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Lexmark™ W840
Quick Tips
Loading paper or specialty
media
Loading the 500-sheet tray
1 Pull out the tray.
5 Load print media in the tray with the print side
up.
6 Squeeze the side guide tab, and slide the guide
until it lightly rests against the edge of the
media.
7 Insert the tray.
pressing down or applying
excessive force on it.
3 Slide the width guides to the outside of the
feeder.
4 Flex the sheets or envelopes back and forth to
loosen them, then fan them. Do not fold or
crease the print media. Straighten the edges on
a level surface.
2 Squeeze the side guide tab, and slide the guide
to outside of the tray.
3 Squeeze the front guide tab, and then slide the
guide to the correct position for the paper you
are loading.
4 Flex the sheets back and forth to loosen them,
then fan them. Do not fold or crease the print
media. Straighten the edges on a level surface.
Loading the multipurpose feeder
1 Lower the multipurpose feeder.
5 Load the media in the feeder.
Note: Make sure the print media is below
the max fill line. Overloading may
cause jams.
2 Pull the tray extension out.
Note: Do not place objects on the
multipurpose feeder. Also, avoid
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6 Slide the width guides until they lightly rest
against the edge of the media.
1 Pull out the tray.
Note: Make sure the print media is below
the max fill line on the rear guide.
Overloading may cause jams.
5 Insert the tray into the printer.
Loading the 2000-sheet high
capacity feeder
1 Pull out the tray.
7 Set the Paper Size and Paper Type for the
multipurpose feeder (MP Feeder Size and MP
Feeder Type) to the correct value for the print
media you loaded.
Loading the 2000-sheet dual input
trays
The 2000-sheet dual input drawer includes two trays:
an 850-sheet tray and an 1150-sheet tray. Although
the trays are different in appearance, they both load
the same way.
2 Squeeze the front guide tab, and slide the guide
to the correct position for the size media you are
loading.
3 Flex the sheets back and forth to loosen them,
then fan them. Do not fold or crease the print
media. Straighten the edges on a level surface.
4 Load print media in the tray with the print side
up.
2 If loading print media with a different width or
length, adjust the width and length guides.
3 Flex the sheets back and forth to loosen them,
then fan them. Do not fold or crease the print
media. Straighten the edges on a level surface.
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4 Load print media in the tray with the print side
down.
• Place pre-punched paper with the holes
toward the left side of the tray.
• Place letterhead (or the top of the page)
toward the front of the tray.
5 Insert the tray into the high capacity feeder.
Printing
Printing a document
1 Open the file you want to print.
2 From the File menu, select Print.
3 Verify that the correct printer is selected in the
dialog box.
4 Modify the printer settings as appropriate (such
as the pages you want to print or the number of
copies).
Note: Click Properties or Setup to adjust
printer settings not available from
the first screen, and click OK.
5 Click OK or Print to send the job to the selected
printer.
5 Send your job to the printer.
Go to the printer when you are ready to retrieve
your confidential print job
6 Press until Held jobs appears, and then
press .
7 Press until Confidential jobs
appears, and then press .
8 Press until the appears next to your user
name, and then press .
9 Enter your PIN.
10 Press until the appears next to the job
you want to print, and then press .
Note: After your job prints, it is deleted
from printer memory.
Printing from a USB flash
memory device
A USB Direct interface is located on the operator
panel so you can insert a USB flash memory device
and print PDF documents. Printing a document from
a USB flash memory device is similar to printing a
held job.
For information regarding tested and approved USB
flash memory devices, see our Lexmark Web site at
http://support.lexmark.com and click on
KnowledgeBase to search for Direct USB printing.
1 Make sure the printer is on and Ready or Busy
appears.
2 Insert a USB flash memory device into the USB
Direct interface.
3 Press until the appears next to the
document you want to print, and then press .
4 To print only one copy, press , or manually
input the number of copies with the number
pad, then press .
Note: Do not remove the USB flash
memory device from the USB Direct
interface until the document has
finished printing.
Canceling a job from the printer
control panel
If the job you want to cancel is printing, and Busy
appears on the display, press until Cancel a
job appears, and then press . The message
Canceling Job appears until the job is canceled.
Printing a confidential job
1 With the file open, select File Print.
2 Click Properties. (If there is no Properties
button, click Setup, and then click Properties.)
3 Depending on the operating system, you may
have to click the Other Options tab, and then
click Print and Hold.
4 Enter a User Name and PIN.
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