Lexmark X 642e MFP User Manual

X642e MFP

Menus and Messages Guide

May 2006

Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. © 2006 Lexmark International, Inc. All rights reserved. 740 West New Circle Road Lexington, Kentucky 40550

www.lexmark.com

Edition: May 2006

The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK

INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time. Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. To obtain additional copies of publications related to this product, visit the Lexmark Web site at www.lexmark.com. References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user’s responsibility. Lexmark and Lexmark with diamond design, MarkNet, MarkTrack, and MarkVision are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.

PCL

is a registered trademark of the Hewlett-Packard Company.

The following terms are trademarks or registered trademarks of these companies:

Albertus The Monotype Corporation plc ITC Lubalin Graph International Typeface Corporation

Antique Olive Monsieur Marcel OLIVE ITC Mona Lisa International Typeface Corporation

Apple-Chancery Apple Computer, Inc. ITC Zapf Chancer y International Typeface Corporation

Arial The Monotype Corporation plc Joanna The Monotype Cor poration plc

Based on Times New Roman under license from The

CG Times

Chicago Apple Computer, Inc. Monaco Apple Computer, Inc.

Clarendon Linotype-Hell AG and/or its subsidiaries New York Apple Computer, Inc.

Eurostile Nebiolo Oxford Arthur Baker

Geneva Apple Computer, Inc. Palatino Linotype-Hell AG and/or its subsidiaries

GillSans The Monotype Corporation plc Stempel Garamond Linotype-Hell AG and/or its subsidiaries

Helvetica Linotype-Hell AG and/or its subsidiaries Taffy Agfa Corporation

Hoefler Jonathan Hoefler Type Foundry Times New Roman The Monotype Corporation plc

ITC Avant Garde Gothic International Typeface Corporation Univers Linotype-Hell AG and/or its subsidiaries

ITC Bookman International Typeface Corporation

UNITED STATES GOVERNMENT RIGHTS

Monotype Corporation plc, is a product of Agfa Corporation Marigold Ar thur Baker

This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense.

Contents

Chapter 1: Using MFP menus ............................................................................................ 5

Understanding the multifunction printer (MFP) control panel ...........................................................................5

Home screen ............................................................................................................................................7

Using the LCD touch-screen buttons .............................................................................................................12

Sample screen one .................................................................................................................................12

Sample screen two ................................................................................................................................. 12

Sample screen three ..............................................................................................................................13

Information on LCD touch-screen buttons ..............................................................................................14

Other LCD touch-screen buttons ............................................................................................................16

Features .................................................................................................................................................17

Menus ............................................................................................................................................................18

Menu map ...............................................................................................................................................18

Paper Menu ...................................................................................................................................................19

Default Source ........................................................................................................................................ 19

Paper Size/Type ..................................................................................................................................... 19

Configure MP ..........................................................................................................................................22

Envelope Enhance ................................................................................................................................. 22

Substitute Size ........................................................................................................................................23

Paper Weight ..........................................................................................................................................24

Paper Loading ........................................................................................................................................25

Custom Types ........................................................................................................................................ 25

Custom Names ....................................................................................................................................... 25

Universal Setup ...................................................................................................................................... 26

Reports ..........................................................................................................................................................26

Network/Ports ................................................................................................................................................28

TCP/IP .................................................................................................................................................... 28

IPv6 ........................................................................................................................................................30

E-mail Server Setup ............................................................................................................................... 31

Wireless ..................................................................................................................................................33

Standard Network or Network <x> .........................................................................................................33

Standard USB or USB <x> .....................................................................................................................34

Parallel <x> .............................................................................................................................................36

Serial <x> ...............................................................................................................................................38

NetWare .................................................................................................................................................40

AppleTalk ................................................................................................................................................ 40

LexLink ...................................................................................................................................................41

Settings ..........................................................................................................................................................41

General Settings ..................................................................................................................................... 41

Copy Settings .........................................................................................................................................47

Fax Settings ............................................................................................................................................51

E-mail Settings ...................................................................................................................................... 61

FTP Settings ........................................................................................................................................... 64

Scan to USB Settings ............................................................................................................................. 67

Print Settings .......................................................................................................................................... 69

Security ...................................................................................................................................................81

Set Date and Time ..................................................................................................................................87

Contents

Help Pages ....................................................................................................................................................89

Manage Shortcuts .......................................................................................................................................... 90

Chapter 2: Understanding MFP messages ..................................................................... 91

Status messages ........................................................................................................................................... 91

Fax status messages ..................................................................................................................................... 95

Cancel jobs messages ...................................................................................................................................95

Password and PIN messages ........................................................................................................................95

Copy, e-mail, fax, FTP, and scan button messages ...................................................................................... 96

Attendance messages ................................................................................................................................... 96

Functions disabled transitional messages ...................................................................................................111

Index .................................................................................................................................. 112

Using MFP menus

Understanding the multifunction printer (MFP) control panel

Most print settings can be changed from the application in use or the print driver. Settings changed from the application or print driver apply only to the job being sent to the MFP.

Changes made to print settings from an application override changes made from the control panel.

If a setting cannot be changed from the application, use the MFP control panel, MarkVision™ Professional, or the Embedded Web Server (EWS) pages. Changing a setting from any of these makes that setting the user default.

The MFP control panel consists of:

Using MFP menus

Callout Control panel item Function

1 LCD The liquid crystal display (LCD) shows home screen

buttons, menus, menu items, and values. It allows for making selections within Copy, Fax, and so on.

2 Indicator light Gives information about the status of the MFP using the

3 0–9

Note: Referred to as the numeric

keypad.

4 # (Pound or number character) Press this button:

5 Dial Pause Cause a two- or three-second dial pause in a fax number.

6 Clear All When in the function menus, such as Copy, Fax, E-mail,

7 Start Initiate the current job indicated on the LCD.

colors red and green.

Status Indicates

Off MFP power is off.

Blinking green MFP is warming up, processing data,

or printing a job.

Solid green MFP is on, but idle.

Blinking red Operator intervention is required.

Enter numbers when the LCD screen has a field that accepts the entry of numbers. Also, use these buttons to dial phone numbers for faxes.

Note: If a number is pressed while on the home screen without pressing the # button first, the Copy menu opens and changes the Copy Quantity.

• For a shortcut identifier.

• Within phone numbers. For a Fax number with a #, enter it twice — ##.

• From the home screen, the Fax Destination List menu item, E-mail Destination List menu item, or Profile List menu item to access shortcuts.

The button only functions within the Fax menu or with fax functions.

Redial a fax number from the home screen. When outside of the Fax menu, fax function, or home

screen, an error beep sounds if Dial Pause is pressed. When sending a fax, in the Fax To: field, a Dial Pause

press is represented by a comma (,).

and FTP, it returns all settings to their default values and then returns the MFP to the function menu.

When in any other menu while the MFP is Ready, it cancels all changes that have not been submitted and returns the MFP to the function menu.

From the home screen, press it to start a copy job with the default settings.

The button has no effect if it is pressed while a job runs through the scanner.

Understanding the multifunction printer (MFP) control panel

Using MFP menus

Callout Control panel item Function

8 Stop Cause the printing or scanning to stop.

During a scan job, the scanner finishes scanning the current page and then stops, which means paper may remain in the automatic document feeder (ADF).

During a print job, the print media path is cleared before the printing stops.

Stopping appears on the LCD during this process.

9 Backspace Within the Copy menu, which is accessed by touching the

Copy button, press Backspace to delete the right-most digit of the value in the Copy Count. The default value of 1 appears if the entire number is deleted by pressing Backspace numerous times.

Within the Fax Destination List, press Backspace to delete the right-most digit of a number entered manually. It also deletes an entire shortcut entry. Once an entire line is deleted, another press of Backspace causes the cursor to move up one line.

Within the E-mail Destination List, press Backspace to delete the character to the left of the cursor. If the entry is in a shortcut, the entire entry is deleted.

10 Asterisk (*) * is used as part of a fax number or as an alphanumeric

11 Home Returns the LCD to the home screen. For more

12 Help Tips Accesses the context-sensitive Help feature.

13 Menu Accesses the menus. These menus are only available

14 USB direct interface device The host Universal Serial Bus (USB) direct interface

15 Contrast icon Identifies the location of the contrast wheel. Look on the

character.

information, see the Home screen on page 7.

when the MFP is in the Ready state.

device on the control panel is used to plug in a USB flash memory device and print any Portable Document Format (PDF) [.pdf file], Joint Photographic Experts Group (JPEG) [.jpeg or .jpg file], Tagged Image File Format (TIFF) [.tiff or .tif file], Graphics Interchange Format (GIF) [.gif file], Basic Multilingual Plane (BMP) [.bmp file], Portable Network Graphics (PNG) [.png file], PiCture eXchange (PCX) [.pcx file], and PC Paintbrush File Format [.dcx file] files.

The USB direct interface can also be used to scan a document to a USB flash memory device using the PDF, TIFF, or JPEG formats.

left side of the MFP near this icon to locate the contrast wheel which adjusts the contrast on the LCD.

Home screen

After the MFP is turned on and a short warm-up period occurs, the LCD shows the following basic screen, which is referred to as the home screen. Two examples are shown, one where the home screen is presented totally on one screen and another example where the down arrow button must be touched in order to access the next screen containing home screen functions.

Use the LCD touch-screen home screen buttons to open the Copy, Fax, E-mail, or FTP menus. Once in a menu, use other buttons to scroll through a list of menu items or values, select a value to change the user default setting, and respond to messages.

Understanding the multifunction printer (MFP) control panel

Using MFP menus

Home screen (self contained)

The following shows a home screen with no other levels. Notice that jobs are pending since the Cancel Jobs button is shown.

Copy

E-mail

Fax

FTP

Ready.

Status/ Supplies Cancel Jobs

Home screen with arrows

The following home screen appears when there is a home screen continuation to another screen or another level to the home screen. To access the next screen, touch the down arrow. When the next screen is presented, the up arrow would be active in order to return to the first screen. When a button or arrow is inactive it appears faded or grayed out. For more information on grayed out buttons, see Grayed out button.

Copy

Fax

E-mail

FTP

Ready.

Status/ Supplies Cancel Jobs

Understanding the multifunction printer (MFP) control panel

Using MFP menus

Button or item appearance

Copy

E-mail

Fax

FTP

Ready.

Button name or screen item name

Copy Access the Copy menus.

E-mail Access the E-mail menus. It is possible to scan a

Fax Access the Fax menus.

FTP Access the File Transfer Protocol (FTP) menus. A

Status message bar Shows the current MFP status, such as Ready or Busy.

Navigation bar The navigation bar is the area under the status message

Function

If the home screen is shown, press a number to access the Copy menus, too.

document directly to an e-mail address.

document can be scanned directly to an FTP site.

Shows MFP conditions, such as Toner Low. Shows intervention messages to give instructions on

what the user should do so the MFP can continue processing, such as Close door or insert print

cartridge.

See the Note in Sample screen three for another status message bar purpose.

Note: The bar is capable of showing only two lines of messages.

bar. It contains other buttons, such as Status/Supplies and Cancel Jobs.

Status/ Supplies

Status/Supplies Appears on the LCD whenever the MFP status includes a

message requiring intervention. Touch it to access the messages screen for more information on the message, including how to clear it.

Understanding the multifunction printer (MFP) control panel

Using MFP menus

Button or item appearance

Cancel Jobs

Cancel Job

Button name or screen item name

Cancel Jobs Open the Cancel Jobs screen. If only one job is in the

Down arrow Access the next screen down since the entire screen

Function

queue, the button says Cancel Job. The Cancel Jobs screen shows any of the following items under three headings on the screen, which are Print, Fax, and Network:

•print job

•copy job

•fax

• profile

• FTP

• e-mail send

Each heading has its own list of jobs shown in a column under it. Each column can only show three jobs per screen. Each job appears as a button. If more than three jobs exist in a column, then the down arrow appears at the bottom of the column. Each touch of the down arrow accesses one job in the list. When more than three jobs exist, once the fourth job in the list is reached, then an up arrow appears at the top of the column. For illustrations of the up and down arrow buttons, see Other LCD touch- screen buttons on page 16.

To cancel a job, see the User’s Guide for instructions.

contents cannot be shown in one view. Touch the down arrow to move down to the next item in a

list, such as a list of menu items or values. The down arrow does not appear on a screen with a short listing. It only appears if the entire listing cannot be seen on one screen. On the last screen of the listing, the down arrow is gray to indicate that it is not active since the end of the list appears on this screen. For an example of moving within a list, see Sample screen three.

Up arrow Access the previous screen up since the entire screen

contents cannot be shown in one view. Touch the up arrow to move up to the next item in a list,

such as a list of menu items or values. When presented with a long list on the first screen, the up arrow is gray to indicate that it is not active. On the second screen, which is needed to show the rest of the listed items, the up arrow is blue to show that it is active. For an example of moving within a list, see Sample screen three.

Understanding the multifunction printer (MFP) control panel

Using MFP menus

Other LCD touch-screen buttons may appear on the home screen. They are:

Button Button name Function

Release

Held Faxes

Held Jobs

Release Held Faxes (or Held Faxes if in Manual Mode)

Held Jobs Open a screen containing all the held jobs containers.

There are held faxes with a scheduled hold time previously set. To access the list of held faxes, touch this button.

Understanding the multifunction printer (MFP) control panel

Using MFP menus

Using the LCD touch-screen buttons

The following section provides information on navigating through several screens. Only a few screens are chosen to demonstrate the use of the touch-screen buttons.

Sample screen one

Copy From:

Letter (8.5 x 11 in.)

Copy To: Letter (8.5 x 11 in.) Plain Paper

Scale / Darkness

Sides (Duplex)

Print 1 Sided

Collate

Print 2 Sided

Copies

Copy It Options

See Other LCD touch-screen buttons for information on the buttons shown in Sample screen one.

Sample screen two

If the Select button is touched beside Scale/Darkness, the following screen appears. For more information on the Select button, see Select.

Scale

Auto (100%)

Darkness

Copies

Copy It

See Other LCD touch-screen buttons for information on the buttons shown in Sample screen two.

Using the LCD touch-screen buttons

Back

Using MFP menus

Sample screen three

If the Select button is touched beside Letter from Sample screen one, the following screen appears. For more information on the Select button, see Select.

Copy from

Letter (8.5 x 11 in.)

Executive (7.25 x 10.5 in.)

Legal (8.5 x 14 in.)

A4 (210 x 297 mm)

Displaying 1-4/5

Note: Notice the status message bar on this screen. It shows the number of menu items shown on the

screen and how many are available. The message Displaying 1-4/5 means menu items one through four are shown on this screen, but the fifth menu item is on a continuation screen. Touch the down arrow to see the fifth menu item.

See Other LCD touch-screen buttons for information on the buttons shown in Sample screen three.

Back

Using the LCD touch-screen buttons

Using MFP menus

Information on LCD touch-screen buttons

Button Button name Function or description

Select Touch the select button to have another screen appear with additional

Left scroll decrease Touch the left scroll decrease button to scroll to another value in

Right scroll increase Touch the right scroll increase button to scroll to another value in

Left arrow Touch the left arrow button to scroll left to:

Right arrow Touch the right arrow button to scroll right to:

items. On the first screen, the user default setting is shown. Once the select button is touched, and the next screen appears, touching another item shown on the screen changes the user default setting.

decreasing order.

increasing order.

• Reach a decreased value.

• See a full text field on the left.

• Reach an increased value.

• See a full text field on the right.

Down arrow Touch the down arrow to move down to the next item in a list, such as

Up arrow Touch the up arrow to move up to the next item in a list, such as a list

Unselected radio button

a list of menu items or values. The down arrow does not appear on a screen with a short listing. It only appears if the entire listing cannot be seen on one screen. On the last screen of the listing, the down arrow is gray to indicate that it is not active since the end of the list appears on this screen.

of menu items or values. When presented with a long list on the first screen, the up arrow is gray to indicate that it is not active. On the second screen, which is needed to show the rest of the listed items, the up arrow is blue to show that it is active.

This is an unselected radio button.

Using the LCD touch-screen buttons

Using MFP menus

Button Button name Function or description

Back

Selected radio button This is a selected radio button. Touch a radio button to select it. The

radio button center changes color to show that it is selected. In Other LCD touch-screen buttons, the only paper size selected is Legal.

Back Touch Back to return to the previous screen without saving any

settings on the current screen.

Using the LCD touch-screen buttons

Using MFP menus

Other LCD touch-screen buttons

Button Button name Function or description

Cancel

Continue

Cancel Cancel an action or a selection, or cancel out of a

screen and return to the previous screen.

Continue Touch Continue after a menu item or value on a screen

is selected and more changes need to be made for a job from the original screen. Once Continue is touched, the original screen appears.

For example, if you touch Copy on the home screen, the Copy screen appears like Sample screen one on page 12. The following example shows how the Continue button reacts.

1 Touch the select button by the Copy to box, and a

new screen appears.

2 Touch MP Feeder, and a new screen appears. 3 Touch Legal, and a new screen appears. 4 Touch Next, and a new screen appears. 5 Touch Plain Paper for the type of print media

needed.

6 Touch Continue. The Copy screen returns to allow

other selections besides Copy to. The other settings available on the Copy screen are Duplex, Scale, Darkness, Collate, and Copies.

Touch Continue to return to the original screen and make other setting changes for a copy job before the

Copy it button is touched to start the job.

Custom

Done

Custom Allows for creating a custom button based on the

user’s needs.

Done Specifies that a setting on a screen is altered and the

adjustment to the setting is finished.

Gray button Touch this button to select the action appearing on the

button.

Grayed out button When this button appears, it looks faded with a faded

word on it. It means the button is not active or is unavailable on this screen. It was probably active on the previous screen, but the selections made on the previous screen caused it to be unavailable on the current screen.

Using the LCD touch-screen buttons

Using MFP menus

Button Button name Function or description

Select Select a menu. The next screen appears showing

Submit If a different value within a menu item is touched, it

Submit

menu items. Select a menu item. The next screen appears showing

values.

needs to be saved to become the current user default setting. To save the value as the new user default setting, touch Submit.

For information on user default settings, see page 18.

Features

Feature Feature name Description

Attendance message alert If an attendance message occurs which closes a

function, such as copy or fax, then a blinking red exclamation point appears over the function button on the home screen. This feature indicates an attendance message exists.

Using the LCD touch-screen buttons

Using MFP menus

Menus

Factory defaults are the function settings in effect the first time the MFP is turned on. These remain in effect until they are changed. To restore factory defaults, select the Restore value from the Factory Defaults menu item.

When a value or setting is selected and saved, it is stored in MFP memory. Once stored, these settings remain active until new ones are stored or the factory defaults are restored. These settings are called user default settings since the user selects and saves them.

Note: Settings chosen for faxing, scanning, e-mailing, and copying, and settings for printing from the

application may override the user default settings.

Menu map

The following menu map provides an overview of the menus and menu items available from the LCD. Select a menu or menu item for more details. For values or settings for each menu item, see the individual descriptions of menu items following the menu map. There can be an extra level in the menu hierarchy so that it is structured: menu, menu item, menu item (there can be several more menu items under a menu item), and values.

Click any of the following menus or menu items listed for more information:

Paper Menu

Default Source Paper Size/Type Configure MP Envelope Enhance Substitute Size Paper Texture Paper Weight Paper Loading Custom Types Custom Names Universal Setup

Note: The factory default is indicated by an asterisk (*) by the value in the following tables.

Reports

Menu Settings Page Device Statistics Network Setup Page Shortcut List Fax Job Log Fax Call Log E-mail Shortcuts Fax Shortcuts FTP Shortcuts Profiles List NetWare Setup Page Print Fonts Print Directory

Manage Shortcuts

Manage Fax Shortcuts Manage E-mail Shortcuts Manage FTP Shortcuts Manage Profile Shortcuts

Network/Ports

TCP/IP IPv6 E-mail Server Setup Wireless Standard Network Network <x> Standard USB USB <x> Parallel <x> Serial <x> NetWare AppleTalk LexLink

Settings

General Settings Copy Settings Fax Settings E-mail Settings FTP Settings Print Settings Security Set Date and Time

Help Pages

Print all guides Copy guide E-mail guide Fax guide FTP guide Information guide Print defects guide Supplies guide

Menus

Using MFP menus

Paper Menu

Use the Paper Menu to define settings relating to print media.

Default Source

Use this menu item to define the default print media source.

Menu item Purpose Values and descriptions

Default Source Identifies the default print media

source.

Tray <x> If the same size and type of print media

MP Feeder

Envelope Feeder

Manual Paper

Manual Envelope

are in two sources (and the Paper Size and Paper Type menu items are correctly set), the sources are automatically linked. When one source is empty, print media automatically feeds from the next linked source.

Tray 1 is the factory default setting. x represents the tray number, such as

Tray 1 for the standard tray and Tray 2 to Tray 5 for an optional tray.

Note: The MP Feeder value, which stands for the multipurpose feeder, is shown only when Configure MP is set to Cassette. For more information, see Configure MP.

Paper Size/Type

Note: Only installed print media sources appear for this menu item.

These menu items are used to set the size and type of print media loaded into a source, such as a tray, the multipurpose feeder, or the manual feed slot. Setting the size and type is a two-step process. In the first menu item, Size appears in bold letters. After selecting the print media size, the screen changes, and Typ e appears in bold letters. Select the print media type.

Menu item Purpose Values and descriptions

Tray <x> Size

Identifies the default size for each source.

Only installed sources appear. Note: For trays with automatic size

sensing, only the value detected by the hardware appears.

A4* (non-US) A5 JIS B5 Letter* (US) Legal Executive Folio Statement Universal

If the same size and type of print media is in two sources (and the Paper Size and Paper Type menu items are correctly set), the sources are automatically linked. When one source is empty, print media automatically feeds from the next linked source.

See Tray <x> Type for more information.

Paper Menu

Using MFP menus

Menu item Purpose Values and descriptions

Tray <x> Ty pe

MP Feeder Size

Identifies the type of print media loaded in each source.

Note: If a user-defined name is available, it appears instead of Custom Type <x>. If two or more custom types share the same name, the name only appears once in the Paper Type list.

Identifies the size of print media inserted in the multipurpose feeder.

Plain Paper Card Stock Transparency Labels Vinyl Labels Bond Letterhead Preprinted Colored Paper Custom Type <x>

(where x represents 1–6)

A4 (non-US)* A5 JIS B5 Letter (US)* Legal Executive Folio Statement Universal 7 3/4 Envelope 9 Envelope 10 Envelope DL Envelope B5 Envelope C5 Envelope Other Envelope

Use this menu item to:

• Optimize print quality for the specified print media

• Select sources through the software application by selecting type

• Automatically link sources

Any sources containing the same type and size of print media are automatically linked by the MFP if the Paper Size and the Paper Type are set to the correct values.

There are default type settings based on the number of trays installed:

Tray 1–Plain Paper Tray 2–Custom Type 2 Tray 3–Custom Type 3 Tray 4–Custom Type 4 Tray 5–Custom Type 5

The multipurpose feeder only appears on the LCD when Configure MP is set to Cassette.

Note: For more information, see Configure MP.

MP Feeder Ty pe

Identifies the type of print media inserted in the multipurpose feeder.

Note: If a user-defined name is available, it appears instead of Custom Type <x>. If two or more custom types share the same name, the name only appears once in the Paper Type value list.

Paper Menu

Plain Paper* Card Stock Transparency Labels Vinyl Labels Bond Envelope Letterhead Preprinted Colored Paper Custom Type <x>

(where x represents 1–6)

The multipurpose feeder only appears on the LCD when Configure MP is set to Cassette.

Custom Type 6 is the factory default for Custom Types.

Note: For more information, see Configure MP.

Using MFP menus

Menu item Purpose Values and descriptions

Envelope Feeder Size

Envelope Feeder Ty pe

Manual Paper Size

Manual Paper Ty pe

Identifies the size of envelope inserted in the envelope feeder.

This menu item appears only if the optional envelope feeder is installed.

Identifies the type of envelope inserted in the envelope feeder.

This menu item appears only if the optional envelope feeder is installed.

Identifies the print media size being manually loaded.

Identifies the print media type being manually loaded.

7 3/4 Envelope 9 Envelope 10 Envelope* (US) DL Envelope* (non-US) C5 Envelope B5 Envelope Other Envelope

Envelope Custom Type <x>

(where x represents 1–6)

A4* (non-US) A5 JIS B5 Letter* (US) Legal Executive Folio Statement Universal

Plain Paper* Card Stock Transparency Labels Vinyl Labels Bond Letterhead Preprinted Colored Paper Custom Type <x> (where x represents 1–6)

Note: If a user-defined name is available, it appears instead of Custom Type <x>. If two or more custom types share the same name, the name only appears once in the Envelope Feeder Type value list.

Manual Envelope Size

Manual Envelope Ty pe

Identifies the envelope size being manually loaded.

Identifies the envelope type being manually loaded.

Paper Menu

7 3/4 Envelope 9 Envelope 10 Envelope (US)* DL Envelope (non-US)* C5 Envelope B5 Envelope Other Envelope

Envelope* Custom Type <x> (where x represents 1–6)

Using MFP menus

Configure MP

This menu item is used to configure the multipurpose feeder as another source or manual feeder. If the multipurpose feeder is linked with another tray, the MFP can select print media from the multipurpose feeder before selecting print media from another tray.

Menu item Purpose Values and descriptions

Configure MP Determines when the MFP selects

print media loaded in the multipurpose feeder.

Cassette* The MFP treats the multipurpose

feeder like any other tray. If a print job requests a size or type that is only loaded in the multipurpose feeder, the MFP pulls print media from the multipurpose feeder for the job.

Manual The MFP treats the multipurpose

feeder like a manual feed tray, and Load Manual appears when a single sheet of print media needs to be inserted in the feeder.

First The MFP pulls print media from the

multipurpose feeder until it is empty, regardless of the source or size requested for the job.

Envelope Enhance

Use this setting to disable the optional envelope conditioner hardware when printing envelopes. This hardware significantly lessens the wrinkling or creasing of some envelopes.

Note: When printing envelopes a bubble may form between the envelope layers. When the bubble reaches

the end of the envelope during the fusing process, a wrinkle or crease forms. To prevent this situation, pressure on a roller in the fuser is released periodically. This is envelope conditioning.

Menu item Purpose Values and descriptions

Envelope Enhance Disables the optional envelope

conditioner hardware.

On* Off

Paper Menu

This menu item is shown if optional envelope conditioner hardware is installed.

Turning Envelope Enhance to Off does not allow the fuser to release pressure during fusing.

Using MFP menus

Substitute Size

This menu item is used to determine whether the MFP can substitute another print media size if the requested size is not currently installed in any of the MFP sources. If, for example, Substitute Size is set to Letter/A4, and only letter-size paper is installed in the MFP when a request is received to print on A4 paper, the MFP substitutes letter for A4 and prints the job instead of showing a change paper request.

Menu item Purpose Values and descriptions

Substitute Size The MFP substitutes the specified

print media size if the requested size is not loaded.

Off The MFP prompts the user to load

the requested paper size. No size substitutions are allowed.

Statement/A5 Prints A5-size jobs on

Letter/A4 Prints A4-size jobs on letter-size

All listed* Substitutes both Letter/A4 and

statement-size paper if only statement-size paper is loaded, and prints statement-size jobs on A5 paper if only A5 paper is loaded.

paper if only letter-size paper is loaded, and prints letter-size jobs on A4-size paper if only A4-size paper is loaded.

Statement/A5, which means all available substitutions are allowed.

Paper Texture

These menu items are used to set the print media texture for each of the defined print media types. This allows the MFP to optimize the print quality for the specified print media.

Menu item Purpose Values and descriptions

Plain Texture Identifies the texture of the print

media loaded in a specific source. Transparency Tex tu re

Labels Texture

Bond Texture

Smooth Normal* Rough

Envelope Texture

Letterhead Texture

Preprinted Texture

Colored Texture

Vinyl Labels Tex tu re

Identifies the texture of the vinyl

labels loaded in a specific source.

Paper Menu

Smooth Normal* Rough

Shown if vinyl labels are supported in the specified source.

Using MFP menus

Menu item Purpose Values and descriptions

Card Stock Texture Identifies the texture of the card stock

Custom <x> Tex tu re

loaded in a specific source.

Identifies the texture of the custom

print media loaded in a specific

source. (x represents 1–6.)

Smooth Normal* Rough

Shown if Card Stock is supported in the specified source.

Shown if the custom type is supported in the specified source.

Paper Weight

These menu items are used to set the paper weight for each of the defined print media types. This allows the MFP to optimize the print quality for the print media weight.

Menu item Purpose Values and descriptions

Plain Weight Identifies the relative weight of the

Card Stock Weight

Transparency Weight

Labels Weight

Bond Weight

Envelope Weight

print media loaded in a specific

source, and ensures the toner

adheres properly to the printed

page.

Light Normal* Heavy

Note: Card Stock is shown on the LCD only if it is supported in a specified source.

Letterhead Weight

Preprinted Weight

Colored Weight

Vinyl Labels Weight Identifies the relative weight of the

vinyl labels loaded in a specific

source.

Custom <x> Weight Identifies the relative weight of the

custom paper loaded in a specific

source. (x represents 1–6.)

Light Normal* Heavy

Shown if vinyl labels are a supported type.

Shown if the custom type is supported in the specified source.

Paper Menu

Using MFP menus

Paper Loading

These menu items are used to set the loading orientation for each print media type. A source is loaded with preprinted print media, and then the MFP can be notified that the print media is loaded for duplex (two-sided) printing. Use the application software to indicate simplex (one-sided) printing. When simplex printing is selected, the MFP automatically inserts blank pages to print the simplex job correctly.

Paper Loading is only shown on the LCD if a duplex unit is installed.

Menu item Purpose Values and descriptions

Card Stock Load Properly handles the specific

Labels Loading

Bond Loading

Letterhead Loading

Preprinted Loading

Colored Loading

Vinyl Labels Loading

Custom <x> Loading

preprinted print media whether the

job is a duplex job (two-sided) or a

simplex job (single-sided).

Properly handles preprinted custom

paper whether the job is a duplex job

(two-sided) or a simplex job

(single-sided). (x represents 1–6.)

Duplex Off*

Duplex is for two-sided printing on the print media, and off indicates that duplex printing is turned off.

Shown if vinyl labels are supported in the specified source.

Shown if the custom type is supported in the specified source.

Custom Types

This menu item is used to define a name for each custom paper type. Assign names using a utility such as MarkVision or from the LCD.

Menu item Purpose Values and descriptions

Custom Type <x> Specifies the type of print media

associated with each Custom Type available in the Paper Type menu.

Paper* Card Stock Transparency Labels Vinyl Labels Envelope

The custom type print media must be supported in the designated source in order to assign a userdefined name.

Once the name is assigned, the name appears instead of Custom Type <x>.

Custom Names

This menu item is used to define a custom name for each type of print media.

Menu item Purpose Values and descriptions

<user-defined Custom Name>

Specifies the name of print media associated with each Custom Name <x> available in the Paper Type menu, where x is 1–6.

Paper Menu

[user-defined name], such as:

Stephen’s labels Mary’s card stock

The custom print media loaded in the designated source must be a supported media type in order for a user-defined name to be assigned.

Using MFP menus

Universal Setup

These menu items are used to specify the height and width of the Universal Paper Size. When the height and width for Universal Paper Size are specified, the MFP uses the Universal setting like other paper sizes, including support for duplex and n-up. For more information on n-up, see Multipage Print.

Menu item Purpose Values and descriptions

Units of Measure Determines the unit of measure

used to enter the Universal Height and Width.

Portrait Width Sets the portrait width of the

universal media. Note: If the value set exceeds the

maximum width, the MFP uses the maximum value allowed in inches or millimeters.

Portrait Height Sets the portrait height of the

universal media. Note: If the value set exceeds the

maximum height, the MFP uses the maximum value allowed in inches or millimeters.

Feed Direction Specifies the feed direction of the

Universal Paper Size.

Reports

Inches Millimeters

3–14.17 inches in

0.01 inch increments 76–360 mm in 1 mm

increments

3–14.17 inches in

0.01 inch increments 76–360 mm in 1 mm

increments

Short Edge* Long Edge

Inches is the US default, and Millimeters is the international default.

Shows either inches or millimeters from the Units of Measure setting;

8.5 inches is the US default, and 216 mm is the international default.

Shows either inches or millimeters from the Units of Measure setting; 14 inches is the US default, and 356 mm is the international default.

Feed Direction is only shown if the Long Edge value is available. Long Edge exists if the longest edge is shorter than the maximum physical width that the tray can accommodate.

See Duplex Bind on page 70 for more information about short and long edges.

Note: After a report prints, the MFP returns to the home screen.

Each report prints using some standard print settings, such as:

• one copy

• portrait orientation

• 600 dots per inch (dpi) print resolution

• normal print area

• no separator sheets

• duplex printing is set off

• multiple page printing is set off

• toner darkness is set to eight

• media source is the user default

Reports

Using MFP menus

Menu item Purpose Values and descriptions

Menu Settings Page Prints information relating to:

• Current settings for each of the menu items for all menus

• Cartridge information

• A list of installed options and features

• Available MFP memory

Device Statistics Prints information relating to the MFP

statistics.

After selecting this item, the page prints and the MFP returns to Ready.

Note: As each report prints, the MFP issues a Printing [x] message, where x is the name of the report based on its menu item name shown.

Network Setup Page Network <x> Setup Page

appears if additional network options are installed.

Shortcut List Prints a list of previously defined shortcuts.

Fax Job Log Prints a list of pending fax jobs along with the

Fax Call Log Prints a list of the last 100 fax calls made or

E-mail Shortcuts Prints a list of the e-mail shortcuts.

Fax Shortcuts Prints a list of the fax shortcuts.

FTP Shortcuts Prints a list of the FTP shortcuts.

Profiles List Prints a list of profiles stored in the MFP.

NetWare Setup Page Prints a page listing the NetWare protocol

Print Fonts Prints a sample of all the fonts available for

Prints information relating to network settings and verifies the network connection.

Note: This page also provides information that aids in configuring for network printing.

most recent 200 fax tasks completed. Note: The menu item only appears when

Enable Job Log is on.

answered by the MFP. Note: The menu item only appears when

Enable Call Log is on.

settings.

the selected emulation.

PCL Fonts Prints a sample of

all MFP fonts available for PCL emulation.

Print Directory Prints a list of the resources that are stored

on the optional flash memory. Note: Print Directory is available on the LCD

if an optional nondefective flash memory is installed and formatted.

Reports

PostScript Fonts Prints a sample of

all MFP fonts available for PostScript emulation.

After selecting this item, the page prints and the MFP returns to Ready.

Using MFP menus

Network/Ports

TCP/IP

This menu item is used to view and change the Transmission Control Protocol/Internet Protocol settings. Internet Protocol (IP) specifies the format of packets, also called datagrams, and the addressing scheme. Most networks combine IP with a higher-level protocol called Transmission Control Protocol (TCP). TCP enables two hosts to establish a connection and exchange streams of data. TCP guarantees delivery of data and also guarantees that packets are delivered in the same order in which they were sent.

Menu item Purpose Values and descriptions

Set Hostname

Address Defines a specific address on the

network, which defines the device.

Netmask Defines information that the network

uses to decide how to search for the specific IP address.

Gateway Provides the address of the

machine that controls the communication for the sub-network.

Set static IP address link Link to the page to set a static IP

Enable DHCP DHCP is Dynamic Host

Configuration Protocol. The network automatically assigns a number for the network information.

Enable RARP RARP is Reverse Address

Resolution Protocol.

Enable BOOTP BOOTP is Bootstrap Protocol. On*

AutoIP Provides an automatic IP. On*

Enable FTP/TFTP Allows files to be transferred to the

device. File Transfer Protocol (FTP) is the

protocol used on the Internet for exchanging files. FTP uses the Internet TCP/IP protocols to enable data transfer.

TFTP is Trivial File Transfer Protocol, which is a simple form of FTP.

IP address 4 field IP address

Display only

netmask 4 field mask

Display only

gateway 4 field IP address

Display only

address. Changing the IP address sets DHCP, BOOTP, and RARP to Off.

On* Off

Off

On*

Off

HTTP Server Enabled Specifies if Web pages can be seen.

HyperText Transfer Protocol (HTTP) is the underlying protocol used by the World Wide Web (WWW). HTTP defines how messages are formatted and transmitted, and what actions Web servers and browsers should take in response to various commands.

Network/Ports

On* The function is enabled. Web pages

can be seen.

Off The function is disabled.

Using MFP menus

Menu item Purpose Values and descriptions

WINS Server Address A server handles host names by

assigning host names to IP addresses. Devices have a host name registered with the WINS server.

Windows Internet Naming Service (WINS) is a system that determines the IP address associated with a particular network computer. This is called name resolution. WINS supports network client and server computers running Windows and can provide name resolution for other computers set with special arrangements.

DNS Server Address Registers the host name with the

DNS server; enables name resolution for the e-mail server, FTP, and other host name entries.

Domain Name System (or Domain Name Service) [DNS] is an Internet service that translates domain names into IP addresses. Domain names are alphabetic; therefore, they are easier to remember. The Internet is really based on IP addresses. Each time a domain name is used, a DNS service must translate the name into the corresponding IP address.

4 field IP address

Backup DNS Server Address

Domain Search Order Defines the search order of the

Restricted Server List Defines a limited number of IP

MTU Defines the range of the

Default TTL* numeric

DDNS On*

mDNS On*

Zero Configuration Name text entry Example: John’s office printer.

SLP Broadcast On*

LPD Timeout numeric

This is used if the DNS Server Address is not available.

domains.

addresses.

communication type.

4 field IP address

text entry field

text entry This is a comma delimited list of up to

numeric entry

entry

Off

entry

The search order is given in a comma delimited list, such as:

myserver.com, myprinter.com

10 IP addresses allowed to make TCP connections. A zero (0) can be used as a wildcard in the list.

This is a range, such as 256–1500 Ethernet, 256–4096 Token-Ring.

Gives the range in seconds, such as Range: 5–254 seconds.

The range is 0–65535 seconds.

Network/Ports

Using MFP menus

Menu item Purpose Values and descriptions

LPD Banner Page On

Off*

LPD Trailer Page On

Off*

LPD Carriage Return Conversion

Off*

IPv6

Use this menu item to view or change Internet Protocol Version 6 (IPv6) settings.

Note: This menu item does not appear for non-network models.

Menu item Purpose Values and descriptions

IPv6 Sets the network to IPv6 (Internet

Protocol Version 6).

Enable IPv6 On*

Off

Auto Configuration On*

Off

Hostname text entry field

Address text entry field

Router Address text entry field

Enable DHCPv6 On*

Off

Network/Ports

Using MFP menus

E-mail Server Setup

Menu item Purpose Values and descriptions

Primary SMTP Gateway IP address field

Primary SMTP Gateway Port Numeric entry for the port. 1–65534

(25*)

Secondary SMTP Gateway IP address field

Secondary SMTP Gateway Por t

SMTP Timeout numeric entry

Server Requires Authentication

Userid text entry

Password text entry, plain

Reply Address text entry This is a required item.

Subject text entry The text entry field is limited to 255

Max e-mail size Specifies the maximum

e-mail size in kilobytes. E-mail above the specified size is not sent.

Size error message Sends a message when an

e-mail is greater than the configured size limit of 1024 characters.

Limit destinations Sends an e-mail only when

the address contains the domain name, such as a company domain name. E-mail can only be sent to the specified domain.

1–65534 (25*)

The timeout numeric entry is a range

5–30 (30*)

On Off*

text? if not need confirm

numeric entry 0-65535

text entry

@text entry The limit is one domain and 128

of 5 to 30 seconds with 30 seconds as the default.

characters.

Specify 0 (zero) for no limit.

characters. The @ is permanent before the text field.

Example: @companydomain.com For the example, e-mails are only

sent when the address ends with @companydomain.com.

Network/Ports

Using MFP menus

Menu item Purpose Values and descriptions

Web Link Setup Defines the Web link. header

Server Specifies the name of the server.

text entry For example:

server.mine.com

Password password text entry

Path Defines the path name.

text entry For example:

/directory/path The following characters or symbols

are invalid entries for a path name:

* – asterisk : – colon ? – question mark < – less than symbol > – greater than symbol | – vertical bar

Base file name Specifies the base file name.

A timestamp is added to the end of the base file name.

text entry image*

The default value is the following word:

image Note: There is a 53-character limit for

the base file name. The following characters or symbols are invalid:

* – asterisk : – colon ? – question mark < – less than symbol > – greater than symbol | – vertical bar

Web Link text entry

Example: http://my.business.com/directory/path

Network/Ports

Using MFP menus

Wireless

Menu item Value s

Mode Infrastructure

Ad hoc

Network Name list of available network names

print server*

Standard Network or Network <x>

Use these menu items to change printer settings affecting jobs sent to the MFP through a network port, (either Standard Network or Network <x>), where x represents 1 or 2.

Menu item Purpose Values and descriptions

PCL SmartSwitch

Configures the MFP so it automatically switches to PCL emulation when a print job received through the network port requires it, regardless of the default printer language.

On* The MFP examines data on the

network interface and selects PCL emulation if the data indicates that is the required printer language.

Off The MFP does not examine the

incoming data. The MFP uses PostScript emulation to process the job if PS SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PS SmartSwitch is Off.

PS SmartSwitch Configures the MFP so it

automatically switches to PostScript emulation when a print job received through the network port requires it, regardless of the default printer language.

NPA Mode Specifies whether the MFP

performs the special processing required for bidirectional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol.

Note: Changing this menu item automatically resets the MFP.

On* The MFP examines data on the

network interface connection and selects PostScript emulation if the data indicates that is the required printer language.

Off The MFP does not examine the

incoming data. The MFP uses PCL emulation to process the job if PCL SmartSwitch is On, or it uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off.

Off The MFP does not perform NPA

processing.

Auto* The MFP examines the data to

determine the format and then processes it appropriately.

Network/Ports

Using MFP menus

Menu item Purpose Values and descriptions

Network Buffer Configures the size of the network

input buffer. Note: Changing the Network Buffer

menu item automatically resets the MFP. Any permanent resources, such as fonts or macros, are lost.

Mac Binary PS Configures the MFP to process

Macintosh binary PostScript print jobs.

Auto* The MFP automatically calculates the

3KB to maximum size allowed (1KB increments)

On The MFP processes raw binary

Off The MFP filters PostScript print jobs

Auto* The MFP processes print jobs from

Network Buffer size (recommended setting).

The user specifies the Network Buffer size. The maximum size depends on the amount of memory in the MFP, the size of the other link buffers, and whether Resource Save is set to On or Off. To maximize the range for the Network Buffer size, disable or reduce the size of the parallel, serial, and USB buffers.

PostScript print jobs from computers using the Macintosh operating system.

Note: This setting often causes Windows print jobs to fail.

using the standard protocol.

computers using either Windows or Macintosh operating systems.

Standard USB or USB <x>

These menus are only shown if a USB port is available. Use these menu items to change printer settings affecting a Universal Serial Bus (USB) port (USB <x>). x represents 1 or 2.

Menu item Purpose Values and descriptions

PCL SmartSwitch

PS SmartSwitch Configures the MFP so it

Configures the MFP so it automatically switches to PCL emulation when a print job received through the USB port requires it, regardless of the default printer language.

automatically switches to PostScript emulation when a print job received through the USB port requires it, regardless of the default printer language.

On* The MFP examines the data on the

Off The MFP does not examine the

On* The MFP examines data on the USB

Off The MFP does not examine the

USB port and selects PCL emulation if the data indicates that is the required printer language.

incoming data. The MFP uses PostScript emulation to process the job if PS SmartSwitch is On, or it uses the default printer language specified in the Setup Menu if PS SmartSwitch is Off.

interface and selects PostScript emulation if the data indicates that is the required printer language.

incoming data. The MFP uses PCL emulation to process the job if PCL SmartSwitch is On, or it uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off.

Network/Ports

Using MFP menus

Menu item Purpose Values and descriptions

NPA Mode Specifies whether the MFP

performs the special processing required for bidirectional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol.

Note: Changing this menu item automatically resets the MFP once the menus are exited. It is reset to configure memory, and any permanent resources, such as fonts or macros, are lost.

USB Buffer Configures the size of the USB input

buffer. Note: Changing the USB Buffer

menu item automatically resets the MFP. Any permanent resources, such as fonts or macros, are lost.

Mac Binary PS Configures the MFP to process

Macintosh binary PostScript print jobs.

On The MFP performs NPA processing. If

Off The MFP does not perform NPA

Auto* The MFP examines the data to

Auto* The MFP automatically calculates the

3KB to maximum size allowed

(1KB increments)

On The MFP filters PostScript print jobs

Off The MFP processes raw binary

data is not in NPA format, it is rejected as bad data.

processing.

determine the format and then processes it appropriately.

USB Buffer size (recommended setting).

The user specifies the USB Buffer size. The maximum size depends on the amount of memory in the MFP, the size of the other link buffers, and whether Resource Save is set to On or Off. To maximize the range for the USB Buffer size, disable or reduce the size of the parallel, serial, and network buffers.

using the standard protocol.

PostScript print jobs from computers using the Macintosh operating system.

Note: This setting often causes Windows print jobs to fail.

Auto* The MFP processes print jobs from

ENA Address Sets the USB port ENA Address. 4 field IP address

ENA Netmask Sets the USB port ENA Netmask.

ENA Gateway Sets the USB port ENA Gateway.

(0.0.0.0*)

computers using either Windows or Macintosh operating systems.

Shown only if an ENA is attached through the USB port.

Network/Ports

Using MFP menus

Parallel <x>

Use these menu items to change printer settings affecting jobs sent to the MFP through a parallel port, Parallel <x>, where x represents 1 or 2.

Menu item Purpose Values and descriptions

PCL SmartSwitch

PS SmartSwitch Configures the MFP so it

NPA Mode Specifies whether the MFP

Configures the MFP so it automatically switches to PCL emulation when a print job received through the parallel port requires it, regardless of the default printer language.

automatically switches to PostScript emulation when a print job received through the parallel port requires it, regardless of the default printer language.

performs the special processing required for bidirectional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol.

Note: Changing this menu item automatically resets the MFP. It is reset to configure memory, and any permanent resources, such as fonts or macros, are lost.

On* The MFP examines data on the

parallel interface and selects PCL emulation if the data indicates that is the required printer language.

Off The MFP does not examine the

incoming data. The MFP uses PostScript emulation to process the job if PS SmartSwitch is On, or it uses the default printer language specified in the Setup Menu if PS SmartSwitch is Off.

On* The MFP examines data on the

parallel interface and selects PostScript emulation if the data indicates that is the required printer language.

Off The MFP does not examine the

incoming data. The MFP uses PCL emulation to process the job if PCL SmartSwitch is On, or it uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off.

On The MFP performs NPA processing. If

data is not in NPA format, it is rejected as bad data.

Off The MFP does not perform NPA

processing.

Auto* The MFP examines data, determines

the format, and then processes it appropriately.

Parallel Buffer Configures the size of the parallel

input buffer. Note: Changing this menu item

automatically resets the MFP. It is reset to configure memory, and any permanent resources, such as fonts or macros, are lost.

Advanced Status Enables bidirectional

communication through the parallel port.

Auto* The MFP automatically calculates the

3KB to maximum size allowed

(1KB increments)

Off Disables parallel port negotiation.

On* Enables bidirectional communication

Parallel Buffer size (recommended setting).

The user specifies the Parallel Buffer size. The maximum size depends on the amount of memory in the MFP, the size of the other link buffers, and whether Resource Save is set to On or Off. To maximize the range for the Parallel Buffer size, disable or reduce the size of the serial and USB buffers.

through the parallel interface.

Network/Ports

Using MFP menus

Menu item Purpose Values and descriptions

Protocol Specifies the parallel interface

protocol.

Honor Init Determines whether the MFP

honors hardware initialization requests from the computer. The computer requests initialization by activating the INIT signal on the parallel interface. Many personal computers activate the INIT signal each time the computer is turned on and off.

Parallel Mode 2 Determines whether the parallel

port data is sampled on the leading or trailing edge of strobe.

This menu item only appears when the associated parallel port supports this feature.

Mac Binary PS Configures the MFP to process

Macintosh binary PostScript print jobs.

Standard May resolve some parallel interface

problems.

Fastbytes* Provides compatibility with most

existing parallel interface implementations (recommended setting).

Off* The MFP does not honor hardware

initialization requests from the computer.

On The MFP honors hardware

initialization requests from the computer.

On* Samples parallel port data on the

leading edge of strobe.

Off Samples parallel port data on the

trailing edge of strobe.

On The MFP processes raw binary

PostScript print jobs from computers using the Macintosh operating system.

Note: This setting often causes Windows print jobs to fail.

Off The MFP filters PostScript print jobs

using the standard protocol.

Auto* The MFP processes print jobs from

computers using either Windows or Macintosh operating systems.

ENA Address Sets the parallel port ENA Address. 4 field IP address

ENA Netmask Sets the parallel port ENA Netmask.

ENA Gateway Sets the parallel port ENA Gateway.

(0.0.0.0*)

Shown only if an ENA is attached through the parallel port.

Network/Ports

Using MFP menus

Serial <x>

Use these menu items to change printer settings affecting jobs sent to the MFP through an optional serial port.

Menu item Purpose Values and descriptions

PCL SmartSwitch

PS SmartSwitch Configures the MFP so it

NPA Mode Specifies whether the MFP

Serial Buffer Configures the size of the serial

Configures the MFP so it automatically switches to PCL emulation when a print job received through the serial port requires it, regardless of the default printer language.

automatically switches to PostScript emulation when a print job received through the serial port requires it, regardless of the default printer language.

performs the special processing required for bidirectional communication, following the conventions defined in the Network Printing Alliance (NPA) Protocol.

Note: Changing this menu item automatically resets the MFP. It is reset to configure memory, and any permanent resources, such as fonts or macros, are lost.

input buffer. Note: Changing the Serial Buffer

menu item automatically resets the MFP. Any permanent resources, such as fonts or macros, are lost.

On* Off

On The MFP performs NPA processing. If

Off The MFP does not perform NPA

Auto* The MFP examines the data to

Auto* The MFP automatically calculates the

3KB to maximum size allowed

(1KB increments)

On—The MFP examines the data at the serial interface and selects PCL emulation if the data indicates that is the required printer language.

Off—The MFP does not examine the incoming data. The MFP uses PostScript emulation to process the job if PS SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PS SmartSwitch is Off.

On—The MFP examines the data at the serial interface and selects PostScript emulation if the data indicates that is the required printer language.

Off—The MFP does not examine the incoming data. The MFP uses PCL emulation to process the job if PCL SmartSwitch is On, or uses the default printer language specified in the Setup Menu if PCL SmartSwitch is Off.

data is not in NPA format, it is rejected as bad data.

processing.

determine the format and then processes it appropriately.

Serial Buffer size (recommended setting).

The user specifies the Serial Buffer size. The maximum size depends on the amount of memory in the MFP, the size of the other link buffers, and whether Resource Save is set to On or Off. To maximize the range for the Serial Buffer size, disable or reduce the size of the parallel and USB buffers.

Serial Protocol Selects the hardware and software

handshaking values for the serial interface.

Network/Ports

DTR* Hardware handshaking

DTR/DSR Hardware handshaking

XON/XOFF Software handshaking

XON/XOFF/DTR Combined hardware and software

handshaking

XONXOFF/DTRDSR Combined hardware and software

handshaking

Using MFP menus

Menu item Purpose Values and descriptions

Robust XON Determines whether the MFP

communicates availability to the computer.

This menu item only applies to the serial port if Serial Protocol is set to XON/XOFF.

Baud Specifies the rate at which data can

be received through the serial port. Note: 138200, 172800, 230400,

and 345600 baud rates appear in the Standard Serial menu. These values do not appear in the Serial Option 1, Serial Option 2, or Serial Option 3 menus.

Data Bits Specifies the number of data bits

that are sent in each transmission frame.

Off* The MFP waits to receive data from

the computer.

On The MFP sends a continuous stream

of XONs to the host computer to indicate that the serial port is ready to receive more data.

1200

2400

4800

9600*

19200

38400

57600

115200

138200

172800

230400

345600

Parity Sets the parity for serial input and

output data frames.

Honor DSR Determines whether the MFP uses

the Data Set Ready (DSR) signal. DSR is one of the handshaking signals for most serial interface cables.

The serial interface uses DSR to distinguish data sent by the computer from data created by electrical noise in the serial cable. This electrical noise can cause stray characters to print. Select On to prevent stray characters from printing.

Even

Odd

None*

Ignore

Off* All data received by the serial port is

treated as valid data.

On Only data received while the DSR

signal is high is treated as valid.

Network/Ports

Using MFP menus

NetWare

Use these menu items to view or change the MFP NetWare settings.

Menu item Purpose Values and descriptions

NetWare login name.

Print Mode Assigns the NetWare print mode. Pserver*

Network Number Shows the field used to assign the

NetWare number.

Activate Activates or deactivates the

NetWare feature.

Ethernet 802.2 Sets the Ethernet 802.2 value On or

Off.

Ethernet 802.3 Sets the Ethernet 802.3 value On or

Off.

Ethernet Type II Sets the Ethernet Type II value On

or Off.

Ethernet SNAP Sets the Ethernet SNAP value On

or Off.

Packet Burst Sets the Packet Burst value On or

Off.

NSQ/GSQ Mode Sets the NSQ/GSQ Mode value On

or Off.

text entry Enter the Login Name. Thereafter, select Login Name to show

the NetWare name on the LCD.

Rprinter

text entry Enter the Netware number. Thereafter, select View Network

Number to show the NetWare network number on the LCD.

Off On*

On* Off

On Off*

Off—Deactivates the NetWare feature. On—Activates the NetWare feature.

IPX Frame Types, which allow the adapter to initiate conversations, are used.

This is the broadcast search method on the Web pages.

AppleTalk

Use these menu items to view or change the MFP AppleTalk settings.

Menu item Purpose Values and descriptions

View Name Shows the assigned AppleTalk

name.

View Address Shows the assigned AppleTalk

address.

Activate Activates or deactivates the

AppleTalk feature.

Set Zone Provides a list of zones from the

network.

Select Name to show the AppleTalk name on the LCD.

Select Address to show the AppleTalk address on the LCD.

Off On*

* list of zones from the

network

Network/Ports

Off—Deactivates the AppleTalk feature.

On—Activates the AppleTalk feature.

The default is the default zone for the network. If no default zone exists on the network, the * is the default.

Using MFP menus

LexLink

Use these menu items to view the LexLink name or change the LexLink activation.

Menu item Purpose Values and descriptions

View Nickname Shows the field used to assign the

LexLink nickname.

Activate Activates or deactivates the LexLink

feature.

text entry Enter the nickname. Thereafter, select Nickname to show the

LexLink nickname on the LCD.

On* Off

Settings

General Settings

Use these menu items to set various MFP settings.

On—Activates the LexLink feature. Off—Deactivates the LexLink feature.

Menu item Purpose Values and descriptions

Display Language Determines the language of

the text on the control panel LCD.

English* (English)

Français (French)

Deutsch (German)

Italiano (Italian)

Español (Spanish)

Dansk (Danish)

Norsk (Norwegian)

Nederlands (Dutch)

Svenska (Swedish)

Português (Brazilian-Portuguese)

Suomi (Finnish)

Русский (Russian)

Polski (Polish)

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Keyboard Type Specifies the type of virtual

alphanumeric keyboard that appears on the control panel LCD.

Custom Key 1 Allows for .com.uk type

addresses.

Custom Key 2 Allows for .com.uk type

addresses.

English* (English)

Français (French)

Français Canadien (French-Canadian)

Deutsch (German)

Italiano (Italian)

Español (Spanish)

Dansk (Danish)

Norsk (Norwegian)

Nederlands (Dutch)

Svenska (Swedish)

Suomi (Finnish)

Português (Brazilian-Portuguese)

Русский (Russian)

Polski (Polish)

text field null

.com is the default text in the field. The text entry field is limited to six characters.

and periods are considered characters, too. If the text field is null or empty, the associated

Custom Key does not appear on the keyboard.

.org is the default text in the field. The text entry field is limited to six characters.

(Periods are considered characters, too.) If the text field is null or empty, the associated

Custom Key does not appear on the keyboard.

General Defaults Specifies the defaults based

Show initial prompts

Display net info Indicates if the IP Address

on geographical location.

Sets the MFP to show initial prompts after the device is powered on so the user can complete the setup.

and the Hostname are shown on the home screen.

U.S. Setting the menu item to one of the values

International

Ye s * No

On* Off

affects these settings:

• Tray <x> (where x is the number of the tray), MP Feeder, and Manual Pap (Letter/ A4)

• Manual Env (10 Envelope, DL Envelope)

• MP Feeder Paper Size

• Copy Original Size

• Fax Send Original Size

• E-mail Original Size

• FTP Original Size

• Universal Units of Measure (mm/inches)

• Date Time Format – MM_DD_YYYY for U.S. – DD_MM_YYYY for International

When the MFP is powered on the first time, the default is Yes. After the user completes the setup wizard and selects Done at the Country select screen, the default is No.

On–Both are shown on the home screen. Off–Neither is shown on the home screen.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Date Format Specifies the format based on

the geographical location.

Time Format Specifies if the format is for a

12-hour clock or for a 24-hour clock.

Show Bookmarks On*

Web Page Refresh Rate

Contact Name text field

Location text field

Alarms Controls whether the MFP sounds an alarm when

the device requires operator intervention.

MM-DD-YYYY* DD-MM-YYYY* YYYY-MM-DD

12 hour A.M./P.M. 24 hour clock

Off

30–300 (120*)

NULL*

Alarm Control

Off Single* Continuous

Toner Alarm

Off* Single Continuous

Month, Day, and Year (U.S.) Day, Month, Year (International) (* Denotes a country/region-specific factory

default value.)

12 A.M.–12 P.M., 12:01 P.M.–11:59 P.M. 00:00–24:00

When set to No, the Bookmarks container is not shown in Held Jobs.

The range is in seconds.

Alarm Control sets the function of each alarm.

Off–The MFP does not sound an alarm. Single–The MFP sounds three quick

beeps. Continuous–The MFP repeats three beeps

every 10 seconds.

Toner Alarm is activated when the print cartridge or a toner cartridge is low on toner.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Timeouts Specifies the amount of time

the MFP waits to return to the home screen, receive an endof-job message, or receive additional bytes of data from the computer.

Note: Wait Timeout is only available when using PostScript emulation. This menu value has no effect on PCL emulation print jobs.

Standby Mode

Disabled 2–240 (15*)

Power Saver Mode

Disabled 2–240 (60*)

Touch the LCD screen (soft buttons) or press any of the control panel hard buttons to exit (wake up) from this mode.

Disabled—Disables Standby Mode. 2–240—Specifies the amount of time in

minutes that the MFP waits before the LCD dims to 15% brightness.

It sets the number of minutes that pass after entering Standby Mode before the MFP goes into a reduced power state called Power Saver Mode.

If Standby Mode is disabled, which is considered a setting of 0, then Power Saver Mode is the number of minutes of inactivity that occurs before entering Power Saver Mode.

Print the menu settings page to determine the current Power Saver setting. When the MFP is in Power Saver Mode, it is still ready to receive print jobs.

Disabled—Disables Power Saver Mode. Disabled is not available if Energy Conserve is set to On.

2–240 (60*)—Specifies the amount of time after exiting Standby Mode or after finishing a print job before the MFP goes into Power Saver mode.

For example, select 15 to put the MFP in Power Saver mode 15 minutes after it finishes a print job. This uses much less energy, but requires more warm-up time for the MFP. Select 15 if your MFP shares an electrical circuit with room lighting and you notice lights flickering. Select a high value if the MFP is in constant use. Under most circumstances, this keeps the MFP ready to print with minimum warm-up time. Select a value between 1 and 240 minutes for a balance between energy consumption and a shorter warm-up period.

Note: When the MFP enters Power Saver Mode, for the entire duration in this mode, Screen Brightness is set to 15. Touch the LCD screen or press any of the control panel hard buttons to exit (wake up) from this mode.

Screen Timeout

15–300 (30*)

Settings

Disabled—Disables Screen Timeout. 15–300—Specifies the amount of time in

seconds before the LCD returns to the home screen due to inactivity.

Using MFP menus

Menu item Purpose Values and descriptions

Timeouts (continued)

Print Recovery Specifies whether the MFP

continues from certain offline situations, reprints jammed pages, or waits until the entire page is processed and ready to be printed.

Print Timeout

Disabled 1–255 (90*)

Wait Timeout

Disabled

15...65535 (40*)

Network Job Timeout

Disabled 1-255 (90*)

Auto Continue

Disabled* 5–255

Jam Recovery

On Off Auto*

Disabled—Disables Print Timeout. 1–255—Specifies the amount of time in

seconds the MFP waits for an end-of-job message before canceling the remainder of the print job.

Note: When the timer expires, any partially formatted page still in the MFP is printed, and other input ports are examined to see if data exists.

Disabled—Disables Wait Timeout.

15...65535—Specifies the amount of time in

seconds the MFP waits for additional data before it cancels the job.

Disabled—Disables Network Job Timeout. 1–255—Specifies the amount of time in

seconds the MFP waits before canceling a network job. If a value between 1 to 9 is selected, the setting is saved as 10.

Lets the MFP automatically continue from certain offline situations when not resolved within the specified time period.

Disabled—Disables Auto Continue. 5–255—Specifies the amount of time in

seconds that the MFP waits.

Specifies whether the MFP reprints jammed pages.

On—The MFP reprints jammed pages. Off—The MFP does not reprint jammed

pages. Auto—The MFP reprints a jammed page

unless the memory required to hold the page is needed for other MFP tasks.

Page Protect

Off* On

Settings

Successfully prints a page that may otherwise generate Complex Page errors.

Off—Prints a partial page of data if memory is insufficient to process the entire page.

On—Ensures that an entire page is processed before it prints.

Note: If, after selecting On, the page still cannot print, reduce the size and number of fonts on the page, or increase the installed printer memory.

Note: For most print jobs, On is not needed. When On is selected, printing may be slower.

Using MFP menus

Menu item Purpose Values and descriptions

Printer Language Specifies the default printer

language used to communicate data from the computer to the MFP.

Note: This menu item is not available from the LCD. It is only available on the MFP Embedded Web Server.Setting a printer language as the default does not prevent a software application from sending print jobs that use the other language.

Print Area Modifies the logical and

physical printable area. Note: This menu item is not

available from the LCD. It is only available on the MFP Embedded Web Server.

Download Target Specifies the storage location

for downloaded resources. Storing downloaded

resources in flash memory is permanent storage rather than the temporary storage that RAM provides. The resources remain in the flash memory even when the MFP is turned off.

Note: This menu item is not available from the LCD. It is only available on the MFP Embedded Web Server.

PCL Emulation* PS Emulation

Normal* Fit to Page Whole Page

RAM* All downloaded resources are automatically

Flash All downloaded resources are automatically

PCL emulation—Uses a PCL interpreter for incoming host communications.

PostScript emulation—Uses a PS interpreter for incoming host communications.

Note: The Whole Page setting only affects pages printed using PCL 5 interpreter. This setting has no effect on pages printed using the PCL XL or PostScript interpreters. If attempting to print any data in the nonprintable area defined by Normal Print Area, the MFP clips the image at the boundary defined by the Normal defined printable area.

stored in printer memory (RAM).

stored in flash memory. Note: Flash appears as a menu item if a

formatted, nondefective optional flash memory card which is not Write or Read/Write password protected is installed.

Resource Save Specifies what the MFP does

with downloaded resources, such as fonts and macros stored in RAM, if the MFP receives a job that requires more memory than is available.

Note: This menu item is not available from the LCD. It is only available on the MFP Embedded Web Server.

Banner Page Specifies if the print job

should be printed as a Banner Page.

Note: This menu item is not available from the LCD. It is only available on the MFP Embedded Web Server.

Off* The MFP retains downloaded resources only

On The MFP retains all downloaded resources for

Off* On

until memory is needed. It then deletes those resources associated with the inactive printer language.

all printer languages during language changes and MFP resets. If the MFP runs out of memory, 38 Memory Full appears.

To set to Off, clear the check box. To set to On, select the check box.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Factory Defaults Returns MFP settings to the

factory default values.

Restore Now • All menu items are returned to the factory

Do Not Restore* User-defined settings remain.

Copy Settings

Use these menu items to set the MFP for settings related to copying.

Menu item Purpose Values and descriptions

Content Specifies the type of content

contained in the copy job.

Text The copy job contains mostly text or line art.

Text/Photo* The copy job contains a mixture of text and graphics.

Photograph The copy job is a high quality photograph or high

quality inkjet print that is primarily composed of images.

default values except: – Display Language – All settings in the Fax, E-mail, and FTP

Settings menu items, the Parallel <x> menu items, the Serial <x> menu items, the Standard Network and Network <x> menu items, and the Standard USB and USB <x> menu items

• All downloaded resources (fonts, macros, and symbol sets) in printer memory (RAM) are deleted. (Resources residing in flash memory are unaffected.)

Printed image The copy job is halftoned, such as documents printed

on a laser printer or pages from a magazine that are primarily composed of images. A halftone is a collection of black and white dots arranged to simulate the brightness values of grayscale images.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Duplex Specifies how the output is

printed. The orientation of each sheet

defaults to portrait. The binding defaults to long edge. For information on long edge binding, see Duplex Bind on page 70.

Paper Saver Specifies how many images of

pages from a print job to place on one printed page of print media.

1 sided to 1 sided*

1 sided to 2 sided

Off* Places the image of one page from the print job onto

2 on 1 Portrait Places the images of two pages from the print job

2 on 1 Landscape

4 on 1 Portrait Places the images of four pages from the print job

The original draft placed in the ADF has printing on one side of a sheet of paper. The requested copy is one-sided, so each copied sheet only has an image on one side of the sheet. The copy mimics the original exactly.

The original draft has printing on one side of a sheet of paper. The requested copy is two-sided, so an image of an original page is placed on each side of a copied sheet. For example, if the original is six sheets, the copy is three sheets with printing on both sides.

one printed page.

onto one printed page with portrait orientation.

Places the images of two pages from the print job onto one printed page with landscape orientation.

onto one printed page with portrait orientation.

Print Page Borders

Collate Keeps the pages of a print job

Specifies if a border is printed around the edge of the page at the margins.

stacked in sequence when making multiple copies of the job.

4 on 1 Landscape

On* A page border prints when Paper Saver is set to 2 on

Off A page border does not print.

On* Copies the entire job the number of times specified.

Off Copies each page of a job the number of times

Places the images of four pages from the print job onto one printed page with landscape orientation.

1 Portrait, 2 on 1 Landscape, 4 on 1 Portrait, or 4 on 1 Landscape.

For example, if you set Copies to 2 and have three pages to copy, the MFP output is page 1, page 2, page 3, page 1, page 2, page 3.

specified. For example, if you set Copies to 2 and have three pages to copy, the MFP output is page 1, page 1, page 2, page 2, page 3, page 3.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Original Size Provides a list of possible

Copy To Source

scanner sizes to select from to specify the size of the original copy document.

Provides a list of possible print media sources to send the copy job to for printing.

Letter (8.5 x 11 in.)*

Executive (7.25 x

10.5 in.) Legal (8.5 x

14 in.) A4 (210 x

297 mm)* A5 (148 x

210 mm) JIS B5 (182 x

257 mm) Folio (8.5 x

13 in.) Statement (5.5

x 8.5 in.) Mixed Letter/

Legal

Tr a y 1 * Auto Size

Match Manual

Feeder Tr a y < x>

(* Denotes a country/region-specific factory default value.)

Tray 1, the standard tray, or the multipurpose feeder is the specified print media source selected to receive the copy job.

Tray x is one tray of Tray 2–Tray 5. Tray 2–Tray 5 are only listed as selections in the values list based on whether the same number of optional drawers are installed. For example, if only two optional drawers are installed, Tray 2 and Tray 3 appear in the values list.

Only one of the values can be the specified print media source at one time.

An envelope feeder cannot be a value even if one is installed.

Transparency Separators

Separator Sheets

Separator Source

Places a sheet of paper between transparencies.

Places a sheet of paper between pages, copies, or jobs based on the value selected.

Provides a list of possible print media sources where the separator sheets could be accessed.

On* Off

Off* Between

Pages Between

Copies Between Jobs

Tr a y 1 * Manual

Feeder Tr a y < x>

Select On to have sheets placed between transparencies.

Select Off to not have sheets placed between transparencies.

Tray 2–Tray 5 are only listed as selections in the values list based on whether the same number of optional drawers are installed. For example, if only two optional drawers are installed, Tray 2 and Tray 3 appear in the values list.

An envelope feeder cannot be a value even if one is installed.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Darkness Specifies the level of darkness

for the copy job.

1–9 (5*) A graphic representation depicts the values. As the

right or left scroll button is touched, the asterisk moves back and forth on the line. 1 is next to the - and 9 is next to the +. As shown, 5 is the current value.

Number of Copies

Overlay Specifies the selection for

Custom Specifies a custom overlay. text entry field Use the text entry field to specify a custom overlay.

Allow priority copies

Specifies the number of copies for the copy job.

overlay text to print on each page of the copy job.

The overlay looks similar to the following on a page:

Allows interruption to a network print job, so the MFP may be used as a copier to copy a page or document.

1–999 (1*)

Confidential Copy Draft Urgent Custom Off*

On* Interrupts the print job at the next page.

Off Interrupts the print job at the next job boundary which

The Custom value is not shown unless text is entered into the Custom Overlay text field from the EWS page. The text used for the overlay is what the user entered on the EWS page, but Custom must be selected in the menu for the text to be printed as an overlay on each page.

The field has a 64-character limit.

means between incoming individual print jobs.

Background Removal

Contrast Specifies the contrast used for

Shadow Detail Adjusts the amount of shadow

Scan edge to edge

Adjusts the amount of background visible on a copy.

the copy job. The default is dependent on the Content menu item. If the Content menu item is reset from the default setting, then the default for Contrast is reset, also.

detail visible on a copy.

Specifies if the original document is scanned edge-toedge prior to making copies.

-4 to +4 (0*) -4 sets Background Removal to off. +4 sets Background Removal to the maximum

allowed.

0–5 Best for

content*

-4 to +4 (0*) -4 preserves the least amount of shadow detail.

Off* On

Best for content has a default value, also, since the value is dependent on the Content menu item. For more information, see Content. If Content is mono text, the Contrast default value is 5. The default is 0 for items other than mono text.

Any reset of the Content value resets the default of the Best for content value.

+4 preserves the most shadow detail.

Settings

Using MFP menus

Fax Settings

Use these menu items to set the MFP settings related to faxing.

Menu item Purpose Values and descriptions

Fax Mode Sets which fax

method or mode is used.

Analog Fax Se rver

If the MFP does not have a modem, this menu item does not appear.

Analog Fax Setup

Fax Se rver Setup

Specifies the link to analog fax setup. With analog fax, the fax method is by a telephone line.

Specifies the link for fax server setup. The fax job is sent to a fax server for transmission.

link General Fax Setting

link

If the MFP does not have a modem, Fax Setup link does not appear.

Analog Fax Setup

With analog fax, the fax method is by a telephone line. Use the following menu items to set up analog fax.

Settings

Using MFP menus

General Fax Settings

Menu item Purpose Values and descriptions

Station Name Specifies the name of the fax

within the MFP. The name could be a person’s name or the name of a company.

Station Number Specifies the fax phone number. limited text entry

Station ID Station Name

Caller ID Sets the caller ID pattern. This

menu item is available in countries that use multiple Caller ID patterns.

Enable Manual Fax Sets the MFP to manual fax only,

which requires a line splitter and a telephone hand set. Use a regular telephone to answer an incoming fax job and to dial a fax number.

Note: Touch # 0 on the numeric keypad to go directly to the Manual Fax function.

Memory Use Defines the amount of

non-volatile memory used in relation to fax for a fax job. The default setting splits an equal amount of memory between sending and receiving fax jobs. However, when one of the values is set, then the memory is not set equally.

text entry field The text entry field is limited to eight

field

Station Number

DTMF FSK

On Off*

All receive All the memory is set to receive fax

Mostly receive Most of the memory is set to receive

Equal* Splits the memory for sending and

Mostly sent Most of the memory is set to send

All send All the memory is set to send fax

characters. Enter the name in the provided field

using the virtual alphanumeric keyboard screen. See Virtual

alphanumeric keyboard on page 53.

Text entry characters are limited to: 0–9, (, ), ., +, -, and a space.

jobs.

fax jobs.

receiving fax jobs into equal amounts.

fax jobs.

jobs.

Cancel Faxes Sets the MFP to have the option of

canceling fax jobs. If this is not allowed, the Cancel Faxes menu item is hidden and does not appear on the LCD.

Settings

Allow* Allows fax job cancelation. Causes

the Fax column to appear on the Cancel Jobs screen.

Don’t Allow Canceling fax jobs is not allowed

since the Cancel Faxes menu item does not appear.

Virtual alphanumeric keyboard

Shortcut Name:

Using MFP menus

Enter

ab dcef

ikjlm

prqst

vxwyz@

abc

123

The entire keyboard cannot be shown on one screen, so there are tabs at the top of the screen used to access the other screens. The screen shown here has letters and some punctuation symbols. To reach the screen with numbers, for instance, touch the tab at the top of the keyboard which shows 123.

!”#

Space

Settings

Using MFP menus

Fax Send Settings

Menu item Purpose Values and descriptions

Resolution Defines quality in dots per inch (dpi). A

higher resolution gives greater print quality, but it increases the fax transmission time for outgoing faxes.

Original Size Provides a list of possible scanner

sizes to select from to specify the size of the original copy document.

Content Specifies the type of content contained

in the fax job.

Darkness Specifies the level of darkness for the

fax job.

Standard* Fine Super Fine Ultra Fine

Letter (8.5 x 11 in.)* Executive (7.25 x

10.5 in.) Legal (8.5 x 14 in.) A4 (210 x 297 mm)* A5 (148 x 210 mm) JIS B5 (182 x

257 mm) Folio (8.5 x 13 in.) Statement (5.5 x

8.5 in.) Mixed Letter/Legal

Text* The fax job contains mostly text or line

Text/Photo The fax job contains a mixture of text

Photograph The fax job contains only images.

1–9 (5*) A graphic representation depicts the

Standard is 100 x 100 dpi. Fine is 200 x 200 dpi. Super Fine is 300 x 300 dpi. Ultra Fine is 400 x 400 dpi.

(* Denotes a country/region-specific factory default value.)

8.5 in. supports Mixed Letter/Legal.

art.

and images.

values. As the right or left scroll button is touched, the asterisk moves back and forth on the line. 1 is next to the - and 9 is next to the +. As shown, 5 is the current value.

Dial Prefix A numeric entry field is provided to

Automatic Redial

Redial Frequency

Behind a PABX

enter numbers. The previously entered numbers are shown.

The dial prefix could be a country code or a code businesses use to dial an outside line.

Specifies the number of times the MFP automatically tries to send the fax job again by resubmitting the Fax To number.

Select a range in minutes for the number of redials to occur in that time span.

Enables or disables switchboard blind dialing without a dial tone.

Number string The entry field is limited to 16

characters. Text entry characters are limited to:

0–9, (, ), ., +, -, and a space.

0–9 (5*)

1–200 (3*)

On Do not wait for a dial tone.

Off* Wait for a dial tone.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Enable ECM Enables Error Correction Mode for fax

Enable Fax Scans

Driver to Fax Allows driver to fax jobs to be sent by

Allow Save as Shortcut

Dial Mode Specifies the dialing sound, either as a

Background Removal

Contrast Specifies the contrast used for the

Shadow detail Adjusts the amount of shadow detail

Scan edge to edge

jobs, which makes faxing more reliable.

Allows sending faxes by scanning at the MFP.

the MFP.

Allows for saving fax numbers as shortcuts in the MFP.

tone or a pulse. Note: This menu item may not be

available in all countries or regions.

Adjusts the amount of background visible on a copy.

scan job. The default is dependent on the Content menu item. If the Content menu item is reset from the default setting, then the default for Contrast is reset also.

visible on a copy.

Specifies if the original document is scanned edge-to-edge prior to sending the fax job.

On* ECM is enabled.

Off ECM is disabled.

On* Fax scans are enabled.

Off Fax scans are disabled.

On* Driver to fax jobs can be sent.

Off Driver to fax jobs cannot be sent.

On* A Save as Shortcut button appears on

Off A Save as Shortcut button does not

Tone* A tone sounds for each number dialed.

Pulse A pulsating noise sounds for each

-4 to +4 (0*) -4 sets Background Removal to off.

0–5 Best for content*

-4 to +4 (0*) -4 preserves the least amount of

Off* On

Driver to fax jobs are treated like PostScript j obs.

the screen.

appear on the Fax Destination screen.

number dialed.

+4 sets Background Removal to the maximum allowed.

Any reset of the Content value resets the default of the Best for content value.

shadow detail. +4 preserves the most shadow detail.

Settings

Using MFP menus

Fax Receive Settings

Menu item Purpose Values and descriptions

Enable Fax Receive Allows fax jobs to be received by the

MFP.

Rings to Answer Sets number of times the MFP rings to

indicate an incoming fax job.

Auto Reduction Scales an incoming fax job so it fits the

size of the print media loaded in the designated fax source. For more information, see Paper Source, which follows.

Paper Source Specifies the print media source

selected to supply print media for the MFP to print an incoming fax.

Duplex Sets duplex printing (two-sided

printing) either on or off for incoming fax jobs.

This menu item appears if an optional duplex unit is installed or if the MFP model has an internal duplex unit.

Fax Footer Prints the transmission information at

the bottom of each page from a received fax.

On* Fax jobs can be received.

Off Fax jobs cannot be received.

1–25 (3*)

On* Scales the incoming fax.

Off Does not scale the incoming fax.

Auto* The print media source is

Tray <x> The standard tray, Tray 1, or Tray <x>,

MP Feeder The multipurpose feeder is the

On The incoming fax is a duplex job.

Off* The incoming fax is not a duplex job.

On Off*

automatically selected by the MFP.

which is one tray (Tray 2–Tray 5), based on how many optional drawers are installed and based on which one is specified as the print media source.

specified print media source.

Select On to print the footer. Select Off to prevent the footer from

printing.

Settings

Using MFP menus

Fax Log Settings

Menu item Purpose Values and descriptions

Transmission Log Selects whether the MFP prints a log

with details about the fax job sent. If the fax job failed to send, the header on the page reads “Fax Failed” instead of “Transmission Log.”

Receive Error Log Sets the MFP to print a log of received

fax jobs for each one that had an error when it was received.

Auto Print Logs Specifies that a log prints after 45 fax

jobs have been sent or received.

Log Paper Source Specifies the print media source

selected to supply print media for the MFP to print a log of all sent and received faxes. Envelopes do not apply.

Note: This menu item applies to all scan functions.

Logs Display Specifies if a send log shows a dialed

phone number or a remote station name.

Print Log* The MFP prints a page indicating

Do not print log The MFP does not print the log.

Print only for error The MFP prints a page with

Print Never* The MFP never prints a log.

Print on Error The MFP prints a log.

On* The MFP prints a log of sent or

Off The MFP does not print a log of sent

Tray 1* Tray 1 (the standard tray) is the

Manual Feeder The multipurpose feeder is the

Tr ay < x > (if one or more

optional drawers are installed)

Remote Station Name*

Dialed Number Shows the phone number of a fax job

information about the fax job sent that includes the fax number and the time the fax job was sent.

information if the fax job failed to be sent.

received fax jobs.

or received fax jobs.

specified print media source.

x is one tray of Tray 2–Tray 5. Tray 2– Tray 5 are only listed as selections in the values list based on whether the same number of optional drawers are installed. For example, if only two optional drawers are installed, Tray 2 and Tray 3 appear in the values list.

Only one tray is the specified print media source.

Shows the remote station name of a fax job in the log.

in the log.

Enable Job Log Sets the MFP to track the most recent

fax jobs.

Enable Call Log Sets the MFP to track the most recent

fax calls.

Settings

On* The MFP does track fax jobs.

Off The MFP does not track fax jobs.

On* The MFP does track fax calls.

Off The MFP does not track fax calls.

Using MFP menus

Speaker Settings

Menu item Purpose Values and descriptions

Speaker Mode Specifies how long the speaker

remains on.

Speaker Volume Specifies the volume setting. Low The speaker volume is low.

Ringer Volume Sets the MFP fax speaker

ringer volume.

Always Off The speaker is set off.

Always On The speaker is set on.

On until Connected* The speaker is on until the fax

connection is made.

High* The speaker volume is high.

On* The speaker volume is on.

Off The speaker volume is off.

Distinctive Ring Settings

Menu item Purpose Values and descriptions

Single Ring Answers calls with a single ring

pattern.

Double Ring Answers calls with a double ring

pattern.

Triple Ring Answers calls with a triple ring pattern. On* The triple ring pattern is set on.

On* The single ring pattern is set on.

Off The single ring pattern is set off.

On* The double ring pattern is set on.

Off The double ring pattern is set off.

Off The triple ring pattern is set off.

Settings

Using MFP menus

Fax Server Setup

Menu item Purpose Values and descriptions

To format text entry field Use [#] for the fax number. For example:

[#]@fax.thecompany.com

Reply Address text entry field This field is required.

Subject text entry field

Message text entry field The text entry field is limited to 512

Primary SMTP Gateway

Secondary SMTP Gateway

Image Format Specifies the format of the

file to be faxed.

Content Specifies the type of

content contained in the fax job.

Fax Resolution Defines quality in dots per

inch (dpi). A higher resolution gives greater print quality, but it increases the fax transmission time for outgoing faxes.

Darkness Specifies the level of

darkness for the fax job.

value in text Links to a Primary SMTP Gateway in E-mail

value in text Links to a Secondary SMTP Gateway in

PDF* TIFF

Text* The fax job contains mostly text or line art.

Text/Photo The fax job contains a mixture of text and

Photo The fax job contains only images.

Standard Fine Super Fine Ultra Fine

1–9 (5*) A graphic representation depicts the values.

characters.

Server Setup in Network/Ports.

E-mail Server Setup in Network/Ports.

Portable Document Format Tagged Image File Format

images.

Standard is suitable for most documents. Use Fine for documents with small print. Use Super Fine for documents with fine detail. Use Ultra Fine for documents with graphics or photographs.

As the right or left scroll button is touched, the asterisk moves back and forth on the line. 1 is next to the - and 9 is next to the +. As shown, 5 is the current value.

Orientation Determines how text and

graphics are oriented on the page for the fax job.

Portrait* Text and graphics are parallel to the short

edge. For more information about short edge, see Duplex Bind on page 70.

Landscape Text and graphics are parallel to the long

edge. For more information about long edge, see Duplex Bind on page 70.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Original Size Provides a list of possible

scanner sizes to select from to specify the size of the original scanned document for faxing.

Use Multi-page TIFF Indicates that the jobs are

multiple-page Tagged Image File Format jobs.

This menu item applies to all scan functions.

Letter (8.5 x 11 in.)* Executive (7.25 x

10.5 in.) Legal (8.5 x 14 in.) A4 (210 x 297 mm)* A5 (148 x 210 mm) JIS B5 (182 x

257 mm) Folio (8.5 x 13 in.) Statement (5.5 x

8.5 in.) Mixed Letter/Legal

On* Multiple-page TIFF files are created.

Off One TIFF file is created for each page.

(* Denotes a country/region-specific factory default value.)

8.5 in. supports Mixed Letter/Legal.

Select the check box to turn it on.

Clear the check box to turn it off.

Settings

Using MFP menus

E-mail Settings

Menu item Purpose Values and descriptions

E-mail Server Setup See E-mail Server Setup on page 31.

Format Specifies the format of the file to be

scanned.

PDF version Sets the version of an Adobe Acrobat

PDF file that is sent. This menu item applies to all scan

functions.

Content Specifies the type of content contained

in the e-mail.

PDF* Portable Document Format

TIFF Tagged Image File Format

JPEG Joint Photographic Experts Group

1.2

1.3

1.4

1.5*

1.6

Text The e-mail job contains mostly text or

line art.

Color Specifies if the MFP recognizes a color

image in the e-mail or sees the color image in gray shades.

Resolution Specifies the resolution of the

e-mail in dots per inch (dpi). Resolution is limited by the value set for

the Color menu item. If this value is set to Color and Resolution is set to 400 or 600 dpi, the configuration is allowed, but it is not seen in the normal workflow, so the combinations are invalid. The resolution is reduced to 300 dpi.

Darkness Specifies the level of darkness for the

e-mail as a graphic representation of a page that uses a fill pattern to indicate various levels from light (1) to dark (9).

Text/Photo* The e-mail job contains a mixture of

Photo The e-mail job contains only images.

Gray* Does not send a color image in the e-

Color Sends the e-mail job with a color

75 dpi 150 dpi 200 dpi 300 dpi 400 dpi 600 dpi

1–9 (5*) Specifies the level of darkness for the

text and images.

mail job.

image enclosed.

75–600 dpi are available for Gray. 75–300 are available for Color. See Color, listed previously.

e-mail. A graphic representation depicts the

values. As the right or left scroll button is touched, the asterisk moves back and forth on the line. 1 is next to the - and 9 is next to the +. As shown, 5 is the current value.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Orientation Specifies the default orientation of the

document to be sent in the scan job.

Original Size Provides a list of possible scanner sizes

to select from to specify the size of the original document to be scanned.

Photo JPEG Quality Sets the quality of a JPEG photo image

in relation to file size and the quality of the image.

This menu item applies to all scan functions.

JPEG Quality Sets the quality of a JPEG text or

text/photo image in relation to file size and the quality of the image.

This menu item applies to Text, Text/Photo, and all scan functions.

E-mail images sent as

Portrait* Sends the original document as

Landscape Sends the original document as

Letter (8.5 x 11 in.)*

Executive (7.25 x

10.5 in.) Legal (8.5 x

14 in.) A4 (210 x 297

mm)* A5 (148 x 210

mm) JIS B5 (182 x

257 mm) Folio (8.5 x

13 in.) Statement

(5.5 x

8.5 in.) 3 x 5 in. 4 x 6 in. Business Card Mixed Letter/

Legal

5–90 (50%*) A 5 setting gives a smaller file size,

5–90 (75%*) A 5 setting gives a smaller file size,

Attachment* Web Link

portrait for the scan job, which means text and graphics are parallel to the short edge. For more information about short edge, see Duplex Bind on page 70.

landscape for the scan job, which means text and graphics are parallel to the long edge. For more information about long edge, see Duplex Bind on page 70.

(* Denotes a country/region-specific factory default value.)

but the quality of the image is lessened.

A 90 setting gives the best image quality, but the file size is very large.

but the quality of the image is lessened.

A 90 setting gives the best image quality, but the file size is very large.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Use multi-page TIFF Provides a choice between

single-page TIFF files and multiple-page TIFF files. For a multiple-page scan to e-mail job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job.

This menu item applies to all scan functions.

Transmission Log Specifies when the transmission log

prints. The log page is a confirmation that the

e-mails transferred successfully.

Log Paper Source Specifies the print media source used to

supply print media for the MFP to print a log of all sent and received e-mails. Envelopes do not apply.

Note: This menu item applies to all scan functions.

On* Multiple-page TIFF files are created.

Select the check box to turn this item on.

Off One single TIFF file is created for

Print Log* The e-mail transmission log always

Do not print log

Print only for error

Tray 1* Tray 1 (the standard tray) is the

Manual Feeder

Tray <x> (if one or more

optional drawers are installed)

each page. Clear the check box to turn this item

off.

prints.

The e-mail transmission log does not print.

The e-mail transmission log only prints when an error occurs.

specified print media source.

The multipurpose feeder is the specified print media source.

Only one tray is the specified print media source.

E-mail Bit Depth Enables the Mixed mode to have smaller

Allow Save as shortcut

Background Removal Adjusts the amount of background

Contrast Specifies the contrast used for the

Shadow Detail Adjusts the amount of shadow detail

Scan edge to edge Specifies if the original document is

file sizes by using 1 bit images when Color is set to Off.

Allows saving of e-mail addresses as shortcuts.

visible on a copy.

e-mail. The default is dependent on the Content menu item. If the Content menu item is reset from the default setting, then the default for Contrast is reset also.

visible on a copy.

scanned edge-to-edge prior to sending the e-mail.

1 bit* 8 bit

On Off*

-4 to +4 (0*) -4 sets Background Removal to off.

0–5 Best for

content*

-4 to +4 (0*) -4 preserves the least amount of

Off* On

When it is set to No, the Save as Shortcut button does not appear on the E-mail Destination screen.

+4 sets Background Removal to the maximum allowed.

Any reset of the Content value resets the default of the Best for content value.

shadow detail. +4 preserves the most shadow detail.

Settings

Using MFP menus

FTP Settings

Menu item Purpose Values and descriptions

Format PDF*

TIFF JPEG

PDF version Sets the version of an Adobe

Acrobat PDF file that is sent. This menu item applies to all scan

functions.

Content Specifies the type of content

contained in the FTP job.

Color Specifies if the MFP recognizes a

color image in the FTP job or sees the color image in gray shades.

Resolution Specifies the resolution of the FTP

job in dots per inch (dpi). Resolution is limited by the value set

for the Color menu item. If this value is set to Color and Resolution is set to 400 or 600 dpi, the configuration is allowed, but it is not seen in the normal workflow, so the combinations are invalid. The resolution is reduced to 300 dpi.

Darkness Specifies the level of darkness for

the FTP as a graphic representation of a page that uses a fill pattern to indicate various levels from light (1) to dark (9).

1.2

1.3

1.4

1.5*

1.6

Text The FTP job contains mostly text or line

Text/Photo* The FTP job contains a mixture of text

Photo The FTP job contains only images.

Gray* Does not send a color image in the FTP

Color Sends the FTP job with a color image

75 dpi 150 dpi* 200 dpi 300 dpi 400 dpi 600 dpi

1–9 (5*) Specifies the level of darkness for the

Portable Document Format Tagged Image File Format Joint Photographic Experts Group

art.

and images.

job.

enclosed.

75–600 dpi are available for Gray. 75–300 are available for Color. See Color listed previously.

FTP. A graphic representation depicts the

values. As the right or left scroll button is touched, the asterisk moves back and forth on the line. 1 is next to the - and 9 is next to the +. As shown, 5 is the current value.

Orientation Specifies the default orientation of

the document to be sent in the FTP job.

Portrait* Sends the original document as portrait

for the FTP job, which means text and graphics are parallel to the short edge. For more information about short edge, see Duplex Bind on page 70.

Landscape Sends the original document as

landscape for the FTP job, which means text and graphics are parallel to the long edge. For more information about long edge, see Duplex Bind on page 70.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Original Size Provides a list of possible scanner

Photo JPEG Quality

JPEG Quality Sets the quality of a JPEG text or

sizes to select from to specify the size of the original document to be scanned.

Sets the quality of a JPEG photo image in relation to file size and the quality of the image.

This menu item applies to all scan functions.

text/photo image in relation to file size and the quality of the image.

This menu item applies to Text, and Text/Photo, and all scan functions.

Letter (8.5 x 11 in.)*

Executive (7.25 x

10.5 in.) Legal (8.5 x 14 in.) A4 (210 x 297

mm)* A5 (148 x 210

mm) JIS B5 (182 x

257 mm) Folio (8.5 x

13 in.) Statement (5.5 x

8.5 in.) 3 x 5 in. 4 x 6 in. Business Card Mixed Letter/Legal

5–90 (50%*) A 5 setting gives a smaller file size, but

5–90 (75%*) A 5 setting gives a smaller file size, but

(* Denotes a country/region-specific factory default value.)

the quality of the image is lessened. A 90 setting gives the best image quality,

but the file size is very large.

the quality of the image is lessened. A 90 setting gives the best image quality,

but the file size is very large.

Use Multi-Page TIFF

Transmission Log

Provides a choice between single-page TIFF files and multiplepage TIFF files. For a multiple-page scan to FTP job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job.

This menu item applies to all scan functions.

Specifies when the transmission log prints.

The log page is a confirmation that files transferred successfully.

On* Multiple-page TIFF files are created.

Select the check box to turn it on.

Off One single TIFF file is created for each

page. Clear the check box to turn it off.

Print Log* The FTP transmission log always prints.

Do not print log The FTP transmission log does not print.

Print only for error The FTP transmission log only prints

when an error occurs.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Log Paper Source

FTP Bit Depth Enables the Text/Photo mode to

Base file name text entry The default value is the following word:

Allow Save as Shortcut

Specifies the print media source used to supply print media for the MFP to print a log of all sent and received FTPs. Envelopes do not apply.

Note: This menu item applies to all scan functions.

have smaller file sizes by using 1 bit images when Color is set to Off.

Allows saving of FTP addresses as shortcuts.

Tray 1* Tray 1 (the standard tray) is the specified

Manual Feeder The multipurpose feeder is the specified

Tray <x> (if one or more

optional drawers are installed)

1 bit* 8 bit

Ye s * No

print media source.

x is one tray of Tray 2–Tray 5. Tray 2–Tray 5 are only listed as selections in the values list based on whether the same number of optional drawers are installed. For example, if only two optional drawers are installed, Tray 2 and Tray 3 appear in the values list.

Only one tray is the specified print media source.

image Note: There is a 53-character limit for the

base file name. The following characters or symbols are invalid:

* – asterisk : – colon ? – question mark < – less than symbol > – greater than symbol | – vertical bar

A time stamp is added to the end of the base file name.

When it is set to No, the Save as Shortcut button does not appear on the FTP Destination screen.

Background Removal

Contrast Specifies the contrast used for the

Shadow Detail Adjusts the amount of shadow detail

Scan edge to edge

Adjusts the amount of background visible on a copy.

FTP job. The default is dependent on the Content menu item. If the Content menu item is reset from the default setting, then the default for Contrast is reset, also.

visible on a copy.

Specifies if the original document is scanned edge-to-edge prior to sending the FTP job.

-4 to +4 (0*) -4 sets Background Removal to off. +4 sets Background Removal to the

maximum allowed.

0–5 Best for content*

-4 to +4 (0*) -4 preserves the least amount of shadow

Off* On

Any reset of the Content value resets the default of the Best for content value.

detail. +4 preserves the most shadow detail.

Settings

Using MFP menus

Scan to USB Settings

Menu item Purpose Values and descriptions

Format PDF*

JPEG TIFF

PDF version Sets the version of an Adobe

Acrobat PDF file that is sent. This menu item applies to all scan

functions.

Content Specifies the type of content

contained in the scan to USB job.

Color Specifies if the MFP recognizes a

color image in the scan job or sees the color image in gray shades.

Resolution Specifies the resolution of the scan

job in dots per inch (dpi). Resolution is limited by the value

set for the Color menu item. If this value is set to Color and Resolution is set to 400 or 600 dpi, the configuration is allowed, but it is not seen in the normal workflow, so the combinations are invalid. The resolution is reduced to 300 dpi.

Darkness Specifies the level of darkness for

the scan job as a graphic representation of a page that uses a fill pattern to indicate various levels from light (1) to dark (9).

1.2

1.3

1.4

1.5*

1.6

Text The scan to USB job contains mostly text

Text/Photo* The scan to USB job contains a mixture of

Photo The scan to USB job contains only

Gray* Does not send a color image in the scan to

Color Sends the scan to USB job with a color

75 dpi 150 dpi* 200 dpi 300 dpi 400 dpi 600 dpi

1–9 (5*) Specifies the level of darkness for the scan

Portable Document Format Joint Photographic Experts Group Tagged Image File Format

or line art.

text and images.

images.

USB job.

image enclosed.

75–600 dpi are available for Gray. 75–300 are available for Color. See Color, listed previously.

to USB jobs. A graphic representation depicts the

values. As the right or left scroll button is touched, the asterisk moves back and forth on the line. 1 is next to the - and 9 is next to the +. As shown, 5 is the current value.

Orientation Specifies the default orientation of

the document to be sent in the scan job.

Portrait* Sends the original document as portrait for

the scan to USB job, which means text and graphics are parallel to the short edge. For more information about short edge, see Duplex Bind on page 70.

Landscape Sends the original document as landscape

for the scan to USB job, which means text and graphics are parallel to the long edge. For more information about long edge, see Duplex Bind on page 70.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Original Size Provides a list of possible scanner

Photo JPEG Quality

JPEG Quality Sets the quality of a JPEG text or

sizes to select from to specify the size of the original document to be scanned.

Sets the quality of a JPEG photo image in relation to file size and the quality of the image.

This menu item applies to all scan functions.

text/photo image in relation to file size and the quality of the image.

This menu item applies to Text, Text/Photo, and all scan functions.

Letter (8.5 x 11 in.)*

Legal (8.5 x 14 in.)

Executive (7.25 x

10.5 in.) Folio (8.5 x 13 in.) Statement (5.5x

8.5 in.) A4 (210 x 297

mm)* A5 (148 x 210

mm) JIS-B5 (182 x 257

mm) Mixed Letter/

Legal

5–90 (50%*) A 5 setting gives a smaller file size, but the

5–90 (75%*) A 5 setting gives a smaller file size, but the

(* Denotes a country/region-specific factory default value.)

quality of the image is lessened. A 90 setting gives the best image quality,

but the file size is very large.

quality of the image is lessened. A 90 setting gives the best image quality,

but the file size is very large.

Use multi-page TIFF

Scan Bit Depth Enables the Text/Photo mode to

Base file name text entry The default value is the following word:

This menu item applies to all scan functions.

have smaller file sizes by using 1 bit images when Color is set to Off.

On* Multiple-page TIFF files are created.

Select the check box to turn it on.

Off One TIFF file is created for each page.

Clear the check box to turn it off.

1 bit* 8 bit

image Note: There is a 53-character limit for the

base file name. The following characters or symbols are invalid:

* – asterisk : – colon ? – question mark < – less than symbol > – greater than symbol | – vertical bar

A time stamp is added to the end of the base file name.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Background Removal

Contrast Specifies the contrast used for the

Shadow Detail Adjusts the amount of shadow

Scan edge to edge

Adjusts the amount of background visible on a copy.

scan job. The default is dependent on the Content menu item. If the Content menu item is reset from the default setting, then the default for Contrast is reset, also.

detail visible on a copy.

Specifies if the original document is scanned edge-to-edge prior to sending the scan job.

-4 to +4 (0*) -4 sets Background Removal to off. +4 sets Background Removal to the

maximum allowed.

0–5 Best for content*

-4 to +4 (0*) -4 preserves the least amount of shadow

Off* On

Any reset of the Content value resets the default of the Best for content value.

detail. +4 preserves the most shadow detail.

Print Settings

Print settings consist of the following menus. Click any of the menus for more information:

Finishing Menu PCL Emulation Menu

Quality Menu PDF Menu

Utilities Menu HTML Menu

Setup Menu Image Menu

PostScript Menu

Finishing Menu

Use these menu items to set the user default settings for all jobs. Printing from an application may override user default settings.

Menu item Purpose Values and descriptions

Duplex Sets duplex (two-sided) printing as

the default for all print jobs. Note: This menu item appears if an

optional duplex unit is installed.

Off* Prints on one side of the print media.

On Prints on both sides of the print media.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Duplex Bind Defines the way duplex pages are

bound and how the printing on the back of the sheet (even-numbered pages) is oriented in relation to the printing on the front (odd-numbered pages).

Note: This menu item appears if an optional duplex unit is installed.

Long Edge* Assumes binding along the long edge of the page (left edge for

portrait orientation and top edge for landscape orientation). The following illustration shows long-edge binding for portrait and landscape pages.

Binding

Back of sheet

Portrait

Short Edge Assumes binding along the short edge of the page (top edge

for portrait orientation and left edge for landscape orientation). The following illustration shows short-edge binding for portrait and landscape pages.

Back of sheet

Front of next sheet

Binding

Back of sheet

Front of next sheet

Binding

Copies Sets the number of copies needed

as the MFP user default value.

Blank Pages Specifies whether to include

application-generated blank pages as part of the printed output.

Back of sheet

Front of next sheet

Landscape

1–999 (1*) Values selected from the application or

printer driver always override values selected from the LCD.

Do Not Print* Does not print application-generated

blank pages as part of the job.

Print Prints application-generated blank

pages as part of the job.

Front of next sheet

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Collation Keeps the pages of a print job

Separator Sheets Inserts blank separator sheets

Separator Source

stacked in sequence when printing multiple copies of the job.

between jobs, between multiple copies of a job, or between each page of a job.

Specifies the source that holds separator sheets.

Only installed sources are shown in the list of values.

Off* Prints each page of a job the number

of times specified by the Copies menu item. For example, if Copies is set to 2, and three pages are sent to print, the MFP prints page 1, page 1, page 2, page 2, page 3, page 3.

On Prints entire job the number of times

specified by the Copies menu item. For example, if Copies is set to 2, and three pages are sent to print, the MFP prints page 1, page 2, page 3, page 1, page 2, page 3.

None* Does not insert separator sheets.

Between Copies Inserts a blank sheet between each

copy of a job. If Collation is Off, a blank page is inserted between each set of printed pages (all page 1’s, all page 2’s, and so on). If Collation is On, a blank page is inserted between each collated copy of the job.

Between Jobs Inserts a blank sheet between jobs.

Between Pages Inserts a blank sheet between each

page of a job. This is useful when printing transparencies or wanting to insert blank pages in a document for notes.

Tray <x> (Tray 1*) Selects separator sheets from the

specified tray.

MP Feeder Selects separator sheets from the

multipurpose feeder. Note: Configure MP must be set to

Cassette.

Envelope Feeder Selects an envelope as a separator

sheet.

Multipage Print Prints multiple-page images on one

side of a sheet of paper. This is also called n-up or Paper Saver.

Off* Prints 1 page image per side.

2 Up Prints 2 page images per side.

3 Up Prints 3 page images per side.

4 Up Prints 4 page images per side.

6 Up Prints 6 page images per side.

9 Up Prints 9 page images per side.

12 Up Prints 12 page images per side.

16 Up Prints 16 page images per side.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Multipage Order Determines the positioning of

multiple page images when using Multipage Print. For more information, see Multipage Print on page 71.

The positioning depends on the number of images and whether the images are portrait or landscape in orientation.

For example, if selecting 4-Up multiple page printing and portrait orientation, the results differ depending on the Multipage Order value selected.

Horizontal

Order

Multipage View Determines the orientation of a

multiple-page sheet.

Horizontal*

Ver tica l

Reverse Horizontal

Reverse Vertical

Ver tic al

Order

Auto* Lets the MFP choose between portrait

Long Edge Sets the long edge of the print media

Reverse

Horizontal Order

and landscape orientation.

as the top of the page (landscape). For more information, see Duplex Bind

on page 70.

Reverse

Vertical Order

Multipage Border Prints a border around each page

image when using Multipage Print.

Short Edge Sets the short edge of the print media

as the top of the page (portrait). For more information, see Duplex Bind on page 70.

None* Does not print a border around each

page image.

Solid Prints a solid line border around each

page image.

Settings

Using MFP menus

Quality Menu

Use these menu items to change settings that affect print quality and save toner. Printing from an application may override user default settings.

Menu item Purpose Values and descriptions

Print Resolution Specifies printed output resolution. 300 dpi

600 dpi* 1200 dpi 1200 Image Q 2400 Image Q

Toner Darkness Lightens or darkens printed output

Brightness Adjusts the gray value of printed

Contrast Adjusts the contrast of printed

and conserves toner. A scale appears on the control

panel LCD shown as follows. A vertical bar ( | ) indicates the factory default value. An arrow symbol ( V ) indicates a user default value and the V moves left or right on the scale while touching the left arrow or right arrow buttons. When the default of 8 is selected, the V covers the vertical bar as shown:

images.

-.......v..+

1–10 (8*) • Select a lower value for finer line

width, lighter grayscale images, and to lighten printed output.

• Select a higher value for bolder line widths or darker grayscale images.

• Select 10 for very bold text.

• Select a value less than 7 to conserve toner.

-6 to +6 (0*) -6 is the maximum decrease. +6 is the maximum increase.

0–5 (0*) 0 is the maximum decrease.

5 is the maximum increase.

Utilities Menu

Use the Utilities Menu to print a variety of listings relating to available MFP resources, settings, and print jobs. Other menu items let you set up MFP hardware and troubleshoot problems.

Menu item Purpose Values and descriptions

Factory Defaults Returns the MFP settings to the

factory default values. This menu item is also available in the

Setup Menu.

Restore Now • All menu items are returned

to the factory default values except: – Display Language – All settings in the Fax,

E-mail, and FTP Settings menu items, the Parallel <x> menu items, the Serial <x> menu items, the Standard Network and Network <x> menu items, and the Standard USB and USB <x> menu items

• All downloaded resources (fonts, macros, and symbol sets) in MFP memory (RAM) are deleted. (Resources residing in flash memory are unaffected.)

Do Not Restore* User-defined settings remain.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Format Flash Formats the flash memory.

Do not turn off the MFP while the flash is formatting.

Note: This menu item only appears if a nondefective optional flash memory card, which is not write or read/write protected, is installed.

Defragment Flash Retrieves storage area lost when

Activate Hex Tr ac e

Coverage Estimator

resources are deleted from flash memory.

Warni ng: Do not turn off the MFP

while the flash is defragmenting. Note: This menu item only appears if a

nondefective optional flash memory card, which is not write or read/write protected, is installed.

Helps isolate the source of a print job problem. With Hex Trace selected, all data sent to the MFP is printed in hexadecimal and character representation. Control codes are not executed.

Provides an estimate of the percentage of coverage of cyan, magenta, yellow, and black on a page. The estimate is printed on a separator page.

On Deletes any data stored in flash

memory and prepares the flash memory to receive new resources.

Off* Cancels the request to format

the flash memory and leaves current resources stored in flash memory.

On The MFP transfers all resources

stored in flash memory to MFP memory and then reformats the flash memory option. When the format operation is complete, the resources are loaded back into flash memory.

Off* The MFP cancels the request to

defragment the flash memory.

Touch Activate Hex Trace to enter Hex Trace mode.

To exit Hex Trace mode, turn the MFP off, wait 15 seconds, and then turn the MFP on.

Off* Percent coverage is not printed.

On Prints the estimated percentage

of coverage for each color on the page.

Setup Menu

Use the Setup Menu to configure a variety of MFP features.

Menu item Purpose Values and descriptions

Printer Language Specifies the default printer language

used to communicate data from the computer to the MFP.

Note: Setting a printer language as the default does not prevent a software application from sending print jobs that use the other language.

Resource Save Specifies what the MFP does with

downloaded resources, such as fonts and macros stored in RAM, if the MFP receives a job that requires more memory than is available.

Setting Resource Save to On causes the MFP to reset and returns the LCD to the home screen.

PCL Emulation* PS Emulation

Off* The MFP retains

On The MFP retains all

PCL emulation—Uses a PCL interpreter for incoming host communications.

PostScript emulation— Uses a PS interpreter for incoming host communications.

downloaded resources only until memory is needed. It then deletes those resources associated with the inactive printer language.

downloaded resources for all printer languages during language changes and MFP resets. If the MFP runs out of memory, 38 Memory Full appears.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Download Target Specifies the storage location for

downloaded resources. Storing downloaded resources in flash

memory is permanent storage rather than the temporary storage that RAM provides. The resources remain in the flash memory even when the MFP is turned off.

Print Area Modifies the logical and physical

printable area.

Factory Defaults Returns printer settings to the factory

default values.

RAM* All downloaded resources

Flash All downloaded resources

Normal* Fit to Page Whole Page

Restore Now • All menu items are

Do Not Restore* User-defined settings

are automatically stored in printer memory (RAM).

are automatically stored in flash memory.

Note: Flash appears as a menu item if a formatted, nondefective optional flash memory card that is not Write or Read/Write password protected is installed.

Note: The Whole Page setting only affects pages printed using PCL 5 interpreter. This setting has no effect on pages printed using the PCL XL or PostScript interpreters. If attempting to print any data in the non-printable area defined by Normal Print Area, the MFP clips the image at the boundary defined by the Normal defined printable area.

returned to the factory default values except: – Display Language – All settings in the

Parallel <x> menu items, the Serial <x> menu items, the Standard Network and Network <x> menu items, and the Standard USB and USB <x> menu items

• All downloaded resources (fonts, macros, and symbol sets) in printer memory (RAM) are deleted. (Resources residing in flash memory are unaffected.)

remain.

Settings

Using MFP menus

PostScript Menu

Use these menu items to change printer settings that affect jobs using the PostScript printer language. Printing from an application may override user default settings.

Menu item Purpose Values and descriptions

Print PS Error Prints a page defining the

PostScript emulation error when an error occurs.

Font Priority Establishes the font search order.

Note: Font Priority only appears when a formatted flash is installed, is neither defective nor Read/Write or Write protected, and Job Buffer Size is not set to 100%.

Off* Discards the print job without

printing an error message.

On Prints an error message

before it discards the job.

Resident* The MFP searches printer

memory for the requested font before searching the flash memory.

Flash/Disk The MFP searches the flash

memory for the requested font before searching the printer memory.

PCL Emulation Menu

Use these menu items to change printer settings that affect jobs using the PCL emulation printer language. Printing from an application may override user default settings.

Menu item Purpose Values and descriptions

Font Source Determines the set of fonts shown in

the Font Name menu item.

Resident* Shows all fonts resident in printer

RAM when the MFP ships from the factory.

Flash Shows all fonts stored in flash

memory.

Font Name Identifies a specific font from the

specified font source.

Symbol Set Determines the symbol set for a

specified font name.

Download Shows all fonts downloaded to

All Shows all fonts available to the MFP

R0 Courier* The font name and font ID for all

10U PC-8 (US)* (country/region-

specific factory default values)

12U PC-850 (non-US)* (country/region-

specific factory default values)

printer RAM.

from all sources.

fonts in the selected font source are shown. The font source abbreviation is R for resident, F for flash, and D for download.

A symbol set is a set of alphabetic and numeric characters, punctuation, and special symbols used when printing with a selected font. Only the symbol sets supported for the selected font name are shown.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

PCL Emulation Settings

Changes the point size for scalable typographic fonts.

Specifies the font pitch for scalable monospaced fonts.

Determines how text and graphics are oriented on the page.

Determines the number of lines that print on each page.

Point Size

1.00–1008.00 (12*)

Pitch

0.08–100.00 (10*)

Orientation

Por trai t* Landscape

Lines per Page

1–255 60* (US) 64* (non-US)

Point size refers to the height of the characters in the font. One point equals approximately 1/72 of an inch. Point sizes from 1 to 1008 in increments of 0.25 points can be selected.

Note: Point Size only appears for typographic fonts.

Pitch refers to the number of fixedspace characters in a horizontal inch of type. A pitch from 0.08 to 100 characters per inch (cpi) in increments of 0.01 cpi can be selected. For nonscalable monospaced fonts, the pitch appears but cannot be changed.

Note: Pitch only appears for fixed, or monospaced, fonts.

Portrait prints text and graphics parallel to the short edge of the paper.

Landscape prints text and graphics parallel to the long edge of the paper.

For more information about short and long edges, see Duplex Bind on page 70.

The MFP sets the amount of space between each line (vertical line spacing) based on the Lines per Page, Paper Size, and Orientation menu items. Select the correct Paper Size and Orientation before changing Lines per Page.

Sets the width of the logical page for A4-size paper.

Specifies whether the MFP automatically performs a carriage return (CR) after a line feed (LF) control command.

Specifies whether the printer automatically performs a line feed after a carriage return control command.

A4 Width

198 mm* 203 mm

Auto CR after LF

Off* On

Auto LF after CR

Off* On

Note: The 203 mm setting makes the logical page wide enough to print eighty 10-pitch characters.

Off—The MFP does not perform a carriage return after a line feed control command.

On—The MFP performs a carriage return after a line feed control command.

Off—The MFP does not perform a line feed after a carriage return control command.

On—The MFP performs a line feed after a carriage return control command.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Tray Renumber Configures the MFP to work with

printer drivers or applications that use different source assignments for the sources: trays, the multipurpose feeder, and the manual feed slot.

Note: For more information about assigning source numbers, see the Technical Reference.

Assign MP Feeder

Off* None 0–199

Assign Tray [x]

Off* None 0–199

Assign Env Feeder

Off* None 0–199

Off—The MFP uses factory default source assignments.

None—The source ignores the Select Paper Feed command. None appears only if it is the current default. None must be selected by the PCL interpreter.

0–199—Select a numeric value to assign a custom value to a source.

Off—The MFP uses factory default source assignments.

None—The source ignores the Select Paper Feed command. None appears only if it is the current default. None must be selected by the PCL interpreter.

0–199—Select a numeric value to assign a custom value to a source.

Off—The MFP uses factory default source assignments.

None—The source ignores the Select Paper Feed command. None appears only if it is the current default. None must be selected by the PCL interpreter.

0–199—Select a numeric value to assign a custom value to a source.

Assign Manual Paper

Off* None 0–199

Assign Man Env

Off* None 0–199

Off—The MFP uses factory default source assignments.

None—The source ignores the Select Paper Feed command. None appears only if it is the current default. None must be selected by the PCL interpreter.

0–199—Select a numeric value to assign a custom value to a source.

Off—The MFP uses factory default source assignments.

None—The source ignores the Select Paper Feed command. None appears only if it is the current default. None must be selected by the PCL interpreter.

0–199—Select a numeric value to assign a custom value to a source.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Tray Renumber (continued)

View Factory Def Shows the factory default value

Restore Defaults

On Off

PDF Menu

Use these menu items to change printer settings that affect PDF jobs.

assigned to each source. For example:

MPF Default = 8 T1 Default = 1 T2 Default = 4 T3 Default = 5 T4 Default = 20 T5 Default = 21 Env Default = 6 MPaper Default = 2 MEnv Default = 3 The menu item is for viewing

information only. No item in the value list can be selected.

All possible options appear even if they are not installed.

Select On to return all source assignments to factory default values.

Menu item Purpose Values and descriptions

Scale to Fit Scales page content to fit the

selected print media size.

Annotations Specifies whether to print

annotations in the PDF.

On Off*

Do Not Print* Print

Yes—Scales the page to fit the selected print media.

No—Does not scale the page; printed text or graphics are cropped if they are larger than the selected print media.

Do Not Print—Does not print PDF annotations.

Print—Prints PDF annotations.

Settings

Using MFP menus

HTML Menu

These menu items are used to change the printer HTML settings.

Menu item Purpose Values and descriptions

Font Name Sets the default font for HTML

documents. Note: Times will be used in HTML

documents that do not specify a font.

Font Size Sets the default font size for HTML

documents.

Scale Scales the default font for HTML

documents.

Orientation Sets the page orientation for HTML

documents.

Margin Size Sets the page margin for HTML

documents.

Albertus MT Antique Olive Apple Chancery Arial MT Avant Garde Bodoni Bookman Chicago Clarendon Cooper Black Copperplate Coronet Courier Eurostile Garamond Geneva Gill Sans Goudy Helvetica Hoefler Text

1–255 pt (12 pt*) Select point sizes from 1 to 255 points

1–400% (100%*) Select scale sizes from 1 to 400% in

Por trai t* Landscape

8–255 mm (19 mm*) Sets the margin from 8 to 255 mm in

Intl CG Times Intl Courier Intl Univers Joanna MT Letter Gothic Lubalin Graph Marigold MonaLisa Recut Monaco New CenturySbk New York Optima Oxford Palatino StempelGaramnd Ta ff y Times TimesNewRoman Univers Zapf Chancery

in 1 point increments.

1% increments.

Portrait—Prints text and graphics parallel to the short edge of the paper.

Landscape—Prints text and graphics parallel to the long edge of the paper.

For more information about short and long edges, see Duplex Bind on page 70.

1 mm increments.

Backgrounds Specifies whether to print

backgrounds in HTML documents.

Print* Do Not Print

Print—Prints HTML backgrounds. Do Not Print—Does not print HTML

backgrounds.

Image Menu

These menu items are used to change the size or orientation of a printed image or to invert a printed image.

Menu item Purpose Values and descriptions

Auto Fit Selects optimal print media size,

scaling, and orientation.

Invert Inverts bi-tonal monochrome

images.

On* Off

On Off*

Settings

Note: When set to On, this setting overrides the scaling setting and can override the orientation setting for some images.

Note: Does not apply to GIF or JPEG.

Using MFP menus

Menu item Purpose Values and descriptions

Scaling Scales the image to fit the print

media size.

Orientation Sets the image orientation. Portrait*

Anchor Top Left Best Fit* Anchor Center Fit Height / Width Fit Height Fit Width

Landscape Rev Portrait Rev Landscape

Note: When the Auto Fit setting is set to On, Scaling is automatically set to Best Fit.

Portrait—Prints text and graphics parallel to the short edge of the paper.

Landscape—Prints text and graphics parallel to the long edge of the paper.

Reverse Portrait—Prints the portrait image rotated 180 degrees.

Reverse Landscape—Prints the landscape image rotated 180 degrees.

For more information about short and long edges, see Duplex Bind on page 70.

Security

These menu items are used to set security levels on individual print jobs requiring a PIN and securing setup.

Menu item Purpose Values and descriptions

Authentication Method

Authentication disabled* Internal NTLM Kerberos 5 LDAP LDAP + GSSAPI

If Authentication disabled is selected, Function Access settings requiring user IDs or passwords are ignored. For more information, see Function

Access. Note: For LDAP and LDAP +

GSSAPI, use the MFP Embedded Web Server (EWS) interface.

Auto 'Log out' delay Sets a delay in seconds at

Scan to PC Port Range

the home screen before an authenticated user is automatically logged off.

This menu item is used by the system support person who has a portblocking firewall between the MFP and their users.

1–60 (3*)

text entry Valid text entries are two sets of

numerical values separated by a colon.

The default is an empty text entry field.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Function Access Menus

Enabled* Disabled

Copy Access

No authentication required*

Require User ID only Require User ID and

Password Function disabled

Fax Access

No authentication required*

Require User ID only Require User ID and

Password Function disabled

E-mail Access

No authentication required*

Require User ID only Require User ID and

Password Function disabled

If Disabled is selected and set as the user default, then access to everything from the Menu button is disabled.

If Function Disabled is selected, the menu item does not appear on the LCD.

For more information, see Functions disabled transitional messages.

If Function Disabled is selected, the menu item does not appear on the LCD.

For more information, see Functions disabled transitional messages.

If Function Disabled is selected, the menu item does not appear on the LCD.

For more information, see Functions disabled transitional messages.

FTP Access

No authentication required*

Require User ID only Require User ID and

Password Function disabled

Held Jobs Access

No authentication required*

Require User ID only Require User ID and

Password Function disabled

This menu item and its values control access to the Scan to FTP function.

If Function Disabled is selected, the menu item does not appear on the LCD.

For more information, see Functions disabled transitional messages.

If Function Disabled is selected, the menu item does not appear on the LCD.

For more information, see Functions disabled transitional messages.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Function Access (continued)

‘ Flash Drive Scan

No authentication required*

Require User ID only Require User ID and

Password Function disabled

Flash Drive Print

No authentication required*

Require User ID only Require User ID and

Password Function disabled

Selecting Function Disabled prevents the Scan button from appearing. Selecting No authentication required lets any user perform the scan.

If either Require User ID only or Require User ID and Password is selected, when the Scan to USB Drive button is touched, a prompt for authentication appears. The same prompt occurs if a function button, like Scan or E-mail, is touched on the home screen.

If Function Disabled is selected, the menu item does not appear on the LCD.

For more information, see Functions disabled transitional messages.

Selecting Function Disabled causes any file on the Flash Drive to be unprintable. When the file is selected for printing, an unrecognized file screen appears. The only choice is to delete the file.

Selecting Require User ID only or Require User ID and Password causes the authentication screen to appear when the Print button is touched. The user must log on before printing takes place.

If Function Disabled is selected, the menu item does not appear on the LCD.

For more information, see Functions disabled transitional messages.

Confidential Print This menu item appears

on the Web page only; it does not appear on the LCD.

Lexmark Embedded Solutions (LES) Access

No authentication required*

Require User ID only Require User ID and

Password Function disabled

Job Expiration

Off* 1 hour 4 hours 24 hours 1 week

If Function Disabled is selected, the menu item does not appear on the LCD.

For more information, see Functions disabled transitional messages.

Specifies the amount of time a confidential job is held in memory before it is deleted.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Protect Menus These security menu

items are always password protected when either an Advanced Password or a User Password is set. If both passwords are set, only the Advanced Password is valid.

Paper Menu

Not protected Accept Advanced

Password only* Accept Advanced or User

Passwords

Reports

Not protected Accept Advanced

Password only* Accept Advanced or User

Passwords

Settings

Not protected Accept Advanced

Password only* Accept Advanced or User

Passwords

Network/Ports

Not protected Accept Advanced

Password only* Accept Advanced or User

Passwords

Protection is not applied unless the password is set, meaning that the password field cannot be a null field.

Protection is not applied unless a valid password is set, meaning that the password field cannot be a null field. The password protects General Settings, Copy Settings, Fax Settings, E-mail Settings, FTP Settings, Print Settings, and Set Date and Time. Security is protected when a password is set.

If both the Advanced and User Passwords are set, only the Advanced Password is valid for security.

Protection is not applied unless the password is set, meaning that the password field cannot be a null field.

Shortcuts

Not protected Accept Advanced

Password only* Accept Advanced or User

Passwords

Create Scan Profile

Not protected Accept Advanced

Password only* Accept Advanced and

User Passwords

LES configuration

Not protected Accept Advanced

Password only* Accept Advanced or User

Passwords

Protection is not applied unless the password is set, meaning that the password field cannot be a null field.

Protects the button on the Web pages that is used to start the Scan to PC applet.

Protection is not applied for Lexmark Embedded Solutions (LES) configuration unless the password is set, meaning that the password field cannot be a null field.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

Create/Change Passwords

NTLM Authentication Setup

See Create, Change, and Remove Passwords on page 86.

Allows registration or removing registration of the MFP with an NT domain by a user with administrator privileges on the domain.

Note: Either Registered or Not Registered appears on the status message bar. Continue is the pop-up message for removing registration.

Domain Name Domain PDC Name

Domain Name—Enter the text entry for the domain name. The factory default for the variable domain name is <domain>. Use the virtual alphanumeric keyboard to enter the text.

Domain PDC Name—Enter the text entry for the domain PDC name. The factory default for the Domain PDC Name variable is an asterisk (*). Use the virtual alphanumeric keyboard to enter the text.

Note: Other pop-up messages include:

• Unregistering this device will prevent any use of NTLM authentication until the device is registered again.

• Keep registration

• Unregister now

Settings

Using MFP menus

Create, Change, and Remove Passwords

Create Advanced Password or Change/Remove Advanced Password

Menu item Values and descriptions Pop-up message

Password text entry The range for a password is 8–127 characters.

If a password less than eight characters is entered, a pop-up message appears to instruct the user to enter a password of a minimum of eight characters.

Reenter Password text entry This entry must match the Password field or an

error pop-up message appears.

Password must be a minimum of 8 characters.

Password and Reenter Password did not match.

Create User Password or Change/Remove User Password

Menu item Values and descriptions Pop-up message

Password text entry The range for a password is 8–127 characters.

If a password less than eight characters is entered, a pop-up message appears to instruct the user to enter a password of a minimum of eight characters.

Reenter Password text entry This entry must match the Password field or an

error pop-up message appears.

Password must be a minimum of 8 characters.

Password and Reenter Password did not match.

Settings

Using MFP menus

Set Date and Time

Menu item Purpose Values and descriptions

Time Zone Sets the time zone for

Current Date and Time

Year Allows a manual

Month Allows a manual

the fax.

This is a display item only.

change to the year.

change to the month.

Not Set* US Hawaii US Alaska US/Can Pacific Tijuana US/Can Mountain US/Can Central US/Can Eastern US/Can Atl Newfoundland Brasilia, Braz. Mid-Atlantic Azores Cape Verde Is. GMT Ireland London Central Europe Amsterdam Berlin Bern Brussels Lisbon Madrid Paris

YYYY-MM-DD HH:MM The current year, month, date, hour, and

2003–2028 Year is expressed in one-year increments.

January February March April May June July August September October November December

Prague Rome Stockholm Vienna Warsaw Eastern Europe Cairo Helsinki Athens Istanbul Israel South Africa Moscow Tehran, Iran Beijing, China Urumqi Aus Wester n Aus Central Aus Eastern Queensland Tasmania Northern Ter. New Zealand Korea Japan

minute appear.

Day Allows a manual

change to the date.

Hour Allows a manual

change to the hour.

Minute Allows a manual

change to the minute.

1–31 Day is expressed in one-day by date

increments. If Day is set to a date that is not in the month, the month changes, and the new date moves into that month. For example, if June 31 is set, it becomes July 1. If June 32 is set, it becomes July 2.

0–23 The hour is expressed in one-hour

increments.

0–59 The minute is expressed in one-minute

increments.

Settings

Using MFP menus

Menu item Purpose Values and descriptions

DST Mode Allows methods of

changing Daylight Savings Time (DST) Mode.

Daylight Savings On

Time Server IP

Time Server Name 4 field IP address Any manual entries in this field are overridden

Allow NTP Broadcast

Automatic* The time is set by the time server.

Manual The time is hand set.

The default value depends on the date and

Off

None

On Off*

time. Note: Once this value is changed, change

DST mode to Manual.

by DHCP values. For DHCP values, see Enable DHCP.

Select the check box for On. Clear the check box for Off.

Settings

Using MFP menus

Help Pages

These menu items are used to print some or all of the resident Help Pages. These pages contain information about MFP settings for copy, fax, e-mail, and FTP, and ordering supplies.

If the LCD is set to a language other than English, Brazilian Portuguese, French, German, Spanish, or Italian, the document prints in English.

The Help menu pages can be printed in the following languages from the Software and Documentation CD.

English Spanish Dutch Polish

Brazilian Portuguese Italian Finnish Russian

French Danish Norwegian Swedish

German

Menu item Purpose Values and descriptions

Print all guides Prints all Help Pages menu

Copy guide Prints the Copy guide on making

E-mail guide Prints the E-mail guide on

Fax guide Prints the Fax guide on typing

FTP guide Prints the FTP guide on

Information guide Prints the Information guide.

Print defects guide

Supplies guide Prints the Supplies guide, which

topics.

copies and changing settings.

sending jobs to addresses, using shortcut numbers, and using address books.

fax numbers, using shortcut numbers, and faxing to one or more recipients.

scanning items to send to an FTP site.

Prints the Print defects guide, which aids in resolving repeating defects for copy or print.

is about ordering supplies.

After selecting this menu item, the Help Pages print, and the MFP returns to Ready.

Help Pages

Using MFP menus

Manage Shortcuts

To manage Fax, E-mail, FTP, and Profile shortcuts, only deletions of an entry or a complete list are possible.

Note: Managing shortcuts is only available through the MFP Embedded Web Server.

The following example shows an FTP shortcuts screen. To delete all entries at once, select Delete List.

Select the radio button beside the one listing needed, and it changes from an unselected radio button to a selected radio button as shown by the changed color in the center. Delete Entry is now active. Select Delete Entry to delete the selected entry.

To delete an entire list of entries, select Delete List.

Results for:

legal doc

finance_report

personnel/roles

human_resources_report

Delete Entry

Managing shortcuts for Fax, E-mail, and Profile works in the same manner.

Delete List

Back

Manage Shortcuts

Understanding MFP messages

Messages appear on the MFP control panel LCD describing the current state of the MFP and indicating possible MFP problems requiring intervention.

Status messages

Status messages provide information on the status of the MFP.

Message Meaning Action

Busy The MFP is busy receiving,

Defragmenting Flash DO NOT POWER OFF

Disabling Menus The MFP is responding to a request

Enabling Menus The MFP is responding to a request

Flushing Buffer The MFP flushes corrupted data and

Formatting Flash DO NOT POWER OFF

Hex Trace The MFP is in Hex Trace mode.

Invalid Engine Code The MFP engine code is not

processing, or printing data.

The MFP is defragmenting the flash memory to reclaim storage space occupied by deleted resources.

to disable the menus by turning Menu Lockout to Off.

to enable the menus by turning Menu Lockout to On.

discards the current print job.

The MFP is formatting the flash memory.

Hex Trace isolates the source of a print job problem. When Hex Trace is active, all data sent to the MFP prints in hexadecimal and character representation.

programmed or if programmed, it is invalid.

Press Stop to access the job queue.

Warning: Do not turn the MFP off while this message

is displayed. Wait for the message to clear.

Wait for the message to clear. Note: While the menus are disabled, printer settings

from the LCD cannot be changed. Only a system support person should disable menus.

Wait for the message to clear.

Warning: Do not turn the MFP off while this message

is displayed. Wait for the message to clear.

Exit Hex Trace to print jobs normally. To exit Hex Trace, unplug the MFP.

Download valid engine code to the MFP. Note: Engine code may be downloaded while this

message is displayed.

Invalid Network Code The code in an internal print server

is not valid. The MFP cannot receive and process jobs until valid code is programmed into the internal print server.

Invalid Scanner Code The scanner code is not

programmed or if programmed, it is invalid.

Download valid code to the MarkNet N8000 Series internal print server.

Note: Network code may be downloaded while this message is displayed.

Download valid scanner code to the MFP. Note: Scanner code may be downloaded while this

message is displayed.

Status messages

Message Meaning Action

Maintenance The MFP maintenance counter has

Network Network [x] Network [x], [y]

Parallel [x] A parallel interface is the active

Serial [x] A serial interface is the active

USB USB [x]

[PJL RDYMSG] This is the Printer Job Language

Power Saver The MFP is ready to receive and

Printing The MFP is printing a job.

Printing page [x] A sheet of print media moves

exceeded its limit, so the MFP requires maintenance.

A network interface is the active communication link.

communication link.

The MFP is processing data through the specified USB port.

(PJL) Ready message.

process data. It is reducing its electricity consumption while idle. If the MFP remains inactive for the period of time specified in the Power Saver menu item (60 minutes is the factory default), the Power Saver message replaces the Ready message.

through the MFP to be printed. x represents the number of the sheet

being printed. Even though a duplex (two-sided) sheet has two sides, called pages, it only counts as one sheet.

Replace the maintenance items. If necessary, reset the MFP maintenance counter.

Wait for the message to clear.

Notes:

• The current interface appears on the Menu Settings Page. Interfaces shown without an x or y means the active host interface is a standard interface.

• x indicates the active interface is connected to the MFP through PCI connector x.

• x, y indicates the active interface is connected to the MFP through channel y on PCI connector x, or that x equals 0 on the standard network interface.

Send a job to print. Press any control panel button.

Printing page [x], copy [a]/[b]

A sheet of print media moves through the MFP to be printed.

x represents the number of the sheet being printed. Even though a duplex sheet has two sides, called pages, it only counts as one sheet. So, pages are not counted; only sheets passing through the MFP are counted.

The total number of sheets in a set is not known, but the number of sets is known. For example, a user may have requested that three copies print, so there are three sets of sheets, but the number of sheets is unknown.

Status messages

Message Meaning Action

Printing page [x]/ [y], copy [a]/[b]

Programming Flash DO NOT POWER OFF

Programming System Code DO NOT POWER OFF

Ready The MFP is ready to receive and

Resetting the Printer

Restoring Factory Defaults

A sheet of print media moves through the MFP to be printed.

x represents the number of the sheet being printed. A sheet is considered a front and back page of one piece of print media. A group of sheets is called a set. y represents the total number of sheets in a set.

a is the number of the current set printing. b is the total number of sets to be printed. For example, a user may send a 6-page duplex print job and select three copies to print, so there are three sheets to print for each job. This makes one set. Three sets must print before the user has the complete job.

The MFP is storing resources, such as fonts or macros, in flash memory.

The MFP is programming new system code.

process jobs.

The MFP is resetting to the current default settings. Any active print jobs are canceled.

The MFP is restoring the factory default printer settings.

Warning: Do not turn the MFP off while this message

is displayed. Wait for the message to clear.

Warning: Do not turn the MFP off while this message

is displayed. Wait for the message to clear and the MFP to reset.

Print, fax, scan, e-mail, copy, or use FTP.

Wait for the message to clear.

Wait for the message to clear. Note: When factory default settings are restored:

• All downloaded resources (fonts, macros, symbol sets) in the print memory are deleted.

• All menu settings from the LCD return to the factor y default setting except: – The Display Language setting in the Setup Menu – All settings in the Parallel Menu, Serial Menu,

Network Menu, Infrared Menu, LocalTalk Menu, USB Menu, and Fax Menu

Standard Bin Full

[bin name] Full

Toner Low The print cartridge is low on toner.

Tray [x] Empty x represents the number of the tray.

Tray [x] Low x specifies the number of the tray

The standard bin is full. Remove the stack of print media from the standard

The Menu Settings Page shows the level. It takes an unspecified amount of time for the MFP to read the level of toner. Until the level is read, the MFP does not show the message.

The tray has no print media installed.

that is low.

output bin to clear the message.

• The message clears automatically when the cover or door over the print cartridge is opened or if the MFP power is turned off and then on.

• Replace the print cartridge. If it is not replaced, the MFP issues the message again when the door or cover is closed.

1 Remove the tray. The message clears. 2 Install print media in the tray according to the User’s

Guide.

3 Insert the tray.

Load print media into the specified tray to clear the message.

Status messages

Message Meaning Action

Tray [x] Missing x represents the number of the tray

missing from the MFP. The message is on the Menu

Settings Page also.

Waiting The MFP receives a page of data to

print but waits for an End of Job command, a Form Feed command, or additional data.

Insert the tray to clear the message.

Press Stop. Touch Continue to print the contents of the buffer.

Cancel the current job. Wait for the message to clear.

Fax status messages

Message Meaning

Answering The MFP is answering a fax call.

Call complete A fax call is completed.

Connect <x>bps The fax is connected. <x> is the baud rate per second.

Dialing A fax number is dialed. If the number is too long to fit on the screen,

Fax failed The fax failed to send.

Job stored for delayed transmission. The scanning completes for a delayed send fax job.

Line busy A fax number is dialed, but the fax line is busy.

No answer A fax number is dialed, but no connection is made.

No dial tone The MFP does not have a dial tone.

Receive complete The MFP has received an entire fax job.

Receiving page [n] The MFP receives page [n] of the fax job, where n is the number of the

Sending page [n] The MFP sends page [n] of the fax job, where n is the number of the

Set clock The Real Time Clock is not set. This message appears if no other fax

Waiting for redial The MFP is waiting to redial the fax number.

only the word Dialing appears.

page received.

page sent.

status message appears. It remains until the clock is set. Set the clock.

Cancel jobs messages

Message Meaning

Deleting selected job(s) The Delete button is touched after jobs have been selected.

Job cannot be deleted A job in the job list is touched, but it cannot be canceled.

No jobs selected The Delete button is touched when no jobs are selected.

Password and PIN messages

Message Meaning Action

Invalid or incorrect password. An incorrect password is entered. Touch Continue to return to the screen to

Invalid PIN. An incorrect Personal

Identification Number (PIN) is entered.

enter a correct password.

Touch Continue to return to the screen to enter a correct PIN.

Copy, e-mail, fax, FTP, and scan button messages

Message Meaning Action

Insufficient resources. Try again when the system is idle.

System busy, preparing resources for job.

System busy, preparing resources for job. Deleting held job(s).

There are not enough system resources at this time.

Not all resources needed for the job are available.

Not all resources needed for the job are available. Some held jobs are deleted to free system memory.

Try again after the current job is complete.

Wait for the message to clear.

Attendance messages

Attendance messages indicate errors that the user may need to resolve before continuing to print, scan, fax, e-mail, or use FTP.

Message Meaning Action

An error has occurred with the Flash Drive. Please remove and reinsert the drive.

Change [src] to [Custom String]

Change [src] to [Custom Type Name]

Change [src] to [size] Lets the user override the current

An electrical charge causes the flash drive to reset rapidly. To clear the message, remove and then reinsert the drive.

Lets the user override the current print media source for the remainder of the print job. The formatted page prints as is on the print media installed in the tray. This may cause clipping of text or images.

New print media is required to finish a print job.

print media source for the remainder of the print job. The formatted page prints as is on the print media installed in the tray. This may cause clipping of text or images.

Remove the flash drive, and then reinsert it.

Touch Use current [src] to ignore the message and print on the print media loaded in the tray.

Touch Continue:

• which continues the job if the correct size and type are loaded in the tray, and this size and type are specified in the Paper Menu using the LCD.

• which is ignored if there is no print media in the tray.

Touch Cancel Job to cancel the current job if needed.

Load the indicated source with the requested size and type of print media.

Touch Continue to print with the print media currently in the tray.

Touch Use current [src] to ignore the message and print on the print media loaded in the tray.

Touch Continue:

• which continues the job if the correct size and type are loaded in the tray, and this size and type are specified in the Paper Menu using the LCD.

• which is ignored if there is no print media in the tray.

Touch Cancel Job to cancel the current job if needed.

Attendance messages

Message Meaning Action

Change [src] to [size] [type]

Check duplex connection All trays installed under the duplex

Check tray [x] connection

Clean scanner backing strip

unit are unavailable if communication is lost, which only leaves Tray 1.

If the duplex unit is removed and all trays are reattached, then all the trays are available. The message clears once communication is reestablished.

Tray [x] is not fully connected to the MFP or it has a hardware failure. x represents the number of the tray. The message clears once communication is re-established.

During a scanner calibration, the firmware detects that the scanner backing strip for the backside of scan jobs may be dirty.

Touch Use current [src] to ignore the message and print on the print media loaded in the tray.

Touch Continue:

• which continues the job if the correct size and type are loaded in the tray, and this size and type are specified in the Paper Menu using the LCD.

• which is ignored if there is no print media in the tray.

Touch Cancel Job to cancel the current job if needed.

Touch Continue to reconfigure the MFP. It resumes printing without the duplex unit and assumes the unit is unplugged or has lost communication.

If the cause is a hardware failure, turn the MFP off, wait 10 seconds, and then turn the MFP on. If the error recurs, turn the MFP off and remove the offending tray.

Touch Continue to reconfigure the MFP to not have tray [x]. Tray [x] and all trays installed below it are ignored.

Touch Cancel Job if a scan job is processing when the attendance message appears. This cancels the job and clears the message.

Touch Scan from Automatic Document Feeder if the page jam recovery is active. Scanning resumes from the ADF immediately after the last successfully scanned page.

Touch Scan from flatbed if page jam recovery is active. Scanning resumes from the flatbed immediately after the last successfully scanned page.

Touch Finish job without further scanning if page jam recovery is active. The job ends at the last successfully scanned page, but the job is not canceled. Successfully scanned pages go to their destination: copy, fax, e-mail, or FTP.

Touch Restart job if job recovery is active and the job is restartable. The message clears. A new scan job containing the same parameters as the previous job starts.

Attendance messages

Message Meaning Action

Clean scanner glass During a scanner calibration, the

Close door or insert cartridge

Fax Memory Full There is no memory to complete a fax

If restarting job, replace originals that have not begun to exit the scanner.

firmware detects that the scanner ADF or flatbed glass may be dirty.

The MFP detects that the upper front door is open or a print cartridge is missing.

job. Any attempted fax jobs are canceled.

Page level recovery is active, and a page has scanned completely, but it has not fully exited the ADF.

Touch Cancel Job if a scan job is processing when the attendance message appears. This cancels the job and clears the message.

Touch Scan from Automatic Document Feeder if the page jam recovery is active. Scanning resumes from the ADF immediately after the last successfully scanned page.

Touch Scan from flatbed if page jam recovery is active. Scanning resumes from the flatbed immediately after the last successfully scanned page.

Touch Restart job if job recovery is active and the job is restartable. The message clears. A new scan job containing the same parameters as the previous job starts.

• Close the upper front door.

• Install the print cartridge.

Touch Continue to clear the message.

Touch Cancel Job if a scan job is processing when the attendance message appears. This cancels the job and clears the message.

Touch Scan from Automatic Document Feeder if the page jam recovery is active. Scanning resumes from the ADF immediately after the last successfully scanned page.

Touch Scan from flatbed if page jam recovery is active. Scanning resumes from the flatbed immediately after the last successfully scanned page.

Touch Restart job if job recovery is active and the job is restartable. The message clears. A new scan job containing the same parameters as the previous job starts.

Insert tray [x] Occurs when the MFP detects a

missing tray. x can be 1, 2, 3, 4, or 5.

Install duplex The MFP detects that the duplex unit

is missing. This message occurs when pages are formatted when the duplex unit is present, but before the pages are printed. Between the formatting and printing time, the duplex unit is removed from the MFP.

Insert the specified tray to clear the message. Touch Cancel Job to cancel the current job if

needed.

• Turn the MFP off, unplug the power cord from the wall outlet, install the duplex unit, connect the power cord to a properly grounded outlet, and then restart the MFP.

•Touch Cancel Job to cancel the current job.

Attendance messages

Message Meaning Action

Install envelope feeder The MFP detects that the optional

Install tray [x] The MFP detects that optional Tray

Load Manual Feeder with [Custom String]

Load Manual Feeder with [Custom Type Name]

envelope feeder is removed while the job processes, but before it prints.

[x], where x is the number of the tray, is missing while the job processes, but before the job prints. Sometime during processing, the optional tray is removed.

Occurs when the MFP receives a manual feed request that a specific print media be loaded into the multipurpose feeder. The print media is previously defined as a custom string which appears on the LCD.

Occurs when the MFP receives a manual feed request that specific print media be loaded into the multipurpose feeder. The print media is previously defined as a custom type from Custom 1 through Custom 6. The custom type name appears on the LCD.

Install the optional envelope feeder. The message clears.

Touch Cancel Job if needed.

Install the optional tray specified by x. The message clears.

Touch Cancel Job if needed.

Touch Continue.

• If print media is in the multipurpose feeder, the job continues to print.

• If there is no print media in the multipurpose feeder, all requests for additional pages are automatically overridden, and print media is selected from an automatic source.

Touch Automatically select media to override manual requests for Manual Paper and Manual Env for the rest of the print job. All requests for additional pages are automatically overridden, and print media is selected from an automatic source.

Touch Cancel Job to cancel the current job if needed.

Touch Continue.

• If print media is in the multipurpose feeder, the job continues to print.

• If there is no print media in the multipurpose feeder, all requests for additional pages are automatically overridden, and print media is selected from an automatic source.

Touch Cancel Job to cancel the current job if needed.

Load Manual Feeder with [size]

Occurs when the MFP receives a manual feed request for a specific size of print media when none is loaded into the multipurpose feeder.

Feed a sheet of print media into the multipurpose feeder to clear the message and continue the job.

Touch Continue if print media is in the multipurpose feeder. The job continues.

Touch Continue if there is no print media in the multipurpose feeder. All requests for additional pages are automatically overridden, and print media is selected from an automatic source.

Touch Cancel Job to cancel the current job if needed.

Attendance messages

Message Meaning Action

Load Manual Feeder with [type] [size]

Load [src] with [Custom String]

Load [src] with [Custom Type Name]

Load [src] with [size] Occurs when a source is loaded with

Load [src] with [type] [size]

Occurs when the MFP receives a manual feed request for a specific size and type of print media when none is loaded into the multipurpose feeder.

Occurs when a source is loaded with an incorrect print media size and type as specified in the Paper Menu.

an incorrect print media size as specified in the Paper Menu.

Occurs when the MFP requests that a specific media source be loaded with a specific type and size as specified in the Paper Menu, but the current source contains an incorrect media size and type.

Touch Continue if print media is in the multipurpose feeder. The job continues.

Touch Continue if there is no print media in the multipurpose feeder. All requests for additional pages are automatically overridden, and print media is selected from an automatic source.

Touch Automatically select media to override manual requests for Manual Paper and Manual Env for the rest of the print job. All requests for additional pages are automatically overridden and print media is selected from an automatic source.

Touch Cancel Job to cancel the current job if needed.

Touch Continue. Load the specified source that is set for the requested size and type.

Touch Cancel Job to cancel the current job if needed.

Touch Continue. Load the specified source that is set for the requested size and type.

Touch Cancel Job to cancel the current job if needed.

Touch Continue. Load the specified source that is set for the requested size.

Touch Cancel Job to cancel the current job if needed.

Touch Continue. Load the specified source that is set for the requested size and type.

Touch Cancel Job to cancel the current job if needed.

Memory full, cannot print faxes

Queued for sending The scanning process of a fax job

Reattach envelope feeder The MFP detects that the optional

The attempt to print the fax jobs is automatically canceled. The Fax code recognizes that the fax job is canceled and does not delete pages in the fax job that have not printed. The Fax code does not attempt to reprint the fax causing the memory error until the MFP goes through a power on reset.

completed, but it is not sent yet because another fax job is being sent or received. As this one job waits for its turn, this message appears for three seconds.

envelope feeder is missing between the time the job processes and when it prints. Sometime during processing, the optional envelope feeder is removed.

100

Touch Continue to clear the message. Turn the MFP off and then on to reset it.

Wait for the message to clear.

Install the optional envelope feeder.

Lexmark X 642e MFP User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Using MFP menus

Understanding the multifunction printer (MFP) control panel

Home screen

Using the LCD touch-screen buttons

Sample screen one

Sample screen two

Sample screen three

Information on LCD touch-screen buttons

Other LCD touch-screen buttons

Features

Menus

Menu map

Paper Menu

Default Source

Paper Size/Type

Configure MP

Envelope Enhance

Substitute Size

Paper Weight

Paper Loading

Custom Types

Custom Names

Universal Setup

Reports

Network/Ports

TCP/IP

IPv6

E-mail Server Setup

Wireless

Standard Network or Network <x>

Standard USB or USB <x>

Parallel <x>

Serial <x>

NetWare

AppleTalk

LexLink

Settings

General Settings

Copy Settings

Fax Settings

E-mail Settings

FTP Settings

Scan to USB Settings

Print Settings

Security

Set Date and Time

Help Pages

Manage Shortcuts

Understanding MFP messages

Status messages

Fax status messages

Cancel jobs messages

Password and PIN messages

Copy, e-mail, fax, FTP, and scan button messages

Attendance messages