Lexmark KM030, KM040 User Manual

5400 Series All-In-One

User's Guide

January 2007 www.lexmark.com

Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. All other trademarks are the property of their respective owners.

740 West New Circle Road Lexington, Kentucky 40550

Important Safety Information

Use only the power supply and power supply cord provided with this product or the manufacturer's authorized replacement power supply and power supply cord.

Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible. To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched

telephone network. Refer service or repairs, other than those described in the user documentation, to a professional service person. This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety

features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts.

CAUTIONS—When using this product, basic safety precautions should always be followed to reduce the risk of fire, electric shock, and injury to persons, including the following:

Do not place or use this product near water or wet locations. Do not set up or use this product or make any electrical or cabling connections, such as the power cord or telephone, during a lightning

storm. If a telephone is connected to this product, do not use the telephone to report a gas leak in the vicinity of the leak.

SAVE THESE INSTRUCTIONS.

Use care when you replace a lithium battery.

CAUTION—POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced. Replace it only with the same or equivalent type of lithium battery. Do not recharge, disassemble, or incinerate a lithium battery. Discard used batteries according to the manufacturer's instructions and local regulations.

Important Safety Information.........................................................2

Finding information about the printer..........................................7

Setting up the printer......................................................................11

Checking the box contents..............................................................................................................................................11

Installing another language control panel.................................................................................................................12

Getting the printer ready to fax......................................................................................................................................12

Learning about the printer.............................................................21

Understanding the parts of the printer.......................................................................................................................21

Using the control panel buttons and menus............................................................................................................23

Learning about the software.........................................................32

Using the printer software...............................................................................................................................................32

Using the Imaging Studio.................................................................................................................................................32

Using the All-In-One Center.............................................................................................................................................34

Using the Solution Center................................................................................................................................................36

Using Print Properties........................................................................................................................................................38

Using the Photo Editor......................................................................................................................................................39

Using the Toolbar................................................................................................................................................................40

Using Fast Pics......................................................................................................................................................................41

Using the Fax Setup Utility...............................................................................................................................................42

Loading paper and original documents......................................43

Loading paper.......................................................................................................................................................................43

Loading various paper types...........................................................................................................................................43

Loading original documents into the Automatic Document Feeder...............................................................46

Loading original documents on the scanner glass.................................................................................................48

Printing...............................................................................................50

Printing a document..........................................................................................................................................................50

Printing a Web page...........................................................................................................................................................50

Printing photos or images from a Web page............................................................................................................51

Printing collated copies.....................................................................................................................................................51

Contents

Printing the last page first (reverse page order).......................................................................................................52

Printing transparencies.....................................................................................................................................................52

Printing envelopes..............................................................................................................................................................52

Printing cards........................................................................................................................................................................53

Printing multiple pages on one sheet..........................................................................................................................53

Working with photos.......................................................................55

Retrieving and managing photos..................................................................................................................................55

Printing photos using the control panel.....................................................................................................................58

Printing photos using the computer............................................................................................................................62

Copying...............................................................................................64

Making a copy.......................................................................................................................................................................64

Copying photos....................................................................................................................................................................64

Collating copies....................................................................................................................................................................65

Repeating an image on one page.................................................................................................................................66

Enlarging or reducing an image.....................................................................................................................................66

Scanning.............................................................................................67

Scanning a document........................................................................................................................................................67

Customizing scan settings using the computer.......................................................................................................67

Scanning documents or images for e-mailing..........................................................................................................68

Scanning text for editing..................................................................................................................................................69

Scanning images for editing............................................................................................................................................69

Scanning clear images from magazines or newspapers.......................................................................................70

Scanning to a computer over a network....................................................................................................................70

Faxing.................................................................................................71

Sending a fax.........................................................................................................................................................................72

Receiving a fax......................................................................................................................................................................74

Forwarding faxes.................................................................................................................................................................75

Printing fax activity reports..............................................................................................................................................76

Setting up Speed Dial numbers.....................................................................................................................................76

Using the Phone Book.......................................................................................................................................................77

Customizing dial settings.................................................................................................................................................78

Customizing fax settings...................................................................................................................................................80

Contents

Networking the printer...................................................................86

Installing network printers...............................................................................................................................................86

Tips for installing a network printer..............................................................................................................................87

Maintaining the printer...................................................................89

Changing print cartridges................................................................................................................................................89

Achieving better print quality.........................................................................................................................................91

Preserving the print cartridges.......................................................................................................................................93

Cleaning the scanner glass..............................................................................................................................................94

Ordering supplies................................................................................................................................................................94

Using genuine Lexmark print cartridges.....................................................................................................................95

Refilling a print cartridge..................................................................................................................................................95

Recycling Lexmark products...........................................................................................................................................95

Troubleshooting...............................................................................96

Setup troubleshooting......................................................................................................................................................96

Print troubleshooting........................................................................................................................................................99

Copy troubleshooting.....................................................................................................................................................102

Scan troubleshooting......................................................................................................................................................103

Fax troubleshooting.........................................................................................................................................................106

Network troubleshooting..............................................................................................................................................110

Jams and misfeeds troubleshooting..........................................................................................................................112

Memory card troubleshooting.....................................................................................................................................114

Error messages...................................................................................................................................................................115

Settings are not saved.....................................................................................................................................................122

Resetting to factory default settings..........................................................................................................................123

Removing and reinstalling the software..................................................................................................................123

Notices..............................................................................................124

Power consumption.........................................................................................................................................................129

Index.................................................................................................131

Contents

5 6

Finding information about the printer

Setup

Description Where to find

The Setup sheet gives you instructions for setting up hardware and software.

Getting Started

Description Where to find

The Getting Started booklet gives you instructions for setting up hardware and software (on Windows operating systems) and some basic instructions for using the printer.

Note: If your printer supports Macintosh operating systems, see the Mac Help:

sheet

Setup Solutions

You can find this document in the printer box or on the Lexmark Web site at www.lexmark.com.

booklet

You can find this document in the printer box or on the Lexmark Web site at www.lexmark.com.

1 From the Finder desktop, double-click the Lexmark

5400 Series folder.

2 Double-click the printer Help icon.

The Setup Solutions booklet tells you how to solve printer setup problems.

Note: These documents do not ship with all printers. If you did not receive a Getting Started booklet or a Setup Solutions booklet, see the User's Guide instead.

Finding information about the printer

User's Guide

Description Where to find

The User's Guide gives you instructions for using the printer and other information such as:

• Using the software (on Windows operating systems)

• Loading paper

• Printing

• Working with photos

• Scanning (if supported by your printer)

• Making copies (if supported by your printer)

• Faxing (if supported by your printer)

• Maintaining the printer

• Connecting the printer to a network (if supported by

your printer)

• Troubleshooting problems with printing, copying,

scanning, faxing, paper jams, and misfeeds

Note: If your printer supports Macintosh operating systems, see the Mac Help:

1 From the Finder desktop, double-click the Lexmark

5400 Series folder.

2 Double-click the printer Help icon.

When you install the printer software, the User's Guide will be installed.

1 Click Start  Programs or All Programs  Lexmark

5400 Series.

2 Click User's Guide.

I f t h e l in k to t h e User's Guide i s no t o n y o ur d es k t op , fo l lo w these instructions:

1 Insert the CD.

The installation screen appears.

Note: If necessary, click Start  Run, and then type D:\setup, where D is the letter of your CD-ROM drive.

2 Click View User's Guide (including Setup

Troubleshooting).

3 Click Yes.

An icon of the User's Guide appears on your desktop, and the User's Guide appears on the screen.

You can also find this document on the Lexmark Web site at www.lexmark.com.

Help

Description Where to find

The Help gives you instructions for using the software, if your printer connects to a computer.

While in any Lexmark software program, click Help, Tips  Help, or Help  Help Topics.

Lexmark Solution Center

Description Where to find

The Lexmark Solution Center software is included on your CD. It installs with the other software, if your printer connects to a computer.

To access the Lexmark Solution Center:

1 Click Start  Programs or All Programs  Lexmark

5400 Series.

2 Select Lexmark Solution Center.

Finding information about the printer

Customer support

Description Where to find (North America) Where to find (rest of world)

Telephone support

E-mail support

Call us at

• US: 1-800-332-4120

Monday–Friday (8:00 AM–11:00 PM EST) Saturday (Noon–6:00 PM EST)

• Canada: 1-800-539-6275

Monday–Friday (9:00 AM–9:00 PM EST) Saturday (Noon–6:00 PM EST)

• Mexico: 001-888-377-0063

Monday–Friday (8:00 AM–8:00 PM EST)

Note: Support numbers and times may change without notice. For the most recent phone numbers available, see the printed warranty statement that shipped with your printer.

For e-mail support, visit our Web site:

www.lexmark.com.

1 Click CUSTOMER SUPPORT. 2 Click Technical Support. 3 Select your printer family. 4 Select your printer model. 5 From the Support Tools section, click e-

Mail Support.

6 Complete the form, and then click Submit

Request.

Telephone numbers and support hours vary by country or region.

Visit our Web site at www.lexmark.com. Select a country or region, and then select the Customer Support link.

Note: For additional information about contacting Lexmark, see the printed warranty that shipped with your printer.

E-mail support varies by country or region, and may not be available in some instances.

Visit our Web site at www.lexmark.com. Select a country or region, and then select the Customer Support link.

Note: For additional information about contacting Lexmark, see the printed warranty that shipped with your printer.

Limited Warranty

Description Where to find (US) Where to find (rest of world)

Limited Warranty Information Lexmark International, Inc.

furnishes a limited warranty that this printer will be free of defects in materials and workmanship for a period of 12 months after the original date of purchase.

To view the limitations and conditions of this limited warranty, see the Statement of Limited Warranty included with this printer, or set forth at

www.lexmark.com.

1 Click CUSTOMER SUPPORT. 2 Click Warranty Information.

Warranty information varies by country or region. See the printed warranty that shipped with your printer.

3 From the Statement of Limited

Warranty section, click Inkjet & All-In-One Printers.

4 Scroll through the Web page to view

the warranty.

Finding information about the printer

Record the following information (located on the store receipt and the back of the printer), and have it ready when you contact us so that we may serve you faster:

• Machine Type number

• Serial number

• Date purchased

• Store where purchased

Finding information about the printer

Setting up the printer

Checking the box contents

Name Description

Black print cartridge Cartridges to be installed into the printer.

Color print cartridge

Telephone cord Use for faxing. For more information about connecting this cord, see

Power cord Attaches to the power supply port located at the back of the printer.

Setup sheet Instructions on setting up printer hardware and software, and information

Note: Cartridge combinations vary depending on the product purchased.

“Choosing a fax connection” on page 12.

on setup troubleshooting.

Installation software CD

• Installation software for the printer

• Help

• User's Guide in electronic format

User's Guide or Setup Solutions Printed booklet that serves as a guide.

Note: The User's Guide can be found on the installation software CD that

shipped with the printer.

Setting up the printer

Installing another language control panel

These instructions apply only if you received one or more additional language control panels with the printer.

1 Lift and remove the control panel (if one is installed).

2 Choose the correct control panel for your language.

3 Align the clips on the control panel with the holes on the printer, and then press down.

Getting the printer ready to fax

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power supply cord or telephone, during a lightning storm.

Choosing a fax connection

You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. If problems occur, see “Setup troubleshooting” on page 96.

Note: The printer is an analog device that works best when directly connected to the wall jack. Other devices (such as a telephone or answering machine) can be successfully attached to pass through the printer, as described in the setup steps. If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required.

You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to send and receive faxes.

You can connect the printer to other equipment. See the following table to determine the best way to set up the printer.

Equipment Benefits See this section

• The printer

• A telephone cord

Send and receive faxes without using a computer.

“Connecting directly to a telephone wall jack” on page 16

Setting up the printer

Equipment Benefits See this section

• The printer

• A telephone

• Two telephone cords

• The printer

• A telephone

• Use the fax line as a normal telephone

line.

• Send and receive faxes without using a

computer.

Receive both incoming voice messages and faxes.

• An answering machine

• Three telephone cords

• The printer

• A telephone

Send faxes using the computer or the printer.

• A computer modem

• Three telephone cords

Using an RJ11 adapter

Country/region

• United Kingdom

• Ireland

• Finland

• Norway

• Denmark

“Connecting to a telephone” on page 16

“Connecting to an answering machine” on page 17

“Connecting to a computer with a modem” on page 19

• Italy

• Sweden

• Netherlands

• France

• Portugal

To connect your printer to an answering machine, telephone, or other telecommunications equipment, use the telephone line adapter included in the box with the printer.

1 Connect the adapter to the telephone line that came with the printer.

Note: The UK adapter is shown. Your adapter may look different, but it will fit the telephone outlet used in your

location.

2 Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter.

Setting up the printer

If your telecommunications equipment uses a US-style (RJ11) telephone line, follow these steps to connect the equipment:

1 Remove the plug from the EXT port on the back of the printer.

Note: Once this plug is removed, any country- or region-specific equipment you connect to the printer by the

adapter, as shown, will not function properly.

2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.

Country/region

• Saudi Arabia

• United Arab Emirates

• Egypt

• Bulgaria

• Czech Republic

• Belgium

• Australia

• South Africa

• Greece

• Israel

• Hungary

• Poland

• Romania

• Russia

• Slovenia

• Spain

• Turkey

Setting up the printer

To connect a telephone, an answering machine, or other telecommunications equipment to the printer:

1 Remove the plug from the back of the printer.

2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.

Note: Once this plug is removed, any country- or region-specific equipment that you connect to the printer by the

adapter, as shown, will not function properly.

Country/region

• Germany

• Austria

• Switzerland

There is a plug installed in the EXT port of the printer. This plug is necessary for the proper functioning of the printer.

Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (such as telephones or answering machines) may not work.

Setting up the printer

Connecting directly to a telephone wall jack

Connect the printer directly to a telephone wall jack to make copies or to send and receive faxes without using a computer.

1 Make sure you have a telephone cord and a telephone wall jack.

2 Connect one end of the telephone cord into the LINE port of the printer.

3 Connect the other end of the telephone cord into an active telephone wall jack.

Connecting to a telephone

Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer wherever your telephone is located to make copies or to send and receive faxes without using a computer.

Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to telecommunications equipment, see “Using an RJ11 adapter” on page 13.

1 Make sure you have the following:

• A telephone

• Two telephone cords

• A telephone wall jack

2 Connect one telephone cord to the LINE port of the printer, and then plug it into an active telephone wall jack.

Setting up the printer

3 Remove the protective plug from the EXT port of the printer.

4 Connect the other telephone cord to a telephone, and then plug it into the EXT port of the printer.

Connecting to an answering machine

Connect an answering machine to the printer to receive both incoming voice messages and faxes.

Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to telecommunications equipment, see “Using an RJ11 adapter” on page 13.

1 Make sure you have the following:

• A telephone

• An answering machine

• Three telephone cords

• A telephone wall jack

Setting up the printer

2 Connect one telephone cord into the LINE port of the printer, and then plug it into an active telephone wall

jack.

3 Remove the protective plug from the EXT port of the printer.

4 Connect a second telephone cord from the telephone to the answering machine.

5 Connect a third telephone cord from the answering machine to the EXT port of the printer.

Setting up the printer

Connecting to a computer with a modem

Connect the printer to a computer with a modem to send faxes from the software application.

Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to telecommunications equipment, see “Using an RJ11 adapter” on page 13.

1 Make sure you have the following:

• A telephone

• A computer with a modem

• Three telephone cords

• A telephone wall jack

2 Connect a telephone cord into the LINE port of the printer, and then plug it into an active telephone wall jack.

3 Remove the protective plug from the EXT port of the printer.

Setting up the printer

4 Connect a second telephone cord from the telephone to the computer modem.

5 Connect a third telephone cord from the computer modem to the EXT port of the printer.

Setting up the printer

Learning about the printer

Understanding the parts of the printer

Use the To

Paper support Load paper.

Automatic Document Feeder (ADF) paper stop

• Stop paper as it exits the ADF.

• Support A4 and legal-size paper as it exits.

PictBridge port Connect a PictBridge-enabled digital camera or a flash

drive to the printer.

Memory card slots Insert a memory card.

Control panel Operate the printer.

For more information, see “Using the control panel” on page 23.

Paper exit tray Hold paper as it exits.

Automatic Document Feeder (ADF) paper guide Keep paper straight when feeding into the ADF.

Automatic Document Feeder (ADF) Scan, copy, or fax multiple-page letter, legal, and A4 size

documents.

Automatic Document Feeder (ADF) tray Load original documents in the ADF. Recommended for

scanning, copying, or faxing multiple-page documents. Note: Do not load postcards, photos, small items, or thin

media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

Paper guide Keep paper straight when feeding.

Top cover Access the scanner glass.

Learning about the printer

Use the To

EXT

LINE

Scanner glass Copy, scan, fax, or remove an item.

Use the To

Scanner unit Access the print cartridges.

Print cartridge carrier Install, replace, or remove a print cartridge.

USB port Connect the printer to a computer using a USB cable.

EXT port

LINE port

Power supply with port Connect the printer to a power source.

Connect additional devices, such as a data/fax modem, telephone, or answering machine to the printer.

Note: Remove the plug to access the port.

Connect the printer to an active telephone line to send and receive faxes. The printer must be connected to this telephone line to receive incoming fax calls.

Note: Do not connect additional devices to the LINE port, and do not connect a DSL (digital subscriber line), ISDN (integrated services digital network), or cable modem to the printer.

Learning about the printer

Using the control panel buttons and menus

Using the control panel

The display shows:

• Printer status

• Messages

• Menus

Press To

• Turn the printer on and off.

• Stop the print, copy, scan, or fax process.

Copy Mode Access the copy default screen and make copies.

Note: The mode is selected when the button light is on.

Scan Mode Access the scan default screen and scan documents.

Note: The mode is selected when the button light is on.

Fax Mode Access the fax default screen and send faxes.

Note: The mode is selected when the button light is on.

Photo Card Access the photo default screen and print photos.

Note: The mode is selected when the button light is on.

Resize

• In Copy mode: Change the size of a copy.

• In Photo Card mode: Change the size of a photo.

Lighter / Darker Adjust the brightness of a copy, fax, or photo.

Display the Copy, Scan, Fax, or Photo Card menu, depending on which mode is selected.

Learning about the printer

Press To

• Return to the previous screen.

• Delete a letter or number.

• Decrease a number.

• Delete a letter or number.

• Scroll through menus, submenus, or settings on the display.

• Select a menu or submenu item that appears on the display.

• Feed or eject paper.

• Increase a number.

• Enter a space between letters or numbers.

• Scroll through menus, submenus, or settings on the display.

• Cancel a print, copy, scan, or fax job in progress.

• Clear a fax number or end a fax transmission and return to the fax default screen.

• Exit a menu or submenu, and return to the default copy, scan, fax, or photo card screen.

• Clear current settings or error messages, and return to default settings.

Learning about the printer

Press To

A keypad number or symbol In Copy mode or Photo Card mode: Enter the number of copies or prints you

want to make. In Fax mode:

• Enter fax numbers.

• Navigate an automated answering system.

• Select letters when creating a Speed Dial list.

• Type numbers to enter or edit the date and time shown on the display.

Auto Answer Set the printer to answer all incoming calls when the button light is on.

Note: For information on setting the number of rings before the printer will

answer incoming calls, see “Receiving a fax automatically” on page 74.

Pause / Redial In Fax mode:

• Display the last number dialed. Press or to view the last five numbers

dialed.

• Insert a three-second pause in the number to be dialed to wait for an

outside line or get through an automated answering system. Enter a pause only when you have already begun entering the number.

Phone Book Access any of the programmed Speed Dial numbers (1–89) or Group Dial

numbers (90–99).

Start Color Start a color copy, scan, fax, or photo print job, depending on which mode is

selected.

Start Black Start a black-and-white copy, scan, fax, or photo print job, depending on

which mode is selected.

Using the Copy menu

To access and navigate the Copy menu:

1 From the control panel, press Copy Mode.

The copy default screen appears.

2 If you do not want to change a setting, press Start Color or Start Black.

3 If you want to change a setting, press .

4 Press or repeatedly until the menu item you want appears.

Learning about the printer

5 Press .

6 Press or repeatedly until the submenu item you want or the setting you want appears.

7 Press .

Note: Pressing

selects a setting. An * appears next to the selected setting.

8 To go into additional submenus and settings, repeat step 6 and step 7 as needed.

9 If needed, press repeatedly to return to the previous menus and make other setting selections.

10 Press Start Color or Start Black.

Use this To

Copies

Resize

Specify how many copies to print.

• Specify the percentage for enlarging or reducing the original copy.

• Specify a specific copy size.

• Create a multiple-page poster.

Lighter / Darker

Quality

Paper Size Specify the size of the paper loaded.

Paper Type Specify the type of paper loaded.

Repeat Image

Collate Print one or more copies in the correct order.

N-Up

Original Size

Original Type

Adjust the brightness of a copy.

Adjust the quality of a copy.

Choose how many copies of an image to print on a page.

Choose how many pages to print on a page.

Specify the size of the original document.

Specify the type of the original document.

Tools

• Maintenance – View ink levels. – Clean cartridges. – Align cartridges. – Print a test page.

• Device Setup—Customize printer setup settings.

• Defaults—Customize printer settings.

Temporary setting. For information on saving temporary and other settings, see “Saving settings” on page 30.

Learning about the printer

Using the Scan menu

To access and navigate the Scan menu:

1 From the control panel, press Scan Mode.

The scan default screen appears.

2 Press or repeatedly until the scan destination you want appears.

3 If you do not want to change a setting, press Start Color or Start Black.

4 If you want to change a setting, press .

5 Press or repeatedly until the menu item you want appears.

6 Press .

7 Press or repeatedly until the submenu item you want or the setting you want appears.

8 Press .

Note: Pressing

selects a setting. An * appears next to the selected setting.

9 To go into additional submenus and settings, repeat step 7 and step 8 as needed.

10 If needed, press repeatedly to return to the previous menus and make other setting selections.

11 Press Start Color or Start Black.

Use this To

Quality

Original Size

Tools

Adjust the quality of a scan.

Specify the size of the original document.

• Maintenance – View ink levels. – Clean cartridges. – Align cartridges. – Print a test page.

• Device Setup—Customize printer setup settings.

• Defaults—Customize printer settings.

Temporary setting. For information on saving temporary and other settings, see “Saving settings” on page 30.

Using the Fax menu

To access and navigate the Fax menu:

1 From the control panel, press Fax Mode.

The fax default screen appears.

2 If you do not want to change a setting, enter the fax number and press Start Color or Start Black.

3 If you want to change a setting, press .

4 Press or repeatedly until the menu item you want appears.

Learning about the printer

5 Press .

6 Press or repeatedly until the submenu item you want or the setting you want appears.

7 Press .

Note: Pressing

selects a setting. An * appears next to the selected setting.

8 To go into additional submenus and settings, repeat step 6 and step 7 as needed.

9 If needed, press repeatedly to return to the previous menus and make other setting selections.

10 Press Start Color or Start Black.

Use this To

Quality

Phone Book Add, edit, and print names and fax numbers of individuals or groups.

On Hook Dial Dial a telephone number while listening to the call through a speaker

Delay Fax Enter a specific time to send a fax.

Auto Answer Answer all incoming phone calls.

Lighter / Darker

Fax Setup

Adjust the quality of a fax you are sending.

on the printer. This is useful when you must navigate an automated answering system before sending your fax.

Note: Make sure the date and time are entered correctly before setting a specific time to send a fax.

Adjust the brightness of a fax you are sending.

• Print fax history or transmission status reports.

• Customize settings for receiving a fax.

• Select fax printing options.

• Customize settings for sending a fax.

• Block faxes from the numbers you specify.

Tools

• Maintenance – View ink levels. – Clean cartridges. – Align cartridges. – Print a test page.

• Device Setup—Customize printer setup settings.

• Defaults—Customize printer settings.

Temporary setting. For information on saving temporary and other settings, see “Saving settings” on page 30.

Using the Photo Card menu

1 If necessary, press Photo Card, or insert a memory card or a flash drive into the printer. For more information, see

“Inserting a memory card” on page 55 or “Inserting a flash drive” on page 56.

2 Press or repeatedly until the menu item you want appears.

Learning about the printer

3 Press .

4 Press or repeatedly until the submenu item you want or the setting you want appears.

5 Press .

Note: Pressing

selects a setting. An * appears next to the selected setting.

6 To go into additional submenus and settings, repeat step 4 and step 5 as needed.

7 If needed, press repeatedly to return to the previous menus and make other setting selections.

8 Press Start Color or Start Black.

Menu item Action

Proof Sheet Print and then scan a proof sheet:

• for all photos on the memory card

• for the most recent 20 photos

• by date

For more information, see “Printing photos stored on a memory device using the proof sheet” on page 58.

Print Photos Print photos directly from a memory card or flash drive.

Save Photos

• Save photos stored on a memory card or flash drive to the computer.

• Copy photos from a memory card to a flash drive.

Photo Effects

Paper Size1

Photo Size1

Layout

Quality

Paper Type1

Apply red-eye reduction, color effects, or automatic image enhancement to your photos.

Specify the size of the paper loaded.

Specify the size photo you want.

Center one photo on a page, or specify the number of photos to print on a page.

Adjust the quality of printed photos.

Specify the type of paper loaded.

Tools

• Maintenance – View ink levels. – Clean cartridges. – Align cartridges. – Print a test page.

• Device Setup—Customize printer setup settings.

• Defaults—Reset printer settings to factory defaults.

Setting will return to factory default setting when a memory card or flash drive is removed.

Setting must be saved individually. For more information, see Note below table.

Note: To save Paper Size, Paper Type, or Photo Size settings:

Learning about the printer

1 Press .

2 Press or repeatedly until Tools appears.

3 Press .

4 Press or repeatedly until Defaults appears.

5 Press .

6 Press or repeatedly until the setting type you want appears.

7 Press .

8 Press or repeatedly until the setting you want appears.

9 Press .

Saving settings

In a setting menu, an * appears next to the default setting. To change the setting:

1 Press or repeatedly until the setting you want appears.

2 Press :

• To save most settings. An * appears next to the saved setting.

• To select a temporary setting. An * appears next to the selected setting.

Note: The printer reverts to the default setting of a temporary setting after two minutes of inactivity or if the printer is turned off.

Temporary settings

Copy Mode

– Copies – Resize – Lighter/Darker – Quality – Repeat Image – N-Up – Original Size – Original Type

Scan Mode

– Quality – Original Size – Resize

Fax Mode

– Lighter/Darker – Quality

Learning about the printer

Photo Card The following Photo Card settings will not time-out after two minutes of

inactivity or turning off the power but will return to the factory default settings when a memory card or flash drive is removed.

– Photo Effects – Paper Size – Photo Size – Layout – Quality – Paper Type

To change the time-out feature:

a Press . b Press or repeatedly until Tools appears.

c Press . d Press or repeatedly until Device Setup appears.

e Press .

f Press or repeatedly until Clear Settings Timeout appears.

g Press . h Press or repeatedly until Never appears.

i Press .

3 To change one or more temporary settings into new default settings:

a Press . b Press or repeatedly until Tools appears.

c Press . d Press or repeatedly until Defaults appears.

e Press .

f Press or repeatedly until Set Defaults appears.

g Press . h Press or repeatedly until Use Current appears.

i Press .

Learning about the printer

Learning about the software

This chapter tells how to use the printer with Windows operating systems. If you are using a Macintosh operating system, see the Mac Help:

1 From the Finder desktop, double-click the Lexmark 5400 Series folder.

2 Double-click the printer Help icon.

Using the printer software

Use this software To

The Imaging Studio Open the component necessary for you to complete a task.

The All-In-One Center Preview, scan, copy, print, or fax images.

The Solution Center Find troubleshooting, maintenance, and cartridge ordering information.

Print Properties Select the best print settings for the document you are printing.

The Photo Editor Edit photos and graphics.

The Toolbar Create printer-friendly versions of an active Web page.

Fast Pics Transfer digital photos from a memory card, a flash drive, or a PictBridge-enabled digital

camera to the computer. You can also print photos using the computer.

The Fax Setup Utility Adjust fax settings.

Using the Imaging Studio

The Imaging Studio buttons link to software and information that help you with the following tasks:

• Printing, browsing, or sharing photos

• Using photos from a memory card, flash drive, or PictBridge-enabled digital camera

• Printing an album page

• Scanning and editing text using OCR

• Scanning, copying, or faxing

• Finding our Web site

• Finding tips on using the software

• Finding maintenance and troubleshooting information

To open the Imaging Studio, use one of these methods:

Method 1 Method 2

From the desktop, double-click the Imaging Studio icon.

1 Click Start  Programs or All Programs  Lexmark

5400 Series.

2 Select Imaging Studio.

Learning about the software

Click the Imaging Studio button for the task you want to complete.

Click To Details

Print photos Print common photo sizes from saved images

on the computer.

Share photos E-mail images or photos which are stored on

the computer.

Use memory card photos Save or print photos from an inserted memory

card, flash drive, or PictBridge-enabled digital camera.

Browse photos View photos saved on the computer.

Print an album page Print an album or scrapbook page with various

photo sizes.

Scan & edit text (OCR) Use Optical Character Recognition (OCR) to

scan a document to a word processor so you can edit the text.

Scan Scan a photo or document.

Copy

• Copy photos or documents.

• Enlarge, reduce, or change other features

before printing.

Fax Fax a document or an image saved on the

computer.

Access the Web Visit our Web site.

Learn more about what you can do with this software.

Learning about the software

Click To Details

Find maintenance and troubleshooting information and tools to keep the printer working properly.

Using the All-In-One Center

Opening the All-In-One Center

Use the All-In-One Center software to scan, copy, and fax documents.

To open the All-In-One Center, use one of these methods:

Method 1 Method 2

From the desktop, double-click the Imaging Studio icon, and then click the Scan or Copy button.

1 Click Start  Programs or All Programs  Lexmark

5400 Series.

2 Select All-In-One Center.

Using the Scanning & Copying tab

Click To

Scan

Copy

• Select a program to send a scanned image to.

• Select what type of image is being scanned.

• Select the scan quality.

Note: Click Display Advanced Scan Settings to view all settings.

• Select the quantity and color of copies.

• Select a quality setting for copies.

• Select a blank paper size.

• Select the size of the original document.

• Lighten or darken copies.

• Enlarge or reduce copies.

Note: Click Display Advanced Copy Settings to view all settings.

Learning about the software

Click To

Creative Tasks

Preview Now

• Print – Repeat an image several times on one page. – Enlarge or reduce an image. – Print an image as a multiple-page poster.

• Share – E-mail an image. – Fax using your computer modem.

• Save – Save an image on your computer. – MagiChop—Save multiple photos.

• Edit – Edit text found in a scanned document (OCR). – Modify an image with a photo editor.

• View an image of what will be printed or copied.

Note: When multiple sheets are loaded into the ADF, the Preview Now feature will only display the first sheet in the Scan Preview area.

• Select a region of the previewed image to scan or copy.

Note: For more information about the Scanning & Copying tab, click Help in the top center of the screen.

Using the Saved Images tab

Use the Saved Images tab to perform tasks with images that are saved on the computer.

From here You can

Preview

Open With Select where to send the saved images.

Photo Prints

• Show or create folders.

• Preview and select images.

• Rename, delete, or edit selected images.

Click Show More Printing Options to view and adjust the print settings. You can:

• Select the quantity and color of copies.

• Select a quality setting for copies.

• Select a blank paper size.

• Lighten or darken copies.

• Enlarge or reduce copies.

Note: Click Next to select and print photos in standard sizes.

Learning about the software

From here You can

Creative Tasks

• Print – Print an album page with various photo sizes. – Enlarge or reduce an image. – Print an image as a multiple-page poster.

• Share – Fax an image or document. – E-mail an image or document.

• Edit – Edit text found in a scanned document (OCR). – Modify an image with a photo editor.

Note: For more information about using the Saved Images tab, click Help in the top center of the screen.

Using the Maintain/Troubleshoot link

The Maintain/Troubleshoot link provides you with direct links to the Solution Center and the Fax Setup Utility.

1 Click Start  Programs or All Programs  Lexmark 5400 Series.

2 Select All-In-One Center.

3 Click Maintain/Troubleshoot.

4 Select from these topics:

• Maintain or fix quality problems

• Troubleshoot problems

• Device status and ink levels

• More printing ideas and how to's

• Contact information

• Advanced

• View the software version and copyright information

• Display the Fax Printer Setup Utility

Using the Solution Center

The Solution Center provides help, as well as information about the printer status and ink level.

To open the Solution Center, use one of these methods:

Method 1 Method 2

From the desktop, double-click the Imaging Studio icon, and then click the Maintain/Troubleshoot button.

1 Click Start  Programs or All Programs 

Lexmark 5400 Series.

2 Select Solution Center.

Learning about the software

The Solution Center consists of six tabs:

From here You can

Printer Status (Main dialog)

How To

Troubleshooting

Maintenance

• View the status of the printer. For example, while printing, the

status of the printer is Busy Printing.

• View ink levels and order new print cartridges.

• Learn how to: – Use basic features. – Print, scan, copy, and fax. – Print projects such as photos, envelopes, cards, banners, iron-

on transfers, and transparencies.

• Find the electronic User's Guide for more information.

• View ink levels and order new print cartridges.

• Learn tips about the current status.

• Solve printer problems.

• View ink levels and order new print cartridges.

• Install a new print cartridge.

Note: Wait until scanning is complete before installing a new print cartridge.

• View shopping options for new cartridges.

• Print a test page.

• Clean to fix horizontal streaks.

• Align to fix blurry edges.

• Troubleshoot other ink problems.

• View ink levels and order new print cartridges.

Contact Information

• Learn how to contact us by telephone or on the World Wide Web.

• View ink levels and order new print cartridges.

Advanced

• Change the appearance of the Printing Status window.

• Turn printing voice notification on or off.

• Change network printing settings.

• Share information with us regarding how you use the printer.

• Obtain software version information.

• View ink levels and order new print cartridges.

Note: For more information, click Help in the lower right corner of the screen.

Learning about the software

Using Print Properties

Opening Print Properties

Print Properties is the software that controls the printing function when the printer is connected to a computer. You can change the settings in Print Properties based on the type of project you want to create. You can open Print Properties from almost any program:

1 With a document open, click File  Print.

2 From the Print dialog, click Properties, Preferences, Options, or Setup.

Using the Save Settings menu

From the “Save Settings” menu, you can name and save the current Print Properties settings for future use. You can save up to five custom settings.

Using the I Want To menu

The “I Want To” menu contains a variety of task wizards (printing a photo, an envelope, a banner, a poster, or printing on both sides of the paper) to help you select the correct print settings for a project.

Using the Options menu

Use the “Options” menu to make changes to the Quality Options, Layout Options, and Printing Status Options settings. For more information on these settings, open the tab dialog from the menu, and then click the Help button on the dialog.

The “Options” menu also provides direct links to different parts of the Solution Center as well as software version information.

Learning about the software

Using the Print Properties tabs

All of the print settings are on the three main tabs of the Print Properties software: Quality/Copies, Paper Setup, and Print Layout.

Tab Options

Quality/Copies

• Select a Quality/Speed setting.

• Select a Paper Type.

• Customize how the printer prints several copies of a single print job:

collated or normal.

• Choose Automatic Image Sharpening.

• Choose to have the last page printed first.

Paper Setup

• Specify the size of paper loaded.

• Select the orientation of the document on the printed page: portrait or

landscape.

Print Layout

• Select the layout you want to print.

• Choose to print on both sides of the paper, and select a duplexing

preference.

Note: For more information about these settings, right-click a setting on the screen.

Using the Photo Editor

Use the Photo Editor software to edit graphics or photos.

1 Click Start  Programs or All Programs  Lexmark 5400 Series.

2 Select Photo Editor.

3 Click File  Open.

4 Select the image you want to edit.

5 Click Open.

6 Edit the image with the available tools.

Notes:

• You can edit only one image at a time.

• Move the mouse pointer over the tool for a description.

• To undo or redo changes, click the corresponding arrow next to Undo in the top center of the screen. You

can reverse multiple changes.

7 Click File  Save as.

8 Enter a file name and file type, and then click Save.

Learning about the software

From here You can

Quick Fixes

Image Adjust

Image Size

• Reduce the red-eye effect caused by light reflection.

• Fix the photo with one click.

• Colorize the image using antiquing or sepia tones.

• Crop the image.

• Rotate the image.

• Flip the image.

• Adjust the color depth.

• Adjust the color balance.

• Colorize the image.

• Adjust the Brightness/Contrast.

• Adjust the blur.

• Adjust the sharpness.

• Despeckle (blur) the image to remove dust and scratches.

• Adjust the exposure.

• Enhance the color level.

• Change the units of measurement.

• Resize the image.

• Crop the image.

Drawing Tools

• Select an area by dragging a box around it. Use this for text box placement

and cutting and copying areas.

• Add text.

• Fill pixels with color.

• Draw with a pencil tool.

• Draw with a line tool.

• Erase areas.

• Paint areas with a paintbrush tool.

• Pick up a color using the eyedropper.

Using the Toolbar

The Toolbar lets you create printer-friendly versions of Web pages.

Note: The Toolbar launches automatically when you browse the Web using Microsoft Windows Internet Explorer version 5.5 or later.

Learning about the software

Click To

• Select Page Setup options.

• Select Options to customize the toolbar appearance or select a different setting

for printing photos.

• Access links to the Lexmark Web site.

• Access Help for additional information.

• Uninstall the Toolbar.

Normal Print an entire Web page in normal quality.

Quick Print an entire Web page in draft quality.

Black and White Print an entire Web page in black and white.

Text Only

Print only the text of a Web page.

Photos Print only the photos or images on a Web page.

Note: The number of photos or images valid for printing appears next to Photos.

Preview Preview a Web page before printing.

Using Fast Pics

Use Fast Pics to save or print photos from a digital camera memory card or flash drive.

Learning about the software

Use one of these methods to open Fast Pics:

• Insert a digital camera memory card or flash drive. For more information, see “Inserting a memory card” on

page 55 or “Inserting a flash drive” on page 56.

• From the Imaging Studio, click Use Memory Card Photos.

With Fast Pics, you can:

• Print photos using a computer. For more information, see “Printing photos stored on the computer using the

Imaging Studio” on page 62.

• Save photos from a memory card or flash drive to the computer. For more information, see “Transferring photos

from a memory device to a computer using Fast Pics” on page 57.

Using the Fax Setup Utility

Use this utility to adjust how faxes are sent and received. When you save the settings, they apply to every fax you send or receive. You can also use this utility to create and edit the Speed Dial list.

1 From the desktop, double-click the Imaging Studio icon.

2 Click Fax.

3 Click Manage fax history or All-In-One fax settings.

4 Click Adjust speed dial list and other fax settings.

5 Click each tab, and change the settings as needed.

Note: For a list of available options, see “Customizing settings using the Fax Setup Utility” on page 80.

6 After you finish customizing the settings, click OK.

7 Close the Fax Setup Utility.

Learning about the software

Loading paper and original documents

Loading paper

1 Make sure:

• You use paper designed for inkjet printers.

• If you are using photo, glossy, or heavyweight matte paper, you load it with the glossy or printable side facing

you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)

• The paper is not used or damaged.

• If you are using specialty paper, you follow the instructions that came with it.

• You do not force paper into the printer.

2 Before loading paper the first time, slide the paper guides out toward the edges of the paper support.

3 Load the paper vertically in the center of the paper support, and adjust the paper guides to rest against the edges

of the paper.

Note: To avoid paper jams, make sure the paper does not buckle when you adjust the paper guides.

Loading various paper types

Load up to Make sure

100 sheets of plain paper

50 sheets of heavyweight matte paper 25 sheets of photo paper 25 sheets of glossy paper

• The paper is designed for use with inkjet printers.

• The paper is loaded in the center of the paper support.

• The paper guides rest against the edges of the paper.

• The glossy or printable side of the paper faces you. (If you are not sure

which side is the printable side, see the instructions that came with the paper.)

• The paper is loaded in the center of the paper support.

• The paper guides rest against the edges of the paper.

Note: Photos require more drying time. Remove each photo as it exits, and allow it to dry to avoid ink smudging.

Loading paper and original documents

Load up to Make sure

10 envelopes

• The print side of the envelopes faces you.

• The stamp location is in the upper left corner.

• The envelopes are designed for use with inkjet printers.

• The envelopes are loaded in the center of the paper support.

• The paper guides rest against the edges of the envelopes.

Warning—Potential Damage: Do not use envelopes that have metal clasps, string ties, or metal folding bars.

Notes:

– Do not load envelopes with holes, perforations, cutouts, or deep

embossing.

– Do not use envelopes that have exposed flap adhesive. – Envelopes require more drying time. Remove each envelope as it

exits, and allow it to dry to avoid ink smudging.

25 sheets of labels

50 transparencies

• The print side of the labels faces you.

• The top of the labels feeds into the printer first.

• The adhesive on the labels does not extend to within 1 mm of the

edge of the label.

• You use full label sheets. Partial sheets (with areas exposed by missing

labels) may cause labels to peel off during printing, resulting in a paper jam.

• The labels are loaded in the center of the paper support.

• The paper guides rest against the edges of the labels.

Note: Labels require more drying time. Remove each sheet of labels as it exits, and allow it to dry to avoid ink smudging.

• The rough side of the transparencies faces you.

• If the transparencies have a removable strip, each strip faces away

from you and down toward the printer.

• The transparencies are loaded in the center of the paper support.

• The paper guides rest against the edges of the transparencies.

Notes:

• Transparencies with paper backing sheets are not recommended.

• Transparencies require more drying time. Remove each transparency

as it exits, and allow it to dry to avoid ink smudging.

Loading paper and original documents

Load up to Make sure

10 iron-on transfers

25 greeting cards 25 index cards 25 photo cards 25 postcards

100 sheets of custom-size paper

• You follow the loading instructions that came with the iron-on

transfers.

• The print side of the transfers faces you.

• The transfers are loaded in the center of the paper support.

• The paper guides rest against the edges of the transfers.

Note: For best results, load transfers one at a time.

• The print side of the cards faces you.

• The cards are loaded in the center of the paper support.

• The paper guides rest against the edges of the cards.

Note: Photo cards require more drying time. Remove each photo card as it exits, and allow it to dry to avoid ink smudging.

• The print side of the paper faces you.

• The paper size fits within these dimensions:

Width:

– 76.2–215.9 mm – 3.0–8.5 inches

Length:

– 127.0–355.6 mm – 5.0–14.0 inches

• The paper is loaded in the center of the paper support.

• The paper guides rest against the edges of the paper.

Loading paper and original documents

Load up to Make sure

20 sheets of banner paper

• You remove all the paper from the paper support before loading the

banner paper.

• You tear off only the number of pages needed to print the banner.

• You place the required stack of banner paper on the top cover.

• The leading edge of the banner paper feeds into the printer first.

• The paper is loaded in the center of the paper support.

• The paper guides rest against the edges of the paper.

• You have selected the correct paper size for the banner in Print

Properties. For more information, see “Using Print Properties” on page 38.

Loading original documents into the Automatic Document Feeder

You can load up to 10 sheets of an original document into the Automatic Document Feeder (ADF) for scanning, copying, and faxing. You can load A4, letter, or legal-size paper into the ADF.

Notes:

• Use only new, unwrinkled paper that is not curled.

• Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

1 If you are using A4 or letter-size paper, pull up the ADF paper stop.

2 Adjust the paper guide on the ADF tray to the width of the original document.

3 Fan the original document.

Loading paper and original documents

4 Load the original document facedown and top edge first into the ADF until you hear a beep.

Document Loaded appears on the display, and the document feeds into the ADF.

Note: Preview is not supported when using the Automatic Document Feeder. You can preview one page at a time when using the scanner.

Automatic Document Feeder paper capacity

Load up to Make sure

10 sheets of:

• Letter-size paper

• A4 paper

• Legal-size paper

• You adjust the paper guide on the ADF tray to the width of the

original document.

• The original document is loaded facedown, top edge first, until

you hear a beep.

Loading paper and original documents

Load up to Make sure

10 sheets of:

• Custom paper

• Pre-punched paper

• Reinforced edge copier paper

• Preprinted forms

• Letterhead paper

• You adjust the paper guide on the ADF tray to the width of the

original document.

• The original document is loaded facedown, top edge first, until

you hear a beep.

• The paper size fits within these dimensions:

Width:

– 210.0 mm–215.9 mm – 8.25 in.–8.5 in.

Length:

– 279.4 mm–355.6 mm – 11.0 in.–14.0 in.

• You allow preprinted media to dry thoroughly before loading

into the ADF.

• You do not use media printed with metallic ink particles.

• You avoid embossed designs.

Loading original documents on the scanner glass

You can scan and then print photos, text documents, magazine articles, newspapers, and other publications. You can scan a document for faxing.

Note: Place postcards, photos, small items, transparencies, photo paper, or thin items (such as magazine clippings) on the scanner glass instead of in the ADF.

1 Make sure the computer and the printer are on.

2 Open the top cover.

Loading paper and original documents

3 Place the original document or item facedown on the scanner glass in the upper left corner.

Note: Photos should be loaded as shown.

4 Close the top cover to avoid dark edges on the scanned image.

Loading paper and original documents

Printing

Printing a document

1 Load paper.

2 With a document open, click File  Print.

3 Click Properties, Preferences, Options, or Setup.

4 Adjust the settings.

5 Click OK.

6 Click OK or Print.

Printing a Web page

You can use the Toolbar to create a printer-friendly version of any Web page.

1 Load paper.

2 Open a Web page using Microsoft Internet Explorer 5.5 or later.

3 If you want to check or change your print settings:

a From the toolbar area, click Lexmark  Page Setup. b Adjust the print settings. c Click OK.

Note: For additional print setting options, see “Using Print Properties” on page 38.

4 If you want to view the Web page before printing:

a Click Preview. b Use the toolbar options to scroll between pages, zoom in or out, or select whether to print text and images

or text only.

c Click:

• Print

• Close, and continue to step 5.

5 If needed, select a print option from the Toolbar:

• Normal

• Quick

• Black and White

• Text Only

Printing

Printing photos or images from a Web page

1 Load paper. For best results, use photo or heavyweight matte paper, with the glossy or printable side facing you.

(If you are not sure which side is the printable side, see the instructions that came with the paper.)

2 Open a Web page with Microsoft Internet Explorer 5.5 or later.

On the Toolbar, the number of photos valid for printing appears next to Photos.

3 If no number appears next to Photos:

a From the Lexmark logo drop-down menu, select Options. b Select the Advanced tab. c Select a lower minimum photo size. d Click OK.

The number of photos valid for printing appears next to Photos.

4 Click Photos.

The Fast Pics dialog appears.

5 If you want to print all the photos or images using the same settings, select the size you want, the blank paper

size in the printer, and the number of copies.

6 If you want to print one photo or image at a time:

a Click the photos or images you do not want to print to deselect them. b To make common editing changes:

1 Right click the photo or image. 2 Click Edit. 3 Make your selections. 4 Follow the instructions on the screen. 5 When you are finished making changes, click Done. 6 Select the size you want, the blank paper size in the printer, and the number of copies.

7 Click Print Now.

Printing collated copies

If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

1 Load paper.

2 With a document open, click File  Print.

3 Click Properties, Preferences, Options, or Setup.

Printing

4 From the Quality/Copies tab, select the number of copies to print.

5 Select the Collate Copies check box.

6 If you want to print with reverse page order, select the Print Last Page First check box.

7 Click OK.

8 Click OK or Print.

Printing the last page first (reverse page order)

1 Load paper.

2 With a document open, click File  Print.

3 Click Properties, Preferences, Options, or Setup.

4 From the Quality/Copies tab, select Print Last Page First.

5 Click OK.

6 Click OK or Print.

Printing transparencies

1 Load transparencies.

2 With a document open, click File  Print.

3 Click OK or Print.

Note: To prevent smudging, remove each transparency as it exits, and let it dry before stacking. Transparencies may

require up to 15 minutes to dry.

Printing envelopes

1 Load envelopes.

2 From the software application, click File  Print.

3 Click Properties, Preferences, Options, or Setup.

4 From the “I Want To” menu, select Print on an envelope.

5 From the Envelope Size list, select the envelope size loaded.

6 Select Portrait or Landscape orientation.

Notes:

• Most envelopes use landscape orientation.

• Make sure the same orientation is also selected in the software application.

7 Click OK.

8 Click OK.

9 Click OK or Print.

Printing

Printing cards

1 Load greeting cards, index cards, or postcards.

2 From the software application, click File  Print.

3 Click Properties, Preferences, Options, or Setup.

4 Select a Quality/Speed setting.

Select Photo for photos and greeting cards and Normal for other types of cards.

5 Select the Paper Setup tab.

6 Select Paper.

7 From the Paper Size list, select a card size.

8 Click OK.

9 Click OK or Print.

Notes:

• To avoid paper jams, do not force the cards into the printer.

• To prevent smudging, remove each card as it exits, and let it dry before stacking.

Printing multiple pages on one sheet

1 Load paper.

2 With a document open, click File  Print.

3 Click Properties, Preferences, Options, or Setup.

4 From the Print Layout tab, select N-up.

5 Select the number of pages to print on each page.

6 If you want each page image to be surrounded by a border, select Print Page Borders.

Printing

7 Click OK.

8 Click OK or Print.

Printing

Working with photos

• Make sure that the printer settings are set correctly for the photos you wish to print. For information on how to

set photo print settings, see “Using the Photo Card menu” on page 28.

• The following print settings will return to the factory default settings when a memory card or flash drive is removed:

Photo Effects, Layout, Paper Size, Paper Type, Photo Size, and Quality.

• For best results, use Lexmark Premium Photo Paper or Lexmark Photo Paper.

• To prevent smudging, avoid touching the surface of a printed photo. For best results, remove each printed sheet

individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Retrieving and managing photos

Inserting a memory card

1 Insert a memory card.

• Insert the card with the brand name label facing to the left.

• If there is an arrow on the card, make sure it points toward the printer.

Slot Memory card

• xD Picture Card

• Secure Digital

• Mini Secure Digital (with adapter)

Note: Make sure you connect the memory card to the adapter that came with it before inserting it into the slot.

• MultiMedia Card

• Memory Stick

• Memory Stick PRO

• Memory Stick Duo (with adapter) or Memory Stick PRO Duo (with adapter)

Note: Make sure you connect the memory card to the adapter that came with it before inserting it into the slot.

• Compact Flash Type I and Type II

• Microdrive

Working with photos

2 Wait for the light on the printer to come on. The light blinks to indicate the memory card is being read or is

transmitting data.

Warning—Potential Damage: Do not remove cables or media devices, or touch the printer in the area shown while the light is blinking.

3 When reading of images is complete, the number of photos found appears on the display.

Notes:

• If the printer does not read the memory card, remove and reinsert it. For more information, see “Memory card

troubleshooting” on page 114.

• The printer recognizes one active media device at a time. If you insert more than one media device, a message

appears on the display prompting you to designate the device you want the printer to recognize.

Inserting a flash drive

1 Insert the flash drive into the PictBridge port on the front of the printer.

Note: An adapter may be necessary if your drive does not fit directly into the port.

2 If your flash drive has a light, it blinks to indicate the flash drive is being read or is transmitting data. Wait for the

light to stop blinking.

Warning—Potential Damage: Do not remove cables or media devices, or touch the printer in the area shown while the light is blinking.

Working with photos

3 When reading of images is complete, the number of photos found appears on the display.

Note: The printer recognizes one active media device at a time. If you insert more than one media device, a message

appears on the display prompting you to designate the device you want the printer to recognize.

Transferring photos from a memory device to a computer using Fast Pics

If the printer is connected directly to a computer, you can transfer photos to the computer from a memory card or flash drive.

Note: You cannot transfer photos from a memory device to a computer through an external network adapter.

1 Make sure the printer is connected to a computer, and both the printer and computer are on.

2 Insert a memory card or flash drive that contains the images that you want to transfer. For more information, see

“Inserting a memory card” on page 55 or “Inserting a flash drive” on page 56. The Fast Pics software automatically launches on your computer screen.

3 From the Fast Pics dialog, click Save Photos to PC.

The light on the printer blinks to indicate the memory card is being read or transmitting data. If your flash drive has a light, it blinks to indicate the flash drive is being read or is transmitting data.

4 Wait for the light to stop blinking.

Warning—Potential Damage: Do not remove cables or media devices, or touch the printer in the area shown

while the light is blinking.

5 Follow the instructions on the computer screen to specify where you want to save the images.

Transferring photos from a memory device to the computer using the control panel

If the printer is connected directly to a computer, you can transfer photos to the computer from a memory card or flash drive.

Note: You cannot transfer photos from a memory device to a computer through an external network adapter.

1 Insert a memory card or a flash drive that contains the images you want to transfer. For more information, see

“Inserting a memory card” on page 55 or “Inserting a flash drive” on page 56.

2 Press or repeatedly until Save Photos appears.

3 Press .

Working with photos

4 If needed, press or repeatedly until Computer appears.

5 Follow the instructions on the computer screen.

Transferring photos from a memory card to a flash drive

1 Insert a memory card that contains the images you want to transfer. For more information, see “Inserting a memory

card” on page 55.

2 Insert a flash drive. For more information, see “Inserting a flash drive” on page 56.

Which device is to be displayed? appears on the display.

3 Press or repeatedly until Camera Card or the specific type of your camera card appears.

4 Press .

5 Press or repeatedly until Save Photos appears.

6 Press .

7 If needed, press or repeatedly until the setting you want appears.

Notes:

• If photos on the memory card were taken on more than one date, selections will include Last Date and

Date Range.

• To choose a date range, press and then or repeatedly until the desired date is displayed. Date ranges

are displayed by month and year starting with the most recent month.

8 Press Start Color or Start Black.

Note: If there is not enough memory on the flash drive, a prompt appears on the display.

Printing photos using the control panel

Printing photos stored on a memory device using the proof sheet

1 Load plain letter or A4 size paper.

2 Insert a memory card or flash drive that contains the images you want to print. For more information, see “Inserting

a memory card” on page 55 or “Inserting a flash drive” on page 56.

3 Press or repeatedly until Proof Sheet appears.

4 Press .

5 Press or repeatedly until Print Proof Sheet appears.

6 Press .

7 Press or to specify which category of photos you want to print.

You can print a proof sheet:

• For all photos on the memory card

• For the 20 most recent photos, if there are 20 or more photos on the card

• By date, if the photos on the card were taken on more than one date

Working with photos

8 Press .

9 Press again.

One or more proof sheets print.

10 Follow the instructions on the proof sheet to select which photos to print, number of copies, red eye reduction,

page layout, print options, and paper size.

Note: When making selections, make sure you completely fill in the circles.

11 Load the proof sheet facedown on the scanner glass. For more information, see “Loading original documents on

the scanner glass” on page 48.

12 If needed, press or repeatedly until Scan Proof Sheet appears.

13 Press .

14 Press Start Color or Start Black to scan the proof sheet.

15 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.) For more information, see “Loading paper” on page 43.

Note: Make sure the paper matches the size you selected on the proof sheet.

16 Press Start Color or Start Black to print your photos.

Warning—Potential Damage: Do not remove the memory card or flash drive, or turn off the printer, until the photos

you selected in the photo proof sheet have been printed. The proof sheet becomes invalid when the memory card or flash drive is removed from the printer, or any time the printer is turned off.

Printing all photos

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.) For more information, see “Loading paper” on page 43.

2 Insert a memory card or flash drive that contains the images you want to print. For more information, see “Inserting

a memory card” on page 55 or “Inserting a flash drive” on page 56.

3 Press or repeatedly until Print Photos appears.

4 Press .

5 Press or repeatedly until Print All Photos appears.

6 Press Start Color or Start Black.

The print settings used on the print job are displayed sequentially on the second line of the display.

7 Press Start Color or Start Black again.

Printing photos by date range

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.) For more information, see “Loading paper” on page 43.

2 Insert a memory card or flash drive that contains the images you want to print. For more information, see “Inserting

a memory card” on page 55 or “Inserting a flash drive” on page 56.

3 Press or repeatedly until Print Photos appears.

Working with photos

4 Press .

5 Press or repeatedly until Print Photo Range appears.

6 Press .

Dates are displayed by month and year starting with the most recent month.

7 Press or to select the month you want.

8 Press .

9 Press Start Color or Start Black.

The print settings to be used on the print job are displayed sequentially on the second line of the display.

10 Press Start Color or Start Black again.

Printing photos using color effects

You can use the control panel to apply color effects to your photos.

Note: You can also print photos with color effects using a proof sheet. For more information, see “Printing photos stored on a memory device using the proof sheet” on page 58.

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.) For more information, see “Loading paper” on page 43.

2 Insert a memory card or flash drive that contains the images you want to print. For more information, see “Inserting

a memory card” on page 55 or “Inserting a flash drive” on page 56.

3 Press or repeatedly until Photo Effects appears.

4 Press .

5 Press or repeatedly until the color effect you want appears.

Note: Color effect selections include Sepia, Antique Grey, and Antique Brown.

6 Press .

Note: The color effect applies to all the photos you print until the active memory card or flash drive is removed.

Printing photos from a digital camera using DPOF

Digital Print Order Format (DPOF) is a feature available on some digital cameras. If your camera supports DPOF, you can specify which photos to print, how many of each, and print settings while the memory card is still in the camera. The printer recognizes these settings when you insert the memory card into the printer.

Notes:

• Make sure the photo print settings you select match your current printer settings. For information on changing

printer photo settings, see “Using the Photo Card menu” on page 28.

• If you want to print photos by photo number, use the photo numbers printed on your proof sheet. For information

on using a proof sheet, see “Printing photos stored on a memory device using the proof sheet” on page 58.

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.) For more information, see “Loading paper” on page 43.

2 Insert a memory card. For more information, see “Inserting a memory card” on page 55.

Working with photos

3 Press or repeatedly until Print Photos appears.

4 Press .

5 Press or repeatedly until Print DPOF Selection appears.

6 Press Start Color or Start Black.

Using a PictBridge-enabled digital camera to control printing photos

You can connect a PictBridge-enabled digital camera to the printer, and use the buttons on the camera to select and print photos.

1 Insert one end of the USB cable into the camera.

Note: Use only the USB cable that came with the digital camera.

2 Insert the other end of the cable into the PictBridge port on the front of the printer.

Notes:

• Make sure the PictBridge-enabled digital camera is set to the correct USB mode. For more information, see

the camera documentation.

• The printer recognizes one active media device at a time. If you insert more than one media device, a message

appears on the display prompting you to designate the device you want the printer to recognize.

• If the PictBridge connection is successful, the following appears on the printer display: PictBridge

camera detected. Press to change settings. If any other message appears, see “Error

messages” on page 115.

3 Follow the instructions in the camera documentation to select and print photos.

Note: If the printer is turned off while the camera is connected, you must disconnect and then reconnect the camera.

Working with photos

Printing photos using the computer

Notes:

• To print photos or images from a Web page, see “Printing photos or images from a Web page” on page 51.

• To use advanced photo-editing options, see “Using the Photo Editor” on page 39.

Printing photos stored on a memory device using Fast Pics

1 Load paper. For best results, use photo or glossy paper with the glossy or printable side facing you. (If you are not

sure which side is the printable side, see the instructions that came with the paper.)

2 Insert a memory card or flash drive that contains images you want to print. For more information, see “Inserting

a memory card” on page 55 or “Inserting a flash drive” on page 56. The Fast Pics dialog appears.

3 From the dialog that appears, click on each photo that you want to print.

4 Select the size for each photo, the paper size in the printer, and the number of copies.

5 Click Print Now.

Printing photos stored on the computer using the Imaging Studio

1 Load photo or heavyweight matte paper with the glossy or printable side facing you. (If you are not sure which

side is the printable side, see the instructions that came with the paper.)

2 From the desktop, double-click the Imaging Studio icon.

3 Click Print Photos.

4 Click Change Folders.

5 From the directory, select the folder where your photos are stored.

6 Click OK.

7 From the dialog that appears, click each photo that you want to print.

8 Select the size for each photo, the paper size in the printer, and the number of copies.

9 Click Print Now.

Creating and printing a scrapbook or album page

1 Load paper. For best results, use photo or heavyweight matte paper, with the glossy or printable side facing you.

(If you are not sure which side is the printable side, see the instructions that came with the paper.)

2 From the desktop, double-click the Imaging Studio icon.

3 Click Print Album Page.

4 Click Show Folders.

5 From the directory in the right panel, select the folder where your photos are stored.

6 Close the directory in the right panel.

7 From the Paper Size drop-down menu, select a paper size.

Working with photos

8 From the Page Layout drop-down menu, select a page layout.

For more options:

a Click Change the category of layouts listed above. b Select a layout for the photos. c Click OK. d From the Page Layout drop-down menu, select a page layout.

9 Drag the photos onto the page.

Note: Right-click the photo on the page for editing options.

10 Click Print Now.

Note: To prevent smudging, remove each page as it exits, and let it dry before stacking.

Adding text captions to a photo page

1 Load paper. For best results, use photo or heavyweight matte paper, with the glossy or printable side facing you.

(If you are not sure which side is the printable side, see the instructions that came with the paper.)

2 From the desktop, double-click the Imaging Studio icon.

3 Click Print Album Page.

4 From the directory in the right panel, select the folder where your photos are stored.

5 Close the directory in the right panel.

6 Click Change the category of layouts listed above.

7 Select Only Scrapbook Pages.

8 Click OK.

9 Select a paper size for the photos.

10 Select a page layout containing a black box.

11 Drag the photos onto the page.

12 Click inside the white box. A dialog appears.

13 Enter the text you want.

14 Click OK.

15 Click Print Now.

Note: To prevent smudging, remove each page as it exits, and let it dry before stacking.

Working with photos

Copying

ADF Scanner glass

Use the ADF for multiple-page A4, letter or legal size documents.

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Note: If you want to customize copy settings, see “Using the Copy menu” on page 25.

Making a copy

1 Load paper.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the control panel, press Copy Mode.

4 Press Start Color or Start Black.

Copying photos

1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side,

see the instructions that came with the paper.)

2 Place a photo facedown on the scanner glass in the upper left corner. For more information, see “Loading original

documents on the scanner glass” on page 48.

3 If necessary, press Copy Mode.

4 Press .

5 Press or repeatedly until Quality appears.

6 Press .

Copying

7 Press or repeatedly until Photo appears.

8 Press .

9 Press or repeatedly until Paper Size appears.

10 Press .

11 Press or repeatedly until the size you want appears.

12 Press .

13 Press or repeatedly until Original Size appears.

14 Press .

15 Press or repeatedly until the size you want appears.

16 Press Start Color or Start Black.

Collating copies

If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated).

Collated Not collated

1 Load paper.

2 Load an original document facedown into the ADF or on the scanner glass.

3 From the control panel, press Copy Mode.

4 Press .

5 Press or repeatedly until Collate appears.

6 Press .

7 Press or repeatedly until the number of copies you want to print appears.

8 Press Start Color or Start Black.

Note: If you are using the scanner glass, a message appears prompting you for additional pages.

Copying

Repeating an image on one page

You can print the same image multiple times on one sheet of paper. This option is helpful in creating labels, decals, flyers, and handouts.

1 Load paper.

Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing

you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)

2 Load an original document facedown on the scanner glass.

3 From the control panel, press Copy Mode.

4 Press .

5 Press or repeatedly until Repeat Image appears.

6 Press .

7 Press or repeatedly until the number of images you want to print on one page appears.

8 Press Start Color or Start Black.

Enlarging or reducing an image

1 Load paper.

Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing

you. (If you are not sure which side is the printable side, see the instructions that came with the paper.)

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the control panel, press Copy Mode.

4 Press .

5 Press or repeatedly until Resize appears.

6 Press .

7 Press or repeatedly until the setting you want appears.

Note: To select Custom Resize, press

8 Press Start Color or Start Black.

and use the keypad to enter a custom size.

Copying

Scanning

ADF Scanner glass

Use the ADF for multiple-page A4, letter, or legal size documents.

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Note: If you want to customize scan settings, see “Using the Scan menu” on page 27.

Scanning a document

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

3 Press Scan Mode.

4 Press or repeatedly until the destination to which you want to scan appears.

5 Press Start Color or Start Black.

6 If you want to save the scan, from the software application, click File  Save As.

7 Enter the file name, format, and location where you want the scanned image saved.

8 Click Save.

Customizing scan settings using the computer

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown on the scanner glass.

3 From the desktop, double-click the Imaging Studio icon.

4 Click Scan.

The All-In-One Center appears on the computer screen with the Scanning & Copying tab open.

5 Click Preview Now.

Scanning

6 If you want to scan only a portion of the document, click and drag the dotted line box to select a specific area of

the preview image to scan.

7 From the “Send scanned image to” menu, select a program.

8 Select what is being scanned.

9 Select a scan quality.

10 If you want to make additional selections:

a Click Display Advanced Scan Settings. b Customize the scan settings using the tabs listed in the following table. c Click OK.

11 Click Scan Now.

Advanced Scan Settings tabs Options

Scan

• Select the color depth.

• Select the scan resolution.

• Select Optical Scan settings.

• Select an auto-crop setting.

• Select an exact area to be scanned.

• Choose to convert the scanned item to text for editing.

• Choose to scan multiple images before output.

• Update the list of applications to which you want to send scans.

• Update the default fax driver.

Image Enhancements

• Straighten images after scan (deskew).

• Select whether to sharpen blurry edges.

• Adjust brightness of the image.

• Adjust the color correction curve (gamma) of the image.

Image Patterns

• Remove image patterns from magazines or newspapers (descreen).

• Reduce more or less of the background noise (scratches) on the color

document.

Note: For more information, click Help at the bottom of the screen.

Scanning documents or images for e-mailing

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the control panel, press Scan Mode.

4 Press or repeatedly until E-mail appears.

Scanning

5 Press Start Color or Start Black.

6 Follow the instructions on the computer screen.

Scanning text for editing

Use the Optical Character Recognition (OCR) software feature to turn scanned images into text you can edit with a word-processing application.

1 Make sure:

• The printer is connected to a computer, and both the printer and the computer are on.

• ABBYY Fine Reader is installed.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the desktop, double-click the Imaging Studio icon.

4 Click Scan & Edit Text (OCR).

5 Click Preview Now.

Note: Preview is not supported when using the Automatic Document Feeder. You can preview one page at a

time when using the scanner.

6 Select a word-processing program to edit the text.

7 Click Send Now.

8 Edit and save the document.

Scanning images for editing

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the desktop, double-click the Imaging Studio icon.

4 Click Scan.

5 From the “Send scanned image to” menu, select a graphics program to edit the images.

6 Click Scan Now.

When the image finishes processing, it opens in the program you selected.

7 Edit the image using the tools available in the graphics program. For more information, see the documentation

that came with the graphics program.

Scanning

Scanning clear images from magazines or newspapers

Descreening helps to remove wavy patterns from images scanned from magazines or newspapers.

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the desktop, double-click the Imaging Studio icon.

4 Click Scan.

5 Click Display Advanced Scan Settings.

6 Select the Image Patterns tab.

7 Select the Remove image patterns from magazine/newspaper (descreen) check box.

8 From the “What was scanned?” menu, select Magazine or Newspaper.

9 Click OK.

10 From the “Send scanned image to” menu, select the destination to which you want to send the scan.

11 Click Scan Now.

Scanning to a computer over a network

1 Make sure:

• The printer is connected to the network through a print server, and the printer, the print server, and the

computer receiving the scan are on.

• The printer is configured to scan over a network (Direct IP Printing).

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the control panel, press Scan Mode.

4 Press or repeatedly until the computer to which you want to scan is highlighted.

5 If you set a PIN during network setup, enter it using the numeric keypad, and press .

6 Press or repeatedly until the scan destination you want appears.

7 Press Start Color or Start Black.

Scanning

Faxing

ADF Scanner glass

Use the ADF for:

• Multiple-page A4 or letter-size documents.

• Legal-size documents.

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).

Note: If you want to customize fax settings:

• Using the control panel, see “Using the Fax menu” on page 27.

• Using the computer, see “Customizing settings using the Fax Setup Utility” on page 80.

Faxing

Sending a fax

Entering a fax number

1 From the control panel, press Fax Mode.

2 Enter a fax number using:

The text box

Speed Dial or Group Dial

Enter a fax number using the keypad.

Notes:

• You can include a calling card number as part of the fax number.

• Enter a maximum of 64 digits in a fax number.

• Press Pause / Redial to insert a three-second pause in a number you

are entering to wait for an outside line or get through an automated answering system.

a Press Phone Book. b Enter Speed Dial and/or Group Dial numbers.

• Press or repeatedly until the Speed Dial or Group Dial number

you want appears.

• Use the keypad to enter the number of the Speed Dial entry (1–89)

or Group Dial entry (90–99).

Notes:

• For instructions on how to add Speed Dial or Group Dial numbers

using the computer, see “Setting up Speed Dial numbers” on page 76.

• For instructions on how to add Speed Dial or Group Dial numbers

using the control panel, see “Using the Phone Book” on page 77.

3 If you want to send a fax to a group of numbers (broadcast fax):

a Press . b Repeat step 2, using any combination of the previous methods, until a maximum of 30 fax numbers have been

entered.

Sending a fax using the control panel

1 Make sure the printer is on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the control panel, press Fax Mode.

4 Enter a fax number or press Phone Book to select a number from the Speed Dial or Group Dial list. For more

information, see “Entering a fax number” on page 72.

Note: To set up Speed Dial, see “Setting up Speed Dial numbers” on page 76.

Faxing

5 If you want to send a fax to a group of numbers (broadcast fax):

a Press .

b Repeat step 4 and press until a maximum of 30 fax numbers have been entered.

6 Press Start Color or Start Black.

Sending a fax using the computer

You can scan a document to the computer and then fax it to someone using the software.

1 Make sure the printer is connected to a computer, and both the printer and the computer are on.

2 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

3 From the desktop, double-click the Imaging Studio icon.

4 Click Fax.

5 Click Fax a document in the All-in-One Center.

6 Follow the instructions on the computer screen to complete the task.

Sending a broadcast fax at a scheduled time

You can send a fax to a combination of up to 30 people or groups at a time you choose.

1 Load an original document facedown into the ADF or on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine

clippings) into the ADF. Place these items on the scanner glass.

2 From the control panel, press Fax Mode.

3 Press .

4 Press or repeatedly until Delay Fax appears.

5 Press .

6 Press or repeatedly until Delay Until appears.

7 Press .

8 Enter the time you want to send the fax.

9 Press .

10 If the printer is not set to the 24 hour mode, press or repeatedly to select AM or PM.

11 Press to save your settings.

12 Enter a fax number, or press Phone Book to select a number from the Speed Dial or Group Dial list. For more

information, see “Entering a fax number” on page 72.

Faxing

13 If needed, repeat step 12 and press until a maximum of 30 fax numbers have been entered.

14 Press Start Color or Start Black.

Note: At the designated time, the fax numbers are dialed and the fax is sent to all of the designated fax numbers. If

the fax transmission is unsuccessful to any of the numbers on the broadcast list, the unsuccessful numbers will be dialed again.

Sending a fax while listening to a call (On Hook Dial)

The manual dialing feature lets you dial a telephone number while listening to the call through a speaker on the printer. It is useful when you must navigate an automated answering system or enter a calling card number before sending your fax.

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until On Hook Dial appears.

4 Press .

You can now hear the dial tone of the telephone line.

5 Enter a fax number, or press Phone Book to select a number from the Speed Dial or Group Dial list. For more

information, see “Entering a fax number” on page 72.

Note: Press the keypad numbers to use an automated answering system.

6 Press Start Color or Start Black.

Receiving a fax

Receiving a fax automatically

1 Make sure the Fax Auto Answer light is on.

2 To set the number of telephone rings before the printer automatically receives faxes, see “Setting the number of

rings before receiving a fax automatically” on page 79.

Receiving a fax with an answering machine

Note: You must set up the equipment as shown in “Connecting to an answering machine” on page 17.

To receive a fax with an answering machine connected to the printer:

1 Make sure the Fax Auto Answer light is on.

When a telephone ring is detected, the answering machine picks up the call.

• If the printer detects a fax, it receives the fax and disconnects the answering machine.

• If the printer does not detect a fax, the answering machine receives the call.

2 Set the answering machine to answer incoming calls before the printer does.

For example, if you set the answering machine to answer calls after three rings, set the printer to answer calls after five rings.

Faxing

3 To set the number of telephone rings before the printer automatically receives faxes, see “Setting the number of

rings before receiving a fax automatically” on page 79.

Receiving a fax manually

1 Make sure the Auto Answer light is off.

2 To receive the fax:

• Press Start Color or Start Black.

• Press * 9 * on the telephone after you answer it and hear fax tones.

3 Hang up the telephone. The printer receives the fax.

Using Caller ID

Caller ID is a service provided by some telephone companies that identifies the telephone number (and possibly the name) of the person who is calling. If you subscribe to this service, it works with the printer. When you receive a fax, the telephone number of the person who is sending you the fax appears on the display.

Note: Caller ID is available only in some countries and regions.

The printer supports two distinct Caller ID patterns: Pattern 1 (FSK) and Pattern 2 (DTMF). Depending on the country or region you live in and the telecommunications company you subscribe to, you may need to switch the pattern to display Caller ID information.

1 From the control panel, press Fax Mode.

2 Press or repeatedly until Tools appears.

3 Press .

4 Press or repeatedly until Device Setup appears.

5 Press .

6 Press or repeatedly until Caller ID Pattern appears.

7 Press .

8 Press or repeatedly until the setting you want appears.

9 Press to save the setting.

Forwarding faxes

Use the fax forwarding feature if you are going to be away, but still want to receive your faxes. There are three fax forwarding settings:

• Off—(Default).

• Forward—The printer sends the fax to the designated fax number.

• Print & Forward—The printer prints the fax and then sends it to the designated fax number.

Faxing

To set up fax forwarding:

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Ringing and Answering appears.

6 Press .

7 Press or repeatedly until Fax Forward appears.

8 Press .

9 Press or repeatedly until the setting you want appears.

10 Press .

11 Enter the number to which you want to forward the fax.

12 Press to save the setting.

Note: If you select Forward or Print & Forward, Forward will appear in the lower left corner of the fax default

menu. To view the selected setting, press

repeatedly.

Printing fax activity reports

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Reports appears.

6 Press .

7 Press or repeatedly until the type of report you want to print appears.

8 Press .

9 Press or repeatedly until the setting you want appears.

10 Press to print the report.

Setting up Speed Dial numbers

1 From the desktop, double-click the Imaging Studio icon.

2 Click Fax.

3 Click Manage fax history or All-In-One fax settings.

4 Click Adjust speed dial list and other fax settings.

Faxing

5 Click the Speed Dial tab.

6 To add a fax number to your Speed Dial list:

a Click the next empty line in the list. b Enter a fax number. c Place the cursor in the Contact Name field. d Enter a contact name. e Repeat step a through step d as necessary using lines 2–89.

7 To add a fax group:

a Scroll down and click on line 90.

A new entry box appears.

b Click on the next empty line in the list. c Enter up to 30 fax numbers for the group. d Place the cursor in the Contact Name field. e Enter a contact name.

f Repeat step b through step e to add additional groups using lines 91–99 as necessary.

8 Click OK to save the entries.

Notes:

• You can include a calling card number as part of the fax number.

• Enter a maximum of 64 digits in a fax number.

Using the Phone Book

The Phone Book is a directory of Speed Dial entries (1–89) and Group Dial entries (90–99).

To access a Phone Book entry:

1 From the control panel, press Phone Book.

2 Press or repeatedly until the entry you want appears.

Use the keypad to enter the number of the Speed Dial or Group Dial entry.

To access the Phone Book menu:

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Phone Book appears.

4 Press .

5 Press or repeatedly until the setting you want appears.

6 Press , and follow the instructions on the display.

Faxing

Use this To

View View Phone Book entries.

Add Create a new Speed Dial or Group Dial entry.

Remove Delete a Speed Dial or Group Dial entry.

Modify Edit a Speed Dial or Group Dial entry.

Print Print all Speed Dial and Group Dial entries in the Phone Book.

Note: For instructions on how to add Speed Dial or Group Dial entries to the Phone Book using the computer, see “Setting up Speed Dial numbers” on page 76.

Customizing dial settings

Setting up a dialing prefix

You can add a prefix of up to eight characters to the beginning of each number dialed. Characters can include numbers, commas, and/or the symbols * and #.

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Dialing and Sending appears.

6 Press .

7 Press or repeatedly until Dial Prefix appears.

8 Press .

9 To change the setting, press or repeatedly until Create appears.

10 Press .

11 Enter the prefix to be dialed before each telephone number.

12 Press to save the setting.

Setting the distinctive ring

Distinctive ring is a service provided by some telephone companies that assigns multiple phone numbers to a single telephone line. If you subscribe to this service, you can program your printer to have a distinctive ring pattern and phone number for incoming faxes.

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

Faxing

5 Press or repeatedly until Ringing and Answering appears.

6 Press .

7 Press or repeatedly until Ring Pattern appears.

8 Press .

9 Press or repeatedly until the ring pattern you want appears.

10 Press to save the setting.

Setting the number of rings before receiving a fax automatically

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Ringing and Answering appears.

6 Press .

7 Press or repeatedly until Pick Up On appears.

8 Press .

9 Press or repeatedly until the setting you want appears.

10 Press to save the setting.

11 Make sure the Fax Auto Answer light is on.

When the number of rings you set is detected, the printer automatically receives the incoming fax.

Setting up to fax while behind a PBX

If the printer is being used in a business or office, it may be connected to a Private Branch Exchange (PBX) telephone system. Ordinarily, when dialing a fax number, the printer waits to recognize the dial tone and then dials the fax number. However, this method of dialing may not work if the PBX telephone system uses a dial tone that is not recognizable to most fax machines. The “Dialing while behind a PBX” feature enables the printer to dial the fax number without waiting to recognize the dial tone.

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Dialing and Sending appears.

6 Press .

7 Press or repeatedly until Dial Method appears.

Faxing

8 Press .

9 Press or repeatedly until Behind PBX appears.

10 Press to save this setting.

Customizing fax settings

Customizing settings using the Fax Setup Utility

You can adjust the fax settings in the Fax Setup Utility. These settings apply to the faxes you send or receive.

1 From the desktop, double-click the Imaging Studio icon.

2 Click Fax.

3 Click Manage fax history or All-In-One fax settings.

4 Click Adjust speed dial list and other fax settings.

Faxing

5 Click each tab, and change the settings as needed.

Tab Options

Dialing and Sending

Ringing and Answering

• Select the telephone line format you want to use.

• Enter a dialing prefix.

• Select a dialing volume.

• Enter your name and fax number.

Notes:

– You can include a calling card number as part of the fax number. – Enter a maximum of 64 digits in a fax number.

• Select the number of times you want the machine to redial and the time

between those attempts if the fax cannot be sent on the first try.

• Choose whether to scan the entire document before dialing the

number. Note: Select After Dial if you are sending a large fax or a

multiple-page color fax.

• Select a maximum send speed and print quality for outgoing faxes.

• From the “Automatic fax conversion” line, select ON to match the

resolution setting of the receiving fax machine.

• Select incoming call options.

• Select auto answer options.

• Select whether you want to forward a fax, or print it and then forward

it.

• Enter a fax forwarding number.

• Manage blocked faxes.

Fax Printing / Reports

• Automatically reduce an incoming fax to fit to the paper size loaded,

or print it on two sheets of paper.

• Choose whether to print a footer (the date, time, and page number) to

appear on each page you receive.

• Select a paper source.

• Choose whether to print on both sides of the paper.

• Select when to print fax activity and confirmation reports.

Speed Dial Create, add to, edit, or delete entries from the Speed Dial list, including

Group Dial entries.

6 Click OK after you finish customizing the settings.

7 Close the Fax Setup Utility.

Setting up a fax header

During the initial setup of your printer, you were prompted to enter your name, fax number, date, and time. This information is used to create a fax header for faxes you send.

Faxing

If you have not entered this information:

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Dialing and Sending appears.

6 Press .

7 Press or repeatedly until Your Fax Name appears.

8 Press .

9 Enter your name using the keypad.

Note: You can enter a maximum of 20 characters.

10 Press to save the setting.

11 Press or repeatedly until Your Fax Number appears.

12 Press .

13 Enter your fax number using the keypad.

Note: You can enter a maximum of 64 numbers.

14 Press to save the setting.

15 Press twice.

16 Press or repeatedly until Tools appears.

17 Press .

18 Press or repeatedly until Device Setup appears.

19 Press .

20 Press or repeatedly until Date/Time appears.

21 Press .

22 Enter the date using the keypad.

23 Press .

24 Enter the time using the keypad.

25 Press .

26 If the hour you entered is 12 or less, press or repeatedly until AM, PM, or 24hr appears.

27 Press to save the setting.

Faxing

Setting up a fax footer

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Fax Printing appears.

6 Press .

7 Press or repeatedly until Fax Footer appears.

8 Press .

9 Press or repeatedly until On appears.

10 Press .

11 During the initial setup of your printer, you were prompted to enter the date and time. If you have not entered

this information:

a Press twice. b Press or repeatedly until Tools appears.

c Press . d Press or repeatedly until Device Setup appears.

e Press .

f Press or repeatedly until Date/Time appears.

g Press . h Enter the date using the keypad.

i Press . j Enter the time using the keypad.

k Press .

l If the hour you entered is 12 or less, press or repeatedly until AM, PM, or 24hr appears.

m Press to save the setting.

Blocking unwanted changes to fax settings

This feature blocks network users from changing fax settings.

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Tools appears.

4 Press .

5 Press or repeatedly until Device Setup appears.

Faxing

6 Press .

7 Press or until Host Fax Settings appears.

8 Press .

9 Press or until Block appears.

10 Press to save this setting.

Blocking junk faxes

If you have Caller ID, you can block faxes sent from specific numbers and/or all faxes which do not include a Caller ID number.

1 From the control panel, press Fax Mode.

2 Press .

3 Press or repeatedly until Fax Setup appears.

4 Press .

5 Press or repeatedly until Fax Blocking appears.

6 Press .

7 Press or repeatedly until Turn ON/OFF appears.

8 Press .

9 Press or repeatedly until On appears.

10 Press .

11 If you want to block faxes from specific phone numbers:

a Press or repeatedly until Add appears.

b Press . c Enter a phone number.

Note: You can enter a maximum of 64 numbers.

d Press . e If you want to enter a corresponding name, enter it using the keypad buttons.

f Press .

g If you want to enter additional numbers:

1 Press . 2 Repeat step c through step f.

Note: You can enter up to 50 phone numbers.

h If you do not want to enter additional numbers:

1 Press or repeatedly until No appears.

2 Press .

Faxing

12 If you want to block all faxes that do not provide a Caller ID number:

a Press or repeatedly until Block No-ID appears.

b Press . c Press or repeatedly until On appears.

d Press to save the setting.

13 If you want to print a list of blocked faxes:

a Press or repeatedly until Print appears.

b Press to print the list.

Faxing

Networking the printer

Installing a network printer allows users at different workstations to print to a common printer. Methods of setting up a network printer include:

• a direct Ethernet connection through a Lexmark print server

• sharing a printer that is locally attached to a network computer

Note: You can also set up a wireless network using a Lexmark print server. If your printer came with a Lexmark N4050e print server, follow the steps on the Setup Sheet that came with your product to set it up.

Installing network printers

Direct IP printing

1 Connect the printer to an external print server using a USB cable.

2 Connect the print sever to the network using an Ethernet cable.

Note: You may be connecting your printer directly into a wall connection or through a router. For more

information, see the print server documentation.

3 Insert the printer software CD.

4 Click Install.

5 From the “Connect Your Printer” dialog, select the network option.

6 From the “Networking Setup” dialog, select Direct Network Attached.

7 Select the printer/print server combination from the Network Printers list.

Note: If more than one is listed, match the MAC address of the print server to the one in the list. For more

information, see “Finding your MAC address” on page 87.

Shared printing

Installing software and sharing the printer on the network (on the host computer)

1 Connect the printer to a network computer using a USB cable.

If the Found New Hardware dialog appears, click Cancel.

2 Insert the printer software CD.

3 Click Install.

4 Click Continue.

5 Select Yes to share your printer.

6 Assign a shared printer name.

7 When prompted, select Test Page to make sure that the computer can print to the printer.

8 Follow the directions on the computer screen until installation is complete.

Networking the printer

Installing the shared printer on other network computers (on the client computers)

Using the peer-to-peer method Using the point-and-print method

a Go to a network computer that you want to enable

to print to the shared printer.

b Insert the printer CD. c Click Install. d From the “Connect Your Printer” dialog, select the

network option.

e From the “Networking Setup” dialog, select

Peer-to-Peer.

f Enter the shared names of both the printer and the

network computer you assigned in step 6 on page 86.

g When prompted, select Test Page t o m ak e s ur e t h e

computer can print to the shared printer.

a Go to a network computer that you want to enable

to print to the shared printer.

b Browse the Network Neighborhood until you find

the name of the shared printer assigned in step 6 on page 86.

c Right-click the printer icon, and select Open or

Connect.

d This will copy a subset of the printer software from

the host computer. A printer object will be created in the Printers folder of the client.

e When prompted, select Test Page to make sure the

computer can print to the shared printer.

h Follow the instructions on the computer screen

until installation is complete.

i Repeat this procedure for each network computer

you want to access the shared printer.

Tips for installing a network printer

Assigning an IP address

An IP address is assigned during printer software installation, but only for Direct IP printing. The print object, created at the end of the installation, sends all print jobs across the network to the printer attached to the print server using this address.

Many networks have the ability to automatically assign an IP address. In smaller networks, it is often called Auto-IP. There are two common types of Auto-IP networks. UPnP network environments provide automatic private IP addresses in the 169.254.x.x range. ICS network environments provide automatic private IP addresses in the

192.168.x.x range. Larger networks may use DHCP to assign addresses. These are usually unique to the company.

During the Direct IP printing installation of printer software, the IP address is visible in the printer list only as it is being assigned. The print object that is created in the Printers folder of the operating system will reference the MAC address of the print server in the port name.

If the IP address is not automatically assigned during printer software installation, you can try manually entering an address after selecting your printer/print server from the available list.

Finding your MAC address

You may need the media access control (MAC) address of the print server to complete network printer configuration. The MAC address is a series of letters and numbers listed on the bottom of the external print server.

Networking the printer

Configuring a network printer manually

1 From the “Configure Network Printers” dialog, highlight the printer you want to configure, and then click

Configure.

2 Select DHCP or Configure IP Address Manually.

3 Enter the desired IP address, subnet mask, and gateway for the printer.

4 Click OK.

Finding a printer/print server located on remote subnets

The printer software CD can automatically find the printers that are located on the same network as the computer. If the printer and print server are located on another network (called a subnet), you must manually enter an IP address during printer software installation.

Network troubleshooting tips

1 Make sure the printer is set up correctly. For more information, see the printer setup documentation.

2 Make sure all cable connections are secure. For more information, see the printer or print server setup

documentation.

3 Make sure the correct lights are showing on the print server. For more information, see the print server

documentation.

4 If the printer software CD cannot find the printer/print server, wait a few minutes, and then try running the CD

again. Network traffic speeds vary.

5 Make sure the computer you are using to install the printer is connected to the network.

6 See the print server documentation for additional troubleshooting.

Networking the printer

Maintaining the printer

Changing print cartridges

Removing a used print cartridge

1 Make sure the printer is on.

2 Lift the scanner unit.

The print cartridge carrier moves and stops at the loading position, unless the printer is busy.

3 Press down on the cartridge carrier lever to raise the cartridge carrier lid.

4 Remove the used print cartridge.

Note: If you are removing both cartridges, repeat step 3 and step 4 for the second cartridge.

Installing print cartridges

1 If you are installing new print cartridges, remove the sticker and tape from the back and bottom of the cartridges.

Warning—Potential Damage: Do not touch the gold contact area on the back or the metal nozzles on the bottom of the cartridges.

Maintaining the printer

2 Press down on the cartridge carrier levers to raise the cartridge carrier lids.

3 Insert the black cartridge or the photo cartridge in the left carrier. Insert the color cartridge in the right carrier.

4 Close the lids.

5 Close the scanner unit, making sure to keep your hands out from underneath the scanner unit.

The control panel display will prompt you to load paper and press to print an alignment page.

Note: The scanner unit must be closed to start a new scan, print, copy, or fax job.

Maintaining the printer

Achieving better print quality

Improving print quality

If you are not satisfied with the print quality of a document, make sure you:

• Use the appropriate paper for the document. If you are printing photos or other high quality images, for best

results use Lexmark Premium Photo Paper or Lexmark Photo Paper.

• Use a paper that is a heavier weight or bright white.

• Select a higher print quality.

If the document still does not have the print quality you want, follow these steps:

1 Align the print cartridges. For more information, see “Aligning print cartridges” on page 91.

If print quality has not improved, continue to step 2.

2 Clean the print cartridge nozzles. For more information, see “Cleaning the print cartridge nozzles” on page 92.

If print quality has not improved, continue to step 3.

3 Remove and reinsert the cartridges. For more information, see “Removing a used print cartridge” on page 89 and

“Installing print cartridges” on page 89. If print quality has not improved, continue to step 4.

4 Wipe the print cartridge nozzles and contacts. For more information, see “Wiping the print cartridge nozzles and

contacts” on page 92. If print quality is still not satisfactory, replace the cartridge. For more information, see “Ordering supplies” on

page 94.

Aligning print cartridges

1 Load plain or heavyweight matte paper.

2 From the control panel, press Copy Mode.

3 Press .

4 Press or repeatedly until Tools appears.

5 Press .

6 Press or repeatedly until Maintenance appears.

7 Press .

8 Press or repeatedly until Align Cartridges appears

9 Press .

An alignment page prints.

If you aligned the cartridges to improve print quality, print your document again. If print quality has not improved, clean the print cartridge nozzles.

Maintaining the printer

Cleaning the print cartridge nozzles

1 Load plain paper.

2 Press Copy Mode.

3 Press .

4 Press or repeatedly until Tools appears.

5 Press .

6 Press or repeatedly until Maintenance appears.

7 Press .

8 Press or repeatedly until Clean Cartridges appears.

9 Press .

A page prints, forcing ink through the print cartridge nozzles to clean them.

10 Print the document again to verify that the print quality has improved.

11 If print quality has not improved, try cleaning the nozzles up to two more times.

Wiping the print cartridge nozzles and contacts

1 Remove the print cartridges.

2 Dampen a clean, lint-free cloth with water.

3 Gently hold the cloth against the nozzles for about three seconds, and then wipe in the direction shown.

Maintaining the printer

4 Using another clean section of the cloth, gently hold the cloth against the contacts for about three seconds, and

then wipe in the direction shown.

5 With another clean section of the cloth, repeat step 3 and step 4.

6 Let the nozzles and contacts dry completely.

7 Reinsert the print cartridges.

8 Print the document again.

9 If the print quality does not improve, clean the print nozzles. For more information, see “Cleaning the print

cartridge nozzles” on page 92.

10 Repeat step 9 up to two more times.

11 If print quality is still not satisfactory, replace the print cartridges.

Preserving the print cartridges

• Keep a new cartridge in its packaging until you are ready to install it.

• Do not remove a cartridge from the printer except to replace, clean, or store it in an airtight container. The

cartridges do not print correctly if left exposed for an extended period of time.

• Keep the photo cartridge in its own storage unit when not in use.

Maintaining the printer

Cleaning the scanner glass

1 Dampen a clean, lint-free cloth with water.

2 Gently wipe the scanner glass clean.

Note: Make sure all ink or corrective fluid on a document is dry before placing the document on the scanner glass.

Ordering supplies

Ordering cartridges

Lexmark 5490 Series models

Item Part number

Black cartridge

Color cartridge

Black cartridge 28A 215

Color cartridge 29A 185

High yield black cartridge 34 550

High yield color cartridge 35 500

Photo cartridge 31 Not applicable

Values obtained by continuous printing. Declared yield value in accordance with ISO/IEC 24711 (FDIS).

Licensed Return Program Cartridge

Lexmark 5400 Series models (except Lexmark 5490)

Item Part number

Black cartridge 32

Color cartridge 33

High-yield black cartridge 34

28 215

29 185

Average cartridge standard page yield is up to

High-yield color cartridge 35

Photo cartridge 31

Ordering paper and other supplies

To order paper and other supplies or to locate a dealer near you, visit our Web site at www.lexmark.com.

Notes:

• For best results when printing photos or other high-quality images, use Lexmark Premium Photo Paper or

Lexmark Photo Paper.

• To prevent smudging, avoid touching the surface of a printed photo. For best results, remove each printed sheet

individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.

Maintaining the printer

To order a USB cable (part number 1021294), go to www.lexmark.com.

Paper Paper size

Lexmark Premium Photo Paper

Lexmark Photo Paper

• 4 x 6 in.

• 10 x 15 cm

• Letter

• A4

• L

• 4 x 6 in.

• 10 x 15 cm

• Letter

• A4

Using genuine Lexmark print cartridges

Lexmark printers, print cartridges, and photo paper are designed to perform together for superior print quality.

If you receive an Out of Original Lexmark Ink message, the original Lexmark ink in the indicated cartridge (s) has been depleted.

If you believe you purchased a new, genuine Lexmark print cartridge, but the Out of Original Lexmark Ink message appears:

1 Click Learn More on the message.

2 Click Report a non-Lexmark print cartridge.

To prevent the message from appearing again for the indicated cartridge(s):

• Replace your cartridge(s) with new Lexmark print cartridge(s).

• If you are printing from a computer, click Learn more on the message, select the check box, and click Close.

• If you are using the printer without a computer, press Cancel.

Lexmark's warranty does not cover damage caused by non-Lexmark ink or print cartridges.

Refilling a print cartridge

The warranty does not cover repair of failures or damage caused by a refilled cartridge. Lexmark does not recommend use of a refilled cartridge. Refilling a cartridge can affect print quality and may cause damage to the printer. For best results, use Lexmark supplies.

Recycling Lexmark products

To return Lexmark products to Lexmark for recycling:

1 Visit our Web site at www.lexmark.com/recycle.

2 Follow the instructions on the computer screen.

Maintaining the printer

Troubleshooting

• “Setup troubleshooting” on page 96

• “Print troubleshooting” on page 99

• “Copy troubleshooting” on page 102

• “Scan troubleshooting” on page 103

• “Fax troubleshooting” on page 106

• “Network troubleshooting” on page 110

• “Jams and misfeeds troubleshooting” on page 112

• “Memory card troubleshooting” on page 114

• “Error messages” on page 115

• “Removing and reinstalling the software” on page 123

Setup troubleshooting

• “Incorrect language appears on the display” on page 96

• “Power button is not lit” on page 97

• “Software does not install” on page 97

• “Page does not print” on page 98

• “Cannot print from digital camera using PictBridge” on page 99

Incorrect language appears on the display

Correcting a language selection during initial setup

Selecting a different language after initial setup

After you select a language, Language appears again on the display. To change the selection:

1 Press or repeatedly until the language you want appears on the display.

2 Press to save.

1 From the control panel, press Copy Mode. 2 Press . 3 Press or repeatedly until Tools appears.

4 Press . 5 Press or repeatedly until Device Setup appears.

6 Press . 7 Press or repeatedly until Language appears.

8 Press . 9 Press or repeatedly until the language you want appears on the display.

10 Press to save.

Note: If you cannot understand the language on the display, see “Resetting to factory

default settings” on page 123.

Troubleshooting

Power button is not lit

Check power connection

1 Disconnect the power cord from the wall outlet, and then from the printer. 2 Plug the cord all the way into the power supply on the printer.

3 Plug the cord into an electrical outlet that other electrical devices have been using. 4 If the light is not on, press .

Software does not install

Check your operating system

Check your system requirements

USB cable may not be connected

The following operating systems are supported: Windows 98/Me, Windows 2000, Windows XP, and Mac OS X.

Check that your computer meets the minimum system requirements listed on the box.

1 Check the USB cable for any obvious damage. 2 Firmly plug the square end of the USB cable into the back of the printer. 3 Firmly plug the rectangular end of the USB cable into the USB port of the computer.

Use these steps to install the printer software

May need to reconnect power supply

Other software may be running

The USB port is marked with the

USB symbol.

1 Turn off and then restart your computer. 2 Click Cancel on all New Hardware Found screens. 3 Insert the CD, and then follow the instructions on the computer screen to reinstall

the software.

1 Press to turn the printer off. 2 Disconnect the power cord from the wall outlet. 3 Gently remove the power supply from the printer. 4 Reconnect the power supply to the printer. 5 Plug the power cord into the wall outlet. 6 Press to turn the printer on.

1 Close all open software applications. 2 Disable any anti-virus programs. 3 Double-click the My Computer icon.

In Windows XP, click Start to access the My Computer icon.

4 Double-click the CD–ROM drive icon. 5 If necessary, double-click setup.exe. 6 Follow the instructions on the computer screen to install the software.

Troubleshooting

Software may not be installed correctly

1 Uninstall the printer software, and then reinstall it. For more information, see

“Removing and reinstalling the software” on page 123.

2 If the software still does not install correctly, visit our Web site at

www.lexmark.com to check for the latest software.

a In all countries or regions except the United States, select your country or region. b Click the links for drivers or downloads. c Select your printer family. d Select your printer model. e Select your operating system.

f Select the file you want to download, and then follow the directions on the

computer screen.

Page does not print

Check messages If an error message is displayed, see “Error messages” on page 115.

Check power

Paper may not be loaded correctly

Check ink Check the ink levels, and install new print cartridges if necessary.

Cartridges may have tape on them

If the light is not on, see “Power button is not lit” on page 97.

Remove and then load paper.

1 Remove the print cartridges. 2 Make sure the sticker and tape have been removed.

3 Reinsert the cartridges.

Make sure the printer is set as the default printer and is not on hold or paused.

1 Click:

• In Windows XP Pro: Start  Settings  Printers and Faxes.

• In Windows XP Home: Start  Control Panel  Printers and Faxes.

• In Windows 2000: Start  Settings  Printers.

• In Windows 98/Me: Start  Settings  Printers.

2 Double-click the name of your printer. 3 Click Printer.

• Make sure no check mark appears next to Pause Printing.

• Make sure a check mark does appear next to Set As Default.

Troubleshooting

May need to reconnect power supply

Software may not be installed correctly

1 Uninstall the printer software, and then reinstall it. For more information, see

“Removing and reinstalling the software” on page 123.

2 If the software still does not install correctly, visit our Web site at

www.lexmark.com to check for the latest software.

a In all countries or regions except the United States, select your country or region.

b Click the links for drivers or downloads.

c Select your printer family.

d Select your printer model.

e Select your operating system. f Select the file you want to download, and then follow the directions on the

computer screen.

Cannot print from digital camera using PictBridge

Enable PictBridge printing from camera

Make sure the camera is PictBridge-enabled

Enable PictBridge printing on the camera by selecting the correct USB mode. For more information, see the digital camera documentation.

1 Disconnect the camera. 2 Connect a PictBridge-enabled digital camera to the PictBridge port. See the digital

camera documentation to determine whether it is PictBridge-enabled.

Check USB cable Use only the USB cable that came with the camera.

Remove memory cards Remove any memory cards from the printer.

Check messages If an error message appears on the display, see “Error messages” on page 115.

Print troubleshooting

• “Improving print quality” on page 100

• “Poor text and graphic quality” on page 100

• “Poor quality at the edges of the page” on page 101

• “Print speed is slow” on page 101

• “Partial document or photo prints” on page 102

Troubleshooting

Improving print quality

Check paper

• Use the appropriate paper for the document. If you are printing photos or other high

quality images, for best results use Lexmark Premium Photo Paper or Lexmark Photo Paper.

• Use a paper that is a heavier weight or bright white.

Select a higher print quality

1 Depending on your print job, press Copy Mode, Scan Mode, Fax Mode, or Photo

Card.

2 Press or repeatedly until Quality appears.

3 Press . 4 Press or repeatedly until the quality you want appears.

5 Press .

Check print cartridges If the document still does not have the print quality you want, follow these steps:

1 Align the print cartridges. For more information, see “Aligning print cartridges” on

page 91. If print quality has not improved, continue to step 2.

2 Clean the print cartridge nozzles. For more information, see “Cleaning the print

cartridge nozzles” on page 92. If print quality has not improved, continue to step 3.

3 Remove and reinsert the print cartridges. For more information, see “Removing a used

print cartridge” on page 89 and “Installing print cartridges” on page 89. If print quality has not improved, continue to step 4.

4 Wipe the print nozzles and contacts. For more information, see “Wiping the print

cartridge nozzles and contacts” on page 92. If print quality is still not satisfactory, replace the print cartridges. For more information,

see “Ordering supplies” on page 94.

Poor text and graphic quality

• Blank pages

• Dark print

• Faded print

• Incorrect colors

• Light and dark bands in print

Check ink

Review steps to improve print quality

Check the ink levels, and install new print cartridges if necessary.

See “Improving print quality” on page 91.

Troubleshooting

• Skewed lines

• Smudges

• Streaks

• White lines in print

100

Lexmark KM030, KM040 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Finding information about the printer

Setting up the printer

Checking the box contents

Installing another language control panel

Getting the printer ready to fax

Choosing a fax connection

Using an RJ11 adapter

Connecting directly to a telephone wall jack

Connecting to a telephone

Connecting to an answering machine

Connecting to a computer with a modem

Learning about the printer

Understanding the parts of the printer

Using the control panel buttons and menus

Using the control panel

Using the Copy menu

Using the Scan menu

Using the Fax menu

Using the Photo Card menu

Saving settings

Learning about the software

Using the printer software

Using the Imaging Studio

Using the All-In-One Center

Opening the All-In-One Center

Using the Scanning & Copying tab

Using the Saved Images tab

Using the Solution Center

Using Print Properties

Opening Print Properties

Using the Save Settings menu

Using the I Want To menu

Using the Options menu

Using the Print Properties tabs

Using the Photo Editor

Using the Toolbar

Using Fast Pics

Using the Fax Setup Utility

Loading paper and original documents

Loading paper

Loading various paper types

Loading original documents into the Automatic Document Feeder

Loading original documents on the scanner glass

Printing

Printing a document

Printing a Web page

Printing photos or images from a Web page

Printing collated copies

Printing the last page first (reverse page order)

Printing transparencies

Printing envelopes

Printing cards

Printing multiple pages on one sheet

Working with photos

Retrieving and managing photos

Inserting a memory card

Inserting a flash drive

Transferring photos from a memory device to a computer using Fast Pics

Transferring photos from a memory device to the computer using the control panel

Transferring photos from a memory card to a flash drive

Printing photos using the control panel

Printing photos stored on a memory device using the proof sheet

Printing all photos

Printing photos by date range

Printing photos using color effects

Printing photos from a digital camera using DPOF

Using a PictBridge-enabled digital camera to control printing photos

Printing photos using the computer

Printing photos stored on a memory device using Fast Pics

Printing photos stored on the computer using the Imaging Studio

Creating and printing a scrapbook or album page

Adding text captions to a photo page

Copying

Making a copy

Copying photos