Lexmark X 642e MFP User Manual

X642e MFP

Menus and Messages Guide

May 2006

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Edition: May 2006

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Contents

Chapter 1: Using MFP menus ............................................................................................ 5

Understanding the multifunction printer (MFP) control panel ...........................................................................5

Home screen ............................................................................................................................................7

Using the LCD touch-screen buttons .............................................................................................................12

Sample screen one .................................................................................................................................12

Sample screen two ................................................................................................................................. 12

Sample screen three ..............................................................................................................................13

Information on LCD touch-screen buttons ..............................................................................................14

Other LCD touch-screen buttons ............................................................................................................16

Features .................................................................................................................................................17

Menus ............................................................................................................................................................18

Menu map ...............................................................................................................................................18

Paper Menu ...................................................................................................................................................19

Default Source ........................................................................................................................................ 19

Paper Size/Type ..................................................................................................................................... 19

Configure MP ..........................................................................................................................................22

Envelope Enhance ................................................................................................................................. 22

Substitute Size ........................................................................................................................................23

Paper Weight ..........................................................................................................................................24

Paper Loading ........................................................................................................................................25

Custom Types ........................................................................................................................................ 25

Custom Names ....................................................................................................................................... 25

Universal Setup ...................................................................................................................................... 26

Reports ..........................................................................................................................................................26

Network/Ports ................................................................................................................................................28

TCP/IP .................................................................................................................................................... 28

IPv6 ........................................................................................................................................................30

E-mail Server Setup ............................................................................................................................... 31

Wireless ..................................................................................................................................................33

Standard Network or Network <x> .........................................................................................................33

Standard USB or USB <x> .....................................................................................................................34

Parallel <x> .............................................................................................................................................36

Serial <x> ...............................................................................................................................................38

NetWare .................................................................................................................................................40

AppleTalk ................................................................................................................................................ 40

LexLink ...................................................................................................................................................41

Settings ..........................................................................................................................................................41

General Settings ..................................................................................................................................... 41

Copy Settings .........................................................................................................................................47

Fax Settings ............................................................................................................................................51

E-mail Settings ...................................................................................................................................... 61

FTP Settings ........................................................................................................................................... 64

Scan to USB Settings ............................................................................................................................. 67

Print Settings .......................................................................................................................................... 69

Security ...................................................................................................................................................81

Set Date and Time ..................................................................................................................................87

Contents

Help Pages ....................................................................................................................................................89

Manage Shortcuts .......................................................................................................................................... 90

Chapter 2: Understanding MFP messages ..................................................................... 91

Status messages ........................................................................................................................................... 91

Fax status messages ..................................................................................................................................... 95

Cancel jobs messages ...................................................................................................................................95

Password and PIN messages ........................................................................................................................95

Copy, e-mail, fax, FTP, and scan button messages ...................................................................................... 96

Attendance messages ................................................................................................................................... 96

Functions disabled transitional messages ...................................................................................................111

Index .................................................................................................................................. 112

Using MFP menus

Understanding the multifunction printer (MFP) control panel

Most print settings can be changed from the application in use or the print driver. Settings changed from the application or print driver apply only to the job being sent to the MFP.

Changes made to print settings from an application override changes made from the control panel.

If a setting cannot be changed from the application, use the MFP control panel, MarkVision™ Professional, or the Embedded Web Server (EWS) pages. Changing a setting from any of these makes that setting the user default.

The MFP control panel consists of:

Using MFP menus

Callout Control panel item Function

1 LCD The liquid crystal display (LCD) shows home screen

buttons, menus, menu items, and values. It allows for making selections within Copy, Fax, and so on.

2 Indicator light Gives information about the status of the MFP using the

3 0–9

Note: Referred to as the numeric

keypad.

4 # (Pound or number character) Press this button:

5 Dial Pause Cause a two- or three-second dial pause in a fax number.

6 Clear All When in the function menus, such as Copy, Fax, E-mail,

7 Start Initiate the current job indicated on the LCD.

colors red and green.

Status Indicates

Off MFP power is off.

Blinking green MFP is warming up, processing data,

or printing a job.

Solid green MFP is on, but idle.

Blinking red Operator intervention is required.

Enter numbers when the LCD screen has a field that accepts the entry of numbers. Also, use these buttons to dial phone numbers for faxes.

Note: If a number is pressed while on the home screen without pressing the # button first, the Copy menu opens and changes the Copy Quantity.

• For a shortcut identifier.

• Within phone numbers. For a Fax number with a #, enter it twice — ##.

• From the home screen, the Fax Destination List menu item, E-mail Destination List menu item, or Profile List menu item to access shortcuts.

The button only functions within the Fax menu or with fax functions.

Redial a fax number from the home screen. When outside of the Fax menu, fax function, or home

screen, an error beep sounds if Dial Pause is pressed. When sending a fax, in the Fax To: field, a Dial Pause

press is represented by a comma (,).

and FTP, it returns all settings to their default values and then returns the MFP to the function menu.

When in any other menu while the MFP is Ready, it cancels all changes that have not been submitted and returns the MFP to the function menu.

From the home screen, press it to start a copy job with the default settings.

The button has no effect if it is pressed while a job runs through the scanner.

Understanding the multifunction printer (MFP) control panel

Using MFP menus

Callout Control panel item Function

8 Stop Cause the printing or scanning to stop.

During a scan job, the scanner finishes scanning the current page and then stops, which means paper may remain in the automatic document feeder (ADF).

During a print job, the print media path is cleared before the printing stops.

Stopping appears on the LCD during this process.

9 Backspace Within the Copy menu, which is accessed by touching the

Copy button, press Backspace to delete the right-most digit of the value in the Copy Count. The default value of 1 appears if the entire number is deleted by pressing Backspace numerous times.

Within the Fax Destination List, press Backspace to delete the right-most digit of a number entered manually. It also deletes an entire shortcut entry. Once an entire line is deleted, another press of Backspace causes the cursor to move up one line.

Within the E-mail Destination List, press Backspace to delete the character to the left of the cursor. If the entry is in a shortcut, the entire entry is deleted.

10 Asterisk (*) * is used as part of a fax number or as an alphanumeric

11 Home Returns the LCD to the home screen. For more

12 Help Tips Accesses the context-sensitive Help feature.

13 Menu Accesses the menus. These menus are only available

14 USB direct interface device The host Universal Serial Bus (USB) direct interface

15 Contrast icon Identifies the location of the contrast wheel. Look on the

character.

information, see the Home screen on page 7.

when the MFP is in the Ready state.

device on the control panel is used to plug in a USB flash memory device and print any Portable Document Format (PDF) [.pdf file], Joint Photographic Experts Group (JPEG) [.jpeg or .jpg file], Tagged Image File Format (TIFF) [.tiff or .tif file], Graphics Interchange Format (GIF) [.gif file], Basic Multilingual Plane (BMP) [.bmp file], Portable Network Graphics (PNG) [.png file], PiCture eXchange (PCX) [.pcx file], and PC Paintbrush File Format [.dcx file] files.

The USB direct interface can also be used to scan a document to a USB flash memory device using the PDF, TIFF, or JPEG formats.

left side of the MFP near this icon to locate the contrast wheel which adjusts the contrast on the LCD.

Home screen

After the MFP is turned on and a short warm-up period occurs, the LCD shows the following basic screen, which is referred to as the home screen. Two examples are shown, one where the home screen is presented totally on one screen and another example where the down arrow button must be touched in order to access the next screen containing home screen functions.

Use the LCD touch-screen home screen buttons to open the Copy, Fax, E-mail, or FTP menus. Once in a menu, use other buttons to scroll through a list of menu items or values, select a value to change the user default setting, and respond to messages.

Understanding the multifunction printer (MFP) control panel

Using MFP menus

Home screen (self contained)

The following shows a home screen with no other levels. Notice that jobs are pending since the Cancel Jobs button is shown.

Copy

E-mail

Fax

FTP

Ready.

Status/ Supplies Cancel Jobs

Home screen with arrows

The following home screen appears when there is a home screen continuation to another screen or another level to the home screen. To access the next screen, touch the down arrow. When the next screen is presented, the up arrow would be active in order to return to the first screen. When a button or arrow is inactive it appears faded or grayed out. For more information on grayed out buttons, see Grayed out button.

Copy

Fax

E-mail

FTP

Ready.

Status/ Supplies Cancel Jobs

Understanding the multifunction printer (MFP) control panel

Using MFP menus

Button or item appearance

Copy

E-mail

Fax

FTP

Ready.

Button name or screen item name

Copy Access the Copy menus.

E-mail Access the E-mail menus. It is possible to scan a

Fax Access the Fax menus.

FTP Access the File Transfer Protocol (FTP) menus. A

Status message bar Shows the current MFP status, such as Ready or Busy.

Navigation bar The navigation bar is the area under the status message

Function

If the home screen is shown, press a number to access the Copy menus, too.

document directly to an e-mail address.

document can be scanned directly to an FTP site.

Shows MFP conditions, such as Toner Low. Shows intervention messages to give instructions on

what the user should do so the MFP can continue processing, such as Close door or insert print

cartridge.

See the Note in Sample screen three for another status message bar purpose.

Note: The bar is capable of showing only two lines of messages.

bar. It contains other buttons, such as Status/Supplies and Cancel Jobs.

Status/ Supplies

Status/Supplies Appears on the LCD whenever the MFP status includes a

message requiring intervention. Touch it to access the messages screen for more information on the message, including how to clear it.

Understanding the multifunction printer (MFP) control panel

Using MFP menus

Button or item appearance

Cancel Jobs

Cancel Job

Button name or screen item name

Cancel Jobs Open the Cancel Jobs screen. If only one job is in the

Down arrow Access the next screen down since the entire screen

Function

queue, the button says Cancel Job. The Cancel Jobs screen shows any of the following items under three headings on the screen, which are Print, Fax, and Network:

•print job

•copy job

•fax

• profile

• FTP

• e-mail send

Each heading has its own list of jobs shown in a column under it. Each column can only show three jobs per screen. Each job appears as a button. If more than three jobs exist in a column, then the down arrow appears at the bottom of the column. Each touch of the down arrow accesses one job in the list. When more than three jobs exist, once the fourth job in the list is reached, then an up arrow appears at the top of the column. For illustrations of the up and down arrow buttons, see Other LCD touch- screen buttons on page 16.

To cancel a job, see the User’s Guide for instructions.

contents cannot be shown in one view. Touch the down arrow to move down to the next item in a

list, such as a list of menu items or values. The down arrow does not appear on a screen with a short listing. It only appears if the entire listing cannot be seen on one screen. On the last screen of the listing, the down arrow is gray to indicate that it is not active since the end of the list appears on this screen. For an example of moving within a list, see Sample screen three.

Up arrow Access the previous screen up since the entire screen

contents cannot be shown in one view. Touch the up arrow to move up to the next item in a list,

such as a list of menu items or values. When presented with a long list on the first screen, the up arrow is gray to indicate that it is not active. On the second screen, which is needed to show the rest of the listed items, the up arrow is blue to show that it is active. For an example of moving within a list, see Sample screen three.

Understanding the multifunction printer (MFP) control panel

Using MFP menus

Other LCD touch-screen buttons may appear on the home screen. They are:

Button Button name Function

Release

Held Faxes

Held Jobs

Release Held Faxes (or Held Faxes if in Manual Mode)

Held Jobs Open a screen containing all the held jobs containers.

There are held faxes with a scheduled hold time previously set. To access the list of held faxes, touch this button.

Understanding the multifunction printer (MFP) control panel

Using MFP menus

Using the LCD touch-screen buttons

The following section provides information on navigating through several screens. Only a few screens are chosen to demonstrate the use of the touch-screen buttons.

Sample screen one

Copy From:

Letter (8.5 x 11 in.)

Copy To: Letter (8.5 x 11 in.) Plain Paper

Scale / Darkness

Sides (Duplex)

Print 1 Sided

Collate

Print 2 Sided

Copies

Copy It Options

See Other LCD touch-screen buttons for information on the buttons shown in Sample screen one.

Sample screen two

If the Select button is touched beside Scale/Darkness, the following screen appears. For more information on the Select button, see Select.

Scale

Auto (100%)

Darkness

Copies

Copy It

See Other LCD touch-screen buttons for information on the buttons shown in Sample screen two.

Using the LCD touch-screen buttons

Back

Using MFP menus

Sample screen three

If the Select button is touched beside Letter from Sample screen one, the following screen appears. For more information on the Select button, see Select.

Copy from

Letter (8.5 x 11 in.)

Executive (7.25 x 10.5 in.)

Legal (8.5 x 14 in.)

A4 (210 x 297 mm)

Displaying 1-4/5

Note: Notice the status message bar on this screen. It shows the number of menu items shown on the

screen and how many are available. The message Displaying 1-4/5 means menu items one through four are shown on this screen, but the fifth menu item is on a continuation screen. Touch the down arrow to see the fifth menu item.

See Other LCD touch-screen buttons for information on the buttons shown in Sample screen three.

Back

Using the LCD touch-screen buttons

Using MFP menus

Information on LCD touch-screen buttons

Button Button name Function or description

Select Touch the select button to have another screen appear with additional

Left scroll decrease Touch the left scroll decrease button to scroll to another value in

Right scroll increase Touch the right scroll increase button to scroll to another value in

Left arrow Touch the left arrow button to scroll left to:

Right arrow Touch the right arrow button to scroll right to:

items. On the first screen, the user default setting is shown. Once the select button is touched, and the next screen appears, touching another item shown on the screen changes the user default setting.

decreasing order.

increasing order.

• Reach a decreased value.

• See a full text field on the left.

• Reach an increased value.

• See a full text field on the right.

Down arrow Touch the down arrow to move down to the next item in a list, such as

Up arrow Touch the up arrow to move up to the next item in a list, such as a list

Unselected radio button

a list of menu items or values. The down arrow does not appear on a screen with a short listing. It only appears if the entire listing cannot be seen on one screen. On the last screen of the listing, the down arrow is gray to indicate that it is not active since the end of the list appears on this screen.

of menu items or values. When presented with a long list on the first screen, the up arrow is gray to indicate that it is not active. On the second screen, which is needed to show the rest of the listed items, the up arrow is blue to show that it is active.

This is an unselected radio button.

Using the LCD touch-screen buttons

Using MFP menus

Button Button name Function or description

Back

Selected radio button This is a selected radio button. Touch a radio button to select it. The

radio button center changes color to show that it is selected. In Other LCD touch-screen buttons, the only paper size selected is Legal.

Back Touch Back to return to the previous screen without saving any

settings on the current screen.

Using the LCD touch-screen buttons

Using MFP menus

Other LCD touch-screen buttons

Button Button name Function or description

Cancel

Continue

Cancel Cancel an action or a selection, or cancel out of a

screen and return to the previous screen.

Continue Touch Continue after a menu item or value on a screen

is selected and more changes need to be made for a job from the original screen. Once Continue is touched, the original screen appears.

For example, if you touch Copy on the home screen, the Copy screen appears like Sample screen one on page 12. The following example shows how the Continue button reacts.

1 Touch the select button by the Copy to box, and a

new screen appears.

2 Touch MP Feeder, and a new screen appears. 3 Touch Legal, and a new screen appears. 4 Touch Next, and a new screen appears. 5 Touch Plain Paper for the type of print media

needed.

6 Touch Continue. The Copy screen returns to allow

other selections besides Copy to. The other settings available on the Copy screen are Duplex, Scale, Darkness, Collate, and Copies.

Touch Continue to return to the original screen and make other setting changes for a copy job before the

Copy it button is touched to start the job.

Custom

Done

Custom Allows for creating a custom button based on the

user’s needs.

Done Specifies that a setting on a screen is altered and the

adjustment to the setting is finished.

Gray button Touch this button to select the action appearing on the

button.

Grayed out button When this button appears, it looks faded with a faded

word on it. It means the button is not active or is unavailable on this screen. It was probably active on the previous screen, but the selections made on the previous screen caused it to be unavailable on the current screen.

Using the LCD touch-screen buttons

Using MFP menus

Button Button name Function or description

Select Select a menu. The next screen appears showing

Submit If a different value within a menu item is touched, it

Submit

menu items. Select a menu item. The next screen appears showing

values.

needs to be saved to become the current user default setting. To save the value as the new user default setting, touch Submit.

For information on user default settings, see page 18.

Features

Feature Feature name Description

Attendance message alert If an attendance message occurs which closes a

function, such as copy or fax, then a blinking red exclamation point appears over the function button on the home screen. This feature indicates an attendance message exists.

Using the LCD touch-screen buttons

Using MFP menus

Menus

Factory defaults are the function settings in effect the first time the MFP is turned on. These remain in effect until they are changed. To restore factory defaults, select the Restore value from the Factory Defaults menu item.

When a value or setting is selected and saved, it is stored in MFP memory. Once stored, these settings remain active until new ones are stored or the factory defaults are restored. These settings are called user default settings since the user selects and saves them.

Note: Settings chosen for faxing, scanning, e-mailing, and copying, and settings for printing from the

application may override the user default settings.

Menu map

The following menu map provides an overview of the menus and menu items available from the LCD. Select a menu or menu item for more details. For values or settings for each menu item, see the individual descriptions of menu items following the menu map. There can be an extra level in the menu hierarchy so that it is structured: menu, menu item, menu item (there can be several more menu items under a menu item), and values.

Click any of the following menus or menu items listed for more information:

Paper Menu

Default Source Paper Size/Type Configure MP Envelope Enhance Substitute Size Paper Texture Paper Weight Paper Loading Custom Types Custom Names Universal Setup

Note: The factory default is indicated by an asterisk (*) by the value in the following tables.

Reports

Menu Settings Page Device Statistics Network Setup Page Shortcut List Fax Job Log Fax Call Log E-mail Shortcuts Fax Shortcuts FTP Shortcuts Profiles List NetWare Setup Page Print Fonts Print Directory

Manage Shortcuts

Manage Fax Shortcuts Manage E-mail Shortcuts Manage FTP Shortcuts Manage Profile Shortcuts

Network/Ports

TCP/IP IPv6 E-mail Server Setup Wireless Standard Network Network <x> Standard USB USB <x> Parallel <x> Serial <x> NetWare AppleTalk LexLink

Settings

General Settings Copy Settings Fax Settings E-mail Settings FTP Settings Print Settings Security Set Date and Time

Help Pages

Print all guides Copy guide E-mail guide Fax guide FTP guide Information guide Print defects guide Supplies guide

Menus

Using MFP menus

Paper Menu

Use the Paper Menu to define settings relating to print media.

Default Source

Use this menu item to define the default print media source.

Menu item Purpose Values and descriptions

Default Source Identifies the default print media

source.

Tray <x> If the same size and type of print media

MP Feeder

Envelope Feeder

Manual Paper

Manual Envelope

are in two sources (and the Paper Size and Paper Type menu items are correctly set), the sources are automatically linked. When one source is empty, print media automatically feeds from the next linked source.

Tray 1 is the factory default setting. x represents the tray number, such as

Tray 1 for the standard tray and Tray 2 to Tray 5 for an optional tray.

Note: The MP Feeder value, which stands for the multipurpose feeder, is shown only when Configure MP is set to Cassette. For more information, see Configure MP.

Paper Size/Type

Note: Only installed print media sources appear for this menu item.

These menu items are used to set the size and type of print media loaded into a source, such as a tray, the multipurpose feeder, or the manual feed slot. Setting the size and type is a two-step process. In the first menu item, Size appears in bold letters. After selecting the print media size, the screen changes, and Typ e appears in bold letters. Select the print media type.

Menu item Purpose Values and descriptions

Tray <x> Size

Identifies the default size for each source.

Only installed sources appear. Note: For trays with automatic size

sensing, only the value detected by the hardware appears.

A4* (non-US) A5 JIS B5 Letter* (US) Legal Executive Folio Statement Universal

If the same size and type of print media is in two sources (and the Paper Size and Paper Type menu items are correctly set), the sources are automatically linked. When one source is empty, print media automatically feeds from the next linked source.

See Tray <x> Type for more information.

Paper Menu

Using MFP menus

Menu item Purpose Values and descriptions

Tray <x> Ty pe

MP Feeder Size

Identifies the type of print media loaded in each source.

Note: If a user-defined name is available, it appears instead of Custom Type <x>. If two or more custom types share the same name, the name only appears once in the Paper Type list.

Identifies the size of print media inserted in the multipurpose feeder.

Plain Paper Card Stock Transparency Labels Vinyl Labels Bond Letterhead Preprinted Colored Paper Custom Type <x>

(where x represents 1–6)

A4 (non-US)* A5 JIS B5 Letter (US)* Legal Executive Folio Statement Universal 7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope B5 Envelope C5 Envelope Other Envelope

Use this menu item to:

• Optimize print quality for the specified print media

• Select sources through the software application by selecting type

• Automatically link sources

Any sources containing the same type and size of print media are automatically linked by the MFP if the Paper Size and the Paper Type are set to the correct values.

There are default type settings based on the number of trays installed:

Tray 1–Plain Paper Tray 2–Custom Type 2 Tray 3–Custom Type 3 Tray 4–Custom Type 4 Tray 5–Custom Type 5

The multipurpose feeder only appears on the LCD when Configure MP is set to Cassette.

Note: For more information, see Configure MP.

MP Feeder Ty pe

Identifies the type of print media inserted in the multipurpose feeder.

Note: If a user-defined name is available, it appears instead of Custom Type <x>. If two or more custom types share the same name, the name only appears once in the Paper Type value list.

Paper Menu

Plain Paper* Card Stock Transparency Labels Vinyl Labels Bond Envelope Letterhead Preprinted Colored Paper Custom Type <x>

(where x represents 1–6)

The multipurpose feeder only appears on the LCD when Configure MP is set to Cassette.

Custom Type 6 is the factory default for Custom Types.

Note: For more information, see Configure MP.

Using MFP menus

Menu item Purpose Values and descriptions

Envelope Feeder Size

Envelope Feeder Ty pe

Manual Paper Size

Manual Paper Ty pe

Identifies the size of envelope inserted in the envelope feeder.

This menu item appears only if the optional envelope feeder is installed.

Identifies the type of envelope inserted in the envelope feeder.

This menu item appears only if the optional envelope feeder is installed.

Identifies the print media size being manually loaded.

Identifies the print media type being manually loaded.

7 3/4 Envelope 9 Envelope 10 Envelope* (US) DL Envelope* (non-US) C5 Envelope B5 Envelope Other Envelope

Envelope Custom Type <x>

(where x represents 1–6)

A4* (non-US) A5 JIS B5 Letter* (US) Legal Executive Folio Statement Universal

Plain Paper* Card Stock Transparency Labels Vinyl Labels Bond Letterhead Preprinted Colored Paper Custom Type <x> (where x represents 1–6)

Note: If a user-defined name is available, it appears instead of Custom Type <x>. If two or more custom types share the same name, the name only appears once in the Envelope Feeder Type value list.

Manual Envelope Size

Manual Envelope Ty pe

Identifies the envelope size being manually loaded.

Identifies the envelope type being manually loaded.

Paper Menu

7 3/4 Envelope 9 Envelope 10 Envelope (US)* DL Envelope (non-US)* C5 Envelope B5 Envelope Other Envelope

Envelope* Custom Type <x> (where x represents 1–6)

Using MFP menus

Configure MP

This menu item is used to configure the multipurpose feeder as another source or manual feeder. If the multipurpose feeder is linked with another tray, the MFP can select print media from the multipurpose feeder before selecting print media from another tray.

Menu item Purpose Values and descriptions

Configure MP Determines when the MFP selects

print media loaded in the multipurpose feeder.

Cassette* The MFP treats the multipurpose

feeder like any other tray. If a print job requests a size or type that is only loaded in the multipurpose feeder, the MFP pulls print media from the multipurpose feeder for the job.

Manual The MFP treats the multipurpose

feeder like a manual feed tray, and Load Manual appears when a single sheet of print media needs to be inserted in the feeder.

First The MFP pulls print media from the

multipurpose feeder until it is empty, regardless of the source or size requested for the job.

Envelope Enhance

Use this setting to disable the optional envelope conditioner hardware when printing envelopes. This hardware significantly lessens the wrinkling or creasing of some envelopes.

Note: When printing envelopes a bubble may form between the envelope layers. When the bubble reaches

the end of the envelope during the fusing process, a wrinkle or crease forms. To prevent this situation, pressure on a roller in the fuser is released periodically. This is envelope conditioning.

Menu item Purpose Values and descriptions

Envelope Enhance Disables the optional envelope

conditioner hardware.

On* Off

Paper Menu

This menu item is shown if optional envelope conditioner hardware is installed.

Turning Envelope Enhance to Off does not allow the fuser to release pressure during fusing.

Using MFP menus

Substitute Size

This menu item is used to determine whether the MFP can substitute another print media size if the requested size is not currently installed in any of the MFP sources. If, for example, Substitute Size is set to Letter/A4, and only letter-size paper is installed in the MFP when a request is received to print on A4 paper, the MFP substitutes letter for A4 and prints the job instead of showing a change paper request.

Menu item Purpose Values and descriptions

Substitute Size The MFP substitutes the specified

print media size if the requested size is not loaded.

Off The MFP prompts the user to load

the requested paper size. No size substitutions are allowed.

Statement/A5 Prints A5-size jobs on

Letter/A4 Prints A4-size jobs on letter-size

All listed* Substitutes both Letter/A4 and

statement-size paper if only statement-size paper is loaded, and prints statement-size jobs on A5 paper if only A5 paper is loaded.

paper if only letter-size paper is loaded, and prints letter-size jobs on A4-size paper if only A4-size paper is loaded.

Statement/A5, which means all available substitutions are allowed.

Paper Texture

These menu items are used to set the print media texture for each of the defined print media types. This allows the MFP to optimize the print quality for the specified print media.

Menu item Purpose Values and descriptions

Plain Texture Identifies the texture of the print

media loaded in a specific source. Transparency Tex tu re

Labels Texture

Bond Texture

Smooth Normal* Rough

Envelope Texture

Letterhead Texture

Preprinted Texture

Colored Texture

Vinyl Labels Tex tu re

Identifies the texture of the vinyl

labels loaded in a specific source.

Paper Menu

Smooth Normal* Rough

Shown if vinyl labels are supported in the specified source.

Using MFP menus

Menu item Purpose Values and descriptions

Card Stock Texture Identifies the texture of the card stock

Custom <x> Tex tu re

loaded in a specific source.

Identifies the texture of the custom

print media loaded in a specific

source. (x represents 1–6.)

Smooth Normal* Rough

Shown if Card Stock is supported in the specified source.

Shown if the custom type is supported in the specified source.

Paper Weight

These menu items are used to set the paper weight for each of the defined print media types. This allows the MFP to optimize the print quality for the print media weight.

Menu item Purpose Values and descriptions

Plain Weight Identifies the relative weight of the

Card Stock Weight

Transparency Weight

Labels Weight

Bond Weight

Envelope Weight

print media loaded in a specific

source, and ensures the toner

adheres properly to the printed

page.

Light Normal* Heavy

Note: Card Stock is shown on the LCD only if it is supported in a specified source.

Letterhead Weight

Preprinted Weight

Colored Weight

Vinyl Labels Weight Identifies the relative weight of the

vinyl labels loaded in a specific

source.

Custom <x> Weight Identifies the relative weight of the

custom paper loaded in a specific

source. (x represents 1–6.)

Light Normal* Heavy

Shown if vinyl labels are a supported type.

Shown if the custom type is supported in the specified source.

Paper Menu

Using MFP menus

Paper Loading

These menu items are used to set the loading orientation for each print media type. A source is loaded with preprinted print media, and then the MFP can be notified that the print media is loaded for duplex (two-sided) printing. Use the application software to indicate simplex (one-sided) printing. When simplex printing is selected, the MFP automatically inserts blank pages to print the simplex job correctly.

Paper Loading is only shown on the LCD if a duplex unit is installed.

Menu item Purpose Values and descriptions

Card Stock Load Properly handles the specific

Labels Loading

Bond Loading

Letterhead Loading

Preprinted Loading

Colored Loading

Vinyl Labels Loading

Custom <x> Loading

preprinted print media whether the

job is a duplex job (two-sided) or a

simplex job (single-sided).

Properly handles preprinted custom

paper whether the job is a duplex job

(two-sided) or a simplex job

(single-sided). (x represents 1–6.)

Duplex Off*

Duplex is for two-sided printing on the print media, and off indicates that duplex printing is turned off.

Shown if vinyl labels are supported in the specified source.

Shown if the custom type is supported in the specified source.

Custom Types

This menu item is used to define a name for each custom paper type. Assign names using a utility such as MarkVision or from the LCD.

Menu item Purpose Values and descriptions

Custom Type <x> Specifies the type of print media

associated with each Custom Type available in the Paper Type menu.

Paper* Card Stock Transparency Labels Vinyl Labels Envelope

The custom type print media must be supported in the designated source in order to assign a userdefined name.

Once the name is assigned, the name appears instead of Custom Type <x>.

Custom Names

This menu item is used to define a custom name for each type of print media.

Menu item Purpose Values and descriptions

<user-defined Custom Name>

Specifies the name of print media associated with each Custom Name <x> available in the Paper Type menu, where x is 1–6.

Paper Menu

[user-defined name], such as:

Stephen’s labels Mary’s card stock

The custom print media loaded in the designated source must be a supported media type in order for a user-defined name to be assigned.

Using MFP menus

Universal Setup

These menu items are used to specify the height and width of the Universal Paper Size. When the height and width for Universal Paper Size are specified, the MFP uses the Universal setting like other paper sizes, including support for duplex and n-up. For more information on n-up, see Multipage Print.

Menu item Purpose Values and descriptions

Units of Measure Determines the unit of measure

used to enter the Universal Height and Width.

Portrait Width Sets the portrait width of the

universal media. Note: If the value set exceeds the

maximum width, the MFP uses the maximum value allowed in inches or millimeters.

Portrait Height Sets the portrait height of the

universal media. Note: If the value set exceeds the

maximum height, the MFP uses the maximum value allowed in inches or millimeters.

Feed Direction Specifies the feed direction of the

Universal Paper Size.

Reports

Inches Millimeters

3–14.17 inches in

0.01 inch increments 76–360 mm in 1 mm

increments

3–14.17 inches in

0.01 inch increments 76–360 mm in 1 mm

increments

Short Edge* Long Edge

Inches is the US default, and Millimeters is the international default.

Shows either inches or millimeters from the Units of Measure setting;

8.5 inches is the US default, and 216 mm is the international default.

Shows either inches or millimeters from the Units of Measure setting; 14 inches is the US default, and 356 mm is the international default.

Feed Direction is only shown if the Long Edge value is available. Long Edge exists if the longest edge is shorter than the maximum physical width that the tray can accommodate.

See Duplex Bind on page 70 for more information about short and long edges.

Note: After a report prints, the MFP returns to the home screen.

Each report prints using some standard print settings, such as:

• one copy

• portrait orientation

• 600 dots per inch (dpi) print resolution

• normal print area

• no separator sheets

• duplex printing is set off

• multiple page printing is set off

• toner darkness is set to eight

• media source is the user default

Reports

Using MFP menus

Menu item Purpose Values and descriptions

Menu Settings Page Prints information relating to:

• Current settings for each of the menu items for all menus

• Cartridge information

• A list of installed options and features

• Available MFP memory

Device Statistics Prints information relating to the MFP

statistics.

After selecting this item, the page prints and the MFP returns to Ready.

Note: As each report prints, the MFP issues a Printing [x] message, where x is the name of the report based on its menu item name shown.

Network Setup Page Network <x> Setup Page

appears if additional network options are installed.

Shortcut List Prints a list of previously defined shortcuts.

Fax Job Log Prints a list of pending fax jobs along with the

Fax Call Log Prints a list of the last 100 fax calls made or

E-mail Shortcuts Prints a list of the e-mail shortcuts.

Fax Shortcuts Prints a list of the fax shortcuts.

FTP Shortcuts Prints a list of the FTP shortcuts.

Profiles List Prints a list of profiles stored in the MFP.

NetWare Setup Page Prints a page listing the NetWare protocol

Print Fonts Prints a sample of all the fonts available for

Prints information relating to network settings and verifies the network connection.

Note: This page also provides information that aids in configuring for network printing.

most recent 200 fax tasks completed. Note: The menu item only appears when

Enable Job Log is on.

answered by the MFP. Note: The menu item only appears when

Enable Call Log is on.

settings.

the selected emulation.

PCL Fonts Prints a sample of

all MFP fonts available for PCL emulation.

Print Directory Prints a list of the resources that are stored

on the optional flash memory. Note: Print Directory is available on the LCD

if an optional nondefective flash memory is installed and formatted.

Reports

PostScript Fonts Prints a sample of

all MFP fonts available for PostScript emulation.

After selecting this item, the page prints and the MFP returns to Ready.

Using MFP menus

Network/Ports

TCP/IP

This menu item is used to view and change the Transmission Control Protocol/Internet Protocol settings. Internet Protocol (IP) specifies the format of packets, also called datagrams, and the addressing scheme. Most networks combine IP with a higher-level protocol called Transmission Control Protocol (TCP). TCP enables two hosts to establish a connection and exchange streams of data. TCP guarantees delivery of data and also guarantees that packets are delivered in the same order in which they were sent.

Menu item Purpose Values and descriptions

Set Hostname

Address Defines a specific address on the

network, which defines the device.

Netmask Defines information that the network

uses to decide how to search for the specific IP address.

Gateway Provides the address of the

machine that controls the communication for the sub-network.

Set static IP address link Link to the page to set a static IP

Enable DHCP DHCP is Dynamic Host

Configuration Protocol. The network automatically assigns a number for the network information.

Enable RARP RARP is Reverse Address

Resolution Protocol.

Enable BOOTP BOOTP is Bootstrap Protocol. On*

AutoIP Provides an automatic IP. On*

Enable FTP/TFTP Allows files to be transferred to the

device. File Transfer Protocol (FTP) is the

protocol used on the Internet for exchanging files. FTP uses the Internet TCP/IP protocols to enable data transfer.

TFTP is Trivial File Transfer Protocol, which is a simple form of FTP.

IP address 4 field IP address

Display only

netmask 4 field mask

Display only

gateway 4 field IP address

Display only

address. Changing the IP address sets DHCP, BOOTP, and RARP to Off.

On* Off

Off

On*

Off

HTTP Server Enabled Specifies if Web pages can be seen.

HyperText Transfer Protocol (HTTP) is the underlying protocol used by the World Wide Web (WWW). HTTP defines how messages are formatted and transmitted, and what actions Web servers and browsers should take in response to various commands.

Network/Ports

On* The function is enabled. Web pages

can be seen.

Off The function is disabled.

Using MFP menus

Menu item Purpose Values and descriptions

WINS Server Address A server handles host names by

assigning host names to IP addresses. Devices have a host name registered with the WINS server.

Windows Internet Naming Service (WINS) is a system that determines the IP address associated with a particular network computer. This is called name resolution. WINS supports network client and server computers running Windows and can provide name resolution for other computers set with special arrangements.

DNS Server Address Registers the host name with the

DNS server; enables name resolution for the e-mail server, FTP, and other host name entries.

Domain Name System (or Domain Name Service) [DNS] is an Internet service that translates domain names into IP addresses. Domain names are alphabetic; therefore, they are easier to remember. The Internet is really based on IP addresses. Each time a domain name is used, a DNS service must translate the name into the corresponding IP address.

4 field IP address

Backup DNS Server Address

Domain Search Order Defines the search order of the

Restricted Server List Defines a limited number of IP

MTU Defines the range of the

Default TTL* numeric

DDNS On*

mDNS On*

Zero Configuration Name text entry Example: John’s office printer.

SLP Broadcast On*

LPD Timeout numeric

This is used if the DNS Server Address is not available.

domains.

addresses.

communication type.

4 field IP address

text entry field

text entry This is a comma delimited list of up to

numeric entry

entry

Off

entry

The search order is given in a comma delimited list, such as:

myserver.com, myprinter.com

10 IP addresses allowed to make TCP connections. A zero (0) can be used as a wildcard in the list.

This is a range, such as 256–1500 Ethernet, 256–4096 Token-Ring.

Gives the range in seconds, such as Range: 5–254 seconds.

The range is 0–65535 seconds.

Network/Ports

Using MFP menus

Menu item Purpose Values and descriptions

LPD Banner Page On

Off*

LPD Trailer Page On

Off*

LPD Carriage Return Conversion

Off*

IPv6

Use this menu item to view or change Internet Protocol Version 6 (IPv6) settings.

Note: This menu item does not appear for non-network models.

Menu item Purpose Values and descriptions

IPv6 Sets the network to IPv6 (Internet

Protocol Version 6).

Enable IPv6 On*

Off

Auto Configuration On*

Off

Hostname text entry field

Address text entry field

Router Address text entry field

Enable DHCPv6 On*

Off

Network/Ports

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