Lexmark X 560n User Manual
X560n
User's Guide
May 2008 www.lexmark.com
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.
All other trademarks are the property of their respective owners.
© 2008 Lexmark International, Inc.
All rights reserved.
740 West New Circle Road
Lexington, Kentucky 40550
Contents
Safety information...........................................................................11
Learning about the printer.............................................................12
Checking the box contents..............................................................................................................................................12
Printer configurations........................................................................................................................................................13
Understanding the printer control panel...................................................................................................................16
Getting the printer ready to fax......................................................................................................................................18
Choosing a fax connection..........................................................................................................................................................18
Using an RJ11 adapter ..................................................................................................................................................................19
Connecting directly to a telephone wall jack....................................................................................................................... 23
Connecting to a telephone.........................................................................................................................................................23
Connecting to an answering machine....................................................................................................................................25
Connecting to a computer with a modem............................................................................................................................26
Setting the outgoing fax name and number........................................................................................................................27
Setting the country code............................................................................................................................................................. 28
Setting the date............................................................................................................................................................................... 30
Setting the time............................................................................................................................................................................... 30
Understanding the fax and scan software..................................................................................................................31
Understanding Address Book Editor ....................................................................................................................................... 31
Understanding Express Scan Manager...................................................................................................................................31
Installing options..............................................................................32
Installing a 550-sheet drawer..........................................................................................................................................32
Securing the 550-sheet drawer to the printer..........................................................................................................33
Installing a multi-protocol network card....................................................................................................................35
Installing a memory card..................................................................................................................................................37
Attaching cables..................................................................................................................................................................40
Loading paper and specialty media.............................................42
Loading Tray 1 (MPT)..........................................................................................................................................................42
Loading Tray 2 and Tray 3................................................................................................................................................44
Setting the Paper Type......................................................................................................................................................46
Linking trays..........................................................................................................................................................................46
Paper and specialty media guide..................................................48
Paper guidelines..................................................................................................................................................................48
Paper characteristics......................................................................................................................................................................48
Contents
3
Unacceptable paper ......................................................................................................................................................................49
Selecting paper................................................................................................................................................................................49
Selecting preprinted forms and letterhead...........................................................................................................................49
Using recycled paper.....................................................................................................................................................................50
Using letterhead..................................................................................................................................................................50
Using transparencies..........................................................................................................................................................50
Using envelopes...................................................................................................................................................................51
Using labels............................................................................................................................................................................52
Using card stock...................................................................................................................................................................53
Storing paper........................................................................................................................................................................53
Supported paper sizes, types, and weights...............................................................................................................54
Supported paper sizes .................................................................................................................................................................. 54
Supported paper types.................................................................................................................................................................55
Supported paper weights............................................................................................................................................................56
Paper capacities...............................................................................................................................................................................56
Printing...............................................................................................58
Installing printer software................................................................................................................................................58
Printing a document from Windows............................................................................................................................58
Printing a document from a Macintosh computer..................................................................................................58
Printing the configuration page....................................................................................................................................58
Printing the demo page....................................................................................................................................................59
Using Secure printing........................................................................................................................................................59
Understanding Secure Print........................................................................................................................................................59
Printing Secure Print jobs from the printer control panel ...............................................................................................59
Using Proof printing...........................................................................................................................................................60
Understanding Proof Print ..........................................................................................................................................................60
Printing Proof Print jobs from the printer control panel.................................................................................................. 60
Canceling a print job..........................................................................................................................................................60
Canceling a print job from the printer control panel........................................................................................................ 60
Canceling a print job from the Windows taskbar...............................................................................................................61
Canceling a print job from the Windows desktop..............................................................................................................61
Canceling a print job from Mac OS X.......................................................................................................................................61
Copying...............................................................................................62
Making a copy.......................................................................................................................................................................62
Customizing copy settings...............................................................................................................................................63
Selecting a paper tray for copies...............................................................................................................................................63
Collating copies...............................................................................................................................................................................63
Reducing or enlarging copies....................................................................................................................................................64
Selecting the type of document being copied.................................................................................................................... 64
Contents
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Adjusting copy quality.................................................................................................................................................................. 65
Making a copy lighter or darker ................................................................................................................................................ 65
Adjusting the sharpness of a copy ...........................................................................................................................................65
Adjusting the color saturation of a copy................................................................................................................................66
Adjusting the auto exposure of copies...................................................................................................................................66
Centering an image on a page .................................................................................................................................................. 67
Copying multiple pages onto a single sheet........................................................................................................................67
Printing a poster..............................................................................................................................................................................68
Repeating images on a sheet..................................................................................................................................................... 68
Setting the copy margins.............................................................................................................................................................69
Canceling a copy job..........................................................................................................................................................69
Scanning.............................................................................................70
Scanning a document using the computer...............................................................................................................70
Scanning documents directly to other applications..............................................................................................71
Scanning text for editing..................................................................................................................................................71
Customizing scan settings using the computer.......................................................................................................71
Scanning clear images from magazines or newspapers.......................................................................................73
Canceling a scan job...........................................................................................................................................................73
Scanning to a computer....................................................................................................................................................73
Sharing a folder in Windows.......................................................................................................................................................73
Creating a computer address using Address Book Editor ...............................................................................................74
Creating a computer address using the Embedded Web Server.................................................................................. 75
Setting up scanning to a computer (Macintosh).................................................................................................................75
Scanning to a computer over the network ........................................................................................................................... 77
Scanning to an FTP server................................................................................................................................................77
Creating an FTP address using Address Book Editor .........................................................................................................77
Creating an FTP address using the Embedded Web Server............................................................................................78
Scanning to an FTP address........................................................................................................................................................78
Scanning to e-mail..............................................................................................................................................................79
Setting up the SMTP server.........................................................................................................................................................79
Creating an e-mail address using Address Book Editor....................................................................................................79
Creating an e-mail address using the Embedded Web Server.......................................................................................80
Creating an e-mail group using the Embedded Web Server..........................................................................................80
Scanning to an e-mail address...................................................................................................................................................81
Customizing the default scan settings from the printer control panel...........................................................81
Adjusting the auto exposure of scanned images...............................................................................................................81
Adjusting the color saturation of a scanned image...........................................................................................................82
Adjusting the image compression of a scanned image ...................................................................................................82
Adjusting the scan resolution ....................................................................................................................................................82
Adjusting the sharpness of a scanned image....................................................................................................................... 82
Selecting the size of the document being scanned........................................................................................................... 83
Contents
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Changing the maximum e-mail size of a scanned image................................................................................................83
Changing the scan destination.................................................................................................................................................. 83
Changing the TIFF format for a scanned image..................................................................................................................83
Selecting the type of document being scanned................................................................................................................. 84
Making a scanned image lighter or darker............................................................................................................................84
Setting the scan color mode.......................................................................................................................................................84
Setting the scanned image file type........................................................................................................................................ 85
Customizing the scan settings for an individual scan job....................................................................................85
Customizing the scan settings when scanning to e-mail ................................................................................................85
Customizing the scan settings when scanning to a computer......................................................................................85
Faxing.................................................................................................86
Sending a fax.........................................................................................................................................................................86
Sending a fax using the ADF.......................................................................................................................................................86
Sending a fax using the scanner glass .................................................................................................................................... 86
Sending a broadcast fax............................................................................................................................................................... 87
Inserting a pause in a fax number ............................................................................................................................................87
Setting up the Address Book for faxing.......................................................................................................................88
Creating a fax number entry using Address Book Editor.................................................................................................88
Creating a fax number entry using the Embedded Web Server....................................................................................88
Creating a fax number entry using the printer control panel ........................................................................................ 89
Creating a fax group using Address Book Editor ................................................................................................................89
Creating a fax group using the Embedded Web Server................................................................................................... 90
Creating a fax group using the printer control panel........................................................................................................90
Canceling a fax job..............................................................................................................................................................91
Receiving a fax......................................................................................................................................................................91
Understanding the fax receive modes....................................................................................................................................91
Setting the fax receive mode...................................................................................................................................................... 91
Enabling secure faxes....................................................................................................................................................................92
Printing secure faxes......................................................................................................................................................................92
Adjusting fax activity report settings...........................................................................................................................92
Printing fax reports.............................................................................................................................................................93
Sending a fax at a specified time...................................................................................................................................93
Enabling Color Fax..............................................................................................................................................................93
Limiting access to fax and scan operations...............................................................................................................94
Limiting who can send faxes to the printer...............................................................................................................94
Customizing dial settings.................................................................................................................................................95
Setting the dialing mode.............................................................................................................................................................95
Adjusting the volume.................................................................................................................................................................... 95
Setting up to fax while behind a PBX ...................................................................................................................................... 95
Setting the time delay before receiving a fax automatically..........................................................................................96
Customizing the default fax settings from the printer control panel..............................................................96
Contents
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Adjusting the fax resolution .......................................................................................................................................................96
Selecting the type of document being faxed.......................................................................................................................96
Making a fax lighter or darker....................................................................................................................................................97
Setting the delayed start time....................................................................................................................................................97
Customizing the fax settings for an individual fax job...........................................................................................97
Clearing jams.....................................................................................98
Avoiding jams.......................................................................................................................................................................98
Understanding jam messages and locations............................................................................................................98
Clearing Tray 1 (MPT) jams............................................................................................................................................100
Clearing Tray 2 jams.........................................................................................................................................................104
Clearing Tray 3 jams.........................................................................................................................................................109
Clearing jams in the fuser...............................................................................................................................................113
Clearing jams in the duplex unit..................................................................................................................................116
Clearing jams in the ADF................................................................................................................................................119
Understanding printer menus.....................................................122
Menus list.............................................................................................................................................................................122
Default Settings Menu....................................................................................................................................................122
Copy Defaults menu....................................................................................................................................................................122
Scan Defaults menu.....................................................................................................................................................................125
Fax Defaults menu........................................................................................................................................................................127
Tray Settings menu...........................................................................................................................................................128
Tray 1 (MPT) menu........................................................................................................................................................................128
Tray 2 menu ....................................................................................................................................................................................129
Tray 3 menu ....................................................................................................................................................................................129
Information Pages menu................................................................................................................................................130
Billing Meters menu.........................................................................................................................................................131
Admin Menu.......................................................................................................................................................................131
Address Book menu.....................................................................................................................................................................131
Print Language menu..................................................................................................................................................................132
Network Settings menu..............................................................................................................................................................134
Parallel Settings menu................................................................................................................................................................136
USB Settings menu.......................................................................................................................................................................136
Fax Settings menu........................................................................................................................................................................136
System Settings menu................................................................................................................................................................140
Maintenance menu......................................................................................................................................................................144
Secure Settings menu.................................................................................................................................................................145
Admin Reports menu ..................................................................................................................................................................146
Scan to Email menu .....................................................................................................................................................................146
Panel Language Menu....................................................................................................................................................147
Contents
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Understanding printer messages...............................................148
List of status and error messages................................................................................................................................148
Maintaining the printer.................................................................160
Storing supplies.................................................................................................................................................................160
Cleaning the printer.........................................................................................................................................................160
Cleaning the exterior of the printer .......................................................................................................................................160
Cleaning the scanner glass........................................................................................................................................................161
Ordering supplies..............................................................................................................................................................161
Ordering print cartridges...........................................................................................................................................................161
Ordering a fuser.............................................................................................................................................................................162
Ordering a transfer belt..............................................................................................................................................................162
Moving the printer............................................................................................................................................................162
Before moving the printer.........................................................................................................................................................162
Locking the scanner.....................................................................................................................................................................163
Removing the printer from the 550-sheet drawer ...........................................................................................................164
Moving the printer to another location................................................................................................................................167
Setting the printer up in a new location ..............................................................................................................................167
Adjusting the color registration...................................................................................................................................168
Adjusting the color registration automatically..................................................................................................................168
Adjusting the color registration manually...........................................................................................................................168
Administrative support.................................................................170
Locking the administrator menus...............................................................................................................................170
Adjusting Power Saver....................................................................................................................................................170
Setting the Auto Reset....................................................................................................................................................171
Using the Embedded Web Server...............................................................................................................................171
Creating an administrator password for the Embedded Web Server............................................................172
Creating e-mail alerts.......................................................................................................................................................172
Troubleshooting.............................................................................173
Online customer support...............................................................................................................................................173
Checking an unresponsive printer..............................................................................................................................173
Solving printing problems.............................................................................................................................................173
Multiple-language PDFs do not print....................................................................................................................................173
Printer control panel display is blank....................................................................................................................................173
Jobs do not print...........................................................................................................................................................................174
Job takes longer than expected to print..............................................................................................................................174
Tray linking does not work........................................................................................................................................................174
Unexpected page breaks occur...............................................................................................................................................175
Contents
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Solving copy problems...................................................................................................................................................175
Copier does not respond ...........................................................................................................................................................175
Scanner unit does not close......................................................................................................................................................175
Poor copy quality..........................................................................................................................................................................175
Partial document or photo copies..........................................................................................................................................177
Solving scan problems....................................................................................................................................................177
Scanner does not respond ........................................................................................................................................................177
Scan was not successful .............................................................................................................................................................177
Scanning takes too long or freezes the computer............................................................................................................178
Poor scanned image quality .....................................................................................................................................................178
Partial document or photo scans............................................................................................................................................179
Cannot scan from a computer .................................................................................................................................................179
Solving fax problems.......................................................................................................................................................179
Cannot send or receive a fax.....................................................................................................................................................179
Can send but not receive faxes................................................................................................................................................181
Can receive but not send faxes................................................................................................................................................181
Received fax has poor print quality........................................................................................................................................182
Solving option problems................................................................................................................................................182
Option does not operate correctly or quits after it is installed ....................................................................................182
Drawers.............................................................................................................................................................................................183
Solving paper feed problems.......................................................................................................................................183
Paper frequently jams.................................................................................................................................................................183
Paper jam message remains after jam is cleared..............................................................................................................183
Solving print quality problems....................................................................................................................................184
Repeating defects.........................................................................................................................................................................184
Color misregistration...................................................................................................................................................................184
Light colored line, white line, or incorrectly colored line...............................................................................................185
Streaked vertical lines.................................................................................................................................................................186
Print is too light .............................................................................................................................................................................186
Print irregularities.........................................................................................................................................................................187
Print is too dark..............................................................................................................................................................................187
Transparency print quality is poor..........................................................................................................................................188
Uneven print density...................................................................................................................................................................188
Incorrect margins..........................................................................................................................................................................188
Skewed print...................................................................................................................................................................................188
Blank pages.....................................................................................................................................................................................189
Clipped images..............................................................................................................................................................................189
Solid color pages...........................................................................................................................................................................190
Paper curl.........................................................................................................................................................................................190
Toner specks...................................................................................................................................................................................190
Toner rubs off.................................................................................................................................................................................191
FAQ about color printing...............................................................................................................................................191
Contacting Customer Support.....................................................................................................................................192
Contents
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Notices..............................................................................................193
Edition notice.....................................................................................................................................................................193
Power consumption.........................................................................................................................................................201
Index.................................................................................................205
Contents
10
Safety information
Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.
Use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched
telephone network.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark
components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of
other replacement parts.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
This product uses a laser.
CAUTION—POTENTIAL INJURY: Use of controls or adjustments or performance of procedures other than those
specified herein may result in hazardous radiation exposure.
This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.
You must understand the section in your operating instructions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.
This product contains a lithium battery.
CAUTION—POTENTIAL INJURY: There is a risk of explosion if the battery is replaced with an incorrect type.
Discard used batteries according to the battery manufacturer’s instructions and local regulations.
This product contains mercury in the lamp (<5mg Hg). Disposal of mercury may be regulated due to environmental
considerations. For disposal or recycling information, contact your local authorities or the Electronic Industries
Alliance: www.eiae.org.
This symbol indicates the presence of a hot surface or component.
CAUTION—HOT SURFACE: To reduce the risk of injury from a hot component, allow the surface to cool before
touching it.
Safety information
11
Learning about the printer
Checking the box contents
The following illustration shows the items included with the printer.
6
1
2
5
1 Printer
2 Print cartridges
3 Phone cord
4 Power cable
5 Setup sheet
6 Software and Documentation CD
4
3
Learning about the printer
12
Printer configurations
Basic model
The following illustrations show the basic printer model.
8
7
6
1 Automatic Document Feeder (ADF)
2 Paper guides
1
2
3
4
5
3 Scanner cover
4 Printer control panel
5 Standard 250-sheet tray (Tray 2)
6 Standard exit bin
7 Scanner glass
8 Scanner lock
Learning about the printer
13
1 LINE port
2 Ethernet port
3 EXT port
4 Parallel port
5 USB port
6 Power supply port
7 Power switch
1
2
3
7
4
5
6
Learning about the printer
14
Fully configured model
The following illustration shows the fully configured printer model. The basic model can be fully configured by adding
a 550-sheet drawer.
1
1 Optional 550-sheet drawer (Tray 3)
Learning about the printer
15
Understanding the printer control panel
Printer control panel item Description
Quick access panel The buttons on the quick access panel provide direct access to pre-programmed fax
1
numbers. Up to 10 entries can be stored in the Quick Dial directory for one-touch
access to fax numbers.
Note: You can set up Quick Dial entries using the printer control panel, the Embedded
Web Server, or Address Book Editor.
Copy Activate Copy mode.
2
Fax Activate Fax mode.
3
E-Mail Activate Email mode.
4
Scan Activate Scan mode.
5
Display Shows messages describing the current state of the printer and indicating possible
6
printer problems you must resolve
OK Accept menu selections and settings.
7
Navigation buttons
8
• Press or to scroll through menu lists.
• Press to scroll backwards through the menus, or to display the Walk-Up Features
menu.
• Press to scroll forward through the menus.
Arrow lights Indicate the flow of data either into or out of the printer.
9
Job indicator light When illuminated, it indicates that there is a fax job in the printer memory.
10
Learning about the printer
16
Printer control panel item Description
Back Return to the previous menu.
11
Color Mode Switches between Color and B&W (black-and-white) modes for your copy, fax, or scan
12
job
Control panel item Description
Job Status Press to check active job status and Walk-Up printing jobs.
13
System Switches the display to the Setup menu
14
Keypad In Copy mode: Enter the number of copies or prints you want to make.
15
In Fax mode:
• Enter fax numbers.
• Select letters when creating a Speed Dial list.
• Type numbers to enter or edit the date and time shown on the display.
16
Wake Up
Clear All P re ss on ce to re tu rn to th e m ai n m en u. Al l j ob settings are reset to factory default settings.
17
This light is on in power saver mode. Push Wake Up to exit power saver mode.
Note: While the printer is in power saver mode, no other printer control panel functions
will work.
Learning about the printer
17
Control panel item Description
18
Stop
19
Start
Error The red light indicates an error condition.
20
Speed Dial Press to access directories of group or individual fax telephone numbers.
21
Clear button Deletes a single character each time the button is pressed. Use this button when entering
22
Redial/Pause
23
Reset the printer when performing an action.
Press to start a copy, scan, or fax job.
e-mail addresses and telephone numbers.
• Dial the last fax number entered (redial).
• Insert a pause in the number to be dialed to wait for an outside line or get through
an automated answering system.
Manual Dial When faxing, you can press this button to quickly enter a fax number with the
24
alphanumeric keypad.
Phone Book Press to access the Fax and Email address books.
25
Getting the printer ready to fax
The following connection methods may not be applicable in all countries or regions.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product
or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning
storm.
Choosing a fax connection
You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem.
Note: The printer is an analog device that works best when directly connected to the wall jack. Other devices (such
as a telephone or answering machine) can be successfully attached to pass through the printer, as described in the
setup steps. If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is
required.
You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to send and
receive faxes.
Learning about the printer
18
You can connect the printer to other equipment. See the following table to determine the best way to set up the
printer.
Equipment Benefits
• The printer
• A telephone cord
• The printer
• A telephone
• Two telephone cords
• The printer
• A telephone
• An answering machine
• Three telephone cords
• The printer
• A telephone
• A computer modem
• Three telephone cords
Using an RJ11 adapter
Country/region
• United Kingdom
• Ireland
• Finland
• Norway
• Denmark
Send and receive faxes without using a computer.
• Use the fax line as a normal telephone line.
• Send and receive faxes without using a computer.
Receive both incoming voice messages and faxes.
Send faxes using the computer or the printer.
• Italy
• Sweden
• Netherlands
• France
• Portugal
To connect your printer to an answering machine, telephone, or other telecommunications equipment, use the
telephone line adapter included in the box with the printer in some countries or regions.
Note: If you have DSL, do not connect the printer using a splitter because the fax feature may not work correctly.
1 Connect the adapter to the telephone cord that came with the printer.
Note: The UK adapter is shown. Your adapter may look different, but it will fit the telephone outlet used in your
location.
Learning about the printer
19
2 Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter.
If your telecommunications equipment uses a US-style (RJ11) telephone line, follow these steps to connect the
equipment:
1 Remove the plug from the EXT port on the back of the printer.
FAX
Note: Once this plug is removed, any country- or region-specific equipment you connect to the printer by the
adapter, as shown, will not function properly.
2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.
FAX
Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or
receiving a fax.
Learning about the printer
20
Country/region
FAX
• Saudi Arabia
• United Arab Emirates
• Egypt
• Bulgaria
• Czech Republic
• Belgium
• Australia
• South Africa
• Israel
• Hungary
• Poland
• Romania
• Russia
• Slovenia
• Spain
• Turkey
• Greece
To connect a telephone, an answering machine, or other telecommunications equipment to the printer:
1 Remove the plug from the back of the printer.
FAX
Learning about the printer
21
2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.
FAX
Note: Once this plug is removed, any country- or region-specific equipment that you connect to the printer by the
adapter, as shown, will not function properly.
Country/region
• Germany
• Austria
• Switzerland
There is a plug installed in the EXT port of the printer. This plug is necessary for the proper functioning of the
printer.
FAX
Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (such as telephones
or answering machines) may not work.
Learning about the printer
22
Connecting directly to a telephone wall jack
Connect the printer directly to a telephone wall jack to make copies or to send and receive faxes without using a
computer.
1 Make sure you have a telephone cord and a telephone wall jack.
2 Connect one end of the telephone cord into the FAX port of the printer.
3 Connect the other end of the telephone cord into an active telephone wall jack.
Connecting to a telephone
Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer wherever
your telephone is located to make copies or to send and receive faxes without using a computer.
Note: Setup steps may vary depending on your country or region.
1 Make sure you have the following:
• A telephone
• Two telephone cords
• A telephone wall jack
Learning about the printer
23
2 Connect one telephone cord to the FAX port of the printer, and then plug it into an active telephone wall jack.
FAX
3 Remove the protective plug from the EXT port of the printer.
FAX
4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer.
FAX
Learning about the printer
24
Connecting to an answering machine
Connect an answering machine to the printer to receive both incoming voice messages and faxes.
Note: Setup steps may vary depending on your country or region.
1 Make sure you have the following:
• A telephone
• An answering machine
• Three telephone cords
• A telephone wall jack
2 Connect one telephone cord into the FAX port of the printer, and then plug it into an active telephone wall jack.
FAX
3 Remove the protective plug from the EXT port of the printer.
FAX
4 Connect a second telephone cord from the telephone to the answering machine.
Learning about the printer
25
5 Connect a third telephone cord from the answering machine to the EXT port of the printer.
FAX
1
FAX
3
Connecting to a computer with a modem
Connect the printer to a computer with a modem to send faxes from the software program.
Note: Setup steps may vary depending on your country or region.
1 Make sure you have the following:
• A telephone
• A computer with a modem
• Three telephone cords
• A telephone wall jack
2 Connect a telephone cord into the FAX port of the printer, and then plug it into an active telephone wall jack.
FAX
2
Learning about the printer
26
3 Remove the protective plug from the EXT port of the printer.
FAX
4 Connect a second telephone cord from the telephone to the computer modem.
5 Connect a third telephone cord from the computer modem to the EXT port of the printer.
FAX
Setting the outgoing fax name and number
1 Make sure the printer is on and Select Function appears.
2 From the printer control panel, press System.
3 Press or repeatedly until Admin Menu appears, and then press OK.
Learning about the printer
27
4 Press or repeatedly until Fax Settings appears, and then press OK.
5 Press or repeatedly until Your Fax Number appears, and then press OK.
6 Use the keypad to enter the fax number, and then press OK.
7 Press or repeatedly until Company Name appears, and then press OK.
8 Use the keypad to type the user name, and then press OK.
9 Press repeatedly until Select Function appears.
Setting the country code
1 Make sure the printer is on and Select Function appears.
2 From the printer control panel, press System.
3 Press or repeatedly until Admin Menu appears, and then press OK.
4 Press or repeatedly until Fax Settings appears, and then press OK.
5 Press or repeatedly until Country appears, and then press OK.
6 Press or repeatedly to select the country or region, and then press OK.
7 Press or repeatedly until Yes appears, and then press OK.
The printer automatically restarts, and then Select Function appears.
Notes:
• After the country code is changed, the Fax and Address Book settings are cleared.
• If your country or region is not listed in the Country menu, use the following table to determine which country
or region to select:
If you live in Select
Algeria France
Austria France
Barbados United States
Belarus United States
Bulgaria France
Columbia United States
Costa Rica United States
Croatia France
Cyprus France
Ecuador United States
Egypt France
El Salvador United States
Estonia France
Learning about the printer
28
If you live in Select
Finland France
Greece France
Guam United States
Guatemala United States
Honduras United States
Hungary France
Iceland France
Israel France
Jordan France
Kuwait France
Latvia France
Lebanon France
Liechtenstein France
Lithuania France
Malaysia Brazil
Malta United States
Morocco France
Nicaragua United States
Nigeria France
Norway France
Oman France
Panama United States
Paraguay United States
Peru United States
Portugal France
Puerto Rico United States
Qatar France
Romania France
Saudi Arabia France
Serbia Montenegro France
Senegal France
Singapore United States
Slovakia France
Learning about the printer
29
If you live in Select
Slovenia France
Sri Lanka France
Trinidad and Tobago United States
Tunisia France
United Arab Emirates France
Uruguay United States
Venezuela United States
Vietnam France
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Setting the date
You can set the date so that the correct date is printed on every fax you send. If there is a power failure, you may have
to reset the date. To set the date:
1 Make sure the printer is on and Select Function appears.
2 From the printer control panel, press System.
3 Press or repeatedly until Admin Menu appears, and then press OK.
4 Press or repeatedly until System Settings appears, and then press OK.
5 Press or repeatedly until Clock Settings appears, and then press OK.
6 Press or repeatedly until Set Date appears, and then press OK.
7 Use the keypad to enter the date, and then press or to move to the next digit. After the date is entered,
press OK.
8 Press repeatedly until Select Function appears.
Setting the time
You can set the time so that the correct time is printed on every fax you send. If there is a power failure, you may
have to reset the time. To set the time:
1 Make sure the printer is on and Select Function appears.
2 From the printer control panel, press System.
3 Press or repeatedly until Admin Menu appears, and then press OK.
4 Press or repeatedly until System Settings appears, and then press OK.
5 Press or repeatedly until Clock Settings appears, and then press OK.
6 Press or repeatedly until Set Time appears, and then press OK.
Learning about the printer
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