Minolta 1600 Operator’s Manual
MINOLTAFAX
1600
Operator’s Manual
4503-7704-02
4503U000
Using the Machine Properly
To ensure the optimum performance of the machine, follow the precautions listed below.
• Never place a heavy object on the machine.
• Never subject the machine to shocks.
• Never open any doors or turn the machine off while the machine is making prints.
• Never bring any magnetized object near the machine.
• Never use flammable sprays, liquids or gases near the machine.
• Never modify the machine, as a fire or electrical shock could result.
• Never remove any panel or cover which is secured. The machine contains high voltage components
which can cause electrical shock.
• Never tamper with the laser mechanism on laser-equipped models, as blindness or other injury may
result.
• Never drop paper clips, staples or other small pieces of metal through the vents or other openings in
the machine, as a fire or electrical shock can result.
• Never place containers of liquid on the machine. If liquids get inside the machine, they can cause fire
or electrical shock. If a piece of metal or any liquid gets inside the machine, immediately turn the
machine off, unplug the power cord and call your technical representative. A fire or electrical shock
can result if the machine remains plugged in or is operated after metal or liquid gets ins ide.
• Never leave the machine running if it becomes unusually hot, or if smoke or an unusual odor or noise
is detected. Should any of these conditions occur , immedi ately turn the machine of f, un plug the power
cord and call your technical representative. A fire or electrical shock can result if the machine remains
plugged in under any of these conditions.
• Always insert the power plug all the way into the outlet.
• Always make sure that the outlet is visible, clear of the machine or machine cabinet.
• Always provide good ventilation when making a large number of continuous prints.
• Never pull on the pow er cor d, an d al wa ys hold the plug when unpl ugg ing the power cord. A damaged
cord could result in a fire or cause an electrical shock.
• Never unplug the power cord with a wet hand, as it could cause an electrical shock.
• Always unplug the power cord before moving the machine. Moving the machine with the power cord
plugged in can damage the cord resulting in a fire or causing an electrical shock.
• Always unplug the power cord when the machine is not going to be used for a long time.
• Never place a heavy object on the po wer co rd, or pu ll or ben d it, as a fire or electrical shock can result.
i
• Always ensure that the machine does not sit on or move onto the po wer cord or co mmunications cable
of other electrical equipment, as malfunctioning equipment or a fire could result.
• Always ensure that the power cord or communications cable of other electrical equipment does not
become wedged into the machine mechanism, as malfunctioning equipment or a fire could result.
• Always use the correct power voltage, as improper voltage can cause a fire or electrical shock.
• Never use a multiple outlet adapter, as a fire or electrical shock can result.
• Should the power cord become damaged, immediately turn the machine off, unplug the power cord
and call your technical representative. A damaged cord can result in a fire or cause an electric shock.
• If an extension cord is needed, use one with a greater rated cap acity than th e maximu m po wer requ irements of the machine. The use of an extension cord that falls shor t of su ppo rting th e maximum power
requirements can result in overheating or a fire.
• Always unplug the machine whenever anything unusual is observed during operation. Make sure that
the outlet is nearby and clear of the machine and furniture.
Note: =Locate the Machine in a Well Ventilated Room=
ii
Using the Machine Properly
A negligible amount of ozone is generated during normal operation of this machine. An unpleasant
odor may , however, be created in poorly v entilated rooms during extens ive machine oper ations. For a
comfortable, healthy and safe operating environment, it is recommended that the room be well ventilated.
Remarque:= Placer l’appareil dans une pièce largement ventilée=
Une quanti té d’ozone né gligeble e s t dégagée pendant le fo nctionnement de l’appareil quand celui-ci
est utilisé normalement. Cependant, une odeur désagréable peut être ressentie dans les pièces dont
l’aération est insuffisante et lorsq’une utilisation prolongée de l’appareil est effectuée. Pour avoir la
certitude de travailler dans un environnement réunissant des conditions de confort, santé et de sécurité, il est préférable de bien aérer la pièce ou se trouve l’appareil.
For U. S. A. / Canadian Users
As an Energy Star Partner, this fax has determined that this machine
meets the Energy Star Guidelines for Energy Efficiency.
For Other Country Users
This machine meets the *EPA’s Energy Star Guidelines for Energy
Efficiency.
*The U. S. Environmental Protection Agency
4503U001
What is an Energy Star Machine ?
Energy Star Machines have a feature that allows them to automatically turn off or "go to sleep" after a
period of inactivity, ensuring night and weekend shut off.
iii
Using the Machine Properly
MINOLTAFAX 1600
This manual explains the functions and operation of the MINOLTAFAX 1600 machine. It also gives
some troubleshooting tips as well as general precautions to be observed when operating this fax
machine.
To ensure the best performance and effective use of your fax machine, please read this manual carefully from cover to cover. After you have read through the manual, keep it near your fax machine for
handy reference. It should help in solving any operational questions you may have.
Trademark acknowledgments
Microsoft, MS-DOS, Excel and Windows are registered trademarks of Microsoft Corporation.
IBM, PC/AT and PS/2 are registered trademarks of International Business Machines Corporation.
Please follow the instructions given in this manual when handling your fax machine and do not
touch any part of the machine which the manual does not cover . NEVER attempt to disassemble
or remodel the fax machine.
iv
É
É
Safety Information
IMPORTANT SAFETY INSTRUCTIONS
• Make sure that the electrical outlet that you use is located near the facsimile.
• Only connect the facsimile to a grounded outlet.
IMPORTANT SAFETY I NSTRUCTIONS
When using your telephone equipment, basic
safety precautions should always be followed
to reduce the risk of fire, electric shock and
injury to persons, including the following:
1. Do not use this product near water, for example,
near a bath tub, wash bowl , kitch en si nk or l aundry tub, in a wet basement or near a swimming
pool.
2. Avoid using a telephone (other than a cordless
type) during an electrical storm. There may be a
remote risk of electric shock from lightning.
3. Do not use the telephone to report a gas leak in
the vicinity of the leak.
4. Use only the power cord and batteries indicated
in this manual. Do not dispose of batteries in a
fire. They may explode. Check with local codes
for possible special disposal instructions.
IMPORTANTES MESURES DE S
Certaines mesures de sécurité doivent être prises
pendant l’utilisation de matérial téléphonique
afin de réduire les risques d’incendie, de choc
électrique et de blessures. En voici quelquesunes:
1. Ne pas utiliser l’appareil près de l’eau, p.ex.,
près d’une baignoire, d’un lavabo , d’un évier de
cuisine, d’un bac à laver, dans un sous-sol
humide ou près d’une piscine.
2. Éviter d’utiliser le téléphone (sauf s’il s’agit
d’un appareil sans fil) pendant un orage électrique. Ceci peut presenter un risque de choc
électrique causé par la foudre.
3. Ne pas utiliser l’appareol téléphonique pour signaler une fuite de gaz s’il est situe prèes de la
fuite.
4. Utiliser suelement le cordin d’alimentation et le
type piles dans indiqués dans ce manuel. Ne pas
jeter les piles dans le feu: elles peuvent
exploser. Se con frmer aux règlements pertlnents
quant à l’élimination de poles.
CURIT
SAVE THESE INSTRUCTIONS
CONSERVER CES INSTRUCTIONS
Safety Information
LASER SAFETY
This fax contains a page printer which operates by means of a laser. There is no possibility of danger
from the laser, provided the fax is operated according to the instructions in this manual provided.
Since radiation emitted by the laser is completely confined within protective housing, the laser beam
cannot escape from the machine during any phase of user operation.
INTERNAL LASER RADIATION (For all Users)
Maximum Radiation power: 7.3 x 10-4 (W) Wave Length: 770-810 (nm)
This is a Class lllb Laser Diode Assy . that has an invisible laser beam. T he printer head unit is NOT A
FIELD SERVICE ITEM. Therefore, the printer head unit should not be opened under any circumstances.
For United States Users
Laser Safety
This fax is certified as a Class 1 Laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Food, Drug and Cosmetic Act of
1990. This means that the fax does not produce hazardous laser radiation.
v
CDRH Regulations
The Center for Devices and Radiological Health (CDRH) of the U.S. food and Drug Administration
implemented regulations for l aser product s on August 2, 19 76. Complian ce is mandatory for products
marketed in the United States. The label shown below indicates compliance with the CDRH regulations and must be attached to laser products marketed in the United States.
WARNING:
Use of controls, adjustments or performance of procedures other than those specified
in this manual may result in hazardous radiation exposure.
For Other Countries Users
WARNING:
This is a semiconductor laser. The maximum power of the laser diode is 7.3 x 10
length is 770-810 nm.
For Denmark Users
ADVARSEL:
Klass 1 laser produkt der opfylder IEC825 sikkerheds kravene.
Use of controls, adjustments or performance of procedures other than those specified
in this manual may result in hazardous radiation exposure.
-4
W and the wave-
Usynlig laserstråling ved åbning, når sikkerhedsafbrydere er ude af funktion. Undgå
udsættelse for stråing.
vi
Safety Information
For Finland, Sweden Users
VAROITUS: Laitteen Käyttäminen muulla kuin tässä käyttöohjeessa mainitulla tavalla saattaa
altistaa käyttäjän turvallisuusluokan 1 ylittävälle näkymättömälle lasersäteiylle.
VARNNING: O m apparaten använd s på annat sätt än i denna bruksa nvisning specificerats, kan
användaren utsättas för osynlig laserstrålning som överskrider gränsen för laser klass 1.
VARO!: A v attaessa ja suojalukitus ohitettaessa olet alttiina näkymättömälle lasersäteilylle. Äjä
katso säteeseen.
VARNING!: Osynlig laserstråining när denna del är öppnad och spärren är urkopplad. Betrakta ej
stråien.
For Norway Users
ADVARSEL:Dersom apparatet brukes på annen måte enn spesifisert i denne bruksanvisning, kan
brukeren utsettes for unsynlig laserstråling som overskrider grensen for laser klasse 1.
Dette er en halvleder laser. Maksimal effeckt til laserdiode er 7.3 x 10
WARNING LABELS
-4
W og bølgelengde er 770-810 nm.
4503U002
Safety Information
USER INSTRUCTIONS (For U.S.A. Users)
FCC PART 15 - RADIO FREQUENCY DEVICES WARNING
The following applies to the Facsimile Unit (MINOLTAFAX 1600).
FCC : Declaration of Conformity
Product Type Facsimile
Product Name MINOLTAFAX 1600
Accessories Expansion Memory (Max 4MB)
This Device complies with Part 15 of the FCC Rules. Operation is subject to the following condi tions:
(1) this device may not cause harmful interference, and
(2) this device must accept any interference received, including interference that may cause undesired
operation
Minolta Corporation
101 Williams Drive Ramsey, New Jersey 07446
T e le ph one num ber : 201- 825 -4000
vii
WARNING
NOTE
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are des ign ed to pro vide
reasonable protection against harmful interference in a residential installation. This
equipment generates, uses, and can radiat e radio frequ ency ener gy and, i f not inst alled
and used in accordance with the instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by one or more of the following measures:
•Reorient or relocate the receiving antenna.
•Increase the separation between the equipment and the receiver.
•Connect the equipment to an outlet on a circuit different from that to which the
receiver is connected.
Consult the dealer or an experienced radio-TV technician for help.
This device must be used with shielded interface cables. The use of non-shielded
cables is likely to result in interference with radio communications and is prohibited
under FCC rules.
The design and production of this unit conform to FCC regulations, and any changes
or modifications must be registered with the FCC and are subject to FCC control. Any
changes made by the purchaser or user without first contacting the manufacturer will
be subject to penalty under FCC regulations.
viii
Safety Information
FCC PART 68 - TELECOMUNICATION DEVICES
This equipment complies with Part 68 of the FCC rules. On the rear panel of this equipment is a label
that contains, among other inf ormation the F CC registrati on number and Ringer Equiv alence Number
(REN) for this equipment. If requested, provide this information to your telephone company.
This equipment uses THE FOLLOWING USOC JACKS: RJ11C.
The REN is useful to determine the quantity of devices you may connect to your telephone line and
still have all of those devices ring when your number is called. In most, but not all areas, the sum of
the RENs of all devices should not exceed five (5. 0). To be certain of the number of devices you may
connect to your line, as determined by the REN, you should call your local telephone company to
determine the maximum REN for your calling area.
If your telephone equipment causes harm to the tel epho ne net work, the Telephone Company may discontinue your service temporarily. If possible, they will notify you in advance. But if advance notice
isn’t practical, you will be notified as soon as possible. Y ou will be advised of your right to file a complaint with the FCC.
Your telephone company may m ake changes to its facilities, equipment, operations, or procedures
that could affect the proper operation of your equipment. If they do, you will be given advance no tice
so as to give you an opportunity to maintain uninterrupted service.
If you experience trouble with this equipment, please contact:
Minolta Corporation
101 Williams Drive Ramsey,
New Jersey 07446
U.S.A.
Free Tole Fax No. 800-237-8087
The telephone company may ask you to disconnect this equipment from the network until the problem has been corrected or you are sure that the equipment is not malfunctioning.
This equipment may not be used with a coin service pro vided by th e telephon e comp any. Connection
to party lines is subject to state tariffs. (Contact your state public utility commission or corporatio n
commission for information. )
CUSTOMER INFORMATION FOR PRIVATELY OWNED COIN PHONES
To comply with state tariffs, the telephone company must be given notification prior to connection.
In some states, prior approval of connection must be obtained from the state Public Utility Commis-
sion, Public Service Commission or st ate Corporation Commission.
WARNING FOR THE SETTING OF HEADER AND FOOTER
The Telephone Consumer Protection Act of 1991 makes it u nla wful f or an y p ers on to us e a co mpu ter
or other electronic device to send any message via a telephone fax machine unless such message
clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the
transmission, the date and time it is sent and an identification of the business or other entity, or other
individual sending the message and the telephone number of the sending machine or such business,
other entity, or individual.
In order to program this information into your fax machine, you should complete the following steps.
Refer to Chapter 2 "First Things to Know About Your Fax", page 2-14 to 2-18 in this manual.
Safety Information
USER INSTRUCTIONS (For Canadian Users)
INTERFERENCE-CAUSING EQUIPMENT STANDARD
(ICES-003 ISSUE 2) WARNING
The following applies to the Facsimile Unit (MINOLTAFAX 1600).
This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equip-
ment Regulations.
Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le matériel
brouilleur du Canada.
IC CS-03-TELECOMUNICATION DEVICE
NOTICE:
The Industry Canada (IC) label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective, operational and safety requir ements. The
Department does not guarantee the equipment will operate to the user’s satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions
may not prevent degradation of service in some situations.
ix
Repairs to certified equipment should be coordinated by a representative designated by the supplier.
Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give
the telecommunications company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This
precaution may be particularly important in rural areas.
CAUTION:
Users should not attempt to make such connections themselves, but should contact the appropriate
electric inspection authority or electrician, as appropriate.
NOTICE:
The
Ringer Equivalence Number (REN)
the maximum number of terminals allowed to be connected to a telephone interface. The termination
on an interface may consist of any combination of devices subject only to the requirement that the
sum of the Ringer Equivalence Numbers of all the devices does not exceed 5.
If you experience trouble with this equipment, please contact:
Minolta Business Equipment (Canada), Ltd.
369 Britannia Road E.
Mississauga, Ontario L4Z 2H5
Tel: (905) 890-6600
assigned to each terminal device prov ides an in dication of
x
Safety Information
HEARING AID COMPATIBILITY (For U.S.A. / Canadian Users)
Only a registered handset should be used with this MINOLTAFAX 1600.
Safety Information
CE Marking (Declaration of Conformity)
We declare under our sole responsibility that the Facsimile Unit to which this declaration relates is in
conformity with the specifications below. This declaration is valid for the area of the European Union
(EU) only.
Declaration of Conformity for CE Marking
Product Type Facsimile
Product Name MINOLTAFAX 1600
Accessories Expansion Memory (Max 4MB)
Standard Safety: EN60 950 /1992 with amendment 1, 2 and 3 (1995)
Safety of information technology equipment, including electrical Business
equipment
En 60 825-1 / 1994 with A1 /1996
Radiation safety of laser products, equipment classification, requirements and
user ’s guide
EMC:
En55 022 (
Limits and method for measurement of radio disturbance characteristic of
information technology equipment (ITE)
Class B
) / 1994 with A1/1995
xi
EN61000-3-2 (Class A) / 1995
Electromagnetic compatibility (EMC) - Part 3 : Limits, Section 2:
Limits for harmonic currents emissions (equipment input current ≤ 16A per
phase)
Electromagnetic compatibility (EMC) - Part 3 : Limits, Section 3:
Limitation of voltage fluctuations and flicker in low-voltage supply systems
for equipment with reated current ≤ 16A
EN50 082-1 / 1992
Electromagnetic compatibility - Generic immunity standard
Part 1: Residential, commercial and light industry
EC Directive Safety: 73/23/EEC
EMC: 89/336/EEC and 93/68/EEC
Compliance (Australia and New Zealand Only)
WARNING
This is a Class A product. In a domestic environment this product may cause radio
interference in which case the user may be required to take adequate measures.
xii
Safety Information
USER INSTRUCTIONS (For U.K. Users)
These facsimiles are approved for connection to the British Telecom public switched telecommunication
systems in accordance with the British telecommunication Act of 1984. The usage should be subject
to the condition set out in these instructions. Any other usage will INVALIDATE this approval.
1. The approval of this facsimile for connection to the public switched telephone networ k (PSTN) is
invalidated if the facsimile is used with or connected to:
(i) internal software that has not been formally accepted by BABT
(ii) external control software or external control apparatus which causes the operation of the facsimiles to contravene BABT requirement.
2. This facsimile is approved for the use of the following facilities: Tone Dialing (DTMF).
Automatic Clearing.
Automatic answering (Facsimile with auto answer to ITU-T T. 30).
Last Number Redial
Automatic call initiation.
Automatic dialing facilities.
Automatic multiple repeat dial attempts.
Series connection for ‘Off Hook’ detection.
Memory dialing.
Any other usage will INVALIDATE the approval of the apparatus if as a result it then ceases to conform to the standard against which approval was granted.
3. This facsimile is suitable for connection to exchange lines on PSTN directly or via a compatible private branch exchange.
4. It cannot be guaranteed that the facsimile will operate under all possible conditions of connection to
compatible PBXs. Any cases of difficulty should be referred in the first instance to the supplier of the
apparatus.
5. Connection to PSTN must not be hardwired.
The connection to PSTN must be disconnected before the mains plug is removed.
6. The facsimile may be used on PSTN employing Loop disconnect or MF signalling. However, please
note as follows:
Although the facsimile can use either Loop disconnect or DTMF signaling, only the performance of
the DTMF signaling is subject to regulatory requirements for correct operation. It is therefore
strongly recommended that the facsimile is set to use DTMF signaling for access to public or private
emergency services if it is used with a telephone. DTMF signaling also provides faster call set up.
7. Ringer Equivalent Number (REN) for the facsimile is 3.
The REN relates to the performance of the facsimile when used in parallel with other items of terminal equipment. The REN is a customer guide indicating approximately the maximum number of
equipment that should be connected in parallel simultaneously to the line.
To determine the maximum number of items that can be connected in parallel simultaneously to an
exclusive line, please add the REN values of each item connected to the exclusive line. The sum
should not exceed the maximum REN value of 4. For the purposes of the calculation, the REN of a
terminal equipment rented or b rou ght fr om B T pl c. s hou l d be as sumed to be REN of 3.0 unless ot her wise specif ie d.
8. When other telephone apparatus is connected in parallel with the facsimile, it must be set on Tone
dialing (DTMF) mode only.
9. When connecting a telephone onto the same line or PBX extension as this facsimile, the serial socket
on the LJU unit (on the unit cord) must be used.
xiii
Safety Information
10. Please be advised that should another telephone device be used connected to the PSTN via the serial
socket on the LJU unit, then problems may be experienced in the following ways.
(1) Difficulty making calls.
(2) Problems in telephone conversation sometimes experienced by both parties. Should difficulties as
described above be experienced, then the supplier of the facsimile should be contacted for assistance
and not the network operator.
11. The facsimile is not suitable as an extension to a pay phone or as a 1 + 1 carrier system.
12. To this machine on a private exchange (PABX) extension, insert a pause or pauses in the autodial
sequence to allow your P ABX unit time to connect with the public service telephone network (an outside line) before dialing continues. For example you may require a sequence of 9 "PAUSE" 0908
214315 to transmit a fax message to our Keynes Office.
To insert pause, press the "PAUSE" key. One key operation causes a pause of 3.5 seconds in the dialing sequence.
13. Use of the facsimile to make overseas fax transmissions, it may be necessary to insert a pause in the
autodial sequence when sending trans missions overseas in order that the inter national exchanges have
time to interconnect. Fo r ex ampl e y ou may require a sequence of 01 0 "PAUSE" 1555677899 to trans mit a fax message to your New York office.
To insert a pause, press the "PAUSE" key. One key operation causes a pause of 3.5 seconds in the
dialing sequence.
MAINS PLUG WIRING INSTRUCTIONS
This equipment is fitted with a moulded type mains plug incorporating a detachable fuse cover; under
no circumstances should the plug be used without the fuse cover fitted. In the unlikely event of the
socket outlet in your home not being compatible with the plug supplied, cut off the main plug and fit
an appropriate type observing the wiring code blow.
DANGER: The fuse from the cut-off plug should be removed and the plug should be disposed of
in a safe manner. Under no circumstances should the cut-off plug be inserted into a
socket outlet as a serious electric shock may occur.
If you are not sure how to do this, get help from a qualified electrician.
IMPORTANT
The wires in this mains lead are coloured in accordance with the following code:
GREEN-AND-YELLOW: Earth
BLUE: Neutral
BROWN: Live
As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured
markings identifying the terminals in your plug, proceed as follows. The wire which is coloured
GREEN-AND-YELLOW must be connected to the terminal in the plug which is marked by the letter
E, or by the safety earth symbol, or coloured green or green and yellow.
The wire which is coloured BLUE must be connected to the terminal which is marked with the letter
N or coloured black.
The wire which is coloured BROWN must be connected to the terminal which is marked with the letter L or coloured red.
This apparatus must be protected by a 13A fuse in the mains plug or distribution board.
"WARNING: THIS EQUIPMENT MUST BE EARTHED."
xiv
Safety Information
USER INSTRUCTIONS (For New Zealand)
Warnings
• Immediately disconnect the equipment should it become physically damaged, and arrange for its disposal or repair before reconnecting.
• Disconnect the Telecom Network connection before disconnecting the Power conn ection pr ior to relo cating the equipment, and reconnect the Power first.
• This equipment may not necessarily provide for the effective hand-over of a call to or from a telephone connected to the same line.
• Not all Standard telephones will respond to incoming ringing when connected to the extension socket
at the rear of the equipment.
• As there is no audio moni toring o f d ialing or calling procedures, please doub le ch eck th at yo u are dialing a valid fax number, especially in the event of no response to redials.
WARNING NOTICE:
No ‘111’ or other calls can be made from this device during a mains power failure
Use of pulse dialing, when this equipment is connected to the same line as other equipment, may
give rise to bell tinkle or noise and may also cause a false answer condition. Should such problems occur, the user should not contact the telecom faults service.
OZONE RELEASE (For all Users)
During printer operation, a small quantity of ozone is released. This amount is not large enough to
harm being adversely. However, be sure the room where the fax is being used has adequate ventilation, especially if you are printing a high volume of ma terials, or if t he fax is being us ed continu ously
over a long period.
WARNING LABELS
For U.S.A. / Canadian Users For European Users
xv
Safety Information
xvi
Stop
1
4
7
Speed Dial
Redial/Pause
GHI
PQRS
Illustrated Fax Function Index
Doing it simply
Basic transmitting procedure ➮ pp. 3-1, 3-5
4503U004
Registering sender ID
Using the Header ➮ p. 5-17
JUN. 08 '96 (MON) 15:38 TOKYO 03 - 5423 - 7801 002 P 01
ATTENTION : MR. .
RE :
FROM :
,
.
4503U005
To multiple destinations
Transmitting a document to two or more destinations ➮ p. 4-3
Time saver
Using the memory function ➮ p. 6-1
4503U006
To same destination again
Retrying the Same Party ➮ p. 6-3
4503U008
At a specific time
Transmitting a document at a specified time
➮ p. 4-11
Transmitting clear photos
Setting resolution ➮ p. 3-2
4503U007
4258U405
4503U009
xvii
Illustrated Fax Function Index
Wanting to make copies
Making copies ➮ p. 7-1
4503U012
To a particular person
Transmitting a document confidentially to a particular person ➮ p. 4-14
Protecting you from reception of junk mail
Receiving a document only when the password
matches ➮ p. 5-25
4503U011
Wanting communication results
• Confirm ➮ p. 6-6
• Activity report ➮ pp. 9-1, 9-6
ConfirmConfirm
ACTIVITY REPORT
NO. COUNTER DATE TIME TX/RX DESTINATION STATION PAGE COMM. TIME MODE RELT
1 T/ 000001 SEP.17 09 : 30 TX OSAKA 1 0 H 01' 25" STD OK
TOTAL
03 532 3276 ECM
TX
RX
100 H 01' 25"
0 H 00' 00"
4503U010
4503U013
xviii
Illustrated Fax Function Index
xix
Using This Manual
Organization
This manual consists of 13 chapters. Chapters 1 and 2 give the basic info rmation ab out the f ax, chap ter 3
introduces the basic functions of the fax operation, chapters 4 through 10 detail the various advanced
functions the machine offers, and chapters 1 1 thro ugh 13 cover maintenance of the fax machine and s ome
troubleshooting tips.
Please read chapters 1 through 3 before attempting to use your fax.
Reading these chapters will help you understand the installation and bas ic operation of y our fax machine.
Read chapters 4 through 10 as necessary when you want to use the more advanced functions the machine
offers. An individual explanation is given o f each function, allowing you to read only tho se pages pe rtaining to the function you want to use.
Chapters 11 and 12 are to be read when you need to add paper, service or troubleshoot the machine. An
explanation is given of each operation, allowing you to read only those pages dealing with the operation
to be performed.
Chapter 13 contains a quick reference overview of the basic operating procedure, specifications, and
index.
Locating the Information You Need
Using the Illustrated Fax Function Index
The most basic fax functions are given in easy-to-understand illustrations.
Using the Table of Contents
Many headings are operationally-oriented so that you can easily and quickly locate the information you
need as long as you know what you want to do. A particular function name is also given in parentheses
following each of these headings. The name is helpful when you have in mind such function names as
Redial and Mailbox Transmission.
Using the Index
At the back of the book is an alphabetical index which is function-, item-, or term-oriented; i.e., if you
know the name of a particul ar fun ction o r item, use this section t o find a reference t o the ap propriat e page
number.
xx
Using This Manual
Page Layout
1 2
3 4
65 7
1
Operational heading
2
Function description:
Gives an overview of the function operation
covered herein.
3
Function name:
The descriptive name used to identify a particular
fax operation .
4
Page number:
Used to locate your page.
5
Step number:
Sequential number to follow in performing the
procedure.
6
Note:
Calls your attention to a particul ar po int in t he pr ocedure.
7
Index:
Used to locate your chapter quickly.
xxi
Highlights
This FAX is a laser plain paper facsimile being equipped with h i gh speed 14.4 kbps modem, 8 ppm print ing mechanism, quick scanning and dual access capability, you’ve got high productivity for office job.
High Productivity
14.4 kbps High-Speed modem
• This FAX’s high speed 14.4 kbps modem transmits documents at an impressive 6seconds per page.
Quick Scanning
• With Quick Scanning, once the text is r ead into memory, you can go back to your seat with documents
without waiting for completion of transmission.
Full Dual Access Function
• The time-saving Full Dual Access Function, let you scan documents into memory for transmission
even as faxes are being sent from or received into me mory, or printed out on paper. And you can print
out without hindering the reception of faxes into memory. This helps you spend less wasted time in
front of the fax and more work time elsewhere.
0.75 MB Memory (2 MB/4 MB optional)
• A standard 0.75MB of memory can store up to 45 pages*. Capacity is up gradable to a maximum of
4.75 MB(285pages) with optional memory.
*ITU No.1 Chart at a standard mode.
250-Sheet Paper Tray & 200-Sheet Output Tray
• High-Volume Paper capacity- Store a generous 250 sheets of paper in the paper feeding tray for heavy
office use. Also up to 200 sheets can be accommodated when receiving.
One-Touch Dialing (20 numbers) & Speed Dialing (100 numbers)
• To cut down on dialing time, use 20 one touch key s or 100 two- digit speed dialing codes for the numbers you most frequently call.
Easy Operation
Two-Component Cartridge
• Replacing an old cartridge for a new one is easy. The toner and drum cartridge are separate, so the
more durable drum cartridge can fully used to its maximum life span.
High Image Quality
Super Fine Micro-Toning (Super Fine-MT) System
• With Minolta’s unique Super Fine Micro-Toning (Super Fine-MT) developing system, the
Minoltafax1600 assures printout with surprisingly distinct characters and detailed imaging composed
of fine 7-micron toner particles.
64-Level Halftone
• For vivid, detailed reprodu ctions of pictur es, illus tration s or other g raphi c information, achi eve breath taking result with 64 natural halftone levels that accommodate the lig htest and darkest of tones.
PC Connectivity
Standard RS-232C Serial Interface & Class 1 Compatible for PC Fax
• The standard RS-232C Serial interface is equipped and Class1 standard is supported. Once recommended application software is installed, PC fax, PC Printing, PC Scanning and more advanced applications like SUB (Sub addressing), PWD (Passwor d), SE P (Selective Polling) -ITU standard- become
available.
xxii
Highlights
Office-and Environment-Friendly
Energy Star Compliant
• With power save mode, unnecessary energy consumption is cut off.
Table of Contents
Using the Machine Properly............................................................ i
Safety Information......................................................................... iv
Illustrated Fax Function Index..................................................... xvi
Using This Manual...................................................................... xix
Highlights.................................................................................... xxi
Chapter 1 Installation
Preparation for Installation.......................................................... 1-1
Installation Site................................................................................ 1-1
Power Source................................................................................... 1-1
Grounding........................................................................................ 1-1
Space Requirements......................................................................... 1-2
Precautions for Use...................................................................... 1-3
Operating Environment.................................................................... 1-3
Using the Fax Properly.................................................................... 1-3
Care of Fax Supplies........................................................................ 1-4
Setting-Up.................................................................................... 1-5
Setting up the Fax.................................................................................... 1-5
Connecting to the Telephone Line.......................................................... 1-8
Basic Connection Procedure.......................................................................... 1-8
xxiii
Chapter 2 First Things to Know About Your Fax
Fax Parts and Accessories ........................................................... 2-1
Control Panel Keys...................................................................... 2-3
Numeric Keys.......................................................................................... 2-4
One Touch Keys...................................................................................... 2-5
Turning ON and OFF the Fax ..................................................... 2-6
Turning the Fax ON................................................................................ 2-6
Turning the Fax OFF............................................................................... 2-7
Message Display.......................................................................... 2-8
How the Screen is Organized.................................................................. 2-8
Initial Screen.................................................................................................. 2-8
Selection Screen............................................................................................. 2-9
Icons.................. ... .... ............................................... ..................................... 2-11
Adjusting Brightness of the Message Display...................................... 2-12
What to Do First Before Making Any Communications
(Initial User Data)...................................................................... 2-13
Setting the Machine Operation (Telephone Line: Tone/Pulse)............. 2-13
When Pulse is selected................................................................................. 2-13
Setting the Initial User Data.................................................................. 2-14
Opening the Initial User Data Screen........................................................... 2-14
Setting Date & Time.................................................................................... 2-14
Setting Your Fax Number (User Fax Number)............................. .... ........... 2-15
Setting Your Name (User Name)................................................................. 2-17
Setting Your Password (User Password) ..................................................... 2-18
Registering One Touch Dial and Speed Dial Stations............... 2-19
xxiv
Table of Contents
Dial Registration Mode......................................................................... 2-19
Fax No.................................... ...... ......................................................... 2-22
When a Private Branch Exchange (PBX) is Being Used...................... 2-22
Name..................................................................................................... 2-23
Modem Speed ....................................................................................... 2-24
Telephone Number List ........................................................................ 2-25
Chapter 3 Basic Fax Operation
How to Transmit a Document - Basics........................................ 3-1
Overview of the Basic Transmission Procedure..................................... 3-1
Direct Communication and Memory Communication............................ 3-1
Selecting the Resolution.......................................................................... 3-2
Loading the Document............................................................................ 3-3
Documents Suitable for Transmission........................................................... 3-3
Loading the Document .................................................................................. 3-4
Dialing the Number (Transmitting the Document)................................. 3-5
Using the Numeric keys (Manua l Dialin g)............................................. ... .... 3-5
When a PBX is Being Used............................ ... .... ......................... ............... 3-6
If the Line is Busy......................................................................................... 3-7
If the Transmission Fails ............................................................................... 3-7
Using the One Touch Dial Function.............................................................. 3-7
If the Line is Busy......................................................................................... 3-8
If the Transmission Fails ............................................................................... 3-9
Using the Speed Dial Function...................................................................... 3-9
If the Line is Busy .................................. ..................................................... 3-10
If the Transmission Fails ............................................................................. 3-11
Using the Combination Dial Function......................................................... 3-11
Using the Phone Book Function.................................................................. 3-13
Phone Book (List)........................................................................................ 3-13
If the Line is Busy .................................. ..................................................... 3-14
If the Transmission Fails ............................................................................. 3-15
Phone Book (Search)................................................................................... 3-15
If the Line is Busy .................................. ..................................................... 3-17
If the Transmission Fails ............................................................................. 3-17
How to Receive a Document - Basics....................................... 3-18
Overview of the Basic Reception Procedure........................................ 3-18
Reception Mode Overview ................................................................... 3-18
Direct Communication and Memory Communication................................ 3-18
Print Mode Overview............................................................................ 3-19
Full Size Priority mode................................................................................ 3-19
Reduction Priority mode...................... ........................................................ 3-20
100% Reception mode................................................................................. 3-20
*Divide-and-Print Func tio n............................... .... ......................... ............. 3-20
Selecting the Reception Mode .............................................................. 3-21
Selecting the Print Mode....................................................................... 3-21
Operation at Reception.......................................................................... 3-22
Receiving a Document in the Fax Mode..................................................... 3-22
Receiving a Document in the Tel Mode (Manual RX mode)...................... 3-23
How to Use Your Fax as a Telephone Set................................. 3-24
Making a Telephone Call...................................................................... 3-24
Receiving a Telephone Call.................................................................. 3-25
Table of Contents
Chapter 4 Using the Enhanced Utilities 1 (FUNCTION Utilities)
Using the FUNCTION Utilities ...................................................4-1
Overview of the FUNCTION Utilities .................................................... 4-1
Setting the FUNCTION Utilities............................................................. 4-2
Transmitting a Document to Two or More
Destinations (Broadcast) .............................................................4-3
Specifying the Destinations Using One Touch Keys..................................... 4-4
Selecting Destinations Using Speed Dial....................................................... 4-5
Selecting Destinations Using Phone Book (List)........................................... 4-5
Selecting Destinations Using Phone Book (Search)...................................... 4-6
Specifying the Destination with the Numeric keys........................................ 4-8
Checking the Selected Destinations............................................................... 4-9
Transmitting a Document at a Specified Time (Timer TX)...... 4-11
Transmitting a Document Confidentially to a Particular
Person (Mailbox TX)................................................................. 4-14
Printing the Document Transmitted by Mailbox TX
(Print Mailbox RX).................................................................... 4-17
Programming a Mailbox ID.................................................................. 4-17
Deleting a Mailbox ID........................................................................... 4-19
Printing the Mailbox Document........................................... ................. 4-20
Letting the Other Party Execute the Transmission of Your Document
(Polling TX)............................................................................... 4-21
For Single Mode............................................... .... ... ..................................... 4-22
For Multi Mode.......................... .... .............................................................. 4-23
Controlling the Transmission of a Document from Another Party
(Polling RX) .............................................................................. 4-24
Specifying the Parties Using One Touch Keys............................................ 4-25
Specifying the Parties Using Speed Dial...................................................... 4-25
Specifying the Parties Using Phone Book (List).......................................... 4-26
Specifying the Parties Using Phone Book (Search)..................................... 4-27
Specifying the Destination with the Numeric keys...................................... 4-28
Checking the Specified Parties You Poll..................................................... 4-29
Canceling A Transmission Reservation (Cancel Reservation) . 4-31
Checking the Documents Reserved for Transmission .......................... 4-31
Canceling the Document Reserved for Transmission........................... 4-32
If CONF. is Shown....................................................................................... 4-33
xxv
Chapter 5 Using the Enhanced Utilities 2(SET Utilities for Dialing and
Transmission/Reception)
Using the SET Utilities................................................................ 5-1
Overview of the SET Utilities................................................................. 5-1
List of SET Utilities....................................................................................... 5-1
Setting the SET Utilities.......................................................................... 5-3
Transmitting a Document to Parties in a Group (Group Dial)................ 5-4
Registering for Group Dial............................................................................. 5-5
Transmitting a Document Using Group Dial............................................... 5-11
If the Line is Busy:............................ .... .... ......................... .......................... 5-12
If the Transmission was Unsuccessful:........................................................ 5-12
xxvi
Table of Contents
Transmitting a Document Using a Preset Transmission
Function (Program Dial)............................................................ 5-13
Programming for Program Dial................................. ... ............................... 5-13
Transmitting a Document using Program Dial............................................ 5-15
Setting of TX Operations........................................................... 5-16
Transmitting to Password-Secured Destinations (Password TX)......... 5-16
Printing Sender Information for the Receiving End (Header).............. 5-17
Setting of RX Operations .......................................................... 5-19
Storing the Document Received in Memory (Memory RX Mode) ...... 5-19
Programming for Memory RX Mode............................... ... ........................ 5-19
Printing the Document Received by Memory RX Mode............................ 5-21
Memory Substitution Recep tio n................................ ... .... ........................... 5-22
Storing the Document Received in Memory (Multi Page Print) .......... 5-23
When Multi Print or Sort Print is Selected.................................................. 5-24
Reception from Password-Secured Parties (Password RX).................. 5-25
Printing Reception Data for Your End (Footer).................................... 5-26
Chapter 6 Using the Enhanced Utilities 3
Transmitting a Document Using Memory (Memory TX)........... 6-1
Retrying the Same Destination (Redial TX)................................ 6-3
Using Manual Redial .............................................................................. 6-3
Verifying Audible Signal for Connection Before Transmitting a
Document (Manual Communication).......................................... 6-4
Manual Transmission.............................................................................. 6-4
Manual Reception................................................................................... 6-5
Checking the Last 60 Communication Results (Confirm).......... 6-6
Transmitting a Document Using External Extensions
(External)..................................................................................... 6-8
Chapter 7 Making Copies
Making a Single Copy (Single Copy).......................................... 7-1
Using the Convenient Copy Function (Convenient Copy).......... 7-3
Selecting a Zoom Ratio ................................................................................. 7-4
Setting the No. of Copies to be Made............................................................ 7-5
Setting Multi Copy.................................................................................. 7-5
Setting Multi Sort Copy................................................................................. 7-6
Chapter 8 Setting the SET Utilities
List of the SET Utilities............................................................... 8-1
Setting the SET Utilities.............................................................. 8-2
Outline of the SET Utilities......................................................... 8-3
1. Dial Registration................................................................................. 8-3
1. One Touch Dial......................................................................................... 8-3
2. Speed Dial.................................................................................................. 8-3
3. Group Dial................................................................................................. 8-3
4. Program Dial.............................................................................................. 8-3
2. Scanning & Printing............................................................................ 8-3
xxvii
Table of Contents
1. Resolution .................................. ................................................................ 8-3
2. Scan Contrast.............................................................................................. 8-3
3. I/T Sep. (Image/Text Separation)................. .... ... ....................................... 8-3
4. Print Density............................................................................................... 8-4
5. Rec. Paper Size........................................................................................... 8-4
3. TX Operation....................................................................................... 8-4
1. Page Count TX........................................................................................... 8-4
2. Password TX.............................................................................................. 8-4
3. Header......................... ............................................................................... 8-4
4. RX Operation ...................................................................................... 8-4
1. Memory RX Mode..................................................................................... 8-4
2. No. of Rings.................... ... .... ................................................................. ... 8-4
3. Multi Page Print......................................................................................... 8-4
4. Reduction RX............................................................................................. 8-5
5. Confidential Mailbox ................................................................................. 8-5
6. Password RX.............................................................................................. 8-5
7. Footer .......................... .... ........................................................................... 8-5
5. Machine Operation . ............................................................................. 8-5
1. Power Save Mode........ .... ........................................................................... 8-5
2. LCD Contrast............................................................................................. 8-5
3. Tone/Pulse.............................. .................................................................... 8-5
4. Buzzer Volume........................................................................................... 8-6
5. G3 ECM..................................................................................................... 8-6
6. Reporting ............................................................................................. 8-6
1. Activity Rep............................................................................................... 8-6
2. Reserv. Rep................................................................................................ 8-6
3. TX/RX Result Rep..................................................................................... 8-6
7. Initial User Data.................................................................................. 8-6
1. Date & Time............................................................................................... 8-6
2. User Fax No............................................................................................... 8-6
3. User Name.................................................................................................. 8-6
4. User Password............................................................................................ 8-6
8. PC I/F .................................................................................................. 8-7
Chapter 9 Printing Reports
Outline of Reports ....................................................................... 9-1
List of Reports......................................................................................... 9-1
Printing a Report ..................................................................................... 9-1
Auto Printing.................................................................................................. 9-1
4503UAIManual Printing............................................................................... 9-2
Description of Each Report ......................................................... 9-3
TX Result Report .................................................................................... 9-3
TX Result Report .................................................................................... 9-4
RX Result Report.................................................................................... 9-5
Telephone No. List.................................................................................. 9-6
Activity Report................................... ..................................................... 9-6
Memory Data List ................................................................................... 9-7
Memory Image Print............................................................................... 9-8
Mailbox List............................................................................................ 9-9
Key Setting List....................................................................................... 9-9
Broadcast Reservation Report............................................................... 9-10
Polling Reservation Report................................................................... 9-10
xxviii
Table of Contents
Machine Status List............................................................................... 9-11
Power Failure Report............................................................................ 9-13
Backup RAM Error Report................................................................... 9-14
Chapter 10 Functions Performed Using a PC
Outline of Functions Performed Using a PC............................. 10-1
Printer Function..................................................................................... 10-1
Scanner Function................................................................................... 10-1
PC Fax Function.................................................................................... 10-1
PC mode setting items........................................................................... 10-1
System Requirements.................................................................................. 10-2
Chapter 11 Maintaining your Fax
Replenishing Supplies and Changing Cartridges...................... 11-1
Loading Paper....................................................................................... 11-1
Types of Paper.......................... ... .... ...................... .... ... ............................... 11-1
Loading Paper on the Paper Feeding Tra y..................................... .... .... ..... 11-1
Setting the Paper Size.................................................................................. 11-2
Changing the Toner Cartridge............................................................... 11-3
Changing the Drum Cartridge............................................................... 11-5
Cleaning the Fax........................................................................ 11-8
Cleaning the Outside............................................................................. 11-8
Cleaning the Inside................................................................................ 11-8
Chapter 12 Troubleshooting
When a Message Appears.......................................................... 12-1
LED Indication................................................... ................................... 12-1
Alarm .................................................................................................... 12-1
Typical Messages.................................................................................. 12-1
When a Document or Paper Misfeed Has Occurred.................. 12-4
Clearing a Document Misfeed .............................................................. 12-4
Clearing a Paper Misfeed...................................................................... 12-5
When an Unclear Print is Produced........................................... 12-9
Some Troubleshooting Tips..................................................... 12-10
Chapter 13 Appendices
Quick Reference Guide ............................................................. 13-1
Manual Dialing: Using the Numeric Keys............................................ 13-1
One Touch Dialing ................................................................................ 13-1
Speed Dialing........................................................................................ 13-2
Manual Redialing.................................................................................. 13-2
FUNCTION Utilities............................................................................. 13-3
CONFIRM Function............................................................................. 13-4
SET Utilities.......................................................................................... 13-5
Initial User Data.................................................................................... 13-7
Dial Registration ................................................................................... 13-9
Table of Contents
2. Specifications ...................................................................... 13-11
MINOLTA FAX 1600............................................................................... 13-11
System requirements.................................................................................. 13-12
Index........................................................................................ 13-13
xxix
Loading...