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5000 Series User's Guide
May 2007 www.lexmark.com
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Safety information
Use only the power supply and power supply cord provided with this product or the manufacturer's authorized replacement power supply
and power supply cord.
Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible.
CAUTION: Do not twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress.
Do not pinch the power cord between objects such as furniture and walls. If the power cord is misused, a risk of fire or electrical shock
results. Inspect the power cord regularly for signs of misuse. Remove the power cord from the electrical outlet before inspecting it.
Refer service or repairs, other than those described in the user documentation, to a professional service person.
This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The
safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.
CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections,
such as the power supply cord or telephone, during a lightning storm.
CAUTION: The receiver earpiece may attract pins, staples, or other metallic objects. Do not place the receiver near such objects,
and check the receiver before using it.
SAVE THESE INSTRUCTIONS.
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Contents
Safety information.........................................................................................................2
Finding more information.............................................................................................9
Finding information about the printer...................................................................................................9
Operating system notice....................................................................................................................12
Setting up the printer...................................................................................................13
Checking the box contents................................................................................................................13
Understanding the parts of the printer...............................................................................................14
Getting the printer ready to fax..........................................................................................................16
Choosing a fax connection .........................................................................................................................16
Using an RJ11 adapter...............................................................................................................................17
Connecting directly to a telephone wall jack............................................................................................... 20
Connecting directly to a telephone wall jack in Germany........................................................................... 20
Connecting to a telephone.......................................................................................................................... 21
Connecting to an answering machine ........................................................................................................22
Connecting to a computer with a modem...................................................................................................23
Using a digital phone service......................................................................................................................25
Understanding the control panel.......................................................................................................25
Using the control panel...............................................................................................................................25
Saving settings ........................................................................................................................................... 28
Understanding the Settings menu ..............................................................................................................28
Installing another language control panel................................................................................................... 30
Installing the printer software.............................................................................................................30
Understanding the printer software...................................................................................................31
Turning printing voice notification on or off........................................................................................33
Security Information...........................................................................................................................34
Loading paper and original documents.....................................................................35
Loading paper....................................................................................................................................35
Using the automatic paper type sensor.............................................................................................35
Loading envelopes............................................................................................................................35
Loading labels...................................................................................................................................36
Loading greeting cards, index cards, photo cards, and postcards....................................................36
Loading transparencies.....................................................................................................................37
Loading iron-on transfers...................................................................................................................37
Loading custom-size paper...............................................................................................................37
Loading banner paper.......................................................................................................................37
Loading original documents into the Automatic Document Feeder (ADF)........................................38
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Faxing using the control panel...................................................................................40
Sending a fax using the control panel...............................................................................................40
Entering a fax number using the control panel...........................................................................................40
Sending a fax using the control panel ........................................................................................................ 41
Sending a fax while listening to a call (On Hook Dial) using the control panel........................................... 41
Sending a broadcast fax at a scheduled time............................................................................................. 42
Receiving a fax using the control panel.............................................................................................42
Receiving a fax automatically using the control panel................................................................................42
Setting a fax manual answer code using the control panel ........................................................................43
Receiving a fax manually............................................................................................................................43
Using Caller ID from the control panel........................................................................................................43
Receiving a fax with an answering machine using the control panel ......................................................... 44
Forwarding faxes using the control panel..........................................................................................44
Using the control panel Phonebook..................................................................................................45
Customizing fax settings using the control panel..............................................................................46
Understanding the Fax menu ..................................................................................................................... 46
Setting up Quick Dial buttons using the control panel................................................................................ 47
Setting up a fax header using the control panel .........................................................................................47
Setting up a fax footer using the control panel ...........................................................................................48
Blocking junk faxes using the control panel................................................................................................ 49
Blocking unwanted changes to fax settings using the control panel .......................................................... 50
Setting up a dialing prefix using the control panel......................................................................................50
Setting the distinctive ring using the control panel .....................................................................................51
Setting the number of rings before receiving a fax automatically using the control panel..........................51
Changing Caller ID pattern using the control panel.................................................................................... 52
Printing fax activity reports using the control panel...........................................................................52
Canceling a fax after a document is loaded using the control panel.................................................52
Faxing using the computer.........................................................................................53
Sending a fax using the software......................................................................................................53
Receiving a fax using the computer..................................................................................................53
Receiving a fax automatically using the computer ..................................................................................... 53
Setting a fax manual answer code using the computer.............................................................................. 54
Using Caller ID from the software...............................................................................................................54
Receiving a fax with an answering machine using the computer............................................................... 54
Forwarding faxes...............................................................................................................................55
Using the computer Phone Book.......................................................................................................55
Customizing fax settings using the computer....................................................................................56
Customizing settings using the Fax Setup Utility........................................................................................ 56
Setting Auto Answer to on.......................................................................................................................... 57
Setting up Quick Dial buttons using the computer......................................................................................58
Creating a fax cover page using the Productivity Studio............................................................................ 58
Blocking junk faxes.....................................................................................................................................58
Using the Fax Solutions Software ..............................................................................................................59
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Setting up a dialing prefix ...........................................................................................................................60
Setting the distinctive ring...........................................................................................................................60
Setting the number of rings before receiving a fax automatically............................................................... 60
Setting up Speed Dial.................................................................................................................................61
Setting up to fax while behind a PBX .........................................................................................................61
Printing fax activity reports................................................................................................................62
Printing.........................................................................................................................63
Printing basic documents..................................................................................................................63
Printing a document.................................................................................................................................... 63
Printing a Web page...................................................................................................................................63
Printing photos or images from a Web page ..............................................................................................64
Printing multiple copies of a document....................................................................................................... 64
Printing on both sides of the paper............................................................................................................. 65
Collating copies .......................................................................................................................................... 65
Printing multiple pages on one sheet (N-Up).............................................................................................. 66
Pausing print jobs.......................................................................................................................................66
Canceling print jobs....................................................................................................................................66
Printing specialty documents.............................................................................................................66
Choosing compatible specialty paper types ...............................................................................................66
Printing envelopes......................................................................................................................................67
Printing greeting cards, index cards, photo cards, and postcards.............................................................. 67
Printing a document as a poster................................................................................................................. 67
Printing an image as a poster.....................................................................................................................68
Printing a booklet........................................................................................................................................68
Assembling a booklet .................................................................................................................................69
Printing iron-on transfers ............................................................................................................................69
Printing on custom-size paper.................................................................................................................... 69
Printing transparencies...............................................................................................................................70
Printing a banner ........................................................................................................................................ 70
Watermark.................................................................................................................................................. 70
Changing printer settings...................................................................................................................70
Saving and deleting print settings...............................................................................................................70
Resetting printer software to factory default settings.................................................................................. 71
Resetting the printer to factory default settings .......................................................................................... 71
Copying.........................................................................................................................73
Making a copy...................................................................................................................................73
Adjusting copy quality........................................................................................................................73
Making a copy lighter or darker.........................................................................................................74
Copying multiple images on one page using the control panel.........................................................74
Collating copies using the control panel............................................................................................74
Enlarging or reducing an image........................................................................................................75
Understanding the Copy menu..........................................................................................................75
Canceling a copy after document is loaded......................................................................................76
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Scanning.......................................................................................................................77
Scanning using the control panel......................................................................................................77
Scanning a document.................................................................................................................................77
Understanding the Scan menu................................................................................................................... 77
Scanning to a computer over a network.....................................................................................................78
Scanning using only the computer....................................................................................................78
Scanning a document using the computer .................................................................................................78
Scanning text for editing using the computer ............................................................................................. 78
Scanning images for editing .......................................................................................................................78
Creating a PDF from a scanned item ......................................................................................................... 79
Customizing scan settings using the computer .......................................................................................... 79
Saving a scanned image on the computer .................................................................................................80
Changing the Productivity Studio scan settings ......................................................................................... 80
Adding a file to an e-mail message ............................................................................................................80
Adding a new scanned image to an e-mail message.................................................................................81
Scanning documents or images for e-mailing ............................................................................................81
Changing the Productivity Studio e-mail screen preferences..................................................................... 81
Canceling a scan job.........................................................................................................................82
Working with photos...................................................................................................83
Retrieving and managing photos.......................................................................................................83
Inserting a flash drive ................................................................................................................................. 83
Connecting a PictBridge-enabled digital camera........................................................................................84
Understanding the PictBridge menu........................................................................................................... 84
Transferring all photos from a CD or flash drive using the computer .........................................................86
Transferring selected photos from a CD or flash drive using the computer ...............................................86
Changing the Productivity Studio temporary files preferences................................................................... 87
Changing the Productivity Studio searched folders preferences................................................................ 87
Changing the Productivity Studio library preferences.................................................................................87
Changing the Productivity Studio transfer settings.....................................................................................87
Editing photos....................................................................................................................................88
Cropping a photo........................................................................................................................................88
Rotating a photo ......................................................................................................................................... 88
Changing the Resolution / Size of a photo .................................................................................................88
Applying One-Click Auto Fixes to a photo..................................................................................................88
Reducing the red-eye effect in a photo....................................................................................................... 89
Blurring/Sharpening a photo.......................................................................................................................89
Enhancing a photo...................................................................................................................................... 89
Changing the Hue / Saturation of a photo ..................................................................................................89
Changing the Gamma Value of a photo or image ......................................................................................90
Despeckling a photo...................................................................................................................................90
Changing the Brightness / Contrast settings of a photo ............................................................................. 90
Applying a color effect to a photo ............................................................................................................... 90
Changing the Exposure setting of a photo .................................................................................................91
Removing wavy patterns from scanned photos, magazines, or newspapers.............................................91
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Printing photos...................................................................................................................................91
Printing photos from a CD or flash drive using the computer.....................................................................91
Viewing / Printing photos from the Productivity Studio............................................................................... 92
Printing Photo Packages ............................................................................................................................92
Creating Photo Greeting Cards ..................................................................................................................92
Using a PictBridge-enabled digital camera to control printing photos ........................................................93
Creating and viewing a slideshow.....................................................................................................94
Connecting the printer to a network..........................................................................95
Networking overview.........................................................................................................................95
Finding your MAC address................................................................................................................95
Sharing a printer in a Windows environment.....................................................................................95
Finding a printer/print server located on remote subnets..................................................................96
Direct IP printing................................................................................................................................96
Ping the printer..................................................................................................................................96
Maintaining the printer................................................................................................98
Removing a used print cartridge........................................................................................................98
Installing print cartridges....................................................................................................................99
Refilling print cartridges...................................................................................................................101
Using genuine Lexmark print cartridges..........................................................................................101
Aligning print cartridges...................................................................................................................101
Cleaning the print cartridge nozzles................................................................................................101
Wiping the print cartridge nozzles and contacts..............................................................................102
Preserving the print cartridges.........................................................................................................103
Cleaning the scan lens and white roller...........................................................................................103
Cleaning the exterior of the printer..................................................................................................104
Ordering supplies............................................................................................................................105
Ordering print cartridges...........................................................................................................................105
Ordering paper and other supplies...........................................................................................................105
Troubleshooting.........................................................................................................107
Setup Troubleshooting....................................................................................................................107
Fax troubleshooting.........................................................................................................................111
Jams and misfeeds troubleshooting................................................................................................120
Print troubleshooting........................................................................................................................123
Copy troubleshooting.......................................................................................................................141
Scan troubleshooting.......................................................................................................................143
Error messages on the printer display.............................................................................................146
Error messages on the computer screen........................................................................................152
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Notices........................................................................................................................155
Product information.........................................................................................................................155
Edition notice...................................................................................................................................155
Power consumption.........................................................................................................................159
Index............................................................................................................................164
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Finding more information
Finding information about the printer
Quick Setup sheet
Description Where to find
The Quick Setup sheet gives you instructions for
setting up hardware and software.
User's Guide
Description Where to find
The User's Guide gives you instructions for setting up
hardware and software (on Windows operating
systems) and some basic instructions for using the
printer.
Note: If your printer supports Macintosh operating
systems, see the Mac Help:
1 From the Finder desktop, double-click the
Lexmark 5000 Series folder.
2 Double-click the printer Help icon.
You can find this document in the printer box or on the
Lexmark Web site at www.lexmark.com.
You can find this document in the printer box or on the
Lexmark Web site at www.lexmark.com.
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User's Guide: Comprehensive Version
Description Where to find
The User's Guide: Comprehensive Version gives you
instructions for using the printer and other information
such as:
• Using the software (on Windows operating systems)
• Loading paper
• Printing
• Working with photos
• Scanning (if supported by your printer)
• Making copies (if supported by your printer)
• Faxing (if supported by your printer)
• Maintaining the printer
• Connecting the printer to a network (if supported by
your printer)
• Troubleshooting problems with printing, copying,
scanning, faxing, paper jams, and misfeeds
Note: If your printer supports Macintosh operating
systems, see the Mac Help:
1 From the Finder desktop, double-click the Lexmark
5000 Series folder.
2 Double-click the printer Help icon.
When you install the printer software, the User's Guide:
Comprehensive Version will be installed.
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
2 Click Programs or All Programs Lexmark 5000
Series.
3 Click User's Guide.
If the link to the User's Guide is not on your desktop,
follow these instructions:
1 Insert the CD.
The installation screen appears.
Note: If necessary, click
Run. In Windows XP and earlier versions, click
Start Run, and then type D:\setup, where D is
the letter of your CD-ROM drive.
All Programs
2 Click Documentation.
3 Click View User's Guide (including Setup
Troubleshooting).
4 Click Yes.
An icon of the User's Guide appears on your
desktop, and the User's Guide: Comprehensive
Version appears on the screen.
You can also find this document on the Lexmark Web
site at www.lexmark.com.
Lexmark Solution Center
Description Where to find
The Lexmark Solution Center software is included on
your CD. It installs with the other software, if your
printer connects to a computer.
To access the Lexmark Solution Center:
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
2 Click Programs or All Programs Lexmark 5000
Series.
3 Select Lexmark Solution Center.
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Customer support
Description Where to find (North America) Where to find (rest of world)
Telephone support
E-mail support
Call us at
• US: 1-800-332-4120
Monday–Friday (8:00 AM–11:00 PM ET)
Saturday (Noon–6:00 PM ET)
• Canada: 1-800-539-6275
English Monday–Friday (8:00 AM–
11:00 PM ET)
Saturday (Noon–6:00 PM ET)
French Monday–Friday (9:00 AM–
7:00 PM ET)
• Mexico: 01-800-253-9627
Monday–Friday (8:00 AM–8:00 PM ET)
Note: Support numbers and times may
change without notice. For the most recent
phone numbers available, see the printed
warranty statement that shipped with your
printer.
For e-mail support, visit our Web site:
www.lexmark.com.
1 Click CUSTOMER SUPPORT.
2 Click Technical Support.
3 Select your printer family.
4 Select your printer model.
5 From the Support Tools section, click e-
Mail Support.
6 Complete the form, and then click Submit
Request.
Telephone numbers and support hours vary
by country or region.
Visit our Web site at www.lexmark.com.
Select a country or region, and then select
the Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed
warranty that shipped with your printer.
E-mail support varies by country or region,
and may not be available in some instances.
Visit our Web site at www.lexmark.com.
Select a country or region, and then select
the Customer Support link.
Note: For additional information about
contacting Lexmark, see the printed
warranty that shipped with your printer.
Limited Warranty
Description Where to find (US) Where to find (rest of world)
Limited Warranty Information
Lexmark International, Inc.
furnishes a limited warranty that this
printer will be free of defects in
materials and workmanship for a
period of 12 months after the
original date of purchase.
To view the limitations and conditions of
this limited warranty, see the Statement of
Limited Warranty included with this
printer, or set forth at
www.lexmark.com.
1 Click CUSTOMER SUPPORT.
2 Click Warranty Information.
Warranty information varies by
country or region. See the printed
warranty that shipped with your
printer.
3 From the Statement of Limited
Warranty section, click Inkjet &
All-In-One Printers.
4 Scroll through the Web page to view
the warranty.
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Record the following information (located on the store receipt and the back of the printer), and have it ready when
you contact us so that we may serve you faster:
• Machine Type number
• Serial number
• Date purchased
• Store where purchased
Operating system notice
All features and functions are operating system-dependent. For complete descriptions:
• Windows users—See the User's Guide.
• Macintosh users—If your product supports Macintosh, see the Mac Help installed with the printer software.
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Setting up the printer
Checking the box contents
1
2
3
4
1
2
3
8
Name Description
Black print cartridge Cartridges to be installed into the printer.
1
Color print cartridge
2
Telephone handset
3
7
Note: Cartridge combinations vary depending on the
product purchased.
6
5
• Answer incoming telephone calls and talk to
someone on the phone
• Listen for fax tones when sending a fax
Note: Plug the coiled cord in the back of the printer into
the base of the telephone handset.
Telephone cord Use for faxing. For more information about connecting
4
this cord, see “Choosing fax connection.”
Note: Your telephone cord may look different from the
one shown.
Power cord Attaches to the power supply port located at the back of
5
the printer.
Note: Your power cord may look different from the one
shown.
Setup sheet Instructions on setting up printer hardware and software,
6
and information on setup troubleshooting.
Installation software CD
7
• Installation software for the printer
• User's Guide in electronic format
• Mac Help
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Name Description
User's Guide, Getting Started, or Setup Solutions Printed booklet that serves as a guide.
8
Note: The User's Guide can be found on the installation
software CD that shipped with the printer.
Note: A USB cable may or may not be included.
Understanding the parts of the printer
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1
2
10
9
8
7
Use the To
Paper support Load paper.
1
Paper guides Keep paper straight when loading.
2
Automatic Document Feeder (ADF) Fax, copy, or scan one or more pages.
3
Note: Do not load postcards, photos, small items, or thin
media (such as magazine clippings) into the ADF.
4
• Turn the printer on and off.
6
3
4
5
• Stop the print, copy, scan, or fax process.
Control panel Operate the printer.
5
PictBridge port Connect a PictBridge-enabled digital camera.
6
Paper exit tray Hold paper as it exits.
7
Automatic Document Feeder (ADF) exit tray Pick up your original document after it has gone through
8
the ADF.
Display View menus, settings options, printer status, and
9
messages.
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Use the To
Automatic Document Feeder (ADF) paper guides Keep paper straight when feeding into the ADF.
10
Telephone handset
11
• Answer incoming telephone calls and talk to
someone on the phone.
• Listen for fax tones when sending a fax.
1
2
Use the To
USB port Connect the printer to a computer using a USB cable.
1
2
EXT port
Connect additional devices, such as a data/fax modem, telephone, or answering
machine to the printer.
Notes:
3
4
• Remove the plug to access the port.
• This connection method may not be applicable in all countries or regions.
EXT
3
LINE port
Connect the printer to an active telephone line to send and receive faxes. The printer
must be connected to this telephone line to receive incoming fax calls.
Note: Do not connect additional devices to the LINE port, and do not connect a DSL
(digital subscriber line), ISDN (integrated services digital network), or cable modem
to the printer.
LINE
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Use the To
Power supply with port Connect the printer to a power source.
4
Getting the printer ready to fax
CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical
or cabling connections, such as the power supply cord or telephone, during a lightning storm.
Choosing a fax connection
You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. If
problems occur, see the topics listed under “Setup troubleshooting” in the “Troubleshooting” chapter.
Notes:
• The printer is an analog device that works best when directly connected to the wall jack.
• Other devices (such as a telephone or answering machine) can be successfully attached to pass through the
printer, as described in the setup steps.
• If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is
required. For more information, see “Using a digital phone service” on page 25.
You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to send and
receive faxes.
You can connect the printer to other equipment. See the following table to determine the best way to set up the
printer.
Equipment Benefits See this section
• The printer
• A telephone
cord
• A telephone wall
jack
• The printer
• An answering
machine
• Two telephone
cords
• A telephone wall
jack
• Use the fax line as a normal
telephone line.
• Send and receive faxes
without using a computer.
• Use the fax line as a normal
telephone line.
• Send and receive faxes
without using a computer.
• Receive incoming voice
messages.
For more information, see “Connecting directly to a
telephone wall jack” on page 20.
For more information, see “Connecting to an answering
machine” on page 22.
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Equipment Benefits See this section
• The printer
• A computer
modem
• Two telephone
cords
• A telephone wall
jack
• Use the fax line as a normal
telephone line.
• Send and receive faxes
without using a computer.
• Send faxes using the
computer.
For more information, see “Connecting to a computer with
a modem” on page 23.
Using an RJ11 adapter
Country/region
• United Kingdom
• Ireland
• Finland
• Norway
• Denmark
To connect your printer to an answering machine or other telecommunications equipment, use the telephone line
adapter included in the box with the printer.
1 Connect one end of the telephone cord into the Line port of the printer.
• Italy
• Sweden
• Netherlands
• France
• Portugal
2 Connect the adapter to the telephone line that came with the printer.
Note: The UK adapter is shown. Your adapter may look different, but it will fit the telephone outlet used in your
location.
3 Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter.
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If your telecommunications equipment uses a US-style (RJ11) telephone line, follow these steps to connect the
equipment:
1 Remove the plug from the EXT port on the back of the printer.
Note: Once this plug is removed, any country- or region-specific equipment you connect to the printer by the
adapter, as shown, will not function properly.
2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.
Warning: Do not touch cables or the printer in the area shown while actively sending or receiving a fax.
Country/region
• Saudi Arabia
• United Arab Emirates
• Egypt
• Bulgaria
• Czech Republic
• Belgium
• Australia
• South Africa
• Israel
• Hungary
• Poland
• Romania
• Russia
• Slovenia
• Spain
• Turkey
• Greece
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To connect an answering machine or other telecommunications equipment to the printer:
1 Remove the plug from the back of the printer.
Note: Once this plug is removed, any country- or region-specific equipment that you connect to the printer by
the adapter, as shown, will not function properly.
2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.
Warning: Do not touch cables or the printer in the area shown while actively sending or receiving a fax.
Country/region
• Germany
• Austria
• Switzerland
There is a plug installed in the EXT port of the printer. This plug is necessary for the proper functioning of the printer.
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Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (such as telephones
or answering machines) may not work.
Connecting directly to a telephone wall jack
Connect the printer directly to a telephone wall jack to make copies or to send and receive faxes without using a
computer.
1 Make sure you have a telephone cord and a telephone wall jack.
2 Connect one end of the telephone cord into the LINE port of the printer.
3 Connect the other end of the telephone cord into an active telephone wall jack.
Connecting directly to a telephone wall jack in Germany
Connect the printer directly to a telephone wall jack to send and receive faxes without using a computer.
1 Make sure you have a telephone cord (provided with the product) and a telephone wall jack.
2 Connect one end of the telephone cord into the LINE port of the printer.
3 Connect the other end of the telephone cord into the N slot of an active telephone wall jack.
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4 If you would like to use the same line for both fax and telephone communication, connect a second telephone
line (not provided) between the telephone and the F slot of an active telephone wall jack.
5 If you would like to use the same line for recording messages on your answering machine, connect a second
telephone line (not provided) between the answering machine and the other N slot of the telephone wall jack.
Connecting to a telephone
Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer wherever
your telephone is located to make copies or to send and receive faxes without using a computer.
Note: Setup steps may vary depending on your country or region. For more information on connecting the printer
to telecommunications equipment, see the related topic, “Using an RJ11 adapter.”
1 Make sure you have the following:
• A telephone
• Two telephone cords
• A telephone wall jack
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2 Connect one telephone cord to the LINE port of the printer, and then plug it into an active telephone wall jack.
3 Remove the protective plug from the EXT port of the printer.
4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer.
Connecting to an answering machine
Connect an answering machine to the printer to receive both incoming voice messages and faxes.
Note: Setup steps may vary depending on your country or region. For more information on connecting the printer
to telecommunications equipment, see the related topic, “Using an RJ11 adapter.”
1 Make sure you have the following:
• A telephone
• An answering machine
• Three telephone cords
• A telephone wall jack
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2 Connect one telephone cord into the LINE port of the printer, and then plug it into an active telephone wall
jack.
3 Remove the protective plug from the EXT port of the printer.
4 Connect a second telephone cord from the telephone to the answering machine.
5 Connect a third telephone cord from the answering machine to the EXT port of the printer.
Connecting to a computer with a modem
Connect the printer to a computer with a modem to send faxes from the software application.
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Note: Setup steps may vary depending on your country or region. For more information on connecting the printer
to telecommunications equipment, see the related topic, “Using an RJ11 adapter.”
1 Make sure you have the following:
• A telephone
• A computer with a modem
• Two telephone cords
• A telephone wall jack
2 Connect a telephone cord into the LINE port of the printer, and then plug it into an active telephone wall jack.
3 Remove the protective plug from the EXT port of the printer.
4 Connect a second telephone cord from the computer modem to the EXT port of the printer.
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Using a digital phone service
The fax modem is an analog device. Certain devices can be connected to the printer so that digital telephone services
can be used.
• If you are using an ISDN telephone service, connect the printer to an analog telephone port (an R-interface port)
on an ISDN terminal adapter. For more information and to request an R-interface port, contact your ISDN
provider.
• If you are using DSL, connect to a DSL filter or router that will support analog use. For more information, contact
your DSL provider.
• If you are using a PBX telephone service, make sure you are connecting to an analog connection on the PBX.
If none exists, consider installing an analog telephone line for the fax machine. For more information on faxing
when using a PBX telephone service, see the related topic, “Setting up to fax while behind a PBX.”
Understanding the control panel
Using the control panel
The display shows:
• Printer status
• Messages
• Menus
• Setting options
1
52
Press To
Quick Dial buttons Access any of the first five programmed Speed Dial numbers.
1
Phonebook Access any of the programmed Speed Dial numbers (1–89) or Group Dial numbers (90–
2
99).
43
Settings Access menus for maintenance functions, paper size and type, printer setup, and printer
3
defaults.
Quality Adjust the quality of a fax, copy, or scan.
4
5
Display the Fax, Copy, or Scan menu, depending on which mode is selected.
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1 23
Press To
Fax Mode Access the fax default screen and send faxes.
1
Note: The mode is selected when the button light is on.
87654
Copy Mode Access the copy default screen and make copies.
2
Note: The mode is selected when the button light is on.
Scan Mode Access the scan default screen and scan documents.
3
Note: The mode is selected when the button light is on.
4
• Return to the previous screen.
• Delete a letter or number.
5
• Decrease a number.
• Delete a letter or number.
• Scroll through menus, submenus, or settings on the display.
6
• Select a menu or submenu item that appears on the display.
• Feed or eject paper if held for three seconds.
7
• Increase a number.
• Scroll through menus, submenus, or settings on the display.
8
• Cancel a fax, print, copy, or scan job in progress.
• Clear a fax number or end a fax transmission and return to the fax default screen.
• Exit a menu or submenu, and return to the default fax, copy, or scan screen.
• Clear current settings or error messages, and return to default settings.
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Press To
A keypad number or symbol In Fax mode:
1
• Enter fax numbers.
• Navigate an automated answering system.
• Select letters when creating a Speed Dial list.
• Type numbers to enter or edit the date and time shown on the display.
In Copy mode: Enter the number of copies or prints you want to make.
1
45
2
3
Auto Answer Set the printer to answer all incoming calls when the button light is on.
2
Note: For information on setting the number of rings before the printer will
answer incoming calls, see “Receiving a fax automatically using the control
panel” on page 42.
Redial / Pause In Fax mode:
3
• Display the last number dialed. Press or to view the last five numbers
dialed.
• Insert a three-second pause in the number to be dialed to wait for an
outside line or get through an automated answering system. Enter a pause
only when you have already begun entering the number.
Start Black Start a black-and-white fax, copy, scan, or print job, depending on which mode
4
is selected.
Start Color Start a color fax, copy, or scan, or print job, depending on which mode is
5
selected.
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Saving settings
In a setting menu, an * appears next to the default setting. To change the setting:
1 From the control panel, press Settings, and then press or repeatedly until the setting you want appears,
and then press
• To save most settings. An * appears next to the saved setting.
• To select a temporary setting. An * appears next to the selected setting. See the table below for a list of
temporary settings.
Note: The printer reverts to the default setting after two minutes of inactivity or if the printer is turned off.
Temporary settings
:
Copy Mode
• Copies
• Resize
• Lighter/Darker
• Quality
• Repeat Image
• N-Up
• Original Size
• Original Type
Scan Mode
• Quality
• Original Size
Fax Mode
• Quality
• Lighter/Darker
2 To change the timeout feature:
a Press Settings.
b Press or repeatedly until Device Setup appears, and then press .
c Press or repeatedly until Clear Settings Timeout appears, and then press .
d Press or repeatedly until Never appears, and then press .
3 To change one or more temporary settings into new default settings:
a Press Settings.
b Press or repeatedly until Defaults appears, and then press .
c Press or repeatedly until Set Defaults appears, and then press .
d Press or repeatedly until Use Current appears, and then press .
Understanding the Settings menu
1 From the control panel, press Settings.
2 Press or repeatedly until the menu item you want appears.
3 Press .
4 Press or repeatedly until the submenu item you want or the setting you want appears.
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5 Press .
Note: When you choose a value selection, an asterisk (*) appears next to the selected setting.
6 To go into additional submenus and settings, repeat step 4 and step 5 as needed.
7 If necessary, press repeatedly to return to the previous menus and make other selections.
From here You can
Maintenance Select:
• Ink Level to view the ink level of the color cartridge. Press or
to view the ink level of the black (or photo) cartridge.
• Clean Cartridges to clean the print cartridge nozzles.
• Align Cartridges to align the cartridge.
• Print Test Page to print a test page.
Paper Setup Select the size and type of paper loaded.
Device Setup Select:
• Language to change the language setting.
• Country to set the default blank paper size, date format, number
of Caller ID patterns, and region selection being used in your
location.
• Date/Time to set the date and time.
• Host Fax Settings to choose whether to allow the fax software
from the computer to make changes in your fax settings.
• Button Beep to set the volume of the tone when a control panel
button is pressed to either On or Off. On is the default.
• Caller ID Pattern to choose from one of the following patterns
available based on the country or region you selected during initial
setup. If phones in your country use two detection patterns, call
your telecommunications company to determine their subscribed
pattern.
– Pattern 1 (FSK)
– Pattern 2 (DTMF)
For more information, see “Using Caller ID from the control panel”
on page 43.
• Clear Settings Timeout to change the timeout feature before the
printer, if left unused, resets to the factory default settings. For
more information, see “Saving settings” on page 28.
Defaults Select:
• Photo Print Size to choose the size of photo(s) to print.
• Set Defaults to change default settings. For more information,
see “Saving settings” on page 28.
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Installing another language control panel
These instructions apply only if you received one or more additional language control panels with the printer.
1 Lift and remove the control panel (if one is installed).
2 Choose the correct control panel for your language.
3 Align the clips on the control panel with the holes on the printer, and then press down.
Installing the printer software
Using the installation software CD (Windows users only)
Using the CD that came with the printer:
1 Start Windows.
2 When the desktop appears, insert the software CD.
The software installation screen appears.
3 Click Install.
Using the installation software CD (Macintosh users only)
1 Close all open software applications.
2 Insert the software CD.
3 From the Finder desktop, double-click the printer CD icon that automatically appears.
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4 Double-click the Install icon.
5 Follow the instructions on the computer screen.
Using the World Wide Web
1 Go to the Lexmark Web site at www.lexmark.com.
2 From the home page, navigate through the menu selection, and then click Drivers & Downloads.
3 Choose the printer and the printer driver for your operating system.
4 Follow the instructions on the computer screen to download the driver and install the printer software.
Understanding the printer software
Using the software that installed with your printer, you can edit photos, send faxes, maintain your printer, and do
many other tasks. The following is an overview of features of the Productivity Studio and the Solution Center.
To open the Productivity Studio Welcome Screen, use one of these methods:
Method 1 Method 2
From the desktop, double-click the Productivity
Studio icon.
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
2 Click Programs or All Programs Lexmark 5000
Series.
3 Select Productivity Studio.
Click the Productivity Studio icon for the task you want to complete. Depending on the printer you have, some of
the features of this software may not be applicable.
Click To Details
Scan
• Scan a photo or document.
• Save, edit, or share a photo or
document.
Copy
• Copy a photo or document.
• Reprint or enlarge a photo.
Fax Send a photo or document as a fax.
E-mail Send a photo or document as an
attachment to an e-mail message.
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Click To Details
Transfer Photos Download photos from a memory card,
flash drive, CD, or digital camera to the
Library.
Photo Greeting Cards Make quality greeting cards from your
photos.
Photo Packages Print multiple photos in various sizes.
Poster Print a photo as a multiple-page poster.
At the bottom left corner of the Welcome Screen, there are two Settings choices:
Click To
Printer Status and Maintenance
• Open the Solution Center.
• Check ink levels.
• Order print cartridges.
• Find maintenance information.
• Select other Solution Center tabs for more information, including how to
change printer settings and troubleshooting.
Fax History and Settings Select printer fax settings for:
• Dialing and Sending
• Ringing and Answering
• Fax Printing/Reports
• Speed Dial and Group Dial numbers
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The Solution Center is a complete guide to such printing features as printing photos, troubleshooting printing
problems, installing print cartridges, and performing maintenance tasks. To open the Solution Center, use one of
the following methods.
Method 1 Method 2
1 From the desktop, double-click on the Solution
Center icon.
2 Click Setup and diagnose printer.
The Solution Center appears with the Maintenance
tab open.
From here You can:
How To
• Learn how to:
– Use basic features.
– Print, scan, copy, and fax.
– Print projects such as photos, envelopes, cards, banners, iron-on transfers, and
transparencies.
• Find the electronic User's Guide for more information.
• View ink levels and order new print cartridges.
Troubleshooting
• Learn tips about the current status.
• Solve printer problems.
• View ink levels and order new print cartridges.
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
2 Click Programs or All Programs Lexmark 5000
Series.
3 Select Solution Center.
Advanced
• Change the appearance of the Printing Status window.
• Turn printing voice notification on or off.
• Change network printing settings.
• Share information with us regarding how you use the printer.
• Obtain software version information.
• View ink levels and order new print cartridges.
Maintenance
• Install a new print cartridge.
Note: Wait until scanning is complete before installing a new print cartridge.
• Order new print cartridges.
• Print a test page.
• Clean print cartridges to fix horizontal streaks.
• Align print cartridges to fix blurry edges.
• View ink levels.
• Troubleshoot other ink problems.
Turning printing voice notification on or off
The printer has a voice notification feature that tells you when printing starts and when it is completed.
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To turn the voice notification on or off:
1 Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
2 Click Programs or All Programs Lexmark 5000 Series.
3 Click Solution Center.
4 Click Advanced.
5 Click Printing Status.
6 Select or clear Play voice notification for printing events.
7 Click OK.
Security Information
Third-party applications, including anti-virus, security, and firewall programs may alert you about the printer software
being installed. For your printer to work properly, allow the printer software to run on your computer.
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Loading paper and original documents
2
1
Loading paper
1 Make sure:
• You use paper designed for inkjet printers.
• If you are using photo, glossy, or heavyweight matte paper, you load it with the glossy or printable side facing
you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)
• The paper is not used or damaged.
• If you are using specialty paper, you follow the instructions that came with it.
• You do not force paper into the printer.
2 Before loading paper the first time, slide the paper guides out toward the edges of the paper support. You can
load up to:
• 100 sheets of plain paper
• 25 sheets of heavyweight matte paper
• 25 sheets of photo paper
• 25 sheets of glossy paper
Note: Photos require more drying time. Remove each photo as it exits, and allow it to dry to avoid ink smudging.
3 Load the paper vertically in the center of the paper support, and adjust the paper guides to rest against the edges
of the paper.
Note: To avoid paper jams, make sure the paper does not buckle when you adjust the paper guides.
Using the automatic paper type sensor
The printer is equipped with an automatic paper type sensing device. The Paper Type Sensor automatically detects
the type of paper that has been loaded into the printer and adjusts the settings for you. For example, if you want to
print a photo, load photo paper into the printer. The printer detects the type of paper and automatically adjusts the
settings to give you optimum photo-printing results.
Loading envelopes
You can load up to 10 envelopes at a time.
Warning: Do not use envelopes that have metal clasps, string ties, or metal folding bars.
1 Load envelopes in the center of the paper support with the stamp location in the upper left corner.
2 Make sure:
• The print side of the envelopes faces you.
• The envelopes are designed for use with inkjet printers.
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• The paper guides rest against the edges of the envelopes.
1
2
1
2
Notes:
• Do not load envelopes with holes, perforations, cutouts, or deep embossing.
• Do not use envelopes that have exposed flap adhesive.
• Envelopes require more drying time. Remove each envelope as it exits, and allow it to dry to avoid ink
smudging.
Loading labels
You can load up to 25 sheets of labels at a time.
1 Load labels with the print side facing you and the top of the sheet fed into the printer first.
2 Make sure:
• The print side of the labels faces you.
• The top of the labels feeds into the printer first.
• The adhesive on the labels does not extend to within 1 mm of the edge of the labels.
• You use full label sheets. Partial sheets (with areas exposed by missing labels) may cause labels to peel
off during printing, resulting in a paper jam.
• The labels are loaded in the center of the paper support.
• The paper guides rest against the edges of the labels.
Note: Labels require more drying time. Remove each sheet of labels as it exits, and allow it to dry to avoid ink
smudging.
Loading greeting cards, index cards, photo cards, and postcards
You can load up to 25 greeting cards, index cards, photo cards, or postcards at a time.
1 Load cards with the print side facing you.
2 Make sure:
• The cards are loaded in the center of the paper support.
• The paper guides rest against the edges of the cards.
Note: Photo cards require more drying time. Remove each photo card as it exits, and allow it to dry to avoid ink
smudging.
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Loading transparencies
You can load up to 50 transparencies at a time.
1 Load transparencies with the rough side facing you. If the transparencies have a removable strip, each strip
should face away from you and down toward the printer.
2 Make sure:
• The transparencies are loaded in the center of the paper support.
• The paper guides rest against the edges of the transparencies.
Notes:
• Transparencies with paper backing sheets are not recommended.
• Transparencies require more drying time. Remove each transparency as it exits, and allow it to dry to avoid
ink smudging.
Loading iron-on transfers
You can load up to 10 iron-on transfers at once, but you will achieve best results loading them one at a time.
1 Load iron-on transfers with the print side of the transfer facing you.
2 Make sure:
• You follow the loading instructions that came with the iron-on transfers.
• The transfers are loaded in the center of the paper support.
• The paper guides rest against the edges of the transfers.
Loading custom-size paper
You can load up to 100 sheets of custom-size paper at a time.
1 Load paper with the print side facing you.
2 Make sure:
• The paper size fits within these dimensions:
Width:
– 76.0–216.0 mm
– 3.0–8.5 inches
Length:
– 127.0–432.0 mm
– 5.0–17.0 inches
• The stack height does not exceed 10 mm.
• The paper is loaded in the center of the paper support.
• The paper guides rest against the edges of the paper.
Loading banner paper
You can load up to 20 sheets of banner paper at a time.
1 Remove all paper from the paper support before loading the banner paper.
2 Tear off only the number of pages needed to print the banner.
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3 Place the required stack of banner paper behind the printer.
4 Feed the leading edge of the banner paper into the printer first.
5 Make sure:
• The paper is loaded in the center of the paper support.
• The paper guides rest against the edges of the paper.
Loading original documents into the Automatic Document Feeder (ADF)
You can load up to 30 sheets of an original document into the Automatic Document Feeder (ADF) for scanning,
copying, and faxing.
1 Load an original document facedown into the ADF.
2 Adjust the paper guides on the ADF to rest against the edges of the paper.
Automatic Document Feeder (ADF) paper capacity
Load up to Make sure
30 sheets of:
• Letter-size paper
• A4 paper
• Legal-size paper
• The document is loaded facedown.
• The paper guides rest against the edges of the paper.
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Load up to Make sure
30 sheets of:
• Custom-size paper
• Prepunched paper
• Reinforced-edge copier paper
• Preprinted forms
• Letterhead paper
• The document is loaded facedown.
• The paper guides rest against the edges of the paper.
• The paper size fits within these dimensions:
Width:
– 76.2 mm–215.9 mm
– 3.5 in.–8.5 in.
Length:
– 127.0 mm–355.6 mm
– 5.0 in.–14.0 in.
• You allow preprinted media to dry thoroughly before loading
into the ADF.
• You do not use media printed with metallic ink particles.
• You avoid embossed designs.
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Faxing using the control panel
CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical
or cabling connections, such as the power supply cord or telephone, during a lightning storm.
Warning: Do not touch cables or the printer in the area shown while actively sending or receiving a fax.
Sending a fax using the control panel
Entering a fax number using the control panel
1 From the control panel, press Fax Mode.
2 Enter a fax number using:
The keypad
Quick Dial
Enter a fax number using the keypad.
Notes:
• You can include a calling card number as part of the fax number.
• A fax number can include up to 64 numbers and/or the symbols * or
#.
• Press Redial / Pause to insert a three-second pause in a number
you are entering to wait for an outside line or get through an
automated answering system. A comma appears on the display.
Press Quick Dial 1, 2, 3, 4, or 5.
Note: For instructions on how to set Quick Dial buttons, see “Setting up
Quick Dial buttons using the control panel” and/or “Setting up Quick Dial
buttons using the computer.”
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Speed Dial or Group Dial
a Press Phone Book.
b Enter Speed Dial and/or Group Dial numbers.
• Press or repeatedly until the Speed Dial or Group Dial
number you want appears.
• Use the keypad to enter the number of the Speed Dial entry (1–
89) or Group Dial entry (90–99).
Notes:
• For instructions on how to add Speed Dial or Group Dial numbers
using the computer, see the related topic, “Setting up Speed
Dial.”
• For instructions on how to add Speed Dial or Group Dial numbers
using the control panel, see the related topic, “Using the control
panel Phonebook.”
3 If you want to send a fax to a group of numbers (broadcast fax):
a Press .
b Repeat entering fax numbers, using any combination of the previous methods, until a maximum of 30 fax
numbers have been entered.
Note: Each fax number contained in Group Dial entries counts toward the 30-number maximum.
Sending a fax using the control panel
Make sure the printer is on.
1 Load an original document facedown in the Automatic Document Feeder (ADF).
2 From the control panel, press Fax Mode.
3 Enter a fax or Speed Dial (1–89) number; press Quick Dial 1, 2, 3, 4, or 5; or press Phone Book to select a
number from the Speed Dial or Group Dial list. For more information, see “Entering a fax number.”
Note: Press the keypad numbers to use an automated answering system.
4 If you want to send a fax to a group of numbers (broadcast fax):
a Press .
b Add fax numbers for the group, and press until all have been entered, for a maximum of 30.
Note: Each fax number contained in Group Dial entries counts toward the 30-number maximum.
5 Press Start Color or Start Black.
Sending a fax while listening to a call (On Hook Dial) using the control panel
The manual dialing feature lets you dial a telephone number while listening to the call through a speaker on the
printer. It is useful when you must navigate an automated answering system or enter a calling card number before
sending your fax.
1 From the control panel, press Fax Mode.
2 Press .
3 Press or repeatedly until On Hook Dial appears, and then press . You can now hear the dial tone of
the telephone line.
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4 Enter a fax or Speed Dial (1–89) number; press Quick Dial 1, 2, 3, 4, or 5; or press Phone Book to select a
number from the Speed Dial or Group Dial list. For more information, see “Entering a fax number.”
Note: Press the keypad numbers to use an automated answering system.
5 Press Start Color or Start Black.
Sending a broadcast fax at a scheduled time
You can send a fax to a group of fax numbers at a time you choose.
1 Load an original document facedown in the Automatic Document Feeder (ADF).
2 From the control panel, press Fax Mode.
3 Press .
4 Press or repeatedly until Delay Fax appears, and then press .
5 Press or repeatedly until Delay Until appears, and then press .
6 Enter the time you want to send the fax, and then press .
7 If the printer is not set to the 24-hour mode, press or repeatedly to select AM or PM, and then press to
save your settings.
8 Enter a fax or Speed Dial (1–89) number; press Quick Dial 1, 2 , 3, 4, or 5; or press Phonebook to select a
number from the Speed Dial or Group Dial list. For more information, see “Entering a fax number.”
Note: Press the keypad numbers to use an automated answering system.
9 If needed, add more fax numbers, and press until all, for a maximum of 30, have been entered.
Note: Each fax number contained in Group Dial entries counts toward the 30-number maximum.
10 Press Start Color or Start Black.
Note: At the designated time, the fax program dials and sends the fax to all of the designated fax numbers. If the
fax transmission is unsuccessful to any of the numbers on the broadcast list, the unsuccessful numbers will be dialed
again based on your redial settings. For information on changing redial settings, see “Phone Line Busy.”
Receiving a fax using the control panel
Receiving a fax automatically using the control panel
1 Make sure the Auto Answer light is on.
2 To set the number of telephone rings before the printer automatically receives faxes:
a Press Fax Mode.
b Press .
c Press or repeatedly until Fax Setup appears.
d Press .
e Press or repeatedly until Ringing and Answering appears.
f Press .
g Press or repeatedly until Pick Up On appears.
h Press .
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i Press or repeatedly until the setting you want appears.
j Press to save the setting.
Auto Answer light turns on. When the numbers of rings you set is detected, the printer automatically receives
the incoming fax.
Setting a fax manual answer code using the control panel
1 From the control panel, press Fax Mode.
2 Press .
3 Press or repeatedly until Fax Setup appears.
4 Press .
5 Press or repeatedly until Ringing and Answering appears.
6 Press .
7 Press or repeatedly until Manual Pickup Keycode appears.
8 Press .
9 Enter the code you want up to seven characters. Characters can include numbers or the symbols * and #.
10 Press to save the setting.
Receiving a fax manually
1 Make sure the Auto Answer light is off.
2 To receive the fax if you have not set up a manual answer code:
• Press Start Color or Start Black.
or
• Press * 9 * on the telephone after you answer it and hear fax tones.
3 To receive a fax if you have set up a manual answer code, enter the code on the telephone after you answer it
and hear fax tones.
Note: For information on how to set up a manual answer code, see the related topic, “Setting a fax manual
answer code.”
4 Hang up the telephone. The printer receives the fax.
Using Caller ID from the control panel
Caller ID is a service provided by some telephone companies that identifies the telephone number or the name of
the person who is calling. If you subscribe to this service, it works with the printer. When you receive a fax, the
telephone number or name of the person who is sending you the fax appears on the display.
Notes:
• Caller ID is available only in some countries and regions.
• The number of patterns is defined by the country or region setting and only the number of patterns defined for
the selected country or region is shown.
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The printer supports two distinct Caller ID patterns: Pattern 1 (FSK) and Pattern 2 (DTMF). Depending on the country
or region you live in and the telecommunications company you subscribe to, you may need to switch the pattern to
display Caller ID information.
1 From the control panel, press Settings.
2 Press or repeatedly until Device Setup appears.
3 Press .
4 Press or repeatedly until Caller ID Pattern appears.
5 Press .
6 Press or repeatedly until the setting you want appears.
7 Press to save the setting.
Receiving a fax with an answering machine using the control panel
Note: You must set up the equipment as shown in the related topic, “Connecting to an answering machine.”
To receive a fax with an answering machine connected to the printer:
1 Make sure that Auto Answer is on. For more information, see the related topic, “Setting Auto Answer to on.”
2 Make sure you have set the number of times the telephone rings before receiving a fax automatically. See the
related topic, “Setting the number of rings before receiving a fax automatically using the control panel.”
When a telephone ring is detected, the answering machine picks up the call.
• If the printer detects a fax, it receives the fax and disconnects the answering machine.
• If the printer does not detect a fax, the answering machine receives the call.
3 Set the answering machine to answer incoming calls before the printer does.
For example, if you set the answering machine to answer calls after three rings, set the printer to answer calls
after five rings.
Forwarding faxes using the control panel
Use the fax forwarding feature if you are going to be away, but still want to receive your faxes. There are three fax
forwarding settings:
• Off—(Default)
• Forward—The printer sends the fax to the designated fax number.
• Print & Forward—The printer prints the fax and then sends it to the designated fax number.
To set up fax forwarding:
1 From the control panel, press Fax Mode.
2 Press .
3 Press or repeatedly until Fax Setup appears.
4 Press .
5 Press or repeatedly until Ringing and Answering appears.
6 Press .
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7 Press or repeatedly until Fax Forward appears.
8 Press .
9 Press or repeatedly until the setting you want appears.
10 Press .
11 Enter the number to which you want to forward the fax.
12 Press to save the setting.
Note: If you select Forward or Print & Forward, Forward will appear in the second line of the Fax Mode default
menu on the display.
Using the control panel Phonebook
The control panel Phonebook is a directory of Speed Dial entries (1–89) and Group Dial entries (90–99).
To access a Phonebook entry:
1 From the control panel, press Phonebook.
2 Press or repeatedly until the entry you want appears.
or
Use the keypad to enter the number of the Speed Dial or Group Dial entry.
To access the Phone Book menu:
1 From the control panel, press Fax Mode.
2 Press .
3 Press or repeatedly until Phone Book appears, and press .
4 Press or repeatedly until the setting you want appears.
5 Press , and follow the instructions on the display.
Use this To
View View Phonebook entries.
Add Create a new Speed Dial or Group Dial entry.
Remove Delete a Speed Dial or Group Dial entry.
Modify Edit a Speed Dial or Group Dial entry.
Print Print all Speed Dial and Group Dial entries in the Phone Book.
Note: For instructions on how to add Speed Dial or Group Dial entries to the Phonebook using the computer, see
the related topic, “Setting up speed dial.”
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Customizing fax settings using the control panel
Understanding the Fax menu
To access and navigate the Fax menu:
1 From the control panel, press Fax Mode.
The fax default screen appears.
2 If you do not want to change a setting, enter the fax number and press Start Color or Start Black.
3 If you want to change a setting, press .
4 Press or repeatedly until the menu item you want appears, and then press .
5 Press or repeatedly until the submenu item you want or the setting you want appears, and then press .
Note: Pressing
selects a setting. An * appears next to the selected setting.
6 To go into additional submenus and settings, repeat the previous step.
7 If needed, press repeatedly to return to the previous menus and make other setting selections.
8 Press Start Color or Start Black.
Use this To
Quality* Adjust the quality of a fax you are sending.
Lighter / Darker* Adjust the brightness of a fax you are sending.
Phone Book Add, edit, and print names and fax numbers of individuals or groups.
On Hook Dial Dial a telephone number while listening to the call through a speaker
on the printer. This is useful when you must navigate an automated
answering system before sending your fax.
Delay Fax Enter a specific time to send a fax.
Note: Make sure the date and time are entered correctly before setting
a specific time to send a fax.
Handset Volume Adjust the volume of the speaker in the handset in Canada, Guam,
Puerto Rico, US Virgin Islands, or the United States.
Note: This option does not appear in other locations.
Fax Setup
• Print fax history or transmission status reports.
• Customize settings for receiving a fax.
• Select fax printing options.
• Customize settings for sending a fax.
• Block faxes from the numbers you specify.
* Temporary setting. For information on saving temporary and other settings, see the related topic, “Saving
settings.”
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Setting up Quick Dial buttons using the control panel
1 From the control panel, press Fax Mode.
2 Enter a fax number.
Notes:
• You can include a calling card number as part of the fax number.
• A fax number can include up to 64 characters. Characters can include numbers, the symbols * and #, or a
three-second pause created by pressing Redial / Pause. The pause appears as a comma on the display.
3 Hold down an empty Quick Dial button for two seconds.
4 To program additional Quick Dial buttons, repeat step 2 through step 3.
Note: You can also program any empty Quick Dial button whenever you are prompted to enter a fax number.
Setting up a fax header using the control panel
During the initial setup of your printer, you were prompted to enter your name, fax number, date, and time. This
information is used to create a fax header for faxes you send.
If you have not entered this information:
1 From the control panel, press Fax Mode.
2 Press .
3 Press or repeatedly until Fax Setup appears.
4 Press .
5 Press or repeatedly until Dialing and Sending appears.
6 Press .
Note: In Australia, skip to step step 11. The last 20 digits of your fax number is your Fax Name or Station ID.
7 Press or repeatedly until Your Fax Name appears.
8 Press .
9 Enter your name using the keypad.
Note: You can enter a maximum of 24 characters.
10 Press to save the setting.
11 Press or repeatedly until Your Fax Number appears.
12 Press .
13 Enter your fax number using the keypad.
Note: You can enter a maximum of 64 numbers and/or the symbols * or #.
14 Press to save the setting.
15 Press Settings.
16 Press .
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17 Press or repeatedly until Device Setup appears.
18 Press .
19 Press or repeatedly until Date/Time appears.
20 Press .
21 Enter the date using the keypad.
22 Press .
23 Enter the time using the keypad.
24 Press .
25 If the hour you entered is 12 or less, press or repeatedly until AM, PM, or 24hr appears.
26 Press to save the setting.
Setting up a fax footer using the control panel
1 From the control panel, press Fax Mode.
2 Press .
3 Press or repeatedly until Fax Setup appears.
4 Press .
5 Press or repeatedly until Fax Printing appears.
6 Press .
7 Press or repeatedly until Fax Footer appears.
8 Press .
9 Press or repeatedly until On appears.
10 Press .
11 During the initial setup of your printer, you were prompted to enter the date and time. If you have not entered
this information:
a Press Settings.
b Press .
c Press or repeatedly until Device Setup appears.
d Press .
e Press or repeatedly until Date/Time appears.
f Press .
g Enter the date using the keypad.
h Press .
i Enter the time using the keypad.
j Press .
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k If the hour you entered is 12 or less, press or repeatedly until AM, PM, or 24hr appears.
l Press to save the setting.
Blocking junk faxes using the control panel
If you have Caller ID, you can block faxes sent from specific numbers and/or all faxes which do not include a Caller
ID number.
1 From the control panel, press Fax Mode.
2 Press .
3 Press or repeatedly until Fax Setup appears.
4 Press .
5 Press or repeatedly until Fax Blocking appears.
6 Press .
7 Press or repeatedly until Turn On/Off appears.
8 Press .
9 Press or repeatedly until On appears.
10 Press .
11 If you want to block faxes from specific phone numbers:
a Press or repeatedly until Add appears.
b Press .
c Enter a fax number of up to 64 characters. Characters can include numbers and the symbols * and #.
d Press .
e If you want to enter a corresponding name, enter it using the keypad buttons.
Note: A name can include up to 24 characters.
f Press .
g If you want to enter additional numbers:
1 Press .
2 Repeat step c through step f.
Note: You can enter up to 50 phone numbers.
h If you do not want to enter additional numbers:
1 Press or repeatedly until No appears.
2 Press .
12 If you want to block all faxes that do not provide a Caller ID number:
a Press or repeatedly until Block No-ID appears.
b Press .
c Press or repeatedly until On appears.
d Press to save the setting.
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13 If you want to print a list of blocked faxes:
a Press or repeatedly until Print appears.
b Press to print the list.
Blocking unwanted changes to fax settings using the control panel
This feature blocks network users from changing fax settings.
1 From the control panel, press Settings.
2 Press or repeatedly until Device Setup appears.
3 Press .
4 Press or until Host Fax Settings appears.
5 Press .
6 Press or until Block appears.
7 Press to save this setting.
Setting up a dialing prefix using the control panel
You can add a prefix of up to eight characters to the beginning of each number dialed. Characters can include
numbers, the symbols * and #, or a three-second pause created by pressing Redial / Pause. The pause appears as
a comma on the display.
1 From the control panel, press Fax Mode.
2 Press .
3 Press or repeatedly until Fax Setup appears.
4 Press .
5 Press or repeatedly until Dialing and Sending appears.
6 Press .
7 Press or repeatedly until Dial Prefix appears.
8 Press .
9 To change the setting, press or repeatedly until Create appears.
10 Press .
11 Enter the prefix to be dialed before each telephone number.
12 Press to save the setting.
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Setting the distinctive ring using the control panel
Distinctive ring is a service provided by some telephone companies that assigns multiple phone numbers to a single
telephone line. If you subscribe to this service, you can program your printer to have a distinctive ring pattern and
phone number for incoming faxes.
1 From the control panel, press Fax Mode.
2 Press .
3 Press or repeatedly until Fax Setup appears.
4 Press .
5 Press or repeatedly until Ringing and Answering appears.
6 Press .
7 Press or repeatedly until Ring Pattern appears.
8 Press .
9 Press or repeatedly until the ring pattern you want appears.
10 Press to save the setting.
Setting the number of rings before receiving a fax automatically using the control panel
1 From the control panel, press Fax Mode.
2 Press .
3 Press or repeatedly until Fax Setup appears.
4 Press .
5 Press or repeatedly until Ringing and Answering appears.
6 Press .
7 Press or repeatedly until Pick Up On appears.
8 Press .
9 Press or repeatedly until the setting you want appears.
10 Press to save the setting.
11 Make sure the Auto Answer light is on.
When the number of rings you set is detected, the printer automatically receives the incoming fax.
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Changing Caller ID pattern using the control panel
The printer supports two distinct Caller ID patterns: Pattern 1 (FSK) and Pattern 2 (DTMF). Depending on the country
or region you live in and the telecommunications company you subscribe to, you may need to switch the pattern for
the printer to display Caller ID information.
1 From the control panel, press Settings.
2 Press or repeatedly until Device Setup appears.
3 Press .
4 Press or repeatedly until Caller ID Pattern appears.
5 Press .
6 Press or repeatedly until the Caller ID pattern setting indicated by an * appears.
Note: The number of patterns is defined by the country or region setting and only the number of patterns defined
for the selected country or region is shown.
7 If you want to change the Caller ID pattern:
a Press or repeatedly until the Caller ID pattern you want appears.
b Press to save the setting.
Printing fax activity reports using the control panel
1 From the control panel, press Fax Mode.
2 Press .
3 Press or repeatedly until Fax Setup appears.
4 Press .
5 Press or repeatedly until Reports appears.
6 Press .
7 Press or repeatedly until the type of report you want to print appears.
8 Press .
9 Press or repeatedly until the setting you want appears.
10 Press to print the report.
Canceling a fax after a document is loaded using the control panel
If you have loaded a document into the Automatic Document Feeder (ADF) and the printer roller has started pulling
it into the printer, but you have not yet initiated your fax job:
1 Pull the control panel up.
2 Gently lift your original document out of the ADF.
3 Push the control panel down until it snaps into place.
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Faxing using the computer
Sending a fax using the software
You can scan a document to the computer and then fax it to someone using the software.
1 Load an original document facedown in the Automatic Document Feeder (ADF).
2 From the desktop, double-click the Productivity Studio icon.
3 From the right pane of the Welcome Screen, click Fax.
4 Select the Document option.
5 Click Start.
6 Enter the recipient information, and then click Next.
Note: A fax number can include up to 64 numbers, commas, periods, spaces, and/or these symbols: * # + - ( ).
7 Enter the cover page information, and then click Next.
8 If there are any additional documents that you want to send with your fax, add these now, and then click Next.
9 To send your fax:
• Immediately—Select the Send now option.
• At a scheduled time:
a Select the Delay sending until option.
b Set a time and date.
10 If you want a paper copy of your fax, select Print a copy of your fax.
11 Click Send.
Receiving a fax using the computer
Receiving a fax automatically using the computer
1 From the desktop, double-click the Productivity Studio icon.
2 From the Settings area in the left pane of the Welcome screen, click Setup and manage faxes.
3 From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4 Click the Ringing and Answering tab.
5 From the “Automatically answer incoming calls as a fax” area, select On from the Auto Answer drop-down list.
6 To turn the Auto Answer feature on and off at scheduled times, select the settings you want from the drop-down
lists.
7 To set the number of telephone rings before the printer automatically receives faxes, select a setting from the
“Pick-up on the” drop-down list in the “Answering on your phone line type” area.
8 Click OK to save the settings.
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Setting a fax manual answer code using the computer
1 From the desktop, double-click the Productivity Studio icon.
2 From the Settings area in the left pane of the Welcome screen, click Setup and manage faxes.
3 From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4 Click the Ringing and Answering tab.
5 From the “Answering on your phone line type” area, enter the code you want to use.
Note: The code can include up to seven numbers, commas, periods, and/or these symbols: * # + - ( ).
6 Click OK to save the setting.
Using Caller ID from the software
Caller ID is a service provided by some telephone companies that identifies the telephone number or the name of
the person who is calling. If you subscribe to this service, it works with the printer. When you receive a fax, the
telephone number or name of the person who is sending you the fax appears on the display.
Notes:
• Caller ID is available only in some countries and regions.
• The number of patterns is defined by the country or region setting and only the number of patterns defined for
the selected country or region is shown.
The printer supports two distinct Caller ID patterns: Pattern 1 (FSK) and Pattern 2 (DTMF). Depending on the country
or region you live in and the telecommunications company you subscribe to, you may need to switch the pattern to
display Caller ID information.
1 From the desktop, double-click the Productivity Studio icon.
2 From the Settings area of the Welcome Screen, click Fax History and Settings.
3 From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4 Click the Ringing and Answering tab.
5 From the “Answering on your phone line type” section, select the pattern number you want from the “Caller ID
pattern” drop-down list.
6 Click OK to save the setting.
Receiving a fax with an answering machine using the computer
Note: You must set up the equipment as shown in “Connecting to an answering machine.”
To receive a fax with an answering machine connected to the printer:
1 Make sure that Auto Answer is on. For more information, see “Setting Auto Answer to on.”
2 Make sure you have set the number of times the telephone rings before receiving a fax automatically. See
“Setting the number of rings before receiving a fax automatically.”
When a telephone ring is detected, the answering machine picks up the call.
• If the printer detects a fax, it receives the fax and disconnects the answering machine.
• If the printer does not detect a fax, the answering machine receives the call.
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3 Set the answering machine to answer incoming calls before the printer does.
For example, if you set the answering machine to answer calls after three rings, set the printer to answer calls
after five rings.
Forwarding faxes
Use the fax-forwarding feature if you are going to be away but still want to receive your faxes. There are three
fax-forwarding settings:
• Off—(Default)
• Forward—The printer sends the fax to the designated fax number.
• Print & forward—The printer prints the fax and then sends it to the designated fax number.
To set up fax forwarding:
1 From the desktop, double-click the Productivity Studio icon.
2 From the Settings area of the Welcome screen, click Fax History and Settings.
3 From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4 Click the Ringing and Answering tab.
5 From the “Forward received faxes to another number” area, select the setting you want from the “Fax forwarding”
drop-down list.
6 Enter the number to which you want to forward the fax.
Notes:
• You can include a calling card number as part of the fax number.
• A fax number can include up to 64 numbers, commas, periods, spaces, and/or these symbols: * # + - ( ).
7 Click OK to save the setting.
Using the computer Phone Book
Address books from your operating system appear as Phone Books.
To access a Phone Book entry:
1 From the desktop, double-click the Productivity Studio icon.
2 From the Welcome Screen, click Fax History and Settings.
3 From the “I Want To” menu, click View phonebook.
4 To modify the Phone Book, select an option, enter the new information, and click OK.
Use this To
New Contact Create a new Phone Book entry.
New Group Create a new Group Phone Book entry.
Edit Edit a Phone Book entry.
Delete Delete a Phone Book entry.
Add Contact to Speed Dial list Add a Phone Book entry to your Speed Dial or Group Dial list.
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Note: For more information on how to set up multiple Speed Dial and/or Group Dial entries, see “Setting up Speed
Dial” on page 61.
Customizing fax settings using the computer
Customizing settings using the Fax Setup Utility
You can adjust the fax settings in the Fax Setup Utility. These settings apply to the faxes you send or receive.
1 From the desktop, double-click the Productivity Studio icon.
2 Click Fax History and Settings.
The Fax Solutions Software screen appears.
3 Click Adjust speed dial list and other fax settings.
The following screen appears.
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4 Click each tab, and change the settings as needed.
Tab Options
Dialing and Sending
Ringing and Answering
• Select the telephone line format you want to use.
• Enter a dialing prefix.
• Select a dialing volume.
• Enter your name and fax number.
Notes:
– You can include a calling card number as part of the fax number.
– Enter a maximum of 64 digits in a fax number.
• Select the number of times you want the machine to redial and the
time between those attempts if the fax cannot be sent on the first try.
• Choose whether to scan the entire document before dialing the
number.
Note: Select After Dial if you are sending a large fax or a
multiple-page color fax.
• Select a maximum send speed and print quality for outgoing faxes.
• From the “Automatic fax conversion” line, select ON to match the
resolution setting of the receiving fax machine.
• Select incoming call options.
• Select auto answer options.
• Select whether you want to forward a fax, or print it and then forward
it.
• Enter a fax forwarding number.
• Manage blocked faxes.
Fax Printing / Reports
• Automatically reduce an incoming fax to fit to the paper size loaded,
or print it on two sheets of paper.
• Choose whether to print a footer (the date, time, and page number)
to appear on each page you receive.
• Select a paper source.
• Choose whether to print on both sides of the paper.
• Select when to print fax activity and confirmation reports.
Speed Dial Create, add to, edit, or delete entries from the Speed Dial list, including
Group Dial entries.
Cover Page Choose and customize your fax cover page and message.
5 Click OK after you finish customizing the settings.
6 Close the Fax Setup Utility.
Setting Auto Answer to on
1 From the desktop, double-click the Productivity Studio icon.
2 From the Welcome Screen, click Fax History and Settings.
3 From the “I Want To” menu, click Adjust speed dial list and other fax settings.
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4 Click the Ringing and Answering tab.
5 From the Auto Answer drop-down list, select On.
6 Click OK to save the setting.
The Auto Answer light on the control panel comes on. When the number of rings you set is detected, the printer
automatically receives the incoming fax.
Setting up Quick Dial buttons using the computer
1 Create the first five Speed Dial numbers, which become Quick Dial 1, 2, 3, 4, and 5.
2 If you need more information, see “Setting up Speed Dial” on page 61.
Creating a fax cover page using the Productivity Studio
1 From the desktop, double-click the Productivity Studio icon.
2 From the Settings area of the Welcome Screen, click Fax History and Settings.
3 From the toolbar, click Tools Cover Pages.
This screen provides a selection of cover pages and tells you how to change the personal information on the
cover page.
4 Click OK to save your selection.
Blocking junk faxes
1 From the desktop, double-click the Productivity Studio icon.
2 From the Settings area of the Welcome Screen, click Fax History and Settings.
The Fax Solution Software appears.
3 From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4 Click the Ringing and Answering tab.
5 From the “Block Faxes from particular senders/numbers” area, select Manage Blocked Faxes.
6 If you want to block faxes from senders missing a valid Caller ID, select the check box, and enable fax blocking.
7 If you want to block faxes from specific fax numbers, list them in the box provided. You can also edit this list.
8 Click OK to save the setting.
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Using the Fax Solutions Software
Use this software to adjust how faxes are sent and received. When you save the settings, they apply to every fax
you send or receive. You can also use this software to create and edit the Speed Dial list.
1 Open the program through one of these methods:
Method 1 Method 2
a Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click
Start.
b Click Programs or All Programs
Lexmark 5000 Series.
c Click Fax Solutions.
a Do one of the following:
• In Windows Vista, click .
• In Windows XP and earlier, click Start.
b Click Programs or All Programs Lexmark 5000
Series.
c Click Productivity Studio.
The Productivity Studio screen appears.
d Click the Fax icon.
2 When the Fax Solutions Software appears, as shown, use the “I Want To” menu to:
• Send a fax.
• Adjust the Speed Dial list and other fax settings.
• View and use the Phonebook, so you can add new contacts or groups, edit or delete contacts or groups,
and add contacts or groups to Speed Dial lists.
• View several sample cover pages that you can choose from. You can also add your company logo to a
sample cover page.
3 To access any of the items in the “I Want To” menu, click the item.
4 If needed, click the toolbar items to:
Click To
Fax
• Send a fax.
• Forward a fax.
• View, print, or modify a fax.
• Delete a fax.
• Retry to send a fax.
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Click To
Tools
• Access and use the Phonebook.
• View several sample cover pages you can choose from.
• View a fax history.
• Change software preferences for fax lists.
• Adjust fax settings.
Help Locate information on faxing, fax settings, and so on.
For information on changing fax settings, see “Customizing settings using the Fax Setup Utility” on page 56
5 After changing settings, click OK.
6 Close the Fax Solutions Software.
Setting up a dialing prefix
You can add a prefix to the beginning of each fax number dialed. The prefix can include up to eight numbers, commas,
periods, spaces, and/or these symbols: * # + - ( ).
1 From the desktop, double-click the Productivity Studio icon.
2 From the Settings area in the Welcome Screen, click Fax History and Settings.
3 From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4 Click the Dialing and Sending tab.
5 Enter the prefix to be dialed before each telephone number.
6 Click OK to save the setting.
Setting the distinctive ring
Distinctive ring is a service provided by some telephone companies that assigns multiple phone numbers to a single
telephone line. If you subscribe to this service, you can program your printer to have a distinctive ring pattern and
phone number for incoming faxes.
1 From the desktop, double-click the Productivity Studio icon.
2 From the Settings area of the Welcome Screen, click Fax History and Settings.
3 From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4 Click the Ringing and Answering tab.
5 From the “Answering on your phone line type” area, select the setting you want from the “Distinctive ring pattern”
drop-down list.
6 Click OK to save the setting.
Setting the number of rings before receiving a fax automatically
1 From the desktop, double-click the Productivity Studio icon.
2 From the Welcome Screen, click Fax History and Settings.
3 From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4 Click the Ringing and Answering tab.
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5 From the “Pick-up on the” drop-down list, select the setting you want.
6 From the Auto Answer drop-down list, select On.
7 Click OK to save the setting.
The Auto Answer light on the control panel comes on. When the number of rings you set is detected, the printer
automatically receives the incoming fax.
Setting up Speed Dial
1 From the desktop, double-click the Productivity Studio icon.
2 From the Settings area of the Welcome Screen, click Fax History and Settings.
3 From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4 Click the Speed Dial tab.
5 To add a fax number to your Speed Dial list:
a Click the next empty line in the list.
b Type in a fax number.
c Place the cursor in the Contact Name field.
d Type in a contact name.
e Add fax numbers as needed, following the steps above, on lines 2–89.
6 To add a fax group:
a Scroll down and click line 90.
A new entry box appears.
b Click the next empty line in the list.
c Enter up to 30 fax numbers for the group.
d Place the cursor in the Contact Name field.
e Type in a contact name.
f Repeat these steps to add additional groups using lines 91–99 as necessary.
7 Click OK to save the entries.
Notes:
• You can include a calling card number as part of the fax number.
• A fax number can include up to 64 numbers, commas, periods, spaces, and/or these symbols: * # + - ( ).
Setting up to fax while behind a PBX
If the printer is being used in a business or office, it may be connected to a Private Branch Exchange (PBX) telephone
system. Ordinarily, when dialing a fax number, the printer waits to recognize the dial tone and then dials the fax
number. However, this method of dialing may not work if the PBX telephone system uses a dial tone that is not
recognizable to most fax machines. The “Dialing while behind a PBX” feature enables the printer to dial the fax
number without waiting to recognize the dial tone.
1 From the desktop, double-click the Productivity Studio icon.
2 From the Settings area of the Welcome Screen, click Fax History and Settings.
3 From the “I Want To” menu, click Adjust speed dial list and other fax settings.
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4 Click the Dialing and Sending tab.
5 From the “Dialing on your phone line” area, select Behind PBX from the Dialing Method drop-down list.
6 Click OK to save the setting.
Printing fax activity reports
1 From the desktop, double-click the Productivity Studio icon.
2 From the Settings area of the Welcome Screen, click Fax History and Settings.
The Fax Solution Software appears.
3 On the toolbar, click Tools Fax History.
4 Click the Print Report button to print.
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Printing
Printing basic documents
Printing a document
1 Load paper.
2 With a document open, click File Print.
3 Click Properties, Preferences, Options, or Setup.
4 Adjust the settings.
5 Click OK.
6 Click OK or Print.
Printing a Web page
You can use the Toolbar to create a printer-friendly version of any Web page.
1 Load paper.
2 Open a Web page using Microsoft Internet Explorer 5.5 or later.
3 If you want to check or change your print settings:
a From the toolbar area, click Lexmark Page Setup.
b Adjust the print settings.
c Click OK.
4 If you want to view the Web page before printing:
a Click Preview.
b Use the toolbar options to scroll between pages, zoom in or out, or select whether to print text and images
or text only.
c Click:
• Print in the Print Preview window, then click Print in the Print dialog that opens
or
• Close, and continue to the next step.
5 If needed, select a print option from the Toolbar:
• Normal
• Quick
• Black and White
• Text Only
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Printing photos or images from a Web page
1 Load paper. For best results, use photo or heavyweight matte paper, with the glossy or printable side facing
you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)
2 Open a Web page with Microsoft Internet Explorer 5.5 or later.
On the Toolbar, the number of photos valid for printing appears next to Photos.
3 If no number appears next to Photos:
a From the Lexmark logo drop-down menu, select Options.
b Select the Advanced tab.
c Select a lower minimum photo size.
d Click OK.
The number of photos valid for printing appears next to Photos.
4 Click Photos.
The Fast Pics dialog appears.
5 If you want to print all the photos or images using the same settings, select the size you want, the blank paper
size in the printer, and the number of copies.
6 If you want to print one photo or image at a time:
a Click the photos or images you do not want to print to deselect them.
b To make common editing changes:
1 Right click the photo or image.
2 Click Edit.
3 Make your selections.
4 Follow the instructions on the screen.
5 When you are finished making changes, click Done.
6 Select the size you want, the blank paper size in the printer, and the number of copies.
7 Click Print Now.
Printing multiple copies of a document
1 With a document open, click File Print or Printer Setup.
2 From the Print Setup dialog box, click Properties, Preferences, Options, or Setup.
3 In the Copies section of the Quality/Copies tab, enter the number of copies you want to print.
Note: If you print multiple copies of a multiple-page document and want them collated, click Collate Copies.
4 Click OK to close any printer software dialog boxes that are open.
5 Print the document.
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Printing on both sides of the paper
When you select Two-sided printing, the printer prints the odd-numbered pages of the document on the front sides
of the paper. Reload the document to print the even-numbered pages on the back sides of the paper.
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 From the “I Want To” menu, click Print on both sides of the paper.
4 Make sure Two-Sided is selected.
5 Choose a binding edge (Side Flip or Top Flip).
Notes:
• When you select Side Flip, the finished document pages turn like the pages of a magazine.
• When you select Top Flip, the finished document pages turn like the pages of a legal pad.
6 Make sure Print Instruction Page to Assist in Reloading is selected.
7 Click OK to close any printer software dialogs that are open.
8 Print the document.
Notes:
• The instruction sheet for two-sided printing will not completely print on paper smaller than A4 or letter size.
• To return to single-sided printing, make sure the Two-Sided setting is not selected.
Collating copies
If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies
as groups of pages (not collated).
Collated Not collated
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 Click the Quality/Copies tab.
4 From the Multiple Copies section, click Collate Copies.
5 Click OK to close any printer software dialog boxes that are open.
6 Print the document.
Notes:
• This option is available only when you are printing multiple copies.
• If printing photos, to prevent smudging, remove each photo as it exits the printer, and let it dry before stacking.
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Printing multiple pages on one sheet (N-Up)
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 From the Print Layout tab, select N-up.
4 Select the number of pages to print on each page.
5 If you want each page image to be surrounded by a border, select Print Page Borders.
6 Click OK.
7 Click OK or Print.
Pausing print jobs
1 For Windows Vista, click Control Panel Printer.
For Windows XP, click Start Settings Printers and Faxes.
2 Right-click the Lexmark 5000 Series icon.
3 Select Pause.
Canceling print jobs
1 In Windows Vista, click Control Panel Printer.
In Windows XP, click Start Settings Printers and Faxes.
2 Right-click the Lexmark 5000 Series icon.
3 Select Open.
4 Right-click the document name.
5 Select Cancel.
Printing specialty documents
Choosing compatible specialty paper types
• Heavyweight matte paper—A photo paper with a matte finish used for printing high-quality graphics.
• Lexmark PerfectFinish
printers, but compatible with all inkjet printers. It is used specifically for printing professional quality photos with
a glossy finish. It is best when used with genuine Lexmark evercolor
water-resistant.
• Lexmark Photo Paper—An outstanding "everyday" heavyweight inkjet photo paper designed for use with
Lexmark printers, but compatible with all brands of inkjet printers. Although inexpensive, it offers excellent image
quality and outstanding value.
• Lexmark Premium Photo Paper—A heavier photo paper specifically designed to bond chemically with Lexmark
inks for eye-catching results. Fast drying, it prevents bleeding and feathering even when the image is saturated.
• Transparency—A clear, plastic media primarily used for overhead projectors.
• Card stock—A very thick paper used for printing sturdier items, such as greeting cards.
• Iron-On transfer—A type of media that has a reverse image printed on it that can be ironed onto fabric.
TM
Photo paper—A high-quality photo paper specifically designed for Lexmark inkjet
TM
2 ink, providing photos that are fade- and
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Printing envelopes
1 Load envelopes.
2 With a document open, click File Print.
3 Click Properties, Preferences, Options, or Setup.
4 From the “I Want To” menu, select Print on an envelope.
5 From the Envelope Size list, select the envelope size loaded.
6 Select Portrait or Landscape orientation.
Notes:
• Most envelopes use landscape orientation.
• Make sure the same orientation is also selected in the software application.
7 Click OK to close any printer software dialogs that are open.
8 Click OK or Print.
Printing greeting cards, index cards, photo cards, and postcards
1 Load greeting cards, index cards, photo cards, or postcards.
2 With a document open, click File Print.
3 Click Properties, Preferences, Options, or Setup.
4 Select a Quality/Speed setting.
Select Photo for photos and greeting cards, and select Normal for other types of cards.
5 Select the Paper Setup tab.
6 Select Paper.
7 From the Paper Size list, select a card size.
8 Click OK.
9 Click OK or Print.
Notes:
• To avoid paper jams, do not force the cards into the printer.
• To prevent smudging, remove each card as it exits, and let it dry before stacking.
Printing a document as a poster
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 Click the Print Layout tab.
4 From the Layout list, select Poster.
5 Select the poster size you want to print. The number you select represents the number of pages that make up
the height and width of the poster.
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6 Select Print Crop Marks if you want each page of the poster to show crop marks.
7 Click Select Pages To Print to reprint any damaged poster pages without having to print all of the poster pages.
Click pages to select or cancel them.
8 Click OK to close any printer software dialogs that are open.
9 Print the document.
Note: Certain programs may cause text to be clipped or to disappear when using extra-large or extra-small fonts. If
this occurs, try decreasing or increasing the font size.
Printing an image as a poster
1 From the desktop, double-click the Productivity Studio icon.
2 From the Photo Printing area of the Welcome screen, click Poster.
3 Open the folder that contains your photo.
4 Drag the photo to the Print a Multi-Page Poster preview area of the screen.
5 Click Next Step.
6 From the “Paper size to print poster on” drop-down list, select a paper size.
7 From the “Paper type to print poster on” drop-down list, select a paper type.
8 From the “Print quality for poster” drop-down list, select a print quality.
9 From the “Poster size” drop-down list, select the poster size.
10 If you want to rotate the poster so that it fits better on the printed pages, click Rotate 90 degrees.
11 Click Print Now.
Printing a booklet
1 Before you change any Print Properties settings, you must select the correct paper size from the program. You
can print booklets using these paper sizes:
• Letter
• A4
2 Load the paper.
3 With a document open, click File Print.
4 Click Properties, Preferences, Options, or Setup.
5 Click the Print Layout tab, and then click Booklet.
6 If you are printing a large booklet, select a number of Printed sheets per bundle.
a Click Options Layout Options.
b From the Printed sheets per bundle drop-down menu, select a number of printed sheets per bundle.
Note: A bundle is a set number of sheets of paper folded together. The printed bundles are stacked, one on top
of the other, keeping the correct page order. The stacked bundles can be bound to make a booklet. When printing
with a heavier paper stock, select a smaller number of Printed sheets per bundle.
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7 Click OK to close any printer software dialog boxes that are open.
8 Print the document.
Assembling a booklet
1 Flip the printed stack of papers over in the paper exit tray.
2 Take the first bundle from the stack, fold it in half, and then set it aside with the front page down.
3 Take the next bundle from the stack, fold it in half, and then stack it with the front page down on top of the first
bundle.
4 Stack the rest of the bundles with the front page down, one on top of the other, until the booklet is complete.
5 Bind the bundles together to complete the booklet.
Printing iron-on transfers
1 Load up to 10 iron-on transfers.
2 With an image open, click File Print.
3 Click Properties, Preferences, Options, or Setup.
4 From the Print Layout tab, select Mirror if you want the printer software to flip the image.
Select Normal if you have a program that automatically flips the image.
5 Click OK to close any printer software dialogs that are open.
6 Print the iron-on transfers.
Note: Do not force iron-on transfers into the printer.
Printing on custom-size paper
1 Load up to 100 sheets of custom-size paper.
2 With a document open, click File Print.
3 From the Quality/Copies tab, select a Quality/Speed setting.
4 Click the Paper Setup tab.
5 From the Paper Size section, select Paper and then select Custom Size.
6 Select the measurement units to use.
7 Use the sliders, or type the size of the paper loaded into the printer.
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8 Click OK to close any printer software dialogs that are open.
9 Print the document.
Note: Do not force paper into the printer.
Printing transparencies
1 Load up to 50 transparencies.
2 With a document open, click File Print.
3 Click OK or Print.
Note: To prevent smudging, remove each transparency as it exits, and let it dry before stacking. Transparencies
may require up to 15 minutes to dry.
Printing a banner
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 From the Print Layout tab, select Banner.
Note: After you print a banner, return the setting to Normal.
4 To keep banner paper from jamming, select Letter Banner or A4 Banner from the Banner Paper Size dialog.
5 From the Paper Setup tab, select Landscape orientation.
6 Click OK.
7 Click OK or Print.
Watermark
From here you can:
• Change watermark selections on the pages that you specify.
• Modify watermark placement.
• Edit a watermark and create other watermark settings.
Changing printer settings
Saving and deleting print settings
1 With a document open, click File Print.
2 Click Properties, Preferences, Options, or Setup.
3 Click the Quality/Copies tab.
4 Make necessary adjustments to any of the settings in the Quality/Speed, Paper Type, and Multiple Copies
sections.
5 From the Save Settings drop-down menu, select Save your current settings.
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6 Click a radio button next to the number of the location where you want to save your settings, then type a name
for your settings in the selected box.
Note: The first location contains Factory Default Settings, which cannot be changed or deleted.
7 Click Save.
Notes:
• To retrieve your print settings, click the Save Settings drop-down menu, and select them from the list.
• To delete settings, choose Delete a setting from the list from the Save Settings drop-down menu. Select the
radio button next to the setting you want to delete, and then click Delete.
Resetting printer software to factory default settings
Windows 2000, Windows XP, or Windows Vista users
1 In Windows Vista, click Control Panel Printer.
In Windows 2000 and Windows XP, click Start Settings Printers or Printers and Faxes.
2 Right-click the Lexmark 5000 Series icon.
3 Click Printing Preferences.
4 Click the Save Settings menu.
5 From the Restore section, select Factory Settings (Defaults).
Note: Factory default settings cannot be deleted.
Resetting the printer to factory default settings
You can reset your printer to the original settings without using the printer software.
Note: Resetting to factory default settings will delete all printer settings you selected.
1 Press Settings.
2 Press or until Defaults appears.
3 Press .
4 Press or until Set Defaults appears.
5 Press .
6 Press or until Use Factory appears.
7 Press .
Note: Language appears on the display, indicating that the printer has been reset.
8 Press or until the language you want appears.
9 Press .
10 Press or until the country or region you want appears.
11 Press .
12 Using the numeric keypad, enter the current date.
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13 Press .
14 Using the numeric keypad, enter the time.
15 Press .
16 Press or to select the time format.
17 Press .
18 Using the numeric keypad, enter your fax number.
19 Press .
20 Using the keypad, enter a fax name.
21 Press .
Note: Initial Setup Complete appears on the display. You will be prompted to load paper into the paper
support and press
to print an alignment page.
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Copying
Making a copy
1 Load paper.
2 Load an original document facedown in the Automatic Document Feeder (ADF).
3 From the control panel, press Copy Mode.
4 Press Start Color or Start Black.
If you want to change a setting
1 From the control panel, press .
2 Press or repeatedly until the menu item you want appears, and then press .
3 Press or repeatedly until the submenu item or the setting you want appears, and then press .
4 To go into additional submenus and settings, repeat as needed.
5 If needed, press repeatedly to return to the previous menus and make other setting selections.
6 Press Start Color or Start Black.
Adjusting copy quality
Quality specifies the resolution used for the copy job. Resolution involves a dots-per-inch (dpi) count; the higher the
dpi count, the higher the resolution and copy quality.
1 Load paper.
2 Load an original document facedown in the Automatic Document Feeder (ADF).
3 If necessary, press Copy Mode.
4 Press .
5 Press or repeatedly until Quality appears.
6 Press .
7 Press or repeatedly until the quality you want appears.
8 Press .
9 Press Start Color or Start Black.
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Making a copy lighter or darker
If you want to adjust the look of a copy or photo, you can adjust it to make it lighter or darker.
1 Load paper.
Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing
you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)
2 Load an original document facedown in the ADF.
3 From the control panel, press Copy Mode.
4 Press Lighter/Darker.
5 Press or repeatedly to adjust the slider.
6 Press .
7 Press Start Color or Start Black.
Copying multiple images on one page using the control panel
1 Load paper into the paper support.
2 Load original documents facedown into the ADF tray.
3 From the control panel, press Copy Mode.
4 Press .
5 Press or repeatedly until N-Up appears.
6 Press .
7 Press or repeatedly until the setting you want appears.
8 Press .
9 Press Start Color or Start Black.
Collating copies using the control panel
If you print multiple copies of a multiple-page document, you can choose to print each copy as a set (collated) or to
print the copies as groups of pages (not collated).
Collated Not collated
1 Load paper.
2 Load an original document facedown in the Automatic Document Feeder (ADF).
3 From the control panel, press Copy Mode.
4 Use the keypad to select the number of copies you want.
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5 Press .
6 Press or repeatedly until Collate appears.
7 Press .
8 Press or repeatedly until On appears.
Note: You can collate copies only if you did not make any changes in the Resize menu.
9 Press Start Color or Start Black.
Enlarging or reducing an image
1 Load paper.
Note: If you are copying an image onto photo or heavyweight matte paper, load the paper with the glossy or
printable side facing you. (If you are not sure which side is the printable side, see the instructions that came with
the paper.)
2 Load an original document facedown in the Automatic Document Feeder (ADF).
3 From the control panel, press Copy Mode.
4 Press .
5 Press or repeatedly until Resize appears.
6 Press .
7 Press or repeatedly until the setting you want appears.
Note: If you select Custom Resize, press and hold
press
.
or until the size you want appears, and then
8 Press Start Color or Start Black.
Understanding the Copy menu
Understanding the Copy Menu
Use this To
Copies* Specify how many copies to print.
Resize*
Lighter / Darker* Adjust the brightness of a copy.
Quality* Adjust the quality of a copy.
Paper Setup
• Specify the percentage for enlarging or reducing the original copy.
• Specify a specific copy size.
• Create a multiple-page poster.
• Specify the size of the paper loaded.
• Specify the type of paper loaded.
* Temporary setting. For information on saving temporary and other settings, see the related topic on Customizing
settings.
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Use this To
Collate Print one or more copies in the correct order.
N-Up* Choose how many pages to print on a single sheet.
Original Size* Specify the size of the original document.
Original Type* Specify the type of the original document.
* Temporary setting. For information on saving temporary and other settings, see the related topic on Customizing
settings.
Canceling a copy after document is loaded
If you have loaded a document into the Automatic Document Feeder (ADF) and the printer roller has started pulling
it into the printer, but you have not yet initiated your copy job:
1 Pull the control panel up.
2 Gently lift your original document out of the ADF.
3 Push the control panel down until it snaps into place.
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Scanning
Scanning using the control panel
Scanning a document
Make sure the printer is connected to a computer, and both the printer and the computer are on.
1 Load an original document facedown in the Automatic Document Feeder (ADF).
2 From the control panel, press Scan Mode.
3 Press or repeatedly until the destination to which you want to scan appears.
4 Press Start Color or Start Black.
5 If you want to save the scanned image, from the software application, click File Save As.
6 Enter the file name, format, and location where you want the scanned image saved.
7 Click Save.
Understanding the Scan menu
To understand and use the Scan menu:
1 From the control panel, press Scan Mode.
The scan default screen appears.
2 Press or repeatedly until the scan destination you want appears.
3 If you do not want to change a setting, press Start Color or Start Black.
4 If you want to change a setting, press .
5 Press or repeatedly until the menu item you want appears, and then press .
6 Press or repeatedly until the submenu item or the setting you want appears, and then press .
Note: Pressing
7 To go into additional submenus and settings, repeat pressing or repeatedly until the submenu item or the
setting you want appears, and then press
8 If needed, press repeatedly to return to the previous menus and make other setting selections.
9 Press Start Color or Start Black.
Use this To
Quality* Adjust the quality of a scan.
Original Size* Specify the size of the original document.
selects a setting. An * appears next to the selected setting.
.
* Temporary setting. For information on saving temporary and other settings, see the related topic, “Customizing
Settings.”
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Scanning to a computer over a network
Make sure:
• The printer is connected to the network through a print server, and the printer and computer receiving the scan
are on.
• The printer is configured to scan over a network (Direct IP Printing).
1 Load an original document facedown in the Automatic Document Feeder (ADF).
2 From the control panel, press Scan Mode.
3 Press or repeatedly until the computer to which you want to scan appears.
4 Press .
5 Press or repeatedly until the scan destination you want appears.
6 Press Start Color or Start Black.
Scanning using only the computer
Scanning a document using the computer
1 Load an original document facedown in the Automatic Document Feeder (ADF).
2 From the desktop, double-click the Productivity Studio icon.
3 Click Scan.
4 Select the Document option.
5 Click Start.
The scanned document is loaded into your default word-processing application. You can now edit the document.
Scanning text for editing using the computer
Use the Optical Character Recognition (OCR) feature to turn a scanned document into text you can edit with a wordprocessing application.
1 Make sure the printer is connected to a computer, and both the printer and the computer are powered on.
2 Load an original document facedown in the Automatic Document Feeder (ADF).
3 From the desktop, double-click the Productivity Studio icon.
4 From the Welcome Screen, click Scan and Edit Text (OCR).
5 Select the Document option.
6 Click Start.
The scanned document is loaded into your default word-processing application. You can now edit the document.
Scanning images for editing
1 Make sure the printer is connected to a computer, and both the printer and the computer are on.
2 Load an original document facedown in Automatic Document Feeder (ADF).
3 From the desktop, double-click the Productivity Studio icon.
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4 Click Scan.
5 Select the Photo or Several Photos option.
6 Click Start.
You can edit the scanned image.
Creating a PDF from a scanned item
1 Load an original document facedown on the scanner glass.
2 From the desktop, double-click the Productivity Studio icon.
3 From the Welcome Screen, click Convert to PDF.
4 Select Photo, Several Photos, or Document.
5 Click to begin scanning.
6 Click Add Another to scan additional images, or to add an image from the Library.
7 To add or scan another image, do one of the following:
• Select Add New Scan and repeat step 3 to scan another image
or
• Select Add Photo from Photo Library to add a previously scanned image. Select or deselect images by
clicking on them in the preview pane.
Click Add Files when you have made your selections.
8 Select Save all images as one PDF file or Save each image as individual PDF file.
9 Click Create PDF.
10 If you want to save the scanned image separately, make your selections and click Save. Otherwise, click
Cancel when the Photo Save options appear.
The software prepares your PDF and opens a Save dialog.
11 Enter a file name for your PDF and select a storage location.
12 Click Save.
Customizing scan settings using the computer
1 From the desktop, double-click the Productivity Studio icon.
2 Click Scan.
3 Click Custom Settings.
4 Change the settings as needed.
Setting Options
Color Depth Select Color, Grey, or Black and White.
Scan Resolution (Dots Per Inch) Select a scan resolution value from the drop-down list.
Size
• You can auto-crop the scanned item.
• You can select the area to be scanned. From the drop-down list,
select a paper source.
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Setting Options
Select area to be scanned Select the area to be scanned by choosing a paper size from the
drop-down list.
Convert the image to text with OCR Convert an image to text.
Always use these settings when
scanning
Make your selections permanent by selecting the check box.
Saving a scanned image on the computer
1 Load an original document facedown in the Automatic Document Feeder (ADF).
2 From the desktop, double-click the Productivity Studio icon.
3 Click Scan.
4 Select Photo or Several Photos.
5 Click Start.
6 From the Save or Edit screen menu bar, click Save.
7 To save to another folder, click Browse, and select a folder. Click OK.
8 To rename the file, enter the name in the File Name area. To assign the name as a prefix to all of your photos,
select the Start all photos with File Name check box.
9 To save the photo as another file type, select the file type from the File Type drop-down list.
10 To select a date for the photo, click the drop-down list, and select a date from the calendar.
11 Click Save.
Changing the Productivity Studio scan settings
1 From the desktop, double-click the Productivity Studio icon.
2 From the Tools menu, click Preferences.
3 Click Scan Settings.
• Select Always use simple scan settings to use the default scan settings.
• Select Always start scanning with the settings below to customize the remaining scan settings.
• From the Color Depth: area, select the color depth from the drop-down list.
• From the Scan Resolution (Dots per inch): area, select the resolution value from the drop-down list.
• Click Auto-crop the scanned item to use the slider to select your cropped value.
• Click Select area to be scanned to select the value from the drop-down list.
• Click Convert images to text with OCR to convert images to text.
4 Click OK.
Adding a file to an e-mail message
1 From the desktop, double-click the Productivity Studio icon.
2 Under Document Management, click Work with Documents and Photos.
3 Click Add, and select Add File On My Computer.
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4 Open the folder where the file is stored. The thumbnail is displayed in the list of files to be sent.
5 Click Open to select a file.
6 From Work with Documents and Photos, select the file that you want to add.
7 Click E-mail to create an e-mail message with your scanned image(s) attached.
Adding a new scanned image to an e-mail message
1 From the desktop, double-click the Productivity Studio icon.
2 Place the image facedown in the Automatic Document Feeder (ADF).
3 Click E-mail.
4 Click Start. The image is scanned.
5 From the Send Quality and Speed area of the screen, select the image size.
6 Click Create E-mail to create an e-mail message with your scanned image(s) attached.
Scanning documents or images for e-mailing
You can e-mail attached scanned images using your default e-mail application.
1 Load an original document facedown in Automatic Document Feeder (ADF).
2 From the desktop, double-click the Productivity Studio icon.
3 Click E-mail.
4 Select from the Photo, Several Photos, or Document options.
5 Click Start.
6 If you are scanning a photo, select the Photo Size from the Send Quality and Speed area.
7 Click Create E-mail to have your images attached to an e-mail message.
Changing the Productivity Studio e-mail screen preferences
1 From the desktop, double-click the Productivity Studio icon.
2 From the Tools menu, click Preferences.
3 Click E-mail Screen.
• Click Remember my last selection to use the photo size you selected in your most recent e-mail message.
• Click Original Size (Good for Printing) to send photo attachments at their original size.
• Click Reduced to: 1024 x 768 (Good for Full-screen Viewing) to send photo attachments at
1024 x 768 pixels.
• Click Reduced to: 640 x 480 (Good for Quick Viewing) to send photo attachments at 640 x 480 pixels.
4 Click OK.
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Canceling a scan job
• To cancel a scan job before your document is pulled down into the Automatic Document Feeder (ADF),
press
• If you have loaded a document into the Automatic Document Feeder (ADF) and the printer roller has started
pulling it into the printer, but you have not yet initiated your scan job:
1 Pull the control panel up.
2 Gently lift your original document out of the ADF.
3 Push the control panel down until it snaps into place.
• To cancel a scan job started in Productivity Studio, click Scan, and then click Stop.
.
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Working with photos
Retrieving and managing photos
Inserting a flash drive
1 Insert the flash drive into the PictBridge port on the front of the printer.
Note: An adapter may be necessary if your flash drive does not fit directly into the port.
2 Wait for the computer to recognize that a flash drive is installed. When the flash drive is recognized, the message
New photos have been found. What do you want to do? appears.
If the printer does not read the flash drive, remove and reinsert it.
Warning: Do not touch cables, any network adapter, the flash drive, or the printer in the area shown while
actively printing, reading, or writing from the flash drive. A loss of data can occur. Also, do not remove the flash
drive while actively printing, reading, or writing from the flash drive.
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Connecting a PictBridge-enabled digital camera
PictBridge is a technology available in most digital cameras that lets you print directly from your digital camera without
using a computer. You can connect a PictBridge-enabled digital camera to the printer, and use either the printer or
the camera to control printing photos.
1 Insert one end of the USB cable into the camera.
Note: Use only the USB cable that came with the camera.
2 Insert the other end of the cable into the PictBridge port on the front of the printer.
Note: Make sure the PictBridge-enabled digital camera is set to the correct USB mode. For more information,
see the camera documentation.
3 If the PictBridge connection is successful, the following appears on the display: PictBridge Camera
detected. Press
to change settings.
4 If no selections were specified on your digital camera beforehand, you can use the printer to control printing
photos. Press Select to choose default print settings.
Understanding the PictBridge menu
The PictBridge default settings menu lets you select printer settings if you did not specify the settings beforehand
on your digital camera. For more information on making camera selections, see the documentation that came with
your camera.
1 Connect a PictBridge-enabled digital camera to the printer.
a Insert one end of the USB cable into the camera.
Note: Use only the USB cable that came with the digital camera.
b Insert the other end of the cable into the PictBridge port on the front of the printer.
Note: The PictBridge port is marked with the
PictBridge symbol.
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The message, PictBridge camera detected. Press to change settings. appears on the
display.
Warning: Do not touch the USB cable, any network adapter, or the printer in the area shown while actively
printing from a PictBridge-enabled digital camera. A loss of data can occur. Also, do not remove the USB cable
or network adapter while actively printing from a PictBridge-enabled digital camera.
2 Press or repeatedly until the menu item you want appears.
3 Press .
4 Press or repeatedly until the submenu item you want or the setting you want appears.
5 Press .
Note: Pressing
selects a setting. An * appears next to the selected setting.
6 To go into additional submenus and settings, repeat the above steps.
7 If necessary, press repeatedly to return to the previous menus and make other setting selections.
Menu Item Action
Paper Setup
Photo Size
1, 2
1, 2
Specify the size and type of paper loaded.
Specify the size of printed photos.
Note: If you did not specify the photo size beforehand in your digital camera,
the default photo sizes are:
• 4 x 6 (if Letter is your default Paper Size)
• 10 x 15 cm (if A4 is your default Paper Size, and your country is not
Japan)
• L (if A4 is your default Paper Size, and your country is Japan)
1
Layout
Quality
1
2
1
Setting will return to factory default setting when the PictBridge-enabled digital camera is removed.
Setting must be saved individually.
Center one photo on a page, or specify the number of photos to print on a
page.
Adjust the quality of printed photos.
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Transferring all photos from a CD or flash drive using the computer
1 Insert a CD into the computer, or insert a flash drive into the computer or printer.
2 If you are using:
• Windows Vista, an “AutoPlay” screen appears. Click Transfer Photos to your computer.
• Windows XP, a “What do you want Windows to do?” screen appears. Click Copy pictures to a folder on
my computer using Microsoft Scanner and Camera Wizard.
• Windows 2000:
a From the desktop, double-click the Productivity Studio icon.
b Click Transfer Photos.
3 Click Automatically save all photos to “My Pictures”.
4 If you want to delete your photos from the flash drive:
a Select Yes.
b Click Done.
5 Remove the flash drive or CD to view your transferred photos in the Photo Library.
Transferring selected photos from a CD or flash drive using the computer
1 Insert a CD into the computer, or a flash drive into the computer or printer.
2 If you are using
• Windows Vista, an “AutoPlay” screen appears.
Click Transfer Photos to your computer using the Productivity Studio.
• Windows XP, a “What do you want Windows to do?” screen appears.
Click Transfer Photos to your computer using the Productivity Studio.
• Windows 2000:
a From the desktop, double-click the Productivity Studio icon.
b Click Transfer Photos.
3 Click Select photos to save.
4 Click Deselect All.
5 Click to select the photo(s) you want to transfer, and then click Next.
6 If you want to save the photos to the default folder, click Next.
7 If you want to save the photos in a folder other than the default folder:
a Click Browse.
b Select the folder you want.
c Click OK.
8 If you want to assign a prefix to all of the photos you just transferred, select the check box and enter a name.
9 Click Next.
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10 If you want to delete your selected photos:
a Select Yes.
b Click Done.
11 Remove the CD or flash drive to view your transferred photos in the Photo Library.
Changing the Productivity Studio temporary files preferences
1 From the desktop, double-click the Productivity Studio icon.
2 From the Tools menu, click Preferences.
3 Click Temporary Files.
a Use the slider to set the maximum disk space you want to allocate for temporary files created by the
Productivity Studio.
b Click Browse to choose a different folder for saving the temporary files.
4 Click OK.
Changing the Productivity Studio searched folders preferences
1 From the desktop, double-click the Productivity Studio icon.
2 From the Tools menu, click Preferences.
3 Click Searched Folders.
4 If you want to exclude system folders when looking for photos, select Ignore system folders.
5 Click OK.
Changing the Productivity Studio library preferences
1 From the desktop, double-click the Productivity Studio icon.
2 From the Tools menu, click Preferences.
3 Click Library.
From here, you can choose how you want to sort photos. You can also set the minimum file size for the photo
to appear in the library.
4 Click OK.
Changing the Productivity Studio transfer settings
1 From the desktop, double-click the Productivity Studio icon.
2 From the Tools menu, click Preferences.
3 Click Transfer Settings.
a Select “Skip Save option and go automatically to”, and choose to Automatically Save, Manually Save,
or Print your photos from the photo storage device connected to your computer.
b Click Browse to choose a different folder to transfer your photos to.
c Select “Always erase photos from my media after transferring” to automatically delete photos from your
photo storage device after transferring them to your computer.
4 Click OK.
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Editing photos
Cropping a photo
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click Crop Photo on the Quick Fixes tab.
3 Click and drag with your mouse to select the section of the image that you want to crop. You can adjust the
cropped area by using your mouse and dragging the lines to increase or decrease the cropped area.
4 Click Crop Now.
5 The cropped portion of the original image displays in the Preview pane. You can save the cropped image.
Rotating a photo
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click the Quick Fixes tab.
3 Click Rotate Left or Rotate Right to rotate the image 90 degrees in either direction.
The thumbnail of the photo is updated.
Changing the Resolution / Size of a photo
Resolution refers to dpi (dots per inch).
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click Advanced.
3 Click Image Resolution / Size.
4 Select Photo Size to select from a list of defined photo sizes, or click Custom Size to enter a different photo
size.
Note: If you selected Photo Size, you can click Rotate to rotate your photo 90 degrees clockwise.
5 If you selected Custom Size, enter the width and height for your custom-size photo.
Note: Maintain Aspect Ratio is selected by default. This ensures that your image will remain proportional.
Applying One-Click Auto Fixes to a photo
From the Productivity Studio Welcome Screen, click the Quick Fixes tab to access all three One-Click Auto Fixes.
1 Click File Open to select the image you want to edit.
2 With an image open, click One-Click Auto Fix to let the software automatically adjust the brightness and contrast
of your image.
3 Click Automatic Brightness to adjust only the brightness of your image.
4 Click Automatic Red-Eye Reduction to let the software automatically reduce the appearance of red-eye in your
image.
Note: Click Undo at the top of the window if you are not satisfied with the results after applying any of the One-Click
Auto Fixes.
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Reducing the red-eye effect in a photo
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click the Quick Fixes tab.
3 Click Automatic Red-Eye Reduction to let the software reduce the red-eye effect automatically. If you are not
satisfied with the results, continue with the steps below.
4 Click Manual Red-Eye Reduction.
5 Move the cursor across the photo, and place it over an affected eye.
6 Click to reduce the red-eye effect.
Blurring/Sharpening a photo
Increasing the amount of blur will soften your image. Increasing the sharpness will make your image seem more
focused.
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click the Enhancements tab.
3 Click Blur / Sharpen.
4 Use the slider to blur or sharpen the image. You can preview the changes to the image by comparing the
Before and After preview panes at the top of the window.
5 Click OK to accept your changes, or click Cancel to reject them.
Enhancing a photo
The Enhance feature lets you make subtle adjustments to the brightness, contrast, and sharpness of an image.
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click the Enhancements tab.
3 Click Enhance.
4 Use the slider to adjust the Enhance setting. You can preview the changes to your image by comparing the
Before and After preview panes at the top of the window.
Note: Click Automatic to let the software automatically enhance your photo.
5 Click OK to accept your changes, or click Cancel to reject them.
Changing the Hue / Saturation of a photo
Adjusting hue lets you control the color of an image. Adjusting its saturation lets you control the intensity of the color.
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click the Enhancements tab.
3 Click Hue / Saturation.
4 Use the slider to adjust the hue or saturation of your photo. You can preview the changes to the image by
comparing the Before and After preview panes at the top of the window.
5 Click OK to accept your changes, or click Cancel to reject them.
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Changing the Gamma Value of a photo or image
Adjusting the gamma value helps you to control the overall brightness of an image—particularly those intended to
be viewed on a computer monitor. When images are not properly gamma-corrected, they will look either too light or
too dark.
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click Advanced.
3 Type a value in the text box, or use the up or down arrows to select a higher or lower gamma value.
Note: You can enter gamma values from -10–10. If you are not satisfied with your changes, return the gamma
value back to 0.
4 Click Save to keep your changes.
Despeckling a photo
Despeckling lets you remove specks that appear in your photo.
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click Enhancements.
3 Click Despeckle.
4 Using the slider, adjust the Despeckle setting. You can preview the changes to your image by comparing the
Before and After preview panes at the top of the window.
5 Click OK. The thumbnail is updated.
Changing the Brightness / Contrast settings of a photo
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click Enhancements.
3 Click Brightness/Contrast.
4 Adjust the brightness and contrast settings. You can preview the changes to the image by comparing the
Before and After preview panes at the top of the window.
5 Click OK to accept your changes, or click Cancel to reject them.
Note: You can let the software automatically adjust only the brightness of the image by clicking Automatic
Brightness on the Quick Fixes tab.
Applying a color effect to a photo
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click the Enhancements tab.
3 Click Color Effects.
4 Apply a color effect.
You can select sepia, antique brown, black and white, or antique grey.
5 Click OK.
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Changing the Exposure setting of a photo
Changing the Exposure setting lets you correct lighting irregularities in your photo.
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 With an image open, click Enhancements.
3 Click Exposure.
4 Using the slider, adjust the amount of exposure to correct uneven lighting in your image. You can preview the
changes to your image by comparing the Before and After preview panes at the top of the window.
5 Click OK to accept your changes, or click Cancel to reject them.
Removing wavy patterns from scanned photos, magazines, or newspapers
Descreening helps to remove wavy (moire) patterns from images scanned from magazines or newspapers.
1 From the Productivity Studio Welcome Screen, click File Open to select the image you want to edit.
2 Click the Advanced tab.
3 Click Image Patterns.
4 To remove the image patterns caused by scanning from magazines or newspapers, click Remove Patterns.
5 From the drop-down list, select the patterns to be removed.
6 To reduce stray marks on color photos, click the check box, and then move the slider to the desired value.
7 Click OK. The thumbnail is updated.
Printing photos
Printing photos from a CD or flash drive using the computer
1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable
side, see the instructions that came with the paper.)
2 Insert a CD into the computer or a flash drive into the computer or printer.
3 If you are using:
• Windows Vista, an “AutoPlay” screen appears. Click Transfer Photos to your computer using the
Productivity Studio.
• Windows XP, a “What do you want Windows to do?” screen appears. Click Transfer Photos to your
computer using the Productivity Studio.
• Windows 2000:
a From the desktop, double-click the Productivity Studio icon.
b Click Transfer Photos.
4 Click Select photos to print.
5 To print all photos, click Print.
6 To print selected photos, click Deselect All and select only the photo(s) you want to print.
7 Click Print.
8 From the Quality drop-down list, select a print quality.
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9 From the Paper Size in Printer drop-down list, select the paper size.
10 To select multiple prints of a photo, or to select photo sizes other than 10 x 15 cm (4 x 6 in.), select the options
you want in the table. Use the drop-down list in the last column to view and select other sizes.
Note: If you want to edit your photo(s) before printing, click Edit Photo above the Print Preview pane. Select
One-Click Auto Fix, Automatic Red-Eye Reduction, or Automatic Brightness Fix to let the software edit
your photo(s) automatically. Click More Retouch Tools to go to the photo-editing window. When you've
completed your edit(s), click Return with edits in the bottom right corner to return to the print window.
11 Click Print Now in the bottom right corner of the window.
12 Remove the CD or storage device.
Viewing / Printing photos from the Productivity Studio
1 From the desktop, double-click the Productivity Studio icon.
2 Click Work with Documents and Photos.
3 Click to select the photo(s) you want to print.
4 From the Productivity Studio taskbar located at the bottom of the screen, click Photo Prints.
5 From the Quality drop-down list, select a copy quality.
6 From the Paper Size in Printer drop-down list, select the paper size.
7 From the Paper Type in Printer drop-down list, select the paper type
8 To select multiple prints of a photo, or to select photo sizes other than 10 x 15 cm (4 x 6 in.), select the options
you want in the table. Use the drop-down list in the last column to view and select other sizes.
9 Click Print Now in the bottom right corner of the screen.
Printing Photo Packages
1 From the desktop, double-click the Productivity Studio icon.
2 Click Photo Packages.
3 Click to select the photos you want to include in your photo package.
4 Click Next.
5 From the Quality drop-down list, select a copy quality.
6 From the Paper Size in Printer drop-down list, select the paper size.
7 To select multiple prints of a photo, or to select photo sizes other than 4 x 6 in. (10 x 15 cm), select the options
you want in the table. Use the drop-down list in the last column to view and select other sizes.
8 Click Print Now in the bottom right corner of the screen.
Creating Photo Greeting Cards
1 From the desktop, double-click the Productivity Studio icon.
2 Click Photo Greeting Cards.
3 From the Style tab, click to select a style for your greeting card.
4 From the Photo tab, select and drag a photo into the preview pane on the right side of the screen.
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5 Click the text area to be able to add text to your photo greeting card.
6 When you have finished editing your text, click OK.
7 If you want to create another photo greeting card using a different style and/or photo, click Add New Card, and
repeat step 3 on page 92 through step 6 on page 93.
8 If you want to print your photo greeting card, select Print your Photo Greeting Card from the Share tab.
9 Select the number of copies from the Copies drop-down list.
10 Select the copy quality from the Quality drop-down list.
11 Select the paper size from the Paper Size in Printer drop-down list.
Paper sizes supported Dimensions
A4 210 x 297 mm
Letter 8.5 x 11 in
Greeting cards 102 x 203 mm (4 x 8 in)
12 Click Print Now.
13 If you want to e-mail your photo greeting card, click E-mail your Photo Greeting Card from the Share tab.
14 From the Send Quality and Speed area of the screen, select the image size.
15 Click Create E-mail to create an e-mail message with your photo greeting card(s) attached.
Using a PictBridge-enabled digital camera to control printing photos
You can connect a PictBridge-enabled digital camera to the printer, and use the buttons on the camera to select and
print photos.
1 Insert one end of the USB cable into the camera.
Note: Use only the USB cable that came with the digital camera.
2 Insert the other end of the cable into the PictBridge port on the front of the printer.
Warning: Do not touch the USB cable, any network adapter, or the printer in the area shown while actively
printing from a PictBridge-enabled digital camera. A loss of data can occur. Also, do not remove the USB cable
or network adapter while actively printing from a PictBridge-enabled digital camera.
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Notes:
• Make sure the PictBridge-enabled digital camera is set to the correct USB mode. For more information, see
the documentation that came with your camera.
• If the PictBridge connection is successful, the following appears on the computer screen: PictBridge
camera detected. Press
to change settings.
• Values selected within the menu items are the settings used for PictBridge printing if no explicit selection is
made from the camera.
3 Follow the instructions in the camera documentation to select and print photos.
Note: If the computer or printer is turned off while the camera is connected, you must disconnect and then reconnect
the camera.
Creating and viewing a slideshow
1 From the Productivity Studio Welcome Screen, click Work with Documents and Photos.
2 Select the folder that contains the photos you want to include in the slideshow. Thumbnails of the photos in the
folder will appear in a preview pane.
3 Click to select the photos you want to include in the slideshow, and then select Slideshow.
If you want additional photos to appear in specific order, click the photos in the order you want them to appear,
and then drag them into the “Photos in Your Slideshow” area.
4 Click the Slideshow Settings tab to adjust the amount of time between each photo in the slideshow. You can
also modify the setting that lets the slideshow replay automatically (loop).
5 Click the Share tab to save or print your slideshow.
6 Click View Show in the lower-right corner of the window to start the slideshow.
Note: You can exit the slideshow any time by moving your cursor to the bottom center of the screen and clicking
Exit Slideshow.
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Connecting the printer to a network
Networking overview
A network is a collection of devices such as computers, printers, Ethernet hubs, wireless access points, and routers
connected together for communication through cables or through a wireless connection. A network can be either
wired, wireless, or designed to have both wired and wireless devices.
Devices on a wired network use cables to communicate with each other.
Devices on a wireless network use radio waves instead of cables to communicate with each other. For a device to
be able to communicate wirelessly, it must have a wireless print server attached or installed that enables it to receive
and transmit radio waves.
Finding your MAC address
You may need the media access control (MAC) address of the print server to complete network printer configuration.
The MAC address is a series of letters and numbers listed on the bottom of the external print server.
Sharing a printer in a Windows environment
1 Prepare the computers to share the printer.
a Make all computers printing to the printer accessible through Network Neighborhood by enabling File and
Print Sharing. See the Windows documentation for detailed instructions.
b Install the printer software on all computers that will print to the printer.
2 Identify the printer.
On the computer that is attached to the printer:
a Click Start Settings Printers or Printers and Faxes.
b Right-click the Lexmark 5000 Series icon.
c Click Sharing.
d Click Shared As, and give the printer a distinctive name.
e Click OK.
3 Locate the printer from the remote computer.
Note: The remote computer is the one that is not attached to the printer.
Windows 2000 or Windows XP users only:
a Click Start Settings Printers and Faxes.
b Right-click the Lexmark 5000 Series icon.
c Click Properties.
d Click the Ports tab, and then click Add Port....
e Select Local Port, and then click New Port....
f Enter the Universal Naming Convention (UNC) Port name which consists of the server name and the
distinctive printer name that was specified in step 2 on page 95. The name should be in the form \\server
\printer.
g Click OK.
h Click Close on the Printer Ports dialog box.
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i Make sure the new port is selected on the Ports tab, and then click Apply.
The new port is listed with the printer name.
j Click OK.
Finding a printer/print server located on remote subnets
The printer software CD can automatically find the printers that are located on the same network as the computer.
If the printer and print server are located on another network (called a subnet), you must manually enter an IP address
during printer software installation.
Direct IP printing
1 Connect the printer to an external print server using a USB cable.
2 Connect the print server to the network using an Ethernet cable.
Note: You may be connecting your printer directly into a wall connection or through a router. For more
information, see the print server documentation.
3 Insert the printer software CD.
4 Click Install.
5 From the “Connect Your Printer” dialog, select the network option.
6 From the “Networking Setup” dialog, select Direct Network Attached.
7 Select the printer/print server combination from the Network Printers list.
Note: If more than one is listed, match the MAC address of the print server to the one in the list. For more
information, see “Finding your MAC address” on page 95.
Ping the printer
1 Do one of the following:
• In Windows Vista, click All Programs Accessories Command Prompt.
• In Windows XP, click Start Programs or All Programs Accessories Command Prompt.
2 Type ping followed by the IP address of the printer. For example,
ping 192.168.0.25
3 Press Enter.
4 If the printer responds, you will see several lines appear that start with “Reply from”.
Turn off and restart the printer, and then try resending your print job.
5 If the printer does not respond, you will see “Request timed out.”
a Check that the computer has a wireless IP address.
1 Do one of the following:
• In Windows Vista, click All Programs Accessories Command Prompt.
• In Windows XP, click Start Programs or All Programs Accessories Command
Prompt.
2 Type ipconfig.
3 Press Enter.
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4 Check the Windows IP Configuration screen that appears for the wireless IP address of the computer.
Note: Your computer may have an IP address for a wired network, a wireless network, or both.
5 If your computer does not have an IP address, see the documentation that came with your wireless
access point (wireless router) to learn how to connect your computer to the wireless network.
b The printer may need to be reconfigured for new wireless network settings. For more information, see “Run
the Wireless Setup Utility”.
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Maintaining the printer
Removing a used print cartridge
1 Make sure the printer is on.
2 Pull the control panel up.
3 Raise the cartridge access door.
The print cartridge carrier moves and stops at the loading position, unless the printer is busy.
4 Press down on the cartridge carrier latch to raise the cartridge carrier lid.
5 Remove the used print cartridge.
Note: If you are removing both cartridges, repeat steps 4 and 5 for the second cartridge.
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Installing print cartridges
1 Pull the control panel up.
2 Raise the cartridge access door.
3 Press down on the cartridge carrier levers.
4 Remove the tape from the black print cartridge, and insert the cartridge in the left carrier.
Warning: Do not touch the gold contact area on the back or the metal nozzles on the bottom of the cartridge.
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5 Close the black cartridge lid.
6 Remove the tape from the color print cartridge, and insert the cartridge in the right carrier.
7 Close the color cartridge carrier lid.
8 Close the cartridge access door.
9 Close the control panel until it snaps into place.
The control panel display will prompt you to load paper and press
Note: The control panel must be closed to start a new scan, print, copy, or fax job.
to print an alignment page.
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