Lexmark X5410, X5435, X5450, X5470, X5490 User Guide

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Lexmark X5400 Series All-In-One

User's Guide (Mac)

2006 www.lexmark.com

Safety information.............................................................................5

Printing.................................................................................................6

Getting started........................................................................................................................................................................6

Performing printing and related tasks.........................................................................................................................10

Managing print jobs...........................................................................................................................................................17

Learning about the All-In-One software print options..........................................................................................18

Copying...............................................................................................22

Getting started.....................................................................................................................................................................22

Performing copying and related tasks.........................................................................................................................26

Managing copy jobs...........................................................................................................................................................29

Scanning.............................................................................................30

Getting started.....................................................................................................................................................................30

Performing scanning and related tasks.......................................................................................................................33

Scanning over a network..................................................................................................................................................40

Managing scan jobs............................................................................................................................................................41

Learning about the All-In-One Center scan options...............................................................................................42

Faxing.................................................................................................48

Getting started.....................................................................................................................................................................48

Performing faxing and related tasks.............................................................................................................................61

Managing fax jobs...............................................................................................................................................................67

Working with photos.......................................................................76

Connecting photo storage devices...............................................................................................................................76

Working with photos using the control panel..........................................................................................................79

Working with photos using the computer.................................................................................................................85

Understanding the printer.............................................................94

Understanding the printer parts....................................................................................................................................94

Understanding the software.........................................................................................................................................106

Networking the printer.................................................................119

Networking overview......................................................................................................................................................119

Contents

Assigning an IP address..................................................................................................................................................119

Selecting a network printer...........................................................................................................................................119

Installing the printer on a network.............................................................................................................................120

Installing the printer on additional network computers....................................................................................120

Sharing the printer on a network................................................................................................................................120

Tips for using network adapters..................................................................................................................................121

Finding your MAC address.............................................................................................................................................121

Maintaining the printer.................................................................122

Print cartridges...................................................................................................................................................................122

Cleaning the scanner glass............................................................................................................................................128

Cleaning the exterior of the printer............................................................................................................................128

Refilling a print cartridge................................................................................................................................................128

Using genuine Lexmark print cartridges..................................................................................................................128

Ordering supplies..............................................................................................................................................................129

Finding information about the printer......................................................................................................................130

Contacting Customer Support.....................................................................................................................................133

Troubleshooting.............................................................................135

Setup troubleshooting....................................................................................................................................................135

Print troubleshooting......................................................................................................................................................141

Copy troubleshooting.....................................................................................................................................................151

Scan troubleshooting......................................................................................................................................................153

Fax troubleshooting.........................................................................................................................................................156

Jams and misfeeds troubleshooting..........................................................................................................................164

Memory card reader and PictBridge troubleshooting........................................................................................169

Error messages on the printer display.......................................................................................................................170

Settings are not saved.....................................................................................................................................................175

Resetting the printer to factory default settings...................................................................................................175

Removing and reinstalling the software..................................................................................................................175

Notices..............................................................................................177

Contents

Safety information

Use only the power supply and power supply cord provided with this product or the manufacturer's authorized replacement power supply and power supply cord.

CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of misuse. Remove the power cord from the electrical outlet before inspecting it.

Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.

Use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm.

Safety information

Printing

Getting started

Using the automatic paper type sensor

The printer is equipped with an automatic paper type sensing device. The Paper Type Sensor automatically detects the type of paper that has been loaded into the printer and adjusts the settings for you. For example, if you want to print a photo, load photo paper into the printer. The printer detects the type of paper and automatically adjusts the settings to give you optimum photo-printing results.

Loading paper

1 Make sure:

• You use paper designed for inkjet printers.

• If you are using photo, glossy, or heavyweight matte paper, you load it with the glossy or printable side facing

you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)

• The paper is not used or damaged.

• If you are using specialty paper, you follow the instructions that came with it.

• You do not force paper into the printer.

2 Before loading paper the first time, slide the paper guides out toward the edges of the paper support. You can

load up to:

• 100 sheets of plain paper

• 25 sheets of heavyweight matte paper

• 25 sheets of photo paper

• 25 sheets of glossy paper

Note: Photos require more drying time. Remove each photo as it exits, and allow it to dry to avoid ink smudging.

3 Load the paper vertically in the center of the paper support, and adjust the paper guides to rest against the edges

of the paper.

Note: To avoid paper jams, make sure the paper does not buckle when you adjust the paper guides.

Related topics:

• “Choosing compatible specialty paper types” on page 10

Printing

Loading banner paper

You can load up to 20 sheets of banner paper at a time.

1 Remove all paper from the paper support before loading the banner paper.

2 Tear off only the number of pages needed to print the banner.

3 Place the required stack of banner paper on the top cover.

4 Feed the leading edge of the banner paper into the printer first.

5 Make sure:

• The paper is loaded in the center of the paper support.

• The paper guides rest against the edges of the paper.

Related topics:

• “Printing a banner” on page 14

Loading custom-size paper

You can load up to 100 sheets of custom-size paper at a time.

1 Load paper with the print side facing you.

2 Make sure:

• The paper size fits within these dimensions:

Width:

– 76.0–216.0 mm – 3.0–8.5 inches

Length:

– 127.0–432.0 mm – 5.0–17.0 inches

• The stack height does not exceed 10 mm.

• The paper is loaded in the center of the paper support.

• The paper guides rest against the edges of the paper.

Printing

Loading envelopes

You can load up to 10 envelopes at a time.

Warning—Potential Damage: Do not use envelopes that have metal clasps, string ties, or metal folding bars.

1 Load envelopes in the center of the paper support with the stamp location in the upper left corner.

2 Make sure:

• The print side of the envelopes faces you.

• The envelopes are designed for use with inkjet printers.

• The paper guides rest against the edges of the envelopes.

Notes:

• Do not load envelopes with holes, perforations, cutouts, or deep embossing.

• Do not use envelopes that have exposed flap adhesive.

• Envelopes require more drying time. Remove each envelope as it exits, and allow it to dry to avoid ink

smudging.

Related topics:

• “Printing envelopes” on page 12

Loading greeting cards, index cards, photo cards, and postcards

You can load up to 25 greeting cards, index cards, photo cards, or postcards at a time.

1 Load cards with the print side facing you.

2 Make sure:

• The cards are loaded in the center of the paper support.

• The paper guides rest against the edges of the cards.

Note: Photo cards require more drying time. Remove each photo card as it exits, and allow it to dry to avoid ink smudging.

Related topics:

• “Printing cards” on page 12

Printing

Loading iron-on transfers

You can load up to 10 iron-on transfers at once, but you will achieve best results loading them one at a time.

1 Load iron-on transfers with the print side of the transfer facing you.

2 Make sure:

• You follow the loading instructions that came with the iron-on transfers.

• The transfers are loaded in the center of the paper support.

• The paper guides rest against the edges of the transfers.

Related topics:

• “Printing iron-on transfers” on page 13

Loading labels

You can load up to 25 sheets of labels at a time.

1 Load labels with the print side facing you and the top of the sheet fed into the printer first.

2 Make sure:

• The print side of the labels faces you.

• The top of the labels feeds into the printer first.

• The adhesive on the labels does not extend to within 1 mm of the edge of the labels.

• You use full label sheets. Partial sheets (with areas exposed by missing labels) may cause labels to peel off

during printing, resulting in a paper jam.

• The labels are loaded in the center of the paper support.

• The paper guides rest against the edges of the labels.

Note: Labels require more drying time. Remove each sheet of labels as it exits, and allow it to dry to avoid ink smudging.

Loading transparencies

You can load up to 25 transparencies at a time.

1 Load transparencies with the rough side facing you. If the transparencies have a removable strip, each strip should

face away from you and down toward the printer.

2 Make sure:

• The transparencies are loaded in the center of the paper support.

• The paper guides rest against the edges of the transparencies.

Notes:

• Transparencies with paper backing sheets are not recommended.

• Transparencies require more drying time. Remove each transparency as it exits, and allow it to dry to avoid

ink smudging.

Related topics:

• “Printing transparencies” on page 15

Printing

Choosing compatible specialty paper types

• Heavyweight matte paper—A photo paper with a matte finish used for printing high-quality graphics.

• Photo/Glossy paper—Photo paper with a special coating. It is used specifically for printing photos with crisp,

sharp images.

• Lexmark Photo Paper—A heavy photo paper specifically designed for Lexmark inkjet printers, but compatible

with all inkjet printers. Inexpensive and fade-resistant, it offers excellent image quality for everyday photo-printing projects.

• Lexmark Premium Photo Paper—A heavier photo paper specifically designed to bond chemically with Lexmark

inks for eye-catching results. Fast drying, it prevents bleeding and feathering even when the image is saturated.

• Transparency—A clear, plastic media primarily used for overhead projectors.

• Card stock—A very thick paper used for printing sturdier items, such as greeting cards.

• Iron-On transfer—A type of media that has a reverse image printed on it that can be ironed onto fabric.

Performing printing and related tasks

Printing a document

1 Load paper.

2 With a document open, click File  Print.

3 From the Printer pop-up menu, choose X5400 Series.

4 From the third pop-up menu from the top, select the settings you want to adjust, and adjust the settings.

You can specify print quality, the number of copies to print, the type of paper you're printing on, and how you want the pages to print.

5 Click Print.

Related topics:

• “Loading paper” on page 6

• “Using the Print dialog” on page 108

Printing photos using the computer

1 Load photo paper, with the glossy or printable side facing you. (If you are not sure which side is the printable

side, see the instructions that came with the paper.) For more information, see “Loading paper” on page 6.

2 Customize the settings as needed in the Page Setup dialog.

a With a photo open, choose File  Page Setup.

b From the “Format for” pop-up menu, choose X5400 Series.

c From the Paper Size pop-up menu, choose the paper size loaded. d Choose an orientation. e Click OK.

3 Customize the settings as needed in the Print dialog.

a With a photo open, choose File  Print. b From the Printer pop-up menu, choose X5400 Series.

Printing

c For Mac OS X version 10.4 or later, click Advanced. Otherwise, proceed to the next step. d From the Copies & Pages pop-up menu, type the number of copies to be printed. e From the same pop-up menu, choose Quality & Media.

• From the Paper Type pop-up menu, choose the type of paper you are using.

• From the Print Quality area, choose Automatic or Photo.

f Click Print.

Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For

best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Related topics:

• “Enhancing photo print quality using the software” on page 92

Printing borderless photos

From your software application, set the page margins to zero, and then adjust the image on the screen so that it covers the entire page.

Note: Some applications do not support margin setting.

1 Load photo or glossy paper, with the glossy or printable side facing you. (If you are not sure which side is the

printable side, see the instructions that came with the paper.) For more information, see “Loading paper” on page 6.

2 Customize the settings as needed in the Page Setup dialog.

a With a photo open, choose File  Page Setup. b From the “Format for” pop-up menu, choose X5400 Series.

c From the Paper Size pop-up menu, choose the paper size loaded.

Note: Make sure you choose an option that has (Borderless) in it. For example, if you loaded letter-size photo paper, choose US Letter (Borderless).

d Choose an orientation. e Click OK.

3 Customize the settings as needed in the Print dialog.

a With a photo open, choose File  Print. b From the Printer pop-up menu, choose X5400 Series.

• From the Paper Type pop-up menu, choose the type of paper you are using.

• From the Print Quality area, choose Automatic or Photo.

f Click Print.

Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For

best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Printing

Related topics:

• “Enhancing photo print quality using the software” on page 92

• “Using the Page Setup dialog” on page 107

• “Using the Print dialog” on page 108

Printing cards

1 Load greeting cards, index cards, or postcards.

Notes:

• Make sure the thickness of each card does not exceed 0.020 inch (0.50 mm).

• Make sure the print side of the card faces you.

2 Customize the settings as needed in the Page Setup dialog.

a With a document open, click File  Page Setup. b From the “Format for” pop-up menu, choose X5400 Series.

c From the Paper Size pop-up menu, choose a card size. d Choose an orientation. e Click OK.

3 Customize the settings as needed in the Print dialog.

a From the software application, click File  Print. b From the Printer pop-up menu, choose X5400 Series.

c Click Print.

Notes:

• To avoid paper jams, do not force the cards into the printer.

• To prevent smudging, remove each card as it exits, and let it dry before stacking.

Related topics:

• “Loading greeting cards, index cards, photo cards, and postcards” on page 8

Printing envelopes

1 Load envelopes.

Notes:

• Do not load envelopes with holes, perforations, cutouts, deep embossing, metal clasps, metal folding bars,

string ties, or exposed flap adhesive.

• Make sure the print side of the envelopes faces you.

2 Customize the settings as needed in the Page Setup dialog.

a With a document open, click File  Page Setup. b From the “Format for” pop-up menu, choose X5400 Series.

c From the Paper Size pop-up menu, choose the envelope size loaded. d Choose an orientation.

Printing

Notes:

• Most envelopes use landscape orientation.

• Make sure the same orientation is also selected in the software application.

e Click OK.

3 Customize the settings as needed in the Print dialog.

a From the software application, click File  Print. b From the Printer pop-up menu, choose X5400 Series.

c Click Print.

Related topics:

• “Loading envelopes” on page 8

Printing iron-on transfers

1 Load iron-on transfers.

2 Customize the settings as needed in the Page Setup dialog.

a With a document open, click File  Page Setup. b From the “Format for” pop-up menu, choose X5400 Series.

c From the Settings pop-up menu, choose Page Attributes. d Choose a paper size. e Choose an orientation.

f Click OK.

3 Customize the settings as needed in the Print dialog.

a From the software application, click File  Print. b From the Printer pop-up menu, choose X5400 Series.

c From the third pop-up menu from the top, choose Quality & Media. d From the Paper Type pop-up menu, choose Iron-On Transfer.

Note: Choosing Iron-On Transfer automatically mirrors the image you want to print.

e Select a print quality other than Quick Print. Best is recommended.

4 Click Print.

Note: To prevent smudging, remove each iron-on transfer as it exits, and let it dry before stacking.

Related topics:

• “Loading iron-on transfers” on page 9

• “Using the Page Setup dialog” on page 107

• “Using the Print dialog” on page 108

Printing

Printing a banner

1 Remove all paper from the paper support.

2 Tear off only the number of pages needed for the banner (up to 20 sheets).

3 Place the required stack of banner paper on the top cover.

4 Load only the first page of banner paper into the paper support with the leading edge of the banner going into

the printer.

5 Adjust the left and right paper guides.

6 Customize the settings in the Page Setup dialog.

a With your document open, choose File  Page Setup. b From the Settings pop-up menu, choose Page Attributes.

c From the “Format for” pop-up menu, choose the printer. d From the Paper Size pop-up menu, choose A4 Banner or US Letter Banner. e Select an orientation.

f Click OK.

7 Customize the settings in the Print dialog.

a With your document open, choose File  Print. b From the Printer pop-up menu, choose the printer.

c From the third pop-up menu from the top, choose Quality & Media.

• From the Paper Type pop-up menu, choose Plain.

• Select a print quality.

Note: Higher print quality settings result in better quality documents but may take longer to print.

d Click OK.

Related topics:

• “Using the Print dialog” on page 108

• “Loading banner paper” on page 7

Printing

Printing transparencies

1 Load transparencies.

2 Customize the settings as needed in the Page Setup dialog.

a With a document open, click File  Page Setup. b From the “Format for” pop-up menu, choose X5400 Series.

c From the Paper Size pop-up menu, choose a paper size. d Choose an orientation. e Click OK.

3 Customize the settings as needed in the Print dialog.

a From the software application, click File  Print. b From the Printer pop-up menu, choose X5400 Series.

c From the third pop-up menu from the top, choose Quality & Media.

• From the Paper Type pop-up menu, choose Transparency.

• Select a print quality.

Note: Higher print quality settings result in better quality documents but may take longer to print.

d Click Print.

Note: To prevent smudging, remove each transparency as it exits, and let it dry before stacking. Transparencies may

require up to 15 minutes to dry.

Related topics:

• “Loading transparencies” on page 9

Printing multiple pages on one sheet

1 Load paper.

2 Customize the settings as needed in the Page Setup dialog.

a With a document open, choose File  Page Setup. b From the “Format for” pop-up menu, choose X5400 Series.

c From the Settings pop-up menu, choose Page Attributes. d Choose a paper size. e Choose an orientation.

f Click OK.

3 Customize the settings as needed in the Print dialog.

a With a document open, click File  Print. b From the Printer pop-up menu, choose X5400 Series.

c From the third pop-up menu from the top, choose Layout.

• From the Pages per Sheet pop-up menu, choose the number of pages you want to print on one sheet.

• From the Layout Direction area, click the icon that shows the order you want the pages to print on one

sheet.

Printing

• If you want to print a border around each page image, choose an option from the Border pop-up menu.

d Click Print.

Related topics:

• “Loading paper” on page 6

• “Using the Page Setup dialog” on page 107

• “Using the Print dialog” on page 108

Printing color images in black and white

This setting is available only if there is a black print cartridge installed.

1 Load paper.

2 Customize the settings in the Page Setup dialog as needed.

3 With a document open, click File  Print.

4 From the Printer pop-up menu, choose X5400 Series.

5 From the third pop-up menu from the top, choose Color Options.

6 From the Document Color pop-up menu, choose Black Only.

7 Click Print.

Related topics:

• “Loading paper” on page 6

Printing multiple copies of a stored document

1 With a document open, click File  Print.

2 From the Printer pop-up menu, choose X5400 Series.

3 From the third pop-up menu, choose Copies & Pages.

4 Enter the number of copies you want to print.

Related topics:

• “Using the Print dialog” on page 108

Printing the last page first (reverse page order)

For Mac OS X version 10.4.2 or later:

1 With a document open, click File  Print.

2 From the third pop-up menu, choose Paper Handling.

3 From the Page Order menu, select Reverse.

4 Click Print.

Printing

For Mac OS X version 10.3.9:

1 With a document open, click File  Print.

2 From the third pop-up menu, choose Paper Handling.

3 Select Reverse page order.

4 Click Print.

Related topics:

• “Using the Print dialog” on page 108

Managing print jobs

Pausing print jobs

1 While the document is printing, click the printer icon on the dock.

2 From the queue window, select the job you want to pause.

3 Click the Hold icon.

Note: You can also click the Stop Jobs icon to pause printing all jobs.

Related topics:

• “Using the Print dialog” on page 108

• “Resuming print jobs” on page 18

• “Canceling a print job” on page 17

Canceling a print job

To cancel a print job using the control panel:

1 Press .

Printing stops and the print cartridge carrier returns to its home position.

2 Press to turn off the printer.

To cancel a print job using the computer:

1 While the document is printing, click the printer icon on the dock.

2 From the queue window, select the job you want to cancel.

3 Click the Delete icon.

Related topics:

• “Using the control panel” on page 97

• “Pausing print jobs” on page 17

Printing

Resuming print jobs

1 From the Finder desktop, choose Applications  Utilities  Print Center/Printer Setup Utility.

2 From the list of printers, double-click your printer.

3 From the printer pop-up menu, click Start Jobs if you want to resume all print jobs in the queue; if you want to

resume a particular print job, select the document name, and then click Resume.

Related topics:

• “Pausing print jobs” on page 17

• “Canceling a print job” on page 17

Learning about the All-In-One software print options

Choosing a paper size

1 With a document open, click File  Page Setup.

2 From the “Format for” pop-up menu, choose X5400 Series.

Note: When you select Any Printer, your paper size choices are limited. By selecting the name of your printer,

you have many more paper size options.

3 From the Paper Size pop-up menu, choose a paper size.

4 Click OK.

Related topics:

• “Using the Page Setup dialog” on page 107

Choosing a paper type

By default, the paper type sensor is set to Automatic. It can detect and adjust the paper type settings for plain, heavyweight matte, glossy/photo, and transparency paper. To manually choose the paper type:

1 With a document open, click File  Print.

2 From the Copies & Pages pop-up menu, choose Quality & Media.

3 From the Paper Type pop-up menu, choose a paper type.

4 Click Print.

Notes:

• Manually choosing a paper type turns off the paper type sensor for the current print job.

• For multiple-page jobs, the printer assumes the subsequent pages are the same paper type as the first sheet

detected.

Related topics:

• “Using the Print dialog” on page 108

Printing

Choosing a print quality

1 With a document open, click File  Print.

2 From the Printer pop-up menu, choose X5400 Series.

3 From the pop-up menu in the center, choose Quality & Media.

4 From the Print Quality menu, select the appropriate print quality for the document:

• Automatic—The printer sets the print quality for the paper type loaded (default setting).

• Quick Print—Best for text-only documents with reduced print quality but faster print speed.

• Normal—Recommended for most types of documents.

• Photo—Recommended for photos and documents with graphics.

5 Click Print.

Related topics:

• “Using the Print dialog” on page 108

Collating copies

If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

1 Load paper.

2 Load an original document facedown into the ADF or on the scanner glass.

3 From the control panel, press Copy Mode.

4 Press .

5 Press or repeatedly until Collate appears.

6 Press .

7 Press or repeatedly until the number of copies you want to print appears.

8 Press Start Color or Start Black.

Note: If you are using the scanner glass, a message appears prompting you for additional pages.

Related topics:

• “Making a copy” on page 26

• “Collating copies using the computer” on page 27

• “Using the control panel” on page 97

Printing

Enlarging or reducing an image

1 Load paper.

Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing

you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the control panel, press Copy Mode.

4 Press .

5 Press or repeatedly until Resize appears.

6 Press .

7 Press or repeatedly until the setting you want appears.

Note: To select Custom Resize, press

8 Press Start Color or Start Black.

Related topics:

• “Loading original documents on the scanner glass” on page 23

• “Using the control panel” on page 97

• “Loading original documents into the Automatic Document Feeder” on page 24

and use the keypad to enter a custom size.

Sharpening an image

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Lexmark X5400 Series Center icon.

3 Click Preview/Edit to open the Scan dialog.

4 From the Scan dialog, click to open the Scan Settings drawer.

5 Click the Adjustments tab.

6 From the Blur/Sharpen area, move the slider to adjust the level of sharpness of the scanned image.

Related topics:

• “Customizing scan settings from the Scan dialog” on page 44

• “Enhancing photo print quality using the software” on page 92

Resetting All-In-One software settings to defaults

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Lexmark X5400 Series Center icon.

3 Click Defaults.

Printing

Related topics:

• “Using the All-In-One Center” on page 112

• “Customizing scan settings from the Scan dialog” on page 44

Printing

Copying

Getting started

Loading paper

1 Make sure:

• You use paper designed for inkjet printers.

• If you are using photo, glossy, or heavyweight matte paper, you load it with the glossy or printable side facing

you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)

• The paper is not used or damaged.

• If you are using specialty paper, you follow the instructions that came with it.

• You do not force paper into the printer.

2 Before loading paper the first time, slide the paper guides out toward the edges of the paper support. You can

load up to:

• 100 sheets of plain paper

• 25 sheets of heavyweight matte paper

• 25 sheets of photo paper

• 25 sheets of glossy paper

Note: Photos require more drying time. Remove each photo as it exits, and allow it to dry to avoid ink smudging.

3 Load the paper vertically in the center of the paper support, and adjust the paper guides to rest against the edges

of the paper.

Note: To avoid paper jams, make sure the paper does not buckle when you adjust the paper guides.

Related topics:

• “Choosing compatible specialty paper types” on page 10

Using the automatic paper type sensor

Copying

Loading original documents on the scanner glass

You can scan and then print photos, text documents, magazine articles, newspapers, and other publications. You can scan a document for faxing.

1 Make sure the computer and the printer are on.

2 Open the top cover.

3 Place the original document or item facedown on the scanner glass in the upper left corner.

Copying

4 Close the top cover to avoid dark edges on the scanned image.

Related topics:

• “Understanding the parts of the printer” on page 95

Loading original documents into the Automatic Document Feeder

You can load up to 15 sheets of an original document into the Automatic Document Feeder (ADF) for scanning, copying, and faxing. You can load A4-, letter-, or legal-size paper into the Automatic Document Feeder (ADF).

Notes:

• Use only new, unwrinkled paper that is not curled.

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the Automatic Document Feeder (ADF). Place these items on the scanner glass.

1 If you are using A4- or letter-size paper, pull up the Automatic Document Feeder (ADF) paper stop.

2 Adjust the paper guide on the Automatic Document Feeder (ADF) tray to the width of the original document.

3 Fan the original document.

Copying

4 Load the original document facedown and top edge first into the Automatic Document Feeder (ADF) until you

hear a beep.

Document Loaded appears on the display, and the document feeds into the Automatic Document Feeder (ADF).

Note: Preview is not supported when using the Automatic Document Feeder (ADF). You can preview one page at a time when using the scanner.

Automatic Document Feeder (ADF) paper capacity

Load up to Make sure

15 sheets of:

• Letter-size paper

• A4 paper

• Legal-size paper

• You adjust the paper guide on the Automatic Document

Feeder (ADF) tray to the width of the original document.

• The original document is loaded facedown, top edge first, until

you hear a beep.

Copying

Load up to Make sure

15 sheets of:

• Custom paper

• Pre-punched paper

• Reinforced-edge copier paper

• Preprinted forms

• Letterhead paper

• You adjust the paper guide on the Automatic Document

Feeder (ADF) tray to the width of the original document.

• The original document is loaded facedown, top edge first, until

you hear a beep.

• The paper size fits within these dimensions:

Width:

– 210.0 mm–215.9 mm – 8.25 in.–8.5 in.

Length:

– 279.4 mm–355.6 mm – 11.0 in.–14.0 in.

• You allow preprinted media to dry thoroughly before loading

into the Automatic Document Feeder (ADF).

• You do not use media printed with metallic ink particles.

• You avoid embossed designs.

Related topics:

• “Understanding the parts of the printer” on page 95

• “Loading original documents on the scanner glass” on page 23

Performing copying and related tasks

Making a copy

1 Load paper.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the control panel, press Copy Mode.

4 Press Start Color or Start Black.

Related topics:

• “Using the control panel” on page 97

• “Loading original documents on the scanner glass” on page 23

• “Loading original documents into the Automatic Document Feeder” on page 24

Copying

Copying photos

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.)

2 Place a photo facedown on the scanner glass in the upper left corner. For more information, see “Loading original

documents on the scanner glass” on page 23.

3 If necessary, press Copy Mode.

4 Press .

5 Press or repeatedly until Quality appears.

6 Press .

7 Press or repeatedly until Photo appears.

8 Press .

9 Press or repeatedly until Paper Size appears.

10 Press .

11 Press or repeatedly until the size you want appears.

12 Press .

13 Press or repeatedly until Original Size appears.

14 Press .

15 Press or repeatedly until the size you want appears.

16 Press Start Color or Start Black.

Related topics:

• “Using the control panel” on page 97

Collating copies using the computer

The printer can sort multiple copy jobs. If you print two copies of a three-page document, and you choose not to collate them, the pages print in this order: 1, 1, 2, 2, 3, 3. If you choose to collate, the pages print in this order: 1, 2, 3, 1, 2, 3.

1 With a document open, click File  Print.

2 Enter the number of copies to print in the Copies field.

3 Choose Collated.

Related topics:

• “Collating copies” on page 19

• “Using the Print dialog” on page 108

Copying

Repeating an image on one page

You can print the same image multiple times on one sheet of paper. This option is helpful in creating labels, decals, flyers, and handouts.

1 Load paper.

Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing

you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)

2 Load an original document facedown on the scanner glass.

3 From the control panel, press Copy Mode.

4 Press .

5 Press or repeatedly until Repeat Image appears.

6 Press .

7 Press or repeatedly until the number of images you want to print on one page appears.

8 Press Start Color or Start Black.

Related topics:

• “Loading paper” on page 6

• “Loading original documents on the scanner glass” on page 23

Enlarging or reducing an image

1 Load paper.

Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing

you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the control panel, press Copy Mode.

4 Press .

5 Press or repeatedly until Resize appears.

6 Press .

7 Press or repeatedly until the setting you want appears.

Note: To select Custom Resize, press

8 Press Start Color or Start Black.

Related topics:

• “Loading original documents on the scanner glass” on page 23

• “Using the control panel” on page 97

• “Loading original documents into the Automatic Document Feeder” on page 24

and use the keypad to enter a custom size.

Copying

Managing copy jobs

Canceling a copy job

1 Press .

Scanning stops and the scanner bar returns to its home position.

2 Press to turn off the printer.

Related topics:

• “Using the control panel” on page 97

Copying

Scanning

Getting started

Loading original documents on the scanner glass

You can scan and then print photos, text documents, magazine articles, newspapers, and other publications. You can scan a document for faxing.

1 Make sure the computer and the printer are on.

2 Open the top cover.

3 Place the original document or item facedown on the scanner glass in the upper left corner.

Scanning

4 Close the top cover to avoid dark edges on the scanned image.

Related topics:

• “Understanding the parts of the printer” on page 95

Loading original documents into the Automatic Document Feeder

Notes:

• Use only new, unwrinkled paper that is not curled.

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the Automatic Document Feeder (ADF). Place these items on the scanner glass.

1 If you are using A4- or letter-size paper, pull up the Automatic Document Feeder (ADF) paper stop.

2 Adjust the paper guide on the Automatic Document Feeder (ADF) tray to the width of the original document.

3 Fan the original document.

Scanning

4 Load the original document facedown and top edge first into the Automatic Document Feeder (ADF) until you

hear a beep.

Document Loaded appears on the display, and the document feeds into the Automatic Document Feeder (ADF).

Note: Preview is not supported when using the Automatic Document Feeder (ADF). You can preview one page at a time when using the scanner.

Automatic Document Feeder (ADF) paper capacity

Load up to Make sure

15 sheets of:

• Letter-size paper

• A4 paper

• Legal-size paper

• You adjust the paper guide on the Automatic Document

Feeder (ADF) tray to the width of the original document.

• The original document is loaded facedown, top edge first, until

you hear a beep.

Scanning

Load up to Make sure

15 sheets of:

• Custom paper

• Pre-punched paper

• Reinforced-edge copier paper

• Preprinted forms

• Letterhead paper

Related topics:

• “Understanding the parts of the printer” on page 95

• “Loading original documents on the scanner glass” on page 23

• You adjust the paper guide on the Automatic Document

Feeder (ADF) tray to the width of the original document.

• The original document is loaded facedown, top edge first, until

you hear a beep.

• The paper size fits within these dimensions:

Width:

– 210.0 mm–215.9 mm – 8.25 in.–8.5 in.

Length:

– 279.4 mm–355.6 mm – 11.0 in.–14.0 in.

• You allow preprinted media to dry thoroughly before loading

into the Automatic Document Feeder (ADF).

• You do not use media printed with metallic ink particles.

• You avoid embossed designs.

Performing scanning and related tasks

Scanning a document

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

3 Press Scan Mode.

4 Press or repeatedly until the destination to which you want to scan appears.

5 Press Start Color or Start Black.

Related topics:

• “Loading original documents on the scanner glass” on page 23

• “Using the control panel” on page 97

• “Loading original documents into the Automatic Document Feeder” on page 24

Scanning images for editing

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original image facedown on the scanner glass.

3 From the Finder desktop, double-click the Lexmark X5400 Series folder.

Scanning

4 Double-click the Lexmark X5400 Series Center icon.

5 From the “What is being scanned?” menu, choose Photo or Magazine or Newspaper.

6 From the “How will the scanned image be used?” pop-up menu, choose To be printed or To be viewed on

monitor/Web page.

7 From the “Send scanned image to” pop-up menu, choose a destination folder or application for your scanned

photo.

8 Select Prompt for multiple pages if you have several photos to scan.

9 Click Preview/Edit to open the Scan dialog and adjust settings.

From the Settings tab, you can select a preset scan setting, descreen magazine or newspaper scans, and reduce background noise.

From the Adjustments tab, you can customize the settings as needed.

10 Crop photos, if needed. For more information, see “Cropping photos using the software” on page 43.

11 Click .

Related topics:

• “Loading original documents on the scanner glass” on page 23

• “Loading original documents into the Automatic Document Feeder” on page 24

Scanning a text-only document

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the Finder desktop, double-click the Lexmark X5400 Series folder.

4 Double-click the Lexmark X5400 Series Center icon.

5 From the “What is being scanned?” pop-up menu, choose Black Text.

6 Adjust the settings as needed.

7 Click Scan.

Related topics:

• “Loading original documents on the scanner glass” on page 23

• “Loading original documents into the Automatic Document Feeder” on page 24

Scanning a text and graphics document

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

Scanning

3 From the Finder desktop, double-click the Lexmark X5400 Series folder.

4 Double-click the Lexmark X5400 Series Center icon.

5 From the “What is being scanned?” pop-up menu, choose Mixed Graphics and Text.

6 Adjust the settings as needed.

7 Click Scan.

Related topics:

• “Loading original documents on the scanner glass” on page 23

• “Loading original documents into the Automatic Document Feeder” on page 24

Scanning an item for Web page viewing

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the Finder desktop, double-click the Lexmark X5400 Series folder.

4 Double-click the Lexmark X5400 Series Center icon.

5 From the “How will the scanned image be used?” pop-up menu, choose To be viewed on monitor/web page.

6 Adjust the settings as needed.

7 Click Scan.

Related topics:

• “Loading original documents on the scanner glass” on page 23

• “Loading original documents into the Automatic Document Feeder” on page 24

Scanning a portion of an image

You can scan certain portions of an image or a document using the cropping function of the Scan dialog. This option is good for scanning logos, parts of a magazine page, or sections of a photo.

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document or image facedown on the scanner glass.

3 From the Finder desktop, double-click the Lexmark X5400 Series folder.

4 Double-click the Lexmark X5400 Series Center icon.

5 Click Preview/Edit.

6 Click inside the document or image in the preview area.

7 Drag the nodes on the crop area to select the part of the image that you want to scan.

Note: Drag the nodes on the dashed border to expand or minimize the crop area.

Scanning

8 Click .

9 Click . Only the designated cropped area is saved or sent to an application.

Related topics:

• “Loading original documents on the scanner glass” on page 23

Scanning multiple pages using the Automatic Document Feeder

1 Load original documents facedown into the Automatic Document Feeder (ADF).

2 From the Finder desktop, double-click the Lexmark X5400 Series folder.

3 Double-click the Lexmark X5400 Series Center icon.

4 Select Prompt for multiple pages. This option automatically scans all documents loaded into the ADF and creates

a numbered file name according to the one you specified.

Notes:

• To save each scanned item under a different file name, select Prompt to name each page.

• When a scan job is saved as a PDF, the Save dialog will prompt once and all scanned pages are saved in a

single file.

5 Click Scan.

6 In the Save dialog, enter a file name for your scan job.

7 From the Where pop-up menu, choose a destination for the scanned items.

8 From the Format pop-up menu, choose a file type.

9 Click OK.

Related topics:

• “Loading original documents on the scanner glass” on page 23

• “Loading original documents into the Automatic Document Feeder” on page 24

Scanning

Scanning multiple pages using the scanner glass

1 Load an original document facedown on the scanner glass.

2 From the Finder desktop, double-click the Lexmark X5400 Series folder.

3 Double-click the Lexmark X5400 Series Center icon.

4 Select Prompt for multiple pages.

5 Click Scan.

6 In the Save dialog, enter a filename for your scan job.

7 From the Where pop-up menu, choose a destination for the scanned items.

8 From the Format pop-up menu, choose a file type.

9 Click OK.

10 When prompted, place the next item on the scanner glass, and then click Scan on the dialog. Continue this for

every original document you want to scan.

11 Click Done when you are finished scanning all items.

Notes:

• You can also select Prompt to name each page if yo u w an t t o s av e e ac h s ca nn ed item under a different filename.

Otherwise, scanned items will be given the filename you specified and numbered accordingly.

• When a scan job is saved as a PDF, the Save dialog will only prompt once. All scanned pages are saved to only

one file since PDF supports multiple-page scanning.

Related topics:

• “Loading original documents into the Automatic Document Feeder” on page 24

Scanning clear images from magazines or newspapers

Descreening helps to remove wavy patterns from images scanned from magazines or newspapers.

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown on the scanner glass in the upper left corner.

Scanning

3 From the Finder desktop, double-click the Lexmark X5400 Series folder.

4 Double-click the Lexmark X5400 Series Center icon.

5 From the “What is being scanned?” menu, select Magazine or Newspaper.

6 Click Preview/Edit.

7 Click to open the Scan Settings drawer.

8 From the Descreen pop-up menu on the Settings tab, choose Magazine or Newspaper.

9 Click .

Related topics:

• “Loading original documents on the scanner glass” on page 23

• “Loading original documents into the Automatic Document Feeder” on page 24

Scanning text for editing

Use the Optical Character Recognition (OCR) software feature to scan a document and produce text you can edit with a word-processing application.

Note: This function will work only if you have installed ABBYY FineReader 5 Sprint X.

1 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 From the Finder desktop, double-click the Lexmark X5400 Series folder.

3 Double-click the Lexmark X5400 Series Center icon.

4 From the “What is being scanned?” menu, select a document type other than Photo.

5 From the “How will the scanned image be used?” pop-up menu, choose To be edited (OCR).

6 From the “Send scanned image to” menu, choose a word-processing application to use for editing.

7 Click Scan.

8 Open the scanned document from the word-processing application for previewing and editing.

9 Edit and save the document.

Related topics:

• “Loading original documents on the scanner glass” on page 23

• “Loading original documents into the Automatic Document Feeder” on page 24

Scanning

Scanning documents or images for e-mailing

When you want to scan a new item and send it through e-mail:

1 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 From the Finder desktop, double-click the Lexmark X5400 Series folder.

3 Double-click the Lexmark X5400 Series Center icon.

4 From the “What is being scanned?” menu, select a document type other than Photo.

5 From the “How will the scanned image be used?” menu, choose To be viewed on monitor/web page.

6 From the “Send scanned image to” menu, choose an application.

7 Click Scan.

8 Retrieve the scanned image from the application and send it through e-mail as an attachment.

Related topics:

• “Loading original documents on the scanner glass” on page 23

• “Loading original documents into the Automatic Document Feeder” on page 24

Saving a scanned image

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the Finder desktop, double-click the Lexmark X5400 Series folder.

4 Double-click the Lexmark X5400 Series Center icon.

5 From the “Send scanned images to” pop-up menu, choose the application where you want to save the scanned

image.

6 Adjust the settings as needed.

7 Click Scan. The scanned image opens in the specified application.

8 From the software application, click File  Save As.

9 Enter the file name, format, and location where you want the scanned image to be saved.

10 Click Save.

Related topics:

• “Loading original documents on the scanner glass” on page 23

• “Loading original documents into the Automatic Document Feeder” on page 24

Scanning

Scanning over a network

Setting a network printer to scan

Assigning a name to your computer

You can assign a name to your computer when you install the printer software for the first time. Choose this name when you scan an item on the network printer and want to send the scanned image to your computer. The name of the computer can be changed, as needed.

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Lexmark X5400 Series Center icon.

3 From the menu, choose Advanced  Network Scan Settings.

4 In the Computer Name field, type in the name of your computer.

5 Click Save.

Setting a “scan to network” PIN

Assigning a “scan to network” PIN lets you control the sending of scanned items to your computer. You can assign a “scan to network” PIN when you install the printer software for the first time. You can also change it as needed.

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Lexmark X5400 Series Center icon.

3 From the menu, choose Advanced  Network Scan Settings.

4 Select the check box to specify a PIN.

5 Type in a four-digit PIN. Use a combination of numbers from 1-9.

6 Click Save.

Selecting printers that can scan to your computer

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Lexmark X5400 Series Center icon.

3 From the menu, choose Advanced Network Scan Access.

The Scan Network Access dialog appears.

4 Press + to search for printers connected to the local subnet.

The Network All-in-One Selection dialog appears.

5 In the search field, type the IP address of the print server. Consult your network administrator for help finding the

IP address of the print server. If you want to narrow your search to a certain subnet, type the IP address of the print server and the subnet mask

in CIDR notation.

6 On your keyboard, press return.

7 From the Network All-in-One Selection dialog, select the printer you want to scan to your computer.

Scanning

8 Click Select.

9 Repeat step 4 to step 8 for every printer that you want to scan to your computer.

10 When finished, click Done.

Note: To remove a printer from the list, select the printer, and then click —.

Scanning to a computer over a network

1 Make sure:

• The printer is connected to the network through a print server, and the printer, the print server, and the

computer receiving the scan are on.

• The printer is configured to scan over a network (Direct IP Printing).

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the control panel, press Scan Mode.

4 Press or repeatedly until the computer to which you want to scan is highlighted.

5 If you set a PIN during network setup, enter it using the numeric keypad, and press .

6 Press or repeatedly until the scan destination you want appears.

7 Press Start Color or Start Black.

Related topics:

• “Setting a network printer to scan” on page 0

Managing scan jobs

Canceling a scan job

To cancel a scan using the control panel:

1 Press .

Scanning stops and the scanner bar returns to its home position.

2 Press to turn off the printer.

To cancel a scan using the software:

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Lexmark X5400 Series Center icon.

3 From the Progress dialog, click Cancel.

Related topics:

• “Using the control panel” on page 97

Scanning

Learning about the All-In-One Center scan options

Adjusting the brightness of an image

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Lexmark X5400 Series Center icon.

3 From the All-In-One Center, click Preview/Edit to open the Scan dialog.

4 Click to open the Scan Settings drawer.

5 Select the Adjustments tab.

6 From the Brightness area, move the slider to lighten or darken the image.

Related topics:

• “Customizing scan settings from the Scan dialog” on page 44

• “Adjusting color settings when scanning” on page 42

Adjusting color settings when scanning

You can manually adjust the color settings for optimum color output.

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Lexmark X5400 Series Center icon.

3 From the All-In-One Center, click Preview/Edit to open the Scan dialog.

4 From the Scan dialog, click to open the Scan Settings drawer.

5 From the Settings tab:

• Select a preset scan setting corresponding to your document.

• If you are not satisfied with a preset setting, customize the scan settings by adjusting color depth and

resolution, and choosing a descreening option if you need to remove wavy patterns from images scanned from magazines or newspapers.

• Reduce background noise, if necessary. Select Reduce Background Noise, and move the slider to adjust the

level of noise reduction.

6 From the Adjustments tab:

• Adjust the brightness, contrast, and gamma (color correction curve). Move the sliders to adjust the levels.

• Sharpen the image. Move the slider to adjust sharpness of your image.

• Invert colors. Select Invert Colors to reverse the colors of your image. The effect is similar to that of a film

negative.

Related topics:

• “Customizing scan settings from the Scan dialog” on page 44

• “Adjusting the brightness of an image” on page 42

Scanning

Choosing where to send scanned images

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Lexmark X5400 Series Center icon.

3 From the “Send scanned image to” pop-up menu, choose the scan destination.

• File—Saves the scanned image as a file to open later.

• Clipboard—Saves the scanned image to the Clipboard so you can paste it into another document. Large

scans may not fit the Clipboard.

Note: Scanning at a high resolution to the Clipboard uses a large amount of system memory and drastically affects system performance.

• An application—Opens the scanned image in the specified application.

Related topics:

• “Saving a scanned image” on page 39

• “Using the All-In-One Center” on page 112

Cropping photos using the software

You can use the Auto-crop feature to highlight certain focal points or to show only a specific portion of an image.

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Lexmark X5400 Series Center icon.

3 From the All-in-One Center dialog, click Preview/Edit.

4 Select Auto-crop sensitivity.

Note: Selecting Auto-crop sensitivity automatically selects the area to be scanned.

5 If you are satisfied with the cropped image, click .

If you are not satisfied with the cropped image, make adjustments.

a Use any of these methods to make adjustments:

• Move the slider.

Note: The slider adjusts the file size, width, and height of the image. If the dashed border seems to disappear, the crop area is set beyond the size of the image.

• Click and drag the nodes to expand or minimize the crop area.

• Click and drag the crop area to a part of the image you want copied.

Note: These actions will deactivate Auto-crop sensitivity.

b Click to preview the image.

c Click to scan the image.

Related topics:

• “Using the All-In-One Center” on page 112

Scanning

Customizing scan settings from the Scan dialog

You can adjust the scan settings and do creative scanning jobs on the Scan dialog.

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Lexmark X5400 Series Center icon.

3 Click Preview/Edit to open the Scan dialog.

4 Click to open the Scan Settings drawer and change the settings as needed.

The Scan dialog has three main sections: the Settings tab, the Adjustments tab, and the Preview area.

From here Go to To

Settings tab Scan Settings Select a preset scan setting according to the color and

document type of your scan. Note: Select Custom Settings to customize the scan setting

manually instead of using a preset scan setting.

Reduce Background Noise Remove smudges and light background shading in color

documents.

Scanning

From here Go to To

Adjustments tab Brightness Adjust the lightness and darkness of the scanned image.

Contrast Adjust the tone of the image as it is set off against a light or

dark background.

Gamma Increase or decrease the color correction curve. Enabling

gamma lets you adjust the amount of ink on the page.

Blur/Sharpen Adjust the level of sharpness of the scanned image.

Rotate Image Rotates the image 90 degrees clockwise per click.

Invert Colors Reverse the colors of the image by inverting the RGB data.

The effect created is similar to that of a film negative.

Mirror Produce a mirror image of the document or image.

Defaults Reset the Adjustment controls to the factory default settings.

Preview area See a preview of the image. Some settings in the dialog are

interactive, so you can readily view the changes on the image as you adjust the settings. Clicking

document and shows the recent changes in the Preview area.

Auto-crop sensitivity Select or clear Auto-crop sensitivity to activate or deactivate

auto-cropping. Adjust the slider to adjust cropping sensitivity.

re-scans the original

Width, height, and file size display

These buttons are at the top of the Preview area:

Click To

Show or hide the Scan Settings drawer.

Refresh the image in the Preview area.

Start scanning.

See the dimension of the scanned image. Select your preferred unit of measurement from the pop-up menu.

Related topics:

• “Using the All-In-One Center” on page 112

Editing the Customize list

The list of applications in the Customize list is generated when you install the All-In-One software. You can expand this list to a maximum of 50 applications. You can add, remove, or modify an application in the Customize list.

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Lexmark X5400 Series Center icon.

3 From the “Send scanned image to” pop-up menu, scroll down to the bottom of the list, and choose Customize

list. The Customize list dialog appears, showing all available applications.

Scanning

To add an application to the list:

1 Click +.

2 Click Browse to navigate through the list of applications available on the computer. Click the application that

you want to add to the Available Applications list.

3 Click OK.

4 From the File Type pop-up menu, choose the type of file you want to send to your chosen application.

5 Edit the display name if desired. This is the name that will appear in the “Send scanned image to” pop-up menu.

6 Click OK.

To remove an application from the list:

1 From the list of applications, choose the application you want to remove.

2 Click -.

3 If you are sure, click OK when prompted. Otherwise, click Cancel.

To modify an application in the list:

1 From the list of applications, choose the application you want to modify.

2 Click Edit.

3 Edit the name to be displayed in the “Send scanned image to” pop-up menu.

• Click Browse to choose a new path to the application.

• From the File Type pop-up menu, choose the type of file you want to send to this application. You can choose

only one type of file.

• Click OK.

Related topics:

• “Selecting the All-In-One Center Preferences setting” on page 116

Sharpening an image

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Lexmark X5400 Series Center icon.

3 Click Preview/Edit to open the Scan dialog.

4 From the Scan dialog, click to open the Scan Settings drawer.

5 Click the Adjustments tab.

6 From the Blur/Sharpen area, move the slider to adjust the level of sharpness of the scanned image.

Related topics:

• “Customizing scan settings from the Scan dialog” on page 44

• “Enhancing photo print quality using the software” on page 92

Scanning

Resetting All-In-One software settings to defaults

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Lexmark X5400 Series Center icon.

3 Click Defaults.

Related topics:

• “Using the All-In-One Center” on page 112

• “Customizing scan settings from the Scan dialog” on page 44

Scanning

Faxing

Getting started

Getting the printer ready to fax

Choosing a fax connection

You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. If problems occur, see “Setup troubleshooting” on page 135.

Note: The printer is an analog device that works best when directly connected to the wall jack. Other devices (such as a telephone or answering machine) can be successfully attached to pass through the printer, as described in the setup steps. If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required.

You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to send and receive faxes.

You can connect the printer to other equipment. See the following table to determine the best way to set up the printer.

Equipment Benefits See this section

• The printer

• A telephone cord

• The printer

• A telephone

• Two telephone cords

• The printer

• A telephone

Send and receive faxes without using a computer.

• Use the fax line as a normal telephone

line.

• Send and receive faxes without using a

computer.

Receive both incoming voice messages and faxes.

“Connecting directly to a telephone wall jack” on page 52

“Connecting to a telephone” on page 53

“Connecting to an answering machine” on page 54

• An answering machine

• Three telephone cords

• The printer

• A telephone

Send faxes using the computer or the printer.

“Connecting to a computer with a modem” on page 55

• A computer modem

• Three telephone cords

Related topics:

• “Setup troubleshooting” on page 135

Faxing

Using an RJ11 adapter

Country/region

• United Kingdom

• Ireland

• Finland

• Norway

• Denmark

To connect your printer to an answering machine or other telecommunications equipment, use the telephone line adapter included in the box with the printer.

• Italy

• Sweden

• Netherlands

• France

• Portugal

1 Connect one end of the telephone cord into the Line port of the printer.

2 Connect the adapter to the telephone line that came with the printer.

Note: The UK adapter is shown. Your adapter may look different, but it will fit the telephone outlet used in your

location.

3 Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter.

Faxing

If your telecommunications equipment uses a US-style (RJ11) telephone line, follow these steps to connect the equipment:

1 Remove the plug from the EXT port on the back of the printer.

Note: Once this plug is removed, any country- or region-specific equipment you connect to the printer by the

adapter, as shown, will not function properly.

2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.

Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or

receiving a fax.

Country/region

• Saudi Arabia

• United Arab Emirates

• Egypt

• Bulgaria

• Czech Republic

• Belgium

• Australia

• South Africa

• Israel

• Hungary

• Poland

• Romania

• Russia

• Slovenia

• Spain

• Turkey

• Greece

Faxing

To connect an answering machine or other telecommunications equipment to the printer:

1 Remove the plug from the back of the printer.

Note: Once this plug is removed, any country- or region-specific equipment that you connect to the printer by

the adapter, as shown, will not function properly.

2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.

Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or

receiving a fax.

Country/region

• Germany

• Austria

• Switzerland

Faxing

There is a plug installed in the EXT port of the printer. This plug is necessary for the proper functioning of the printer.

Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (such as telephones or answering machines) may not work.

Related topics:

• “Understanding the parts of the printer” on page 95

Connecting directly to a telephone wall jack

Connect the printer directly to a telephone wall jack to make copies or to send and receive faxes without using a computer.

1 Make sure you have a telephone cord and a telephone wall jack.

2 Connect one end of the telephone cord into the LINE port of the printer.

3 Connect the other end of the telephone cord into an active telephone wall jack.

Related topics:

• “Getting the printer ready to fax” on page 48

Faxing

Connecting to a telephone

Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer wherever your telephone is located to make copies or to send and receive faxes without using a computer.

Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to telecommunications equipment, see the related topic, “Using an RJ11 adapter.”

1 Make sure you have the following:

• A telephone

• Two telephone cords

• A telephone wall jack

2 Connect one telephone cord to the LINE port of the printer, and then plug it into an active telephone wall jack.

3 Remove the protective plug from the EXT port of the printer.

Faxing

4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer.

Related topics:

• “Getting the printer ready to fax” on page 48

Connecting to an answering machine

Connect an answering machine to the printer to receive both incoming voice messages and faxes.

Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to telecommunications equipment, see the related topic, “Using an RJ11 adapter.”

1 Make sure you have the following:

• A telephone

• An answering machine

• Three telephone cords

• A telephone wall jack

2 Connect one telephone cord into the LINE port of the printer, and then plug it into an active telephone wall

jack.

Faxing

3 Remove the protective plug from the EXT port of the printer.

4 Connect a second telephone cord from the telephone to the answering machine.

5 Connect a third telephone cord from the answering machine to the EXT port of the printer.

Related topics:

• “Getting the printer ready to fax” on page 48

Connecting to a computer with a modem

Connect the printer to a computer with a modem to send faxes from the software application.

Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to telecommunications equipment, see the related topic, “Using an RJ11 adapter.”

1 Make sure you have the following:

• A telephone

• A computer with a modem

• Two telephone cords

• A telephone wall jack

Faxing

2 Connect a telephone cord into the LINE port of the printer, and then plug it into an active telephone wall jack.

3 Remove the protective plug from the EXT port of the printer.

4 Connect a second telephone cord from the computer modem to the EXT port of the printer.

Related topics:

• “Getting the printer ready to fax” on page 48

Faxing

Loading original documents on the scanner glass

You can scan and then print photos, text documents, magazine articles, newspapers, and other publications. You can scan a document for faxing.

1 Make sure the computer and the printer are on.

2 Open the top cover.

3 Place the original document or item facedown on the scanner glass in the upper left corner.

Faxing

4 Close the top cover to avoid dark edges on the scanned image.

Related topics:

• “Understanding the parts of the printer” on page 95

Loading original documents into the Automatic Document Feeder

Notes:

• Use only new, unwrinkled paper that is not curled.

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the Automatic Document Feeder (ADF). Place these items on the scanner glass.

1 If you are using A4- or letter-size paper, pull up the Automatic Document Feeder (ADF) paper stop.

2 Adjust the paper guide on the Automatic Document Feeder (ADF) tray to the width of the original document.

3 Fan the original document.

Faxing

4 Load the original document facedown and top edge first into the Automatic Document Feeder (ADF) until you

hear a beep.

Document Loaded appears on the display, and the document feeds into the Automatic Document Feeder (ADF).

Note: Preview is not supported when using the Automatic Document Feeder (ADF). You can preview one page at a time when using the scanner.

Automatic Document Feeder (ADF) paper capacity

Load up to Make sure

15 sheets of:

• Letter-size paper

• A4 paper

• Legal-size paper

• You adjust the paper guide on the Automatic Document

Feeder (ADF) tray to the width of the original document.

• The original document is loaded facedown, top edge first, until

you hear a beep.

Faxing

Load up to Make sure

15 sheets of:

• Custom paper

• Pre-punched paper

• Reinforced-edge copier paper

• Preprinted forms

• Letterhead paper

• You adjust the paper guide on the Automatic Document

Feeder (ADF) tray to the width of the original document.

• The original document is loaded facedown, top edge first, until

you hear a beep.

• The paper size fits within these dimensions:

Width:

– 210.0 mm–215.9 mm – 8.25 in.–8.5 in.

Length:

– 279.4 mm–355.6 mm – 11.0 in.–14.0 in.

• You allow preprinted media to dry thoroughly before loading

into the Automatic Document Feeder (ADF).

• You do not use media printed with metallic ink particles.

• You avoid embossed designs.

Related topics:

• “Understanding the parts of the printer” on page 95

• “Loading original documents on the scanner glass” on page 23

Faxing

Performing faxing and related tasks

Sending a fax

Entering a fax number

1 From the control panel, press Fax Mode.

2 Enter a fax number using:

The text box

Speed Dial or Group Dial

Enter a fax number using the keypad.

Notes:

• You can include a calling card number as part of the fax number.

• Enter a maximum of 64 digits in a fax number.

• Press Pause / Redial to insert a three-second pause in a number you

are entering to wait for an outside line or get through an automated answering system.

a Press Phone Book. b Enter Speed Dial and/or Group Dial numbers.

• Press or repeatedly until the Speed Dial or Group Dial

number you want appears.

• Use the keypad to enter the number of the Speed Dial entry (1–

89) or Group Dial entry (90–99).

Notes:

• For instructions on how to add Speed Dial or Group Dial numbers

using the computer, see “Setting up Speed Dial using the computer” on page 66.

• For instructions on how to add Speed Dial or Group Dial numbers

using the control panel, see “Using the Phone Book” on page 67.

3 If you want to send a fax to a group of numbers (broadcast fax):

a Press . b Repeat step 2, using any combination of the previous methods, until a maximum of 30 fax numbers have

been entered.

Related topics:

• “Using the control panel” on page 97

Faxing

Sending a fax using the control panel

1 Make sure the printer is on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the control panel, press Fax Mode.

4 Enter a fax number or press Phone Book to select a number from the Speed Dial or Group Dial list. For more

information, see “Entering a fax number” on page 61.

Note: To set up Speed Dial, see “Setting up Speed Dial using the computer” on page 66.

5 If you want to send a fax to a group of numbers (broadcast fax):

a Press . b Repeat step 4 and press until a maximum of 30 fax numbers have been entered.

6 Press Start Color or Start Black.

Related topics:

• “Using the control panel” on page 97

• “Loading original documents on the scanner glass” on page 23

• “Loading original documents into the Automatic Document Feeder” on page 24

Sending a broadcast fax at a scheduled time

You can send a fax to a combination of up to 30 people or groups at a time you choose.

1 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 From the control panel, press Fax Mode.

3 Press .

4 Press or repeatedly until Delay Fax appears.

5 Press .

6 Press or repeatedly until Delay Until appears.

7 Press .

8 Enter the time you want to send the fax.

9 Press .

10 If the printer is not set to the 24 hour mode, press or repeatedly to select AM or PM.

11 Press to save your settings.

Enter a fax number, or press Phone Book to select a number from the Speed Dial or Group Dial list. For more

information, see “Entering a fax number” on page 61.

Faxing

13 If needed, repeat step 12 and press until a maximum of 30 fax numbers have been entered.

14 Press Start Color or Start Black.

Note: At the designated time, the fax numbers are dialed and the fax is sent to all of the designated fax numbers. If

the fax transmission is unsuccessful to any of the numbers on the broadcast list, the unsuccessful numbers will be dialed again.

Related topics:

• “Using the control panel” on page 97

• “Loading original documents on the scanner glass” on page 23

• “Loading original documents into the Automatic Document Feeder” on page 24

Sending a fax while listening to a call (On Hook Dial)

The manual dialing feature lets you dial a telephone number while listening to the call through a speaker on the printer. It is useful when you must navigate an automated answering system or enter a calling card number before sending your fax.

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until On Hook Dial appears.

4 Press .

You can now hear the dial tone of the telephone line.

5 Enter a fax number, or press Phone Book to select a number from the Speed Dial or Group Dial list. For more

information, see “Entering a fax number” on page 61.

Note: Press the keypad numbers to use an automated answering system.

6 Press Start Color or Start Black.

Related topics:

• “Using the control panel” on page 97

• “Loading original documents on the scanner glass” on page 23

Receiving a fax

Receiving a fax automatically

1 Make sure the Fax Auto Answer light is on.

2 To set the number of telephone rings before the printer automatically receives faxes, see “Setting the number of

rings before receiving a fax automatically” on page 68.

Related topics:

• “Using the control panel” on page 97

Receiving a fax with an answering machine

Note: You must set up the equipment as shown in “Connecting to an answering machine” on page 54.

Faxing

To receive a fax with an answering machine connected to the printer:

1 Make sure the Fax Auto Answer light is on.

When a telephone ring is detected, the answering machine picks up the call.

• If the printer detects a fax, it receives the fax and disconnects the answering machine.

• If the printer does not detect a fax, the answering machine receives the call.

2 Set the answering machine to answer incoming calls before the printer does.

For example, if you set the answering machine to answer calls after three rings, set the printer to answer calls after five rings.

3 To set the number of telephone rings before the printer automatically receives faxes, see “Setting the number of

rings before receiving a fax automatically” on page 68.

Related topics:

• “Using the control panel” on page 97

Receiving a fax manually

1 Make sure the Auto Answer light is off.

2 To receive the fax:

• Press Start Color or Start Black.

• Press * 9 * on the telephone after you answer it and hear fax tones.

3 Hang up the telephone. The printer receives the fax.

Related topics:

• “Using the control panel” on page 97

Using Caller ID

Caller ID is a service provided by some telephone companies that identifies the telephone number (and possibly the name) of the person who is calling. If you subscribe to this service, it works with the printer. When you receive a fax, the telephone number of the person who is sending you the fax appears on the display.

Note: Caller ID is available only in some countries and regions.

The printer supports two distinct Caller ID patterns: Pattern 1 (FSK) and Pattern 2 (DTMF). Depending on the country or region you live in and the telecommunications company you subscribe to, you may need to switch the pattern to display Caller ID information.

1 From the control panel, press Fax Mode.

2 Press or repeatedly until Tools appears.

3 Press .

4 Press or repeatedly until Device Setup appears.

5 Press .

6 Press or repeatedly until Caller ID Pattern appears.

7 Press .

Faxing

8 Press or repeatedly until the setting you want appears.

9 Press to save the setting.

Related topics:

• “Using the control panel” on page 97

• “Understanding the Fax menu” on page 101

Forwarding faxes

Use the fax forwarding feature if you are going to be away, but still want to receive your faxes. There are three fax forwarding settings:

• Off—(Default).

• Forward—The printer sends the fax to the designated fax number.

• Print & Forward—The printer prints the fax and then sends it to the designated fax number.

To set up fax forwarding:

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Ringing and Answering appears.

6 Press .

7 Press or repeatedly until Fax Forward appears.

8 Press .

9 Press or repeatedly until the setting you want appears.

10 Press .

11 Enter the number to which you want to forward the fax.

12 Press to save the setting.

Note: If you select Forward or Print & Forward, Forward will appear in the lower left corner of the fax default

menu. To view the selected setting, press

Related topics:

• “Using the control panel” on page 97

repeatedly.

Printing fax activity reports

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

Faxing

5 Press or repeatedly until Reports appears.

6 Press .

7 Press or repeatedly until the type of report you want to print appears.

8 Press .

9 Press or repeatedly until the setting you want appears.

10 Press to print the report.

Related topics:

• “Using the control panel” on page 97

Setting up Speed Dial using the computer

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Fax Setup Utility icon.

3 Select the Speed Dials tab.

4 Set your Speed Dial list.

To enter individual contacts:

a Select the Individuals tab. b Double-click a line in the Contact Name column.

c Type the name of the contact. d Double-click the line beside the name of the contact (in the Fax Number column). e Type the fax number of the contact.

To enter group contacts:

a Select the Groups tab. b Double-click a line in the Group Name column.

c Type the name of the group. d In the Group Members area, click + to enter the contact names and fax numbers of the contacts who belong

to the group.

Note: You can also add contacts from the Address Book to your Speed Dial list. For more information, see “Adding contacts from the Address Book” on page 69.

To delete an entry from the Speed Dial list, select it, and then click -.

5 Click Save Settings.

Related topics:

• “Customizing settings using the Fax Setup Utility” on page 73

Faxing

Using the Phone Book

The Phone Book is a directory of Speed Dial entries (1–89) and Group Dial entries (90–99).

To access a Phone Book entry:

1 From the control panel, press Phone Book.

2 Press or repeatedly until the entry you want appears.

Use the keypad to enter the number of the Speed Dial or Group Dial entry.

To access the Phone Book menu:

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Phone Book appears.

4 Press .

5 Press or repeatedly until the setting you want appears.

6 Press , and follow the instructions on the display.

Use this To

View View Phone Book entries.

Add Create a new Speed Dial or Group Dial entry.

Remove Delete a Speed Dial or Group Dial entry.

Modify Edit a Speed Dial or Group Dial entry.

Print Print all Speed Dial and Group Dial entries in the Phone Book.

Note: For instructions on how to add Speed Dial or Group Dial entries to the Phone Book using the computer, see “Setting up Speed Dial using the computer” on page 66.

Related topics:

• “Using the control panel” on page 97

Managing fax jobs

Customizing dial settings

Setting up a dialing prefix

You can add a prefix of up to eight characters to the beginning of each number dialed. Characters can include numbers, commas, and/or the symbols * and #.

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

Faxing

4 Press .

5 Press or repeatedly until Dialing and Sending appears.

6 Press .

7 Press or repeatedly until Dial Prefix appears.

8 Press .

9 To change the setting, press or repeatedly until Create appears.

10 Press .

11 Enter the prefix to be dialed before each telephone number.

12 Press to save the setting.

Related topics:

• “Using the control panel” on page 97

Setting the distinctive ring

Distinctive ring is a service provided by some telephone companies that assigns multiple phone numbers to a single telephone line. If you subscribe to this service, you can program your printer to have a distinctive ring pattern and phone number for incoming faxes.

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Ringing and Answering appears.

6 Press .

7 Press or repeatedly until Ring Pattern appears.

8 Press .

9 Press or repeatedly until the ring pattern you want appears.

10 Press to save the setting.

Related topics:

• “Using the control panel” on page 97

Setting the number of rings before receiving a fax automatically

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Ringing and Answering appears.

Faxing

6 Press .

7 Press or repeatedly until Pick Up On appears.

8 Press .

9 Press or repeatedly until the setting you want appears.

10 Press to save the setting.

11 Make sure the Fax Auto Answer light is on.

When the number of rings you set is detected, the printer automatically receives the incoming fax.

Related topics:

• “Using the control panel” on page 97

Setting up to fax while behind a PBX

If the printer is being used in a business or office, it may be connected to a Private Branch Exchange (PBX) telephone system. Ordinarily, when dialing a fax number, the printer waits to recognize the dial tone and then dials the fax number. However, this method of dialing may not work if the PBX telephone system uses a dial tone that is not recognizable to most fax machines. The “Dialing while behind a PBX” feature enables the printer to dial the fax number without waiting to recognize the dial tone.

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Dialing and Sending appears.

6 Press .

7 Press or repeatedly until Dial Method appears.

8 Press .

9 Press or repeatedly until Behind PBX appears.

10 Press to save this setting.

Related topics:

• “Using the control panel” on page 97

Adding contacts from the Address Book

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Fax Setup Utility icon.

3 Select the Speed Dials tab.

4 Click .

Faxing

5 From the Address Book, click and drag the contact that you want to add to your printer's Speed Dial list.

Note: Only the fax numbers specified in the Address Book contact is reflected on the Speed Dial list. If there is

more than one fax number for a contact, the application automatically creates separate entries.

6 Click Save Settings.

Customizing fax settings

Setting up a fax header

During the initial setup of your printer, you were prompted to enter your name, fax number, date, and time. This information is used to create a fax header for faxes you send.

If you have not entered this information:

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Dialing and Sending appears.

6 Press .

7 Press or repeatedly until Your Fax Name appears.

8 Press .

9 Enter your name using the keypad.

Note: You can enter a maximum of 20 characters.

10 Press to save the setting.

11 Press or repeatedly until Your Fax Number appears.

12 Press .

13 Enter your fax number using the keypad.

Note: You can enter a maximum of 64 numbers.

14 Press to save the setting.

15 Press twice.

16 Press or repeatedly until Tools appears.

17 Press .

18 Press or repeatedly until Device Setup appears.

19 Press .

20 Press or repeatedly until Date/Time appears.

21 Press .

22 Enter the date using the keypad.

Faxing

23 Press .

24 Enter the time using the keypad.

25 Press .

26 If the hour you entered is 12 or less, press or repeatedly until AM, PM, or 24hr appears.

27 Press to save the setting.

Related topics:

• “Using the control panel” on page 97

Setting up a fax footer

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Fax Printing appears.

6 Press .

7 Press or repeatedly until Fax Footer appears.

8 Press .

9 Press or repeatedly until On appears.

10 Press .

11 During the initial setup of your printer, you were prompted to enter the date and time. If you have not entered

this information:

a Press twice. b Press or repeatedly until Tools appears.

c Press . d Press or repeatedly until Device Setup appears.

e Press .

f Press or repeatedly until Date/Time appears.

g Press . h Enter the date using the keypad.

i Press . j Enter the time using the keypad.

k Press .

l If the hour you entered is 12 or less, press or repeatedly until AM, PM, or 24hr appears.

m Press to save the setting.

Faxing

Related topics:

• “Using the control panel” on page 97

Blocking unwanted changes to fax settings

This feature blocks network users from changing fax settings.

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Tools appears.

4 Press .

5 Press or repeatedly until Device Setup appears.

6 Press .

7 Press or until Host Fax Settings appears.

8 Press .

9 Press or until Block appears.

10 Press to save this setting.

Related topics:

• “Blocking junk faxes” on page 72

• “Using the control panel” on page 97

Blocking junk faxes

If you have Caller ID, you can block faxes sent from specific numbers and/or all faxes which do not include a Caller ID number.

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Fax Blocking appears.

6 Press .

7 Press or repeatedly until Turn ON/OFF appears.

8 Press .

9 Press or repeatedly until On appears.

10 Press .

11 If you want to block faxes from specific phone numbers:

a Press or repeatedly until Add appears.

b Press .

Faxing

c Enter a phone number.

Note: You can enter a maximum of 64 numbers.

d Press . e If you want to enter a corresponding name, enter it using the keypad buttons.

f Press . g If you want to enter additional numbers:

1 Press . 2 Repeat step c through step f.

Note: You can enter up to 50 phone numbers.

h If you do not want to enter additional numbers:

1 Press or repeatedly until No appears. 2 Press .

12 If you want to block all faxes that do not provide a Caller ID number:

a Press or repeatedly until Block No-ID appears.

b Press .

c Press or repeatedly until On appears.

d Press to save the setting.

13 If you want to print a list of blocked faxes:

a Press or repeatedly until Print appears.

b Press to print the list.

Related topics:

• “Blocking unwanted changes to fax settings” on page 72

• “Using the control panel” on page 97

Customizing settings using the Fax Setup Utility

You can adjust the fax settings in the Fax Setup Utility. These settings apply to the faxes you send or receive.

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Lexmark X5400 Series Fax Setup Utility icon.

3 From the Fax Setup Utility dialog, choose the printer from the Device pop-up menu.

Note: If you are using a network printer to send a fax, the MAC address of your printer is shown on the Device

pop-up menu. Otherwise, only the printer name is shown.

Faxing

From here You can

Send

Receive

• Select the telephone dial method you want to use.

• Enter a dialing prefix.

• Select a dialing volume.

• Select the number of times you want the machine to redial and the time between those

attempts if the fax cannot be sent on the first try.

• Select whether to scan the entire document before dialing the number.

• Select a maximum send speed and print quality for outgoing faxes.

• Select the print quality of your fax job.

• Select Automatically convert fax send quality to match the resolution setting of the

receiving fax machine.

• Enter your name and fax number.

Notes:

– You can include a calling card number as part of the fax number. – Enter a maximum of 64 digits in a fax number.

• Select incoming call options.

• Select Auto Answer options.

• Select whether you want to forward a fax, or print it and then forward it.

• Enter a fax forwarding number.

• Manage blocked faxes.

Faxing

From here You can

Fax/Report Printing

• Choose to reduce an incoming fax to fit to the paper size loaded, or print it on two

sheets of paper.

• Choose whether to print a footer (the date, time, and page number) to appear on each

page you receive.

• Select when to print fax activity and confirmation reports.

Speed Dials Create, add to, edit, or delete entries from the Speed Dial list, including Group Dial entries.

4 Click Save Settings after you finish customizing the settings. To change settings back to the factory default

settings, click Factory Defaults. To load your saved settings, click Revert to Saved.

5 Close the Fax Setup Utility.

Related topics:

• “Using the Fax Setup Utility” on page 114

Faxing

Working with photos

Connecting photo storage devices

Inserting a memory card

1 Insert a memory card.

• Insert the card with the brand name label facing up.

• If there is an arrow on the card, make sure it points toward the printer.

• If needed, make sure you connect the memory card to the adapter that came with it before inserting it into

the slot.

Slot Memory card

• xD-Picture Card

• Secure Digital (SD)

• Secure Digital High Capacity (SDHC)

• Mini Secure Digital (with adapter)

• Micro Secure Digital (with adapter)

• MultiMedia Card (MMC)

• Reduced Size MultiMedia Card (with adapter)

• MultiMedia Card mobile (with adapter)

• Memory Stick (MS)

• Memory Stick PRO

• Memory Stick Duo (with adapter) or Memory Stick Duo PRO (with adapter)

• Compact Flash Type I and Type II

• Microdrive

2 Wait for the light located to the right of the slots on the printer to come on. The light blinks to indicate the memory

card is being read or is transmitting data.

Warning—Potential Damage: Do not touch cables, any network adapter, the memory card, or the printer in the area shown while actively printing, reading, or writing from the memory card. A loss of data can occur. Also, do not remove the memory card while actively printing, reading, or writing from it.

Working with photos

When the printer detects the memory card, the message Memory Card Detected appears on the control panel display.

If the printer does not read the memory card, remove and reinsert it.

Notes:

• The printer recognizes one memory card at a time. If you insert more than one memory card, a message appears

on the display prompting you to remove all memory cards inserted.

• If a USB flash drive is inserted together with the memory card, a message appears on the display prompting you

to choose which memory device to use.

Related topics:

• “Inserting a flash drive” on page 77

• “Using the control panel” on page 97

• “Memory card cannot be inserted” on page 169

• “Nothing happens when memory card is inserted” on page 169

Inserting a flash drive

1 Insert the flash drive into the PictBridge port on the front of the printer.

Note: An adapter may be necessary if your drive does not fit directly into the port.

2 If your flash drive has a light, it blinks to indicate the flash drive is being read or is transmitting data. Wait for the

light to stop blinking.

Warning—Potential Damage: Do not remove cables or media devices, or touch the printer in the area shown while the light is blinking.

Working with photos

3 When reading of images is complete, the number of photos found appears on the display.

Note: The printer recognizes one active media device at a time. If you insert more than one media device, a message

appears on the display prompting you to designate the device you want the printer to recognize.

Related topics:

• “Inserting a memory card” on page 76

• “Using the control panel” on page 97

Transferring photos from a memory device to the computer using the control panel

If the printer is connected directly to a computer, you can transfer photos to the computer from a memory card or flash drive.

Note: You cannot transfer photos from a memory device to a computer through an external network adapter.

1 Insert a memory card or a flash drive that contains the images you want to transfer. For more information, see

“Inserting a memory card” on page 76 or “Inserting a flash drive” on page 77.

2 Press or repeatedly until Save Photos appears.

3 Press .

4 If needed, press or repeatedly until Computer appears.

5 Follow the instructions on the computer screen.

Related topics:

• “Connecting photo storage devices” on page 76

Transferring photos from a memory card to a flash drive

1 Insert a memory card that contains the images you want to transfer. For more information, see “Inserting a memory

card” on page 76.

2 Insert a flash drive. For more information, see “Inserting a flash drive” on page 77.

Which device is to be displayed? appears on the display.

3 Press or repeatedly until Camera Card or the specific type of your camera card appears.

Working with photos

4 Press .

5 Press or repeatedly until Save Photos appears.

6 Press .

7 If needed, press or repeatedly until the setting you want appears.

Notes:

• If photos on the memory card were taken on more than one date, selections will include Last Date and

Date Range.

• To choose a date range, press and then or repeatedly until the desired date is displayed. Date ranges

are displayed by month and year starting with the most recent month.

8 Press Start Color or Start Black.

Note: If there is not enough memory on the flash drive, a prompt appears on the display.

Related topics:

• “Connecting photo storage devices” on page 76

Working with photos using the control panel

Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Printing all photos

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.) For more information, see “Loading paper” on page 6.

2 Insert a memory card or flash drive that contains th e images you want to print. For more information, see “Inserting

a memory card” on page 76 or “Inserting a flash drive” on page 77.

3 Press or repeatedly until Print Photos appears.

4 Press .

5 Press or repeatedly until Print All Photos appears.

6 Press Start Color or Start Black.

The print settings used on the print job are displayed sequentially on the second line of the display.

7 Press Start Color or Start Black again.

Related topics:

• “Using the control panel” on page 97

Working with photos

Understanding the PictBridge menu

The PictBridge default settings menu lets you select printer settings if you do not specify those settings from your digital camera. For more information on making camera selections, see the documentation that came with your camera.

1 Connect a PictBridge-enabled digital camera to the printer.

a Insert one end of the USB cable into the camera.

Note: Use only the USB cable that came with the digital camera.

b Insert the other end of the cable into the PictBridge port on the front of the printer.

Note: The PictBridge port is marked with the

PictBridge symbol.

The message PictBridge camera detected. Press to change settings. appears on the display.

2 Press or repeatedly until the menu item you want appears.

3 Press .

4 Press or repeatedly until the submenu item you want or the setting you want appears.

5 Press .

Note: Pressing

selects a setting. An * appears next to the selected setting.

6 To go into additional submenus and settings, repeat step 4 and step 5 as needed.

7 If necessary, press repeatedly to return to the previous menus and make other setting selections.

Menu Item Action

Paper Size

Photo Size

Layout

1, 2

Specify the size of paper loaded.

Specify the size of printed photos.

Center one photo on a page, or specify the number of photos to print on a page.

Setting will return to factory default setting when the PictBridge-enabled digital camera is removed.

Setting must be saved individually. For more information, see “Saving settings” on page 104.

Working with photos

Menu Item Action

Quality

Paper Type

1, 2

Setting will return to factory default setting when the PictBridge-enabled digital camera is removed. Setting must be saved individually. For more information, see “Saving settings” on page 104.

Adjust the quality of printed photos.

Specify the type of paper loaded. Note: The printer is equipped with an automatic paper type sensing device.

The Paper Type Sensor automatically detects the type of paper that has been loaded into the printer and adjusts the settings for you.

Related topics:

• “Using the control panel” on page 97

Printing photos stored on the memory device using the proof sheet

1 Load plain letter- or A4-size paper.

2 Insert a memory card or flash drive that contains the images you want to print.

3 Press or repeatedly until Proof Sheet appears.

4 Press .

5 Press or repeatedly until Print Proof Sheet appears.

6 Press .

7 Press or to specify which category of photos you want to print.

You can print a proof sheet:

• For all photos on the memory card

• For the 20 most recent photos, if there are 20 or more photos on the card

• By date, if the photos on the card were taken on more than one date

8 Press .

9 Press again.

One or more proof sheets print.

10 Follow the instructions on the proof sheet to select which photos to print, the number of copies, red-eye reducti on,

page layout, print options, color effects, and paper size.

Note: When making selections, make sure you completely fill in the circles.

11 Load the proof sheet facedown on the scanner glass.

12 If needed, press or repeatedly until Scan Proof Sheet appears.

13 Press .

14 Press Start Color or Start Black to scan the proof sheet.

Working with photos

15 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.)

Note: Make sure the paper matches the size you selected on the proof sheet.

16 Press Start Color or Start Black to print your photos.

Related topics:

• “Using the control panel” on page 97

• “Loading paper” on page 6

• “Inserting a memory card” on page 76

• “Inserting a flash drive” on page 77

Printing photos by date range

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.) For more information, see “Loading paper” on page 6.

2 Insert a memory card or flash drive that contains th e images you want to print. For more information, see “Inserting

a memory card” on page 76 or “Inserting a flash drive” on page 77.

3 Press or repeatedly until Print Photos appears.

4 Press .

5 Press or repeatedly until Print Photo Range appears.

6 Press .

Dates are displayed by month and year starting with the most recent month.

7 Press or to select the month you want.

8 Press .

9 Press Start Color or Start Black.

The print settings to be used on the print job are displayed sequentially on the second line of the display.

10 Press Start Color or Start Black again.

Related topics:

• “Using the control panel” on page 97

Printing photos by number

You can print photos using the numbers assigned to them on a photo proof sheet. If you want to print photos by photo number, you must first print a proof sheet. For more information, see “Printing photos stored on the memory device using the proof sheet” on page 81.

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.) For more information, see “Loading paper” on page 6.

2 Insert a memory card or flash drive that contains th e images you want to print. For more information, see “Inserting

a memory card” on page 76 or “Inserting a flash drive” on page 77.

3 Press or repeatedly until Print Photos appears.

Working with photos

4 Press .

5 Press or repeatedly until Photo Number appears.

6 Press .

7 Use the keypad to enter the number of the photo you want to print.

Use the proof sheet to identify the number of a photo.

Note: If you want to erase or change the number of the photo you entered, press not press

after entering the number of the photo.

. This will work if you did

8 Press to select a photo.

9 If you want to select additional photos, use the keypad to enter the number of the photo you want to print, and

then press

10 Press Start Color or Start Black.

11 Press Start Color or Start Black again.

Related topics:

• “Printing photos stored on the memory device using the proof sheet” on page 81

• “Loading paper” on page 6

Printing photos using color effects

You can use the control panel to apply color effects to your photos.

Note: You can also print photos with color effects using a proof sheet. For more information, see “Printing photos stored on the memory device using the proof sheet” on page 81.

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.) For more information, see “Loading paper” on page 6.

2 Insert a memory card or flash drive that contains th e images you want to print. For more information, see “Inserting

a memory card” on page 76 or “Inserting a flash drive” on page 77.

3 Press or repeatedly until Photo Effects appears.

4 Press .

5 Press or repeatedly until the color effect you want appears.

Note: Color effect selections include Sepia, Antique Grey, and Antique Brown.

6 Press .

Note: The color effect applies to all the photos you print until the active memory card or flash drive is removed.

Related topics:

• “Using the control panel” on page 97

Working with photos

Printing photos from a digital camera using DPOF

Digital Print Order Format (DPOF) is a feature available on some digital cameras. If your camera supports DPOF, you can specify which photos to print, how many of each, and print settings while the memory card is still in the camera. The printer recognizes these settings when you insert the memory card into the printer.

Note: Make sure the photo print settings you select in the camera match your current printer settings.

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.)

2 Insert a memory card.

3 Press or repeatedly until Print Photos appears.

4 Press .

5 Press or repeatedly until Print DPOF appears.

6 Press Start Color or Start Black.

Related topics:

• “Using the control panel” on page 97

Using a PictBridge-enabled digital camera to control printing photos

You can connect a PictBridge-enabled digital camera to the printer, and use the buttons on the camera to select and print photos.

1 Insert one end of the USB cable into the camera.

Note: Use only the USB cable that came with the digital camera.

2 Insert the other end of the cable into the PictBridge port on the front of the printer.

Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area

shown while actively printing from a PictBridge-enabled digital camera. A loss of data can occur. Also, do not remove the USB cable or network adapter while actively printing from a PictBridge-enabled digital camera.

Working with photos

Notes:

• Make sure the PictBridge-enabled digital camera is set to the correct USB mode. For more information, see

the camera documentation.

• The printer recognizes one active media device at a time. If you insert more than one media device, a message

appears on the display prompting you to designate the device you want the printer to recognize.

• If you have a memory card inserted when you connect a PictBridge-enabled camera, an error message will

be displayed telling the you to remove one of the devices.

• If the PictBridge connection is successful, the following appears on the printer display: PictBridge

camera detected. Press

messages on the printer display” on page 170.

to change settings. If any other message appears, see “Error

• Values selected within the menu items are the settings used for Pictbridge printing if no explicit selection is

made from the camera.

3 Follow the instructions in the camera documentation to select and print photos.

Note: If the printer is turned off while the camera is connected, you must disconnect and then reconnect the camera.

Related topics:

• “Connecting photo storage devices” on page 76

• “Understanding the PictBridge menu” on page 80

Working with photos using the computer

Printing photos using the computer

1 Load photo paper, with the glossy or printable side facing you. (If you are not sure which side is the printable

side, see the instructions that came with the paper.) For more information, see “Loading paper” on page 6.

2 Customize the settings as needed in the Page Setup dialog.

a With a photo open, choose File  Page Setup. b From the “Format for” pop-up menu, choose X5400 Series.

c From the Paper Size pop-up menu, choose the paper size loaded.

Working with photos

d Choose an orientation. e Click OK.

3 Customize the settings as needed in the Print dialog.

a With a photo open, choose File  Print. b From the Printer pop-up menu, choose X5400 Series.

• From the Paper Type pop-up menu, choose the type of paper you are using.

• From the Print Quality area, choose Automatic or Photo.

f Click Print.

Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For

best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Related topics:

• “Enhancing photo print quality using the software” on page 92

Printing cards

1 Load greeting cards, index cards, or postcards.

Notes:

• Make sure the thickness of each card does not exceed 0.020 inch (0.50 mm).

• Make sure the print side of the card faces you.

2 Customize the settings as needed in the Page Setup dialog.

a With a document open, click File  Page Setup. b From the “Format for” pop-up menu, choose X5400 Series.

c From the Paper Size pop-up menu, choose a card size. d Choose an orientation. e Click OK.

3 Customize the settings as needed in the Print dialog.

a From the software application, click File  Print. b From the Printer pop-up menu, choose X5400 Series.

c Click Print.

Notes:

• To avoid paper jams, do not force the cards into the printer.

• To prevent smudging, remove each card as it exits, and let it dry before stacking.

Related topics:

• “Loading greeting cards, index cards, photo cards, and postcards” on page 8

Working with photos

Printing borderless photos

From your software application, set the page margins to zero, and then adjust the image on the screen so that it covers the entire page.

Note: Some applications do not support margin setting.

1 Load photo or glossy paper, with the glossy or printable side facing you. (If you are not sure which side is the

printable side, see the instructions that came with the paper.) For more information, see “Loading paper” on page 6.

2 Customize the settings as needed in the Page Setup dialog.

a With a photo open, choose File  Page Setup. b From the “Format for” pop-up menu, choose X5400 Series.

c From the Paper Size pop-up menu, choose the paper size loaded.

Note: Make sure you choose an option that has (Borderless) in it. For example, if you loaded letter-size photo paper, choose US Letter (Borderless).

d Choose an orientation. e Click OK.

3 Customize the settings as needed in the Print dialog.

a With a photo open, choose File  Print. b From the Printer pop-up menu, choose X5400 Series.

• From the Paper Type pop-up menu, choose the type of paper you are using.

• From the Print Quality area, choose Automatic or Photo.

f Click Print.

Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For

best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Related topics:

• “Enhancing photo print quality using the software” on page 92

• “Using the Page Setup dialog” on page 107

• “Using the Print dialog” on page 108

Printing color images in black and white

This setting is available only if there is a black print cartridge installed.

1 Load paper.

2 Customize the settings in the Page Setup dialog as needed.

3 With a document open, click File  Print.

4 From the Printer pop-up menu, choose X5400 Series.

Working with photos

5 From the third pop-up menu from the top, choose Color Options.

6 From the Document Color pop-up menu, choose Black Only.

7 Click Print.

Related topics:

• “Loading paper” on page 6

Scanning images for editing

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original image facedown on the scanner glass.

3 From the Finder desktop, double-click the Lexmark X5400 Series folder.

4 Double-click the Lexmark X5400 Series Center icon.

5 From the “What is being scanned?” menu, choose Photo or Magazine or Newspaper.

6 From the “How will the scanned image be used?” pop-up menu, choose To be printed or To be viewed on

monitor/Web page.

7 From the “Send scanned image to” pop-up menu, choose a destination folder or application for your scanned

photo.

8 Select Prompt for multiple pages if you have several photos to scan.

9 Click Preview/Edit to open the Scan dialog and adjust settings.

From the Settings tab, you can select a preset scan setting, descreen magazine or newspaper scans, and reduce background noise.

From the Adjustments tab, you can customize the settings as needed.

10 Crop photos, if needed. For more information, see “Cropping photos using the software” on page 43.

11 Click .

Related topics:

• “Loading original documents on the scanner glass” on page 23

• “Loading original documents into the Automatic Document Feeder” on page 24

Scanning documents or images for e-mailing

When you want to scan a new item and send it through e-mail:

1 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 From the Finder desktop, double-click the Lexmark X5400 Series folder.

3 Double-click the Lexmark X5400 Series Center icon.

4 From the “What is being scanned?” menu, select a document type other than Photo.

5 From the “How will the scanned image be used?” menu, choose To be viewed on monitor/web page.

Working with photos

6 From the “Send scanned image to” menu, choose an application.

7 Click Scan.

8 Retrieve the scanned image from the application and send it through e-mail as an attachment.

Related topics:

• “Loading original documents on the scanner glass” on page 23

• “Loading original documents into the Automatic Document Feeder” on page 24

Scanning multiple pages using the scanner glass

1 Load an original document facedown on the scanner glass.

2 From the Finder desktop, double-click the Lexmark X5400 Series folder.

3 Double-click the Lexmark X5400 Series Center icon.

4 Select Prompt for multiple pages.

5 Click Scan.

6 In the Save dialog, enter a filename for your scan job.

7 From the Where pop-up menu, choose a destination for the scanned items.

8 From the Format pop-up menu, choose a file type.

9 Click OK.

10 When prompted, place the next item on the scanner glass, and then click Scan on the dialog. Continue this for

every original document you want to scan.

11 Click Done when you are finished scanning all items.

Notes:

• You can also select Prompt to name each page if yo u w an t t o s av e e ac h s ca nn ed item under a different filename.

Otherwise, scanned items will be given the filename you specified and numbered accordingly.

• When a scan job is saved as a PDF, the Save dialog will only prompt once. All scanned pages are saved to only

one file since PDF supports multiple-page scanning.

Working with photos

Related topics:

• “Loading original documents into the Automatic Document Feeder” on page 24

Saving a scanned image

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the Finder desktop, double-click the Lexmark X5400 Series folder.

4 Double-click the Lexmark X5400 Series Center icon.

5 From the “Send scanned images to” pop-up menu, choose the application where you want to save the scanned

image.

6 Adjust the settings as needed.

7 Click Scan. The scanned image opens in the specified application.

8 From the software application, click File  Save As.

9 Enter the file name, format, and location where you want the scanned image to be saved.

10 Click Save.

Related topics:

• “Loading original documents on the scanner glass” on page 23

• “Loading original documents into the Automatic Document Feeder” on page 24

Adjusting color settings when scanning

You can manually adjust the color settings for optimum color output.

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Lexmark X5400 Series Center icon.

3 From the All-In-One Center, click Preview/Edit to open the Scan dialog.

4 From the Scan dialog, click to open the Scan Settings drawer.

5 From the Settings tab:

• Select a preset scan setting corresponding to your document.

• If you are not satisfied with a preset setting, customize the scan settings by adjusting color depth and

resolution, and choosing a descreening option if you need to remove wavy patterns from images scanned from magazines or newspapers.

• Reduce background noise, if necessary. Select Reduce Background Noise, and move the slider to adjust the

level of noise reduction.

6 From the Adjustments tab:

• Adjust the brightness, contrast, and gamma (color correction curve). Move the sliders to adjust the levels.

• Sharpen the image. Move the slider to adjust sharpness of your image.

Working with photos

• Invert colors. Select Invert Colors to reverse the colors of your image. The effect is similar to that of a film

negative.

Related topics:

• “Customizing scan settings from the Scan dialog” on page 44

• “Adjusting the brightness of an image” on page 42

Adjusting the brightness of an image

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Lexmark X5400 Series Center icon.

3 From the All-In-One Center, click Preview/Edit to open the Scan dialog.

4 Click to open the Scan Settings drawer.

5 Select the Adjustments tab.

6 From the Brightness area, move the slider to lighten or darken the image.

Related topics:

• “Customizing scan settings from the Scan dialog” on page 44

• “Adjusting color settings when scanning” on page 42

Cropping photos using the software

You can use the Auto-crop feature to highlight certain focal points or to show only a specific portion of an image.

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Lexmark X5400 Series Center icon.

3 From the All-in-One Center dialog, click Preview/Edit.

4 Select Auto-crop sensitivity.

Note: Selecting Auto-crop sensitivity automatically selects the area to be scanned.

5 If you are satisfied with the cropped image, click .

If you are not satisfied with the cropped image, make adjustments.

a Use any of these methods to make adjustments:

• Move the slider.

Note: The slider adjusts the file size, width, and height of the image. If the dashed border seems to disappear, the crop area is set beyond the size of the image.

• Click and drag the nodes to expand or minimize the crop area.

• Click and drag the crop area to a part of the image you want copied.

Note: These actions will deactivate Auto-crop sensitivity.

b Click to preview the image.

c Click to scan the image.

Working with photos

Related topics:

• “Using the All-In-One Center” on page 112

Enhancing photo print quality using the software

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Lexmark X5400 Series Center icon.

3 From the “What is being scanned?” menu, choose Photo.

4 From the “How will the scanned image be used?” pop-up menu, choose To be printed or To be viewed on

monitor/web page. Photo scanning is optimized based on this selection.

5 Click Preview/Edit to open the Scan dialog.

6 From the Scan dialog, click to open the Scan Settings drawer.

7 From the Settings tab, make sure you select one of the preset scan settings appropriate for your photo.

You can also customize scan settings by adjusting color depth, resolution, and choosing a descreening option.

8 Select the Adjustments tab and fine-tune the scan settings.

Related topics:

• “Using the All-In-One Center” on page 112

• “Customizing scan settings from the Scan dialog” on page 44

Enlarging or reducing an image

1 Load paper.

Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing

you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the control panel, press Copy Mode.

4 Press .

5 Press or repeatedly until Resize appears.

6 Press .

7 Press or repeatedly until the setting you want appears.

Note: To select Custom Resize, press

8 Press Start Color or Start Black.

Related topics:

• “Loading original documents on the scanner glass” on page 23

• “Using the control panel” on page 97

and use the keypad to enter a custom size.

Working with photos

• “Loading original documents into the Automatic Document Feeder” on page 24

Sharpening an image

1 From the Finder desktop, double-click the Lexmark X5400 Series folder.

2 Double-click the Lexmark X5400 Series Center icon.

3 Click Preview/Edit to open the Scan dialog.

4 From the Scan dialog, click to open the Scan Settings drawer.

5 Click the Adjustments tab.

6 From the Blur/Sharpen area, move the slider to adjust the level of sharpness of the scanned image.

Related topics:

• “Customizing scan settings from the Scan dialog” on page 44

• “Enhancing photo print quality using the software” on page 92

Working with photos

Understanding the printer

Understanding the printer parts

Checking the box contents

Name Description

Black print cartridge Cartridges to be installed into the printer

Color print cartridge

Telephone cord Use for faxing. For more information about connecting this

Power cord Attaches to the power supply port located at the back of the

Note: Cartridge combinations vary depending on the

product purchased.

cord, see “Choosing a fax connection” on page 48.

printer

Quick Setup sheet Initial setup directions

Installation software CD

Automatic Document Feeder (ADF) exit tray Holds documents as they exit from the ADF.

Note: You may need to purchase a USB cable separately.

Related topics:

• “Understanding the parts of the printer” on page 95

Understanding the printer

• Installation software for the printer

• User's Guide: Comprehensive Version in electronic format

Understanding the parts of the printer

Use the To

PictBridge port Connect a PictBridge-enabled digital camera or a flash

Memory card slots Insert a memory card.

Control panel Operate the printer.

Paper exit tray Hold paper as it exits.

Automatic Document Feeder (ADF) paper guide Keep paper straight when feeding into the ADF.

Automatic Document Feeder (ADF) Scan, copy, or fax multiple -page letter-, legal-, and A4-size

Automatic Document Feeder (ADF) exit tray Hold paper as it exits from the ADF.

Paper guide Keep paper straight when feeding.

Paper support Load paper.

Automatic Document Feeder (ADF) paper stop

drive to the printer.

For more information, see “Using the control panel” on page 97.

documents.

• Stop paper as it exits the ADF.

• Support A4- and legal-size paper as it exits.

Scanner glass Copy, scan, fax, or remove an item.

Top cover Access the scanner glass.

Understanding the printer

EXT

LINE

Use the To

Scanner unit Access the print cartridges.

Print cartridge carrier Install, replace, or remove a print cartridge.

USB port Connect the printer to a computer using a USB cable.

EXT port

LINE port

Connect additional devices, such as a data/fax modem, telephone, or answering machine to the printer.

Note: Remove the plug to access the port.

Connect the printer to an active telephone line to send and receive faxes. The printer must be connected to this telephone line to receive incoming fax calls.

Note: Do not connect additional devices to the LINE port, and do not connect a DSL (digital subscriber line), ISDN (integrated services digital network), or cable modem to the printer.

Power supply with port Connect the printer to a power source.

Related topics:

• “Checking the box contents” on page 94

• “Using the control panel” on page 97

Understanding the printer

Using the control panel buttons and menus

Using the control panel

The display shows:

• Printer status

• Messages

• Menus

Press To

• Turn the printer on and off.

• Stop the print, copy, scan, or fax process.

Copy Mode Access the copy default screen and make copies.

Note: The mode is selected when the button light is on.

Scan Mode Access the scan default screen and scan documents.

Note: The mode is selected when the button light is on.

Fax Mode Access the fax default screen and send faxes.

Note: The mode is selected when the button light is on.

Photo Card Access the photo default screen and print photos.

Note: The mode is selected when the button light is on.

Resize

• In Copy mode: Change the size of a copy.

• In Photo Card mode: Change the size of a photo.

Lighter / Darker Adjust the brightness of a copy, fax, or photo.

Display the Copy, Scan, Fax, or Photo Card menu, depending on which mode is selected.

Understanding the printer

Press To

• Return to the previous screen.

• Delete a letter or number.

• Decrease a number.

• Delete a letter or number.

• Scroll through menus, submenus, or settings on the display.

• Select a menu or submenu item that appears on the display.

• Feed or eject paper.

• Increase a number.

• Enter a space between letters or numbers.

• Scroll through menus, submenus, or settings on the display.

• Cancel a print, copy, scan, or fax job in progress.

• Clear a fax number or end a fax transmission, and return to the fax default screen.

• Exit a menu or submenu, and return to the default copy, scan, fax, or photo card screen.

• Clear current settings or error messages, and return to default settings.

Understanding the printer

Press To

A keypad number or symbol In Copy mode or Photo Card mode: Enter the number of copies or prints you

want to make. In Fax mode:

• Enter fax numbers.

• Navigate an automated answering system.

• Select letters when creating a Speed Dial list.

• Type numbers to enter or edit the date and time shown on the display.

Auto Answer Set the printer to answer all incoming calls when the button light is on.

Note: For information on setting the number of rings before the printer will

answer incoming calls, see “Receiving a fax automatically” on page 63.

Pause / Redial In Fax mode:

• Display the last number dialed. Press or to view the last five numbers

dialed.

• Insert a three-second pause in the number to be dialed to wait for an

outside line or get through an automated answering system. Enter a pause only when you have already begun entering the number.

Phone Book Access any of the programmed Speed Dial numbers (1–89) or Group Dial

numbers (90–99).

Start Color Start a color copy, scan, fax, or photo print job, depending on which mode is

selected.

Start Black Start a black-and-white copy, scan, fax, or photo print job, depending on

which mode is selected.

Related topics:

• “Understanding the Copy menu” on page 100

• “Understanding the Scan menu” on page 100

• “Understanding the Fax menu” on page 101

• “Understanding the Photo Card menu” on page 102

Understanding the printer

Understanding the Copy menu

Understanding the Copy Menu

Use this To

Copies* Specify how many copies to print.

Resize*

• Specify the percentage for enlarging or reducing the original copy.

• Specify a specific copy size.

• Create a multiple-page poster.

Lighter / Darker* Adjust the brightness of a copy.

Quality* Adjust the quality of a copy.

Paper Size Specify the size of the paper loaded.

Paper Type Specify the type of paper loaded.

Repeat Image* Choose how many copies of an image to print on a page.

Collate Print one or more copies in the correct order.

N-Up* Choose how many pages to print on a page.

Original Size* Specify the size of the original document.

Original Type* Specify the type of the original document.

Tools

• Maintenance – View ink levels. – Clean cartridges. – Align cartridges. – Print a test page.

• Device Setup—Customize printer setup settings.

• Defaults—Customize printer settings.

* Temporary setting. For information on saving temporary and other settings, see the related topic on Saving settings.

Related topics:

• “Using the control panel” on page 97

Understanding the Scan menu

To use the Scan menu:

1 From the control panel, press Scan Mode.

The scan default screen appears.

2 Press or repeatedly until the scan destination you want appears.

3 If you do not want to change a setting, press Start Color or Start Black.

4 If you want to change a setting, press .

5 Press or repeatedly until the menu item you want appears, and then press .

Understanding the printer

100

Lexmark X5410, X5435, X5450, X5470, X5490 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Printing

Getting started

Using the automatic paper type sensor

Loading paper

Loading banner paper

Loading custom-size paper

Loading envelopes

Loading greeting cards, index cards, photo cards, and postcards

Loading iron-on transfers

Loading labels

Loading transparencies

Choosing compatible specialty paper types

Performing printing and related tasks

Printing a document

Printing photos using the computer

Printing borderless photos

Printing cards

Printing envelopes

Printing iron-on transfers

Printing a banner

Printing transparencies

Printing multiple pages on one sheet

Printing color images in black and white

Printing multiple copies of a stored document

Printing the last page first (reverse page order)

Managing print jobs

Pausing print jobs

Canceling a print job

Resuming print jobs

Learning about the All-In-One software print options

Choosing a paper size

Choosing a paper type

Choosing a print quality

Collating copies

Enlarging or reducing an image

Sharpening an image

Resetting All-In-One software settings to defaults

Copying

Getting started

Loading paper

Using the automatic paper type sensor

Loading original documents on the scanner glass

Loading original documents into the Automatic Document Feeder

Performing copying and related tasks

Making a copy

Copying photos

Collating copies using the computer

Repeating an image on one page

Enlarging or reducing an image

Managing copy jobs

Canceling a copy job

Scanning

Getting started

Loading original documents on the scanner glass

Loading original documents into the Automatic Document Feeder

Performing scanning and related tasks

Scanning a document

Scanning images for editing

Scanning a text-only document

Scanning a text and graphics document

Scanning an item for Web page viewing

Scanning a portion of an image

Scanning multiple pages using the Automatic Document Feeder

Scanning multiple pages using the scanner glass

Scanning clear images from magazines or newspapers

Scanning text for editing

Scanning documents or images for e-mailing

Saving a scanned image

Scanning over a network

Setting a network printer to scan

Selecting printers that can scan to your computer

Scanning to a computer over a network

Managing scan jobs

Canceling a scan job