Lexmark Pro915 User Guide

Download

Pro910 Series User's Guide

December 2011 www.lexmark.com

Machine type(s):

4449

Model(s):

901, 90E, 91E

Contents 2

Safety information.......................................................................................6

About your printer.......................................................................................7

Thank you for choosing this printer!.........................................................................................................7

Minimizing your printer's environmental impact......................................................................................7

Finding information about the printer......................................................................................................8

Understanding the parts of the printer...................................................................................................10

Ordering and replacing supplies.................................................................13

Ordering ink cartridges............................................................................................................................13

Using genuine Lexmark ink cartridges.....................................................................................................14

Replacing ink cartridges..........................................................................................................................14

Ordering paper and other supplies.........................................................................................................15

Recycling Lexmark products....................................................................................................................16

Using the printer control panel buttons and menus....................................17

Using the printer control panel...............................................................................................................17

Understanding the home screen.............................................................................................................18

Navigating menus using the touch screen..............................................................................................19

Changing the Sleep timeout....................................................................................................................20

Saving paper and energy.........................................................................................................................21

Restoring factory default settings...........................................................................................................21

Using the printer software.........................................................................22

Minimum system requirements..............................................................................................................22

Using the Windows printer software......................................................................................................22

Using the Macintosh printer software....................................................................................................24

Finding and installing optional software.................................................................................................25

Updating the printer software................................................................................................................26

Downloading PCL and PS drivers (Windows only)...................................................................................26

Reinstalling the printer software.............................................................................................................26

Loading paper and original documents.......................................................28

Loading the paper tray............................................................................................................................28

Loading envelopes or photo paper.........................................................................................................30

Contents 3

Loading various paper types...................................................................................................................33

Saving paper settings..............................................................................................................................36

Loading original documents on the scanner glass...................................................................................36

Loading original documents into the ADF...............................................................................................37

Linking trays............................................................................................................................................37

Printing......................................................................................................38

Tips for printing.......................................................................................................................................38

Printing basic documents........................................................................................................................38

Printing specialty documents..................................................................................................................41

Working with photos...............................................................................................................................44

Printing on both sides of the paper (duplexing)......................................................................................47

Managing print jobs................................................................................................................................49

Printing from a mobile device.................................................................................................................53

Copying......................................................................................................54

Tips for copying.......................................................................................................................................54

Making copies.........................................................................................................................................54

Copying an ID card...................................................................................................................................55

Enlarging or reducing images..................................................................................................................55

Adjusting copy quality.............................................................................................................................55

Making a copy lighter or darker..............................................................................................................55

Collating copies using the printer control panel.....................................................................................56

Placing separator sheets between copies...............................................................................................56

Copying multiple pages on one sheet.....................................................................................................56

Placing an overlay message on each page..............................................................................................57

Removing the background of a copy.......................................................................................................57

Making a duplex copy..............................................................................................................................57

Canceling copy jobs.................................................................................................................................58

Scanning....................................................................................................59

Tips for scanning......................................................................................................................................59

Scanning to a local computer..................................................................................................................59

Scanning to a network computer............................................................................................................60

Scanning to a flash drive or memory card...............................................................................................60

Scanning photos for editing.................................................................................................... ................61

Scanning documents for editing..............................................................................................................62

Contents 4

Scanning directly to e‑mail using the printer software...........................................................................63

Scanning to a PDF....................................................................................................................................63

Scanning FAQ...........................................................................................................................................64

Canceling scan jobs.................................................................................................................................65

E-mailing....................................................................................................66

Setting up the printer to e-mail...............................................................................................................66

Creating an e-mail contact list.................................................................................................................67

Sending e-mail................................................................................................................. ........................69

Canceling an e‑mail.................................................................................................................................70

Faxing........................................................................................................71

Setting up the printer to fax....................................................................................................................71

Configuring the fax settings.....................................................................................................................82

Creating a contact list..............................................................................................................................84

Sending faxes...........................................................................................................................................85

Receiving faxes........................................................................................................................................87

Faxing FAQ...............................................................................................................................................88

Networking................................................................................................95

Installing the printer on a wireless network............................................................................................95

Advanced wireless setup.......................................................................................................................103

Installing the printer on an Ethernet network......................................................................................105

Performing network management tasks...............................................................................................106

Networking FAQ....................................................................................................................................112

Using SmartSolutions...............................................................................125

What are SmartSolutions?....................................................................................................................125

Creating and customizing printer solutions..........................................................................................125

Maintaining the printer............................................................................127

Maintaining ink cartridges.....................................................................................................................127

Cleaning the exterior of the printer......................................................................................................128

Cleaning the scanner glass....................................................................................................................129

Cleaning the touch screen.....................................................................................................................129

Moving the printer to another location................................................................................................130

Contents 5

Troubleshooting.......................................................................................131

Before you troubleshoot.......................................................................................................................131

If Troubleshooting does not solve your problem..................................................................................131

Setup troubleshooting...........................................................................................................................131

Understanding printer messages..........................................................................................................136

Clearing paper jams...............................................................................................................................146

Print troubleshooting............................................................................................................................153

Copy and scan troubleshooting.............................................................................................................155

E-mail troubleshooting..........................................................................................................................157

Fax troubleshooting............................................................................................................ ..................158

Memory card troubleshooting..............................................................................................................163

Network troubleshooting......................................................................................................................163

Notices.....................................................................................................175

Product information..............................................................................................................................175

Edition notice........................................................................................................................................175

Power consumption..............................................................................................................................179

Index........................................................................................................193

Safety information 6

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

Use only the power supply and power cord provided with this product or the manufacturer's authorized replacements.

CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ‑11) cord provided with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

SAVE THESE INSTRUCTIONS.

About your printer 7

About your printer

Thank you for choosing this printer!

We've worked hard to make sure it will meet your needs.

To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and make sure you check the latest updates on our Web site.

We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied. If you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the reason we do what we do, and your suggestions help us do it better.

Minimizing your printer's environmental impact

We are committed to protecting the environment and are continually improving our printers to reduce their environmental impact. By selecting certain printer settings or tasks, you may be able to reduce your printer's environmental impact even further.

Conserving energy

• Activate Eco-Mode. This feature sets the screen brightness to low and sets the printer to change to Sleep mode

after the printer is left idle for 10 minutes.

• Select the lowest Sleep timeout. The Sleep feature puts the printer in a minimum‑power standby mode after the

printer has been idle for a set amount of time (the Sleep timeout).

• Share your printer. Wireless/network printers allow you to share a single printer among multiple computers, thus

conserving energy and other resources.

Conserving paper

• Print more than one page image on one side of the paper. The Pages per Sheet feature allows you to print multiple

pages on one sheet. You can print up to 16 page images on one side of a sheet of paper.

• Print on both sides of the paper. Duplexing lets you print on both sides of the paper manually or automatically

(depending on your printer model).

• Preview print jobs before printing. Use the preview features found in Toolbars, the Print or Print Preview dialog,

or the printer display (depending on your printer model).

• Use recycled paper.

• Reduce the margins of documents to be printed.

• Scan and save. To avoid printing multiple copies, you can scan documents or photographs and save them to a

computer program, application, or flash drive for presentation.

About your printer 8

Conserving ink

• Use Quick Print or Draft Mode. These modes can be used to print documents using less ink than normal and are

ideal for printing documents that are mostly text.

• Use font types and font settings that require less ink. Most programs or applications let you adjust the darkness

of the colors.

• Use high‑yield cartridges. These cartridges let you print more pages.

Recycling

• Return ink cartridges for reuse or recycling through the Lexmark Cartridge Collection Program. To return an ink

cartridge, go to www.lexmark.com/recycle, and then follow the instructions to request a postage‑paid bag.

• Recycle the product packaging.

• Recycle your old printer instead of throwing it away.

• Recycle paper from discarded print jobs.

• Use recycled paper.

To read the Lexmark Environmental Sustainability Report, visit www.lexmark.com/environment.

Note: Your printer may not come with some of these programs or some of the functions of these programs,

depending on the features of the printer that you purchased.

Finding information about the printer

Publications

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Setup documentation The setup documentation came with the printer and is

also available on the Lexmark Web site at http://support.lexmark.com.

About your printer 9

What are you looking for? Find it here

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

User's Guide

The User's Guide is available on the installation software CD.

• Performing printing, copying, scanning, and faxing tasks,

depending on your printer model

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using printer software

• Setting up and configuring the printer on a network,

depending on your printer model

For updates, check our Web site at http://support.lexmark.com.

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Creating and customizing printer solutions, depending on your printer model

Help using the printer software Windows or Mac Help

SmartSolutions User's Guide and Help Go to http://smartsolutions.lexmark.com. Click HELP to

view basic SmartSolutions information.

Open a printer software program or application, and then click Help.

to view context‑sensitive information.

Click

The latest supplemental information, updates, and online technical support:

• Troubleshooting hints and tips

• Frequently asked questions

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

Notes:

• The Help installs automatically with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on your operating system.

Lexmark Support Web site—

http://support.lexmark.com Note: Select your region, and then select your product

to view the appropriate support site. Record the following information (located on the store

receipt and the back of the printer), and have it ready when you contact support so that they may serve you faster:

• MAC address number

• Serial number

• Date purchased

• Store where purchased

Note: Lift the scanner unit to see the customer support label.

About your printer 10

What are you looking for? Find it here

Telephone support In the US, call us at:

1‑800‑395‑4039 Monday–Friday (8:00 AM–11:00 PM ET), Saturday

and Sunday (11:00 AM–8:00 PM ET)

Support telephone numbers and hours of operation for your region or country can be found on the Support Web site (http://support.lexmark.com) or on the printed warranty that came with your printer.

Warranty information

• In the US—See the Statement of Limited Warranty

included with this printer, or at http://support.lexmark.com.

• In other countries or regions—See the printed

warranty that came with your printer.

Note: Your printer may not come with some of these programs or some of the functions of these programs, depending on the features of the printer that you purchased.

Understanding the parts of the printer

Note: Some functions are available only in select printer models.

About your printer 11

Use the To

1 Automatic Document Feeder

(ADF) tray

Load original documents into the ADF for scanning, copying, or faxing. Note: Do not load postcards, photos, small items, or thin media (such as

magazine clippings) into the ADF. Place these items on the scanner glass.

2 ADF output tray Hold documents as they exit from the ADF.

3 Memory card slot Insert a memory card.

4 PictBridge and USB port Connect a PictBridge-enabled digital camera or a flash drive to the printer.

5 Paper exit tray Hold paper as it exits.

6 Paper tray (Tray 1) Load paper.

7 Paper stop Catch the paper as it exits.

8 Printer control panel Operate the printer.

9 ADF Scan, copy, or fax multiple‑page letter‑, legal‑, and A4‑size documents.

About your printer 12

EXT

E N I

T X E

E N I L

Use the To

10 Scanner unit

• Access the ink cartridges and printhead.

• Remove paper jams.

11 Ink cartridge access area Install, replace, or remove ink cartridges.

12 Ethernet port Connect your printer to a computer, a local network, an external DSL, or a cable modem.

13 USB port Connect the printer to a computer using a USB cable.

Warning—Potential Damage: Do not touch the USB port except when plugging in or

removing a USB cable or installation cable.

14 EXT port

Connect additional devices (telephone or answering machine) to the printer and the telephone line. Use this port if you do not have a dedicated fax line for the printer, and if this connection method is supported in your country or region.

Note: Remove the plug to access the port.

15 LINE port

Connect the printer to an active telephone line (through a standard wall jack, DSL filter, or VoIP adapter) to send and receive faxes.

16 Power supply with port Connect the printer to a power source.

17 Duplex unit

• Print on both sides of a sheet of paper.

• Remove paper jams.

18 Printhead access area Install the printhead.

Note: The carrier moves to the printhead access area when no printhead is installed in

the printer.

19 Jam clearance cover Remove jammed pages.

Ordering and replacing supplies 13

Ordering and replacing supplies

Ordering ink cartridges

Lexmark Pro910 Series except Pro919

Item

Black cartridge 150 Not available

High‑yield black cartridge 150XL, 155XL 150XLA

Yellow color cartridge 150 Not available

High‑yield yellow color cartridge 150XL 150XLA

Cyan color cartridge 150 Not available

High‑yield cyan color cartridge 150XL 150XLA

Magenta color cartridge 150 Not available

High‑yield magenta color cartridge 150XL 150XLA

Licensed for a single use only. After use, return this cartridge to Lexmark for remanufacturing, refilling, or recycling.

Available only on the Lexmark Web site at www.lexmark.com.

Return Program Cartridge

Regular cartridge

Lexmark Pro919 model

Item

Black cartridge 160 Not available

High‑yield black cartridge 160XL 160XLA

Yellow color cartridge 160 Not available

Return Program cartridge

Regular cartridge

High‑yield yellow color cartridge 160XL 160XLA

Cyan color cartridge 160 Not available

High‑yield cyan color cartridge 160XL 160XLA

Magenta color cartridge 160 Not available

High‑yield magenta color cartridge 160XL 160XLA

Licensed for a single use only. After use, return this cartridge to Lexmark for remanufacturing, refilling, or recycling.

Available only on the Lexmark Web site at www.lexmark.com.

Notes:

• To get more ink, order high‑yield ink cartridges.

• Depending on your country or region, you may get the ink cartridges individually or in packs.

• You can order a mix of standard ink cartridges and high‑yield ink cartridges, depending on your needs.

• Check the yield rate on the ink cartridge box, or visit www.lexmark.com/yields.

• For best results, use only Lexmark ink cartridges.

• The cartridges can be used for printing documents and photos.

Ordering and replacing supplies 14

• When storing new ink cartridges, make sure they are unopened and placed on their flat side.

• Remove ink cartridges from their packaging only upon installation.

Using genuine Lexmark ink cartridges

Lexmark printers, ink cartridges, and photo paper are designed to perform together for superior print quality, and our inks are formulated to work with your printer and help extend the life of your product. We recommend that you use only genuine Lexmark ink cartridges.

Lexmark's warranty does not cover damage caused by non-Lexmark ink or ink cartridges.

Replacing ink cartridges

Make sure you have a new ink cartridge or cartridges before you begin. You must install new cartridges immediately after removing the old ones, or the ink remaining in the printhead nozzles may dry out.

Removing ink cartridges

1 Turn on your printer.

2 Open the printer.

Note: The printhead moves to the cartridge installation position.

3 Press the release tab, and then remove the used ink cartridge or cartridges.

Installing ink cartridges

1 Remove the ink cartridge from the pack, and then remove the protective cap from the ink cartridge.

Ordering and replacing supplies 15

If your ink cartridge comes with a twist cap, then remove the cap.

2 Insert each ink cartridge. Slide your finger along the ink cartridge until the cartridge clicks into place.

Notes:

• Insert the color cartridges first, and then the black cartridge.

• Insert the new ink cartridges immediately after removing the protective cap to avoid exposing the ink to air.

3 Close the printer.

Ordering paper and other supplies

To order supplies or to locate a dealer near you, visit our Web site at www.lexmark.com.

Item Part Number

USB cable 1021294

For more information, go to www.lexmark.com.

Ordering and replacing supplies 16

Paper Paper size

Lexmark Photo Paper

• Letter

• A4

• 4 x 6 in.

• L

Lexmark PerfectFinish Photo Paper

• Letter

• A4

• 4 x 6 in.

• L

Notes:

• Availability may vary by country or region.

• For best results when printing photos or other high-quality images, use Lexmark Photo Paper or Lexmark

PerfectFinish

Photo Paper.

• For more information, go to www.lexmark.com

Recycling Lexmark products

To return Lexmark products for recycling:

1 Visit our Web site at www.lexmark.com/recycle.

2 Find the product type you want to recycle, and then select your country or region from the list.

3 Follow the instructions on the computer screen.

Note: Printer supplies and hardware not listed in a Lexmark collection program may be recycled through your local

recycling center. Contact your local recycling center to determine the items they accept.

Using the printer control panel buttons and menus 17

Using the printer control panel buttons and menus

Using the printer control panel

Note: The icons appear when they are selectable on the current screen. If an icon does not appear, then the function

is not available.

1 2 3 4

567

Use To

1 Power

2 Back

3 Touch‑screen display

Note: The display is turned off in

Sleep mode.

4 Start

5 Cancel

6 Help

• Turn the printer on and off.

• Switch to Sleep mode.

Note: When the printer is on, press hold

for three seconds to turn off the printer.

to switch to Sleep mode. Press and

• Return to the previous screen.

• Exit from one menu level to a higher one.

• Navigate the printer menus.

• Change settings.

• View printer messages and animation.

Start a job, depending on which mode is selected.

Cancel the current job or task.

View Help text messages. View the Tutorial when on the home screen.

7 Home

Return to the home screen.

Using the printer control panel buttons and menus 18

Understanding the home screen

After the printer is turned on and a short warm-up period occurs, the display shows the home screen. Use the home screen selections to initiate an action, such as copying or faxing, or to change the printer settings.

Note: Some functions are available only in select printer models.

Use To

1 Copy

2 Scan

Access the copy menu and make copies.

Access the scan menu and scan documents.

Copy

Scan

Fax

Memory

Device

Smart

Solutions

3 Fax

4 Memory Device

PictBridge

5 SmartSolutions

6 Ink levels icon

Access the fax menu and send faxes.

View, select, print, or attach photos and documents to e‑mail. Note: This icon appears only when you return to the home screen while a memory card, flash

drive or PictBridge‑enabled camera is connected to the printer.

Access the SmartSolutions menu.

• View the current ink levels of the installed cartridges.

• Access cartridge maintenance and information functions.

Paper Size

Paper Type

Photo Size

Layout

Change Print Settings

Letter

Auto Detect

4x6 in.

Using the printer control panel buttons and menus 19

Use To

7 Setup icon

8 Eco‑Mode icon

Access the setup menu and change printer settings.

Activate Eco‑Mode to select the following options:

• Change to Sleep mode after the printer is left idle for 10 minutes.

• Set screen brightness to low.

9 Wi‑Fi indicator

Ethernet indicator

Check the network connection status of your printer and access the network settings.

Navigating menus using the touch screen

Select Photos

1 - 6 of 10

Layout

Use To

1 Left arrow

2 Right arrow

3Accept

4 Up arrow

Scroll left.

Scroll right.

Save your setting.

Scroll up.

Using the printer control panel buttons and menus 20

Use To

5 Scroll bar

6 Down arrow

Tips:

Scroll up and down the menu list.

Scroll down.

• Use your fingers to navigate the screen. The touch screen does not work if you use other tools or devices to navigate.

• Drag the scroll bar or touch the arrows until the menu or setting that you want appears on the display.

• Flick the screen by dragging your finger up or down the screen, and then lifting your finger off the screen. To navigate

to the next or previous screen, flick sideways. It will have the same effect as selecting the left or right arrow.

• To confirm a setting or select a menu or item, touch it.

• If necessary, touch OK or Accept after making a selection or changing a setting.

Note: All the instructions in this guide start from the home screen. If you are not on the home screen, then touch

For example, to navigate to Paper Type and select the default paper type setting:

1 Touch > Paper Setup > Paper Type.

Note: For select printer models with two paper trays installed, touch

and then touch Paper Type.

> Paper Setup, select the paper tray,

2 Scroll up or down (using the scroll bar or arrows, or by flicking the screen up or down) to view the list of paper types.

3 Select a paper type setting by touching it, and then touch Accept to save the setting.

Changing the Sleep timeout

The Sleep timeout is the time it takes for the printer to switch to Sleep mode when the printer is left idle. The Sleep feature optimizes energy efficiency by reducing the printer power consumption. To save the most energy, select the lowest Sleep timeout.

1 From the home screen, touch > Device Setup > Sleep.

2 Select a Sleep timeout, and then touch Accept.

Using the printer control panel buttons and menus 21

Saving paper and energy

To significantly cut paper usage and reduce paper waste, activate 2‑Sided Printing:

1 From the home screen, navigate to:

> Print Mode Setup > 2-Sided Copy, Standalone > On

2 Touch Accept.

To optimize energy efficiency, reduce the Sleep timeout and Screen Brightness:

1 From the home screen, navigate to:

> Device Setup

2 Touch Sleep or Screen Brightness, and then adjust the setting.

3 Touch Accept.

Note: If you select 2-Sided Copy, Standalone, then the printer prints on both sides of the paper (duplex) for copy

and fax jobs, and for printing in Windows and Macintosh, depending on your printer model.

Restoring factory default settings

Resetting to factory default settings will delete all the printer settings you have previously selected.

1 From the home screen, touch > Restore Factory Defaults > Restore All Printer Settings > Yes.

2 When prompted to set the initial settings of your printer, make your selections using the touch screen.

The printer restarts automatically after resetting to factory default settings.

Using the printer software 22

Using the printer software

Minimum system requirements

The printer software requires up to 500MB of free disk space.

Supported operating systems

• Microsoft Windows 7 (SP1)

• Microsoft Windows Server 2008 (R2 SP1)

• Microsoft Windows Server 2008 (SP1)

• Microsoft Windows Server 2003 (SP2)

• Microsoft Windows Vista (SP1)

• Microsoft Windows XP (SP3)

• Macintosh Intel OS X version 10.7.0 or later

• Macintosh Intel OS X version 10.6.0 or later

• Macintosh Intel OS X version 10.5.0 or later

• Macintosh Intel OS X version 10.4.4 or later

• Macintosh PowerPC OS X version 10.5.0 or later

• Macintosh PowerPC OS X version 10.4.0 or later

• Ubuntu Linux 11.04, 10.10, 10.04, and 9.04 LTS

• Red Hat Enterprise Linux WS 6, WS 5, and WS 4

• Red Flag Linux Desktop 6.0

• SUSE Linux Enterprise Server 11 and 10

• SUSE Linux Enterprise Desktop 11 and 10

• Linux openSUSE 11.4, 11.3, and 11.2

• Linpus Linux Desktop 9.6

• Fedora 14

• Debian GNU/Linux 6.0 and 5.0

• Mint 10 and 9

• PCLinux OS 2010

The printer driver for this operating system is available only at http://support.lexmark.com.

Using the Windows printer software

Software installed during printer installation

When you set up the printer using the installation software CD, all the necessary software was installed. You may have chosen to install some additional programs. The following table provides an overview of various software programs and what they can help you do.

Using the printer software 23

If you did not install these additional programs during initial installation, then reinsert the installation software CD, run the installation software, and then click Advanced Options > Install Additional Software.

Printer software

Use the To

Lexmark (referred to as Printer Home)

Printer Home

• Launch applications or programs.

• Scan or e‑mail a photo or document.

• Edit scanned documents.

• Scan documents to PDF.

• Adjust settings for the printer.

• Order supplies.

• Maintain ink cartridges.

• Register the printer.

• Contact technical support.

• Access the User's Guide.

Lexmark Phone Book (referred to as Phone Book)

Abbyy Sprint OCR Scan a document and produce text that you can edit with a word‑processing

Lexmark Wireless Setup Utility (referred to as Wireless Setup Utility)

Lexmark Tools for Office (referred to as Tools for Office)

Printer Setup Utility Configure the fax and e‑mail settings of your printer.

Status Messenger Learn more about the printing problems encountered.

Status Monitor Center

Manage your fax contacts.

program.

• Set up the wireless printer on a wireless network.

• Change the wireless settings of the printer.

Note: This program is installed automatically with the printer software if the printer has wireless capability.

Access your favorite settings in Microsoft Office 2007.

• Check the supplies status of your printer.

• Order supplies online.

Product Update Receive automatic notifications of updates to your printer software when new

updates are available.

Using the printer software 24

Use the To

Printing Preferences When you click File > Print > Properties with a document open, a Printing

Preferences dialog appears. The dialog lets you select options for the print job, such as the following:

• Select the number of copies to print.

• Print two‑sided copies.

• Select the paper type.

• Add a watermark.

• Enhance images.

• Save settings.

Note: Printing Preferences is installed automatically with the printer software.

Note: Your printer may not come with some of these programs or some of the functions of these programs,

depending on the features of the printer that you purchased.

Using the Macintosh printer software

Launching the Print dialog

Use the Print dialog to adjust the print settings and schedule print jobs.

With a document or photo open, choose File > Print.

Launching an application

1 From the Finder, navigate to:

Applications > select your printer folder

2 Double‑click the application that you want to use.

Use the To

Printer Settings

Shortcuts Speed up usual tasks with your printer.

Wireless Setup Assistant

• Customize settings for fax jobs.

• Create and edit the Contacts list.

• Configure e‑mail connectivity settings.

• Configure the language, country, date, and time.

Set up the printer on a wireless network. Note: This application is automatically installed with the printer software if the printer has

wireless capability.

Uninstaller Remove the printer software from your computer.

Notes:

• Your printer may not come with these applications, depending on the features of the printer that you purchased

or the installation type (standard or custom) chosen when you installed the printer.

Using the printer software 25

• To take advantage of the full features of your printer, select the custom install option during installation, and

then select all packages listed.

Accessing Web links

Web links are links to predefined Web pages that are saved in the printer folder.

1 From the Finder, navigate to:

Applications > select your printer folder > Web Links

2 Double‑click the Web link that you want to visit.

Use To

Customer Support Contact customer support.

Lexmark Software Updates Download and install the latest printer software.

Lexmark Online Visit the Lexmark Web site.

Order Supplies Online Order ink or supplies.

Printer Registration Register your printer.

Visit Lexmark SmartSolutions

Note: Your printer may not come with these Web links, depending on the features of the printer that you purchased.

• Visit the SmartSolutions Web site.

• Choose your custom solutions.

Finding and installing optional software

For Windows users

1 Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Navigate to:

Printer Home > select your printer > Support > Online support

4 From the Web site, select your printer and then download the driver.

5 Install additional or optional software.

For Macintosh users

1 From the Finder, navigate to:

Applications > select your printer folder > Web Links > Lexmark Software Updates

2 From the Web site, select your printer and then download the driver.

3 Install additional or optional software.

Using the printer software 26

Updating the printer software

For Windows users

1 Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Select your printer, and then click Product Update.

4 Follow the instructions on the computer screen.

For Macintosh users

1 From the Finder, navigate to:

Applications > select your printer folder > Web Links > Lexmark Software Updates

2 From the Web site, select your printer and then download the driver.

Downloading PCL and PS drivers (Windows only)

Universal Print Drivers (PCL 5 emulation, PCL XL emulation, and PS emulation) can be downloaded from our Web site. You need to search for your printer model to view compatible drivers.

Reinstalling the printer software

When you set up the printer using the installation software CD, all the necessary software was installed. If you encountered problems while installing, or if your printer does not appear in the printers folder or as a printer option when you send a print job, then try uninstalling and reinstalling the printer.

Uninstalling the printer software

For Windows users

Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Click the uninstaller.

4 Follow the instructions on the computer screen.

5 Once the uninstall process is complete, restart your computer.

For Macintosh users

Close all open applications.

2 From the Finder, navigate to:

Applications > select your printer folder

Using the printer software 27

3 Double‑click Uninstaller.

4 Follow the instructions on the computer screen.

Installing the printer software

Note: If you installed the printer software on this computer before but need to reinstall the software, then uninstall

the current software first.

For Windows users

Close all open software programs.

2 Insert the installation software CD.

If the installation dialog screen does not appear after a minute, then launch the CD manually:

a Click , or click Start and then click Run. b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive. c Press Enter, or click OK.

3 Click Install, and then follow the instructions on the computer screen.

For Macintosh users

Note: To take advantage of the full features of your printer, select the custom install option, and then select all

packages listed.

1 Close all open applications.

2 Insert the installation software CD.

If the installation dialog does not appear after a minute, then click the CD icon on the desktop.

3 Double-click the software installer package, and then follow the instructions on the computer screen.

Using the Internet

Go to the Lexmark Web site at http://support.lexmark.com.

2 Navigate to:

SUPPORT & DOWNLOADS > select your printer > select your operating system

3 Download the driver, and then install the printer software.

Loading paper and original documents 28

Loading paper and original documents

Loading the paper tray

Make sure:

• You use paper designed for inkjet printers.

• The paper is not used or damaged.

• If you are using specialty paper, you follow the instructions that came with it.

• The paper does not buckle when you adjust the paper guides to avoid jams.

1 Pull the tray completely out of the printer.

2 Move the paper guides to the sides of the tray.

Loading paper and original documents 29

3 If you are loading A4‑ or legal‑size paper, then squeeze the tab and pull to extend the tray.

Note: When you pull the extension out, the first stop accommodates A4‑size paper. When the extension is fully out, it accommodates legal‑size paper.

4 Load the paper facedown.

5 Adjust the paper guides to rest gently against the left, right, and bottom edges of the paper.

Loading paper and original documents 30

6 Insert the tray.

Note: If you extended the tray to accommodate A4- or legal-size paper, then the tray sticks out from the front of

the printer when inserted.

7 Flip up the paper stop to catch the paper as it exits.

Note: If you loaded A4‑ or legal‑size paper, then extend the paper stop.

Loading envelopes or photo paper

1 Pull tray completely out of the printer.

Loading paper and original documents 31

2 Move the paper guides to the sides of tray.

3 Use the envelope icon and the photo paper outline on the bottom of the tray to help you position envelopes or

photo paper.

Note: Do not mix paper types in the tray. You can load either envelopes or photo paper, but not both.

4 Load envelopes or photo paper.

Note: Load envelopes or photo paper with the printable side facedown. (If you are not sure which side is the

printable side, then see the instructions that came with the envelopes or photo paper.)

Loading paper and original documents 32

5 Adjust the paper guides to rest gently against the left, right, and bottom edges of the envelopes or photo paper.

1 1

6 Insert the tray.

Loading paper and original documents 33

7 Flip up the paper stop to catch the envelopes or photos as they exit.

Note: For best results, allow photos to dry at least 24 hours before stacking, displaying, or storing.

Loading various paper types

Load up to Make sure

150 sheets of plain paper

100 sheets of coated paper 25 sheets of photo paper 25 sheets of glossy paper

• The paper is designed for use with inkjet printers.

• The paper guides rest against the left, right, and bottom edges of the

paper.

• The glossy or printable side of the paper faces down. (If you are not sure

which side is the printable side, then see the instructions that came with the paper.)

• The paper guides rest against the left, right, and bottom edges of the

paper.

Notes:

• For best results, allow photos to dry at least 24 hours before stacking,

displaying, or storing.

• For best results, load more photo paper than needed, but do not

exceed the maximum amount for your paper type.

Loading paper and original documents 34

Load up to Make sure

10 envelopes

• The envelopes are designed for use with inkjet printers.

• The print side of the envelopes faces down with the flap to the left as

shown.

• You load the envelopes in the center of the tray as indicated by the icon.

Load them all the way to the back of the tray.

• You print the envelopes in landscape orientation.

• The paper guides rest against the left, right, and bottom edges of the

envelopes.

• You select the correct envelope size. If t he exact envelope size is not listed,

then select the next larger size. Set the left and right margins so that the envelope text will be correctly positioned on the envelope.

Warning—Potential Damage: Do not use envelopes that have metal clasps, string ties, or metal folding bars.

25 sheets of labels

Notes:

• Do not load envelopes with holes, perforations, cutouts, or deep

embossing.

• Do not use envelopes that have exposed flap adhesive.

• You use full label sheets. Partial sheets (with areas exposed by missing

labels) may cause labels to peel off during printing, resulting in a paper jam.

• You load letter‑ or A4‑size label sheets.

• The print side of the labels faces down.

• The top of the labels feeds into the printer first.

• The paper guides rest against the left, right, and bottom edges of the label

sheets.

Loading paper and original documents 35

Load up to Make sure

50 transparencies

10 iron-on transfers

25 index cards, photo papers, or postcards

• The rough side of the transparencies faces down.

• You load letter‑ or A4‑size transparencies.

• You remove any paper backing sheets from the transparencies before

• If the transparencies have a removable strip, then each strip faces down.

• The paper guides rest against the left, right, and bottom edges of the

transparencies.

Note: Transparencies require more drying time. Remove each transparency as it exits, and allow it to dry to avoid ink smudging.

• You follow the loading instructions that came with the iron-on transfers.

• The print side of the transfers faces down.

• The paper guides rest against the edges of the transfers.

Note: For best results, load transfers one at a time.

• The thickness does not exceed 0.025 inches (0.635 mm).

• The print side of the photo paper faces down.

• You load the photo paper in the center of the tray, as indicated by the

4 x 6‑inch photo paper outline.

• The paper guides rest against the left, right, and bottom edges of the

paper.

Note: For best results, allow photos to dry at least 24 hours before stacking, displaying, or storing.

Loading paper and original documents 36

Saving paper settings

You can adjust the settings for your print and copy jobs to match the paper size and type you have loaded in the printer.

1 From the home screen, touch > Paper Setup.

Note: If you have installed two trays in your printer, then touch , select the paper tray, and then touch Paper Setup.

2 Adjust the settings, if necessary:

• If you want to set the paper size, then navigate to:

Paper Size > select the default paper size > Accept

• If you want to set the paper type, then navigate to:

Paper Type > select the default paper type > Accept

Loading original documents on the scanner glass

1 Open the scanner lid and place the document facedown on the scanner glass.

2 Close the scanner lid.

Loading paper and original documents 37

Loading original documents into the ADF

You can load up to 35 sheets of an original document into the ADF for scanning, copying, and faxing. You can load A4‑, letter‑, or legal‑size paper into the ADF.

1 Adjust the paper guide on the ADF tray to the width of the original document.

2 Load the original document faceup and top edge first into the ADF until you hear a sound from the ADF.

Linking trays

Tray linking is useful for large print jobs or multiple copies. When Paper Tray Linking is enabled, the printer automatically picks up paper from the optional tray.

From the home screen, touch

Notes:

• Optional trays are purchased separately. For more information, contact the place where you purchased the

printer.

• Make sure the printer is off before installing the optional tray.

• The paper type and paper size in the default paper tray and the optional tray should match to avoid a media

type mismatch error.

> Paper Setup > Tray Linking > Automatic > Accept.

Printing 38

Printing

Tips for printing

• Use the appropriate paper for your print job.

• Select a higher print quality for better prints.

• Make sure there is enough ink in the ink cartridges.

• Remove each sheet as it is printed when printing photos or when working with specialty media.

• Do not touch the duplex latch or latches while actively printing.

Printing basic documents

Printing a document

For Windows users

With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Select the print quality, the number of copies to print, the type of paper to use, and how the pages should print.

4 Click OK to close any printer software dialogs.

5 Click OK or Print.

For Macintosh users

With a document open, choose File > Page Setup.

2 From the Page Setup dialog, set the printer, paper size, and orientation.

3 Click OK.

4 From the menu bar, choose File > Print.

5 From the Printer pop‑up menu, choose your printer.

6 From the print options menu, choose the print quality, the number of copies to print, the type of paper to use, and

how the pages should print.

7 Click Print.

Printing 39

Collating printed copies

When printing multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

Notes:

• The collate option is available only when you are printing multiple copies.

• To prevent smudging when printing photos, remove each photo as it exits the printer, and then let it dry before

stacking.

For Windows users

With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Navigate to:

Layout tab > Copies area

4 Enter the number of copies that you want to print, and then select Collate.

5 Click OK to close any printer software dialogs.

6 Click OK or Print.

For Macintosh users

With a document open, choose File > Page Setup.

2 From the Page Setup dialog, set the printer, paper size, and orientation.

3 Click OK.

4 From the menu bar, choose File > Print.

5 From the Printer pop‑up menu, choose your printer.

6 From the Copies area, enter the number of copies that you want to print, and then select Collated.

7 Click Print.

Changing the print order of pages

For Windows users

With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Navigate to:

Layout tab > Copies area

Printing 40

4 To change the current page order, select the Reverse page order check box.

5 Click OK to close any printer software dialogs.

6 Click OK or Print.

For Macintosh users

With a document open, choose File > Page Setup.

2 From the Page Setup dialog, set the printer, paper size, and orientation.

3 Click OK.

4 From the menu bar, choose File > Print.

5 From the Printer pop‑up menu, choose your printer.

6 From the print options pop-up menu, choose Paper Handling.

7 From the Page Order pop‑up menu, choose a page order:

• To print the first page first, choose Normal.

• To print the last page first, choose Reverse.

8 Click Print.

Printing multiple pages on one sheet

For Windows users

With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Navigate to:

Layout tab > Page Layouts area > select Multiple pages per side (N‑Up)

4 Select the number of page images to print on each side.

5 Adjust other settings as needed.

6 Click OK to close any printer software dialogs.

7 Click OK or Print.

For Macintosh users

With a document open, choose File > Page Setup.

2 From the Page Setup dialog, set the printer, paper size, and orientation.

3 Click OK.

4 From the menu bar, choose File > Print.

5 From the Printer pop‑up menu, choose your printer.

6 From the print options pop‑up menu, choose Layout.

7 From the Pages per Sheet pop‑up menu, choose the number of page images to print on each page.

Printing 41

8 Adjust other settings as needed.

9 Click Print.

Printing documents from a memory card or flash drive

To enable the File Print function, the memory card or flash drive must contain document files that are supported by the printer. For more information, see “Supported memory cards and file types” on page 45.

1 Insert a memory card or flash drive.

The Memory Device screen appears on the display.

2 Touch Print Documents.

3 Select the document that you want to print, and then press .

Printing specialty documents

Printing envelopes

For Windows users

With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Navigate to:

Paper/Finishing tab > Paper size list > select your envelope size If no size matches the envelope size, then click Manage Custom Sizes and set a custom size.

4 Navigate to:

Paper type list > select Envelope

5 Navigate to:

Layout tab > Page Orientation area > select an orientation

6 Click OK to close any printer software dialogs.

7 Click OK or Print.

For Macintosh users

With a document open, choose File > Page Setup.

2 From the “Format for” pop‑up menu, choose your printer.

3 From the Paper Size pop‑up menu, choose your envelope size.

If no size matches the envelope size, then set a custom size.

4 Select an orientation, and then click OK.

5 From the menu bar, choose File > Print.

Printing 42

6 From the Printer pop‑up menu, choose your printer.

7 Click Print.

Notes:

• Most envelopes use landscape orientation.

• Make sure the same orientation is also selected in the application.

Printing on labels

Notes:

• Make sure the top of the label sheet feeds into the printer first.

• Make sure the adhesive on the labels does not extend to within 1 mm of the edge of the label sheet.

• Make sure the paper guide or paper guides rest against the edges of the label sheet.

• Use full label sheets. Partial sheets (with areas exposed by missing labels) may cause labels to peel off during

printing, resulting in a paper jam.

For Windows users

With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Navigate to:

Paper/Finishing tab > Manage Custom Sizes > New

4 Type a name and adjust the settings as needed to create a custom size, and then click OK.

5 Navigate to:

Paper type list > select the created custom type

6 Click OK to close any printer software dialogs.

7 Click OK or Print.

For Macintosh users

With a document open, choose File > Page Setup.

2 From the “Format for” pop‑up menu, choose your printer.

3 From the Paper Size pop‑up menu, choose your paper size.

If no paper size matches the label sheet size, then set a custom size.

4 Select an orientation, and then click OK.

5 From the menu bar, choose File > Print.

6 From the Printer pop‑up menu, choose your printer.

7 From the print options pop‑up menu, choose Quality & Media.

8 From the Paper Type pop‑up menu, choose Labels.

Printing 43

9 From the Print Quality menu, choose a print quality other than Quick Print or Draft.

10 Click Print.

Printing on custom‑size paper

For Windows users

With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Navigate to:

Paper/Finishing tab > Manage Custom Sizes > New

4 Type a name and adjust the settings as needed to create a custom size, and then click OK.

5 Click Close, and then click OK to close any printer software dialogs.

6 Click OK or Print.

For Macintosh users

With a document open, choose File > Page Setup.

2 From the “Format for” pop‑up menu, choose your printer.

3 From the Paper Size pop‑up menu, choose Manage Custom Sizes.

4 Adjust the settings as needed to create a custom size, and then click OK.

5 Click OK.

6 From the menu bar, choose File > Print.

7 From the printer pop‑up menu, choose your printer.

8 Click Print.

Printing 44

Working with photos

Using a memory card or flash drive with the printer

Insert a memory card into the card slot or a flash drive into the USB port

Inserting a memory card Inserting a flash drive

SD/MS-Duo/MMC

Notes:

• Insert the card with the brand name label facing up.

• Make sure any arrows on the card point toward the printer.

• If necessary, connect the memory card to the adapter that

came with it.

• Make sure that the memory card inserted is supported by the

printer. For more information, see “Supported memory cards and file types” on page 45.

• The card reader light comes on when a memory card is inserted

and blinks when a memory card is being accessed.

Warning—Potential Damage: Do not touch any cables, any network adapter, any connector, the memory device, or the printer in the areas shown while actively printing, reading, or writing from the memory device. A loss of data can occur.

SD/MS-Duo/MMC

Notes:

• The flash drive uses the same port that is used

for a PictBridge camera cable.

• An adapter may be necessary if your flash drive

does not fit directly into the port.

The Memory Device screen appears on the display.

Notes:

• If the printer does not recognize the memory device, then remove and reinsert it.

• If a flash drive or a digital camera set to mass storage mode is inserted into the USB port while a memory card is

in the card slot, then the display prompts you to choose which memory device to use.

Printing 45

Supported memory cards and file types

Memory card File type

• Secure Digital (SD)

• Secure Digital High Capacity (SDHC)

• Micro Secure Digital (with adapter) (Micro SD)

• Mini Secure Digital (with adapter) (Mini SD)

• MultiMedia Card (MMC)

• Reduced Size MultiMedia Card (with adapter) (RS‑MMC)

• MultiMedia Card mobile (with adapter) (MMCmobile)

• Memory Stick Duo

• Memory Stick PRO Duo

Documents:

• .pdf (Adobe Portable Document Format)

Images:

• .jpg, .jpeg, .jpe (Joint Photographic Experts Group)

• .tiff, .tif (Tagged Image File Format)

Printing photos using the printer control panel

1 Load photo paper.

2 Insert a memory card, flash drive, or digital camera set to mass storage mode.

The Memory Device screen appears on the display.

3 Touch View Photos.

The Select Photos screen appears.

4 Touch the photo or photos you want to print.

Tips:

•

If you want to clear a selected photo, then touch the photo again.

• If you want to view more photos, then touch the left or right arrow, and then touch the photo to select it.

5 When you are finished selecting the photos you want to print, touch Layout.

6 If you want to change the print settings, then touch Change Settings.

If necessary, touch Accept each time you make a selection.

7 Press .

Note: For best results, allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Printing 46

Printing photos from a PictBridge-enabled digital camera

PictBridge is a technology available in most digital cameras that lets you print directly from your digital camera without using a computer.

1 Insert one end of the USB cable into the camera.

Note: Use only the USB cable that came with the camera.

2 Insert the other end of the cable into the PictBridge port on the front of the printer.

SD/MS-Duo/MMC

Notes:

• Make sure that the PictBridge-enabled digital camera is set to the correct USB mode. If the camera USB

selection is incorrect, then the camera is detected as a flash drive, or an error message is displayed on the printer control panel. For more information, see the camera documentation.

• The printer reads only one memory device at a time.

3 If the PictBridge connection is successful, then the following message appears on the display: Camera

Connected. Use Camera to choose and print photos.

4 If you want to change the default print settings:

a Touch More Options to access the PictBridge menu. b Select the paper source, paper size, paper type, photo size, quality, and layout of the photos that you want to

print. Touch Accept each time you make a selection.

Note: The printer will use the default print settings unless you change the print settings from the camera.

5 See the documentation for your camera to begin printing.

Note: If you insert the camera while the printer is performing another job, then wait for the job to finish before

printing from the camera.

Printing 47

Printing on both sides of the paper (duplexing)

Printing on both sides of the paper (duplexing) automatically

Notes:

• The automatic duplex unit supports A4‑ and letter‑size paper. It also supports plain, premium plain, ColorLok

certified plain, heavy plain, and letterhead paper types.

• Do not remove the page until printing is finished.

Warning—Potential Damage: Do not touch the duplex latch or latches while actively printing.

For Windows users

With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Navigate to:

Layout tab > Print on Both Sides (Duplex) area > Print on both sides

• Click Long edge for print jobs with pages that are bound along the long edge of the page.

• Click Short edge for print jobs with pages that are bound along the short edge of the page.

4 Click the Paper/Finishing tab, and then select a supported paper type.

5 Click OK to close any printer software dialogs.

6 Click OK or Print.

To return to single-sided printing, repeat steps 1 and 2, and then navigate to:

Layout tab > Print on Both Sides (Duplex) area > Print on one side only

For Macintosh users

With a document open, choose File > Page Setup.

2 From the Page Setup dialog, set the printer, paper size, and orientation.

3 Click OK.

4 From the menu bar, choose File > Print.

5 From the Printer pop‑up menu, choose your printer.

6 From the print options pop‑up menu, choose Quality & Media.

7 From the Paper Type pop‑up menu, choose a supported paper type.

8 From the print options pop‑up menu, choose Layout.

Printing 48

9 From the Two‑Sided pop‑up menu, choose Long‑Edge binding or Short‑Edge binding.

• For Long‑Edge binding, pages are bound along the long edge of the page (left edge for portrait, top edge for

landscape).

Portrait Landscape

• For Short‑Edge binding, pages are bound along the short edge of the page (top edge for portrait, left edge for

landscape).

Portrait Landscape

10 Click Print.

Setting the duplex printing dry time

Using the control panel

1 From the home screen, touch >Print Mode Setup > Page Dry Time.

2 Select the dry time setting, and then touch Accept.

Note: The dry time varies depending on the print quality selected for the print job. Touch Extended to extend the

dry time for your prints.

Using the printer software

For Windows users

1 Click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Navigate to:

Layout tab > Print on Both Sides (Duplex) area > select a dry time setting

Note: Under conditions of high humidity, or if the normal drying time does not allow the ink to dry completely, select Extended.

4 Click OK.

Printing 49

For Macintosh users

1 From the Apple menu, navigate to:

System Preferences > Print & Fax > select your printer

2 Navigate to:

Open Print Queue > Printer Setup > Driver tab

Printer Setup > Installable Options

3 From the Two‑Sided Printing Dry Time pop‑up menu, choose a dry time setting.

Note: Under conditions of high humidity, or if the normal drying time does not allow the ink to dry completely, choose Extended.

4 Click OK or Apply Changes.

Managing print jobs

Finding the print queue for your printer

A print queue represents the printer that is connected to your computer. The print queue name is usually the printer model or the printer nickname assigned when installing or adding the printer.

Note: Several print queues may appear in the list depending on how the printer is connected (USB, Ethernet, wireless). Make sure you know how your printer is connected to the computer to be able to select the correct print queue.

For Windows users

Open the printers folder.

a Click , or click Start and then click Run. b In the Start Search or Run box, type control printers. c Press Enter, or click OK.

2 Find the print queue for your printer (Network or USB).

3 If the print queue is not in the list, then create a new print queue.

For Macintosh users

From the Apple menu, navigate to:

System Preferences > Print & Fax > the print queue for your printer

2 If the print queue is not in the list, then create a new print queue.

Printing 50

Creating a print queue

For Windows users

1 From the Printer Tasks area, click Add a Printer.

2 Follow the instructions on the computer screen.

For more information, see the documentation that came with your operating system.

For Macintosh users

1 From the Print & Fax area, click +.

2 If necessary, click the Default or Default Browser tab.

3 Select your printer from the list.

Note: Printers connected to the network or locally through a USB cable may have the same default printer

name. If necessary, use the Name field to rename the printer.

4 Click Add.

Setting your printer as the default printer

Your printer should be selected automatically from the Print dialog when you send a print job. If you have to manually select your printer, then it is not the default printer.

To set the default printer:

For Windows users

Click , or click Start and then click Run.

2 In the Start Search or Run box, type control printers.

3 Press Enter, or click OK.

The printers folder opens.

4 Right‑click the printer, and then select Set as Default Printer.

For Macintosh users

From the Apple menu, navigate to:

System Preferences > Print & Fax

2 Select the printer from the Default Printer pop‑up menu, or select the printer and click Make Default.

Printing 51

Changing the default printing mode

To conserve ink, you can change the default printing mode for all print jobs to Draft or Quick Print. It uses less ink and is recommended for printing text-only documents. If you need to change to a different print mode to print photos or other high-quality documents, then you can select a different mode from the Print dialog before sending the print job.

For Windows users

With a document open, click File > Print.

2 Click Properties, Preferences, Options, or Setup.

3 Navigate to:

Quality tab > select a print quality > OK

For Macintosh users

With a document open, choose File > Print.

2 From the printer pop‑up menu, choose your printer.

3 From the print options pop-up menu, choose Quality & Media.

4 From the Print Quality pop‑up menu, choose a print quality.

5 Click OK.

Pausing print jobs

For Windows users

Click , or click Start and then click Run.

2 In the Start Search or Run box, type control printers.

3 Press Enter, or click OK.

The printers folder opens.

4 Right‑click the printer, and then select Open or See what's printing.

5 Pause the print job:

• If you want to pause a particular print job, then right‑click the document name, and then select Pause.

• If you want to pause all print jobs in the queue, then click Printer, and then select Pause Printing.

For Macintosh users

Click the printer icon on the Dock. The print queue dialog appears.

2 Pause the print job:

• If you want to pause a particular print job, then choose the document name, and then click Hold.

• If you want to pause all print jobs in the queue, then click Pause Printer or Stop Jobs.

Printing 52

Resuming print jobs

For Windows users

Click , or click Start and then click Run.

2 In the Start Search or Run box, type control printers.

3 Press Enter, or click OK.

The printers folder opens.

4 Right‑click the printer, and then select Open or See what's printing.

5 Resume the print job:

• If you want to resume a particular print job, then right‑click the document name, and then select Resume or

Restart.

• If you want to resume all print jobs in the queue, then click Printer, and then clear the selection for Pause

Printing.

For Macintosh users

From the Apple menu, navigate to:

System Preferences > Print & Fax > select your printer

2 Click Open Print Queue or Set Up Printers.

The print queue dialog appears.

3 Resume the print job:

• If you want to resume a particular print job, then choose the document name, and then click Resume.

• If you want to resume all print jobs in the queue, then click Resume Printer or Start Jobs.

Canceling print jobs

To cancel a print job from the printer control panel, press . To cancel a print job from the computer, do the following:

For Windows users

Click , or click Start and then click Run.

2 In the Start Search or Run box, type control printers.

3 Press Enter, or click OK.

The printers folder opens.

4 Right‑click the printer, and then select Open or See what's printing.

5 Cancel the print job:

• If you want to cancel a particular print job, then right‑click the document name, and then select Cancel.

• If you want to cancel all print jobs in the queue, then click Printer > Cancel All Documents.

Printing 53

For Macintosh users

Click the printer icon on the Dock. The print queue dialog appears.

2 Choose the job you want to cancel, and then click Delete.

Printing from a mobile device

What is LexPrint?

LexPrint is a free application that lets you print easily from your iPad, iPhone, or iPod touch using any Lexmark printer connected to the same wireless network. It lets you print Web pages, photos from the photo album, or photos you recently captured using the camera of your mobile device, depending on its features. You can also customize print settings from your mobile device.

Depending on your Lexmark printer model, you may need to download the LexPrint Listener application from our Web site at www.lexmark.com/lexprint.

Supported printers

LexPrint enables your mobile device to communicate with Lexmark printers found on the same network.

• For select printer models that support Direct Image and Zeroconf or Bonjour, you can print directly from your mobile

device to the printer without using LexPrint Listener. To check if your printer model supports these features, visit www.lexmark.com/lexprint.

• For other Lexmark printers, your mobile device can send print jobs to your printer as long as the printer software

and LexPrint Listener are installed on the computer where the printer is connected.

Note: The application referred to as Rendezvous in Mac OS X version 10.2 is now called Bonjour by Apple Inc.

Copying 54

Copying

ADF Scanner glass

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or

Use the ADF for multiple‑page documents. Note: The ADF is available only in select printer models. If you

purchased a printer without an ADF, then load original documents or photos on the scanner glass.

thin media (such as magazine clippings).

Tips for copying

• Make sure you load the original document faceup into the ADF or facedown at the placement corner of the scanner

glass.

• When using the ADF, adjust the paper guide on the ADF to the width of the original document.

• When using the scanner glass, close the scanner cover, if possible, to avoid dark edges on the scanned image.

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

• When the document to be copied is in place with the settings you want, press to start copying.

Making copies

1 Load the original document.

Note: From the home screen, you can press to print one copy of the original document using the default

settings.

2 From the home screen, navigate to:

Copy > More Options > Number of Copies

3 Enter the number of copies you want to print, and then touch Accept.

4 Press , and then touch Color or Black/White to set a color or black-and-white copy.

5 Press .

Copying 55

Copying an ID card

1 From the home screen, touch SmartSolutions > ID Card Copy.

2 Load the front side of the ID card facedown on the upper left corner of the scanner glass.

3 Touch Continue.

4 When prompted to copy the back side of the ID card, touch Yes.

5 Load the back side of the ID card facedown on the upper left corner of the scanner glass.

6 Touch Continue to start printing.

Enlarging or reducing images

1 Load the original document.

2 From the home screen, touch Copy > More Options > Scale.

3 Select a scale setting, and then touch Accept.

Notes:

• If you select Fit To Page, then the printer scales the document or photo proportionately to fit a single page.

• If you select Custom %, then specify the scale setting from 25% to 400%.

4 Press .

Adjusting copy quality

1 Load the original document.

2 From the home screen, navigate to:

Copy > More Options > Quality

3 Set the copy quality, and then touch Accept.

4 Press .

Making a copy lighter or darker

1 Load the original document.

2 From the home screen, touch Copy > More Options > Darkness.

3 Use the slider to change the darkness level, and then touch Accept.

4 Press .

Copying 56

Collating copies using the printer control panel

When printing multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

1 Load the original document.

2 From the home screen, touch Copy > More Options > Number of Copies.

3 Enter the number of copies you want to print, and then touch Accept.

4 Scroll to Collate, and then touch

5 Press .

Placing separator sheets between copies

A separator sheet is a sheet of paper placed between pages, copies, or jobs based on the value selected. This feature is useful when printing transparencies.

1 Load the original document.

2 From the home screen, touch Copy > More Options > Separator Sheets.

Note: Collate must be set to On for the separator sheets to be placed between copies. If Collate is set to Off,

then the separator sheets are added to the end of the print job.

3 Select a separator sheets setting, and then touch Accept.

4 Press .

Copying multiple pages on one sheet

You can copy multiple pages on one sheet by printing smaller images of each page. For example, you can condense a 20‑page document into five pages if you use this setting to print four page images per sheet.

1 Load the original document.

2 From the home screen, touch Copy > More Options > Pages per Side.

3 Select the paper orientation and the number of pages that you want to copy on a sheet of paper, and then touch

Accept. You may print up to four page images on a sheet of paper.

4 Press .

Copying 57

Placing an overlay message on each page

1 Load the original document.

2 From the home screen, touch Copy > More Options > Overlay.

3 Select an overlay setting, and then touch Accept.

Note: If you select Custom Text, then you will be prompted to specify a custom overlay. The text can be up to 32

characters long.

4 Press .

Removing the background of a copy

The Background Removal feature adjusts the amount of background visible on a copy.

1 From the home screen, touch Copy > More Options > Background Removal.

2 Select the background removal setting, and then touch Accept.

3 Press .

Making a duplex copy

Making a two‑sided (duplex) copy automatically

The automatic duplex unit supports A4- and letter-size paper. If you need to make two‑sided copies using other paper sizes, then see the instructions for making a two‑sided copy manually.

Note: You cannot make two‑sided copies on envelopes, card stock, or photo paper.

1 Load the original document faceup into the ADF or facedown on the scanner glass.

2 From the home screen, touch Copy > More Options > 2‑Sided Copies.

3 Select a two‑sided copying option, and then touch Accept.

• If you are copying a one-sided document, then select 1‑Sided to 2‑Sided.

• If you are copying a two-sided document and using the scanner glass, then select 2‑Sided to 2‑Sided.

• If you want to specify the page orientation and layout of the original document and the copy, then select

Advanced. Touch Accept every time you make a selection.

Notes:

• For long-edged binding, pages are bound along the long edge of the page (left edge for portrait orientation

and top edge for landscape orientation).

• For short-edged binding, pages are bound along the short edge of the page (top edge for portrait orientation

and left edge for landscape orientation).

4 Press , and then follow the instructions on the display.

Copying 58

Making a duplex copy manually

1 Load the original document.

2 From the home screen, touch Copy.

3 Set the copy options you want. If necessary, touch Accept each time you make a selection.

4 Press to print on one side of the paper.

5 Load the next page of the document:

• If you are copying a one‑sided document, then load the next page.

• If you are copying a two‑sided document, then flip the original document, and then reload it.

6 Remove the paper from the exit bin, and then reload the paper to print the other side of the document.

7 When prompted to use the current settings, touch Yes.

8 Press .

Canceling copy jobs

To cancel a copy job, press .

Scanning stops and the printer returns to the previous menu.

Scanning 59

Scanning

ADF Scanner glass

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or

Use the ADF for multiple‑page documents. Note: The ADF is available only in select printer models. If you

purchased a printer without an ADF, then load original documents or photos on the scanner glass.

thin media (such as magazine clippings).

Tips for scanning

• Use the scanner glass when scanning two‑sided pages if your printer does not support duplex scanning or the ADF

does not support the original document size.

• When using the ADF, adjust the paper guide on the ADF to the width of the original document.

• When using the scanner glass, close the scanner cover, if possible, to avoid dark edges on the scanned image.

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

• When the document to be scanned is in place with the settings you want, press to start scanning.

Scanning to a local computer

1 Load the original document.

2 From the home screen, touch Scan > Computer > USB‑Connected Computer.

The USB‑connected computer is the default destination that will receive the scan.

Note: Make sure the scan software is installed on the destination computer.

3 Select the output file type you want to create and other scan options. If necessary, touch Accept each time you

make a selection.

4 Press .

Scanning 60

The scan is complete when a message appears on the printer control panel indicating that the file you scanned has been saved.

Scanning to a network computer

1 Load the original document.

2 From the home screen, touch Scan > Computer.

3 Touch the name of the destination computer.

Notes:

• Make sure the scan software is installed on the destination computer.

• Make sure the printer can communicate with the destination computer.

• You may be prompted to enter a PIN if the computer requires it.

• To assign a computer name and a PIN to the computer, see the Help for the printer software associated with

your operating system.

4 Select the output file type you want to create and other scan options. If necessary, touch Accept each time you

make a selection.

5 Press .

The scan is complete when a message appears on the printer control panel indicating that the file you scanned has been saved.

Scanning to a flash drive or memory card

Before you begin, make sure your flash drive or memory card is not write‑protected.

1 Load the original document.

2 From the home screen, touch Scan > Memory Device.

3 Insert the flash drive or memory card.

Notes:

• The printer reads only one memory device at a time.

• If a flash drive is inserted into the USB port while a memory card is in the card slot, then a message appears

on the display prompting you to select which memory device to use.

4 Select the output file type you want to create.

5 Set the color, quality, original image size, and the other scan options. If necessary, touch Accept each time you

make a selection.

6 Press , and then follow the instructions on the display.

The scan is complete when a message appears on the printer control panel indicating that the file you scanned has been saved.

Scanning 61

Scanning photos for editing

For Windows users

1 Load photo or photos facedown on the scanner glass.

2 Click or Start.

3 Click All Programs or Programs, and then select the printer program folder from the list.

4 Navigate to:

Printer Home > select your printer > Scan

• If you want to scan a single photo, or multiple photos as a single image, then select Single photo.

• If you want to scan multiple photos at once and save them as separate images, then select Multiple photos.

Note: Allow at least 1/4 inch of space between photos if you want to scan multiple photos at once and save them as separate images.

Scanning starts and the scan progress dialog appears.

5 Save the photo or photos, and open them in a photo editing application to edit.

For Macintosh users

1 Load photo or photos facedown on the scanner glass.

2 From the Applications folder in the Finder, launch the application you want to use.

Note: Use any application that supports your printer and lets you work with photos, such as Image Capture.

3 From the list of devices, select your printer.

Note: For information on finding the list of devices, check the documentation that came with the application or

search for Scanning an image in the Search field of the Help menu.

4 Adjust the scan settings as needed.

If applicable, click

5 Start the scan job.

6 Save the scanned image, and then edit it using a photo editing application.

on the preview dialog for more information.

Scanning 62

Scanning documents for editing

An Optical Character Recognition (OCR) application allows you to edit an original text document that has been scanned. In order for this to work, you must have an OCR application stored on a local or network computer and you must be able to select it from the list of applications when you set up the scan.

When selecting settings for the scan, select to scan to the local computer or network computer where the OCR is installed.

For Windows users

1 Load the original document faceup into the ADF or facedown on the scanner glass.

2 Click or Start.

3 Click All Programs or Programs, and then select the printer program folder from the list.

4 Navigate to:

Printer Home > select your printer > Scan > Document

Scanning starts and the scan progress dialog appears.

5 When the scan is finished, save the document.

The file will be converted into a format that can be edited.

6 Open the document in the appropriate application to edit it.

For Macintosh users

1 Load the original document faceup into the ADF or facedown on the scanner glass.

2 From the Applications folder in the Finder, launch the application you want to use.

Notes:

• Use any application that supports your printer and lets you work with the OCR software, ABBYY FineReader.

• If the OCR software is missing, then insert the installation software CD. Reinstall the printer software using

the custom install option so you can manually select all of the packages listed.

3 From the list of devices, select your printer.

Note: For information on finding the list of devices, check the documentation that came with the application or

search for Scanning an image in the Search field of the Help menu.

4 Adjust the scan settings as needed.

If applicable, click

5 Set the OCR software as the scan destination, and then start the scan job.

on the preview dialog for more information.

6 If necessary, select the format to which you want to convert the file.

7 Save the file.

Note: Depending on your settings, the file may open immediately in the appropriate application so you can start

editing.

Scanning 63

Scanning directly to e‑mail using the printer software

Make sure you have set up your e‑mail settings before proceeding. For more information, see the section on e‑mailing in the User’s Guide.

For Windows users

1 Load an original document faceup into the ADF or facedown on the scanner glass.

2 Click or Start.

3 Click All Programs or Programs, and then select the printer program folder from the list.

4 Navigate to:

Printer Home > select your printer > Scan

5 Select Email photo, Email document, or Email PDF.

Note: You can select Email document only if an OCR application is stored on your computer.

Scanning starts and the scan progress dialog appears. When the scan is finished, a new e‑mail message is created with the scanned document automatically attached.

6 Compose your e‑mail message.

Note: If your e-mail program does not open automatically, then you can scan the document to the computer and

then send it through e-mail as an attachment.

For Macintosh users

1 Load an original document faceup into the ADF or facedown on the scanner glass.

2 From the Applications folder in the Finder, launch the application you want to use.

Note: Use any application that supports both your printer and an e‑mailing option, such as Image Capture.

3 From the list of devices, select your printer.

Note: For information on finding the list of devices, check the documentation that came with the application, or

search for Scanning an image in the Search field of the Help menu.

4 Adjust the scan settings as needed.

If applicable, click

5 Set the e‑mail application as the scan destination, and then start the scan job.

6 Compose your e‑mail message.

on the preview dialog for more information.

Scanning to a PDF

For Windows users

1 Load an original document faceup into the ADF or facedown on the scanner glass.

2 Click or Start.

3 Click All Programs or Programs, and then select the printer program folder from the list.

Scanning 64

4 Navigate to:

Printer Home > select your printer > Scan > PDF

Scanning starts and the scan progress dialog appears.

5 Save the document as a PDF.

For Macintosh users

1 Load an original document faceup into the ADF or facedown on the scanner glass.

2 From the Applications folder in the Finder, launch the application you want to use.

Note: Use any application that supports your printer.

3 From the list of devices, select your printer.

Note: For information on finding the list of devices, check the documentation that came with the application or

search for Scanning an image in the Search field of the Help menu.

4 Adjust the scan settings as needed.

If applicable, click

5 Set the application that supports the PDF format as the scan destination, and then start the scan job.

6 Save the document as a PDF.

on the preview dialog for more information.

Scanning FAQ

How can I improve the quality of a scan?

• Make sure your original documents are in good condition.

• Make sure the application that receives the scanned document is appropriate. For example, if you are scanning a

photo to edit it, then make sure you choose a photo editing application to receive the scan. If you are scanning a document to edit the text, then make sure you choose an OCR application.

• Use a high resolution.

How do I scan in black and white?

Note: Color is the default for all scans.

1 From the home screen, touch Scan.

2 Choose a scan destination.

3 Select the output file type you want to create.

4 From the Scan Options screen, touch Color > Black/White.

5 Press .

Scanning 65

Why am I being asked for a PIN?

PINs are a security measure used to restrict the scanned information from going into certain locations, or to keep what is being scanned from being seen or used by others. You may be prompted to enter a PIN if the network computer you are scanning to requires one.

To learn how PINs get assigned to network computers, see the Help for the printer software associated with your operating system.

Canceling scan jobs

Press on the printer control panel, or click Cancel on the computer screen.

E-mailing 66

E-mailing

You can use your printer to send e-mail to one or more recipients without using a computer. To do this, you can either scan a document or photo and then send it as an e-mail, or you can attach a saved document or photo from a memory device to an e-mail.

Before you can send e-mail using the printer control panel, you must first configure the network connection and e-mail settings of your printer.

Setting up the printer to e-mail

Setting up the e‑mail function

1 From the home screen, navigate to:

> E‑mail Setup > Yes

2 Enter your e‑mail address, and then touch OK.

The printer compares your e‑mail address to the list of known e‑mail providers.

3 Follow the prompts on the display:

• If your e‑mail address matches one of the domains on the list, then the printer automatically assigns the SMTP

server settings.

Note: You may be required to enter your e‑mail user name and password, depending on the e‑mail address you entered.

• If the e‑mail domain is not known, then the Advanced E‑mail Setup Wizard appears on the display.

Enter the necessary information. Touch OK or Accept to save each item.

Changing the e‑mail settings after setup

If you want to change the SMTP server settings

From the home screen, touch > E‑mail Setup > SMTP Setup.

2 Touch each item to enter the necessary information. Touch OK or Accept to save each item.

• Server—Enter the name or address of the SMTP server.

• Port—Enter the SMTP port.

• Use SSL/TLS—Select how the e‑mail client and the SMTP server use encryption when sending e‑mails.

• Authentication—Select the authentication type for your e‑mail account. If you select None, then you will not

be required to enter the User Name and Password. For more information, contact your e-mail provider or your system support person.

Note: The Authentication screen may not appear on the display, depending on the e‑mail address you entered during e‑mail setup.

• Sender's Name—Enter your name.

• User Name—Enter your e‑mail address.

E-mailing 67

• Password—Enter your e‑mail account password.

• Domain—Enter your e‑mail account domain.

Note: This setting appears only when Authentication is set to NTLM. For more information, contact your email provider or your system support person.

3 To check if the SMTP server settings are correct, touch Test SMTP Settings.

If you want to change the e‑mail settings

From the home screen, touch > E‑mail Setup.

2 Touch each item, and then enter the necessary information. If necessary, touch OK or Accept to save each item.

• Return E‑mail Address—Enter your e‑mail address.

• Send Me a Copy—Touch Yes to send yourself a copy of every e‑mail sent from your printer.

• Subject Line—Enter your default e‑mail subject.

• Message—Enter your default e‑mail message.

Creating an e-mail contact list

Creating an e‑mail contact list using the printer control panel

1 From the home screen, navigate to:

> Address Book

2 Add a contact or an e‑mail group:

• To add a contact:

a Touch Add a Contact > Add Contact Name. b Enter the contact name, and then touch OK > Add E‑mail Address. c Enter the e‑mail address of the contact, and then touch OK > Accept. d If you want to add another entry, then repeat steps a through c. You can enter up to 89 contacts.

• To add an e‑mail group:

a Touch Add a Group > Add Group Name. b Enter a group name, and then touch OK. c Touch Add Group Member, and then select whether you want to add a contact manually or import a contact:

– Address Book—Import a contact from the Address Book. – History—Import a contact from the e‑mail history. – New Entry—Add a new contact.

d Touch Accept to save the entry every time you import a contact or add a contact.

E-mailing 68

Creating an e‑mail contact list using the computer

For Windows users

Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Navigate to:

Printer Home > select your printer > Fax > Edit contact list > Select from Phone Book

4 From the Phone Book field, choose a phone book.

You can choose any mail client phone book where you store e‑mail addresses.

5 Select the contact that you want to add, and then click Add to or change list to import the contact.

6 Click OK.

For Macintosh users

From the Finder, navigate to:

Applications > select your printer folder

2 Double‑click Printer Settings.

3 Navigate to:

Contacts tab > Individuals tab

4 Click to open the Address Book.

Note: To add contacts, you need to import contacts from the Address Book on your Macintosh computer. If the

contact is not in the Mac Address Book, then first add the contact to the address book and then import it.

5 From the Address Book, click and drag the contacts that you want to add to the Contacts list.

For more information, click Help or

to view the help information for the fax software.

E-mailing 69

Sending e-mail

ADF Scanner glass

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or

Use the ADF for multiple‑page documents. Note: The ADF is available only in select printer models. If you

purchased a printer without an ADF, then load original documents or photos on the scanner glass.

thin media (such as magazine clippings).

Tips for e‑mailing

• Make sure to enter your e‑mail account information and set up the SMTP server before sending an e‑mail.

• Make sure the printer is connected to an Ethernet or wireless network before sending an e‑mail.

If necessary, make sure the network is connected to the Internet for the printer to communicate with the SMTP server. If the printer cannot connect to the Internet, then contact your system support person.

The printer supports only one active network connection (Ethernet or wireless) at a time.

• Add contacts to your address book. When sending an e‑mail, you can just select contacts from your address book

instead of typing their e‑mail addresses repeatedly.

• Use the ADF when scanning two‑sided pages if your printer supports duplex scanning and the ADF supports the

original document size.

• Use the scanner glass when scanning two‑sided pages if your printer does not support duplex scanning or the ADF

does not support the original document size.

• When using the ADF, adjust the paper guides on the ADF to the width of the original document.

• To easily retrieve a document after copying or scanning, lift the ADF input tray.

• When using the scanner glass, close the scanner cover, if possible, to avoid dark edges on the scanned image.

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

• When the document to be e-mailed is in place with the settings you want, press to start scanning.

E-mailing 70

Scanning a document or photo to e-mail

1 Load an original document or photo.

2 Touch Scan > E‑mail.

3 Select the output file type you want to create.

4 Touch an option to enter or select the recipients:

• Enter E‑mail Address—Enter the e‑mail address manually.

• Address Book—Touch Sort by Name or Sort by Group, and then select the contact.

• History—Select the name or e-mail address from the history list.

If necessary, touch OK or Accept each time you make a selection.

5 To enter additional recipients, touch Add Recipient, and then enter the e‑mail address, name, or group you want

to add. Touch Accept every time you add a recipient.

Note: You can send an e‑mail to up to 30 recipients.

6 Set the color, quality, original image size, and the other scan options. If necessary, touch Accept to save each setting.

7 If you want to change the default e‑mail subject, then navigate to:

Subject > enter your subject > Accept

8 If you want to change the default e‑mail message, then navigate to:

Message > enter you message > Accept

9 Press .

Canceling an e‑mail

To cancel an e‑mail, press .

Faxing 71

Faxing

CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ-11) cord provided

with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm.

Note: The fax function is available only in select printer models.

Setting up the printer to fax

Scenario 1: Standard telephone line

Setup 1: Printer is connected to a dedicated fax line

E IN L

To connect:

Connect the cable from the wall jack to the

port of the printer.

Tips for this setup:

• You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer Off).

• If you want to receive faxes automatically (Auto Answer On), then set the printer to pick up on any number of rings

that you want.

Faxing 72

Setup 2: Printer is sharing the line with an answering machine

Connected to the same telephone wall jack

T X E

E N I L

To connect:

1 Connect the cable from the wall jack to the port of the printer.

2 Remove the protective plug from the port of the printer, and then connect the answering machine to the port.

Connected to different wall jacks

T X E

E N I L

To connect:

Connect the cable from the wall jack to the

port of the printer.

Faxing 73

Tips for this setup:

• If you have only one telephone number on your line, then you need to set the printer to receive faxes automatically

(Auto Answer On).

• Set the printer to pick up calls two rings after the answering machine. For example, if the answering machine picks

up calls after four rings, then set the printer to pick up after six rings. This way, the answering machine picks up calls first and your voice calls are received. If the call is a fax, then the printer detects the fax signal on the line and takes over the call.

• If you subscribe to a distinctive ring service provided by your telephone company, then make sure that you set the

correct ring pattern for the printer. Otherwise, the printer will not receive faxes even if you have set it to receive faxes automatically.

Setup 3: Printer is sharing the line with a telephone subscribed to voice mail service

LIN

To connect:

1 Connect the cable from the wall jack to the port of the printer.

2 Remove the protective plug from the port of the printer, and then connect the telephone to the port.

Faxing 74

Tips for this setup:

• This setup works best if you subscribe to a distinctive ring service. If you have distinctive ring service, then make

sure that you set the correct ring pattern for the printer. Otherwise, the printer will not receive faxes even if you have set it to receive faxes automatically.

• If you have only one telephone number on your line, then you need to set the printer to receive faxes manually

(Auto Answer Off). When you answer the telephone and you hear fax tones, press *9* or the manual answer code on the telephone

to receive the fax.

• You can also set the printer to receive faxes automatically (Auto Answer On), but you need to turn off the voice

mail service when you are expecting a fax. This setting works best if you are using voice mail more often than fax.

Scenario 2: Digital Subscriber Line (DSL)

T X E

E N I

A Digital Subscriber Line splits your regular telephone line into two channels: voice and Internet. Telephone and fax signals travel through the voice channel, and Internet signals pass through the other channel. This way, you can use the same line for analog voice calls (including faxes) and digital Internet access.

To minimize interference between the two channels and ensure a quality connection, you need to install a DSL filter for the analog devices (fax machine, telephone, answering machine) in your network. Interference causes noise and static on the telephone, failed and poor quality faxes for the printer, and slow Internet connection on your computer.

To install a filter for the printer:

1 Connect the line port of the DSL filter to the wall jack.

2 Connect a telephone cable from the port on the back of the printer to the phone port on the DSL filter.

Faxing 75

3 To continue using a computer for Internet access, connect the computer to the DSL HPN port on the DSL filter.

4 To connect a telephone to the printer, remove the protective plug from the port of the printer and then connect

the telephone to the port.

Scenario 3: VoIP telephone service

To connect:

Connect one end of a telephone cable to the port of the printer.

2 Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the VoIP adapter.

The port labeled Phone Line 2 or Fax Port is not always active. You may need to pay extra to your VoIP provider if you want to activate the second phone port.

3 Remove the protective plug from the port of the printer, and then connect the telephone to the port.

Tips for this setup:

•

To make sure that the phone port on the VoIP adapter is active, plug an analog telephone into the phone port, and then listen for a dial tone. If you hear a dial tone, then the port is active.

• If you need two phone ports for your devices but do not want to pay extra, then do not plug the printer into the

second phone port. You can use a phone splitter. Plug the phone splitter into the Phone Line 1 or Phone Port, and then plug the printer and telephone into the splitter.

Make sure you use a phone splitter, not a line splitter. To make sure that you are using the correct splitter, plug an analog telephone into the splitter and then listen for a dial tone.

Faxing 76

Scenario 4: Digital telephone service through a cable provider

Setup 1: Printer is connected directly to a cable modem

Follow this setup if you normally connect your telephone to a cable modem.

To connect:

1 Connect one end of a telephone cable to the port of the printer.

2 Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the cable modem.

The port labeled Phone Line 2 or Fax Port is not always active. You may need to pay extra to your cable provider if you want to activate the second phone port.

3 Remove the protective plug from the port of the printer, and then connect the telephone to the port.

Tips for this setup:

• To make sure that the phone port on the cable modem is active, plug an analog telephone into the phone port, and

then listen for a dial tone. If you hear a dial tone, then the port is active.

• If you need two phone ports for your devices but do not want to pay extra, then do not plug the printer into the

second phone port. You can use a phone splitter. Plug the phone splitter into the Phone Line 1 or Phone Port , and then plug the printer and telephone into the splitter.

Make sure you use a phone splitter, not a line splitter. To make sure that you are using the correct splitter, plug an analog telephone into the splitter and then listen for a dial tone.

Faxing 77

Setup 2: Printer is connected to a wall jack; cable modem is installed elsewhere in the house

Follow this setup if your cable provider activated the wall jacks in your house so that you do not have to plug your devices into the cable modem. Your cable telephone service comes from the wall jacks.

To connect:

1 Connect the cable from the wall jack to the port of the printer.

2 Remove the protective plug from the port of the printer, and then connect the telephone to the port.

Scenario 5: Country‑ or region‑specific setup

Different countries or regions have different types of telephone wall jacks. The standard wall jack adopted by most countries or regions is the Registered Jack-11 (RJ-11). You need to have an RJ‑11 plug, or a telephone cable that has an RJ‑11 connector, so you can connect a device to an RJ‑11 wall jack.

The fax ports on the back of the printer and the telephone cable that comes with the printer have RJ‑11 connectors. If you have a different type of connector in your country or region, then you may need to use an RJ‑11 adapter.

Faxing 78

Connecting the printer to a non‑RJ‑11 wall jack

EXT

LINE

To connect:

1 Connect one end of a telephone cable to the port of the printer.

2 Connect the other end of the cable to the RJ‑11 adapter, and then connect the adapter to the wall jack.

3 If you want to connect another device (telephone or answering machine) to the same wall jack, and if the device

has a non‑RJ 11 connector, then connect it directly to the wall jack.

Notes:

• Do not remove the wrap plug from the port of the printer.

• The printer may not come with an RJ-11 adapter in your country or region.

Faxing 79

If the additional device (telephone or answering machine) has an RJ-11 connector, then you can remove the wrap plug and connect the device to the

port of the printer.

T X E

E N I

Connecting the printer in countries or regions that use serial connection

In some countries or regions, you need to plug all devices into the wall jack. You cannot plug a telephone or answering machine into the

Austria Germany Portugal

Belgium Ireland Spain

Denmark Italy Sweden

France Netherlands Switzerland

Finland Norway United Kingdom

Warning—Potential Damage: If your country or region is on the list, then do not remove the wrap plug from the port of the printer. It is necessary for the proper functioning of the devices on the telephone line.

port of the printer. This is called serial connection.

Faxing 80

EXT

E IN L

To connect:

Connect the cable from the wall jack to the

port of the printer.

Connecting the printer to a wall jack in Germany

The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering machines. The F port is for telephones.

NFN

Faxing 81

Connect the printer to any of the N ports.

T X

E N I

NFN

LIN

To connect:

1 Connect one end of a telephone cable to the port of the printer.

2 Connect the other end of the cable to the RJ‑11 adapter, and then connect the adapter to an N port.

3 If you want to connect a telephone and answering machine to the same wall jack, then connect the devices as

shown.

Entering your user information

Your user information includes your name or your company name, your fax number (which is your telephone number, unless you have a dedicated fax telephone line), and the time and date on your fax machine when a transmission is made. This information appears in the header and footer of the faxes that you send.

In some countries, you cannot send a fax without this information. Some fax machines block faxes without sender information, so make sure that you enter this information in your printer.

Setting the fax header

From the home screen, navigate to:

> Fax Setup > Dialing and Sending > Fax Name

2 Enter your name or your company name, and then touch .

3 Touch Fax Number.

4 Enter your fax number or your telephone number, and then touch Accept.

Faxing 82

Setting the fax footer

From the home screen, navigate to:

> Fax Setup > Ringing and Answering > Fax Footer

2 Touch ON > Accept.

Configuring the fax settings

You can configure the fax settings through the printer control panel or the fax software. If you configure the fax settings in the printer control panel, then the fax software imports those settings. The changes appear the next time you launch the fax software. The printer also saves the settings that you choose in the fax software, unless you set the printer to block changes made from the computer.

Configuring fax settings using the printer control panel

1 From the printer control panel, navigate to:

> Fax Setup

2 Configure the fax settings using the selections in the menu:

From here You can

Fax Reports

• Print activity logs. Activity logs let you view the sent and received

fax history of your printer.

• Print confirmation pages or transmission reports. These reports

let you know if the faxes that you send are sent successfully.

Ringing and Answering

• Set the printer to receive faxes automatically or manually. Turn

Auto Answer to On or Off.

• Adjust the ringing volume.

• Set the number of rings. This is important if you choose to receive

faxes automatically (Auto Answer On).

• Set the distinctive ring. If you subscribe to the distinctive ring

feature on your telephone line, then set the correct pattern for the printer in this menu.

• Enable fax forwarding.

• Set a manual answer code. This is the code you press to receive

faxes manually.

• Set the Caller ID pattern that you want. Some countries or

regions have multiple patterns.

• Set the printer to fit incoming faxes into a page when printing.

• Set the fax footer.

2‑Sided Faxes

• Set the printer to print incoming faxes on both sides of the paper.

Faxing 83

From here You can

Dialing and Sending

Fax Blocking Block unwanted incoming faxes.

• Set your fax name and fax number.

• Adjust the dialing volume.

• Set the dial method, redial time, number of redial attempts,

dialing prefix, and fax sending speed.

• Convert sent faxes into modes that receiving fax machines

recognize. Otherwise, such faxes are aborted.

• Enable error correction during transmission.

Configuring fax settings using the fax software

Before you begin, make sure that:

• The printer is properly connected to the telephone line.

• The printer is turned on and connected to the computer.

• The printer is not in Sleep mode. If the printer is in Sleep mode, then press to wake up the printer.

Using the Fax Setup Wizard in Windows

Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Click Printer Home > Fax > Set up the printer to fax.

The Fax Setup Wizard opens.

4 Run the Fax Setup Wizard. Make s ure you select the correct telephone service and connection. The wizard configures

optimal fax settings based on your connection.

Note: If you want to configure the advanced fax settings, then from the Printer Home, click Fax > Configure the advanced fax settings. This launches the Printer Setup Utility.

Using the Printer Settings in Macintosh

From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.

2 Double-click Printer Settings.

3 Configure the fax settings using the printer software.

To view the help information for the fax software, click Help or

Faxing 84

Creating a contact list

You can create a contact list using the Address Book in the printer control panel or the phone book in the fax software. If you create a contact list in the printer control panel, then the fax software automatically saves those contacts as Phonebook entries. Likewise, when you add contacts to the fax software, the printer automatically saves them to the printer Address Book.

You can save up to 89 contacts and 10 fax groups in the contact list.

Creating a contact list using the printer control panel

1 From the home screen, navigate to:

> Address Book

2 To add a contact:

a Navigate to:

Add a Contact > Add Contact Name

b Enter the contact name, and then touch . c Touch Add Fax Number. d Enter the fax number of the contact, and then touch Accept. e Touch Accept again.

f If you want to add another entry, then repeat steps a through e.

3 To add a fax group:

a Navigate to:

Add a Group > Add Group Name

b Enter a group name, and then touch . c Touch Add Group Member, and then select whether you want to add a contact manually or import a contact:

• Address Book—Import a contact from the Address Book.

• New Entry—Add a new contact.

d Touch Accept to save the entry every time you import a contact or add a contact.

Creating a contact list using the fax software

For Windows users

Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Click Printer Home > Fax > Edit contact list.

The Contacts tab of the Printer Setup Utility opens.

4 Click Select from phonebook.

5 From the Phonebook field, choose a phone book.

Faxing 85

6 Select the contact that you want to add, and then click Add to or change list to import the contact.

Note: To add contacts, you need to import contacts from the phone books on your computer that are supported

by the fax software. In addition to the software Address Book, you may also have phone books of the mail clients installed on your computer, such as Microsoft Outlook.

7 Click OK.

For Macintosh users

From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.

2 Double-click Printer Settings.

3 Click the Contacts tab.

• To add contacts, click the Individuals tab.

• To add fax groups, click the Groups tab.

4 Click to open the Address Book.

Note: To add contacts, you need to import contacts from the Address Book on your Macintosh computer. If the

contact is not in the Mac Address Book, then first add the contact to the address book, and then import it.

5 From the Address Book, click and drag the contacts that you want to add to the Contacts list.

For more information on the fax software, click Help or

Sending faxes

ADF Scanner glass

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or

Use the ADF for multiple‑page documents. Note: The ADF is available only in select printer models. If you

purchased a printer without an ADF, then load original documents or photos on the scanner glass.

thin media (such as magazine clippings).

Faxing 86

Tips for sending faxes

• Make sure the printer is on and connected to a working telephone, DSL, or VoIP line. The line is working if you hear

a dial tone.

• Make sure the paper exit tray is fully extended and the tray extension is flipped out.

• Depending on your printer model, use the ADF when scanning two‑sided (duplex) pages.

• To easily retrieve a document after copying or scanning, lift the ADF input tray.

• When using the ADF, adjust the paper guide on the ADF to the width of the original document.

• When using the scanner glass, close the scanner cover, if possible, to avoid dark edges on the scanned image.

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)

into the ADF. Place these items on the scanner glass.

• When the document to be faxed is in place with the settings you want, press to send the fax.

Sending faxes using the printer control panel

1 Load an original document.

2 Touch Fax.

3 Send the fax:

To send a fax to a single recipient:

Enter a fax number, or touch Address Book or History to import a contact.

b Touch .

To send a fax to multiple recipients (broadcast fax):

Touch Fax to Multiple, and then touch Add a Number.

b Enter a fax number, or touch Address Book or History to import a contact. Repeat this step until you have

entered the numbers of all the recipients. Touch Accept every time you add a recipient.

c Touch .

Warning—Potential Damage: Do not touch the cables or the

and ports while sending a fax.

Tips:

•

You can broadcast a fax to up to 30 recipients.

• Touch More Options to set a color or black‑and‑white fax, adjust the quality of the fax, set the size of the document,

add a cover page, schedule the fax, or view pending faxes.

Sending faxes using the computer

For Windows users

With a document open, click File > Print.

2 Make sure the appropriate printer is selected, and then click Properties, Preferences, Options, or Setup.

3 Click the Fax tab, and then make sure Enable Fax is selected.

Faxing 87

4 Enter the recipient fax number or numbers in the “Fax number(s)” field.

You can enter fax numbers manually or by using the Phone Book feature.

5 If necessary, enter a prefix in the Dialing Prefix dialog.

6 Select the appropriate paper size and page orientation.

7 Select Include Cover Page with Fax, and enter the appropriate information if you want to include a cover page with

the fax.

8 Click OK.

For Macintosh users

With a document open, choose File > Print.

2 From the Printer pop‑up menu, select the fax version of your printer.

Note: In order to see the fax options on the Print dialog, you must use the fax driver for your printer. If the fax

version of the printer is not on the list, then choose Add a printer, and then choose the fax version of the printer.

3 Enter the name and number of the recipient.

4 Click Fax.

Receiving faxes

Tips for receiving faxes

When receiving faxes:

• Make sure that the printer is on and connected to a working telephone, DSL, or VoIP line. The line is working if you

hear a dial tone.

• If you set the printer to receive faxes manually (Auto Answer Off), then make sure that the ringer volume is not set

to Off.

• If you have set the printer to receive faxes automatically (Auto Answer On), then load paper in the printer.

Receiving faxes automatically

1 Make sure that Auto Answer is on:

From the home screen, navigate to:

> Fax Setup > Ringing and Answering > Auto Answer > On > Accept

2 Set the number of rings before the printer picks up incoming faxes:

a Touch Pick up on the. b Set the number of rings, and then touch Accept.

When the number of rings you set is detected, the printer automatically receives the incoming fax.

Warning—Potential Damage: Do not touch the cables or the

and ports while actively receiving a fax.

Faxing 88

Tips:

•

If the printer is sharing the line with other analog devices (telephone, answering machine), then set the printer to pick up calls two rings after the answering machine. For example, if the answering machine picks up calls after four rings, then set the printer to pick up after six rings. This way, the answering machine picks up calls first and your voice calls are received. If the call is a fax, then the printer detects the fax signal on the line and takes over the call. If the printer is on a dedicated fax line, then you may set the printer to pick up on any number of rings.

• If you have multiple numbers on a single line, or if you subscribe to a distinctive ring service provided by your

telephone company, then make sure that you set the correct ring pattern for the printer. Otherwise, the printer will not receive faxes even if you have set it to receive faxes automatically.

Receiving faxes manually

1 Make sure that Auto Answer is off:

a From the home screen, navigate to:

> Fax Setup > Ringing and Answering > Auto Answer

b If Auto Answer is not set to Off, touch Off, and then touch Accept.

2 When the telephone rings and you hear fax tones when you pick up the handset, press on the printer or *9* on

the telephone attached to the printer.

Note: The default code for answering faxes manually is *9*, but for increased security, you can change it to a number that only you know. You can enter up to 7 characters for your code. The valid characters are the digits 0–9 and the characters # and *.

Warning—Potential Damage: Do not touch the cables or the

and ports while actively receiving a fax.

Faxing FAQ

If I skipped the fax setup initially, do I need to run the installer again to set up the fax?

You do not need to run the installer again. You can set up and configure the fax through the fax software that was installed with the printer software.

1 Connect the printer to the telephone line. For more information, see “Setting up the printer to fax” on page 71.

2 Configure the fax settings using the fax software. To access the fax software:

For Windows users

Click or Start.

b Click All Programs or Programs, and then select the printer program folder from the list. c Click Printer Home > Fax >Set up the printer to fax.

The Fax Setup Wizard opens.

d Run the wizard. Make sure you select the correct telephone service and connection. The wizard configures

optimal fax settings based on your connection.

Faxing 89

For Macintosh users

From the Applications folder in the Finder, or from the Finder desktop, double-click the printer folder.

b Double-click Printer Settings, and then configure the fax settings.

What is a splitter and what type of splitter should I use?

If there are limited wall jacks in your home or limited ports on your adapter, then you can use a phone splitter. A splitter splits the telephone signal and allows you to connect multiple devices to the wall jack. It has two or more ports where you can plug the devices. Do not use a line splitter.

To make sure that you are using the correct splitter, plug an analog telephone into the splitter and then listen for a dial tone.

What is my fax number?

In most cases, your telephone number is also your fax number. If you subscribe to the Distinctive Ring Pattern Detection (DRPD) service offered by telephone companies, then your fax number is the number that you assigned to the printer. Make sure that you enter the correct distinctive ring pattern for that number in the fax software or in the Fax Setup menu of the printer control panel.

If you have more than one telephone line, then make sure that you enter the number for the line on which the printer is connected.

What is my dialing prefix?

The dialing prefix is the number or series of numbers that you press before you can dial the actual fax number or telephone number. If the printer is in an office setting or in a private branch exchange, then this can be a specific number that you need to press so you can make a call outside the office. This can also be a country code or an area code that you need to enter if you are sending faxes outside of town. This can be very useful if you frequently send faxes to the same country or area. When you set the dialing prefix in the utility, the printer automatically inputs the prefix when you dial the fax number or telephone number.

You can enter up to 8 characters as your dialing prefix. The valid characters are the numbers 0–9, the letters P and W (uppercase and lowercase), and the characters pound (#) and star (*). If you are using the fax software to enter the dial prefix, then you may also include the characters minus and comma.

Notes:

• Some of these characters may not be available, depending on the printer you purchased.

• Characters may vary depending on whether you are using the printer control panel or the computer keyboard.

When do I need to set Auto Answer to On?

Auto Answer is set to On by default, which lets the printer receive faxes automatically.

If the printer is connected to the same telephone line with an answering machine, then you must set Auto Answer to On so that you can receive both your voice calls and your faxes. Make sure that the answering machine is set to pick up on fewer rings than the rings set in the printer. This lets the other devices pick up the voice calls first. If an incoming call is a fax, the printer can detect fax signals on the line and takes the call.

Faxing 90

How many rings should I set?

If the printer is sharing a line with an answering machine, then set the printer to pick up after a greater number of rings than the answering machine. For example, if the answering machine picks up calls after four rings, then set the printer to pick up after six rings. This way, the answering machine picks up calls first and your voice calls are received. If the call is a fax, then the printer detects the fax signal on the line and takes over the call.

If the printer is on a dedicated fax line, then you may set the printer to pick up on any number of rings that you want.

How do I set the distinctive ring for the printer?

Setting the correct ring is important if you subscribe to the Distinctive Ring Pattern Detection (DRPD) feature offered by telephone companies. This feature allows you to have multiple telephone numbers on one telephone line. Each telephone number has a designated ring pattern (All Rings, Single Ring Only, Double Ring Only, Triple Ring Only, Single or Double Rings Only, Single or Triple Rings Only, Double or Triple Rings Only). The different ring patterns let you know what telephone number was dialed, and what device you should use to answer the call.

Assign one of your telephone numbers to the printer as the fax number, and then set the printer to answer the ring pattern of that number. If the pattern is set incorrectly, then the printer rings, but it never receives the fax.

Distinctive Ring is also called Ident-a-Call, Smart Ring, Teen Ring, RingMaster, or IdentaRing.

1 From the home screen, navigate to:

> Fax Setup > Ringing and Answering > Ring Pattern

2 Touch the correct ring pattern for the printer, and then touch Accept.

How can I check the dial tone?

A dial tone lets you know if the telephone line is working or if the printer is properly connected to the telephone line. If you encounter problems sending and receiving faxes, then make sure you can hear a dial tone on the line and through the printer.

Make sure the telephone line and the wall jack are working

Plug an analog telephone into the wall jack.

2 Listen for a dial tone through the telephone handset.

If you hear a dial tone, then the telephone line and the wall jack are working. If you do not hear a dial tone, plug the analog telephone into a second wall jack, and then listen for a dial tone. If

you hear a dial tone, then the telephone line is working but the first wall jack is not working.

Make sure the printer is connected properly to the telephone line

While the printer is connected to a telephone line through the port on the back of the printer, plug an analog telephone into the

port of the printer.

2 Listen for a dial tone.

If you hear a dial tone, then the telephone line is working and properly connected to the printer.

If you do not hear a dial tone through both the wall jack and the printer, then see the “Fax troubleshooting checklist” on page 158.

Faxing 91

How do I adjust the speaker volume on the printer?

Listen to the dial tone to check if the telephone line is working and to check if the cables and devices are connected properly to your telephone network. If you set the printer to receive faxes manually, then make sure that you set the ringer volume loud enough for you to hear it.

Adjusting the dialing volume

From the home screen, navigate to:

> Fax Setup > Dialing and Sending > Speaker Volume

2 Select a dial volume setting, and then touch Accept.

Adjusting the ringer volume

From the home screen, navigate to:

> Fax Setup > Ringing and Answering > Ringer Volume

2 Select a ringer volume setting, and then touch Accept.

How can I make sure that fax calls go to the printer and voice calls go to the answering machine?

To make sure the printer picks up incoming faxes, set Auto Answer to On, and then set the printer to pick up after a greater number of rings than the answering machine. For example, if the answering machine picks up calls after four rings, then set the printer to pick up after six rings. This way, the answering machine picks up calls first and your voice calls are received. If the call is a fax, then the printer detects the fax signal on the line and takes over the call.

What settings work best with voice mail service?

Voice mail and fax can share the same telephone line if you subscribe to a distinctive ring service offered by your telephone company. This feature allows you to have multiple telephone numbers on one telepho ne line. Each telephone number has a designated ring pattern (All Rings, Single Ring Only, Double Ring Only, Triple Ring Only, Single or Double Rings Only, Single or Triple Rings Only, Double or Triple Rings Only). The different ring patterns let you know which telephone number was dialed, and which device you should use to answer the call.

If you do not have distinctive ring service, then set the printer to receive faxes manually (Auto Answer Off). This setting lets you receive both voice calls and fax calls, but works best if you use voice mail more often. You need to turn off voice mail whenever you are expecting a fax.

How do I change the resolution of the documents that I fax?

The resolution, or fax quality, of the documents that you send may affect fax transmission. The receiving fax machine may not support high resolutions, resulting to a failed fax. You can fix this by enabling Auto Fax Convert. Make sure the original documents are not blurred.

If your high-resolution fax is not being received, then try selecting a lower quality.

Quality Black resolution Color resolution

Standard 200 x 100 200 x 200

Fine 200 x 200 200 x 200

Faxing 92

Quality Black resolution Color resolution

Superfine 300 x 300 200 x 200

Ultrafine 300 x 300 (half‑toned) 200 x 200

1 From the home screen, navigate to:

Fax > More Options > Quality

2 Select a resolution, and then touch Accept.

How do I send a fax at a scheduled time?

1 From the home screen, touch Fax.

2 Enter a fax number, or touch Address Book to import a contact.

3 Navigate to:

More Options > Schedule a Fax

4 Enter the time you want to send the fax, and then touch Accept.

5 Touch to save the scheduled fax.

The printer sends the fax at the designated time. Do not turn off the printer or unplug it from the telephone line before the scheduled time.

How do I send a fax using a phone calling card?

1 From the home screen, navigate to:

Fax > More Options > Dial tone

You should hear the dial tone of the telephone line.

2 Enter the calling card information, and then when you are connected to the telephone carrier, follow the prompts.

3 When prompted, enter the fax number of the recipient, and then touch .

How do I know that the fax was sent successfully?

You can set the printer to print a confirmation page, or transmission report, every time you send a fax. This report includes the date and time that the fax was sent. If the fax job is unsuccessful, then the report also includes the cause of the error.

1 From the home screen, navigate to:

> Fax Setup > Fax Reports > Transmission Log Printing

2 Select a report printing option:

• If you want to print a report every time you send a fax, then touch For All.

• If you want to save on ink and print a report only when a fax job is unsuccessful, then touch On Error.

3 Touch Accept.

Faxing 93

How do I view the fax history of the printer?

You can view the fax history of the printer on the display. You can also print reports of sent or received faxes, or both.

From the printer control panel, navigate to:

> Fax Setup > Fax Reports > History on Screen

How do I print a fax on both sides of the paper?

1 From the home screen, navigate to:

> Fax Setup > 2‑Sided Faxes

2 Select a duplex setting:

• Never—Incoming faxes are never printed on both sides of the paper.

• Always—Incoming faxes are always printed on both sides of the paper.

3 Touch Accept.

How do I forward a fax?

When you enable this option, all the faxes that you receive are automatically forwarded until you disable it.

1 From the home screen, navigate to:

> Fax Setup > Ringing and Answering > Fax Forward

2 Select Forward or Print & Forward, and then touch Accept.

3 Enter the number to which you want to forward the fax, and then touch Accept.

To disable fax forwarding, return to the Fax Forward menu, and then select Off.

How do I block faxes?

You can block faxes from specific numbers. You can also block junk faxes and faxes from unidentified senders (senders without a Caller ID). This feature is helpful if you want to receive faxes automatically but want to filter the faxes that you receive.

Blocking faxes from specific numbers

From the home screen, navigate to:

> Fax Setup > Fax Blocking > Turn On/Off > On > Accept

2 Add a number to block.

a Navigate to:

Block Faxes From > Add a Number to Block > Add a Name

b Enter the contact name, and then touch . c Touch Add a Fax Number. d Enter the fax number of the contact, and then touch Accept. e Touch Accept again.

You can block up to 50 numbers.

Faxing 94

Blocking faxes from unidentified senders

From the home screen, navigate to:

> Fax Setup > Fax Blocking > Block No ID > On > Accept

Can I retrieve failed faxes?

The printer saves an incoming fax to the printer memory before it prints the fax. If the printer runs out of ink or runs out of paper, then you can print the fax later after the error is resolved.

However, you cannot retrieve a failed fax if the failure is due to power loss. In this case, the printer automatically prints an error report the next time it is turned on. For incoming faxes, the error report lets you know who sent the fax and how many pages were not printed. For outgoing faxes, it lets you know how many pages were not sent.

Networking 95

Networking

Installing the printer on a wireless network

Wireless network compatibility

Your printer may contain an IEEE 802.11b, IEEE 802.11g, or IEEE 802.11n wireless print server. Your printer is compatible with IEEE 802.11 b/g/n routers that are Wi-Fi certified.

Note: If your printer has an IEEE 802.11g wireless print server and you are having issues with an n router, then verify with your router manufacturer that the current mode setting is compatible with g devices, as this setting varies depending on the router brand or model.

Supported network security options

The printer supports three wireless security options: WPA2/WPA, WEP, and no security.

WPA2/WPA

WPA (Wi-Fi Protected Access) and WPA2 (Wi-Fi Protected Access 2) offer stronger wireless network security than WEP. WPA2 and WPA are similar types of security. WPA2 uses a more complex encryption method and is more secure than WPA. Both WPA2 and WPA use a series of characters, called the WPA pre‑shared key or passphrase, to protect wireless networks from unauthorized access.

WPA2/WPA passphrases must be:

• Exactly 64 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9.

• From 8 to 63 ASCII characters. ASCII characters are letters, numbers, punctuation, and symbols found on a keyboard.

ASCII characters in a WPA passphrase are case-sensitive.

Every device on the wireless network must use the same WPA passphrase. WPA security is an option only on infrastructure networks with access points (wireless routers) and network cards tha t support WPA. Most newer wireles s network equipment also offer WPA2 security as an option.

Note: If your network uses WPA2 or WPA security, then select WPA Personal when you are prompted to select the type of security your network uses.

WEP

WEP (Wired Equivalent Privacy) is the most basic and the weakest type of wireless security. WEP security relies on a series of characters called the WEP key.

Every device on the wireless network must use the same WEP key. WEP security can be used on both ad hoc and infrastructure networks.

Networking 96

A valid WEP key has:

• Exactly 10 or 26 hexadecimal characters. Hexadecimal characters are A–F, a–f, and 0–9.

• Exactly 5 or 13 ASCII characters. ASCII characters are letters, numbers, punctuation, and symbols found on a

keyboard.

No Security

It is not recommended to use no security at all on a home wireless network. Using no security means that anyone within range of your wireless network can use your network resources—including Internet access— if your wireless network is connected to the Internet. The range of your wireless network may extend far beyond the walls of your home, allowing access to your network from the street or from your neighbors’ homes.

Printing a network setup page

A network setup page lists the configuration settings of the printer, including the IP address and MAC address of the printer.

1 Load plain paper.

2 From the home screen, navigate to:

> Network Setup > Print Setup Page

Information you will need during wireless setup

To set up the printer for wireless printing, you need to know the following:

• The name of your wireless network, which is also known as the SSID (Service Set Identifier)

• If encryption was used to secure your network

• The security key (either a WEP key or WPA/WPA2 preshared key/passphrase)

To find the WPA/WPA2 preshared key/passphrase for the wireless network, see the documentation that came with the access point (wireless router), see the Web pa ge associated with the access point, or consult your system support person.

If your access point is using WEP security, then the WEP key should be:

• Exactly 10 or 26 hexadecimal characters

• Exactly 5 or 13 ASCII characters

If your access point is using WPA or WPA2 security, then the WPA/WPA2 preshared key/passphrase should be:

• Exactly 64 hexadecimal characters

• From 8 to 63 ASCII characters

Notes:

• Hexadecimal characters are A–F, a–f, and 0–9.

• ASCII characters are letters, numbers, and symbols found on a keyboard. ASCII characters in a WPA/WPA2

preshared key/passphrase are case‑sensitive.

Networking 97

If your wireless network is not using security, then you will not have a security key.

Note: If you do not know the SSID of the network that your computer is connected to, then launch the wireless utility of the computer network adapter and look for the network name. If you cannot find the SSID or the security information for your network, then see the documentation that came with the access point, or contact your system support person.

Information you will need during advanced wireless setup

The Wireless Setup Utility does not detect the wireless network SSID for you during advanced wireless setup. You must know the following information before configuring the wireless printer settings manually:

Wireless Mode

Check your wireless network type:

Infrastructure—All devices on a wireless network communicate with each other through an access point (wireless router).

Ad Hoc—Network devices communicate directly with each other without the use of centralized security or access point. Ad hoc mode may be available only in select printer models or operating systems.

Note: Infrastructure is the recommended network configuration because of its faster transfer speeds, better security options, and ease of configuration.

Network Name (SSID)

This is the identifying name that distinguishes a network from other networks in the area.

Channel

Auto is selected by default and cannot be changed if the network is configured in infrastructure mode.

Notes:

• If the network is set up in ad hoc mode, then select the channel that other devices in the network are using.

All devices in an ad hoc network must use the same channel to communicate with each other.

• The printer can communicate on only one wireless network at a time. Configuring the printer for an ad hoc

wireless network will keep it from working on any other wireless network, either ad hoc or infrastructure.

Authentication

Determine if you have an infrastructure or ad hoc setup, and then check the corresponding authentication type.

Note: Some authentication types may be available only in select printer models or operating systems.

Wireless mode Authentication type

Infrastructure

• Open Mode

• Shared Mode

• WPA Personal

• WPA2‑Personal

• WPA2‑Enterprise

• 802.1X ‑ RADIUS

Ad hoc Open Mode

Networking 98

Encryption

Check the encryption method used on your network.

Note: Some authentication types may be available only in select printer models or operating systems.

Authentication type Encryption method

Open Mode

• None

• WEP

Shared Mode WEP

WPA Personal TKIP

WPA2‑Personal

• TKIP

• AES

WPA2‑Enterprise

• TKIP

• AES

802.1X ‑ RADIUS

• None

• WEP‑DynamicKeys

• WEP‑StaticKeys

• WPA‑TKIP

• WPA‑AES

Installing the printer on a wireless network

Before you install the printer on a wireless network, make sure that:

• Your wireless network is set up and working properly.

• The computer you are using is connected to the same wireless network where you want to set up the printer.

For Windows users

Close all open software programs.

2 Insert the installation software CD.

If the installation dialog does not appear after a minute, then launch the CD manually:

a Click , or click Start and then click Run. b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive. c Press Enter, or click OK.

3 Follow the instructions on the computer screen.

Note: Select Wireless connection when prompted to select a connection type.

For Macintosh users

Close all open applications.

2 Insert the installation software CD.

If the installation dialog does not appear after a minute, then click the CD icon on the desktop.

Networking 99

3 Double-click the software installer package, and then follow the instructions on the computer screen.

Note: Select Wireless connection when prompted to select a connection type.

Installing the printer on other computers

Once the printer is set up on the wireless network, it can be accessed wirelessly by any other computer on the network. However, you will need to install the printer driver on every computer that will access it. You do not need to configure the printer again, although you will need to run the setup software on each computer to install the driver.

For Windows users

Close all open software programs.

2 Insert the installation software CD.

If the installation dialog does not appear after a minute, then launch the CD manually:

a Click , or click Start and then click Run. b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive. c Press Enter, or click OK.

3 Follow the instructions on the computer screen for installing a configured printer on a new computer.

For Macintosh users

Close all open applications.

2 Insert the installation software CD.

If the installation dialog does not appear after a minute, then click the CD icon on the desktop.

3 Double-click the software installer package.

4 Select My printer is already set up. I am installing it on a new computer.

5 Click Continue, and then follow the instructions on the computer screen for installing a configured printer on a new

computer.

Networking 100

Determining the printer status using the network indicators

Copy

Scan

Fax

Memory

Device

Smart

Solutions

Notes:

– Some features may be available only in select models. – To find out if your printer has Ethernet or wireless capability, or both, refer to the documentation that came

with your printer or contact your system support person.

• For touch‑screen printers, the network (Ethernet and Wi‑Fi) indicators can be viewed only from the home screen.

If the home screen does not appear, then do either of the following:

– If necessary, turn on the printer. Make sure it is not in Sleep mode.

– From the printer control panel, press .

• For non‑touch‑screen printers, check the network indicator light.

Indicator Printer status

The printer is connected through an Ethernet connection, and is ready for use.

Ethernet indicator light is solid green

Ethernet indicator light is off

The printer has been configured for Ethernet connection, but it cannot reach the network.

Lexmark Pro915 User Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Safety information

About your printer

Thank you for choosing this printer!

Minimizing your printer's environmental impact

Finding information about the printer

Understanding the parts of the printer

Ordering and replacing supplies

Ordering ink cartridges

Using genuine Lexmark ink cartridges

Replacing ink cartridges

Ordering paper and other supplies

Recycling Lexmark products

Using the printer control panel buttons and menus

Using the printer control panel

Understanding the home screen

Navigating menus using the touch screen

Changing the Sleep timeout

Saving paper and energy

Restoring factory default settings

Using the printer software

Minimum system requirements

Using the Windows printer software

Using the Macintosh printer software

Finding and installing optional software

Updating the printer software

Downloading PCL and PS drivers (Windows only)

Reinstalling the printer software

Uninstalling the printer software

Installing the printer software

Loading paper and original documents

Loading the paper tray

Loading envelopes or photo paper

Loading various paper types

Saving paper settings

Loading original documents on the scanner glass

Loading original documents into the ADF

Linking trays

Printing

Tips for printing

Printing basic documents

Printing a document

Collating printed copies

Changing the print order of pages

Printing multiple pages on one sheet

Printing documents from a memory card or flash drive

Printing specialty documents

Printing envelopes

Printing on labels

Working with photos

Using a memory card or flash drive with the printer

Supported memory cards and file types

Printing photos using the printer control panel

Printing photos from a PictBridge-enabled digital camera

Printing on both sides of the paper (duplexing)

Printing on both sides of the paper (duplexing) automatically

Setting the duplex printing dry time

Managing print jobs

Finding the print queue for your printer

Setting your printer as the default printer

Changing the default printing mode

Pausing print jobs

Resuming print jobs

Canceling print jobs

Printing from a mobile device

What is LexPrint?

Supported printers

Copying

Tips for copying

Making copies

Copying an ID card

Enlarging or reducing images

Adjusting copy quality

Making a copy lighter or darker

Collating copies using the printer control panel

Placing separator sheets between copies