Lexmark X5320, X5340 User Guide
5300 Series User's Guide
May 2007 www.lexmark.com
Safety information
Use only the power supply and power supply cord provided with this product or the manufacturer's authorized replacement power supply and
power supply cord.
Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.
CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to
abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If the power cord is misused, a risk of fire or
electrical shock results. Inspect the power cord regularly for signs of misuse. Remove the power cord from the electrical outlet before inspecting
it.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety
features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling
connections, such as the power supply cord or telephone, during a lightning storm.
SAVE THESE INSTRUCTIONS.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
Contents
Safety information.............................................................................2
Introduction......................................................................................13
Finding information about the printer........................................................................................................................13
Operating system notice...................................................................................................................................................16
Setting up the printer......................................................................17
Checking the box contents..............................................................................................................................................17
Setting up the printer for standalone use..................................................................................................................18
Understanding the parts of the printer.......................................................................................................................23
Getting the printer ready to fax......................................................................................................................................25
Using an RJ11 adapter ..................................................................................................................................................................25
Choosing a fax connection..........................................................................................................................................................28
Connecting to an answering machine....................................................................................................................................29
Connecting directly to a telephone wall jack....................................................................................................................... 30
Connecting directly to a telephone wall jack in Germany...............................................................................................31
Connecting to a computer with a modem............................................................................................................................32
Connecting to a telephone.........................................................................................................................................................33
Setting up to fax while behind a PBX ...................................................................................................................................... 34
Using a digital phone service.....................................................................................................................................................35
Understanding the control panel..................................................................................................................................35
Using the control panel................................................................................................................................................................ 35
Saving settings.................................................................................................................................................................................39
Installing another language control panel............................................................................................................................40
Installing the printer software........................................................................................................................................41
Understanding the printer software.............................................................................................................................41
Turning printing voice notification on or off.............................................................................................................44
Security Information...........................................................................................................................................................44
General networking.........................................................................45
Finding your MAC address...............................................................................................................................................45
Assigning an IP address.....................................................................................................................................................45
Configure IP address..........................................................................................................................................................45
Finding a printer/print server located on remote subnets...................................................................................45
Tips for using network adapters....................................................................................................................................45
Sharing a printer in a Windows environment...........................................................................................................46
Checking the port setting.................................................................................................................................................46
Contents
3
Configure network printers.............................................................................................................................................47
Connect to network printer.............................................................................................................................................47
Loading paper and original documents......................................48
Loading paper.......................................................................................................................................................................48
Using the automatic paper type sensor......................................................................................................................48
Loading envelopes..............................................................................................................................................................49
Loading labels.......................................................................................................................................................................49
Loading greeting cards, index cards, photo cards, and postcards....................................................................50
Loading transparencies.....................................................................................................................................................50
Loading iron-on transfers.................................................................................................................................................50
Loading custom-size paper.............................................................................................................................................51
Loading banner paper.......................................................................................................................................................51
Loading original documents on the scanner glass.................................................................................................52
Printing...............................................................................................53
Printing basic documents.................................................................................................................................................53
Printing a document......................................................................................................................................................................53
Printing a Web page......................................................................................................................................................................53
Printing photos or images from a Web page ....................................................................................................................... 54
Printing multiple copies of a document.................................................................................................................................54
Printing on both sides of the paper.........................................................................................................................................55
Collating copies...............................................................................................................................................................................55
Printing the last page first (reverse page order)..................................................................................................................56
Printing multiple pages on one sheet (N-Up).......................................................................................................................56
Pausing print jobs...........................................................................................................................................................................56
Canceling print jobs.......................................................................................................................................................................56
Printing specialty documents.........................................................................................................................................57
Choosing compatible specialty paper types........................................................................................................................57
Printing envelopes .........................................................................................................................................................................57
Printing greeting cards, index cards, photo cards, and postcards................................................................................57
Printing a document as a poster ............................................................................................................................................... 58
Printing an image as a poster.....................................................................................................................................................58
Printing a booklet...........................................................................................................................................................................59
Assembling a booklet.................................................................................................................................................................... 59
Printing on custom-size paper...................................................................................................................................................60
Printing iron-on transfers.............................................................................................................................................................60
Printing transparencies................................................................................................................................................................. 60
Printing a banner ............................................................................................................................................................................60
Changing printer settings................................................................................................................................................61
Saving and deleting print settings...........................................................................................................................................61
Contents
4
Resetting printer software to factory default settings ......................................................................................................61
Resetting the printer to factory default settings................................................................................................................. 62
Working with photos.......................................................................63
Retrieving and managing photos..................................................................................................................................63
Inserting a memory card..............................................................................................................................................................63
Inserting a flash drive.................................................................................................................................................................... 64
Understanding the Photo Card menu..................................................................................................................................... 65
Understanding the PictBridge menu.......................................................................................................................................66
Transferring photos .......................................................................................................................................................................68
Changing the Lexmark Productivity Studio preferences.................................................................................................70
Editing photos......................................................................................................................................................................71
Cropping a photo ...........................................................................................................................................................................71
Rotating a photo.............................................................................................................................................................................71
Changing the Resolution / Size of a photo............................................................................................................................71
Applying One-Click Auto Fixes to a photo............................................................................................................................72
Reducing the red-eye effect in a photo..................................................................................................................................72
Blurring/Sharpening a photo ..................................................................................................................................................... 72
Enhancing a photo......................................................................................................................................................................... 72
Changing the Hue / Saturation of a photo............................................................................................................................73
Changing the Gamma Value of a photo or image..............................................................................................................73
Despeckling a photo...................................................................................................................................................................... 73
Changing the Brightness / Contrast settings of a photo..................................................................................................74
Applying a color effect to a photo............................................................................................................................................74
Changing the Exposure setting of a photo........................................................................................................................... 74
Removing wavy patterns from scanned photos, magazines, or newspapers.......................................................... 74
Printing photos.....................................................................................................................................................................75
Printing photos from a CD or removable storage device using the computer........................................................75
Viewing / Printing photos from the Productivity Studio..................................................................................................76
Printing Photo Packages.............................................................................................................................................................. 76
Creating Photo Greeting Cards..................................................................................................................................................76
Printing all photos from a memory device............................................................................................................................77
Printing photos stored on the memory device using the proof sheet........................................................................77
Printing photos by number.........................................................................................................................................................78
Using a PictBridge-enabled digital camera to control printing photos......................................................................79
Printing photos from a digital camera using DPOF ...........................................................................................................80
Printing photos by date range................................................................................................................................................... 80
Printing photos from the control panel using color effects............................................................................................80
Creating and viewing a slideshow................................................................................................................................81
Copying...............................................................................................82
Making a copy.......................................................................................................................................................................82
Copying photos....................................................................................................................................................................82
Contents
5
Copying a photo using the computer.........................................................................................................................83
Adjusting copy quality.......................................................................................................................................................83
Making a copy lighter or darker.....................................................................................................................................84
Collating copies using the control panel....................................................................................................................84
Repeating an image on one page.................................................................................................................................85
Enlarging or reducing an image.....................................................................................................................................85
Understanding the Copy menu......................................................................................................................................86
Modifying the Copy settings...........................................................................................................................................86
Scanning.............................................................................................87
Scanning a document........................................................................................................................................................87
Scanning a document using the computer...............................................................................................................87
Scanning text for editing..................................................................................................................................................88
Scanning images for editing............................................................................................................................................88
Scanning a photo to the Library....................................................................................................................................88
Scanning multiple photos at one time using the computer...............................................................................89
Creating a PDF from a scanned item............................................................................................................................89
Canceling a scan job...........................................................................................................................................................90
Customizing scan settings using the computer.......................................................................................................90
Understanding the Scan menu......................................................................................................................................91
Scanning to a computer over a network....................................................................................................................92
Saving a scanned image on the computer................................................................................................................92
Changing the Productivity Studio scan settings......................................................................................................93
Adding a file to an e-mail message...............................................................................................................................93
Adding a new scanned image to an e-mail message.............................................................................................94
Scanning documents or images for e-mailing..........................................................................................................94
Changing the Productivity Studio e-mail screen preferences............................................................................94
Faxing.................................................................................................96
Sending a fax.........................................................................................................................................................................96
Entering a fax number ..................................................................................................................................................................96
Sending a fax using the software.............................................................................................................................................. 96
Sending a fax using the control panel.................................................................................................................................... 97
Sending a fax while listening to a call (On Hook Dial).......................................................................................................97
Sending a broadcast fax at a scheduled time....................................................................................................................... 98
Receiving a fax......................................................................................................................................................................98
Receiving a fax manually.............................................................................................................................................................. 98
Setting a fax manual answer code............................................................................................................................................ 99
Contents
6
Using Caller ID from the control panel ...................................................................................................................................99
Using Caller ID from the software.............................................................................................................................................99
Receiving a fax automatically...................................................................................................................................................100
Receiving a fax with an answering machine.......................................................................................................................100
Forwarding faxes...............................................................................................................................................................101
Using the Phone Book.....................................................................................................................................................101
Using the control panel Phone Book.....................................................................................................................................101
Using the computer Phone Book............................................................................................................................................102
Customizing fax settings................................................................................................................................................103
Customizing settings using the Fax Setup Utility.............................................................................................................103
Understanding the Fax menu ..................................................................................................................................................105
Setting Auto Answer to on........................................................................................................................................................106
Setting up a fax header...............................................................................................................................................................106
Setting up a fax footer ................................................................................................................................................................107
Blocking junk faxes.......................................................................................................................................................................108
Blocking unwanted changes to fax settings.......................................................................................................................108
Using the Fax Solutions Software...........................................................................................................................................109
Setting up a dialing prefix .........................................................................................................................................................110
Setting the distinctive ring........................................................................................................................................................110
Setting the number of rings before receiving a fax automatically.............................................................................111
Setting up Speed Dial..................................................................................................................................................................111
Printing fax activity reports...........................................................................................................................................112
Maintaining the printer.................................................................113
Replacing print cartridges..............................................................................................................................................113
Installing print cartridges...........................................................................................................................................................113
Removing a used print cartridge ............................................................................................................................................114
Refilling print cartridges.................................................................................................................................................115
Using genuine Lexmark print cartridges..................................................................................................................115
Aligning print cartridges................................................................................................................................................115
Cleaning the print cartridge nozzles..........................................................................................................................116
Wiping the print cartridge nozzles and contacts..................................................................................................116
Preserving the print cartridges....................................................................................................................................117
Cleaning the scanner glass............................................................................................................................................118
Cleaning the exterior of the printer............................................................................................................................118
Ordering supplies..............................................................................................................................................................119
Ordering print cartridges...........................................................................................................................................................119
Ordering paper and other supplies........................................................................................................................................119
Troubleshooting.............................................................................121
Setup Troubleshooting...................................................................................................................................................121
Contents
7
Incorrect language appears on the display.........................................................................................................................121
Power button is not lit ................................................................................................................................................................121
Software does not install............................................................................................................................................................122
Page does not print......................................................................................................................................................................123
Solving printer communication problems..........................................................................................................................124
Understanding Warning levels................................................................................................................................................125
Removing and reinstalling the software..............................................................................................................................125
Enabling the USB port.................................................................................................................................................................125
Print troubleshooting......................................................................................................................................................126
Improving print quality ..............................................................................................................................................................126
Poor text and graphic quality...................................................................................................................................................127
Poor quality at the edges of the page...................................................................................................................................128
Print speed is slow........................................................................................................................................................................129
Partial document or photo prints...........................................................................................................................................129
Photo smudges..............................................................................................................................................................................130
Checking the print cartridges...................................................................................................................................................130
Ink levels seem incorrect............................................................................................................................................................130
Ink levels seem to go down too quickly...............................................................................................................................131
A blank or incorrect page prints..............................................................................................................................................131
Characters on printout are missing or unexpected .........................................................................................................131
Colors on printout are faded or differ from colors on the screen...............................................................................132
Copied item does not match the original item..................................................................................................................132
Glossy photo paper or transparencies stick together .....................................................................................................133
Page prints with different fonts...............................................................................................................................................133
Print is too dark or smudged....................................................................................................................................................134
Printed characters are improperly formed or are not aligned correctly...................................................................134
Printouts have alternating bands of light and dark print...............................................................................................135
Transparencies or photos contain white lines...................................................................................................................135
Vertical straight lines are not smooth...................................................................................................................................135
White lines appear in graphics or solid black areas .........................................................................................................136
Checking the printer status.......................................................................................................................................................136
Settings are not saved.................................................................................................................................................................137
Checking printer readiness.......................................................................................................................................................137
Checking the Spool Settings for banner printing.............................................................................................................138
Resolving font problems............................................................................................................................................................138
Printer is busy printing another job.......................................................................................................................................138
Ready or Busy Printing is listed as the status......................................................................................................................139
Printing a test page......................................................................................................................................................................139
Test page does not print............................................................................................................................................................140
Checking external devices.........................................................................................................................................................141
Removing an external print server.........................................................................................................................................141
Cable is not connected, is loose, or is damaged................................................................................................................141
Printer is plugged in but does not print...............................................................................................................................142
Printer is trying to print to File.................................................................................................................................................142
Printer cannot communicate with computers over peer-to-peer network ............................................................142
Contents
8
Printer is not able to communicate with the computer.................................................................................................144
Problems when copying, scanning, or faxing....................................................................................................................144
Wrong printer is attached..........................................................................................................................................................144
Updating the printer software.................................................................................................................................................144
Bidirectional communication is not established...............................................................................................................145
Experiencing poor quality or incorrect output..................................................................................................................145
Cannot print from digital camera using PictBridge .........................................................................................................146
Partial 4 x 6 in. (10 x 15 cm) photo prints when using a PictBridge-enabled digital camera............................146
Jams and misfeeds troubleshooting..........................................................................................................................147
How to clear and avoid paper jams........................................................................................................................................147
Paper jam in the printer..............................................................................................................................................................147
Paper jam in the paper support...............................................................................................................................................148
Paper or specialty media misfeeds.........................................................................................................................................148
Printer does not feed paper, envelopes, or specialty media.........................................................................................149
Banner paper jams .......................................................................................................................................................................149
Paper continues to jam...............................................................................................................................................................150
Memory card troubleshooting.....................................................................................................................................150
Memory card cannot be inserted............................................................................................................................................150
Nothing happens when memory card is inserted............................................................................................................150
Copy troubleshooting.....................................................................................................................................................151
Copier does not respond ...........................................................................................................................................................151
Scanner unit does not close......................................................................................................................................................151
Poor copy quality..........................................................................................................................................................................151
Partial document or photo copies..........................................................................................................................................152
Scan troubleshooting......................................................................................................................................................153
Scanner does not respond ........................................................................................................................................................153
Scan was not successful .............................................................................................................................................................153
Scanning takes too long or freezes the computer............................................................................................................154
Poor scanned image quality .....................................................................................................................................................154
Partial document or photo scans............................................................................................................................................155
Cannot scan to a computer over a network........................................................................................................................155
Fax troubleshooting.........................................................................................................................................................155
Cannot send or receive a fax.....................................................................................................................................................155
Can send but not receive faxes................................................................................................................................................158
Can receive but not send faxes................................................................................................................................................158
Printer receives a blank fax........................................................................................................................................................160
Received fax has poor print quality........................................................................................................................................160
Caller ID information is not displayed...................................................................................................................................160
Fax Error ...........................................................................................................................................................................................161
Fax Mode Unsupported..............................................................................................................................................................161
Remote Fax Error...........................................................................................................................................................................161
Phone Line Busy............................................................................................................................................................................162
Phone Line Error............................................................................................................................................................................163
Contents
9
Error messages on the printer display.......................................................................................................................163
Alignment Error.............................................................................................................................................................................164
Cartridge Error (1102, 1203, 1204, or 120F).........................................................................................................................164
Black Ink Low / Color Ink Low / Photo Ink Low..................................................................................................................165
Clear Carrier Jam...........................................................................................................................................................................165
Cover Open.....................................................................................................................................................................................165
Error 1104 ........................................................................................................................................................................................165
Left Cartridge Error / Right Cartridge Error..........................................................................................................................166
Left Cartridge Incorrect / Right Cartridge Incorrect.........................................................................................................166
Left Cartridge Missing / Right Cartridge Missing ..............................................................................................................166
Memory Failure..............................................................................................................................................................................166
No images have been selected................................................................................................................................................167
No photo/paper size selection has been made.................................................................................................................167
Could not detect a proof sheet................................................................................................................................................167
No proof sheet information......................................................................................................................................................167
No valid photo image files detected .....................................................................................................................................167
Only one photo enhancement may be chosen at a time...............................................................................................168
Only one photo/size selection can be chosen at a time.................................................................................................168
Photo size error. Photo must fit on page. ............................................................................................................................168
PictBridge communications error...........................................................................................................................................168
Please remove camera to use your memory card.............................................................................................................168
Some photos removed from card by host...........................................................................................................................168
Problems reading the memory card......................................................................................................................................168
Error messages on the computer screen..................................................................................................................169
Clearing error messages.............................................................................................................................................................169
Left/Right Cartridge Missing.....................................................................................................................................................169
Communication not available..................................................................................................................................................169
General Printing Problem..........................................................................................................................................................170
Ink Low .............................................................................................................................................................................................170
Out of Memory...............................................................................................................................................................................170
Out of Paper....................................................................................................................................................................................170
Fixing a printing failure...............................................................................................................................................................170
Unsupported file types found on memory card................................................................................................................171
Paper Jam ........................................................................................................................................................................................171
Multiple All-In-Ones found........................................................................................................................................................171
Black Cartridge replacement required..................................................................................................................................171
Color Cartridge replacement required..................................................................................................................................171
Black and Color Cartridge replacement required.............................................................................................................172
Notices..............................................................................................173
Product information.........................................................................................................................................................173
Edition notice.....................................................................................................................................................................173
Contents
10
Power consumption.........................................................................................................................................................179
Index.................................................................................................186
Contents
11 12
Introduction
Finding information about the printer
Quick Setup
Description Where to find
The Quick Setup sheet gives you instructions for
setting up hardware and software.
sheet
You can find this document in the printer box or on the
Lexmark Web site at www.lexmark.com.
User's Guide
Description Where to find
The User's Guide gives you instructions for setting up
hardware and software (on Windows operating
systems) and some basic instructions for using the
printer.
Note: If your printer supports Macintosh operating
systems, see the Mac Help:
1 From the Finder desktop, double-click the
Lexmark 5300 Series folder.
2 Double-click the printer Help icon.
You can find this document in the printer box or on the
Lexmark Web site at www.lexmark.com.
Introduction
13
User's Guide: Comprehensive Version
Description Where to find
The User's Guide: Comprehensive Version gives you
instructions for using the printer and other information
such as:
• Using the software (on Windows operating systems)
• Loading paper
• Printing
• Working with photos
• Scanning (if supported by your printer)
• Making copies (if supported by your printer)
• Faxing (if supported by your printer)
• Maintaining the printer
• Connecting the printer to a network (if supported by
your printer)
• Troubleshooting problems with printing, copying,
scanning, faxing, paper jams, and misfeeds
Note: If your printer supports Macintosh operating
systems, see the Mac Help:
1 From the Finder desktop, double-click the Lexmark
5300 Series folder.
2 Double-click the printer Help icon.
When you install the printer software, the User's Guide:
Comprehensive Version will be installed.
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
2 Click Programs or All Programs Lexmark 5300
Series.
3 Click User's Guide.
I f t h e l in k to t h e User's Guide i s no t o n y o ur d es k t op , fo l lo w
these instructions:
1 Insert the CD.
The installation screen appears.
Note: If necessary, click
In Windows XP and earlier versions, click Start
Run, and then type D:\setup, where D is the letter
of your CD-ROM drive.
All Programs Run.
2 Click Documentation.
3 Click View User's Guide (including Setup
Troubleshooting).
4 Click Yes.
An icon of the User's Guide appears on your desktop,
and the User's Guide: Comprehensive Version appears
on the screen.
You can also find this document on the Lexmark Web site
at www.lexmark.com.
Lexmark Solution Center
Description Where to find
The Lexmark Solution Center software is included on
your CD. It installs with the other software, if your
printer connects to a computer.
To access the Lexmark Solution Center:
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
2 Click Programs or All Programs Lexmark 5300
Series.
3 Select Lexmark Solution Center.
Introduction
14
Customer support
Description Where to find (North America) Where to find (rest of world)
Telephone support
E-mail support
Call us at
• US: 1-800-332-4120
Monday–Friday (8:00 AM–11:00 PM ET)
Saturday (Noon–6:00 PM ET)
• Canada: 1-800-539-6275
English Monday–Friday (8:00 AM–
11:00 PM ET)
Saturday (Noon–6:00 PM ET)
French Monday–Friday (9:00 AM–7:00 PM
ET)
• Mexico: 01-800-253-9627
Monday–Friday (8:00 AM–8:00 PM ET)
Note: Support numbers and times may
change without notice. For the most recent
phone numbers available, see the printed
warranty statement that shipped with your
printer.
For e-mail support, visit our Web site:
www.lexmark.com.
1 Click CUSTOMER SUPPORT.
2 Click Technical Support.
3 Select your printer family.
4 Select your printer model.
5 From the Support Tools section, click e-
Mail Support.
6 Complete the form, and then click
Submit Request.
Telephone numbers and support hours vary
by country or region.
Visit our Web site at www.lexmark.com.
Select a country or region, and then select the
Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed warranty
that shipped with your printer.
E-mail support varies by country or region,
and may not be available in some instances.
Visit our Web site at www.lexmark.com.
Select a country or region, and then select the
Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed warranty
that shipped with your printer.
Introduction
15
Limited Warranty
Description Where to find (US) Where to find (rest of world)
Limited Warranty Information
Lexmark International, Inc.
furnishes a limited warranty that
this printer will be free of defects in
materials and workmanship for a
period of 12 months after the
original date of purchase.
To view the limitations and conditions of
this limited warranty, see the Statement of
Limited Warranty included with this
printer, or set forth at
www.lexmark.com.
1 Click CUSTOMER SUPPORT.
2 Click Warranty Information.
Warranty information varies by
country or region. See the printed
warranty that shipped with your
printer.
3 From the Statement of Limited
Warranty section, click Inkjet &
All-In-One Printers.
4 Scroll through the Web page to view
the warranty.
Record the following information (located on the store receipt and the back of the printer), and have it ready when
you contact us so that we may serve you faster:
• Machine Type number
• Serial number
• Date purchased
• Store where purchased
Operating system notice
All features and functions are operating system-dependent. For complete descriptions:
• Windows users—See the User's Guide.
• Macintosh users—If your product supports Macintosh, see the Mac Help installed with the printer software.
Introduction
16
Setting up the printer
Your printer may not support:
• Memory Cards
• PictBridge-enabled digital camera
• Photo Card mode
Checking the box contents
1
7
Name Description
Black print cartridge Cartridges to be installed into the printer
1
Color print cartridge
2
Telephone cord Use for faxing. For more information about connecting this cord, see “Choosing a
3
Power cord Attaches to the power supply port located at the back of the printer
4
Quick Setup sheet Initial setup directions
5
Note: Cartridge combinations vary depending on the product purchased.
fax connection” on page 28.
2
6
3
4
1
2
3
5
Installation software CD
6
• Installation software for the printer
• User's Guide: Comprehensive Version in electronic format
User's Guide Printed booklet that serves as a guide
7
Note: Complete user information (User's Guide: Comprehensive Version) can be
found on the installation software CD.
Note: You may need to purchase a USB cable separately.
Setting up the printer
17
Setting up the printer for standalone use
1 Unpack the printer.
Notes:
• Place the printer near the computer during setup. If you're setting up on a wireless network, you may move
the printer after setup is complete.
• You may need to purchase a USB cable separately.
• The printer may ship with two CDs.
2 Remove all tape and packing material from all areas of the printer.
3 Raise the control panel.
4 If needed, install the correct control panel for your language.
Setting up the printer
18
5 Extend the paper exit tray.
1
2
6 Raise the paper support.
7 Extend the paper guides.
8 Load paper.
Setting up the printer
19
9 Connect the power cord.
10 Make sure the power is on.
11 If prompted, set the language.
1
2
1
a Using the control panel of the printer, press or repeatedly until the language you want appears on the
display.
b Press to save.
12 If prompted, set the country or region.
1
Setting up the printer
2
1
20
a Using the control panel of the printer, press or repeatedly until the country or region you want appears
on the display.
b Press to save.
13 Open the printer.
14 Press down on the levers.
15 Remove the tape from the black cartridge, and insert the cartridge in the left carrier.
16 Close the black cartridge carrier lid
Setting up the printer
21
17 Remove the tape from the color cartridge, and insert the cartridge in the right carrier.
18 Close the color cartridge carrier lid.
19 Close the printer.
20 Press .
An alignment page prints.
Setting up the printer
22
21 Discard the alignment page.
Notes:
• The alignment page may differ from the one shown.
• Streaks on the alignment page are normal, and do not indicate a problem.
Understanding the parts of the printer
6
5
4
3
Use the To
Paper support Load paper.
1
PictBridge port Connect a PictBridge-enabled digital camera or a flash drive to the printer.
2
Memory card slots Insert a memory card.
3
1
7
8
2
Control panel Operate the printer.
4
For more information, see “Using the control panel” on page 35.
Paper exit tray Hold paper as it exits.
5
Paper guide Keep paper straight when feeding.
6
Top cover Access the scanner glass.
7
Scanner glass Copy, scan, fax, or remove an item.
8
Setting up the printer
23
1
EXT
LINE
2
3
4
5
Use the To
Scanner unit Access the print cartridges.
1
Print cartridge carrier Install, replace, or remove a print cartridge.
2
USB port Connect the printer to a computer using a USB cable.
3
6
4
5
EXT port
LINE port
Connect additional devices, such as a data/fax modem, telephone, or answering
machine to the printer.
Note: Remove the plug to access the port.
Connect the printer to an active telephone line to send and receive faxes. The
printer must be connected to this telephone line to receive incoming fax calls.
Note: Do not connect additional devices to the LINE port, and do not connect a
DSL (digital subscriber line), ISDN (integrated services digital network), or cable
modem to the printer.
Setting up the printer
24
Use the To
Power supply with port Connect the printer to a power source using the power cord.
6
1 Plug the cord all the way into the power supply on the printer.
2 Plug the cord into an electrical outlet that other electrical devices have been
using.
3 If the light is not on, press .
Getting the printer ready to fax
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product
or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning
storm.
Using an RJ11 adapter
Country/region
• United Kingdom
• Ireland
• Finland
• Norway
• Denmark
To connect your printer to an answering machine or other telecommunications equipment, use the telephone line
adapter included in the box with the printer.
1 Connect one end of the telephone cord into the Line port of the printer.
• Italy
• Sweden
• Netherlands
• France
• Portugal
Setting up the printer
25
2 Connect the adapter to the telephone line that came with the printer.
Note: The UK adapter is shown. Your adapter may look different, but it will fit the telephone outlet used in your
location.
3 Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter.
If your telecommunications equipment uses a US-style (RJ11) telephone line, follow these steps to connect the
equipment:
1 Remove the plug from the EXT port on the back of the printer.
Note: Once this plug is removed, any country- or region-specific equipment you connect to the printer by the
adapter, as shown, will not function properly.
Setting up the printer
26
2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.
Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or
receiving a fax.
Country/region
• Saudi Arabia
• United Arab Emirates
• Egypt
• Bulgaria
• Czech Republic
• Belgium
• Australia
• South Africa
• Israel
• Hungary
• Poland
• Romania
• Russia
• Slovenia
• Spain
• Turkey
• Greece
To connect an answering machine or other telecommunications equipment to the printer:
1 Remove the plug from the back of the printer.
Note: Once this plug is removed, any country- or region-specific equipment that you connect to the printer by
the adapter, as shown, will not function properly.
Setting up the printer
27
2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.
Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or
receiving a fax.
Country/region
• Germany
• Austria
• Switzerland
There is a plug installed in the EXT port of the printer. This plug is necessary for the proper functioning of the printer.
Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (such as telephones
or answering machines) may not work.
Choosing a fax connection
You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. If
problems occur, see “Setup Troubleshooting” on page 121.
Note: The printer is an analog device that works best when directly connected to the wall jack. Other devices (such
as a telephone or answering machine) can be successfully attached to pass through the printer, as described in the
setup steps. If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is
required.
You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to send and
receive faxes.
Setting up the printer
28
You can connect the printer to other equipment. See the following table to determine the best way to set up the
printer.
Equipment Benefits See this section
• The printer
• A telephone cord
• The printer
• A telephone
• Two telephone cords
• The printer
• A telephone
Send and receive faxes without using a
computer.
• Use the fax line as a normal telephone
line.
• Send and receive faxes without using a
computer.
Receive both incoming voice messages and
faxes.
“Connecting directly to a telephone
wall jack” on page 30
“Connecting to a telephone” on
page 33
“Connecting to an answering
machine” on page 29
• An answering machine
• Three telephone cords
• The printer
• A telephone
Send faxes using the computer or the
printer.
“Connecting to a computer with a
modem” on page 32
• A computer modem
• Three telephone cords
Connecting to an answering machine
Connect an answering machine to the printer to receive both incoming voice messages and faxes.
Note: Setup steps may vary depending on your country or region. For more information on connecting the printer
to telecommunications equipment, see the related topic, “Using an RJ11 adapter.”
1 Make sure you have the following:
• A telephone
• An answering machine
• Three telephone cords
• A telephone wall jack
2 Connect one telephone cord into the LINE port of the printer, and then plug it into an active telephone wall
jack.
Setting up the printer
29
3 Remove the protective plug from the EXT port of the printer.
4 Connect a second telephone cord from the telephone to the answering machine.
5 Connect a third telephone cord from the answering machine to the EXT port of the printer.
Connecting directly to a telephone wall jack
Connect the printer directly to a telephone wall jack to make copies or to send and receive faxes without using a
computer.
1 Make sure you have a telephone cord and a telephone wall jack.
2 Connect one end of the telephone cord into the LINE port of the printer.
Setting up the printer
30
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