Important Message About Cartridge Recycling!
Please Read Before Opening Your Inkjet Cartridge Box
At Lexmark, we take our commitment to the environment seriously, and we encourage our customers
to participate in our easy, no-cost method for returning empty Lexmark cartridges to Lexmark for proper
recycling. We will insure that cartridges are properly handled with zero waste to landfills.
printer except as otherwise provided below, and (2) pass this license/agreement to any subsequent user
of this printer. The patented Lexmark inkjet cartridges and their contents are licensed subject to a
restriction that they may be used only once. After this single use, the license to use the print cartridges
and their contents terminates, and you agree to return them only to Lexmark for recycling. Replacement
inkjet cartridge or cartridges sold without these terms are available through www.lexmark.com and may
be refilled by you, or a third party, as the only cartridge alternative to be used with the licensed printer.
Go to www.lexmark.com/recycle. Follow instructions to
request postage-paid bags. Bags usually arrive within 7–10 days.
Place the empty Lexmark-branded inkjet cartridge or cartridges
in the postage-paid return bag, and then seal the bag. If you’re
sending single-color tanks, we recommend that you send at
least two at a time to maximize the environmental benefits.
Mail the bag to Lexmark’s recycling partner. The bag is preaddressed.
Important safety information
Connect the power cord to a properly grounded electrical outlet that is near the product and easily
accessible.
Do not place or use this product near water or wet locations.
Use only the power supply and power cord provided with this product or the manufacturer's authorized
replacements.
CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ‑11)
cord provided with this product or a UL Listed 26 AWG or larger replacement when connecting
this product to the public switched telephone network.
CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the
power cord. Do not subject the power cord to abrasion or stress. Do not pinch the power cord
between objects such as furniture and walls. If any of these things happen, a risk of fire or
electrical shock results. Inspect the power cord regularly for signs of such problems. Remove the
power cord from the electrical outlet before inspecting it.
CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up
this product or make any electrical or cabling connections, such as the fax feature, power cord,
or telephone, during a lightning storm.
Visit www.lexmark.com/recycle to learn more about cartridge recycling.
Lexmark-branded cartridges are always made with all new parts, though components may contain
recycled material. For warranty returns, call 1-800-395-4039.
This patented printer is licensed for, and designed to work with, only genuine Lexmark inkjet cartridges
for the life of the patented printer. You agree to: (1) use only genuine Lexmark inkjet cartridges with this
Contents3
Contents
Important safety information.........................................................2
About your printer..........................................................................5
Finding information about the printer.................................................................................5
Minimizing your printer's environmental impact.................................................................5
The Quick Reference Guide contains instructions on adding your printer to a wireless network, setting up
a fax connection, and accomplishing common printer tasks like printing, copying, scanning, and faxing. It
also includes information on troubleshooting printer setup issues as well as solving basic networking and
faxing problems.
For additional information, see the following:
What are you looking for?Find it here
Initial setup instructions
Additional setup and instructions for using the
printer
Help using the printer softwareSoftware Help installed automatically with the printer
The latest supplemental information, updates,
online customer support, and telephone
support
1
Available on the installation software CD.
2
Available on the installation software CD and on the Lexmark Support Web site at
http://support.lexmark.com.
• Quick Setup Sheet
• Hardware Setup Wizard
Comprehensive User's Guide installed automatically with
the printer software.
For Windows users
After installing your printer, you can access the User's
Guide from the printer program folder:
1
2
1 Click or Start.
2 Click All Programs or Programs, and then select the
printer program folder from the list.
3 Select User's Guide.
For Macintosh users
1 From the Finder, navigate to:
Applications > select your printer folder
2 Double‑click User's Guide.
2
software.
application.
Support Web site—
Click Help from any printer software program or
http://support.lexmark.com
Minimizing your printer's environmental impact
We are committed to protecting the environment and are continually improving our printers to reduce
their environmental impact. By selecting certain printer settings or tasks, you may be able to reduce your
printer's environmental impact even further.
Conserving energy
• Select the lowest Sleep timeout. The Sleep feature puts the printer in a minimum‑power standby
mode after the printer has been idle for a set amount of time (the Sleep timeout).
• Reduce the screen brightness. Dim the printer display to lower the power cons umption of your printer.
• Share your printer. Wireless/network printers allow you to share a single printer among multiple
computers, thus conserving energy and other resources.
Conserving paper
• Print more than one page image on one side of the paper. The Pages per Sheet feature allows you
to print multiple pages on one sheet. You can print up to 16 page images on one side of a sheet of
paper.
• Print on both sides of the paper. Two‑sided printing (duplexing) lets you print on both sides of the
paper manually or automatically (depending on your printer model).
• Preview print jobs before printing. Use the preview features found in Toolbars, the Print or Print
Preview dialog, or the printer display (depending on your printer model).
• Use recycled paper.
• Reduce the margins of documents to be printed.
• Scan and save. To avoid printing multiple copies, you can scan documents or photos and save them
to a computer program, application, or flash drive for presentation (dep ending on your printer model).
Conserving ink
• Use Quick Print or Draft Mode. These modes can be used to print documents using less ink than
normal and are recommended for printing documents that are mostly text.
• Use font types and font settings that require less ink. Most programs or applications let you adjust
the darkness of the colors.
• Use high‑yield cartridges. Inks in high‑yield cartridges allow you to print more pages.
• Preview print jobs before printing. Use the preview features found in Toolbars, the Print Preview
dialog, or the printer display (depending on your printer model).
Recycling
• Return ink cartridges for reuse or recycling through the Lexmark Cartridge Collection Program. To
return an ink cartridge, go to www.lexmark.com/recycle. Follow the instructions to request a
postage‑paid bag.
• Recycle the product packaging.
• Recycle your old printer instead of throwing it away.
• Recycle paper from discarded print jobs.
About your printer6
• Use recycled paper.
To read the Lexmark Environmental Sustainability Report, see www.lexmark.com/environment.
Note: Your printer may not come with some of these programs or some of the functions of these
programs, depending on the features of the printer that you purchased.
Printer models
The installation software CD that came with your printer works for the following printer models:
• Pro4000
• Pro4000c
Printer features
Depending on the model, your printer comes with features that will help you manage and accomplish
printing and imaging tasks:
• Wireless or Ethernet networking—Print and scan from anywhere in your home or office over a secure
wireless or Ethernet network, as well as share the printer among multiple computers.
• Intuitive to uch screen—Use the full‑featured color touch screen for f ast, easy access to all the printer
menus. The large screen also allows you to view and print photos directly from your digital camera or
memory device without using a computer.
• Print—Print docum ents and PDFs quickly from a computer or from a USB flash drive. Built‑in two‑sided
printing lets you save money and the environment.
• Copy—Co py documents and photos with one‑touch, computer‑free black or color copying. Enjoy 25%
to 400% reduction and enlargement capacity.
• Scan—Scan documents and photos fast and easily with the high‑resolution scanner. Easily scan to a
me m or y d ev i ce or t o m ul ti p le la pt o ps or PC s ov er a se cu r e w ir el es s ne tw or k wi th u p t o 1 20 0 dp i o p ti ca l
resolution.
• Fax—Do standalone black and color faxing at 33.6Kbps modem speed. Other fax features include 99
speed dials, automatic redial, junk fax blocking, and caller ID.
• Photo printing—Print high‑ quality, long‑lasting photos directly from digital memory cards,
PictBridge‑enabled digital cameras, and USB flash drives.
• SmartSolutions—Simplify printer tasks that you frequently repeat by creating and customizing your
printer solutions. Using the SmartSolutions toolkit on the Web, you can choose the printer tasks that
you often perform, apply your custom settings, and download them to your printer as shortcuts that
you can easily access anytime. You can also customize your printer with solutions that display your
online calendars, online photo albums, RSS feeds, and more.
• Shortcuts—Save a set of frequently used printer settings available for a given task and then assign a
shortcut name and shortcut number to it. When you want to perform a task with those settings, you
can simply select the shortcut number on the printer instead of going through the usual process of
adjusting the settings and options.
• Eco‑Mode—Save energy and paper by activating Eco‑Mode. It automatically dims the printer display
light, puts the printer into Sleep mode after a specified period of inactivity, and prints on both sides
of the paper for print, copy, and fax jobs.
Setting up the printer
1 Unpack the printer.
Notes:
• Do not attach the USB cable until prompted to do so.
• Place the printer near the computer during setup. If you are setting up on a wireless network,
then you may move the printer after setup is complete.
• Contents may vary by model and region.
2 To initiate printer setup using a computer, insert the installation software CD, or download the printer
driver.
About your printer7
With a CD or DVD drive (Windows/Macintosh)Without a CD or DVD drive or for Linux
Download the printer driver from
www.lexmark.com.
Note: If the installation dialog does not appear after a
minute, then see “Installation screen did not appear during
installation” on page 50.
3 Remove tape and packing material from all areas of the printer.
4 If necessary, insert the correct language overlay until it clicks into place.
5 Pull the paper tray completely out of the printer.
About your printer8
6 Move the paper guides to the sides.
7 For legal‑size paper, extend the paper tray.
9 Adjust the paper guides to rest against the left, right, and bottom edges of the paper.
Note: Make sure the paper is below the maximum fill line located on the edge of the paper tray.
Overloading the tray can cause paper jams.
8 Load paper with the printable side facedown.
About your printer9
10 Insert the paper tray.
11 Connect the power cord only.
Note: Do not attach the USB cable yet.
12 Make sure the printer is on.
Note: It may take a while before the first screen appears on the printer control panel.
13 Using the printer control panel, press the up or down arrow button until the language you want is
OK
highlighted on the display, and then press
.
Connect the power cord to a properly grounded electrical outlet that is near the product and easily
accessible.
14 Confirm the language, and then press
OK
.
About your printer10
15 Set the country or region, and then press
Country/Region
Country/Region
United States
Albania
Algeria
Please choose a country or region and press OK
OK
.
16 Using the keypad on the printer control panel, set the date. Press the left or right arrow button to
OK
scroll between the month, day, and year. Press
Note: The date format varies, depending on the selected country or region.
Set Date
Set Date
1801 2011
//
Press OK when complete.
.
18 Set the time zone, and then press
OK
.
Time Zone
Time Zone
(UTC-05:00) Eastern Time (USA/Ca..
(UTC-06:00) Central Time (USA/Ca...
(UTC-07:00) Mountain Time (USA/C...
Please choose a time zone and press OK
.
Note: This step appears only in some countries.
19 To configure basic fax functions, press the left or righ t arrow button until Now is highlighted, and then
OK
press
. Otherwise, go to step 22.
Fax Setup
Fax Setup
Do you want
to set up fax now?
Now
Later
17 Set the time, and then press
OK
.
SetTime
SetTime
0555 AM
:
Press OK when
complete.
20 Enter your fax number for the printer, and then p ress
in all your sent faxes.
Fax Number
Fax Number
Enter Fax Number and press OK
21 Type your name or company name, and then press
all your sent faxes.
• To change a character, press the left arrow button.
OK
. Your fax n umber identifies you a s the sender
OK
. Your fax name identifies you as the sender in
Continue
?
Quit
About your printer11
• To add a space, press the number 0.
Fax Name
Fax Name
Enter Fax Name and press OK
22 Configure other advanced fax settings later in the software installation.
Lexmark Pro4000 Series Installation
Lexmark Pro4000 Series Installation
Configure Advanced Features
Youcan now print, butthere areadditional stepsrequired to access allthe
features of your device.
Get my printer ready to scan directly to my computer
Configure Lexmark SmartSolutions and standalone email
Get my printer ready to send and receive faxes
What will I be missing if I don’t dothis now?
How can I do this later?
23 Flip down the ink cartridge access door.
24 Remove all packing material.
25 Insert each ink cartridge until it clicks into place.
Note: Make sure to use the four ink cartridges that came with your new printer.
26 Close the ink cartridge access door.
SD/MS/xD/MMC
1
2
About your printer12
Behind the ink cartridge access door, you will find the customer support label, which contains the ink
cartridge information, model number, product Web site, and customer support number.
Note: Do not open the ink cartridge access door during the 12‑minute printhead preparation.
27 Fully extend the exit bin and flip out the bin extender.
28 From the printer control panel, press
Notes:
OK
to print an alignment page.
• The alignment page prints.
• Do not remove the page until printing is finished. The alignment page may take a while to print.
• Streaks on the alignment page are normal and not an indication of a problem.
• The alignment page that prints may differ from the one shown.
• Recycle the alignment page.
Understanding the parts of the printer
Use theTo
1Automatic Document
Feeder (ADF)
2ADF input trayLoad original documents into the ADF.
3PictBridge and USB
port
4Card reader lightCheck the card reader status. The light comes on when a memory card is
5Memory card slotInsert a memory card.
6Ink cartridge access
door
• Scan, copy, or fax multiple‑page documents.
• Access ADF paper jams.
Notes:
• Do not load postcards, photos, small items, or thin media (such as
magazine clippings) into the ADF. Place these items on the scanner
glass.
• After scanning, copying, or faxing, you can lift the right end of the
input tray to retrieve the original documents easily.
Connect a PictBridge-enabled digital camera or a flash drive to the printer.
inserted and blinks when a memory card is being accessed.
Install, remove, or replace ink cartridges.
About your printer13
Use theTo
7Paper tray (Tray 1)Load paper.
8Second paper tray
(Tray 2)
Note: This option is
available only in select
printer models.
9Exit binHold paper as it exits.
10Bin extenderCatch the paper as it exits.
11Printer control panelOperate the printer.
Load additional paper.
You can load the same t ype of paper as in Tray 1. You can als o load a different
type of pape r and change the default pape r settings so the printer use s paper
from Tray 2 for certain types of print jobs.
Note: For the printer to be ready for any print job, make sure to fully
extend the exit bin and to flip out the bin extender.
Note: For the printer to be ready for any print job, make sure to fully
extend the exit bin and to flip out the bin extender.
Use theTo
16USB portConnect the printer to a computer using a USB cable.
Warning—Potential Damage: Do not touch the USB port except when
plugging in or removing a USB cable or installation cable.
Note: Remove the sticker to access the port.
17Ethernet portConnect your printer to a computer, a local network, an external DSL, or a
18LINE port
19EXT port
cable modem.
Connect the printer to an active telephone line through a standard wall jack
(RJ‑11), DSL filter, or VoIP adapter, or any other adapter that allows you to
access the phone line to send and receive faxes.
Connect addi tional devices (te lephone or answer ing machine) to the pr inter
and the telephone line. Use thi s port if you do not have a dedicated fax line
for the printer and if this connection method is supported in your country
or region.
Note: Remove the plug to access the port.
Use theTo
12Customer support
label
13Scanner glassScan, copy, or fax photos and documents.
14Power supply with port Connect the printer to the power cord.
15Duplex unit
Identify the model number of the printer, the customer support hot line,
and the ink cartridge information.
• Print on both sides of a sheet of paper.
• Access paper jams.
About your printer14
Using the printer control panel
1
UseTo
1Power
2Display
Note: The display is
turned off in Sleep
mode.
3Arrow buttonsNavigate through menu items that appear on the display.
4Home
5KeypadIn Copy mode or Photo mode:
2
• Turn the printer on and off.
• Switch to Sleep mode.
Note: When the printer is on, press
and hold
View:
• Printer status
• Messages
• Menus
Return to the home screen.
Enter the number of copies or prints you want to make.
In Fax mode :
• Enter fax numbers.
• Operate an automated answering system.
• Select letters when creating a Speed Dial list.
• Type numbers to enter or edit the date and time shown on the display.
for three seconds to turn off the printer.
3
7
4
6
to switch to Sleep mode. Press
UseTo
6Back
5
7Select
OK
UseTo
8Redial
9Pause
10Dial Tone
• Return to the previous screen.
• Exit from one menu level to a higher one.
• Select menu options.
• Save settings.
Display the last number dialed. Press the left or right arrow button to view the
last five numbers dialed.
Insert a three-second pause in a fax number to wait for an outside line or get
through an automated answering system. Enter a pause only when you have
already begun entering the number.
Dial the telephone number manually using the keypad before sending the fax.
About your printer15
UseTo
11Address Book
12Color
13Black
14Start
15Cancel
16Ethernet indicator
17Wi‑Fi indicator
Access fax numbers from a saved list of numbers.
Switch to color mode.
Switch to black‑and‑white mode.
Start a job, depending on which mode is selected.
• Cancel a print, copy, scan, or fax job in progress.
• Clear current settings or error messages, and return to previous settings.
Check the Ethernet connection of your printer.
Check the wireless connection of your printer.
Note: This feature may be available only in select printer models.
Using memory cards and flash drives
Supported memory cards and file types
Memory cardFile type
• Secure Digital (SD)
• Secure Digital High Capacity (SDHC)
• Micro Secure Digital (with adapter) (Micro SD)
• Mini Secure Digital (with adapter) (Mini SD)
• MultiMedia Card (MMC)
• Reduced Size MultiMedia Card (with adapter)
(RS‑MMC)
• MultiMedia Card mobile (w ith adapter)
(MMCmobile)
• Memory Stick
• Memory Stick PRO
• Memory Stick Duo (with adapter)
• Memory Stick PRO Duo (with adapter)
• xD‑Picture Card
• xD‑Picture Card (Type H)
• xD‑Picture Card (Type M)
Using a memory card or flash drive with the printer
Insert a memory card into the card slot or a flash drive into the USB port.
Documents:
• .pdf (Adobe Portable Document Format)
Images:
• .jpg, .jpeg, .jpe (Joint Photographic Experts
Group)
• .tiff, .tif (Tagged Image File Format)
About your printer16
Inserting a memory cardInserting a flash drive
Notes:
• Insert the card with the brand name label facing
up.
• Make sure any arrows on the card point toward
the printer.
Notes:
• The flash drive uses the same port that is used
for a PictBridge camera cable.
• An adapter may be necessary if your flash
drive does not fit directly into the port.
• If necessary, connect the memory card to the
adapter that came with it.
• Make sure that the memory card inserted is
supported by the printer. For more information,
see “Supported memory cards and file types” on
page 15.
• The card reader light comes o n when a memory
card is inserted and blinks whe n a memory card is
being accessed.
Notes:
• If the printer does not recognize the memory device, then remove and reinsert it.
• The printer reads only one memory device at a time.
Warning—Potential Damage: Do not touch
any cables, ports, any network adapter, any
connector, the memory device, or the printer
in the areas shown while actively printing,
reading, or writing from the memory device.
A loss of data can occur.
Follow the instructions on the printer display or select from available options.
Ordering and replacing supplies17
Ordering and replacing supplies
Ordering ink cartridges
Order the cartridges that are designed for use in your region.
• Region 1: For the United States, Canada, and Latin America, use 200, 200XL, or 200XLA cartridges.
• Regi on 2: For the European Union (EU), the European Economic Area (EEA), and Switzerland, use 210,
210XL, or 200XLA cartridges.
• Region 3: For Africa, the Middle East, Central Eastern Europe (non‑EU), the Commonwealth of
Independent States (CIS), and the Asia Pacific region, use 220, 220XL, or 200XLA cartridges.
1
Licensed for a single use only. After use, return this cartridge to Lexmark for remanufacturing, refilling, or
recycling. For more information, visit
2
Available only on the Lexmark Web site at www.lexmark.com.
www.lexmark.com/regions.
Replacing ink cartridges
Make sure you have a new ink cartridge or cartridges before you begin. You must install new cartridges
immediately after removing the old ones, or the ink remaining in the printhead nozzles may dry out.
1 Turn on your printer.
2 Open the ink cartridge access door.
Warning—Potential Damage: Do not extend the ink cartridge access door beyond 90 degrees
when opening to prevent it from breaking.
3 Press the release tab, and then remove the used ink cartridge or cartridges.
Notes:
• To get more ink, order high‑yield ink cartridges.
• Depending on your country or region, you may get the ink cartridges individually or in packs.
• You can order a mix of standard ink cartridges and high‑yield ink cartridges, depending on your
needs.
• For page yield information, visit www.lexmark.com/yields.
• The cartridges used for printing documents can also be used for printing photos.
• For best results, use only genuine Lexmark ink cartridges.
Ordering and replacing supplies18
4 Insert each ink cartridge until it clicks into place.
Note: Install the new ink cartridges immediately after removing them from the packaging to avoid
exposing the ink to air.
5 Close the ink cartridge access door.
Notes:
• If Align Printer appears on the printer display, then touch Continue or press
on your printer model.
OK
, depending
• Do not remove the alignment page until printing is finished.
Maintaining ink cartridges
In addition to the following tasks that you can perform, your printer performs automatic maintenance
cycles if it is plugged into a properly grounded, working electrical outlet. It will briefly come out of Sleep
mode or will temporarily turn on if it is turned off.
Cleaning the printhead nozzles
If you have not been using the printer for a long period, then you may need to clean the printhead nozzles
to improve the quality of your prints. Keep your printer plugged to a properly grounded, working electrical
outlet to allow it to perform automatic maintenance cycles.
Notes:
• Cleaning the printhead nozzles uses ink, so clean them only when necessary.
• Deep cleaning uses more ink, so try the Clean Printhead option first to save ink.
• If the ink levels are too low, then you must replace the ink cartridges before you can clean the
printhead nozzles.
1 From the printer control panel, navigate to:
> Setup > OK > Maintenance >
OK
2 Press the up or down arrow button to scroll to Clean Printhead or Deep Clean
OK
Printhead, and then press
3 Press the up or down arrow button to scroll to a cleaning option, and then press
Wait until the printer is ready.
.
OK
.
Moving the printer to another location
When moving the printer and optional trays to another location, follow these precautions:
• Any cart used to move the printer must have a surface able to support the full footprint of the printer.
Any cart used to move the options must have a surface able to support the dimensions of the options.
• Make sure the bin extender and the exit bin are in their original positions.
• Keep the printer in an upright position.
• Make sure to remove the ink cartridges from the printer.
Aligning the printhead
If the characters or lines on your printed image appear jagged or wavy, then you may need to align the
printhead.
1 Load plain paper.
2 From the printer control panel, navigate to:
> Setup > OK >Maintenance > OK > Align Printer >
An alignment page prints.
Note: Do not remove the alignment page until printing is finished.
If you aligned the cartridges to improve print quality, then print your document again. If print quality has
not improved, then clean the printhead nozzles.
OK
Ordering and replacing supplies19
• Store the used ink cartridges in a box with the nozzles faceup.
• Avoid severe jarring movements.
• If available, use the original packaging of the printer with the needed padding to keep the printer
protected during transport.
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