Lexmark Pro915 User Guide

Pro910 Series User's Guide

December 2011 www.lexmark.com

Machine type(s):

4449

Model(s):

901, 90E, 91E

Contents 2

Safety information.......................................................................................6

About your printer.......................................................................................7

Thank you for choosing this printer!.........................................................................................................7

Minimizing your printer's environmental impact......................................................................................7

Finding information about the printer......................................................................................................8

Understanding the parts of the printer...................................................................................................10

Ordering and replacing supplies.................................................................13

Ordering ink cartridges............................................................................................................................13

Using genuine Lexmark ink cartridges.....................................................................................................14

Replacing ink cartridges..........................................................................................................................14

Ordering paper and other supplies.........................................................................................................15

Recycling Lexmark products....................................................................................................................16

Using the printer control panel buttons and menus....................................17

Using the printer control panel...............................................................................................................17

Understanding the home screen.............................................................................................................18

Navigating menus using the touch screen..............................................................................................19

Changing the Sleep timeout....................................................................................................................20

Saving paper and energy.........................................................................................................................21

Restoring factory default settings...........................................................................................................21

Using the printer software.........................................................................22

Minimum system requirements..............................................................................................................22

Using the Windows printer software......................................................................................................22

Using the Macintosh printer software....................................................................................................24

Finding and installing optional software.................................................................................................25

Updating the printer software................................................................................................................26

Downloading PCL and PS drivers (Windows only)...................................................................................26

Reinstalling the printer software.............................................................................................................26

Loading paper and original documents.......................................................28

Loading the paper tray............................................................................................................................28

Loading envelopes or photo paper.........................................................................................................30

Contents 3

Loading various paper types...................................................................................................................33

Saving paper settings..............................................................................................................................36

Loading original documents on the scanner glass...................................................................................36

Loading original documents into the ADF...............................................................................................37

Linking trays............................................................................................................................................37

Printing......................................................................................................38

Tips for printing.......................................................................................................................................38

Printing basic documents........................................................................................................................38

Printing specialty documents..................................................................................................................41

Working with photos...............................................................................................................................44

Printing on both sides of the paper (duplexing)......................................................................................47

Managing print jobs................................................................................................................................49

Printing from a mobile device.................................................................................................................53

Copying......................................................................................................54

Tips for copying.......................................................................................................................................54

Making copies.........................................................................................................................................54

Copying an ID card...................................................................................................................................55

Enlarging or reducing images..................................................................................................................55

Adjusting copy quality.............................................................................................................................55

Making a copy lighter or darker..............................................................................................................55

Collating copies using the printer control panel.....................................................................................56

Placing separator sheets between copies...............................................................................................56

Copying multiple pages on one sheet.....................................................................................................56

Placing an overlay message on each page..............................................................................................57

Removing the background of a copy.......................................................................................................57

Making a duplex copy..............................................................................................................................57

Canceling copy jobs.................................................................................................................................58

Scanning....................................................................................................59

Tips for scanning......................................................................................................................................59

Scanning to a local computer..................................................................................................................59

Scanning to a network computer............................................................................................................60

Scanning to a flash drive or memory card...............................................................................................60

Scanning photos for editing.................................................................................................... ................61

Scanning documents for editing..............................................................................................................62

Contents 4

Scanning directly to e‑mail using the printer software...........................................................................63

Scanning to a PDF....................................................................................................................................63

Scanning FAQ...........................................................................................................................................64

Canceling scan jobs.................................................................................................................................65

E-mailing....................................................................................................66

Setting up the printer to e-mail...............................................................................................................66

Creating an e-mail contact list.................................................................................................................67

Sending e-mail................................................................................................................. ........................69

Canceling an e‑mail.................................................................................................................................70

Faxing........................................................................................................71

Setting up the printer to fax....................................................................................................................71

Configuring the fax settings.....................................................................................................................82

Creating a contact list..............................................................................................................................84

Sending faxes...........................................................................................................................................85

Receiving faxes........................................................................................................................................87

Faxing FAQ...............................................................................................................................................88

Networking................................................................................................95

Installing the printer on a wireless network............................................................................................95

Advanced wireless setup.......................................................................................................................103

Installing the printer on an Ethernet network......................................................................................105

Performing network management tasks...............................................................................................106

Networking FAQ....................................................................................................................................112

Using SmartSolutions...............................................................................125

What are SmartSolutions?....................................................................................................................125

Creating and customizing printer solutions..........................................................................................125

Maintaining the printer............................................................................127

Maintaining ink cartridges.....................................................................................................................127

Cleaning the exterior of the printer......................................................................................................128

Cleaning the scanner glass....................................................................................................................129

Cleaning the touch screen.....................................................................................................................129

Moving the printer to another location................................................................................................130

Contents 5

Troubleshooting.......................................................................................131

Before you troubleshoot.......................................................................................................................131

If Troubleshooting does not solve your problem..................................................................................131

Setup troubleshooting...........................................................................................................................131

Understanding printer messages..........................................................................................................136

Clearing paper jams...............................................................................................................................146

Print troubleshooting............................................................................................................................153

Copy and scan troubleshooting.............................................................................................................155

E-mail troubleshooting..........................................................................................................................157

Fax troubleshooting............................................................................................................ ..................158

Memory card troubleshooting..............................................................................................................163

Network troubleshooting......................................................................................................................163

Notices.....................................................................................................175

Product information..............................................................................................................................175

Edition notice........................................................................................................................................175

Power consumption..............................................................................................................................179

Index........................................................................................................193

Safety information 6

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local regulations.

Use only the power supply and power cord provided with this product or the manufacturer's authorized replacements.

CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ‑11) cord provided with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

SAVE THESE INSTRUCTIONS.

About your printer 7

About your printer

Thank you for choosing this printer!

We've worked hard to make sure it will meet your needs.

To start using your new printer right away, use the setup materials that came with the printer, and then skim the User’s Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully, and make sure you check the latest updates on our Web site.

We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied. If you do encounter any problems along the way, one of our knowledgeable support representatives will be delighted to help you get back on track fast. And if you find something we could do better, please let us know. After all, you are the reason we do what we do, and your suggestions help us do it better.

Minimizing your printer's environmental impact

We are committed to protecting the environment and are continually improving our printers to reduce their environmental impact. By selecting certain printer settings or tasks, you may be able to reduce your printer's environmental impact even further.

Conserving energy

• Activate Eco-Mode. This feature sets the screen brightness to low and sets the printer to change to Sleep mode

after the printer is left idle for 10 minutes.

• Select the lowest Sleep timeout. The Sleep feature puts the printer in a minimum‑power standby mode after the

printer has been idle for a set amount of time (the Sleep timeout).

• Share your printer. Wireless/network printers allow you to share a single printer among multiple computers, thus

conserving energy and other resources.

Conserving paper

• Print more than one page image on one side of the paper. The Pages per Sheet feature allows you to print multiple

pages on one sheet. You can print up to 16 page images on one side of a sheet of paper.

• Print on both sides of the paper. Duplexing lets you print on both sides of the paper manually or automatically

(depending on your printer model).

• Preview print jobs before printing. Use the preview features found in Toolbars, the Print or Print Preview dialog,

or the printer display (depending on your printer model).

• Use recycled paper.

• Reduce the margins of documents to be printed.

• Scan and save. To avoid printing multiple copies, you can scan documents or photographs and save them to a

computer program, application, or flash drive for presentation.

About your printer 8

Conserving ink

• Use Quick Print or Draft Mode. These modes can be used to print documents using less ink than normal and are

ideal for printing documents that are mostly text.

• Use font types and font settings that require less ink. Most programs or applications let you adjust the darkness

of the colors.

• Use high‑yield cartridges. These cartridges let you print more pages.

Recycling

• Return ink cartridges for reuse or recycling through the Lexmark Cartridge Collection Program. To return an ink

cartridge, go to www.lexmark.com/recycle, and then follow the instructions to request a postage‑paid bag.

• Recycle the product packaging.

• Recycle your old printer instead of throwing it away.

• Recycle paper from discarded print jobs.

• Use recycled paper.

To read the Lexmark Environmental Sustainability Report, visit www.lexmark.com/environment.

Note: Your printer may not come with some of these programs or some of the functions of these programs,

depending on the features of the printer that you purchased.

Finding information about the printer

Publications

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Setup documentation The setup documentation came with the printer and is

also available on the Lexmark Web site at http://support.lexmark.com.

About your printer 9

What are you looking for? Find it here

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

User's Guide

The User's Guide is available on the installation software CD.

• Performing printing, copying, scanning, and faxing tasks,

depending on your printer model

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using printer software

• Setting up and configuring the printer on a network,

depending on your printer model

For updates, check our Web site at http://support.lexmark.com.

• Caring for and maintaining the printer

• Troubleshooting and solving problems

Creating and customizing printer solutions, depending on your printer model

Help using the printer software Windows or Mac Help

SmartSolutions User's Guide and Help Go to http://smartsolutions.lexmark.com. Click HELP to

view basic SmartSolutions information.

Open a printer software program or application, and then click Help.

to view context‑sensitive information.

Click

The latest supplemental information, updates, and online technical support:

• Troubleshooting hints and tips

• Frequently asked questions

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

Notes:

• The Help installs automatically with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on your operating system.

Lexmark Support Web site—

http://support.lexmark.com Note: Select your region, and then select your product

to view the appropriate support site. Record the following information (located on the store

receipt and the back of the printer), and have it ready when you contact support so that they may serve you faster:

• MAC address number

• Serial number

• Date purchased

• Store where purchased

Note: Lift the scanner unit to see the customer support label.

About your printer 10

What are you looking for? Find it here

Telephone support In the US, call us at:

1‑800‑395‑4039 Monday–Friday (8:00 AM–11:00 PM ET), Saturday

and Sunday (11:00 AM–8:00 PM ET)

Support telephone numbers and hours of operation for your region or country can be found on the Support Web site (http://support.lexmark.com) or on the printed warranty that came with your printer.

Warranty information

• In the US—See the Statement of Limited Warranty

included with this printer, or at http://support.lexmark.com.

• In other countries or regions—See the printed

warranty that came with your printer.

Note: Your printer may not come with some of these programs or some of the functions of these programs, depending on the features of the printer that you purchased.

Understanding the parts of the printer

Note: Some functions are available only in select printer models.

About your printer 11

Use the To

1 Automatic Document Feeder

(ADF) tray

Load original documents into the ADF for scanning, copying, or faxing. Note: Do not load postcards, photos, small items, or thin media (such as

magazine clippings) into the ADF. Place these items on the scanner glass.

2 ADF output tray Hold documents as they exit from the ADF.

3 Memory card slot Insert a memory card.

4 PictBridge and USB port Connect a PictBridge-enabled digital camera or a flash drive to the printer.

5 Paper exit tray Hold paper as it exits.

6 Paper tray (Tray 1) Load paper.

7 Paper stop Catch the paper as it exits.

8 Printer control panel Operate the printer.

9 ADF Scan, copy, or fax multiple‑page letter‑, legal‑, and A4‑size documents.

About your printer 12

EXT

E N I

T X E

E N I L

Use the To

10 Scanner unit

• Access the ink cartridges and printhead.

• Remove paper jams.

11 Ink cartridge access area Install, replace, or remove ink cartridges.

12 Ethernet port Connect your printer to a computer, a local network, an external DSL, or a cable modem.

13 USB port Connect the printer to a computer using a USB cable.

Warning—Potential Damage: Do not touch the USB port except when plugging in or

removing a USB cable or installation cable.

14 EXT port

Connect additional devices (telephone or answering machine) to the printer and the telephone line. Use this port if you do not have a dedicated fax line for the printer, and if this connection method is supported in your country or region.

Note: Remove the plug to access the port.

15 LINE port

Connect the printer to an active telephone line (through a standard wall jack, DSL filter, or VoIP adapter) to send and receive faxes.

16 Power supply with port Connect the printer to a power source.

17 Duplex unit

• Print on both sides of a sheet of paper.

• Remove paper jams.

18 Printhead access area Install the printhead.

Note: The carrier moves to the printhead access area when no printhead is installed in

the printer.

19 Jam clearance cover Remove jammed pages.

Ordering and replacing supplies 13

Ordering and replacing supplies

Ordering ink cartridges

Lexmark Pro910 Series except Pro919

Item

Black cartridge 150 Not available

High‑yield black cartridge 150XL, 155XL 150XLA

Yellow color cartridge 150 Not available

High‑yield yellow color cartridge 150XL 150XLA

Cyan color cartridge 150 Not available

High‑yield cyan color cartridge 150XL 150XLA

Magenta color cartridge 150 Not available

High‑yield magenta color cartridge 150XL 150XLA

Licensed for a single use only. After use, return this cartridge to Lexmark for remanufacturing, refilling, or recycling.

Available only on the Lexmark Web site at www.lexmark.com.

Return Program Cartridge

Regular cartridge

Lexmark Pro919 model

Item

Black cartridge 160 Not available

High‑yield black cartridge 160XL 160XLA

Yellow color cartridge 160 Not available

Return Program cartridge

Regular cartridge

High‑yield yellow color cartridge 160XL 160XLA

Cyan color cartridge 160 Not available

High‑yield cyan color cartridge 160XL 160XLA

Magenta color cartridge 160 Not available

High‑yield magenta color cartridge 160XL 160XLA

Licensed for a single use only. After use, return this cartridge to Lexmark for remanufacturing, refilling, or recycling.

Available only on the Lexmark Web site at www.lexmark.com.

Notes:

• To get more ink, order high‑yield ink cartridges.

• Depending on your country or region, you may get the ink cartridges individually or in packs.

• You can order a mix of standard ink cartridges and high‑yield ink cartridges, depending on your needs.

• Check the yield rate on the ink cartridge box, or visit www.lexmark.com/yields.

• For best results, use only Lexmark ink cartridges.

• The cartridges can be used for printing documents and photos.

Ordering and replacing supplies 14

• When storing new ink cartridges, make sure they are unopened and placed on their flat side.

• Remove ink cartridges from their packaging only upon installation.

Using genuine Lexmark ink cartridges

Lexmark printers, ink cartridges, and photo paper are designed to perform together for superior print quality, and our inks are formulated to work with your printer and help extend the life of your product. We recommend that you use only genuine Lexmark ink cartridges.

Lexmark's warranty does not cover damage caused by non-Lexmark ink or ink cartridges.

Replacing ink cartridges

Make sure you have a new ink cartridge or cartridges before you begin. You must install new cartridges immediately after removing the old ones, or the ink remaining in the printhead nozzles may dry out.

Removing ink cartridges

1 Turn on your printer.

2 Open the printer.

Note: The printhead moves to the cartridge installation position.

3 Press the release tab, and then remove the used ink cartridge or cartridges.

Installing ink cartridges

1 Remove the ink cartridge from the pack, and then remove the protective cap from the ink cartridge.

Ordering and replacing supplies 15

If your ink cartridge comes with a twist cap, then remove the cap.

2 Insert each ink cartridge. Slide your finger along the ink cartridge until the cartridge clicks into place.

Notes:

• Insert the color cartridges first, and then the black cartridge.

• Insert the new ink cartridges immediately after removing the protective cap to avoid exposing the ink to air.

3 Close the printer.

Ordering paper and other supplies

To order supplies or to locate a dealer near you, visit our Web site at www.lexmark.com.

Item Part Number

USB cable 1021294

For more information, go to www.lexmark.com.

Ordering and replacing supplies 16

Paper Paper size

Lexmark Photo Paper

• Letter

• A4

• 4 x 6 in.

• L

Lexmark PerfectFinish Photo Paper

• Letter

• A4

• 4 x 6 in.

• L

Notes:

• Availability may vary by country or region.

• For best results when printing photos or other high-quality images, use Lexmark Photo Paper or Lexmark

PerfectFinish

Photo Paper.

• For more information, go to www.lexmark.com

Recycling Lexmark products

To return Lexmark products for recycling:

1 Visit our Web site at www.lexmark.com/recycle.

2 Find the product type you want to recycle, and then select your country or region from the list.

3 Follow the instructions on the computer screen.

Note: Printer supplies and hardware not listed in a Lexmark collection program may be recycled through your local

recycling center. Contact your local recycling center to determine the items they accept.

Using the printer control panel buttons and menus 17

Using the printer control panel buttons and menus

Using the printer control panel

Note: The icons appear when they are selectable on the current screen. If an icon does not appear, then the function

is not available.

1 2 3 4

567

Use To

1 Power

2 Back

3 Touch‑screen display

Note: The display is turned off in

Sleep mode.

4 Start

5 Cancel

6 Help

• Turn the printer on and off.

• Switch to Sleep mode.

Note: When the printer is on, press hold

for three seconds to turn off the printer.

to switch to Sleep mode. Press and

• Return to the previous screen.

• Exit from one menu level to a higher one.

• Navigate the printer menus.

• Change settings.

• View printer messages and animation.

Start a job, depending on which mode is selected.

Cancel the current job or task.

View Help text messages. View the Tutorial when on the home screen.

7 Home

Return to the home screen.

Using the printer control panel buttons and menus 18

Understanding the home screen

After the printer is turned on and a short warm-up period occurs, the display shows the home screen. Use the home screen selections to initiate an action, such as copying or faxing, or to change the printer settings.

Note: Some functions are available only in select printer models.

Use To

1 Copy

2 Scan

Access the copy menu and make copies.

Access the scan menu and scan documents.

Copy

Scan

Fax

Memory

Device

Smart

Solutions

3 Fax

4 Memory Device

PictBridge

5 SmartSolutions

6 Ink levels icon

Access the fax menu and send faxes.

View, select, print, or attach photos and documents to e‑mail. Note: This icon appears only when you return to the home screen while a memory card, flash

drive or PictBridge‑enabled camera is connected to the printer.

Access the SmartSolutions menu.

• View the current ink levels of the installed cartridges.

• Access cartridge maintenance and information functions.

Paper Size

Paper Type

Photo Size

Layout

Change Print Settings

Letter

Auto Detect

4x6 in.

Using the printer control panel buttons and menus 19

Use To

7 Setup icon

8 Eco‑Mode icon

Access the setup menu and change printer settings.

Activate Eco‑Mode to select the following options:

• Change to Sleep mode after the printer is left idle for 10 minutes.

• Set screen brightness to low.

9 Wi‑Fi indicator

Ethernet indicator

Check the network connection status of your printer and access the network settings.

Navigating menus using the touch screen

Select Photos

1 - 6 of 10

Layout

Use To

1 Left arrow

2 Right arrow

3Accept

4 Up arrow

Scroll left.

Scroll right.

Save your setting.

Scroll up.

Using the printer control panel buttons and menus 20

Use To

5 Scroll bar

6 Down arrow

Tips:

Scroll up and down the menu list.

Scroll down.

• Use your fingers to navigate the screen. The touch screen does not work if you use other tools or devices to navigate.

• Drag the scroll bar or touch the arrows until the menu or setting that you want appears on the display.

• Flick the screen by dragging your finger up or down the screen, and then lifting your finger off the screen. To navigate

to the next or previous screen, flick sideways. It will have the same effect as selecting the left or right arrow.

• To confirm a setting or select a menu or item, touch it.

• If necessary, touch OK or Accept after making a selection or changing a setting.

Note: All the instructions in this guide start from the home screen. If you are not on the home screen, then touch

For example, to navigate to Paper Type and select the default paper type setting:

1 Touch > Paper Setup > Paper Type.

Note: For select printer models with two paper trays installed, touch

and then touch Paper Type.

> Paper Setup, select the paper tray,

2 Scroll up or down (using the scroll bar or arrows, or by flicking the screen up or down) to view the list of paper types.

3 Select a paper type setting by touching it, and then touch Accept to save the setting.

Changing the Sleep timeout

The Sleep timeout is the time it takes for the printer to switch to Sleep mode when the printer is left idle. The Sleep feature optimizes energy efficiency by reducing the printer power consumption. To save the most energy, select the lowest Sleep timeout.

1 From the home screen, touch > Device Setup > Sleep.

2 Select a Sleep timeout, and then touch Accept.

Using the printer control panel buttons and menus 21

Saving paper and energy

To significantly cut paper usage and reduce paper waste, activate 2‑Sided Printing:

1 From the home screen, navigate to:

> Print Mode Setup > 2-Sided Copy, Standalone > On

2 Touch Accept.

To optimize energy efficiency, reduce the Sleep timeout and Screen Brightness:

1 From the home screen, navigate to:

> Device Setup

2 Touch Sleep or Screen Brightness, and then adjust the setting.

3 Touch Accept.

Note: If you select 2-Sided Copy, Standalone, then the printer prints on both sides of the paper (duplex) for copy

and fax jobs, and for printing in Windows and Macintosh, depending on your printer model.

Restoring factory default settings

Resetting to factory default settings will delete all the printer settings you have previously selected.

1 From the home screen, touch > Restore Factory Defaults > Restore All Printer Settings > Yes.

2 When prompted to set the initial settings of your printer, make your selections using the touch screen.

The printer restarts automatically after resetting to factory default settings.

Using the printer software 22

Using the printer software

Minimum system requirements

The printer software requires up to 500MB of free disk space.

Supported operating systems

• Microsoft Windows 7 (SP1)

• Microsoft Windows Server 2008 (R2 SP1)

• Microsoft Windows Server 2008 (SP1)

• Microsoft Windows Server 2003 (SP2)

• Microsoft Windows Vista (SP1)

• Microsoft Windows XP (SP3)

• Macintosh Intel OS X version 10.7.0 or later

• Macintosh Intel OS X version 10.6.0 or later

• Macintosh Intel OS X version 10.5.0 or later

• Macintosh Intel OS X version 10.4.4 or later

• Macintosh PowerPC OS X version 10.5.0 or later

• Macintosh PowerPC OS X version 10.4.0 or later

• Ubuntu Linux 11.04, 10.10, 10.04, and 9.04 LTS

• Red Hat Enterprise Linux WS 6, WS 5, and WS 4

• Red Flag Linux Desktop 6.0

• SUSE Linux Enterprise Server 11 and 10

• SUSE Linux Enterprise Desktop 11 and 10

• Linux openSUSE 11.4, 11.3, and 11.2

• Linpus Linux Desktop 9.6

• Fedora 14

• Debian GNU/Linux 6.0 and 5.0

• Mint 10 and 9

• PCLinux OS 2010

The printer driver for this operating system is available only at http://support.lexmark.com.

Using the Windows printer software

Software installed during printer installation

When you set up the printer using the installation software CD, all the necessary software was installed. You may have chosen to install some additional programs. The following table provides an overview of various software programs and what they can help you do.

Using the printer software 23

If you did not install these additional programs during initial installation, then reinsert the installation software CD, run the installation software, and then click Advanced Options > Install Additional Software.

Printer software

Use the To

Lexmark (referred to as Printer Home)

Printer Home

• Launch applications or programs.

• Scan or e‑mail a photo or document.

• Edit scanned documents.

• Scan documents to PDF.

• Adjust settings for the printer.

• Order supplies.

• Maintain ink cartridges.

• Register the printer.

• Contact technical support.

• Access the User's Guide.

Lexmark Phone Book (referred to as Phone Book)

Abbyy Sprint OCR Scan a document and produce text that you can edit with a word‑processing

Lexmark Wireless Setup Utility (referred to as Wireless Setup Utility)

Lexmark Tools for Office (referred to as Tools for Office)

Printer Setup Utility Configure the fax and e‑mail settings of your printer.

Status Messenger Learn more about the printing problems encountered.

Status Monitor Center

Manage your fax contacts.

program.

• Set up the wireless printer on a wireless network.

• Change the wireless settings of the printer.

Note: This program is installed automatically with the printer software if the printer has wireless capability.

Access your favorite settings in Microsoft Office 2007.

• Check the supplies status of your printer.

• Order supplies online.

Product Update Receive automatic notifications of updates to your printer software when new

updates are available.

Using the printer software 24

Use the To

Printing Preferences When you click File > Print > Properties with a document open, a Printing

Preferences dialog appears. The dialog lets you select options for the print job, such as the following:

• Select the number of copies to print.

• Print two‑sided copies.

• Select the paper type.

• Add a watermark.

• Enhance images.

• Save settings.

Note: Printing Preferences is installed automatically with the printer software.

Note: Your printer may not come with some of these programs or some of the functions of these programs,

depending on the features of the printer that you purchased.

Using the Macintosh printer software

Launching the Print dialog

Use the Print dialog to adjust the print settings and schedule print jobs.

With a document or photo open, choose File > Print.

Launching an application

1 From the Finder, navigate to:

Applications > select your printer folder

2 Double‑click the application that you want to use.

Use the To

Printer Settings

Shortcuts Speed up usual tasks with your printer.

Wireless Setup Assistant

• Customize settings for fax jobs.

• Create and edit the Contacts list.

• Configure e‑mail connectivity settings.

• Configure the language, country, date, and time.

Set up the printer on a wireless network. Note: This application is automatically installed with the printer software if the printer has

wireless capability.

Uninstaller Remove the printer software from your computer.

Notes:

• Your printer may not come with these applications, depending on the features of the printer that you purchased

or the installation type (standard or custom) chosen when you installed the printer.

Using the printer software 25

• To take advantage of the full features of your printer, select the custom install option during installation, and

then select all packages listed.

Accessing Web links

Web links are links to predefined Web pages that are saved in the printer folder.

1 From the Finder, navigate to:

Applications > select your printer folder > Web Links

2 Double‑click the Web link that you want to visit.

Use To

Customer Support Contact customer support.

Lexmark Software Updates Download and install the latest printer software.

Lexmark Online Visit the Lexmark Web site.

Order Supplies Online Order ink or supplies.

Printer Registration Register your printer.

Visit Lexmark SmartSolutions

Note: Your printer may not come with these Web links, depending on the features of the printer that you purchased.

• Visit the SmartSolutions Web site.

• Choose your custom solutions.

Finding and installing optional software

For Windows users

1 Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Navigate to:

Printer Home > select your printer > Support > Online support

4 From the Web site, select your printer and then download the driver.

5 Install additional or optional software.

For Macintosh users

1 From the Finder, navigate to:

Applications > select your printer folder > Web Links > Lexmark Software Updates

2 From the Web site, select your printer and then download the driver.

3 Install additional or optional software.

Using the printer software 26

Updating the printer software

For Windows users

1 Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Select your printer, and then click Product Update.

4 Follow the instructions on the computer screen.

For Macintosh users

1 From the Finder, navigate to:

Applications > select your printer folder > Web Links > Lexmark Software Updates

2 From the Web site, select your printer and then download the driver.

Downloading PCL and PS drivers (Windows only)

Universal Print Drivers (PCL 5 emulation, PCL XL emulation, and PS emulation) can be downloaded from our Web site. You need to search for your printer model to view compatible drivers.

Reinstalling the printer software

When you set up the printer using the installation software CD, all the necessary software was installed. If you encountered problems while installing, or if your printer does not appear in the printers folder or as a printer option when you send a print job, then try uninstalling and reinstalling the printer.

Uninstalling the printer software

For Windows users

Click or Start.

2 Click All Programs or Programs, and then select the printer program folder from the list.

3 Click the uninstaller.

4 Follow the instructions on the computer screen.

5 Once the uninstall process is complete, restart your computer.

For Macintosh users

Close all open applications.

2 From the Finder, navigate to:

Applications > select your printer folder

Using the printer software 27

3 Double‑click Uninstaller.

4 Follow the instructions on the computer screen.

Installing the printer software

Note: If you installed the printer software on this computer before but need to reinstall the software, then uninstall

the current software first.

For Windows users

Close all open software programs.

2 Insert the installation software CD.

If the installation dialog screen does not appear after a minute, then launch the CD manually:

a Click , or click Start and then click Run. b In the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive. c Press Enter, or click OK.

3 Click Install, and then follow the instructions on the computer screen.

For Macintosh users

Note: To take advantage of the full features of your printer, select the custom install option, and then select all

packages listed.

1 Close all open applications.

2 Insert the installation software CD.

If the installation dialog does not appear after a minute, then click the CD icon on the desktop.

3 Double-click the software installer package, and then follow the instructions on the computer screen.

Using the Internet

Go to the Lexmark Web site at http://support.lexmark.com.

2 Navigate to:

SUPPORT & DOWNLOADS > select your printer > select your operating system

3 Download the driver, and then install the printer software.

Loading paper and original documents 28

Loading paper and original documents

Loading the paper tray

Make sure:

• You use paper designed for inkjet printers.

• The paper is not used or damaged.

• If you are using specialty paper, you follow the instructions that came with it.

• The paper does not buckle when you adjust the paper guides to avoid jams.

1 Pull the tray completely out of the printer.

2 Move the paper guides to the sides of the tray.

Loading paper and original documents 29

3 If you are loading A4‑ or legal‑size paper, then squeeze the tab and pull to extend the tray.

Note: When you pull the extension out, the first stop accommodates A4‑size paper. When the extension is fully out, it accommodates legal‑size paper.

4 Load the paper facedown.

5 Adjust the paper guides to rest gently against the left, right, and bottom edges of the paper.

Loading paper and original documents 30

6 Insert the tray.

Note: If you extended the tray to accommodate A4- or legal-size paper, then the tray sticks out from the front of

the printer when inserted.

7 Flip up the paper stop to catch the paper as it exits.

Note: If you loaded A4‑ or legal‑size paper, then extend the paper stop.

Loading envelopes or photo paper

1 Pull tray completely out of the printer.

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