Mio 558 User Manual

User’s Manual
Part Number: 5615 1437 0003 R00
(July 2003)
Trademarks All brand and product names are trademarks or registered trademarks of their respective companies.
Note The information in this manual is subject to change without notice.
Table of Contents
Preface........................................................................................................v
1 Getting Started .............................................................................. 1
1.1 Hardware Features ..............................................................................1
Front Components ...............................................................................1
Back Components ...............................................................................3
Right-Side Components.......................................................................4
Top Components .................................................................................5
Bottom Components ............................................................................5
USB Cradle..........................................................................................6
1.2 Setting Up Your Pocket PC for Use.....................................................7
Performing Initial Startup .....................................................................7
Connecting to AC Power and Charging the Battery ............................8
1.3 Turning Your Pocket PC On and Off ...................................................9
Turning Off to Suspend........................................................................9
Turning On to Resume ........................................................................9
1.4 Installing Microsoft ActiveSync ..........................................................10
1.5 Expanding Your Pocket PC ...............................................................12
Using a SD/MMC Card ......................................................................12
Using a CompactFlash Card..............................................................13
Accessories .......................................................................................13
2 Basic Skills .................................................................................. 14
2.1 Using the Stylus.................................................................................14
2.2 Using the Navigation Button ..............................................................15
2.3 Using the Scroll Dial ..........................................................................15
2.4 Today Screen ....................................................................................16
Status Icons .......................................................................................17
2.5 Navigation Bar and Command Bar....................................................18
2.6 Running Programs.............................................................................19
2.7 Pop-up Menus ...................................................................................20
2.8 Notifications .......................................................................................20
2.9 Entering Information ..........................................................................21
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Entering Text Using the Input Panel ................................................. 21
Writing on the Screen ....................................................................... 23
Drawing on the Screen ..................................................................... 26
Recording a Message ....................................................................... 28
Using My Text ................................................................................... 30
3 Managing Your Pocket PC .......................................................... 31
3.1 Managing Power ............................................................................... 31
Low Battery Signals and Actions ...................................................... 31
Smart Power Management ............................................................... 32
Power-Saving Tips............................................................................ 34
3.2 Managing Memory ............................................................................ 35
Storage and Program Memory ......................................................... 35
Additional Memory ............................................................................ 35
3.3 Customizing Your Pocket PC............................................................ 36
3.4 Security ............................................................................................. 38
Setting a Password ........................................................................... 38
Certificates ........................................................................................ 38
3.5 Finding and Organizing Information.................................................. 39
3.6 Backing Up Data ............................................................................... 40
3.7 Adding or Removing Programs......................................................... 40
Adding Programs .............................................................................. 40
Removing Programs ......................................................................... 42
4 Microsoft Pocket Outlook ...........................................................43
4.1 Calendar: Scheduling Appointments and Meetings.......................... 43
Creating an Appointment .................................................................. 44
Using the Calendar Summary Screen .............................................. 45
Creating Meeting Requests .............................................................. 46
4.2 Contacts: Tracking Friends and Colleagues..................................... 47
Creating a Contact ............................................................................ 47
Finding a Contact.............................................................................. 49
Using the Contacts Summary Screen............................................... 49
4.3 Tasks: Keeping a To Do List............................................................. 50
Creating a Task................................................................................. 51
Using the Tasks Summary Screen ................................................... 52
4.4 Notes: Capturing Thoughts and Ideas .............................................. 53
Creating a Note................................................................................. 54
4.5 Inbox: Sending and Receiving E-mail Messages ............................. 55
Synchronizing E-mail Messages....................................................... 55
Connecting Directly to an E-mail Server........................................... 56
Using the Message List..................................................................... 57
Composing and Sending Messages ................................................. 59
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Managing Email Messages and Folders ...........................................60
5 More Programs ............................................................................ 63
5.1 Microsoft ActiveSync .........................................................................63
Ways of Connecting to Your Desktop Computer...............................64
Synchronizing Data............................................................................64
5.2 Pocket Word ......................................................................................67
Creating a Document.........................................................................67
Working with Pocket Word Documents .............................................69
5.3 Pocket Excel ......................................................................................70
Creating a Workbook .........................................................................70
Working with Pocket Excel Workbooks .............................................71
5.4 MSN Messenger ................................................................................72
Setting Up to Use MSN Messenger...................................................73
Working with Contacts .......................................................................73
Chatting with Contacts.......................................................................74
5.5 Windows Media Player for Pocket PC...............................................75
5.6 Microsoft Reader ...............................................................................76
Getting Books for Your Pocket PC ....................................................76
Using the Library................................................................................76
Reading a Book .................................................................................77
Using Reader Features......................................................................78
Removing a Book ..............................................................................79
5.7 Pictures ..............................................................................................80
5.8 Additional Programs ..........................................................................81
eBackup.............................................................................................81
E-Viewer ............................................................................................82
6 Getting Connected ...................................................................... 85
6.1 About Connections ............................................................................85
6.2 Wireless Network Connection............................................................85
Setting Up a Wireless Network..........................................................85
Configuring Authentication Settings ..................................................86
Starting and Ending the Wireless Network Connection.....................87
Using the Pocket PC as a USB Dongle.............................................87
6.3 Modem Connection............................................................................88
Starting and Ending a Modem Connection........................................88
6.4 Network (Ethernet) Card Connection ................................................88
Creating a Network Card Connection................................................89
Starting and Ending a Network Card Connection..............................89
6.5 Bluetooth............................................................................................90
Selecting Bluetooth Mode..................................................................90
Bluetooth Information Exchange .......................................................91
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Bonding with Other Devices.............................................................. 91
Using a Bluetooth Phone as a Modem ............................................. 93
Turning off Bluetooth......................................................................... 94
6.6 Transferring Items Using Infrared ..................................................... 94
Sending Information.......................................................................... 94
Receiving Information ....................................................................... 95
6.7 Using Microsoft Pocket Internet Explorer ......................................... 96
Viewing Mobile Favorites and Channels........................................... 96
Browsing the Internet ........................................................................ 97
The Mobile Favorites Folder ............................................................. 97
Using AvantGo Channels.................................................................. 99
7 Troubleshooting and Maintenance ..........................................101
7.1 Resetting Your Pocket PC .............................................................. 101
7.2 Restoring Factory Default State...................................................... 102
7.3 Power Problems.............................................................................. 103
7.4 Memory Problems........................................................................... 103
7.5 Screen Problems ............................................................................ 105
7.6 Connection Problems...................................................................... 106
Cradle Connection Problems.......................................................... 106
Infrared Connection Problems ........................................................ 106
Modem Connection Problems ........................................................ 107
Network Connection Problems ....................................................... 107
7.7 Taking Care of Your Pocket PC...................................................... 109
General Guidelines ......................................................................... 109
Travel Guidelines ............................................................................ 110
A Regulatory Information ............................................................. 111
A.1 Class B Regulations........................................................................ 111
A.2 European Notice ............................................................................. 112
A.3 About the AC Adapter ..................................................................... 113
A.4 About the Battery ............................................................................ 114
A.5 About the Infrared LED ................................................................... 114
A.6 About the Electrostatic Discharge................................................... 114
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Preface
Welcome
Congratulations on purchasing this Windows® Powered Pocket PC. Due to the size and capabilities of the device, you can keep your most important business and personal information up-to-date and close at hand. Microsoft increases the power of your Pocket PC by allowing you to synchronize the information on your desktop or Microsoft Exchange Server with your Pocket PC. Picture yourself in the following situations:
ActiveSync
While walking with a colleague, your cell phone rings and your boss asks if you two are free this afternoon for an emergency meeting. While your colleague fumbles through his paper organizer, you press a button on your Pocket PC and instantly see a list of today’s appointments and meetings. You are quickly able to tell the boss your available times. For more information on scheduling appointments and meetings, see Chapter 4.
You are meeting your friends tonight for dinner and a movie. You download the latest movie information from the Internet to your desktop computer and then synchronize it with your Pocket PC. At dinner, you pull out your Pocket PC and review your movie options with your friends. For more information on downloading Web pages to your device, see section 6.7.
A Calendar reminder alerts you that it is time to catch the bus. You grab your Pocket PC and catch the bus just in time. Because ActiveSync keeps the information on your Pocket PC up-to-date, you leisurely review your task list, make notes about the new books and CDs you want to buy and read and respond to e-mail messages. When you get back to the office, ActiveSync transfers any task changes you made, your notes and your e-mail message responses to your desktop computer. For more information on ActiveSync, see section 5.1.
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You Pocket PC incorporates wireless network capability. You can connect to the network without physical cables any time as long as you are within the range of a wireless network. For information on wireless network, see section 6.2.
Your Pocket PC incorporates Bluetooth capability, allowing you to conveniently exchange information between Bluetooth devices. For information on Bluetooth, see section 6.5.
About this Manual
This manual contains comprehensive information of your Pocket PC to help you operate the device.
Throughout the manual, the following conventions are used to distinguish elements of text.
NOTE: provides additional hints or information that requires special attention.
CAUTION: identifies important information which, if not followed, may result in loss of data
or damage to your device.
Any name of menu, command, icon or button that you can see on the screen is shown in a bold typeset. For example:
On the
menu, tap
Start
Settings
.
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Where to Find Information
For information on See this source
First time startup Quick Start Guide
Programs on your Pocket PC
Additional programs that can be installed on your Pocket PC
Connecting to and synchronizing with a desktop computer
Troubleshooting
Last-minute updates and detailed technical information
The latest on Windows Powered Pocket PCs
This User’s Manual or online Help on your Pocket PC
Companion CD or other CD(s) supplied with your Pocket PC
Section 5.1 of this manual or ActiveSync Help on your desktop computer
Chapter 7 of this manual or online Help on your Pocket PC
The Read Me files in the “Microsoft ActiveSync” folder on your desktop computer or the Pocket PC Companion CD.
The Microsoft Mobile Devices Web site: www.pocketpc.com
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1 Getting Started
This chapter introduces you to the external components of your Pocket PC and guides you through the process of setting up your Pocket PC for use.
1.1 Hardware Features
The illustrations below introduce you to the various buttons, connectors, ports and features of your Pocket PC.
Front Components
1
Ref Component Description
Touch Screen
Program Buttons
Power Button
Navigation
Button
Displays the output of your Pocket PC. Tap the screen with the stylus to select menu commands or enter information.
Each of the four buttons provides a quick way to run a specific program. By default, they are Contacts, are customizable.
Turns your Pocket PC on or off by pressing briefly.
Turns the screen backlight off by pressing and holding.
Moves up, down, left or right by pushing the button toward the corresponding direction.
Selects by pressing.
Calendar and Tasks buttons. The buttons
Notes,
Speaker
Charge Indicator
Notification
Indicator
Sends out music, sounds and voice.
Steady amber indicates that battery charging is in progress.
Steady green indicates that the battery is fully charged.
Flashing red informs you of scheduled appointments, alarms and reminders.
Steady green indicates wireless network is in use.
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Back Components
Ref Component Description
  
Reset Button
Battery Lock
Battery
Restarts your Pocket PC.
Locks the battery in place.
Supplies power to your Pocket PC when external power is not connected.
3
Right-Side Components
Ref Component Description
Scroll Dial
Record Button
SD/MMC Slot
Power Connector
Moves up or down in the menu by rotating up or down.
Enters the selection by pressing.
Records voice notes by pressing and holding.
Accepts an SD (Secure Digital) or MMC (MultiMediaCard) card for removable storage.
Connects to the AC adapter if you are not using the cradle.
4
Top Components
Ref Component Description
Headphone
Connector
CompactFlash
Slot
Stylus
Connects to a pair of stereo headphones.
Accepts a CompactFlash card for enhanced functions.
Tap on the touch screen to make selections and enter information. Pull the stylus out of its slot to use and store it in the slot when not in use.
 
Microphone
IR Port
Receives sound and voice to record voice.
Beams files to other mobile devices.
Bottom Components
Ref Component Description
Mini-USB
Connector
ActiveSync
Connector
5
Connects to a USB peripheral device through a converter.
Connects to your desktop compute for synchronizing data.
NOTE:
By default, the mini-USB connector is not enabled. Enable the connector before using a USB device. (See “Smart Power Management” in section 3.1 for instructions.)
Before connecting a USB device, make sure that the device is compatible with your Pocket PC. You may need to install specific USB drivers supplied by the product manufacturer.
USB Cradle
The USB cradle provides a convenient way to charge your Pocket PC and synchronize data with a desktop computer.
Cradle Front Cradle Back
Ref Component Description
Pocket PC Connector
Battery Charge
Indicator
Battery Connector
USB Connector
Power Connector
Connects to your Pocket PC.
Glows when the additional battery is being charged and turns off when the battery is fully charged.
Accepts an additional battery (available as an accessory) for charging.
Connects to the USB port of a desktop computer for data synchronization.
Connects to the AC adapter.
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1.2 Setting Up Your Pocket PC for Use
Performing Initial Startup
Initial startup includes setting the backup battery switch, installing the battery, and completing the Welcome Wizard.
1. The backup battery switch should be set to the ON position for normal operation. Pull out the stylus and use it to slide the battery switch in the battery compartment to the ON (right) position.
CAUTION:
operation. Changing the switch will cause your data to be lost.
2. Fit the battery into the compartment. The battery lock should click into place.
3. Your Pocket PC will automatically turn on and display the “Welcome” screen.
NOTE: In case your Pocket PC didn’t automatically turn on, use the stylus to firmly press the RESET button at the back of your Pocket PC to turn it on.
Always leave the backup battery switch in the ON position for normal
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4. To begin the “Welcome” Wizard, tap the screen with the stylus and follow the onscreen instructions to complete the wizard. The wizard presents a brief orientation to Microsoft® Windows® for Pocket PC, helps you align the touch screen and prompts you to select your city and time zone.
Connecting to AC Power and Charging the Battery
Fully charge the battery before starting to use your Pocket PC for the first time.
1. Connect to AC power. You can connect either with or without the cradle.
With the cradle
Slide your Pocket PC into the cradle.
Connect the appropriate end of the AC adapter to the power connector
on the cradle cable.
Plug the other end of the AC adapter into a wall outlet.
Charge Indicator
Without the cradle
Connect the appropriate end of the AC adapter to the power connector on the left side of your Pocket PC and the other end into a wall outlet.
8
2. The charge indicator glows amber when charging is in progress. Do not disconnect your Pocket PC from AC power until the battery is fully charged, as indicated by the amber indicator turning into green. This will take a couple of hours.
NOTE: It is recommended that you keep charging for at least 24 hours when charging your Pocket PC for the first time. This ensures the backup battery in a fully-charged state.
Whenever possible, keep your Pocket PC connected to the AC adapter and a power source. Doing so keeps the battery charged.
1.3 Turning Your Pocket PC On and Off
After the initial startup, your Pocket PC enters a suspend state when you turn it off and resumes when you turn it on.
Turning Off to Suspend
You suspend your Pocket PC by briefly pressing the power button on the side of your Pocket PC.
By default, your Pocket PC will also automatically suspend after 3 minutes of inactivity when operating on battery power. (To change these settings, tap
Settings
System
tab
Power
icon
Advanced
tab.)
Turning On to Resume
You resume your Pocket PC by briefly pressing the power button. You can also press one of the program buttons to resume.
NOTE: If you just removed and replaced the battery door, you can turn on you Pocket PC only with the power button.
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1.4 Installing Microsoft ActiveSync
You can use Microsoft ActiveSync technology to synchronize information on your desktop computer and/or a Microsoft Exchange Server with the information on your Pocket PC. ActiveSync compares the information on your Pocket PC with the information on the desktop computer and/or the server and updates all locations, keeping you up-to-date with the most recent information.
ActiveSync is already installed on your Pocket PC. You need to install ActiveSync on your desktop computer. Follow the procedure below:
CAUTION:
Before installation, make sure that you have Microsoft Outlook installed on your desktop
computer. If you do not have Outlook or your version of Outlook is earlier than the version provided on the Companion CD, install Outlook from the Companion CD. Do not connect your Pocket PC to your desktop computer before ActiveSync is
installed. During the New Partnership setup, select “Synchronize with this desktop computer.” Do
not select “Synchronize with Microsoft Mobile Information Server and/or this desktop computer” unless you are sure that your company is running Microsoft Mobile Information Server 2002 or later. Contact your network administrator or ISP for detailed information.
1. Turn on your desktop computer.
2. Insert the Companion CD into the CD-ROM drive of your desktop computer.
3. Click the arrow on the first screen to enter the main screen and click Start Here.
4. In the “Start Here” screen, click Install ActiveSync 3.7 on the left column.
5. In the “Install ActiveSync 3.7” screen, click Install to start installation.
6. In the “File Download” screen, click Open if your operating system is Windows XP or click Run this program from its current location if your operating system is Windows 2000/Me/98.
7. Follow the onscreen instructions to install ActiveSync.
8. When prompted, connect your Pocket PC to your desktop computer. Slide your Pocket PC into the cradle. Connect the cradle cable to a USB port on your desktop computer.
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Desktop Computer
9. The “Add New Hardware Wizard” should automatically install the USB driver. (If you need to specify the location of the driver, click
Browse
and
select the CD-ROM drive containing the Companion CD.)
10. Follow the onscreen instructions to establish a partnership and synchronize your Pocket PC with your desktop computer.
After your first synchronization, the data you have stored on your desktop computer such as Calendar, Contacts and Tasks is copied to your Pocket PC. You are now ready to take it along with you when you go.
For more information on ActiveSync, see section 5.1.
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1.5 Expanding Your Pocket PC
Using a SD/MMC Card
Your Pocket PC has a SD/MMC slot where you can insert an optional Secure Digital or MultiMediaCard storage card. With the removable memory, you can store or backup your data and exchange data with other devices. In addition, the slot supports SD IO card that is compliant with the bsquare solution.
To use a SD/MMC card, insert it into the slot, with the connector pointing to the slot and its label facing the front of the Pocket PC. Follow the instructions supplied with the card for more information.
To remove a card, first make sure that no application is accessing the card, then slightly push the top edge of the card to release it and pull it out of the slot.
NOTE:
A storage card is also called a memory card.
Make sure that no foreign objects enter the slot.
Keep a SD or MMC card in a well-protected box to avoid dust
and humidity when you are not using it.
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Using a CompactFlash Card
Your Pocket PC has a CompactFlash slot where you can insert a CompactFlash Type I or II card. You can use a CompactFlash card for functions such as memory, storage, modem and network.
To use a CompactFlash card, insert it into the slot, with the connector pointing to the slot and its label facing the front of the Pocket PC. Follow the instructions supplied with the card for more information.
To remove a card, first make sure that no application is accessing the card, then pull the card out of the slot.
NOTE:
Make sure that no foreign objects enter the slot.
Keep a CompactFlash card in a well-protected box to avoid
dust and humidity when you are not using it.
Accessories
By purchasing accessories designed for your Pocket PC, you can expand the capabilities of your Pocket PC, replace lost parts or facilitate your operation.
NOTE:
Contact your dealer for the availability of accessories from the Pocket PC manufacturer.
The use of unauthorized accessories will void your Warranty.
Depending on your choice of purchase, you may already have the following accessories:
Protective Cover
Store your Pocket PC in the cover when you are carrying it on the road.
Headphone
Use the headphone to output the sound and voice from your Pocket PC.
Mini-USB Converter
With the converter, you can connect a USB device to your Pocket PC.
For detailed information on using the accessories, see the instructions supplied with the accessories.
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2 Basic Skills
This chapter familiarizes you with the basic operations of your Pocket PC such as using the stylus, navigation button, scroll dial, Today screen, menus and programs. You will also know how to enter information.
2.1 Using the Stylus
The stylus is your tool for communicating with your Pocket PC. You use it to navigate and select objects on the screen.
Pull the stylus out of the slot and extend it for ease of use. Store it in the slot when not in use.
Tap
Touch the screen once with the stylus to open items and select options.
Drag
Hold the stylus on the screen and drag across the screen to select text and images. Drag in a list to select multiple items.
Tap and hold
Tap and hold the stylus on an item to see a list of actions available for that item. On the pop-up menu that appears, tap the action you want to perform.
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2.2 Using the Navigation Button
With the navigation button, you can move up, down,
Up
left and right within a menu. This is particularly useful for one-hand operation.
To move in a direction, simply push the button toward
Left
Right
the corresponding direction.
To activate the selected item, press the button.
Down
2.3 Using the Scroll Dial
With the scroll dial, you can scroll within a menu and activate the selected item. This is particularly useful for one-hand operation.
Up
To scroll up or backward within a menu, rotate the scroll dial upward and then release it.
To scroll down or forward within a menu, rotate the scroll dial downward and then release it.
Down
To activate the selected item, press the center of the dial.
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2.4 Today Screen
When you turn on your Pocket PC for the first time each day (or after 4 hours of inactivity), you will see the Today screen. You can also display it by tapping and then information for the day.
. On the Today screen, you can see at a glance important
Today
Tap to switch to a program.
Tap to create a new item.
You can customize what is displayed on the Today screen by tapping
NOTE: Settings Personal tab Today icon.
Tap to connect.
Tap to change volume or mute all sounds.
Tap to change date and time.
Your day at a glance. Tap an item to access associated program so that you can view or change information.
Tap to view connection status.
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Status Icons
When the Today screen is displayed, you may see the following status icons on the Navigation bar or Command bar. In most cases, you can tap a status icon to display the associated control panel or more information related to the item. For example, tap a battery status icon to open the Power control panel.
Upper
Icons
Meaning
Speaker is on.
Speaker is off.
Battery is charging.
Battery is low.
Battery is very low.
Battery is fully charged.
One or more e-mail messages were received.
Connection is active.
Connection is not active.
More icons to be displayed than there is room to display them. Tap the icon to view all status icons.
Lower
Icons
Meaning
Connected to a desktop computer.
None of the below functions is activated.
Wireless network is activated.
Bluetooth is activated.
USB Dongle is activated.
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2.5 Navigation Bar and Command Bar
The Navigation bar is located at the top of the screen. It displays the active program and current time and allows you to switch programs and close screens.
The Navigation bar and Start menu:
Tap to quickly select a program you have recently used.
Tap to select a program.
Tap to see additional programs.
Tap to customize the Pocket PC.
Use the Command bar at the bottom of the screen to perform tasks in programs. The Command bar includes menu names, buttons and the Input panel button. To create a new item in the current program, tap
. To see the name of a button,
New
tap and hold the stylus on the button. Drag the stylus off the button so that the command is not carried out.
The Command bar:
New button.
Buttons. Menu
names.
Input panel button.
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2.6 Running Programs
You can switch from one program to another during your work session without closing any program. To switch to a program, you can:
Tap
at the left-top corner of the screen and select from the Start menu.
(To customize which programs you see on the Start menu, tap
Settings
Tap
Personal
and then tap
tab
Programs
icon.)
Menu
to access additional programs. Tap the
program icon to run a program.
Press a program button on the front of your Pocket PC. The icons on the buttons identify the default programs they are associated with. (To customize which programs are associated with the buttons, tap
Settings
Personal
tab
Button
icon.)
The table below contains a partial list of the programs and their icons.
Icon Program Description
ActiveSync
Calendar
Contacts
Inbox
Pocket Internet Explorer
Notes
Synchronize information between your Pocket PC and desktop computer.
Keep track of your appointments and create meeting requests.
Keep track of your friends and colleagues.
Send and receive email messages.
Browse Web and WAP sites and download new programs and files from the Internet.
Create handwritten or typed notes, drawings and recordings.
Tasks
Windows Media
Pocket Excel
Pocket Word
Keep track of your tasks.
Play digital audio and video files.
Create new workbooks or view and edit Excel workbooks created on your desktop computer.
Create new documents or view and edit Word documents created on your desktop computer.
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2.7 Pop-up Menus
With pop-up menus, you can quickly choose an action for an item. For example, you can use the pop-up menu in the contact list to quickly delete a contact, make a copy of a contact or send an email message to a contact. The actions in the pop-up menus vary from program to program. To access a pop-up menu, tap and hold the stylus on the name of the item that you want to perform the action on. When the menu appears, lift the stylus and tap the action you want to perform. Or tap anywhere outside the menu to close the menu without performing an action.
Tap and hold to display the pop-up menu.
Lift the stylus and tap the action you want.
Tap outside the menu to close it without performing an action.
2.8 Notifications
Your Pocket PC reminds you in a variety of ways when you have something to do. For example, if you have set up an appointment in Calendar, a task with a due date in Tasks or an alarm in Clock, you will be notified in any of the following ways:
A message appears on the screen.
A sound, which you can specify, is played.
The notification indicator flashes in red.
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