Lexmark W850 User Manual

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Page 1

W850

User's Guide

March 2012 www.lexmark.com

Machine type(s):

4024

Model(s):

110

Page 2

Contents 2

Safety information.......................................................................................5

Learning about the printer...........................................................................7

Thank you for choosing this printer!.........................................................................................................7

Finding information about the printer......................................................................................................7

Selecting a location for the printer............................................................................................................8

Printer configurations...............................................................................................................................9

Understanding the printer control panel................................................................................................10

Minimizing your printer's environmental impact........................................12

Saving paper and toner...........................................................................................................................12

Saving energy..........................................................................................................................................12

Reducing printer noise............................................................................................................................13

Recycling..................................................................................................................................................14

Additional printer setup.............................................................................15

Installing internal options........................................................................................................................15

Installing hardware options.....................................................................................................................24

Attaching cables......................................................................................................................................26

Verifying printer setup............................................................................................................................27

Setting up the printer software...............................................................................................................28

Setting up wireless printing.....................................................................................................................30

Installing the printer on a wired network...............................................................................................35

Changing port settings after installing a new network Internal Solutions Port......................................38

Setting up serial printing.........................................................................................................................40

Loading paper and specialty media............................................................42

Setting the paper size and type...............................................................................................................42

Setting the printer to detect the paper size loaded in a tray..................................................................42

Configuring Universal paper settings......................................................................................................43

Loading the standard or optional 500‑sheet trays..................................................................................44

Loading A5 or Statement paper sizes......................................................................................................46

Loading B5 or Executive paper sizes........................................................................................................46

Loading the 2000‑sheet high capacity feeder.........................................................................................47

Loading the 2,000-sheet dual input trays................................................................................................49

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Contents 3

Loading the multipurpose feeder............................................................................................................50

Loading letter‑ or A4‑size paper in the short‑edge orientation..............................................................53

Linking and unlinking trays......................................................................................................................54

Paper and specialty media guidelines.........................................................57

Paper guidelines......................................................................................................................................57

Supported paper sizes, types, and weights.............................................................................................59

Printing......................................................................................................64

Printing a document................................................................................................................................64

Printing on specialty media.....................................................................................................................64

Printing confidential and other held jobs................................................................................................68

Printing from a flash drive.......................................................................................................................70

Printing information pages......................................................................................................................72

Canceling a print job................................................................................................................................73

Supported finishing features................................................................................................... ................74

Adjusting toner darkness.........................................................................................................................76

Understanding printer menus....................................................................77

Menus list................................................................................................................................................77

Paper menu.............................................................................................................................................78

Reports menu..........................................................................................................................................87

Network/Ports menu...............................................................................................................................88

Security menu.........................................................................................................................................98

Settings menu........................................................................................................................................101

Help menu.............................................................................................................................................119

Maintaining the printer............................................................................121

Cleaning the exterior of the printer......................................................................................................121

Storing supplies.....................................................................................................................................121

Conserving supplies...............................................................................................................................121

Checking the status of supplies.............................................................................................................122

Ordering supplies..................................................................................................................................122

Replacing supplies.................................................................................................................................124

Moving the printer............................................................................................................. ...................129

Administrative support............................................................................134

Finding advanced networking and administrator information.............................................................134

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Contents 4

Using the Embedded Web Server.........................................................................................................134

Checking the virtual display...................................................................................................................134

Checking the device status....................................................................................................................135

Setting up e‑mail alerts.........................................................................................................................135

Viewing reports.....................................................................................................................................135

Restoring the factory default settings...................................................................................................136

Troubleshooting.......................................................................................137

Solving basic problems..........................................................................................................................137

Understanding printer messages..........................................................................................................137

Clearing jams.........................................................................................................................................152

Solving printing problems.....................................................................................................................177

Solving option problems........................................................................................................................181

Solving paper feed problems.................................................................................................................184

Solving print quality problems..............................................................................................................185

Contacting Customer Support...............................................................................................................195

Notices.....................................................................................................196

Product information..............................................................................................................................196

Edition notice........................................................................................................................................196

Power consumption..............................................................................................................................200

Index........................................................................................................212

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Safety information 5

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

This product uses a ground fault circuit interrupter (GFCI). Monthly testing of the GFCI is recommended.

CAUTION—POTENTIAL INJURY: This product uses a laser. Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure.

This product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the risk of injury from a hot component, allow the surface to cool before touching.

CAUTION—POTENTIAL INJURY: The printer weight is greater than 55kg (121 lbs), and requires at least four persons or a properly rated mechanical handling system to move it safely.

CAUTION—POTENTIAL INJURY: Before moving the printer, follow these guidelines to avoid personal injury or printer damage:

• Turn the printer off using the power switch, and then unplug the power cord from the wall outlet.

• Disconnect all cords and cables from the printer before moving it.

• Lift the printer off the optional drawer, and set it aside instead of trying to lift the drawer and printer at the same

time.

Note: Use the handholds located on both sides of the printer to lift it off the optional drawer.

Use only the power cord provided with this product or the manufacturer's authorized replacement.

Use only the telecommunications (RJ‑11) cord provided with this product or a 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

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Safety information 6

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.

SAVE THESE INSTRUCTIONS.

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Learning about the printer 7

Learning about the printer

Thank you for choosing this printer!

We've worked hard to make sure it will meet your needs.

To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and make sure you check the latest updates on our Web site.

We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied. If you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the reason we do what we do, and your suggestions help us do it better.

Finding information about the printer

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Performing printing, copying, scanning, and faxing tasks,

depending on your printer model

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using printer software

• Setting up and configuring the printer on a network,

depending on your printer model

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Help using the printer softwar e Windows or Mac Help—Open a printer software program

Setup documentation—The setup documentation came with the printer and is also available on the Lexmark Web site at www.lexmark.com/publications/.

User's Guide—The User's Guide is available on the Software and Documentation CD.

For updates, check our Web site at

www.lexmark.com/publications/.

or application, and then click Help.

Click

to view context‑sensitive information.

Notes:

• The Help installs automatically with the printer

software.

• The printer software is located in the printer

Program folder or on the desktop, depending on your operating system.

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Learning about the printer 8

What are you looking for? Find it here

The latest supplemental information, updates, and technical support:

• Troubleshooting hints and tips

• Frequently asked questions

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

• Telephone support

Lexmark Support Web site—support.lexmark.com

Note: Select your region, and then select your product

to view the appropriate support site. Support telephone numbers and hours of operation for

your region or country can be found on the Support Web site or on the printed warranty that came with your printer.

Record the following information (located on the store receipt and the back of the printer), and have it ready when you contact support so that they may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Warranty information Warranty information varies by country or region:

• In the US—See the Statement of Limited Warranty

included with this printer, or at

support.lexmark.com.

• Rest of the world—See the printed warranty that

came with your printer.

Selecting a location for the printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more

trained personnel to lift it safely.

When selecting a location for the printer, leave enough room to open trays, covers, and doors. If you plan to install any options, leave enough room for them also. It is important to:

• Make sure airflow in the room meets the latest revision of the ASHRAE 62 standard.

• Provide a flat, sturdy, and stable surface.

• Keep the printer: – Away from the direct airflow of air conditioners, heaters, or ventilators – Free from direct sunlight, humidity extremes, or temperature fluctuations – Clean, dry, and free of dust

• Allow the following recommended amount of space around the printer for proper ventilation:

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Learning about the printer 9

1 460 mm (18.1 in.)

2 640 mm (25.2 in.)

3 460 mm (18.1 in.)

4 200 mm (7.9 in.)

5 1724 mm (67.9 in.)

Printer configurations

Basic model

1 Standard exit bin

2 Printer control panel

3 Standard tray (Tray 1)

4 Standard tray (Tray 2)

5 Multipurpose feeder

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Learning about the printer 10

Configured model

1 Bridge unit assembly

2 Finisher

3 Printer control panel

4 Optional 500‑sheet trays (Tray 3 and Tray 4 or 2,000‑sheet dual input trays)

5 Standard 500‑sheet trays (Tray 1 and Tray 2)

6 Optional 2,000‑sheet high capacity feeder (Tray 5)

7 Multipurpose feeder

8 Duplex unit

Understanding the printer control panel

Item Description

1 Menu button

Opens the menu index

Note: The menus are available only when the printer is in the Ready state.

123

456

789

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Learning about the printer 11

Item Description

2 Back button

Returns the display to the previous screen

3 Display Shows messages that communicate the status of the printer

4 Indicator light

• Off—The power is off.

• Blinking green—The printer is warming up, processing data, or printing.

• Solid green—The printer is on, but idle.

• Solid red—Operator intervention is needed.

5 Select button

• Opens a menu item and displays the available values or settings.

• Saves a displayed menu item as the new user default setting.

Notes:

• When a new setting is saved as the user default setting, it remains in effect until a new

setting is saved or until factory default settings are restored.

• Settings chosen from a software program can also change or override the user default

settings selected from the printer control panel.

6 Keypad

Enter numbers, letters, or symbols on the display.

123

456

78 9

7 Navigation buttons

Press the up or down arrow buttons to scroll through menus or menu items, or to increase or decrease a value when entering numbers.

Press the left or right arrow buttons to scroll through menu settings (also called values or options), or to scroll through text that rolls to another screen.

8 Stop button

Stops all printer activity A list of options is offered once Stopped appears on the display.

9 USB port Insert a flash drive into the front of the printer to print saved files.

Note: Only the front USB port supports flash drives.

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Minimizing your printer's environmental impact 12

Minimizing your printer's environmental impact

Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide collection and recycling programs. For more information, see:

• The Notices chapter

• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment

• The Lexmark recycling program at www.lexmark.com/recycling

By selecting certain printer settings or tasks, you may be able to reduce your printer's impact even further. This chapter outlines the settings and tasks that may yield a greater environmental benefit.

Saving paper and toner

Using recycled paper and other office papers

As an environmentally conscious company, Lexmark supports the use of recycled office paper produced specifically for use in laser (electrophotographic) printers. In 1998, Lexmark presented to the US government a study demonstrating that recycled paper produced by major mills in the US fed as well as non-recycled paper. However, no blanket statement can be made that all recycled paper will feed well.

Lexmark consistently tests its printers with recycled paper (20–100% post-consumer waste) and a variety of test paper from around the world, using chamber tests for different temperature and humidity conditions. Lexmark has found no reason to discourage the use of today's recycled office papers, but generally the following property guidelines apply to recycled paper.

• Low moisture content (4–5%)

• Suitable smoothness (100–200 Sheffield units, or 140–350 Bendtsen units, European)

Note: Some much smoother papers (such as premium 24 lb laser papers, 50–90 Sheffield units) and much rougher papers (such as premium cotton papers, 200–300 Sheffield units) have been engineered to work very well in laser printers, despite surface texture. Before using these types of paper, consult your paper supplier.

• Suitable sheet-to-sheet coefficient of friction (0.4–0.6)

• Sufficient bending resistance in the direction of feed

Recycled paper, paper of lower weight (<60 g/m that is cut grain-short for portrait (or short-edge) fed printers may have lower bending resistance than is required for reliable paper feeding. Before using these types of paper for laser (electrophotographic) printing, consult your paper supplier. Remember that these are general guidelines only and that paper meeting these guidelines may still cause paper feeding problems in any laser printer (for example, if the paper curls excessively under normal printing conditions).

[16 lb bond]) and/or lower caliper (<3.8 mils [0.1 mm]), and paper

Saving energy

Adjusting Power Saver

Available settings range from 2–240 minutes. The factory default setting is 10 minutes.

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Minimizing your printer's environmental impact 13

To increase or decrease the number of minutes before the printer enters Power Saver mode, do one of the following:

Using the Embedded Web Server

Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2 Click Settings, and then click General Settings.

3 Click Timeouts.

4 In the Power Saver box, increase or decrease the number of minutes you want the printer to wait before it enters

Power Saver mode.

5 Click Submit.

Using the printer control panel

Make sure the printer is on and Ready appears.

2 Press .

3 Press the up or down arrow button until Settings appears, and then press .

4 Press the up or down arrow button until General Settings appears, and then press .

5 Press the up or down arrow button until Timeouts appears, and then press .

6 Press the up or down arrow button until Power Saver appears, and then press .

7 Press the up or down arrow button to increase or decrease the number of minutes before the printer enters Power

Saver mode, and then press

Reducing printer noise

Use Quiet Mode to reduce the printer noise.

Note: See the table for the multiple settings that change when you select a Quiet Mode setting.

Choose To

On Reduce printer noise.

• You may notice a reduction in processing speed.

• Printer engine motors do not start until a job is ready to

print. You may notice a short delay before the first page is printed.

• Fans run at a reduced speed or are turned off.

• If your printer has faxing capability, fax sounds are

reduced or disabled, including those made by the fax speaker and ringer.

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Minimizing your printer's environmental impact 14

Choose To

Off Use factory default settings. This setting supports the

performance specifications for your printer.

To select a Quiet Mode setting:

1 From the printer control panel, press .

2 Press the arrow buttons until Settings appears, and then press .

3 Press the arrow buttons until General Settings appears, and then press .

4 Press the arrow buttons until Quiet Mode appears, and then press .

5 Select the setting you want, and then press .

Submitting changes appears.

Recycling

Lexmark strives to be an environmentally responsible provider of products and services. From the way we design with the environment in mind, to how we engineer our packaging to reduce materials, all the way to the collection programs we provide and our environmentally progressive approaches to recycling. For more information, see:

• The Notices chapter

• The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com

• The Lexmark recycling program at www.lexmark.com/recycling

Recycling Lexmark products

To return Lexmark products to Lexmark for recycling:

1 Visit our Web site at www.lexmark.com/recycle.

2 Find the product type you want to recycle, and then select your country from the list.

3 Follow the instructions on the computer screen.

Returning Lexmark cartridges for reuse or recycling

The Lexmark Cartridge Collection Program diverts millions of Lexmark cartridges from landfills annually by making it both easy and free for Lexmark customers to return used cartridges to Lexmark for reuse or recycling. One hundred percent of the empty cartridges returned to Lexmark are either reused or demanufactured for recycling. Boxes used to return the cartridges are also recycled.

To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge and use the pre‑paid shipping label. You can also:

1 Visit our Web site at www.lexmark.com/recycle.

2 From the Toner Cartridges section, select your country from the list.

3 Follow the instructions on the computer screen.

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Additional printer setup 15

Additional printer setup

Installing internal options

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Available internal options

• Memory cards – Printer memory – Flash memory – Fonts

• Firmware cards – Bar Code and Forms – IPDS and SCS/TNe – PrintCryption

• Printer hard disk

• Lexmark – RS‑232‑C Serial ISP – Parallel 1284‑B ISP – MarkNet – MarkNet N8130 10/100 Fiber ISP – MarkNet N8120 10/100/1000 Ethernet ISP

Internal Solutions Ports (ISP)

N8150 802.11 b/g/n Wireless ISP

All of these options may not be available. For more information, contact the place where you purchased the printer.

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Additional printer setup 16

Accessing the system board to install internal options

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

Note: This task requires a flathead screwdriver.

1 Remove the cover.

a Turn the screws on the cover counterclockwise to loosen them, but do not remove them.

b Pull the cover forward to remove it.

2 Use the following illustration to locate the appropriate connector.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity.

Touch something metal on the printer before touching any system board electronic components or connectors.

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Additional printer setup 17

1 Hard disk connector

2 Flash memory or firmware card connectors

3 Printer memory card connector

Installing a memory card

CAUTION—SHOCK HAZARD: If you are installing memory or option cards sometime after setting up the printer,

then turn the printer off and unplug the power cord from the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as well and unplug any cables going to the printer.

Warning—Potential Damage: System board electronic components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

An optional memory card can be purchased separately and attached to the system board. To install the memory card:

1 Access the system board.

Note: This task requires a flathead screwdriver.

2 Unpack the memory card.

Note: Avoid touching the connection points along the edge of the card.

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Additional printer setup 18

3 Open the memory card connector latches.

4 Align the notch on the memory card with the ridge on the connector.

5 Push the memory card straight into the connector until it clicks into place.

6 Reattach the system board cover.

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Additional printer setup 19

Installing a flash memory or firmware card

The system bo ard has two connections f or an optional flash mem ory or firmware card. Only one of each may be installed, but the connectors are interchangeable.

1 Access the system board.

Note: This task requires a flathead screwdriver.

2 Unpack the card.

Note: Avoid touching the connection points along the edge of the card.

3 Holding the card by its sides, align the plastic pins on the card with the holes on the system board.

1 Plastic pins

2 Metal pins

4 Push the card firmly into place.

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Additional printer setup 20

Notes:

• The entire length of the connector on the card must touch and be flush against the system board.

• Be careful not to damage the connectors.

5 Reattach the system board cover.

Installing an internal print server or port interface card

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

Warning—Potential Damage: System board electrical components are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components or connectors.

Note: A #2 Phillips screwdriver is needed to install an internal print server or port interface card.

An internal print server allows connection from the printer to the local area network (LAN). An optional port interface card expands the ways the printer can connect to a computer or external print server.

1 Access the system board.

2 Unpack the internal print server or port interface card.

3 Remove the metal plate on the system board tray that covers the connector slot and save the metal plate.

4 Align the connector on the internal print server or port interface card with the connector on the system board.

Note: The cable connectors on the side of the optional card must fit through the opening in the faceplate.

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Additional printer setup 21

5 Push the internal print server or port interface card firmly into the card connector on the system board.

6 Insert a screw into the hole on the right side of the connector slot. Gently tighten the screw to secure the card to

the system board tray.

7 Reinstall the system board.

Installing a printer hard disk

CAUTION—SHOCK HAZARD: If you are accessing the system board or installing optional hardware or memory

Warning—Potential Damage: System board electrical components and hard disks are easily damaged by static electricity. Touch something metal on the printer before touching any system board electronic components, connectors, or the hard disk.

Note: A #2 Phillips screwdriver is needed to attach the hard disk to the mounting plate.

1 Access the system board.

2 Remove the mounting plate, hard disk, ribbon cable, and attachment screws from the package.

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Additional printer setup 22

3 Attach the ribbon cable to the hard disk.

4 Attach the mounting plate to the hard disk with the screws.

5 Press the ribbon cable connector into the hard disk connector on the system board.

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Additional printer setup 23

6 Flip the hard disk over, and then press the three posts on the mounting plate into the holes on the system board.

The hard disk snaps into place.

7 Reinstall the system board.

Replacing the access panel

After you have installed options on the printer system board, follow these steps to reattach the access panel.

Note: This operation requires a #2 Phillips screwdriver.

1 Align the tabs on the right side of the access panel with the slots on the printer.

2 Slide the panel to the right, and then push it towards the printer.

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Additional printer setup 24

3 Tighten the screws.

4 Plug the printer power cord back into a properly grounded electrical outlet, and then turn the printer on.

Installing hardware options

Order of installation

CAUTION—TIPPING HAZARD: Floor-mounted configurations require additional furniture for stability. You must

use either a printer stand or printer base if you are using a high-capacity input tray, a duplex unit and an input option, or more than one input option. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you may need additional furniture. For more information, see www.lexmark.com/multifunctionprinters.

Install the printer and any options you have purchased in the following order:

• Printer stand or caster base

• 2,000‑sheet dual trays and high capacity feeder

• Standard or optional 500‑sheet trays

• Duplex unit

• Printer

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to move it safely.

For more information on installing a printer stand, caster base, or 2,000‑sheet tray, see the setup documentation that came with the option.

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Additional printer setup 25

Installing optional trays

The printer supports the following optional input sources:

• 2 Tray Module (two 500‑sheet trays)

• 2,000‑sheet dual input trays

• 2,000‑sheet high capacity feeder

• Duplex unit

CAUTION—POTENTIAL INJURY: The printer weight is greater than 18 kg (40 lb) and requires two or more trained personnel to lift it safely.

CAUTION—SHOCK HAZARD: If you are installing an optional tray after setting up the printer, then turn the printer off and unplug the power cord, the USB cable, and the Ethernet cable before continuing.

1 Unpack the optional tray, and remove all packing material.

2 Place the tray in the location chosen for the printer.

Note: If you are installing more than one optional tray, the 2,000‑sheet dual input trays must always be installed

as the first optional trays (configuring from the bottom up).

Note: The optional 500‑sheet trays and optional 2,000‑sheet dual input trays are interchangeable.

1 Tray 3 and Tray 4 (500-sheet trays or 2,000-sheet dual input trays)

2 Tray 1 and Tray 2 (500-sheet trays)

3 Tray 5 (2,000-sheet high capacity feeder)

4 Duplex unit

Note: Optional trays lock together when stacked. Remove stacked trays one at a time from the top down.

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Additional printer setup 26

3 Align the printer with the tray, and then lower the printer into place.

4 Turn the printer back on.

5 Set the printer software to recognize the optional input source. For more information, see “Updating available

options in the printer driver” on page 29.

Attaching cables

Connect the printer to the computer using a USB cable or Ethernet cable.

Be sure to match the following:

• The USB symbol on the cable with the USB symbol on the printer

• The appropriate Ethernet cable to the Ethernet port

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Additional printer setup 27

USB port Ethernet port

Verifying printer setup

• Print a menu settings page to verify that all printer options are installed correctly. A list of installed options appears

toward the bottom of the page. If an option you installed is not listed, then it is not installed correctly. Remove the option and install it again.

• Print a network setup page to verify that your printer is correctly connected to the network. This page also provides

important information that aids network printing configuration.

Printing a menu settings page

Print a menu settings page to review the current menu settings and to verify printer options are installed correctly.

Note: If you have not made any menu item settings changes yet, then the menu settings page lists all the factory default settings. Once you select and save other settings from the menus, they replace the factory default settings as user default settings. A user default setting remains in effect until you access the menu again, choose another value, and save it. To restore the factory default settings, see “Restoring the factory default settings” on page 136.

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the up or down arrow button until Reports appears, and then press .

4 Press the up or down arrow button until Menu Settings Page appears, and then press .

After the menu settings page prints, the printer returns to the Ready state.

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Additional printer setup 28

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the up or down arrow button until Reports appears, and then press .

4 Press the up or down arrow button until Network Setup Page appears, and then press .

Note: If an optional internal print server is installed, Print Network <x> Setup Page appears.

5 Check the first section on the network setup page, and confirm that Status is “Connected.”

If Status is “Not Connected,” the LAN drop may not be active, or the network cable may be malfunctioning. Consult a system support person for a solution, and then print another network setup page.

Setting up the printer software

Installing printer software

A printer driver is software that lets the computer communicate with the printer. The printer software is typically installed during the initial printer setup. If you need to install the software after setup, follow these instructions:

For Windows users

Close all open software programs.

2 Insert the Software and Documentation CD.

3 From the main installation dialog, click Install.

4 Follow the instructions on the screen.

For Macintosh users

Close all open software applications.

2 Insert the Software and Documentation CD.

3 From the Finder desktop, double-click the printer CD icon that automatically appears.

4 Double-click the Install icon.

5 Follow the instructions on the screen.

Using the World Wide Web

Go to the Lexmark Web site at www.lexmark.com.

2 From the Drivers & Downloads menu, click Driver Finder.

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3 Select your printer, and then select your operating system.

4 Download the driver and install the printer software.

Updating available options in the printer driver

Once the printer software and any options are installed, it may be necessary to manually add the options in the printer driver to make them available for print jobs.

For Windows users

1 Do one of the following:

In Windows Vista

a Click .

b Click Control Panel.

c Click Hardware and Sound.

d Click Printers.

In Windows XP

a Click Start.

b Click Printers and Faxes.

In Windows 2000

a Click Start.

b Click Settings > Printers.

2 Select the printer.

3 Right‑click the printer, and then select Properties.

4 Click the Install Options tab.

5 Under Available Options, add any installed hardware options.

6 Click Apply.

For Macintosh users

In Mac OS X version 10.5 or later

1 From the Apple menu, choose System Preferences.

2 Click Print & Fax.

3 Select the printer, and then click Options & Supplies.

4 Click Driver, and then add any installed hardware options.

5 Click OK.

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In Mac OS X version 10.4 and earlier

1 From the Finder desktop, choose Go > Applications.

2 Double‑click Utilities, and then double‑click Print Center or Printer Setup Utility.

3 Select the printer, and then from the Printers menu, choose Show Info.

4 From the pop‑up menu, choose Installable Options.

5 Add any installed hardware options, and then click Apply Changes.

Setting up wireless printing

Follow these instructions if your printer model is wireless.

Note: A Service Set Identifier (SSID) is a name assigned to a wireless network. Wireless Encryption Protocol (WEP) and Wi-Fi Protected Access (WPA) are types of security used on a network.

Information you will need to set up the printer on a wireless network

Note: Do not connect the installation or network cables until prompted to do so by the setup software.

• SSID—The SSID is also referred to as the network name.

• Wireless Mode (or Network Mode)—The mode will be either infrastructure or ad hoc.

• Channel (for ad hoc networks)—The channel defaults to auto for infrastructure networks.

Some ad hoc networks will also require the auto setting. Check with your system support person if you are not sure which channel to select.

• Security Method—There are three basic options for Security Method: – WEP key

If your network uses more than one WEP key, enter up to four in the provided spaces. Select the key currently in use on the network by selecting the Default WEP Transmit Key.

– WPA or WPA2 passphrase

WPA includes encryption as an additional layer of security. The choices are AES or TKIP. Encryption must be set for the same type on the router and on the printer, or the printer will not be able to communicate on the network.

– No security

If your wireless network does not use any type of security, then you will not have any security information.

Note: Using an unsecured wireless network is not recommended.

If you are installing the printer on an 802.1X network using the Advanced method, then you may need the following:

• Authentication type

• Inner authentication type

• 802.1X username and password

• Certificates

Note: For more information on configuring 802.1X security, see the Networking Guide on the Software and Documentation CD.

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Installing the printer on a wireless network (Windows)

Before you install the printer on a wireless network, make sure that:

• Your wireless network is set up and working properly.

• The computer you are using is connected to the same wireless network where you want to set up the printer.

1 Connect the power cable to the printer and then to a properly grounded electrical outlet, and then turn the printer

on.

Make sure the printer and computer are fully on and ready.

Do not connect the USB cable until instructed to do so on the screen.

2 Insert the Software and Documentation CD.

3 Click Install.

4 Click Agree.

5 Click Suggested.

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6 Click Wireless Network Attach.

7 Temporarily connect a USB cable between the computer on the wireless network and the printer.

Note: After the printer is configured, the software will instruct you to disconnect the temporary USB cable so

you can print wirelessly.

8 Follow the on‑screen instructions to complete the software installation.

Note: Basic is the recommended path to choose. Choose Advanced only if you want to customize your

installation.

9 To allow other computers on the wireless network to use the wireless printer, follow steps 2 through 6 and step 8

for each computer.

Installing the printer on a wireless network (Macintosh)

Prepare to configure the printer

Locate the printer MAC address on the sheet that shipped with the printer. Write the last six digits of the MAC address in the space provided below:

MAC address: ___ ___ ___ ___ ___ ___

2 Connect the power cable to the printer and then to a properly grounded electrical outlet, and then turn the power

on.

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Enter the printer information

Access the AirPort options.

In Mac OS X version 10.5 or later

a From the Apple menu, choose System Preferences.

b Click Network.

c Click AirPort.

In Mac OS X version 10.4 and earlier

a From the Finder desktop, click Go > Applications.

b From the Applications folder, double‑click Internet Connect.

c From the toolbar, click AirPort.

2 From the Network popup menu, select print server xxxxxx, where the x’s are the last six digits of the MAC address

located on the MAC address sheet.

3 Open the Safari browser.

4 From the Bookmarks drop-down menu, select Show.

5 Under Collections, select Bonjour or Rendezvous, and then double‑click the printer name.

Note: The application is referred to as Rendezvous in Mac OS X version 10.3, but is now called Bonjour by Apple

Computer.

6 From the main page of the Embedded Web Server, navigate to the page where the wireless settings information is

stored.

Configure the printer for wireless access

Type the name of your network (SSID) in the appropriate field.

2 Select Infrastructure as your Network Mode if you are using a wireless router.

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3 Select the type of security you use to protect your wireless network.

4 Enter the security information necessary for the printer to join your wireless network.

5 Click Submit.

6 Open the AirPort application on your computer:

In Mac OS X version 10.5 or later

a From the Apple menu, choose System Preferences.

b Click Network.

c Click AirPort.

In Mac OS X version 10.4 and earlier

a From the Finder desktop, choose Go > Applications.

b From the Applications folder, double‑click Internet Connect.

c From the toolbar, click AirPort.

7 From the Network popup menu, select your wireless network.

Configure your computer to use the printer wirelessly

To print to a network printer, each Macintosh user must install a custom PostScript Printer Description (PPD) file and create a printer in the Print Center or Printer Setup Utility.

1 Install a PPD file on the computer:

a Insert the Software and Documentation CD in the CD or DVD drive.

b Double-click the installer package for the printer.

c From the Welcome screen, click Continue.

d Click Continue again after viewing the Readme file.

e Click Continue after viewing the license agreement, and then click Agree to accept the terms of the agreement.

f Select a Destination, and then click Continue.

g From the Easy Install screen, click Install.

h Type the user password, and then click OK.

All necessary software is installed on the computer.

i Click Close when installation is complete.

2 Add the printer:

a For IP printing:

In Mac OS X version 10.5 or later

1 From the Apple menu, choose System Preferences. 2 Click Print & Fax. 3 Click +. 4 Select the printer from the list. 5 Click Add.

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In Mac OS X version 10.4 and earlier

1 From the Finder desktop, choose Go > Applications. 2 Double‑click the Utilities folder. 3 Locate and double‑click Printer Setup Utility or Print Center. 4 From the Printer List, choose Add. 5 Select the printer from the list. 6 Click Add.

b For AppleTalk printing:

In Mac OS X version 10.5

1 From the Apple menu, choose System Preferences. 2 Click Print & Fax. 3 Click +. 4 Click AppleTalk. 5 Select the printer from the list. 6 Click Add.

In Mac OS X version 10.4 and earlier

1 From the Finder desktop, choose Go > Applications. 2 Double‑click the Utilities folder. 3 Locate and double‑click Print Center or Printer Setup Utility. 4 From the Printer List, choose Add. 5 Choose the Default Browser tab. 6 Click More Printers. 7 From the first pop‑up menu, choose AppleTalk. 8 From the second pop‑up menu, select Local AppleTalk zone. 9 Select the printer from the list.

10 Click Add.

Installing the printer on a wired network

Use the following instructions to install the printer on a wired network. These instructions apply to Ethernet and fiber optic network connections.

Before you install the printer on a wired network, make sure that:

• You have completed the initial setup of the printer.

• The printer is connected to your network with the appropriate type of cable.

For Windows users

1 Insert the Software and Documentation CD.

If the Welcome screen does not appear after a minute, then launch the CD manually:

a Click , or click Start and then click Run.

b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.

2 Click Install Printer and Software.

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3 Click Agree to agree to the License Agreement.

4 Select Suggested, and then click Next.

Note: To configure the printer using a static IP address, IPv6, or scripts, select Custom and follow the on‑screen

instructions.

5 Select Wired Network Attach, and then click Next.

6 Select the printer from the list of printers discovered on the network, and then click Finish.

Notes:

• If your configured printer does not appear in the list of discovered printers, then click Add Port and follow

the on‑screen instructions.

• If you do not know the IP address of the printer, then print a network setup page and locate the IP address

in the TCP/IP section.

7 Follow the on‑screen instructions to complete the installation.

For Macintosh users

1 Allow the network DHCP server to assign an IP address to the printer.

2 Print the network setup page from the printer. For information on printing a network setup page, see “Printing a

network setup page” on page 28.

3 Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you

are configuring access for computers on a different subnet than the printer.

4 Install the drivers and add the printer.

a Install a PPD file on the computer:

1 Insert the Software and Documentation CD in the CD or DVD drive. 2 Double-click the installer package for the printer. 3 From the Welcome screen, click Continue. 4 Click Continue again after viewing the Readme file. 5 Click Continue after viewing the license agreement, and then click Agree to accept the terms of the

agreement.

6 Select a Destination, and then click Continue. 7 From the Easy Install screen, click Install. 8 Type the user password, and then click OK.

All the necessary software is installed on the computer.

9 Click Close when installation is complete.

b Add the printer:

• For IP printing:

In Mac OS X version 10.5 or later

From the Apple menu, choose System Preferences.

2 Click Print & Fax. 3 Click +. 4 Select the printer from the list. 5 Click Add.

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In Mac OS X version 10.4 and earlier

From the finder desktop, choose Go > Applications.

2 Double‑click Utilities. 3 Double‑click Printer Setup Utility or Print Center. 4 From the Printer List, click Add. 5 Select the printer from the list. 6 Click Add.

• For AppleTalk printing:

In Mac OS X version 10.5

From the Apple menu, choose System Preferences.

2 Click Print & Fax. 3 Click +. 4 Click AppleTalk. 5 Select the printer from the list. 6 Click Add.

In Mac OS X version 10.4 and earlier

From the finder desktop, choose Go > Applications.

2 Double‑click Utilities. 3 Double‑click Print Center or Printer Setup Utility. 4 From the Printer List, click Add. 5 Choose the Default Browser tab. 6 Click More Printers. 7 From the first pop‑up menu, choose AppleTalk. 8 From the second pop‑up menu, select Local AppleTalk zone. 9 Select the printer from the list.

10 Click Add.

Note: If the printer doesn't show up in the list, you may need to add it using the IP address. Contact your

system support person for assistance.

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Changing port settings after installing a new network Internal Solutions Port

When a new network Lexmark Internal Solutions Port (ISP) is installed in the printer, the printer configurations on computers that access the printer must be updated because the printer will be assigned a new IP address. All computers that access the printer must be updated with this new IP address in order to print to it over the network.

Notes:

• If the printer has a static IP address that will stay the same, then you do not need to make any changes to the

computer configurations.

• If the computers are configured to print to the printer by a network name that will stay the same, instead of by

IP address, then you do not need to make any changes to the computer configurations.

• If you are adding a wireless ISP to a printer previously configured for a wired connection, then make sure the

wired network is disconnected when you configure the printer to operate wirelessly. If the wired connection remains connected, then the wireless configuration will complete, but the wireless ISP will not be active. This can be fixed by disconnecting the wired connection, turning the printer off, and then turning the printer back on again.

For Windows users

1 Print a network setup page and make a note of the new IP address.

2 Do one of the following:

In Windows Vista

Click .

b Click Control Panel.

c Under Hardware and Sound, click Printer.

In Windows XP

Click Start.

b Click Printers and Faxes.

In Windows 2000

Click Start.

b Click Settings > Printers.

3 Locate the printer that has changed.

Note: If there is more than one copy of the printer, then update all of them with the new IP address.

4 Right‑click the printer.

5 Click Properties.

6 Click the Ports tab.

7 Locate the port in the list, and then select it.

8 Click Configure Port.

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9 Type the new IP address in the “Printer Name or IP Address” field. You can find the new IP address on the network

setup page you printed in step 1.

10 Click OK, and then click Close.

For Mac users

1 Print a network setup page and make a note of the new IP address.

2 Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you

are configuring access for computers on a different subnet than the printer.

3 Add the printer:

• For IP printing:

In Mac OS X version 10.5 or later

From the Apple menu, choose System Preferences.

b Click Print & Fax. c Click +. d Select the printer from the list. e Click Add.

In Mac OS X version 10.4 and earlier

From the Finder desktop, choose Go > Applications.

b Double‑click Utilities. c Double‑click Printer Setup Utility or Print Center. d From the Printer List, click Add. e Select the printer from the list.

f Click Add.

• For AppleTalk printing:

In Mac OS X version 10.5

From the Apple menu, choose System Preferences.

b Click Print & Fax. c Click +. d Click AppleTalk. e Select the printer from the list.

f Click Add.

In Mac OS X version 10.4 and earlier

From the Finder desktop, choose Go > Applications.

b Double‑click Utilities. c Double‑click Print Center or Printer Setup Utility. d From the Printer List, click Add. e Choose the Default Browser tab.

f Click More Printers. g From the first pop‑up menu, choose AppleTalk. h From the second pop‑up menu, select Local AppleTalk zone.

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i Select the printer from the list.

j Click Add.

Setting up serial printing

In serial printing, data is transferred one bit at a time. Although serial printing is usually slower than parallel printing, it is the preferred option when there is a great deal of distance between the printer and computer or when an interface with a better transfer rate is not available.

After installing the serial port, you will need to configure the printer and the computer so they can communicate. Make sure you have connected the serial cable to the serial port on your printer.

1 Set the parameters in the printer:

a From the printer control panel, navigate to the menu with port settings.

b Locate the submenu with serial port settings.

c Make any necessary changes to the serial settings.

d Save the new settings.

e Print a menu settings page.

2 Install the printer driver:

a Insert the Software and Documentation CD. It launches automatically.

If the CD does not launch after a minute, then launch the CD manually:

1 Click , or click Start and then click Run. 2 In the Run or Start Search box, type D:\setup.exe, where D is the letter of your CD or DVD drive.

b Click Install Printer and Software.

c Click Agree to accept the Printer Software License Agreement.

d Click Custom.

e Make sure Select Components is selected, and then click Next.

f Make sure Local is selected, and then click Next.

g Select the manufacturer of the printer from the menu.

h Select the printer model from the menu, and then click Add Printer.

i Click the + beside the printer model under Select Components.

j Make sure the correct port is available under Select Components. This is the port where the serial cable attaches

to the computer. If the correct port is not available, select the port under the Select Port menu, and then click

Add Port.

k Make any configuration changes necessary in the Add a New Port window. Click Add Port to finish adding the

port.

l Make sure the box next to the selected printer model is checked.

m Select any other optional software you want to install, and then click Next.

n Click Finish to complete the printer software installation.

3 Set the COM port parameters:

After the printer driver is installed, you must set the serial parameters in the communications (COM) port assigned to the printer driver.

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The serial parameters in the COM port must match the serial parameters you set in the printer.

a Open the Device Manager:

In Windows Vista

1 Click . 2 Click Control Panel. 3 Click System and Maintenance. 4 Click System. 5 Click Device Manager.

In Windows XP

1 Click Start. 2 Click Control Panel. 3 Click Performance and Maintenance. 4 Click System. 5 From the Hardware tab, click Device Manager.

In Windows 2000

1 Click Start. 2 Click Settings > Control Panel. 3 Click System. 4 From the Hardware tab, click Device Manager.

b Click + to expand the list of available ports.

c Select the communications port where you attached the serial cable to your computer (example: COM1).

d Click Properties.

e On the Port Settings tab, set the serial parameters to the same serial parameters in the printer.

Look for the printer settings under the serial heading on the Menu Settings page you printed earlier.

f Click OK, and then close all the windows.

g Print a test page to verify printer installation. When a test page prints successfully, printer setup is complete.

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Loading paper and specialty media

This section explains how to load the standard and optional 500- and 2,000-sheet trays and the multipurpose feeder. It also includes information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays.

Setting the paper size and type

1 Make sure that the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the up or down arrow button until Paper Menu appears, and then press .

4 Press the up or down arrow button until Paper Size/Type appears, and then press .

5 Press the up or down arrow button until the correct tray appears, and then press .

6 Press the up or down arrow button until appears next to the correct size, and then press .

7 Press the up or down arrow button until appears next to the correct paper type, and then press .

Submitting Selection appears. The printer returns to the Paper Size/Type menu.

8 Press three times to return to the Ready state.

Setting the printer to detect the paper size loaded in a tray

Size sensing disables or enables auto‑size sensing on trays. Size sensing also lets the printer detect the difference between similar paper sizes that it otherwise cannot.

The printer trays cannot distinguish the paper size when both A5 and Statement sizes or B5 and Executive sizes are loaded in the printer trays. From the Size Sensing menu, specify which size you want the printer to detect.

Note: The multipurpose feeder does not use auto‑size sensing and can support both A5‑ and Statement‑size or B5‑ and Executive‑size print jobs. The Size Sensing setting does not affect the multipurpose feeder settings.

1 Turn the printer off.

2 Press and hold and the right arrow button while turning the printer on.

3 Release the buttons when the screen with the clock animation appears.

The printer performs a power‑on sequence, and then Config Menu appears.

4 Press the up or down arrow button until Size Sensing appears, and then press .

A screen listing the Size Sensing settings appears.

5 Press to select the desired Tray Sensing setting.

Submitting Selection appears, followed by the Size Sensing menu.

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6 Press once, and then press the left or right arrow button until Exit Config Menu appears.

7 Press .

The printer performs its power‑on sequence, and then Ready appears.

Configuring Universal paper settings

The Universal Paper Size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper Size menu. Then, specify all of the following Universal size settings for your paper:

• Units of measure (millimeters or inches)

• Portrait Width

• Portrait Height

• Feed Direction

Note: The smallest supported Universal size is 98.4 x 89 mm (3.9 x 3.5 in.); the largest is 297 x 431.8 mm (11.7 x 17 in.).

Specify a unit of measurement

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the up or down arrow button until Paper Menu appears, and then press .

4 Press the up or down arrow button until Universal Setup appears, and then press .

5 Press the up or down arrow button until Units of Measure appears, and then press .

6 Press the up or down arrow button until appears next to the correct unit of measure, and then press .

Submitting Selection appears, followed by the Universal Setup menu.

Specify the paper height and width

Defining a specific height and width measurement for the Universal paper size (in the portrait orientation) allows the printer to support the size, including support for standard features such as duplex printing and printing multiple pages on one sheet.

1 From the Universal Setup menu, press the up or down arrow button until Portrait Width appears, and then

press

2 Press the up or down arrow button to change the paper width setting, and then press .

Submitting Selection appears, followed by the Universal Setup menu.

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3 Press the up or down arrow button until Portrait Height appears, and then press .

4 Press the up or down arrow button to change the paper height setting, and then press .

Submitting Selection appears, followed by the Universal Setup menu.

Loading the standard or optional 500‑sheet trays

The printer has two standard 500‑sheet trays (Tray 1 and Tray 2), and it may have one or more optional 500‑sheet trays. All 500‑sheet trays support the same paper sizes and types. Paper may be loaded in the trays in either the long‑edge or short‑edge orientation.

1 Pull the tray completely out.

2 Squeeze and slide the width and length guides to the correct positions for the paper size being loaded.

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3 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

4 Load the paper stack with the recommended print side faceup. Load the paper in either the long‑edge or short‑edge

orientation as shown.

Notes:

• Load sizes larger than A4 in the short‑edge orientation.

• Make sure the paper is below the max fill line located on the edge of the paper tray. Overloading the tray

can cause paper jams and possible printer damage.

Long‑edge orientation Short‑edge orientation

5 Make sure the paper guides are secure against the edges of the paper.

6 Insert the tray.

7 If the paper type you loaded differs from the type that was previously loaded in the tray, then change the Paper

Type setting for the tray.

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Loading A5 or Statement paper sizes

The printer trays cannot distinguish between A5‑ (148 x 210 mm) and Statement‑size (139.7 x 215.9 mm) paper when both sizes are loaded in the printer trays. From the Size Sensing menu, specify which size you want the printer to detect. Load either A5‑ or Statement‑size paper in the paper trays, but not both.

Note: The multipurpose feeder does not use auto‑size sensing and can support both A5‑ and Statement‑size print jobs. The Size Sensing setting does not affect the multipurpose feeder settings.

1 Load either A5‑ or Statement‑size paper in a paper tray.

2 Turn the printer off.

3 Press and hold and the right arrow button while turning the printer on.

4 Release the buttons when the screen with the clock animation appears.

The printer performs a power‑on sequence, and then Config Menu appears.

5 Press the up or down arrow button until Size Sensing appears, and then press .

A screen listing the Size Sensing settings appears.

6 Press the up or down arrow button until Sense Statement or Sense A5 appears, and then press

to select the paper size.

Submitting Selection appears, followed by the Size Sensing menu.

7 Press once, and then press the up or down arrow button until Exit Config Menu appears.

8 Press .

The printer performs its power‑on sequence, and then Ready appears.

Loading B5 or Executive paper sizes

The printer trays cannot distinguish between B5‑ and Executive‑size paper when both sizes are loaded in the trays. From the Size Sensing menu, specify which size you want the printer to detect. Load either B5‑ or Executive‑size paper in the paper trays, but not both.

Note: The multipurpose feeder does not use auto‑size sensing and can support both B5‑ and Executive‑size print jobs. The Size Sensing setting does not affect the multipurpose feeder settings.

1 Load either B5‑ or Executive‑size paper in a paper tray.

2 Turn the printer off.

3 Press and hold and the right arrow button while turning the printer on.

4 Release the buttons when the screen with the clock animation appears.

The printer performs a power‑on sequence, and then Config Menu appears.

5 Press the up or down arrow button until Size Sensing appears, and then press .

A screen listing the Size Sensing settings appears.

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6 Press the up or down arrow button until Sense Executive or Sense B5 appears, and then press

to select the paper size.

Submitting Selection appears, followed by the Size Sensing menu.

7 Press once, and then press the up or down arrow button until Exit Config Menu appears

8 Press .

The printer performs its power‑on sequence, and then Ready appears.

Loading the 2000‑sheet high capacity feeder

The high capacity feeder can hold 2,000 sheets of letter, A4, Executive, and JIS B5 paper (80 g/m2 or 20 lb).

1 Pull the tray out.

2 If you are loading paper with a different width or length, then adjust the width and length guides.

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3 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

4 Load paper in the tray with the print side down.

• Place pre-punched paper with the holes toward the left side of the tray.

• When loading letterhead, place the header toward the front of the tray.

5 Insert the tray.

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Loading the 2,000-sheet dual input trays

The 2,000-sheet dual input drawer includes two trays: an 850-sheet tray and a 1,150-sheet tray. Although the trays are different in appearance, they require the same process for loading paper.

1 Pull the tray out.

2 Squeeze the length guide tab inward as shown, and slide the guide to the correct position for the paper size being

loaded.

3 Flex the sheets back and forth to loosen them, and then fan them. Do not fold or crease the paper. Straighten the

edges on a level surface.

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4 Load paper in the tray with the print side up.

Note: Make sure the paper is below the maximum fill line on the rear guide. Overloading may cause jams.

5 Insert the tray.

Loading the multipurpose feeder

The multipurpose feeder can hold several sizes and types of print media, such as transparencies, labels, card stock, and envelopes. It can be used for single-page or manual printing or as an additional tray.

The multipurpose feeder can hold approximately:

• 100 sheets of 75 g/m

• 10 envelopes

• 75 transparencies

The multipurpose feeder accepts paper or specialty media within the following dimensions:

• Width—89 mm (3.5 in.) to 297 mm (11.7 in.)

• Length—98.4 mm (3.8 in.) to 431.8 mm (17 in.)

Notes:

– Maximum width and length can be applied only to short-edge feeding.

(20 lb) paper

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– Only the multipurpose feeder guide can support the minimum size.

Note: Do not add or remove paper or specialty media when the printer is printing from the multipurpose feeder or when the printer control panel indicator light is blinking. Doing so may cause a jam.

1 Pull down the multipurpose feeder door.

2 Gently pull the extension until it is fully extended.

3 Adjust the width guides to the correct positions for the paper size being loaded.

4 Flex the sheets of paper or specialty media back and forth to loosen them, and then fan them. Do not fold or crease

them. Straighten the edges on a level surface.

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Paper

Envelopes

Transparencies

Note: Avoid scratching or touching the print side.

5 Load the paper or specialty media. Slide the stack gently into the multipurpose feeder until it comes to a stop.

• Load letter, A4, B5, Executive, and transparencies with the recommended print side facedown and the long

edge of the paper entering the printer first.

• Load A3, A5, B4, Folio, Legal, and Statement paper with the recommended print side facedown and the short

edge of the paper entering the printer first.

Notes:

– Do not exceed the maximum stack height by forcing paper under the stack height limiter. – Load only one size and type of paper at a time.

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• Load envelopes with the flap side up.

Warning—Potential Damage: Never use envelopes with stamps, clasps, snaps, windows, coated linings, or self‑stick adhesives. These envelopes may severely damage the printer.

6 Adjust the width guide to lightly touch the edge of the paper stack. Make sure the paper fits loosely in the

multipurpose feeder, lies flat, and is not bent or wrinkled.

7 From the printer control panel, set the Paper Size and Paper Type for the multipurpose feeder (MP Feeder Size and

MP Feeder Type) based on the paper you loaded.

Loading letter‑ or A4‑size paper in the short‑edge orientation

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By default, the printer is set to recognize letter‑ or A4‑size paper loaded in the long‑edge orientation. If you want to load letter‑ or A4‑size paper in the short‑edge orientation, make sure you enable “Short Edge printing”.

1 Make sure the printer is off.

2 Press and hold and the right arrow button while turning the printer on.

3 Release the buttons when the screen with the clock animation appears.

The printer performs a power‑on sequence, and then the Configuration menu appears.

4 Press the up or down arrow button until Short Edge printing appears, and then press .

5 Press the up or down arrow button to select Enable or Disable, and then press Submit.

Submitting Change appears.

6 Press the up or down arrow button until Exit Config Menu appears, and then press Submit.

Resetting the Printer appears.

Linking and unlinking trays

Linking trays

Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked.

The printer automatically senses the Paper Size setting according to the position of the paper guides in each tray except the multipurpose feeder. The printer can sense A4, A5, JIS B5, Letter, Legal, Executive, and Universal paper sizes. The multipurpose feeder and trays using other paper sizes can be linked manually using the Paper Size menu available from the Paper Size/Type menu.

Note: To link the multipurpose feeder, Configure MP must be set to Cassette in the Paper menu in order for MP Feeder Size to appear as a menu item.

The Paper Type setting must be set for all trays from the Paper Type menu available from the Paper Size/Type menu.

Unlinking trays

Unlinked trays have settings that are not the same as the settings of any other tray.

To unlink a tray, change the following tray settings so that they do not match the settings of any other tray:

• Paper Type (for example: Plain Paper, Letterhead, Custom Type <x>)

Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked trays, assign a different Paper Type name to the tray, such as Custom Type <x>, or define your own custom name.

• Paper Size (for example: letter, A4, statement)

Load a different paper size to change the Paper Size setting for a tray automatically. Paper Size settings for the multipurpose feeder are not automatic; they must be set manually from the Paper Size menu.

Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper loaded in the tray. The temperature of the fuser varies according to the specified Paper Type. Paper may not be properly processed if an inaccurate Paper Type is selected.

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Loading paper and specialty media 55

Linking exit bins

The standard exit bin holds up to 500 sheets of 64–216 g/m2 (17–58 lb) paper, depending on the printer model. If you need additional output capacity, you can purchase other optional exit bins.

Note: Not all exit bins support every paper size and type.

Linking exit bins lets you create a single output source so the printer can automatically switch output to the next available exit bin.

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the up or down arrow button until Paper Menu appears, and then press .

4 Press the up or down arrow button until Bin Setup appears, and then press .

5 Press the up or down arrow button until the correct tray appears, and then press .

6 Press the up or down arrow button until Configure Bins appears, and then press .

7 Press the up or down arrow button until Link appears, and then press .

Assigning a Custom Type <x> name

Assign a Custom Type <x> name to a tray to link or unlink it. Associate the same Custom Type <x> name to each tray that you want to link. Only trays with the same custom names assigned will link.

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press .

The Paper Menu appears.

4 Press .

The Paper Size/Type menu appears.

5 Press the down arrow button once.

appears next to the name of the tray.

6 Press .

The Paper Size menu appears.

7 Press again.

The Paper Type menu appears.

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Loading paper and specialty media 56

8 Press the left or right arrow button until Custom Type <x> or another custom name appears, and then press

Submitting selection appears, followed by Paper Menu.

9 Verify that the correct Paper Type is associated with the custom name.

Note: Plain Paper is the factory default Paper Type associated with all Custom Type <x> names and user‑defined

custom names.

a From the Paper menu, press the up or down arrow button until Custom Types appears, and then press

b Press the up or down arrow button until appears next to the custom paper type name, and then press

c Press the up or down arrow button until appears next to the Paper Type setting you want, and then press

Submitting selection appears.

Changing a Custom Type <x> name

You can use the Embedded Web Server or MarkVisionTM to define a name other than Custom Type <x> for each of the custom paper types that are loaded. When a Custom Type <x> name is changed, the menus display the new name instead of Custom Type <x>.

To change a Custom Type <x> name from the Embedded Web Server:

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP

address in the TCP/IP section.

2 Click Settings.

3 Under Default Settings, click Paper Menu.

4 Click Custom Names.

5 Type a name for the paper type in a Custom Name <x> box.

Note: This custom name will replace a custom type <x> name under the Custom Types and Paper Size/Type

menus.

6 Click Submit.

7 Click Custom Types.

Custom Types appears, followed by your custom name.

8 Select a Paper Type setting from the list next to your custom name.

9 Click Submit.

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Paper and specialty media guidelines 57

Paper and specialty media guidelines

Paper guidelines

Paper characteristics

The following paper characteristics affect print quality and reliability. Consider these characteristics when evaluating new paper stock.

Note: For detailed information on card stock and labels, see the Card Stock & Label Guide available on the Lexmark Web site at www.lexmark.com/publications.

Weight

The printer can automatically feed paper weights from 60–128 g/m2 (16–34 lb bond) grain long. Paper lighter than 60 g/m bond) grain long paper. For paper smaller than 182 x 257 mm (7.2 x 10.1 in.), we recommend 90 g/m

paper.

(16 lb) might not be stiff enough to feed properly, causing jams. For best performance, use 75 g/m2 (20 lb

(24 lb) or heavier

Curl

Curl is the tendency for paper to curl at its edges. Excessive curl can cause paper feeding problems. Curl can occur after the paper passes through the printer, where it is exposed to high temperatures. Storing paper unwrapped in hot, humid, cold, or dry conditions, even in the trays, can contribute to paper curling prior to printing and can cause feeding problems.

Smoothness

Paper smoothness directly affects print quality. If paper is too rough, then toner cannot fuse to it properly. If paper is too smooth, then it can cause paper feeding or print quality issues. Always use paper between 100 and 300 Sheffield points; smoothness between 150 and 250 Sheffield points produces the best print quality.

Moisture content

The amount of moisture in paper affects both print quality and the ability of the printer to feed the paper correctly. Leave paper in its original wrapper until it is time to use it. This limits the exposure of paper to moisture changes that can degrade its performance.

Condition paper before printing by storing it in its original wrapper in the same environment as the printer for 24 to 48 hours before printing. Extend the time several days if the storage or transportation environment is very different from the printer environment. Thick paper may also require a longer conditioning period.

Grain direction

Grain refers to the alignment of the paper fibers in a sheet of paper. Grain is either grain long, running the length of the paper, or grain short, running the width of the paper.

For 60–128 g/m recommended.

(16–34 lb bond) paper, grain long paper is recommended. For heavier paper, grain short is

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Paper and specialty media guidelines 58

Fiber content

Most high‑quality xerographic paper is made from 100% chemically treated pulped wood. This content provides the paper with a high degree of stability resulting in fewer paper feeding problems and better print quality. Paper containing fibers such as cotton can negatively affect paper handling.

Unacceptable paper

The following paper types are not recommended for use with the printer:

• Chemically treated papers used to make copies without carbon paper, also known as carbonless papers, carbonless

copy paper (CCP), or no carbon required (NCR) paper

• Preprinted papers with chemicals that may contaminate the printer

• Preprinted papers that can be affected by the temperature in the printer fuser

• Preprinted papers that require a registration (the precise print location on the page) greater than ±2.3 mm (±0.9 in.),

such as optical character recognition (OCR) forms

In some cases, registration can be adjusted with a software application to successfully print on these forms.

• Coated papers (erasable bond), synthetic papers, thermal papers

• Rough‑edged, rough or heavily textured surface papers, or curled papers

• Recycled papers that fail EN12281:2002 (European)

• Paper weighing less than 60 g/m

• Multiple‑part forms or documents

(16 lb)

Selecting paper

Using appropriate paper prevents jams and helps ensure trouble‑free printing.

To help avoid jams and poor print quality:

• Always use new, undamaged paper.

• Before loading paper, know the recommended print side of the paper. This information is usually indicated on the

paper package.

• Do not use paper that has been cut or trimmed by hand.

• Do not mix paper sizes, types, or weights in the same source; mixing results in jams.

• Do not use coated papers unless they are specifically designed for electrophotographic printing.

Selecting preprinted forms and letterhead

Use these guidelines when selecting preprinted forms and letterhead:

• Use grain long for 64–216 g/m

• Use only forms and letterhead printed using an offset lithographic or engraved printing process.

• Avoid papers with rough or heavily textured surfaces.

Use papers printed with heat‑resistant inks designed for use in xerographic copiers. The ink must be able to withstand temperatures up to 230°C (446°F) without melting or releasing hazardous emissions. Use inks that are not affected by the resin in toner. Inks that are oxidation‑set or oil‑based generally meet these requirements; latex inks might not. When in doubt, contact the paper supplier.

(17–58 lb) paper.

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Paper and specialty media guidelines 59

Storing paper

Use these paper storage guidelines to help avoid jams and uneven print quality:

• For best results, store paper where the temperature is 21°C (70°F) and the relative humidity is 40%. Most label

manufacturers recommend printing in a temperature range of 18 to 24°C (65 to 75°F) with relative humidity between 40 and 60%.

• Store paper in cartons when possible, on a pallet or shelf, rather than on the floor.

• Store individual packages on a flat surface.

• Do not store anything on top of individual paper packages.

Supported paper sizes, types, and weights

The following tables provide information on standard and optional paper sources and the types of paper they support.

Note: For an unlisted paper size, select the closest larger listed size.

For information on card stock and labels, see the Card Stock & Label Guide on the Lexmark Web site at

www.lexmark.com/publications/.

Supported paper sizes

Measurements apply to simplex (one‑sided) printing only. For duplex (two‑sided) printing, the minimum size is

139.7 x 210 mm (5.50 x 8.27 in.).

Basic input trays

Paper size Dimensions Standard 500‑sheet trays (Tray 1

and Tray 2)

A4 210 x 297 mm (8.27 x 11.7 in.)

A3 297 x 420 mm (11.7 x 16.5 in.)

Statement1,

Oficio (México)

JIS B5

JIS B4 257 x 364 mm (10.1 x 14.3 in.)

Letter 215.9 x 279.4 mm (8.5 x 11 in.)

148 x 210 mm (5.83 x 8.27 in.)

105 x 148 mm (4.13 x 5.83 in.) X

139.7 x 215.9 mm (5.5 x 8.5 in.)

215.9 x 340.4 mm (8.5 x 13.4 in.)

182 x 257 mm (7.17 x 10.1 in.)

Multipurpose feeder

The printer trays cannot distinguish between A5‑ and statement‑size paper when both sizes are loaded in the printer trays. From the Size Sensing menu, specify which size you want the printer to detect. Load either A5‑ or statement‑size paper in the paper trays, but not both.

This paper size is supported only when the source is non‑size sensing or when size sensing is disabled.

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Paper and specialty media guidelines 60

Paper size Dimensions Standard 500‑sheet trays (Tray 1

and Tray 2)

Tabloid 279.4 x 431.8 mm (11 x 17 in.)

Legal 215.9 x 355.6 mm (8.5 x 14 in.)

Executive

184.2 x 266.7 mm (7.25 x 10.5 in.)

Folio 215.9 x 330.2 mm (8.5 x 13 in.)

Universal

Note: Turn size

sensing off to support universal sizes that are close to

182 x 431 mm (7.1 x 16.9 in.) to

139.7 x 297 mm (5.5 x 11.7 in.)

98.4 x 431.8 mm (3.8 x 17 in.) to 89 x 297 mm (3.5 x 11.7 in.) for the multipurpose feeder only.

standard media sizes.

148 x 431.8 mm (5.83 x 17 in.) to 140 x 297.2 mm (5.51 x 11.7 in.) for the duplex unit only.

7 3/4 Envelope

98.4 x 190.5 mm (3.875 x 7.5 in.) X

(Monarch)

10 Envelope 104.8 x 241.3 mm (4.12 x 9.5 in.) X

Multipurpose feeder

DL Envelope 110 x 220 mm (4.33 x 8.66 in.) X

C5 Envelope 162 x 229 mm (6.38 x 9.01 in.) X

Other Envelope 98.4.7 x 431.8 mm (3.8 x 17 in.)

to 89 x 297 mm (3.5 x 11.7 in.)

This paper size is supported only when the source is non‑size sensing or when size sensing is disabled.

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Paper and specialty media guidelines 61

Optional input trays

Paper size Dimensions Optional

2,000‑sheet dual input trays

A4 210 x 297 mm

(8.27 x 11.7 in.)

148 x 210 mm

(5.83 x 8.27 in.)

105 x 148 mm

XX X

(4.13 x 5.83 in.)

A3 297 x 420 mm

(11.7 x 16.5 in.)

Statement1,

139.7 x 215.9 mm

(5.5 x 8.5 in.)

Oficio (México)

215.9 x 340.4 mm

(8.5 x 13.4 in.)

JIS B5

182 x 257 mm (7.17 x 10.1 in.)

JIS B4 257 x 364 mm

(10.1 x 14.3 in.)

Letter 215.9 x 279.4 mm

(8.5 x 11 in.)

Optional 2,000‑sheet high capacity feeder

Duplex unit

Tabloid 279.4 x 431.8 mm

(11 x 17 in.)

Legal 215.9 x 355.6 mm

(8.5 x 14 in.)

Executive

184.2 x 266.7 mm (7.25 x 10.5 in.)

Folio 215.9 x 330.2 mm

(8.5 x 13 in.)

This paper size is supported only when the source is non‑size sensing or when size sensing is disabled.

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Paper and specialty media guidelines 62

Paper size Dimensions Optional

2,000‑sheet dual input trays

Universal

Note: Turn size

sensing off to support universal sizes that are close to standard media sizes.

182 x 431 mm (7.1 x 16.9 in.) to

139.7 x 297 mm (5.5 x 11.7 in.)

98.4 x 431.8 mm (3.8 x 17 in.) to 89 x 297 mm

XX X

(3.5 x 11.7 in.) for the multipurpose feeder only.

148 x 431.8 mm

(5.83 x 17 in.) to 140 x 297.2 mm (5.51 x 11.7 i n.) for the duplex unit only.

7 3/4 Envelope (Monarch)

10 Envelope 104.8 x 241.3 mm

98.4 x 190.5 mm (3.875 x 7.5 in.)

XX X

(4.12 x 9.5 in.)

Optional 2,000‑sheet high capacity feeder

Duplex unit

DL Envelope 110 x 220 mm

XX X

(4.33 x 8.66 in.)

C5 Envelope 162 x 229 mm

XX X

(6.38 x 9.01 in.)

Other Envelope 98.4.7 x 431.8 mm

XX X

(3.8 x 17 in.) to 89 x 297 mm (3.5 x 11.7 in.)

This paper size is supported only when the source is non‑size sensing or when size sensing is disabled.

Supported paper types and weights

The printer engine supports 38–128 g/m2 (16–32 lb) paper weights.

Note: Labels, transparencies, envelopes, and card stock always print at reduced speed.

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Paper and specialty media guidelines 63

Paper type Standard

500‑sheet trays (Tray 1 and Tray

Paper

Card stock

Transparencies X

Paper Labels

Bond

Letterhead

Envelopes X XXX X

Multipurpose tray

Optional 500‑sheet trays

Optional 2,000‑sheet dual input trays

Optional 2,000‑sheet high capacity feeder

Duplex unit

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Printing

This chapter covers printing, printer reports, and job cancelation. Selection and handling of paper and specialty media can affect how reliably documents print. For more information, see “Avoiding jams” on page 152 and “Storing paper” on page 59.

Printing a document

1 From the printer control panel Paper menu, set the Paper Type and Paper Size to match the loaded paper.

2 Send the print job:

For Windows users

a With a document open, click File > Print.

b Click Properties, Preferences, Options, or Setup, and then adjust the settings as needed.

Note: To print on a specific size or type of paper, adjust the paper size or type settings to match the loaded

paper, or select the appropriate tray or feeder.

c Click OK, and then click Print.

For Macintosh users

a Customize the settings as needed in the Page Setup dialog:

1 With a document open, choose File > Page Setup. 2 Choose a paper size or create a custom size to match the loaded paper. 3 Click OK.

b Customize the settings as needed in the Print dialog:

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the Print dialog and pop‑up menus, adjust the settings as needed.

Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or

select the appropriate tray or feeder.

3 Click Print.

Printing on specialty media

Tips on using letterhead

Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for laser printers.

Placing paper in the trays

Page orientation is important when printing on letterhead. Use the following sections to determine which direction to load the letterhead.

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Source or process Print side

Standard 500‑sheet trays Optional 500‑sheet trays Optional 2,000‑sheet dual input trays

Optional 2,000‑sheet high capacity feeder Preprinted letterhead design is placed facedown.

Multipurpose tray (simplex printing) Preprinted letterhead design is placed facedown.

Duplex (two‑sided) printing from trays Preprinted letterhead design is placed facedown.

Preprinted letterhead design is placed faceup.

Sheet placement is faceup in the 2,000‑sheet high capacity feeder and the multipurpose feeder.

Orienting the paper for long‑ or short‑edge printing

Paper trays

Short‑edge orientation Long‑edge orientation

With finisher

Without finisher Without finisher

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Printing 66

High capacity feeder

Short‑edge orientation without finisher Long‑edge orientation with finisher

Simplex (one-sided) printing

ABC

Duplex (two-sided) printing

Simplex (one-sided) printing

Duplex (two-sided) printing

Multipurpose tray

Simplex (one-sided) printing Duplex (two-sided) printing

Tips on using transparencies

Print samples on the transparencies being considered for use before buying large quantities.

• Feed transparencies from the standard tray or the multipurpose feeder.

• From the Paper menu, set the Paper Type to Transparency.

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Printing 67

• Use transparencies designed specifically for laser printers. Transparencies must be able to withstand temperatures

of 230°C (446°F) without melting, discoloring, offsetting, or releasing hazardous emissions.

• To prevent print quality problems, avoid getting fingerprints on the transparencies.

• Before loading transparencies, fan the stack to prevent sheets from sticking together.

• We recommend Lexmark transparencies. For ordering information, see the Lexmark Web site at

www.lexmark.com.

Tips on using envelopes

Print samples on the envelopes being considered for use before buying large quantities.

• Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure that the

envelopes can withstand temperatures up to 220°C (446°F) without sealing, wrinkling, curling excessively, or releasing hazardous emissions.

• For best performance, use envelopes made from 90 g/m

must not exceed 70 g/m

(20 lb bond) weight.

• Use only new envelopes from undamaged packages.

• To optimize performance and minimize jams, do not use envelopes that: – Have excessive curl or twist – Are stuck together or damaged in any way – Have windows, holes, perforations, cutouts, or embossing – Have metal clasps, string ties, or folding bars – Have an interlocking design – Have postage stamps attached – Have any exposed adhesive when the flap is in the sealed or closed position – Have bent corners – Have rough, cockle, or laid finishes

• Adjust the width guides to fit the width of the envelopes.

(24 lb bond) paper or 25% cotton. All‑cotton envelopes

Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.

Tips on using labels

Note: This printer is intended for occasional paper label printing only.

For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on the Lexmark Web site at www.lexmark.com/publications.

• Do not load labels together with paper or transparencies in the same source; mixing media can cause feeding

problems.

• From the Paper menu, set the Paper Type to Labels.

• Do not use labels with slick backing material.

• Use labels that can withstand temperatures of 230°C (446°F) without sealing, excessive curling, wrinkling, or

releasing hazardous emissions.

• Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets

also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.

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Printing 68

• Do not use labels with exposed adhesive.

• Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die‑cuts of the label.

• Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)

away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.

• If zone coating of the adhesive is not possible, remove a 1.6 mm (0.06 in.) strip on the leading and driver edge, and

use a non‑oozing adhesive.

• Portrait orientation works best, especially when printing bar codes.

Tips on using card stock

Card stock is heavy, single‑ply specialty media. Many of its variable characteristics, such as moisture content, thickness, and texture, can significantly impact print quality. Print samples on the card stock being considered for use before buying large quantities.

• From the Paper menu, set the Paper Type to Card Stock.

• Select the appropriate Paper Texture setting.

• Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or

Printing confidential and other held jobs

Holding jobs in the printer

When sending a job to the printer, you can specify that you want the printer to hold the job in memory until you start the job from the printer control panel. All print jobs that can be initiated by the user at the printer are called held jobs.

Note: Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to process additional held jobs.

Job type Description

Confidential When you send a Confidential print job to the printer, you must create a PIN from

the computer. The PIN must be four digits using the numbers 0–9. The job is held in printer memory until you enter the PIN from the printer control panel and choose to print or delete the job.

Verify When you send a Verify print job, the printer prints one copy and holds the

remaining copies in printer memory. Verify lets you examine the first copy to see if it is satisfactory before printing the remaining copies. Once all copies are printed, the job is automatically deleted from printer memory.

Reserve When you send a Reserve print job, the printer does not print the job immediately.

It stores the job in memory so you can print the job later. The job is held in memory until you delete it from the Held Jobs menu.

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Printing 69

Job type Description

Repeat When you send a Repeat print job, the printer prints all requested copies of the

job and stores the job in memory so you can print additional copies later. You can print additional copies as long as the job remains stored in memory.

Other types of held jobs include:

• Profiles from various sources including Lexmark Document Solutions Suite (LDSS)

• Forms from a kiosk

• Bookmarks

• Jobs not printed, which are called parked jobs

Printing confidential and other held jobs

Note: Confidential and Verify print jobs are automatically deleted from memory after they print. Repeat and Reserve

jobs continue to be held in the printer until you choose to delete them.

For Windows Users

With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Click Other Options, and then click Print and Hold.

4 Select your job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential job,

also enter a four‑digit PIN.

5 Click OK or Print, and then go to the printer to release the job.

6 From the printer control panel, press the up or down arrow button until Held jobs appears, and then press

7 Press the up or down arrow button until appears next to your user name, and then press .

8 Press the up or down arrow button until appears next to the job type or job name, and then press .

If you selected a job name, proceed to step 11 on page 69.

9 After selecting your job type, use the keypad to enter your PIN.

If you enter an invalid PIN, the Invalid PIN screen appears.

• To re‑enter the PIN, make sure Try again appears, and then press .

• To cancel the PIN, press the up or down arrow button until Cancel appears, and then press .

10 Press the up or down arrow button until appears next to the job you want to print, and then press .

11 Press the up or down arrow button until appears next to the number of copies you want to print, and then press

Note: Use the keypad to enter a number if necessary.

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Printing 70

For Macintosh users

With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the print options or Copies & Pages pop‑up menu, choose Job Routing.

3 Select your job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential job,

also enter a four‑digit PIN.

4 Click OK or Print, and then go to the printer to release the job.

5 From the printer control panel, press the up or down arrow button until Held jobs appears, and then press

6 Press the up or down arrow button until appears next to your user name, and then press .

7 Press the up or down arrow button until appears next to the job type or job name, and then press .

If you selected a job name, proceed to step 10 on page 70.

8 After selecting your job type, use the keypad to enter your PIN.

If you enter an invalid PIN, the Invalid PIN screen appears.

• To re‑enter the PIN, make sure Try again appears, and then press .

• To cancel the PIN, press the up or down arrow button until Cancel appears, and then press .

9 Press the up or down arrow button until appears next to the job you want to print, and then press .

10 Press the up or down arrow button until appears next to the number of copies you want to print, and then press

Note: Use the keypad to enter a number if necessary.

Printing from a flash drive

A USB port is located on the printer control panel. Insert a flash drive to print supported file types. Supported file types include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx, .xps, and .dcx.

Lexmark has tested and approved the following USB flash memory devices:

• Lexar FireFly 512 MB

• Lexar FireFly 1 GB

• SanDisk Cruizer Micro 512 MB

• SanDisk Cruizer Micro 1 GB

• Sony 512 MB

• Sony 1 GB

Notes:

• High‑speed flash drives must support the full‑speed USB standard. Flash drives supporting only USB low‑speed

capabilities are not supported.

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Printing 71

• Flash drives must support the FAT (File Allocation Tables) system. Flash drives formatted with NTFS (New

Technology File System) or any other file system are not supported.

• Before printing an encrypted .pdf file, enter the file password from the printer control panel.

• You cannot print files for which you do not have printing permissions.

1 Make sure the printer is on and Ready appears.

2 Insert a flash drive into the front USB port.

Notes:

• If you insert the flash drive when the printer requires attention, such as when a jam has occurred, then the

printer ignores it.

• If you insert the flash drive while the printer is printing other jobs, then Printer Busy appears. After the

other jobs are processed, you may need to view the held jobs list to print documents from the flash drive.

3 Press the up or down arrow button until appears next to the document you want to print, and then press .

Note: Folders found on the flash drive appear as folders. File names are appended by the extension type (for

example, .jpg).

4 Press to print one copy, or enter the number of copies using the keypad, and then press to initiate the

print job.

Note: Do not remove the flash drive from the printer until the document has finished printing.

If you leave the flash drive in the printer after leaving the initial USB menu screen, you can still print .pdf files from the flash drive as held jobs.

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Printing 72

Printing information pages

Printing a font sample list

To print samples of the fonts currently available for your printer:

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the up or down arrow button until Reports appears, and then press .

4 Press the up or down arrow button until Print Fonts appears, and then press .

5 Press the up or down arrow button until appears next to PCL Fonts, PostScript Fonts, or PPDS

Fonts, and then press

After the font sample list prints, Ready appears.

Printing a directory list

A directory list shows the resources stored in flash memory or on the hard disk.

1 Make sure the printer is on and Ready appears.

2 From the printer control panel, press .

3 Press the up or down arrow button until Reports appears, and then press .

4 Press the up or down arrow button until Print Directory appears, and then press .

After the directory list prints, the printer returns to the Ready state.

Printing the print quality test pages

Print the print quality test pages to isolate print quality problems.

1 Turn the printer off.

2 Hold down and the right arrow button while turning the printer on.

3 Release the buttons when the clock appears, and wait for CONFIG MENU to appear.

4 Press the up or down arrow button until Prt Quality Pgs appears, and then press .

The print quality test pages print.

5 Press the up or down arrow button until Exit Config Menu appears, and then press .

Resetting the Printer appears briefly, followed by a clock, and then Ready appears.

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Canceling a print job

Canceling a print job from the printer control panel

If the job is formatting or already printing, and Cancel a job appears on the first line of the display:

1 Press the up or down arrow button until Cancel appears.

A list of jobs appears.

2 Press the up or down arrow button until appears next to the job you want to cancel, and then press .

Note: Once a print job is sent, to easily cancel a job, press

arrow button until

Cancel a job appears, and then press .

Canceling a print job from the computer

For Windows users

In Windows Vista:

1 Click .

2 Click Control Panel.

3 Click Hardware and Sound.

4 Click Printers.

5 Double‑click the printer icon.

6 Select the job to cancel.

7 From the keyboard, press Delete.

In Windows XP:

. The Stopped screen appears. Press the up or down

1 Click Start.

2 From Printers and Faxes, double‑click the printer icon.

3 Select the job to cancel.

4 From the keyboard, press Delete.

From the Windows taskbar:

When you send a job to print, a small printer icon appears in the right corner of the taskbar.

1 Double‑click the printer icon.

A list of print jobs appears in the printer window.

2 Select a job to cancel.

3 From the keyboard, press Delete.

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For Macintosh users

In Mac OS X version 10.5 or later:

1 From the Apple menu, choose System Preferences.

2 Click Print & Fax, and then double‑click the printer icon.

3 From the printer window, select the job to cancel.

4 From the icon bar at the top of the window, click the Delete icon.

In Mac OS X version 10.4 and earlier:

1 From the Go menu, choose Applications.

2 Double‑click Utilities, and then double‑click Print Center or Printer Setup Utility.

3 Double‑click the printer icon.

4 From the printer window, select the job to cancel.

5 From the icon bar at the top of the window, click the Delete icon.

Supported finishing features

1 Standard bin

2 Finisher Bin 1

3 Finisher Bin 2

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Standard bin

• The paper capacity is 300 sheets.

• Finishing options are not supported in this bin.

• Envelopes are routed here.

Finisher Bin 1

• The paper capacity is 500 sheets of A4/Letter and 300 sheets of A3/Ledger.

• Envelopes, A5, A6, and Statement are not supported in this bin.

• Finishing options are not supported in this bin.

Finisher Bin 2

The paper capacity is 3,000 sheets when the standard finisher is installed.

Finisher Bin 2 finishing features

Size

A5XXXXX

Executive

Folio X

JIS B4

JIS B5

Legal X

Letter

For the Universal paper size, the finishing edge must be at least 9 in. (229 mm) for a 3‑hole punch and 10 in. (254 mm) for

a 4‑hole punch.

Punch—Two‑, three‑, or four‑hole punch settings Single staple—One staple Dual staple—Two staples

Two‑hole punch

Three‑ or Four‑hole punch

Note: Supported

only if feeding orientation is long edge.

Note: Supported only if feeding orientation is long edge.

Offset Single staple Dual staple

Note: Supported

only if feeding orientation is long edge.

Note: Supported only if feeding orientation is long edge.

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Size

Statement X X X X

Tabloid

Universal X X

Envelopes (any size)

Oficio

For the Universal paper size, the finishing edge must be at least 9 in. (229 mm) for a 3‑hole punch and 10 in. (254 mm) for

a 4‑hole punch.

Punch—Two‑, three‑, or four‑hole punch settings Single staple—One staple Dual staple—Two staples

Two‑hole punch

XXXXX

Three‑ or Four‑hole punch

Offset Single staple Dual staple

Adjusting toner darkness

1 Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP

address in the TCP/IP section.

2 Click Settings.

3 Click Print Settings.

4 Click Quality Menu.

5 Adjust the toner darkness setting.

6 Click Submit.

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Understanding printer menus

Menus list

Paper Menu Reports Network/Ports

Default Source Paper Size/Type Configure MP Substitute Size Paper Texture Paper Loading Custom Types Universal Setup Bin Setup

Menu Settings Page Device Statistics

Network Setup Page Profiles List NetWare Setup Page Print Fonts

Print Directory

Asset Report Print Demo

Active NIC

Standard Network

Standard USB Parallel <x> SMTP Setup

Security Settings Help

Miscellaneous Security Settings Confidential Print

Disk Wiping

Security Audit Log Set Date/Time

General Settings Setup Menu Finishing Menu Quality Menu Utilities Menu XPS Menu PDF Menu PostScript Menu PCL Emul Menu HTML Menu

Print All Print Quality Printing Guide Media Guide Print Defects Menu Map Information Guide Connection Guide Moving Guide

Supplies Guide Image Menu Flash Drive Menu

Depending on the printer setup, this menu item appears as Network Setup Page or Network <x> Setup Page.

Only appears when there is an installed flash or disk device.

Depending on the printer setup, this menu item appears as Standard Network or Network <x>.

Only appears if a formatted or non-defective disk is installed.

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Paper menu

Default Source menu

Menu item Description

Default Source

Tray <x> MP Feeder Manual Paper Manual Env

Sets a default paper source for all print jobs

Notes:

• Tray 1 (standard tray) is the factory default setting.

• Only an installed paper source will appear as a menu setting.

• A paper source selected by a print job will override the Default Source

setting for the duration of the print job.

• If the same size and type of paper are in two trays and the Paper Size and

Paper Type settings match, then the trays are automatically linked. When one tray is empty, the job prints using the linked tray.

• From the Paper menu, Configure MP must be set to Cassette in order for

MP Feeder to appear as a menu setting.

Paper Size/Type menu

Menu item Description

Tray <x> Size

A4 A5 JIS B5 Letter Legal Executive Oficio Folio Statement Universal A3 Tabloid JIS B4

Specifies the paper size loaded in each tray

Notes:

• A4 is the international factory default setting. Letter is the US factory

default setting.

• For trays with automatic size sensing, only the size detected by the

hardware appears.

• Executive, Oficio, and Statement appear as options only if Tray Size

Sensing it turned off.

• Use this menu item to configure automatic tray linking. If the same size

and type of paper are in two trays and the Paper Size and Paper Type settings match, then the trays are automatically linked. When one tray is empty, the job prints using the linked tray.

• Automatic size sensing is not supported for Oficio, Folio, or Statement

paper sizes.

• The 2000‑sheet tray supports A4, Letter, and Legal paper sizes.

Note: Only installed trays, drawers, and feeders are listed in this menu.

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Menu item Description

Tray <x> Type

Plain Paper Card Stock Transparency Recycled Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Paper Custom Type <x>

MP Feeder Size

A4 A3 Tabloid JIS B4 A5 A6 JIS B5 Letter Legal Executive Oficio Folio Statement Universal 7 3/4 Envelope 10 Envelope DL Envelope Other Envelope

Specifies the type of paper loaded in each tray

Notes:

• Plain Paper is the factory default setting for Tray 1. Custom Type <x> is

the factory default setting for all other trays.

• If available, a user‑defined name appears instead of Custom Type <x>.

• Use this menu item to configure automatic tray linking. If the same size

and type of paper are in two trays and the Paper Size and Paper Type settings match, then the trays are automatically linked. When one tray is empty, the job prints using the linked tray.

Specifies the paper size loaded in the multipurpose feeder

Notes:

• From the Paper menu, Configure MP must be set to Cassette in order

for MP Feeder Size to appear as a menu item.

• A4 is the international factory default setting. Letter is the US factory

default setting.

• The multipurpose feeder does not automatically sense paper size. The

paper size value must be set.

• JIS B5 is supported only if feeding orientation is long edge.

Note: Only installed trays, drawers, and feeders are listed in this menu.

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Menu item Description

MP Feeder Type

Plain Paper Card Stock Transparency Recycled Labels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Paper Custom Type <x>

Manual Paper Size

A4 A3 Tabloid JIS B4 A5 A6 JIS B5 Letter Legal Executive Oficio Folio Statement Universal

Specifies the type of paper loaded in the multipurpose feeder

Notes:

• From the Paper menu, Configure MP must be set to Cassette in order

for MP Feeder Type to appear as a menu item.

• Plain Paper is the factory default setting.

Specifies the size of the paper being manually loaded

Note: A4 is the international factory default setting. Letter is the US factory default setting.

Note: Only installed trays, drawers, and feeders are listed in this menu.

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Menu item Description

Manual Paper Type

Plain Paper Card Stock Transparency Recycled Labels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotton Paper Custom Type <x>

Manual Envelope Size

7 3/4 Envelope 10 Envelope DL Envelope Other Envelope

Manual Envelope Type

Envelope Rough Envelope Custom Type <x>

Specifies the type of paper being manually loaded

Note: Plain Paper is the factory default setting.

Specifies the size of the envelope being manually loaded

Note: DL Envelope is the international factory default setting. 10 Envelope is the US factory default setting.

Specifies the type of envelope being manually loaded

Note: Envelope is the factory default setting.

Note: Only installed trays, drawers, and feeders are listed in this menu.

Configure MP menu

Menu item Description

Configure MP

Cassette Manual First

Determines when the printer selects paper from the multipurpose feeder

Notes:

• Cassette is the factory default setting.

• The Cassette setting configures the multipurpose feeder as an automatic

paper source.

• When Manual is selected, the multipurpose feeder can be used only for

manual feed print jobs.

• If paper is loaded in the multipurpose feeder and First is selected, then

paper always feeds from the multipurpose feeder first.

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Substitute Size menu

Menu item Description

Substitute Size

All Listed Off Statement/A5 Letter/A4 11 x 17/A3

Paper Texture menu

Menu item Description

Plain Texture

Smooth Normal Rough

Card Stock Texture

Smooth Normal Rough

Specifies the relative texture of the paper loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative texture of the card stock loaded in a specific tray

Notes:

• Normal is the factory default setting.

• Settings appear only if card stock is supported.

Substitutes a specified paper size if the requested paper size is not available

Notes:

• All Listed is the factory default setting. All available substitutions are

allowed.

• The Off setting indicates no size substitutions are allowed.

• Setting a substitution lets the job print without a Change Paper message

appearing.

Transparency Texture

Smooth Normal Rough

Recycled Texture

Smooth Normal Rough

Labels Texture

Smooth Normal Rough

Bond Texture

Smooth Normal Rough

Envelope Texture

Smooth Normal Rough

Specifies the relative texture of the transparencies loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative texture of the recycled paper loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative texture of the labels loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative texture of the paper loaded in a specific tray

Note: Rough is the factory default setting.

Specifies the relative texture of the envelopes loaded in a specific tray

Note: Normal is the factory default setting.

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Menu item Description

Rough Envelope Texture

Smooth Normal Rough

Letterhead Texture

Smooth Normal Rough

Preprinted Texture

Smooth Normal Rough

Colored Texture

Smooth Normal Rough

Light Texture

Smooth Normal Rough

Specifies the relative texture of the rough envelopes loaded in a specific tray

Note: Rough is the factory default setting.

Specifies the relative texture of the paper loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative texture of the paper loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative texture of the paper loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative texture of the paper loaded in a specific tray

Note: Normal is the factory default setting.

Heavy Texture

Smooth Normal Rough

Rough Texture

Smooth Normal Rough

Custom <x> Texture

Smooth Normal Rough

Specifies the relative texture of the paper loaded in a specific tray

Note: Normal is the factory default setting.

Specifies the relative texture of the paper loaded in a specific tray

Note: Rough is the factory default setting.

Specifies the relative texture of the custom paper loaded in a specific tray

Note: Normal is the factory default setting.

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Paper Loading menu

Menu item Description

Card Stock Loading

Duplex Off

Recycled Loading

Duplex Off

Labels Loading

Duplex Off

Bond Loading

Duplex Off

Letterhead Loading

Duplex Off

Preprinted Loading

Duplex Off

Colored Loading

Duplex Off

Determines whether 2‑sided printing occurs for all jobs that specify Card Stock as the paper type

Note: Off is the factory default setting.

Determines whether 2‑sided printing occurs for all jobs that specify Recycled as the paper type

Note: Off is the factory default setting.

Determines whether 2‑sided printing occurs for all jobs that specify Labels as the paper type

Note: Off is the factory default setting.

Determines whether 2‑sided printing occurs for all jobs that specify Bond as the paper type

Note: Off is the factory default setting.

Determines whether 2‑sided printing occurs for all jobs that specify Letterhead as the paper type

Note: Off is the factory default setting.

Determines whether 2‑sided printing occurs for all jobs that specify Preprinted as the paper type

Note: Off is the factory default setting.

Determines whether 2‑sided printing occurs for all jobs that specify Colored as the paper type

Note: Off is the factory default setting.

Light Loading

Duplex Off

Heavy Loading

Duplex Off

Rough Loading

Duplex Off

Notes:

Determines whether 2‑sided printing occurs for all jobs that specify Light as the paper type

Note: Off is the factory default setting.

Determines whether 2‑sided printing occurs for all jobs that specify Heavy as the paper type

Note: Off is the factory default setting.

Determines whether 2‑sided printing occurs for all jobs that specify Rough as the paper type

Note: Off is the factory default setting.

• Duplex sets the printer default to 2‑sided printing for every print job unless 1‑sided printing is selected from Print

Properties in Windows or the Print dialog in Macintosh.

• If Duplex is selected, then all print jobs are sent through the duplex unit, including 1‑sided jobs.

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Menu item Description

Custom <x> Loading

Duplex Off

Determines whether 2‑sided printing occurs for all jobs that specify Custom <x> as the paper type

Notes:

• Off is the factory default setting.

• Custom <x> Loading is available only if the custom type is

supported.

Notes:

• Duplex sets the printer default to 2‑sided printing for every print job unless 1‑sided printing is selected from Print

Properties in Windows or the Print dialog in Macintosh.

• If Duplex is selected, then all print jobs are sent through the duplex unit, including 1‑sided jobs.

Custom Types menu

Menu item Description

Custom Type <x>

Paper Card Stock Transparency Rough/Cotton Labels Bond Envelope

Associates a paper or specialty media type with a factory default Custom Type <x> name or a user‑defined Custom Name created from the Embedded Web Server or MarkVision Professional

Notes:

• Paper is the factory default setting.

• The custom media type must be supported by the selected tray or

multipurpose feeder in order to print from that source.

Recycled

Paper Card Stock Transparency Rough/Cotton Labels Bond Envelope

Specifies a paper type when the Recycled setting is selected in other menus

Notes:

• Paper is the factory default setting.

• The custom media type must be supported by the selected tray or

multipurpose feeder in order to print from that source.

Universal Setup menu

These menu items are used to specify the height, width, and feed direction of the Universal Paper Size. The Universal Paper Size is a user‑defined paper size setting. It is listed with the other paper size settings and includes similar options, such as support for duplex printing and printing multiple pages on one sheet.

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Menu item Description

Units of Measure

Inches Millimeters

Portrait Width

3–17 inches 76–432 mm

Portrait Height

3–17 inches 76–432 mm

Identifies the units of measure

Notes:

• Inches is the US factory default setting.

• Millimeters is the international factory default setting.

Sets the portrait width

Notes:

• If the width exceeds the maximum, the printer uses the maximum

width allowed.

• 11.69 inches is the US factory default setting. Inches can be

increased in 0.01‑inch increments.

• 297 mm is the international factory default setting. Millimeters can

be increased in 1‑mm increments.

Sets the portrait height

Notes:

• If the height exceeds the maximum, the printer uses the maximum

height allowed.

• 17 inches is the US factory default setting. Inches can be increased in

0.01‑inch increments.

• 432 mm is the international factory default setting. Millimeters can

be increased in 1‑mm increments.

Feed Direction

Short Edge Long Edge

Specifies the feed direction if the paper can be loaded in either direction

Notes:

• Short Edge is the factory default setting.

• Long Edge appears only if the longest edge is shorter than the

maximum width supported in the tray.

Bin Setup menu

Menu Item Description

Output Bin

Standard Bin Bin <x>

Specifies the default output bin

Note: Standard Bin is the factory default setting.

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Menu Item Description

Configure Bins

Mailbox Link Link Optional Type Assignment

Assign Type/Bin

Plain Paper Bin Card Stock Bin Transparency Bin Recycled Bin Labels Bin Bond Bin Envelope Bin Rough Envelope Bin Letterhead Bin Preprinted Bin Colored Bin Light Bin Heavy Bin Rough/Cotton Bin Custom <x> Bin

Specifies configuration options for output bins

Notes:

• Mailbox is the factory default setting.

• Bins assigned the same name are automatically

linked unless Link Optional is selected.

• The Mailbox setting treats each bin as a separate

mailbox.

• The Link setting links together all available output

bins.

• The Link Optional setting links together all available

output bins except the standard bin and appears only when at least two optional bins are installed.

• The Type Assignment setting assigns each paper type

to an output bin or linked bin set.

Selects an output bin for each supported paper type Available selections for each type are:

Disabled Standard Bin Bin <x>

Note: Standard Bin is the factory default setting.

Reports menu

Menu item Description

Menu Settings Page Prints a report containing information about paper loaded into trays, installed

memory, the total page count, alarms, timeouts, the printer control panel language, the TCP/IP address, the status of supplies, the status of the network connection, and other information

Device Statistics Prints a report containing printer statistics such as supply information and details

about printed pages

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Menu item Description

Network Setup Page Prints a report containing information about the network printer settings, such

as the TCP/IP address information

Note: This menu item appears only for network printers or printers connected to print servers.

Network <x> Setup Page Prints a report containing information about the network printer settings, such

as the TCP/IP address information

Notes:

• This menu item is available when more than one network option is

installed.

• This menu item appears only for network printers or printers connected to

print servers.

Profiles List Prints a list of profiles stored in the printer

NetWare Setup Page Prints a report containing NetWare‑specific information about the network

settings

Note: This menu item appears only for printers with an internal print server installed.

Print Fonts

PCL Fonts PostScript Fonts

Print Directory

Note: Only appears when there is an

installed/mounted flash or disk device.

Prints a report in English of all the fonts available for the printer language currently set in the printer

Note: A separate list is available for PCL and PostScript emulations. Each emulator report contains print samples and information about the language's available fonts.

Prints a list of all the resources stored on an optional flash memory card or printer hard disk

Notes:

• Job Buffer Size must be set to 100%.

• The optional flash memory or printer hard disk must be installed correctly

and working properly.

Asset Report Prints a report containing asset information including the printer serial number

and model name. The report contains text and UPC barcodes that can be scanned into an asset database.

Print Demo Prints a test page from the selected print media source.

Network/Ports menu

Active NIC menu

Menu item Description

Active NIC

Auto <list of available network cards>

Notes:

• Auto is the factory default setting.

• This menu item appears only if an optional network card is installed.

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Standard Network or Network <x> menus

Note: Only active ports appear in this menu; all inactive ports are omitted.

Menu item Description

PCL SmartSwitch

On Off

PS SmartSwitch

On Off

NPA Mode

Auto Off

Sets the printer to automatically switch to PCL emulation when a print job requires it, regardless of the default printer language

Notes:

• On is the factory default setting.

• When the Off setting is used, the printer does not examine incoming data.

• When the Off setting is used, the printer uses PostScript emulation if PS

SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PS SmartSwitch is set to Off.

Sets the printer to automatically switch to PS emulation when a print job requires it, regardless of the default printer language

Notes:

• On is the factory default setting.

• When the Off setting is used, the printer does not examine incoming data.

• When the Off setting is used, the printer uses PCL emulation if PCL

SmartSwitch is set to On. It uses the default printer language specified in the Setup menu if PCL SmartSwitch is set to Off.

Sets the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol

Notes:

Network Buffer

Auto 3K to <maximum size allowed>

• Auto is the factory default setting.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is updated.

Sets the size of the network input buffer

Notes:

• Auto is the factory default setting.

• The value can be changed in 1‑K increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether Resource Save is set to On or Off.

• To increase the maximum size range for the Network Buffer, disable or

reduce the size of the parallel, serial, and USB buffers.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is updated.

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Menu item Description

Job Buffering

Off On Auto

Mac Binary PS

Auto On Off

Std Network Setup

Network Card TCP/IP IPv6 AppleTalk NetWare LexLink

Temporarily stores jobs on the printer hard disk before printing. This menu appears only if a formatted disk is installed.

Notes:

• Off is the factory default setting.

• The On value buffers jobs on the printer hard disk. This menu selection

appears only when a formatted disk is installed and is not defective.

• The Auto setting buffers print jobs only if the printer is busy processing data

from another input port.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is updated.

Sets the printer to process Macintosh binary PostScript print jobs

Notes:

• Auto is the factory default setting.

• The Off setting filters print jobs using the standard protocol.

• The On setting processes raw binary PostScript print jobs.

Sets printer settings on jobs sent through a network port

Note: The Wireless menu appears only when the printer is connected to a wireless network.

Net <x> Setup

Reports or Network Reports Network Card TCP/IP IPv6 Wireless AppleTalk NetWare LexLink

Network Reports menu

This menu is available from the Network/Ports menu:

Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > Reports or Network Reports

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Menu item Description

Print Setup Page

Print NetWare Setup Page

Prints a report containing information about the current network setup

Notes:

• The Setup Page contains information about the network printer settings, such as the

TCP/IP address.

• The NetWare Setup Page menu item appears only on models that support NetWare and

shows information about NetWare settings.

Network Card menu

This menu is available from the Network/Ports menu:

Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > Network Card

Menu item Description

View Card Status

Connected Disconnected

View Card Speed Lets you view the speed of a currently active network card

Network Address

UAA LAA

Lets you view the connection status of the Network Card

Lets you view the network addresses

Job Timeout

0‑225 seconds

Sets the amount of time in seconds that a network print job can take before it is canceled

Notes:

• 90 seconds is the factory default setting.

• A setting value of 0 disables the timeout.

• If a value of 1–9 is selected, then the setting is saved as 10.

Banner Page

Off On

Allows the printer to print a banner page

Note: Off is the factory default setting.

TCP/IP menu

Use the following menu items to view or set the TCP/IP information.

Note: This menu is available only for network models or printers attached to print servers.

This menu is available from the Network/Ports menu:

Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > TCP/IP

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Menu item Description

Activate

On Off

View Hostname Lets you view the current TCP/IP hostname

IP Address Lets you view or change the current TCP/IP Address

Netmask Lets you view or change the current TCP/IP Netmask

Gateway Lets you view or change the current TCP/IP Gateway

Enable DHCP

On Off

Enable RARP

On Off

Enable BOOTP

On Off

Activates TCP/IP

Note: On is the factory default setting.

Note: This can be changed only from the Embedded Web Server.

Note: Manually setting the IP address sets the Enable DHCP and Enable Auto IP

settings to Off. It also sets Enable BOOTP and Enable RARP to Off on systems that support BOOTP and RARP.

Specifies the DHCP address and parameter assignment setting

Note: On is the factory default setting.

Specifies the RARP address assignment setting

Note: On is the factory default setting.

Specifies the BOOTP address assignment setting

Note: On is the factory default setting.

Enable AutoIP

Yes No

Enable FTP/TFTP

Yes No

Enable HTTP Server

Yes No

DNS Server Address Lets you view or change the current DNS Server Address

Enable DDNS/MDNS Lets you view or change the current DDNS/MDNS Server Address

WINS Server Address Lets you view or change the current WINS Server Address

Specifies the Zero Configuration Networking setting

Note: Yes is the factory default setting.

Enables the built-in FTP server, which allows you to send files to the printer using the File Transfer Protocol.

Note: Yes is the factory default setting.

Enables the built-in Web server (Embedded Web Server). When enabled, the printer can be monitored and managed remotely using a web browser.

Note: Yes is the factory default setting.

IPv6 menu

Use the following menu items to view or set the Internet Protocol version 6 (IPv6) information.

Note: This menu is available only for network models or printers attached to print servers.

This menu is available from the Network/Ports menu:

Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > IPv6

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Menu item Description

Enable IPv6

On Off

Auto Configuration

On Off

View Hostname

View Address

View Router Address

Enable DHCPv6

On Off

Enables IPv6 in the printer

Note: On is the factory default setting.

Specifies whether the network adapter accepts the automatic IPv6 address configuration entries provided by a router

Note: On is the factory default setting.

Lets you view the current setting

Note: These settings can be changed only from the Embedded Web Server.

Enables DHCPv6 in the printer

Note: On is the factory default setting.

Wireless menu

Use the following menu items to view or configure the wireless internal print server settings.

Note: This menu is available only for models connected to a wireless network.

This menu is available from the Network/Ports menu:

Network/Ports > Network <x> > Net <x> Setup > Wireless

Menu item Description

Network Mode

Infrastructure Ad hoc

Specifies the network mode

Notes:

• Infrastructure mode lets the printer access a network using an

access point.

• Ad hoc is the factory default setting. Ad hoc mode configures the

printer for wireless networking directly between it and a computer.

Compatibility

802.11n

802.11b/g

802.11b/g/n

Choose Network

View Signal Quality Lets you view the quality of the wireless connection

View Security Mode Lets you view the encryption method for the wireless connection.

Specifies the wireless standard for the wireless network

Lets you select an available network for the printer to use

“Disabled” indicates that the wireless network is not encrypted.

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AppleTalk menu

This menu is available from the Network/Ports menu:

Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > AppleTalk

Menu item Description

Activate

Yes No

View Name Shows the assigned AppleTalk name

View Address Shows the assigned AppleTalk address

Set Zone

Activates AppleTalk support

Note: Yes is the factory default setting.

Note: The name can be changed only from the Embedded Web Server.

Note: The address can be changed only from the Embedded Web Server.

Provides a list of AppleTalk zones available on the network

Note: The default setting is the default zone for the network. If no default zone exists, the zone marked with an * is the default setting.

NetWare menu

This menu is available from the Network/Ports menu:

Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > NetWare

Menu item Description

Activate

Yes No

Activates NetWare support

Note: No is the factory default setting.

View Login Name Lets you view the assigned NetWare login name

Note: This can be changed only from the Embedded Web Server.

Print Mode Lets you view the assigned NetWare print mode

Note: This can be changed only from the Embedded Web Server.

Network Number Lets you view the assigned NetWare network number

Note: This can be changed only from the Embedded Web Server.

Select SAP Frames

Ethernet 802.2 Ethernet 802.3 Ethernet Type II Ethernet SNAP

Packet Burst

Yes No

Enables the Ethernet frame type setting

Note: On is the factory default setting for all menu items.

Reduces network traffic by allowing the transfer and acknowledgement of multiple data packets to and from the NetWare server

Note: Yes is the factory default setting.

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Menu item Description

NSQ/GSQ Mode

Yes No

Specifies the NSQ/GSQ Mode setting

Note: Yes is the factory default setting.

LexLink menu

This menu is available from the Network/Ports menu:

Network/Ports > Standard Network or Network <x> > Std Network Setup or Net <x> Setup > LexLink menu

Menu item Description

Activate

On Off

View Nickname Lets you view the assigned LexLink nickname

Activates LexLink support

Note: Off is the factory default setting.

Note: The LexLink nickname can be changed only from the Embedded Web

Server.

Standard USB menu

Menu item Description

PCL SmartSwitch

On Off

Sets the printer to automatically switch to PCL emulation when a print job received through a USB port requires it, regardless of the default printer language

Notes:

• On is the factory default setting.

• When the Off setting is used, the printer does not examine incoming data.

• When the Off setting is used, the printer uses PostScript emulation if the PS

SmartSwitch setting is On. It uses the default printer language specified in the Setup menu if the PS SmartSwitch setting is Off.

PS SmartSwitch

On Off

Sets the printer to automatically switch to PS emulation when a print job received through a USB port requires it, regardless of the default printer language

Notes:

• On is the factory default setting.

• When the Off setting is used, the printer does not examine incoming data.

• When the Off setting is used, the printer uses PCL emulation if the PCL

SmartSwitch setting is On. It uses the default printer language specified in the Setup menu if the PCL SmartSwitch setting is Off.

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Menu item Description

NPA Mode

Auto Off

USB Buffer

Auto Disabled 3K to <maximum size allowed>

Sets the printer to perform the special processing required for bidirectional communication following the conventions defined by the NPA protocol

Notes:

• Auto is the factory default setting.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is updated.

Sets the size of the USB input buffer

Notes:

• Auto is the factory default setting.

• The Disabled setting turns off job buffering. Any jobs already buffered on the

disk are printed before normal processing is resumed.

• The USB buffer size value can be changed in 1‑K increments.

• The maximum size allowed depends on the amount of memory in the printer,

the size of the other link buffers, and whether the Resource Save setting is On or Off.

• To increase the maximum size range for the USB Buffer, disable or reduce the

size of the parallel, serial, and network buffers.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is updated.

Job Buffering

Off On Auto

Mac Binary PS

Auto Off On

USB With ENA

ENA Address ENA Netmask ENA Gateway

Temporarily stores jobs on the printer hard disk before printing

Notes:

• Off is the factory default setting.

• The On setting buffers jobs on the printer hard disk.

• The Auto setting buffers print jobs only if the printer is busy processing data

from another input port.

• Changing this setting from the printer control panel and then exiting the

menus causes the printer to restart. The menu selection is updated.

Sets the printer to process Macintosh binary PostScript print jobs

Notes:

• Auto is the factory default setting.

• The Off setting filters print jobs using the standard protocol.

• The On setting processes raw binary PostScript print jobs.

Sets the network address, netmask, or gateway information for an external print server that is attached to the printer using a USB cable.

Note: This menu item is available only if the printer is attached to an external print server through the USB port.

SMTP Setup menu

Use the following menu to configure the SMTP server.

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Menu item Description

Primary SMTP Gateway

Primary SMTP Gateway Port

Secondary SMTP Gateway

Secondary SMTP Gateway Port

SMTP Timeout

5–30

Reply Address Specifies a reply address of up to 128 characters in e-mail sent by the

Use SSL

Disabled Negotiate Required

Specifies SMTP server port information

Note: 25 is the default SMTP gateway port. Range is 1‑65536.

Specifies the amount of time in seconds before the server stops trying to send the e‑mail

Note: 30 seconds is the factory default setting.

printer

Sets the printer to use SSL for increased security when connecting to the SMTP server

Notes:

• Disabled is the factory default setting for Use SSL.

• When the Negotiate setting is used, your SMTP server determines if

SSL will be used.

SMTP Server Authentication

No authentication required Login/Plain CRAM‑MD5 Digest‑MD5 NTLM Kerberos 5

Specifies the type of user authentication required

Note: “No authentication required” is the factory default setting.

Device‑Initiated E‑mail

None Use Device SMTP Credentials

Device Userid

Device Password

Kerberos 5 Realm

NTLM Domain

Specifies what credentials will be used when communicating to the SMTP server. Some SMTP servers require credentials in order to send e-mail.

Notes:

• None is the factory default setting for Device‑Initiated E‑mail.

• Device Userid and Device Password are used to log in to the SMTP

server when "Use Device SMTP Credentials" is selected.

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Security menu

Miscellaneous menu

Menu item Description

Failure time frame 1-60 (5 minutes) Lockout time 1-60 (5 minutes) Panel Login Timeout 1-900 (3 seconds)

Remote Login Timeout 1-120 (10 minutes)

Enable Drive

Enable Disable

Limits the number and time frames of failed login attempts from the printer control panel before all users are locked out

Notes:

• “Login failures” specifies the number of failed login attempts before users are

locked out. 3 attempts is the factory default setting.

• “Failure time frame” specifies the time frame during which failed login

attempts can be made before users are locked out. 5 minutes is the factory default setting.

• “Lockout time” specifies how long users are locked out after exceeding the

• “Panel Login Timeout” specifies how long the printer remains idle on the

Home screen before automatically logging the user off. 3 seconds is the factory default setting.

• “Remote Login Timeout” specifies how long a remote interface (for example,

the Web page) can remain idle before automatically logging the user off. 10 minutes is the factory default setting.

Enables or disables support for the front USB port.

Confidential Print menu

Menu item Description

Max Invalid PIN

Off 2–10

Job Expiration

Off 1 hour 4 hours 24 hours 1 week

Limits the number of times an invalid PIN can be entered

Notes:

• Off is the default setting.

• This menu item appears only if a printer hard disk is installed.

• Once a limit is reached, the jobs for that user name and that PIN are deleted.

Limits the amount of time a confidential job stays in the printer before it is deleted

Notes:

• Off is the default setting.

• If the Job Expiration setting is changed while confidential jobs reside on the

printer RAM or printer hard disk, the expiration time for those print jobs does not change to the new default value.

• If the printer is turned off, all confidential jobs held in printer RAM are

deleted.

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Disk Wiping menu

Menu item Description

Automatic Wiping

Single pass Multiple pass

Manual Wiping

Do not start now Start now

Disk Wiping erases only print job data that is not currently in use by the file system from the printer hard disk. All permanent data on the printer hard disk is preserved, such as downloaded fonts, macros, and held jobs.

Automatic Wiping marks all disk space used by a previous job and does not permit the file system to reuse this space until it has been sanitized.

Only Automatic Wiping enables users to activate disk wiping without having to take the printer offline for an extended amount of time.

Notes:

• “Single pass” is the factory default setting.

• This menu item appears only if a formatted, non-defective printer hard disk is

installed.

• Highly confidential information should be wiped using the “Multiple Pass”

method only.

• Due to the large amount of resources required for Automatic Wiping,

activating this option may decrease printer performance, especially if the printer requires hard disk space faster than it can be wiped and returned to service.

Manual Wiping overwrites all disk space that has been used to hold data from a print job that has been processed. This type of wiping does not erase any information related to an unprocessed print job.

Automatic Method

Single pass Multiple pass

Notes:

• “Do not start now” is the factory default setting.

• This menu item appears only if a formatted, non-defective printer hard disk is

installed.

• If the Disk Wiping access control is activated, then a user must successfully

authenticate and have the required authorization in order to initiate the disk wipe.

Notes:

• “Single pass” is the factory default setting.

• This menu item appears only if a formatted, non-defective printer hard disk is

installed.

• Highly confidential information should be wiped using the “Multiple pass”

method only.

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Menu item Description

Manual Method

Single pass Multiple pass

Scheduled Method

Single pass Multiple pass

Both manual and scheduled wiping allow the file system to reuse marked disk space without first having to wipe it.

Notes:

• “Single pass” is the factory default setting.

• This menu item appears only if a formatted, non-defective printer hard disk is

installed.

• Highly confidential information should be wiped using the “Multiple pass”

method only.

Both manual and scheduled wiping allow the file system to reuse marked disk space without first having to wipe it.

Notes:

• “Single pass” is the factory default setting.

• This menu item appears only if a formatted, non-defective printer hard disk is

installed.

• Highly confidential information should be wiped using the “Multiple pass”

method only.

• Scheduled wipes are initiated without displaying a user warning or

confirmation message.

Security Audit Log menu

Menu item Description

Export Log Enables an authorized user to export the security log

Notes:

• To export the log from the printer control panel, a flash drive must be

attached to the printer.

• From the Embedded Web Server, the log can be downloaded to a computer.

Delete Log

Delete now Do not delete

Configure Log

Enable Audit Enable Remote Syslog Remote Syslog Facility Severity of events to log

Specifies whether audit logs are deleted

Note: Delete Now is the factory default setting.

Specifies whether and how the audit logs are created

Note: Factory default settings enable the security audit log.

Lexmark W850 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

Learning about the printer

Thank you for choosing this printer!

Finding information about the printer

Selecting a location for the printer

Printer configurations

Understanding the printer control panel

Minimizing your printer's environmental impact

Saving paper and toner

Using recycled paper and other office papers

Saving energy

Adjusting Power Saver

Reducing printer noise

Recycling

Recycling Lexmark products

Returning Lexmark cartridges for reuse or recycling

Additional printer setup

Installing internal options

Available internal options

Accessing the system board to install internal options

Installing a memory card

Installing a flash memory or firmware card

Installing an internal print server or port interface card

Installing a printer hard disk

Replacing the access panel

Installing hardware options

Order of installation

Installing optional trays

Attaching cables

Verifying printer setup

Printing a menu settings page

Printing a network setup page

Setting up the printer software

Installing printer software

Updating available options in the printer driver

Setting up wireless printing

Information you will need to set up the printer on a wireless network

Installing the printer on a wireless network (Windows)

Installing the printer on a wireless network (Macintosh)

Installing the printer on a wired network

Changing port settings after installing a new network Internal Solutions Port

Setting up serial printing

Loading paper and specialty media

Setting the paper size and type

Setting the printer to detect the paper size loaded in a tray

Configuring Universal paper settings

Loading A5 or Statement paper sizes

Loading B5 or Executive paper sizes

Loading the 2,000-sheet dual input trays

Loading the multipurpose feeder

Linking and unlinking trays

Linking trays

Unlinking trays

Linking exit bins

Assigning a Custom Type <x> name

Changing a Custom Type <x> name

Paper and specialty media guidelines

Paper guidelines

Paper characteristics

Unacceptable paper

Selecting paper

Selecting preprinted forms and letterhead

Storing paper

Supported paper sizes, types, and weights

Supported paper sizes

Supported paper types and weights

Printing

Printing a document

Printing on specialty media

Tips on using letterhead

Tips on using transparencies

Tips on using envelopes

Tips on using labels

Tips on using card stock

Printing confidential and other held jobs