Lexmark W840 User Guide

W840

User’s Guide

March 2005

Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. © 2005 Lexmark International, Inc. All rights reserved. 740 West New Circle Road Lexington, Kentucky 40550

www.lexmark.com

Edition: March 2005

The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK

INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.

Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call +44 (0)8704 440 044. In other countries, contact your point of purchase.

References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user’s responsibility.

UNITED STATES GOVERNMENT RIGHTS

This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense.

Trademarks

Lexmark, Lexmark with diamond design, and MarkVision are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.

Drag’N’Print and PrintCryption are trademarks of Lexmark International, Inc.

PCL

is a registered trademark of the Hewlett-Packard Company. PCL is Hewlett-P ac kard Company’s designation of a set of printer commands (language) and functions included in its printer products. This printer is intended to be compatible with the PCL language. This means the printer recognizes PCL commands used in various application programs, and the printer emulates the functions corresponding to the commands. PostScript commands (language) and functions included in its software products. This printer is intended to be compatible with the PostScript 3 language. This means the printer recognizes PostScript 3 commands used in various application programs, and the printer emulates the functions corresponding to the commands. Details relating to compatibility are included in the Technical Reference. Other trademarks are the property of their respective owners.

is a registered trademark of Adobe Systems Incorporated. PostScript 3 is Adobe Systems’ designation of a set of printer

Safety information

• Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible. CAUTION: Do not set up this product or make any electrical or cabling connections, such as the power cord or telephone, during

a lightning storm.

• Refer service or repairs, other than those described in the operating instructions, to a professional service person.

• This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components.

The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.

• Your product uses a laser. CAUTION: Use of controls or adjustments or perf ormance of procedures other than those specified herein ma y result in hazardous

radiation exposure.

• Your product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.

Chapter 1: Learning about the printer ....... ........................... ........................... ................. 6

Printer overview ...............................................................................................................................................6

Understanding the printer operator panel ........................................................................................................9

Chapter 2: Installing drivers for local printi ng ............................................... ................ 11

Windows ........................................................................................................................................................11

Macintosh ......................................................................................................................................................15

UNIX/Linux .....................................................................................................................................................16

Chapter 3: Installing drivers for network printing ......................................................... 17

Printing a network setup page .......................................................................................................................17

Assigning a printer IP address .......................................................................................................................17

Verifying the IP settings .................................................................................................................................18

Windows ........................................................................................................................................................18

Macintosh ......................................................................................................................................................22

UNIX/Linux .....................................................................................................................................................24

NetWare .........................................................................................................................................................24

Chapter 4: Installing options ....................... ............................ .. ........................... ........... 25

Accessing the printer system board ...............................................................................................................26

Installing a printer memory card .....................................................................................................................28

Installing a flash memory or firmware card ....................................................................................................29

Installing an optioncard .................................................................................................................................30

Installing a hard disk ......................................................................................................................................32

Replacing the access panel ...........................................................................................................................34

Chapter 5: Understanding paper and specialty media guidelines ............................... 35

Supported print media ...................................................................................................................................35

Selecting print media .....................................................................................................................................42

Storing print media .........................................................................................................................................47

Avoiding jams ................................................................................................................................................47

Chapter 6: Printing .................... ........................ ........................ ........................................49

Loading standard or optional 500-sheet trays ...............................................................................................49

Loading the multipurpose feeder ...................................................................................................................52

Loading the 2000-sheet dual input trays ........................................................................................................55

Loading the 2000-sheet high capacity feeder ................................................................................................56

Loading Letter or A4 size print media in the short-edge feed orientation ......................................................58

Linking trays ...................................................................................................................................................59

Contents

Identifying and linking output bins ..................................................................................................................60

Sending a job to print .....................................................................................................................................61

Printing from a USB flash memory device .....................................................................................................62

Canceling a print job ......................................................................................................................................63

Printing the menu settings page ....................................................................................................................64

Printing a network setup page .......................................................................................................................65

Printing a font sample list ...............................................................................................................................65

Printing a directory list ...................................................................................................................................65

Printing confidential and held jobs .................................................................................................................65

Printing A5/Statement or JIS-B5/Executive sizes ..........................................................................................69

Chapter 7: Maintaining the printer ........................ ........................... .. ........................... ..70

Determining the status of supplies .................................................................................................................70

Photoconductor kit end-of-life ........................................................................................................................71

Conserving supplies ................................................... ...... ............................................. ................................71

Ordering supplies ...........................................................................................................................................71

Recycling Lexmark products ..........................................................................................................................72

Chapter 8: Clearing jams ............................................................ .. ............................... ..... 73

Identifying jams ..............................................................................................................................................73

Access doors and trays .................................................................................................................................74

Understanding jam messages .......................................................................................................................75

Clearing printer jams .............................................. ........................................................................................75

Clearing staple jams .................................. ...... ...... ............................................. ..... ...... ................................92

Chapter 9: Troubleshooting ................ .. ............................ ........................... .. .................. 94

Online customer support ................................................................................................................................94

Calling for service ..........................................................................................................................................94

Checking an unresponsive printer .................................................................................................................94

Printing multiple-language PDFs ...................................................................................................................95

Solving printing problems ..............................................................................................................................95

Solving option problems ................................................................................................................................97

Solving paper feed problems .........................................................................................................................99

Solving print quality problems ......................................................................................................................100

Chapter 10: Administrative support ................ .. ............................. ............................. ..104

Adjusting operator panel brightness and contrast .......................................................................................104

Disabling operator panel menus ....................................... ...... ..... ...... ..... .....................................................104

Enabling operator panel menus ...................................................................................................................105

Restoring factory default settings ................................................................................................................105

Adjusting Power Saver ................................................................................................................................106

Disabling Power Saver ................................................................................................................................106

Encrypting the disk ........................................................... ...... ..... ...... ..... .....................................................107

Setting security using the Embedded Web Server (EWS) ...........................................................................108

Contents

Notices .............................................................................................................................. 112

Index .................................................................................................................................. 117

Learning about the printer

Conventions used in this book

Note: A note identifies something that could help you.

CAUTION: A caution identifies something that could cause you harm.

Warning: A warning identifies something that could damage your product hardware or software.

Printer overview

CAUTION: Do not set up this product or make any electrical or cabling connections, such as the power cord or

telephone, during a lightning storm.

CAUTION: The printer weighs 49 kg (108 lb) and requires at least two people to lift it safely.

Basic model

The following illustration shows a printer with its base features.

Multipurpose feeder

Standard output bin

Operator panel

Tray 1 and Tray 2

(500-sheet trays)

Learning about the printer

Configured model

The following illustration shows a fully configured printer. Items denoted with an asterisk (*) are options.

Bridge unit assembly* (used in conjunction with finisher)

(used in conjunction with

duplex unit and finisher)

Multipurpose feeder

Exit 2*

Finisher*Duplex unit*

Operator panel

(2000-sheet high

Tray 5*

capacity feeder)

Tray 1 and Tray 2

(500-sheet trays)

Tray 3 and Tray 4*

(500-sheet trays or 2000-sheet dual input trays)

Printer overview

Learning about the printer

A number of men us are available to make it easy fo r you to change printer setting s . T he dia gram shows the menu index on the operator panel and the menus and items available under each menu. For more information about menus and menu items, see the Menus and Messages book on the publications CD.

Paper Menu Reports Settings

Paper Menu

Default Source Paper Size/Type Configure MP Substitute Size Pap er Texture Paper Loading Custom Types Universal Setup Bin Setup

Reports

Menu Settings Page Device Statistics Network Setup Page Network [x] Setup Page Profiles List Print Quick Ref NetWare Setup Page Print Fonts Print Directory

Settings

Setup Menu Finishing Menu Quality Menu Utilities Menu PDF Menu PostScript Menu PCL Emul Menu HTML Menu Image Menu

Network/Ports

TCP/IP IPv6 Standard Network Network [x] Standard USB USB [x] Front U SB Parallel Parallel [x] Serial [x] NetWare AppleTalk LexLink

Security

Max Invalid PIN Job Expiration

Help

Print All Print Quality Printing Guide Supplies Guide Media Guide Print Defects Menu Map Information Guide Connection Guide Moving Guide

Printer overview

Learning about the printer

Understanding the printer operator panel

The operator panel consists of these items:

• A 4-line, back-lit, gray-scale display that can show both graphics and text

• Eight buttons: Back, Menu, Stop, Select ( ), , , , and

• Indicator light

• Numeric pad

• USB Direct Interface

Display

BackMenu

Indicator light

USB Direct interface Select button

The use of the buttons and the layout of the display panel are described in the following table.

Button or operator panel item

Back Press the Back button to return to the last screen you viewed.

Menu Press the Menu button to open the me nu index.

Stop Press the Stop button to stop the mechanical operation of the printer. After pressing Stop,

Navigation buttons The Up or Down buttons are used to move up and down lists.

Stop Navigation buttons Numeric pad

Function

Note: Changes made on a screen will not be applied if you press the Back button.

Note: The printer must be in the Ready state to access the menu index. A message

indicating the menus are unavailable will appear if the printer is not ready.

the message Stopping appears. When the printer has stopped, the status line in the operator panel will show Stopped, and a list of options will appear.

When navigating through a list using the Up or Down button, the cursor mov es one line at a time. Pres sing the Down butt on a t the bottom of the s creen changes the screen to the next whole page.

The Left or Right buttons are used to move within a screen such as moving from one menu inde x item to anothe r . The y are also use d to scroll thro ugh te xt that will not fit on the screen.

The Select b utto n is used to initiate ac tio n o n a s ele ct ion. Press Select when the cursor appears ne xt to the sel ectio n y ou w ant such as f ollo wi ng a link, sub mittin g a configuration item, or when you want to start or cancel a job.

Understanding the printer operator panel

Learning about the printer

Button or operator panel item

Indicator light A two-toned LED is used on the operator panel, one color being green and the other being

Function

red. The lights indic ate whether the printer po wer is on, the printe r is b usy, idle, processing a job, or requires operator intervention.

Status Indicates

Off Power is off Solid green Printer is on, but idle Flashing green Printer is warming up, processing data, or printing a job Solid red Operator intervention is required

Numeric pad The numeric pad consists of numbers, a pound '#' sign, and a backspace button. The 5

button has a raised bump for non-visual orientation.

The numbers are used to enter numeric values for items like quantities or PINs. The backspace is used to delete the number to the left of the cursor. Pressing the backspace multiple times will delete additional entries.

Note: The pound '#' sign is not used.

Display The display shows messages and graphics describing the current state of the printer and

indicating possible printer problems you must resolve. The top line of the display is the header line. If applicable, it will contain the graphic

indicating the Back button can be used. It will also display the current status and the Supplies (Warnings) status. If multiple warnings are present, each warning will be separated by a comma.

The other three lines of the display are the body of the screen. This is where you view printer status, supplies messages, show-me screens, and make selections.

250 Paper Jam

Understanding the printer operator panel

Installing drivers fo r local printing

A local printer is a printer attach ed to the compute r using a U SB or paralle l cab le. T he local printe r is intended to be used b y the computer to which it is attached. If attaching a local printer, install the printer driver on the computer before setting up the printer.

The printer driver is software that lets the computer communicate with the printer. The procedure to install drivers depends on the operating system used. Use the following table to find driver installation

instructions for the particular operating system. For additional help, see the documentation that shipped with the computer and the software.

Operating system Go to page

Windows 11

Windows Server 2003, Windows 2000, Windows XP, Windows 98 SE, Windows Me, Windows NT 4.x

Windows 95 and Windows 98 (first edition) 12 Serial printing 13

Macintosh 15 UNIX/Linux 16

Windows

Some Windows operating syste ms may already include a printer driver that is compatible with the printer.

Note: Installing a custom driver will not replace the system driv er. A separate printer obje ct w il l be crea ted

and appear in the Printers folder.

Use the drivers CD that shipp ed with the printe r to install the custom printer driv er and obtai n enhance d printer f eature s and functionality.

Drivers are a lso available in downloa dable software packages on the Lexmark Web site at www.lexmark.com.

Using Windows Server 2003, Windows 2000, Windows XP, Windows 98 SE, Windows Me, or Windows NT

Note: Install the printer software before connecting the USB cable.

1 Insert the drivers CD.

If the CD does not launc h au tomati cally, click Start the letter of the CD-ROM drive).

Note: USB support is not available for Windows NT operating systems.

Æ Run, an d type D:\Setup.exe in the Run dialog (where D is

Installing drivers for local printing

2 Click Install Printer and Software.

Note: Some Windows operating systems require that the user has administrative access to install printer

drivers on the computer.

3 Click Agree to accept the license agreement. 4 Select Suggested, and click Next.

The Suggested option is the default installation for local and network-attached setup. To install utilities, change settings, or customize device drivers, select Custom, and follow the instructions on the screen.

5 Select Local Attach, and click Finish.

Follow the instructions on the screen. It may take some time for the drivers to load.

6 Close the drivers CD installer application. 7 Connect th e USB cable, and turn on the printer.

The Plug and Play screen appears, and a printer object is created in the printers folder of the computer.

Using Windows 95 and Windows 98 (first edition)

1 Turn on the computer. 2 Insert the drivers CD. If the CD launches automatically, click Exit to return to the Add Printer Wizard. 3 Click Start Æ Settings Æ Printers, and double-click Add Pri nter.

Note: USB support is not available for Windows 95 and Windows 98 (first edition) operating systems.

4 When prompted, select Local printer. 5 Click Have Disk.

Note: Some Windows operating systems require that the user has administrative access to install printer

drivers on the computer.

6 Specify the location of the custom printer driver on the drivers CD.

The path should be similar to the following:

D:\Drivers\Print\Win_9xMe\<language>

Where D is the letter of the CD-ROM drive.

7 Click OK.

It may take some time for the drivers to load.

8 Close the drivers CD.

Windows

Installing drivers for local printing

Serial printing

With serial printing, data is transferred one bit at a time. Although serial printing is usually slower than parallel printing, it is the preferred o ption whe n there is a gr eat de al of dis tance betwe en the pri nter and com puter, or when a parallel interface is not available.

Note: A serial interface card is required and can be purchased separately.

Before printing, establishing communication between the printer and computer is required. To do this:

1 Set serial parameters in the printer. 2 Install a printer driver on the attached computer. 3 Match the serial settings in the COM port.

Setting parameters in the printer

1 Press on the operator panel. 2 Press until Network/Ports appears, and then press . 3 Press until Serial Option X appears, and then press . 4 Press until <Parameter> appears, and then press (where <Parameter> is the parameter required for

a change).

5 Press until <Setting> appears, and then press (where <Setting> is the setting required for a

change). Note the following restrictions:

• Maximum baud rate supported is 115,200.

• Data Bits must be set to 7 or 8.

• Parity must be set to Even, Odd, or None.

• Stop Bits must be set to 2.

• Flow Control recommended protocol setting is Xon/Xoff.

6 Press repeatedly to return the printer to the Ready state. 7 Print a Menu Settings page, and verify that the serial parameters are correct.

Note: Keep this page for later use.

a Press on the operator panel. b Press until Reports appears, and then press . c Press until Menu Settings Page appears, and then press . d Look under the Standard Serial (or Serial Option X if a serial interface card is installed) heading to find the

serial pa rameters.

Installing a printer driver

A printer driver must be installed on the computer that is connected to the printer.

Note: Windows 95 and Wind ows 98 (first ed ition) use rs shoul d f ollo w the insta llation d irections in Using Windows 95 and Windows 98 (first edition).

1 Insert the drivers CD. It should launch automatically. If the CD does not launch automatically, click Start Æ Run,

and type the following in the Run dialog:

D:\Setup.exe

Where D is the letter of the CD-ROM drive.

Windows

Installing drivers for local printing

2 Click Install Printer and Software. 3 Click Agree to accept the Printer Software License Agreement. 4 Select Custom, and click Next. 5 Select Components, and click Next. 6 Select Local, and click Next. 7 Select the printer from the list, and click Add Printer. 8 Expand the printer item listed below Selected Components. 9 Click PORT: <LPT1>, and select the communications port (COM1 or COM2) needed for use.

10 Click Finish to complete the printer software installation.

Setting parameters in the communications (COM) port

After the printer driver is installed, the serial parameters must be set for the communications port assigned to the printer driver.

The serial parameters in the communications port must match exactly to the serial parameters set in the printer.

1 Click Start Æ Settings Æ Control Panel, and double-click System. 2 On the Device Manager tab, click + to expand the list of available ports. 3 Select the communications port assigned to the printer (COM1 or COM2). 4 Click Properties. 5 On the Port Settings tab, set the serial parameters to the exact same serial parameters in the printer.

Look for the printer settings under the Serial Standard (or Serial Option X) heading on the Menu Settings page printed previously.

6 Click OK, and close all the windo w s. 7 Print a test page to verify printer installation.

a Click Start b Select the printer just added. c Click File Æ Properties. d Click Print Test Page. When a test page prints successfully, printer setup is complete.

Æ Settings Æ Printers.

Windows

Installing drivers for local printing

Macintosh

Mac OS 9.x or later is required for USB printing. To print locally to a USB-attached printer, create a desktop printer icon (Mac OS 9) or create a queue in Print Center / Printer Setup Utility (MacOS X).

Creating a queue in Print Center / Printer Setup Utility (Mac OS X)

1 Install a PostScript Printer Description (PPD) file on the computer.

a Insert the drivers CD. b Double-click the installer package for the printer.

Note: A PPD file provides det ailed information about the capabil ities of a printer to the Macin tosh com puter .

c Click Continue on the Welcome screen and again after viewing the Readme file. d Click Continue after viewing the license agreement, and click Agree to accept the terms of the agreement. e Select a Destination, and click Continue. f On the Easy Install screen, click Install. g Enter the user password, and click OK. All the necessary software is installed on the computer. h Click Close when installation is complete.

2 Open Finder, click Applications, and click Utilities. 3 Double-click Print Center or Printer Setup Utility.

Note: A PPD for the printer is also available in a dow nloada b le softw ar e pac kage on the Le x mark W e b site

at www.lexmark.com.

4 Do one of the follow ing :

• If the USB-attached printer appears in the Printer List, quit Print Center or Printer Setup Utility. A queue has been created for the printer.

• If the USB-attached printer does not appear in the Printer List, make sure the USB cable is properly connected and the printer is turned on. After the printe r appears in the Printer Lis t, quit Print Cente r or Printer Setup Utility.

Creating a desktop printer icon (Mac OS 9.x)

1 Install a PostScript Printer Description (PPD) file on the computer.

a Insert the drivers CD. b Double-click Classic, and double-click the installer package for the printer.

Note: A PPD file provides det ailed information about the capabil ities of a printer to the Macin tosh com puter .

c Choose the language needed for use, and click Continue. d Click Continue after viewing the Readme file. e Click Continue after viewing the license agreement, and click Agree to accept the terms of the agreement. f On the Easy Install screen, click Install. All the necessary files are installed on the computer. g Click Close when installation is complete.

Note: A PPD for the printer is also available in a dow nloada b le softw ar e pac kage on the Le x mark W e b site

at www.lexmark.com.

Macintosh

Installing drivers for local printing

2 Do one of the follow ing :

• For Mac OS 9.0: Open Apple LaserWriter.

• For Mac OS 9.1–9.x: Open Applications, and click Utilities.

3 Double-click Desktop Printer Utility. 4 Select Printer (USB), and click OK. 5 In the USB Printer Selection section, click Change.

If the printer does not appear in the USB Printer Selection list, make sure the USB cable is properly connected, and the printer is turned on.

6 Select the name of the printer, and click OK. The printer appears in the original Printer (USB) window. 7 In the PostScript Printer Description (PPD) File section, click Auto Setup. Make sure the printer PPD now

matches the printer in use.

8 Click Create, and click Save. 9 Specify a printer name, and click Save. The printer is now saved as a desktop printer.

UNIX/Linux

Local printing is supported on many UNIX and Linux platforms, such as Sun Solaris and Red Hat. The Sun Solaris and Linux packages are available on the drivers CD and on the Lexmark Web site at www.lexmark.com.

The UNIX/Linux User’s Guide in each pac kag e gi ves detailed instructions for installing and using Lexmark printers in UNIX and Linux environments.

All the printer driver packages support local printing using a parallel connection. The driver package for Sun Solaris supports USB connections to Sun Ray appliances and Sun workstations.

Visit the Lexmark Web site at www.lexmark.com for a complete list of supported UNIX and Linux platforms.

UNIX/Linux

Installing drivers fo r network printing

Printing a network setup page

If the printer is attached to a ne twork, print a network setup page on the prin ter to verify the network connection. This pag e also provides important information that helps in configuring for network printing.

1 Make sure the printer is on. 2 Press on the operator panel. 3 Press until Reports appears, and then press . 4 Press until Network Setup Page appears, and then press .

Note: If an optional internal print server is installed, Print Net1 Setup appears on the display.

5 Check the first section on the network setup page, and confirm that Status is “Connected.”

If Status is “Not Connecte d” the LAN dro p ma y not be ac tiv e , or the ne tw ork cab le may be malfunctioning. Consu lt a system support person fo r a solution , and print an other netw ork setup pag e to v erify that the printer is connect ed to the network.

Assigning a printer IP address

If the network is using DHCP, an IP address is automatically assigned after connecting the network cable to the printer.

1 Look for the add res s un der the “TCP/IP” heading on the network setup page printed in Printing a netw o r k se tup

page.

2 Go to Verifying the IP settings, and begin with step2.

If the network is not using DHCP, then manually assign an IP address to the printer. One of the easiest ways is to use the operator panel:

1 Press on the operator panel. 2 Press until Network/Ports appears, and then press . 3 Press until TCP/IP appears, and then press .

Standard Network appears if the printer has a network port on the printer system board. If an internal print server is installed in the option card, Network Option 1 appears.

4 Press until Address appears, and then press . 5 Using the numeric pad, enter the IP address. Once the address is entered, press .

Submitting Selection appears briefly.

6 Press until Netmask appears, and then press . 7 Using the numeric pad, enter the IP address. Once the address is entered, press .

Submitting Selection appears briefly.

8 Press until Gateway appears, and then press .

Installing drivers for network printing

9 Using the numeric pad, enter the IP address. Once the address is entered, press .

Submitting Selection appears briefly.

10 Press repeatedly until the printer returns to Ready .

Verifying the IP settings

1 Print another network setup page . Look und er the “TCP/IP” hea ding, and ma ke sure the IP address , netmask, and

gateway are correct . See Printing a network setup page on page 17 if help is needed.

2 Ping the printer , a nd verify that it responds. At a comm and prom pt o n a ne tw o rk com put er, type ping followed by

the new printer IP address (for example, 192.168.0.11).

Note: On Windows computers, click Start

Command prompt if using Windows 2000).

If the printer is active on the network, a reply is sent.

After the TCP/IP settings are assigned and verified, install the printer on each network computer.

Æ Programs Æ Command prompt (or Accessories Æ

Windows

In Windows environments, network printers can be configured for direct printing or shared printing. Both network printing methods require the installation of a printer driver and the creation of a network printer port.

Supported printer drivers

• Windows system printer driver

• Lexmark custom printer driver

System drivers are built into Windows operating systems. Custom drivers are available on the drivers CD. Updated system and custom drivers are available on the Lexmark Web site at www.lexmark.com.

Supported network printer ports

• Microsoft Standard TCP/IP port—Windows 2000, Windows XP, and Windows Server 2003

• LPR—Windows NT 4.0

• Lexmark Enhanced TCP/IP port—Windows 98 SE/Me, Windows NT 4.0, Windows 2000, Windows XP, and

Windows Server 2003

For basic printer functionality, install a system printer driver and use a system network printer port, such as an LPR or a Standard TCP/IP port. The system printe r driv er and port allow f or a consi stent user i nterf ac e f or use wit h all the prin ters on the network. However, using a custom printer driver and network port provides enhanced functionality, such as printer status alerts.

Verifying the IP settings

Installing drivers for network printing

Follow the steps for the printing configuration and operating system in use to configure the network printer:

Printing configuration Operating system Go to page

Direct

• Printer is connected directly to the network using a network cable, such as Ethernet.

• Printer drivers are typically installed on each network computer.

Windows 98 SE, Windows NT 4.0, Windows Me, Windows 2000, Windows XP, or Windows Ser ver 2003

Shared

• Printer is connected to one of the computers on the network using a local cable, such as USB.

• Printer drivers are installed on the computer attached to the printer.

• During driver installation, the printer is set up to be “shared” so that other netwo rk computers can print to it.

Windows NT 4.0, Windows 2000, Windows XP, or Windows Server 2003

Direct printing using Windows 98 SE, Me, Windows NT 4.0, Windows 2000, Windows XP, or Windows Server 2003

To install a custom printer driver and network port:

1 Launch the drivers CD. 2 Click Install Printer and Software. 3 Click Agree to accept the license agreement. 4 Select Suggested, and click Next. 5 Select Network Attach, and click Next. 6 Select the printer model from the list, and click Next. 7 Select the printer port from the list, and click Finish to complete the installation.

If the printer port is not listed:

a Click Add Port. b Select Lexmark Enhanced TCP/IP Port, and enter the information to create the port. c Enter a port name.

This can be an y name to associa te with the p rinter , su ch as Color1-lab4. After the port is created , this name appears in the list of available ports.

d Enter the IP address in the text box.

Printer

Clients

Note: If the IP address is unknown, print a network setup page, and look under the TCP/IP heading. For

help, see Printing a network setup page and Verifying the IP settings.

8 Print a test page to verify printer installation.

Windows

Installing drivers for network printing

Shared printing using Windows NT 4.0, Windows 2000, Windows XP, or Windows Server 2003

Note: Install the printer software before connnecting the USB cable.

After connecting the printer to a Windows NT 4.0, Windows 2000, Windows XP , or Windows Server 2003 computer (which will act as a server), follow these steps to configure the network printer for shared printing:

1 Install a custom printer driver.

a Launch the drivers CD. b Click Install Printer and Software. c Click Agree to accept the license agreement. d Select Suggested, and click Next.

e Select Local Attach, and click Finish.

Follow the instructions on the screen. It may take some time for the drivers to load.

f Close the drivers CD installer application. g Connect the USB cable, and turn on the printer.

The Plug and Play screen appears, and a printer object is created in the Printers folder of the computer. The printer is shared in step2: “Share the printer on the network.”

h Print a test page to verify printer installation.

2 Share the printer on the network.

a Click Start b Select the printer just added. c Click File Æ Sharing. d Select the Shared as check box, and enter a name in the text box. e In the Alternate Drivers section, select the operating systems of all the network clients that will print to the

printer.

f Click OK.

Æ Settings Æ Printers.

Server

Printer

Clients

Note: If files are missing, prompts may appear to request the server operating system CD.

g Check the following to make sure the printer was successfully shared.

• The printer object in the Printers folder now has a shared indicator. For example, in WindowsNT 4.0, a hand appears under the printer object.

• Browse Network Neighborhood. Find the host name of the server, and look for the shared name assigned to the printer.

Windows

Installing drivers for network printing

Install the printer driver (or subset) on network clients

Using the point and print method

Note: This method is usuall y the best use of sy stem resources . The server han dles driver mod ifications and

the print job processing. This lets network clients return to applications much faster.

With this method, a subset of driver information is copied from the server to the client computer. This is just enough information to send a print job to the printer.

1 Double-click Network Neighborhood on the Windows desktop of the client computer. 2 Locate the host name of the server compu ter, and double-click the host name. 3 Right-click the shared printer name, and click Install.

Wait a few minutes for the driver information to be copied from the server computer to the client computer and for a new printer object to be added to the Printers folder. The time this takes varies based on network traffic and other factors.

4 Close Network Neighborhood. 5 Print a test page to verify printer installation.

Using the peer-to-peer method

With this method, the printer driver is fully installed on each client computer. Network clients retain control of driver modifications. The client computer handles the print job processing.

1 Click Start Æ Settings Æ Printers. 2 Click Add Printer to launch the Add Printer wizard. 3 Click Next. 4 Click Network Printer, and click Next. 5 Enter the printer name or URL (if on the Internet or an intranet), and click Next.

If the printer name or URL is unknown, leave the text box blank, and click Next.

6 Select the network printer from the Shared printers list. If the printer is not listed, ent er the path of the printer in the

text box. The path looks similar to the following:

\\<server host name>\<shared printer name>

Note: If this is a new printer, prompts may occur to install a printer driver. If no system driver is available,

provide a path to available drivers.

The server host name is the na me of the serve r computer tha t identi fies it to the net work. The shared printer name is the name assigned during the server installation process.

7 Click OK. 8 Select whether this printer will be the default printer for the client, and click Finish. 9 Print a test page to verify printer installation.

Configuring Drag‘N’Print

Note: Drag’N’Print™ support is not available for all printers.

For detaile d c on figu ration instructions, laun ch the drivers CD, click View Documentation, and click Software and utilities.

Windows

Installing drivers for network printing

Macintosh

Note: A PostScript Printer Description (PPD) file provides detailed information about the capabilities of a

printer to UNIX or Macintosh computers.

To print to a network printer, e ach Mac intos h use r mu st ins tall a cust om PostScript Printer Description (PPD) file, and either create a desktop printer on the computer (Mac OS 9.x) or create a print queue in Print Center (Mac OS X).

Mac OS X

Step 1: Install a custom PPD file

1 Install a PostScript Printer Description (PPD) file on the computer.

a Insert the drivers CD. b Double-click the installer package for the printer.

Note: A PPD file provides det ailed information about the capabil ities of a printer to the Macin tosh com puter .

Step 2: Create a print queue in Print Center or Printer Setup Utility

Using AppleTalk Printing

Follow these steps to create a print queue using AppleTalk Printing.

1 Open Finder, click Applications, and click Utilities. 2 Double-click Print Center or Printer Setup Utility. 3 Choose Add Printer from the “Printers” menu. 4 Choose AppleTalk from the pop-up menu.

Note: Look on the network setup page under the “AppleTalk” heading to know which zone or printer to

select.

5 Select the AppleTalk zone from the list. 6 Select the new printer from the list, and click Add. 7 Verify printer installation:

a Open Finder, click Applications, and click TextEdit. b Choose Print from the “File” menu. c Choose Summary from the “Copies & Pages” pop-up menu.

Note: Look on the Netw ork Setup page u nder the “Apple Talk” heading to find the def ault name of the printer

to know which printer to select.

Macintosh

Installing drivers for network printing

• If the PPD file displayed in the Summary window is correct for the printer, then printer setup is complete.

• If the PPD file displayed in the Summary window is not correct for the printer, delete the printer from the

printer list in Print Center or Printer Setup Utility, and repeat Step 1: Install a custom PPD file.

Using IP Printing

Follow the se steps to c reate a print queu e using IP Printing. To create an AppleTalk print queue, see Step 2: Cr eate a print queue in Print Center or Printer Setup Utility.

1 Open Finder, click Applications, and click Utilities. 2 Double-click Print Center or Printer Setup Utility. 3 Choose Add Printer from the “Printers” menu. 4 Choose IP Printing from the pop-up menu. 5 Enter the IP address or the printer DNS name in the Printer Address box. 6 Choose Lexmark from the “Printer Model” pop-up menu. 7 Select the new printer from the list, and click Add. 8 Verify printer installation:

a Open Finder, click Applications, and click TextEdit. b Choose Print from the “File” menu. c Choose Summary from the “Copies & Pages” pop-up menu. d Do one of the following:

• If the PPD file displayed in the Summary window is correct for the printer, then printer setup is complete.

• If the PPD file displayed in the Summary window is not correct for the printer, delete the printer from the

printer list in Print Center or Printer Setup Utility, and repeat Step 1: Install a custom PPD file.

Mac OS 9.x

Step 1: Install a custom PPD file

1 Insert the drivers CD.

a Double-click Classic, and double-click the installer package for the printer.

Note: A PPD file provides det ailed information about the capabil ities of a printer to the Macin tosh com puter .

b Choose the language needed for use, and click Continue. c Click Continue after viewing the Readme file. d Click Continue after viewing the license agreement, and click Agree to accept the terms of the agreement. e On the Easy Install screen, click Install. All the necessary files are installed on the computer. f Click Close when installation is comp lete.

Note: A PPD for the printer is also available in a dow nloada b le softw ar e pac kage on the Le x mark W e b site

at www.lexmark.com.

Macintosh

Installing drivers for network printing

Step 2: Create a desktop pr inter

1 In the Chooser, select the LaserWriter 8 driver. 2 For a routed net w o rk, selec t the de fault zone from the li st. For the zone to selec t, l ook on the N etw ork Set up p ag e

under AppleTalk for Zone.

3 Select the new printer from the list. 4 For printer to select , look on the Netw ork Setup page un der the “AppleTalk” heading to find the de fa ult name of the

printer.

5 Click Create. 6 Make sure there is an icon next to the printer name in the Chooser. 7 Close the Chooser window. 8 Verify printer installation.

a Click the desktop printer icon just added. b Choose Printing Æ Change Setup.

– If the PPD file displayed in the PostScript Printer Description (PPD) file portion of the menu is correct for the

printer, printer setup is complete.

– If the PPD file displayed in the PostScript Printer Description (PPD) file portion of the menu is not correct for

the printer, repeat Step 1: Install a custom PPD file.

UNIX/Linux

The printer supports many UNIX and Linux platforms, such as Sun Solaris and Red Hat. Visit the Lexmark Web site at

www.lexmark.com for a complete list of supported UNIX and Linux platforms.

Note: The Sun Solaris and L inux pac kag es are a v ailab le on the driv ers CD and on the Lexma rk We b site a t

www.lexmark.com.

We provi de a printer driver package for each supported UNIX and Linux platform. The User’s Guide in eac h pa ckage gives detailed instructions for installing and using Lexmark printers in UNIX and Linux environments.

These packages are available for download from the Lexmark Web site. The driver package needed is also on the drivers CD.

NetWare

The printer supports Novell Distributed Print Services (NDPS/iPrint). For the latest information about installing a network printer in a NetWare environment, launch the drivers CD, and click View Documentation.

UNIX/Linux

Installing opt ions

CAUTION: If you are installing memory or option cards sometime after setti ng up the prin ter, turn the printer off

and unplug the power cord before continuing.

You can customize the printer memory capacity and connectivity by adding optional cards. The instructions in this section help you install any of the following options:

• Memory cards – Pr inter memory – Flash memory

• Firmware cards – Bar Code – Forms – IPDS and SCS/TNe – PRESCRIBE – PrintCryption™

• Other options – Printer hard disk – Exter nal Seri al Adapter – Tri-Port Adapter – Infrared Adapter – USB/Parallel 1284-C interface card – Coax/T wina x Adap ter – Internal print servers (also called internal network adapters or INAs)

Installing options

Accessing the printer system board

You must access the printer system board to install printer memory, flash memory, a hard disk, or an option card.

CAUTION: Turn the printer off, and unplug the power cord before continuing.

1 Loosen the screws on the access panel located on the back side of the printer.

2 Remove the panel from the printer, and set it aside.

Accessing the printer system board

Installing options

Use the illustration to locate the connector for the option you want to install.

Hard disk connector

Option card connector

Flash memory or firmware card connectors

Printer memory card connector

Accessing the printer system board

Installing options

Installing a printer memory card

Complete the following instr uctions to install a printer memory card.

Note: Memory cards designed for other Lexmark printers may not work with your printer.

1 Remove the sy ste m board acc es s pane l. (See Accessing the printer system board.) 2 Push open the latches on both ends of the memory card connector. 3 Unpack the memory card.

Warning: Printer memory cards are easily damaged by static electricity. Touch something metal such as the

printer frame before you touch a memory card.

Avoid touching the connection points along the edge of the card. Save the packaging.

4 Align the notches on the bottom of the card with the notches on the connector. 5 Push the memory card firmly into the connector until the latches on either end of the connector snap into place.

It may require some force to fully seat the card.

6 Make sure each latch fits over the notch on the end of the card.

Installing a printer memory card

Installing options

Installing a flash memory or firmware card

Note: Flash memory and firmware cards desig ned for other Lexm ark printers may no t work with your printer.

1 Remove the sy ste m board acc es s pane l. (See Accessing the printer system board.) 2 Unpack the flash memory or firmware card.

Warning: Flash memory and firmware cards are easily damaged by static electricity. Touch something metal

such as the printer frame before you touch a card.

3 Holding the flash memory or firmware card by the locking clips , ali gn the plastic pins on the card with the holes on

the system board.

4 Push the flash memory or firmware card firmly into place, and release the locking clips.

The entire length of the connector on the flash memory or firmware card must touch the system board and be locked into the connector.

Be careful not to damage the connectors.

Installing a flash memory or firmware card

Installing options

Installing an option card

Warning: Option cards are easily damaged by static electricity. Touch something metal such as the printer

frame before you touch a memory card.

Note: You need a small Phillips screwdriver to attach the option card to the system board.

1 Remove the sy ste m board acc es s pane l. (See Accessing the printer system board.) 2 Open the system board door.

3 Locate the card connector on the system board. 4 Remove the screws and the cover plate, and sa ve them.

5 Unpack the card. Save the packaging materials.

Installing an option card

+ 89 hidden pages