Lexmark X548 User Manual

Download

X548 Series

User's Guide

September 2011 www.lexmark.com

Machine type(s):

7525

Model(s):

630, 632, 636

Contents 2

Safety information.......................................................................................7

Learning about the printer...........................................................................9

Finding information about the printer......................................................................................................9

Selecting a location for the printer..........................................................................................................10

Printer configurations.............................................................................................................................12

Basic functions of the scanner.................................................................................................................12

Understanding the ADF and scanner glass..............................................................................................13

Understanding the printer control panel................................................................................................14

Understanding the home screen................................................................16

Understanding the home screen.............................................................................................................16

Using the touch-screen buttons..............................................................................................................17

Setting up and using the home screen applications....................................21

Accessing the Embedded Web Server.....................................................................................................21

Activating the home screen applications................................................................................................21

Exporting and importing a configuration using the Embedded Web Server...........................................23

Additional printer setup.............................................................................24

Installing internal options........................................................................................................................24

Installing hardware options.....................................................................................................................33

Attaching cables......................................................................................................................................35

Verifying printer setup............................................................................................................................37

Setting up the printer software...............................................................................................................37

Installing the printer on a wired network...............................................................................................39

Minimizing your printer's environmental impact........................................41

Saving paper and toner...........................................................................................................................41

Saving energy..........................................................................................................................................42

Recycling..................................................................................................................................................44

Loading paper and specialty media............................................................46

Setting the paper size and type...............................................................................................................46

Configuring Universal paper settings......................................................................................................46

Contents 3

Loading the standard 250‑sheet tray and optional 550‑sheet tray.........................................................46

Loading the 650‑sheet duo drawer.........................................................................................................49

Loading the multipurpose feeder............................................................................................................50

Loading the manual feeder.....................................................................................................................52

Linking and unlinking trays......................................................................................................................54

Paper and specialty media guide................................................................56

Paper guidelines......................................................................................................................................56

Storing paper...........................................................................................................................................58

Supported paper sizes, types, and weights.............................................................................................58

Printing......................................................................................................61

Printing a document................................................................................................................................61

Printing from a flash drive.......................................................................................................................62

Printing on specialty media.....................................................................................................................64

Printing confidential and other held jobs................................................................................................67

Printing photos from a PictBridge‑enabled digital camera.....................................................................69

Printing information pages......................................................................................................................69

Canceling a print job................................................................................................................................70

Copying......................................................................................................71

Making copies.........................................................................................................................................71

Copying film photos................................................................................................................................72

Copying on specialty media.....................................................................................................................72

Customizing copy settings.......................................................................................................................73

Placing information on copies.................................................................................................................78

Canceling a copy job................................................................................................................................78

Understanding the copy screens and options.........................................................................................79

E-mailing....................................................................................................82

Getting ready to e-mail...........................................................................................................................82

Creating an e-mail shortcut.....................................................................................................................83

E-mailing a document..............................................................................................................................84

Customizing e-mail settings.....................................................................................................................85

Canceling an e-mail.................................................................................................................................86

Understanding e-mail options.................................................................................................................86

Contents 4

Faxing........................................................................................................89

Getting the printer ready to fax..............................................................................................................89

Creating shortcuts.................................................................................................................................104

Sending a fax.........................................................................................................................................105

Customizing fax settings........................................................................................................................107

Canceling an outgoing fax.....................................................................................................................109

Understanding fax options....................................................................................................................109

Holding and forwarding faxes...............................................................................................................111

Scanning to an FTP address......................................................................113

Creating shortcuts.................................................................................................................................113

Scanning to an FTP address...................................................................................................................114

Understanding FTP options...................................................................................................................115

Scanning to a computer or flash drive......................................................118

Scanning to a computer........................................................................................................................118

Scanning to a flash drive........................................................................................................................119

Using the ScanBack Utility.....................................................................................................................119

Understanding scan profile options......................................................................................................120

Understanding printer menus...................................................................122

Menus list..............................................................................................................................................122

Supplies menu.......................................................................................................................................123

Paper menu...........................................................................................................................................124

Reports menu........................................................................................................................................134

Network/Ports.......................................................................................................................................135

Security menu.......................................................................................................................................143

Settings menu........................................................................................................................................148

Help menu.............................................................................................................................................198

Securing the printer hard disk and other installed memory......................200

Statement of Volatility..........................................................................................................................200

Erasing volatile memory........................................................................................................................201

Erasing non‑volatile memory................................................................................................................201

Erasing printer hard disk memory.........................................................................................................201

Configuring printer hard disk encryption..............................................................................................203

Contents 5

Maintaining the printer............................................................................204

Cleaning the exterior of the printer......................................................................................................204

Cleaning the scanner glass....................................................................................................................205

Storing supplies.....................................................................................................................................205

Checking the status of supplies.............................................................................................................206

Ordering supplies..................................................................................................................................206

Replacing supplies.................................................................................................................................207

Moving the printer............................................................................................................. ...................225

Administrative support............................................................................227

Finding advanced networking and administrator information.............................................................227

Using the Embedded Web Server.........................................................................................................227

Checking the printer status...................................................................................................................227

Checking the virtual display...................................................................................................................227

Setting up e‑mail alerts.........................................................................................................................228

Viewing reports.....................................................................................................................................228

Restoring factory default settings.........................................................................................................228

Clearing jams............................................................................................230

Avoiding jams........................................................................................................................................230

Understanding jam numbers and locations..........................................................................................230

200 paper jam.......................................................................................................................................232

201 paper jam.......................................................................................................................................232

202 paper jam.......................................................................................................................................233

230 paper jam.......................................................................................................................................235

235 paper jam.......................................................................................................................................235

24x paper jam........................................................................................................................................236

250 paper jam.......................................................................................................................................237

290–294 paper jams..............................................................................................................................238

Troubleshooting.......................................................................................239

Solving basic printer problems..............................................................................................................239

Understanding printer messages..........................................................................................................239

Solving printing problems.....................................................................................................................251

Solving copy problems..........................................................................................................................254

Solving scanner problems.....................................................................................................................257

Contents 6

Solving fax problems.............................................................................................................................259

Solving home screen applications problems.........................................................................................263

Solving option problems........................................................................................................................264

Solving paper feed problems.................................................................................................................265

Solving print quality problems..............................................................................................................266

Solving color quality problems..............................................................................................................276

Embedded Web Server does not open.................................................................................................279

Contacting customer support................................................................................................................279

Notices.....................................................................................................280

Product information..............................................................................................................................280

Edition notice........................................................................................................................................280

Power consumption..............................................................................................................................285

Index........................................................................................................298

Safety information 7

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.

• Disconnect all cords and cables from the printer before moving it.

• Lift the printer off the optional drawer, and set it aside instead of trying to lift the drawer and printer at the same

time.

Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

Use only the telecommunications (RJ‑11) cord provided with this product or a 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

Safety information 8

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray separately. Keep all other drawers or trays closed until needed.

SAVE THESE INSTRUCTIONS.

Learning about the printer 9

Learning about the printer

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Configuring printer settings

Setup documentation—The setup documentation came with the printer and is also available on the Lexmark Web site at http://support.lexmark.com.

User's Guide—The User's Guide is available on the Software and Documentation CD.

For updates, check our Web site at http://support.lexmark.com.

• Viewing and printing documents and photos

• Setting up and using the printer software

• Configuring the printer on a network (depending on your

printer model)

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Instructions for:

• Installing the printer using Guided or Advanced wireless setup

• Connecting the printer to an Ethernet or a wireless network

Networking Guide— Open the Software and Documentation CD, and then look for Printer and Software Documentation under the Pubs folder. From

the list of publications, click the Networking Guide link.

• Troubleshooting printer connection problems

Help using the printer softwar e Windows or Mac Help—Open a printer software program

or application, and then click Help.

Click

Notes:

to view context‑sensitive information.

• The Help installs automatically with the printer

software.

• The printer software is located in the printer

Program folder or on the desktop, depending on your operating system.

Learning about the printer 10

What are you looking for? Find it here

Latest supplemental information, updates, and techni cal support:

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Telephone support

Lexmark Support Web site—

http://support.lexmark.com Note: Select your country or region, and then select

your product to view the appropriate support site. Support telephone numbers and hours of operation for

your country or region can be found on the Support Web site or on the printed warranty that came with your printer.

Record the following information (located on the store receipt and at the back of the printer), and have it ready when you contact support so they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the US—See the Statement of Limited Warranty

included with this printer, or at http://support.lexmark.com.

• In other countries and regions—See the printed

warranty that came with your printer.

Selecting a location for the printer

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, then also leave enough room for them. It is important to:

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard or the CEN Technical Committee

156 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Away from the direct airflow of air conditioners, heaters, or ventilators – Free from direct sunlight, humidity extremes, or temperature fluctuations – Clean, dry, and free of dust

• Allow the following recommended amount of space around the printer for proper ventilation:

Learning about the printer 11

32.07 kg

(70.71 lb)

1 102 mm (4 in.)

2 508 mm (20 in.)

3 152 mm (6 in.)

4 76 mm (3 in.)

5 254 mm (10 in.)

Learning about the printer 12

Printer configurations

Basic models

1 Printer control panel

2 Automatic Document Feeder (ADF)

3 Standard exit bin

4 Top door latch

5 Right side cover

6 Standard 250-sheet tray (Tray 1)

7 Manual feeder

8 650-sheet duo drawer with integrated multipurpose feeder (Tray 2)

9 Optional 550-sheet tray (Tray 3)

Basic functions of the scanner

The scanner provides copy, fax, and scan-to-network capability for workgroups. You can:

• Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.

• Send a fax using the printer control panel.

• Send a fax to multiple fax destinations at the same time.

• Scan documents and send them to your computer, an e-mail address, an FTP server, or a USB flash memory device.

Learning about the printer 13

Understanding the ADF and scanner glass

Automatic Document Feeder (ADF) Scanner glass

AB C

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Use the ADF for multiple‑page documents.

You can use the ADF or the scanner glass to scan documents.

Using the ADF

The ADF can scan multiple pages including duplex (two‑sided) pages. When using the ADF:

Note: Duplex scanning is not available on selected printer models.

• Load the document into the ADF faceup, short edge first.

• Load up to 50 sheets of plain paper into the ADF.

• Scan sizes from 125 x 216 mm (4.9 x 8.5 in.) wide to 127 x 356 mm (5 x 14 in.) long.

• Scan media weights from 52 to 120 g/m

(14 to 32 lb).

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

Using the scanner glass

The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:

• Place a document facedown on the scanner glass in the corner with the green arrow.

• Scan or copy documents up to 215.9 x 355.6 mm (8.5 x 14 in.).

• Copy books up to 12.7 mm (0.5 in.) thick.

Learning about the printer 14

Understanding the printer control panel

ABC3DEF

@!.

MNO

JKL

GHI

WXYZ

TUV

PQRS

Item Description

1 Display View scanning, copying, faxing, and printing options as well as status and error messages.

2 Keypad

@!.

GHI

PQRS

3 Pause

ABC3DEF

JKL

TUV

Enter numbers, letters, or symbols on the display.

MNO

WXYZ

• Press to cause a two- or three-second dial pause in a fax number. In the Fax To field, a Pause

is represented by a comma (,).

• From the home screen, press to redial a fax number.

• The button functions only within the Fax menu or with fax functions. When outside of the Fax

menu, fax function, or home screen, pressing

4 Back

In the Copy menu, press to delete the right-most digit of the value in the Copy Count. The default value of 1 appears if the entire number is deleted by pressing

In the Fax Destination List, press You can also press

causes the cursor to move up one line.

to delete an entire shortcut entry. Once an entire line is deleted, another press

In the E-mail Destination List, press

to delete the right-most digit of a number entered manually.

to delete the character to the left of the cursor. If the character

is in a shortcut, then the shortcut is deleted.

5 USB port Insert a flash drive to send data to the printer or to scan a file to the flash drive.

causes an error beep.

numerous times.

6 Home

7 Submit

Press to return to the home screen.

• Press to initiate the current job indicated on the display.

• From the home screen, press to start a copy job with the default settings.

• If pressed while a job is scanning, then the button has no effect.

Learning about the printer 15

Item Description

8 Indicator light

9 Stop

10 Sleep

• Off—The printer is off.

• Blinking green—The printer is warming up, processing data, or printing.

• Solid green—The printer is on, but idle.

• Blinking red—Operator intervention is needed.

Press to stop all printer activity. A list of options is offered once Stopped appears on the display.

Press to put printer into or out of Sleep Mode.

Understanding the home screen 16

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Touch the home screen buttons and icons to initiate an action such as copying, faxing, or scanning; to open the menu screen; or to respond to messages.

Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

Touch To

Copy Access the Copy menus and make copies.

E-mail Access the E-mail menus and send e‑mails.

Fax Access the Fax menus and send fax.

Access the printer menus. Note: These menus are available only when the printer is in the Ready state.

FTP Access the File Transfer Protocol (FTP) menus and scan documents directly to an FTP server.

Status message bar

• Show the current printer status such as Ready or Busy.

• Show printer conditions such as Toner Low or Cartridge Low.

• Show intervention messages so the printer can continue processing.

Status/Supplies

• Display a warning or error message whenever the printer requires intervention to continue

processing.

• Access the messages screen for more information on the message, and how to clear it.

USB or USB Thumbdrive View, select, print, scan, or e‑mail photos and documents from a flash drive.

Note: This button appears only when you return to the home screen while a memory card or flash drive is connected to the printer.

Bookmarks Create, organize, and save a set of bookmarks (URL) into a tree view of folders and file links.

Note: The tree view supports only bookmarks created from this function, and not from any other application.

Held Jobs Display all current held jobs.

Understanding the home screen 17

Other buttons that may appear on the home screen:

Touch To

Search held jobs Search on any of the following items:

• User name for held or confidential print jobs

• Job names for held jobs, excluding confidential print jobs

• Profile names

• Bookmark container or print job names

• USB container or print job names for supported file types

Release Held Fax Access the list of held faxes.

Note: This button appears only when there are held faxes with a scheduled hold time previously set.

Lock Device Open a password entry screen. Enter the correct password to lock the

printer control panel. Note: This button appears only when the printer is unlocked and

password has been set.

Unlock Device Open a password entry screen. Enter the correct password to unlock

the printer control panel. Note: This button appears only when the printer is locked. The

printer control panel buttons and shortcuts cannot be used while this appears.

Cancel Jobs Open the Cancel Jobs screen. The Cancel Jobs screen shows three

headings: Print, Fax, and Network. The following options are available under the Print, Fax, and Network

headings:

• Print job

• Copy job

• Fax profile

• FTP

• E-mail send

Each heading has a list of jobs shown in a column under it which can show only three jobs per screen. If more than three jobs exist in a column, then an arrow appears enabling you to scroll through the jobs.

Change Language Launch the Change Lang uage pop‑up window that allows you to c hange

the primary language of the printer.

Using the touch-screen buttons

Note: Your home screen, icons, and buttons may vary depending on your home screen customization settings and

administrative setup.

Understanding the home screen 18

Sample touch screen

Touch To

Submit Submit changes made in the printer settings.

Sample Copy Print a sample copy.

Right arrow

Left arrow

Home

Right increase

Left decrease

Scroll to the right.

Scroll to the left.

Return to the home screen.

Select a higher value.

Select a lower value.

Exit

Exit from the current screen.

Understanding the home screen 19

Touch To

Tips

Open a context-sensitive Help dialog on the touch screen.

Other touch-screen buttons

Touch To

Cancel

Reset

Save a setting.

• Cancel an action or a selection.

• Exit a screen and lets you return to the previous screen without saving changes.

Reset values on the screen.

Radio button

Select or clear an item.

Features

Feature Description

Menu trail line: Menus > Settings > Copy Settings >

Number of Copies

Attendance message alert

A menu trail line is located at the top of each menu screen. This feature shows the path taken to arrive at the current menu.

Touch any of the underlined words to return to that menu. Number of Copies is not underlined since this is the current screen. If you touch an

underlined word on the Number of Copies screen before the Number of Copies is set and saved, then the selection is not saved, and it does not become the default setting.

If an attendance message affects a function, then this icon appears and the red indicator light blinks.

Understanding the home screen 20

Feature Description

Warning

If an error condition occurs, then this icon appears.

Setting up and using the home screen applications 21

Setting up and using the home screen applications

Accessing the Embedded Web Server

Type your printer IP address or host name in the address field of your Web browser.

Note: If you do not know the IP address or host name of the printer, then you can:

• View the information on the printer control panel home screen, or in the TCP/IP section under the Network/Ports

menu.

• Print a network setup page or menu settings page, and then locate the information in the TCP/IP section.

Showing or hiding icons on the home screen

1 From the Embedded Web Server, click Settings > General Settings > Home screen customization.

A list of basic printer functions appears.

2 Select the check boxes to specify which icons appear on the printer home screen.

Cleared check box items are hidden.

3 Click Submit.

Activating the home screen applications

For detailed information about configuring and using home screen applications, visit the Lexmark Web site at

http://support.lexmark.com.

Forms and Favorites

Icon Description

The application helps you simplify and streamline work processes by letting you quickly find and print frequently used online forms directly from the home screen. For example, you can print the latest version of a form exactly when you need it. This eliminates inventories of printed forms that can easily become outdated.

Note: The printer must have permission to access the network folder, FTP site, or Web site where the bookmark is stored. From the computer where the bookmark is stored, use sharing, security, and firewall settings to allow the printer at least a read access. For help, see the documentation that came with your operating system.

To configure Forms and Favorites, do the following:

1 From the Embedded Web Server, click Settings > Device Solutions > Solutions (eSF) > Forms and Favorites.

2 Define the bookmarks, and then customize the settings.

3 Click Apply.

To use the application, touch Forms and Favorites on the home screen, and then navigate through form categories, or search for forms based on a form number, name, or description.

Setting up and using the home screen applications 22

Scan to Network

Icon Description

The application lets you capture a digital image of a hard‑copy document and route it to a shared network folder. Immediately upon delivery, the file is available to anyone permitted to access the folder. You can define up to 30 unique folder destinations.

Notes:

• The printer must have permission to write to the destinations. From the computer where the

destination is specified, use sharing, security, and firewall settings to allow the printer at least a write access. For help, see the documentation that came with your operating system.

• The Scan to Network icon appears only when one or more destinations are defined.

To configure Scan to Network, do the following:

1 From the Embedded Web Server, click Settings > Device Solutions > Solutions (eSF) > Scan to Network.

2 Specify the destinations, and then customize the settings.

3 Click Apply.

To use the application, touch Scan to Network on the home screen, and then follow the printer display prompts.

My MFP

Icon Description

The application lets you customize your touch‑screen settings and store those preferences on a flash drive. Each time you want to copy, fax, or scan, insert the flash drive into the USB port of the printer. All your personal preferences are automatically uploaded, including job settings, home screen preferences, and address book.

Note: The icon appears only when a flash drive with My MFP settings is inserted into the USB port of the printer.

To activate My MFP, insert a flash drive into the USB port of the printer, and then follow the instructions on the printer home screen display to run the setup wizard.

To use My MFP, insert the flash drive into the USB port of the printer whenever you want to copy, fax, or scan.

WS‑Scan

Icon Description

The Web Services‑Scan application lets you scan documents at the printer, and then send the scanned image to your computer. WS‑Scan is a Microsoft application that is similar to Scan to Network, but has the capability of sending the scanned document to a Windows‑based application. To learn more about WS‑Scan, refer to the Microsoft documentation.

Note: The icon appears on the printer home screen only when there is a Windows 7 or Windows Vista client currently registered with the printer.

Setting up and using the home screen applications 23

Remote Operator Panel

This application shows the printer control panel on your computer screen and lets you interact with the printer control panel, even when you are not physically near the printer. From your computer screen, you can view the printer status, release held print jobs, create bookmarks, and do other print-related tasks you might normally do while standing at the printer.

To activate Remote Operator Panel, do the following:

1 From the Embedded Web Server, click Settings > Device Solutions > Solutions (eSF) > Remote Operator Panel.

2 Select the Enabled check box, and then customize the settings.

3 Click Apply.

To use Remote Operator Panel, from the Embedded Web Server, click Applications > Remote Operator Panel > Launch VNC Applet.

Exporting and importing a configuration using the Embedded Web Server

You can export configuration settings into a text file that can then be imported and used to apply the settings to one or more additional printers.

Exporting a configuration

1 From the Embedded Web Server, click Settings or Configuration.

2 Click Device Solutions > Solutions (eSF), or click Embedded Solutions.

3 From Installed Solutions, click the name of the application you want to configure.

4 Click Configure > Export.

5 Follow the instructions on the computer screen to save the configuration file, and then enter a unique file name or

use the default name.

Note: If a JVM Out of Memory error occurs, then repeat the export until the configuration file is saved.

Importing a configuration

1 From the Embedded Web Server, click Settings or Configuration.

2 Click Device Solutions > Solutions (eSF), or click Embedded Solutions.

3 From Installed Solutions, click the name of the application you want to configure.

4 Click Configure > Import.

5 Browse to the saved configuration file, and then load or preview it.

Note: If a timeout occurs and a blank screen appears, then refresh the browser, and then click Apply.

Additional printer setup 24

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this section explain how to install the available cards; you can also use them to locate a card for removal.

Available options

Note: Certain options are not available on selected printer models.

Memory cards

•

Printer memory

• Flash memory

• Font cards

Additional printer setup 25

Using the security lock feature

The printer is equipped with a security lock feature. When a lock compatible with most laptop computers is attached, the printer is locked. Once locked, the metal plate and the system board cannot be removed. Attach a security lock to the printer in the location shown.

Installing a memory card

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

Note: This task requires a flathead screwdriver.

1 Access the system board at the back of the printer.

a Turn the screws on the cover counterclockwise to remove them. b Remove the cover.

Additional printer setup 26

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

2 Use the following illustration to locate the connector.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any system board electronic components or connectors.

Additional printer setup 27

1 Flash memory or font card connector

2 Memory card connector

Additional printer setup 28

3 Open the memory card connector latches.

4 Unpack the memory card.

Note: Avoid touching the connection points along the edge of the card.

5 Align the notches on the memory card with the ridges on the connector.

1 Notches

2 Ridges

6 Push the memory card straight into the connector until it snaps into place.

Additional printer setup 29

7 Reinstall the system board cover.

Installing a flash memory or font card

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

Note: This task requires a flathead screwdriver.

1 Access the system board at the back of the printer.

a Turn the screws on the cover counterclockwise to remove them. b Remove the cover .

Additional printer setup 30

2 Use the following illustration to locate the connector.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any system board electronic components or connectors.

Additional printer setup 31

1 Flash memory or font card connector

2 Memory card connector

3 Unpack the flash memory or font card.

Note: Avoid touching the connection points along the edge of the card.

Additional printer setup 32

4 Holding the card by its sides, align the plastic pins on the card with the holes on the system board.

1 Plastic pins

2 Metal pins

5 Push the card firmly into place.

Note: The entire length of the connector on the card must touch and be flush against the system board.

Additional printer setup 33

6 Reinstall the system board cover.

Installing hardware options

Order of installation

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb), and requires two or more

trained personnel to lift it safely.

• Optional 550‑sheet tray (Tray 3)

• 650‑sheet duo drawer (Tray 2)

• Printer

For more information on installing an optional 550‑sheet tray, see the setup documentation that came with the option.

Additional printer setup 34

Installing an optional tray or drawer

The printer supports two additional input sources: an optional 550‑sheet tray and a 650‑sheet duo drawer (Tray 2) with an integrated multipurpose feeder.

Note: Some printer models may not support the optional 550‑sheet tray.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

1 Unpack the optional tray, and then remove all packing material and the dust cover.

2 Place the tray near the printer.

Note: If you are installing both the optional tray and the 650‑sheet duo drawer, then the optional 550‑sheet tray

must always be installed as the first tray (configuring from the bottom up).

3 Align the 650‑sheet duo drawer with the optional 550‑sheet tray, and then lower it into place.

Additional printer setup 35

4 Align the printer with the 650‑sheet duo drawer, lower the printer into place, and then install the dust covers.

Note: Once the printer software and any options are installed, it may be necessary to manually add the options in

the printer driver to make them available for print jobs. For more information, see “Updating available options in the printer driver” on page 38.

Attaching cables

CAUTION—POTENTIAL INJURY: Do not use the fax feature during a lightning storm. Do not set up this product

or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

Connect the printer to the computer using a USB cable or Ethernet cable.

Be sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate Ethernet cable to the Ethernet port

Additional printer setup 36

1 Security lock port

2 Printer power cord socket

3 Printer fax LINE port

4 Printer fax EXT port

5 Ethernet port

6 USB printer port

7 USB port

Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown

while actively printing. A loss of data or a malfunction can occur.

Additional printer setup 37

Verifying printer setup

Once all hardware and software options are installed and the printer is turned on, verify that the printer is set up correctly.

Printing a menu settings page

From the home screen, navigate to:

> Reports > Menu Settings Page

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1 From the home screen, navigate to:

> Reports > Network Setup Page

2 Check the first section of the network setup page, and confirm that the status is Connected.

If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning. Consult a system support person for a solution, and then print another network setup page.

Setting up the printer software

Installing the printer software

For Windows users

Close all open software programs.

2 Insert the Software and Documentation CD.

Wait for the Welcome screen to appear. If the CD does not launch after a minute, then do the following:

a Click , or click Start and then click Run. b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive. c Press Enter, or click OK,

3 Click Install and then follow the instructions on the computer screen.

For Macintosh users

Close all open software applications.

2 Insert the Software and Documentation CD, and then double-click the software installer package.

3 Follow the instructions on the computer screen.

Additional printer setup 38

Using the World Wide Web

Go to the Lexmark Web site at www.lexmark.com.

2 From the Drivers & Downloads menu, click Driver Finder.

3 Select your printer, and then select your operating system.

4 Download the driver and then install it.

Updating available options in the printer driver

Once the printer software and any options are installed, it may be necessary to manually add the options in the printer driver to make them available for print jobs.

For Windows users

1 Open the printers folder:

a Click , or click Start and then click Run. b In the Start Search or Run box, type control printers. c Press Enter, or click OK.

2 Select the printer.

3 Right‑click the printer, and then select Properties.

4 Click the Configuration tab.

5 Click Update Now ‑ Ask Printer or manually add any installed hardware options under Configuration Options.

6 Click Apply.

For Macintosh users

In Mac OS X version 10.5 or later

1 From the Apple menu, navigate to:

System Preferences > Print & Fax > select your printer > Options & Supplies > Driver

2 Add any installed hardware options, and then click OK.

In Mac OS X version 10.4 or earlier

1 From the Finder, navigate to:

Go > Applications > Utilities

2 Double‑click Printer Setup Utility or Print Center.

3 Select your printer.

4 From the Printers menu, choose Show Info.

5 Add any installed hardware options, and then click Apply Changes.

Additional printer setup 39

Installing the printer on a wired network

These instructions apply to Ethernet and fiber optic network connections.

Note: Make sure you have completed the initial setup of the printer.

For Windows users

1 Insert the Software and Documentation CD.

If the installation screen does not appear after a minute, then launch the CD manually:

a Click , or click Start and then click Run. b In the Start Search or Run box, type D:\setup.exe, where D is the letter of the CD or DVD drive. c Press Enter, or click OK.

2 Click Install, and then follow the instructions on the computer screen.

Note: To configure the printer using a static IP address, IPv6, or scripts, select Advanced Options > Administrator Tools.

3 Select Ethernet connection, and then click Continue.

4 Attach the appropriate cable to the computer and to the printer when instructed to do so.

5 Select the printer from the list, and then click Continue.

Note: If the configured printer does not appear on the list, then click Modify Search.

6 Follow the instructions on the computer screen.

For Macintosh users

1 Allow the network DHCP server to assign an IP address to the printer.

2 Obtain the printer IP address. You can:

a View the information on the printer control panel home screen, or in the TCP/IP section under the

Networks/Ports menu.

b Print a network setup page or menu settings page and locate the information in the TCP/IP section.

Note: You will need the IP address if you are configuring access for computers on a different subnet than the

printer.

3 Install the printer drivers, and then add the printer.

a Install a printer driver file on the computer:

1 Insert the Software and Documentation CD, and then double‑click the installer package for the printer. 2 Follow the instructions on the computer screen. 3 Select a destination, and then click Continue. 4 From the Easy Install screen, click Install. 5 Type the user password, and then click OK.

All the necessary applications are installed in the computer.

6 Click Close when installation is complete.

b Add the printer:

• For IP printing:

Additional printer setup 40

In Mac OS X version 10.5 or later

From the Apple menu, navigate to:

System Preferences > Print & Fax

2 Click +, and then click the IP tab. 3 Type the printer IP address in the address field, and then click Add.

In Mac OS X version 10.4 or earlier

From the Finder, navigate to:

Applications > Utilities

2 Double‑click Printer Setup Utility or Print Center. 3 From the Printer List, click Add, and then click IP Printer. 4 Type in the printer IP address in the address field, and then click Add.

• For AppleTalk printing:

Note: Make sure AppleTalk is activated on your printer.

In Mac OS X version 10.5

From the Apple menu, navigate to:

System Preferences > Print & Fax

2 Click +, and then navigate to:

AppleTalk > select the printer from the list > Add

In Mac OS X version 10.4 or earlier

From the Finder, navigate to:

Applications > Utilities

2 Double‑click Printer Setup Utility or Print Center. 3 From the Printer List, click Add. 4 Click Default Browser tab > More Printers. 5 From the first pop‑up menu, select AppleTalk. 6 From the second pop‑up menu, select Local AppleTalk Zone. 7 Select the printer from the list, and then click Add.

Note: If the printer does not show up in the list, then you may need to add it using the IP address. For more

information, contact your system support person.

Minimizing your printer's environmental impact 41

Minimizing your printer's environmental impact

Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide collection and recycling programs. For more information, see:

• The Notices chapter

• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment

• The Lexmark recycling program at www.lexmark.com/recycle

By selecting certain printer settings or tasks, you may be able to reduce your printer's impact even further. This chapter outlines the settings and tasks that may yield a greater environmental benefit.

Saving paper and toner

Studies show that as much as 80% of the carbon footprint of a printer is related to paper usage. You can significantly reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on both sides of the paper and printing multiple pages on one side of a single sheet of paper.

For information on how you can quickly save paper and energy using one printer setting, see “Using Eco‑Mode” on page 42.

Using recycled paper

As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for use in laser printers. For more information on recycled papers that work well with your printer, see “Using recycled paper and other office papers” on page 57.

Conserving supplies

Use both sides of the paper

If your printer model supports duplex printing, then you can control whether print appears on one or two sides of the paper by selecting 2‑sided printing from the Print dialog or from the Lexmark Toolbar.

Place multiple pages on one sheet of paper

You can print up to 16 consecutive pages of a multiple‑page document onto one side of a single sheet of paper by selecting a setting from the Multipage printing (N‑Up) section of the Print dialog screen.

Check your first draft for accuracy

Before printing or making multiple copies of a document:

• Use the preview feature, which you can select from the Print dialog or from the Lexmark Toolbar to see how the

document will look like before you print it.

• Print one copy of the document to check its content and format for accuracy.

Minimizing your printer's environmental impact 42

Avoid paper jams

Correctly set the paper type and size to avoid paper jams. For more information, see “Avoiding jams” on page 230.

Saving energy

Using Eco‑Mode

1 Type the printer IP address into the address field of your Web browser.

If you do not know the IP address of the printer, you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > General Settings > Eco‑Mode > select a setting > Submit.

Choose To

Off Use factory default settings for all settings associated with Eco‑Mode. This setting supports the performance

specifications of your printer.

Energy Reduce energy use, especially when the printer is idle.

• Printer engine motors do not start until it is ready to print. You may notice a short delay before the first

page is printed.

• The printer enters Sleep mode after one minute of inactivity.

• When the printer enters Sleep mode, the printer control panel display and the standard exit bin lights

are turned off.

• If scanning is supported, the scanner lamps are activated only when a scan job is started.

Energy/Paper Use all the settings associated with Energy mode and Paper mode.

Paper

• Enable the automatic duplex feature.

• Turn off print log features.

Reducing printer noise

To select a Quiet Mode setting using the Embedded Web Server:

1 Type the printer IP address into the address field of your Web browser.

If you do not know the IP address of the printer, you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > General Settings > Quiet Mode > select a setting > Submit.

Minimizing your printer's environmental impact 43

Choose To

Off Note: Selecting Photo from the driver may disable Quiet

Mode and provide better print quality and full speed printing.

On Reduce printer noise.

Use factory default settings. This setting supports the performance specifications of your printer.

• Print jobs will process at a reduced speed.

• Printer engine motors do not start until a document is

ready to print. There will be a short delay before the first page is printed.

• If your printer has faxing capability, fax sounds are

reduced or disabled, including those made by the fax speaker and ringer. The fax is placed in standby mode.

• The alarm control and cartridge alarm sounds are turned

off.

• The printer will ignore the Advance Start command.

Adjusting Sleep Mode

To save energy, you can decrease the number of minutes before the printer enters Sleep Mode.

Available settings range from 2–240 minutes. The factory default setting is 30 minutes.

Using the Embedded Web Server

Type the printer IP address or host name in the address field of your Web browser.

If you do not know the IP address or host name of the printer, then you can:

• View the information on the printer control panel home screen, or in the TCP/IP section under the

Networks/Ports menu.

• Print a network setup page or menu settings page and locate the information in the TCP/IP section.

2 Click Settings > General Settings > Timeouts.

3 In the Sleep Mode field, enter the number of minutes you want the printer to wait before it enters Sleep Mode.

4 Click Submit.

Using the printer control panel

From the home screen, navigate to:

> Settings > General Settings > Timeouts

2 Touch the arrows next to Sleep Mode to select the number of minutes you want the printer to wait before it

enters Sleep Mode.

3 Touch Submit.

Minimizing your printer's environmental impact 44

Adjusting the brightness of the display

To save energy, or if you have trouble reading your display, then adjust the brightness of the display.

Available settings range from 20–100. The factory default setting is 100.

Using the Embedded Web Server

Type the printer IP address into the address field of your Web browser.

If you do not know the IP address of the printer, you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > General Settings.

3 In the Screen Brightness field, enter the brightness percentage you want for the display.

4 Click Submit.

Using the printer control panel

From the home screen, navigate to:

> Settings > General Settings

2 Touch the arrows until Screen Brightness appears, and then select a setting.

3 Touch Submit.

Recycling

Lexmark provides collection programs and environmentally progressive approaches to recycling. For more information, see:

• The Notices chapter

• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment

• The Lexmark recycling program at www.lexmark.com/recycle

Recycling Lexmark products

To return Lexmark products for recycling:

1 Visit our Web site at www.lexmark.com/recycle.

2 Find the product type you want to recycle, and then select your country or region from the list.

3 Follow the instructions on the computer screen.

Note: Printer supplies and hardware not listed in a Lexmark collection program may be recycled through your local

recycling center. Contact your local recycling center to determine the items they accept.

Minimizing your printer's environmental impact 45

Recycling Lexmark packaging

Lexmark continually strives to minimize packaging. Less packaging helps to ensure tha t Lexmark printers are tra nsported in the most efficient and environmentally sensitive manner and that there is less packaging to dispose of. These efficiencies result in fewer greenhouse emissions, energy savings, and natural resource savings.

Lexmark cartons are 100% recyclable where corrugated recycling facilities exist. Facilities may not exist in your area.

The foam used in Lexmark packaging is recyclable where foam recycling facilities exist. Facilities may not exist in your area.

When you return a cartridge to Lexmark, you can reuse the box that the cartridge came in. Lexmark will recycle the box.

Returning Lexmark cartridges for reuse or recycling

The Lexmark Cartridge Collection Program diverts millions of Lexmark cartridges from landfills annually by making it both easy and free for Lexmark customers to return used cartridges to Lexmark for reuse or recycling. One hundred percent of the empty cartridges returned to Lexmark are either reused or demanufactured for recycling. Boxes used to return the cartridges are also recycled.

To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge and use the prepaid shipping label. You can also do the following:

1 Visit our Web site at www.lexmark.com/recycle.

2 From the Toner Cartridges section, select your country or region from the list.

3 Follow the instructions on the computer screen.

Loading paper and specialty media 46

Loading paper and specialty media

This section explains how to use the 250-sheet tray, the manual feeder, an optional 550-sheet tray, and the 650-sheet duo drawer with an integrated multipurpose feeder. It also includes information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays.

Setting the paper size and type

The Paper Size setting for the multipurpose feeder must be set manually from the Paper Size menu. The Paper Type setting must be set manually for all trays that do not contain plain paper.

From the home screen navigate to:

> Paper Menu > Paper Size/Type > select a tray > select the paper size or type > Submit

Configuring Universal paper settings

The Universal Paper Size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper Size menu. Then, specify all of the following Universal size settings for your paper:

• Units of Measure

• Portrait Width

• Portrait Height

Note: The smallest supported Universal size is 76 x 127 mm (3 x 5 in.); the largest size is 216 x 356 mm (8.5 x 14 in.).

1 From the home screen, navigate to:

> Paper Menu > Universal Setup > Units of Measure > select a unit of measure

2 Touch Portrait Width or Portrait Height > select the width or height > Submit.

Loading the standard 250‑sheet tray and optional 550‑sheet tray

The printer has one standard 250-sheet tray (Tray 1) with an attached manual feeder. The 250-sheet tray, the 650sheet duo drawer, and the optional 550-sheet tray support the same paper sizes and types and are loaded in the same way.

Note: Some printer models may not support the optional 550‑sheet tray.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray

separately. Keep all other drawers or trays closed until needed.

1 Pull the tray out.

Note: Do not remove trays while a job is printing or while Busy appears on the display. Doing so may cause a

jam.

Loading paper and specialty media 47

2 Squeeze the length guide tab, and then slide the guide to the correct position for the paper size being loaded.

Note: Use the size indicators on the bottom of the tray to help position the guide.

Loading paper and specialty media 48

3 If the paper is longer than letter‑size paper, then push the green tab at the back of the tray to extend it.

4 Flex the sheets back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a level

surface.

5 Load the paper stack with the recommended print side faceup.

6 Make sure the paper guides are secure against the edges of the paper.

Note: Make sure the side guides are placed tightly against the edges of the paper so that the image is registered

properly on the page.

Loading paper and specialty media 49

7 Insert the tray.

8 If a different type or size of paper was loaded than the type or size previously loaded in the tray, then change the

Paper Type or Paper Size setting for the tray from the printer control panel.

Note: Mixing paper sizes or types in a paper tray may cause jams.

Loading the 650‑sheet duo drawer

The 650‑sheet duo drawer (Tray 2) consists of a 550‑sheet tray and an integrated 100‑sheet multipurpose feeder. The drawer is loaded in the same way as the 250‑sheet tray and the optional 550‑sheet tray, and supports the same paper types and sizes. The only differences are the look of the guide tabs and the location of the paper size indicators.

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each paper drawer or tray separately. Keep all other drawers or trays closed until needed.

1 Length guide tabs

2 Size indicators

3 Width guide tabs

Loading paper and specialty media 50

Loading the multipurpose feeder

1 Push the multipurpose feeder latch to the left.

2 Open the multipurpose feeder.

3 Grasp the extension, and pull it straight out until it is fully extended.

4 Prepare the paper for loading.

• Flex sheets of paper back and forth to loosen them. Do not fold or crease the paper. Straighten the edges on a

level surface.

• Hold transparencies by the edges. Straighten the edges on a level surface.

Note: Avoid touching the print side of transparencies. Be careful not to scratch them.

Loading paper and specialty media 51

• Flex a stack of envelopes back and forth to loosen them. Straighten the edges on a level surface.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer.

5 Locate the stack height limiter and tab.

Note: Do not exceed the maximum stack height by forcing paper under the stack height limiter.

1 Tab

2 Stack height limiter

3 Width guide

4 Size indicators

Loading paper and specialty media 52

6 Load the paper, and then adjust the width guide to lightly touch the edge of the paper stack.

• Load paper, card stock, and transparencies with the recommended print side facedown and the top edge

entering first.

• Load envelopes with the flap side up.

Notes:

• Do not load or close the multipurpose feeder while a job is printing.

• Load only one size and type of paper at a time.

7 Make sure the paper is as far into the multipurpose feeder as it will go with very gentle pushing. Paper should lie

flat in the multipurpose feeder. Make sure the paper fits loosely in the multipurpose feeder and is not bent or wrinkled.

8 From the printer control panel, set the Paper Size and Paper Type.

Loading the manual feeder

The standard 250‑sheet tray has an integrated manual feeder that can be used to print on different types of media one sheet at a time.

1 Send a manual print job.

For Windows users

a With a document open, click File > Print. b Click Properties, Preferences, Options, or Setup. c Navigate to:

Paper tab > Paper type > Manual Paper > OK > OK

For Macintosh users

a With a document open, choose File > Print. b From the Copies & Pages or General pop-up menu, choose Manual Paper. c Click OK or Print.

Loading paper and specialty media 53

2 When Load Single Sheet Feeder with [paper type] [paper size] appears, load the sheet

facedown into the manual feeder. Load envelopes on the left side of the feeder with the flap side up.

Note: Align the long edge of the sheet so that it is flush with the right side of the manual feeder.

3 Adjust the width guides until they lightly touch the sheet. Do not force the width guides against the sheet. Doing

so may damage the sheet.

4 Push the sheet in until it stops. The printer pulls it in farther.

Note: To achieve the best possible print quality, use only high‑quality media designed for laser printers.

Loading paper and specialty media 54

Linking and unlinking trays

Linking trays

Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked. The Paper Size setting for all trays must be set manually from the Paper Size menu. The Paper Type setting must be set for all trays from the Paper Type menu. The Paper Type menu and the Paper Size menu are both available from the Paper Size/Type menu.

Unlinking trays

Change one of the following tray settings:

• Paper Type

Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked trays, then assign a different Paper Type name to the tray, such as Custom Type [x], or define your own custom name.

• Paper Size

Paper Size settings must be set manually from the Paper Size menu.

Note: Trays that do not have the same settings as any other tray are not linked.

Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper

loaded in a tray. The temperature of the fuser varies according to the specified Paper Type. Prints may not be properly processed if an inaccurate Paper Type is selected.

Creating a custom name for a paper type

If the printer is on a network, you can use the Embedded Web Server to define a name other than Custom Type [x] for each of the custom paper types loaded into the printer.

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > Paper Menu > Custom Name > type a name > Submit.

Note: This custom name will replace the Custom Type [x] name under the Custom Types and Paper Size and

Type menus.

3 Click Custom Types > select a paper type > Submit.

Assigning a custom paper type name

Assign a custom paper type name to a tray when linking or unlinking trays.

From the home screen, navigate to:

> Paper Menu > Paper Size/Type > select a custom paper type name > select a tray > Submit

Loading paper and specialty media 55

Configuring a custom name

If the printer is on a network, then you can use the Embedded Web Server to define a name other than Custom Type [x] for each of the custom paper types loaded into the printer.

1 Type the printer IP address in the address field of your Web browser.

Note: If you do not know the IP address of the printer, then you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > Paper Menu > Custom Types > select the custom name you want to configure > select a paper or

specialty media type > Submit.

Paper and specialty media guide 56

Paper and specialty media guide

Paper guidelines

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock.

Weight

The printer can automatically feed paper weights from 60 to 176 g/m2 (16 to 47 lb bond) grain long. Paper lighter than 75 g/m bond) grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 in.), we recommend 90 g/m

Curl

(20 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 80 g/m2 (21 lb

or heavier paper.

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, toner cannot fuse to it properly. If paper is too smooth, it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; however, smoothness between 150 and 200 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60 to 176 g/m

(16 to 47 lb bond) paper, use grain long fibers.

Fiber content

Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton possesses characteristics that can negatively affect paper handling.

Paper and specialty media guide 57

Selecting paper

Using appropriate paper prevents jams and helps ensure trouble‑free printing.

To help avoid jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended print side of the paper. This information is usually indicated on the

paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same source; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Using recycled paper and other office papers

As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for use in laser and LED (electrophotographic) printers. In 1998, Lexmark presented to the US government a study demonstrating that recycled paper produced by major mills in the US fed as well as non-recycled paper. However, no blanket statement can be made that all recycled paper will feed well.

Lexmark consistently tests its printers with recycled paper (20–100% post-consumer waste) and a variety of test paper from around the world, using chamber tests for different temperature and humidity conditions. Lexmark has found no reason to discourage the use of today's recycled office papers, but generally the following property guidelines apply to recycled paper.

• Low moisture content (4–5%)

• Suitable smoothness (100–200 Sheffield units, or 140–350 Bendtsen units, European)

Note: Some much smoother papers (such as premium 24 lb laser and LED papers, 50–90 Sheffield units) and much rougher papers (such as premium cotton papers, 200–300 Sheffield units) have been engineered to work very well in laser and LED printers, despite surface texture. Before using these types of paper, consult your paper supplier.

• Suitable sheet-to-sheet coefficient of friction (0.4–0.6)

• Sufficient bending resistance in the direction of feed

Recycled paper, paper of lower weight (<60 g/m that is cut grain-short for portrait (or short-edge) fed printers may have lower bending resistance than is required for reliable paper feeding. Before using these types of paper for laser or LED (electrophotographic) printing, consult your paper supplier. Remember that these are general guidelines only and that paper meeting these guidelines may still cause paper feeding problems in any laser or LED printer (for example, if the paper curls excessively under normal printing conditions).

[16 lb bond]) and/or lower caliper (<3.8 mils [0.1 mm]), and paper

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 60 to 176 g/m

weight paper.

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid papers with rough or heavily textured surfaces.

Paper and specialty media guide 58

Use papers printed with heat‑resistant inks designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 200°C (392°F) without melting or releasing hazardous emissions. Use inks that are not affected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not. When in doubt, contact the paper supplier.

Preprinted papers such as letterhead must be able to withstand temperatures up to 200°C (392°F) without melting or releasing hazardous emissions.

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label

manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity between 40 and 60%.

• Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

Supported paper sizes, types, and weights

The following tables provide information on standard and optional paper sources and the types of paper they support.

Note: For an unlisted paper size, select the closest larger listed size.

Supported paper sizes

Notes:

• Your printer model may have a 650‑sheet duo drawer, which consists of a 550‑sheet tray and an integrated

100‑sheet multipurpose feeder. The 550‑sheet tray of the 650‑sheet duo drawer supports the same paper sizes as the optional 550‑sheet tray. The integrated multipurpose feeder supports different paper sizes, types, and weights.

• Some printer models may not support the optional 550-sheet tray.

Paper size Dimensions 250‑sheet tray Optional

550‑sheet tray

A4 210 x 297 mm

(8.3 x 11.7 in.)

A5 148 x 210 mm

(5.83 x 8.3 in.)

Multipurpose feeder

Manual feeder

JIS B5 182 x 257 mm

(7.2 x 10.1 in.)

A6 105 x 148 mm

(4.1 x 5.8 in.)

When Universal is selected, the page is formatted for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software

program.

Paper and specialty media guide 59

Paper size Dimensions 250‑sheet tray Optional

550‑sheet tray

Statement 140 x 216 mm

(5.5 x 8.5 in.)

Letter 216 x 279 mm

(8.5 x 11 in.)

Folio 216 x 330 mm

(8.5 x 13 in.)

Oficio (Mexico) 216 x 340 mm

(8.5 x 13 in.)

Legal 216 x 356 mm

(8.5 x 14 in.)

Executive 184 x 267 mm

(7.3 x 10.5 in.)

Universal

148 x 210 mm (5.8 x 8.3 in.) up to 216 x 356 mm (8.5 x 14 in.)

76 x 127 mm (3 x 5 in.)

up to 216 x 356 mm (8.5 x 14 in.)

Multipurpose feeder

Manual feeder

7 3/4 Envelope (Monarch)

9 Envelope 98 x 225 mm

98 x 191 mm (3.9 x 7.5 in.)

(3.9 x 8.9 in.)

10 Envelope 105 x 241 mm

(4.1 x 9.5 in.)

DL Envelope 110 x 220 mm

(4.3 x 8.7 in.)

B5 Envelope 176 x 250 mm

(6.9 x 9.8 in.)

C5 Envelope 162 x 229 mm

(6.4 x 9 in.)

Monarch 105 x 241 mm

(4.1 x 9.5 in.)

Other Envelope 98 x 162 mm

(3.9 x 6.3 in.) up to 176 x 250 mm (6.9 x 9.8 in.)

When Universal is selected, the page is formatted for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software

program.

Paper and specialty media guide 60

Supported paper types and weights

Notes:

• Your printer model may have a 650‑sheet duo drawer, which consists of a 550‑sheet tray and an integrated

100‑sheet multipurpose feeder. The 550‑sheet tray of the 650‑sheet duo drawer supports the same paper as the optional 550‑sheet tray. The integrated multipurpose feeder supports different paper sizes, types, and weights.

• Some printer models may not support the optional 550-sheet tray.

Paper type Standard 250‑sheet

tray

Paper

1, 2

• Plain

• Bond

1, 2

• Glossy

• Colored

• Custom Type [x]

• Letterhead

1, 2

• Light

• Heavy

1, 2

• Preprinted

• Rough/Cotton

Recycled

Card stock

Transparencies X

2, 4, 5

Labels

1,2

1, 2, 3

• Paper

Envelopes

2, 6, 7

Optional 550‑sheet tray

Multipurpose feeder Manual feeder

Paper types must be set to match the supported paper weights.

The duplex unit supports paper weights from 60 to 105 g/m2 (16–28‑lb) grain long bond paper. The duplex unit does not

support card stock, transparencies, envelopes, or labels.

For 60 to 176 g/m2 (16–47‑lb) bond paper, we recommend grain long fibers.

The pressure‑sensitive area must enter the printer first.

Single-sided paper labels designed for laser printers are supported for occasional use. The use of paper labels should not exceed 20 pages per month. Prolonged use may reduce fuser life. Vinyl, pharmacy, and dual-sided labels are not supported. For more information, see the Card Stock & Label Guide on the Lexmark Web site at http://support.lexmark.com.

The maximum weight for 100 percent cotton envelopes is 90 g/m2 (24‑lb) bond.

The cotton content limit for 105 g/m2 (28‑lb) bond envelopes is 25 percent.

Printing 61

Printing

This chapter covers printing, printer reports, and job cancelation. The selection and handling of paper and specialty media can affect how reliably documents print. For more information, see “Avoiding jams” on page 230 and “Storing paper” on page 58.

Printing a document

1 From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper.

2 Send the print job:

For Windows users

With a document open, click File > Print.

b Click Properties, Preferences, Options, or Setup. c Adjust settings as necessary. d Click OK > Print.

For Macintosh users

Customize the settings as needed in the Page Setup dialog:

1 With a document open, choose File > Page Setup. 2 Choose a paper size or create a custom size to match the loaded paper. 3 Click OK.

b Customize the settings as needed in the Print dialog:

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the Print dialog and pop‑up menus, adjust the settings as needed.

Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or

select the appropriate tray or feeder.

3 Click Print.

Adjusting toner darkness

1 Type the printer IP address into the address field of your Web browser.

If you do not know the IP address of the printer, you can:

• View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

• Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2 Click Settings > Print Settings > Quality Menu > Toner Darkness.

Printing 62

3 Adjust the toner darkness setting.

4 Click Submit.

Printing from a flash drive

Notes:

• Before printing an encrypted PDF file, enter the file password from the printer control panel.

• You cannot print files for which you do not have printing permissions.

1 Insert a flash drive into the USB port.

Notes:

• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the

printer ignores the flash drive.

• If you insert the flash drive while the printer is processing other print jobs, then Busy appears. After these

print jobs are processed, you may need to view the held jobs list to print documents from the flash drive.

Warning—Potential Damage: Do not touch the USB cable, any network adapter, any connector, the memory device, or the printer in the areas shown while actively printing, reading, or writing from the memory device. A loss of data can occur.

Printing 63

2 From the printer control panel, touch the document you want to print.

3 Touch the arrows to increase the number of copies to print, and then touch Print.

Notes:

• Do not remove the flash drive from the USB port until the document has finished printing.

• If you leave the flash drive in the printer after leaving the initial USB menu screen, then you can still print

files from the flash drive as held jobs.

Supported flash drives and file types

Flash drive File type

• Lexar JumpDrive 2.0 Pro (256MB, 512MB, or 1GB sizes)

• SanDisk Cruzer Mini (256MB, 512MB, or 1GB sizes)

Notes:

• Hi‑Speed USB flash drives must support the Full‑Speed standard. Devices supporting only USB

low‑speed capabilities are not supported.

• USB flash drives must support the FAT (File Allocation Tables) system. Devices formatted with NTFS

(New Technology File System) or any other file system are not supported.

Documents:

• .pdf

• .xps

Images:

• .dcx

• .gif

• .JPEG

• .jpg

• .bmp

• .pcx

• .TIFF

• .tif

• .png

Printing 64

Printing on specialty media

Tips on using card stock

Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly impact print quality. Print samples on the card stock being considered for use before buying large quantities.

When printing on card stock:

• From MarkVision Professional, the printer software, or the printer control panel:

1 Set the Paper Type to Card Stock. 2 Set the Paper Weight to Card Stock Weight. 3 Set the Card Stock Weight to Normal or Heavy.

• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or

Tips on using envelopes

Print samples on the envelopes being considered for use before buying large quantities.

When printing on envelopes:

• Feed envelopes from the manual feeder or optional multipurpose feeder.

• Set the Paper Type to Envelope, and select the envelope size.

• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the

envelopes can withstand temperatures up to 200°C (392°F) without sealing, wrinkling, curling excessively, or releasing hazardous emissions.

• For the best performance, use envelopes made from 60 g/m

weight for envelopes as long as the cotton content is 25% or less. All‑cotton envelopes must not exceed 90 g/m (24 lb bond) weight.

• Use only new envelopes.

• To optimize performance and minimize jams, do not use envelopes that: – Have excessive curl or twist – Are stuck together or damaged in any way – Have windows, holes, perforations, cutouts, or embossing – Have metal clasps, string ties, or folding bars – Have an interlocking design – Have postage stamps attached – Have any exposed adhesive when the flap is in the sealed or closed position

(16 lb bond) paper. Use up to 105 g/m2 (28 lb bond)

Printing 65

– Have bent corners – Have rough, cockle, or laid finishes

• Adjust the width guides to fit the width of the envelopes.

Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.

Tips on using letterhead

Page orientation is important when printing on letterhead. Use the following table to determine which direction to load the letterhead:

Source or process Print side and paper orientation

• Standard 250‑sheet tray

• Optional 550‑sheet tray

• Simplex (one‑sided) printing

from trays

Duplex (two‑sided) printing from trays

Printed letterhead design is placed faceup. The top edge of the sheet with the logo is placed at the front of the tray.

Printed letterhead design is placed facedown. The top edge of the sheet with the logo is placed at the back of the tray.

Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for laser printers.

Printing 66

Source or process Print side and paper orientation

Manual feeder (simplex printing) Multipurpose feeder

Manual feeder (duplex printing) Multipurpose feeder

Preprinted letterhead design is placed facedown. The top edge of the sheet with the logo should enter the manual feeder first.

Preprinted letterhead design is placed faceup. The top edge of the sheet with the logo should enter the manual feeder last.

Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for laser printers.

Tips on using labels

Note: Use paper label sheets for occasional use only. Vinyl, pharmacy, and dual‑sided labels are not supported.

For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on the Lexmark Web site at http://support.lexmark.com.

When printing on labels:

• Use labels designed specifically for laser/LED printers. Check with the manufacturer or vendor to verify that: – The labels can withstand temperatures up to 210°C (410°F) without sealing, excessive curling, wrinkling, or

releasing hazardous emissions.

Note: Labels can be printed at a higher fusing temperature up to 220°C (428°F) if Label Weight is set to Heavy. Select this setting using the Embedded Web Server, or from the printer control panel Paper menu.

– Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25 psi (172 kPa) pressure without

delaminating, oozing around the edges, or releasing hazardous fumes.

• Do not use labels with slick backing material.

Printing 67

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.

• Do not use labels with exposed adhesive.

• Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die‑cuts of the label.

• Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)

away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.

• If zone coating of the adhesive is not possible, remove a 1.6 mm (0.06 in.) strip on the leading and driver edge, and

use a non‑oozing adhesive.

• Portrait orientation works best, especially when printing bar codes.

Tips on using transparencies

Print a test page on the transparencies being considered for use before buying large quantities.

When printing on transparencies:

• Feed transparencies from the 250-sheet tray, manual feeder, or optional multipurpose feeder.

• Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure

transparencies are able to withstand temperatures up to 200°C (392°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

• To prevent print quality problems, avoid getting fingerprints on the transparencies.

Printing confidential and other held jobs

Storing print jobs in the printer

You can set the printer to store print jobs in the printer memory until you start the print job from the printer control panel.

All print jobs that can be initiated by the user at the printer are called held jobs.

Note: Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to process additional held jobs.

Print job type Description

Confidential Confidential lets you hold print jobs in the computer until you enter the PIN from

the control panel. Note: The PIN is set from the computer. It must be four digits, using the

numbers 0–9.

Verify Verify lets you print one copy of a print job while the printer holds the remaining

copies. It allows you to examine if the first copy is satisfactory. The print job is automatically deleted from the printer memory once all copies are printed.

Reserve Reserve allows the printer to store print jobs for printing at a later time. The print

jobs are held until deleted from the Help Jobs menu.

Repeat Repeat prints and stores print jobs in the printer memory for reprinting.

Printing 68

Printing confidential and other held jobs

Note: Confidential and Verify print jobs are automatically deleted from memory after printing. Repeat and Reserve

jobs are held in the printer until you choose to delete them.

For Windows users

With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Print and Hold.

4 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential

print job, also enter a four‑digit PIN.

5 Click OK or Print.

6 From the printer home screen, release the print job.

• For confidential print jobs, navigate to:

Held jobs > your user name > Confidential Jobs > enter PIN > select print job > specify number of copies > Print

• For other print jobs, navigate to:

Held jobs > your user name > select print job > specify number of copies > Print

For Macintosh users

With a document open, choose File > Print. If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages pop‑up menu, choose Job Routing.

3 Select the print job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential

print job, also enter a four‑digit PIN.

4 Click OK or Print.

5 From the printer home screen, release the print job.

• For confidential print jobs, navigate to:

Held jobs > your user name > Confidential Jobs > enter PIN > select print job > specify number of copies > Print

• For other print jobs, navigate to:

Held jobs > your user name > select print job > specify number of copies > Print

Printing 69

Printing photos from a PictBridge‑enabled digital camera

You can connect a PictBridge‑enabled digital camera to the printer, and use the buttons on the camera to select and print photos.

1 Insert one end of the USB cable into the camera.

Note: Use only the USB cable that came with your camera.

2 Insert the other end of the USB cable into the USB port on the front of the printer.

Notes:

• Make sure the PictBridge‑enabled digital camera is set to the correct USB mode. See the camera

documentation for more information.

• If the PictBridge connection is successful, then a confirmation message appears on the printer display.

3 Follow the instructions on the camera to select and print photos.

Note: If the printer is turned off while the camera is connected, then you must disconnect and then reconnect the

camera.

Printing information pages

Printing a font sample list

1 From the home screen, navigate to:

> Reports > Print Fonts

2 Touch PCL Fonts or PostScript Fonts.

Printing a directory list

A directory list shows the resources stored in a flash memory or on the printer hard disk.

From the home screen, navigate to:

> Reports > Print Directory

Printing 70

Canceling a print job

Canceling a print job from the printer control panel

1 Touch Cancel Jobs on the touch screen, or press on the keypad.

2 Touch the job you want to cancel, and then touch Delete Selected Jobs.

Canceling a print job from the computer

For Windows users

1 Open the printers folder:

a Click , or click Start and then click Run. b In the Start Search or Run box, type control printers. c Press Enter, or click OK.

2 Double‑click the printer icon.

3 Select the print job you want to cancel.

4 From the keyboard, press Delete.

For Macintosh users

In Mac OS X version 10.5 or later:

1 From the Apple menu, choose System Preferences > Print & Fax > Open Print Queue.

2 From the printer window, select the print job you want to cancel.

3 From the icon bar at the top of the window, click the Delete icon.

In Mac OS X version 10.4 or earlier:

1 From the Finder, navigate to:

Go > Applications

2 Double‑click Utilities > Print Center or Printer Setup Utility.

3 Double‑click the printer icon.

4 From the printer window, select the print job you want to cancel.

5 From the icon bar at the top of the window, click the Delete icon.

Copying 71

Copying

ADF Scanner glass

AB C

Use the ADF for multiple‑page documents. Use the scanner glass for single pages, small items (such as postcards or

photos), transparencies, photo paper, or thin media (such as magazine clippings).

Making copies

Making a quick copy

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the printer control panel, touch Copy It.

Copying using the ADF

1 Load an original document faceup, short edge first into the ADF.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 Adjust the paper guides.

3 From the home screen, navigate to:

Copy > change the copy settings > Copy It

Copying 72

Copying using the scanner glass

1 Place an original document facedown on the scanner glass in the upper left corner.

2 From the home screen, navigate to:

Copy > change the copy settings > Copy It

3 If you have more pages to scan, then place the next document on the scanner glass, and then touch Scan the Next

Page.

4 Touch Finish the Job to return to the home screen.

Copying film photos

1 Place a photo facedown on the upper left corner of the scanner glass.

2 From the home screen, navigate to:

Copy > Content > Photo >

> Photo/Film > > Copy It > Scan the Next Page or Finish the Job

Copying on specialty media

Copying on transparencies

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Copy from > size of the original document >

4 Touch Copy to, and then select the tray that contains transparencies, or touch Manual Feeder Size.

5 Load transparencies in the multipurpose feeder.

6 From the home screen, navigate to:

> select the desired size of the transparencies > Manual Feeder Type > > Copy It

Copying on letterhead

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Copy from > size of the original document > Copy to > Manual Feeder

Copying 73

4 Place the letterhead faceup, top edge first in the multipurpose feeder.

5 Select the size of the letterhead.

6 Navigate to:

Continue > Letterhead > Continue > Copy It

Customizing copy settings

Copying in black and white

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Allow color copies > Off >

> Submit

Copying to a different size

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 Touch Copy from > select the size of the original document > .

5 Touch Copy to > select the size of the copy > .

6 Touch Copy It.

Making copies using paper from a selected tray

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Copy from > size of the original document > Copy to

Copying 74

4 Touch Manual Feeder or select the tray that contains the paper type you want to use.

Note: If you choose Manual Feeder, then you will also need to select the paper size and type.

5 Touch Copy It.

Copying different paper sizes

Use the ADF to copy original documents with different paper sizes. Depending on the paper sizes loaded and the “Copy to” and “Copy from” settings, each copy is either printed on mixed paper sizes (Example 1) or scaled to fit a single paper size (Example 2).

Example 1: Copying on mixed paper sizes

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Copy from > Mixed Sizes >

The scanner identifies the different paper sizes as they are scanned. Copies are printed on mixed paper sizes corresponding to the paper sizes of the original document.

> Copy to > Auto Size Match > > Copy It

Example 2: Copying on a single paper size

Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Copy from > Mixed Sizes >

The scanner identifies the different paper sizes as they are scanned, and then scales the mixed paper sizes to fit on the paper size selected.

> Copy to > Letter > > Copy It

Copying on both sides of the paper (duplexing)

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

Copying 75

4 From the Sides (Duplex) area, touch the button for your preferred duplexing method.

The first number represents sides of the original documents; the second number represents sides of the copy. For example, select 1‑sided to 2‑sided if you have 1-sided original documents and you want 2‑sided copies.

5 Touch , and then Copy It.

Reducing or enlarging copies

Copies can be reduced to 25% of the original document size or enlarged to 400% of the original document size. The factory default setting for Scale is Auto. If you leave Scale set to Auto, the content of your original document will be scaled to fit the size of the paper onto which you are copying.

To reduce or enlarge a copy:

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 On the home screen, touch Copy.

4 From the Scale area, touch the arrows to enlarge or reduce your copies.

Touching “Copy to” or “Copy from” after setting Scale manually changes the scale value back to Auto.

5 Touch Copy It.

Adjusting copy quality

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Content

4 Touch the button that best represents the content type of the document you are copying:

• Text—Use when the content of the original document is mostly text or line art.

• Graphics—Use when the original document is mostly business‑type graphics such as pie charts, bar charts, and

animations.

• Text/Photo—Use when the original document is a mixture of text, graphics, and photos.

• Photo—Use when the original document is mostly a photo or an image.

5 Touch .

6 Touch the button that best represents the content source of the document you are copying:

• Color Laser—Use when the original document was printed using a color laser printer.

• Black/White Laser—Use when the original document was printed using a mono laser printer.

• Inkjet—Use when the original document was printed using an inkjet printer.

Copying 76

• Photo/Film—Use when the original document is a photo from film.

• Magazine—Use when the original document is from a magazine.

• Newspaper—Use when the original document is from a newspaper.

• Press—Use when the original document was printed using a printing press.

• Other—Use when the original document was printed using an alternate or unknown printer.

7 Touch > Copy It.

Collating copies

If you print multiple copies of a document, then you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

By default, Collate is set to On. If you do not want to collate your copies, then change the setting to Off:

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > enter the number of copies > Collate > Off >

> Copy It

Placing separator sheets between copies

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Advanced Options > Separator Sheets

Note: Collate must be set to On for the separator sheets to be placed between copies. If Collate is set to Off,

then the separator sheets are added to the end of the print job.

4 Select one of the following:

• Between Copies

• Between Jobs

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• Between Pages

• Off

5 Touch > Copy It.

Copying multiple pages onto a single sheet

In order to save paper, you can copy either two or four consecutive pages of a multiple‑page document onto a single sheet of paper.

Notes:

• The Paper Size must be set to Letter, Legal, A4, or JIS B5.

• The Copy Size must be set to 100%.

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Advanced Options > Paper Saver > select desired output >

> Copy It

Creating a custom copy job (job build)

The custom copy job or job build is used to combine one or more sets of original documents into a single copy job. Each set may be scanned using different job parameters. When a copy job is submitted and Custom Job is enabled, the scanner scans the first set of original documents using the supplied parameters, and then it scans the next set with the same or different parameters.

The definition of a set depends on the scan source:

• If you scan a document on the scanner glass, then a set consists of one page.

• If you scan multiple pages using the ADF, then a set consists of all scanned pages until the ADF becomes empty.

• If you scan one page using the ADF, then a set consists of one page.

For example:

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Options > Custom Job > On > Done > Copy It

When the end of a set is reached, the scan screen appears.

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4 Load the next document faceup, short edge first into the ADF or facedown on the scanner glass, and then touch

Scan the Automatic Document Feeder or Scan the flatbed.

Note: If required, change the job settings.

5 If you have another document to scan, then repeat the previous step. Otherwise, touch Finish the job.

Placing information on copies

Placing the date and time at the top of each page

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Advanced Options > Header/Footer

4 Pick an area of the page where you want to place the date and time.

5 Touch Yes or No > > Copy It.

Placing an overlay message on each page

An overlay message can be placed on each page. The message choices are Urgent, Confidential, Copy, Custom or Draft. To place a message on the copies:

1 Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 If you are loading a document into the ADF, then adjust the paper guides.

3 From the home screen, navigate to:

Copy > Advanced Options > Overlay > select overlay message >

4 Touch Copy It.

Canceling a copy job

Canceling a copy job while the document is in the ADF

When the ADF begins processing a document, the scanning screen appears. To cancel the copy job, touch Cancel Job on the touch screen.

A “Canceling scan job” screen appears. The ADF clears all pages in the ADF and cancels the job.

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Canceling a copy job while copying pages using the scanner glass

Touch Cancel Job on the touch screen.

A “Canceling scan job” screen appears. Once the job is canceled, the copy screen appears.

Canceling a copy job while the pages are being printed

1 Touch Cancel Job on the touch screen, or press on the keypad.

2 Touch the job you want to cancel.

3 Touch Delete Selected Jobs.

The remaining print job is canceled. The home screen appears.

Understanding the copy screens and options

Copy from

This option opens a screen where you can enter the paper size of the original document.

• Touch the paper size that matches the original document.

• When “Copy from” is set to Mixed Sizes, the scanner identifies the different paper sizes as they are scanned. Copies

are printed on mixed paper sizes corresponding to the paper sizes of the original document.

Copy to

This option opens a screen where you can enter the paper size and type on which your copies will be printed.

• Touch the paper size and type that matches the paper loaded.

• If the paper size setting for “Copy from” and “Copy to” are different, then the printer automatically adjusts the

Scale setting to accommodate the difference.

Copies

This option allows you to set the number of copies to be printed.

Scale

This option creates an image from your copy that is proportionally scaled anywhere between 25% and 400%. Scale can also be set for you automatically.

• When you want to copy from one size of paper to another, such as from legal‑size to letter‑size paper, setting the

“Copy from” and “Copy to” paper sizes automatically changes the scale to keep all the original docum ent information on your copy.

• Touch the left arrow to decrease the value by 1%; touch the right arrow to increase the value by 1%.

• Hold your finger on an arrow to make a continuous increment change.

• Hold your finger on an arrow for two seconds to cause the pace of the change to accelerate.

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Darkness

This option adjusts how light or dark your copies will turn out in relation to the original document.

Sides (Duplex)

Use this option to select duplex settings. You can print copies on one or two sides, make two-sided copies (duplex) of two-sided original documents, make two-sided copies from one-sided original documents, or make one-sided copies (simplex) from two-sided original documents.

Collate

This option keeps the pages of a print job stacked in sequence when printing multiple copies of the document. The factory default setting for Collate is on; the output pages of your copies will be ordered (1,2,3) (1,2,3) (1,2,3). If you want all the copies of each page to remain together, turn Collate off, and your copies will be ordered (1,1,1) (2,2,2) (3,3,3).

Content

This option lets you set the original document type and source.

Choose content type from Text, Text/Photo, Photo, or Graphics.

• Text—Use when the content of the original document is mostly text or line art.

• Graphics—Use when the original document is mostly business‑type graphics such as pie charts, bar charts, and

animations.

• Text/Photo—Use when the original document is a mixture of text, graphics, and photos.

• Photo—Use when the original document is mostly a photo or an image.

Choose content source from Color Laser, Black/White Laser, Inkjet, Photo/Film, Magazine, Newspaper, Press, or Other.