Lexmark X6150, X6170, X6190 Pro User Guide

X6100 Series

User’s Guide for Windows

• “Learning about your All-In-One” on page 9

Information about the printer parts and software.

• “Networking” on page 75

How to use your All-In-One in a network environment.

• “Maintaining your All-In-One ” on page 76

Caring for your print cartridges and ordering supplies.

• “Troubleshooting” on page 87

Information about setup problems, error messages, print quali ty problems, paper jams, and much more.

www.lexmark.com

Edition: October 2003 The following paragraph does not apply to any country where such provisions are inconsistent

with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT

WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you.

This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.

Comments about this publication may be addressed to Lexmark International, Inc., Department F95/ 032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call +44 (0)8704 440 044. In other countries, contact your point of purchase.

References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user’s responsibility.

Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc.

UNITED STATES GOVERNMENT RIGHTS

This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense.

Safety infor mation

• Use only the power supply provided with this product or the manufacturer's authorized replacement power supply.

• Connect the power supply cord to an electrical outlet that is near the product and easily accessible.

• Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm.

Mercury statement

This product contains mercury in the lamp (<5mg Hg). Disposal of mercury may be regulated due to environmental considerations. For disposal or recycling information, contact your local authorities or the Electronic Industries Alliance: www.eiae.org.

Contents ..............................................................................i

Finding more information .................................................1

Setting up your All-In-One ................................................3

Set up the All-In-One .................................................................... 3

Learning about your All-In-One ........................................9

Understand the All-In-One parts .............................. ...... ....... ...... .. 9

Use the control panel ..................................................................13

Use the All-In-One software ........................................................ 16

Loading paper and originals ...........................................24

Load plain paper into the paper support .....................................24

Load an original document into the ADF ..................................... 28

Load an original document on the scanner glass ....................... 30

Copying .............................................................................31

Copy using the control panel and the scanner glass ..................31

Copy using the control panel and the ADF .................................33

Copy using the All-In-One software and scanner glass ..............34

Copy using the All-In-One software and ADF .............................36

Scanning ...........................................................................40

Scan using the control panel and the scanner glass ..................40

Scan using the All-In-One software and the scanner glass ........42

Scan using the control panel and the ADF ................................. 44

Scan using the All-In-One software and the ADF ....................... 45

Scan multiple images ..................................................................46

E-mail a scanned image or document ........................................46

Save an image on your computer ...............................................47

Edit text found in a scanned document using Optical Character

Recognition ................ ................................................................. 47

Enlarge or reduce documents ..................................................... 47

Printing .............................................................................50

Print a document ......................................................................... 50

Print collated copies .................................................................... 50

Print more than one page on a sheet of paper ........................... 51

Print an image as a multi-page poster ........................................51

Print last page first ......................................................................51

Print repeating images ................................................................ 52

Print two images on one page .................................................... 52

Print a banner ............................................................................. 53

Faxing ...............................................................................55

Receive a fax ..............................................................................55

Send a fax ............................... ....... ...... ....... ...... ....... ...... .............57

Send a fax from your PC ............................................................. 61

Customize a fax job .................................................................... 62

Networking .......................................................................75

Maintaining your All-In-One ............................................76

Replace the print cartridges .............................. ....... ...... ....... ...... 76

Align the print cartridges .............................................................81

Improve print quality ....................................................................82

Preserve the print cartridges ....................................................... 85

Clean the scanner glass ............................................................. 85

Order supplies ............................................................................. 86

Troubleshooting ...............................................................87

Setup troubleshooting .................................................................87

General troubleshooting ..............................................................87

More troubleshooting options .................................................... 103

Fax troubleshooting .................................................................. 104

iii

Finding more information

Your All-In-One comes with many helpful resources.

Resource Description

Box contents These items are in the box with your All-In-One:

• Power supply

• Line cord

• Setup sheet

• Installation software CD

• User’s Guide

• Black print cartridge

• Color print cartridge

Setup sheet The setup sheet provides instructions on how to set up your

All-In-One hardware and software and information on setup troubleshooting.

User’s Guide The User’s Guide provides information on:

• Basic usage of your All-In-One

• Printing, scanning, copying, and faxing

• Printing digital photos

• Creating projects

• Maintaining your All-In-One

• Setup and general troubleshooting

Help The Help provides information on using the All-In-One

software. To access the help: Click the Lexmark X6100 S eries A ll-In-One C enter icon on

your desktop, and then click Help.

Resource Description

Readme file After you install your software, you can access the Readme

Lexmark Web site

file from the Lexmark 6100 Series All-In-One folder. The Readme file contai ns late-bre aking inf ormation t hat does not appear in the User’s Guide or the Help.

To access the Readme file: Click Start Prog rams Lexmark X6100 Series Readme.

The Web site has information on:

• Upgrades–Software upgrade information

• Customer Care–Contact information, order status,

warranty, and repair information

• Downloads–Drivers

• Reference–Printer documentation and product

specifications

You can get more information from the Lexmark Web site at:

http://support.lexmark.com/.

Setting up your All-In-One

Set up the All-In-One

Multiple methods of setup are possible with the All-In-One you have purchased. The Setup sheet that came with your All-In-One provides basic setup instructions. However, you can also connect your All-In-One with equipment, such as a telephone, an answering machine, or a computer modem.

Note: The X6100 Series All-In-One is an analog device that

works best when directly connected to the wall jack. Other devices (such as a telephone or answering machine) can be successfully attached to pass through the All-In-One, as described in the setup steps. If you want a digital connection such as ISDN, DSL, or ADSL, a third party device is required.

Equipment Benefits See this section:

• All-In-One

• phone cord

• All-In-One

• telephone

• two phone cords

Make copies and send and receive fax es witho ut the use of a computer.

• Use the fax line as a normal telephone line.

• Set up your All-In-One wherever your telephone is.

• Make copies and send and receive faxes without the use of a computer.

“Connecting directly to a telephone wall jack” on page 5

“Connecting to a telephone” on page5

Equipment Benefits See this section:

• All-In-One

• telephone

• answering machine

• three phone cords

• All-In-One

• telephone

• computer modem

• three phone cords

Note: The phone cord must be connected into the correct

Receive both incoming voice messages and faxes.

Increase the number of phone connection outlets.

position.

“Connecting to an answering ma chi ne” on page 7

“Connecting to a computer modem” on page 8

Telephone/ answering machine port

Wall jack port

Connecting directly to a telephone wall jack

Connect a phone cord from the wall jack port on the All-In-One to the telephone wall jack.

Connecting to a telephone

If your All-In-One does not have a handset, you can connect a telephone to your All-In-One to use the fax line as a normal telephone line.

1 Remo v e the protective plug from the telephone/answering machine

port on the back of the All-In-One.

2 Connect a phone cord from the telephone to the telephone/

answering machine port on the All-In-One.

3 Connect a phone cord from the wall jack port on the All-In-One to

the telephone wall jack.

Note: Special setup option shown on page 56 for manual

receive modes.

Connecting to an answering machine

1 Connect a phone cord from the telephone to the answering

machine.

2 Remo v e the protective plug from the telephone/answering machine

port on the back of the All-In-One.

3 Connect a phone cord from the answering machine to the

telephone/answering machine port on the All-In-One.

4 Connect a phone cord from the wall jack port on the All-In-One to

the telephone wall jack.

Note: Special setup option shown on page 57 for using

answering machines with an X6170.

Connecting to a computer modem

1 Connect a phone cord from the telephone to the computer modem. 2 Remo v e the protective plug from the telephone/answering machine

port on the back of the All-In-One.

3 Connect a phone cord from the computer modem to the telephone/

answering machine port on the All-In-One.

4 Connect a phone cord from the wall jack port on the All-In-One to

the telephone wall jack.

Note: Special setup option shown on page 56 for manual

receive modes.

Learning about your All-In-One

To set up your All-In-One, follow the instructions on the Lexmark X6100 Series Setup sheet to install the hardware and software. For setup

troubleshooting, see page 87.

Understand the All-In-One parts

The Lexmark™ X6100 Series All-In-One is a color scanner, color printer, color copier, and color fax machine. This guide shows you how to use the All-In-One features.

Note: You do not have to attach your All-In-One to your

computer to make copies or send faxes.

The Lexmark X6100 Series is available in two models. One model has an Automatic Document Feeder (ADF), and the other does not. The table on page 12 describes each part.

A Lexmark X6100 Series with an ADF:

Automatic Document Feeder (ADF)

Control panel

Paper support

ADF input tray

ADF exit tray

Display

A Lexmark X6100 Series without an ADF:

Control panel

Display

Paper exit tray

Top cover

Paper support

Top cover

Paper exit tray

Scanner unit

Scanner lock

Scanner support

USB cable port

Telephone/answering machine port

Power supply connector

Wall jack port

Use the: When you want to:

Automatic Document Feeder (ADF)

ADF exit tray Pick up your original document after it has gone

ADF input tray Load original documents in the All-In-One. Display Check the status of the All-In-One or view settings. Control panel Operate your All-In-One (attached to a computer or

Paper exit tray Stack paper as it exits the All-In-One. Paper support Load paper in the All-In-One. Power supply connector Supply power to the All-In-One. Scanner lock Lock or unlock the scanner.

Scanner support Keep the scanner unit open. Scanner unit • Install or change print cartridges.

Telephone/answering machine port

Top cover • Place an item on the scanner glass.

Copy or fax m ul t ip le pag es.

through the ADF.

unattached). For more information, see page 13.

Note: Lock the scanner if you are moving your All-In-One. Unlock the scanner before use.

• Lock or unlock the scanner.

Note: Lift the scanner unit to do these things. Connect an ans wering machi ne or telephone to your

All-In-One.

• Remove an item from the scanner glass.

Note: Lift or remove the top cover to do these

things. USB cable port Connect your All-In-One to a computer. Wall jack port Connect the telephone line.

Use the control panel

The control panel buttons help you scan, copy, fax, and customize documents. When Power is lit, the All-In-One is on. You can select a mode from the Mode area, select or change settings using several of the buttons, and initiate a scan, copy, or fax from the Start buttons on the far right.

The display features:

• All-In-One status

• Messages

• Menus

The table beginning on page 13 describes each button function.

Power

Stop/ Clear

Copy

Scan

Fax

Number of Copies

Display

Quality

Lighter/ Darker

Select

Reduce/ Enlarge

Options

Speed Dial

Keypad

Start buttonsMode area

Redial/ Pause

Press: To:

Power • Turn your All-In-One on or off.

Stop/Clear • Cancel a scan, print, or copy job in progress.

• Clear a fax number or end a fax transmission and

return the display to the fax default.

• Exit a menu.

• Clear current settings and return to default settings.

Copy Enter copy mode.

Note: This button is lit when the All-In-One is in copy

mode.

Black

Color

Press: To:

Scan Enter scan mode (possible when the All-In-One is

Fax Enter fax mode. The All-In-One can receive a fax while in

Quality • Select from the following copy qualities: Quick,

Number of Copies Specify a number (1-99) of copies. Lighter/Darker Lighten or darken a copy or fax. Reduce/Enlarge Customize the size of your original document by a

Left arrow • Decrease a number on the display.

Select Choose the option that appears on the dis play.

attached to a computer). Note: This button is lit when the All-In-One is in scan

mode.

any mode. Note: This button is lit when the All-In-One is in fax

mode.

Normal, Better, or Best.

• Select a fax resolution: Standard, Fine, Superfine, or Ultrafine.

• Select a scan resolution when the All-In-One is attached to a computer.

percentage, Fit to Page, or to poster size.

• Scroll through a list on the display.

Options Scroll through the list of menu headings (see page 15). Right arrow • Increase a number.

• Scroll through a list on the display.

Speed Dial Use the speed dial feature while the All-In-One is in fax

mode. Note: If you press Speed Dial when y our All-In-One is in

copy or scan mode, the All-In-One will automatically switch to fax mode.

Press: To:

A keypad number or symbol

Redial/Pause • Redial the last number entered when the machine is

Color Start a color copy, fax, or scan job.

Black Start a black and white copy, fax, or scan job.

• In fax mode: Enter fax numbers. Get through an automated answering system. Select letters when creating a Speed Dial list. Type numbers to enter or edit the date and time

shown on the All-In-One display.

• In copy mode: Select the number of copies you want to make.

in fax mode.

• Insert a three-second pause in the number to be dialed.

Enter a pause only when you have already begun entering the number.

Note: If you press Redial/Pause when your All-I n-One is in copy or scan mode, the All-In-One automatically switches to fax mode.

Note: In the Mode area, make sure the mode you want is lit.

Enter text on the control panel

If you want to create a speed dial list using the control panel, you need to enter text using the keypad buttons.

To enter text:

1 Find the number button that corresponds to the letter you want to

enter and press it repeatedly until the correct letter appears.

2 Press the right arrow button to move to the next character space.

Note: To enter a space between words, press the right arrow

button twice.

3 Repeat the above steps until you are finished entering text. 4 Press Select.

Use the All-In-One software

The All-In-One software includes the:

• Fax Setup Utility (page 16)

• Lexmark All-In-One Center (page 19)

• Print Properties (page 19)

• Lexmark Photo Editor (page 21)

• Lexmark X6100 Series Solution Center (page 22)

• Optical Character Recognition (page 23)

Using the Fax Setup Utility

Use this utility to adjust the fax send and receive settings. When you save the settings, they apply to every fax you send or receive. You can also use this utility to create and edit your speed dial list.

• Click Start Programs Lexmark X6100 Series Fax Setup

Utility.

• From the Lexmark All-In-One Center, click the Maintain/

Troubleshoot tab and then click Display the Fax Setup Utility.

The following table contains the Fax Setup Utility tabs.

On this tab: You can:

Send • Enter your name and fax number.

• Select a maximum send speed and a print quality for

outgoing faxes.

• Choose whether to scan the entire document before dialing the number.

• Choose whether to use error correction.

• Select when to print a fax usage report.

• Select when to print a fax activity report.

Receive • Choose whether you want a header (the sender’s fax

number and name) to appear on each page you receive.

• Choose whether you want to print a footer (date, time , and page number) on each page.

• Automatically reduce an incoming fax to fit to the paper size loaded or print it on two sheets of paper.

• Select whether you want to forward a fax or print it, and then forward it.

Connection/Dialing • Select the number of times you want the machine to

Speed Dial Add to, create, or edit the speed dial list. Group Speed Dial Create a group number and name and add phone

redial and the time between those attempts if the fax cannot be sent on the first try.

• Select the phone line format you want to use (Pulse, Touch-tone, Behind a PBX).

• Enter a dialing prefix.

• Choose how (manually, if fax tones are detected, or

after a certain amount of rings) you want to answer incoming calls.

• Choose a distinctive ring.

numbers to the group.

Using the Lexmark All-In-One Center

To access the Lexmark All-In-One Center, the software driver for your Lexmark X6100 Series:

• Double-click the Lexmark X6100 Series All-In-One Center

desktop icon.

• Click Start Programs Lexmark X6100 Series Lexmark

All-In-One Center.

You can use the Lexmark All-In-One Center to:

• Scan, copy, print, and do other tasks.

• View images you have scanned or saved.

• Select copy and scan settings.

• Access troubleshooting and maintenance information.

• Access the Fax Setup Utility (see page 16).

Using Print Properties

You can change your All-In-One settings in Print Properties. To open Print Properties:

1 With your document open, click File Print.

2 In the Print dialog box, click Properties, Preferences, Options, or

Setup (depending on your program or operating system).

The Print Properties screen appears.

The I Want To menu helps you select the All-In-One settings needed to print a variety of things such as photos, banners, and envelopes.

Use the tabs (Quality/Copies, Paper Setup, and Print Layout) along the left side of the Print Properties dialog box to select your All-In-One print setti ngs.

Using the Lexmark X6100 Series Photo Editor

The Photo Editor lets you adjust photo attributes (brightness, contrast, red eye reduction, and orientation) of scanned images. You can also crop an image or erase part of it.

To access the Lexmark X6100 Series Photo Editor, click Start Programs Lexmark X6100 Series Lexmark Photo Editor.

Using the Lexmark Solution Center

The Lexmark Solution Center (LSC) provides All-In-One help and information about printer status, paper type detected, and ink levels. There are two ways to open the LSC:

• Click Start Programs Lexmark X6100 Series Lexmark

Solution Center.

• From the All-In-One Center, click the Maintain/Troubleshoot tab

and click on a topic.

The following table describes the LSC tabs:

From this area or tab: You can:

Printer Status • Ch eck printer status

• Check ink levels

How To • Learn about basic features.

• Print, scan, copy, and fax instructions.

• Look at project information.

From this area or tab: You can:

Troubleshooting • Check the current All-In-One status.

• View recommended Help topics.

• View common troubleshooting topics.

• Search for more specific troubleshooting topics.

Maintenance • Install a new print cart ridge.

• Order new cartridges.

• Print a test page.

• Clean your print cartridges to fix horizontal

streaks.

• Align the cartridges.

Contact Information • Order ink cartridges or supplies.

• Get an All-In-One software update.

• See special offers.

• Register your All-In-One.

• View Lexmark phone numbers.

• Visit the Lexmark Customer Support Web site.

Advanced • Change voice or appearance options.

• See software version information.

• Change the network printing settings.

Using Optical Character Recognition

You can use Optical Character Recognition (OCR) to edit document text.

1 From your desktop, double-click the Lexmark X6100 Series

All-In-One Center icon.

The All-In-One Main Page appears.

2 From the Productivity Tools list, select Edit text found in a

scanned document (OCR).

3 Follow the steps on your screen, and then click Send Now.

Loading paper and originals

The basic functions of your All-In-One are the copy, scan, print, and fax functions. First, learn how to load paper into your All-In-One with the following instructions. Then, read on to learn how to copy, scan, print, and fax.

Load plain paper into the paper support

1 Place the paper against the right side of the paper support.

Note: Do not force the paper into the All-In-One.

2 Squeeze and slide the paper guide to the left edge of the paper.

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