5300 Series User's Guide
May 2007 www.lexmark.com
Safety information
Use only the power supply and power supply cord provided with this product or the manufacturer's authorized replacement power supply and
power supply cord.
Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.
CAUTION—POTENTIAL INJURY: Do not twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to
abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If the power cord is misused, a risk of fire or
electrical shock results. Inspect the power cord regularly for signs of misuse. Remove the power cord from the electrical outlet before inspecting
it.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety
features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling
connections, such as the power supply cord or telephone, during a lightning storm.
SAVE THESE INSTRUCTIONS.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
Contents
Safety information.............................................................................2
Introduction......................................................................................13
Finding information about the printer........................................................................................................................13
Operating system notice...................................................................................................................................................16
Setting up the printer......................................................................17
Checking the box contents..............................................................................................................................................17
Setting up the printer for standalone use..................................................................................................................18
Understanding the parts of the printer.......................................................................................................................23
Getting the printer ready to fax......................................................................................................................................25
Using an RJ11 adapter ..................................................................................................................................................................25
Choosing a fax connection..........................................................................................................................................................28
Connecting to an answering machine....................................................................................................................................29
Connecting directly to a telephone wall jack....................................................................................................................... 30
Connecting directly to a telephone wall jack in Germany...............................................................................................31
Connecting to a computer with a modem............................................................................................................................32
Connecting to a telephone.........................................................................................................................................................33
Setting up to fax while behind a PBX ...................................................................................................................................... 34
Using a digital phone service.....................................................................................................................................................35
Understanding the control panel..................................................................................................................................35
Using the control panel................................................................................................................................................................ 35
Saving settings.................................................................................................................................................................................39
Installing another language control panel............................................................................................................................40
Installing the printer software........................................................................................................................................41
Understanding the printer software.............................................................................................................................41
Turning printing voice notification on or off.............................................................................................................44
Security Information...........................................................................................................................................................44
General networking.........................................................................45
Finding your MAC address...............................................................................................................................................45
Assigning an IP address.....................................................................................................................................................45
Configure IP address..........................................................................................................................................................45
Finding a printer/print server located on remote subnets...................................................................................45
Tips for using network adapters....................................................................................................................................45
Sharing a printer in a Windows environment...........................................................................................................46
Checking the port setting.................................................................................................................................................46
Contents
3
Configure network printers.............................................................................................................................................47
Connect to network printer.............................................................................................................................................47
Loading paper and original documents......................................48
Loading paper.......................................................................................................................................................................48
Using the automatic paper type sensor......................................................................................................................48
Loading envelopes..............................................................................................................................................................49
Loading labels.......................................................................................................................................................................49
Loading greeting cards, index cards, photo cards, and postcards....................................................................50
Loading transparencies.....................................................................................................................................................50
Loading iron-on transfers.................................................................................................................................................50
Loading custom-size paper.............................................................................................................................................51
Loading banner paper.......................................................................................................................................................51
Loading original documents on the scanner glass.................................................................................................52
Printing...............................................................................................53
Printing basic documents.................................................................................................................................................53
Printing a document......................................................................................................................................................................53
Printing a Web page......................................................................................................................................................................53
Printing photos or images from a Web page ....................................................................................................................... 54
Printing multiple copies of a document.................................................................................................................................54
Printing on both sides of the paper.........................................................................................................................................55
Collating copies...............................................................................................................................................................................55
Printing the last page first (reverse page order)..................................................................................................................56
Printing multiple pages on one sheet (N-Up).......................................................................................................................56
Pausing print jobs...........................................................................................................................................................................56
Canceling print jobs.......................................................................................................................................................................56
Printing specialty documents.........................................................................................................................................57
Choosing compatible specialty paper types........................................................................................................................57
Printing envelopes .........................................................................................................................................................................57
Printing greeting cards, index cards, photo cards, and postcards................................................................................57
Printing a document as a poster ............................................................................................................................................... 58
Printing an image as a poster.....................................................................................................................................................58
Printing a booklet...........................................................................................................................................................................59
Assembling a booklet.................................................................................................................................................................... 59
Printing on custom-size paper...................................................................................................................................................60
Printing iron-on transfers.............................................................................................................................................................60
Printing transparencies................................................................................................................................................................. 60
Printing a banner ............................................................................................................................................................................60
Changing printer settings................................................................................................................................................61
Saving and deleting print settings...........................................................................................................................................61
Contents
4
Resetting printer software to factory default settings ......................................................................................................61
Resetting the printer to factory default settings................................................................................................................. 62
Working with photos.......................................................................63
Retrieving and managing photos..................................................................................................................................63
Inserting a memory card..............................................................................................................................................................63
Inserting a flash drive.................................................................................................................................................................... 64
Understanding the Photo Card menu..................................................................................................................................... 65
Understanding the PictBridge menu.......................................................................................................................................66
Transferring photos .......................................................................................................................................................................68
Changing the Lexmark Productivity Studio preferences.................................................................................................70
Editing photos......................................................................................................................................................................71
Cropping a photo ...........................................................................................................................................................................71
Rotating a photo.............................................................................................................................................................................71
Changing the Resolution / Size of a photo............................................................................................................................71
Applying One-Click Auto Fixes to a photo............................................................................................................................72
Reducing the red-eye effect in a photo..................................................................................................................................72
Blurring/Sharpening a photo ..................................................................................................................................................... 72
Enhancing a photo......................................................................................................................................................................... 72
Changing the Hue / Saturation of a photo............................................................................................................................73
Changing the Gamma Value of a photo or image..............................................................................................................73
Despeckling a photo...................................................................................................................................................................... 73
Changing the Brightness / Contrast settings of a photo..................................................................................................74
Applying a color effect to a photo............................................................................................................................................74
Changing the Exposure setting of a photo........................................................................................................................... 74
Removing wavy patterns from scanned photos, magazines, or newspapers.......................................................... 74
Printing photos.....................................................................................................................................................................75
Printing photos from a CD or removable storage device using the computer........................................................75
Viewing / Printing photos from the Productivity Studio..................................................................................................76
Printing Photo Packages.............................................................................................................................................................. 76
Creating Photo Greeting Cards..................................................................................................................................................76
Printing all photos from a memory device............................................................................................................................77
Printing photos stored on the memory device using the proof sheet........................................................................77
Printing photos by number.........................................................................................................................................................78
Using a PictBridge-enabled digital camera to control printing photos......................................................................79
Printing photos from a digital camera using DPOF ...........................................................................................................80
Printing photos by date range................................................................................................................................................... 80
Printing photos from the control panel using color effects............................................................................................80
Creating and viewing a slideshow................................................................................................................................81
Copying...............................................................................................82
Making a copy.......................................................................................................................................................................82
Copying photos....................................................................................................................................................................82
Contents
5
Copying a photo using the computer.........................................................................................................................83
Adjusting copy quality.......................................................................................................................................................83
Making a copy lighter or darker.....................................................................................................................................84
Collating copies using the control panel....................................................................................................................84
Repeating an image on one page.................................................................................................................................85
Enlarging or reducing an image.....................................................................................................................................85
Understanding the Copy menu......................................................................................................................................86
Modifying the Copy settings...........................................................................................................................................86
Scanning.............................................................................................87
Scanning a document........................................................................................................................................................87
Scanning a document using the computer...............................................................................................................87
Scanning text for editing..................................................................................................................................................88
Scanning images for editing............................................................................................................................................88
Scanning a photo to the Library....................................................................................................................................88
Scanning multiple photos at one time using the computer...............................................................................89
Creating a PDF from a scanned item............................................................................................................................89
Canceling a scan job...........................................................................................................................................................90
Customizing scan settings using the computer.......................................................................................................90
Understanding the Scan menu......................................................................................................................................91
Scanning to a computer over a network....................................................................................................................92
Saving a scanned image on the computer................................................................................................................92
Changing the Productivity Studio scan settings......................................................................................................93
Adding a file to an e-mail message...............................................................................................................................93
Adding a new scanned image to an e-mail message.............................................................................................94
Scanning documents or images for e-mailing..........................................................................................................94
Changing the Productivity Studio e-mail screen preferences............................................................................94
Faxing.................................................................................................96
Sending a fax.........................................................................................................................................................................96
Entering a fax number ..................................................................................................................................................................96
Sending a fax using the software.............................................................................................................................................. 96
Sending a fax using the control panel.................................................................................................................................... 97
Sending a fax while listening to a call (On Hook Dial).......................................................................................................97
Sending a broadcast fax at a scheduled time....................................................................................................................... 98
Receiving a fax......................................................................................................................................................................98
Receiving a fax manually.............................................................................................................................................................. 98
Setting a fax manual answer code............................................................................................................................................ 99
Contents
6
Using Caller ID from the control panel ...................................................................................................................................99
Using Caller ID from the software.............................................................................................................................................99
Receiving a fax automatically...................................................................................................................................................100
Receiving a fax with an answering machine.......................................................................................................................100
Forwarding faxes...............................................................................................................................................................101
Using the Phone Book.....................................................................................................................................................101
Using the control panel Phone Book.....................................................................................................................................101
Using the computer Phone Book............................................................................................................................................102
Customizing fax settings................................................................................................................................................103
Customizing settings using the Fax Setup Utility.............................................................................................................103
Understanding the Fax menu ..................................................................................................................................................105
Setting Auto Answer to on........................................................................................................................................................106
Setting up a fax header...............................................................................................................................................................106
Setting up a fax footer ................................................................................................................................................................107
Blocking junk faxes.......................................................................................................................................................................108
Blocking unwanted changes to fax settings.......................................................................................................................108
Using the Fax Solutions Software...........................................................................................................................................109
Setting up a dialing prefix .........................................................................................................................................................110
Setting the distinctive ring........................................................................................................................................................110
Setting the number of rings before receiving a fax automatically.............................................................................111
Setting up Speed Dial..................................................................................................................................................................111
Printing fax activity reports...........................................................................................................................................112
Maintaining the printer.................................................................113
Replacing print cartridges..............................................................................................................................................113
Installing print cartridges...........................................................................................................................................................113
Removing a used print cartridge ............................................................................................................................................114
Refilling print cartridges.................................................................................................................................................115
Using genuine Lexmark print cartridges..................................................................................................................115
Aligning print cartridges................................................................................................................................................115
Cleaning the print cartridge nozzles..........................................................................................................................116
Wiping the print cartridge nozzles and contacts..................................................................................................116
Preserving the print cartridges....................................................................................................................................117
Cleaning the scanner glass............................................................................................................................................118
Cleaning the exterior of the printer............................................................................................................................118
Ordering supplies..............................................................................................................................................................119
Ordering print cartridges...........................................................................................................................................................119
Ordering paper and other supplies........................................................................................................................................119
Troubleshooting.............................................................................121
Setup Troubleshooting...................................................................................................................................................121
Contents
7
Incorrect language appears on the display.........................................................................................................................121
Power button is not lit ................................................................................................................................................................121
Software does not install............................................................................................................................................................122
Page does not print......................................................................................................................................................................123
Solving printer communication problems..........................................................................................................................124
Understanding Warning levels................................................................................................................................................125
Removing and reinstalling the software..............................................................................................................................125
Enabling the USB port.................................................................................................................................................................125
Print troubleshooting......................................................................................................................................................126
Improving print quality ..............................................................................................................................................................126
Poor text and graphic quality...................................................................................................................................................127
Poor quality at the edges of the page...................................................................................................................................128
Print speed is slow........................................................................................................................................................................129
Partial document or photo prints...........................................................................................................................................129
Photo smudges..............................................................................................................................................................................130
Checking the print cartridges...................................................................................................................................................130
Ink levels seem incorrect............................................................................................................................................................130
Ink levels seem to go down too quickly...............................................................................................................................131
A blank or incorrect page prints..............................................................................................................................................131
Characters on printout are missing or unexpected .........................................................................................................131
Colors on printout are faded or differ from colors on the screen...............................................................................132
Copied item does not match the original item..................................................................................................................132
Glossy photo paper or transparencies stick together .....................................................................................................133
Page prints with different fonts...............................................................................................................................................133
Print is too dark or smudged....................................................................................................................................................134
Printed characters are improperly formed or are not aligned correctly...................................................................134
Printouts have alternating bands of light and dark print...............................................................................................135
Transparencies or photos contain white lines...................................................................................................................135
Vertical straight lines are not smooth...................................................................................................................................135
White lines appear in graphics or solid black areas .........................................................................................................136
Checking the printer status.......................................................................................................................................................136
Settings are not saved.................................................................................................................................................................137
Checking printer readiness.......................................................................................................................................................137
Checking the Spool Settings for banner printing.............................................................................................................138
Resolving font problems............................................................................................................................................................138
Printer is busy printing another job.......................................................................................................................................138
Ready or Busy Printing is listed as the status......................................................................................................................139
Printing a test page......................................................................................................................................................................139
Test page does not print............................................................................................................................................................140
Checking external devices.........................................................................................................................................................141
Removing an external print server.........................................................................................................................................141
Cable is not connected, is loose, or is damaged................................................................................................................141
Printer is plugged in but does not print...............................................................................................................................142
Printer is trying to print to File.................................................................................................................................................142
Printer cannot communicate with computers over peer-to-peer network ............................................................142
Contents
8
Printer is not able to communicate with the computer.................................................................................................144
Problems when copying, scanning, or faxing....................................................................................................................144
Wrong printer is attached..........................................................................................................................................................144
Updating the printer software.................................................................................................................................................144
Bidirectional communication is not established...............................................................................................................145
Experiencing poor quality or incorrect output..................................................................................................................145
Cannot print from digital camera using PictBridge .........................................................................................................146
Partial 4 x 6 in. (10 x 15 cm) photo prints when using a PictBridge-enabled digital camera............................146
Jams and misfeeds troubleshooting..........................................................................................................................147
How to clear and avoid paper jams........................................................................................................................................147
Paper jam in the printer..............................................................................................................................................................147
Paper jam in the paper support...............................................................................................................................................148
Paper or specialty media misfeeds.........................................................................................................................................148
Printer does not feed paper, envelopes, or specialty media.........................................................................................149
Banner paper jams .......................................................................................................................................................................149
Paper continues to jam...............................................................................................................................................................150
Memory card troubleshooting.....................................................................................................................................150
Memory card cannot be inserted............................................................................................................................................150
Nothing happens when memory card is inserted............................................................................................................150
Copy troubleshooting.....................................................................................................................................................151
Copier does not respond ...........................................................................................................................................................151
Scanner unit does not close......................................................................................................................................................151
Poor copy quality..........................................................................................................................................................................151
Partial document or photo copies..........................................................................................................................................152
Scan troubleshooting......................................................................................................................................................153
Scanner does not respond ........................................................................................................................................................153
Scan was not successful .............................................................................................................................................................153
Scanning takes too long or freezes the computer............................................................................................................154
Poor scanned image quality .....................................................................................................................................................154
Partial document or photo scans............................................................................................................................................155
Cannot scan to a computer over a network........................................................................................................................155
Fax troubleshooting.........................................................................................................................................................155
Cannot send or receive a fax.....................................................................................................................................................155
Can send but not receive faxes................................................................................................................................................158
Can receive but not send faxes................................................................................................................................................158
Printer receives a blank fax........................................................................................................................................................160
Received fax has poor print quality........................................................................................................................................160
Caller ID information is not displayed...................................................................................................................................160
Fax Error ...........................................................................................................................................................................................161
Fax Mode Unsupported..............................................................................................................................................................161
Remote Fax Error...........................................................................................................................................................................161
Phone Line Busy............................................................................................................................................................................162
Phone Line Error............................................................................................................................................................................163
Contents
9
Error messages on the printer display.......................................................................................................................163
Alignment Error.............................................................................................................................................................................164
Cartridge Error (1102, 1203, 1204, or 120F).........................................................................................................................164
Black Ink Low / Color Ink Low / Photo Ink Low..................................................................................................................165
Clear Carrier Jam...........................................................................................................................................................................165
Cover Open.....................................................................................................................................................................................165
Error 1104 ........................................................................................................................................................................................165
Left Cartridge Error / Right Cartridge Error..........................................................................................................................166
Left Cartridge Incorrect / Right Cartridge Incorrect.........................................................................................................166
Left Cartridge Missing / Right Cartridge Missing ..............................................................................................................166
Memory Failure..............................................................................................................................................................................166
No images have been selected................................................................................................................................................167
No photo/paper size selection has been made.................................................................................................................167
Could not detect a proof sheet................................................................................................................................................167
No proof sheet information......................................................................................................................................................167
No valid photo image files detected .....................................................................................................................................167
Only one photo enhancement may be chosen at a time...............................................................................................168
Only one photo/size selection can be chosen at a time.................................................................................................168
Photo size error. Photo must fit on page. ............................................................................................................................168
PictBridge communications error...........................................................................................................................................168
Please remove camera to use your memory card.............................................................................................................168
Some photos removed from card by host...........................................................................................................................168
Problems reading the memory card......................................................................................................................................168
Error messages on the computer screen..................................................................................................................169
Clearing error messages.............................................................................................................................................................169
Left/Right Cartridge Missing.....................................................................................................................................................169
Communication not available..................................................................................................................................................169
General Printing Problem..........................................................................................................................................................170
Ink Low .............................................................................................................................................................................................170
Out of Memory...............................................................................................................................................................................170
Out of Paper....................................................................................................................................................................................170
Fixing a printing failure...............................................................................................................................................................170
Unsupported file types found on memory card................................................................................................................171
Paper Jam ........................................................................................................................................................................................171
Multiple All-In-Ones found........................................................................................................................................................171
Black Cartridge replacement required..................................................................................................................................171
Color Cartridge replacement required..................................................................................................................................171
Black and Color Cartridge replacement required.............................................................................................................172
Notices..............................................................................................173
Product information.........................................................................................................................................................173
Edition notice.....................................................................................................................................................................173
Contents
10
Power consumption.........................................................................................................................................................179
Index.................................................................................................186
Contents
11 12
Introduction
Finding information about the printer
Quick Setup
Description Where to find
The Quick Setup sheet gives you instructions for
setting up hardware and software.
sheet
You can find this document in the printer box or on the
Lexmark Web site at www.lexmark.com.
User's Guide
Description Where to find
The User's Guide gives you instructions for setting up
hardware and software (on Windows operating
systems) and some basic instructions for using the
printer.
Note: If your printer supports Macintosh operating
systems, see the Mac Help:
1 From the Finder desktop, double-click the
Lexmark 5300 Series folder.
2 Double-click the printer Help icon.
You can find this document in the printer box or on the
Lexmark Web site at www.lexmark.com.
Introduction
13
User's Guide: Comprehensive Version
Description Where to find
The User's Guide: Comprehensive Version gives you
instructions for using the printer and other information
such as:
• Using the software (on Windows operating systems)
• Loading paper
• Printing
• Working with photos
• Scanning (if supported by your printer)
• Making copies (if supported by your printer)
• Faxing (if supported by your printer)
• Maintaining the printer
• Connecting the printer to a network (if supported by
your printer)
• Troubleshooting problems with printing, copying,
scanning, faxing, paper jams, and misfeeds
Note: If your printer supports Macintosh operating
systems, see the Mac Help:
1 From the Finder desktop, double-click the Lexmark
5300 Series folder.
2 Double-click the printer Help icon.
When you install the printer software, the User's Guide:
Comprehensive Version will be installed.
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
2 Click Programs or All Programs Lexmark 5300
Series.
3 Click User's Guide.
I f t h e l in k to t h e User's Guide i s no t o n y o ur d es k t op , fo l lo w
these instructions:
1 Insert the CD.
The installation screen appears.
Note: If necessary, click
In Windows XP and earlier versions, click Start
Run, and then type D:\setup, where D is the letter
of your CD-ROM drive.
All Programs Run.
2 Click Documentation.
3 Click View User's Guide (including Setup
Troubleshooting).
4 Click Yes.
An icon of the User's Guide appears on your desktop,
and the User's Guide: Comprehensive Version appears
on the screen.
You can also find this document on the Lexmark Web site
at www.lexmark.com.
Lexmark Solution Center
Description Where to find
The Lexmark Solution Center software is included on
your CD. It installs with the other software, if your
printer connects to a computer.
To access the Lexmark Solution Center:
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
2 Click Programs or All Programs Lexmark 5300
Series.
3 Select Lexmark Solution Center.
Introduction
14
Customer support
Description Where to find (North America) Where to find (rest of world)
Telephone support
E-mail support
Call us at
• US: 1-800-332-4120
Monday–Friday (8:00 AM–11:00 PM ET)
Saturday (Noon–6:00 PM ET)
• Canada: 1-800-539-6275
English Monday–Friday (8:00 AM–
11:00 PM ET)
Saturday (Noon–6:00 PM ET)
French Monday–Friday (9:00 AM–7:00 PM
ET)
• Mexico: 01-800-253-9627
Monday–Friday (8:00 AM–8:00 PM ET)
Note: Support numbers and times may
change without notice. For the most recent
phone numbers available, see the printed
warranty statement that shipped with your
printer.
For e-mail support, visit our Web site:
www.lexmark.com.
1 Click CUSTOMER SUPPORT.
2 Click Technical Support.
3 Select your printer family.
4 Select your printer model.
5 From the Support Tools section, click e-
Mail Support.
6 Complete the form, and then click
Submit Request.
Telephone numbers and support hours vary
by country or region.
Visit our Web site at www.lexmark.com.
Select a country or region, and then select the
Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed warranty
that shipped with your printer.
E-mail support varies by country or region,
and may not be available in some instances.
Visit our Web site at www.lexmark.com.
Select a country or region, and then select the
Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed warranty
that shipped with your printer.
Introduction
15
Limited Warranty
Description Where to find (US) Where to find (rest of world)
Limited Warranty Information
Lexmark International, Inc.
furnishes a limited warranty that
this printer will be free of defects in
materials and workmanship for a
period of 12 months after the
original date of purchase.
To view the limitations and conditions of
this limited warranty, see the Statement of
Limited Warranty included with this
printer, or set forth at
www.lexmark.com.
1 Click CUSTOMER SUPPORT.
2 Click Warranty Information.
Warranty information varies by
country or region. See the printed
warranty that shipped with your
printer.
3 From the Statement of Limited
Warranty section, click Inkjet &
All-In-One Printers.
4 Scroll through the Web page to view
the warranty.
Record the following information (located on the store receipt and the back of the printer), and have it ready when
you contact us so that we may serve you faster:
• Machine Type number
• Serial number
• Date purchased
• Store where purchased
Operating system notice
All features and functions are operating system-dependent. For complete descriptions:
• Windows users—See the User's Guide.
• Macintosh users—If your product supports Macintosh, see the Mac Help installed with the printer software.
Introduction
16
Setting up the printer
Your printer may not support:
• Memory Cards
• PictBridge-enabled digital camera
• Photo Card mode
Checking the box contents
1
7
Name Description
Black print cartridge Cartridges to be installed into the printer
1
Color print cartridge
2
Telephone cord Use for faxing. For more information about connecting this cord, see “Choosing a
3
Power cord Attaches to the power supply port located at the back of the printer
4
Quick Setup sheet Initial setup directions
5
Note: Cartridge combinations vary depending on the product purchased.
fax connection” on page 28.
2
6
3
4
1
2
3
5
Installation software CD
6
• Installation software for the printer
• User's Guide: Comprehensive Version in electronic format
User's Guide Printed booklet that serves as a guide
7
Note: Complete user information (User's Guide: Comprehensive Version) can be
found on the installation software CD.
Note: You may need to purchase a USB cable separately.
Setting up the printer
17
Setting up the printer for standalone use
1 Unpack the printer.
Notes:
• Place the printer near the computer during setup. If you're setting up on a wireless network, you may move
the printer after setup is complete.
• You may need to purchase a USB cable separately.
• The printer may ship with two CDs.
2 Remove all tape and packing material from all areas of the printer.
3 Raise the control panel.
4 If needed, install the correct control panel for your language.
Setting up the printer
18
5 Extend the paper exit tray.
1
2
6 Raise the paper support.
7 Extend the paper guides.
8 Load paper.
Setting up the printer
19
9 Connect the power cord.
10 Make sure the power is on.
11 If prompted, set the language.
1
2
1
a Using the control panel of the printer, press or repeatedly until the language you want appears on the
display.
b Press to save.
12 If prompted, set the country or region.
1
Setting up the printer
2
1
20
a Using the control panel of the printer, press or repeatedly until the country or region you want appears
on the display.
b Press to save.
13 Open the printer.
14 Press down on the levers.
15 Remove the tape from the black cartridge, and insert the cartridge in the left carrier.
16 Close the black cartridge carrier lid
Setting up the printer
21
17 Remove the tape from the color cartridge, and insert the cartridge in the right carrier.
18 Close the color cartridge carrier lid.
19 Close the printer.
20 Press .
An alignment page prints.
Setting up the printer
22
21 Discard the alignment page.
Notes:
• The alignment page may differ from the one shown.
• Streaks on the alignment page are normal, and do not indicate a problem.
Understanding the parts of the printer
6
5
4
3
Use the To
Paper support Load paper.
1
PictBridge port Connect a PictBridge-enabled digital camera or a flash drive to the printer.
2
Memory card slots Insert a memory card.
3
1
7
8
2
Control panel Operate the printer.
4
For more information, see “Using the control panel” on page 35.
Paper exit tray Hold paper as it exits.
5
Paper guide Keep paper straight when feeding.
6
Top cover Access the scanner glass.
7
Scanner glass Copy, scan, fax, or remove an item.
8
Setting up the printer
23
1
EXT
LINE
2
3
4
5
Use the To
Scanner unit Access the print cartridges.
1
Print cartridge carrier Install, replace, or remove a print cartridge.
2
USB port Connect the printer to a computer using a USB cable.
3
6
4
5
EXT port
LINE port
Connect additional devices, such as a data/fax modem, telephone, or answering
machine to the printer.
Note: Remove the plug to access the port.
Connect the printer to an active telephone line to send and receive faxes. The
printer must be connected to this telephone line to receive incoming fax calls.
Note: Do not connect additional devices to the LINE port, and do not connect a
DSL (digital subscriber line), ISDN (integrated services digital network), or cable
modem to the printer.
Setting up the printer
24
Use the To
Power supply with port Connect the printer to a power source using the power cord.
6
1 Plug the cord all the way into the power supply on the printer.
2 Plug the cord into an electrical outlet that other electrical devices have been
using.
3 If the light is not on, press .
Getting the printer ready to fax
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product
or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning
storm.
Using an RJ11 adapter
Country/region
• United Kingdom
• Ireland
• Finland
• Norway
• Denmark
To connect your printer to an answering machine or other telecommunications equipment, use the telephone line
adapter included in the box with the printer.
1 Connect one end of the telephone cord into the Line port of the printer.
• Italy
• Sweden
• Netherlands
• France
• Portugal
Setting up the printer
25
2 Connect the adapter to the telephone line that came with the printer.
Note: The UK adapter is shown. Your adapter may look different, but it will fit the telephone outlet used in your
location.
3 Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter.
If your telecommunications equipment uses a US-style (RJ11) telephone line, follow these steps to connect the
equipment:
1 Remove the plug from the EXT port on the back of the printer.
Note: Once this plug is removed, any country- or region-specific equipment you connect to the printer by the
adapter, as shown, will not function properly.
Setting up the printer
26
2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.
Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or
receiving a fax.
Country/region
• Saudi Arabia
• United Arab Emirates
• Egypt
• Bulgaria
• Czech Republic
• Belgium
• Australia
• South Africa
• Israel
• Hungary
• Poland
• Romania
• Russia
• Slovenia
• Spain
• Turkey
• Greece
To connect an answering machine or other telecommunications equipment to the printer:
1 Remove the plug from the back of the printer.
Note: Once this plug is removed, any country- or region-specific equipment that you connect to the printer by
the adapter, as shown, will not function properly.
Setting up the printer
27
2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.
Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or
receiving a fax.
Country/region
• Germany
• Austria
• Switzerland
There is a plug installed in the EXT port of the printer. This plug is necessary for the proper functioning of the printer.
Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (such as telephones
or answering machines) may not work.
Choosing a fax connection
You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. If
problems occur, see “Setup Troubleshooting” on page 121.
Note: The printer is an analog device that works best when directly connected to the wall jack. Other devices (such
as a telephone or answering machine) can be successfully attached to pass through the printer, as described in the
setup steps. If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is
required.
You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to send and
receive faxes.
Setting up the printer
28
You can connect the printer to other equipment. See the following table to determine the best way to set up the
printer.
Equipment Benefits See this section
• The printer
• A telephone cord
• The printer
• A telephone
• Two telephone cords
• The printer
• A telephone
Send and receive faxes without using a
computer.
• Use the fax line as a normal telephone
line.
• Send and receive faxes without using a
computer.
Receive both incoming voice messages and
faxes.
“Connecting directly to a telephone
wall jack” on page 30
“Connecting to a telephone” on
page 33
“Connecting to an answering
machine” on page 29
• An answering machine
• Three telephone cords
• The printer
• A telephone
Send faxes using the computer or the
printer.
“Connecting to a computer with a
modem” on page 32
• A computer modem
• Three telephone cords
Connecting to an answering machine
Connect an answering machine to the printer to receive both incoming voice messages and faxes.
Note: Setup steps may vary depending on your country or region. For more information on connecting the printer
to telecommunications equipment, see the related topic, “Using an RJ11 adapter.”
1 Make sure you have the following:
• A telephone
• An answering machine
• Three telephone cords
• A telephone wall jack
2 Connect one telephone cord into the LINE port of the printer, and then plug it into an active telephone wall
jack.
Setting up the printer
29
3 Remove the protective plug from the EXT port of the printer.
4 Connect a second telephone cord from the telephone to the answering machine.
5 Connect a third telephone cord from the answering machine to the EXT port of the printer.
Connecting directly to a telephone wall jack
Connect the printer directly to a telephone wall jack to make copies or to send and receive faxes without using a
computer.
1 Make sure you have a telephone cord and a telephone wall jack.
2 Connect one end of the telephone cord into the LINE port of the printer.
Setting up the printer
30
3 Connect the other end of the telephone cord into an active telephone wall jack.
Connecting directly to a telephone wall jack in Germany
Connect the printer directly to a telephone wall jack to send and receive faxes without using a computer.
1 Make sure you have a telephone cord (provided with the product) and a telephone wall jack.
2 Connect one end of the telephone cord into the LINE port of the printer.
3 Connect the other end of the telephone cord into the N slot of an active telephone wall jack.
Setting up the printer
31
4 If you would like to use the same line for both fax and telephone communication, connect a second telephone
line (not provided) between the telephone and the F slot of an active telephone wall jack.
5 If you would like to use the same line for recording messages on your answering machine, connect a second
telephone line (not provided) between the answering machine and the other N slot of the telephone wall jack.
Connecting to a computer with a modem
Connect the printer to a computer with a modem to send faxes from the software application.
Note: Setup steps may vary depending on your country or region. For more information on connecting the printer
to telecommunications equipment, see the related topic, “Using an RJ11 adapter.”
1 Make sure you have the following:
• A telephone
• A computer with a modem
• Two telephone cords
• A telephone wall jack
Setting up the printer
32
2 Connect a telephone cord into the LINE port of the printer, and then plug it into an active telephone wall jack.
3 Remove the protective plug from the EXT port of the printer.
4 Connect a second telephone cord from the computer modem to the EXT port of the printer.
Connecting to a telephone
Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer wherever
your telephone is located to make copies or to send and receive faxes without using a computer.
Note: Setup steps may vary depending on your country or region. For more information on connecting the printer
to telecommunications equipment, see the related topic, “Using an RJ11 adapter.”
1 Make sure you have the following:
• A telephone
• Two telephone cords
• A telephone wall jack
Setting up the printer
33
2 Connect one telephone cord to the LINE port of the printer, and then plug it into an active telephone wall jack.
3 Remove the protective plug from the EXT port of the printer.
4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer.
Setting up to fax while behind a PBX
If the printer is being used in a business or office, it may be connected to a Private Branch Exchange (PBX) telephone
system. Ordinarily, when dialing a fax number, the printer waits to recognize the dial tone and then dials the fax
number. However, this method of dialing may not work if the PBX telephone system uses a dial tone that is not
recognizable to most fax machines. The “Dialing while behind a PBX” feature enables the printer to dial the fax number
without waiting to recognize the dial tone.
1 From the desktop, double-click the Productivity Studio icon.
2 From the Settings area of the Welcome Screen, click Fax History and Settings.
Setting up the printer
34
3 From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4 Click the Dialing and Sending tab.
5 From the “Dialing on your phone line” area, select Behind PBX from the Dialing Method drop-down list.
6 Click OK to save the setting.
Using a digital phone service
The fax modem is an analog device. Certain devices can be connected to the printer so that digital telephone services
can be used.
• If you are using an ISDN telephone service, connect the printer to an analog telephone port (an R-interface port)
on an ISDN terminal adapter. For more information and to request an R-interface port, contact your ISDN provider.
• If you are using DSL, connect to a DSL filter or router that will support analog use. For more information, contact
your DSL provider.
• If you are using a PBX telephone service, make sure you are connecting to an analog connection on the PBX. If
none exists, consider installing an analog telephone line for the fax machine. For more information on faxing
when using a PBX telephone service, see the related topic, “Setting up to fax while behind a PBX.”
Understanding the control panel
Your printer may not support:
• memory cards
• PictBridge-enabled digital camera
• Photo Card mode
Using the control panel
The display shows:
• Printer status
• Messages
• Menus
Setting up the printer
35
7
Press To
2
3
4
5
6
8
1
• Turn the printer on and off.
• Stop the print, copy, scan, or fax process.
Copy Mode Access the copy default screen and make copies.
2
Note: The mode is selected when the button light is on.
Scan Mode Access the scan default screen and scan documents.
3
Note: The mode is selected when the button light is on.
Fax Mode Access the fax default screen and send faxes.
4
Note: The mode is selected when the button light is on.
Photo Card Access the photo default screen and print photos.
5
Note: The mode is selected when the button light is on.
Resize
6
• In Copy mode: Change the size of a copy.
• In Photo Card mode: Change the size of a photo.
Lighter / Darker Adjust the brightness of a copy, fax, or photo.
7
8
Display the Copy, Scan, Fax, or Photo Card menu, depending on which mode is selected.
Setting up the printer
36
5
Press To
2
1
3
4
1
• Return to the previous screen.
• Delete a letter or number.
2
• Decrease a number.
• Delete a letter or number.
• Scroll through menus, submenus, or settings on the display.
3
• Select a menu or submenu item that appears on the display.
• Feed or eject paper.
4
• Increase a number.
• Enter a space between letters or numbers.
• Scroll through menus, submenus, or settings on the display.
5
• Cancel a print, copy, scan, or fax job in progress.
• Clear a fax number or end a fax transmission, and return to the fax default screen.
• Exit a menu or submenu, and return to the default copy, scan, fax, or photo card screen.
• Clear current settings or error messages, and return to default settings.
Setting up the printer
37
1
5
2
3
4
Press To
A keypad number or symbol In Copy mode or Photo Card mode: Enter the number of copies or prints you
1
want to make.
In Fax mode:
6
• Enter fax numbers.
• Navigate an automated answering system.
• Select letters when creating a Speed Dial list.
• Type numbers to enter or edit the date and time shown on the display.
Auto Answer Set the printer to answer all incoming calls when the button light is on.
2
Note: For information on setting the number of rings before the printer will
answer incoming calls, see “Receiving a fax automatically” on page 100.
Pause / Redial In Fax mode:
3
• Display the last number dialed. Press or to view the last five numbers
dialed.
• Insert a three-second pause in the number to be dialed to wait for an
outside line or get through an automated answering system. Enter a pause
only when you have already begun entering the number.
Phone Book Access any of the programmed Speed Dial numbers (1–89) or Group Dial
4
numbers (90–99).
Start Color Start a color copy, scan, fax, or photo print job, depending on which mode is
5
selected.
Start Black Start a black-and-white copy, scan, fax, or photo print job, depending on
6
which mode is selected.
Setting up the printer
38
Saving settings
In a setting menu, an * appears next to the default setting. To change the setting:
1 Press or repeatedly until the setting you want appears.
2 Press :
• To save most settings. An * appears next to the saved setting.
• To select a temporary setting. An * appears next to the selected setting.
Note: The printer reverts to the default setting of a temporary setting after two minutes of inactivity or if
the printer is turned off.
Temporary settings
Copy Mode
– Copies
– Resize
– Lighter/Darker
– Quality
– Repeat Image
– N-Up
– Original Size
– Original Type
Scan Mode
– Quality
– Original Size
– Resize
Fax Mode
– Lighter/Darker
– Quality
Photo Card The following Photo Card settings will not time-out after two minutes of
inactivity or turning off the power but will return to the factory default settings
when a memory card or flash drive is removed.
– Photo Effects
– Paper Size
– Photo Size
– Layout
– Quality
– Paper Type
To change the time-out feature:
a Press .
b Press or repeatedly until Tools appears.
c Press .
d Press or repeatedly until Device Setup appears.
e Press .
f Press or repeatedly until Clear Settings Timeout appears.
Setting up the printer
39
g Press .
h Press or repeatedly until Never appears.
i Press .
3 To change one or more temporary settings into new default settings:
a Press .
b Press or repeatedly until Tools appears.
c Press .
d Press or repeatedly until Defaults appears.
e Press .
f Press or repeatedly until Set Defaults appears.
g Press .
h Press or repeatedly until Use Current appears.
i Press .
Installing another language control panel
These instructions apply only if you received one or more additional language control panels with the printer.
1 Lift and remove the control panel (if one is installed).
2 Choose the correct control panel for your language.
3 Align the clips on the control panel with the holes on the printer, and then press down.
Setting up the printer
40
Installing the printer software
Using the installation software CD (Windows users only)
Using the CD that came with the printer:
1 Start Windows.
2 When the desktop appears, insert the software CD.
The software installation screen appears.
3 Click Install.
Using the installation software CD (Macintosh users only)
1 Close all open software applications.
2 Insert the software CD.
3 From the Finder desktop, double-click the printer CD icon that automatically appears.
4 Double-click the Install icon.
5 Follow the instructions on the computer screen.
Using the World Wide Web
1 Go to the Lexmark Web site at www.lexmark.com.
2 From the home page, navigate through the menu selection, and then click Drivers & Downloads.
3 Choose the printer and the printer driver for your operating system.
4 Follow the instructions on the computer screen to download the driver and install the printer software.
Understanding the printer software
Using the software that installed with your printer, you can edit photographs, send faxes, maintain your printer, and
so much more. The following is an overview of features of Productivity Studio and Solution Center.
To open the Productivity Studio Welcome Screen, use one of these methods:
Method 1 Method 2
From the desktop, double-click the Productivity
Studio icon.
1 Click Programs or All Programs Lexmark 5300
Series.
2 Select Productivity Studio.
Setting up the printer
41
Click the Productivity Studio icon for the task you want to complete. Depending on the printer you have, some of
the features of this software may not be applicable.
Click To Details
Scan
• Scan a photo or document.
• Save, edit, or share your photo or
document.
Copy
• Copy a photo or document.
• Reprint or enlarge your photo.
Fax Send a photo or document as a fax.
E-mail Send a document or photo as an
attachment to an e-mail message.
Transfer Photos Download photos from a memory card,
flash drive, CD, or digital camera to the
Library.
Photo Greeting Cards Make quality greeting cards from your
photos.
Photo Packages Print multiple photos in various sizes.
Poster Print your photos as a multiple-page
poster.
From the bottom left corner of the Welcome Screen, there are two Settings choices:
Click To
Printer Status and Maintenance
• Check ink levels.
• Order print cartridges.
• Find maintenance information.
• Select other Solution Center tabs for more information, including how to
change printer settings and troubleshooting.
Setting up the printer
42
Click To
Fax History and Settings Set printer fax settings for:
• Dialing and Sending
• Ringing and Answering
• Fax Printing/Reports
• Speed Dial and Group Dial numbers
The Solution Center is a complete guide to such printing features as printing photographs, troubleshooting printing
problems, and installing and maintaining supplies. To open the Solution Center, use one of the following methods.
Method 1 Method 2
1 From the desktop, double-click on the Solution
Center icon.
2 Click Setup and diagnose printer.
The Solution Center appears with the Maintenance
tab open.
From here You can:
How To
• Learn how to:
– Use basic features.
– Print, scan, copy, and fax.
– Print projects such as photos, envelopes, cards, banners, iron-on transfers, and
transparencies.
• Find the electronic User's Guide for more information.
• View ink levels and order new print cartridges.
Troubleshooting
• Learn tips about the current status.
• Solve printer problems.
• View ink levels and order new print cartridges.
Advanced
• Change the appearance of the Printing Status window.
• Turn printing voice notification on or off.
• Change network printing settings.
• Share information with us regarding how you use the printer.
• Obtain software version information.
• View ink levels and order new print cartridges.
1 Click Programs or All Programs Lexmark 5300
Series.
2 Select Solution Center.
Setting up the printer
43
From here You can:
Maintenance
• Install a new print cartridge.
Note: Wait until scanning is complete before installing a new print cartridge.
• Order new print cartridges.
• Print a test page.
• Clean print cartridges to fix horizontal streaks.
• Align print cartridges to fix blurry edges.
• View ink levels.
• Troubleshoot other ink problems.
Turning printing voice notification on or off
The printer has a voice notification feature that tells you when printing starts and when it is completed.
To turn the voice notification on or off:
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
2 Click Programs or All Programs Lexmark 5300 Series.
3 Click Solution Center.
4 Click Advanced.
5 Click Printing Status.
6 Select or clear Play voice notification for printing events.
7 Click OK.
Security Information
Third-party applications, including anti-virus, security, and firewall programs may alert you about the printer software
being installed. For your printer to work properly, allow the printer software to run on your computer.
Setting up the printer
44
General networking
Finding your MAC address
You may need the media access control (MAC) address of the print server to complete network printer configuration.
The MAC address is a series of letters and numbers listed on the bottom of the external print server.
Assigning an IP address
An IP address is assigned during printer software installation, but only for Direct IP printing. The print object, created
at the end of the installation, sends all print jobs across the network to the printer attached to the print server using
this address.
Many networks have the ability to automatically assign an IP address. In smaller networks, it is often called Auto-IP.
There are two common types of Auto-IP networks. UPnP network environments provide automatic private IP
addresses in the 169.254.x.x range. ICS network environments provide automatic private IP addresses in the
192.168.x.x range. Larger networks may use DHCP to assign addresses. These are usually unique to the company.
During the Direct IP printing installation of printer software, the IP address is visible in the printer list only as it is
being assigned. The print object that is created in the Printers folder of the operating system will reference the MAC
address of the print server in the port name.
If the IP address is not automatically assigned during printer software installation, you can try manually entering an
address after selecting your printer/print server from the available list.
Configure IP address
If you have lost communication with the printer over a network, select Use DHCP to reestablish communication with
the printer.
You must assign an IP address in any of the following situations:
• You manually assigned IP addresses for the other network devices.
• You want to assign a specific IP address.
• You move the printer to a remote subnet.
• The printer is listed as Unconfigured in the Configuration Utility.
Contact your system support person for more information.
Finding a printer/print server located on remote subnets
The printer software CD can automatically find the printers that are located on the same network as the computer.
If the printer and print server are located on another network (called a subnet), you must manually enter an IP address
during printer software installation.
Tips for using network adapters
• Make sure the adapter connections are secure.
• Make sure the computer is turned on.
• Make sure you entered the correct IP address.
General networking
45
Sharing a printer in a Windows environment
1 Prepare the computers to share the printer.
a Make all computers printing to the printer accessible through Network Neighborhood by enabling File and
Print Sharing. See the Windows documentation for detailed instructions.
b Install the printer software on all computers that will print to the printer.
2 Identify the printer.
On the computer that is attached to the printer:
a Click Start Settings Printers or Printers and Faxes.
b Right-click the Lexmark 5300 Series icon.
c Click Sharing.
d Click Shared As, and give the printer a distinctive name.
e Click OK.
3 Locate the printer from the remote computer.
Note: The remote computer is the one that is not attached to the printer.
a Click Start Settings Printers or Printers and Faxes.
b Right-click the Lexmark 5300 Series icon.
c Click Properties.
d Click the Ports tab, and then click Add Port....
e Select Local Port, and then click New Port....
f Enter the Universal Naming Convention (UNC) Port name which consists of the server name and the
distinctive printer name that was specified in step 2 on page 46. The name should be in the form \\server
\printer.
g Click OK.
h Click Close on the Printer Ports dialog box.
i Make sure the new port is selected on the Ports tab, and then click Apply.
The new port is listed with the printer name.
j Click OK.
Checking the port setting
Windows Vista users only
1 Click Control Panel Printers.
2 Right-click the Lexmark 5300 Series icon.
3 From the sidebar menu, select Properties.
4 Click the Ports tab.
5 Make sure:
• The port is set to a USB port.
• File is not set as the port.
General networking
46
Windows XP or 2000 users only
1 Click Start Settings Printers or Printers and Faxes.
2 Right-click the Lexmark 5300 Series icon.
3 From the sidebar menu, select Properties.
4 Click the Ports tab.
5 Make sure:
• The port is set to a USB port.
• File is not set as the port.
Configure network printers
Configure
To configure a network printer, select a printer from the list in the window. Click Configure to assign the printer an
Internet Protocol (IP) address. Contact your system support person for more information.
Add printers
Specify remote subnets that may have direct network attached printers. If the software detects a direct network
attached printer, you must first highlight the printer in the window, and then click Configure to manually assign an
IP address to the printer. Contact your system support person for more information.
Note: The software does not automatically configure printers found on remote subnets.
Refresh
Click Refresh to have the Configuration Utility automatically search to find and configure newly added printers.
Connect to network printer
You can send scanned images from a network attached printer to your computer. Also, your jobs will open with
software that is already installed on your computer. To enable this feature, create and enter a name for your computer.
When you scan an item, a list of names will appear on the Control Panel of your networked printer. You can send the
scanned image to your computer by selecting your computer name.
If you want to prevent other people from sending scanned images to your computer, you can enter a Personal
Identification Number (PIN).
1 Select the check box beside I wish to require a PIN to scan to my computer.
2 Create and enter a 4-digit number.
Note: Every time you send a scanned image from the networked printer to your computer, you must enter this
number on the keypad of the printer.
General networking
47
Loading paper and original documents
1
2
Loading paper
1 Make sure:
• You use paper designed for inkjet printers.
• If you are using photo, glossy, or heavyweight matte paper, you load it with the glossy or printable side facing
you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)
• The paper is not used or damaged.
• If you are using specialty paper, you follow the instructions that came with it.
• You do not force paper into the printer.
2 Before loading paper the first time, slide the paper guides out toward the edges of the paper support. You can
load up to:
• 100 sheets of plain paper
• 25 sheets of heavyweight matte paper
• 25 sheets of photo paper
• 25 sheets of glossy paper
Note: Photos require more drying time. Remove each photo as it exits, and allow it to dry to avoid ink smudging.
3 Load the paper vertically in the center of the paper support, and adjust the paper guides to rest against the edges
of the paper.
Note: To avoid paper jams, make sure the paper does not buckle when you adjust the paper guides.
Using the automatic paper type sensor
The printer is equipped with an automatic paper type sensing device. The Paper Type Sensor automatically detects
the type of paper that has been loaded into the printer and adjusts the settings for you. For example, if you want to
print a photo, load photo paper into the printer. The printer detects the type of paper and automatically adjusts the
settings to give you optimum photo-printing results.
Loading paper and original documents
48
Loading envelopes
1
2
You can load up to 10 envelopes at a time.
Warning—Potential Damage: Do not use envelopes that have metal clasps, string ties, or metal folding bars.
1 Load envelopes in the center of the paper support with the stamp location in the upper left corner.
2 Make sure:
• The print side of the envelopes faces you.
• The envelopes are designed for use with inkjet printers.
• The paper guides rest against the edges of the envelopes.
Notes:
• Do not load envelopes with holes, perforations, cutouts, or deep embossing.
• Do not use envelopes that have exposed flap adhesive.
• Envelopes require more drying time. Remove each envelope as it exits, and allow it to dry to avoid ink
smudging.
Loading labels
You can load up to 25 sheets of labels at a time.
1 Load labels with the print side facing you and the top of the sheet fed into the printer first.
2 Make sure:
• The print side of the labels faces you.
• The top of the labels feeds into the printer first.
• The adhesive on the labels does not extend to within 1 mm of the edge of the labels.
• You use full label sheets. Partial sheets (with areas exposed by missing labels) may cause labels to peel off
during printing, resulting in a paper jam.
• The labels are loaded in the center of the paper support.
• The paper guides rest against the edges of the labels.
Note: Labels require more drying time. Remove each sheet of labels as it exits, and allow it to dry to avoid ink
smudging.
Loading paper and original documents
49
Loading greeting cards, index cards, photo cards, and
1
2
postcards
You can load up to 25 greeting cards, index cards, photo cards, or postcards at a time.
1 Load cards with the print side facing you.
2 Make sure:
• The cards are loaded in the center of the paper support.
• The paper guides rest against the edges of the cards.
Note: Photo cards require more drying time. Remove each photo card as it exits, and allow it to dry to avoid ink
smudging.
Loading transparencies
You can load up to 50 transparencies at a time.
1 Load transparencies with the rough side facing you. If the transparencies have a removable strip, each strip should
face away from you and down toward the printer.
2 Make sure:
• The transparencies are loaded in the center of the paper support.
• The paper guides rest against the edges of the transparencies.
Notes:
• Transparencies with paper backing sheets are not recommended.
• Transparencies require more drying time. Remove each transparency as it exits, and allow it to dry to avoid
ink smudging.
Loading iron-on transfers
You can load up to 10 iron-on transfers at once, but you will achieve best results loading them one at a time.
1 Load iron-on transfers with the print side of the transfer facing you.
2 Make sure:
• You follow the loading instructions that came with the iron-on transfers.
• The transfers are loaded in the center of the paper support.
• The paper guides rest against the edges of the transfers.
Loading paper and original documents
50
Loading custom-size paper
You can load up to 100 sheets of custom-size paper at a time.
1 Load paper with the print side facing you.
2 Make sure:
• The paper size fits within these dimensions:
Width:
– 76.0–216.0 mm
– 3.0–8.5 inches
Length:
– 127.0–432.0 mm
– 5.0–17.0 inches
• The stack height does not exceed 10 mm.
• The paper is loaded in the center of the paper support.
• The paper guides rest against the edges of the paper.
Loading banner paper
You can load up to 20 sheets of banner paper at a time.
1 Remove all paper from the paper support before loading the banner paper.
2 Tear off only the number of pages needed to print the banner.
3 Place the required stack of banner paper on the top cover.
4 Feed the leading edge of the banner paper into the printer first.
5 Make sure:
• The paper is loaded in the center of the paper support.
• The paper guides rest against the edges of the paper.
Loading paper and original documents
51
Loading original documents on the scanner glass
You can scan and then print photos, text documents, magazine articles, newspapers, and other publications. You
can scan a document for faxing.
1 Make sure the computer and the printer are on.
2 Open the top cover.
3 Place the original document or item facedown on the scanner glass in the upper left corner.
4 Close the top cover to avoid dark edges on the scanned image.
Loading paper and original documents
52
Printing
Printing basic documents
Printing a document
1 Load paper.
2 With a document open, click File Print.
3 Click Properties, Preferences, Options, or Setup.
4 Adjust the settings.
5 Click OK.
6 Click OK or Print.
Printing a Web page
You can use the Toolbar to create a printer-friendly version of any Web page.
1 Load paper.
2 Open a Web page using Microsoft Internet Explorer 5.5 or later.
3 If you want to check or change your print settings:
a From the toolbar area, click Lexmark Page Setup.
b Adjust the print settings.
c Click OK.
4 If you want to view the Web page before printing:
a Click Preview.
b Use the toolbar options to scroll between pages, zoom in or out, or select whether to print text and images
or text only.
c Click:
• Print in the Print Preview window, then click Print in the Print dialog that opens
or
• Close, and continue to the next step.
5 If needed, select a print option from the Toolbar:
• Normal
• Quick
• Black and White
• Text Only
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Printing photos or images from a Web page
1 Load paper. For best results, use photo or heavyweight matte paper, with the glossy or printable side facing you.
(If you are not sure which side is the printable side, see the instructions that came with the paper.)
2 Open a Web page with Microsoft Internet Explorer 5.5 or later.
On the Toolbar, the number of photos valid for printing appears next to Photos.
3 If no number appears next to Photos:
a From the Lexmark logo drop-down menu, select Options.
b Select the Advanced tab.
c Select a lower minimum photo size.
d Click OK.
The number of photos valid for printing appears next to Photos.
4 Click Photos.
The Fast Pics dialog appears.
5 If you want to print all the photos or images using the same settings, select the size you want, the blank paper
size in the printer, and the number of copies.
6 If you want to print one photo or image at a time:
a Click the photos or images you do not want to print to deselect them.
b To make common editing changes:
1 Right click the photo or image.
2 Click Edit.
3 Make your selections.
4 Follow the instructions on the screen.
5 When you are finished making changes, click Done.
6 Select the size you want, the blank paper size in the printer, and the number of copies.
7 Click Print Now.
Printing multiple copies of a document
1 With a document open, click File Print or Printer Setup.
2 From the Print Setup dialog box, click Properties, Preferences, Options, or Setup.
3 In the Copies section of the Quality/Copies tab, enter the number of copies you want to print.
Note: If you print multiple copies of a multiple-page document and want them collated, click Collate Copies.
4 Click OK to close any printer software dialog boxes that are open.
5 Print the document.
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Printing on both sides of the paper
When you select Two-sided printing, the printer prints the odd-numbered pages of the document on the front sides
of the paper. Reload the document to print the even-numbered pages on the back sides of the paper.
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 From the “I Want To” menu, click Print on both sides of the paper.
4 Make sure Two-Sided is selected.
5 Choose a binding edge (Side Flip or Top Flip).
Notes:
• When you select Side Flip, the finished document pages turn like the pages of a magazine.
• When you select Top Flip, the finished document pages turn like the pages of a legal pad.
6 Make sure Print Instruction Page to Assist in Reloading is selected.
7 Click OK to close any printer software dialogs that are open.
8 Print the document.
Notes:
• The instruction sheet for two-sided printing will not completely print on paper smaller than A4 or letter size.
• To return to single-sided printing, make sure the Two-Sided setting is not selected.
Collating copies
If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies
as groups of pages (not collated).
Collated Not collated
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 Click the Quality/Copies tab.
4 From the Multiple Copies section, click Collate Copies.
5 Click OK to close any printer software dialog boxes that are open.
6 Print the document.
Notes:
• This option is available only when you are printing multiple copies.
• If printing photos, to prevent smudging, remove each photo as it exits the printer, and let it dry before stacking.
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Printing the last page first (reverse page order)
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 From the Quality/Copies tab, select Print Last Page First.
4 Click OK.
5 Click OK or Print.
Printing multiple pages on one sheet (N-Up)
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 From the Print Layout tab, select N-up.
4 Select the number of pages to print on each page.
5 If you want each page image to be surrounded by a border, select Print Page Borders.
6 Click OK.
7 Click OK or Print.
Pausing print jobs
1 For Windows Vista, click Control Panel Printer.
For Windows XP, click Start Settings Printers and Faxes.
2 Right-click the Lexmark 5300 Series icon.
3 Select Pause.
Canceling print jobs
1 In Windows Vista, click Control Panel Printer.
In Windows XP, click Start Settings Printers and Faxes.
2 Right-click the Lexmark 5300 Series icon.
3 Select Open.
4 Right-click the document name.
5 Select Cancel.
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Printing specialty documents
Choosing compatible specialty paper types
• Heavyweight matte paper—A photo paper with a matte finish used for printing high-quality graphics.
• Lexmark PerfectFinish
printers, but compatible with all inkjet printers. It is used specifically for printing professional quality photos with
a glossy finish. It is best when used with genuine Lexmark evercolor
water-resistant.
• Lexmark Photo Paper—An outstanding "everyday" heavyweight inkjet photo paper designed for use with
Lexmark printers, but compatible with all brands of inkjet printers. Although inexpensive, it offers excellent image
quality and outstanding value.
• Lexmark Premium Photo Paper—A heavier photo paper specifically designed to bond chemically with Lexmark
inks for eye-catching results. Fast drying, it prevents bleeding and feathering even when the image is saturated.
• Transparency—A clear, plastic media primarily used for overhead projectors.
• Card stock—A very thick paper used for printing sturdier items, such as greeting cards.
• Iron-On transfer—A type of media that has a reverse image printed on it that can be ironed onto fabric.
Printing envelopes
1 Load envelopes.
TM
Photo paper—A high-quality photo paper specifically designed for Lexmark inkjet
TM
2 ink, providing photos that are fade- and
2 With a document open, click File Print.
3 Click Properties, Preferences, Options, or Setup.
4 From the “I Want To” menu, select Print on an envelope.
5 From the Envelope Size list, select the envelope size loaded.
6 Select Portrait or Landscape orientation.
Notes:
• Most envelopes use landscape orientation.
• Make sure the same orientation is also selected in the software application.
7 Click OK to close any printer software dialogs that are open.
8 Click OK or Print.
Printing greeting cards, index cards, photo cards, and postcards
1 Load greeting cards, index cards, photo cards, or postcards.
2 With a document open, click File Print.
3 Click Properties, Preferences, Options, or Setup.
4 Select a Quality/Speed setting.
Select Photo for photos and greeting cards, and select Normal for other types of cards.
5 Select the Paper Setup tab.
6 Select Paper.
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7 From the Paper Size list, select a card size.
8 Click OK.
9 Click OK or Print.
Notes:
• To avoid paper jams, do not force the cards into the printer.
• To prevent smudging, remove each card as it exits, and let it dry before stacking.
Printing a document as a poster
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 Click the Print Layout tab.
4 From the Layout list, select Poster.
5 Select the poster size you want to print. The number you select represents the number of pages that make up
the height and width of the poster.
6 Select Print Crop Marks if you want each page of the poster to show crop marks.
7 Click Select Pages To Print to reprint any damaged poster pages without having to print all of the poster pages.
Click pages to select or cancel them.
8 Click OK to close any printer software dialogs that are open.
9 Print the document.
Note: Certain programs may cause text to be clipped or to disappear when using extra-large or extra-small fonts. If
this occurs, try decreasing or increasing the font size.
Printing an image as a poster
1 From the desktop, double-click the Productivity Studio icon.
2 From the Photo Printing area of the Welcome screen, click Poster.
3 If you are scanning a photo:
a Place the photo facedown on the scanner glass.
b Click File Add Photo from Scanner.
4 If you are not scanning a new item, open the folder that contains your photo.
5 Drag the photo to the Print a Multi-Page Poster preview area of the screen.
6 Click Next Step at the bottom of the left pane.
7 From the “Paper size to print poster on” drop-down list, select a paper size.
8 From the “Print Quality for poster” drop-down list, select a print quality.
9 From the Poster Size drop-down list, select the poster size.
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10 If you want to rotate the poster so that it fits better on the printed pages, click Rotate 90 degrees.
11 Click Print Now in the bottom right corner of the screen.
Printing a booklet
1 Before you change any Print Properties settings, you must select the correct paper size from the program. You
can print booklets using these paper sizes:
• Letter
• A4
2 Load the paper.
3 With a document open, click File Print.
4 Click Properties, Preferences, Options, or Setup.
5 Click the Print Layout tab, and then click Booklet.
6 If you are printing a large booklet, select a number of Printed sheets per bundle.
a Click Options Layout Options.
b From the Printed sheets per bundle drop-down menu, select a number of printed sheets per bundle.
Note: A bundle is a set number of sheets of paper folded together. The printed bundles are stacked, one on top
of the other, keeping the correct page order. The stacked bundles can be bound to make a booklet. When printing
with a heavier paper stock, select a smaller number of Printed sheets per bundle.
7 Click OK to close any printer software dialog boxes that are open.
8 Print the document.
Assembling a booklet
1 Flip the printed stack of papers over in the paper exit tray.
2 Take the first bundle from the stack, fold it in half, and then set it aside with the front page down.
3 Take the next bundle from the stack, fold it in half, and then stack it with the front page down on top of the first
bundle.
4 Stack the rest of the bundles with the front page down, one on top of the other, until the booklet is complete.
5 Bind the bundles together to complete the booklet.
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Printing on custom-size paper
1 Load up to 100 sheets of custom-size paper.
2 With a document open, click File Print.
3 From the Quality/Copies tab, select a Quality/Speed setting.
4 Click the Paper Setup tab.
5 From the Paper Size section, select Paper and then select Custom Size.
6 Select the measurement units to use.
7 Use the sliders, or type the size of the paper loaded into the printer.
8 Click OK to close any printer software dialogs that are open.
9 Print the document.
Note: Do not force paper into the printer.
Printing iron-on transfers
1 Load up to 10 iron-on transfers.
2 With an image open, click File Print.
3 Click Properties, Preferences, Options, or Setup.
4 From the Print Layout tab, select Mirror if you want the printer software to flip the image.
Select Normal if you have a program that automatically flips the image.
5 Click OK to close any printer software dialogs that are open.
6 Print the iron-on transfers.
Note: Do not force iron-on transfers into the printer.
Printing transparencies
1 Load up to 50 transparencies.
2 With a document open, click File Print.
3 Click OK or Print.
Note: To prevent smudging, remove each transparency as it exits, and let it dry before stacking. Transparencies may
require up to 15 minutes to dry.
Printing a banner
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 From the Print Layout tab, select Banner.
Note: After you print a banner, return the setting to Normal.
4 To keep banner paper from jamming, select Letter Banner or A4 Banner from the Banner Paper Size dialog.
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5 From the Paper Setup tab, select Landscape orientation.
6 Click OK.
7 Click OK or Print.
Changing printer settings
Saving and deleting print settings
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 Click the Quality/Copies tab.
4 Make necessary adjustments to any of the settings in the Quality/Speed, Paper Type, and Multiple Copies sections.
5 From the Save Settings drop-down menu, select Save your current settings.
6 Click a radio button next to the number of the location where you want to save your settings, then type a name
for your settings in the selected box.
Note: The first location contains Factory Default Settings, which cannot be changed or deleted.
7 Click Save.
Notes:
• To retrieve your print settings, click the Save Settings drop-down menu, and select them from the list.
• To delete settings, choose Delete a setting from the list from the Save Settings drop-down menu. Select the
radio button next to the setting you want to delete, and then click Delete.
Resetting printer software to factory default settings
Windows 2000, Windows XP, or Windows Vista users
1 In Windows Vista, click Control Panel Printer.
In Windows 2000 and Windows XP, click Start Settings Printers or Printers and Faxes.
2 Right-click the Lexmark 5300 Series icon.
3 Click Printing Preferences.
4 Click the Save Settings menu.
5 From the Restore section, select Factory Settings (Defaults).
Note: Factory default settings cannot be deleted.
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Resetting the printer to factory default settings
You can reset your printer to the original settings without using the printer menus.
Note: Resetting to factory default settings will delete all printer settings you selected, including Speed Dial and Group
Dial numbers. If you want to print out those numbers before you reset the printer, see “Using the Phone Book” on
page 101.
1 Press , , and Start Color at the same time.
Warning—Potential Damage: Do not release the buttons until Language appears on the display, indicating
that the printer has been reset.
2 Follow the prompts on the display to choose your language, country or region code, date, time, and fax number.
Notes:
• To reenter your Speed Dial or Group Dial numbers using the computer, see “Customizing settings using the
Fax Setup Utility” on page 103.
• To reenter your Speed Dial or Group Dial numbers using the control panel, see “Using the Phone Book” on
page 101.
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Working with photos
Your printer may not support:
• Memory Cards
• PictBridge-enabled digital camera
• Photo Card mode
Retrieving and managing photos
Inserting a memory card
1 Insert a memory card.
• Insert the card with the brand name label facing up.
• If there is an arrow on the card, make sure it points toward the printer.
• If needed, make sure you connect the memory card to the adapter that came with it before inserting it into
the slot.
1
2
Slot Memory card
1
• xD-Picture Card
• Secure Digital (SD)
• Secure Digital High Capacity (SDHC)
• Mini Secure Digital (with adapter)
• Micro Secure Digital (with adapter)
• MultiMedia Card (MMC)
• Reduced Size MultiMedia Card (with adapter)
• MultiMedia Card mobile (with adapter)
• Memory Stick (MS)
• Memory Stick PRO
• Memory Stick Duo (with adapter) or Memory Stick Duo PRO (with adapter)
2
• Compact Flash Type I and Type II
• Microdrive
2 Wait for the light located to the right of the slots on the printer to come on. The light blinks to indicate the memory
card is being read or is transmitting data.
Warning—Potential Damage: Do not touch cables, any network adapter, the memory card, or the printer in
the area shown while actively printing, reading, or writing from the memory card. A loss of data can occur. Also,
do not remove the memory card while actively printing, reading, or writing from it.
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When the printer detects the memory card, the message Memory Card Detected appears on the control
panel display.
If the printer does not read the memory card, remove and reinsert it.
Notes:
• The printer recognizes one memory card at a time. If you insert more than one memory card, a message appears
on the display prompting you to remove all memory cards inserted.
• If a USB flash drive is inserted together with the memory card, a message appears on the display prompting you
to choose which memory device to use.
Inserting a flash drive
1 Insert the flash drive into the PictBridge port on the front of the printer.
Note: An adapter may be necessary if your drive does not fit directly into the port.
2 If your flash drive has a light, it blinks to indicate the flash drive is being read or is transmitting data. Wait for the
light to stop blinking.
Warning—Potential Damage: Do not remove cables or media devices, or touch the printer in the area shown
while the light is blinking.
3 When reading of images is complete, the number of photos found appears on the display.
Note: The printer recognizes one active media device at a time. If you insert more than one media device, a message
appears on the display prompting you to designate the device you want the printer to recognize.
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Understanding the Photo Card menu
1 If necessary, press Photo Card, or insert a memory card or a flash drive into the printer. For more information,
see “Inserting a memory card” on page 63 or “Inserting a flash drive” on page 64.
2 Press or repeatedly until the menu item you want appears.
3 Press .
4 Press or repeatedly until the submenu item you want or the setting you want appears.
5 Press .
Note: Pressing
selects a setting. An * appears next to the selected setting.
6 To go into additional submenus and settings, repeat step 4 and step 5 as needed.
7 If needed, press repeatedly to return to the previous menus and make other setting selections.
8 Press Start Color or Start Black.
Menu item Action
Proof Sheet Print and then scan a proof sheet:
• for all photos on the memory card
• for the most recent 20 photos
• by date
For more information, see “Printing photos stored on the memory device
using the proof sheet” on page 77.
Print Photos Print photos directly from a memory card or flash drive.
Save Photos
• Save photos stored on a memory card or flash drive to the computer.
• Copy photos from a memory card to a flash drive.
Photo Effects
Paper Size
Photo Size
Layout
Quality
Paper Type
1
Setting will return to factory default setting when a memory card or flash drive is removed.
2
Setting must be saved individually. For more information, see Note below table.
1
1, 2
1, 2
1
1
1, 2
Apply red-eye reduction, color effects, or automatic image enhancement to
your photos.
Specify the size of the paper loaded.
Specify the size photo you want.
Center one photo on a page, or specify the number of photos to print on a
page.
Adjust the quality of printed photos.
Specify the type of paper loaded.
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Menu item Action
Tools
• Maintenance
– View ink levels.
– Clean cartridges.
– Align cartridges.
– Print a test page.
• Device Setup—Customize printer setup settings.
• Defaults—Reset printer settings to factory defaults.
1
Setting will return to factory default setting when a memory card or flash drive is removed.
2
Setting must be saved individually. For more information, see Note below table.
Note: To save Paper Size, Paper Type, or Photo Size settings:
1 Press .
2 Press or repeatedly until Tools appears.
3 Press .
4 Press or repeatedly until Defaults appears.
5 Press .
6 Press or repeatedly until the setting type you want appears.
7 Press .
8 Press or repeatedly until the setting you want appears.
9 Press .
Understanding the PictBridge menu
The PictBridge default settings menu lets you select printer settings if you do not specify those settings from your
digital camera. For more information on making camera selections, see the documentation that came with your
camera.
1 Connect a PictBridge-enabled digital camera to the printer.
a Insert one end of the USB cable into the camera.
Note: Use only the USB cable that came with the digital camera.
b Insert the other end of the cable into the PictBridge port on the front of the printer.
Note: The PictBridge port is marked with the
PictBridge symbol.
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The message PictBridge camera detected. Press to change settings. appears on the
display.
2 Press or repeatedly until the menu item you want appears.
3 Press .
4 Press or repeatedly until the submenu item you want or the setting you want appears.
5 Press .
Note: Pressing
selects a setting. An * appears next to the selected setting.
6 To go into additional submenus and settings, repeat step 4 and step 5 as needed.
7 If necessary, press repeatedly to return to the previous menus and make other setting selections.
Menu Item Action
Paper Size
Photo Size
Layout
Quality
Paper Type
1
Setting will return to factory default setting when the PictBridge-enabled digital camera is removed.
2
Setting must be saved individually. For more information, see “Saving settings” on page 39.
1, 2
1, 2
1
1
1, 2
Specify the size of paper loaded.
Specify the size of printed photos.
Center one photo on a page, or specify the number of photos to print on a
page.
Adjust the quality of printed photos.
Specify the type of paper loaded.
Note: The printer is equipped with an automatic paper type sensing device.
The Paper Type Sensor automatically detects the type of paper that has been
loaded into the printer and adjusts the settings for you.
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Transferring photos
Transferring photos from a memory device to the computer using the control
panel
If the printer is connected directly to a computer, you can transfer photos to the computer from a memory card or
flash drive.
Note: You cannot transfer photos from a memory device to a computer through an external network adapter.
1 Insert a memory card or a flash drive that contains the images you want to transfer. For more information, see
“Inserting a memory card” on page 63 or “Inserting a flash drive” on page 64.
2 Press or repeatedly until Save Photos appears.
3 Press .
4 If needed, press or repeatedly until Computer appears.
5 Follow the instructions on the computer screen.
Transferring all photos or documents from a CD or removable storage device
using the computer
1 Insert a CD or flash drive into the computer or a removable storage device (such as a memory card or digital
camera) into the printer.
The Lexmark Productivity Studio software launches automatically on your computer.
2 If you are using Windows Vista or Windows XP, a “What do you want Windows to do?” screen appears.
Click Transfer Photos to your computer using the Lexmark Productivity Studio.
If you are using Windows 2000:
a From the desktop, double-click the Productivity Studio icon.
b Click Transfer Photos.
3 Click Automatically save all photos to “My Pictures”.
4 Remove the CD, flash drive, or memory card to view your transferred photos in the Library.
Transferring selected photos or documents from a CD or removable storage
device using the computer
1 Insert a CD or flash drive into the computer or a removable storage device (such as a memory card or digital
camera) into the printer.
The Lexmark Productivity Studio software launches automatically on your computer.
2 If you are using Windows Vista or Windows XP, a “What do you want Windows to do?” screen appears.
Click Transfer Photos to your computer using the Lexmark Productivity Studio.
If you are using Windows 2000:
a From the desktop, double-click the Productivity Studio icon.
b Click Transfer Photos.
3 Click Select photos to save.
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4 Click Deselect All.
5 Click to select the photo(s) you want to transfer.
6 If you want to save the photos to the default folder, click Next.
7 If you want to save the photos in a folder other than the default folder:
a Click Browse.
b Select the folder you want.
c Click OK.
8 If you want to assign a prefix to all of the photos you just transferred, click the check box and enter a name.
9 Click Next.
10 Remove the CD or flash drive to view your transferred photos in the Library.
Transferring photos from a memory card to a flash drive
1 Insert a memory card that contains the images you want to transfer.
2 Insert a flash drive into the PictBridge port on the front of the printer.
Which device is to be displayed? appears on the display.
3 Press or repeatedly until Camera Card or the specific type of your camera card appears.
4 Press .
5 Press or repeatedly until Save Photos appears.
6 Press .
7 If needed, press or repeatedly until the setting you want appears.
Notes:
• If photos on the memory card were taken on more than one date, selections will include Last Date and
Date Range.
• To choose a date range, press and then press or repeatedly until the date you want is displayed. Date
ranges are displayed by month and year starting with the most recent month.
• If the computer is also connected, you must select USB as the destination.
8 Press Start Color or Start Black.
Notes:
• If there is not enough memory on the flash drive, a prompt appears on the display.
• Do not remove the flash drive until a message appears on the display indicating that copying is complete.
Warning—Potential Damage: Do not touch cables, any network adapter, the memory card or flash drive, or
the printer in the area shown while actively printing, reading, or writing from a memory card or flash drive. A
loss of data can occur. Also, do not remove a memory card or flash drive while actively printing, reading, or writing
from a memory card or flash drive.
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Changing the Lexmark Productivity Studio preferences
Changing the Productivity Studio temporary files preferences
1 From the desktop, double-click the Productivity Studio icon.
2 From the Tools menu, click Preferences.
3 Click Temporary Files.
a Use the slider to set the maximum disk space you want to allocate for temporary files created by the
Productivity Studio.
b Click Browse to choose a different folder for saving the temporary files.
4 Click OK.
Changing the Productivity Studio searched folders preferences
1 From the desktop, double-click the Productivity Studio icon.
2 From the Tools menu, click Preferences.
3 Click Searched Folders.
4 If you want to exclude system folders when looking for photos, select Ignore system folders.
5 Click OK.
Changing the Productivity Studio library preferences
1 From the desktop, double-click the Productivity Studio icon.
2 From the Tools menu, click Preferences.
3 Click Library.
From here, you can choose how you want to sort photos. You can also set the minimum file size for the photo to
appear in the library.
4 Click OK.
Changing the Productivity Studio transfer settings
1 From the desktop, double-click the Productivity Studio icon.
2 From the Tools menu, click Preferences.
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3 Click Transfer Settings.
a Select “Skip Save option and go automatically to”, and choose to Automatically Save, Manually Save, or
Print your photos from the photo storage device connected to your computer.
b Click Browse to choose a different folder to transfer your photos to.
c Select “Always erase photos from my media after transferring” to automatically delete photos from your
photo storage device after transferring them to your computer.
4 Click OK.
Editing photos
Cropping a photo
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click Crop Photo on the Quick Fixes tab.
3 Click and drag with your mouse to select the section of the image that you want to crop. You can adjust the
cropped area by using your mouse and dragging the lines to increase or decrease the cropped area.
4 Click Crop Now.
5 The cropped portion of the original image displays in the Preview pane. You can save the cropped image.
Rotating a photo
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click the Quick Fixes tab.
3 Click Rotate Left or Rotate Right to rotate the image 90 degrees in either direction.
The thumbnail of the photo is updated.
Changing the Resolution / Size of a photo
Resolution refers to dpi (dots per inch).
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click Advanced.
3 Click Image Resolution / Size.
4 Select Photo Size to select from a list of defined photo sizes, or click Custom Size to enter a different photo size.
Note: If you selected Photo Size, you can click Rotate to rotate your photo 90 degrees clockwise.
5 If you selected Custom Size, enter the width and height for your custom-size photo.
Note: Maintain Aspect Ratio is selected by default. This ensures that your image will remain proportional.
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Applying One-Click Auto Fixes to a photo
From the Productivity Studio Welcome Screen, click the Quick Fixes tab to access all three One-Click Auto Fixes.
1 Click File Open to select the image you want to edit.
2 With an image open, click One-Click Auto Fix to let the software automatically adjust the brightness and contrast
of your image.
3 Click Automatic Brightness to adjust only the brightness of your image.
4 Click Automatic Red-Eye Reduction to let the software automatically reduce the appearance of red-eye in your
image.
Note: Click Undo at the top of the window if you are not satisfied with the results after applying any of the One-Click
Auto Fixes.
Reducing the red-eye effect in a photo
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click the Quick Fixes tab.
3 Click Automatic Red-Eye Reduction to let the software reduce the red-eye effect automatically. If you are not
satisfied with the results, continue with the steps below.
4 Click Manual Red-Eye Reduction.
5 Move the cursor across the photo, and place it over an affected eye.
6 Click to reduce the red-eye effect.
Blurring/Sharpening a photo
Increasing the amount of blur will soften your image. Increasing the sharpness will make your image seem more
focused.
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click the Enhancements tab.
3 Click Blur / Sharpen.
4 Use the slider to blur or sharpen the image. You can preview the changes to the image by comparing the
Before and After preview panes at the top of the window.
5 Click OK to accept your changes, or click Cancel to reject them.
Enhancing a photo
The Enhance feature lets you make subtle adjustments to the brightness, contrast, and sharpness of an image.
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click the Enhancements tab.
3 Click Enhance.
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4 Use the slider to adjust the Enhance setting. You can preview the changes to your image by comparing the
Before and After preview panes at the top of the window.
Note: Click Automatic to let the software automatically enhance your photo.
5 Click OK to accept your changes, or click Cancel to reject them.
Changing the Hue / Saturation of a photo
Adjusting hue lets you control the color of an image. Adjusting its saturation lets you control the intensity of the
color.
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click the Enhancements tab.
3 Click Hue / Saturation.
4 Use the slider to adjust the hue or saturation of your photo. You can preview the changes to the image by
comparing the Before and After preview panes at the top of the window.
5 Click OK to accept your changes, or click Cancel to reject them.
Changing the Gamma Value of a photo or image
Adjusting the gamma value helps you to control the overall brightness of an image—particularly those intended to
be viewed on a computer monitor. When images are not properly gamma-corrected, they will look either too light
or too dark.
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click Advanced.
3 Type a value in the text box, or use the up or down arrows to select a higher or lower gamma value.
Note: You can enter gamma values from -10–10. If you are not satisfied with your changes, return the gamma
value back to 0.
4 Click Save to keep your changes.
Despeckling a photo
Despeckling lets you remove specks that appear in your photo.
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click Enhancements.
3 Click Despeckle.
4 Using the slider, adjust the Despeckle setting. You can preview the changes to your image by comparing the
Before and After preview panes at the top of the window.
5 Click OK. The thumbnail is updated.
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Changing the Brightness / Contrast settings of a photo
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click Enhancements.
3 Click Brightness/Contrast.
4 Adjust the brightness and contrast settings. You can preview the changes to the image by comparing the
Before and After preview panes at the top of the window.
5 Click OK to accept your changes, or click Cancel to reject them.
Note: You can let the software automatically adjust only the brightness of the image by clicking Automatic
Brightness on the Quick Fixes tab.
Applying a color effect to a photo
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click the Enhancements tab.
3 Click Color Effects.
4 Apply a color effect.
You can select sepia, antique brown, black and white, or antique grey.
5 Click OK.
Changing the Exposure setting of a photo
Changing the Exposure setting lets you correct lighting irregularities in your photo.
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click Enhancements.
3 Click Exposure.
4 Using the slider, adjust the amount of exposure to correct uneven lighting in your image. You can preview the
changes to your image by comparing the Before and After preview panes at the top of the window.
5 Click OK to accept your changes, or click Cancel to reject them.
Removing wavy patterns from scanned photos, magazines, or newspapers
Descreening helps to remove wavy (moire) patterns from images scanned from magazines or newspapers.
1 Make sure the printer is connected to a computer, and both the printer and the computer are on.
2 Load an original document facedown on the scanner glass.
3 From the desktop, double-click the Productivity Studio icon.
4 Click Scan.
5 Select the Photo or Several Photos option.
6 Click Start.
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7 Click the Advanced tab.
8 Click Image Patterns.
9 To remove the image patterns caused by scanning from magazines or newspapers, click Remove Patterns.
10 From the drop-down list, select the patterns to be removed.
11 To reduce stray marks on color photos, click the check box, and then move the slider to the desired value.
12 Click OK. The thumbnail is updated.
Printing photos
Printing photos from a CD or removable storage device using the computer
1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,
see the instructions that came with the paper.)
2 Insert a CD or any removable storage device (such as a flash drive, memory card, or digital camera) into the
computer.
• If you are using Windows Vista, an “AutoPlay” screen appears. Click Transfer Photos to your computer using
the Productivity Studio.
• If you are using Windows XP, a “What do you want Windows to do?” screen appears. Click Transfer Photos
to your computer using the Productivity Studio.
• If you are using Windows 2000:
a From the desktop, double-click the Productivity Studio icon.
b Click Transfer Photos.
3 Click Select photos to print.
4 To print all photos, click Print.
5 To print selected photos, click Deselect All and select only the photo(s) you want to print.
6 Click Print.
7 From the Quality drop-down list, select a print quality.
8 From the Paper Size in Printer drop-down list, select the paper size.
9 To select multiple prints of a photo, or to select photo sizes other than 10 x 15 cm (4 x 6 in.), select the options
you want in the table. Use the drop-down list in the last column to view and select other sizes.
Note: If you want to edit your photo(s) before printing, click Edit Photo above the Print Preview pane. Select
One-Click Auto Fix, Automatic Red-Eye Reduction, or Automatic Brightness Fix to let the software edit your
photo(s) automatically. Click More Retouch Tools to go to the photo-editing window. When you've completed
your edit(s), click Return with edits in the bottom right corner to return to the print window.
10 Click Print Now in the bottom right corner of the window.
11 Remove the CD or storage device.
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Viewing / Printing photos from the Productivity Studio
1 From the desktop, double-click the Productivity Studio icon.
2 Click Work with Documents and Photos.
3 Click to select the photo(s) you want to print.
4 From the Productivity Studio taskbar located at the bottom of the screen, click Photo Prints.
5 From the Quality drop-down list, select a copy quality.
6 From the Paper Size in Printer drop-down list, select the paper size.
7 From the Paper Type in Printer drop-down list, select the paper type
8 To select multiple prints of a photo, or to select photo sizes other than 10 x 15 cm (4 x 6 in.), select the options
you want in the table. Use the drop-down list in the last column to view and select other sizes.
9 Click Print Now in the bottom right corner of the screen.
Printing Photo Packages
1 From the desktop, double-click the Productivity Studio icon.
2 Click Photo Packages.
3 Click to select the photos you want to include in your photo package.
4 Click Next.
5 From the Quality drop-down list, select a copy quality.
6 From the Paper Size in Printer drop-down list, select the paper size.
7 To select multiple prints of a photo, or to select photo sizes other than 4 x 6 in. (10 x 15 cm), select the options
you want in the table. Use the drop-down list in the last column to view and select other sizes.
8 Click Print Now in the bottom right corner of the screen.
Creating Photo Greeting Cards
1 From the desktop, double-click the Productivity Studio icon.
2 Click Photo Greeting Cards.
3 From the Style tab, click to select a style for your greeting card.
4 From the Photo tab, select and drag a photo into the preview pane on the right side of the screen.
5 Click the text area to be able to add text to your photo greeting card.
6 When you have finished editing your text, click OK.
7 If you want to create another photo greeting card using a different style and/or photo, click Add New Card, and
repeat step 3 on page 76 through step 6 on page 76.
8 If you want to print your photo greeting card, select Print your Photo Greeting Card from the Share tab.
9 Select the number of copies from the Copies drop-down list.
10 Select the copy quality from the Quality drop-down list.
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11 Select the paper size from the Paper Size in Printer drop-down list.
Paper sizes supported Dimensions
A4 210 x 297 millimeters
Letter 8.5 x 11 inches
Greeting cards 4 x 8 inches (10.16 x 20.32 centimeters)
12 Click Print Now.
13 If you want to e-mail your photo greeting card, click E-mail your Photo Greeting Card from the Share tab.
14 From the Send Quality and Speed area of the screen, select the image size.
15 Click Create E-mail to create an e-mail message with your photo greeting card(s) attached.
Printing all photos from a memory device
1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,
see the instructions that came with the paper.)
2 Insert a memory card or flash drive that contains the images you want to print.
3 Press or repeatedly until Print Photos appears.
4 Press .
5 Press or repeatedly until Print All Photos appears.
6 Press Start Color or Start Black.
The print settings used on the print job are displayed sequentially on the second line of the display.
7 Press Start Color or Start Black again.
Printing photos stored on the memory device using the proof sheet
1 Load plain letter- or A4-size paper.
2 Insert a memory card or flash drive that contains the images you want to print.
3 Press or repeatedly until Proof Sheet appears.
4 Press .
5 Press or repeatedly until Print Proof Sheet appears.
6 Press .
7 Press or to specify which category of photos you want to print.
You can print a proof sheet:
• For all photos on the memory card
• For the 20 most recent photos, if there are 20 or more photos on the card
• By date, if the photos on the card were taken on more than one date
8 Press .
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9 Press again.
One or more proof sheets print.
10 Follow the instructions on the proof sheet to select which photos to print, the number of copies, red-eye reducti on,
page layout, print options, color effects, and paper size.
Note: When making selections, make sure you completely fill in the circles.
11 Load the proof sheet facedown on the scanner glass.
12 If needed, press or repeatedly until Scan Proof Sheet appears.
13 Press .
14 Press Start Color or Start Black to scan the proof sheet.
15 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,
see the instructions that came with the paper.)
Note: Make sure the paper matches the size you selected on the proof sheet.
16 Press Start Color or Start Black to print your photos.
Printing photos by number
You can print photos using the numbers assigned to them on a photo proof sheet. If you want to print photos by
photo number, you must first print a proof sheet. For more information, see “Printing photos stored on the memory
device using the proof sheet” on page 77.
1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,
see the instructions that came with the paper.) For more information, see “Loading paper” on page 48.
2 Insert a memory card or flash drive that contains th e images you want to print. For more information, see “Inserting
a memory card” on page 63 or “Inserting a flash drive” on page 64.
3 Press or repeatedly until Print Photos appears.
4 Press .
5 Press or repeatedly until Photo Number appears.
6 Press .
7 Use the keypad to enter the number of the photo you want to print.
Use the proof sheet to identify the number of a photo.
Note: If you want to erase or change the number of the photo you entered, press
not press
after entering the number of the photo.
. This will work if you did
8 Press to select a photo.
9 If you want to select additional photos, use the keypad to enter the number of the photo you want to print, and
then press
.
10 Press Start Color or Start Black.
11 Press Start Color or Start Black again.
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Using a PictBridge-enabled digital camera to control printing photos
You can connect a PictBridge-enabled digital camera to the printer, and use the buttons on the camera to select and
print photos.
1 Insert one end of the USB cable into the camera.
Note: Use only the USB cable that came with the digital camera.
2 Insert the other end of the cable into the PictBridge port on the front of the printer.
Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area
shown while actively printing from a PictBridge-enabled digital camera. A loss of data can occur. Also, do not
remove the USB cable or network adapter while actively printing from a PictBridge-enabled digital camera.
Notes:
• Make sure the PictBridge-enabled digital camera is set to the correct USB mode. For more information, see
the camera documentation.
• The printer recognizes one active media device at a time. If you insert more than one media device, a message
appears on the display prompting you to designate the device you want the printer to recognize.
• If you have a memory card inserted when you connect a PictBridge-enabled camera, an error message will
be displayed telling the you to remove one of the devices.
• If the PictBridge connection is successful, the following appears on the printer display: PictBridge
camera detected. Press
messages on the computer screen” on page 169.
to change settings. If any other message appears, see “Error
• Values selected within the menu items are the settings used for Pictbridge printing if no explicit selection is
made from the camera.
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3 Follow the instructions in the camera documentation to select and print photos.
Note: If the printer is turned off while the camera is connected, you must disconnect and then reconnect the camera.
Printing photos from a digital camera using DPOF
Digital Print Order Format (DPOF) is a feature available on some digital cameras. If your camera supports DPOF, you
can specify which photos to print, how many of each, and print settings while the memory card is still in the camera.
The printer recognizes these settings when you insert the memory card into the printer.
Note: Make sure the photo print settings you select in the camera match your current printer settings.
1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,
see the instructions that came with the paper.)
2 Insert a memory card.
3 Press or repeatedly until Print Photos appears.
4 Press .
5 Press or repeatedly until Print DPOF appears.
6 Press Start Color or Start Black.
Printing photos by date range
1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,
see the instructions that came with the paper.)
2 Insert a memory card or flash drive that contains the images you want to print.
3 Press or repeatedly until Print Photos appears.
4 Press .
5 Press or repeatedly until Date Range appears.
6 Press .
Dates are displayed by month and year starting with the most recent month.
7 Press or to select the month you want.
8 Press .
9 Press Start Color or Start Black.
The print settings to be used on the print job are displayed sequentially on the second line of the display.
10 Press Start Color or Start Black again.
Printing photos from the control panel using color effects
1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,
see the instructions that came with the paper.)
2 Insert a memory card or flash drive that contains the images you want to print.
3 Press or repeatedly until Photo Effects appears.
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4 Press .
5 Press or repeatedly until the color effect you want appears.
Notes:
• Color effect selections include Sepia, Antique Grey, and Antique Brown.
• The color effect applies to all the photos you print until the active memory card or flash drive is removed.
6 Press .
Note: You can also print photos with color effects using a proof sheet.
Creating and viewing a slideshow
1 From the Productivity Studio Welcome Screen, click Work with Documents and Photos.
2 Select the folder that contains the photos you want to include in the slideshow. Thumbnails of the photos in the
folder will appear in a preview pane.
3 Click to select the photos you want to include in the slideshow, and then select Slideshow.
If you want additional photos to appear in specific order, click the photos in the order you want them to appear,
and then drag them into the “Photos in Your Slideshow” area.
4 Click the Slideshow Settings tab to adjust the amount of time between each photo in the slideshow. You can
also modify the setting that lets the slideshow replay automatically (loop).
5 Click the Share tab to save or print your slideshow.
6 Click View Show in the lower-right corner of the window to start the slideshow.
Note: You can exit the slideshow any time by moving your cursor to the bottom center of the screen and clicking
Exit Slideshow.
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Copying
Making a copy
1 Load paper.
2 Load an original document facedown on the scanner glass.
3 From the control panel, press Copy Mode.
4 Press Start Color or Start Black.
If you want to change a setting
1 From the control panel, press .
2 Press or repeatedly until the menu item you want appears, and then press .
3 Press or repeatedly until the submenu item or the setting you want appears, and then press .
4 To go into additional submenus and settings, repeat as needed.
5 If needed, press repeatedly to return to the previous menus and make other setting selections.
6 Press Start Color or Start Black.
Copying photos
1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,
see the instructions that came with the paper.)
2 Place a photo facedown on the scanner glass in the upper left corner. For more information, see “Loading original
documents on the scanner glass” on page 52.
3 If necessary, press Copy Mode.
4 Press .
5 Press or repeatedly until Quality appears.
6 Press .
7 Press or repeatedly until Photo appears.
8 Press .
9 Press or repeatedly until Paper Size appears.
10 Press .
11 Press or repeatedly until the size you want appears.
12 Press .
13 Press or repeatedly until Original Size appears.
14 Press .
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15 Press or repeatedly until the size you want appears.
16 Press Start Color or Start Black.
Copying a photo using the computer
1 Place the photo facedown on the scanner glass.
2 From the desktop, double-click the Productivity Studio icon.
3 From the left pane of the Welcome screen, click Copy.
4 Select Photo.
5 Click Start.
The photo appears in the right pane.
6 From the Quality drop-down list, select the copy quality.
7 From the Paper Size in Printer drop-down list, select the paper size.
8 To select multiple prints of a photo, or to select photo sizes other than 4 x 6 in. (10 x 15 cm), select the options
you want in the table. Use the drop-down list in the last column to view and select other sizes.
9 Click Copy Now in the bottom right corner of the screen.
Adjusting copy quality
Quality specifies the resolution used for the copy job. Resolution involves a dots-per-inch (dpi) count; the higher the
dpi count, the higher the resolution and copy quality.
1 Load paper.
2 Load an original document facedown on the scanner glass.
3 If necessary, press Copy Mode.
4 Press .
5 Press or repeatedly until Quality appears.
6 Press .
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7 Press or repeatedly until the quality you want appears.
8 Press .
9 Press Start Color or Start Black.
Making a copy lighter or darker
If you want to adjust the look of a copy or photo, you can adjust it to make it lighter or darker.
1 Load paper.
Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing
you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)
2 Load an original document facedown on the scanner glass.
3 From the control panel, press Copy Mode.
4 Press Lighter/Darker.
5 Press or repeatedly to adjust the slider.
6 Press .
7 Press Start Color or Start Black.
Collating copies using the control panel
If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies
as groups of pages (not collated).
Collated Not collated
1 Load paper.
2 Load an original document facedown on the scanner glass.
3 From the control panel, press Copy Mode.
4 Press .
5 Press or repeatedly until Collate appears.
6 Press .
7 Press or repeatedly until the number of copies you want to print appears.
8 Press Start Color or Start Black.
Note: If you are using the scanner glass, a message appears prompting you for additional pages.
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Repeating an image on one page
You can print the same image multiple times on one sheet of paper. This option is helpful in creating labels, decals,
flyers, and handouts.
1 Load paper.
Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing
you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)
2 Load an original document facedown on the scanner glass.
3 From the control panel, press Copy Mode.
4 Press .
5 Press or repeatedly until Repeat Image appears.
6 Press .
7 Press or repeatedly until the number of images you want to print on one page appears.
8 Press Start Color or Start Black.
Enlarging or reducing an image
1 Load paper.
Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing
you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)
2 Load an original document or photo facedown on the scanner glass.
3 From the control panel, press Copy Mode.
4 Press .
5 Press or repeatedly until Resize appears.
6 Press .
7 Press or repeatedly until the setting you want appears.
Notes:
• If you select Custom Resize, press and hold or until the size you want appears and press .
• If you select Borderless, the printer will reduce or enlarge the document or photo as necessary to print a
borderless copy on the paper size you have selected. For best results with this resize setting, use photo paper
and set the paper type selection to Automatic or Photo.
8 Press Start Color or Start Black.
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Understanding the Copy menu
Understanding the Copy Menu
Use this To
Copies* Specify how many copies to print.
Resize*
• Specify the percentage for enlarging or reducing the original copy.
• Specify a specific copy size.
• Create a multiple-page poster.
Lighter / Darker* Adjust the brightness of a copy.
Quality* Adjust the quality of a copy.
Paper Size Specify the size of the paper loaded.
Paper Type Specify the type of paper loaded.
Repeat Image* Choose how many copies of an image to print on a page.
Collate Print one or more copies in the correct order.
N-Up* Choose how many pages to print on a page.
Original Size* Specify the size of the original document.
Original Type* Specify the type of the original document.
Tools
• Maintenance
– View ink levels.
– Clean cartridges.
– Align cartridges.
– Print a test page.
• Device Setup—Customize printer setup settings.
• Defaults—Customize printer settings.
* Temporary setting. For information on saving temporary and other settings, see the related topic on Saving
settings.
Modifying the Copy settings
1 With your scanned image open on the Copy screen, click the Settings tab.
2 From the Copies box, select the number of copies you want.
3 From the Quality drop-down list, select a copy quality.
4 From the Paper Size in Printer drop-down list, select the paper size.
5 Select the print size by clicking the appropriate thumbnail in the Print Size area of the screen, or use the drop-down
list.
6 When you have finished making changes to the copy settings, click Copy Now from the right pane of the screen.
The photo will be copied.
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Scanning
Scanning a document
Make sure the printer is connected to a computer, and both the printer and the computer are on.
1 Load an original document facedown on the scanner glass.
2 From the control panel, press Scan Mode.
3 Press or repeatedly until the destination to which you want to scan appears.
4 Press Start Color or Start Black.
5 If you want to save the scanned image, from the software application, click File Save As.
6 Enter the file name, format, and location where you want the scanned image saved.
7 Click Save.
Scanning a document using the computer
1 Load an original document facedown on the scanner glass.
2 From the desktop, double-click the Productivity Studio icon.
3 Click Scan.
4 Select the Document option.
5 Click Start.
The scanned document is loaded into your default word processing application. You can now edit the document.
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Scanning text for editing
Use the Optical Character Recognition (OCR) software feature to turn scanned images into text you can edit with a
word-processing application.
1 Make sure:
• The printer is connected to a computer, and both the printer and the computer are on.
• ABBYY Fine Reader is installed.
2 Load an original document facedown on the scanner glass.
3 From the desktop, double-click the Productivity Studio icon.
4 Click Scan.
5 Select the Document option.
6 Click Start.
The scanned document is loaded into your default word processing application. You can now edit the document.
Scanning images for editing
1 Make sure the printer is connected to a computer, and both the printer and the computer are on.
2 Load an original document facedown on the scanner glass.
3 From the desktop, double-click the Productivity Studio icon.
4 Click Scan.
5 Select the Photo or Several Photos option.
6 Click Start.
You can edit the scanned image.
Scanning a photo to the Library
1 Load a photo facedown on the scanner glass.
2 From the desktop, double-click the Productivity Studio icon.
3 Click View / Print Library.
4 From the Library Add tab, click Add New Scan.
5 Select the Photo option.
6 Click Start.
The photo is placed in the current folder of the Library.
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Scanning multiple photos at one time using the computer
1 Place the photos facedown on the scanner glass.
Note: For best results, place photos with the most space possible between the photos and the edges of the scan
area.
2 From the desktop, double-click the Productivity Studio icon.
3 Click Scan.
4 Select the Several Photos option.
5 Click Start.
Creating a PDF from a scanned item
1 Load an original document facedown on the scanner glass.
2 From the desktop, double-click the Productivity Studio icon.
3 From the Welcome Screen, click Convert to PDF.
4 Select Photo, Several Photos, or Document.
5 Click Start to begin scanning.
6 Click Add Another to scan additional images, or to add an image from the Library.
7 To add or scan another image, do one of the following:
• Select Add New Scan and repeat step 3 to scan another image
or
• Select Add Photo from Photo Library to add a previously scanned image. Select or deselect images by
clicking on them in the preview pane.
Click Add Files when you have made your selections.
8 Select Save all images as one PDF file or Save each image as individual PDF file.
9 Click Create PDF.
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10 If you want to save the scanned image separately, make your selections and click Save. Otherwise, click Cancel
when the Photo Save options appear.
The software prepares your PDF and opens a Save dialog.
11 Enter a file name for your PDF and select a storage location.
12 Click Save.
Canceling a scan job
Once a scan job is sent, if you want to cancel it, you must cancel the job based on the destination:
Destination To cancel
Adobe Acrobat
Clipboard
Email
File
PageManager
Photo Edit
Acrobat Reader
Internet Expl.
MS Paint
MS PowerPoint
MS Word
From the desktop, click Cancel Scan.
From the control panel, press .
From the desktop, when the Internet Connect Wizard screen appears, click Cancel.
From the desktop, when the Save as screen appears, click Cancel.
From the desktop, when the “Save as” screen appears, click Cancel.
From the desktop, when a screen appears, click Cancel Scan.
• From the control panel, press .
• From the desktop, when a screen appears, click Cancel Scan.
• From the control panel, press .
• From the desktop, when a screen appears, click Cancel Scan.
• From the control panel, press .
• From the desktop, when a screen appears, click Cancel Scan.
• From the control panel, press .
• From the desktop, when a screen appears, click Cancel Scan.
• From the control panel, press .
• From the desktop, when a screen appears, click Cancel Scan.
Notepad
• From the control panel, press .
• From the desktop, when a screen appears, click Cancel Scan.
PaintShop Pro
• From the control panel, press .
• From the desktop, when a screen appears, click Cancel Scan.
WordPad
• From the control panel, press .
• From the desktop, when a screen appears, click Cancel Scan.
Customizing scan settings using the computer
1 From the desktop, double-click the Productivity Studio icon.
2 Click Scan.
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90
3 Click Custom Settings.
4 Change the settings as needed.
Setting Options
Color Depth Select Color, Grey, or Black and White.
Scan Resolution (Dots Per Inch) Select a scan resolution value from the drop-down list.
Size
• You can auto-crop the scanned item. Move the slider to the desired
setting.
• You can select the area to be scanned. From the drop-down list, select
a paper source.
Select area to be scanned Select the area to be scanned by choosing a paper size from the drop-down
list.
Convert the image to text with OCR Convert an image to text.
Always use these settings when
scanning
Make your selections permanent by selecting the check box.
Understanding the Scan menu
To use the Scan menu:
1 From the control panel, press Scan Mode.
The scan default screen appears.
2 Press or repeatedly until the scan destination you want appears.
3 If you do not want to change a setting, press Start Color or Start Black.
4 If you want to change a setting, press .
5 Press or repeatedly until the menu item you want appears, and then press .
6 Press or repeatedly until the submenu item or the setting you want appears, and then press .
Note: Pressing
selects a setting. An * appears next to the selected setting.
7 To go into additional submenus and settings, repeat pressing or repeatedly until the submenu item or the
setting you want appears, and then press
.
8 If needed, press repeatedly to return to the previous menus and make other setting selections.
9 Press Start Color or Start Black.
Use this To
Quality* Adjust the quality of a scan.
Original Size* Specify the size of the original document.
* Temporary setting. For information on saving temporary and other settings, see the related topic, “Saving
Settings.”
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Use this To
Tools
* Temporary setting. For information on saving temporary and other settings, see the related topic, “Saving
Settings.”
• Maintenance
– View ink levels.
– Clean cartridges.
– Align cartridges.
– Print a test page.
• Device Setup—Customize printer setup settings.
• Defaults—Customize printer settings.
Scanning to a computer over a network
Make sure:
• The printer is connected to the network through a print server, and the printer and computer receiving the scan
are on.
• The printer is configured to scan over a network (Direct IP Printing).
1 Load an original document facedown on the scanner glass.
2 From the control panel, press Scan Mode.
3 Press or repeatedly until the computer to which you want to scan is highlighted.
4 Press .
5 Press or repeatedly until the scan destination you want appears.
6 Press Start Color or Start Black.
Saving a scanned image on the computer
1 Load an original document facedown on the scanner glass.
2 Close the top cover.
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3 From the desktop, double-click the Productivity Studio icon.
4 Click Scan.
5 Select the Photo, Several Photos, or Document option.
6 Click Start.
7 From the Save or Edit screen menu bar, click Save.
8 To save to another folder, click Browse, and select a folder. Click OK.
9 To rename the file, enter the name in the File Name area. To assign the name as a prefix to all of your photos,
select the “Start all photos with File Name” check box.
10 To save the photo as another file type, select the file type from the File Type drop-down list.
11 To select a date for the photo, click the drop-down list, and select a date from the calendar.
12 Click Save.
Changing the Productivity Studio scan settings
1 From the desktop, double-click the Productivity Studio icon.
2 From the Tools menu, click Preferences.
3 Click Scan Settings.
• Select Always use simple scan settings to use the default scan settings.
• Select Always start scanning with the settings below to customize the remaining scan settings.
• From the Color Depth: area, select the color depth from the drop-down list.
• From the Scan Resolution (Dots per inch): area, select the resolution value from the drop-down list.
• Click Auto-crop the scanned item to use the slider to select your cropped value.
• Click Select area to be scanned to select the value from the drop-down list.
• Click Convert images to text with OCR to convert images to text.
4 Click OK.
Adding a file to an e-mail message
1 From the desktop, double-click the Productivity Studio icon.
2 Under Document Management, click Work with Documents and Photos.
3 Click Add, and select Add File On My Computer.
4 Open the folder where the file is stored. The thumbnail is displayed in the list of files to be sent.
5 Click Open to select a file.
6 From Work with Documents and Photos, select the file that you want to add.
7 Click E-mail to create an e-mail message with your scanned image(s) attached.
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Adding a new scanned image to an e-mail message
1 From the desktop, double-click the Productivity Studio icon.
2 Place the image facedown on the scanner glass, and close the top cover.
3 Click E-mail.
4 Click Start. The image is scanned.
5 From the Send Quality and Speed area of the screen, select the image size.
6 Click Create E-mail to create an e-mail message with your scanned image(s) attached.
Scanning documents or images for e-mailing
You can e-mail attached scanned images using your default e-mail application.
1 Load an original document facedown on the scanner glass.
2 From the desktop, double-click the Productivity Studio icon.
3 Click E-mail.
4 Select from the Photo, Several Photos, or Document options.
5 Click Start.
6 If you are scanning a photo, select the Photo Size from the Send Quality and Speed area.
7 Click Create E-mail to have your images attached to an e-mail message.
Changing the Productivity Studio e-mail screen preferences
1 From the desktop, double-click the Productivity Studio icon.
2 From the Tools menu, click Preferences.
3 Click E-mail Screen.
• Click Remember my last selection to use the photo size you selected in your most recent e-mail message.
• Click Original Size (Good for Printing) to send photo attachments at their original size.
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• Click Reduced to: 1024 x 768 (Good for Full-screen Viewing) to send photo attachments at 1024 x 768 pixels.
• Click Reduced to: 640 x 480 (Good for Quick Viewing) to send photo attachments at 640 x 480 pixels.
4 Click OK.
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Faxing
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product
or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning
storm.
Sending a fax
Entering a fax number
1 From the control panel, press Fax Mode.
2 Enter a fax number using:
The text box
Speed Dial or Group Dial
Enter a fax number using the keypad.
Notes:
• You can include a calling card number as part of the fax number.
• Enter a maximum of 64 digits in a fax number.
• Press Pause / Redial to insert a three-second pause in a number you
are entering to wait for an outside line or get through an automated
answering system.
a Press Phone Book.
b Enter Speed Dial and/or Group Dial numbers.
• Press or repeatedly until the Speed Dial or Group Dial number
you want appears.
• Use the keypad to enter the number of the Speed Dial entry (1–
89) or Group Dial entry (90–99).
Notes:
• For instructions on how to add Speed Dial or Group Dial numbers
using the computer, see “Setting up Speed Dial” on page 111.
• For instructions on how to add Speed Dial or Group Dial numbers
using the control panel, see “Using the Phone Book” on
page 101.
3 If you want to send a fax to a group of numbers (broadcast fax):
a Press .
b Repeat step 2, using any combination of the previous methods, until a maximum of 30 fax numbers have
been entered.
Sending a fax using the software
You can scan a document to the computer and then fax it to someone using the software.
1 Load an original document facedown on the scanner glass.
2 From the desktop, double-click the Productivity Studio icon.
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3 From the left pane of the Welcome screen, click Fax.
4 Select the Document option.
5 Click Start.
6 Enter the recipient information, and then click Next.
Note: A fax number can include up to 64 numbers, commas, periods, and/or these symbols: * # + - ( ).
7 Enter the cover page information, and then click Next.
8 If there are any additional documents that you want to send with your fax, add these now, and then click Next.
9 To send your fax:
• Immediately—Select the Send now option.
• At a scheduled time:
a Select the “Delay sending until” option.
b Set a time and date.
10 If you want a paper copy of your fax, select Print a copy of your fax.
11 Click Send.
Sending a fax using the control panel
1 Make sure the printer is on.
2 Load an original document facedown on the scanner glass.
3 From the control panel, press Fax Mode.
4 Enter a fax number, or press Phone Book to select a number from the Speed Dial or Group Dial list. For more
information, see “Entering a fax number” on page 96.
Note: To set up Speed Dial, see “Setting up Speed Dial” on page 111.
5 If you want to send a fax to a group of numbers (broadcast fax):
a Press .
b Repeat step 4 and press until a maximum of 30 fax numbers have been entered.
6 Press Start Color or Start Black.
Sending a fax while listening to a call (On Hook Dial)
The manual dialing feature lets you dial a telephone number while listening to the call through a speaker on the
printer. It is useful when you must navigate an automated answering system or enter a calling card number before
sending your fax.
1 From the control panel, press Fax Mode.
2 Press .
3 Press or repeatedly until On Hook Dial appears, and then press . You can now hear the dial tone of the
telephone line.
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4 Enter a fax number. For more information, see the related topic, “Entering a fax number.”
Note: Press the keypad numbers to use an automated answering system.
5 Press Start Color or Start Black.
Sending a broadcast fax at a scheduled time
You can send a fax to a combination of up to 30 people or groups at a time you choose.
1 Load an original document facedown on the scanner glass.
2 From the control panel, press Fax Mode.
3 Press .
4 Press or repeatedly until Delay Fax appears.
5 Press .
6 Press or repeatedly until Delay Until appears.
7 Press .
8 Enter the time you want to send the fax.
9 Press .
10 If the printer is not set to the 24 hour mode, press or repeatedly to select AM or PM.
11 Press to save your settings.
12 Enter a fax number, or press Phone Book to select a number from the Speed Dial or Group Dial list. For more
information, see “Entering a fax number” on page 96.
13 If needed, repeat step 12 and press until a maximum of 30 fax numbers have been entered.
14 Press Start Color or Start Black.
Note: At the designated time, the fax numbers are dialed and the fax is sent to all of the designated fax numbers. If
the fax transmission is unsuccessful to any of the numbers on the broadcast list, the unsuccessful numbers will be
dialed again.
Receiving a fax
Receiving a fax manually
1 Make sure the Auto Answer light is off.
2 To receive the fax if you have not set up a manual answer code:
• Press Start Color or Start Black.
or
• Press * 9 * on the telephone after you answer it and hear fax tones.
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3 To receive a fax if you have set up a manual answer code, enter the code on the telephone after you answer it
and hear fax tones.
Note: For information on how to set up a manual answer code, see the related topic, “Setting a fax manual answer
code.”
4 Hang up the telephone. The printer receives the fax.
Setting a fax manual answer code
1 From the desktop, double-click the Productivity Studio icon.
2 From the Settings area in the left pane of the Welcome screen, click Setup and manage faxes.
3 From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4 Click the Ringing and Answering tab.
5 From the “Answering on your phone line type” area, enter the code you want to use.
Note: The code can include up to seven numbers, commas, periods, and/or these symbols: * # + - ( ).
6 Click OK to save the setting.
Using Caller ID from the control panel
Caller ID is a service provided by some telephone companies that identifies the telephone number (and possibly the
name) of the person who is calling. If you subscribe to this service, it works with the printer. When you receive a fax,
the telephone number of the person who is sending you the fax appears on the display.
Note: Caller ID is available only in some countries and regions.
The printer supports two distinct Caller ID patterns: Pattern 1 (FSK) and Pattern 2 (DTMF). Depending on the country
or region you live in and the telecommunications company you subscribe to, you may need to switch the pattern to
display Caller ID information.
1 From the control panel, press Fax Mode.
2 Press or repeatedly until Tools appears.
3 Press .
4 Press or repeatedly until Device Setup appears.
5 Press .
6 Press or repeatedly until Caller ID Pattern appears.
7 Press .
8 Press or repeatedly until the setting you want appears.
9 Press to save the setting.
Using Caller ID from the software
Caller ID is a service provided by some telephone companies that identifies the telephone number or the name of
the person who is calling. If you subscribe to this service, it works with the printer. When you receive a fax, the
telephone number or name of the person who is sending you the fax appears on the display.
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Notes:
• Caller ID is available only in some countries and regions.
• The number of patterns is defined by the country or region setting and only the number of patterns defined for
the selected country or region is shown.
The printer supports two distinct Caller ID patterns: Pattern 1 (FSK) and Pattern 2 (DTMF). Depending on the country
or region you live in and the telecommunications company you subscribe to, you may need to switch the pattern to
display Caller ID information.
1 From the desktop, double-click the Productivity Studio icon.
2 From the Settings area of the Welcome Screen, click Fax History and Settings.
3 From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4 Click the Ringing and Answering tab.
5 From the “Answering on your phone line type” section, select the pattern number you want from the “Caller ID
pattern” drop-down list.
6 Click OK to save the setting.
Receiving a fax automatically
1 From the desktop, double-click the Productivity Studio icon.
2 From the Settings area in the left pane of the Welcome screen, click Setup and manage faxes.
3 From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4 Click the Ringing and Answering tab.
5 From the “Automatically answer incoming calls as a fax” area, select On from the Auto Answer drop-down list.
6 To turn the Auto Answer feature on and off at scheduled times, select the settings you want from the drop-down
lists.
7 To set the number of telephone rings before the printer automatically receives faxes, select a setting from the
“Pick-up on the” drop-down list in the “Answering on your phone line type” area.
8 Click OK to save the settings.
Receiving a fax with an answering machine
Note: You must set up the equipment as shown in the related topic, “Connecting to an answering machine” on
page 29.
To receive a fax with an answering machine connected to the printer:
1 Make sure that Auto Answer is on.
Note: An indicator, resembling a telephone handset with the word FAX under it, is shown in the top left corner
of the display when Auto Answer is on.
2 Make sure you have set the number of times the telephone rings before receiving a fax automatically. For more
information, see “Setting the number of rings before receiving a fax automatically” on page 111
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