Lexmark X543dn User Guide
X54x Series
User's Guide
August 2011 www.lexmark.com
Machine type:
7525
Model numbers:
131, 133, 138, 332, 333, 336, 337, 352, 356, 382, 383, 386, 387
Contents 2
Contents
Safety information.....................................................................................10
Learning about the printer.........................................................................12
Finding information about the printer....................................................................................................12
Selecting a location for the printer..........................................................................................................13
Printer configurations.............................................................................................................................15
Basic functions of the scanner.................................................................................................................15
Understanding the ADF and scanner glass..............................................................................................16
Understanding the printer control panel................................................................................................16
Additional printer setup.............................................................................22
Installing internal options........................................................................................................................22
Available options .............................................................................................................................................. 22
Installing a memory card ..................................................................................................................................22
Installing a flash memory or font card ..............................................................................................................26
Installing hardware options.....................................................................................................................29
Installing an optional tray or drawer ................................................................................................................ 29
Attaching cables......................................................................................................................................31
Verifying printer setup............................................................................................................................32
Printing menu settings pages............................................................................................................................ 33
Printing a network setup page.......................................................................................................................... 33
Setting up the printer software...............................................................................................................33
Installing printer software ................................................................................................................................ 33
Updating available options in the printer driver .............................................................................................. 34
Setting up wireless printing.....................................................................................................................34
Information you will need to set up the printer on a wireless network ...........................................................34
Installing the printer on a wireless network (Windows)...................................................................................35
Installing the printer on a wireless network (Macintosh).................................................................................37
Installing the printer on a wired network .........................................................................................................39
Minimizing your printer's environmental impact........................................42
Saving paper and toner...........................................................................................................................42
Using recycled paper and other office papers..................................................................................................42
Conserving supplies ..........................................................................................................................................43
Saving energy..........................................................................................................................................44
Using Eco‑Mode................................................................................................................................................44
Reducing printer noise...................................................................................................................................... 44
Adjusting Power Saver...................................................................................................................................... 45
Contents 3
Recycling..................................................................................................................................................46
Recycling Lexmark products .............................................................................................................................46
Recycling Lexmark packaging............................................................................................................................ 46
Returning Lexmark cartridges for reuse or recycling........................................................................................46
Loading paper and specialty media............................................................47
Linking and unlinking trays......................................................................................................................47
Linking trays ...................................................................................................................................................... 47
Unlinking trays .................................................................................................................................................. 47
Assigning a Custom Type name ........................................................................................................................47
Setting the Paper Size and Paper Type....................................................................................................48
Configuring Universal paper settings......................................................................................................48
Loading the standard 250‑sheet tray and optional 550‑sheet tray.........................................................49
Loading the 650‑sheet duo drawer.........................................................................................................52
Using the multipurpose feeder...............................................................................................................53
Using the manual feeder.........................................................................................................................55
Paper and specialty media guide................................................................57
Paper guidelines......................................................................................................................................57
Paper characteristics.........................................................................................................................................57
Unacceptable paper..........................................................................................................................................58
Selecting paper .................................................................................................................................................58
Selecting preprinted forms and letterhead ......................................................................................................58
Storing paper...........................................................................................................................................59
Supported paper sizes, types, and weights.............................................................................................59
Paper sizes supported by the printer................................................................................................................59
Paper types supported by the printer .............................................................................................................. 61
Paper types and weights supported by the printer .......................................................................................... 61
Paper capacities ................................................................................................................................................63
Printing......................................................................................................64
Printing a document................................................................................................................................64
Printing on specialty media.....................................................................................................................65
Tips on using letterhead ...................................................................................................................................65
Tips on using transparencies ............................................................................................................................66
Tips on using envelopes.................................................................................................................................... 67
Tips on using paper labels.................................................................................................................................67
Tips on using card stock....................................................................................................................................68
Printing from a flash drive.......................................................................................................................69
Supported flash drives and file types......................................................................................................70
Printing photos from a PictBridge‑enabled digital camera.....................................................................70
Contents 4
Printing information pages......................................................................................................................71
Printing a font sample list ................................................................................................................................. 71
Printing a directory list......................................................................................................................................71
Printing the print quality test pages .................................................................................................................71
Canceling a print job................................................................................................................................72
Canceling a print job from the printer control panel........................................................................................72
Canceling a print job from the computer ......................................................................................................... 72
Copying......................................................................................................74
Making copies.........................................................................................................................................74
Making a quick copy .........................................................................................................................................74
Copying using the ADF ......................................................................................................................................74
Copying using the scanner glass ....................................................................................................................... 75
Copying photos........................................................................................................................................75
Copying on specialty media.....................................................................................................................75
Copying to transparencies ................................................................................................................................75
Copying to letterhead ....................................................................................................................................... 76
Customizing copy settings.......................................................................................................................76
Copying from one size to another ....................................................................................................................76
Making copies using paper from a selected tray .............................................................................................. 77
Copying on both sides of the paper (duplexing)...............................................................................................77
Reducing or enlarging copies............................................................................................................................ 78
Making a copy lighter or darker........................................................................................................................ 78
Adjusting copy quality ......................................................................................................................................79
Collating copies.................................................................................................................................................79
Placing separator sheets between copies......................................................................................................... 80
Copying multiple pages onto a single sheet ..................................................................................................... 80
Canceling a copy job................................................................................................................................81
Improving copy quality............................................................................................................................81
E-mailing....................................................................................................82
Getting ready to e-mail...........................................................................................................................82
Setting up the e-mail function ..........................................................................................................................82
Setting up the address book .............................................................................................................................83
Creating an e-mail shortcut using the Embedded Web Server...............................................................83
E-mailing a document..............................................................................................................................83
Sending an e-mail using the keypad .................................................................................................................83
Sending an e‑mail using a shortcut number ..................................................................................................... 84
Sending an e-mail using the address book ....................................................................................................... 85
Canceling an e-mail.................................................................................................................................85
Contents 5
Faxing........................................................................................................86
Getting the printer ready to fax..............................................................................................................86
Initial fax setup .................................................................................................................................................87
Choosing a fax connection................................................................................................................................88
Connecting to an analog telephone line ...........................................................................................................89
Connecting to a DSL service.............................................................................................................................. 89
Connecting to a PBX or ISDN system ................................................................................................................90
Connecting to a Distinctive Ring Service...........................................................................................................90
Connecting a telephone or answering machine to the same telephone line...................................................91
Connecting to an adapter for your country or region ......................................................................................92
Connecting to a computer with a modem ........................................................................................................ 97
Setting the outgoing fax name and number .....................................................................................................99
Setting the date and time ................................................................................................................................. 99
Turning daylight saving time on or off ..............................................................................................................99
Sending a fax.........................................................................................................................................100
Sending a fax using the printer control panel................................................................................................. 100
Sending a fax using the computer ..................................................................................................................100
Creating shortcuts.................................................................................................................................101
Creating a fax destination shortcut using the Embedded Web Server ...........................................................101
Creating a fax destination shortcut using the printer control panel...............................................................102
Using shortcuts and the address book..................................................................................................103
Using fax destination shortcuts ...................................................................................................................... 103
Using the address book ..................................................................................................................................103
Customizing fax settings........................................................................................................................103
Changing the fax resolution............................................................................................................................103
Making a fax lighter or darker ........................................................................................................................104
Sending a fax at a scheduled time .................................................................................................................. 104
Viewing a fax log ............................................................................................................................................. 105
Canceling an outgoing fax.....................................................................................................................105
Understanding fax options....................................................................................................................105
Original Size ....................................................................................................................................................105
Content ...........................................................................................................................................................105
Sides (Duplex) ................................................................................................................................................. 106
Resolution ....................................................................................................................................................... 106
Darkness .........................................................................................................................................................106
Improving fax quality.............................................................................................................................106
Forwarding a fax....................................................................................................................................106
Scanning to an FTP address......................................................................108
Scanning to an FTP address...................................................................................................................108
Scanning to an FTP address using the keypad ................................................................................................ 108
Contents 6
Scanning to an FTP address using a shortcut number ....................................................................................109
Creating an FTP shortcut using the Embedded Web Server.................................................................109
Scanning to a computer or USB flash memory device...............................110
Scanning to a computer........................................................................................................................110
Scanning to a USB flash memory device...............................................................................................111
Understanding scan to computer options.............................................................................................112
Sides (Duplex) ................................................................................................................................................. 112
Darkness .........................................................................................................................................................112
Improving scan quality..........................................................................................................................112
Using the Scan Center software............................................................................................................112
Understanding the Scan Center features........................................................................................................ 112
Using the ScanBack utility.....................................................................................................................113
Using the ScanBack Utility ..............................................................................................................................113
Clearing jams............................................................................................114
Avoiding jams........................................................................................................................................114
Understanding jam numbers and locations..........................................................................................115
200 paper jam.......................................................................................................................................116
201 paper jam.......................................................................................................................................116
202 paper jam.......................................................................................................................................117
230 paper jam.......................................................................................................................................119
235 paper jam.......................................................................................................................................119
242 and 243 paper jams........................................................................................................................119
250 paper jam.......................................................................................................................................120
290 paper jam.......................................................................................................................................120
Understanding printer menus...................................................................122
Menus list..............................................................................................................................................122
Supplies menu.......................................................................................................................................123
Paper menu...........................................................................................................................................123
Default Source menu ...................................................................................................................................... 123
Size/Type menu ..............................................................................................................................................124
Paper Texture menu ....................................................................................................................................... 126
Paper Weight menu ........................................................................................................................................128
Paper Loading menu .......................................................................................................................................129
Custom Types menu .......................................................................................................................................130
Custom Scan Sizes menu ................................................................................................................................ 131
Universal Setup menu.....................................................................................................................................131
Reports menu........................................................................................................................................132
Contents 7
Reports menu ................................................................................................................................................. 132
Network/Ports.......................................................................................................................................133
Active NIC menu .............................................................................................................................................133
Network menu................................................................................................................................................133
Wireless menu ................................................................................................................................................135
USB menu ....................................................................................................................................................... 135
Settings menu........................................................................................................................................137
General Settings menu ................................................................................................................................... 137
Copy Settings menu ........................................................................................................................................140
Fax Settings menu........................................................................................................................................... 142
Flash Drive menu ............................................................................................................................................148
Print Settings...................................................................................................................................................151
Set Date and Time...........................................................................................................................................160
Understanding printer messages..............................................................163
List of status and error messages..........................................................................................................163
Maintaining the printer............................................................................178
Storing supplies.....................................................................................................................................178
Checking the status of supplies.............................................................................................................178
Checking the status of supplies from the printer control panel ..................................................................... 178
Checking the status of supplies from a network computer ............................................................................178
Ordering supplies..................................................................................................................................179
Ordering toner cartridges ............................................................................................................................... 179
Ordering imaging kits...................................................................................................................................... 180
Ordering a waste toner bottle ........................................................................................................................180
Replacing supplies.................................................................................................................................181
Replacing the waste toner bottle ...................................................................................................................181
Replacing a black imaging kit.................................................................................................. ........................184
Replacing a black and color imaging kit .......................................................................................................... 190
Replacing a toner cartridge............................................................................................................................. 196
Replacing a developer unit ..................................................................................................... ........................198
Cleaning the exterior of the printer......................................................................................................204
Cleaning the scanner glass....................................................................................................................205
Moving the printer............................................................................................................. ...................205
Before moving the printer ..............................................................................................................................205
Moving the printer to another location.......................................................................................................... 206
Shipping the printer........................................................................................................................................ 206
Administrative support............................................................................207
Finding advanced networking and administrator information.............................................................207
Restoring the factory default settings...................................................................................................207
Contents 8
Using the Embedded Web Server.........................................................................................................207
Setting up e‑mail alerts.........................................................................................................................208
Viewing reports.....................................................................................................................................208
Troubleshooting.......................................................................................209
Solving basic printer problems..............................................................................................................209
Solving printing problems.....................................................................................................................209
Multiple‑language PDFs do not print..............................................................................................................209
Printer control panel display is blank or displays only diamonds ...................................................................209
Error message about reading USB drive appears ...........................................................................................209
Jobs do not print ............................................................................................................................................. 210
Job takes longer than expected to print ......................................................................................................... 210
Job prints from the wrong tray or on the wrong paper .................................................................................. 211
Incorrect or strange characters print.............................................................................................................. 211
Tray linking does not work..............................................................................................................................211
Large jobs do not collate................................................................................................................................. 211
Unexpected page breaks occur.......................................................................................................................212
Solving copy problems..........................................................................................................................212
Copier does not respond ................................................................................................................................ 212
Scanner unit does not close............................................................................................................................ 212
Poor copy quality .............................................................................................................. ..............................213
Partial document or photo copies ..................................................................................................................214
Solving scanner problems.....................................................................................................................214
Checking an unresponsive scanner................................................................................................................. 214
Scan was not successful..................................................................................................................................215
Scanning takes too long or freezes the computer ..........................................................................................215
Poor scanned image quality..................................................................................................... .......................215
Partial document or photo scans.................................................................................................................... 216
Cannot scan from a computer ........................................................................................................................216
Solving fax problems.............................................................................................................................216
Caller ID is not shown .....................................................................................................................................216
Cannot send or receive a fax ..........................................................................................................................217
Can send but not receive faxes.......................................................................................................................218
Can receive but not send faxes.......................................................................................................................219
Received fax has poor print quality ................................................................................................................ 219
Blocking junk faxes.......................................................................................................................................... 220
Solving option problems........................................................................................................................220
Option does not operate correctly or quits after it is installed ...................................................................... 220
Drawers........................................................................................................................................................... 221
Multipurpose feeder.......................................................................................................................................221
Memory card .................................................................................................................................................. 222
Solving paper feed problems.................................................................................................................222
Contents 9
Paper frequently jams..................................................................................................................................... 222
Paper jam message remains after jam is cleared ...........................................................................................223
Page that jammed does not reprint after you clear the jam .......................................................................... 223
Solving print quality problems..............................................................................................................223
Blank pages ..................................................................................................................................................... 223
Characters have jagged or uneven edges ....................................................................................................... 224
Clipped images................................................................................................................................................224
Dark lines ........................................................................................................................................................224
Gray background.............................................................................................................................................225
Incorrect margins............................................................................................................................................ 225
Light colored line, white line, or incorrectly colored line ...............................................................................226
Paper curl........................................................................................................................................................226
Print irregularities ...........................................................................................................................................226
Repeating defects ........................................................................................................................................... 227
Skewed print ...................................................................................................................................................227
Print is too light...............................................................................................................................................228
Print is too dark ..............................................................................................................................................229
Solid color pages .............................................................................................................................................230
Toner fog or background shading appears on the page .................................................................................231
Toner rubs off .................................................................................................................................................231
Toner specks ................................................................................................................................................... 232
Transparency print quality is poor .................................................................................................................. 232
Uneven print density ......................................................................................................................................232
Solving color quality problems..............................................................................................................233
Color misregistration ...................................................................................................................................... 233
FAQ about color printing ................................................................................................................................ 233
Embedded Web Server does not open.................................................................................................236
Check the network connections ..................................................................................................................... 236
Check the network settings ............................................................................................................................ 236
Contacting Customer Support...............................................................................................................236
Notices.....................................................................................................237
Product information..............................................................................................................................237
Edition notice........................................................................................................................................237
Power consumption..............................................................................................................................241
Index........................................................................................................255
Safety information 10
Safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.
Do not place or use this product near water or wet locations.
CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of
procedures other than those specified herein may result in hazardous radiation exposure.
This product uses a printing process that heats the print media, and the heat may cause the media to release emissions.
You must understand the section in your operating instructions that discusses the guidelines for selecting print media
to avoid the possibility of harmful emissions.
CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot
component, allow the surface to cool before touching.
Use care when you replace a lithium battery.
CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced.
Replace it only with the same or an equivalent type of lithium battery. Do not recharge, disassemble, or
incinerate a lithium battery. Discard used batteries according to the manufacturer's instructions and local
regulations.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to move it safely.
CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or
printer damage:
• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.
• Disconnect all cords and cables from the printer before moving it.
• Lift the printer off of the optional drawer and set it aside instead of trying to lift the drawer and printer at the same
time.
Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.
Use only the power cord provided with this product or the manufacturer's authorized replacement.
Use only the telecommunications (RJ‑11) cord provided with this product or a 26 AWG or larger replacement when
connecting this product to the public switched telephone network.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system
connections) are properly installed in their marked plug-in ports.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific
manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not
responsible for the use of other replacement parts.
CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not
subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture
and walls. If the power cord is misused, a risk of fire or electrical shock results. Inspect the power cord regularly
for signs of misuse. Remove the power cord from the electrical outlet before inspecting it.
Safety information 11
Refer service or repairs, other than those described in the user documentation, to a professional service person.
CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug
the power cord from the wall outlet and disconnect all cables from the printer before proceeding.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or
make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning
storm.
SAVE THESE INSTRUCTIONS.
Learning about the printer 12
Learning about the printer
Finding information about the printer
Setup information
Description Where to find
The Setup information gives you instructions for setting up the
printer. Follow the set of instructions for local, network, or
wireless, depending on what you need.
You can find the Setup information in the printer box or on
the Lexmark Web site at www.lexmark.com.
Wireless Setup Guide
Description Where to find
If your printer has built‑in wireless functionality, a
Wireless Setup Guide gives you instructions for
connecting the printer wirelessly.
You can find the Wireless Setup Guide in the printer box or on the
Lexmark Web site at www.lexmark.com.
Help
Description Where to find
The Help gives you instructions for using the
software.
While in any Lexmark software program, click Help, Tips > Help, or Help >
Help Topics.
Customer support
Description Where to find (North America) Where to find (rest of world)
Telephone support Call us at
• US: 1‑800‑332‑4120
Monday–Friday (8:00 AM–11:00 PM
ET)
Saturday (Noon–6:00 PM ET)
• Canada: 1‑800‑539‑6275
Monday–Friday (8:00 AM–11:00 PM
ET)
Saturday (Noon–6:00 PM ET)
Telephone numbers and support hours
vary by country or region.
Visit our Web site at www.lexmark.com.
Select a country or region, and then select
the Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed
warranty that came with your printer.
• Mexico: 001‑888‑377‑0063
Monday–Friday (8:00 AM–8:00 PM ET)
Note: Telephone numbers and support
times may change without notice. For the
most recent telephone numbers available,
see the printed warranty statement that
came with your printer.
Learning about the printer 13
Description Where to find (North America) Where to find (rest of world)
E-mail support For e-mail support, visit our Web site:
www.lexmark.com.
1 Click SUPPORT.
2 Click Technical Support.
3 Select your printer type.
4 Select your printer model.
5 From the Support Tools section, click
e-Mail Support.
E‑mail support varies by country or region,
and may not be available in some instances.
Visit our Web site at www.lexmark.com.
Select a country or region, and then select
the Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed
warranty that came with your printer.
6 Complete the form, and then click
Submit Request.
Selecting a location for the printer
When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any
options, leave enough room for them also. It is important to:
• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.
• Provide a flat, sturdy, and stable surface.
• Keep the printer:
– Away from the direct airflow of air conditioners, heaters, or ventilators
– Free from direct sunlight, humidity extremes, or temperature fluctuations
– Clean, dry, and free of dust
• Allow the following recommended amount of space around the printer for proper ventilation:
Learning about the printer 14
31.37 kg
(69.15 lbs)
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1 102 mm (4 in.)
2 508 mm (20 in.)
3 152 mm (6 in.)
4 76 mm (3 in.)
5 254 mm (10 in.)
Learning about the printer 15
Printer configurations
Basic models
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1 Printer control panel
2 Automatic Document Feeder (ADF)
3 Standard exit bin
4 Top door latch
5 Right side cover
6 Standard 250-sheet tray (Tray 1)
7 Manual feeder
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8 650-sheet duo drawer with integrated multipurpose feeder (Tray 2)
9 Optional 550-sheet tray (Tray 3)
Basic functions of the scanner
The scanner provides copy, fax, and scan-to-network capability for workgroups. You can:
• Make quick copies, or change the settings on the printer control panel to perform specific copy jobs.
• Send a fax using the printer control panel.
• Send a fax to multiple fax destinations at the same time.
• Scan documents and send them to your computer, an e-mail address, an FTP server, or a USB flash memory device.
Learning about the printer 16
Understanding the ADF and scanner glass
Automatic Document Feeder (ADF) Scanner glass
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Use the ADF for multiple‑page documents.
Use the scanner glass for single pages, small items (such as postcards or
photos), transparencies, photo paper, or thin media (such as magazine
clippings).
You can use the ADF or the scanner glass to scan documents.
Using the ADF
The ADF can scan multiple pages including duplex (two‑sided) pages. When using the ADF:
Note: Duplex scanning is not available on selected printer models.
• Load the document into the ADF faceup, short edge first.
• Load up to 50 sheets of plain paper into the ADF.
• Scan sizes from 125 x 216 mm (4.9 x 8.5 in.) wide to 127 x 356 mm (5 x 14 in.) long.
• Scan media weights from 52 to 120 g/m
2
(14 to 32 lb).
• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)
into the ADF. Place these items on the scanner glass.
Using the scanner glass
The scanner glass can be used to scan or copy single pages or book pages. When using the scanner glass:
• Place a document facedown on the scanner glass in the corner with the green arrow.
• Scan or copy documents up to 215.9 x 355.6 mm (8.5 x 14 in.).
• Copy books up to 12.7 mm (0.5 in.) thick.
Understanding the printer control panel
Note: Some features are not available on selected printer models.
Copy
Scan/Email
Fax
Learning about the printer 17
12 3
Content
Darkness
Duplex/2-Sided
Text
Text/Photo
Photo
Copy
Menu
Copies
Scale
Options
Back
Stop/Cancel
Select
Black
Fax
Redial/Pause
Resolution
Options
Start
Hook
Color
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Shortcuts
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Item Description
1 Selections and
settings
Select a function such as Copy, Scan, Email, or Fax. Change default copy and scan settings such
as the number of copies, duplex printing, copy options, and scaling. Use the address book when
scanning to e‑mail.
2 Display area View scanning, copying, faxing, and printing options as well as status and error messages. Access
the administration menus, start, stop, or cancel a print job.
3 Keypad area Enter numbers, letters, or symbols on the display, print using the USB flash memory device, or
change the default fax settings.
1
2
3
10
9
Item Description
1 Copy
2 Content
Press the Copy button to enter the copy function.
Press the Content button to enhance copy, scan, e‑mail, or fax quality. Choose from Text,
Text/Photo, or Photo.
3 Copies
Press the Copies button to enter the number of copies to print.
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Learning about the printer 18
Item Description
4 Scale
5 Options
6 Address Book
7 Darkness
8 Duplex 2-Sided
Press the Scale button to change the size of the copied document to fit onto the currently selected
paper size.
Press the Options button to change Original Size, Paper Source, Paper Saver, and Collate settings.
Press to enter the address book.
Press the Darkness button to adjust the current darkness settings.
Press the Duplex 2‑Sided button to scan or print on both sides of the paper.
Note: The duplex feature is not available on selected printer models.
9 Fax
10 Scan/Email Press the Scan/Email button to enter the scan or scan to e‑mail function.
Press the Fax button to enter the fax function.
Note: Fax mode is not available on selected printer models.
Learning about the printer 19
Item Description
1 Menu
Press to enter the administration menus.
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3
4
7
5
2 Display View scanning, copying, faxing, and printing options as well as status and error messages
Note: The fax feature is not available on selected printer models.
3 Stop/Cancel
4 Color start
5 Black start
6 Right arrow
Press to stop all printer activity.
Press to copy or scan in color.
Press to copy or scan in black and white.
Press to scroll right.
7 Select
Press to accept menu selections and settings.
Learning about the printer 20
Item Description
8 Left arrow
9 Indicator light Indicates the printer status:
Press to scroll left.
• Off—The power is off.
• Blinking green—The printer is warming up, processing data, or printing.
• Solid green—The printer is on, but idle.
• Blinking red—Operator intervention is needed.
10 Back
Press to return one screen at a time to the Ready screen.
Note: An error beep sounds when you press
displayed.
if a flash drive is connected and the USB menu is
Note: The fax buttons, keypad, and USB port are not available on selected printer models.
2
1
7
6
Item Description
1 Redial/Pause
• Press the Redial/Pause button to cause a two- or three-second dial pause in a fax number.
In the Fax To: field, a Dial Pause is represented by a comma (,).
• From the home screen, press the Redial/Pause button to redial a fax number.
• The button functions only within the Fax menu or with fax functions. When outside of the
Fax menu, fax function, or home screen, pressing the Redial/Pause button causes an error
beep.
3
5
4
Learning about the printer 21
Item Description
2 Keypad
@
!.
1
GHI
4
PQRS
7
*
ABC
2
JKL
5
TUV
8
0
Enter numbers, letters, or symbols on the display.
DEF
3
MNO
6
WXYZ
9
#
3 Front USB port Lets you scan to a flash drive or print supported file types
Note: When a USB flash memory device is inserted into the printer, the printer can only scan
to the USB device or print files from the USB device. All other printer functions are
unavailable.
4 Shortcuts
Press # to enter the shortcut screen.
#
5 Hook
Press to take the line off‑hook (like picking up a phone receiver). Press a second time to
hang up the line.
6 Options
7 Resolution
Press the Options button to change Original Size, Broadcast, Delayed Send, and Cancel settings.
Press the Resolution button to select a dpi value for the scan.
Note: Press
or to scroll through the values, and then press to enter a value.
Additional printer setup 22
Additional printer setup
Installing internal options
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
You can customize your printer connectivity and memory capacity by adding optional cards. The instructions in this
section explain how to install the available cards; you can also use them to locate a card for removal.
Available options
Note: Certain options are not available on selected printer models.
Memory cards
•
Printer memory
• Flash memory
• Font cards
Installing a memory card
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
Note: This task requires a #2 Phillips screwdriver.
1 Access the system board on the back of the printer.
a Turn the screws on the cover counterclockwise, and then remove them.
b Gently pull the cover away from the printer, and then remove it.
Additional printer setup 23
Warning—Potential Damage: System board electronic components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
2 Use the illustration below to locate the connector.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
1
Additional printer setup 24
2
1 Flash memory or font card connector
2 Memory card connector
3 Open the memory card connector latches.
Additional printer setup 25
4 Unpack the memory card.
Note: Avoid touching the connection points along the edge of the card.
5 Align the notches on the memory card with the ridges on the connector.
2
1
1 Notches
2 Ridges
6 Push the memory card straight into the connector until it snaps into place.
7 Reinstall the system board cover.
Additional printer setup 26
Installing a flash memory or font card
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
1 Access the system board on the back of the printer.
a Turn the screws on the cover counterclockwise, and then remove them.
b Gently pull the cover away from the printer, and then remove it.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
2 Use the illustration below to locate the connector.
Warning—Potential Damage: System board electronic components are easily damaged by static electricity.
Touch something metal on the printer before touching any system board electronic components or connectors.
1
Additional printer setup 27
2
1 Flash memory or font card connector
2 Memory card connector
3 Unpack the flash memory or font card.
Note: Avoid touching the connection points along the edge of the card.
121
Additional printer setup 28
4 Holding the card by its sides, align the plastic pins on the card with the holes on the system board. This ensures the
metal pins line up correctly as well.
1
2
2
1 Plastic pins
2 Metal pins
5 Push the card firmly into place.
Notes:
• The entire length of the connector on the card must touch and be flush against the system board.
• Be careful not to damage the connectors.
Additional printer setup 29
6 Reinstall the system board cover.
Installing hardware options
Installing an optional tray or drawer
The printer supports two additional input sources: an optional 550‑sheet tray and a 650‑sheet duo drawer (Tray 2) with
an integrated multipurpose feeder.
Note: Some printer models may not support the optional 550‑sheet tray.
CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory
devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the
wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well,
and unplug any cables going into the printer.
1 Unpack the optional 550‑sheet tray, and then remove all packing material and the dust cover.
2 Place the tray in the location chosen for the printer.
Note: If you are installing both the optional tray and the 650‑sheet duo drawer, the optional 550‑sheet tray
must always be installed as the first tray (configuring from the bottom up).
Additional printer setup 30
3 Align the 650‑sheet duo drawer with the optional 550‑sheet tray, and then lower it into place.
4 Align the printer with the 650‑sheet duo drawer, then lower the printer into place and install the dust covers.
CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more
trained personnel to move it safely.
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