Microsoft 2045 User Manual
FAX Option Type 2045
Operating Instructions
Facsimile Reference
<Advanced Features>
Transmission Mode
1
Checking and Canceling Transmission Files
2
Communication Information
3
Other Transmission Features
4
Reception Features
5
LAN-Fax Features
6
Simplifying the Operation
7
Facsimile Features
8
Key Operator Setting
9
Solving Operation Problems
10
Appendix
11
For safe and correct use of this machine, please be sure to read the Safety Information in the
General Settings Guide before you use it.
FAX Option Type 2045 Operating Instructions Facsimile Reference<Advanced Fea-
Printed in the Netherlands
GB GB B547-8650
Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Trademarks
®
Microsoft
, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
®
Adobe
and Acrobat® are registered trademarks of Adobe Systems Incorporated.
Ethernet is a registered trademark of Xerox Corporation.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
Note
The proper names of the Windows operating systems are as follows:
•Microsoft® Windows® 95 operating system
•Microsoft® Windows® 98 operating system
•Microsoft® Windows® Millennium Edition (Windows Me)
®
•Microsoft
Windows® XP Professional
•Microsoft® Windows® XP Home Edition
•Microsoft® Windows® 2000 Server
®
•Microsoft
Windows® 2000 Professional
•Microsoft® Windows NT® Server operating system Version 4.0
•Microsoft® Windows NT® Workstation operating system Version 4.0
Copyright © 2002
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒ Manuals provided are specific to machine type.
❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.
❒ Two CD-ROMs are provided:
• CD-ROM 1“Operating Instructions for Printer/Scanner”
• CD-ROM 2“Scanner Driver & Document Management Utilities”
❖❖❖❖ General Settings Guide
Provides an overview of the machine.
It also describes System Settings (such as paper trays and user codes settings),
Document Server functions, and troubleshooting.
❖❖❖❖ Network Guide (PDF file - CD-ROM1)
Describes procedures for configuring the machine and computers in a network environment.
❖❖❖❖ Copy Reference
Describes operations, functions, and troubleshooting for the machine’s copier
function.
❖❖❖❖ Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine’s facsimile function.
❖❖❖❖ Facsimile Reference<Advanced Features>(this manual)
Describes advanced functions and settings for key operators.
❖❖❖❖ Printer Reference 1
Describes system settings and operations for the machine’s printer function.
❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s printer function.
❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine’s scanner function.
i
❖❖❖❖ Manuals for DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.
• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations of DeskTopBinder V2 Lite and provides an overview
of its functions. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.
• Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder V2 Lite. This guide is added to the [Start] menu when
DeskTopBinder V2 Lite is installed.
❖❖❖❖ Manuals for ScanRouter V2 Lite
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)
Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when ScanRouter V2 Lite is installed.
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)
Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.
❖❖❖❖ Other manuals
• PS3 Supplement (PDF file - CD-ROM1)
• Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)
ii
TABLE OF CONTENTS
Manuals for This Machine......................................................................................i
How to Read This Manual .....................................................................................1
Symbols ..................................................................................................................... 1
1. Transmission Mode
Sending at a Specific Time (Send Later) .............................................................3
User Transmission.................................................................................................5
Priority Transmission............................................................................................6
Confidential Transmission....................................................................................7
Polling Transmission.............................................................................................9
Polling Transmission Clear Report........................................................................... 11
Polling Reception.................................................................................................12
Polling Reserve Report ............................................................................................ 13
Polling Result Report ............................................................................................... 13
2. Checking and Canceling Transmission Files
Displaying Confirmation of Transmission.........................................................15
Canceling a Transmission ..................................................................................16
Deleting a Destination ......................................................................................... 17
Adding a Destination ........................................................................................... 18
Changing the Transmission Time ......................................................................19
Printing a File ....................................................................................................... 20
Resending a File ..................................................................................................21
Printing a List of Files in Memory (Print TX File List)....................................... 22
3. Communication Information
Printing the Journal.............................................................................................23
Journal ..................................................................................................................... 25
Checking the Transmission Result (TX File Status).........................................27
Checking the Reception Result (RX File Status) ..............................................28
Displaying the Memory Status............................................................................ 29
Printing/Deleting Received and Stored Documents (Printing Stored RX File)
Printing Received and Stored Documents ...............................................................30
Deleting Received and Stored Documents .............................................................. 31
Printing a Confidential Message ........................................................................32
Confidential File Report............................................................................................33
Printing a File Received with Memory Lock......................................................34
Personal Boxes....................................................................................................36
Personal Boxes ........................................................................................................ 36
Printing Personal Box Messages .............................................................................36
....30
iii
Information Boxes ...............................................................................................38
Information Boxes ....................................................................................................38
Storing Messages in Information Boxes................................................................... 38
Printing Information Box Messages ......................................................................... 40
Deleting Information Box Messages ........................................................................ 41
4. Other Transmission Features
Handy Dialing Functions.....................................................................................43
Chain Dial................................................................................................................. 43
(Example) 01133-1-555333...................................................................................43
Redial ....................................................................................................................... 43
Advanced Features..............................................................................................45
SUB Code ................................................................................................................45
SID Code ...............................................................................................................46
SEP Code ................................................................................................................46
PWD Code............................................................................................................. 47
Transfer Request ..................................................................................................... 48
With Transfer Requests set in the System Settings ..............................................50
On Hook Dial ........................................................................................................51
Manual Dial...........................................................................................................52
Changing the Line Port .......................................................................................53
Sub Transmission Mode .....................................................................................55
Book Fax .................................................................................................................. 55
Two-Sided Transmission (Double-Sided Transmission) ..........................................56
Standard Message Stamp........................................................................................ 58
Sending an Auto Document .....................................................................................59
Printing documents stored as Auto Documents ....................................................60
Sending a Stored File...............................................................................................61
Sending stored documents....................................................................................61
Printing stored documents..................................................................................... 64
Stamp....................................................................................................................... 66
Transmission Options ..............................................................................................67
Fax Header Print ................................................................................................... 67
Label Insertion .......................................................................................................68
Sender Stamp........................................................................................................ 68
Reduced Image Transmission ...............................................................................68
Auto Reduce..........................................................................................................68
Default ID Transmission ........................................................................................69
Selecting transmission options for a single transmission ...................................... 69
More Transmission Functions............................................................................71
If Memory Runs Out While Storing an Original ........................................................ 71
Parallel Memory Transmission ................................................................................. 71
Checking the Transmission Result........................................................................... 72
Automatic Redial ...................................................................................................... 72
Batch Transmission.................................................................................................. 72
ECM (Error Correction Mode) .................................................................................. 72
Broadcasting Sequence ...........................................................................................73
Checking the Transmission Progress ......................................................................73
Dual Access ............................................................................................................. 73
iv
Transmission with Image Rotation ...........................................................................73
Simultaneous Broadcast .......................................................................................... 73
JBIG Transmission................................................................................................... 74
Printed Report......................................................................................................75
Memory Storage Report........................................................................................... 75
Transmission Result Report (Memory Transmission) ..............................................75
Communication Failure Report ................................................................................ 75
Transmission Result Report (Immediate Transmission) .......................................... 76
5. Reception Features
Reception..............................................................................................................77
Immediate Reception ............................................................................................... 77
Memory Reception ................................................................................................... 77
Substitute Reception ................................................................................................ 79
Receiving messages unconditionally..................................................................... 79
Receiving messages according to parameter-specified settings...........................80
Reception Functions ...........................................................................................81
Transfer Station........................................................................................................ 81
Transfer result report ............................................................................................. 82
JBIG Reception ........................................................................................................ 82
Auto Fax Reception Power-up ................................................................................. 83
Printing Options................................................................................................... 84
Print Completion Beep .............................................................................................84
Checkered Mark ....................................................................................................... 84
Center Mark ............................................................................................................. 84
Reception Time ........................................................................................................ 85
Two-Sided Printing................................................................................................... 85
180-Degree Rotation Printing ................................................................................86
Multi-copy Reception................................................................................................86
Image Rotation ......................................................................................................... 87
Combine Two Originals ............................................................................................ 87
Page Separation and Length Reduction .................................................................88
Reverse Order Printing ............................................................................................ 88
Page Reduction........................................................................................................ 89
TSI Print (Transmitting Subscriber Identification Print) ............................................ 89
When There Is No Paper of the Correct Size...........................................................89
Just Size Printing................................................................................................... 90
Setting Priority Trays .............................................................................................91
Having Incoming Messages Printed on Paper from the Bypass Tray ...................... 91
Where Incoming Message are Delivered - Output Tray....................................93
Specifying Tray for Lines.......................................................................................... 93
Tray Shift ..................................................................................................................93
v
6. LAN-Fax Features
Sending Fax Documents from Computers ........................................................95
Installing the Software .............................................................................................. 96
Auto Run Program .................................................................................................96
Installing Individual Applications ..............................................................................97
Applications Stored on the CD-ROM ....................................................................... 97
LAN-Fax Driver ......................................................................................................97
Address Book ........................................................................................................ 98
LAN-Fax Cover Sheet Editor .................................................................................98
Setting LAN-Fax Properties ..................................................................................... 98
Basic Transmission .................................................................................................. 99
Attaching a cover sheet ...................................................................................... 101
Previewing fax images......................................................................................... 101
Specifying options ............................................................................................... 101
Printing or Saving as Files .....................................................................................103
Address Book ......................................................................................................... 104
Editing Fax Cover Sheets ...................................................................................... 105
Creating a cover sheet ........................................................................................ 105
Attaching a created cover sheet .......................................................................... 106
LAN-Fax Operation Messages ............................................................................... 107
LAN-Fax Error Report ............................................................................................ 108
Error messages ................................................................................................... 108
Viewing Fax Information Using a Web Browser ............................................. 109
Viewing and/or Printing Received Fax Messages Using a Web Browser..............109
Viewing received fax messages using a Web browser .......................................109
Printing fax information using a Web browser .....................................................110
Deleting fax information using a Web browser .................................................... 110
Viewing Received Messages on a Computer..................................................111
Delivering Received Messages .............................................................................. 111
7. Simplifying the Operation
Programs ............................................................................................................ 113
Registering and Changing Keystroke Programs .................................................... 113
Registering a priority function using a program ................................................... 114
Using a program .................................................................................................. 114
Changing a program name.................................................................................. 115
Deleting a Program ................................................................................................116
Using the Document Server..............................................................................117
Storing a Document ............................................................................................... 118
File Manage ...........................................................................................................120
Delete File .............................................................................................................. 122
Managing Documents Saved in the Document Server from a Computer ..............123
Using DesktopBinder...........................................................................................123
Using a Web browser ..........................................................................................123
vi
8. Facsimile Features
Function List ......................................................................................................125
Accessing User Tools (Facsimile Features)....................................................129
Quitting Default Settings ........................................................................................ 129
General Settings/Adjustment .................................................................................130
Reception Setting................................................................................................... 132
9. Key Operator Setting
Key Operator Tools List .................................................................................... 135
Using Key Operator Settings ............................................................................ 137
Programming, Changing, and Deleting Standard Messages ................................. 137
Deleting Standard Messages .................................................................................138
Storing, Changing, and Deleting an Auto Document .............................................138
Deleting an Auto Document ................................................................................... 140
Programming and Changing a Scan Size .............................................................. 140
Deleting a Scan Size.............................................................................................. 142
Printing the Journal ................................................................................................142
Counters.................................................................................................................142
Forwarding .............................................................................................................143
Programming an end receiver ............................................................................. 144
Quitting the forwarding function...........................................................................144
Forwarding mark..................................................................................................145
Memory Lock.......................................................................................................... 145
ECM .......................................................................................................................146
Changing the User Parameters.............................................................................. 147
Changing the User Parameters ........................................................................... 151
Printing the User Parameter list........................................................................... 152
Special Senders to Treat Differently ...................................................................... 152
Programming/Changing Special Senders ........................................................... 155
Programming Initial Set Up of a Special Sender .................................................157
Deleting a Special Sender ................................................................................... 159
Printing the Special Sender list............................................................................ 160
Box Settings ........................................................................................................... 160
Programming/editing Personal Boxes .................................................................161
Deleting Personal Boxes ..................................................................................... 162
Programming/editing Information Boxes .............................................................163
Deleting Information Boxes ................................................................................. 164
Programming/editing Transfer Boxes .................................................................. 165
Deleting Transfer Boxes ...................................................................................... 167
Printing the box list .............................................................................................. 168
Transfer Report ......................................................................................................169
Programming a Confidential ID ..............................................................................170
Programming a Polling ID ......................................................................................170
Programming a Memory Lock ID ........................................................................... 171
Selecting Dial/Push Phone..................................................................................... 171
Storing or Printing Received Documents ............................................................... 172
Setting a User Code for Viewing Received and Stored Documents ...................... 173
vii
10.Solving Operation Problems
Reading Reports ................................................................................................175
Error Report ..........................................................................................................175
Power Failure Report .............................................................................................175
11.Appendix
Replacing the Stamp Cartridge ........................................................................ 177
Connecting the Machine to a Telephone Line and Telephone ......................178
Connecting the Telephone Line ............................................................................. 178
Selecting the Line Type..........................................................................................178
Optional Equipment...........................................................................................179
Fax Function Upgrade Unit ....................................................................................179
Expansion Memory (32MB: DIMM) ........................................................................ 179
Extra G3 Interface Unit .......................................................................................... 179
Specifications.....................................................................................................180
Acceptable Types of Originals ............................................................................... 181
Acceptable original sizes ..................................................................................... 181
Paper size and scanned area ..............................................................................181
Maximum Values................................................................................................184
INDEX....................................................................................................... 186
viii
How to Read This Manual
R
R
Symbols
In this manual, the following symbols are used:
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.
CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are included in “Safety Information”, General Settings Guide.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnormal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions under which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's panel display.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
1
2
1. Transmission Mode
Sending at a Specific Time (Send Later)
Using this function, you can instruct
the machine to delay transmission of
your fax message until a specified later time. This allows you to take advantage of off-peak telephone
charges without having to be by the
machine at the time.
If you have a non-urgent fax, select
Send Later with Economy Transmission when you scan it. Faxes will be
queued in memory and sent during
Economy Transmission Time.
Important
❒ After the machine has been
switched off for about one hour, all
fax messages stored in memory are
lost. If messages are lost for this
reason, a Power Failure Report is
automatically printed when the
operation switch is turned on. Use
this report to identify lost messages.
Note
❒ You can specify a time within 24
hours.
❒ If the current time shown is not
correct, change it. See the General
Settings Guide.
❒ For convenience, you can program
the time when your phone charges
become cheaper as the Economy
Transmission Time. See p.131
“Program Economy Time”.
❒ You can program one of the Quick
Operation keys with operations for
this function. Using the key allows
you to omit steps B and C.
Place the original, and then select
AAAA
the scan settings you require.
Reference
p.11 “Placing Originals”, Facsimile Reference <Basic Features>
p.27 “Scan Settings”, Facsimile
Reference <Basic Features>
Press [Transmission Mode].
BBBB
Limitation
❒ This function is unavailable with
Immediate Transmission. Use
Memory Transmission.
Select [Send Later].
CCCC
3
1
Transmission Mode
Enter the time using the number
DDDD
keys (24 hr format), and then
press [OK].
The specified time is shown above
the highlighted [Send Later].
Note
❒ Press [Economy Time] to specify
the economy time.
❒ When entering numbers small-
er than 10, add a zero at the beginning.
❒ If you make a mistake, press
[Clear] or the {{{{Clear/Stop}}}} key before pressing [OK], and then try
again.
❒ To cancel Send Later, press
[Cancel]. The display returns to
that of step
Press [OK].
EEEE
The standby display appears.
Note
❒ To check the settings, press
[Transmission Mode].
Dial and press the {{{{Start}}}} key.
FFFF
Note
❒ You can cancel the transmission
setup for Send Later. See p.16
“Canceling a Transmission”.
.
C
4
User Transmission
User Transmission
This function allows you to check
each user or department's transmission history. To use the function, you
need to program a user code (eight
digits max.) for each user or department, to be entered before transmission. See the General Settings Guide.
Note
❒ You can program codes of up to 8
digits for a maximum of 100 users
and/or departments. With the optional account enhance module installed, you can program user
codes for a maximum of 500 users
and/or departments. See the Gen-
eral Settings Guide.
❒ You can enter user codes or names
into various lists or reports.
Place the original, and then select
AAAA
desired scan settings.
Reference
p.27 “Scan Settings”, Facsimile
Reference <Basic Features>
Press [Transmission Mode].
BBBB
Using the number keys enter a
DDDD
user code (up to eight characters),
and then press [####].
The programmed user name will
appear.
Note
❒ If you enter a wrong code, press
[Clear] or the {{{{Clear/Stop}}}} key before pressing [####], and then try
again.
❒ To cancel the operation, press
[Cancel]. The display returns to
that of step
Press [OK].
EEEE
The standby display appears.
Note
❒ To check the settings, press
[Transmission Mode].
.
C
1
Press [User TX].
CCCC
Specify a destination, and then
FFFF
press the {{{{Start}}}} key.
Note
❒ You can cancel the transmission
setup for User Transmission.
See p.16 “Canceling a Transmission”.
5
Transmission Mode
Priority Transmission
1
Documents you send with Memory
Transmission are sent in the order
they are scanned. Therefore, if several
messages are queued in memory, the
next document will not be sent immediately. However, by using this function you can have your message sent
before other queued messages.
Limitation
❒ This function is not available with
Immediate Transmission. If this
function is selected, the machine
automatically switches to Memory
Transmission.
Note
❒ If there is already a message stored
with this function or a transmission in progress, your message will
be sent after that message has been
transmitted.
Place the original, and then select
AAAA
the scan settings you require.
Press [Transmission Mode].
BBBB
Select [Priority TX], and then press
CCCC
[OK].
The standby display appears.
Note
❒ To check the settings, press
[Transmission Mode].
Dial, and then press the {{{{Start}}}}
DDDD
key.
Note
❒ Press [Change/Stop TX File] to
cancel the transmission.
Reference
p.27 “Scan Settings”, Facsimile
Reference <Basic Features>
6
Confidential Transmission
Confidential Transmission
If you want to limit who views your
message, use this function. The message will be stored in memory at the
other end and not printed until an ID
is entered.
Transmitter
Receiver
Entering the Confidential ID
GFSINS0N
There are two types of Confidential
Transmission:
❖❖❖❖ Default ID
It is not necessary to enter an ID
when transmitting.
The other party can print the message by entering the Confidential
ID programmed in their machine.
Note
❒ We recommend that you program
the Confidential ID beforehand.
See p.170 “Programming a Confidential ID”.
❒ An ID can be any 4-digit number
(except 0000).
❒ If the destination machine is not of
the same manufacturer, you can
use Confidential Transmission
with “SUB Code”. See p.45 “SUB
Code”.
Place the original, and then select
AAAA
the scan settings you require.
Reference
p.11 “Placing Originals”, Facsimile Reference <Basic Features>
p.27 “Scan Settings”, Facsimile
Reference <Basic Features>
Press [Transmission Mode].
BBBB
1
❖❖❖❖ ID Override
Should you want to send a confidential message to a particular person at the other end, you can
specify the Confidential ID that the
receiver has to enter to see that
message. Before you send the message, do not forget to tell the receiver the ID that must be entered
to print the message.
Limitation
❒ The destination machine must be
of the same manufacturer and
have the Confidential Reception
function.
❒ The destination machine must
have enough memory available.
Select [Confidential TX].
CCCC
7
Transmission Mode
1
Depending on the Confidential
DDDD
Transmission type, use one of the
following procedures:
Default ID
A Check that [Default ID] has been
selected, and then press [OK].
"Default ID" is shown above the
highlighted [Confidential TX].
Note
❒ To cancel Contidential
Transmission, press [Cancel].
The display returns to that of
step
.
C
Note
❒ If you make a mistake, press
[Clear] or the {{{{Clear/Stop}}}} key
before pressing [OK], and
then try again.
❒ To cancel Confidential
Transmission, press [Cancel].
The display returns to that of
step
Press [OK].
EEEE
Note
❒ To check the settings, press
[Transmission Mode].
Dial, and then press the {{{{Start}}}}
FFFF
key.
Note
❒ You can cancel the transmission
setup for Confidential Transmission. See p.16 “Canceling a
Transmission”.
.
C
Override ID
A Press [ID Override].
B Enter the Confidential ID (4-dig-
it number) using the number
keys, and then press [OK].
"ID Override" and the entered
Confidential ID are shown
above the highlighted [Confiden-
tial TX].
8
Polling Transmission
Polling Transmission
Use Polling Transmission when you
want to leave an original in the machine memory for others to pick up.
The message will be sent when the
other party calls you up.
There are three types of Polling
Transmission.
❖❖❖❖ Free Polling Transmission
It is not necessary to enter the Polling ID during the procedure.
Anybody can poll the message
from your machine. The machine
sends it regardless of whether Polling ID's match.
❖❖❖❖ ID Override Transmission
You must enter an Override Polling ID unique to the transmission.
This ID overrides the ID stored in
the machine. The user must supply
this ID when they poll your machine. If the IDs match, the message is sent. Make sure in advance
the other end knows the ID you are
using.
Limitation
❒ Polling Transmission is allowed
only if the receiver's machine has
the Polling Reception function.
❒ Usually, only machines of the
same manufacturer that support
Polling Reception can perform ID
Polling Transmission. However,
when the Information Box File
function is used, and the other party's fax machine supports Polling
Transmission and the SEP function, you can still carry out Polling
Transmission with an ID. See p.38
“Information Boxes”.
1
❖❖❖❖ Default ID Transmission
It is not necessary to enter the Polling ID during the procedure.
The message will only be sent if the
Polling ID of the machine trying to
poll your message is the same as
the Polling ID stored in your machine. Make sure in advance that
both machines' Polling IDs are
identical.
Note
❒ Free Polling and Default ID Trans-
mission allow only one file to be
stored in memory.
❒ ID Override Polling Transmission
allows a file to be stored in memory for each ID; you can store up to
400 files (800 with the optional fax
function upgrade unit) by changing IDs.
❒ Before using Default ID Transmis-
sion, you need to program the Polling ID. See p.170 “Programming a
Polling ID”.
9
Transmission Mode
1
❒ You can set whether a Polling
Transmission file is deleted after
transmitting in “User Parameters”.
To save the file to transmit repeatedly, set to “Standby (Save)”. See
p.147 “Changing the User Parameters” (switch 11, bit 7).
❒ You can program one of the Quick
Operation keys with operations for
this function. Using the key allows
you to omit steps B and C.
❒ The communication fee is charged
to the receiver.
Place the original, and then select
AAAA
the scan settings you require.
Reference
p.11 “Placing Originals”, Facsimile Reference <Basic Features>
p.27 “Scan Settings”, Facsimile
Reference <Basic Features>
Free Polling Transmission
A Check that [Free Polling TX] is se-
lected.
Default ID Transmission
A Select [Default ID TX].
ID Override Transmission
A Select [ID Override Transmission].
B Specify a 4-digit ID using the
number keys and [A], [B], [C],
[D], [E], and [F].
Press [Transmission Mode].
BBBB
Select [Polling TX].
CCCC
Depending on the Polling Trans-
DDDD
mission mode, use one of the following procedures:
Note
❒ A Polling ID may be any four
numbers (0 to 9) and characters (A to F), except 0000 and
FFFF.
❒ If you make a mistake, press
[Clear] or the {{{{Clear/Stop}}}} key,
and then try again.
Press [Only Once] or [Save] to delete
EEEE
or save the file after transmission.
Note
❒ To delete the original immedi-
ately after transmission, select
[Only Once].
❒ To repeatedly send the original,
select [Save].
❒ To cancel Polling Transmission,
press [Cancel]. The display returns to that of step
.
C
10
Press [OK].
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“pppppppppp” appears.
Polling Transmission
Polling Transmission Clear
Report
The type of Polling Transmission is
shown above the highlighted [Poll-
ing TX].
Press [OK].
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Note
❒ To check the settings, press
[Transmission Mode].
Press the {{{{Start}}}} key.
HHHH
Note
❒ You can cancel the transmission
setup for Polling Transmission.
See p.16 “Canceling a Transmission”.
This report allows you to verify
whether Polling Transmission has
taken place.
Limitation
❒ This report is not printed if the
User Parameters are set to allow
the stored originals to be repeatedly sent (Save). See p.147 “Changing
the User Parameters” (switch 11,
bit 7).
Note
❒ You can turn this function on or off
with the User Parameters. See
p.147 “Changing the User Parameters” (switch 03, bit 6).
❒ You can have a portion of the sent
image printed on the report with
the User Parameters. See p.147
“Changing the User Parameters”
(switch 04, bit 7).
1
❒ You can check the result of Polling
Transmission with the Journal. See
p.23 “Printing the Journal”
11
Transmission Mode
Polling Reception
1
Use this function to poll a message
from another terminal. You can also
poll documents from many terminals
with only one operation (use Groups
and Keystroke Programs to fully exploit this function).
There are two types of Polling Reception.
❖❖❖❖ Default ID/Free Polling Reception
Use this method for Free Polling or
Default ID Polling. If the Polling ID
is programmed in your machine,
any messages waiting in the transmitting machine with the same ID
are received. If the other machine
does not have any messages waiting with the same Polling ID, any
messages that do not require ID
are received (Free Polling).
❖❖❖❖ ID Override Polling Reception
You must enter an Override Polling ID unique to this transmission.
This ID overrides the one stored in
this machine.
Your machine will receive any
messages waiting in the transmitting machine that have matching
ID's. If no ID's match, any messages that do not require IDs are received (Free Polling).
Limitation
❒ Polling Reception requires that the
other machine is capable of Polling
Transmission.
❒ Usually, you can only receive doc-
uments with a Polling ID from machines of the same manufacturer
that support the polling function.
However, if the other party's fax
machine supports Polling Transmissions and the SEP function, and
also has stored IDs, you can still
perform Polling Reception. See
p.46 “SEP Code”.
❒ To receive a message sent by De-
fault ID Polling Transmission or ID
Override Polling Transmission, it
is necessary to specify the same
Polling ID as the sender's.
❒ To receive a message sent by Free
Polling Transmission, it is not necessary to specify the same Polling
ID as the sender's.
Note
❒ For ID Polling Reception, program
a Polling ID in advance. See p.170
“Programming a Polling ID”.
❒ You can program one of the Quick
Operation keys with operations for
this function. Using the key allows
you to omit steps A and B.
Press [Transmission Mode].
AAAA
12
Polling Reception
Select [Polling RX].
BBBB
Depending on which method you
CCCC
are using, select one of the following procedures:
Default ID/Free Polling Reception
A Check that [Default ID/Free Polling
RX] is selected, and then press
[OK].
"Deflt ID/Free Poll." is shown
above the highlighted [Polling
RX].
Note
❒ To cancel Polling Reception,
press [Cancel]. The display
returns to that of step
ID Override Polling Reception
A Press [ID Override Polling Recep-
tion].
B Specify a 4-digit ID using the
number keys and [A], [B], [C],
[D], [E], and [F], and then press
[OK].
Note
❒ A Polling ID may be any four
numbers (0 to 9) and characters (A to F), except 0000 and
FFFF.
❒ If you make a mistake, press
[Clear] or the {{{{Clear/Stop}}}} key
before pressing [OK], and
then try again.
❒ To cancel Polling Reception,
press [Cancel]. The display
returns to that of step
Press [OK].
DDDD
The standby display appears.
Dial, and then press the {{{{Start}}}}
EEEE
key.
.
B
1
Polling Reserve Report
This report is printed after Polling Reception has been set up.
.
B
Note
❒ You can turn this function on or off
with the User Parameters. See
p.147 “Changing the User Parameters” (switch 03, bit 3).
Polling Result Report
This report is printed after a Polling
Reception has been completed and
shows its result.
"ID Override" and the entered
Polling ID are shown above the
highlighted [Polling RX].
Note
❒ You can also check the result of a
Polling Reception with the Journal.
See p.23 “Printing the Journal”.
❒ You can turn this function on or off
with the User Parameters. See
p.147 “Changing the User Parameters” (switch 03, bit 4).
13
1
Transmission Mode
14
2. Checking and Canceling
Transmission Files
After you have pressed the {{{{Start}}}} key (after scanning originals), you can check
and edit the destination or settings of Memory Transmission. You can also cancel a transmission, change the settings of a transmission, print a stored file, print
a list of stored files, and resend a file which the machine failed to transmit.
This function is available for Memory Transmission, Confidential Transmission,
Transfer Request, Polling Reception, and Polling Transmission.
Note
❒ If there are no files being sent, received, or stored by Memory Transmission,
[Change/Stop TX File] does not appear on the display.
❒ You cannot check or edit a file being sent or received. Also a Confidential
Transmission file or stored file to be printed as a report cannot be checked or
edited.
Displaying Confirmation of Transmission
Press [Change/Stop TX File].
AAAA
Select [Check/Change Settings].
BBBB
Select files to be changed or
CCCC
checked.
Note
❒ If multiple destinations were
specified, only the destination
selected first appears.
❒ If multiple destinations were
specified, only the number of
unsent messages appears.
Check a file, and then press [Exit].
DDDD
Press [Exit].
EEEE
The standby display appears.
15
Checking and Canceling Transmission Files
Canceling a Transmission
2
You can cancel transmission of a file
when the file is being sent, stored in
memory, or fails to transmit. All the
scanned data is deleted from memory.
You can cancel a file for Memory
Transmission. This function is useful
to cancel a transmission when you notice a mistake in destination or with
the originals after storing. To cancel
Memory Transmission, search for the
file to be canceled among the files
stored in memory, and then delete it.
Note
❒ If you cancel a transmission while
the file is being sent, some pages of
your file may have already been
sent and will be received at the
other end.
❒ If the transmission finishes while
you are carrying out this procedure, transmission cannot be canceled.
Press [Change/Stop TX File].
AAAA
Note
❒ To display only the files being
sent, press [Files under TX].
❒ If multiple destinations were
specified, only the number of
unsent messages appears.
❒ If multiple destinations were
specified, only one destination
number appears. To display all
destinations, press [Check/Change
Settings].
Press [Stop Transmission].
CCCC
The selected file is deleted.
Note
❒ To quit transmission cancel,
press [Save].
❒ To cancel another transmission,
repeat from step
Press [Exit].
DDDD
The standby display appears.
.
B
16
Select the files whose transmis-
BBBB
sion you want to cancel.
Deleting a Destination
Deleting a Destination
You can delete destinations.
Note
❒ If you delete a destination that is
the only destination for a transmission, the transmission is canceled.
Press [Change/Stop TX File].
AAAA
Press [Check/Change Settings].
BBBB
Press [Change] for the destination
DDDD
you want to delete.
Press [Clear] to delete the destina-
EEEE
tion.
2
Select the file from which you
CCCC
want to delete a destination.
Press [Exit].
FFFF
Note
❒ To delete another destination,
repeat from step
Press [Exit].
GGGG
The standby display appears.
.
C
17
Checking and Canceling Transmission Files
Adding a Destination
2
Press [Change/Stop TX File].
AAAA
Press [Check/Change Settings].
BBBB
Select the file to which you want
CCCC
to add a destination.
Specify the destination.
EEEE
Note
❒ You can specify the destination
using the number keys or soft
(on-screen) keys.
❒ You can also program a SUB
code and Sub-address by pressing [Adv. Features].
Press [Exit].
FFFF
Note
❒ Repeat steps
want to add another destination.
and E, if you
D
18
Press [Add].
DDDD
Press [Exit].
GGGG
The standby display appears.
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