Lexmark Pro715 Quick Reference Guide

Pro710 Series Quick Reference Guide

December 2011 www.lexmark.com

Important Message About Cartridge Recycling! Please Read Before Opening Your Inkjet Cartridge Box

At Lexmark, we take our commitment to the environment seriously, and we encourage our customers to participate in our easy, no-cost method for returning empty Lexmark cartridges to Lexmark for proper recycling. We will insure that cartridges are properly handled with zero waste to landfills.

printer except as otherwise provided below, and (2) pass this license/agreement to any subsequent user of this printer. The patented Lexmark inkjet cartridges and their contents are licensed subject to a restriction that they may be used only once. After this single use, the license to use the print cartridges and their contents terminates, and you agree to return them only to Lexmark for recycling. Replacement inkjet cartridge(s) sold without these terms are available through www.lexmark.com and may be refilled by you, or a third party, as the only cartridge alternative to be used with the licensed printer.

Go to www.lexmark.com/recycle. Follow instructions to request postage-paid bags. Bags usually arrive within 7–10 days.

Place the empty Lexmark-branded inkjet cartridge(s) in the po s ta g e- pa id r et u rn ba g , a nd t he n s e al th e ba g. I f y ou ’ re se n di ng single-color tanks, we recommend that you send at least two at a time to maximize the environmental benefits.

Mail the bag to Lexmark’s recycling partner. The bag is preaddressed.

Important safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

Use only the power supply and power cord provided with this product or the manufacturer's authorized replacements.

CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ‑11) cord provided with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public switched telephone network.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

Visit www.lexmark.com/recycle to learn more about recycling. Lexmark-branded cartridges are always made with all new parts, though components may contain

recycled material. For warranty returns, call 1-800-395-4039. This patented printer is licensed for, and designed to work with, only genuine Lexmark inkjet cartridges

for the life of the patented printer. You agree to: (1) use only genuine Lexmark inkjet cartridges with this

Contents 3

Important safety information.........................................................2

About your printer..........................................................................5

Finding information about the printer.................................................................................5

Minimizing your printer's environmental impact.................................................................5

Printer models......................................................................................................................6

Printer features....................................................................................................................6

Setting up the printer...........................................................................................................6

Understanding the parts of the printer..............................................................................12

Using the printer control panel..........................................................................................13

Using flash drives................................................................................................................14

Ordering and replacing supplies....................................................16

Ordering ink cartridges.......................................................................................................16

Replacing ink cartridges......................................................................................................16

Maintaining ink cartridges..................................................................................................18

Using the printer software............................................................19

Minimum system requirements.........................................................................................19

Installing the printer software............................................................................................19

Using the Windows printer software.................................................................................19

Using the Macintosh printer software...............................................................................20

Printing.........................................................................................22

Printing a document...........................................................................................................22

Printing on both sides of the paper (duplexing) automatically..........................................22

Printing photos from a flash drive......................................................................................23

Printing documents from a flash drive...............................................................................23

Canceling print jobs............................................................................................................23

Printing from a mobile device............................................................................................24

Copying.........................................................................................25

Tips for copying..................................................................................................................25

Making copies.....................................................................................................................25

Making a two‑sided (duplex) copy automatically...............................................................25

Canceling copy jobs............................................................................................................26

Scanning.......................................................................................27

Tips for scanning.................................................................................................................27

Scanning to a local computer.............................................................................................27

Scanning to a flash drive or memory card..........................................................................27

Scanning directly to e‑mail using the printer software......................................................27

Scanning to a PDF...............................................................................................................28

Canceling scan jobs.............................................................................................................28

E-mailing.......................................................................................29

Sending e-mail....................................................................................................................29

Canceling an e‑mail............................................................................................................29

Setting up the printer to fax..........................................................30

Step 1: Connect the printer to the telephone line.............................................................30

Step 2: Check the dial tone.................................................................................................37

Step 3: Set your fax name and fax number........................................................................37

Step 4: Set the printer to receive faxes automatically or manually...................................37

Step 5: Set the number of rings..........................................................................................38

Step 6: Create a contact list................................................................................................38

Faxing...........................................................................................39

Sending faxes......................................................................................................................39

Receiving faxes...................................................................................................................39

Wireless networking.....................................................................41

Information you will need to set up the printer on a wireless network.............................41

Installing the printer on a wireless network.......................................................................41

What is Wi‑Fi Protected Setup?.........................................................................................41

Contents 4

Configuring Wi‑Fi Protected Setup manually.....................................................................42

Troubleshooting............................................................................43

Notices.........................................................................................52

Edition notice.....................................................................................................................52

Index............................................................................................53

About your printer 5

About your printer

Finding information about the printer

The Quick Reference Guide contains instructions on adding your printer to a wireless network, setting up a fax connection, and accomplishing common printer tasks like printing, copying, scanning, and faxing. It also includes information on troubleshooting printer setup issues as well as solving basic networking and faxing problems.

For additional information, see the following:

What are you looking for? Find it here

Initial setup instructions

Additional setup and instructions for using the printer

Help using the printer software Software Help installed automatically with the printer

The latest supplemental information, updates, online customer support, and telephone support

Available on the installation software CD.

Available on the installation software CD and on the Lexmark Support Web site at

http://support.lexmark.com.

• Quick Setup Sheet

• Hardware Setup Wizard

Comprehensive User's Guide installed automatically with the printer software.

For Windows users

After installing your printer, you can access the User's Guide from the printer program folder:

1 Click or Start. 2 Click All Programs or Programs, and then select the

printer program folder from the list.

3 Select User's Guide.

For Macintosh users

1 From the Finder, navigate to:

Applications > select your printer folder

2 Double‑click User's Guide.

software. application.

Support Web site—http://support.lexmark.com

Click Help from any printer software program or

Minimizing your printer's environmental impact

We are committed to protecting the environment and are continually improving our printers to reduce their environmental impact. By selecting certain printer settings or tasks, you may be able to reduce your printer's environmental impact even further.

Conserving energy

• Activate Eco-Mode. This feature sets the screen brightness to low and sets the printer to change to

Sleep mode after the printer is left idle for 10 minutes.

• Select the lowest Sleep timeout. The Sleep feature puts the printer in a minimum‑power standby

mode after the printer has been idle for a set amount of time (the Sleep timeout).

• Share your printer. Wireless/network printers allow you to share a single printer among multiple

computers, thus conserving energy and other resources.

Conserving paper

• Print more than one page image on one side of the paper. The Pages per Sheet feature allows you

to print multiple pages on one sheet. You can print up to 16 page images on one side of a sheet of paper.

• Print on both sides of the paper. Duplexing lets you print on both sides of the paper manually or

automatically (depending on your printer model).

• Preview print jobs before printing. Use the preview features found in Toolbars, the Print or Print

Preview dialog, or the printer display (depending on your printer model).

• Use recycled paper.

• Reduce the margins of documents to be printed.

• Scan and save. To avoid printing multiple copies, you can scan documents or photographs and save

them to a computer program, application, or flash drive for presentation.

Conserving ink

• Use Quick Print or Draft Mode. These modes can be used to print documents using less ink than

normal and are ideal for printing documents that are mostly text.

• Use font types and font settings that require less ink. Most programs or applications let you adjust

the darkness of the colors.

• Use high‑yield cartridges. These cartridges let you print more pages.

Recycling

• Return ink cartridges for reuse or recycling through the Lexmark Cartridge Collection Program. To

return an ink cartridge, go to www.lexmark.com/recycle, and then follow the instructions to request a postage‑paid bag.

• Recycle the product packaging.

• Recycle your old printer instead of throwing it away.

• Recycle paper from discarded print jobs.

• Use recycled paper.

About your printer 6

To read the Lexmark Environmental Sustainability Report, visit www.lexmark.com/environment.

Note: Your printer may not come with some of these programs or some of the functions of these programs, depending on the features of the printer that you purchased.

Printer models

The installation software CD that came with your printer works for the following printer models:

• Lexmark Pro715

• Lexmark Pro719

Printer features

Depending on the model, your printer comes with features that will help you manage and accomplish printing and imaging tasks:

• Wireless or Ethernet networking—Print and scan from anywhere in your home or office over a secure

wireless or Ethernet network, as well as share the printer among multiple computers.

• Intuitive to uch screen—Use the full‑featured color touch screen for f ast, easy access to all the printer

menus. The large screen also allows you to view and print photos directly from your digital camera or memory device without using a computer.

• Print—Print docum ents and PDFs quickly from a computer or from a USB flash drive. Built‑in two‑sided

printing lets you save money and the environment.

• Copy—Co py documents and photos with one‑touch, computer‑free black or color copying. Enjoy 25%

to 400% reduction and enlargement capacity.

• Scan—Scan documents and photos fast and easily with the high‑resolution scanner. Easily scan to a

memory device or t o multiple laptops or comput ers over a secure wireless ne twork with up to 1200 dpi optical resolution.

• Fax—Do standalone black and color faxing at 33.6Kbps modem speed. Other fax features include 99

speed dials, automatic redial, junk fax blocking, and caller ID.

• Photo printing—Print high‑ quality, long‑lasting photos directly from digital memory cards,

PictBridge‑enabled digital cameras, or USB flash drives.

• SmartSolutions—Simplify printer tasks that you frequently repeat by creating and customizing your

printer solutions. Using the SmartSolutions toolkit on the Web, you can choose the printer tasks that you often perform, apply your custom settings, and download them to your printer as shortcuts that you can easily access anytime. You can also customize your printer with solutions that display your online calendars, online photo albums, RSS feeds, and more.

• Shortcuts—Save a set of frequently used printer settings available for a given task and then assign a

shortcut name and shortcut number to it. When you want to perform a task with those settings, you can simply select the shortcut number on the printer instead of going through the usual process of adjusting the settings and options.

• Eco‑Mode—Save energy by activating Eco‑Mode. It automatically dims the printer display light and

puts the printer into Sleep mode after a specified period of inactivity.

Setting up the printer

1 Unpack the printer.

Notes:

• Do not attach the USB cable until prompted to do so.

• Place the printer near the computer during setup. If you are setting up on a wireless network,

then you may move the printer after setup is complete.

• Contents may vary by model and region.

About your printer 7

2 To initiate printer setup using a computer, insert the installation software CD, or download the printer

driver.

With a CD or DVD drive (Windows/Macintosh) Without a CD or DVD drive or for Linux

Download the printer driver from

www.lexmark.com.

Note: If the installation screen does not appear after a

minute, then see “Installation screen did not appear during installation” on page 43.

3 Remove tape and packing material from all areas of the printer.

a Remove the language sheet holder from the printer control panel.

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b Insert the preferred language sheet into the language sheet holder, and then attach the language

sheet holder to the printer control panel.

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4 If necessary, lift the scanner unit to replace the language sheet on the printer control panel.

c Close the scanner unit.

5 Pull the paper tray completely out of the printer.

About your printer 8

6 Move the paper guides to the sides.

7 For A4‑ or legal‑size paper, extend the paper tray.

8 Load paper and adjust the paper guides.

Note: Make sure the paper is below the maximum fill line located on the edge of the paper tray. Overloading the tray can cause paper jams.

9 Insert the paper tray.

10 Connect the power cord only.

Note: Do not attach the USB cable yet.

About your printer 9

11 Make sure the printer is on.

12 Set the language on the printer control panel, and then press .

14 Set the country or region, and then press .

Country/Region

United States

Albania

Algeria

Please choose a country or region and press OK

15 Set the date, and then press .

Set Date

18 01 2011

Press OK when complete.

16 Set the time, and then press .

13 Confirm the language, and then press .

Language Selection

You have chosen English

as the language for your

Printer

Are you sure?

Yes

SetTime

05 55 AM

Press OK when

complete.

Continue

Quit

About your printer 10

17 Set the time zone, and then press .

Time Zone

(UTC-05:00) Eastern Time (USA/Ca..

(UTC-06:00) Central Time (USA/Ca...

(UTC-07:00) Mountain Time (USA/C...

Please choose a time zone and press OK

18 To configure basic fax functions, press the arrow buttons until Now is highlighted on the display, and

then press

Fax Setup

Do you want

to set up fax now?

Now

Later

20 Enter your name or company name, and then press . Your fax name identifies you as the sender

in all your sent faxes.

Fax Name

Enter Fax Name and press OK

21 Configure other advanced fax settings later in the software installation.

Lexmark Pro710Series Installation

Configure Advanced Features

Youcan now print, but there are additional steps required to access all the features of your device.

Get my printerready to scan directly to my computer

Configure Lexmark SmartSolutionsand standalone email

Get my printerready to send and receive faxes

What will I bemissing if I don’t do this now?

How can I dothis later?

19 Enter y our fax number for the printer, a nd then press . Your fax number id entifies you as the sender

in all your sent faxes.

Fax Number

Enter Fax Number and press OK

About your printer 11

22 Open the printer.

23 Unpack the ink cartridges.

24 Insert each ink cartridge. Slide your finger along the ink cartridge until the cartridge clicks into place.

Notes:

• Install the color ink cartridges first. Then, use two hands to install the black cartridge.

• Install the new ink cartridges immediately after removing the protective cap to avoid exposing

the ink to air.

25 Close the printer.

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The customer support label that is located near the ink cartridge access area contains the ink compatibility information, model number, product Web site, and technical support number.

About your printer 12

26 Extend and flip out the paper stop.

27 From the printer control panel, press to print an alignment page.

Notes:

• The alignment page prints.

• Do not remove the page until printing is finished. The alignment page may take a while to print.

• Streaks on the alignment page are normal and not an indication of a problem.

• The alignment page that prints may differ from the one shown.

• Recycle the alignment page.

Understanding the parts of the printer

Use the To

1 Scanner cover Access the scanner glass.

2 Scanner glass Scan, copy or fax photos and docu ments.

3 Automatic Document

Feeder (ADF)

4 ADF paper guide Keep paper straight when feeding into the ADF .

5 ADF tray Load original documents into the ADF. This is recommended for scanning,

6 ADF output tray Hold documents as they exit from the ADF.

7 PictBridge and USB port Connect a PictBridge‑enabled digital camera or a flash drive to the

8 Printer control panel Operate the printer.

9 Paper tray Load paper.

10 Paper stop Catch the paper as it exits.

11 Paper exit tray Hold paper as it exits.

Scan, copy, or fax multiple‑page letter‑, legal‑, and A4‑size documents.

copying, or faxing multiple-page docum ents.

Note: Do not load postcards, photos, small items, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

printer.

About your printer 13

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Use the To

12 Scanner unit Access the ink cartridges.

13 Ink cartridge access area Install, replace, or remove the ink cartridges.

14 Ethernet port Connect your printer to a computer, a local network, an external DSL, or

a cable modem.

15 USB port Connect the printer to a computer using a USB cable.

Warning—Potential Damage: Do not touch the USB port except when

plugging in o r removing a USB cable or installation cable.

16 LINE port

Connect the printer to an active telephone line (through a standard wall jack, DSL filter, or VoIP adapte r) to send and receive faxes.

17 EXT port

Connect additional devices (telephone or answering machine) to the printer and the telephone line . Use this port if you do not have a de dicated fax line for the printer, and if this connection method is suppor ted in your country or region.

Note: Remove the plug to access the port.

Use the To

20 Printhead access area Install the printhead.

Note: The carrier moves to the printhead access area when no

printhead is installed in the p rinter.

21 Jam clearance cover Remove jammed pages.

Using the printer control panel

Use To

1 Power

• Turn the printer on and off.

• Switch to Sleep mode.

Note: When the printer is on, press

and hold

2 Display

Note: The display is

turned off in Sleep mode.

View:

• Printer status

• Messages

• Menus

3 Arrow buttons Navigate to menu or submenu items that appear on the display.

4 Home

Navigate from any level in the menu back to the home screen.

for three seconds to turn off the printer.

to switch to Sleep mode. Press

18 Power supply with port Connect the printer to a power source using the power cord.

19 Duplex unit

• Print on both sides of a sheet of paper.

• Remove paper jams.

About your printer 14

Use To

5 Keypad In Copy mode or Photo mode:

Enter the number of copies or prints you want to make.

In Fax mode :

• Enter fax numbers.

• Operate an automated answering system.

• Select letters when creating a Speed Dial list.

• Type numbers to enter or edit the date and time shown on the display.

6 Back

• Return to the previous screen.

• Exit from one menu level to a higher one.

7 Select

• Select menu options.

• Save settings.

• Feed or eject paper. Press and hold the button for three seconds to feed

or eject paper from the printer.

10 Dial tone Dial the telephone number manually using the keypad before sending the fax.

11 Address Book

12 Color

13 Black

14 Start

15 Cancel

Access fax numbers from a saved list of numbers.

Switch to color mode.

Switch to black‑and‑white mode.

Start a job, depending on which mode is selected.

• Cancel a print, copy, scan, or fax job in progress.

• Exit from a menu level of the Copy, Scan, Fax, Photo, or File Print menu to

the top level of a menu.

• Exit from a menu level of the Setup menu to the top level of the previous

mode.

• Clear current settings or error messages, and return to default settings.

16 Network indicator

Check the ne twork connection status of your printer and access the network settings.

8 Redial Display the last number dialed. Press the left or right arrow button to view the

9 Pause

last five numbers dialed.

Insert a three-second pause in a fax number to wait for an outside line or get through an automated answering system. Enter a pause only when you have already begun entering the number.

17 Wi‑Fi indicator

18 Eco‑Mode

Check the wireless connection of your printer.

• Change to Sleep mode after the printer is left idle for 10 minutes.

• Set screen brightness to low.

Using flash drives

Supported file types

Documents:

• .pdf (Adobe Portable Document Format)

About your printer 15

Images:

• .jpg, .jpeg, .jpe (Joint Photographic Experts Group)

• .tiff, .tif (Tagged Image File Format)

Using a flash drive with the printer

Make sure the flash drive contains files that are supported by the printer. For more information, see “Supported file types” on page 14.

1 Insert a flash drive into the USB port.

Notes:

• The flash drive uses the same port that is used for a PictBridge camera cable.

• An adapter may be necessary if your flash drive does not fit directly into the port.

Warning—Potential Damage: Do not touch any cables, any network adapter, any connector, the memory device, or the printer in the areas shown while actively printing, reading, or writing from the memory device. A loss of data can occur.

2 Follow the instructions or select from available options on the printer display.

Note: If the printer does not recognize the memory device, then remove and reinsert it.

Ordering and replacing supplies 16

Notes:

Ordering and replacing supplies

• To get more ink, order high‑yield ink cartridges.

• Depending on your country or region, you may get the ink cartridges individually or in packs.

Ordering ink cartridges

Lexmark Pro710 Series except Pro719

Item Return Program

Cartridge

Black cartridge 150 Not available

High‑yield black cartridge 150XL, 155XL 150XLA

Yellow color cartridge 150 No t available

High‑yield yellow color cartridge 150XL 150XLA

Cyan color cartridge 150 Not Available

High‑yield cyan color cartridge 150XL 150XLA

Magenta color cartridge 150 Not available

High‑yield magenta color cartridge 150XL 150XLA

Licensed for a single use only. After use, return this cartridge to Lexmark for remanufacturing, refilling, or

recycling.

Available only on the Lexmark Web site at www.lexmark.com.

Regular cartridge

• You can order a mix of standard ink cartridges and high‑yield ink cartridges, depending on your

needs.

• Check the yield rate on the ink cartridge box, or visit www.lexmark.com/yields.

• For best results, use only Lexmark ink cartridges.

• The cartridges can be used for printing documents and photos.

• When storing new ink cartridges, make sure they are unopened and placed on their flat side.

• Remove ink cartridges from their packaging only upon installation.

Replacing ink cartridges

Make sure you have a new ink cartridge or cartridges before you begin. You must install new cartridges immediately after removing the old ones, or the ink remaining in the printhead nozzles may dry out.

Removing ink cartridges

1 Turn on your printer.

Lexmark Pro719 model

Item Return Program

Black cartridge 160 Not available

High‑yield black cartridge 160 XL 160 XLA

Yellow color cartridg e 160 Not available

High‑yield yellow color cartridge 160 XL 160 XLA

Cyan color cartridge 160 Not available

High‑yield cyan color cartridge 160 XL 160 XLA

Magenta color cartridge 160 Not available

High‑yield magenta color cartridge 160 XL 160 XLA

Licensed for a single use only. After use, return this cartridge to Lexmark for remanufacturing, refilling, or

recycling.

Available only on the Lexmark Web site at www.lexmark.com.

cartridge

Regular cartridge

Ordering and replacing supplies 17

2 Open the printer.

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Note: The printhead moves to the cartridge installation position.

3 Press the release tab, and then remove the used ink cartridge or cartridges.

If your ink cartridge comes with a twist cap, then remove the cap.

2 Insert each ink cartridge. Slide your finger along the ink cartridge until the cartridge clicks into place.

Installing ink cartridges

1 Remove the ink cartridge from the pack, and then remove the protective cap from the ink cartridge.

Notes:

• Insert the color cartridges first, and then the black cartridge.

• Insert the new ink cartridges immediately after removing the protective cap to avoid exposing

the ink to air.

3 Close the printer.

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