Lexmark PRO700 User Manual

Lexmark Prevail Pro700 Series Quick Reference Guide

May 2009 www.lexmark.com

Important Message About Cartridge Recycling! Please Read Before Opening Your Inkjet Cartridge Box

At Lexmark, we take our commitment to the environment seriously, and we encourage our customers to participate in our easy, no-cost method for returning empty Lexmark cartridges to Lexmark for proper recycling. We will insure that cartridges are properly handled with zero waste to landfills.

Go to www.lexmark.com/recycle. Follow instructions to request postage-paid bags. Bags usually arrive within 7–10 days.

Place the empty Lexmark-branded inkjet cartridge(s) in the postage-paid return bag, and then seal the bag. If you’re sending single-color tanks, we recommend that you send at least two at a time to maximize the environmental benefits.

Mail the bag to Lexmark’s recycling partner. The bag is pre-addressed.

Visit www.lexmark.com/recycle to learn more about recycling. Lexmark-branded cartridges are always made with all new parts, though components may contain recycled material. For warranty returns, call

1-800-332-4120. This patented printer is licensed for, and designed to work with, only genuine Lexmark inkjet cartridges for the life of the patented printer. You

agree to: (1) use only genuine Lexmark inkjet cartridges with this printer except as otherwise provided below, and (2) pass this license/agreement to any subsequent user of this printer. The patented Lexmark inkjet cartridges and their contents are licensed subject to a restriction that they may be used only once. After this single use, the license to use the print cartridges and their contents terminates, and you agree to return them only to Lexmark for recycling. Replacement inkjet cartridge(s) sold without these terms are available through www.lexmark.com and may be refilled by you, or a third party, as the only cartridge alternative to be used with the licensed printer.

Important safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible. Do not place or use this product near water or wet locations. Use only the power supply and power cord provided with this product or the manufacturer's authorized replacements. Use only the telecommunications (RJ-11) cord provided with this product or a 26 AWG or larger replacement when connecting this product to the

public switched telephone network.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

Important safety information.........................................................2

About your printer.............................................................................5

Finding information about the printer...........................................................................................................................5

Minimizing your printer's environmental impact......................................................................................................5

Printer models.........................................................................................................................................................................6

Printer features.......................................................................................................................................................................7

Understanding the parts of the printer..........................................................................................................................7

Using the printer control panel........................................................................................................................................9

Using memory cards and flash drives..........................................................................................................................12

Ordering and replacing supplies...................................................14

Ordering ink cartridges.....................................................................................................................................................14

Replacing ink cartridges....................................................................................................................................................14

Maintaining ink cartridges...............................................................................................................................................15

Using the printer software.............................................................18

Minimum system requirements.....................................................................................................................................18

Installing the printer software........................................................................................................................................18

Using the Windows printer software............................................................................................................................19

Using the Macintosh printer software.........................................................................................................................21

Printing...............................................................................................22

Printing a document..........................................................................................................................................................22

Printing on both sides of the paper (duplexing) automatically.........................................................................22

Printing photos using the printer control panel......................................................................................................24

Printing documents from a memory card or flash drive (Windows only).......................................................24

Canceling print jobs............................................................................................................................................................25

Copying...............................................................................................26

Tips for copying....................................................................................................................................................................26

Making copies.......................................................................................................................................................................26

Copying photos....................................................................................................................................................................26

Making a duplex copy automatically...........................................................................................................................27

Canceling copy jobs...........................................................................................................................................................27

Contents

Scanning.............................................................................................28

Tips for scanning..................................................................................................................................................................28

Scanning to a local or network computer..................................................................................................................28

Scanning to a flash drive or memory card..................................................................................................................29

Scanning directly to e-mail using the printer software.........................................................................................29

Scanning to a PDF...............................................................................................................................................................30

Canceling scan jobs............................................................................................................................................................30

Troubleshooting...............................................................................31

Notices................................................................................................38

Edition notice........................................................................................................................................................................38

Contents

About your printer

Finding information about the printer

The Quick Reference Guide contains basic instructions on how to accomplish common printer tasks like printing, copying, and scanning. It also includes information on troubleshooting common printer setup problems.

For additional information about the printer, see the following:

What are you looking for? Find it here

Initial setup instructions

Additional setup and instructions for using the printer

• Quick Setup Sheet

• Hardware Setup Wizard

Comprehensive User's Guide installed automatically with the printer software.

After installing your printer, you can access the User's Guide from the printer program folder:

For Windows users

1 Click or Start. 2 Click All Programs or Programs, and then select the printer

program folder from the list.

3 Select View User's Guide.

For Macintosh users

1 From the Finder desktop, double-click the printer folder. 2 Double-click User's Guide.

Help using the printer software

The latest supplemental information, updates, online technical support, and telephone support

Available on the installation software CD and on the Lexmark Web site at www.lexmark.com/publications/.

Software Help installed automatically with the printer software. Click Help from any printer software program or application.

Support Web site—support.lexmark.com

Minimizing your printer's environmental impact

We are committed to protecting the environment and are continually improving our printers to reduce their environmental impact. By selecting certain printer settings or tasks, you may be able to reduce your printer's environmental impact even further.

Conserving energy

• Activate Eco-Mode. This feature sets the screen brightness to low and sets the printer to change to Power Saver

mode after the printer is left idle for 10 minutes.

• Select the lowest Power Saver timeout. The Power Saver feature puts the printer in a minimum-power standby

mode after the printer has been idle for a set amount of time (the Power Saver timeout).

About your printer

• Share your printer. Wireless/network printers allow you to share a single printer among multiple computers,

thus conserving energy and other resources.

Conserving paper

• Activate Eco-Mode. On selected printer models, this feature sets the printer to automatically print on both sides

of the paper (duplex) for copy and fax jobs and for printing in Windows.

• Print more than one page image on one side of the paper. The “Pages per sheet” feature allows you to print

multiple pages on one sheet. You can print up to 8 page images on one side of a sheet of paper.

• Print on both sides of the paper. Duplexing lets you print on both sides of the paper manually or automatically

(depending on your printer model).

• Preview print jobs before printing. Use the preview features found in Toolbars, the Print or Print Preview dialog,

or the printer display (depending on your printer model).

• Scan and save. To avoid printing multiple copies, you can scan documents or photographs and save them to a

computer program, application, or flash drive for presentation.

• Use recycled paper.

Conserving ink

• Use Quick Print or Draft Mode. These modes can be used to print documents using less ink than normal and

are ideal for printing documents that are mostly text.

• Use High Yield cartridges. Inks in High-Yield cartridges allow you to print more pages with fewer cartridges.

• Clean the printhead. Before replacing and recycling your ink cartridges, try using the “Clean Printhead” and

“Deep Clean Printhead” features. These features clean the printhead nozzles to improve the quality of your prints.

Recycling

• Return ink cartridges for reuse or recycling through the Lexmark Cartridge Collection Program. To return

an ink cartridge, go to www.lexmark.com/recycle. Follow the instructions to request a postage-paid bag.

• Recycle the product packaging.

• Recycle your old printer instead of throwing it away.

• Recycle paper from discarded print jobs.

• Use recycled paper.

To read the Lexmark Environmental Sustainability Report, see www.lexmark.com/environment.

Printer models

The installation software CD that came with your printer works for the following printer models:

• Lexmark Pro705

• Lexmark Pro706

• Lexmark Pro703

About your printer

Printer features

Your printer comes with full features that will help you manage and accomplish printing and imaging tasks:

• Wireless. Print and scan from virtually anywhere in your home or office over a secure wireless network, as well

as share the printer among multiple computers.

• Print. Print high quality documents and PDFs faster from a computer, from a USB flash drive, or from a Bluetooth

device. Built-in two-sided printing lets you save money and the environment.

• Copy. Copy documents and photos with one-touch, computer-free black or color copying.

• Scan. Scan thick books, reports, and other multiple-page documents easily with the high resolution flatbed

scanner and the Automatic Document Feeder.

• Fax. Do multiple-page, standalone black and color faxing at 33.6 Kbps modem speed. Other fax features include

99 speed dials, automatic redial, junk fax blocking, and caller ID.

• Photo printing. Print photos directly from digital memory cards, PictBridge-enabled digital cameras, and USB

flash drives. Select photos to print using the proof sheet for computer-free printing.

• Eco-Mode. Save energy and paper by activating Eco-Mode. It automatically dims the printer display light, puts

the printer into Power Saver mode after 10 minutes of inactivity, and prints on both sides of the paper for copy and fax jobs and for printing in Windows.

Understanding the parts of the printer

Use the To

Scanner lid Access the scanner glass.

2 Scanner glass Scan and copy photos and documents.

Automatic Document Feeder (ADF) Scan, copy, or fax multiple-page letter-, legal-, and A4-size documents.

ADF tray Load original documents in the ADF. Recommended for scanning, copying,

or faxing multiple-page documents.

Note: Do not load postcards, photos, small items, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

About your printer

Use the To

ADF paper guide Keep paper straight when feeding into the ADF.

6 ADF output tray Hold documents as they exit from the ADF.

Wi-Fi indicator Check wireless status.

Memory card slot Insert a memory card.

PictBridge and USB port Connect a PictBridge-enabled digital camera, a USB Bluetooth adapter, or a

flash drive to the printer.

10 Printer control panel Operate the printer.

Paper tray Load paper.

Paper exit tray Hold paper as it exits.

Use the To

Scanner unit Access the ink cartridges.

Printhead Install, replace, or remove the ink cartridges.

3 Ethernet port Connect your printer to a computer, a local network, an external DSL, or a cable modem.

USB port Connect the printer to a computer using a USB cable.

Warning—Potential Damage: Do not touch the USB port except when plugging in or

removing a USB cable or installation cable.

5 LINE port Connect the printer to an active telephone line (through a standard wall jack, DSL filter,

or VoIP adapter) to send and receive faxes.

About your printer

Use the To

EXT port Connect additional devices (telephone or answering machine) to the printer and the

telephone line. Use this port if you do not have a dedicated fax line for the printer, and if this connection method is supported in your country or region.

Note: Remove the plug to access the port.

Power supply with port Connect the printer to a power source using the power cord.

Duplex unit

• Print on both sides of a sheet of paper.

• Remove paper jams.

Using the printer control panel

The following diagrams explain the sections of the printer control panel:

Use To

Power

• Turn the printer on and off.

• Switch to Power Saver mode.

Note: When the printer is on, press Saver mode. Press and hold off the printer.

Copy Access the copy menu and make copies.

Scan Access the scan menu and scan documents.

Fax Access the fax menu and send faxes.

About your printer

to switch to Power

for three seconds to turn

Use To

Photo Access the photo menu and print photos.

6 Back

• Return to the previous screen.

• Exit from one menu level to a higher one.

Select

• Select menu options.

• Save settings.

• Feed or eject paper. Press and hold the button for 3

seconds to feed or eject paper from the printer.

Arrow buttons Navigate to menu or submenu items that appear on the

display.

Display

Note: The display is turned off in Power Saver mode.

View:

• Printer status

• Messages

• Menus

10 Setup Access the setup menu and change printer settings.

Note: The Copy, Scan, Fax, and Photo button lights are off

when this button is selected.

Use To

1 Address Book

2 Redial/Pause In Fax mode:

Access fax numbers from a saved list of numbers.

• Insert a three-second pause in a fax number to wait for an outside line or get through an

automated answering system. Enter a pause only when you have already begun entering the number.

• Display the last number dialed. Press the left or right arrow button to view the last five

numbers dialed.

3 Dialtone

4 Color/Black Switch to color mode or black-and-white mode.

Dial the telephone number manually using the keypad before sending the fax.

About your printer

Use To

5 Start

6 2-Sided/Eco Mode Activate 2-Sided to:

Start a job, depending on which mode is selected.

• Print on both sides of the paper (duplex).

Activate Eco-Mode to:

• Print on both sides of the paper (duplex).

• Change to Power Saver mode after the printer is left idle for ten minutes.

• Set screen brightness to low.

Cancel

• Cancel a print, copy, scan, or fax job in progress.

• Exit from a menu level of the Copy, Scan, Fax, Photo, or File Print menu to the top level

of a menu.

• Exit from a menu level of the Setup menu to the top level of the previous mode.

• Clear current settings or error messages, and return to default settings.

Keypad In Copy mode or Photo mode: enter the number of copies or prints you want to make.

In Fax mode:

• Enter fax numbers.

• Navigate an automated answering system.

• Select letters when creating a Speed Dial list.

• Type numbers to enter or edit the date and time shown on the display.

About your printer

Using memory cards and flash drives

Using a memory card or flash drive with the printer

Memory cards and flash drives are storage devices frequently used with cameras and computers. You can remove the memory card from the camera or the flash drive from the computer and insert it directly into the printer.

1 Insert a memory card into the card slot or a flash drive into the USB port.

Inserting a memory card Inserting a flash drive

Notes:

• Insert the card with the brand name label facing right.

• Make sure any arrows on the card point toward the

printer.

• If necessary, connect the memory card to the adapter

that came with it.

• Make sure that the memory card inserted is supported

by the printer. For more information, see “Supported memory cards and file types” on page 13.

Warning—Potential Damage: Do not touch any cables, any network adapter, any connector, the memory device, or the printer in the areas shown while actively printing, reading, or writing from the memory device. A loss of data can occur.

Notes:

• The flash drive uses the same port that is used for a

PictBridge camera cable.

• An adapter may be necessary if your flash drive does

not fit directly into the port.

2 Look for Memory Card Detected or Storage Device Detected on the display.

Notes:

• If the printer does not recognize the memory device, then remove and reinsert it.

• If a flash drive or a digital camera set to mass storage mode is inserted into the USB port while a memory card is

in the card slot, then a message appears on the display prompting you to choose which memory device to use.

About your printer

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