Lexmark ms312 Quick Reference

Quick Reference

Using the 2-line display printer model

Learning about the printer

Using the printer control panel

Use the To

1 Menus button Open the menus.

2 Display View printing options as well as status and error

Notes:

• The menus are available only when the

printer is in the Ready state.

• Pressing the button while navigating

within the menus returns the printer control panel to the top‑level menu screen.

messages.

Use the To

3 Sleep button Enable Sleep mode or Hibernate mode.

Notes:

• Pressing any hard button will cause the

printer to wake from Sleep mode.

• Pressing the Sleep button or the power

switch will cause the printer to wake from Hibernate mode.

4 Stop button

5 Right arrow

button

6 Select button

7 Left arrow

button

8 Back button Return to the previous screen.

9 Indicator light Determine the status of the printer.

• Exit the menus and return to the Ready

state.

• Stop printer activities, such as printing or

downloading fonts.

• Scroll through menus or to move between

screens and menu options.

• Scroll through settings or text. For menus

with numeric values, press and hold an arrow button to scroll through th e settings. Release the button when the value you want appears.

• Open a menu.

• Display available values or settings for a

menu. The current default setting is indicated by an asterisk (*).

• Save the displayed value as the new user

default setting.

• Scroll through menus or to move between

screens and menu options.

• Scroll through settings or text. For menus

with numeric values, press and hold an arrow button to scroll through th e settings. Release the button when the value you want appears.

Indicator light Printer status

Off The printer is off or in Hibernate mode.

Blinking green The printer is warming up, processing data,

Solid green The printer is on, but idle.

Blinking red The printer requires user intervention.

Sleep button light Printer status

Off The printer is off, idle, or in Ready state.

Solid amber The printer is in Sleep mode.

Blinking amber The printer is entering or waking from

Blinking amber for 0.1 second, then goes completely off for 1.9 seconds in a slow, puls ing pattern

or printing.

Hibernate mode.

The printer is in Hibernate mode.

Setting the paper size and type

1 From the printer control panel, navigate to:

> Paper Menu > > Paper Size/Type >

2 Select Tray [x] Size or Tray [x] Type, and then press .

3 Change the paper size or type setting, and then press .

Notes:

• The paper size setting for the standard 250‑sheet tray (Tray 1),

optional 250‑ or 550‑sheet tray (Tray 2), and the multipurpose feeder must be set manually in the Paper Size menu.

• The factory default paper type for Tray 1 is Plain Paper.

Understanding the colors of the Sleep button and indicator lights

The colors of the Sleep button and indicator lights on the control panel signify a printer status or condition.

• The factory default paper type for the multipurpose feeder is

Custom Type 6.

• The paper type setting must be manually set for all trays.

Configuring Universal paper settings

The Universal paper size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus.

Notes:

• The smallest Universal paper size is 76 x 127 mm (3 x 5 inches),

and is supported only from the multipurpose feeder.

• The largest Universal paper size is 216 x 355.6 mm

(8.5 x 14 inches), and is supported from all paper sources.

From the control panel, navigate to:

> Paper Menu > > Universal Setup > > Units of

Measure >

> select the unit of measure >

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Print Settings > > Quality

Menu >

> Toner Darkness >

2 Adjust the toner darkness.

3 Press .

Using the 2.4-inch display printer model

Learning about the printer

Using the control panel

Specify the paper height and width

From the control panel, navigate to:

> Paper Menu > > Universal Setup > > Units of

Measure >

> select the unit of measure >

2 Press the arrow buttons until Portrait Height or Portrait

Width appears, and then press

3 Change the settings, and then press .

Adjusting toner darkness

Using the Embedded Web Server

Open a Web browser, and then type the printer IP address in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the

Network/Ports menu. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to

load the Web page correctly.

2 Click Settings > Print Settings > Quality Menu > Toner Darkness.

3 Adjust the toner darkness setting.

4 Click Submit.

Using the printer settings on the computer

Depending on your operating system, adjust the toner darkness settings using the Local Printer Settings Utility or Printer Settings.

Linking and unlinking trays

Using the Embedded Web Server

1 Open a Web browser, and then type the printer IP address in the

address field.

Notes:

• View the printer IP address in the TCP/IP section in the

Network/Ports menu. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to

load the Web page correctly.

2 Click Settings > Paper Menu.

3 Change the tray settings to specify the paper size and type for the

tray.

• To link trays, make sure the paper size and type for the tray

match with that of the other tray.

• To unlink trays, make sure the paper size or type for the tray

does not match with that of the other tray.

4 Click Submit.

Using the printer settings on the computer

Depending on your operating system, access the Paper menu using the Local Printer Settings Utility or Printer Settings.

Note: You can also specify the paper size and type for the tray using the printer control panel. For more information, see

paper size and type” on page 1.

Warning—Potential Damage: Paper loaded in the tray should match the paper type name assigned in the printer. The temperature of the fuser varies according to the specified paper type. Printing issues may occur if settings are not properly configured.

“Setting the

Use the To

1 Display View the printer status and messages.

Set up and operate the printer.

2 Left arrow

button

3 Select button Select menu options.

4 Up arrow button Scroll up.

5 Right arrow

button

6 Keypad Enter numbers, letters, or symbols.

Scroll to the left.

Save settings.

Scroll to the right.

Use the To

7 Sleep button Enable Sleep mode or Hibernate mode.

The following actions wake the printer from Sleep mode:

• Pressing any hard button

• Sending a print job from the computer

• Performing a power‑on reset using the

main power switch

The following actions wake the printer from Hibernate mode:

• Pressing the Sleep button until the

printer wakes

• Performing a power‑on reset using the

main power switch

8 Stop or cancel

button

9 Back button Return to the previous screen.

10 Down arrow

button

11 Home button Go to the home screen.

12 Indicator light Check the status of the printer.

Stop all printer activities.

Scroll down.

Setting the paper size and type

1 From the printer control panel, navigate to:

> Settings > > Paper Menu > > Paper

Size/Type >

2 Press the up or down arrow button to select the tray or feeder, and

then press

3 Press the up or down arrow button to select the paper size, and

then press

4 Press the up or down arrow button to select the paper type, and

then press

to change the settings.

Configuring Universal paper settings

The Universal paper size is a user‑defined setting that lets you print on paper sizes that are not preset in the printer menus.

Notes:

• The smallest Universal paper size is 76 x 127 mm (3 x 5 inches),

and is supported only from the multipurpose feeder.

• The largest Universal paper size is 216 x 355.6 mm

(8.5 x 14 inches), and is supported from all paper sources.

1 From the control panel, navigate to:

> Settings > > Paper Menu > > Universal

Setup >

measure >

> Units of Measure > > select a unit of

2 Select Portrait Width or Portrait Height, and then press .

3 Press the left or right arrow button to change the setting, and then

press

Accessing the Embedded Web Server

The Embedded Web Server is the printer Web page that lets you view and remotely configure printer settings even when you are not physically near the printer.

1 Obtain the printer IP address:

• From the printer control panel home screen

• From the TCP/IP section in the Network/Ports menu

• By printing a network setup page or menu settings page, and

then finding the TCP/IP section

Note: An IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

2 Open a Web browser, and then type the printer IP address in the

address field.

3 Press Enter.

Note: If you are using a proxy server, then temporarily disable it

to load the Web page correctly.

Adjusting toner darkness

Using the Embedded Web Server

Open a Web browser, and then type the IP address of the printer in the address field.

Notes:

• View the printer IP address in the TCP/IP section in the

Network/Ports menu. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to

load the Web page correctly.

2 Click Settings > Print Settings > Quality Menu > Toner Darkness.

3 Adjust the toner darkness, and then click Submit.

Using the printer control panel

From the printer control panel, navigate to:

> Settings > > Print Settings > > Quality

Menu >

> Toner Darkness

2 Adjust the toner darkness, and then press .

Printing from a mobile device

To download a compatible mobile printing application, visit our Web site or contact the place where you purchased the printer.

Note: Mobile printing applications may also be available from your mobile device manufacturer.

Linking and unlinking trays

1 Open a Web browser, and then type the printer IP address in the

address field.

Notes:

• View the printer IP address on the control panel in the

TCP/IP section under the Network/Ports menu. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.

• If you are using a proxy server, then temporarily disable it to

load the Web page correctly.

2 Click Settings > Paper Menu.

3 Change the paper size and type settings f or the trays you are linking.

• To link trays, make sure the paper size and type for the tray

match that of the other tray.

• To unlink trays, make sure the paper size or type for the tray

does not match that of the other tray.

4 Click Submit.

Note: You can also change the paper size and type settings using the

control panel. For more information, see

type” on page 3.

“Setting the paper size and

Printing

Printing a document

1 From the Paper menu on the printer control panel, set the paper

type and size to match the paper loaded.

2 Send the print job:

Note: To print on a specific paper type, adjust the

paper type setting to match the paper loaded, or select the appropriate tray or feeder.

3 Click Print.

Canceling a print job from the computer

For Windows users

1 Open the printers folder, and then select your printer.

2 From the print queue, select the print job you want to cancel, and

then delete it.

For Macintosh users

1 From System Preferences in the Apple menu, navigate to your

printer.

2 From the print queue, select the print job you want to cancel, and

then delete it.

Canceling a print job from the printer control panel

2 Squeeze and then slide the width guide tab to the correct position

for the size of the paper you are loading.

For Windows users

a With a document open, click File > Print.

b Click Properties, Preferences, Options, or Setup.

c Adjust the settings, if necessary.

d Click OK > Print.

For Macintosh users

a Customize the settings in the Page Setup dialog:

1 With a document open, choose File > Page Setup. 2 Choose a paper size or create a custom size to match the

paper loaded.

3 Click OK.

b Customize the settings in the Print dialog:

1 With a document open, choose File > Print.

If necessary, click the disclosure triangle to see more options.

2 From the Print di alog and pop‑up menus, adjust the settings

if necessary.

From the printer control panel, press > .

Loading paper and specialty media

Loading trays

CAUTION—POTENTIAL INJURY: To reduce the risk of

equipment instability, load each tray separately. Keep all other trays closed until needed.

1 Pull out the tray completely.

Note: Do not remove trays while a job prints or while Busy

appears on the printer display. Doing so may cause a jam.

L G

3 Squeeze and then slide the length guide tab to the correct position

for the size of the paper you are loading.

5 Load the paper stack.

LTR/LGL

EXEC

E X

E C

LGL

EXEC

Notes:

• For some paper sizes like letter, legal, and A4, squeeze and

slide the length guide tab backward to accommodate their length.

• When loading legal‑size paper, the length guide extends

beyond the base leaving the paper exposed to dust. To protect the paper from dust, you can purchase a dust cover separately. For more information, contact customer support.

• If you are loading A6-size paper in the standard tray, then

squeeze and then slide the length guide tab toward the center of the tray to the A6‑size position.

• Make sure the width and length guides are aligned with the

paper size indicators on the bottom of the tray.

4 Flex the sheets back and forth to loosen them, and then fan them.

Do not fold or crease the paper. Straighten the edges on a level surface.

Notes:

• Load with the printable side facedown when using recycled

or preprinted paper.

• Load prepunched paper with the holes on the top edge

toward the front of the tray.

• Load letterhead facedown, with the top edge of the sheet

toward the front of the tray. For two‑sided printing, load letterhead faceup with the bottom edge of the sheet toward the front of the tray.

• Make sure the paper is below the maximum paper fill

indicator located on the side of the width guide.

+ 11 hidden pages