

folder,

copying files from your desktop computer to your Pocket PC, see ActiveSync
Help on your desktop computer.

1. To view pictures in a storage card, insert the card.

2. Tap

3. By default, the program displays thumbnails of the jpg pictures in the

Pictures

the jpg pictures in a storage card, tap
tap



Programs

folder, within the

.

and tap the

My Documents

Pictures

icon to switch to the program.

My

folder on your Pocket PC. To view

. To view pictures on the Pocket PC,

Tap to change the sort order.

Tap to view a picture in
full screen.

4. Thumbnails of pictures appear on the screen. You can tap one of them to
view the picture in full screen.

For more information about using Pictures, tap



Help

.

80

5.8 Additional Programs

In addition to Microsoft software, your Pocket PC manufacturer also provides
additional programs to enhance your Pocket PC or facilitate your operation.

eBackup

The eBackup program allows you to back up all or selected data stored in the
RAM of your Pocket PC to an additional storage media.

To Backup Data

CAUTION:

Make sure that the capacity of your storage card is enough for your data.



Never turn off your Pocket PC or remove the storage card during the backup process.



Do not back up your data when the battery is low. Otherwise, you might lose your data.



1. Disconnect your Pocket PC from your desktop computer, if connected.

2. Close all running programs by tapping

Memory

icon 

Running Programs

tab 



Stop All

Settings

.



System

tab 

3. Insert a storage card if you are using the media for backing up.

Your Pocket PC includes an internal storage device called “My Flash Disk”. When

NOTE:

using eBackup, you can choose this disk as your target if the size of your date does not
exceed 32MB.

4. Tap

5. Tap

6. Select a storage media to back up data and tap



Backup

Programs

and then



Next

eBackup

.

icon to switch to the program.

.

Next

7. Select the items you want to backup. You can select individual or multiple
items from Contacts, Calendar, Tasks, Inbox, Channels, Notes, Voice
Recorder and User Applications.

8. Tap

. The program will start backing up data and then display a message

Next

on the screen when backup is completed.

9. Remove the storage card, if inserted. Never delete the contents in the
storage card, or the backup data will be lost and you cannot restore data with
this card.

81

To Restore Data

CAUTION:

If you have created files on your Pocket PC since the last backup and do not want to



delete these files during the restore process, move the files from your Pocket PC to your
desktop computer or to a storage card before restoring data.
When you restore data, make sure that your Pocket PC has the same regional settings



that it had when you completed the backup.

1. Disconnect your Pocket PC from your desktop computer, if connected.

2. Stop all running programs by tapping

Memory

icon 

Running Programs

tab 



Settings

Stop All



System

tab 

.

3. Insert the storage card if your data were backed up in the card.

4. Tap

5. Tap



Restore

Programs

and then

6. Select the storage media containing your backup data and tap



Next

eBackup

.

icon to switch to the program.

Next

.

7. Select the items you want to restore.

8. Tap

9. Tap

Restore

Yes

.

. The program will start restoring data and then display a message

on the screen when restoring is completed.

10. Reset your Pocket PC as described in section 7.1.

E-Viewer

Tap

This program provides an easy way to view image files in jpg and bmp formats.

With E-Viewer, you can:











82



Programs



E-Viewer

icon to switch to the program.

View image files in thumbnail or list view.

Delete, rename, cut or copy an image file.

Send the current image file via email

Print the current image file via infrared.

Receive image files via infrared.



Edit an image file. You can crop an image, add text, write directly on the

image and add a frame.



Capture the screen.



Create a slide show.



Rotate an image.



Add notes and audio to an image.

83

6 Getting Connected

To take full advantage of your Pocket PC, you will want to get connected. This
chapter tells you how you can get your Pocket PC connected to the Internet or
corporate network through a variety of ways including wireless network,
modem, network card and Bluetooth. It also describes Internet Explorer for Web
browsing.

6.1 About Connections

Your Pocket PC has two groups of connection settings: “My ISP” and “My
Work Network.” My ISP settings are used to connect to the Internet, and My
Work Network settings can be used to connect to any private network, such as a
corporate network you use at work.

After the connections, you can browse the Internet or intranet, send and receive
e-mail and instant messages, and synchronize information using ActiveSync.

6.2 Wireless Network Connection

NOTE: Your Pocket PC incorporates wireless network and Bluetooth capabilities, but you
cannot use both at the same time.

Your Pocket PC has a built-in wireless network module. As long as you are in a
wireless LAN (Local Area Network) environment, you can connect to the
network without physical cables.

Setting Up a Wireless Network

Networks that you have already configured are preferred networks and are listed
in

Wireless networks

. You can select to connect to only preferred networks or

85

have your Pocket PC search for and connect to any available network whether it
is preferred or not.

1. Tap



MioWireless

. Or, you can tap the icon at the lower right corner

of the Today screen and then tap

Wireless

.

2. The message “Initiate as xxxx …” (where xxxx represents the mode) appears
on the screen. The icons at the corner changes to

to indicate that the

function is available.

NOTE: If multiple networks are detected, a dialog box will appear on the screen for you to
select or configure a network. You can access the network list by tapping Settings or
through step 3 as described below.

3. Tap



Settings



Connections

tab 

Wireless Ethernet

.

4. To change network settings, tap a network in the list.



From

Connects to

Internet



To connect to an ad-hoc connection, select

(ad-hoc) connection

5. From

Networks to access

computer-to-computer

.

, select what your network connects to,

This is a device-to-computer

.

, select

All available, Only access points

.

Work

or

or the

Only

6. To connect only to networks you have already configured, clear

Automatically connect to non-preferred networks

.

NOTE: If you select to automatically connect to non-preferred networks, your Pocket PC
will detect any new networks and provide you the opportunity to configure them.

Configuring Authentication Settings

To determine if authentication information is needed, see your network
administrator.

1. To manually enter the information, select a network as described earlier and
tap

Authentication

2. To use data encryption, tap

3. To use Shared Key authentication, tap
You will need a network key (as provided by your network administrator).

86

tab.

Data encryption (WEP enabled)

Network Authentication (shared mode)

.

.

4. To automatically use a network key, tap

automatically

5. For increased security, select
select the appropriate

. Otherwise, enter the network key.

Use IEEE 802.1x network access control

EAP type

.

The key is provided for me

. Then,

Starting and Ending the Wireless Network Connection

To start the connection:

1. Tap
of the Today screen and then tap

2. The message “Initiate as xxxx …” (where xxxx represents the mode) appears
on the screen. The icon at the corner changes to

function is available.

3. If multiple networks are detected, a dialog box will appear on the screen for
you to select a network.

4. To start the connection, use the desired program. For example, switch to
Pocket Internet Explorer and browse to a Web page. Your Pocket PC will
automatically connect.

To end the connection:



MioWireless

. Or, you can tap the icon at the lower right corner

Wireless

.

to indicate that the

1. Tap the icon

Disconnect

2. Tap the icon

When you are not using the wireless network any more, complete the actions for

NOTE:

ending the connection as described above. Leaving the wireless network module active
will consume more power.

in the Navigation Bar of the Today screen and tap

.

at the lower right corner of the Today screen and tap

Non

.

Using the Pocket PC as a USB Dongle

Through the cradle or ActiveSync cable, you can use your Pocket PC as a USB
dongle for a desktop computer so that the computer can connect to a wireless
network.

You need to install a specific driver on the desktop computer. To download the
driver and installation instructions, visit the website www.justmio.com.

87

6.3 Modem Connection

With a modem, you can dial in to your ISP or corporate network. Before
creating the connection, you need to:



Have a modem (IR, CompactFlash or SD IO). (For installation information,
see the documentation supplied with the product.)



Obtain the following information from your ISP or network administrator:
server phone number, user name, password, domain name and TCP/IP
settings.

Create a modem connection as follows:

1. Tap

2. Follow the instructions in the

3. In



Settings

settings, tap

or

My ISP

To change modem connection settings, in either

NOTE:
Manage existing connections. Select the desired modem connection, tap Settings and

follow the instructions on the screen.



Connections

.

My Work Network

tab 

New Connection

, tap

Add a new modem connection

Connections

wizard. To view additional

My ISP

.

.

or

My Work Network

, tap

Starting and Ending a Modem Connection

To start the connection, install the modem and connect the modem cable. Then,
use the desired program. For example, switch to Pocket Internet Explorer and
browse to a Web page. Your Pocket PC will automatically connect.

To end the connection, tap the icon

Disconnect

.

on the Navigation bar and then tap

6.4 Network (Ethernet) Card Connection

Use a network (Ethernet) card to connect directly to a network. You do not need
to create a new connection on your Pocket PC. Insert a network card and you
can create a connection.

Before creating the connection, you need to:

88



Have a network card (CompactFlash or SD IO). (For installation

information, see the documentation supplied with the product.)



Obtain the following information from your network administrator: user

name, password and domain name.

Creating a Network Card Connection

1. Insert the network card into your Pocket PC.

2. The first time you insert the card, Network Settings appears automatically
so that you can configure the network card. If it does not appear or to change

settings later, tap

Advanced

tab 

3. If you need to enter specific server information, tap the appropriate adapter
and then Properties. Most networks use DHCP, so you should not have to
change these settings unless your network administrator instructs you to do
so.



Settings

Network Card



.

Connections

tab 

Connections



4. If necessary, connect the network card to the network by using a network
cable.

NOTE: You may need proxy server and VPN connection settings. For more information,
see your network administrator.

Starting and Ending a Network Card Connection

To start the connection, install the network card and connect the network cable.
Then, use the desired program. For example, switch to Pocket Internet Explorer
and browse to a Web page. Your Pocket PC will automatically connect.

To end the connection, remove the card from your Pocket PC.

89

6.5 Bluetooth

NOTE: Your Pocket PC incorporates Bluetooth and wireless network capabilities, but you
cannot use both at the same time.

Your Pocket PC incorporates Bluetooth capability. Bluetooth is a short-range
wireless communications technology. Devices with Bluetooth capabilities can
exchange information over a distance of about 10 meters (30 feet) without
requiring a physical connection.

With Bluetooth, you can:



Beam information, such as files, appointments, tasks, and contact cards,
between devices that have Bluetooth capabilities.



Create a dial-up modem connection between your Pocket PC and a
Bluetooth phone. You can then use the Bluetooth phone as a modem.

Selecting Bluetooth Mode

You will need to select a Bluetooth mode before using the function.

1. Tap the icon

BlueTooth

2. The message “Bluetooth initialize…” appears on the screen. The icon at the
corner changes to

3. Tap



4. Select a mode according to your needs:



The Bluetooth radio is turned on and you can use Bluetooth features.

On

However, others Bluetooth devices cannot detect your Pocket PC.



The Bluetooth radio is turned off. In this mode, you can neither send

Off

nor receive information by using Bluetooth.



Discoverable

Bluetooth devices within range can detect your Pocket PC and attempt
to beam information to it, establish a bond, or use a Bluetooth service.

5. Tap

OK

.

at the lower right corner of the Today screen and then tap

.

to indicate that the function is available.

Settings



Connections

tab 

Bluetooth

.

The Bluetooth radio is turned on and all of the other

90